2013-05-22 Agenda
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
CHESTERFIELD, VIRGINIA 23832-0040
DOROTHY JAECKLE
CHAIRMAN
BERMUDA DISTRICT
STEPHEN A. ELSWICK
VICE CHAIRMAN
AGENDA
MATOACA DISTRICT
ARTHUR S. WARREN
CLOVER HILL DISTRICT
JAMES M. HOLLAND
DALE DISTRICT
DANIEL A. GECKER
MIDLOTHIAN DISTRICT
JAMES J.L. STEGMAIER
COUNTY ADMINISTRATOR
3:00 p.m.
DATE: May 22, 2013 PUBLIC MEETING ROOM TIME:
PAGE
1.Approval of Minutes for April 24, 2013
2. County Administrator's Comments
A.County Administrator’s Report. . . . . . . . . 1
B.Certified Crime Prevention Community
Certification Presentation . . . . . . . . . . 5
C.Youth Services Citizen Board Presentation. . . 6
D.Fort Lee Outreach Programs Update. . . . . . . 7
3. Board Member Reports
4. Requests to Postpone Agenda Items and Additions,
Deletions or Changes in the Order of Presentation
5.Resolutions
th
A. Recognizing Fort Lee’s 16 Ordnance
Battalion for Its Outstanding Community-
Service Contributions. . . . . . . . . . . . . 9
B. Recognizing Mrs. Grace J. Orr, Treasurer’s
Office, Upon Her Retirement. . . . . . . . . . 11
6.Work Sessions
Board of Supervisors
Agenda
May 22, 2013
Page 2
PAGE
7.Deferred Items
A.Consideration of an Application for the Demolition
of a Designated Historic Structure, the Clarke
Residence, Located on Centralia Road . . . . . . . . . 13
8.New Business
A. Appointments
1. Parks and Recreation Advisory Commission . . . . . 15
B. Consent Items
1. Adoption of Resolutions
a. Recognizing County Employees Upon Their
Retirement
1.Deputy First Class James Todd Rooker,
Sheriff’s Office. . . . . . . . . . . . . . 16
2. Deputy Keith A. Applewhite, Sheriff’s
Office. . . . . . . . . . . . . . . . . . . 18
3. Firefighter Glen E. Mead, Fire and
Emergency Medical Services Department . . . 21
4. Corporal Richard A. Encinas, Police
Department. . . . . . . . . . . . . . . . . 23
b. Recognizing May 19-25, 2013, as “Emergency
Medical Services Week” in Chesterfield
County. . . . . . . . . . . . . . . . . . . . . 25
c. Authorizing Provision of Financial
Information and Execution of a Continuing
Disclosure Agreement Related to the
Issuance of Refunding Revenue Bonds by
Riverside Regional Jail Authority . . . . . . . 27
d. Supporting the Ettrick Train Station
Multimodal Improvement Project. . . . . . . . . 33
2. Approval of Memoranda of Understanding
a. Between the Chesterfield County Police
Department and the Defense Supply Center
Richmond for Police Services. . . . . . . . . . 39
b. Between the Chesterfield County Police
Department and the Dinwiddie, Amelia and
Powhatan Counties for Radio Interoperability. . 42
Board of Supervisors
Agenda
May 22, 2013
Page 3
PAGE
8.B. Consent Items(Continued)
3. Authorize the Receipt and Appropriation of
Grant Funds
a.From the Department of Homeland Security
Metropolitan Medical Response System Grant
Program to Purchase Mass Casualty Incident
Medical Equipment and Firefighter
Rehabilitation Equipment. . . . . . . . . . . . 49
b. From the Department of Homeland Security’s
2010 Urban Area Security Initiative to
Manage a Regional Project for Central
Virginia All-Hazards Incident Management
Team. . . . . . . . . . . . . . . . . . . . . . 50
4. Request for an Entertainment Festival Permit
for Edward M. Inners and Sons Amusements,
Incorporated D/B/A Inners Shows to Conduct a
Carnival at the Jefferson Davis Flea Market . . . . 52
5. Transfer of District Improvement Funds
a. From the Clover Hill District Improvement
Fund to the Parks and Recreation Department
Toward the Purchase and Installation of
Playground Equipment at Swift Creek
Elementary School. . . . . . . . . . . . . . . . 56
b.From the Midlothian District Improvement
Fund to the Police Department for Police/
Traffic Coverage at the Bon Air Historical
Society’s Victorian Day Parade . . . . . . . . . 59
c.From the Dale District Improvement Fund to
the School Board to Purchase a Variable
Speed Electrostatic Generator and Replacement
Belt for the Science Department at Lloyd C.
Bird High School . . . . . . . . . . . . . . . . 63
6. Award of Contract for Installation of Sidewalk
Improvements and Median Relocation Along
Jefferson Davis Highway in the Falling Creek
Area. . . . . . . . . . . . . . . . . . . . . . . . 66
7. Transfer of Additional Funds and Authorization
for the Award of a Construction Contract and
Change Orders for the Genito Road/Old Hundred
Road/Charter Colony Sidewalk and Streetlight
Revenue Sharing Project . . . . . . . . . . . . . . 68
8. Initiate Application for a Conditional Use
Planned Development to Permit the Gross Floor
Area for an Accessory Building to Exceed the
Gross Floor Area of a Primary Dwelling on
Beverley Street . . . . . . . . . . . . . . . . . . 72
Board of Supervisors
Agenda
May 22, 2013
Page 4
PAGE
8.B. Consent Items(Continued)
9. Initiate an Application for Rezoning with a
Conditional Use to Permit a Fire Station on
East Hundred Road . . . . . . . . . . . . . . . . . 75
10. Award of Construction Contracts
a. To Gibson International for the Construction
of an Intermediate Care Facility on Lucy
Corr Boulevard. . . . . . . . . . . . . . . . . 78
b. To Walter C. Via Enterprises, Incorporated
for the Route 1 and Route 301 (West) Water
Line Replacement Project. . . . . . . . . . . . 80
11. Approval of Revised Sewer Contract for Saint
Luke’s United Methodist Church. . . . . . . . . . . 81
12. Requests for Permission
a. From Base Camp Development Company for a
Proposed Concrete Driveway to Encroach Within
a Sixteen-Foot Drainage Easement Across
Lot 27, Summer Lake, Section 6 . . . . . . . . . 83
b. From Jeffrey A. Moehling and Darlene E.
Moehling for a Proposed Fence to Encroach
Within a Ten-Foot Easement Across Lot 17,
Oak Park, Section 1. . . . . . . . . . . . . . . 86
13. Request to Vacate and Rededicate a Sixteen-Foot
Water Easement Across the Property of Capital
One, N.A.. . . . . . . . . . . . . . . . . . . . . . 89
14. Acceptance of Parcels of Land Along Chesterfield
Avenue from the Commonwealth of Virginia for
Future Fire Station 12 Replacement . . . . . . . . . 95
15. Approval of Change Order to United Refrigeration
General Contractors for the Two- and Three-Story
Renovation Project . . . . . . . . . . . . . . . . . 98
16. Designation of Right of Way for Lucy Corr
Boulevard. . . . . . . . . . . . . . . . . . . . . . 100
17. Conveyance of an Easement to Virginia Electric
and Power Company for an Underground Easement
for a New Service at Thomas Dale High School . . . . 103
18. Approval Performance Agreement with Sabra
Dipping Company and Transfer of Funds to the
Economic Development Authority to Fund a Grant
Associated with Sabra’s Expansion of a Food
Manufacturing Facility in Chesterfield County. . . . 106
19. Approval of a Performance Agreement Between the
Economic Development Authority and NCI Group,
Incorporated . . . . . . . . . . . . . . . . . . . . 119
Board of Supervisors
Agenda
May 22, 2013
Page 5
PAGE
8.B. Consent Items(Continued)
20. Consideration of Request of Quantum Associates
LLC for Modification of the Airport Industrial
Park Restrictive Covenants Relating to the
Twenty-Five Foot North Side Yard Setback
Requirements. . . . . . . . . . . . . . . . . . . . 125
21. Consent to Conveyance of Property by Capital
Region Airport Commission for Roadway
Improvements. . . . . . . . . . . . . . . . . . . . 128
22. Award of Architectural and Engineering
Contract to Commonwealth Architects for
Architectural and Engineering Services for
Historical Properties . . . . . . . . . . . . . . . 130
C. Review of Cash Proffer Update for 2014. . . . . . . . . . 131
9. Reports
A.Report on Developer Water and Sewer Contracts. . . . . 133
B. Report on Status of General Fund Balance, Reserve
for Future Capital Projects, District Improvement
Funds and Lease Purchases. . . . . . . . . . . . . . . 136
10. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
11. Dinner at 5 p.m. in Room 502 with Chesterfield County Judges,
Commonwealth’s Attorney, Sheriff and Circuit Court Clerk
Evening Session Begins at 6:30 p.m.
12. Invocation
Reverend Dr. Margaret Kutz, Chester United Methodist
13. Pledge of Allegiance to the Flag of the United States of America
Eagle Scout Scott P. Holahan
Board of Supervisors
Agenda
May 22, 2013
Page 6
PAGE
14. Resolutions
A.Recognizing May 18-24, 2013, as “Safe Boating
Week” in Chesterfield County . . . . . . . . . . . . . 141
B.Recognizing the Reverend Dr. Linwood Carroll, Sr.
Upon His Retirement as Senior Pastor of Amazing
Grace World Fellowship Church. . . . . . . . . . . . . 143
C. Recognizing Boy Scouts Upon Attaining the Rank
of Eagle Scout . . . . . . . . . . . . . . . . . . . . 146
1.Mr. Scott P. Holahan, Midlothian District
2.Mr. Zachary Carter Holten, Bermuda District
D. Recognizing the 2013 Miss Chesterfield Scholarship
Pageant Winners. . . . . . . . . . . . . . . . . . . . 148
E. Recognizing the 2013 YMCA U8 Redbulls Soccer Team
on Its Outstanding Representation of Chesterfield
County . . . . . . . . . . . . . . . . . . . . . . . . 150
15. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
16. Requests for Manufactured Home Permits and Rezoning Placed
on the Consent Agenda to be Heard in the Following Order:
- Withdrawals/Deferrals
- Cases Where the Applicant Accepts the Recommendation
and There is No Opposition
- Cases Where the Applicant Does Not Accept the
Recommendation and/or There is Public Opposition Will
Be Heard at Section 18
A. 13SN0134 God’s Storehouse Baptist Church, Dale District
B. 13SN0186 Stephanie Walta and Joseph Walta, Bermuda District
C. 13SN0501 Church No. 9509 LP, Clover Hill District
D. 13SN0507 Ryann Barnum, Midlothian District
E. 13SN0516 RCC Genito, LLC, Clover Hill District
F. 13SN0517 Priority Volkswagen C/O Ellmer Properties
Chesterfield, LLC, Bermuda District
Board of Supervisors
Agenda
May 22, 2013
Page 7
PAGE
17. Public Hearings
A.To Consider an Ordinance to Vacate a Sixteen-Foot
Sewer Easement, Portion of a Twenty-Foot Drainage
and Sewer Easement and Ten-Foot Temporary
Construction Easements Across Lot 22, Cottage Mill
Subdivision. . . . . . . . . . . . . . . . . . . . . . 152
B.To Consider an Ordinance Dividing Midlothian
Voting Precinct in Midlothian Magisterial
District into Two Precincts. . . . . . . . . . . . . . 155
C. To Consider an Amendment to the FY2013-FY2018
Secondary Road Construction Six-Year Plan
and Adoption of the FY2014 Secondary Road
Construction Budget. . . . . . . . . . . . . . . . . . 160
D. To Consider Appropriation of Additional
Anticipated Virginia Department of Transportation
Reimbursements for Six Previously Approved
Projects . . . . . . . . . . . . . . . . . . . . . . . 165
E. To Consider Leasing Space at the County Airport
to the Commonwealth of Virginia for Use By the
Virginia Army National Guard . . . . . . . . . . . . . 168
F. To Consider Authorization to Exercise Eminent
Domain for the Acquisition of a Parcel of Land
For Matoaca Park . . . . . . . . . . . . . . . . . . . 174
G. To Consider the Exercise of Eminent Domain for
the Acquisition of Permanent Water and Temporary
Construction Easements for the Route 1 – Route
301 Waterline Replacement, Phase 1, Harrowgate
Road to Forest Lake Road . . . . . . . . . . . . . . . 178
H. To Consider an Ordinance Amendment Relating to
Banner Signs . . . . . . . . . . . . . . . . . . . . . 183
18. Remaining Manufactured Home Permits and Zoning Requests
19. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
20. Adjournment
. . . . . . . . . . . . . . . . . . . . . . . . 199