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01-22-2003 Packets
CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 22, 2003 Item Number: 2.A. Subiect: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Acting Fire Marshal James E. Fitch, II and Lieutenant Lonnie L. Lewis would like to address the Board and give an 8-minute overview of the Senior Citizen Safety Program. This was requested by Mr. Miller. Preparer: Stephen A. Elswick Title: Fire Chief Attachments: [--~ Yes No 900001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Januar}/22, 2003 Item Number: 5.A. Subject: Resolution Recognizing William M. Boelt Upon his Retirement December 1, 2002 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing William M. Boelt for 27 years of service to the Chesterfield County Fire and EMS Department. Preparer: Stephen A. Elswick Title: Chief of Fire and Emergency Medical, Services Attachments: Ycs [----~ No ~O000Z RECOGNIZING LIEUTENANT WILLIAM M. BOELT UPON HIS RETIREMENT WHEREAS, Lieutenant William M. Boelt retired from the Fire and Emergency Medical Services Department, Chesterfield County, on December 1, 2002; and WHEREAS, Lieutenant Boelt was hired on July 16, 1975 and has faithfully served the County for over 27 years in various assignments as a Firefighter at the Bon Air, Ettrick and Manchester Fire Stations; as a Sergeant at the Midlothian and Buford Fire Stations; as a Sergeant in the Fire Training Division; as the Chief Flight Paramedic for Med-Flight; and as a Lieutenant at the Ettrick and Centralia Fire Stations; and WHEREAS, Lieutenant Boelt was recognized as an effective leader, repeatedly commended by other officers for his attitude, cooperation, professionalism, and development of firefighters for promotion; and WHEREAS, as the officer of his shift, Lieutenant Boelt and his shift received a Chesterfield Fire Department Life Save Award for providing medical care to a patient who was experiencing a heart attack, saving the patient's life through teamwork and skilled actions. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd day of January 2003, publicly recognizes the contributions of Lieutenant William M. Boelt, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Lieutenant Boelt and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000008 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January22, 2003 Item Number: 5.B. .Subiect: Resolution Recognizing Arthur Wm. Ritter, M.S., L.P.C., Mental Health/Mental Retardation/Substance Abuse Department, Upon His Retirement _County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt a Resolution recognizing Arthur Wm. Ritter, M.S., L.P.C. on the occasion of his retirement following 30 years of service as a dedicated public mental health professional. .Summary of Information: (see attached) Preparer: George E. Braunstein Title: Executive Director MH/MR/SA Department Attachments: Yes ~ No 000004 RECOGNIZING MR. ARTHUR Wm. RITTER UPON HIS RETIREMENT WHEREAS, in 1971 with the intent of implementing the provisions of Chapter 10, Title 37.1 of the Code of Virginia, 1950, as amended, the Chesterfield County Board of Supervisors formally approved the establishment of a community mental health and mental retardation services program; and WHEREAS, Mr. Arthur Wm. Ritter, M.S., L.P.C. was, from the date of his employment as a mental health professional in September 1972, highly instrumental in the development of a strong foundation of mental health and mental retardation programs available to all Chesterfield residents; and WHEREAS, Mr. Ritter, one of four mental health counselors, established the first Mental Health Clinic in Chesterfield and diligently provided a wide variety of outpatient services from a trailer located behind the old Health Department building; and WHEREAS, in 1977, Mr. Ritter designed and managed the well-known Chesterfield Community Services Board 24-hour Crisis Center that continues to provide immediate access to citizens with mental health emergencies; and WHEREAS, Mr. Ritter often provided on-site field support to Police and Fire Department personnel in critical situations and regularly shared his knowledge and expertise as a qualified behavioral healthcare professional; and WHEREAS, having recognized the need for a state-of-the-art Stress Debriefing Program model to enhance and support the important work of all public safety personnel in the county, Mr. Ritter successfully implemented a Critical Incident Stress Debriefing program; and WHEREAS, Mr. Ritter is recognized for providing quality mental health services to county residents in need of behavioral health care from September 1972 through 2002, a total of three decades. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22n~ day of January 2003, publicly recognizes Mr. Arthur Wm. Ritter, M.S., L.P.C. for his numerous achievements during his thirty years as a public mental health counselor and manager of Crisis Emergency Services, and extends best wishes and congratulations upon his retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Ritter and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: Subject: January/22, 2003 Item Number: 6. Work Session on the Proposed FY2004 - 2010 Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the Proposed FY2004 - 2010 Capital Improvement Program. Summary of Information: A work session on the proposed Capital Improvement Program (CIP) has been scheduled for this date. The proposed CIP encompasses a seven year period, FY2004-2010. The Program advances priorities established in recent years, and begins to establish projects and priorities for the next referendum. The seven year plan proposes expenditures of over $695 million. A breakdown of the CIP is as follows: General County Projects School Projects Utility Projects $238,411,900 310,424,500 146,830,000 Total $695,666,400 Preparer: RebeccaT. Dickson Title: Director, Bud.qet & Manaqement Attachments: Ycs ~-~No ] ooooo CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: Januar}/22, 2003 The Proposed CIP, including revenues and specific expenditures will be reviewed at the work session. Highlights of the Schools CIP will also be presented at this time. Details of the Utilities Department CIP will be summarized during the review of the Utilities Department operating budget at a future Board meeting. In accordance with the County Charter, the CIP must be adopted by May 1't. 000007 9/.6 L ~Z6L ~:Z.6 L 0 esee~oul uo!~elndo8 0 sdno~9 e~¥ spjoqesnoH jo JeqLunN 0000~4 0000~8 0000~4 ooooz~ O00@g8 0000~0 0000 ,~ 000033 000040 O00044 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 ,Meetin~l Date: Subject: January 22, 2003 Item Number: 8.A. Nomination/Appointment to Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: That the Board approve the nomination/appointment of Mr. Ivan K. Tolbert, representative At Large, to the Chesterfield Community Services Board to serve a three-year term effective January 1, 2003 through December 31, 2005. All Board members concur. Summary of Information: Mr. Ivan K. Tolbert, 2808 Mohawk Drive, Richmond VA 23235 (Midlothian District) is currently an active volunteer in Chesterfield and the Richmond metropolitan area having served for five years as a member of the Capital Area Agency on Aging, Senior Connections board of directors. Mr. Tolbert possesses a wide variety of knowledge and experience that would be beneficial to the County and the CSB Board. He has expressed a willingness to serve as a member of the Chesterfield Community Services Board, if so appointed. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order they are nominated. Preparer: George E. Braunstein Attachments: ~ Yes No Title: Executive Director MH/MR/SA Department CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: ~anu~=~r 22, 2003 Item Number: S.B.1. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Clover Hill: Bridlewood Forest Crown Park, Section A Lady Blair Lane, a portion of St. Clair, Section B St. Clair, Section C Dale: Jessup Farms, Section E Matoaca: Bayhill Pointe, Section 11 Midlothian: Buford Square Clarke's Forge Grove Hill Road Queenspark, Section K Queenspark, Section L Preparer: Richard M. McElfish Title: Director, Environmental En~ineerin~ Attachments: Yes [--~ No (~00047 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 22, 2003 Item Number: ~.B.l. Subject: State Road AcceDtance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Clover Hill: Bridlewood Forest Crown Park, Section A Lady Blair Lane, a portion of St. Clair, Section B St. Clair, Section C Dale: Jessup Farms, Section E Matoaca: Bayhill Pointe, Section 11 Midlothian: Buford Square Clarke's Forge Grove Hill Road Queenspark, Section K Queenspark, Section L Pmparer: Richard M. McElfish Title: Director, Enviror~mental En~ineerin~ Attachments: Yes --] No 000047 TO: Board of Supervisors FROM: Department of Environmontal Engineering SUBJECT: State RoM Acceptance - BRIDLEWOOD FOREST, SEC 1 DISTRICT: CLOVER I-fiLL MEETING DATE: 22 January 2003 ROADS FOR CONSIDERATION: TUCKERS LANDING RD Vicinity Map: BRIDLEWOOD FOREST, SEC 1 000048 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - CROWN PARK, SEC A DISTRICT: CLOVER 1-111J. MEETING DATE: 22 January 2003 ROADS FOR CONSIDERATION: JACOBWAY CT LADY BLAIR LN Vicinity Map: CROWN PARK, SEC A 000049 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - LADY BLAIR LN DISTRICT: CLOVER HILL MEETING DATE: 22 January 2003 ROADS FOR CONSIDERATION: Vicinity Map: LADY BLAIR LN pocOS 000050 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - ST. CLAIR, SEC. B DISTRICT: CLOVER HILL MEETING DATE: 22 January 2003 ROADS FOR CONSIDERATION: ST CECELIA DR ST REGINA CT Vicinity Map: ST. CLAIK, SEC. B CT 00005 . TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - ST. CLAIR, SEC. C DISTRICT: CLOVER HILL MEETING DATE: 22 January 2003 ROADS FOR CONSIDERATION: ST CF. CELIA CT ST CECELIA DR ST ELIZABETH DR Vicinity Map: ST. CLAIR, SEC. C ,OUR 000052 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - JESSUP FARMS, SEC E DISTRICT: DAI.~ MEETING DATE: 22 January 2003 ROADS FOR CONSIDERATION: CALAVETTI DR HACKNEY LP HACKNEY RD Vicinity Map: JESSUP FARMS, SEC E 00005 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - BAYHII.I. POINTE, SEC. 11 DISTRICT: MATOACA MEETING DATE: 22 January 2003 ROADS FOR CONSIDERATION: ERIKA H~ J, CT ERIKA HILL DR ERIKA 1-111 I, PL ERIKA HILL WAY Vicinity Map: BAYI-IIIJ, POINTE, SEC. 11 000054 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - BUFORD SQUARE, DISTRICT: MIDLOTHIAN MEETING DATE: 22 January 2003 ROADS FOR CONSIDERATION: BUFORD SQUARE PL Vicinity Map: BUFORD SQUARE, OOO0$5 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - CLARKES FORGE, SEC. 1 DISTRICT: MIDLOTHIAN MEETING DATE: 22 January 2003 ROADS FOR CONSIDERATION: CANNON RIDGE CT IRON FORGE DR SA!.I.~.S RIDGE CT Vicinity Map: CLARKES FORGE, SEC. 1 000056 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - GROVE HILL RD DISTRICT: MIDLOTHIAN MEETING DATE: 22 January 2003 ROADS FOR CONSIDERATION: GROVE 1-111,T, RD Vicinity Map: GROVE HILL RD 000057 TO: Board of Supervisors FROM: Department of Enviromnental Engineering SUBJECT: State Road Acceptance - QUEENSPARK, SEC. K DISTRICT: MIDLOTHIAN MEETING DATE: 22 January 2003 ROADS FOR CONSIDERATION: LADY MARIAN PL Vicinity Map: QUEENSPARK, SEC. K Z 00005S TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - QUEENSPARK, SEC. L DISTRICT: MIDLOTHIAN MEETING DATE: 22 January 2003 ROADS FOR CONSIDERATION: LADY MARIAN PL Vicinity Map: QUEENSPARK, SEC. L DY' 000059 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 22, 2003 Item Number: 8.B.2.a. Subiect: Allocation of Funding for the Virginia Exile Grant County Administrator's Comments: ~ d ~,.~e,,~c[ .~/~~'~(~ County Administrator: ~~ Board Action Requested: Authorize the acceptance and appropriation of Virginia Project Exile grant funds from the Virginia Department of Criminal Justice Services. The grant is for the period July 1, 2002 through June 30, 2003 in the amount of $48,374 state funds, $36,281 federal funds, and $12,094 in local funds. Summary of Information: The Commonwealth's Attorney's office was initially allocated $277,772 from the state for Project Exile for the period January 2002 through December 31, 2003. However, in May 2002 notification was received from the state that this particular grant would end June 30, 2002 and that a new award would be made. A new grant was received, but for a substantially lower amount and only for the period July 1, 2002 through June 30, 2003. The state amount awarded was for $96,749, and was later split between state and federal funding sources with the addition of a required $12,094 local match. It is anticipated that in addition to the $12,094 local match required by the grant, there will be an additional shortfall in this program of $12,200 for the period ended June 30, 2003. This is due to the reduction in the original grant award after the program had been operational for several months. Project Exile funds 2 positions within the Chesterfield County Commonwealth's Attorney's office - a prosecutor and secretary. The coordinated efforts of this program have greatly enhanced Chesterfield County's ability to remain a first choice community, by actively prosecuting serious criminal offenses involving guns. Their initiatives have a direct impact on citizens of Chesterfield County by helping to provide a safe and secure community. Preparer: William W. Davenport Title: Commonwealth Attorney Attachments: [---~ Yes .o I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: Januar}/22, 2003 Item Number: 8.B.2.b. Subiect: Approve the Receipt of Grant Funds From the Federal Emergency Management Agency to be Used for the Local All-Hazards Emergency Operations Planning Grant Program and Appropriate $53,448 in Grant Funds to be Received in January County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Fire and EMS Department, Office of EmergenCy Management, to receive $53,448 in grant funds from the Federal Emergency management agency and authorize the appropriation of these funds. Summary of Information: The Federal Emergency Management agency under the State and Local All- Hazards Emergency Operations Planning Grant Program has awarded Chesterfield Emergency Management $53,448 to develop regional planning activities, enhance overall preparedness, and address internal processes for appropriate allocation of federal preparedness funds. There is no local match of funds required. Preparer: Stephen A. Elswick Title: Chief of Fire and Emergency Medical Services Attachments: #O0O062 MICHAEL M. CLINE State Coordinator GEORGE W. FORESMAN Deputy Coordinator COMMONWEALTH of VIRGINIA Department of Emergency Management December 20, 2002 10501 Trade Court Richmond, Virginia 23236-3713 (804) 897-6500 (TDD) 674-2417 FAX (804) 897-6506 Mr. Lane B. Ramsey County Administrator Chesterfield County P.O. Box 40 Chesterfield, VA 23832 Dear Mr. Ramsey: This letter serves as your official notice of your jurisdiction's grant allotment from the State and Local All-Hazards Emergency Operations Planning Grant Program offered through the Federal Emergency Management Agency (FEMA). The grant amounts were determ/ned by using $5,000 as a base plus $. 18 per capita. Your city/county will receive $53,448.00 in grant funds by mid- January. The funds must be spent by December 12, 2003. The purpose of the funds is to enhance our ongoing local emergency operations planning program and to begin the process of developing strategies for overall local preparedness. Continuous all- hazards operational planning, including plans, training and exercises, is the foundation of emergency management. This effort produces comprehensive plans that address preparation for, and response to, all threats, including terrorist attacks. There are very specific activities for which these funds may be used. Every city and county is required to complete the activities listed on the Grant Activities Sheet. To indicate your acceptance of these activities and the funds, please sign and return the enclosed Letter of Agreement. Also enclosed are two reporting forms: one for quarterly reports on activities, and a final report on expenditures. If you have questions or concerns, you may contact Barbara Moore-Scruggs. She may be reached at (804) 897-6500, extension 6524, by phone or by e-mail at bmoorescmggs~vdem, state.va.us. Sincerely, MMC/BM-S/pg Enclosure C: Emergency Management Coordinator Michael M. Cline oooo ;a "Working to Protect People, ProperO; and Our Commzmities" GRANT ACTIVITIES SHEET A. Develop, revise or update the local emergency operations plan (EOP) as appropriate according to the following categories: Cat, ego_~ I Basic plan development. Cities and counties that do not have current emergency operations plans must develop and adopt an EOP. The EOP must address all-hazards and include continuity of government and operations, mutual aid, and terrorism related elements. Category r~ Enhancement and update of local EOP. Localities that have current EOPs must update and plan and integrate continuity of government, continuity of operations, mutual aid and terrorism-specific elements into the local plans. Category II,I Regional planning activities. Jurisdictions may pool their funds to support regional planning activities. Those activities may include, but are not limited to, workshops, training and exercises that emphasize mutual aid (including 8tatewide Mutual Aid and inter-state mutual aid, as appropriate), examine communications networks and protocols, share capabilities information, and explore risk/host relationships. Each locality participating in tiao regional activities must complete all grant requirements in addition to the regional activities. Complete a self-assessment of capabilities using the Local Capability Assessment of Readiness {ICA.R) insmmaent developed by the Federal Emergency Management Agency (FEMA). The Virginia Department of Emergency Management will be providing training workshops throughout the year for LCAR. Develop a strategy for enhancing the overall preparedness of the locality. The strategy must inc6rporate threat and vulnerability assessments and LCA.R findings, including gaps and shortfalls in capabilities, as the basis for developing a multi-year strategic plan of work for how federal and/or state funds might be used to address gaps. D. Address internal processes for appropriate allocation &federal preparedness funds for preparedness, response and recovery. According to our records the status of your EOP puts your jurisdiction into Category - III. Therefore, you would be expected to complete the tasks listed in that category along with items B., C., and D. 000064 DEC-31-2082 89:22 904 7!7 98X P.04 DEC-31-2002 09:13 FROM CHESTERFIELD Co. Rdmin. IU ~'K~l~ F-~/~u MIOHAEL M. CLINE State Coordinator GEORGE W. FORESMAN Deputy Coordinator COMMONWEALTH of VIRGINIA Department of Emergency Management 10501 Trade Court Richmond, Virginia 23236-3713 (a04) 897-6500 (TDD) 674-2417 FAX (~04) 897-6506 LETTER OF AGREEMENT As the official representative for, , I agree to accept the funds aad activities set forth in the Grant Activities Grant Sheet as they apply to my locality. Signed: City Manager/County Administrator Dated: DEC-31-2002 09:21 "WorMngtoProtectPeople, Proper~ and Our Communities" 884 717 98X 000065 P. 03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January22, 2003 Item Number: 8.B.3.a. Subject: Set Date for Public Hearing to Consider a Second Amendment to the FBO Services and Lease Agreement with Dominion Aviation Services, Incorporated County Administrator's Comments: County Administrator: ~ Board Action Requested: Set date of February 12, 2003 for Public Hearing. Summa~ of Information: The County entered into an FBO Services and Lease Agreement with Dominion Aviation Services, Inc. in 1991. The new terminal building located at the airport includes approximately 138 square feet of space were the service counter is located. Dominion Aviation will be operating the counter in their new terminal. Therefore, staff recommends that the FBO agreement be amended to include the new space. Instead of paying rent for the new space, as consideration for the additional space Dominion Aviation will staff the desk provide customer service, and provide additional security monitoring. Preparer: Steven J. Calabro Title: Director of Aviation Services Attachments: DYes No 000066 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 22, 2003 Item Number: 8.B.3.b. Subject: Set Date for Public Hearing to Declare 8611 Sunview Lane Blighted County Administrator's Comments: County Administrator: Board ActionRequested: Set public hearing on February 12, 2003 to declare 8611 Sunview Lane blighted and determine the appropriate remedy. Summary of Information: On January 21, 2003 the Planning Commission will hold a public hearing for the fire-damaged vacant home located at 8611 Sunview Lane in the Midlothian District. To date there has been no response to the November 25, 2002 letter sent to the estate of the owner, Mr. Scott Patterson by any representative of the estate. This letter requested that a plan to eliminate the blight be developed and submitted to the County Building Official for approval. At the public hearing, the Department of Building Inspection will be requesting the Board of Supervisors to officially declare the property blighted and approve demolition of the fire-damaged residence with County funds should the owners or representative fail to have done so. Staff will inform the Board of the Planning Commission's recommendation at the January 22, 2003 Board of Supervisors meeting~ Preparer: William D. Dupler Title: Buildinq Official Attachments: ~Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 22, 2003 Item Number: 8.B.4. Subject: Recognizing Mr. Gary Lynn Hill, Jr. Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Gary Lynn Hill, Jr., Troop 837, upon attaining the rank of Eagle Scout. Mr. McHale will present the resolution to Mr. Hill at his Eagle Scout Court of Honor on February 8, 2003. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes ~-] No #000065' RECOGNIZING MR. GARY LYNN HILL, JR. UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Gary Lynn Hill, Jr., Troop 837, sponsored by Chester Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Gary has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. Gary Lynn Hill, Jr., extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. OO0O69 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: January 22, 2003 Item Number: 8. B.5. Subject: Appropriation of Funds for the Replacement of County Garage Car Wash System County Administrator's Comments= County Administrator: Board Action Requested: Appropriate $123,000 from Vehicle and Communication retained earnings for the replacement of the county garage car wash. Summary of Information: The county garage car wash located at the Fleet Maintenance Facility is obsolete and not cost-effective to repair. It is also not in compliance with the Federal Clean Water Act. An analysis by staff from the Departments of General Services, Environmental Management, Internal Audit, and Purchasing has shown that replacement of the twenty-year old car wash is the most practical and cost effective means of continuing county car wash operations and meeting environmental regulations. Preparer: Francis M. Pitaro Title: Director, Department of General Services Attachments: ~Yes No 000070 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 22., 2003 Budqet and Mana.qement Comments: This item requests the Board to appropriate $123,000 from the Vehicle and Communications fund retained earnings to purchase a replacement automatic car wash system. It has been determined that the current system is not cost effective to repair and is also not in compliance with the Federal Clean Water Act. Research and negotiations have been completed, a vendor has been selected, and installation of a new car wash system could be completed in about six weeks. The balance in the Vehicle and Communications Fund retained earnings is $2,220,827; therefore, sufficient funds are available to use for this purpose. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000071 CH ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January/22, 2003 Item Number: 8.B.6. Subiect: Approval of Utility Contract for Shepherds Watch, Section A, Contract Number 01-0092 County Administrator: Board Action Requested: Count~ Administrator's Comments: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an offsite extension of 871 L.F.± of 8" wastewater lines. In accordance with the ordinance, the Developer is entitled to refunds through connection fees for the construction cost of the offsite improvements. Developer: Contractor: Jacobs Glenn LC Excalibur Construction Corporation Contract Amount: Estimated County Cost for Offsite ........... $11,752.50 Estimated Developer Cost .................... $87,313.50 Estimated Total ............................. $99,066.00 Code: (Refunds thru Connections - Offsite) 5N-572VO-E4D District: Dale Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Yes [-~ No 000072 VICINITY SKETCH Shepherds Watch- Sec. A County Project # 01-0092 Proposed 8,, Was[ewa[er Line ~-~'~ Co. Proj.# 01-0092 ~- ~ - Shepherds Watch - Sec. A Co. Proj. # 01-0092 i C h~$terfield C ou nty B · partme nt of Utilities Development Seotion CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January22, 2003 Item Number: 8.B.7.a. Subject: Request Permission to Construct a Fence Within a Sixteen-Foot Drainage Easement Across Lot 35, King's Farm at Riverdown County Administrator's Comments: County Administrator: Board Action Requested: Grant Mohamed Gad-E1-Hak and Dilek K. Gad-E1-Hak permission to construct a fence within a 16' drainage easement across Lot 35, King's Farm at Riverdown, subject to the execution of a license agreement. Summary of Information: Mohamed Gad-E1-Hak and Dilek K. Gad-E1-Hak have requested permission for a proposed fence to encroach within a 16' drainage easement across Lot 35, King's Farm at Riverdown. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Ri,qht of Way Mana,qer Attachments: Ycs ~-'] No # 000074 VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE TO ENCROACH WITHIN A 16' DRAINAGE EASEMENT ACROSS LOT 35, KING'S FARM AT RIVERDOWN ~ N XXX Areato be I Mohamed Gad. EI.Hak Dilek K. Gad-EI.Hak 3300 Kings Farm Drive DB. 4798 PG. 576 PIN: 725724760500000 ~ 7' ~R~4///I/~ IMP'ir..OI~MHN'r~ ~ £07' ~ ~ ~ "K/~ ,~/~CM AT' ~ /fi/ 77-/ff Mii::~I. O77-fl,4N ~i.~T'i~/4'7" Ot= 00?6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January/22, 2003 Item Number: 8. B.7.b. Subject: Request Permission to Construct Masonry Columns Within a Sixteen- Foot Drainage Easement Across Lot 36, Ivyridge, Section A County Administrator's Comments: County Administrator: Board Action Requested: Grant Hallmark Home Builders, Inc., permission to construct two masonry columns within a 16' drainage easement Lot 36, Ivyridge, Section A; subject to the execution of a license agreement. Summary of Information: Hallmark Home Builders, Inc. has requested permission to construct two masonry columns within a 16' drainage easement Lot 36, Ivyridge, Section A as shown on the attached sketch. This request has been reviewed and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana,qer Attachments: J---'] No 000077 VI'CINITY SKETCH REQUEST PERMISSION TO CONSTRUCT TWO MASONRY COLUMNS WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT g LILKINQ Cheetedleld Coun(y Department of Utilities Right Of Way Offioe 0000'78 '""t' . ~; ~. X~~, / ~ . ~, ~o ~ ..,. .. ', ~ , ' ~~~.~_ _ m'-- ~." ~'- ~~~~~1'-.--" 7 ' ~ ~ " ~~ ~~~ : ~ - z' . '~"". ~ ~ ~1 ~~,~'~', ~ E,,' ~,~,,,. ~'~. D~. 4A?A ~G. 559 , - ...... -i..~.- . 000079 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January22, 2003 Item Number: 8.B.7.c. Subiect: Request Permission to Install a Private Water Service Within a Fifty-Foot Unimproved Right of Way to Serve Property at 10710 Chalkley Road County Administrator's Comments: County Administrator: BoardActionRequested: Grant Roy W. Wynn, Jr. and Rebecca T. Wynn permission to install a private water service within a 50' unimproved right of way: subject to the execution of a license agreement and authorize the County Administrator to execute the water connection agreement. Summary of Information: Roy W. Wynn, Jr. and Rebecca T. Wynn have requested permission to install private water service within a 50' unimproved right of way to serve property at 10710 Chalkley Road. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Mana,qer Attachments: Ycs ---']No OOoso VICI.NITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE WATER SERVICE WITHIN A FIFTY FOOT UNIMPROVED COUNTY RIGHT OF WAY TO SERVE PROPERTY AT 10710 CHALKLEY ROAD Che~di~d County Department of uu~ Right Of Way Ofltce 10714 10716 ROy W. f~ Rebecca ?. Wynn Jr. Pin No. 782660189700000 10710 Chotkley Road D.B.1396 'Pg, 41¢ Jam~S. ~ Pin No. 7826600 10712 Chalkley Rood D.B.5126 Pg.650 10702 $0 R/W D.B 1~6 P~. 10720 10700 PROPOSED t O' LICENSE AREA N PS6.eO £ Zl,Tea,53a,t5 19 20 ' 10624 10618 PLAT sHOWING A f0' LICENSE AREA FOR 10712 CHALKLEY ROAD, DALE DISTRICT, CHESTERFIELD COUNTY, VIRGINIA. INFORMATION ON PLAT .BASED ON PLAT BY 91RGINJA SURVEYS M. E. FLOYD, LAND .SURgEYOR$ OAll~DdULY 28, 1978 - 0.B.16,.~ Pg.10g8 PLAT BY LAPRAOE BROS. CML ENOINEE~, RI~D, VIRGINIA. DATED APR. 5, lg61-D.B~48 Pg.52g GIS PRCX3RAM CHESTERFIELD COUNTY, · UTILITIES DEPARTMENT ' CHESTERFIELD COUNTY, ~RG!.No~ 1'=100' BATE VAO ~/a/~ wow 0008 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January22, 2003 Item Number: 8.B.7.d. Subject: Request Permission to Install a Private Water Service Within a Fifty-Foot Unimproved Right of Way to Serve Property at 10712 Chalkley Road County Administrator's Comments: County Administrator: Board Action Requested: Grant James S. Tait and Cecilia R. Tait permission to install a private water service within a 50' unimproved right of way; subject to the execution of a license agreement and authorize the County Administrator to execute the water connection agreement. Summary of Information: James S. Tait and Cecilia R. Tait have request permission to install private water service within a 50' unimproved right of way to serve property at 10712 Chalkley Road. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs JOOOSB VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE WATER SERVICE WITHIN A FIFTY FOOT UNIMPROVED COUNTY RIGHT OF WAY TO SERVE PROPERTY AT 10712 CHALKLEY ROAD OAKSH Chestedleld County Departm~t of Utilities Right Of Way Office 00008~t 10714 ~' P~T '~OWlNG A I0' LI~NSE ~EA FOR I0710 CH~KLEY RO~, DALE DISTRICT, C~E~IELD COUNt, VIRGINIA.. ~Y ~, 1978 - D.8.1~ P~1~8 ,~ ...... ~. , :. .: ~ ~ ~T BY ~R~ ~, 1~1~ ~ VAO .... ~e~ ............... I I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: Januar}/22, 2003 Item Number: 8.B.8. Subject: Request to Exercise Eminent Domain for the Acquisition of Right of Way to Provide a Turn Lane on River Road for River's Trace Subdivision County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Attorney to proceed with Eminent Domain for the acquisition of right of way to provide a turn lane on River Road for River's Trace Subdivision from the heirs of Winfield Brown, Jr. Summary of Information: On November 26, 2002, the Board of Supervisors authorized the Right of Way Office to assist Foxfield Construction Inc. in the acquisition. Staff has been unable to locate all the heirs of Winfield Brown, Jr. and the only known heir has not responded. Construction of the turn lanes is a tentative condition. It is necessary to proceed with the use of eminent domain for the health and safety of the public. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: ~']No #O0O056 VICINITY SKETCH REQUEST TO EXERCISE EMINENT DOMAIN FOR ~ ACQUISITION OF RIGHT OF WAY TO PROVIDE TURN LANES ON RIVER ROAD FOR RIVER'S TRACE SUBDIVISION N oooos'~ Co.t= roj'. It~ %. '¢1'¢-6, 'ZT- ~70 ¢¢.-ooooo I/~ ~¢/. ~ ,'I, · PLANNERS * ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branehway Road · ~uite 100- ~ Virginia __~__ · 794-0571 · Fax 794-2635 11038 ~ Plute~/· Sull t · .~nland, Virginia 23005 · (804) 550-_~__~L9 · Fax (804) 550.2057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 ,Subject: Authorization to Accept and Appropriate Additional Part C Funds, and Federal Day Care Funds County Administrator's Comments. County Administrator: Board Action Requested: Accept and appropriate $278,798.59 in additional Part C funds. Accept and appropriate $30,000 in Federal Day Care funds for children with special needs. Summary of Information_. 1. The Virginia State Department of Mental Health, Mental Retardation, and Substance Abuse Services (DMH/4RSAS) has requested that the Chesterfield Community Services Board manage Part C services in Planning District 14 for 18 months. During this time CSB staff will establish a coordinating council, identify a permanent fiscal agent, and recruit area service providers to provide Part C services. The State has awarded $278 798 59 for this project. ' · 2. The Virginia DMHYiRSAS has awarded $30,000 for the purchase of specialized day care for children with developmental needs. Preparer: Geor.qe E. Braunstein Attachments: ~ Yes No Title: Executive Director MH/MR/SA Department 0000S9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 22, 2003 Budqet and Management Comments: This item requests the Board to accept and appropriate $278,798.59 in additional Part C funds and $30,000 in Federal Day Care funds. A temporary, full time position in the department of Mental Health, Mental Retardation, and Substance Abuse will be created to assist in the management of the Part C program in the PD14 service area for the 18 months of the award period. At the completion of this part of the program, a determination will be made as to the need for a permanent position. Two additional positions, needed for the program, will be filled from current vacant positions in the department. There are no county funds required. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000090, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: Januar}/22,2003 Item Number: 8.B.10. Subject: Appropriation of Funds and Authorization to Proceed with the Design, Right-of-Way Acquisition, and Utility Relocation for the Robious Road Widening Project ,County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate $317,700 in cash proffers and interest earnings from traffic shed 2 for the design, right- of-way acquisition, and utility relocation for the widening of Robious Road from Salisbury Road through the Twin Team Lane intersection. The Board is also requested to authorize the County Administrator to enter into the standard County/VDOT/consultant/contractor, design, right-of-way acquisition, and/or construction agreements, acceptable to the County Attorney, for the project. Summa~oflnformation: In May 2002, the Board approved a zoning case for property along Robious Road, which includes conditions requiring cash proffers. Payment of part of the cash proffers are anticipated this spring. Cash proffers previously provided through other cases in the traffic shed 2 could be used to prepare the design, acquire right-of-way, and relocate utilities to accelerate improvements to Robious Road from Salisbury Road to Twin Team Lane. (Continued on page 2) Preparer: R.J. McCracken agen545 Title: Director of Transportation Attachments: Yes 90009~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (continued) The current shed 2 cash proffer balance ($317,700) should be applied towards the design, right-of-way acquisition, and utility relocation for the widening of Robious Road from Salisbury Road through the Twin Team Lane intersection. The Board should also authorize the County Administrator to enter into the standard County/VDOT/consultant/contractor, design, right- of-way acquisition, and/or construction agreements, acceptable to the County Attorney, for the project. ,Recommendation: Staff recommends the Board: 1. Appropriate $317,700 in cash proffers and interest earnings from shed 2 for the design, right-of-way acquisition, and utility relocation for the widening of Robious Road from Salisbury Road through the Twin Team Lane intersection; and Authorize the County Administrator to enter into the standard County/VDOT/consultant/contractor, design, right-of-way acquisition, and/or construction agreements, acceptable to the County Attorney, for the project. District: Midlothian 0000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: January 22, 2003 .Budget and Management Comments: This item requests the Board to appropriate $317,700 in road proffers and interest earnings from shed 2 for the design, right-of-way acquisition, and utility relocation for the widening of Robious Road from Salisbury Road. Sufficient funds are available ($245,384 in cash proffers and $72,316 in interest earnings) to cover this appropriation. Preparer: Rebecca T. Dickson Title: Director~ Budget and Management 00009 Budget Robious Road Widening From Salisbury Road to Twin Team Lane Preliminary Engineering Right-of-way Utility Relocation Construction $5O,00O $47,70O $100,000 $120,000 Total $317,700 000094 S ROBIOU$ ROAD '~ ID ENIN~, ROBIOUS ROAD 4 LANE WIDENING 00009~i CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: January 22, 2003 Item Number: 8.B.11. Subiect: Authorization to Enter Into a License Agreement to Construct a Private Road on County Property from Dragonnade Trail to the Powhatan County Line County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the Chairman of the Board to execute a License Agreement as approved by the County Attorney allowing construction of a private road on County property. Summary of Information: Mr. Barber requests that the Board of Supervisors approve a License Agreement (attached) between the County and Mark Sowers ("Licensee") that would allow the Licensee to construct a private road across County owned right-of-way in the Midlothian District to connect Dragonnade Trail to approximately 193 acres owned by the Licensee in Powhatan County ("Powhatan Property") (see attached vicinity map). On January 26, 1994, the Board of Supervisors approved zoning case 94SN0141 that rezoned from Agricultural to R-25 approximately 33 acres located west of Huguenot Springs Road and east of the Powhatan County line. A proffered condition of the zoning approval provided that the applicant Preparer: Steven L. Micas Title: County Attorney 3.923:60234,3. (58887,1) Attachments: Yes ~-~ No 00096 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 would dedicate to the County the right-of-way for a stub road that would connect the subject property to adjoining property in Powhatan County. The proffered condition further provided that no road shall be constructed within the right-of-way without approval of the Board. Subsequently, Dragonnade Trail was constructed in a portion of the right-of-way and accepted for maintenance by VDOT. However, construction of Dragonnade Trail was terminated as a cul-de-sac approximately 100 feet from the Powhatan County line. The remaining 100 feet is owned by the County and has not been accepted into the state system. The License Agreement provides that the Licensee may construct at his expense a private road across the 100 feet separating Dragonnade Trail from the Powhatan County line to provide access to the Powhatan Property. The Licensee or his assigns shall also bear the maintenance costs for the private road. The License Agreement further provides that (1) no more than 18 residences will be constructed on the Powhatan Property and that (2) there shall be no further access to the Powhatan Property other than by the private road. The County may terminate the License Agreement if these conditions are not satisfied. If the License Agreement is terminated, the Licensee must remove the private road. Finally, the License Agreement further provides that the owners of two adjoining parcels in Powhatan may use the private road subject to certain limitations. Staff recommends that the Board authorize the Chairman to execute a License Agreement as approved by the County Attorney. Staff further recommends that by approval of this Agenda Item the Licensee shall be required to record a copy of the final executed License Agreement in the land records of the Powhatan County Circuit Court prior to construction of the private road and that the owners of the two adjoining parcels in Powhatan County be required to record the License Agreement in the chain of title for their property prior to their use of the private road. 1923:60234.1 (58887.1) 000097 FILE TO: RIGHT OF WAY OFFICE CHESTERFIELD COUNTY, VIRGINIA GIS CODE: PIN: Project No.: LIC LICENSE AGREEMENT This LICENSE AGREEMENT, dated January ,2003, between the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as "LICENSOR" ("GRANTOR") and Mark Sowers, hereinafter referred to as "LICENSEE" ("GRANTEE"). WITNESSETH WHEREAS, LICENSEE has petitioned the Board of Supervisors of Chesterfield County for permission to encroach within certain real property owned by the County that abuts the Powhatan County line for the purpose of constructing a private road within the County property in order to provide access to 193.29 acres more or less of land described below located in Powhatan County, Virginia; and, WHEREAS, the Board of Supervisors of Chesterfield County adopted a resolution dated January 22, 2003, approving the grant of a license to LICENSEE for the purpose requested. NOW THEREFORE WITNESSETH, that in consideration of the mutual covenants contained herein, the parties hereto agree as follows: LICENSOR grants unto LICENSEE a license to construct a private road that will encroach within said County property as shown on the attached sketch. LICENSEE shall bear all costs of construction of said private road. Further, after construction of the road, LICENSEE, or his assigns, shall bear all costs of maintenance, repair and snow removal of the private road encroaching on County property, and, further, all costs of removal, repair and/or replacement of the private road encroaching on County property necessitated by the construction, operation, maintenance, repair or use of present or future County facilities within said County property. o This License shall be for access to the following described property in Powhatan County ("the Property"): o ALL that certain parcel of land lying and being in Huguenot District, Powhatan County, Virginia, containing 193.29 Acres (plus or minus) as shown on that certain plat entitled "PLAT OF 193.29 (PLUS OR MINUS) ACRES OF LAND SITUATED SOUTH OF HUGUENOT HUNDRED COURT AND WEST OF DRAGONADE TRAIL, HUGUENOT DISTRICT, POWHATAN COUNTY, VIRGINIA", prepared by Balzer And Associates, Inc., dated October 28, 1998 and recorded in the Clerk's Office, Circuit Court, Powhatan County, Virginia in Cabinet F, at Slide 105. BEING a portion of the same real estate conveyed to J. J. Jewett and F. W. Hancock, Jr., Trustees under Agreement dated November 29, 1979, by Deed from B O S Associates, dated May 21, 1981 and recorded May 25, 1981 in the Clerk's Office, Circuit Court, Powhatan County, Virginia in Deed Book 154, Page 781. By Substitute of Trustee dated July 7, 1983, recorded September 5, 1984 in Deed Book 169, Page 181, appoints R. Putney Jones as Substitute Trustee in place of F. W. Hancock, Jr. and by Substitute of Trustee dated November 27, 1979, recorded September 5, 1984 in Deed Book 169, Page 198, appoints Read F. Goode, as Substitute Trustee in place of J. J. Jewett and by Substitute Trustee dated October 31, 1991, recorded October 22, 1992 in Deed Book 253, Page 409, appoints John W. Sanderson, as Substitute Trustee in place of R. Putney Jones. The boundaries of said property may be adjusted, reconfigured,'altered or enlarged so long as if and only if the number of dwelling units which access the private road from/through the property does not exceed eighteen (18). Provided further, the County shall also grant access to the private road for owners of parcels and , if and only if and so long as (1) there is no more than one dwelling unit on the parcel granted access; (2) access from/through that parcel is limited to one dwelling; and (3) that one dwelling is located on that parcel This License may be terminated by the County only if there is (1) construction of more than eighteen (18) dwelling units on the Property or (2) construction of access to the Property other than the private road described in this Agreement, and the Director of Planning executes a sworn affidavit that one of those two conditions exists. If paragraph 4 or 5 is violated, then the license granted by this License Agreement may be revoked 30 days after notice of revocation is mailed to LICENSEE by LICENSOR. Upon revocation of license by LICENSOR, LICENSEE shall within 90 days thereof remove the private road constructed within said County property. LICENSEE shall save LICENSOR harmless from any claims of injury or damage to any person or property as a result of any act of LICENSEE or their agents involving the construction, operation, maintenance, repair or use of the private road. 1923:58887.1 2 00009~ o LICENSOR its agents, employees, or contractors shall not be liable for any damage to the private road resulting from any construction, operation, maintenance, repair or use of existing or future County facilities within said County Property. o This license may be assigned upon conveyance of LICENSEE'S Property and conveyance of the Property shall be deemed an assignment. Accepting title to all, or any portion, of the Property shall be deemed consent to the terms of this agreement. No assignment shall relieve LICENSEE of the obligations set forth in this Agreement unless and until the LICENSEE ceases to own any portion of the Property. In addition, LICENSEE shall provide a bond or cash escrow in an amount acceptable to the County Transportation Department to ensure compliance with LICENSEE'S obligation in this Agreement. Provided, however, the amount of the bond shall not exceed the cost to construct the private road on said County property. IN WITNESS WHEREOF, the COUNTY OF CHESTERFIELD, VIRGINIA has caused this License Agreement to be executed by ARTHUR S. WARREN, CHAIRMAN OF THE BOARD OF SUPERVISORS, and attested by LANE B. RAMSEY, COUNTY ADMINISTRATOR, pursuant to the authority set forth in the resolution of the Board dated January 22, 2003. WITNESS the following signatures and seals: LICENSOR: COUNTY OF CHESTERFIELD, VIRGINIA APPROVED AS TO FORM: BY: ASSISTANT COUNTY ATTORNEY ARTHUR S. WARREN, CHAIRMAN BOARD OF SUPERVISORS EXEMPT FROM TAXATION PER VA CODE SECTION 58.1-811 C (3) ATTEST: LANE B. RAMSEY COUNTY ADMINISTRATOR 000 00 1923:58887.1 3 .... State of Virginia, County of Chesterfield, to-wit: I, ., a Notary Public in and for the County and State aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesaid ARTHUR S. WARREN, CHAIRMAN OF THE BOARD OF SUPERVISORS, and LANE B. RAMSEY, COUNTY ADMINISTRATOR, whose names are signed to the foregoing writing and acknowledged the same before me. Given under my hand January __ ., 2003. My commission expires: NOTARY PUBLIC LICENSEE: MARK SOWERS State of , City/County of , to-Mt: I, , a Notary Public in and for the City/County and State aforesaid, do hereby certify that this day personally appeared before me'in my jurisdiction aforesaid Mark Sowers, whose name is signed to the foregoing writing and acknowledged the same before me. Given under my hand 20 My commission expires: NOTARY PUBLIC 1923:58887.1 n 000 ~!,0~ HUGUENOTSPRINGSRD DRAGONNADE TRAIL 'ROUTE 288 MIDLOTHIAN TNPK 00~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January22, 2003 Item Number: 9. Subject: Citizen Request to Address the Board Under "Hearings of Citizens on Unscheduled Matters" County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: In accordance with Board procedures, Jeanne Horne has requested the opportunity to speak to ask the Board to pay a special exception application fee of $1,322.18 for a stock farm of less than three acres. (See attached.) Preparer: Steven L. Micas Title: County Attorney 0800:60280.1 Attachments: Yes [--] No # 00010 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Januar~ 22, 2003 Item Number: 11.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0207 95-10 Industrial Park, Site B, Phase 2 95-10 Development, LC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Bermuda $42,290.00 (Private) Preparer: Craig S. Bryant Title: Director of Utilities Attachments: ---]Yes No 0001.01 Agenda Item January 22, 2003 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0214 Mineola Heights, Sections 1 & 2 and Outfall Sewer Mineola Heights LLC R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Bermuda $74,630.00 $151,151.00 01-0295 Boncreek Curnow Building and Investment Bookman Construction Company Water Improvements - Wastewater Improvements - Midlothian $34,040.00 $38,874.00 02-0385 The Village at Swift Creek, Phase III Swift Creek Associates, LP Castle Equipment Corporation Water Improvements - Matoaca $118,072.90 0O0506 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: January/22, 2003 Item Number: 11.B. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramse¥ Title: County Administrator Attachments: Yes ~ No O00 L07 BOARD MEETING DATE 07/01/02 11/02/02 11/02/02 11/02/02 I 1/02/02 11/02/02 11/02/02 11/02/02 CHESTERFIEI.D COUNTY GENERAL FUND BALANCE January 22, 2003 DESCRIPTION FY2003 Budgeted Beginning Fund Balance Designate excess revenue (County) for non-recurring items in FY2004 Designate excess expenditures (County) for non-recurring items in FY2004 Designate excess revenue (Schools) for non-recurring items in FY2004 FY02 Results of Operations - Schools unspent General Fund Transfer for non-recurring items in FY2004 FY02 Results of Operations - Parks FY02 Results of Operations - Libraries FY02 Results of Operations - CSA Shortfall AMOUNT (1,712,213) (819,183) (1,852,802) (1,145,159) (150,000) (150,000) (60,300) BALANCE $42,493,947 $40,781,734 $39,962,551 $38,109,749 $36,964,590 $36,814,590 $36,664,590 $36,604,290 O00:t08 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONAIJ,Y FUNDED BY DEBT January 22, 2003 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/2001 FY02 Budgeted Addition 4/4/2001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts 10/24/2001 360 West Corridor Plan 11/14/2001 Building Improvements (County Administration) 11/14/2001 Security Enhancements (MH/MR and County Administration) 2/27/2002 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/2002 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/2002 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment Amount (7,579,700) (85,000) (90,000) (70,000) (17o,ooo) (lO7,OOO) (50,000) (250,000) (75,ooo) 8,600,000 (7,277,800) (140,000) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 000 08 O00:t~l.O Prepared by Accounting Department December 31, 2002 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease TOTAL APPROVED AND EXECUTED Original Amount SI6,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 $31,409,906 Date Ends 11/19 05/04 11/21 ' 03/05 03/06 09/05 07/05 Outstanding Balance 12/31/02 $13,685,000 14,161 12,805,000 436,453 14,235 12,320 165,915 $27,133,084 PENDING EXECUTION Description Building Construction, Road Construction, Park Improvements and Systems - Certificates of Participation Approved June 26, 2002 Approved Amount $12,000,000 O00 l . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Janua~ 22, 2003 Item Number: 11.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: -~No 0~0114 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January/22, 2003 Item Number: 14. Subiect: Resolution Recognizing U.S. Jaycee Week and the Chesterfield Jaycees County Administrator's Comments: County Administrator: Board Action Requested: Mr. Barber requested that the following resolution be adopted. Summary of Information: This resolution is to proclaim January 19-25, 2003 as U.S. Jaycee Week in Chesterfield County. Mr. Quenton Lee, President of the Chesterfield Jaycees, will be in attendance to receive the resolution. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes ---]No # RECOGNIZING JANUARY 19-25, 2003, AS "UNITED STATES JAYCEE WEEK" IN CHESTERFIELD COUNTY AND THE EXEMPLARY ACHIEVEMENTS OF THE CHESTERFIELD JAYCEES WHEREAS, the week of January 19-25, 2003 is recognized as United States Jaycee Week; and WHEREAS, the Chesterfield Jaycees was established on March 28, 1952; and WHEREAS, the Chesterfield Jaycees, a leadership development through community action organization, has had a legacy of outstanding service to Chesterfield County for more than half a century; and WHEREAS, the Chesterfield Jaycees, part of the Virginia Junior Chamber and the United States Junior Chamber of Commerce and JCI International, working with those organizations, has helped many young people in the community through the development of management skills, individual training, community service and international relations; and WHEREAS, the Chesterfield Jaycees, through its community development programs, has contributed to Chesterfield County by forming the Chesterfield Little League and the county's first Distinguished Service Award, and by its involvement in the Junior Chamber Family Aids Network, among other endeavors; and WHEREAS, the Chesterfield Jaycees has sponsored, among other events, the East Coast Invitational Track Meet; Apple Butter Sunday; Rainbow of Arts; a Haunted House; a Christmas tree lot; a Christmas shopping tour and various other fundraising activities, which have assisted many charities, including Camp Virginia Jaycee; and WHEREAS, the Chesterfield Jaycees, through its government involvement programs, has helped to develop an understanding and appreciation among young Virginians of the importance of civic affairs and economics in local and state government and in the legislative process; and WHEREAS, the Chesterfield Jaycees has been consistently recognized as being among the top chapters in Virginia and the nation. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd day of January 2003, publicly recognizes the exemplary achievements of the Chesterfield Jaycees, and proclaims~January 19-25, 2003, as ~United States Jaycee Week~ in Chesterfield County. 000 .1.6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January22, 2003 Subject: Citizen Request to Address Unscheduled Matters" the Item Number: 16. Board Under "Hearings of Citizens on County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: In accordance with Board procedures, Jacqueline P. Goodwin has requested the opportunity to speak to ask the Board to pay an application fee of $475 to vacate a lot in Chesswood Subdivision. (See attached.) Preparer: Steven L. Micas Title: County Attorney 0800:60308.1 Attachments: Yes ~ No #O00 L7 [:1×{4×2003 13:06 HENRICO DPU a 97176297 January 14, 2003 Lisa Elko Clerk to the Board P.O. BOX 40 Chesterfield, Virginia 23832 Dear Ms. Elko, I'm requesting to meet with the Board of Supervisors. I have been in contact Mr. Miller in reference to vacating the lot next to my home at 9500 Greatbridge Road. My request was to wave tine registration fee because I could not afford it. I am a single Mom maintaining this lot for going on eleven years. I spoke with a gentlemtm in fight away, they infona~ed me the lot was left to Chesswood Subdivision and there were no future plans for it. My neighbor 'in that subdivision agreed to split the cost but did not have the /'hnds at the time. The company assigned to cut the ga'ass only does so when it reaches eighteen, inches, this is too high. My home is ~n -fi'ont of a protected wetland., which draws snakes. Therefore my property and this lot must be kept cut. Please allow t-ne a voice in this matter. Sincerely, ,~ .., 'Jacqueline P. Goodwin oooli JAN-14-2003 12:16 9 804 261 8785 96% P.02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: Subiect: January/22, 2003 Item Number: 17'. Public Hearing for a Zoning Ordinance Amendment Relative to Motor Vehicle Sales, Services and Repair in C-3 Zoning Districts County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached zoning ordinance amendment relative to motor vehicle sales, service and repair in C-3 zoning districts. The Planning Commission will hold their public hearing on January 21, 2003. Staff will advise the Board of the Commission's recommendation on January 22, 2003. Summar~y of Information: This amendment is designed to accomplish the following: Enqine and transmission repair - the amendment will allow major engine and transmission repair as accessory to motor vehicle sales, service and repair in C-3 and C-4 zoning districts. This repair work, including storage of parts, will take place within a building or screened from view unless a conditional use is granted. Members of the automobile sales community requested this portion of the amendment. Preparer: Thomas E. Jacobson Attachments: Ycs Title: Director of Planning C:DATA/AGENDA/2OO3/JAN/1/GOK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 2. Commercial vehicle sales - the amendment will preclude the sales, service and repair of heavy commercial vehicles such as buses, tractor-trailer trucks, dump trucks, stake bed trucks, vans where the cargo area cannot be accessed from the driver's seat without exiting the vehicle and/or cab and chassis vehicles; and construction equipment in C-3 and C-4 zoning districts. This portion of the amendment was prepared at the request of the Commission. Based on Staff's research, this amendment will not have a negative impact on any existing business selling heavy commercial vehicles and/or construction equipment in Chesterfield County. On October 15, 2002, the Planning Commission held a public hearing and recommended approval of a zoning ordinance amendment including items 1 and 2 above. November 13, 2002, the Board of Supervisors held a public hearing on the ordinance amendment noted in the preceding paragraph. One person spoke in favor of the amendment. The Board closed the public hearing, postponed their decision until December 18, 2002 and remanded the modified amendment to the Planning Commission for their public hearing and recommendation. ooOa. Zo AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-159 RELATING TO MOTOR VEHICLE SALES, SERVICE AND REPAIR IN CERTAIN COMMERCIAL AND VILLAGE ZONING DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-159 of the Code of the Count_ o£ Cheste _rfield, 1997, as amended, is amended and re- enacted to read as follows: Sec. 19-159. Uses permitted with certain restrictions The following uses shall be permitted in the C-3 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: 000 (f) Motor vehicle sales and rental, excluding commercial vehicles such as buses, tractor-trailer tracks, dump trucks, stake bed trucks, vans where the cargo area cannot be accessed from the driver's seat without exiting the vehicle and/or cab and chassis vehicles; construction equipment and motor vehicle consignment lots~ and as accessory to sales and rental, service and repair, to exclude body, rnajc, r cngln¢ and tranan-,,iaaic, n repair, provided that: (1) Motor vehicle service and repair is not located in the Chester Village Area as identified in Section 19-606. (2) All such uses shall be set back a minimum of 100 feet from adjacent R, R-TH, R-MF and O Districts or A Districts that are shown on the comprehensive plan for R, R-TH, R-MF or O use. This setback shall be landscaped according to section 19-522(a)(4) of the Development Standards Manual. (3) Storage yards for vehicles awaiting body repair, painting, auction or wholesale sales shall be screened from view of any adjacent properties on which such yards are not permitted or do not exist, and from external public roads or areas currently zoned agricultural and shown on the comprehensive plan for residential or office use. (4) All garage-type doors shall be oriented away from, or screened from view of, adjacent residential or office zoned properties, external roads or areas currently zoned agricultural and shown on the comprehensive plan for residential or office use. (5) There shall be no elevated display of motor vehicles. (6) All allowed repair activities and storage of new or replaced repair materials shall occur inside the buildings unless screened as required by Section 19-159(h). (7) Motor vehicle sales is not located in Village Districts as identified in Section 19-606. Th'at this ordinance shall become effective immediately upon adoption. O00:t AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-159 RELATING TO MOTOR VEHICLE SALES, SERVICE AND REPAIR IN CERTAIN COMMERCIAL AND VILLAGE ZONING DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-159 of the Code o, f the County o, f Chester[ield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-159. Uses permitted with certain restrictions The following uses shall be permitted in the C-3 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: ooo (0 Motor vehicle sales and rental, excluding commercial vehicles such as buses, tractor-trailer trucks, dump trucks, stake bed trucks, vans where the cargo area cannot be accessed from the driver's seat without exiting the vehicle and/or cab and chassis vehicles; construction equipment and motor vehicle consignment lots~ and as accessory to sales and rental, service and repair, to exclude body; majc, r engine ~.qd tran~mi~c,n repair, provided that: (1) Motor vehicle service and repair is not located in the Chester Village Area as identified in Section 19-606 as amended from time to time. (2) All such uses shall be set back a minimum of 100 feet from adjacent R, R- TH, R-MF and O Districts or A Districts that are shown on the comprehensive plan for R, R-TH, R-MF or O use. This setback shall be landscaped according to section 19-522(a)(4) of the Development Standards Manual. (3) Storage yards for vehicles awaiting body repair, painting, auction or wholesale sales shall be screened from view of any adjacent properties on which such yards are not permitted or do not exist, and from external public roads or areas currently zoned agricultural and shown on the comprehensive plan for residential or office use. (4) All garage-type doors shall be oriented away from, or screened from view of, adjacent residential or office zoned properties, external roads or areas currently zoned agricultural and shown on the comprehensive plan for residential or office use. 1923:60133.1 Revised 1/22/03 3:51 p.m. (5) There shall be no elevated display of motor vehicles. (6) All allowed repair activities and storage of new or replaced repair materials shall occur inside the buildings unless screened as required by Section 19-159(h). (7) Motor vehicle sales is not located in Village Districts as identified in Section 19-606 as amended from time to time. That this ordinance shall become effective immediately upon adoption. 1923:60133.1 Revised 1/22/03 3:51 p.m. 2 An Affiliate of I~edia General Advertising Affidavit (This is not a bill. Please pay from invoice) P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 CH'E~RTERFtF, LD BOARD OF STTPF~RVLqOR ,q ATTN LLqA F, LKO P O t:/O3( 40 CHE,qTRRFIEI D VA 238~,2_0040 Code Description Ad Size Account Total Cost TA~F, NOTICF, TAK F, NOTICR THAT THE ~OARD O 2.00 ATTACH Media General Operations, Publisher of THE RICHMOND TIMES-DISPATCH ~whaiS is to certify that the attached TAKE NOT[CF. TAKF, NOT,C[ s published ~3y Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 01/08/2003 0 l/15/2003 HERE The first insertion being given .... Newspaper reference: Sworn to and subscribed before me this_Z - tD State of Virginia Notary Public City of Richmond My Commission expires 1296361 Su pervJso ©1 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE, THANK Y CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Januar}/22, 2003 Item Number: 1~1, Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on February 12, 2003 at 3:30 p.m. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: ---] Yes No O001Z