11-23-1999 PacketMeeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
November 23~ 1999
Item Number:
Page
2.A.
1 of_L_
i,Subject:
County Administrator's Comments
County Administrator's Comments:
CountyAdministrator: ~_~~~
BoardAction Requested:
Summary of Information:
The Accounting Department has completed preparation of the County's FY99 Comprehensive
Annual Financial Report,which includes financial statements audited by Deloitte & Touche LLP,
independent auditors. Representatives of Deloitte & Touche, LLP will be at the meeting to formally
present the report to the Board as required by the Code of Virginia.
Preparer:
Attachments:
Mary Lou ~Lyle~
---Title:
p Ne
Director of Aeeonntin~
001
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date:
November 23, 1999
Item Number:
Page 1 of 1
2omo
Subject:
County Administrator's Comments
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Presentation from Mr. Glade Knight, President of the Chesterfield Virginia Stake of The Church of Jesus
Christ of Latter-day Saints and President of Richmond-based Cornerstone Realty.
Preparer:
' ~'N~I~iiyn 1]. Cole
Assistant County Administrator
Attachments:
Yes ~-~ No
l#:'"" (}2]
$04-276-3178
November 12, 1999
Ms. lanice Blake. ly
Chesterfield County Board of Supenrisors
Dear Ms. Blakely:
Thank you for considetSug allotting time to us in the November 23 meeting of the
County Board of Supervisors. As we have discussed, we would like to take the opportuuity to
present the cotmty supervisors with a token of our appreciation for their effo~s in diss~_~-llng FOXX
Video from opening a chain of stores in Chesterfield Coumy.
We salute their positiv~ actions towant upholding family values in our communities and would like to
present each supervisor with a framed copy of a proclamation on family values. The pm:lamalion
echoes many of the same sentiments ex~ in Governor Gilmore's t~cently issued d~lamtion on
National Family Week. AND, we f0el tl~ timing of tkis presemation is perfect as it tak~
during National Family Week (November 21 - 27, 1999).
Glade Knight, president oftl~ Chesaerfield Virginia Stake (similar to a diocese) of The Church of
Jesus Christ of Latterqlay Saims, aml presidem of.Richmond-bas~ Come~on~ Ikal~, woukl make
the presentalion. We would, of course, keep remarks brief in ime~st of time.
Please let me know if we will be able to participate in your November 23 moeting. I can be reached
at (804) 276-3178. We look fotwrard to beLtlg able to recogniz~ tim sutgrvisors for their work in
Sincerely,
Beth Gravict
Chesterfield County resident and
Public Affairs Director for The Church of Jesus Christ of Latter-day Saint~, Richnond Vir~ni~
Stake
NOU-12-1999 12:18 99X P.02
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999
Item Number: 2. ¢.
Subject:
County Administrator's Comments
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information-
Mr. Gregory Wingfield, President of the Greater Richmond Partnership, will
be present to report on activities of the Partnership. The Partnership was
created in July 1994 as a public/private organization to promote economic
development in the region.
Preparer:
Lisa H. Elko
Attachments:
'~ Yes
No
Title:
Clerk to the Board
O 04
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
November 23, 1999
Page
Item Number: 5.
lof
Subject:
Resolution Recognizing Benny D. Jessup Upon His Retirement
County Administrator's, Comments:
CountyAdministrator:
BoardAction Requested:
Adoption of the attached resolution
Summary oflnformation:
Benny D. Jessup, Residential Appraiser for the Department of
Real Estate Assessments, will retire after 30 years of dedicated
service to the citizens of Chesterfield County.
Attachments:
Yes
~-~ No
Title: Director, Real Estate Assessments
RECOGNIZING MR. BENNY D. JESSUP UPON HIS RETIREMENT
WHEREAS, Hr. Benny D. Jessup, Residential Appraiser fer the
Chesterfield Ceunty Department of Real Estate Assessments, retired
Octeber 29, 1999, fellowing thirty years ef public service fer
Chesterfield Ceunty, Virginia; and
WHEREAS, Hr. Jessup served fer seven years with the Infermatien
Systems Technelegy Department (then knewn as the Data Precessing
Department); and
WHEREAS, Hr. Jessup has for the past twenty-three years served the
Department of Real Estate Assessments with dedication in the land use,
mapping and appraisal divisions; and
WHEREAS, Hr. Jessup was instrumental in designing the real estate
department's first cemputer assisted mass appraisal system; and
WHEREAS, Mr. Jessup has served as a member of beth the Virginia
Associatien ef Assessing Officers and the Internatienal Asseciation ef
Assessing Officers; and
WHEREAS, Mr. Jessup has demenstrated his leyalty te Chesterfield
County through his dedicatien, caring attitude, quality public service
and professionalism.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield Ceunty Beard of
Supervisers publicly recognizes the eutstanding contributions of Hr.
Benny D. Jessup, expresses the appreciatien ef all residents for. his
service te the Ceunty, and extends their appreciatien for his dedicated
service te the Ceunty, their congratulatiens upon his retirement, and
their best wishes for a leng and happy retirement.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be
presented to Mr. Jessup and that this resolution be permanently recorded
among the papers of this Board of Supervisors of Chesterfield County,
Virginia.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: November23r 1999
Item Number: 8.^.
Subiect:
FY99 Results of Operations
County Administrator's Comments:
County Administrator:
Board Action Requested:
Approve the actions for year-end FY99 Results of Operations as outlined
below.
Summary of Information:
On October 27 staff reviewed FY99 Results of Operations with the Budget
and Audit Committee. Undesignated ending fund balance at June 30, 1999
was approximately $36.7 million compared to the budgeted estimate of
$28.4 million at June 30, 1999. As outlined on the attachment, the
addition to undesignated fund balance is comprised of approximately
$3.4 million in excess revenue and $5.0 million in unspent
appropriations.
Staff recommends the following actions be taken with respect to
undesignated ending balance.
General County Recommendations:
outlined on the attached.
Preparer: ~ ~ ~C,~"~ Title:
Rebecca T. Dickson
Set a public hearing for December 15, 1999 to consider
reappropriation of $2.254 million in FY2000 for the purposes
Director, Budget and Management
Attachments:
Yes
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetino Date:
November 23. t999
Summary of Information (cont.):
Item Numl}¢F;
Designate $1.653 million in additional revenue over the revised
budget and $793,967 in unspent appropriations for use in FY2001 for
non-recurring items/pay issues.
School Recommendations:
Designate $94,422 in additional property tax revenue over the
revised budget, $470,514 in additional state sales tax and $1.940
million in net expenditure savings for use in FY2001 on non-
recurring items. During the FY2001 budget process, the School Board
will identify those non-recurring items associated with these
funds.
If the above actions are approved, undesignated fund balance, including
the budgeted addition in FY2000, is projected to be $30.887 million
through FY2001.
FY99 Results of Operations
Budgeted Fund Balance
Revenues Over Budget:
Property Taxes
Ali Other Revenue (Net of Reserves)
Total Revenue Over Budget
Total Unspent Appropriations (Net of Reserves)
$1,317,451
$2,100,540
$ 28,440,900
$ 3,417,991
$ 4,988,175
Proposed Uses:
To Schools -Use in FY2001:
Property Taxes A~er FY2001 Fund Balance Addition
Additional State Sales Tax
Unspem Appropriations
To County:
Use in FY2000 (Unspent Appropriations)
Per Budget Adoption:
Police -5% Salary, Vehicles, Metro Aviation Unit
Parks and Recreation-Older Facilities/Equipment
Libraries-Books
Fire-5% Salary, Revenue Recovery Study
Other Issues:
Registrar-Presidential Primary
Economic Development Incentives
Department Relocation in Admin. Bldg.
Use in FY2001 (Unspent Appropriations/Revenue )
Designate for Non-recurring Items/Pay Issues
$ 94,422
470,514
1,940,408
540,800
280,000
135,000
342,000
106,000
750,000
100,000
2,447,022
$ (7,206,166)
Budgeted Addition to Fund Balance in FY2000
Undesignated Fund Balance Projected Thru FY01*
*May be revised in January, 2000
1,246,900
$ 30,887,800
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: November 23, 1999
Item Number: 8.B.1.
Subject:
Reconsideration of Deferral of Appointment to the Drug and Alcohol Abuse Task Force
County Administrator's Comments:
County Administrator:
Board Action Requested:
Reconsideration of Deferral of the Appointment to the Drug and Alcohol Abuse Task Force
Summary_ of Information:
At the last Board meeting on October 27, 1999, the Board deferred the appointment to the Drug and
Alcohol Abuse Task Force from the Midlothian District to the January 12, 2000 meeting. Mr. Barber
has requested that the Board reconsider the deferral in order to make the appointment at this meeting.
(See attached letter.) If the Board votes to consider the appointment at this meeting, the Board
would have to suspend the rules to nominate and appoint at the same meeting.
Preparer:
Steven L. Micas
Title: County Attorney
0800(18) :46856.1
Attachments: 1Yes EJNo l# C i~.(}]
MEMORANDUM
TO:
FROM:
The Honorable Edward Barber, Midlothian District Supervisor
Lane B. Ramsey, County Administrator~ ~
SUBJECT: Appointment to the Drug and Alcohol Abuse Task Force
DATE:
October 15, 1999
Mr. David Mathis has expressed an interest in serving on the Drug and Alcohol Abuse
Task Force representing the Midlothian District. He meets all eligibility requirements for
members of the Drug and Alcohol Abuse Task Force and has indicated his willingness
to serve.
The application for Mr. Mathis was previously forwarded to you by Youth Services. If
you would like additional information on this candidate, please contact Jana Carter at
748-3549.
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
November 23, 1999 Item Number:
Page j__of
8.B
Subject:
Nomination/Appointment to the Community Criminal Justice Board (CCJB)
County Administrator's Comments:
County Administrator:
BoardAction Requested:
It is requested the Chesterfield County Board of Supervisors approve the nominee for
appointment to the Community Criminal Justice Board (CCJB) for the remainder of a
two year term, which began July 1, 1998. Appointments correspond to prescribed
positions in the Code of Virginia.
Summary of Information:
The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit
consisting of Chesterfield County and the City of Colonial Heights. The purpose is to
provide for the Implementation of the Comprehensive Community Corrections Act
(CCCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County
and City of Colonial Heights Community Criminal Justice Board; and the provisions for
the Joint Exercise of Powers.
It is requested Mr. Raeford W. Walker be appointed to fill the remainder of a Colonial
Heights appointment vacated by Ms. Renae Y. Sands of the District 19 Community
Services Board. Both Chesterfield County and the City of Colonial Heights must
confirm all appointments. Mr. Walker was appointed at the September 14, 1999 meeting
of City Council for the remainder of a term ending June 30, 2000.
Under the existing Rules of Procedure, appointments to Boards and Committees are
nominated at one meeting and appointed at the subsequent meeting unless the Rules of
Procedures are suspended by a unanimous vote of the Board members present. Nominees
are voted on in the order in which they are nominated.
Preparer.'~.-"'L./~'') /~. /~/~~~~Deputy County Administrator v Bra~t'ord 5. - Hammer
Yes ~ No
Attachments:
BOARD OF SUPERVISORS
HARRY G. DANIEL
CHAIRMAN
DALE DISTRICT
ARTHUR S. WARREN
VICE CHAIRMAN
CLOVER HILL DISTRICT
J. L. McHALE, III
BERMUDA DISTRICT
RENNY BUSH HUMPHREY
MATOACA DISTRICT
EDWARD B. BARBER
MIDLOTHIAN DISTRICT
CHESTERFIELD COUNTY
P.O. Box 40
CHESTERFIELD, VIRGINIA 23832-0040
(804) 748-1211
LANE B. RAMSEY
COUNTY ADMINISTRATOR
TO:
FROM:
DATE:
SUBJECT:
Honorable Members, Board of Supervisors
Lane B. Ramsey, County Administrator
Bradford S. Hammer, Deputy County Administrator
November 8, 1999
Appointment - Community Criminal Justice Board
The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit
consisting of Chesterfield County and the City of Colonial Heights. The purpose is to
provide for the development, evaluation and planning of community programs and
services for the court in diverting offenders from local correctional facilities.
The appointment available at this time is from the City of Colonial Heights and is
prescribed by the Code of Virginia. Both Chesterfield and the City of Colonial Heights
must confirm all appointments. The City of Colonial Heights appointed Mr. Raeford W.
Walker at the September 14, 1999 City Council Meeting. This is for the remainder of a
term ending June 30, 2000. Ms. Renae Y. Sands resigned from District 19 Community
Services Board creating this vacancy.
Mr. Raeford W. Walker resides at 1304 Elmwood Drive, Colonial Heights, Virginia. He
may be reached at 526-1076.
We respectfully request the Board to consider appointing this nominee for the remainder
of a two-year term ending June 30, 2000.
BSH/bmm
Providing a FIRST CHOICE community through excellence in public service.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1
Meeting Date:
November 23, 1999
Item Number:
8 .B.3.
Subject:
Nomination/,~ppointment to the Youth Services Citizen Board,
County_ Administrator's Comments:
County Administrator:
Board Action Requested:
Nominate/appoint a member to serve on the Youth Services Citizen Board.
Summary_ of Information:
The purpose of the Youth Services Citizen Board (YSCB) is to advise the Board of Supervisors regarding
l[planning and policies affecting youth development and to provide a cornmunity forum to focus on youth
II1Ssues.
I~Jnder the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting
Iland appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of
the Board members present. Nominees are voted on in the order in which they are nominated.
Preparer~
Jana D. Carter
Attachments:
Title:
Director, Youth Services
Yes ~No
MEMORANDUM
TO:
FROM:
The Honorable Edward Barber, Midlothian District Supervisor
Lane B. Ramsey, County Administrator
SUBJECT: Appointment to the Youth Services Citizen Board
DATE:
November 9, 1999
Ms. Lorraine Bedford, a student at James River High School, has expressed an interest
in serving on the Youth Services Citizen Board representing the Midlothian District.
She meets all eligibility requirements for members of the Youth Services Citizen Board
and has indicated her willingness to serve.
The application for Ms. Bedford was previously forwarded to you by Youth Services. tf
you would like additional information on this candidate, please contact Jana Carter at
748-3549.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date:
November 23, 1999
Item Number:
8.C.l.a.
Subject: Resolution Supporting Virginia Commonwealth University's Indigent Care Mission
County Administrator's Comments:
County Administrator:
Board Action Requested: The Board is requested to adopt the attached resolution.
Summary_ of Information:
The attached resolution supports Virginia Commonwealth University's Health System of physicians and
request of State leaders to find steady and permanent funding to address the financial burden of providing
uncompensated indigent care to Virginia citizens.
'' - M~:~yn E. Tole
Title:
Assistant County Administrator
Attachments:
Yes ~ No
WHEREAS, the Chesterfield County Board of Supervisors has a strong
interest in the health and welfare of all our citizens; and
WHEREAS, care for the indigent is a community health problem that
encompasses the entire Commonwealth; and
WHEREAS, Virginia Commonwealth University's (VCU's) Health System
of physicians and hospitals provides health care for nearly thirty-five
percent of the Commonwealth's indigent population despite significant
financial pressure due to the demands of providing uncompensated indigent
care; and
WHEREAS, in fiscal year 1999, VCU's Health System will be reimbursed
an estimated $24.1 million less than the cost of providing indigent care
services to citizens across the Commonwealth; and
WHEREAS, without additional funding from the state to meet their
costs, VCU's patient care, teaching, and research missions will be
greatly compromised.
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of the
County of Chesterfield, Virginia, hereby supports the indigent care
mission of Virginia Commonwealth University's Health System and expresses
its intent to urge the members of the General Assembly of Virginia to
work together to ease the financial burden of providing uncompensated
care.
AND, BE IT FURTHER RESOLVED, that the County Administrator transmit
copies of this resolution to the Governor and members of the General
Assembly representing Chesterfield County, in order that they may be
apprised of the sense of the Chesterfield County Board of Supervisors in
this matter.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999
Item Number: 8.C.l.b.
Su~ect:
Resolution Recognizing Mary Kramer for Contributions to Protecting the
Swift Creek Reservoir
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
Mr. Warren has requested that the attached resolution be adopted recognizing
Mary Kramer for her outstanding efforts in the pursuit of maintaining
excellent water quality in Chesterfield County.
Preparer: *'-'"~'--- ' ' ~¢...~LJC.~
Lisa Elko
Attachments'
Ycs
[--~ No
Title:Clerk to the Board
#
RECOGNIZING MRS. MARY J. KRAMER FOR HER CONTRIBUTIONS
TO PROTECTING THE SWIFT CREEK RESERVOIR
WHEREAS, the Chesterfield County Board of Supervisors wishes to recognize
County citizens who undertake outstanding efforts for the betterment of their
community; and
WHEREAS, Mrs. Mary J. Kramer, a resident of the Harbour Pointe community,
has volunteered a significant amount of time, effort, energy and technical
expertise in the pursuit of the maintenance of high quality water in the Swift
Creek Reservoir as well as other critical waters of Chesterfield County; and
WHEREAS, Mrs. Kramer, a retired physicist with approximately 25 years of
experience in government, research and college teaching, and a mother of six
children, brings to the County a significant amount of understanding of highly
technical information and a genuine concern for the quality of life in the
County as well as empathy for the concerns of her fellow Chesterfield citizens;
and
WHEREAS, Mrs. Kramer has dedicated the past seven years of her life
studying water quality and reservoir issues including the review of numerous
technical papers, computer models and other informational material to gain a
true understanding of how Swift Creek Reservoir functions; how it is affected
by growth; and what measures are needed to protect the reservoir from becoming
degraded; and
WHEREAS, Mrs. Kramer has undertaken research into more innovative sampling
methods for Swift Creek Reservoir; and
WHEREAS, Mrs. Kramer has done an exhaustive study of the design and
effectiveness of retention and detention ponds which, from time to time, has
included visiting the ponds during rainfall events to obtain samples of the
water being discharged from them; and
WHEREAS, Mrs. Kramer has made significant contributions both in time and
research to the County's Watershed Management Committee; and
WHEREAS, all of the above cited efforts have contributed significantly to
the County's ability to develop programs which will serve to protect the Swift
Creek Reservoir.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors hereby recognizes and commends the outstanding contributions and
endeavors of Mrs. Mary J. Kramer in the pursuit of maintaining excellent water
quality and promoting a superior quality of life in Chesterfield County.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page
1 of 3
?Ieetin~ Date: November 23, 1999
Item Number: 8. C. 2.
Subject:
Appropriation of Funds and Authorization to Execute Agreements
for the Route 10/Enon Church Road and Route D/Allied Road
Intersection Improvement Projects
County_ Administrator's Comments:
County_ Administrator:
Board Action Requested; The Board is requested to authorize the County Administrator to execute
design/right-of-way acquisition/construction agreements with the Virginia Department of Transportation
(VDOT) and appropriate anticipated VDOT reimbursements for the Route 10/Enon Church Road and Route
10/Allied Road Intersection Improvement Projects.
Summary_ of information: VDOT has agreed to allow the County to assume responsibility for the
design/right-of-way acquisition/construction of these Congestion Mitigation Air Quality (CMAQ) projects.
Approximately $480,000 in CMAQ funding has been approved for each project. The projects involve the
construction of turn lanes at the intersections.
If the County assumes the responsibility for these projects, a VDOT/County design/right-of-way/construction
agreement, similar to those the County has executed in the past, will be necessary. Under the terms of the
agreement, the County will manage the various activities and will be reimbursed by VDOT. Staff anticipates that
VDOT will request modifications during the various phases of these projects which will increase the overall cost
of the projects. The County's contract with VDOT will permit County staffto authorize these modifications.
Additional reimbursement from VDOT to pay for any additional work will need to be appropriated by the Board.
Staffwill bring any such additional appropriation request back to the Board for approval.
(Continued next page)
Preparer: /~/~ ¢~
l~.J.' McCracken
Agen426
Attachments: Yes
Title:
[--~ No
Dir¢ctgr of Transportation
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of
3
Summary_ of Information (Continued)
Recommendation:
Staff recommends the Board take the following actions:
1)
Appropriate $480,000 in anticipated VDOT reimbursements for the design/right-of-way
acquisition/construction of the Route 10/Enon Church Road Intersection Improvement Project;
2)
Appropriate $480,000 in anticipated VDOT reimbursements for the design/right-of-
way/construction of the Route 10/Allied Road Intersection Improvement Project; and
3)
Authorize the County Administrator to execute the necessary VDOT/County design/right-of-
way/construction agreements, acceptable to the County Attorney, for the Route 10/Enon Church
Road and the Route 10/Allied Improvement Projects.
a
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meetin_o Date: November 23. t999
Number
Budget and Management Comments:
The Board is requested to authorize the County Administrator to execute
documents to allow the County to assume responsibility for the design,
right-of-way acquisition, and construction of two Congestion Mitigation
Air Quality (CMAQ) projects. The Board is also being requested to
appropriate $480,000 in the Rt. 10/Enon Church Road Improvement Project
and $480,000 for the Rt. 10/Allied Road Intersection Improvement
Project. These projects involve the construction of turn lanes at the
intersections. No local funds are involved.
Preparer:
Rebecca T. Dickson
Title: Director, Bud,qet & Manaqement
Ri 10 at Enon Church Rd & Rt 10 at Allied Rd
Intersection Improvements
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 2
Meetin~ Date: November 23, 1999 Item Number: 8.c.3.a.
Subiect: Approval of a Change Order to Stanley Construction Company in the
Amount of $32,523.48 for Additional Soils Work at the Tower Sites
County Administrator's Comments:
County Administrator:
Board Action Requested Authorize the County Administrator to execute a
change order to the construction contract with Stanley Construction Company
in the amount of $32,523.48 for additional soils work at the new radio
system tower sites.
Summa~oflnformation: During the site construction for the new towers, it
became necessary on five of the sites to undercut poor soils in order to
provide a stable site for the construction of the new towers. Details are
as follows: Northern Area Transfer Station $215.00, Union Branch School
$1,078.50, Bon Air $1,673.65, Dry Bridge Road $21,898.95, Enon $7,657.38.
This work was necessary due to unforseen existing conditions discovered
during construction.
Preparer:
Francis M. Pitaro
Title:Director, General Services
Attachments:
Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting] Date: November 23. 1999 Number
Bud.qet and Mana.qement Comments:
This change order in the amount of $32,523.48 for the Emergency
Communications Upgrade project adjusts the construction contract for
extra soils work at the new communications tower sites. Project funds
are available.
Preparer: ~JI£'-T '~)_ I'(, ~ Title' Director, Budflet & Management
Rebecca T, Dickson
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I o£ 2
Meetin~ Date: November 23, 1999 Item Number: 8.c.3.b.
Subiect: Approval of a Change Order to Moseley Harris McOlintock Architects
for Additional Services for the Design of the New Juvenile Detention Center
in the Amount of $27,725
County Administrator's Comments:
County Administrator:
Board Action Requested: Authorize the County Administrator to execute a
change order to the design contract with Moseley Harris McClintock
Architects in the amount of $27,725 for additional services for the design
of the new Juvenile Detention Center.
Summaryoflnformation: This change funds services required to develop an
alternate to the project scope which entails design of a secure corridor
from the home to the gymnasium and work inside the gymnasium to meet
current codes. This will give the detention home managers a more secure
corridor when taking juveniles to the gymnasium and also provide protection
during inclement weather. This action was approved by the project steering
committee on October 29, 1999.
Preparer:
~ a~ncis M. Pi~taro
Title:Director, General Services
Attachments:
Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetino Date: November 23. 1999 Number
BudRet and ManaRement Comments:
This item requests Board approval to authorize the County Administrator
to execute a change order for $27,725 to the design contract for
Moseley, Harris, and McClintock Architects. This change order funds
the design efforts to construct a corridor from the home to the
gymnasium and complete work in the gymnasium such that it meets current
code requirements. The Steering Committee recommended approval of this
action. Funds are available within the project to fund the design
contract change.
Preparer:
Rebecca T. Dickson
Title: Director, Bud,qet & Mana,qement
Meeting
Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
November 23. 1999 Item Number:
Page 1 .of 3_~_
8.C.4.
Sub$ ect:
FY2000 First Quarter Review for School Operating Fund
County Administrator's Comments:
CountyAdministrator:
BoardAction Requested:
The School Board requests the Board of Supervisors to approve appropriation changes by decreasing
Instruction categorY by $1,552,751, and increasing Administration/Attendance & Health category by
$396,478, Pupil Transportation by $463,214, and Operations and Maintenance by $693,059 as indicated in
this first quarter review of the FY2000 School Operating Fund.
Summary of Information:.
This review is a discussion of operating fund revenue and expenditure changes impacting the year-end
projection (Attachment A). The School Board's resolution requesting approval of appropriation changes
taking place as of this fa'st quarter as required by the FY2000 Appropriation Resolution is also attached.
The 1999-2000 school year began with an approved Operating Fund budget of $318,449,300. The Board
of Supervisors appropriated $4.5 million less than the approved budget. Since the FY2000 budget was
adopted in late FY1999, there have been several changes in anticipated revenues and projected
expenditures. These changes are highlighted in the following paragraphs and in more detail in Attachment
A.
The actual September 30 membership of 50,931 reported from the schools, excluding preschool and
postgraduate students, reflected a decrease of 80 students from the approved budget projection of 51,011.
This decrease, when factored into the calculation of average daily membership (ADM) upon which State
Aid is distributed, results in a loss of approximately $169,800 in those revenue accounts.
Preparer: - William C. B~sh~r, Jr. /
0''~,~'
Attachments: Yes I I No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Meetin(] Date:
November 23, 1999
Item Number:
Summary of Information (cont.):
As a result of this first quarter review, the FY2000 budget is balanced. Net savings due primarily to a
change in the VRS rate have offset the anticipated net loss in revenue. All of these factors are explained
fully in Attachment A. These changes require appropriation changes in several categories. In addition, the
distribution of the funding to individual departments and schools for the coordinated pay plan approved in
the FY2000 budget will require several appropriation changes. All of these changes require approval of
the Board of Supervisors as provided for in the funds transfer policy.
The School Board will continue to closely monitor unanticipated needs, particularly with regard to staffing,
as well as the achievement of salary lapse and projected revenues from all sources. All principals and
directors are currently operating within a spending schedule which permits no more than 80% of total
operating funds be expended by the end of February. It is important to operate within a spending limitation
because, at this juncture, we cannot accurately predict those expenses over which we have little control,
such as health insurance and utilities.
Two other factors were considered during this fa'st quarter review. First, the estimate for sales tax revenue
appears to be on target; however, any reduction in actual sales tax received must be absorbed in the current
year budget. Staff will advise the Board of any anticipated loss (or gain) in this revenue account during the
remaining quarterly budget reviews. Second, the Board of Supervisors withheld $4.5 million in
appropriation for FY2000 but the County Administrator has authority to restore funding, based on
availability, in increments of $1.5 million on December 15, February 15, and April 15. Based on current
revenue conditions, we do not anticipate any situation that would prohibit the County Administrator from
restoring the funding at the scheduled dates.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page. of 3
Meetino Date: November 23. 1999 Number
BudRet and Mana.qement Comments'
This item summarizes the FY2000 First Quarter Review for the School
Operating Fund.
The School's Operating budget was adopted at $318.4 million. Since the
FY2000 budget was adopted, there have been changes in revenues and
expenditures. These changes are detailed on the attachment.
The adopted budget projected 51,011 students. The actual September 30
enrollment was 50,931,an 80 student decrease from the projection. This
reduction in the number of students equates to a loss of an estimated
$169,800 in state aid. However, net savings due primarily to a change
in the VRS rate have offset the anticipated net loss in revenue. These
changes in revenue and expenditures require appropriation changes.
In addition, the distribution of the funding to individual departments
and schools for the coordinated pay plan approved in FY2000 also
requires appropriation changes.
The appropriation changes requested are to decrease the Instruction
category by $1,552,751, increase the Administration/ Attendance and
Health category by $396,478, increase the Pupil Transportation category
by $463,214, and increase the Operations and Maintenance category by
$693,059. These appropriation changes require approval by the Board of
Supervisors. The School Board approved these changes on October 26,
1999.
Preparer:
Rebecca T. Dickson
Title: Director, Budget & Manaqement
VIRGINIA: At a regular meeting of the
Chesterfield County School Board held
Tuesday evening, October 26, 1999, at
seven-thirty o'clock in the Public Meeting
Room at the Chesterfield County
Courthouse Complex
RESOLUTION
PRESENT:
Thomas L. Wooton, Jr.
Elizabeth B. Davis
Dianne E. Pettitt
Marshall W. Trammell, Jr.
WHEREAS the results of this fn'st quarter budget review necessitates several
appropriation changes including distribution of the compensation plan funding to the
appropriate departments and schools; and, WHERERAS, the School Board policy #712
and the FY2000 appropriation resolution language requires School Board and Board of
Supervisors approval at this level; NOW THEREFORE BE IT RESOLVED, that on
motion of Mr. Trammell, seconded by Mrs. Davis, the School Board directs the
Superintendent to submit the appropriation changes approved as of this fa'st quarter
review (together with a copy of the approved first quarter budget review explaining the
changes) to the County Administrator for the Board of Supervisors' approval as required.
Transfer from Transfer to Amount
Instruction Administration/Attendance & Health $ 396,478
Instruction Pupil Transportation 463,214
Instruction Operations & Maintenance 693,059
Total $1,552,751
Patricia W. Bartlam, Clerk
William C. Bosher, Jr., Superintendent
Attachment A
Revenues
Explanation of School Operating Fund Budget Variances
FY2000 First Quarter Budget Review
State SOQ ADM Decrease
Actual September 30 membership was used to arrive at a March 31 Average Daily
Membership (ADM) projection. ADM is the basis for the calculation of State Aid;
consequently, this change could result in a decrease in State Aid of $169,800. Staff
will continue to monitor membership and will report in the midyear review any change
in this projected loss.
Remedial Summer School
This revenue increase is based on a greater number of students attending summer school,
as well as a greater percentage of entitlement (100%) then was budgeted (85%).
Other Revenue
This net revenue decrease includes reductions in foster care, state preschool initiative,
and adult general education, offset to an extent by reimbursement for dual enrollment
tuition from John Tyler Community College.
Operating Variance - Unfunded Revenue
Exoenditures
Appomattox Regional Governor's School
The approved budget for FY2000 included funding for 25 students to attend the
Appomattox Regional Governor's School. This amount is for nine additional students
accepted into the program for the current school year.
Edutest
This amount will fund the annual license fee, starter kits and training packages for the
online delivery of internet-based assessment instruments related to the Standards of
Learning (SOL).
Extended Contracts
It is recommended that the contract for hearing impaired interpreters be extended to match
a teacher's contract length and that transition job coordinators be given a 15-day non-
contractual assignment beyond the regular contract.
County Transfers
The County has received a grant that will fund an SRO for Turning Point Academy. The
local match is included here. In addition, the Chesterfield County Fire Deportment is
implementing a new program at the second grade level for fire and life safety. The cost of
instructors is included here as well.
$ (169,800)
$ 148,800
$ (113,965)
$ (134,965)
$ 38,700
85,000
47,400
28,200
Attachment A
Textbooks
This additional amount will provide funding for textbooks for SOL related courses as well
as textbooks to meet unanticipated program growth.
Leased Office Space
When the FY2000 budget was approved, the Finance Department was scheduled to be
relocated to Central Office during the second quarter of this year. Renovations to the
Cogbill Road facility have not moved as quickly as anticipated, resulting in the
postponement of the Finance Office move. This amount will provide funding for the
building lease for the remainder of the fiscal year.
The "Use You Lose" Initiative
Late in FY1999, the County and School division agreed to jointly fund the implementation
of the "Use You Lose" initiative in FY2000.
Foreign Exchange Teacher
In collaboration with Virginia Commonwealth University and the County, the school
division is funding a foreign exchange teacher for the current school year.
Mailing of SOL Score Reports
This amount reflects the cost for mailing SOL score reports and writing test results to
parents.
Savings in Virginia Retirement System Costs
Late in the General Assembly session, a change was made to the employer contribution to
the Virginia Retirement System. This change resulted in a savings in employee benefits of
$755,500.
Staft Changes
This amount provides for clerical support at the new Cogbill Road facility as well as a
part-time teaching position at Chesterfield Community High School and an Adult
Education teaching position.
Other
Changes are required to cover the cost of several smaller initiatives such as electronic
report cards at the elementary level, printing and distribution of f'mancial procedures to all
schools and departments, and unanticipated equipment replacement.
Operating Variance - Expenditures
Unfunded Expenditures (match revenue figure)
Net Variance - Fund Balance
200,000
40,000
14,600
20,000
17,000
(755,5OO)
56,200
39,500
$ (168,900)
134,965
$ 33,935
CHESTERFIELD COUNTY PUBLIC SCHOOLS
CHESTERFIELD, VIRGINIA
CCPS MEMORANDUM #120 (1999)
TO:
FROM:
SCHOOL BOARD
WILLIAM C. BOSHER, JR.
SUPERINTENDENT
October 26, 1999
SUBJECT: QUARTERLY BUDGET REVIEW - FIRST QUARTER 1999-2000
PERTINENT INFORMATION:
This review is a discussion of operating fund revenue and expenditure changes impacting the year-
end projection (Attachment A). Attachment B is a resolution requesting Board of Supervisors'
approval of appropriation changes taking place as of the first quarter as required by the FY2000
Appropriations Resolution.
EVALUATION/ANALYSIS:
The 1999-2000 school year began with an approved Operating Fund budget of $318,449,300. The
Board of Supervisors appropriated $4.5 million less than the approved budget. Since the FY2000
budget was adopted in late FY1999, there have been several changes in anticipated revenues and
projected expenditures. These changes are highlighted in the following paragraphs and in more
detail in Attachment A.
The actual September 30 membership of 50,931 reported from the schools, excluding preschool and
postgraduate students, reflected a decrease of 80 students from the approved budget projection of
51,011. This decrease, when factored into the calculation of average daily membership (ADM)
upon which State Aid is distributed, results in a loss of approximately $169,800 in those revenue
accounts.
As a result of this first quarter review, the FY2000 budget is balanced. The anticipated net loss in
revenue has been offset by net savings due primarily to a change in the VRS rate. All of these
factors are explained fully in Attachment A. These changes will require appropriation changes in
several categories. In addition, the distribution of the funding to individual departments and schools
for the coordinated pay plan approved in the FY2000 budget will require several appropriation
changes. Ail of these changes will require the approval of the Board of Supervisors as provided for
in the funds transfer policy.
We will continue to closely monitor unanticipated needs, particularly with regard to staffing, as well
as the achievement of salary lapse and projected revenues from all sources. As they do each year,
all principals and directors are currently operating within a spending schedule which permits no
Memo//120
more than 80% of total operating funds to be expended by the end of February. It is important to
operate within a spending limitation because, at this juncture, we cannot accurately predict those
expenses over which we have little control, such as health insurance and utilities.
There are two other flactors to consider as we revise our spending plan for the remainder oft.he year
based on this first quarter budget review:
The estimate for sales tax revenue included in the FY2000 approved budget appears to be
on target; however, any reduction in actual sales tax received must be absorbed in the
current year budget. We, of course, will request an additional appropriation (if required)
for any increase in State sales tax receipts that might be realized. We are monitoring State
sales tax receipts on a monthly basis. We will advise the Board of any anticipated loss (or
gain) in this revenue account during the remaining quarterly budget reviews to be presented
later this fiscal year.
Although the Board of Supervisors withheld $4.5 million in appropriation for FY2000, the
County Administrator has the authority to restore funding, based on availability, in
increments of $1.5 million, on December 15, February 15, and April 15. Based on current
revenue conditions, we do not anticipate any situation that would prohibit the County
Administrator from restoring the funding at the scheduled dates.
RECOMMENDED ACTION:
The Superintendent recommends that the School Board:
1) approve the recommended revisions to the School Board Operating Fund reflected in
Attachment A; and
2)
approve the resolution at Attachment B requesting the Board of Supervisors approve
the appropriation changes approved by the Superintendent and the School Board
resulting fi.om this first quarter budget review.
WCBJr/SRN/Idmc
Attachments
2
Memo # 120
Attachment A
Explanation of Operating Fund Budget Variances
FY2000 1st Quarter Budget Review
October 26, 1999
REVENUES
Operating Accounts
State SOQ ADM Decrease
$ (169,800)
Actual September 30 membership was used to arrive at a March 31 Average Daily Membership
(ADM) projection. ADM is the basis for the calculation of State Aid; consequently, this change
could result in a decrease in State Aid of $169,800. Staff will continue to monitor membership
and will report to the Board in the midyear budget review any change in this projected loss.
Remedial Summer School
$ 148,800
This revenue increase is based on a greater number of students attending summer school, as
well as a greater percentage of entitlement (100%)than was budgeted (85%).
Other Revenue
$ (113,965)
This net revenue decrease includes reductions in foster care, state preschool initiative, and adult
general education, offset to an extent by reimbursement for dual enrollment tuition fxom John
Tyler Community College.
Operating Variance - Revenue $ (134,965)
Memo # 120
Attachment A
EXPENDITURES
Operating Accounts
Appomattox Regional Governor's School
$ 38,700
The approved budget for FY2000 included funding for 25 students to attend the Appomattox
Regional Governor's School. This amount is for nine additional students accepted into the
program for thc current school year.
Edutest
$ 85,000
This amount will fund the annual license fee, starter kits and training packages for the online
delivery ofintemet-based assessment instruments related to the Standards of Learning.
Extended Contracts
$ 47,400
It is recommended that the contract for hearing impaired interpreters be extended to match a
teacher's contract length and that transition job coordinators be given a 15-day non-contractual
assignment beyond the regular contract.
County Transfers $ 28,200
The County has received a grant that will fund an SRO for Turning Point Academy. The local
match is included here. In addition, the Chesterfield County Fire Depamnent is implementing a
new program at the second grade level for fire and life safety. The cost for instructors is
included here as well.
Textbooks
$ 200,0O0
This additional amount will provide funding for textbooks for SOL related courses as well as
textbooks to meet unanticipated program growth.
Leased Office Space
$ 40,000
When the FY2000 budget was approved, the Finance department was scheduled to be relocated
to Central Office during the second quarter of this year. Renovations to the Cogbill Road
facility have not moved as quickly as anticipated, resulting in the postponement of the Finance
Office move. This amount will provide funding for the building lease for the remainder of the
fiscal year.
The "Use You Lose" Initiative
$ 14,600
Late in FY1999, the county and school division agreed to jointly fund the implementation of the
"Use You Lose" initiative in FY2000.
Memo #120
Attachment A
Foreign Exchange Teacher
$. 20,000
In collaboration with Virginia Commonwealth University and the County, the school division is
funding a foreign exchange teacher for the current school year.
Mailing of SOL Score Reports
$ 17,000
This amount reflects the cost for mailing SOL score reports and writing test results to parents.
Savings in Virginia Retirement System Costs
$ (755,500)
Late in the General Assembly session, a change was made to the employer contribution to the
Virginia Retirement System. This change resulted in a savings in employee benefits of
$755,500.
Staff Changes
56,200
This amount provides for clerical support at the new Cogbill Road facility as well as a part-time
teaching position at Chesterfield Community High School and an Adult Education teaching
position.
Other
$ 39,500
Changes are required to cover the cost of several smaller initiatives such as electronic report
cards at the elementary level, printing and distribution of financial procedures to all schools and
departments, and unanticipated equipment replacement.
Variance - Expenditures
$
RECAP OF OPERATING ACCOUNTS
Variance - Expenditures $
Less Revenue Variance $
Net Variance $
(168,900)
(168,900)
(134,%5)
33,935
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 3
Meeting Date:
November 23, 1999
Item Number: 8.C.5.
Subject: Approval of Change Order to Contract with Motorola, Inc., and
Set Public Hearing to Appropriate Funds
County Administrator' s Comments:
County Administrator: ~
Board Action Requested:
Authorize the County Administrator to approve the change order to the
Motorola contract %0437:43178.1 in the amount of $796,787 and set public
hearing date of December 15, 1999, to appropriate funds in an amount up to
$675,000.
Summary of Information:
This change order consists of three components: the Chesterfield to Henrico
Microwave Link, the Digital Loop Microwave Extension (Colonial Heights), and
the Chesterfield Loop Microwave, all of which are further described below.
Colonial Heights will mutually benefit from work included in this change
order and has agreed to cooperatively develop a tower site in Colonial
Heights, and correspondingly has agreed to participate in the associated
expenses.
1) Chesterfield-to-Henrico Microwave Link
Motorola will provide an additional high capacity microwave link between
Chesterfield County's ECC and the Henrico County ECC. This will include
providing and installing additional microwave equipment and its associated
antenna system. This link will carry all Chesterfield County audio and data
circuits to and from the system's master switch. This approach is necessary
to provide future expansion capacity on the Chesterfield digital loop
microwave system for which Motorola is currently under contract.
Preparer: Ro~r~ALi\~a~e~i '~ Title: Asst. to the Cty. AchTLin.
Attachments:
Yes
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Pa~e 2 of 3
Summary of Information (Continued):
2) Digital Loop Microwave Extension (Colonial Heights)
Motorola will extend the Chesterfield County digital microwave loop by
providing an additional microwave site in the City of Colonial Heights.
This ninth site will provide enhanced radio system coverage in the
southeast portion of the County and along the Appomattox River to and
including Lake Chesdin. This scope will include microwave equipment and
it's associated antenna system. Ail original responsibilities associated
with the installation, optimization, and testing of equipment will be
consistent with the original Statement of Work. Colonial Heights will be
responsible for all additional site development work consistent with the
scope of work associated with the original RF sites. This enhancement adds
a ninth site (Colonial Heights) to the existing digital loop microwave
system for which Motorola is currently under contract. The reconfigured
loop will consist of microwave links between Enon and Colonial Heights and
between Colonial Heights and Lake Dale, rather than the link from Enon to
Lake Dale in the current loop design.
3) Chesterfield Loop Microwave
This component provides a credit to the county for work related to changing
the mode of transmission at the government complex from microwaves to fiber
optics, as was agreed upon during the original contract negotiations.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: November 23. 1999
Number
Bud,qet and Mana,qement Comments:
This change order for the Emergency Communications Upgrade project
expands the microwave loop by adding a site in Colonial Heights,
modifies the microwave link to Henrico, and incorporates changes in the
mode of transmission of data at the government complex. Colonial
Heights will participate in the expenses associated with this change
order as stated in the summary of information. Accordingly, the Board
is requested to set the date for a public hearing to appropriate funds
from Colonial Heights in an amount up to $675,000. Colonial Height's
City Council has appropriated the funding for this project with the
adoption of their 1999 - 2004 Capital Improvement Program.
Chesterfield's portion of the $796,787 change order is $122,667; the
balance will be funded with revenues from Colonial Heights. Project
funds are available, even with out the appropriation of Colonial
Height's revenues.
Preparer: [~L~C~ ~-' ~ ~)~ Title: Director, Budqet & Manaqement
~ebecca T. Dickson
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of, 1
Meeting Date: November 23, 1999
Item Number: 8.C. 6.a.
Subject: Street Name Change
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to approve renaming Owls Hollow to Ganesh Lane.
Summary. of Information:
A petition requesting a street name change was received from the three homeowners who live on Owls Hollow
adjacent to Mount Blanco Subdivision. The homeowners recommend that the street name be changed from Owls
Hollow to Ganesh Lane. Ganesh Lane was approved by both Richmond Regional Planning District Commission and
the GIS Section of the Environmental Engineering Department.
Staff Recommendations:
Recommend the Board of Supervisors approve renaming Owls Hollow to Ganesh Lane.
District:
Bermuda
Preparer:.,
Richard M. M~, P.E.
Attachments:
Yes [-~ No
Title:. Director of Environmental Engineering
Map of Chesterfield C _aty
~e horizontal data is based on the VA State Plane
~te system, NAD 1983. The topoglap~c
inforrmtion is based on 1989 photogtmnretry and
NAVD29.
100 0 100 200 Feet
N
5
0116
12224
7
12301
2112
3
2218
MOUNT BLANco RD
Printed by: Environmental Engineering Date: Mon Oct 18 14:54:52 1999
121O1
2
2
12112
2312
121(:]6
A
12100
2
3
2419
2
4
0748
2412
5
1438
Copyright 1999. Chesterfield County
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page, 1 of 1
Meeting Date: November 23, 1999
Item Number: 8. C. 6. b.
Subject: Street Name Change
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to approve renaming of a portion of Nash Road to Nabor Way.
Summary of Information:
One citizen's address will be affected by the relocation of approximately 450' of existing Nash Road from its
intersection with Beach Road south, and staff has worked with this homeowner to rename this portion of Nash Road.
The street name, Nabor Way, was recommended by the affected homeowner and was approved by both Richmond
Regional Planning District Commission and the GIS Section of the Environmental Engineering Department.
Staff Recommendations:
Recommend the Board of Supervisors approve renaming a portion of Nash Road, from its intersection with Beach
Road south approximately 450', to Nabor Way.
[:
Matoaca
Preparer: ~~~¢
Richard M. lfish, P.E.
Attachments:
Yes ~-~ No
Title: Director of Environmental Engineering
I~:cel Map of Chesterfield Cc ~.nty~ ~
Chesterfield County assumes no legal responsibility
for the infonmtion contained on this map. This N
~e horizontal data is based on the VA State Plane
Coordinate syster~ NAD 1983. The topographic
inforrmtion is based on 1989 phot~ and
NAVD29.
100 0 100 200 Feet
Scale: ~
7801
Printed by: Environmental Engineering Date: Tue Nov 02 08:15:40 1999 Copyright 1999. Chesterfield County
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page! of 1
Meeting Date: November 23, 1999
Item Number: 8. C. 7.
Subject:
State Road Acceptance
County Administrator's Com ments:
County Administrator:
Board Action Requested:
Summary of Information:
BERMUDA: Ashley Forest, Section A
Ca~ters Run, Section 2
DALE: Meadow Oaks, Section G
Preparer:
Richard M. McElfish, P.E.
Attachments:
Yes ~ No
Title:, Director, Environmental Engineering
TO: Board of Supervisors
FROM: ~t of Environrnental Engineering
SUBJECT: State Road Acceptance - ASHI,C;Y FOREST, SEC. A
DISTRICT: BERMUDA
IVlEETING DATE: 23 November 1999
ROADS FOR CONSIDERATION:
ALDERWOOD TN
ALDERWOOD WY
PINE KNOLL CT
PINE KNOLL WY
PINE VISTA LN
WI~; ,SPRING RD
TO: Board of Supervisors
FROI~ Department of Environmental Engineering
SUBJECT: State Road Acceptance - CARTERS RUN, SEC. 2
DISTRICT: BERMUDA
lVlEETING DATE: 23 November 1999
ROADS FOR CONSIDERATION:
MEADOWOOD CT
MEADOWOOD LN
MEADOWOOD PL
Vicinity Map: CARTERS RUN, SEC. 2
TO: Board of Supervisors
FROM~ Depammnt of Environmental Engineering
SUBJECT: State Road Acceptance - MEAIX)W OAKS, SEC. G
DISTRICT: DAI F.
MF~ETING DATE: 23 November 1999
ROADS FOR CONSIDERATION:
Vicinity Map: MEADOW OAKS, SEC. G
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 2
Meeting Date: November 23, 1999
Item Number: 8.C.8.
Subject:
Application by the Commonwealth Attorney for a Domestic Violence Against
Women Grant from the Department of Criminal Justice Services (DCJS)
County Administrator's Comments:
County Administrator: ~
Board Action Requested:
1. Authorize the Commonwealth Attorney to enter into a grant agreement
with the Department of Criminal Justice Services (DCJS) to provide
funding for a VSTOP/Domestic Violence Against Women Prosecutor
position.
2. Appropriate revenue and expenditures related to this grant when
received, not to exceed $66,268.
Summary of Information:
The Commonwealth's Attorney has made application to the DCJS for one
domestic violence prosecutor to prosecute violent crimes against women.
This prosecutor position will also assist in coordinated efforts with
the Domestic Violence Task Force to train personnel, educate the
community and collect statistical data of court cases involving violence
against women.
The amount of revenue requested from DCJS is $66,268. If the amount is
provided, the maximum local cost to Chesterfield will be $19,027. The
local share will be provided in the form of in kind services and present
no new cost to Chesterfield.
Preparer: ~ ~Y/~/ T it'e:Commonwealth Attorney
William~W. Dav~r~
Attachments: I I Ye E No #
I I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetin_~ Date: November 23. 1999
Number
Budget and Management Comments:
This item requests Board approval for the Commonwealth's Attorney's
office to apply for and appropriate, if received, a grant through the
Department of Criminal Justice Services. This is a continuation grant
for the Domestic Violence Prosecutor. It provides funding for the
full-time prosecutor position, $66,968 and requires an in-kind local
match of $19,027. The in-kind local match is provided through existing
part-time administrative support staff.
Preparer:
Rebecca T. Dickson
Title: Director, Budget & Management
Meeting Date: November 23, 1999
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of ff.
Item Number: 8. C. 9.
Subject: Approval of Contract to Install Replacement Lighting Systems at Rockwood, Harrowgate,
Matoaca and Goyne Parks
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to authorize the County Administrator to enter into contract with Hanover
Electric Company in the amount of $239,000 for the replacement of six baseball and softball athletic lighting
systems at Rockwood (3 fields), Harrowgate, Matoaca and Goyne parks.
Summary_ of Information:
An engineering study of the 16 remaining wooden light-pole baseball and softball fields has determined that all
systems should be replaced within the next five years. This contract will replace six of the systems in the worst
shape. The 1996 Bond Referendum has funds budgeted for replacement to start in FY 2001. Due to the immediate
need for this renovation work, and recent good bids for sports lighting, the Department would like to proceed in
awarding this contract now and has requested to use FY99 results of operations funds for this purpose.
In order to complete the lighting of the fields for spring 2000 league use, the contract must be awarded in November.
The low bid is $61,000 below the engineer's estimate, allowing for lighting of one additional field over the work
that was originally planned.
Preparer: I~Q~ Title: Director, Parks and Recreation
Michael S. Golden
Attachments:
a:blankagendadnov2399.1ig
-~ Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: November 23. 1899 Number
Budget and Management Comments:
The Board is being asked to approve a contract with Hanover Electric
Company, in the amount of $239,000, for the replacement of six lighting
systems at four sites. Provided that the Parks & Recreation Department
receives the $215,000 in FY99 results of operations funds designated
for the Department's FY2000 budget in a separate Board item, funds will
be available for a contract award in the above amount. According to
staff, awarding this contract now will result in savings on projects
that were scheduled for completion in FY2001.
Preparer: ~L~c"~--"~ ~ C~o-~ Title: Director, Budget & Management Rebecca T. Dickson
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999 Item Number: 8.c.11.a.
Subject: Set a Public Hearing to Consider the Leasing of County Property
County Administrator's Comments:
County Administrator:
Board Action Requested: Staff requests that the Board of Supervisors set a
public hearing for December 15, 1999, at 7:00 p.m. to consider the leasing
of County property at the Chester Water Tank to Alltel Communications, Inc.
Summary_ of Information:
On April 14, 1999 the Board of Supervisors authorized Alltel to apply for
necessary approvals to install communications equipment on County Property
at the Chester Water Tank. All approvals have been obtained.
A public hearing is required to lease the property.
District: Bermuda
~ohn W. Harmon
Attachments:
~Yes
No
Title:
Riqht of Way Manaqer
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 4
Meeting Date: November 23, 1999
Item Number: 8 .C. 11 .b.
Subject: Set Public Hearing Date for FY01 Enhancement Projects
County Administrator's Comments:
County Administrator:
Board Action Requested: The Board is requested to set December 15, 1999, as a public hearing date
to consider FY01 Enhancement Projects.
Summary of information: The Virginia Department of Transportation (VDOT) Enhancement
Program is intended to creatively integrate transportation facilities into the surrounding communities and the
natural environment. Projects eligible for funding include pedestrian and bicycle facilities, scenic easements,
historic highway projects, landscaping, historic preservation, rehabilitation of historic buildings, preservation of
railroad corridors, removal of outdoor advertising, archeological planning, and research and mitigation of
pollution due to highway runoff. An $18.5 million per year statewide Enhancement Fund has been established
for VDOT to carry out the program. Transportation Enhancement Projects are financed with 80% VDOT funds
and a minimum 20% local match. The local match is usually provided from County funds, from others or by
in-kind contributions. VDOT staff will evaluate project applications and make a recommendation to the
Commonwealth Transportation Board for inclusion in the FY01-06 Six Year Improvement Program.
(Continued next page)
Preparer: ~/~¢~"~"'-'~ Title:
/R.J. McCracken
Agen427
Attachments:
Yes ~ No
Director of Transportation
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 4
Summary_ of Information: (Continued)
The proposed FY01 Enhancement Projects (see Attachments A and B) are the same as those approved by the
Board for FY00 with the following changes:
Adjust the estimated cost of the Streetscape Ronte 10 (Courthouse Complex) - Phase II Project
due to anticipated cost increase.
Delete the Walton Park Road Sidewalk Project. This project was funded by VDOT last year.
Add the Chesterfield Avenue Sidewalk Project as a new project. This project will replace
sections of unsafe sidewalk on Chesterfield Avenue between Main Street and Paine Street.
Add the Virginia State University Entrance Enhancement Project as a new project.
This project will provide gateways to entrances to the VSU campus.
Add the Genito Road Streetlights-Fox Chase Lane to Watercove Road Project. This project
will provide streetlights on Genito Road.
Add the Countywide Gateway Project. This project wili provide landscaping and
a Chesterfield County entrance sign at major access points into the County.
Add the Hickory Road Sidewalk-River Road to Woodpecker Road Project as a new project.
This project will provide sidewalk at the intersection of Hickory Road and Woodpecker Road,
Add the Cogbill Road Sidewalk-Meadowbrook High School to Meadowdale Branch Library
Project. This project will provide sidewalk on the south side of Cogbill Road.
Add the East River Road Sidewalk and Pedestrian Trail Project. This project will provide a
pedestrian link between the Virginia State University Campus and the Appomattox River.
Priority numbers should be adjusted to reflect recommended changes.
Each year the Board must reconfirm support for requested enhancement projects by adopting a resolution of
support which guarantees the County will provide the local match. The Board previously provided the local
match for priority projects 1-9 on Attachment A. If the Board wants to maintain the original scope of the
Route 10 Streetscaping project, an additional $28,000 would need to be appropriated. Otherwise the scope will
be revised to reflect available funding.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 6
Summary. of Information (Continued)
If the Board wishes to request enhancement funds for the proposed new projects (priorities 10-16 on Attachment
A), a resolution of support must be adopted for each project and the Board would need to appropriate funds for
the local match.
Recommendation: Staff recommends the Board set December 15, 1999, as the public hearing date to
consider FY01 Enhancement Projects, and authorize the advertisement for that hearing.
District: Countywide
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 4 of 4
Meetino Date: November 23. 1999 Number
Bud.qet and Mana.qement Comments:
This item requests a public hearing be set for December 15, 1999 to
gather input on the FY01 Road Enhancement Projects. For projects One
through Nine (per Attachment A), funding has already been approved with
the exception of an additional $28,000 that is needed for the Rt. 10
Streetscaping, Phase II project. Staff recommends that the additional
$28,000 be transferred after July 1st from the FY2001 General Road
Improvements appropriation (which will be addressed through the FY2001
Budget and Capital Improvement Program).
Should any additional projects be recommended for funding after the
public hearing, the FY2001 General Road Improvement appropriation, will
be the recommended funding source.
Preparer:
Rebecca T. Dickson
Title: Director, Budget & Management
CHESTERFIELD COUNTY
PROPOSED FY01 ENHANCEMENT PROJECTS
PRIORITY PROJECT ESTIMATED LOCAL
NEW OLD COST MATCH
1 1 Route 10 Streetscaping
· .,~,,,,,,,,, $106,000'
(Courthouse Complex) - Phase II $670,000 $28,000**
2 2 Route 360 Landscaping from Turner Road to $112,500 $22,500*
Courthouse Road - Phase II
3 3 Landscaping Route 10 (I-295 Interchange) $50,000 $10,000'
4 4 Route 360 Landscaping from Route 288 to Swift Creek $70,000 $14,000'
5 5 Halloway Avenue Sidewalk - Phase II $285,000 $57,000*
6 ¢ Point of Rocks Road Bike Trail - Phase I of $1,300,000 project $240,000 $48,000*
7 t} Centre Street Streetlight $40,000 $8,000*
8 9 Cogbill Road Sidewalk at the New School Board Facility $130,000 $26,000*
9 -1-0 Salem Church Road Sidewalk public phase of $76,000 $15,200'
$240,000 project
10 Chesterfield Avenue Sidewalk $95,000 $19,000' **
11 Virginia State University Entrance Enhancement Project $140,000 0
12 Genito Road Streetlights - Fox Chase Lane to Watercove $50,000 $10,000'**
Road
13 Countywide Gateway Project $220,000 $44,000'**
14 Hickory Road Sidewalk - River Rd. to Woodpecker Rd. $180,000 $36,000'**
15 Cogbill Road Sidewalk - Meadowbrook High School to $470,000 $93,800'**
Meadowdale Branch Library
16 East River Road Sidewalk and Pedestrian Trail along the $900,000 $180,000***
abandoned railroad to the Appomattox River
17 -lq- Dutch Gap Conservation Area Trail and $150,000 0
Pedestrian Bridge along the James River
18 -1-2 Pocahontas State Park Perimeter Trail $340,000 0
19 -1~ Powhite Parkway/Chippenham Parkway Landscaping - Phase I $1,000,000
* Previous appropriation
** Supplemental appropriation
*** New appropriation
0 Local Match thru in-kind service or by others
ATTACHMENT A
CHESTERFIELD COUNTY
PROPOSED FY01 ENHANCEMENT PROJECTS
(2) ROUTE 360 LANDSCAPING - PHASE II
TURNER ROAD to COURTHOUSE ROAD
(4) ROUTE 360 LANDSCAPING
ROUTE 288 to SWIFT CREEK
(12) GENITO ROAD
STREETLIGHTS
(19) POWHITE / CHIPPENHAM
LANDSCAPING - PHASE I
(15) COGBILL ROAD SIDEWALK
MEADOWBROOK H.S. to LIBRARY
(8) COGBILL ROAD SIDEWALK at
SCHOOL BOARD FACILITY
(9) SALEM CHURCH ROAD SIDEWALK
(7) CENTRE STREET
STREET LIGHTS
(17) DUTCH GAP TRAIL
& PEDESTRIAN BRIDGE
.f'j_ f (3) LANDSCAPING
ROUTE 10 at 1-295
(18) POCAHONTAS STATE
PERIMETER TRAIL
(1) STREETSCAPING ROUTE 10
COURTHOUSE COMPLEX- PHASE II
(5) HALLOWAY AVENUE SIDEWALK
PHASE II
(6) POINT OF ROCKS
BIKE TRAIL - PHASE I
HICKORY ROAD
SIDEWALK
E RIVER RD. SIDEWALK
and PEDESTRIAN TRAIL
DECEMBER 16,1999
(10) CHESTERFIELD AY. SIDEWALK
(11) VIRGINIA STATE UNIVERSITY
ENTRANCE ENHANCEMENT
· (13) COUNTYWIDE GATEWAY
ATTACHMENT B
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page J_ of 2
Meeting Date: November 23, 1999
Item Number: 8.C. ll.c.
Subject:
Set a Public Hearing to Consider the Tax Exemption Requests of the Chesterfield Kiwanis
Foundation, Inc.
County. Administrator's Comments:
County Administrator: __~
Board Action Requested:
Recommend that a public hearing be scheduled on December 15, 1999 to consider the tax exemption
request of the Chesterfield Kiwanis Foundation, Inc.
Summary_ of Information:
Under the Virginia Constitution, non-profit organizations seeking an exemption from local
real estate taxation must obtain the exemption from the General Assembly. The General Assembly
cannot, however, consider a tax exemption request until the request has been considered, after a
public hearing, by the governing body of the locality in which the organization is located. The
Chesterfield Kiwanis Foundation, Inc. has applied for such a tax exemption for real property owned
by the Foundation.
The Chesterfield Kiwanis Foundation, Inc. ("Kawanis Foundation") is a non-stock, non-profit
corporation which provides public service to underprivileged citizens of Chesterfield County, as well
as scholastic scholarships to graduating seniors of Chesterfield public high schools. The Kiwanis
Foundation has recently been gifted property located at 12321 Richmond Street, Chester, Virginia
23831, Block G-2, Chester, County tax map 7916530773. The Kiwanis Foundation intends to build
and maintain a community park on the property for the use and benefit of the general public and
historic Chester community as a whole.
Preparer: ~,~~, ~ ,Q Title: County Attorney
Steven L. Micas 1205(18):42748.1
Attachments: [] Yes I No I #
I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Summary of Information:
The Code of Virginia sets for a number of conditions that all non-profit organizations must
meet in order to qualify for the local real estate tax exemption. The Kiwanis Foundation meets all
the necessary conditions and qualifies for such an exemption. The Kiwanis Foundation property has
an assessed value of $60,000. and in 1999 will generate $648.00 in County real estate tax. In 1998,
the Kiwanis Foundation property generated $853.20 in County real estate tax.
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
November 23, 1999
Item Number:
Page 1 of _2
8.C.12.
Subject: FY2000 Budget Revision
County Administrator's Comments:
County Administrator:
Board Action Requested:
1. Appropriate $40,000 in additional State revenue.
2. Approve establishment of twenty-nine (29) full time positions.
Summary of Information:
The Chesterfield Community Services Board has been awarded $40,000 of state general funds to assist
with the implementation of a statewide performance and outcome measurement system for mental health,
mental retardation and substance abuse services. The CSB plans to use these funds to assist with the
upgrade of its undersized mini computer.
The Chesterfield Community Services Board was awarded over $3,000,000 in Medicaid MR Waiver
revenue to arrange for or provide services to over 147 persons with mental retardation. Consumers and
families are choosing the CSB as their provider of choice at a higher rate than anticipated. To date, 139
persons have selected the Chesterfield CSB. Additional positions are needed to provide day support, 24-
hour residential and employment services. Seven positions will be used to establish and operate a group
home for children with autism and mental retardation funded by Medicaid and the Comprehensive
Services Act. No additional revenue is needed to fund these positions for FY2000.
Preparer:/~,~ ~
Burt H. Lowe, Ph.D.
Title:
Executive Director, Community Services Board
Attachments: Yes ~] No I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetino Date: November 23. 1999 Number
Bud.qet and Management Comments:
The Board is being asked to accept and appropriate $40,000 in
additional state revenue for the implementation of a statewide
performance and outcome measurement system, and establish an additional
29 full-time positions in the Department of Mental Health, Mental
Retardation and Substance Abuse. According to staff, the Department has
funding available for these positions within the current FY2000 Budget
(when including the additional state and fee revenue recently
appropriated by the Board of Supervisors).
Preparer: ' Title: Director, Budflet & Manaqement
Rebecca T. Dickson
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999
Item Number: 8.C.13.a.
Subject:
Acceptance of Parcels of Land Along the West Right of Way Line
of Jefferson Davis Highway and the East Right of Way Line of Taw
Street from Fridleys Welding Service, Inc.
County_ Administrator's Comments:
County Administrator: ~
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of two parcels of land; one containing 0.115 acres
along the West Right of Way Line of Jefferson Davis Highway (U.S. Route 1
& 301) and one containing 0.029 acres along the east right of way line of
Taw Street (State Route 1476) from Fridleys Welding Service, Inc., and
authorize the County Administrator to execute the necessary deed.
Summary_ of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of these parcels conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
District: Bermuda
~ohn W. Harmon
Attachments:
Yes
No
Title:
Riqht of Way Manager
VICINITY SKETCH
ACCEPTANCE OF PARCELS OF LAND ALONG THE WEST RIGHT OF WAY
LINE OF JEFFERSON DAVIS HIGHWAY AND THE EAST RIGHT OF WAY
LINE OF TAW STREET FROM FRIDLEYS WELDING SERVICE INC
Drewry.~
Park
CORNER
OWNEr' '~RIDLEYS WELDING SERVICE INC. !NER: FRIDLEYS WELDING SERVICE INC.
7716 dEFFERSON DAVIS HWY rdN No. 791-677-4-379
DB `3`379 PG 682 791-677-4284
ZONE C-5 DB 3072 PO 229
PIN No. 791-677-4695
791-677-`3`392
791-677-`3297
OWNER: FRIDLEYS WELDING SERVICE INC.
DB .3079 PG 668 TAW STREET
3677745.534- (50' R/W) (ST. RTE. 1476)
11791292.005 ~ 250.00'
N12'57'OT'W
50
.... /, t ,-,,,z....,,. u/ ,, IOD/F
L1 .... ' ' L2
2'5-)'08". E
J .' STRIP
I I5'DEDIC~kTION I I I I
,0.02~9 AGRES,
~ I I I I I I I I 42
I ~"~ 32133 I ,34 ,.35 I '-36137 ,38 I 39I 40 I 41 I
I 18 I 17 I 16 15I 14 I 13 12 I 11
j ATICLN ST, RIP
I I , O. 1 1[.~ ^~ ! ,
RES
20 I 19 I 't 'W I I I I
X = S 12'57'07" E 250.00' '
150.00' TO j .3677811.098 5678054.737., ROD/F
THE N/L OF ~ 11791577.083 11791521.04-!
CONGRESS RD.
LINE TABLE JEFFERSON DAVIS HIGHWAY
L1 S77'02'52"W 5.00' U.S. ROUTE 1 &: 301
L2 N77'O2'52"E 5.00' (VAR WIDTH R/W)
L5 S77'02'52"W 20.00'
L4 N77'02'52" E 20.00'
50 25 0 5O 100
GRAPHIC SCALE: f' = 50'
PLAT SHOWING T~O PARCELS OF LAND
TO BE DEDICATED TO THE COUNTY
OF CHESTERFIELD LOCATED IN THE
BERMUDA DISTRICT, CHESTERFIELD
COUNTY, VIRGINIA
REV.: 8-19-99
REV.: 5-4-99
SCALE 1" = 50' ~ENE YI,~TSON ~ ,4SSOCI~TES
4221 BONNIE BANK ROAD
12-12-g7
JN 25258 RICHMOND, VIRGINIA 25254
804-271-8058 FILE: CJM-2`378B
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999
Item Number: 8.c. 13.b.
Subject:
Acceptance of Parcels of Land Along the West Right of Way Line
of Jefferson Davis Highway and the East Right of Way Line of Taw
Street from Fridleys Welding Service, Inc.
County_ Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of two parcels of land; one containing 0.023 acres
along the West Right of Way Line of Jefferson Davis Highway (U.S. Route 1
& 301) and one containing 0.006 acres along the east right of way line of
Taw Street (State Route 1476) from Fridleys Welding Service, Inc., and
authorize the County Administrator to execute the necessary deed.
Summary of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of these parcels conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
District: Bermuda
Attachments:
Yes
No
Title:
Riqht of Way Manaqer
VICINITY SKETCH
ACCEPTANCE OF PARCELS OF LAND ALONG THE WEST RIGHT OF WAY
LINE OF JEFFERSON DAVIS HIGHWAY AND THE EAST RIGHT OF WAY
LINE OF TAW STREET FROM FRIDLEYS WELDING SERVICE INC
iFUQUk
Irewrys
Park
CORNER
OWNER: FRIDLEYS WELDING SERVICE, INC.
771,:3 TAW STREET
DB 3696 PG 396 TAW STREET
PIN No. 791-678-5703 ST. RTE. 1476
(50' R/W)
m 50.00'
ROD/F J N12'57'~7"W
lt l?'°rE
,,79, o.84;1' l/
5' DED{CATIO~ ST~IP~
0.006 ACRES' ---
40 41 42{ 43
FRIDLEY WELDING
SERVICES, INC.
7716 JEFFERSON DA¥1S HW'I'
DB ,.3.379 PG 682
PIN No. 791-677..3297
LINE TABLE
L1 S77'02'52"W 5.00'
L2 N77'O2'52"E 5.00'
L3 S77'02'52"W 20.00'
L4 N77'O2'52"E 20.00'
10
20' DEDICATION STRIP
0.023 ACRES~ I --
567~054.7; L3
~ 17~1521.0~.9 ~
}.C/L
DITCH
8 7
ROD/S
~ 367~m 039.02ll
11711229.6,~7
NAD 8.'5
44
45
6 5
C. O. DICKSON
DB 1570 PG 1444
7709 TAW STREET
PIN No. 791-678-,3608
ROD/F, S12'57'07"E
400.00' TO THE N/E.g.,/ ...
OF CONGRESS ROAD 50.00'
JEFFERSON DAVIS HIGHWAY
U.S. ROUTE 1 & 301
(VAR. WIDTH R/W)
... 16781051465
ROD/F
50 25 0 1 O0 2~)0
GRAPHIC SCALE: 1" = 50'
PLAT SHOWING TWO PARCELS OF LAND
TO BE DEDICATED TO THE COUNTY
OF CHESTERFIELD LOCATED IN THE
BSR~Ug~, DISTRICT, CHESTERFIELD
COUNTY, VIRGINIA
SCALE 1" = 50'
JN 2525F
¢EN£ I~'~/SO~ ~ ,4S~OCI~rES
4221 BONNIE BANK ROAD
RICHMOND VIRGINIA
804-271-8038
DATE: 11-02-99
DATE: 10-27-99
FILE: CJM-2378F
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November' 23, 1999
Item Number: 8.E.13.c,
Subject:
Acceptance of Parcels of Land Along the East Right of Way Line
of Winterpock Road and the West Right of Way Line of Bethia Road
from The Most Reverend Walter F. Sullivan, Bishop of the Catholic
Diocese of Richmond, Virginia
County Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of two parcels of land; one containing 0.394 acres
along the east Right of Way Line of Winterpock Road (State Route 621) and
one containing 0.314 acres along the west right of way line of Bethia Road
(State Route 661) from The Most Reverend Walter F. Sullivan, Bishop of the
Catholic Diocese of Richmond, Virginia, and authorize the County
Administrator to execute the necessary deed.
Summary of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of these parcels conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
District: Matoaca
'[~)6hn W. Harmon
Attachments:
Yes
No
Title:
Riqht of Way Manaqer
VICINITY SKETCH
ACCEPTANCE OF PARCELS OF LAND ALONG THE EAST RIGHT OF WAY
LINE OF WINTERPOCK ROAD AND THE WEST RIGHT OF WAY LINE OF
BETHIA ROAD FROM THE MOST REVEREND WALTER F. SULLIVAN,
BISHOP OF THE CATHOLIC DIOCESE OF RICHMOND VIRGINIA
$ 0f'2§'$$" W
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date:
November 23, 1999
Item Number: 8. c. 13.d.
Subject:
Acceptance of a Parcel of Land Along the Eastern Right of Way
Line of Hicks Road (State Route 647) from Herbert H. and Ruth
S. Goins
County_ Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of a parcel of land containing 0.034 acres alone
the eastern right of way line of Hicks Road (State Route 647) from
Herbert H. and Ruth S. Goins, and authorize the County Administrator to
execute the necessary deed.
Summary of Information:
This parcel of land is being dedicated as right of way for an existing
turn lane into the Foxberry Subdivision.
District: Clover Hill
PreparerL-~ ~ -s~J. ~
~hn W. Harmon
Attachments:
Yes ~lNo
Title:
Riqht of Way Manaqer
VICINITY SKETCH
ACCEPTANCE OF A PARCEL OF LAND ALONG THE EASTERN RIGHT OF
WAY LINE OF HICKS ROAD (STATE ROUTE 647) FROM
HERBERT H. AND RUTH S. GOINS
'ond
~ap~ ~ I~ ~ 3co/e:/: ~0'
?/~; 44AA/ ~7_c
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999 Item Number: 8.C.13.e.
Subject: Acceptance of a Parcel of Land Adjacent to the South Right of Way
Line of West Hundred Road from W. Alan Cole, Shirley M. Cole and
Charles W. Clubb
County_ Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of a parcel of land containing 0.007 acres adjacent
to the south right of way line of West Hundred Road (State Route 10) from
W. Alan Cole, Shirley M. Cole and Charles W. Clubb, and authorize the
County Administrator to execute the necessary deed.
Summary_ of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of these parcels conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
District: Bermuda
Jo~n W. Harmon
Attacb_ments:
Yes]
Title:
Riqht of Way Manaqer
WILLIAM R. KNOOP ~' ~ ~
No. 1876 ~Rod($~
.509
~ 75..00' Nail(f)
........ in ..Stump
Owner:Alan Cole,
Shirley M. Cole,~
Charles W. Clubb
~. ~- ~55
l Conc.
-I
c 2-Story Brick
=: with Basement
~Pole
*. N..7, 655,523.27 '~
E t t,790,76.t, 77
0.007 Acre
Coordinates Scaled
Chest. Co. Tax Map
Child Care
Realty IV
GPin~?90-655-69.75
22.1' ~.
,15'
'Utility.
:osel"Oel1~
for C.&P.
(0. B. ~97~
R=727.33'
L=65.49'
=5'09 '32'
C=65.47'
Variable Width
?tory Construction
(D.B, t973 P, 71)
·
Plat Showing o 0.007
Parcel of Land to be
Dedicated to the C. ount. v of Chesterfield
D^TE:.S?,t'28'.1999 Bermuda District
SCALE:/'
,JOB NO: C9920432 ChestetCle/d County, Virginia
Pun Wendell A. Cole
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999
Item Number: 8.c.13. f.
Subject: Acceptance of a Parcel of Land Adjacent to and Extending from the
North Right of Way Line of Hull Street Road from The Lakes on
360, Inc.
County_ Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of a parcel of land containing 0.851 acres adjacent
to and extending from the north right of way line of Hull Street Road (U.S.
Route 360) from The Lakes on 360, Inc., and authorize the County
Administrator to execute the necessary deed.
Summary_ of Information:
This dedication is for Lakepointe Subdivision.
District: Clover Hill
Approval is recommended.
· Harmon
Attach_merits:
Yes
No
Title:
Riqht of Way Manager
VICINITY SKETCH
ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO AND EXTENDING FROM
THE NORTH RIGHT OF WAY LINE OF HULL STREET ROAD FROM THE LAKES
ON 360 INC
CPIN: 7226723493 I I I ~
DB 2205, ~, 12~ R=4ZO0' I I I ,
6455 L~T P~NT ROAD T=358.31' I I I ]
E~S~NG L=IJ5.39' I I I /
S~P CHRD S 56~2'26" W I I I ~
EXigENT CHRD DIS[ 93.20 I I I ~ t
DB: 2539 ~: 244 ]
....... lEX. lO' BELL A~AN~C-VA., INC.
N~ 83 ~ I EA~MENT D.B, 2664, PG, 2J0
~ ~ ~ .,72~,~52. J6~
~ EX, 16' D~NA~ E~I I.
~ ~ I I ' . . ~. ~l ~ 20' ~E,P.C.O.
]J~ CHRO. DIS[ 25.36' It p.~.l i [~ ~:~RLiNEEA~MENT
.851 A CRES ~. ,', ,
~ I T... ' ". ~
I~'1 ~' ' ~
EXISnNG I ~ . .'. .' ' ', ~ I ~ ~
DB: 25~ PG: 931 ~ ~ ~ ~ ~13~ .
DB 2205. PG, 1200 I ~1 ' ' ; ', ,'~ '- ~ ~.5[~o?~'
14~00 HULL S~EET ROAD I ~ ~ . ', ~ '~ ,'~ ~ ~;
I t II N: 3~7~i~.3~5 ', I ~ ~ ~ ~ ex 20'
I t l~' '~ I' ~ i~ ~, /EXigENT D.a. 2662 P~ 878
o.e. ~6~ PC. 662 ~ ~ i~t [ ~ %~.---~ ~-~,
I ~ 90 00~ . , 0 DEDICA~ TO
........... ~ ..'. '. * ' * 2 ' 7 PG' 1165
· ~., ~o,~,~c,~ ...... _ - ~ . ~0~
U.~. ~OUT~' ~o~ ~, ~/w
PLAT SHOF/ING
0,851 ACRES OF LAND
TO BE DEDICATED TO
CHESTERFIELD COUNTY
CLOVER HILL DISTRICT ~ CHESTERFIELD COUNTY, VA.
PREVIOUS JOB NO,
~IMMON~$
ENGINEERS *
PRINCE GEORGE OFFI(~I~
4411 CROSSINGS BLVD
GEORGE, VIR .GINIA
9A TE: 11-17-99 SCALE:
DRAWN BY: AWS
CHECKED BY; WMN CALC. CHK.:
JOB NO.: 15.545
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: Nove~r~ber 23, 1999
Item Number: 8.¢.14.
Subject:
Request Permission for a Sign to Encroach Within a Twenty Foot
Sanitary Sewer Easement and for an Underground Power Line to
Cross a Fifteen Foot Water Easement and a Twenty Foot Sanitary
Sewer Easement
County_ Administrator's Comments:
County Administrator:
BoardActionRequested: Staff recommends that the Board of Supervisors grant
Trinity United Methodist Church permission for a sign to encroach within
a 20' sanitary sewer easement and for an underground power line to cross
a 15' water easement and a 20' sanitary sewer easement; subject to the
execution of a license agreement.
Summary_ of Information:
Trinity United Methodist Church has requested permission for a sign to
encroach within a 20' sanitary sewer easement and for an underground power
line to cross a 15' water easement and a 20' sanitary sewer easement. This
request has been reviewed by staff and approval is recommended.
District: Matoaca
Preparer: ~ '-z~J. ~~.,
J~hn W. Harmon
Attachments:
Title:
Right of Way Manaqer
VICINITY SKETCH
REQUEST PERMISSION FOR A SIGN TO ENCROACH WITHIN A TWENTY
FOOT SANITARY SEWER EASEMENT AND FOR AN UNDERGROUND
POWER LINE TO CROSS A FIFTEEN FOOT WATER EASEMENT AND A
TWENTY FOOT SANITARY SEWER EASEMENT
L~
~ ~/ ~alem
~'~;'~[MII'~
~--- ~c~7~
WATERVIEW DR
REFLECTIONS PT
EVERGREEN ARBOR PL
flEST
Trinity United Methodist Church
6600 Greenyard Rd.
Pin # 772-660-9406
Deed Bk. 1604 Page 1932
~IS TING PARKING
Highfil
Phone
Dunbar Milb)
Phone
Cons,
Phone
Austin.
Col
Phone
Barli
Phon
®
I SANCTUARY
AOOITION
CONNECTOR (Phose 3)
WING
ADDITION
~NOTE: REFER TO THE OWNER'S CIVIL
ENGINEERING DRAWINGS FOR ALL
SITE, UTIUTY AND GRADING
INFORMATION.
PROPOSED
AREAS TO BE
'=~ LICENSED
'A~D IgOAD '
Ir ADDITIONS FOOTPRINT-~
LAVERNE C,COLE
ZONE 8-3
xlaling conditions
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999 Item Number: 8.C.15.
Subiect: Request to Quitclaim a Portion of a SWM/BMP Easement Across
Property of Westchester, L.L.C. and William B. and Gene H. DuVal
County_ Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors
authorize the Chairman of the Board of Supervisors and the County
Administrator to execute quitclaim deeds to vacate a portion of a SWM/BMP
easement across property of Westchester, L.L.C. and William B. and Gene H.
DuVal.
Summary_ of Information:
Balzer and Associates has requested the quitclaim a portion of a SWM/BMP
easement across property of Westchester, L.L.C. and William B. and Gene H.
DuVal. This portion of the SWM/BMP easement is not needed. Staff has
reviewed the request and recommends approval.
District: Bermuda
Preparer: ~-~ ~J · ~~-~
John w. Harmon
Attachments:
YesI ]No
Title:
Riqht of Way Manager
#
VICINITY SKETCH
REQUEST TO QUITCLAIM A PORTION OF A SWM/BMP EASEMENT
ACROSS PROPERTY OF WESTCHESTER, L.L.C. AND WILLIAM B. AND
GENE H. DUVAL
N
' ~'" ~ .. )~ -. ~ ,,
~t~[' ~o,,,ooo ~t~ / x~, '"'~~~
~o~¢ ~ Jc ,n Tyler ' a
- DOD~S~ ~ Ca smColl
k
I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ of ~
Meetin~ Date: November 23, 1999
Item Number: 8.c.16.
Subject:
Approval of Utility Contract for 3817 Stebbins Street
Waterline Extension and Sewer Lateral - Contract Number
99-0109
County Administrator's Comments:
County Administrator:
Board Action Requested:
Staff recommends that the Board of Supervisors approve this contract and
authorize the County Administrator to execute any necessary documents.
Summary of Information:
This project includes the extension of 197 L.F. of 6" offsite water
lines. In accordance with the ordinance, the Developer is entitled to
refunds for a portion of the construction cost of the offsite water
extension.
Developer:
Contractor:
T. H. Burt Corporation
Bookman Construction Company
Contract Amount: Estimated Total -
Total Estimated County Cost:
Water (Offsite)
Estimated Developer Cost
Code: (Refund thru connections - Offsite)
District: Bermuda
$16,010.00
$1,425.60
$14,584.40
5B-572WO-E4D
Preparer:
Title:
Assistant Director
Attachments:
YesI [No
CONTRACT NUMBER 99-0109
3817 STEBBINS STREET
WATERLINE EXTENSION AND SEWER LATERAL
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999 Item Number: 8.c.17.
Subiect: Declaration of Wetland Preservation Easement on County Property
County_ Administrator's Comments:
County Administrator:
BoardAction Requested: Staff recommends that the Board designate a wetland
preservation easement on County Property as shown on the attached plat and
authorize the County Administrator to execute the necessary Declaration.
Summary of Information:
The expansion of Thomas Dale High School will impact wetlands on the site.
In order to mitigate this impact, Staff, Consultants and the Army Corps of
Engineers have developed and approved a plan to designate an ecologically
significant area of County Property, containing approximately 1.97 acres,
as a wetland preservation easement. This property is a part of the 211
acre Cogbill Road property and is adjacent to existing identified wetlands.
Approval is recommended.
District: Dale
Preparer: %. ~~ -~J. (~~a
~ohn W. Harmon
Attackments:
Yes ~No
Title:
Riqht of Way Manager
VICINITY SKETCH
DECLARATION OF WETLAND PRESERVATION EASEMENT ON COUNTY
PROPERTY
T FS
RIGHT OF WAY
~ ~' ~ * ~ ARCH~TIECTS * EN~OHI4~NTAJ.. SCIENI~--'TS * G~O(~APHIC INFORMA'JlON SYSTEMS CONSULTANTS * COHS'IRUCTION MANAG~3~S
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999 Item Number: 8.d.18.a.
Subject: Conveyance of an Easement to Virginia Electric and Power Company
County Administrator's Comments:
County Administrator:
Board Action Requested: Authorize the Chairman of the Board of Supervisors
and the County Administrator to execute an easement agreement with Virginia
Electric and Power Company to install underground power for service to the
new Juvenile and Domestic Relations Court Building.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of
the Board of Supervisors and the County Administrator to execute an
easement agreement with Virginia Electric and Power Company to install an
underground power line to provide service to the new Juvenile and Domestic
Relations Court Building.
District: Dale
John W. Harmon
Attachments:
~--~ Yes
No
Title:
RiGht of Way ManaGer
#
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999 Item Number: 8.C.18.b.
Subject: Conveyance of an Easement to Southside Electric Cooperative
County_ Administrator's Comments:
County Administrator:
Board Action Requested: Authorize the Chairman of the Board of Supervisors
and the County Administrator to execute an easement agreement with
Southside Electric Cooperative to install underground power for service to
the Union Branch Emergency Communications Tower.
Summary_ of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of
the Board of Supervisors and the County Administrator to execute an
easement agreement with Southside Electric Cooperative to install an
underground power line to provide service to the Union Branch Emergency
Communications Tower.
District: Matoaca
John W. Harmon
Attachments:
Yes
No
Title:
Riqht of Way Manaqer
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999
Item Number: 8. C. 19.
Subject:
(1) Adoption an Ordinance on an Emergency Basis to Amend Section 9-27 of the Code of the County
of Chesterfield, 1997, as Amended, by Adding Subsection (c) Relating to Real Estate Tax Relief for
the Elderly and Disabled and (2) Set a Public Hearing for December 15, 1999
Countys0 Administrator'sd Comments~
Board Action Requested:
Adopt the attached ordinance on an emergency basis and set public hearing for December 15, 1999.
Summa~ of Information:
Under the County Code, a citizen can qualify for an exemption from real estate taxation for his
residence if the citizen is (1) over 65 years of age or is totally disabled and (2) he meets certain
financial requirements. The Commissioner of Revenue has consistently determined that if a person
qualifies for the exemption on the home he owns on January 1 but sells that home and purchases
another home during the year, the exemption does not apply to the new home until the following year.
The attached ordinance would change the current Code to allow a qualifying home owner to
"transfer" an exemption when he sells one home and purchases another within a single tax year. Staff
recommends that the Board adopt the attached ordinance on an emergency basis. The ordinance
change will have a negligible financial impact since this situation arises very rarely. Under Virginia
law, if the Board adopts this ordinance on an emergency basis, it must hold a public hearing on the
ordinance within 60 days. Staff recommends that the Board hold the required public hearing at its
December 15, 1999 meeting.
Preparer:
Steven L. Micas
Attachments: Ill Yes [] No
Title: County Attorney
0414:46845.1 (46846.1)
I#
AN ORDINANCE TO AMEND THE CODE OF TIdE
COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY
ADDING SECTION 9-27(C) RELATING
TO REAL ESTATE TAX RELIEF FOR THE ELDERLY AND DISABLED
BE IT ORDA1NED by the Board of Supervisors of Chesterfield County:
(1) That Section 9-27 of the Code of the County o_f Chesterfield, 1997, as amended, is
amended and re-enacted by adding subsection (c) to read as follows:
Sec. 9-27. Procedure for claiming exemption.
(a) Anyone claiming an exemption shall file annually with the commissioner of the
revenue, on forms to be supplied by the county, an affidavit or written statement setting forth all
information required by Code of Virginia, § 58.1-3213, and all other information required by the
commissioner of the revenue to determine qualification for the exemption. The commissioner of the
revenue may also make further inquiry of persons seeking the exemption, as may be reasonably
necessary, including requiring answers under oath, and production of certified tax returns to
determine qualification for the exemption. The affidavit or written statement shall be filed not later
than April 1 of each year, but the application may be filed as late as December 31 of each year by
first-time applicants or in cases of hardship as determined by the commissioner. Ifa person claiming
an exemption is under 65 years of age, the application must include either (i) a certification by the
Social Security Administration, the Veterans' Administration or the Railroad Retirement Board, or
(ii) if such person is not eligible for certification by any of these agencies, a sworn affidavit by two
medical doctors licensed to practice medicine in the commonwealth, stating that such person is
permanently and totally disabled. The affidavit of at least one of the doctors must be based upon the
doctor's physical examination of the person. The affidavit of one of the doctors may be based upon
medical information that is relevant to the standards for determining permanent and total disability
that is contained in the records of the civil service commissioner.
(b) The exemption may be granted for any year following the date that the applicant
reached the age of 65 years. A change in income, financial worth, ownership of property or other
factors occurring during the tax year for which an affidavit or written statement is filed which causes
the applicant to exceed or violate the limitations or conditions shall void any exemption for the
following tax year. The exemption for the tax year during which the change occurred shall be
prorated, with the prorated portion determined by multiplying the exemption amount by the product
of the number of complete months of the year such property was properly eligible for such exemption
divided by 12.
(c) Ifa person who has been granted an exemption for a tax year, sells his sole residence
and purchases another sole residence, that person will have the exemption applied to the purchased
residence for the prorated portion of the tax year during which he owns the purchased residence,
calculated in the same manner as provided in (b) above, but only if the person otherwise continues
to qualify_ in all respects under the provisions of this division.
(2) That this ordinance shall become effective immediately upon adoption.
0400:46846.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page J- of 1
AGENDA
Meeting Date: November 23, 1999
Item Number: 8.C.20.a.
Subject:
Transfer of $2,000 in Matoaca District Improvement Funds to the School Board to Purchase and
Install an Outside Message Board at Matoaca Middle School
County Administrator's Comments:
County Administrator: .~~,,rCg-~ _.
Board Action Requested:
Transfer $2,000 in Matoaca District Improvement Funds to the School Board to be used to purchase
and install a message board at Matoaca Middle School.
Summary_ of Information:
Supervisor Humphrey requests the Board to transfer $2,000 from the Matoaca District
Improvement Funds to the School Board to purchase and install a message board to be used at
Matoaca Middle School to inform school children, parents and other citizens of important dates and
events. This request originally came from the Matoaca Middle School P.T.A. The County is not
legally permitted to donate public funds to organizations like the PTA. The County is permitted,
however, to give money to the School Board to make public capital improvements on public property
located in the County.
The balance in the Matoaca District Improvement Fund account is $60,444.47; use of $2,000
will leave an available balance of $58,444.47.
Rebecca T. Dickson
Attachments: · Yes [] No
Title:
Director, Budget and Management
0414:47049.1
NOV--ii--99 THU 09:55 AM MPlTOACA ELEM. SCHOOl_ 80~4 590 1~2~
~-,D~$TRICT ~MPROYEMENT, FUN~6
This application must be completed ana signed before the County can consider
a request for funding with D|ettict Improvement Funde. ComplelJng and signing this
form does not mean that you will receive funding or that the County can legally
consider your request. Virginia law places substantial restrictions on the authority of
the Counw to give public funds, such as District' Improvement Funds, to private
13arsons or organizations and these restrictions may preclude the County's Board of
Supervisors from even considering your request.
P.02
What is the name of the applicant (person
or organization) making this funding
request?
If an organizetlon is the ~ppllcant, what is
thc nature end purpoac of thc organitotion?
(Aisc attach organization's most recent
articles of incorporation and/or bylaws to
application,)
What is the amount of funding you are
seeking]'
.1
Describe in detail the funding request and
how the money, if approved, will be spent.
Is any County Department.invol¥.ed. in the
project, event or program f'or which
you are seeking funds7
If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?.
040?:23380. l
NOV-Ii-99 THU 09:56 AM MATOACA ELEM. SCHOOL 80.4_. 590 132~ P.O~
- Page 2
if applicant is an organization, answer the
foltowing:
Is the organization a corporation?
la tlR; UJgUliJ~'uLiul~
· Yes No
Y?~
Yea Nu
What is the address of the applicant
making this funding request?
What is the telephone number, fax number,
e-mail address of the applicant?
Signature of applicant. If you are signing on
behalf of an organization you must be the
president, vice-president, chairman or vice-
chairman of the orgahlzation.
Signature ~
Title (if signing on behalf of an organiza~Jon)
Printed Name
0407;23.380.1
~0/P0 'd
NOU-li-1999 09:58
804 590 1323
P. 03
NOV--10-99
SCHOOL
804
~90
I$2~
P.02
November 8, 1999
Mrs. Rennie Bush Humphrey
Chesterfield County Board Of Supervisors
Chesterfield County Government Complex
Route 10
Chesterfield, Virginia
Mrs. Humphrey,
The P.T.A. of Matoaca Middle School is unde~aking the project o! erecting a sign in
front of the school. It would be lighted and have interchangeable letters to announce
special dates and upcoming events. The cost will be about $6,000.00.
The P.T.A. has also allocated $2,000.00 for our library to replace outdated books and
purchase audio visual equipment. These two projects are in addition to our regular
budgeted items and quite an undertaking for us.
We would like to petition the Board Of Supervisors for $2,000. to help get the sign
erected. We have already given the money to the libraG, and this would go a long way
in getting this sign up before the end of the school year.
If you need any further informatbn, please g~ve me a calt.
Thanks For Your Consideration
Leonard E. Nugent, Vice President
Matoaca Middle School P.T.A.
20012 Oak River Road
Matoaca, Virginia 23803
NOU-10-1999 08:35
804 590 1323
P. 02
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: November 23, 1999
Item Number: 8.C.20.b.
Subject:
Transfer of $2,000 in Dale District Improvement Funds to the School Board to Purchase a Medical
Cart for use at Meadowbrook High School
County_ Administrator's Comments:
County Administrator:~/~.~ F
Board Action Requested:
Approve the transfer of $2,000 in Dale District Improvement Funds to the School Board to be used
to purchase a medical cart for use at Meadowbrook High School.
Summary of Information:
Chairman Harry G. Daniel requests the Board to transfer $2,000 from the Dale District
Improvement Funds to the School Board to purchase a medical cart to be used at Meadowbrook
High School. Mr. Daniel was contacted by the Meadowbrook Athletic Boosters for a $2,000
donation from the County to purchase a medical cart for the athletic trainer at Meadowbrook High
School. The cart will be used to store and transport medical supplies between the various athletic
fields at the high school. The cart costs $2,500 and the additional funds will be provided by the
Meadowbrook Boosters. The County is not legally permitted to donate public funds to organizations
like the the Boosters, however, the County is permitted to give money to the School Board to make
capital purchases. The medical cart will be owned by the School Board and will be part of the School
Board's inventory.
The balance of the Dale District Improvement Fund account is $60,448.02; use of $2,000 will
leave an available balance of $58,448.02.
Preparer: ~)~ cT' ~'~ (f;' ~Tv~ Title:
Rebecca T. Dickson
Director, Budget and Management
0414:47057.1
Attachments: [] Yes []No l#
I
NOV. -17' 99 (WED)
12:40 J,T, MILLS VDOT TEL:804 7865157 P. O04
DISTRICT IMPROVEMENT, FUNDS
This application must be completed and signed before the County can cons;der
a request for funding with District Improvement Funds. Completing and signing this
form does not mean that you will receive funding or that the County can legally
consider your request, Virginia law places substantial restrictions on the authority of
the .County to give public funds, such as District Improvement Funds, to private
persons or organizations and these restrictions may preclude the County's Board of
Supervisors from even considering your request.
'1.
What is the name of the applicant (person
or organization) making this funding
request?
If an organization is the applicant, what is
the nature and purpose of the organization?
(Also at~ach organization's most recent
articles of incorporation and/or bylaws to
app(ication.)
What is the amount of funding you are
seeking?
Describe in detail the funding request and
how the money, if approve, d, will be spent. '~ ["c~cx & e. o..
Is any County Department involved in the
project, event or Drogram for which
you are seeking funds?
If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?
0407:213S0,1
'83¢A$
884 7865157
P.04
NOV,-17'99(WED) 12:40
MILLS VDOT
TEL:804 7865157
?, 002
Page 2
if applicant is an organization, answer the
following:
Is the organization a corporation?
Is the organization non-profit?
is the organization tax-exempt?
.Yes /~//4 No
What is the address of the applicant
making this funding request?
What is the telephone humber, fax number, ~_~_ ~'~-~ ~ 4/2- ~/'.
e-mail address of the applicant? . ~p./- ~ ~ _ ~ ·
Signature of applicant. If you are signing on
behalf of an organization you must be the
pre)~ident, vice-president, chairman or vice-
ch~rr~
(SignaTure
Title Ill s'qlning on behalf of an organlzatlonl '
Printed Name
0407;23380.!
PO/e0'd
NOU-!?-1999 12:i2
Ol 'aB:~IS :JO'P8 (I-BI~.S~HD W08~ PS:IT 6RR:-/,T-r¢~4
884 ?865157 96Z P. 82
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999 Item Number: 8.C.21.
Subject: Request to Aid Bayhill Development Corp. in the Acquisition of
an Off-site Sewer Easement for Bayhill Pointe
County Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors
authorize Right of Way Staff to aid Bayhill Development Corp. in the
acquisition of a 20' sewer and adjacent temporary construction easements
across the property of Bonnie C. and Paul F. Shupe; subject to the
execution of a contract agreeing to pay for all costs.
Summary_ of Information:
Bayhill Development Corp. has been negotiating for the acquisition of an
off-site easement to serve Bayhill Pointe and other areas along Reedy
Branch. Staff has reviewed this request and approval is recommended.
District: Matoaca
John W. Harmon
Attachments:
YesI INo
Title:
Riqht of Way Manager
!
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999
Item Number: 8.C. 22.
Subject:
Request for a Private Water Service Within a Sixty Foot County
Right of Way Known as Wood Dale Road Extended to Serve a New
Residence at 3214 Wood Dale Road
County_ Administrator's Comments:
County Administrator: ~
Board Action Requested: Staff recommends that the Board of Supervisors
approve a request for the installation of a private water service to serve
a new residence at 3214 Wood Dale Road and authorize the County
Administrator to execute the water connection agreement.
Summary of Information:
Fred H. Minson, III and Sherry M. Minson has requested approval for the
installation of a private water service within a 60' right of way known as
Wood Dale Road Extended to serve a new residence at 3214 Wood Dale Road.
This request has been reviewed and staff recommends approval.
District: Bermuda
Harmon
Attact~ents:
No
Title:
Riqht of Way Manaqer
VICINITY SKETCH
REQUEST FOR A PRIVATE WATER SERVICE ~.q_THIN A SIXTY FOOT COUNTY-RIGHT
OF WAY KNOWN AS WOOD DALE ROAD EXTENDED TO SERVE A NEW RESIDENCE
AT 3214 WOOD DALE ROAD
._~i" - FARM FIELD OR
~ ~ '. ~ ~ HILLTOP
'~:" HILL ./ ,-~x~ V
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999 Item Number: $.C.23.
Subject: Request Permission for the Installation and Maintenance of a
Driveway and Private Water Line Within The Wood Dale Road
Extended Right of Way
County Administrator's Comments:
County Administrator:
BoardActionRequested: Staff recommends that the Board of Supervisors grant
Fred H. Minson, III and Sherry M. Minson permission for the installation
and maintenance of a driveway and private water line within the Wood Dale
Road extended right of way; subject to the execution of a license
agreement.
Summary_ of Information:
Fred H. Minson, III and Sherry M. Minson had requested permission to
install and maintain a driveway, private water line, landscaping and
entrance gate with piers, however, do to neighborhood opposition staff
recommends approval for the waterline and driveway only.
District: Bermuda
J~hn W. Harmon
Attachments:
Yes
No
Title:
Riqht of Way Manaqer
VICINITY SKETCH
REQUEST PERMISSION FOR THE INSTALLATION AND MAINTENANCE
OF A DRIVEWAY AND PRIVATE WATER LINE WITHIN THE WOOD DALE
ROAD EXTENDED RIGHT OF WAY
-[
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetin~ Date: November 23, 1999
Item Number: 8.C.24
Subject:
Approval of Contract to Install New Lighting Systems at Meadowbrook High Softball and Football/Soccer
Fields
County. Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to authorize the County Administrator to enter into contract with Hanover
Electric in the amount of $111,000 for installation of new lighting systems for one softball field and one
football/soccer field at Meadowbrook High School.
Summary of Information:
In 1999, the School Board constructed several new athletic fields at the rear of the school for use by school activities
and the general public (leagues). Discussion with school and league officials has determined that one new softball
field and the existing football/soccer field would be the highest priority need for additional lighted fields. This
contract will install a lighting system which has non-glare/muted light spill features. Completion is scheduled for
Spring 2000, pending weather and manufacturing schedules. Funds are available from the Baseball/Softball Field
Improvements Project.
Preparer: ~~,,- Director, Parks and Recreation
Michael S. Golden
Attachments:
a:blankagenda/nov2399.mhs
~-~ Yes
Title:
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetin(] Date: November 23. 1999 Number
BudRet and Manaqement Comments'
The Board is being asked to approve a contract with Hanover Electric
Company, in the amount of $111,000, for the installation of two new
lighting systems at Meadowbrook High. Funds are currently available for
a contract award in this amount in the Baseball/Softball Improvements
capital project.
Preparer: ~'(~,4 ~-~ ~i ~r~ Title: Director, Budqet & Manaqement Rebecca T. Dickson
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: November 23, 1999
Item Number: 8.c.2s.
Subject:
Appropriation of Funds for Preliminary Engineering and Land Planning for the Chippenham
Parkway / Midlothian Turnpike Access Plan and Authorization to Enter Agreements
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information: The Board is requested to authorize the County Administrator to
appropriate up to an additional $42,500 for preliminary engineering and land use planning for the Chipper~ham
Parkway / Midlothian Turnpike access plan. The Board is also requested to authorize the County Administrator
to enter into agreements for the completion of the plan.
BACKGROUND: During FY99, the Board provided $17,500 in the Planning Department budget, for an
access and land use plan for the Chippenham Parkway / Midlothian Turnpike area. The County has received a
request from Cloverleaf Mall to increase the budget for the plan to approximately $60,000 in order to prepare a
more detailed land use and transportation plan for the area.
RECOMMENDATION: Staff recommends that the Board authorize an increase in the project budget to
$60,000 with the additional $42,500 to be provided from non-departmental appropriations at year end. The
County Administrator should be authorized to take the necessary steps, including entering into VDOT /
consultant / developer agreements, acceptable to the County Attorney, to have the plan completed.
DISTRICT: Clover Hill and Midlothian
Preparer: ~' {~'C;~c ~6~----- Title:
R.J. McCracken t~
Agen429
Director of Transportation
Attachments:
~Yes ~-~ No
CHIPPENHAM PARKWAY I MIDLOTHIAN TURNPIKE
ACCESS & LAND USE PLAN
IDITIONAL ACCESS
CHIPPENHAM PKWY
NEW LOOP ROAD
TO
~D
15060AC.APR
11/23/99
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meetin~ Date: November 23, 1999
Subject: Transfer of Funds for Iron Bridge Park Phase IV Project
Page 1 of 1
Item Number: $. C. 10.
County. Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to authorize the County Administrator to transfer $80,000 from the
Improvements at New Schools capital project to the Iron Bridge Park Phase IV project.
Summary_ of Information:
Crowder Construction was awarded the contract for Iron Bridge Park Phase IV. To complete the desired scope of
work, surplus funds from the Improvements at New Schools capital project will be transferred to augment the total
funding package. Unforeseen costs to satisfy wetlands permits, drainage changes mandated for site plan approval
and undercut of parking areas due to unsuitable soils have necessitated change orders to the project. This transfer
will cover the unforeseen costs of the project.
Preparer: ~,L~~ Title:
Michael S. Golden
Attachments:
a:blank agenda/nov2399.ib
-~ Yes
No
Director, Parks and Recreation
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: November 23. 1999 Number
BudRet and ManaRement Comments:
The Board is being asked to transfer $80,000 from the Improvements at
New Schools capital project to the Iron Bridge Park Phase IV project.
Funds are currently available for transfer from the former to the
latter project. When combined with surplus funds from the
Baseball/Softball Improvements (Meadowbrook High School) project (which
were authorized by the Board of Supervisors for transfer in April
1999), these funds will facilitate the completion of the desired scope
of work on Iron Bridge Park. According to staff, finishing this work on
Iron Bridge now will result in savings during FY2000 without impeding
the improvements that were planned at new school facilities this fiscal
year.
Preparer: !~~ '~-'-~ ~ ~'~'t~ Title: DiFectoF, Budqet & Manaqement Rebecca T. Dickson
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page _1 of 3--
Meetin~ Date:
November 23, 1999
Item Number:
iO.A.
Report On:
Developer Water and Sewer Contracts
Background:
The Board of Supervisors has authorized the County Administrator to
execute water and/or sewer contracts between the County and the
Developer where there are no County funds involved.
The report is submitted to the Board members as information.
Summary of Information:
The following water and sewer contracts were executed by the County
Administrator:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Prepared By:
89-0394
Arbor Landing Section 6 at Iron Bridge
River Run Associates
Castle Equipment Corporation
Water Improvements -
Wastewater Improvements -
Bermuda
Attachments: Yes No
$35,405.00
$84,557.13
Agenda Item
November 23, 1999
Page 2
o
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
97-0254
Grand Manor at Lake Evergreen
(Formerly Sugar Creek, Section 3)
T. & L. Holding I, LLC
R.M.C. Contractors, Inc.
Water Improvements -
Wastewater Improvements -
Matoaca
98-0428
Hampton Park, Sections 6 & 7
Hampton Park Associates, LLC
R.M.C. Contractors, Incorporated
Water Improvements -
Wastewater Improvements -
Matoaca
99-0024
St. James Woods, Section G
A.S.C. Land Corporation
R.M.C. Contractors, Incorporated
Water Improvements
Wastewater Improvements -
Matoaca
99-0078
Boulders Office Building #8
Petula Associates Ltd.
Castle'~quipment Corporation
Water i~rovements -
Wastewater Improvements -
Midlothian
$34,985.00
$38,161.00
$88,790.00
$124,372.00
$68,046.25
$111,959.35
$42,602.75
$71,121.84
Agenda Item
November 23, 1999
Page 3
o
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
99-0081
Bassett Furniture at Chesterfield Plaza
Chesterfield Plaza Shopping Center, LLC
J. E. Liesfield Contractor, Inc.
Water Improvements -
Wastewater Improvements -
Midlothian
$6,955.00
$22,625.00
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
99-0128
Rivers Bend, River Hills
Rivers Bend, L.P.
R.M.C. Contractors, Inc.
Water Improvements -
Wastewater Improvements -
Bermuda
$42,685.00
$39,963.00
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
99-0215
YMCA - Coalfield Road (Outfall Sewer Line)
The Grove, L.P.
Piedmont Construction Co., Inc.
Wastewater Improvements -
Midlothian
$20,427.00
!07
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999
Item Number: 10.]~
Su~ect:
Status of General Fund Balance, Reserve for Future
District Improvement Fund, and Lease Purchases
County Administrator's Commen~:
Capital
Projects,
County Administrator:
Board Action Requested:
Summary of Information:
Preparer: /~~ J. ~)'~¢.4~ Title:
Lane B. Ramsey /
Yes [~ No
Attachments:
County Administrator
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
November 18, 1999
BOARD
MEETING
DATE
DESCRIPTION
AMOUNT
BALANCE
07/01/99
FY2000 Budgeted Beginning Fund
Balance *
$28,440,900
* Pending audit results.
Board
Meeting
Date
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
TRADITIONALLY FUNDED BY DEBT
November 18, 1999
Description
Amount
Balance
FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999
04/28/1999
04/28/1999
FY2000 Budgeted Addition
FY2000 Capital Projects
8,034,500
(7,120,900)
8,650,602
1,529,702
08/25/1999
Transfer to LaPrade Library Project for
construction
(150,000)
1,379,702
09/17/1999
Partial Release of designation for Henricus Land
Purchase based on final grant award
104,425
1,484,127
DISTRICT IMPROVEMENT FUNDS
November 18, 1999
District
Prior Years FY2000
Carry Over* Appropriation
Funds Used
Balance
Bermuda $19,428 $38,500 $32,663
Clover Hill 108,410 38,500 24,000
Dale 41,494 38,500 19,546
Matoaca 53,542 38,500 31,598
Midlothian 100,906 38,500 79,605
County Wide 0 13,500 0
25,265.72
122,909.61
60,448.02
60,444.47
59,801.20
13,500.00
*Pending outcome of audit results
Prepared by
Aooounting Department
October 29, 1999
Date
Began
12/88
Desoriplion
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED ANDEXECUTED
Airport State Police
Hangar Additions
County Warehouse
Total
* 12/93 Real Property Lease/
Purchase
09/96
04/99
Sohool Technical Center Printing Press
Public Facility Lease
Juvenile Courts Project
Odmal
$128,800
331,200
460,000
17,510,000
80,649
16,100,000
Date
Ends
12/00
12/01
11/99
11/19
Outstanding
Balanc~
10/29/99
$ 22,524
57,91.8
80,442
5,905,000
263
16,100300
TOTAL APPROVED
AND EXECUTED
$34.150.64~9
PENDING EXECUTION
None
*Second Refunding of Certificates of Participation, Sexies 1985
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999
Item Number:
iO.C.
Subject:
Roads Accepted into the State Secondary System
County Administrator's Comments:
County Administrator:
Board Action Requested'
Summary of Information:
Preparer:
Lisa Elko
Attachments:
Yes
Title: Clerk to the Board
0 0 0 0 0 0
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: November 23, 1999
Item Number:
Page 1 of 1
Subject:
Dinner Meeting with the Legislative Delegation and Discussion of the Proposed 2000
Legislative Program
County_ Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
The purpose of this meeting is for the Board of Supervisors to discuss legislative objectives and
concerns for the 2000 General Assembly with the County's Legislative Delegation.
In addition, there will be a short presentation by the interagency group working on development of a
drug court for Chesterfield County.
Preparer:
Ann Curtin
Title: Director of Intergovernmental Relations
[~-] Yes
Attachments: No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: November 23, 1999
Item Number: 13.A.
Subject:
Set Public Hearing to Amend County Ordinance § 5-6 to Authorize the Removal or Repair of
Defaced Structures
CounW Administrator's Comments:
County Administrator: ~
Board Action Requested:
Set a public hearing to consider an amendment to County Ordinance § 5-6 relating to removal or
repair of defaced structures.
Summary_ of Information:
The County ordinance currently permits the County Building Official to repair or remove
defacements to private buildings and structures that are visible from the public right-of-way and to
charge the costs and expenses thereof to the property owner. Mr. Barber has requested that the
Board consider the attached ordinance which provides an additional option to the County by
authorizing the County Administrator to remove or repair defacement of private buildings and
structures at the County's expense if the building or structure is visible from the public right-of-way.
Staff recommends that the Board set a public hearing to consider the attached ordinance.
Budget Comments:
~}r-Steven L. Micas
Attaclmaents: · Yes [] No
Title: County Attorney 1918:47025.1
I#
AN ORDINANCE TO AMEND THE CODE OF THE
COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY
AMENDING AND RE-ENACTING SECTION 5-6 RELATING
TO THE REPAIR OR REMOVAL OF THE DEFACEMENT OF
BUILDINGS, WALLS, FENCES AND OTHER STRUCTURES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 5-6 of the Code q/the Coun~ q/Chesterfield, 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 5-6.
Authority to remove, repair or secure unsafe or defaced
structures.
(a) The building official may require property owners to remove, repair or secure any
building, wall or other structure which is located on their property and which the building
official has determined (-i-) poses a danger to public health or safety orvu
LIIO,,L Ii~ VI;~ILtI~; l~l UlII 0., ~,JLtL/IIL, I li~llL-rOt-WO,.y.
(b) If the building official determines that a building, wall or structure poses a danger to
public health or sa , u, ,,~ a ,~,,,~,,, ,,,~, ,~ ,,~,~,~ ~,~,,, ,~ p,,~,,~ ,,~,,-,~,- ~y, he shall
cause a notice to be served on the owner of the building, wall or other structure, requiring the
owner to remove, repair or secure the building, wall or other structure. The property owner
shall be served in person unless he cannot be found after a diligent search, in which case the
notice shall be sent by registered or certified mail to the owner at his last known address. A
copy of the notice shall also be posted in a conspicuous place on the property on which the
building, wall or other structure is located.
(c) The property owner shall remove, repair or secure the building, wall or structure, as
required by the notice, within 30 days (i) after the notice is issued to the owner; (ii) the notice
is mailed to the owner; or (iii) the notice is posted; as provided in subsection (b), whichever
is later. If the owner fails to take the action required in the notice within the 30-day period,
the building official may remove, repair or secure the building, wall or structure, as required
by the notice, and the costs and expenses of removing, repairing or securing shall be charged
to and paid by the owner of the property and may be collected by the county as taxes and
levies are collected.
(d) Every charge assessed against the property owner pursuant to subsection (c) shall
constitute a lien against the property,
(e) The building official may also undertake or contract for the repair or removal of a
defacement of:
(1) any public building, wall, fence or other structure; or
(2) any private building, wall, fence or other structure provided that the
defacement is visible from a public right-of-way and the property owner fails
to remove or repair the defacement within 30 days of the mailing of written
notice to the owner's address as shown on the real property records of the
county. The costs and expenses of removing or repairing the defacement may
be charged to and paid by the owner of the property and mag be collected by
the county as taxes and levies are collected. Every such change shall
constitute a lien against the property. At the option of the county
administrator, the building official also mac have the defacement removed or
repaired by county employees or agents at county expense.
(2) That this ordinance shall become effective immediately upon adoption.
1918:47024.1 2
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~l Date: November 23, 1999
Item Number: 1~,.
Subject:
Recognizing Timothy Sanders Griffin and Hunter Bryce Sexton, Both of Troop
879, Sponsored by Saint Mark's United Methodist Church; Drew David Sarrett,
Troop 869, Sponsored by Salisbury Presbyterian Church; 'and Benjamin Carl
Hugo, Troop 864, Sponsored by The Church of Jesus Christ of Latter Day Saints
Upon Attaining Rank of Eagle Scout
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolutions.
Summary of Information:
Staff has received requests for the Board to adopt resolutions recognizing
Mr. Griffin and Mr. Sexton, both of Troop 879; Mr. Sarrett, Troop 869; and
Mr. Hugo, Troop 864 upon attaining rank of Eagle Scout. Ail will be present
at the meeting, accompanied by members of their families, to accept the
resolutions.
Midlothian District
Timothy Sanders Griffin
Parents: James & Deborah
Hunter Bryce Sexton
Parents: Bruce & Mindy
Drew David Sarrett
Parents: Dave & Beth
Benjamin Carl Hugo
Parents: Ray & Diane
Preparer:
Lisa H. Elko
Attachments:
Ycs
Title:
Clerk to the Board
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. Timothy Sanders Griffin, Troop 879, sponsored by
Saint Mark's United Methodist Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, Tim is indeed a member of a
new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr.
Timothy Sanders Griffin and acknowledges the good fortune of the
County to have such an outstanding young man as one of its
citizens.
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. Hunter Bryce Sexton, Troop 879, sponsored by
Saint Mark's United Methodist Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, Hunter is indeed a member of
a new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr.
Hunter Bryce Sexton and acknowledges the good fortune of the County
to have such an outstanding young man as one of its citizens.
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. Drew David Sarrett, Troop 869, sponsored by
Salisbury Presbyterian Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, Drew is indeed a member of a
new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr. Drew
David Sarrett and acknowledges the good fortune of the County to
have such an outstanding young man as one of its citizens.
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was
citizenship training, personal development,
individuals; and
founded to promote
and fitness of
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. Benjamin Carl Hugo, Troop 864, sponsored by The
Church of Jesus Christ of Latter Day Saints, has accomplished those
high standards of commitment and has reached the long-sought goal
of Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, Ben is indeed a member of a
new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr.
Benjamin Carl Hugo and acknowledges the good fortune of the County
to have such an outstanding young man as one of its citizens.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of
1
Meeting Date: November 23, 1999
Item Number: 16.A.
Subject:
Public Heating for Zoning Ordinance Amendment Relating to Residential Uses in C-3, C-4 and C-5 Districts
County_ Administrator's Comments:
County_ Administrator:
Board Action Requested:
The Planning Commission and staff recommend the Board of Supervisors adopt the attached Zoning
Ordinance amendment.
Summary_ of information:
At their public hearing on November 16, 1999, the Planning Commission recommended approval of the
attached Zoning Ordinance amendment.
The Board of Zoning Appeals, has determined the Zoning Ordinance allows multifamily and townhouse
residential uses in mixed use projects of 25 acres or more under certain conditions. (See attachment 1)
Prior to that opinion, staff had interpreted that townhouse and multifamily uses must comply with the R-TH
and R-MF requirements (See attachment 2), therefore, each individual project must have 10 acres for R-TH
uses and 20 acres for R-MF uses. The Ordinance also requires that residential uses can occupy no more than
30°4 of the project; therefore, multifamily use would require a total project area of 67 acres and townhouse
use would require 34 acres.
Given the Board of Zoning Appeals ruling, it is recommended that a Zoning Ordinance amendment (See
attached 3) be considered to clarify these required project acreage. Several projects have been constructed,
such as Waterford and Bellgrade, which are consistent with these larger project acreage.
The 25 acre threshold, established by the Board of Zoning Alq~eals, may allew al~artments and tewnheus~
in narrow commercial corridors, which is not a suitable resilential use.
Thomas E. Jaco~j
Attachments: I Yes ~ Ne
Title: }irecter of Planning
C:DATA/AGENDAJ1999/NOV2399.1/gok
Attachment 1
BOARD OF ZONING APPEALS DECISION
Minimum Project Size: 25 acres
Maximum Residential Area: 30% of entire project
Maximum Actual Residential Size:
R-TH - 7.5 acres with a minimum of 2.5 acres of open space
to meet the R-TH ten (10) acre minimum R-MF - 7.5 acres
with minimum 12.5 acres of open space to meet the R-MF
twenty (20) acre minimum.
R-TH
R-MF
25 Acres
25 Acres
WP/NOV99/NOV3/st
STAFF'S INTERPRETATION
Zoning Ordinance Requirements
Minimum Project Size: 25 acres
Maximum Residential Area: 30% of entire p}oject
Minimum Residential Size: Townhouses - 10 acres
Multi-family - 20 acres
Staff Interpretation Based on Zoning Requirements
Total Project size with townhouses: 33.3 acres
Total Project size with Multi-family 66.7 acres
R-TH
Attachment 2
R-MF
33.3 acres 66.7 acres
WP/NOV99/NOV3/st
Attachment 3 '
AN ORDINANCE TO AMEND THE
CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED. BY AMENDING AND RE-ENACTING
SECTION 19-159 RELATING TO RESIDENTIAL MULTIFAMILY
AND TOWNHOUSE USES IN C-3, C-4 AND C-5 DISTRICTS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 19-159 of the (~ode of the ( 'ountv of Chesterfield, 1997, as amended,
is amended and re-enacted to read as Jbllows:
Sec. 19-159. Uses permitted with certain restrictions.
The following uses shall be permitted in the C-3 District subject to compliance with the
tbllowing conditions and other applicable standards of this chapter. If the following restrictions
cannot be met. these uses may be allowed by conditional use. subject to the provisions of section
19-13:
OOO
Residential multifamily and townhouses, provided that:
(1) No more than 30 percent of the gross acreage of any project may be used for
. R-MF or R-TH uses. Such uses shall be incorporated into an integrated
schematic plan.
(2)
No such residential uses shall be permitted until the following requirements
are satisfied:
Construction has begun on a minimum of 50 percent of the gross site
area devoted to nonresidential uses;
bo
size for a proiect incorporating; R-TH uses is 34 ~oss acres, while the
minimum size for a proiect incorporating R-IMF uses is 67 gross acres;
and
Such uses comply xvith the requirements of the R-TH District or the
R-MF Zoning District, except that densities for muitifamily uses may
be increased to 14 units per acre.
1918:46370.1
OOO
That this ordinance shall become qffective o, February 1. 2000.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: November 23, 1999
Item Number: 16.B.
Subject: A Public Hearing to Consider the Restriction of Through Track Traffic on Happy Hill Road
County Administrator's Comments:
County Administrator:
Board Action Requested: A public hearing is scheduled for November 23, 1999 to consider the
restriction of through track traffic on Happy Hill Road between Branders Bridge Road and South Happy Hill
Road.
Summary_ of Information: Staff has received a request to restrict any through truck or truck and
trailer or semi-trailer combination, except pickup or panel trucks, from using Happy Hill Road (Route 619)
between Branders Bridge Road (Route 625) and South Happy Hill Road. The recommended alternate route is
South Happy Hill Road and Branders Bridge Road.
The Virginia Department of Transportation (VDOT) has five (5) criteria it considers when a restriction is
requested. Based on staff' s preliminary review, this request will satisfy one (1) of VDOT's five (5) criteria for
imposing a restriction, in that there is a reasonable alternate route. This request will not meet the remaining
four (4) criteria in that: 1) the accident history does not indicate that the road is unsuitable for truck traffic, 2)
the route is not classified as a local or collector road, 3) the volume of through trucks does not exceed VDOT's
175 per day minimum volume, and 4) there are not 12 dwellings per 1,000 feet of roadway along Happy Hill
Road. A request that satisfies at least three (3) of VDOT's five (5) criteria will generally qualify for a
restriction.
(Continued next page)
Preparer: /~ ~/v/e ~r~ ~.~ Title:
R.J. McCracken
Agen428
Director of Transportation
Attachments:
Yes ~-~ No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Continued - Page Two
Recommendation: If the Board wishes to pursue this request, the attached resolution requesting the
Virginia Department of Transportation to restrict through truck traffic on Happy Hill Road should be adopted.
District: Bermuda
Attachments
WHEREAS, the Chesterfield County Board of Supervisors received a request to restrict any
through track or track and trailer or semi-trailer combination except pickup or panel tracks from using
Happy Hill Road between Branders Bridge Road and South Happy Hill Road; and
WHEREAS, the recommended alternate route is South Happy Hill Road and Branders
Bridge Road; and
WHEREAS, Chesterfield County will use its good offices for enforcement of the proposed
restriction; and
WHEREAS, the Board has conducted a public hearing on the restriction.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the
Virginia Department of Transportation to restrict through track traffic on Happy Hill Road.
November 23, 1999
Agen42g
I./ /
//
/'
i'
,m
Happy Hill Road (Route 619)
Proposed Through Truck Traffic Restriction
Proposed Restricted Route
Proposed Alternate Route
lllllllllllllllllllll,
ATTACHMENT
P. O, Box 85333
An AmHale of Media Genera{ Richmond, Virginia 23293-0001
(804) 649-6000
Advertising Affidavit
(~is is not a bill Please pay from invoice)
CHES~RFIELD BOARD OF SUPERVISORS
ATTN LISA ELKO
P O BOX 40
CHESTERFIELD VA 23832-0040
220806
11/16/1999 121
TAKE NOTICETAKE NOTICE THAT THE BOARD 2.00 x 13.00
239.72
ATTACH
Richmond Newspapers, inc.
Pub lisher of
THE RICHMOND TIMES-DiSPATCH
Twhais is to ce~lfy that the attached TA~ NOTICETA~ NOTIC
as published bY Richmond Newspapers, {nc. {n the C{~ of
Richmond, state of virginia, on ihs f~How}ng dates:
1/09/1999 11/16/1999
~rake~ not,~e that ,~e ~ .B~ard of Sup~. nti ~sgrs of 9~effield
ia, a~are~l~ued~m~u~23, l~atI;00p~ n
t~ C~n~ Public Meeting R~ at ~ Che~e~e d'Cou~use, Che~
t~e~, Vl~gin~, will hold a ~b{~ heaHpg where p~ons a~d may
~pear ~d pre~
~e re~on ~ ~oh ~ck ~ ~k and tmi[~ or sero lrai er ~mbt-
~ aation, ex~ptEc~up~p~e ~cks~omu~ng HappyHilR~d(Bo~e
1z9) ~e~n ~mn~m BHd~ Rind (Rome 6~) ahd S~ Happy H
{f ~h~ }~ormat~ is d~ired, plea~
r~ot of Tr~nspo~tl~, a~ 7~1~7, b~een the h~m ~8:~ a.m. to
5:00 p.m.~ M~day thigh
The first insertion being given.
11/09/1999
HERE
Sworn to and subscribed before
State of Virginia
C{~ of Richmond
~Y Commi~}on expires 03/31/01
T - J
HiS iS NOT A BILL, PLEASE PAY FROM iNVOiCE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: November 23, 1999
Item Number: 16.C.
Subject:
Employees anal Velunteers
Count~ Administrator's Cemments:
C®unty Administrater: ~
Beard Actien Requeste~l:
Public Hearing to Consider Adoption o fan Ordinance Providing for Background Checks for Certain
A~lel~tien cf the attache~l erdinance with an effective ~late ef March 1,211t
Summary_ of Information:
At the October 13, 1999, meeting, the County Administrator made a report to the Board at a work
session explaining a proposal to expand backgr.und investigations of employees and volunteers who
work with juveniles. Since the werk session, the County Administrator has met with the Parks and
Recreation Advisory C,mmittee and recommends the following revisions from the original draft
ordinance:
1. Universal or random searches for employees, alqHicants, volunteers and co-sponsored volunteers
Review for accuracy of any search fimlings by the Ceunty Administrator if requested
by volunteer.
o
Preparer:
Creation of an Advisory Committee to develop implementation plans and guidelines
that would identify consequences for past behavior. The Committee would be
composed of three people appointed by the Parks and Recreation Advisory
Committee and one person from Social Services, County Attorney, Parks and
Recreation, HR, Police, and Fire.
/~ ,./' (continued)
~ S(even L~. Micas
Title: County Attorney
0800:46445.4(46419.4)(46401.1)
ARachments: 1Yes [] No I ~
HIGHLIGHTS OF CONCERNS/SUGGESTIONS REGARDING
BACKGROUND SEARCH
· MUST have something in place to protect children from sex offenders.
· Suggest County limit it to checking sex offender registry AND do it for
100% not 10%.
· Don't stop at 10 years back for sex offenses. Statistics show "once an
offender" "always an offender"
Suggest include Board Members, Team Moms, league officials, other
volunteers in check along with coaches as children are left with them at times
when parents don't show up or are late.
· If background search is used along with sex offender registry, then have 100%
search on sex offender registry and the 10 % for other background search.
· Limit non-coachable offenses to sex crimes and crimes against children
(kidnapping, rape and murder). DO NOT INCLUDE DUI's, bad check's etc.
Change the form used by eliminating the request for "sex" and "race"
ESPECIALLY from the area of children/previous spouse, etc. NOT
PERTINENT. Can lead to discrimination complaints.
· Must have an appeal process.
· Prepare leagues/associations with blanket statement to be made when their
coaches are no longer coaching.
Have committee literally meet with officials in other areas currently using
some system for checking youth's volunteers. But meet with those actually
involved in the process.
· EDUCATION A MUST. THIS IS WHAT THE COUNTY IS DOING TO PROTECT
YOUR CHILD, WHAT ARE YOU DOING? PROTECT YOUR OWN.
Submitted by Terry Minor
Davis Athletic Association
675-1185 Home
371-8166 Work
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Summa~ of Information:
Mandatory participation in background searches by all co-sponsored organizations.
Payment of all costs by the County.
Background search program to be administered by HR.
All other aspects of the program would remain the same.
Budget comments are attached.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Meeting Date: November 23. 1999
Number
BudRet and ManaRement Comments:
The Board is being asked to approve an ordinance providing for random
background checks for select employees and volunteers. If such an
ordinance were adopted, the County would expand random background
investigations to those employees who work with juveniles, and allow
groups within the County to have the backgrounds of their volunteers
who work with juveniles regularly reviewed on a random basis.
Information is still being gathered regarding the estimated costs of
expanding background investigations, as both one-time and recurring
costs have been identified. Each background check as described in the
text of the ordinance would cost approximately $30, not including
overhead/administrative costs.
During the first year of this proposed program, about 370 County
employees and applicants (full-time and part-time) would have their
backgrounds checked, for a direct cost of approximately $11,100. The
County also has approximately 730 volunteers that work with juveniles.
If the County were to perform background checks on 20% of these
individuals, it would cost about $4,400. Indirect administrative costs
to implement the program would likely be about $25,000 per year.
The number of co-sponsored volunteers serving County programs varies,
reaching over 7,000 during active seasons. The vast majority of these
volunteers work with juveniles. Assuming that all co-sponsored groups
elect to have random background checks performed on 20% of their
volunteers serving juveniles each year, staff estimates that another
1,200 volunteers would be checked, at an additional cost of $36,000.
Combining the direct and indirect costs of expanding background checks
to the above employees and voluntee~f predicts that this program
would cost the County approximatelyt$76 5~_~during the first year of
implementation. If the program is implemented during FY2000, a source
of funds will be identified during the year. Future year funding would
be addressed during the annual budget process.
Preparer:
Rebecca T. Dickson
Title: Director, Budget & Mana,qement
AN ORDINANCE TO AMEND THE CODE OF THE
COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY
ADDING A NEW SECTION 2-79 RELATING TO CRIMINAL HISTORY
AND CHILD PROTECTIVE SERVICES REGISTRY SEARCHES OF
CERTAIN EMPLOYEES AND VOLUNTEERS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That the Code qf the Count_ qf Chesterfield, 1997, as amended, is amended by adding
a new section 2-79 as follows:
Section 2-79. Personnel background searches.
a. In addition to other background searches authorized by local, state or federal law, the
County Administrator and his designees are authorized to conduct (1) criminal history record
searches (2) sex offender and crimes against minors registry searches and (3) child protective
services central registry searches on the following individuals:
1. Full-time and part-time County employees who provide services to juveniles.
2. Applicants for County employment, both full-time and part-time, who will provide
services to juveniles and who have received a conditional offer of employment.
3. Non-clerical Fire Department applicants who have received a conditional offer for
full-time or part-time employment; applicants selected for Fire Department volunteer service and
EMS volunteers providing service within the County.
/------'2~-~or prospecti, y.e~)~ underJl~C~' s es.t.0b~s~~gram
~'ho provide services to j-"j'avev, ite~.
_~.--,xb. The County Administr~ authorized to 3don~ify both emplo, y~e and voJ.~nteer
po,s!tion~ which~e criteria o~ubsect~n (a)an~ li..li.~to_ .~,,~dmi_~_ mt .~ktive
po, li.c,y w)ich i)fiplemeh{s the pr,)ffvisions of is sec' ' lcate
whether uu~/searches 3h~l~e universal or random and shall identify consequences for past
behavior.
'"~,The County Administrator or his designees shall also conduct the searches described in
subsection ~s for organizations that are recognized by the County as "co-sponsored"
organizations and who provide services to juveniles. ~ization shall submit
to the County Administrator a list of its volunteers who provide services to juveniles.
d. All employees, applicants and xrrtrllrttm~ identified in subsections (a), (b) and(c) shall
execute, as a condition of employment or service, the necessary documents to permit the searches
described in this section and shall cooperate with all agencies providing information.
e. Any employee disciplined as a result of a background search may grieve such discipline
in accordance with the County grievance procedure and any aggrieved volunteer may request a
review by the County Administrator for factual accuracy only of the results of a background search.
f. In the interest of public welfare and safety it is necessary to determine whether the past
criminal or protective services conduct of each person described in subsections (a), (b) and (c) is
compatible with the nature of each person's employment or volunteer service.
(2) That this ordinance shall become effective January 1, 2000.
0421(00):46419.4 2
Affiliate of ~ed~a Genera~ Richmond, V~rginia 2329
(804)
(~is is not a bill P~ease Pay from invoice}
CHgS~RFIELD BOARD OF SUPERVISORS
ATTN LISA ELKO
P O BOX 40
CHESTERFIELD VA 23832-0040
220806
Date Code Des er!Etion Ad ........
11/16/1999 121 TAKE NOTICETAKE NOTICE THAT 'l'IqE BOARD 2.00 x 13.00 239.72
ATTACH
Take not cs ~atthe 0oard of Supe~s~rs (
t~ie~. V r{ ~ wi~ ho~ a publg
appear an~ ~s~t ~ views to ~d~
~ Ord na, ~to stand t~
checks f~ ~ain a~l~B, empBy~
A mp7 of ~ ~lit~ ~lhe oraina~ Is ~
tot s 0fire ~d maybe emm n~ ~ere.
please cur ~ the C~n~ A~omey's Off
hours ~ 8:
3hesterfield County, Virgin-
bet 23,1 ~99 at 7:00 p.m. in
~edield Courthouse, Ches~
here pemons affe~ed may
rdvof Ch~ 1997, as
k[Iround
Icl volunteer~
e in the Courgy Adm. inistra-
rthe~ informatbn is deSired~
.~ at 748-1491 between the
'ough Friday.._
HERE
Richmond Newspapers, inc.
Publisher of
THE RJCHI~OND TiMES-DISPATCH
This is to certify that the attached TAKE NOTICET~ NOTIC
was published by Richmond Newspapers, Inc. in the City of
11/09/1999 11/16/1999
The first insertion being given... 11/09/1999
Sworn to and subscribed before
me this !i -~i-~ ~~'"' '~:
Public
S~a~e ef Virginia
Ci~y of Richmond
~Y Commi~ion expires 03/31/0~
Supermsor
THiS IS NOT BILL PLEASE PAY FROI INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: November 23, 1999
Item Number: 16.13.
Subject:
Public Hearing to Consider an Ordinance Amending the Code of Chesterfield County to Allow
Property Owners to Authorize the Police Department to Prohibit Trespassing on Private Property
County_ Administrator's Comments:
County Administrator: ~
Board Action Requested:
Adopt the proposed ordinance.
Summary_ of Information:
On October 13, 1999, the Board voted to hold a public hearing to consider an ordinance
amendment to allow property owners to authorize the Police Department to prohibit trespassing on
designated private property.
This year, the General Assembly amended the Code of Virginia to make it easier for property
owners and the Police Department to enforce Virginia's trespass laws. Before this year, property
owners themselves were required to give notice to trespassers that they were not allowed on property
before the trespassers could be charged with a crime. The new amendment allows Police
Departments to prohibit individuals from trespassing on private property when the property owner
has authorized the Police Department to do so. However, before the Police Department can act on
behalf of private property owners, the Board must adopt the attached ordinance accepting the grant
of authority from the General Assembly.
(Continued)
Preparer: , (_ot~ Title: County Attorney
Steven L. Micas 1305:45942.1 (45793.1)
Attachments: · Yes [ENo I #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Summary_ of Information:
The Police Department believes that trespassing is a significant concern in Chesterfield and
strongly supports the ordinance change. The ordinance will make it easier to enforce trespassing
laws because police officers will be able to arrest trespassers as soon as they observe the trespassing
without having to confirm that the property owner has prohibited that individual from trespassing.
Additionally, there will no longer be a need for property owners to directly prohibit trespassers from
trespassing. Such face-to-face confrontations frequently create other law enforcement issues. The
ordinance will assist property owners who have disputes with specific individuals with whom they
are having disagreements, such as in domestic situations. The ordinance will not change trespassing
laws for property that is posted as "No Trespassing."
1305:45942.1 (45793.1)
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 14-22.1
RELATING TO DESIGNATION OF POLICE TO ENFORCE
TRESPASS VIOLATIONS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 14-22.1 of the Code qf the Count_ qf Chester_field, 199 7, as amended,
is added to read as follows:
Sec. 14-22.1. Designation of Police to Enforce Trespass Violations.
The owner of real property in the county may designate the Chesterfield County Police
Department as a "person lawfully in charge of the property" for the purpose of forbidding another
to go on or remain upon the lands, buildings, or premises of the owner as specified in the
designation. In order to be effective, any such designation must be in writing on a form prescribed
by the Chesterfield County Police Department and must be on file with the Chesterfield County
Police Department.
(2) That this ordinance shall become effective upon adoption.
1305:45793.1
An Am~ia~ o~ ~eSia Genera~
Advertising Affidavit
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
(This is not a bill Please pay from invoice}
CHESTERFIELD BOARD OF SUPERVISORS
ATTN LISA ELKO
P O BOX 40
CHESTERFIELD VA 23832~0040
.......... Descri
Ad Size
11/16/1999 121
TAKE NOTICETAKE NOTICE THAT THE BOARD 2.00 x
220806
11/16/1999
13.00 119~86
ATTACH
Take notice that the Boa~.d of ;Supe~sors of Chesterfie d Co~ty, Vkgin~
!,a, ~a mgut~r s.,d3 ~e~. uleca meeting eo N~vember 23,1999 at 7:0i3 p.rfi, in
me ~ou.nty Public Meeting HOOm at ~he Ches~erliel~ Courthouse, Ches~
ter/ie~, vir~ioia, wit ho d a public hea~,ng where persons affect~ may
appear and present their views to consider; .
Ah Ordinance to amend the 't 997, as
amen0e~, by a~d ng cecti0 author-
ize the Police Department to proh b~ tmspassl.n~ o~j~rivate prop ~er~,
~A ~opj.~ the fu, te~,of the ~r.d ha...n~ is ~.tile n me. ~n~/Adrn nis~ra-
rof s {Jn~ce ao~3 may pe examne~ mere ~lh.~thef imorrnatk~n s desired,
~lease contact th~ County Attorney's Office at 748-1491, between the
ours of 8:30 a.m.. . _t0$;00 p.rn., Monday through Friday; ......... ~
HERE
R~chmond NeWspapers,
Publisher of
THE RICHI~OND TI~ES-DISPATCH
Th~s is to cer~] ~hat the a~ached TAF~ NOTICETA/<~ NOTIC
was published by Richmond Newspapers, inc. in the Ci~ of
Richmond, state of virginia, on th~ f~llowing dates:
1/16/1999
The first insertion being given... 11/16/1999
Sworn to and subscribed before
me th~s ~ ~
\
State of Virginia
City of R~chmond
~Y Commission expires 03/31
Supervisor
THIS IS NOT A B~LL PLEASE PAY FRO~ INVOICE, THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999
Item Number: 16.E.
Subject:
Public Hearing to Consider an Ordinance Amendment to Permit the County to Recover the Actual
Costs of Locating, Capturing, or Disposing of Exotic or Poisonous Animals Found Running at Large
County Administrator's Comments:
County Administrator: ~
Board Action Requested:
Adopt the attached ordinance.
Summar~ of Information:
The Board previously requested staff to schedule public hearing dates to implement recent
legislation from the General Assembly that permits changes to the County Code. During the 1999
Legislative Session, the General Assembly amended the Animal Control laws to permit localities to
require that owners of any exotic or poisonous animals found running at large pay a fee to cover the
locality's actual cost in locating and capturing or otherwise disposing of the animal. The attached
amendment to County Code §4-3 would implement the General Assembly legislation and permit the
County to recover its costs for handling exotic or poisonous animals when running at large. Animal
Control staff support the proposed ordinance change.
Staff recommends that the Board adopt the attached ordinance.
Preparer: ~ ~ Title: County Attorney
Steven L. Micas 1918:46574.1
Attachments: · Yes [] No l# ~.~t~ I
I
I
AN ORDINANCE TO AMEND THE CODE OF THE
COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY
AMENDING AND RE-ENACTING SECTION 4-3 RELATING
TO WILD, EXOTIC AND POISONOUS ANIMALS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(I) That Section 4-3 of the Code of the .Czounty of Chesterfield, 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 4-3. Wild or exotic animals.
A. A wild or exotic animal means any (i) live monkey (nonhuman primate), raccoon, skunk,
wolf, squirrel, fox, leopard, panther, tiger, lion, lynx or any other warm-blooded mammal, (ii)
poisonous snake, (iii) tarantula, (iv) other poisonous animal normally found in the wild, or (v) any
member of the crocodilian family including, but not limited to, alligators, crocodiles, caimans, and
gavials. Nonpoisonous snakes, ferrets, rabbits, laboratory rats, gerbils, hamsters and other similar
small mammals, and other domesticated animals which have been bred in captivity are not wild or
exotic animals.
B. No person sh'~ll keep or permit to be kept on his premises any wild or exotic animal as a
pet, for display, or for exhibition purposes, whether gratuitously or for a fee. This prohibition shall
not apply to performing animal exhibitions, circuses, veterinary clinics, or indoor/outdoor
recreational facilities which have proper zoning and licenses from the government; provided
however, that no person shall exhibit or display any wild or exotic animal in a manner so that
persons other than their handlers can pet, fondle or come in direct physical contact with them.
C. The owner of any exotic or poisonous animal found to be running at large offofthe
owner's property shall reimburse the county for its actual costs incurred, including without
limitation the actual cost of the time expended by the animal warden, deputy animal warden or
other county personnel, in locating and capturing or otherwise disposing of the animal.
Cz. D. Nature centers, refuges or parks owned or operated by the federal, state or local
government are exempt from this section.
(2) That this ordinance shall become effective immediately upon adoption.
1914:45980.1
An AffiJiate of Media GeneraJ Richmond, Virginia
(804) 649-6000
(~is is not a bffi. P~ease pay from ~nvo~ce}
220806
CH~STgRFIELD BOARD OF SWPERVISORS
ATTN LISA ELKO
P O BOX 4O
CHEST~RFI~gLD VA 23832-0040
11/16/1999 121
TAKE NOTICETAKE NOTICE THAT THE BOARD 2.00 x 14.00
258.16
ATTACH
HERE
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
Twha~s is to c. erHfy that the attached TAKE NOTICETAKE NOTIC
s published by Richmond Newspapers, inc. in the City of
Richmond, State of virginia, on th~ f~llowing dates:
11/09/1999 11/16/1999
The first inse~ion being given... 11/09/1999
Sworn to and subscribed before
me this
Notary Publlic
ate of Virginia
ty of Richmond
My CommiSSion e×p~res 03/31/O1
upervisor
THI ..... '-
$ iS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~[ of 1
Meeting Date: November 23, 1999
Item Number: 16. F.
Subject:
Public Hearing
Assessments
to Consider Ordinance
Requiring Payment
of Interest
on Erroneous Tax
County Administrator's Comments:
County Administrator: ~
Board Action Requested:
Summary_ of Information:
The 1999 General Assembly amended the state tax statutes to require that any locality which assesses
interest on delinquent taxes must pay interest at the same rate on overpayments that were erroneously
assessed by the locality. The County Treasurer has already implemented this change but the County
Code must be amended to reflect the new interest requirement. The attached ordinance contains the
new interest requirement. Staff estimates that the County will pay approximately $50,000 per year
in interest under the new requirement.
Steven L. Micas 0414:46610.1
Attachments: II Yes [] No 1# _,..~.~b~I
AN ORDINANCE TO AMEND AND REENACT SECTION 9-7 OF THE CODE OF THE
COUNTY OF CHESTERFIELD, 1998, AS AMENDED, RELATING
TO THE PAYMENT OF INTEREST ON ERRONEOUS TAX ASSESSMENT REFUNDS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1,) That Section 9-7 of the Code of the Coun_t); o_f Chesterfield, 1998, as amended, is
amended and re-enacted to read as follows:
Sec. 9-7. Refunds.
(a) If the commissioner of the revenue or the real estate assessor is satisfied that he has
erroneously assessed any taxpayer with a local tax, he shall certify to the treasurer the amount
erroneously assessed. If the tax has not been paid, the taxpayer shall be exonerated from payment of
the tax. If the tax has been paid, the tax and applicable penalties and interest shall be refunded with
interest to the taxpayer in accordance with Code of Virginia, § 58.1-3990 3916.
(b) The interest paid under subsection (a) shall be paid at a rate equal to the rate imposed
by the county for delinquent taxes. Interest on the refund shall be calculated from the later of(i) the
date the taxes were due, (ii) the date the taxes were paid, or (iii) July 1, 1999. IT'-taxes-are
(xt-) ~ The refund procedure established by this section shall not apply to refunds resulting
from the commissioner of the revenue's decision to reclassify a business for business license taxation;
however, those refunds may be processed in accordance with Code of Virginia, §§ 58.1-3980 and
58.1-3981.
(Code 1978, § 8-12.7)
(2.) That this ordinance shall become effective immediately upon adoption.
0421:46623.1
P. O, {Box 85333
(804} 649-6000
Adve~lsing Affidavit
(~{s is ~ot a bill Please pay from invoice)
CHESTERFIELD BOARD OF SUPERVISORS
A~ LISA ELKO
P O BOX 40
CHESTERFIELD VA 23832-0040
220806
11/16/1999 121
TAKE NOTICETAKE NO~CE WHAT THE BOARD 2.00 x 13.00
239.72
ATTACH
Take notice that fha ~rd of SU}0ervisorsof Chesterfield County, Virgin-
ia, at a regular scheduled re_eating or~ Nov.ember.23.,,~999 ~t 7:0~
the Coun~ Pub ic Uee~.g ~ a.t l~he Che,stedie~o [;ou~.us.e, .~es~
t~rrmld Virginia, will hold a pub ic heari.ng where p~sons a~ected may
appear and present thek, vie?s to consider: _ _
An Ordinance to amana aod re-enacl ~estion
1998, as amended, requking payment of interest
the o~dinence s o..~¥n t~e. C0un~ ~Adm~r~ist~-
~or's Office and may be examined there. · ~urLher imagination ~s de'sireo,
please contact the County At'lomey's Office at 748.1491, bet'vween the
houm of 8:~3p a,m.__to_~5!O~ p.m. M_~onday l;_hr_ou._g__h?.d~_d~y_z
HERE
Richmond Newspapers,
Publisher of
THE RICHNIOND TIlk]ES-DISPATCH
TwhalS is ~o., c, erllfy that the al~ached TAKE NOTICET~ NO~C
as puu{lsned by Richmond Newspapers, Inc. in the C}~ of
RichmOnd, S~te of Virginia, on th~ f~{{ow}ng dateS:
11/09/1999 11/16/1999
The first inserHon be{nO given... 1t/09/1999
Sworn to and subscribed before
State of Virginia
~Y CommiSSion expires . 03/31/01
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
November 23, 1999
Item Number:
Page 1 offS_
16.G.
Subject: Hold a Public Hearing to Revise FY00 School Board Grants
County Administrator's Comments:
CountyAdministrator:
BoardAction Requested:
The School Board requests the Board of Supervisors to hold a public hearing on this date to increase
estimated revenues and appropriations in the School Grants Fund by $636,407 as noted on the attached
resolution.
Summary of Information:
Chesterfield County Public Schools (CCPS) receives grants from various funding sources each year. The
FY00 School Board Approved Budget included an appropriation of $12,289,600 in the School Grants
Fund for nineteen (19) grants plus Grants Administration. In addition, the School Board requested the
Board of Supervisors approve and appropriate the School-to-Work Initiative Grant funding of $664,721
on June 23, 1999. Actual grant awards have now been received and revisions need to be reflected in the
School Grants Fund for an additional appropriation of $636,407, plus 11.0 additional positions.
EVALUATION/ANALYSIS
Notifications have been received from the various funding sources (Federal, State, and local) regarding the
actual grant awards. Below is a brief description of each grant along with the requested revisions.
Federal Grants Amount FTE
FY00 Special Education IDEA
$130,884 4.0
The Individu.al~ with D.i~bilities tEducati~n Act (IDEA) is designed to ensure that all school-age children
with disabilit? ar~d?~_., a~~ public education. CCPS prepares the application for.
Preparer: /_~_~ / ~/ Title: Superintendent William C. Bosher, Jr. '~
Attachments: [-~ Yes No %:~.O
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of q 9
Meetino Date:
Item Number:
Summary of Information (cont.):
IDEA funds each year based on a December 1 special education child count and estimates the per pupil
rate for this grant for the following year. The FY00 budget was based on 7,557 students at a per pupil rate
of $600 ($4,533,900); however, the grant award was for 7,536 students, a decrease of 2l students over the
estimate but the per pupil rate was increased to $619. This per pupil rate provides for a total grant award
of $4,664,784.
FY00 Preschool Handicapped Grant
$ 21,082 0.5
Federal funds are provided to localities to assist in identifying and educating disabled preschool age
students. State Superintendent's memo g'/2, dated August 13, 1999, notified CCPS of their FY00
Preschool Incentive grant award of $244,082, an increase of $21,082 over the budget estimate of
$223,000. A-requirement of this grant is that no more than 50% shall be spent on salaries and benefits.
The additional 0.5 FTE for an instructional aide position for FY00 is within this limitation.
FY00 Carl Perkins Vocational Education Grant
$ 51,811 0.0
The Carl Perkins Vocational and Applied Technology Education Act was developed to provide assistance
through vocational education programs for economically or academically disadvantaged, handicapped, and
ESL students. CCPS received notification of this vocational education grant award of $474,811 through
State Superintendent's memo #155 dated August 20, 1999. The FY00 budget was estimated at $423,000;
therefore, this is an increase of $51,811 over budget.
FYO0 Title I Grant
$ 5.4
118,256
Federal Title I funds are distributed to localities to provide compensatory education services for
educationally disadvantaged children in low-income areas. The FY00 budget was estimated at $1,863,700;
however, CCPS received State Superintendent's administrative memo #69, dated August 6, 1999
indicating a grant award of $1,981,956, an increase of $118,256 from the FY00 Approved Budget.
Additional teaching staff of three (3) full-time teachers plus two part-time teachers is needed for this
program in FY00. In addition, a full-time instructional aide was hired for Ettrick and one part-time
instructional aide was increased by 0.4 to become a full-time aide at Chalkley.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3of 9
Meetin(] Date:
Item Number:
Summary of Information (cont.):
FY00 Title II Grant
$(1,585) 0.0
The Eisenhower Grant provides funding to localities to improve the professional skills of elementary and
secondary teachers primarily in math and science. The Title II grant allocation for FY00 for CCPS of
$150,415 was conveyed to CCPS through State Superintendent's memorandum #29 dated May 14, 1999.
This is a decrease of $1,585 from the FY00 estimated budget of $152,000 and needs to be adjusted in the
School Grants Fund. In previous years, indirect cost recovery was allowed in this grant; however,
beginning with the FY99 grant, this practice has been discontinued
Summer 99 JTPA/CATC (Title II) Grant
$(5,116) 0.0
The Instructional Division of CCPS assists the Capital Area Training Consortium (CATC) in developing
and operating an in-school youth program for ages 14-21 designed to provide the Job Training Partnership
Act (JTPA) eligible students with various services. This program provides opportunities for work
experience for youth needing such experience before entering the labor force. It also provides counseling
to keep at-risk youth in school and focused on improving academic performance and planning for entering
the work force. CCPS received notification from the Capital Area Training Consortium on July 30, 1999
of our summer of 1999-grant award of $31,384 or $5,116 less than our budget estimate.
FY00 Title VI Grant
$(2,980) 2.0
Title VI federal funds are used to improve quality and promote innovation at all levels of education. These'-
funds must target six broad purposes. CCPS received notification of its estimated allocation of $205,220
through State Superintendent's administrative memorandum #68 dated August 6, 1999. This award to
CCPS is a decrease of $2,980 over the FY00 budget of $208,200. Funds were set aside in this grant to
cover the cost of two part-time instructional aides to assist with the International Baccalaureate programs
at Meadowbrook and Midlothian high schools. In addition, a full-time instructional aide is funded for an
after-school program at Curtis Elementary for FY00.
FY00 Title VI Class Size Reduction Grant
$(3,027) (1.0)
The Department of Education on July 12, 1999 notified CCPS of their actual grant award for FY00 of
$540,473. The original plan included 14.0 teacher positions to be funded from these this grant; however,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 4 of9
Meetina Date:
Item Number:
Summary of Information (cont.):
enough funding was not available to cover 14 positions and one was eliminated. Indirect cost recovery is
allowed in this grant.
1999-00 Goals 2000 Technology Grant
$167,945 0.0
CCPS received notification from the State Department of Education on August 3, 1999 approving two
Goals 2000 grants totaling $167,945. The first grant of $165,765 is for the purchase of classroom
networked multimedia computers and related technologies defined as those devices that can be attached to
a computer and used in a classroom setting capable of receiving, storing, manipulating, transferring or
producing date (either text, visual or sound). The second grant of $2,180 is for in-service training in the
computer technology area. Both grant periods are August 1, 1999 through September 30, 2001.
FY00 Headstart Grant
$(16,674) 0.0
Federal funds are provided to localities to provide instruction to preschool children of low-income families.
The philosophy of the program is to work with the family unit, in addition to the pre-school child. CCPS
received notification on May 24, 1999 of the FY00 grant award in the amount of $876,126. This is a
decrease of $16,674 over the FY00 Approved Budget of $892,800. No additional positions are requested
for this program in FY00; however, no indirect costs will be charged due to increased needs for this
instructional program.
FY00 Interpreter Training Grant
$ 6,300 0.0
The State allocates federal funds to localities to provide training opportunities for educational interpreters
employed by individual school divisions. CCPS received notification from the State Department of
Education on September 17, 1999 of the award of $16,600 for FY00. This award is a $6,300 increase
over the FY00 estimate of $10,300.
FY00 Project Exit Grant
$ 4,500 0.0
CCPS has received notification from the State Department of Education for the FY00 Project EXIT
(Ensuring Excellence in Transition) in the amount of $4,500. The purpose of this project is to provide a
continuum of job training opportunities that lead to competitive employment for students with behavioral
and cognitive challenges. The grant period is July 1, 1999 through June 30, 2000.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 5 of 9
Meetino Date:
Item Number:
Summary of Information (cont.):
FY00 Drug Free Grant
$(689) (1.0)
Federal funds are distributed to localities for the expansion of existing substance abuse prevention efforts
and creation of new initiatives to discourage alcohol and drug abuse. The Federal Drug Free Schools and
Communities grant awards have stabilized recently and our FY00 estimate is $181,811, a decrease of $689
over the estimated budget of $182,500. As funding decreases in this grant annually, the positions
supported by these funds have decreased. One of the two teacher positions previously funded had to be
eliminated.
FY00 Cross Age Contlict Resolution Grant (Drug Free)
$13,300 0.0
CCPS received notification from the Office of the Governor on June 22, 1999 of the approval of $13,300
to continue the Violence Prevention Team at Harrowgate Elementary during this fiscal year. This program
trains students, beginning with fourth grade, in conflict resolution skills to enable them to become skilled
problem solvers before entering high school and becoming adult members of the community.
FY00 High Schools That Work Grant
$ 7,500 0.0
Meadowbrook High School has applied for and received approval for a Carl Perkins block grant of $7,500
to continue High Schools That Work program. The purpose of this grant is to improve the achievement
levels in English 9 and Algebra at Meadowbrook. This gram award requires a local match of $3,750,
which is addressed below.
FY00 Contemporary Issues/Community Service Grant
$(2,ooo) o.o
The Community of Caring program helps to creme a caring, supportive environment in which home, family
and community work together to assist students to make responsible decisions, build caring relationships
and create a school environment in which universal values such as trust, caring, respect, responsibility, and
family are taught. CCPS received notification on June 10, 1999 from the State Department of Education
for the FY00 grant award of $8,000. This is a reduction of $2,000 from the planned budget of $10,000.
Sub-total Federal grants
$ 9.9
489,507
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 6 of 9
Meetina Date:
Item Numbi~F;
Summary of Information (cont.):
State Grants Amount FTE
Governor's Best Practice Center
$ 58,525 1.0
In April 1999 the Governor announced that five new Best Practice Centers were being established to assist
public schools by helping local school divisions meet the Virginia Standards of Learning (SOLs) and
Standards of Accreditation (SOA) through raising student academic achievement. CCPS was selected for
the Region 1 center. Staffing provided by the State will include a director, specialist for curriculum and
instruction, specialist for accreditation and assessment, and specialist for instructional technology. The
activities provided through the Best Practices Centers is assistance with aligning local school curriculum
with the Standards of Learning and training in the use of instructional strategies in the SOL content areas
such as math, history, and social studies. Successful instructional approaches being used throughout the
State will be shared with local school personnel. Assistance in interpreting SOL testing information as a
basis for school planning will be given, and training provided in the use of technology as a tool for
improving student academic achievement. CCPS is to provide space for these four individuals plus provide
a full-time and a part-time secretary as support for this staff. The funds noted above will be used for this
expense.
FY00 Dropout Prevention Grant
$( 37) 0.1
State funds are disbursed to localities to assist school divisions in identifying potential dropouts, to assess
each student's individual needs, and to provide each student with additional support or alternative program"
needs. The FY00 allocation for CCPS of $321,963 is $37 less than the budget of $322,000.
Total State funds $ 58,488 1.1
Local Grants Amount FTE
FY00 CIS - Elementary Model Grant
$ 5,000 0.0
CCPS received notification from the Community Development Block Grant of funding for this program in
FY00 of $25,000. The estimated budget was $20,000; therefore, this is an increase of $5,000. These
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 7 of 9
Meeting_ Date:
Item Number:
Summary of Information (cont.):
funds, along with the State and local share of the Truancy funds, will to be used to support one teacher
position for this program at Bellwood Elementary.
FY00 Capital One Vocational Grant
$ 44,000 0.0
The Career Development Center has received agreement of continued support from Capital One for
operating expenses in the amount of $44,000 for the customer call center training program at the
Chesterfield Technical Center for FY00. This progrmm serves marketing students from all CCPS high
schools and serves at-risk students from Chesterfield Community High School through an extended day
program. All students acquire the basic and special skills needed to compete for positions at Capital One
and other businesses with similar skill requirements. The school system also serves as a feeder system to
the JTCC Capital One program and other disciplines that will serve Capital One and the expanding
woflctbrce needs of the region.
FY00 Crestwood First II Grant
$10,000 0.0
First Union is sponsoring the Education First "Seeds for Success" Grants program and Crestwood
Elementary was awarded a grant of $10,000 for their First II project. These funds will be used to provide
before school tutoring and evening reading workshops for students and their parents. The Fit'st Union
funds have already been received for this program.
FY00 Bensley Tutorial Program Grant $ 6,000 0.0
For the past three years with support from the Chesterfield County Outreach Program, the Park Lee
Leaming Center has provided a structured, supervised, after school homework program for first and
second graders who need assistance. Due to the lack of qualified staff and space, the Outreach Services
coordinator contacted Bensley Elementary and requested the program be administered by school personnel
on site. Bensley currently operates an after school homework assistance program for students in grades 3,
4, and 5, three afternoons per week. Offering this program at Bensley will continue the services that have
been provided for the past three years through the Outreach program. The benefits of having the program
at Bensley include allowing more students to be served, providing instruction by certified teachers, and
reinforcement of skills and curriculum taught during the regular day. The program will accomplish the
assistance of homework completion and additional tutoring in a safe environment. The overall benefit will
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 8 of
9
Meetino Date:
Item Number:
from the
Summary of Information (cont.):
be increased student achievement. Funds have been awarded to CCPS for this program
Community Develop Block Grant in the amount of $6,000 (per memo dated June 18, 1999).
$ 17,162 0.0
FY00 Grants Administration
The estimated budget for FY00 needs to be increased due to additional federal grant funding. This amount
is based on the restricted indirect cost recovery rate approved by the State of 2%.
$ 82,162 0.0
Amount FTE
$ 3,750 0.0
Funds will need to be transferred from Meadowbrook's
$ 2,500 0.0
Total Local funds
Transfers
FY00 High Schools That Work
The grant award requires a local match of $3,750.
operating accounts to provide this requirement.
FY00 Capital One Vocational Grant
The Career Development Center has agreed to provide the $2,500 needed for the FY00 telephone call
center program at the Technical Center.
Total Transfers $ 6,250 0.0
$636,407 11.0
Total School Grant Fund Revisions
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 9 of 9
Meetino Date: November 23. 1999 Number
Budget and Management Comments:
The School Board has been notified of an additional $636,407 in grant
awards as outlined in the attached. These funds need to be appropriated
in the FY2000 budget. In addition, eleven (11) new full time positions
will be created. A public hearing is required to appropriate the funds
and amend the budget.
Preparer:
Rebecca T. Dickson
Title: Director, Budget & Management
Richmond, Virginia 23293~0001
Adver~ising Affidavit
(This is nm a bill P)ejSe pay from invoice)
CHESTE~IELD BOARD OF SUPERVISORS
ATTN LiSA ELKO
P O BOX 40
CHESTERFIELD VA 23832-0040
220806
11/16/1999 121
TAKE NOTICETAKE NOTICE THAT ~ BOARD
2.00 x 12.00 i10.64
ATTACH
Take notice that the Board of 8upervisom of Chestedield Coonty, V g
is at $ regular scheduled meeting on November 23,1999 at 7:00 p.m.
the COUr~ PUblic Meeting Roo~d at the Ch~stedield Courthouse, Ches-
tedteld, Virginia, wil~ ho d a publ c heeding Whom persons affe~ed may)
appear and present their views to consider: ' ~) t'
,~q amendment to the FY.2000 budget to increase approp?iat)o s in no|
Schoo! Grants Fund by ~6 4~07.fm' various g~.et
tf fudher nfc~mation is desim~, p~ease contact Nlm.
sistant Superintendent of Finance ~oF C~h.e. stedield County
748q 729 or the Count'/Administrator s umce at 74~.1200 between the
hou~s of 8;30 a.m, to 5 00 p.m. Monday through F~iday
Richmond Newspapers, )nc,
Publisher of
THE RiCHi~OND TI~ES-D~SPATCH
This is to certify that the attached
was published bY Richmond Newspapers, inc. in the Ci~ of
Richmond, State of Virginia, on the fei)oWing dates:
1/16/1999
The first insertion being given.
Sworn to and subscribed before
me th~s _
11/16/1999
of
CommiSSion expires
03/31/01
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 23, 1999
Item Number: 15.
Su~ect:
Adjournment and Notice of Next Scheduled Meeting of the Board
of Supervisors
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Motion of adjournment and notice of the next scheduled meeting on
December 15, 1999 at 3:30 p.m.
Preparer: ( ........... ~ Title:
Lisa H. Elko
Attachments:
Yes
No
Clerk to the Board