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12-15-1999 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: December 15, 1999 Item Number:2' ^ Subject: County Administrator's Comments County Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: The National Institute of Governmental Purchasing (NIGP) of the United States, Canada, Ireland and England has established a new agency accreditation program which recognizes excellence in public purchasing by establishing a body of standards that should be in place for a quality purchasing operation. On October 25, 1999, the NIGP awarded the Chesterfield County Purchasing Department the Outstanding Agency Accreditation Achievement Award for demonstrating excellence in public purchasing. This is the highest form of recognition in governmental purchasing. Chesterfield County's Purchasing Department was the eighth agency in the United States, Canada, Ireland and England to receive this award and the first locality or state agency in Virginia to receive it. In order to be awarded this accreditation, an agency must comply with performance criteria established by NIGP which encompasses the discipline of governmental purchasing. The Purchasing staff would like to express their appreciation for the support and leadership they received from the Board of Supervisors and County administration. Purchasing also appreciates the support and cooperation of its internal customers within the various county departments and schools and will continue to strive to improve the quality, efficiency and effectiveness of the County's purchasing operations. This award is the result of a total team effort. Preparer: _ Title: Director of Purchasinq H. EdwaryJames Attachments: [----~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number:2. B. Subject: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Bob Dunn, Chairman of the Friends of Chesterfield's Riverfront will introduce Victor Liu of the Crater Planning District Commission and will discuss how Friends is working with the Crater Planning District Commission on projects of mutual interest. Victor will give a 10-minute presentation on the Appomattox River Corridor Plan. He will outline the development of an organization called the Friends of the Appomattox River to carry out the objectives in the corridor plan. Preparer: (~-~~-'~ L'~°~'-~ Title: Executive Director, Friends of Chesterfield's Riverfront Janit L. Potter Attachments: [--~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: December 15, 1999 Item Number: 5. A. Subject: Resolution Recognizing Virginia Power for its Commitment to the Importance of Henricus Park and Dutch Gap Conservation Area as a Regional Resource County. Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary_ of Information:. Mr. McHale has requested that the Board commend and recognize Virginia Power for its continued contributions to Hendcus Park/Dutch Gap Conservation Area. Most recently this has included the donation of material and labor for two wildlife observation platforms. Virginia Power has been a major partner in the development of this park area. Preparer: ¢~ ~ Title: Michael S. Golden Director, Parks and Recreation Attachments: a:blankagendaJnov2399.vp Yes RECOGNIZING VIRGINIA POWER FOR SUPPORT OF THE DUTCH GAP CONSERVATION AREA WHEREAS, community service and voluntarism is one of the greatest assets and traditions of Chesterfield County; and WHEREAS, Virginia Power and Virginia Power volunteers have demonstrated through their leadership and enthusiasm a conservation ethic for the natural resources; and WHEREAS, the Dutch Gap Conservation Area, used by over 60,000 Chesterfield citizens and regional visitors each year, is the largest heron rookery near the James River; and WHEREAS, the cooperative efforts on behalf of Virginia Power volunteers have strengthened the partnerships between the Henricus Foundation, the Friends of Chesterfield's Riverfront and Chesterfield County Parks and Recreation Department; and WHEREAS, through Virginia Power's donation of materials and volunteer time, two observation platforms have been constructed at the Dutch Gap Conservation Area. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes and commends Virginia Power and its employees for their leadership, team effort and generous support for conservation and public access at the Dutch Gap Conservation Area. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Virginia Power and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of Meetin Date: December 15; 1999 Item Number: 5.B. Adoption of Resolution Recognizing Mr. Edward Gurley, Jr., Upon His Retirement From Chesterfield County County_ Administrator's Comments: County_ Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. Edward Gurley, Jr., upon his retirement from the Department of General Services. Mr. Gurley will be present at the meeting. See attached resolution. Preparer: '/- Title, Director of General Services Francis M. Pitaro Attachments: Yes ~No RECOGNIZING MR. EDWARD GURLEY, JR. UPON HIS RETIREMENT WHEREAS, Mr. Edward Gurley, Jr. retired on December 1, 1999 after providing seventeen years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mr. Gurley began his service on November 29, 1982 as Laborer/Custodian II; and WHEREAS, Mr. Gurley has seen the County's solid waste program grow from several hundred customers to more than 4,500 customers; and WHEREAS, Mr. Gurley performed his duties and responsibilities in a dependable manner; and WHEREAS, Mr. Gurley always placed the welfare and safety of citizens and fellow County employees above his own personal comfort and feelings and will be missed by his fellow co-workers; and WHEREAS, Mr. Gurley is known for his friendly, easy going manner and his ability to work with others in an effective way. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Edward Gurley, Jr., and extends their appreciation for his seventeen years of dedicated service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Gurley and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ]- of Meeting Date: Subject: December 15, 1999 Item Number: 5 .C. Resolution Recognizing Mrs. Grace Kidd Upon her Retirement from the Chesterfield County Treasurer's Office County Administrator's Comments: County Administrator: Board Action Requested: The Treasurer's Office has requested that the Board of Supervisors con~nend and recognize Mrs. Kidd for outstanding service to the citizens of Chesterfield County. Summary of Information: Mrs. Kidd has served over 35 years as an employee of the Chesterfield County Treasurer's Office. She started to work in the office in 1964 and currently serves as a cashier. She has consistently served with dedication and commitment to the citizens of our County. Title: Treasurer, Chesterfield County # RECOGNIZING MRS. GRACE KIDD UPON HER RETIREMENT WHEREAS, the Chesterfield County Treasurer is an elected constitutional officer responsible for delivering uncompromising taxation and financial services to the citizens of the County; and WHEREAS, Mrs. Grace Kidd began her employment with the Treasurer's Office as a part-time clerk-typist on March 1, 1964; became a full-time employee on April 1, 1964 and was subsequently promoted throughout numerous positions during her tenure in the office to her current position of Cashier; and WHEREAS, Mrs. Kidd has positively contributed to the ever-changing environment of the Treasurer's Office having transitioned from extremely manual processes to those that are highly-automated; and WHEREAS, Mrs. Kidd has been instrumental in delivering exceptional customer service to the citizens, as the County has grown in population from approximately 80,000 to over 260,000 during her service; and WHEREAS, Mrs. Kidd has served the citizens of Chesterfield County in a manner that consistently exhibits professionalism, courtesy, dedication, empathy, sensitivity and uncompromising quality; and WHEREAS, Mrs. Kidd has received numerous taxpayer accolades attesting to her exceptional customer service; and WHEREAS, Mrs. Kidd was recognized in March, 1996 as the very first recipient of the Joseph E. Pittman, Jr. Award presented to the County employee for the longest, continuous full-time service; and WHEREAS, Mrs. Kidd has been a trusted team pla'yer in the Treasurer's Office for over 35 years. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mrs. Grace Kidd, and extends their appreciation for her 35 years of dedicated service to the County, their congratulations upon her retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Kidd and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 5.m. Meetin~l Date: December 15, 1999 Item Number: Subject: Joseph E. Pittman, Jr. Award for Continuous County Service County Administrator's Comments: County Administrator: Board Action Requested: Presentation of the Joseph E. Pittman, Jr., Award for Continuous County Service. Summary of Information: The "Joseph E. Pittman, Jr., Award for Continuous County Service" was established in March 1996 with the retirement of Chief Pittman. At that time it was presented to Mrs. Grace Kidd of the Treasurer's Office. With the retirement of Mrs. Kidd, the award will now be passed to Mrs. Joan Swearengin, who has been with the Utilities Department since 1964. ' ~. Karla J. G~rner' Title: Director, HRM Attachments: [---~ Yes No Meeting Date: December 15, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: 5. E. Page J~_ of]- Subject: Resolution Recognizing the 250th Anniversary Steering Committee County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached Resolution. Summltry of Information: Mr. Ramsey has requested that the attached resolution be adopted. This resolution is in recognition of the 250th Anniversary Steering Committee's efforts in providing various entertaining and educational activities throughout the year to celebrate the birth of our county 250 years ago. Preparer~?~~ ~nald J. Kappel / / ~'/C Attachments: Yes ~ No Director, Public Affairs RECOGNIZING THE 250TH ANNIVERSARY STEERING COMMITTEE WHEREAS, Chesterfield County celebrated its 250th anniversary in May 1999; and WHEREAS, the 250th Anniversary Steering Committee of citizen volunteers and County staff members was established by the Board of Supervisors to plan a celebration for this auspicious occasion; and WHEREAS, committee members took this special trust placed in them to heart and spent months planning and carrying out an array of diverse activities throughout the year for a wide variety of audiences of all ages and backgrounds; and WHEREAS, the broad spectrum of activities provided entertaining and educational activities that helped make Chesterfield County and its residents more aware of its rich history and proud heritage; and WHEREAS, the celebration activities also attracted positive attention of our citizens, visitors, citizens in neighboring localities and the local media; and WHEREAS, Chesterfield County and its residents were offered a unique, year-long celebration that was successful beyond that imagined by the Board of Supervisors when the committee was established. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Chesterfield County's 250th Anniversary Steering Committee for a highly successful celebration of the birth of our County, expresses its appreciation for the committee's outstanding efforts on behalf of the County and its citizens, and wishes committee members success in their future personal and professional endeavors. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to the 250th Anniversary Steering Committee and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: Subject: Recognition of Department Employees-of-the-Year for 1999 County Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: Employee recognition is a critical component of the County's quality effort. The annual Employee-of-the-Year Program, begun in 1976 reflects the County's commitment to quality and excellence in public service by recognizing those individuals who have excelled in the areas of customer service, teamwork, innovation, and self-improvement/career development. Under the Program, each department selects an Employee-of-the-Year, based on this criteria and an "Exceptional Employee-of-the-Year" is chosen from this group by a Selection Panel. This year 21 departments named Employees-of-the-Year. The attached listing identifies the 1999 Employees-of-the-Year and they are present to be recognized by the Board of Supervisors. Preparer:/~/~/'~~ ~, -Marily,//E. Cole v~.,~¢~ ~,~.~tle: Assistant/.County Administrator I' Attachments: Yes [---] No Nominations for Employee of the Year Name Terry Bonds Rebecca Comstock Judy Cranford Randolph Emory Susan Fitzgerald Scott Flanigan Greg Geoghegan Scott Gilchrist Pamela Goode Lisa Hackett Patricia Howell Jacquelin Maclin Donald Reekes Robert Ross David Sirois Pamela Swigert Tamela Talley Nancy Thompson Tammi Tomlinson Ann Vargo Nora Wooten Department Health Department Building Inspection Department Planning Department General Services Department Information Systems Technology Department Environmental Engineering Department Youth Group Home Social Services Department MH/MR/SA Sheriff' s Office Commissioner of Revenue' s Office Parks and Recreation Department Fire Department Internal Audit Department Utilities Department Library Police Department Treasurer's Office Budget and Management Department Extension Services Department Accounting Department CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 5. G. Subject: Resolution Recognizing the "1999 Exceptional Employee-of-the-Year" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution. Summary of Information: The Exceptional Employee-of-the-Year has been selected from the Employees-of- the-Year representing various departments. A Selection Committee made up of employees, the President of the Employees' Association and a citizen chose the 1999 Exceptional Employee-of-the-Year. The Committee selected a candidate whose performance and individual contribution to the mission of the department and service within the community set him or her above his or her fellow employees. The Exceptional Employee-of-the-Year will be announce'd at the Board meeting. Attachments: ~ Yes NO Title: Assistant County Administrator RECOGNIZING MR. RANDOLPH L. EMORY AS CHESTERFIELD COUNTY'S 1999 EXCEPTIONAL EMPLOYEE OF THE YEAR ~HEREAS, Mr. Randolph L. Emory is superintendent of the Light Vehicle Maintenance Shop, Fleet Management Division, Department of General Services; and WHEREAS, Mr. Emory is responsible for greeting customers and determining work to be done; manages automotive vehicle inspections, preventive maintenance, scheduled services, maintenance and repair for the County's 2,500 light and heavy vehicles; and WHEREAS, Mr. Emory accomplishes this by establishing priorities for work, assigning work to technicians, and assisting technicians with difficult repair and diagnostic problems; and, is responsible for technician technical training, maintaining records and occupational safety; and WHEREAS, Mr. Emory is a technically qualified, highly competent supervisor dedicated to providing world class customer service to Chesterfield County; and WHEREAS, Mr. Emory has provided leadership and motivational skills that have enabled employees in the Light Vehicle Shop to provide a level of automotive service unequaled in County history; and WHEREAS, Mr. Emory personally submitted and implemented Total Quality Improvement initiatives that have saved tens of thousands of dollars this year alone, saving taxpayer dollars; and WHEREAS', Mr. Emory moved from the Heavy Vehicle Maintenance Shop to the Light Vehicle Shop in May 1999 and was instrumental in resolving maintenance problems and reducing the backlog of vehicles from more than 100 to about a dozen; and WHEREAS, Mr. Emory is well known for his ability to work with other County employees and the public, and is known for getting the job done; and WHEREAS, Mr. Emory was selected as one of 21 departmental Employees of the Year for his accomplishments and achievements above and beyond designated job duties and was selected from this distinguished group as Chesterfield County's 1999 Exceptional Employee of the Year. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Randolph L. Emory on his selection as Chesterfield County's 1999 Exceptional Employee of the Year, expresses its appreciation for his outstanding efforts on behalf of the county and its citizens, and wishes him continued success. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Emory and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting_~ate: December 15, 1999 Item Number: Consideration of a Zoning Ordinance Districts. Amendment Relating to Residential Uses in C-3, C-4 and C-5 County_ Administrator's Comments: County_ Administrator: Board Action Requested: The Planning Commission and staff recommend the Board of Supervisors adopt the attached Zoning Ordinance amendment. Summary_ of information: On November 23, 1999, the Board held a public hearing and deferred action on this Zoning Ordinance Amendment until additional information was provided in order to address concerns of Board members. The additional information is attached indicating minimal opportunity for higher density housing to be constructed on "old" C-3, C-4 and C-5 zoned parcels if this amendment is adopted. At their public hearing on November 16, 1999, the Planning Commission recommended approval of the attached Zoning Ordinance amendment. The Board of Zoning Appeals has determined the Zoning Ordinance allows multifamily and townhouse residential uses in mixed use projects of 25 acres or more under certain conditions. (See attachment 1) Preparer: Attachments: Prior to that opinion, staff had interpreted that townhouse and multifamily uses must comply with the R-TH and R-MF requirements (See attachment 2), therefore, each individual project must have 10 acres for R-TH uses and 20 acres for R-MF uses. The Ordinance also requires that residential uses can occupy no more than 30% of the project; therefore, multifamily use would require a total project area of 67 acres and townhouse use would require 34 acres. Thomas E. Jacob Yes [-~ No Title: Director of Planning C:DATA/AGENDA/1999/DECI 5.1/gok CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 15, 1999 Item Number: Summary_ of Information: (Continued) Given the Board of Zoning Appeals ruling, it is recommended that a Zoning Ordinance amendment (See attached 3) be considered to clarify the required project acreages. Several projects have been constructed, such as Waterford and Bellgrade, which are consistent with these larger project acreage. The 25 acre threshold, established by the Board of Zoning Appeals, may allow apartments and townhouses to be constructed in narrow commercial corridors which are not suitable residential locations. ATTACHMENT 3 ZONING ORDINANCE AMENDMENT RESIDENTIAL USES IN C-3, C-4 AND C-5 ZONING DISTRICTS Using the County's Geographic Information System (GIS), the Planning Department identified approximately 2 i00 parcels of land with C-3, C-4 and C-5 zoning. These parcels are noted on the attached map. To determine which of the 2100 parcels could be developed for higher density residential uses, the department analyzed the following factors: Parcel size The value and type of existing improvements Adjacent parcels under the same ownership Once the list was narrowed based on the factors noted above, we also checked the following: Zoning conditions This analysis identified four (4) sites where RTH and/or RMF development is specifically permitted by conditions of zoning. Per these conditions, higher density residential development will continue to be permitted at the following locations if the attached Zoning Ordinance Amendment is adopted: Map # Location District 1 RT. 360/Winterpock Road Matoaca Rt. 60/Charter Colony Parkway Midlothian West of Commonwealth Center Matoaca 4 Chesterfield Village Green Bermuda Two (2) additional sites were identified where RTH and RMF development is permitted based on the Board of Zoning Appeals interpretation of the existing Zoning Ordinance. If the attached Amendment is adopted, the following sites will be limited to RTH development at a maximum density of eight (8) units per acre: Map # Location District 5 Chesterfield Plaza (Lowe's) Midlothian 6 Bellwood Flea Market Bermuda CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of. 2 Meeting Date: December 15, 1999 Item Number: $. A. 1. Subject: Approval of Contract for a Comprehensive Study on the Feasibility and Implementation of Fee-for-Service and Other Revenue Recovery Methods for Emergency Medical Services County_ Administrator's Comments: County Administrator: Board Action Requested; The Board is requested to authorize the County Administrator to execute a :ontract with Fitch and Associates in the amount of $79,500 to provide consulting services for a comprehensive study on the feasibility and implementation of fee-for-service and other revenue recovery methods for Emergency Medical Services subject to approval as to form by the County Attorney. Summary_ of Information: The Emergency Medical Services Study that was conducted in 1997-98 recommended that the county consider implementing a fee-for-service program to help offset the rising cost of emergency medical services. The EMS Task Force that reviewed these recommendations also recommended that a fee-for-service program be further explored. Preparer: ~ Steve A. Elswick ~ Yes No Attachments: I I Title: Fire Chief CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetine Date: December '15. '1999 Number Budget and Mana.qement Comments: The Board is being asked to approve a contract with Fitch and Associates, in the amount of $79,500, for conducting a study on the feasibility and implementation of revenue recovery for the County's Emergency Medical Services. An equivalent amount has recently been added to the Fire Department's FY2000 Budget, from FY1999 Results of Operations, for this purpose. Therefore, funds are available to award a contract in the above amount. Preparer: ~'~:~Q-~ '("~'C[6'~ Title: Director, Budget & Management Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 AGENDA of 2 Meeting Date: ~~r ~_.. 1999 Item Number: ~.A. 2. a. Subject: Appropriation of Additional Funds for a Virginia Department of Motor Vehicles Grant County Administrator's Comments: County Administrator: Board Action Requested: Appropriation of additional funds, totaling Department of Motor Vehicles for a highway safety grant. $23,800, received from the Summary of Information: The police department apphed for a ROAD RAGE grant from the Department of Motor Vehicles. During the review process, additional funds were appropriated to the State and made available to localities applying for the Road Rage grant. As a result, the Police Department received $23,800 in additional funds to implement additional highway safety initiatives. The Board of Supervisors appropriated $15,000 in grant funds at its April 14, 1999 meeting. Preparer: Lt Colonel Dennis G McDonald Attachments: ~ Yes No Title: Deputy Chief of Police CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: December 15. 1999 Number Bud.qet and Mana.qement Comments: This item requests Board approval to appropriate additional funds received from the Department of Motor Vehicles for a highway safety grant. The Board of Supervisors approved the application and appropriation of funds for this grant at its April 14, 1999 meeting. However, additional funds, over and above the Police Department's request, were awarded from the State. This request appropriates the additional funding totaling $23,800. There is a local match totaling $20,000, which will be provided through in-kind services. The in-kind match includes a police vehicle and two radar units. Preparer: Rebecca T. Dickson Title: Director, Bud.qet & Management Meeting! Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I December 15~ t999 Item Number: 8. ^. 2. b. Subiect: Appropriation of up to $30,000 in Risk Management Undesignated Retained Earnings for a Jail Improvement Capital Project County Administrator's Comments: County Administrator: Board Action Requested: Appropriate up to $30,000 from the risk management fund's undesignated retained earnings to the General Services Buildings and Grounds FY2000 budget for improvements at the County Jail. Summary of Information. This item requests Board approval to appropriate up to $30,000 from Risk Management fund's undesignated retained earnings to fund improvements at the County Jail. A study has been completed identifying various improvements needed at the jail to include plumbing, insulation, ventilation, and HVAC systems. These items will strengthen the County's position from a Department of Corrections certification perspective. Implementation of this request funds an initial phase of implementation of the consultant study recommendation. Staff will develop a plan of action for phases of improvement to the jail and identify funding sources, as needed, for those phases. Rebecca T. Dickson Title: Director, Budget and Management Attachments: ~Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 15, 1999 Item Number: 8. A. 2. c. County Administrator: Board Action Requested: Subject: Appropriation of $350,000 and Authorization to Enter into a Loan Agreement with the Henricus Foundation for Completion of Construction of an Education Building at Henricus Park County Administrator's Comments: Appropriate $350,000 and authorize the County Administrator to execute loan documents with the Henricus Foundation in a form approved by the County Attorney. Summary_ of Information: The Henricus Foundation is in the process of completing construction of a 5,700 square foot education building at Henricus Park as part of Phase II of the Visitors' Center. The facility will contain a library, classrooms, offices, auditorium, workrooms and storage. All the facilities will be jointly used by the Foundation and County Parks and Recreation. The Foundation needs additional funds to complete construction and has asked the County to consider loaning the Foundation $350,000 to complete the construction of the project. The loan will be payable by August 15, 2000 and will accrue interest at a rate equal to the average interest rate received by the County on its long term deposits. The loan would be secured by a note executed by the Foundation and by the real and personal property of the Foundation. The County is legally authorized to donate public funds to Henricus Foundation under Va. Code § 15.2-953(B) because it is a non-profit organization which commemorates historical events. For this reason, the County also has the legal authority to lend money to the Foundation. Preparer: '~/~'~ Title: Bradford S. Hammer Attachments: [] Yes · No Deputy County Administrator 0614.45514.1 I# !~.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of Meetin~ Date: December 15, 1999 Item Number: 8.A.2.d. Subject: Appropriation of Funds for the Smoketree/Gordon School Sidewalk Project County_ Administrator's Comments: County_ Administrator: Board Action Requested: The Board is requested to appropriate anticipated VDOT reimbursements for the Smoketree/Gordon School Sidewalk Project. Summary of information: The Board previously authorized the County Administrator to execute a "blanket agreement" and necessary supplemental agreements for the Smoketree/Gordon School Sidewalk Project. The agreement allows the County to proceed with the design, right-of-way acquisition, and construction of this project. Staff is currently proceeding with the project. Design and right-of-way acquisition have been completed. Additional VDOT reimbursements in the mount of $200,000 need to be appropriated by the Board (see Attachment A). Recommendation: Staff recommends the Board appropriate $200,000 in anticipated VDOT supplemental reimbursements for the Smoketree/Gordon School Sidewalk Project. District: Clover Hill Preparer: R.J. McCracken Agen432 Attachments: Yes Title: ~-~No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 15. 1999 Number Bud,qet and Mana.qement Comments: The Board is being asked to appropriate an additional $200,000 for construction of the Smoketree/Gordon School Sidewalk Project. It is anticipated that the construction bids will exceed current appropriations; and therefore, additional State VDOT reimbursement needs to be appropriated. Subsequent to this appropriation, the total project budget will equal $812,000. No local funds are involved. Preparer= Rebecca T. Dickson Title: Director, Budget & Mana,qement SMOKETREE/GORDON SCHOOL SIDEWALK PROJECT Date Appropriation July 23, 1997 $362,000 April 14, 1999 $250,000 December 15, 1999 $200,000 ATTACHMENT A PROPOSED :PRO JECTi Smoketree Drive/Gordon School Road Sidewalk Project I ATTACHMENT B I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 8. A. 3. a. Subject: Resolution Naming the 1-895 Bridge Over the James River the "Vietnam Veterans' Memorial Bridge" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request from Delegate Kirk Cox and Bruce MacDougall of the VietNam Veterans of America, Chapter #78 for the Board to adopt the attached resolution naming the 1-895 Bridge over the James River the "Vietnam Veterans' Memorial Bridge" to honor the Virginia veterans of the Vietnam War. Preparer: ~~le: Assistant County Administrator / Co e Attachments: Yes VIETNAM VETERANS MEMORIAL BRIDGE RESOLUTION WHEREAS, the Vietnam War was this nation's longest war, starting in 1961 and ending in 1975, with more than 58,000 soldiers, sailors, airmen and Marines - men and women ~ killed, and more than 300,000 of the 2.5 million who served, wounded; and WHEREAS, Virginians served in the Vietnam War from the very first to the very last with a Virginian being one of the War's first casualties in 1961 and a Virginian being one of the War's last casualties in Southeast Asia in 1975; and WHEREAS, more than 230,800 Virginia Vietnam War veterans served the nation, with 1,305 Virginians, to include Chesterfield County service members, giving their lives in service to the nation in the Vietnam War and 52 Virginians still listed as missing in action; and WHEREAS, 239 men, to include ten Virginians, seven of whom died in action, were awarded the Medal of Honor, the highest award the United States can bestow upon a soldier, sailor, airman or marine for personal courage, sacrifice and risk of life clearly "above and beyond the call of duty" during combat; and WHEREAS, the soldiers, sailors, airmen and Marines returning from Vietnam never received proper recognition for their service to the nation as did returning service members from other military conflicts; and WHEREAS, the Virginia State Council of the Vietnam Veterans of America requested the 1-895 bridge over the James River, a part of the Pocahontas Parkway, be named the "Vietnam Veterans' Memorial Bridge"; and NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of the County of Chesterfield, Virginia, hereby supports the naming of the 1-895 bridge over the James River the "Vietnam Veterans' Memorial Bridge" to honor the veterans of the Vietnam War and in particular the Virginia veterans that served the nation well during that conflict. AND, BE IT FURTHER RESOLVED, that the Chesterfield County Board of Supervisors requests the Virginia General Assembly pass appropriate legislation to name the 1-895 bridge over the James River the "Vietnam Veterans' Memorial Bridge" to honor the Virginia veterans of the Vietnam War. COMMONWEALTH OF VIRGINIA HOUSE OF DELEGATES RICHMOND M, KIRKLAND "KIRK" COX 13o9 APPOMATTOX DRIVE COLONIAL HEIGHTS. VIRGINIA 23834 SIXTY'SIXTH OlStRtCT The Honorable Harry G. Daniel Chairman, Board of Supervisors Chesterfield County P. O. Box 40 Chesterfield, VA 23832 Dear Harry: September 23, 1999 COMMITTEE ASSlG;~'MEN TS: CONSERVATION AND NATURAL RESOURCES LABOR AND COMN~E~CE CHESAPEAKE AND TS TRIBUTA~IE~ I am writing you to request adoption of a resolution that would call for naming the 1-895 bridge over the James River the "Vietnam Veterans' Memorial Bridge." This request has come to me from Chapter 78 of the Vietnam Veterans of America and their president, Terry Haskins. Chapter 78 has made this request their number one priority. As with the 1-295 bridge over the James River (the Variha-Enon Bridge), it would be helpful to get the endorsement of both the Chesterfield and Henrico Boards of Supervisors. I have written Lane Ramsey and Virgil Hazelett and both replied there have been no other requests to name that portion of the parkway. If I am successful in receiving a resolution from both Chesterfield and Henrico, I plan on putting in legislation in this year's session requesting the bridge be named the Vietnam Veterans' Memorial Bridge. I have had the opportunity to personally work with many of the Vietnam veterans in this chapter. One of them, Bruce MacDougall, teaches with me at Manchester High School. Each year Bruce takes the time to speak with my history class on his experiences in Vietnam. Bruce has each student write two questions they have about Vietnam and has members of Chapter 78 answer them. I am always amazed at the detailed and thoughtful answers each student receives. These veterans are rightly proud of their tremendous service to our country. I can think of no other group that deserves more to be recognized. Thank you for your consideration, and I look forward to hearing from you. Sincerely, Kirk Cox VietNam Veterans of America Chapter #7B P.O. Box 70B Sandston, Va. 23150-070B September Mr. Harry G. Daniel Chairman, Chesterfield County Board of Supervisors PO Box 40 Chesterfield, Va. 23832 Dear Mr. Daniel, He are contacting you in hopes of gaining your support in our quest to name the new bridge being constructed to connect Route 150 South to Route B9B. It is our desire to name this bridge in honor of all of our United States veter- ans, and our allies, who served in the Republic of South VietNam. Ne are seeking to name this bridge, "VietNam Veterans Memorial Bridge,,. The Honorable M. Kirkland Cox, Virginia House of Dele- gates, has begun to lay the groundwork, on our behalf, in which to accomplish our goal of naming the above mentioned bridge. Ne would like to be able to present a proposal to the Chesterfield County Board of Supervisors in attempting to gain their support of our efforts. Ne would appreciate your support of our attempt to name this bridge after our VietNam veterans. Our contact ~or naming this bridge is: Bruce MacDougall 7305 Cannonade Ct. Midlothian, Va. 23112-91B2 (H) (.BO4) 739-5526 (N) [BO4) 739-6275 X146 We are hoping to hear From you concerning our planned proposal. Mr., J.L. McHele Mra. S.B. Humphrey Mr. A.S. Warren Mr. Edward Barber Sincerely,. ~ Bruce A. MecDougall VVA #78- Bridge Naming Comm. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15~ 1999 Item Number: 8.A.3.b. Subject: Resolution Confirming Proceedings of the Chesterfield Industrial Development Authority for Issuance of Industrial Revenue Bonds up to $7,500,000 to Assist the Vistas Limited Partnership in Acquiring, Constructing, and Equipping of a 110 unit Housing Development to be located on the West Side of Ironbridge Road and Falling Creek Reservoir, in Chesterfield County, Virginia County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached resolution. Summary of Information: On December 2, 1999, the Chesterfield Industrial Development Authority held a public hearing and approved the financing of revenue bonds in an amount not to exceed $7,500,000. This issuance will be used to acquire, construct and equip a 110 unit housing development to be located on the West side of Ironbridge Road and Falling Creek Reservoir, in Chesterfield County, Virginia. The Vistas Limited Partnership is a for-profit group; and they are under contract for the purchase of the land on the West side of Ironbridge Road and Falling Creek Reservoir for said project. This apartment project will consist of 110 units which were built in garden style. The project will have the following amenities: clubhouse, playground, on-site management and a sports court. Agi9dec2/tls Preparer: Attachments: James G. Dunn Yes ~ No Title: Director Economic Development The Vistas RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA WHEREAS, the Industrial Development Authority of the County of Chesterfield (the "Authority"), has considered the application of The Vistas Limited Partnership (the "Applicant"), requesting the issuance of the Authority's revenue bonds in an amount estimated not to exceed $7,500,000 (the "Bonds") to finance the acquisition, construction and equipping of a 110-unit housing development, to be located on the west side of Ironbridge Road and Falling Creek Reservoir, in Chesterfield County, Virginia (the "County") (the "Project"); and WHEREAS, the Authority on December 2, 1999, has held a public hearing on the issuance of the Bonds; and WHEREAS, the Authority has requested the Board of Supervisors (the "Board") of the County to approve the issuance of the Bonds to comply with Section 147(f) of the Internal Revenue Code of 1986, as amended ("the Code"), and Section 15.2-4906 of the Code of Virginia of 1950, as amended (the "Virginia Code"); and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to terms to be agreed upon, a record of the public heating and a "fiscal impact statement" with respect to the issuance of the Bonds have been filed with the Board; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: 1. The Board hereby approves the issuance of the Bonds by the Authority for the benefit of the Applicant, as required by Section 147(f) of the Code and Section 15.2-4906 of the Virginia Code, to permit the Authority to issue the Bonds for the purpose set forth above. 2. Approval of the issuance of the Bonds, as required by Section 147(f) of the Code and Section 15.2-4906 of the Virginia Code, does not constitute an endorsement of the Bonds or the creditworthiness of the Applicant. As required by Section 15.2-4909 of the Act, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia, the County or the Authority shall be pledged thereto. 3. This Resolution shall take effect immediately upon its adoption. -2- CERTI~CATE The undersigned Clerk of the Board of Supervisors of Chesterfield County, Virginia (the "Board"), hereby certifies as follows: 1. A regular meeting of the Board was held on December 15, 1999, at which meeting the following duly elected members were present or absent: PRESENT: ABSENT: 2. Attached hereto is a true, correct and complete copy of a resolution duly adopted by the following vote of the members of the Board present and voting at such meeting: Member Vote The minutes of the meeting referred to in this certificate do properly reflect the above vote. 3. The resolution has not been repealed, revoked, rescinded or amended, and is in full force and effect on this date and constitutes the only resolution adopted by the Board relating to the issuance by the Industrial Development Authority of Chesterfield County, Virginia, of its revenue bonds for the benefit of The Vistas Limited Partnership. WITNESS the following signature this __ day of December, 1999. [SEAL] Clerk, Board of Supervisors of Chesterfield County, Virginia -3- December 2, 1999 Board of Supervisors of Chesterfield County, Virginia Chesterfield, Virginia Industrial Development Authority of the County of Chesterfield Issuance of Bonds for the Benefit of The Vistas Limited Partnership Ladies and Gentlemen: The Industrial Development Authority of the County of Chesterfield has met and requests approval of its issuance of Bonds for the benefit of The Vistas Limited Partnership in an amount not to exceed $7,500,000 to finance the acquisition, construction and equipping of a 110-unit housing development to be located on the west side of Ironbridge Road and Falling Creek Reservoir, in Chesterfield County, Virginia. I attach the following: Certificate of Public Hearing conducted by the Authority, including the fiscal impact statement, a record of the public heating, and the inducement resolution adopted by the Authority 2. Form of Resolution and Certificate of Approval to be adopted by the Board of Supervisors. We appreciate your prompt approval. Very truly yours: Assistant to the Industrial Development Authority of the County of Chesterfield RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD The Vistas WHEREAS, there have been described to the Industrial Development Authority of the County of Chesterfield (the "Authority") the plans of The Vistas Limited Partnership (the "Applicant"), to finance the acquisition, construction and equipping of a housing developmem, known as The Vistas Apartments (the "Project"), to be located on the west side of Ironbridge Road and Falling Creek Reservoir in Chesterfield County, Virginia (the "County"); and WHEREAS, the Applicant has requested that the Authority issue its revenue bonds in an mount not to exceed $7,500,000 (the "Bonds") to finance the costs of the Project; and WHEREAS, the Authority has determined that such assistance will benefit the residents of the County and the Commonwealth of Virginia; and WHEREAS, a public hearing has been held as required by Section 147(0 of the Internal Revenue Code of 1986, as amended (the "Code"), and Section 15.2-4906 of the Code of Virginia of 1950, as amended. NOW, THEREFORE, BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD: 1. It is hereby found and determined that financing the costs of the Project will be in the public interest of the County and will promote the well-being of the inhabitants of the County and its environs. 2. The Authority hereby agrees to assist the Applicant in financing the Project by the issuance of its revenue bonds in an amount not to exceed $7,500,000 (the "Bonds") upon terms and conditions mutually agreeable to the Authority and the Applicant and subject to the requirements of the Act. The Bonds shall be issued in form, and pursuant to terms, to be set by the Authority and the payment of the Bonds shall be secured by an assignment, for the benefit of the holders thereof, of the Authority's rights to payment under such lease, installment sale agreement, loan agreement or deed of assumption in respect of the Project and may be additionally secured by a mortgage on the Project or any other agreement or assignment approved by the Authority. The Authority reserves the right to impose restrictions with respect to the type of entities to which the Bonds may be sold and the denominations in which they are sold. 3. It having been represented to the Authority that it may be necessary to proceed immediately with the construction, equipping and installation of all or part of the Project, the Authority hereby agrees that the Applicant may proceed with its plans, enter into contracts for such acquisition, construction, equipping and installation and take such other steps as it may deem appropriate in connection therewith, provided that nothing herein shall be deemed to authorize the Applicant to obligate the Authority without its consent in each instance to the payment of any moneys or the performance of any acts in connection with the Project. The Authority agrees that the Applicant, to the extent permitted by law, may be reimbursed from the proceeds of the Bonds for all costs so incurred by them. 4. All lawful costs and expenses in connection with the issuance of the Bonds, including the fees and expenses of bond counsel and counsel for the Authority, shall be paid from the proceeds of the Bonds to the extent allowed by law. If for any reason the Bonds are not issued or if the proceeds thereof cannot be used to pay all such expenses, it is understood that all such costs and expenses shall be paid by the Applicant and that the Authority shall not have responsibility therefor. 5. In adopting this resolution the Authority intends by this resolution to make its "official intent" for the Applicant to reimburse itself for expenditures with respect to the Project -2- fi:om the proceeds of the Bonds within the meaning of regulations issued by the Intemal Revenue Service pursuant to Section 103 of the Code and to confirm the "official intent" of the Applicant, as permitted by the Act and IRS Regulations Section 1.150-2. 6. The Authority hereby recommends that the Board of Supervisors of Chesterfield County, Virginia, approve the issuance of the Bonds. 7. Unless this resolution is extended by the Authority, the Bonds authorized hereunder shall be issued within two years fi:om the date hereof. 8. This resolution shall take effect immediately upon its adoption. -3- CERTIFICATE The undersigned assistant secretary of the Industrial Development Authority of the County of Chesterfield (the "Authority") hereby certifies that the foregoing is a tree, correct and exact copy of a resolution adopted by the Directors of the Authority at a meeting held on December 10, 1999, and such resolution has not been repealed, revoked, rescinded or amended, and is in full force and effect on the date hereof. WITNESS my signature this /~ ~day of December, 1999. (SEAL) //~ssistant Secretary, Ingu'sl~i;i Development Authority of the County of Chesterfield -4- The Vistas CERTIFICATE OF PUBLIC HEARING AND RESOLUTION The undersigned Secretary of the Industrial Development Authority of the County of Chesterfield (the "Authority"), hereby certifies as follows: 1. A regular meeting of the Authority was duly called and held on December 2, 1999, at 3:30 p.m., in the conference room of the Chesterfield County Economic Development Department at 9401 Courthouse Road, Suite B, Chesterfield, Virginia. The meeting was open to the public. At such meeting all of the Directors of the Authority were present or absent as follows: PRESENT: William F. Seymour, II'IL{ James A. Spencer; Henry L. Moore; John Ruckert; John W. Hughes; and ~James E. 'Briggs ABSENT: Willie Lanier 2. The Chairman announced the comanencement of a public hearing on the application of The Vistas Limited Partnership and announced that a notice of the heating was published once a week for two consecutive weeks, the first publication being not more than 28 days nor less than 14 days prior to the heating, in the Richmond Times-Dispatch, a newspaper having general circulation in the City of Richmond, Virginia (the "Notice"). A copy of the Notice attached to a Proof of Publication of such Notice has been filed with the records of the Authority and is attached hereto as Exhibit 1. 3. The individuals noted on Exhibit 2 appeared and addressed the Authority. A reasonably detailed summary of their statements, together with the Fiscal Impact Statement required by the Code of Virginia of 1950, as amended, under the Industrial Development and Revenue Bond Act, are attached hereto as Exhibits 2 and 3, respectively. 4. Attached hereto as Exhibit 4 is a true, correct and complete copy of a resolution (the "Resolution") adopted at such meeting of the Authority by the following vote of the Directors present at such meeting: Directors Vote William F, Seymour, III. Yes James Spencer Yes Henry Moore Yes John Ruckert Yes John Hughes Yes James Briggs Yes The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended, and is in full force and effect, on the date hereof. WITNESS my hand and the seal of the Authority this 2 day ofDeceml~'er, 1'~99. ecret~, n~dustriatq)evelopment Authority of the County of Chesterfield (SEAL) -2- An Affiliate of Media General P.O. Box 85333 Richmond, Virginia 23293-O001 (804) 649-6000 Advertising Affidavit ~This is not a bill. Please pay from invoice) VA 23219 HUNTON & WILLIAMS ATTN: CATHY ATKINS 951 E BYRD STREET RICHMOND EXHIBIT 1 [ Account Num.I 471268 Date I 12/02/1999 {Date Code 11/25/1999 121 Description NOTICE OF PUBLIC HEARING-ON PROPOSED REV Ad Size 2.00 x 34.00 Total Cost 626.96 HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached NOTICE OF PUBLIC HEARI was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 11/18/1999 11/25/1999 The first insertion being given... 11/18/1999 Sworn to and subscribed before me this : ~-'~ State of Virginia City of Richmond My Commission expires 03/31/01 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU EXHIBIT 2 Summary of Statements No members of the public appeared to speak at the public hearing. Bryar C. Nettles, bond counsel, and Douglas A. Lyons, Development Manager of Brisben Companies, appeared on behalf of the project. o ° o o o FISCAL IMPACT STATEMENT The Vistas Limited Partnership Applicant EXHIBIT 3 December 2, 1999 Date The Vistas Apartments Facility Maximum amount of financing sought Estimated taxable value of the facility's real property to be constructed in the municipality Estimated real property tax per year using present tax rates Estimated personal property tax per year using present tax rates Estimated merchants' capital tax per year using present tax rates a. Estimated dollar value per year of goods that will be purchased from Virginia companies within the locality b. Estimated dollar value per year of goods that will be purchased from non-Virginia companies within the locality c. Estimated dollar value per year of services that will be purchased from Virginia companies within the locality d. Estimated dollar value per year of services that will be purchased from non-Virginia companies within the locality Estimated number of regular employees on year round basis Average annual salary per employee ' ~utho~ Chairm~ Industrial Development Authority of the County of Chesterfield Name of Authority $7,500,000 $7,618,174 $82,276 $36,000 $6,100 $25,806 $112,200 0 $14,586 Meeting Date: Subject: December 15~ 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 1 8.A.3.c. Resolution Confirming Proceedings of the Chesterfield Industrial Development Authority for Issuance of Industrial Revenue Bonds not to exceed $7,500,000 to Assist the Lakeview Limited Partnership in Acquiring, Constructing, and Equipping of a 108 unit Housing Development to be Located on the North Side of Chippenham Parkway, East of Belmont Road, in Chesterfield County, Virginia ,,County Administrator's Comments: County Administrator- Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached resolution. Summary of Information: On December 2, 1999, the Chesterfield Industrial Development Authority held a public hearing and approved the financing of revenue bonds in an amount not to exceed $7,500,000. This issuance will be used to acquire, construct and equip a 108 unit housing development to be located on the north side of Chippenham Parkway, East of Belmont Road, in Chesterfield County, Virginia. The Lakeview Limited Partnership is a for-profit group; and they are under contract for the purchase of land on the North side of Chippenham Parkway and East of Belmont Road for said project. This apartment project will consist of 108 units which were built in garden style. The project will have the following amenities: clubhouse, playground, on-site management and a sports court. // James G. Dunn Agi9dec2/tls Preparer: I Yes ~ No Director Economic Development Attachments: Lakeview RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA WHEREAS, the Industrial Development Authority of the County of Chesterfield (the "Authority"), has considered the application of Lakeview Limited Partnership (the "Applicant"), requesting the issuance of the Authority's revenue bonds in an amount estimated not to exceed $7,500,000 (the "Bonds") to finance the acquisition, construction and equipping of a 108-unit housing development, to be located on the north side of Chippenham Parkway, East of Bellmont Road, in Chesterfield County, Virginia (the "County") (the "Project"); and WHEREAS, the Authority on December 2, 1999, has held a public heating on the issuance of the Bonds; and WHEREAS, the Authority has requested the Board of Supervisors (the "Board") of the County to approve the issuance of the Bonds to comply with Section 147(f) of the Intemal Revenue Code of 1986, as amended ("the Code"), and Section 15.2-4906 of the Code of Virginia of 1950, as amended (the "Virginia Code"); and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to terms to be agreed upon, a record of the public heating and a "fiscal impact statement" with respect to the issuance of the Bonds have been filed with the Board; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: 1. The Board hereby approves the issuance of the Bonds by the Authority for the benefit of the Applicant, as required by Section 147(f) of the Code and Section 15.2-4906 of the Virginia Code, to permit the Authority to issue the Bonds for the purpose set forth above. 2. Approval of the issuance of the Bonds, as required by Section 147(0 of the Code and Section 15.2-4906 of the Virginia Code, does not constitute an endorsement of the Bonds or the creditworthiness of the Applicant. As required by Section 15.2-4909 of the Act, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia, the County or the Authority shall be pledged thereto. 3. This Resolution shall take effect immediately upon its adoption. -2- CERTI~CATE The undersigned Clerk of the Board of Supervisors of Chesterfield County, Virginia (the "Board"), hereby certifies as follows: 1. A regular meeting of the Board was held on December 15, 1999, at which meeting the following duly elected members were present or absent: PRESENT: ABSENT: 2. Attached hereto is a true, correct and complete copy of a resolution duly adopted by the following vote of the members of the Board present and voting at such meeting: Member Vote The minutes of the meeting referred to in this certificate do properly reflect the above vote. 3. The resolution has not been repealed, revoked, rescinded or amended, and is in full force and effect on this date and constitutes the only resolution adopted by the Board relating to the issuance by the Industrial Development Authority of Chesterfield County, Virginia, of its revenue bonds for the benefit of Lakeview Limited Partnership. WITNESS the following signature this day of December, 1999. [SEAL] Clerk, Board of Supervisors of Chesterfield County, Virginia Path: DOCSOPEN~RICHMOND\04193\55364\000002\9N6601 !.DOC Doc #: 449934; V. 1 -3- December 2, 1999 Board of Supervisors of Chesterfield County, Virginia Chesterfield, Virginia Industrial Development Authority of the County of Chesterfield Issuance of Bonds for the Benefit of Lakeview Limited Partnership Ladies and Gentlemen: The Industrial Development Authority of the County of Chesterfield has met and requests approval of its issuance of Bonds for the benefit of Lakeview Limited Partnership in an amount not to exceed $7,500,000 to finance the acquisition, construction and equipping of a 108-unit housing development to be located on the north side of Chippenham Parkway, East of Bellmont Road, in Chesterfield County, Virginia. I attach the following: Certificate of Public Heating conducted by the Authority, including the fiscal impact statement, a record of the public hearing, and the inducement resolution adopted by the Authority 2. Form of Resolution and Certificate of Approval to be adopted by the Board of Supervisors. We appreciate your prompt approval. Very truly yours: Assistant to the Industrial Development Authority of the County of Chesterfield RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITy OF THE COUNTY OF CHESTERFIELD Lakeview WHEREAS, there have been described to the Industrial Development Authority of the County of Chesterfield (the "Authority") the plans of Lakeview Limited Partnership (the "Applicant"), to finance the acquisition, construction and equipping of a housing development, known as Lakeview Apartments (the "Project"), to be located on the north side of Chippenham Parkway, East of Bellmont Road, in Chesterfield County, Virginia (the "County"); and WHEREAS, the Applicant has requested that the Authority issue its revenue bonds in an amount not to exceed $7,500,000 (the "Bonds") to finance the costs of the Project; and WHEREAS, the Authority has determined that such assistance will benefit the residents of the County and the Commonwealth of Virginia; and WItEREAS, a public hearing has been held as required by Section 147(0 of the Internal Revenue Code of 1986, as amended (the "Code"), and Section 15.2-4906 of the Code of Virginia of 1950, as amended. NOW, THEREFORE, BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD: 1. It is hereby found and determined that £mancing the costs of the Project will be in the public interest of the County and will promote the well-being of the inhabitants of the County and its environs. 2. The Authority hereby agrees to assist the Applicant in fmancing the Project by the issuance of its revenue bonds in an amount not to exceed $7,500,000 (the "Bonds") upon terms and conditions mutually agreeable to the Authority and the Applicant and subject to the requirements of the Act. The Bonds shall be issued in form, and pursuant to terms, to be set by the Authority and the payment of the Bonds shall be secured by an assignment, for the benefit of the holders thereof, of the Authority's rights to payment under such lease, installment sale agreement, loan agreement or deed of assumption in respect of the Project and may be additionally secured by a mortgage on the Project or any other agreement or assignment approved by the Authority. The Authority reserves the right to impose restrictions with respect to the type of entities to which the Bonds may be sold and the denominations in which they are sold. 3. It having been represented to the Authority that it may be necessary to proceed immediately with the construction, equipping and installation of all or part of the Project, the Authority hereby agrees that the Applicant may proceed with its plans, enter into contracts for such acquisition, construction, equipping and installation and take such other steps as it may deem appropriate in connection therewith, provided that nothing herein shall be deemed to authorize the Applicant to obligate the Authority without its consent in each instance to the payment of any moneys or the performance of any acts in connection with the Project. The Authority agrees that the Applicant, to the extent permitted by law, may be reimbursed from the proceeds of the Bonds for all costs so incurred by them. 4. All lawful costs and expenses in connection with the issuance of the Bonds, including the fees and expenses of bond counsel and counsel for the Authority, shall be paid from the proceeds of the Bonds to the extent allowed by law. If for any reason the Bonds are not issued or if the proceeds thereof cannot be used to pay all such expenses, it is understood that all such costs and expenses shall be paid by the Applicant and that the Authority shall not have responsibility therefor. 5. In adopting this resolution the Authority intends by this resolution to make its "official intent" for the Applicant to reimburse itself for expenditures with respect to the Project -2- from the proceeds of the Bonds within the meaning of regulations issued by the Internal Revenue Service pursuant to Section 103 of the Code and to confirm the "official intent" of the Applicant, as permitted by the Act and IRS Regulations Section 1.150-2. 6. The Authority hereby recommends that the Board of Supervisors of Chesterfield County, Virginia, approve the issuance of the Bonds. 7. Unless this resolution is extended by the Authority, the Bonds authorized hereunder shall be issued within two years from the date hereof. 8. This resolution shall take effect immediately upon its adoption. -3- CERTIFICATE The undersigned assistant secretary of the Industrial Development Authority of the County of Chesterfield (the "Authority") hereby certifies that the foregoing is a true, correct and exact copy of a resolution adopted by the Directors of the Authority at a meeting held on December 10, 1999, and such resolution has not been repealed, revoked, rescinded or amended, and is in full force and effect on the date hereof. WITNESS my signature this ]t0Y4Xday of December, 1999. (SEAL) ~ssistant Secretary, Indusfrial Development Authority of the County of Chesterfield -4- Lakeview CERTIFICATE OF PUBLIC HEARING AND RESOLUTION The undersigned Secretary of the Industrial Development Authority of the County of Chesterfield (the "Authority"), hereby certifies as follows: 1. A regular meeting of the Authority was duly called and held on December 2, 1999, at 3:30 p.m., in the conference room of the Chesterfield County Economic Development Department at 9401 Courthouse Road, Suite B, Chesterfield, Virginia. The meeting was open to the public. follows: PRESENT: At such meeting all of the Directors of the Authority were present or absent as William F. Seymour,III.i James A. Spencer; Henry L. Moore; John Ruckert; John W. Hughes; James El Briggs ABSENT: Willie Lanier 2. The Chairman announced the commencement of a public hearing on the application of Lakeview Limited Partnership and announced that a notice of the hearing was published once a week for two consecutive weeks, the first publication being not more than 28 days nor less than 14 days prior to the hearing, in the Richmond Times-Dispatch, a newspaper having general circulation in the City of Richmond, Virginia (the "Notice"). A copy of the Notice attached to a Proof of Publication of such Notice has been filed with the records of the Authority and is attached hereto as Exhibit 1. 3. The individuals noted on Exhibit 2 appeared and addressed the Authority. A reasonably detailed summary of their statements, together with the Fiscal Impact Statement required by the Code of Virginia of 1950, as amended, under the Industrial Development and Revenue Bond Act, are attached hereto as Exhibits 2 and 3, respectively. (the "Resolution") adopted at such meeting Directors present at such meeting: Directors Attached hereto as Exhibit 4 is a tree,' correct and complete copy of a resolution of the Authority by the following vote of the Vote William Se~ymour) !'ID, Yes James Spencer Yes Henry Moore Yes John Ruckert Yes John Hughes Yes James Briggs Yes The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended, and is in full force and effect, on the date hereof. WITNESS my hand and the seal of the Authority this 2 day of December, 1999. ec~t/ar~, InduStrial Development Authority of the County of Chesterfield (SEAL) -2- An Affiliate of Media General P.O. Box 85333 Richmond, Virginia 23293-0001 (804) S49-6000 Advertising Affidavit (This is not a bill Please pay from invoice) '~ VA 23219 HUNTON & WILLIAMS ATTN: CATHY ATKINS 951 E BYRD STREET RICHMOND Date Code Description Ad Size EXHIBIT 1 I Account Num. 471268 Date 12/02/1999 Total Cost 11/25/1999 121 NOTICE OF PUBLIC HEARINGON PROPOSED REV 2.00 x 34.00 626.96 "Ac~, (1) u~ to $'/,500,000 o~ ~ r~'e~ue bond~ to a~i~ Lakevta~ in ac> at 3:30 p.m. on D~cemb~ 2, 1999, before the _Au~h(~., in the oon~ HERE Richmond Newspapers, Inc. Publisher of THE RICH MOND TIMES-DISPATCH This is to certify that the attached NOTICE OF PUBLIC HEARI was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 11/18/1999 11/25/1999 The first insertion being given... 11/18/1999 Sworn to and subscribed before me this ! ~-'~- - State of Virginia City of Richmond My Commission expires 03/31/01 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU EXHIBIT 2 _Summary of Statements No members of the public appeared to speak at the public hearing. Bryar C. Nettles, bond counsel, and Douglas A. Lyons, Development Manager of Brisben Companies, appeared on behalf of the project. o o ° ° ° ° FISCAL IMPACT STATEMENT Lakeview Limited Partnership Applicant Lakeview Apartments Facility Maximum amount of financing sought Estimated taxable value of the facility's real property to be constructed in the municipality Estimated real property tax per year using present tax rates Estimated personal property tax per year using present tax rates Estimated merchants' capital tax per year using present tax rates a. Estimated dollar value per year of goods that will be purchased from Virginia companies within the locality b. Estimated dollar value per year of goods that will be purchased fi.om non-Virginia companies within the locality c. Estimated dollar value per year of services that will be purchased from Virginia companies within the locality d. Estimated dollar value per year of services that will be purchased from non-Virginia companies within the locality Estimated number of regular employees on year round basis Average annual salary per employee Industrial Development Authority of the Coun~ of Chesterfield Name of Authority EXHIBIT 3 December 2, 1999 Date $7,500,000 $7,486,484 $80,854 _ $36,000 $6,000 $25,337 0 $110,160 $14,321 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 8.A.3.d. Subject: Request the Virginia Department of Transportation to Conduct a Speed Study on Route 360 in the Vicinity of Fordham Road County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt a resolution asking the Virginia Department of Transportation to conduct a speed study on Route 360 in the vicinity of Ford.ham Road. Summary_ of Information: Mr. Daniel has received a request to conduct a speed limit study on Route 360 in the vicinity of Fordham Road to determine if the speed limit should be lowered in that area. Recommendation: If the Board wishes to pursue the request, the attached resolution should be adopted requesting the Virginia Department of Transportation to conduct a speed limit study on Route 360. ffl~.j. McCracken ~4 Agen434 Director of Transportation Attachments: Yes ~-~ No WHEREAS, the Chesterfield County Board of Supervisors has received a request to conduct a speed study on Route 360 in the vicinity of Fordham Road. NOW THEREFORE BE IT RESOLVED that the Virginia Department of Transportation is requested to perform a speed limit study on Route 360 in the vicinity of Fordham Road and lower the speed if warranted. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page! of 1 Meeting Date: December 15, 1999 Item Number: 8. A. 4. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: MATOACA: Gilritchie, Section 3 Preparer:~ Attachments: Yes ~-~ No Title: Director, Environmental Engineering TO: Board of Supervisors FRO~ IZL-?ammnt of Environmental Engineering SUBJECT: State Road Acceptance - GILRITCltlE, SEC. 3 DISTRICT: MATOACA MEETING DATE: 15 December 1999 ROADS FOR CONSIDERATION: DEODORA CT DEODORA DR Vicinity Map: GILRITCItlE, SEC. 3 GILRITCHIE Cl CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: December 15, 1999 Item Number: 8. ^. 5. Subject: Approval of Change Order to ROHN Industries, Inc. in the Amount of $113,810 County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to authorize a change order to Purchase Order #0000221808 for the Emergency Communications System towers contract with ROHN Industries, Inc. in the amount of $113,810.00. Summary of Information: At the time of the ROHN Industries, Inc. original contract in the amount of $2,640,840, the contract price was predicated on the cost of boring and structural design of standard (EIA normal) soils. Actual geotechnical test have indicated a change order in the amount of $113,810.00 is needed for revised foundation costs. The cost per site is as follows: 1. Northern Area Transfer Station - $ 6,525.00 2. Union Branch $23,525.00 3. Watkins $ 2,715.00 4. Bon Air $49,350.00 5. Lake Dale $ 3,320.00 6. Enon $28,375.00 Preparer: Rb~)ert L.'Eanes Title: Assistant to the County Administrator Attachments: ~---] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 15, 1999 Number Budget and Management Comments' This change order in the amount of $113,810 for the Emergency Communications Upgrade project adjusts Rohn Industries, Inc. tower construction contract for additional foundation work at the new communications tower sites. Project funds are available. Preparer: . ~ ~--* ~l £~ATitle: Director, Budqet & Manaqement Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of Meeting Date: December 15, 1999 Item Number: 8. A. 6. Subject; Set Public Hearing for an Amendment to the Introduction to The Plan for Chesterfield. County_ Administrator's Comments: County_ Administrator; Board Action Requested; The Planning Commission and staffrecommend the Board of Supervisors set January 26, 2000, for a Public Hearing on an amendment to the Introduction to The Plan for Chesterfield, Summary_ of information: This update to the Introduction to The Plan for Chesterfield highlights the five guiding philosophies of the Plan: · An Approach To Reasonable Growth Management The foundation of The Plan for Chesterfield is orderly development as an overall approach to managing the County's future growth. · Economic Development The Plan supports sustaining a healthy economy. · Shaping The Character The Plan for Chesterfield strives to shape the character of the County's development by preserving the natural and rural beauty of the County. · Important Resources The Plan works to preserve environmental, cultural and historic resources. · Neighborhoods  works_toward assisting the County's established neighborhoods. n~, Title: Director of Planning Preparer: -~omas E. Jac C:DATAJAOENDA/1999/DEC1599.2/gok Attachments: Yes [ ] No # THE PLAN FOR CHESTERFIELD Introduction Major Elements of The Plan for Chesterfield Chesterfield County is a special place with a unique character, culture and history that distinguishes this community from other localities across America. The Plan for Chesterfield is the overall guide, or "comprehensive plan" used to manage Chesterfield County's physical growth and redevelopment. The primary reason for having a comprehensive plan is to enable citizens, businesses, property owners and local government officials to anticipate changes and plan constructively for our future. AN.APPIROACH...TO REASONABLE GROWTH MANAGEMENZ The foundation of The Plan for Chesterfield is orderly development as an overall approach to managing the County's future growth. Orderly development means that future growth should be directed into appropriate locations within existing, developed areas with fringe development being an orderly extension beyond current developed areas. The Plan for Chesterfield strives to manage growth by: Fostering an orderly and generally predictable pattern of development. Making land use recommendations that consider market forces as they attempt to shape growth and development patterns and types. Designating key locations for economic development and carrying it out in a quality fashion that respects the land and environment so that it is sustainable in the long run. Providing a variety of residential areas allowing residents a choice of neigh- borhood and living environments~ Providing information to make more informed development decisions. Providing a land use planning process and policy framework as a basis for decision and actions related to the use of land and assuring an adequate factual base for such decisions and actions~ THE PLAN FOR CHESTERFIELD Promoting a timely, orderly and efficient arrangement of public facilities and services to serve existing and future development ECONOMIC DEVELOPMENT Sustaining a healthy economy requires an effective economic development approach that is designed to improve the standard of living and quality of life for Chesterfield County citizens. The Plan for Chesterfield supports economic development by: Identifying and protecting key sites for future industrial and commercial uses. Emphasizing the importance of quality growth and the responsible use of existing and proposed infrastructure. Providing suitable employment opportunities and a stable diversified economic base. Providing employment sites throughout the County with major office, industrial and commercial sites at the Route 288 interchanges. Infill Area Planned Growth Area Deferred Growth Area As shown on the map, the deferred growth area in the southwestern section of the County is designated a Rural Conservation Area where significant development is recommended to be deferred until a future date. THE PLAN FOR CHESTERFIELD An example of an oj~ce park development in Chesterfield County Newer shopping centers Should be architecturally compatible with nearby historic building& SHAPING THE OHARA C TER The Plan for Chesterfield strives to shape the character of the County's development by preserving the natural and rural beauty of the County and molding development into welF designed and attractive communities of special character. The Plan for Chesterfield and its implementing ordinances shape the character of development by: Preserving functionally and visually distinct communities, Preserving rural character, Fostering quality architectural design, Preserving historic villages and creating new mixed use centers as community focal points, Matoaca Village and other villages provide community identify and Jbcus for surrounding areas. Idyllic ponds and other rural jbatures, such as this, should be preserved. 3 THE PLAN FOR CHESTERFIELD Developing and promoting open space corridors as a framework to protect the natural environment and scenic values and provide outdoor recreation opportunities. Lake Chesdin. IMPORTANT RESOURCES The Plan protects the environment and enhances the County's quality of life by recommending planning and design that preserves environmental functions and protects important environmental, cultural and historic resources. The Plan for Chesterfield strives for: Making land use recommendations that take into consideration the conservation and wise use of the County's natural resources~ Shaping appropriate development and public access along the 75 miles of James and Appomattox Riverfront, Promoting environmental protection within the County by instituting protection measures in combination with broader land use policies, Preserving the quality of the County's streams, reservoirs and rivers. Identifying and encouraging the preservation of lands, sites, and structures that have archaeological and/or historic significance. NEIGHBORHOODS Neighborhoods are the building blocks of Chesterfield County and the County's quality of life is determined by their livability and character, The Plan for Chesterfield works toward assisting the County's established neighborhoods and commercial areas to remain healthy or regain lost health by: Raising citizen awareness of critical issues facing their neighborhoods. Assisting neighborhoods to become proactive in their efforts to keep their neighborhoods healthy. Recommending actions that stabilize and improve the vitality and health of established communities. Citizens participating in the planning proCess. 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: December 15, 1999 Item Number: 8.A.7. Su~ect: Authorize Plan Amendments to the Chesterfield County Supplemental Retirement Plan, Effective 1-1-2000 County Administrator's Comments- County Administrator: Board Action Requested: To approve Plan Amendments to the Chesterfield County Supplemental Retirement Plan effective 1-1-2000. Summary of Information: The Trustees of the Chesterfield County Supplemental Retirement Plan wish to amend the Plan to clarify its name and to streamline administration under the Plan effective January 1, 2000. Since the establishment of the plan in 1973, it has been known by various names. The first plan amendment will officially entitle the plan the Chesterfield County Supplemental Retirement Plan. The second amendment will result in April CPI data being used to calculate annual cost-of-living increases, rather than June CPI data. June CPI data is not available for the cost-of-living increases to be processed in a timely manner each July. The final amendment will allow for lump sum payouts to terminated employees if the actuarial equivalent of their deferred vested benefit is less than $5,000. It will also permit lump sum payouts to retired Participants (1) whose benefits have commenced or are eligible to commence by or after January 1, 2000 and (2) whose actuarial equivalent of their benefit payments is and has always been less than $5,000. The plan currently allows such lump sum payouts up to $3,500. Title: Director, Human Resource Management Attachments: Yes THIRD AMENDMENT TO RETIREMENT PLAN FOR EMPLOYEES OF CHESTERFIELD COUNTY THIRD AMENDMENT, dated ,1999 to the Retirement Plan for Employees of Chesterfield County, is hereby agreed between Chesterfield County (the "Employer") and Bradford S. Hammer, Carl R. Baker and Richard A. Cordle (the "Trustees"). WlTNESSETH: WHEREAS the Employer established the Retirement Plan for Employees of Chesterfield County (the "Plan"), and __W~IEREAS the Employer now wishes to amend the Plan in order to change its name and to streamline administration under the Plan ettective January 1, 2000, IT IS NOW, THEREFORE, AGREED BETWEEN THE EMPLOYER AND THE TRUSTEES AS FOLLOWS: I. Section I. 16 is amended in its entirety to read as follows: plan means Chesterfield County Supplemental Retirement Plan. II. Section 4.06(a) is amended by changing June to April in both places it appears. III. The first sentence of the last paragraph of Section 5.05 shall be restated to read as follows: If the Actuarial Equivalent of the deferred vested benefit of any terminated Participant under this Section 5.05 is less than $5,000, then, at the option of the Trustees and in a uniform and .n, on .dis,crimi~,at~ory m,ann,er,~such, d?ferred benefit may be paid in the form of a lump sum equal to me acmafim ~.quivaJent or SUCh aeferred benefit. IV. Section 6.01 is amended by adding the following new paragraph to the end thereof: Notwithstanding any other provision of the Plan to the contrary, to the extent permissible in current pension law andapplicable regulations, retired Participants (1) whose benefits have commenced or are eligible to commence by or after January 1, 2000 and (2) whose Actuarial Ecluivalent of their bene-fit payments is and has always been less than $5,000 may, at the option of the Trustees and in a uniforxh and nondiscriminatory manner, have their remaining payments paid in the form gf a. 1.ump sum equal to the Actuarial Equivalent of the remainmgl~ayments. The retired , amcipant shall not then be entitlgd to any r-urther benefits under this~Plafi upon receipt of such rump stun unless he returns to employement with the County and resumes participation iff the Plan, In .a.d.dit!.on, .sh.o. uld~,suc,h Participant later resume emoloyment with the County and reSume pamc_~pauon m me man, xears of Service for purposes of computing his Accrued Benefit shall not mclude such Years with respect to which he received a lump sum distribution under this Section 6.01. V. The Effective Date of this Third Amendment shall be January 1, 2000. IN WITNESS WHEREOF, the Employer and the Trustees have caused this Amendment to be executed as of the date above written. CHESTERFIELD COUNTY By: By: By: Bradford S. Hammer, Chairman, Trustee Carl R. Baker, Trustee Richard A. Cordle, Trustee CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 8.A.8.a. Subject: Acceptance of Two Parcels of Land Along the South Right of Way Line of Hull Street Road from Stor-All, LTD., a Florida Limited Partnership County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.184 acres along the south right of way line of Hull Street Road (U. S. Route 360) from Stor-All, LTD., a Florida limited partnership, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca John W. Harmon Attachments: Yes No Title: Right of Way Manager VICINITY SKETCH ACCEPTANCE OF TWO PARCELS OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF HULL STREET ROAD FROM STOR-ALL, LTD., A FLORIDA LIMITED PARTNERSHIP Ct~ ~IONWEALT: OFC PK 0 ROCKP( 36737,46. 159 t1729143, t6I PARCEL A 0.046 ACRES 200t.68 SO, FT TM~ 729673034800000 15615 HULL STREET ROAD CM PARTNERSHIP D.B, 2073. PG. 490 PARCEL B I O. t38 ACRES [ 6028..f8 $0. FT. 3673952. J86 51729484.463 729673588300000 .f3551 HULL STREET ROAD RUDD, NARY 393, PG. 530 TM~ 729673805£00000 13501 HULL STREET ROAD MCCAFFER~ MICHAEL & MYRN~ D.B. 2t£~ PG. 530 OPEN SPACE 22 DEER RU~ SECTION ONE P.B. 53. PG. 72 LOT 20 PLAT OF £ PARCELS FOR DEDICATION TO THE COUNTY OF CHESTERFIELD ACROSS THE PROPERTY OF STOR-ALL. LTD. LOCA TED IN THE MA TOACA DISTRICT. CHESTERFIELD COUNTY, VIRGINIA. GRAPH'r C SCALE :["=:100' l'flZ£ Phil' 1~,4S NIPE ~III'tDLll' BEIEFII' OF ,~ Ill'LE $1/RYEF OR REPORt' SCALE; .f"=lO0 : I DEED BOOK: DA TE; ~ I PAGE: PROd. NO. :I15~7-98RNI T.N. PAR. NO.: t00 200 300 2O Stap~c~ M~ ~ S~ ~ ~ (~) 35~1~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Deco_anber 15, 1999 Item Number: Subiect: Acceptance of a Parcel of Land Along the East Right of Way Line of North Woolridge Road from Young Men's Christian Association of Greater Richmond County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.124 acres along the east right of way line of North Woolridge Road from Young Men's Christian Association of Greater Richmond, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: The dedication of this parcel is required for future right turn lanes alonE North Woolridge Road. Approval is recommended. District: Midlothian Preparer: ~ -z.J. ~,~ . Harmon Attachments: Yes I No Title: Riqht of Way Manaqer VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE EAST RIGHT OF WAY LINE OF NORTH WOOLRIDGE ROAD FROM YOUNG MEN'S CHRISTIAN ASSOCIATION OF GREATER RICHMOND OLDE COACII VtLLAG£ rOrlEtlENCt: I I I I I I / CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 8.A. 8.¢. Subject: Acceptance of Parcels of Land Along the North and West Right of Way Line of North Woolridge Road from Glen Roy Corporation and The Tuckahoe Cardinal Corporation County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of parcels of land containing a total of 0.464 acres along the north and west right of way line of North Woolridge Road from Glen Roy Corporation and The Tuckahoe Cardinal Corporation, and authorize the County Administrator to execute the necessary deed. Summary of Information: The dedication of these parcels is required for future right turn lanes along North Woolridge Road. Approval is recommended. District: Midlothian JoVan W. Harmon Attachments: Yes II No Title: Riqht of Way Manaqer VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE NORTH AND WEST RIGHT OF WAY LINE OF NORTH WOOLRIDGE ROAD FROM GLEN ROY CORPORATION AND THE TUCKAHOE CARDINAL CORPORATION } '~ / / / / / / / / / ~ 3NI"I 0~ I I I I e,,,oq¥ 8-8 ~aS V-V amS 3Nlq I I I I I V-V ~S it// HOIV~4 J' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 8.A.8.d. Subject: Acceptance of a Parcel of Land Along the North Right of Way Line of Willis Road from Doswell Properties, Inc. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.0051 acres along the north right of way line of Willis Road (State Route 613) from Doswell Properties, Inc., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda · Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF WILLIS ROAD FROM DOSWELL PROPERTIES, INC. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1998 Item Number: 8.A.9. Subject: Approval of a Supplemental Pipeline Crossing Agreement with CSX Transportation County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a Supplemental Pipeline Crossing Agreement with CSX Transportation for existing utility crossings. Summary of Information: Staff recommends that the Board of Supervisors authorize the County Administrator to execute a Supplemental Pipeline Crossing Agreement with CSX Transportation for 15 existing utility crossings. CSX Transportation is offering to convert annual license payments to a one time lump sum fee of $1300. This one time payment will eliminate the possibility of future fee increases and reduce administrative costs associated with annual billing. Approval is recommended. District: Bermuda J~hn W. Harmon Attachments: Yes No Title: Right of Way Manaqer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 8.A. 10. Subject: Assignment of Lease for the South District Police Station County_ Administrator's Comments: County Administrator: Board Action Requested: Approve the assignment of the lease for the South District Police Station to The Chester Police Station, L.L.C. Summary_ of Information: On October 27, 1999 the Board of Supervisors approved a lease for the South District Police Station with LaVerne Cole and S. W. Funk. Cole and Funk have formed The Chester Police Station, L.L.C. to own the property and wish to assign their rights in the lease to the company. Staff recommends approval. District: Bermuda · Harmon I Yes Title: Riqht of Way Manaqer Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Decext~ber 15, 1999 Item Number: 8.^. 11. a. Subject: Award of Construction Contract for County Project #99-0135, Fox Chase Water Line Replacement County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors award the construction contract to Gerald K. Moody T/A Southern Construction Company in the amount of $66,024.23 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of replacement of approximately 1318 L.F. of 8" and 343 L.P. of 4" water line and all associated appurtenances in the Fox Chase area as shown on the attached map. The new system will provide improved fire protection and reliability. Staff received six (6) bids ranging from $66,024.23 to $124,012.00. The lowest bid was in the amount of $66,024.23 by Gerald K. Moody T/A Southern Construction Company. The County's engineering consultant, R. Stuart Royer and Associates, Inc., has evaluated the bids and recommends award of the contract to Gerald K. Moody T/A Southern Construction Company. Funds for this project are available in the current C.I.P. Preparer:Roy~E.~Co~-n~~Title: Assistant Director of Utilities Attachments: Yes ~__~No FOX CHASE WATER LINE REPLACEMENT COUNTY PROJECT #99-0135 PROJEC~ ~-\ LOCATIO~/J SwIF~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 8.A.11.b. Subject: Award of Construction Contract for County Project #99-0151, Quail Hill Water Line Replacement County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors award the construction contract to Gerald K. Moody T/A Southern Construction Company in the amount of $222,611.76 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of replacement of approximately 1159 L.P. of 12", 2304 L.F. of 8", and 1697 L.F. of 6" water line and all associated appurtenances in the Quail Hill area as shown on the attached map. The new system will provide improved fire protection and reliability. Staff received six (6) bids ranging from $222,611.76 to $384,407.65. The lowest bid was in the amount of $222,611.76 by Gerald K. Moody T/A Southern Construction Company. The County's engineering consultant, R. Stuart Royer and Associates, Inc., has evaluated the bids and recommends award of the contract to Gerald K. Moody T/A Southern Construction Company. Funds for this project are available in the current C.I.P. Preparer:Roy~tle: Assistant Director of Utilities Attachments: Yes ~_~No QUAIL HILL WATER L1NE REPLACEMENT COUNTY PROJECT #99-0151 ' CATI ~j CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 8 .A. ll.c. Subject: Award of Construction Contract for County Project #96-0173R - Jefferson Davis Highway Water Line Improvements Phase III County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors award the construction contract to G. L. Howard, Inc. in the amount of $1,499,249.00, appropriate $360,000 from Fund Balance, and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of replacement of approximately 7466 L. F. of 8" water main with 16" and 6300 L.F. of 8" with 12" water main and all associated appurtenances along Jefferson Davis Highway as shown on the attached map. The new system will provide improved fire protection and reliability. Staff received four (4) bids ranging from $1,499,249.00 to $2,079,113.45. The lowest bid was submitted by G. L. Howard, Inc. The County's engineering consultant, Draper Aden, has evaluated the bids and recommends award of the construction contract to G. L. Howard, Inc. The low bid for this project exceeds the existing appropriation. Funds, $360,000, will be appropriated from Fund Balance to cover this short fall. Funds are available i tj~e current CIP. Preparer: tie: Roy E .I cov~ngUon,/,~. E. Assistant Director of Utilities Attachments: Yes ~No PROJEC' AREA ~"L L IHAM CH£$TERR£LO VICINITY SKETCH NOT TO SCAt/ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 8 .A. 12 .a. Subject: Request to Quitclaim a Portion of a Sixteen Foot Sewer Easement Across Property of Leroy B. Vaughan County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' sewer easement across property of Leroy B. Vaughan. Summary of Information: Balzer and Associates, Inc. has requested the quitclaim of a portion of a 16' sewer easement across property of Leroy B. Vaughan. A new easement will be dedicated to replace this portion of easement. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: ~ -~J. ~?o..~ John W. Harmon Attacb_ments: YesI INo Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT SEWER EASEMENT ACROSS PROPERTY OF LEROY B. VAUGHAN ' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 8. A. 12. b. Subject: Request to Quitclaim a Portion of a Twenty Foot Sewer Easement Across Property of Glen Roy Corporation and The Tuckahoe Cardinal Corporation County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 20' sewer easement across property of Glen Roy Corporation and The Tuckahoe Cardinal Corporation. Summary_ of Information: E. D. Lewis & Associates, P.C. has requested the quitclaim of a portion of a 20' sewer easement across property of Glen Roy Corporation and The Tuckahoe Cardinal Corporation. A new easement will be dedicated to replace this portion of easement. Staff has reviewed the request and recommends approval. District: Midlothian J~hn W. Harmon Attach_merits: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A TWENTY FOOT SEWER EASEMENT ACROSS PROPERTY OF GLEN ROY CORPORATION AND THE TUCKAHOE CARDINAL CORPORATION CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Deco--her 15, 1999 Item Number: $.A.12.¢. Subject: Request to Quitclaim a Portion of a Sewer and Drainage Easement Across Property of Super Radiator Coils, L.P. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a sewer and drainage easement across property of Super Radiator Coils, L.P. Summary of Information: Balzer and Associates, Inc. has requested the quitclaim of a portion of a sewer and drainage easement across property of Super Radiator Coils, L.P. New easements will be dedicated to replace this portion of easement. Staff has reviewed the request and recommends approval. District: Midlothian 0~ohn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A SEWER AND DRAINAGE EASEMENT ACROSS PROPERTY OF SUPER RADIATOR COILS, L.P. HERITAGE Joh~ I'ONEHE Cath IIILLS Ii CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 8 .A. 12. d. Subject: Request to Quitclaim a SWM/BMP Easement Across Property of Super Radiator Coils, L.P. and Robert V. Katherman County Administrator's Comments: County Administrator: 0~. Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a SWM/BMP easement across property of Super Radiator Coils, L.P. and Robert V. Katherman. Summary of Information: Balzer and Associates, Inc. has requested the quitclaim of a SWM/BMP easement across property of Super Radiator Coils, L.P. and Robert V. Katherman. New easements will be dedicated to replace this easement. Staff has reviewed the request and recommends approval. District: Midlothian J~hn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST TO QUITCLAIM A SWM/BMP EASEMENT ACROSS PROPERTY OF SUPER RADIATOR COILS, L.P. AND ROBERT V. KATHERMAN HF.!~TAGE COMMONS i Joh~ iWilii rONEHENGE Ii !1 ',,,, x, ;)% CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 8. A. 12. e. Subject: Request to Quitclaim a Variable Width Backwater Easement Across Property of John G. Dankos, Jr., Mark A. Dankos, Glenn D. Dankos, Tracey L. Dankos and Holly D. Angel County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width backwater easement across property of John G. Dankos, Jr., Mark A. Dankos, Glenn D. Dankos, Tracey L. Dankos and Holly D. Angel. Summary of Information: Balzer and Associates, Inc. has requested the quitclaim of a variable width backwater easement across property of John G. Dankos, Jr., Mark A. Dankos, Glenn D. Dankos, Tracey L. Dankos and Holly D. Angel as shown on the attached plat. With development of this parcel the easement is no longer needed. Staff has reviewed the request and recommends approval. District: Clover Hill Preparer: ~ ~J' ~ John W. Harmon Attachments: Yes No Title: Right of Way Manager VICINITY SKETCH REQUEST TO QUITCLAIM A VARIABLE WIDTH BACKWATER EASEMENT AcRoss PROPERTY OF JOHN G. DANKOS, JR., MARK A. DANKOS, GLENN D. DANKOS, TRACEY L. DANKOS AND HOLLY D. ANGEL CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 8.A.13. Subject: Request Permission to Construct a Concrete Driveway Within a Sixteen Foot Drainage Easement Across Lot 12, Garland Heights, Section E County_ Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors grant Sammy Kumkam, permission to construct a concrete driveway within a 16' drainage easement across Lot 12, Block B, Garland Heights, Section E; subject to the execution of a license agreement. Summary_ of Information: Sammy Kumkam has requested permission to construct a portion of a concrete driveway within a 16' drainage easement across Lot 12, Block B, Garland Heights, Section E. This request has been reviewed by staff and a~proval is recommended. District: Dale JoVan W. Harmon Attackments: YesI [No Title: Riqht of Way Manager VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT A CONCRETE DRIVEWAY WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOT 12, GARLAND HEIGHTS, SECTION E SAMMY KUMKAM LMS LLA Lot' Lot' -~ AREA TO BE LICENSED C,oul~T I°ur: ....~:~mr--r~ ~umk'om Date: I o Scale: 1" - ~0' Job No.: cqq'~o~ OA~AND HEIGHT~ "P~NNER8 - ARCHIT[CT8 · ENGINEERS ·SURVEYOR$ · Date: December 15, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page __ 8 .A.14. of 1 Subject: Adoption of the 2000 Legislative Program as Revised Count~ Administrator's Comments: County Administrator: ~ ard Action Requested: Adopt the revised 2000 Legislative Program. Summary of Information: is the revised draft of the 2000 Legislative Program. The following items are recommended be added to the program: Support/Oppose Category: 1. Support legislation to designate the Rt. 895 bridge over the James River as the Viet Nam Veterans (resolution on Board's December 15, 1999 agenda.) !. Support the Department of Juvenile Justice proposals to amend state funding formula for operating costs of local and regional detention homes. Support the Medical College of Virginia's request to the General Assembly for indigent care ',ement funding. (Board passed resolution on November 23, 1999.) Preparer: Attachments: Yes ~-~ No Title: Director of Intergovernmental Relations Draft-November 23, 1999 Items submitted for consideration - 2000 Legislative Program County Priorities: Protection of the current Cash Proffer Authority Tax exemption requests: 1. Chesterfield Kiwanis Foundation, Inc.-property located at 12321 Richmond Street. Property assessed $648 in real estate property taxes for 1999. Legislative Requests: Strategic Goal: "To Provide World Class Customer Service" 2. The current requirement to post notices of Board of Equalization meetings at all county voting precincts does not provide enough citizen access to this information due to the high usage of schools as polling places. Access to school sites is limited and most citizens only visit polling places on election day. The county proposes amending Section 58.1-33 78 of the Code of Virginia to change the requirement for posting of county notices of Board of Equalization work sessions and public hearings from voting precincts to public libraries. Changing this provision in the notice requirements will improve citizen knowledge of, and access to, information on Board of Equalization meetings. 3. Amend Section 15.2-2226 and 15.2-2229 of the Code of Virginia to clarify that the current ninety day time frame specified by the Code applies to both the development and amendment of Comprehensive Plans. This change would give citizens a clear schedule for anticipated action and prevent procedural challenges once an initial Comprehensive Plan has been developed. Strategic Goal: "To be the safest and most secure community of its size in the USA." 4. Amend the Appropriations Act to provide a cash match for the federal implementation grant which will fund a joint drug court for Chesterfield and Colonial Heights. The multi-agency planning group has received a grant from the federal government which allowed appropriate needs assessment and identification of benefits. Draft-November 23, 1999 Support/Oppose Requests: 5. Oppose any legislative effort to amend current local government authority to implement and use the E 9-1-1 user fee. This includes any proposal to transfer revenues to the state for redistribution. 6. Support legislation which prohibits insurers and health maintenance organizations from limiting patient access to use of the 9-1-1 emergency system. 7. Support legislation which provides state authority and clarifies local authority to regulate tidal and non-tidal wetlands. 8. Support the legislative requests of the Virginia League of Social Services Executives: a. Appropriate funding to reimburse localities for office space costs based on revised standards for calculating space needs. b. Appropriate funding for a study to update workload measures for local social services programs. c. Increase appropriations for the Healthy Families Program by $40 million. d. Allow localities to discontinue the mandated Fraud FREE program at the local level if and when funding is not sufficient to sustain it and allow it to become a voluntary local prevention and collection program. 9. Support continued full funding of H. B. 599 funding. The county currently receives approximately $5.5 million from this revenue source. 10. Support continued funding for school construction, including the hold harmless funds appropriated for FY 2000. The county received approximately $6 million in construction funds for FY 2000 with $182,000 being the hold harmless amount. 11. Support additional appropriations under the Water Quality Improvement Act. 12. Support continued operational funding for the Henricus Foundation. 13. Support continued operational appropriations for Camp Baker. 14. Support parity fimding to the Richmond region for: a) road construction, including secondary road funds, b) funding to capitalize the Airport Revolving Loan Fund which will allow the airport to finance needed expansion gates, c) continued state appropriations to fund public transit in the Richmond metropolitan region, d) funding for Main Street Station and high speed rail. 15. Support the legislative agendas of the Virginia Association of Local Human Service Officials and the Comprehensive Services Act (CSA) local legislative work group. These include: using a three year rolling average as the base year for CSA reimbursements, no local match for state use Draft-November 23, 1999 of Medicaid funds, and requesting the state pay 100% of the cost of non-mandated population receiving services. 16. Support legislation which provides that acceptance of an "offer of judgement" on behalf of a police officer charged with an illegal search in a federal court proceeding does not count as a finding of an illegal search for the purposes of the state statute requiring police officers to forfeit their office if they are twice fotmd guilty and convicted of conducting an illegal search. 17. Support the Health Center Commission legislative request to clarify their ability to operate senior assisted living and independent housing for seniors and for long term care appropriations. 18. Support for actions leading to the elimination of tolls on the Powhite Parkway, Powhite Parkway Extension and the Downtown Expressway. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 15, 1999 Item Number: $.A. 15.a. Subject: Transfer $3,000 from the Dale District Improvement Fund to the Department of Building Inspection to Demolish a Condemned Building County_ Administrator's Comments: County Administrator: c~~fTI_[~_~.~ Board Action Requested: Transfer $3,000 from the Dale District Improvement Fund to the Building Inspection Department to demolish a condemned building. Summary_ of Information: Supervisor Daniel has requested that the Board transfer $3,000 from the Dale District Improvement Fund to demolish a burned and vacant house at 6725 Walmsley Boulevard. This house was severely damaged by fire in April, 1999. The Department of Building Inspection has attempted to have the property owners demolish or secure the house. The owners have not complied with these notices. In order to remove this unsafe structure, a demolition contractor was contacted for an estimate to demolish the house and to grade and reseed the lot. The $3,000 bid that was received is reasonable and can be awarded if this request is approved. The County will seek reimbursement from the landowner for the cost of the demolition and restoration and, if recovery is not successful, the County will place a lien on the property. The County is permitted under the Virginia Statewide Building Code to expend public funds to demolish structures that have been condemned. The balance in the Dale District Improvement Fund account is $58,448; approval of uses totaling $18,140 will leave an available balance of $40,308. Preparer: ~__~c~ '~]~--O~ Title: Director, Budget and Management Rebecca Dickson 0414:47254.1 Attachments: 11 Yes [] No DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? ' (Also attach organization's most recent articles of incorporation and/or bylaws to ~p_~lication.) r- r What is the amount of funding you are seeking? Describe in detail the funding request and ow t~h,e money, if approved, v~ill be,spent. I~ C~$~"~ V~:d~:/H'~'- ~~ Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund ~._// your activity or program, what other . individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes No /~ Yes 2~' No Yes /X' No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? 75/ 47/ ,r~ x.-_ ?,, d%.v!~,, b ~_. co. C~ed~,,4-,'e/d'.~ z.,t5 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairm§r)/of the organizat)o~n. Ti~ (if ~ionin0 on behalf of an organization) Pri~ed Name 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 15, 1999 Item Number: 8. A. 15. b. Subject: Transfer of $5,000 in Dale District Improvement Funds to the Police Department to Purchase Items Needed for the Meadowbrook/Meadowdale Community Police Office in Meadowbrook Shopping Center County_ Administrator's Comments: County Administrator: Board Action Requested: Approve the transfer of $5,000 in Dale District Improvement Funds to the Police Department to purchase items needed for the Meadowbrook/Meadowdale Community Police Office in Meadowbrook Shopping Center Summary_ of Information: Harry G. Daniel requests the Board to transfer $5,000 from the Dale District Improvement Funds to the Police Department to purchase 1800 square feet of carpet which is needed to replace existing carpet damaged by rain from Hurricane Dennis in the Community Police Office (estimated cost is $3,096.91; the landlord leases the space to the County for $1 a year and is not obligated under the lease to replace damaged carpet); two cellular telephones to be utilized by the community police officers (estimated cost is $1,200.00); and one digital camera for use by the community police officers (estimated cost is $700.00). The balance of the Dale District Improvement Fund account is $58,448; approval of uses totaling $18,140 will leave an available balance of $40,308. Rebecca T. Dickson Director, Budget and Management 0414:47172.1 Attachments: . Yes ~No [# DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Sm Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation7 Is the organization non-profit? Is the organization tax-exempt? ,Yes Yes Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Printed Name 0407:23380.1 Chesterfield County Police Department P.O. Box 148 Chesterfield, Virginia 23832 Administration (804) 748-1266 Colonel Carl R. Baker Chief of Police Lt. Colonel Dennis G. McDonald Deputy Chief The Honorable Harry G. Daniel Chesterfield County Board of Supervisors P. O. Box 40 Chesterfield, Virginia 23832 Dear Mr. Daniel: November 17, 1999 As per your request, here is a list of items that is needed for the continued operation of the Meadowbrook/Meadowdale Community Police Office. 1) 1800 square feet of carpet is needed to replace existing carpet damaged by rain from Hurricane Dennis. Estimated cost from Helig Meyers, 7041 Jefferson Davis Highway, is $3096.91. 2) Two cellular telephones to be utilized by the Community Police Officers assigned to the Meadowbrook/Meadowdale Community Police Officer. Cost is $1,200.00 per year. 3) One digital camera for use by the Community Police Officers assigned to the Meadowbrook/Meadowdale Community Police Office. Estimated cost is $700.00. The estimated cost of these items is $4996.90. Please feel free to contact me if you have any questions concerning this request or any other concerns you may have. Thank you for your continued assistance and support. Sincerely, Colonel Carl R. Baker Chief of Police cc: Captain L. B. Mize CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ]- of 1 Meeting Date: December 15, 1999 Item Number: 8.A. 15 .¢. Subject: Transfer of $1,700 from the Matoaca District Improvement Fund to the Chesterfield County School Board to Construct a Storage Facility for Baseball Equipment at Matoaca High School County Administrator's Comments: County Administrator: :~z~ /~A D~ Board Action Requested: Transfer $1,700 from the Matoaca District Improvement Fund to the Chesterfield County School Board to construct a storage facility for baseball equipment at Matoaca High School. Summa~ of Information: Supervisor Humphrey has requested that $1,700 be transferred from the Matoaca District Improvement Fund to the Chesterfield County School Board to be used to construct a storage facility for baseball equipment at Matoaca High School. If the Board approves this transfer, the money will be donated to the Chesterfield County School Board to be used for the construction project. This is a legally appropriate use of public funds since the storage facility will be owned by the County and erected on County property. The balance in the Matoaca District Improvement Fund is $58,444; use orS 1,700 will leave a balance of $56,744. Preparer: ~ [" t'~ ~(~ Title: Rebecca T. Dickson Attachments: ffi Yes [] No Director, Budget and Management 0421:45989A DISTRICT IMPROVEMENT FUNDS AEP_tJCA_T. LO_B This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Grant Odell, Baseball Matoaca High School Coach If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) The purpose of the organization is to fulfill the requirement for the baseball program on the high school level. What is the amount of funding you are seeking? .S1699.00 Describe in detail the funding request and how the money, if approved, will be spent. The request is for a storage building for the Matoaca High School's baseball team. The money will be used to purchase the storage facility. Is any County Department involved in the project, event or program for which you are seeking funds? No If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? At the present time, I do not have any other source of income ~or this project. 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes Yes × Yes × No No No X What is the address of the applicant making this funding request7 6001 Hickory Road Ettrick, VA 23803 What is the telephone number, fax number, Telephone--804-590-3110 e-mail address of the applicant? Fa×--804-590-3111~ Signature of al~plicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chr~rman of the organization. Sl~ature ~ Principal, Matoaca High School Title (if signing on behalf of an organization) James Hoover Printed Name 0407:23380.1 ~..0~ UTCH 4; SIDEWALL 6' SIDEWALL 8XSX8 10X10X10 8X10X8 10X12X10 8X12X8 10X16X10 7' SIDEWALL 10X10X11 10X12X11 ..~ 10X10X9 12X16X12 12×16X13 ,10X12X9 12X20X12 12X20X13 10X16X9 12X24X12 12X24X13 /6 12X16X14'6" 12X20X 14'6" 12X24X 14'6" 8' SIDEWALL 16X16X16 16X20X 16 16X24X 16 hedLand 5547 ~'L ST~ET ROAD RIC~OND, VA 23224 (804) 230-4545/PH0~ (804) 235-4547/F~ 16X16X15 16X20X15 16X24X15 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 1 1 Page.__of Meeting Date: December 15, 1999 Item Number: 8.A. 15.d. Subject: Transfer $20,000 from the Clover Hill District Improvement Fund to the Parks and Recreation Department for Playground Equipment and Other Improvements County_ Administrator's Comments: County Administrator: ~0 ~ Board Action Requested: Approve the transfer of $20,000 from the Clover Hill District Improvement Fund to the Parks and Recreation Department for playground equipment and other improvements. Summary_ of Information: Mr. Warren requests the Board to transfer $20,000 from the Clover Hill District Improvement Fund to the Parks and Recreation Department to be used to replace playground equipment, picnic tables, benches, shade trees, a cooking grill and other improvements to Clarendon Park, a County-owned park. This request originally came from an organization of area citizens but the County is legally precluded from giving money to such citizens' organizations. However, the money can be transferred to a County department and be used to make capital improvements to County property. This is a legally appropriate use of public funds. The balance in the Clover Hill District Improvement Fund is $122,910; approval of uses totaling $20,000 will leave a balance of $102,910. Preparer: ' r_ ~ ,- (6~3~") Title: Director, Budget and Management Rebecca T. Dickson 0414(18):47224.1 Attachments: IYes C3No [# I THREE CENT ROAD FUND APPLICATION This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of 'the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to a.~plicat[on.) ~, r-, ,,. ~,. . "~"~~~ ~ What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if aPprove,d, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant?' Yes No .~' Yes No Yes No Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of t~zation. Signature Title (if signing on behalf of an organization) Printed Name 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of l AGENDA Meeting Date: December 15, 1999 Item Number: 8.A. 15.o. Subject: Transfer $5,000 from the Dale District Improvement Fund to the Chesterfield County Historical Society to Purchase Historic Signs and Markers for Castlewood and Trinity Church County_ Administrator's Comments: County Administrator: Board Action Requested: Transfer $5,000 from the Dale District Improvement Fund to the Historical Society to purchase historic signs and markers. Summary_ of Information: Supervisor Daniel has requested that the Board transfer $5,000 from the Dale District Improvement Fund to the Chesterfield County Historical Society to create, construct and install historic signs and markers in front of Castlewood and Trinity Church. Both of these historic structures are owned by the County and the signs will be erected on public right-of-way. Under Va. Code § 15.2-953, the Board is permitted to donate public funds to non-profit organizations that are engaged in commemorating historicaI events. The Historical Society qualifies as such anon-profit organization. The balance in the Dale District Improvement Fund account is $58,448; approval of uses totaling $18,140 will leave an available balance of $40,308 Preparer: Rebecca Dickson Attachments: I~ Yes [] No Title: Director, Budget and Management 0421:47253.1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and ..~w the money, if approved, will be spent. is any County Department involved in the ~ projec,, even, or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes No Yes ~ No Yes ~" No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- Title (if signing on behalf of an organization) Printed Name ' 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 15, 1999 Item Number: 8.A.15.f. Subject: Transfer $5,140 from the Dale District Improvement Fund to the School Board to Purchase Various Equipment for the Meadowbrook J.R.O.T.C. Program County_ Administrator's Comments: County Administrator: ,_~-~. ~.F~ _~ ~ _ Board Action Requested: Transfer $5,140 from the Dale District Improvement Fund to be donated to the School Board to purchase various equipment for the Meadowbrook High School J.R.O.T.C. program. Summa~ of Information: Supervisor Daniel has requested that the Board transfer $5,140 from the Dale District Improvement Fund to purchase equipment to be used in the Meadowbrook High School J.R.O.T.C. program. J.R.O.T.C. is a school program which receives cooperative support from the U.S. Army. It is not a military recruitment program but is designed to teach young people leadership skills, motivational skills and discipline. The equipment that will be purchased includes trophies, rifle slings, flag covers, sabres and accessories, uniform items for the color guard, honor guard and sabre team, and other equipment. All of this equipment will be purchased by the School Board and is estimated to cost $5,140. The equipment will be and will remain School Board property. The balance in the Dale District Improvement Fund account is $58,448; approval of uses totaling $18,140 will leave an available balance of $40,308. Preparer: ~ff~c'7" f'~ ~'/~'~. Title: Director, Budget and Management Rebecca Dickson 0421:47244.1 Attachments: I1 Yes [] No C--07--99 '01 ~ li P. 02 DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can conslder a request for funding with District Improvement Funds, Completing end signing lhis form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization Is the applicant, what is the nature and purpose of the organization? (Also attach organizatlon's most recent articles of Incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and . how the money, ~f approved, will be spent. o Is any County Department involved in the project, event or program for which you are seeking funds? If this r'squest for f~nding will not fully fund your activity or program, what other individuals or organizations will provide. the remainder of the funding? 0407::23380. DEC-07-[999 [2:32 9~ P.02 ;.C-07--99- 01 : 12 P. Page 2 If applicant is an organization, answer the following: iS the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? ,Yes No Yes. 7- , No__ Yes '~ No Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-pres[dent, chairman or vice- chairman of t!)e organization. - _..:~ .,, .~, ,,¢ ;' .~ .... Title (if signing on behalf of an org~n[zaUon) .~n'~d Na~ne v - 0407~331~0. I DEC-~7-i999 12:33 95X TO1AL P. 03 P. 8~ US ARMY JI~OTC BATTALION . MEADOWBROOK HIGH SCHOOL 4901 COGBILL ROAD !,/: ~E~LvTO RICHMOND, VA 23234-5308 ATT~¼TIO N 0~: MBK-SAI December 7, 1999 MEMORANDUM FOR: MR. HAILRY DANIEL BOARD OF SI IPERVISORS SUBJEC:I': Mcadowbrook High School JROTC Monarch Baltalion (HUD) support Dear Mr. Daniel, Meadowbrook JROTC Baltalion Honor Unit with Distinction (HUD) has grown ti-tis year to over 180 cadets. Based on the past four years of growth, we are looking forward to many more successful years. This will also open up many more leadership positions when we add our third company and a headquarters and headquarters company to support the growth. We have expanded our program to include Chesterfield CommuniW High School and have 20 cadets in the program. Meadowbrook Drill Teams and Rifle Ieams have now entered thc "Challenge" level of our drill competition. Dm'lng the past drill competition at Fort Lee, we took one fa:st, place trophy and two third place trophies. Over all, we were fourth among all thc schools entering - every drill events. To be cornpetitive in'future drill meets, we need to "dress up" cur teams and maintain our high standards. . We request .... District hnprovement Funds to support the. continued success:Ol'.: -i~ the.Jg~ program at Meadowbrook High School. The following is a Iisi of items we need-and wfl{4i~ot funded by the government. All items will remain within thc JROTC prop'am and retung{kq0'.m~ ~drO.'~isffator inventory, ITEM COST va. TROPHIES, CASE $800.00 R. IFI~E SL1NGS $842.00 . FLAG COVERS $188.00 OD UNIT PATCH FOR BDU'S $412.00 OFFICER/NCO SABRES (6) $1580.00 SABRE ACCESSORIES $274.75 GEAR BAGS (DRILI,-TEAM, RAIDER COI,OR GUARD) $175.95 UNIT CREST $387.00 REPIACA MARK I PARADE RIFI,ES $355.00 UNIFOILM ITEMS FOR COLOR GUARD $125.00 HONOR GUARD AND SABRE TEAM Total $5139.70 Thanks for your continued support. I can be reached at 743-7381 Meadowbrook JROTC STEVEN P. MIFFLIN COL U.S. ARMY (RET) Senior Army Instructor D5C-07-1999 12:32 95Z R.O1 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 December 15~ 1999 Item Number: 8.A. 16. Subject: Award of Design Contract and Transfer of Funds County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to 1.) Authorize the transfer of $300,000 from the Reserve for Future Capital Improvement Projects (RFCIP) to the Circuit Court Project, and 2.) Authorize the County Administrator to execute a contract with Moseley Harris McClintock for the design of the finish-out of the Circuit Courts Building and associated parking lot. Summary of Information: The Board is requested to authorize the transfer of $300,000 from the Reserve for Future Capital Projects and authorize the County Administrator to execute a contract in the amount of $245,744 with Moseley Harris McClintock for the design of the finish-out of the Circuit Courts Building and associated parking lot. The Circuit Court Building was constructed in 1990 with two unfinished courtrooms and judges chambers. The Circuit Court has been notified that a new Circuit Court Judge will arrive in mid-CY2000. This item will partially fund the project to include the finish-out of the courtrooms and associated chambers and other necessary associated requirements for the building and public and private parking. Rebecca T. Dickson Attachments: ~--] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December _15, 1999 Item Number: Summary of Information (cont.): This project has been unfunded in the Adopted and past Capital Improvement Programs pending a decision on when we would have a fifth Circuit Judge. Funding options for the remaining balance of this project will be brought before the Board at a later date. With the approval of this item, the RFCIP balance will be $1,184~127. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: December 15, 1999 Item Number: 8.A. 17.a. Subject: Application For Land Use Taxation Based on Open Space Use Agreement of Real Property Owned By Jack Derek and Juliana D. Betty Located at 9930 Taylor Road in Matoaca District County_ Administrator's Comments: County Administrator: Board Action Requested: Deny the application and adopt a policy that the County will not enter into an Open Space Use Agreement in the Rural Conservation Area unless the property exceeds twenty acres or is on the County's Visual Resources Inventory. Summa~ of Information: The applicants, Jack Derek and Juliana D. Betty, have applied for special land use taxation for 9 acres of an approximately 10 acre parcel located at 9930 Taylor Road in the Rural Conservation Area of the County (see attached map). The property is zoned agricultural. The applicant proposes to enter into an Open Space Use Agreement with the County which is a recorded commitment where the owner agrees, among other things, that the property shall remain as open space and agrees to certain restrictions relating to the owner's use of the property. To qualify for Open Space Use, the property must be at least 5 acres in size and must be for the purpose of either (i) preserving park or recreational use; (ii) conserving land or natural resources, (iii) preserving floodways; (iv) preserving historical or scenic areas; or (iv) assisting in the shaping of the character, direction and timing of community development or for the public interest. -continued- Steven L. Micas 1018:47207.1 Attachments: lYes rnNo [# ,~2:;~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: Staff recommends that the application be denied. The property would not be used for the mandated purposes and an Open Space Use Agreement for this parcel would not assist in shaping the character, direction and timing of community development. The parcel is relatively small in size. Since a residence already exists on the property, it cannot be developed further. Many nearby parcels are also developed. Granting land use taxation status to the parcel would reduce County revenues without assisting in shaping community development. Deferred tax revenues on the parcel (revenue lost to the County unless roll back taxes subsequently become applicable) would be approximately $315 per year. Staff further recommends that the Board adopt a policy that it will not enter into an Open Space Agreement in the Rural Conservation District unless that portion of the parcel subject to open space use is a minimum of twenty acres, or is on the Visual Resources Inventory set forth in the Southern and Western Area Plan. The Inventory is a list of locations of visually significant points, view areas or corridors for which the County is encouraging preservation. Otherwise, it is likely that the County may lose substantial revenue due to small parcels entering into the land use program through Open Space Agreements when the parcels are too small for practical development, thereby reducing revenue without assisting the County in its planning goals. Alternatively, the Board may wish to refer the matter to the Planning Commission to consider the land use implications of Open Space Agreements in the Rural Conservation Area. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 15, 1999 Item Number: $ · A. 17. b. Subject: Application For Land Use Taxation Based on Open Space Use Agreement of Real Property Owned By Sherry L. Burnett Located at 23431 Skinquarter Road in Matoaca District County_ Administrator's Comments: County Administrator:~~?L~l Board Action Requested: Deny the application and adopt a policy that the County will not enter into an Open Space Use Agreement in the Rural Conservation Area unless the property exceeds twenty acres or is on the County's Visual Resources Inventory. Summary_ of Information: The applicant, Sherry L. Burnett has applied for special land use taxation for 5 acres of an approximately 6 acre parcel located at 2341 Skinquarter Road in the Rural Conservation Area of the County (see attached map). The property is zoned agricultural. The applicant proposes to enter into an Open Space Use Agreement with the County which is a recorded commitment where the owner agrees, among other things, that the property shall remain as open space and agrees to certain restrictions relating to the owner's use of the property. To qualify for Open Space Use, the property must be at least 5 acres in size and must be for the purpose of either (i) preserving park or recreational use; (ii) conserving land or natural resources, (iii) preserving floodways; (iv) preserving historical or scenic areas; or (iv) assisting in the shaping of the character, direction and timing of community development or for the public interest. -continued- Preparer: ~~~-.x. ~ C.._~C.t~ Title: County Attorney Steven L. Micas 1014:47177.1 Attachments: · Yes [] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: Staff recommends that the application be denied. The property would not be used for the mandated purposes and an Open Space Use Agreement for this parcel would not assist in shaping the character, direction and timing of community development. The parcel is relatively small in size. Since a residence already exists on the property, it cannot be developed further. Also, since the property is less than ten acres it cannot be subdivided. Many nearby parcels are also developed. Granting land use taxation status to the parcel would reduce County revenues without assisting in shaping community development. Deferred tax revenues on the parcel (revenue lost to the County unless roll back taxes subsequently become applicable) would be approximately $330 per year. Staff further recommends that the Board adopt a policy that it will not enter into an Open Space Agreement in the Rural Conservation District unless that portion of the parcel subject to open space use is a minimum of twenty acres, or is on the Visual Resources Inventory set forth in the Southern and Western Area Plan. The Inventory is a list of locations of visually significant points, view areas or corridors for which the County is encouraging preservation. Otherwise, it is likely that the County may lose substantial revenue due to small parcels entering into the land use program through Open Space Agreements when the parcels are too small for practical development, thereby reducing revenue without assisting the County in its planning goals. Alternatively, the Board may wish to refer the matter to the Planning Commission to consider the land use implications of Open Space Agreements in the Rural Conservation Area. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: December 15, 1999 Subject: Initiate an Amendment to Zoning Case #98SN0185 Item Number: County_ Administrator's Comments: County_ Administrator: Board Action Requested: The Board is requested to initiate an amendment to zoning case #98SN0185 to consider modification of a proffered condition regarding construction of a raised median within Beach Road. Summary of Information: Mrs. Humphrey, Matoaca District Supervisor, requests that the Board of Supervisors initiate an amendment to zoning case #98SN0185 regarding construction of a raised median within Beach Road. A proffered condition of zoning (Proffered Condition 7.f. of case #98SN0185) requires the developer to construct a raised median within Beach Road from Route 10 through the Krause Road intersection to their southern property line. Adjacent property owners have requested that the raised median not be constructed from Route 10 to Krause Road. This amendment will allow the Board to consider this request. Recommendation: Initiate an amendment to zoning case #98SN0185 to consider modification of Proffered Condition 7.f. for deleting the raised median within Beach Road from Route 10 to Krause Road. District: Preparer: Matoaca R./J. McCracken ~ Agen433 Title: Director of Transportation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 9. Subject: Hearings of Citizens of Unscheduled Matters or Claims County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Staff has received a request from Mr. James Jones to address the Board regarding the naming of 1-295 the Korean Veterans Memorial Highway. Lisa H. Elko Attachments: Yes ~] No Clerk to the Board GREATER RICHMOND, CHAPTER 143 KOREAN WAR VETE~S ASSOCIATION (804)740-5534 1317 ASBURY ROAD RICHMOND,VA 23229 November 3, 1999 Mr. Harry Daniel Chairman, Board of Supervisors Chesterfield County P.O. Box 40 Chester, Virginia 23832 Dear Chairman Daniel: Our organization wrote to Governor Gilmore, requesting that Interstate Highway 295, 1-295, be designated and marked as The Korean War Veterans Memorial Highway, in 2000, the 50th anniversary of the Korean War, and that at least two other states have designated memorial highways to Korean War Veterans. The Secretary of Transportation, at the Governor's request, informed us that this could be done in two ways---1. By an act of the General Assembly. 2. By a resolution to the Commonwealth Transportation Board from the governing bodies of the county(s) and/or incorporated places through which the road passes supporting the naming of the road. We plan to follow both courses and we have the assurance from 2 State Senators and 2 State Delegates that they will co-sponsor the bill. nd 1n Si~ly,` ~_ ~ P~ ldent, C~er ~3, K~A and National Director November 5,1999 Subject~~f I295 through Chesterfield Co. To: Mr. Mi~,~Dale District Supervisor From;Jack L. Cuthrell 2205 Swift Bluff Dr. Colonial Heights Va. Dear Mr. Miller, I am a member of the Korean War Veterans Chapter 143 of greater Richmond. I spent 14 months in combat during the Korean War,one of very few surviving with 6 battle stars I hope I go to heaven I have been to hell. ' , On behalf of 53,000 dead, 103,00 wounded and 8,700 still listed as missing and all Virginia Korean War Veterans,including those Virginians that are still serving in Korea. A cease fire was signed, never an armistice, so a state of war still exists in Kore/~. /July 27th 2000 will be 50 years since the signing of the cease fire. There are a number of Memorial highways in Virginia,I need not list them for you. You have all seen them on your travels through the state. We would like to name I295 the Korean Veterans Memorial Highway. I295 runs through Hanover, Henrica, Chesterfield, and Prince George Counties. We have support of Hanover, Henrica, Prince George, the City of Hopewell. With Chesterfield being the best of the lot we are asking that Chesterfield adopt a resolution allowing the potion that runs through the County to be named THE KOREAN WAR VETERANS HIGHWAY. A bill will be introduced in the State Legislature this year supporting our request. So on behalf of all Korean Veterans past and present I would appreciate your consideration on this request. THANK YOU VERY MUCH SINCERELY, JACK L. CUTHRELL Mr. Lane B. Ramsey, Administrator Chesterfield County P.O. Box 40 Chesterfield, Virginia 23832 Dear Lane, .1AY H. LOWDEN, .1R. 3950 MONZA DRIVE RICHMOND, VIRGINIA 23234-4222 Phone: (804) 743-7740, Vax: (804) 271-4427, e-mail' Iowdenaero@juno.com t(;::'' 11 October 1999 I m a member of the Kore~ W~ Vetera~ Associmion ~d its Greater Richmond Chapter, # 143. We are in the process o?equesting the Commonwealth of Virginia to designate Interstate.~l/ghx~b~y't;2~5 the "Korean War. Veterans Memorial .Highway". To that end we have been advised that the best procedure to follow is to ask all of the political subdivisions through which that highway passes to enact resolutions requesting that the Commonwealth take that action. The purpose of this letter is to request that you present the enclosed resolution, or one worded more appropriately, at the next meeting of the Chesterfield County Board of Supervisors for action. This proposal has already been discussed with Senator Steve Martin and he has assured me that he will sponsor such a bill in the Senate when all of the other hurdles are satisfied. A member of the House of Delegates has made a similar commitment. Please do not hesitate to call me should you have any questions or suggestions. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: December 15, 1999 Item Number: Page 1 of 1 Subject: Resolution Naming Interstate 295 as "The Korean War Veterans Memorial Highway" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The Board has received a request from Mr. James Jones, Jr., President, Chapter 143, Korean War Veterans Association for the Board to adopt the attached resolution naming Interstate 295 as "The Korean War Veterans Memorial Highway" to honor the Virginia veterans of the Korean War. Preparer itle: Assistant County Administrator ' ~Maril~ E. Cole kttachments: KOREAN WAR VETERANS MEMORIAL HIGHWAY RESOLUTION WHEREAS, from 1950 TO 1953, brave soldiers from the United States of America fought in the Korean War to defend and preserve the freedom of South Korea from Communist Chinese and North Korean armed forces; and WHEREAS, despite the fact that 1.5 million American men and women served in this desperate fight for freedom, of whom 54,246 were killed, 103,284 wounded and 8,177 missing in action and unaccounted for, the Korean War has sadly become known as "The Forgotten War"; and WHEREAS, the Greater Richmond Chapter 143 of the Korean War Veterans Association has asked that the Chesterfield County Board of Supervisors expresses its support for designating and marking Interstate 295 as The Korean War Veterans Memorial Highway by an act of the General Assembly or resolution of the Commonwealth Transportation Board; and WHEREAS, it is the desire of this Board to honor and recognize the sacrifices of our Korean War veterans in the year 2000, during which the fiftieth anniversary of the Korean War will be observed; and WHEREAS, the naming of the Interstate 295 as The Korean War Veterans Memorial Highway would be a visible tribute to Korean War veterans, both living and dead, and a lasting reminder of the Korean War to all who travel upon this highway. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of the County of Chesterfield, Virginia, hereby supports the request of the Greater Richmond Chapter 143 of the Korean War Veterans Association to name Interstate 295 as The Korean War Veterans Memorial Highway. AND, BE IT FURTHER RESOLVED, that copies of this resolution be provided to the Governor of the Commonwealth of Virginia, the members of Chesterfield County's Legislative delegation and the Commonwealth Transportation Board, urging their support and approval of this request as a recognition of those who served our Country in the Korean War. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: Subject: Addition of a Support Item to the 2000 Legislative Program County Administrator's Comments: County Administrator: Board Action Requested: Add a support item to the legislative program Summary of Information: Add a support item to the legislative program to support designation of part of Route 295 as the Korean War Veteran's Memorial Highway. Preparer: · Mar~nn Curtin Title: Director of Intergovernmental Relations Attachments: [----~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meeting Date: December 15, 1999 Item Number: 10.A. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Prepared By: 98-0029 Tutor Time Day Care at Walmsley Boulevard Southeast Properties I, LC Bookman Construction Company Water Improvements - Wastewater Improvements - Clover Hill $9,400.00 $6,800.00 County Administrator: /~ Attachments: lYes Agenda Item December 15, 1999 Page 3 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0131 95-10 Industrial Park Sites B & D 95-10 Development LC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Bermuda $45,830.00 $40,175.98 99-0149 Birkdale, Section 14 Milhaus Corporation Piedmont Construction Company, Incorporated Water Improvements - $83,019.50 Wastewater Improvements - $118,180.20 Matoaca 99-0153 Vaughan Office at Bellgrade Leroy B. Vaughan Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Matoaca $6,090.00 $10,684.00 99-0187 The Grove - Gravity Hill, Section 2 & 3 The Grove, L.P. Piedmont Construction Company, Incorporated Water Improvements - $96,045.50 Wastewater Improvements - $87,530.50 Midlothian Agenda Item December 15, 1999 Page 4 10. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0190 Millwood School - II Millwood School Bookman Construction Company Water Improvements - Clover Hill $17,470.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number[0. B Su~ect: Status of General Fund Balance, Reserve for Future District Improvement Fund, and Lease Purchases County Administrator's Commen~: Capital Projects, County Administrator: Board Action Requested: Summary of InformatiOn· - / Lane B. Ramsey ~ Attachments: Yes No Title: County Administrator BOARD MEETING DATE 07/01/99 11/23/99 11~3~9 12~5~9 11/23/99 12/15/99 11/23/99 12/15/99 11/23/99 12/15/99 11/23/99 12/15/99 CHESTERFIELD COUNTY GENERAL FUND BALANCE December 9, 1999 DESCRIPTION FY2000 Actual Beginning Fund Balance Designate excess revenue (County) for non recurring items in FY2001 Designate expenditure savings (County) for non-recurring items in FY2001 Designate excess revenue (Schools) for non recurring items in FY2001 Designate excess revenue (Schools) for non recurring items in FY2001 Designate expenditure savings (Schools) for non-recurring items in FY2001 Reappropriation of FY99 County Results of Operations for Police Reappropriation of FY99 County Results of Operations for Parks and Recreation Reappropriation of FY99 County Results of Operations for Libraries Reappropriation of FY99 County Results of Operations for Fire Reappropriation of FY99 County Results of Operations for Presidential Primary AMOUNT (1,653,055) (793,967) (94,422) (470,514) (1,940,408) (540,800) (280,000) (135,000) (342,000) (106,000) BALANCE $36,694,598 35,041,543 34,247,576 34,153,154 33,682,640 31,742,232 31,201,432 30,921,432 30,786,432 30,444,432 30,338,432 CHESTERFIELD COUNTY GENERAL FUND BALANCE December 9, 1999 11/23/99 12/15/99 Reappropriation of FY99 County Results of Operations for Economic Development Incentives (750,000) 29,588,432 11/23/99 12/15/99 Reappropriation of FY99 County Results of Operations for Relocations in Administration Building (100,000) 29,488,432 06/30/00 FY00 Budgeted Addition to Fund Balance 1,246,900 30,735,332 Projected Thru FY2001* 30,735,332 *Will be revised in January, 2000 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT December 9, 1999 Description Amount Balance FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 04/28/1999 FY2000 Budgeted Addition 8,034,500 8,650,602 04/28/1999 FY2000 Capital Projects (7,120,900) 1,529,702 08/25/1999 Transfer to LaPrade Library Project for construction (15o,ooo) 1,379,702 09/17/1999 Partial Release of designation for Henricus Land Purchase based on final grant award 104,425 1,484,127 DISTRICT IMPROVEMENT FUNDS December 9, 1999 District Prior Years FY2000 Carry Over Appropriation Funds Used Balance Bermuda $19,428 $38,500 $32,663 Clover Hill 108,410 38,500 24,000 Dale 41,494 38,500 21,546 Matoaca 53,542 38,500 33,598 Midlothian 100,906 38,500 79, 605 County Wide 0 13,500 0 25,265.72 122,909.61 58,448.02 58,444.47 59,801.20 13,500.00 Prepared by Acc~ounting Department November 30, 1999 Date Began 12/88 Desoription SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Airport State Polic~ Hangar Additions County Warehouse Total * 12/93 Real Property Lease/ Pumhase 04/99 Publio Faoility Lease Juvenile Courts Project $128,800 331,200 460,000 17,510,000 16,1oQ,ooo Date Ends 12/00 12/01 11/19 Outstanding Balan~ 11/30/99 $15,019 38,6!9 53,638 5,905,000 16,100,000 TOTAL APPROVED AND EXECUTED $34,150,649 PENDING EXECUTION None *Second Refunding of Cortfficates of Participation, S~ries 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 11. Subject: CLOSED SESSION County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.1-344A.7., Code of Virginia, 1950, as amended, to discuss Phillips v. Russell and Peddle with counsel and pursuant to § 2; 1-344(A)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific appointee of the Board. Preparer: ~4~~'~,-~.-~ Title: CountyAttorney Steven L. Micas 0800:47204. Attachments: [~Yes lNo RECOGNIZING THE HONORABLE HARRY G. DANIEL FOR TWENTY YEARS OF SERVICE TO THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS WHEREAS, Mr. Harry G. Daniel was first elected to the Board of Supervisors in 1979, representing the Dale magisterial district; and WHEREAS, Mr. Daniel has served honorably for 20 years, providing his constituents and all the citizens of Chesterfield County with public service marked by integrity and commitment; and WHEREAS, Mr. Daniel has served five terms, and has been elected by his peers six times to serve as Chairman of the Board of Supervisors; and WHEREAS, Mr. Daniel's leadership and insight have significantly contributed to steady, noteworthy improvement in Chesterfield County's quality of life and stature as a nationally-recognized leader among local governments; and WHEREAS, Mr. Daniel has also lent his talents to service on the Capital Region Airport Commission; and with the Virginia Association of Counties, including service as president; the Richmond Regional Planning Commission; the Metropolitan Economic Development Council; the Greater Richmond Partnership; the Chesterfield Planning Commission; the Capital Area Assembly; the Carpenter Center; the Richmond Symphony Board of Directors; the Virginia Advisory Commission on Intergovernmental Relations; the Metropolitan Business Foundation; the Richmond Metropolitan Stadium Operating Committee; Leadership Metro; Governor Allen's Commission on Champion Schools; the Metro Richmond Air Quality Committee and other agencies, including serving as Chairman of many of these organizations; and WHEREAS, Mr. Daniel introduced the concept of a county charter, which won approval from the voters and the unanimous consent of the General AsseuLbly; and WHEREAS, Mr. Daniel led the effort to have Chesterfield County become a member of the Capital Region Airport Commission, giving Chesterfield proportionate representation with Richmond and Henrico; and WHEREAS, Mr. Daniel was instrumental in effecting significant transportation improvements in the county, including Route 288 North; Interstate 95's Walthall interchange; Chippenham Parkway; Hull Street Road; Interstate 895; Courthouse Road and Hopkins Road, among others; and WHEREAS, Mr. Daniel is concluding his long tenure on the Board of Supervisors as Chairman during the year when Chesterfield County celebrated its 250th Anniversary; lowered the BPOL tax; attained the prestigious ACE award for continuing excellence; ensured the County's readiness for Y2K; cooperated with our regional partners to break ground on a greatly expanded Richmond Convention Center; and earned 24 National Association of Counties awards, more than any other Virginia locality for the last three consecutive years; and WHEREAS, Mr. Daniel's insight, leadership and many talents will be missed, but long Will be remembered by the Board of Supervisors and the citizens of Chesterfield County, Virginia. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors publicly recognizes Mr. Harry G. Daniel, extends sincerest appreciation for a noteworthy career in public service, and best wishes for many more years of good health and happiness in his retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 15. A. Subject: Resolution Recognizing Mr. Kelly E. Miller for his Service to the Chesterfield County Planning Commission County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Mr. Harry Daniel requested that the Board recognize Mr. Miller for nearly eighteen years of service as the Dale District Planning Commissioner. Prepare ..~v ,~,._~ Title: Assistant County Administrator / ~larily/E.' ~ ole - Attachments: RECOGNIZING MR. KELLY E. MILLER FOR HIS SERVICE TO THE CHESTERFIELD COUNTY PLANNING COMMISSION WHEREAS, Mr. Kelly E. Miller represented the Dale District as a member of the Chesterfield County Planning Commission for nearly eighteen years, serving as Chairman during most of 1986, and also in 1987 through 1989, 1992, 1996 and 1999; and WHEREAS, during his service on the Planning Commission Mr. Miller actively supported the development of a thoughtful, well researched Comprehensive Plan and its detailed area corridor and village plans, to guide new construction and enhancement of existing communities; and WHEREAS, Mr. Miller actively promoted the initiation, development, and adoption of the Central Area Plan; and WHEREAS, Mr. Miller attended over 75 citizen participation meetings and led efforts to resolve the differing community opinions of how to develop the area surrounding the County Airport; and WHEREAS, Mr. Miller stimulated and encouraged citizens to participate in long-term efforts to improve and maintain the Meadowbrook Area Communities; and WHEREAS, Mr. Miller championed the Route 10 Corridor Overlay District which established quality development standards for Route 10, eventually leading to the Emerging Growth District Standards, the Special Sign District and the 1989 rewriting of the Zoning Ordinance; and WHEREAS, Mr. Miller was instrumental in fostering the coordinated Chippendale development of the Route 10/Chippenham interchange; and WHEREAS, Mr. Miller actively participated on Chesterfield County's Watershed Management Committee which developed programs to protect Countywide water resources and developed the Water Quality Standards for the Upper Swift Creek Watershed and also participated in the development of numerous ordinance amendments which includes, among many, a modern zoning ordinance, subdivision regulations and numerous quality development ordinances; and WHEREAS, Mr. Miller's support for citizen participation in the zoning and development process resulted in numerous citizen notification procedures, appeal rights and his personal commitment to meet and discuss issues of concern to County citizens; and WHEREAS, Mr. Miller provided leadership in the development of historically compatible new buildings at the Chesterfield County Courthouse; and WHEREAS, Mr. Miller championed the importance of private property rights in numerous discussions on proposed development standards, plans and ordinances and also championed the importance of protecting individual home owners as new development occurred around them; NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Kelly E. Miller, extends sincere appreciation for his outstanding service to the Chesterfield County Planning Commission, and wishes him continued success in his newly elected position as Dale District Supervisor. !.44 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 15. B. Subject: Resolution Recognizing Defense Supply Center Richmond for its Contribution to Chesterfield County by Naming Them the Chesterfield County Large Business of the Year for 1999 County Administrator's Comments: County Administrator' Board Action Requested: Adoption of the attached resolution. Summary of Infermatien: Based upon the Board's approved Business Appreciation Award criteria, the Board gives four awards annually, one each to Large, Medium and Small Business, and one to the Developer of the year. The committee submits Defense Supply Center Richmond located at 8000 Jefferson Davis Highway for your approval as the recipient of Chesterfield's 1999 Large Business Appreciation Award. Defense Supply Center Richmond has demonstrated its dedication and commitment as large business of the year to the community of Chesterfield. Agi9Dec2/tls Preparer: James G. Dunn Attachments: Yes ~-~No Title: Director I# RECOGNIZING DEFENSE SUPPLY CENTER RICHMOND AS THE 1999 LARGE BUSINESS OF THE YEAR WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the County that contribute to the County's economy and its citizens; and WHEREAS, Defense Supply Center Richmond is located at 8000 Jefferson Davis Highway and has supported Chesterfield County Public Schools in various programs; and WHEREAS, Defense Supply Center Richmond has participated in partnerships with three Chesterfield County Schools -- Bensley and Bellwood Elementary, and Meadowbrook High School; has matched 15 deaf Salem Middle School students with deaf employees at Defense Supply Center Richmond for a day of job shadowing; and has provided 150 full-time volunteers and 50-75 special project volunteers; and WHEREAS, Defense Supply Center Richmond is the second largest employer in the County with 3,000 employees; ranks among the top ten employers in the Richmond metro area; and has payroll and operating expenses of $230 million. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Defense Supply Center Richmond and expresses its appreciation, on behalf of the County, for their many contributions by recognizing them as the 1999 Large Business recipient of the Chesterfield County Business Appreciation and Recognition Award. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Defense Supply Center Richmond and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: December 15, 1999 Item Number: 15. C. Subject: Resolution Recognizing Defense Supply Center Richmond for their Support of Public Safety County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: this resolution is in recognition of the Defense Supply Richmond Fire Department being selected as the Defense Logistics Agency Fire Department of the Year for 1999. Rear Admiral Mark A. Young, Supply Corps, United States Navy will be present at the meeting to accept the resolution. Preparer: Steve A. Elswick Title: Fire Chief Attachments: Yes ~-~ No [# RECOGNIZING DEFENSE SUPPLY CENTER RICHMOND FOR THEIR SUPPORT OF PUBLIC SAFETY WHEREAS, Defense Supply Center Richmond has supported Chesterfield County public safety in various programs; and WHEREAS, the Defense Supply Richmond Fire Department was selected as the Defense Logistics Agency Fire Department of the Year for 1999; and WHEREAS, this award is based upon customer service, innovativeness, implemented quality management principles and initiatives, quality of life initiatives and other measurable factors; and WHEREAS, the Defense Supply Center Richmond Fire Department is the only fire department to have received this award twice and the only one to have received the award for two consecutive years; and WHEREAS, Rear Admiral Mark A. Young is commended for his superb leadership which has allowed the Defense Supply Center Richmond Fire Department to achieve this distinguished recognition along with the day to day leadership of Fire Chief Guy W. Murdock; and WHEREAS, the fire department is an active part of the Defense Supply Center Richmond Public Safety Department under the direction of Mr. Dennis B. Lacey; and WHEREAS, Chesterfield County is very proud that the Defense Supply Richmond Fire Department and the Chesterfield Fire Department enjoy a mutual aid agreement for the mutual benefit of Defense Supply Center Richmond and the citizens of Chesterfield County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the Defense Supply Center Richmond Fire Department; expresses appreciation for their support of public safety in Chesterfield County; and commends them on the receipt of such a prestigious award. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Defense Supply Center Richmond and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page __ 1 ofl Meeting Date: December 15, 1999 Item Number: Resolution of Appreciation for Meir Binshtok County Administrator's Comments: County Administrator: Board Action Reauested: Approval of attached Resolution Summarv ofInformafion: Meir Binshtok, otherwise known as "Mr. Fix-It," has been a reputable contractor in Chesterfield County for 30 years and has provided several opportunities for the Department of Building Inspection staff to provide information to the citizens of Chesterfield County regarding construction issues through his home improvement television program, the "Mr. Fix-It Show." District: Preparer: ~x~iamv D:%/tu~ler Title: Attachments: Yes No Building Official RECOGNIZING MR. MEIR BINSHTOK FOR HIS SUPPORT OF CHESTERFIELD COUNTY BUILDING INSPECTION'S CITIZEN EDUCATION EFFORTS WHEREAS, Mr. Meir Binshtok, otherwise known as "Mr. Fix-It", reputable contractor in Chesterfield County for 30 years; and has worked as a WHEREAS, Mr. Binshtok has been supportive of the strategic goals of Chesterfield County; and WHEREAS, Mr. Binshtok has demonstrated this support by including the Department of Building Inspection on his "Mr. Fix-It Show," a live, one hour home improvement television program, aired on BLAB-TV, Chesterfield County Comcast channel 8 on Tuesday nights, from 9:00 p.m. to 10:00 p.m.; and WHEREAS, Mr. Binshtok, over the past several years, has invited staff from the Department of Building Inspection to be guests on his show numerous times; and WHEREAS, Mr. Binshtok has allowed his guests from the Department of Building Inspection to publicize issues of interest to County citizens; and WHEREAS, Mr. Binshtok has offered an open invitation to the Department of Building Inspection for future appearances on his show, three to four times per year; and WHEREAS, this is an opportunity for the Department of Building Inspection to showcase the department's vision statement and the County's strategic goals and provide valuable information to the viewing public, as well as answer their questions and respond to their concerns about construction, via "The Mr. Fix-It Sho~'; and WHEREAS, Mr. Binshtok embraces the highest standards of ethics and integrity and has exemplified the highest degree of professionalism, technical expertise and service to the citizens of Chesterfield County; and WHEREAS, Chesterfield County looks forward to the continued cooperation, support and excellence in public service Mr. Binshtok provides for the Department of Building Inspection and the citizens of Chesterfield County through the "Mr. Fix- It Show." NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly commends Mr. Meir Binshtok, otherwise known as "Mr. Fix-It," on his achievements, professionalism and community service to the citizens of Chesterfield County and expresses their grateful appreciation for his continued efforts in providing access to his home improvement television program, "The Mr. Fix- It Sho~' as a means of assisting the Department of Building Inspection in educating Chesterfield County citizens about construction and renovation of structures in order to "Provide A First Choice Community Through Excellence In Public Service."  BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 15, 1999 Item Number: 1s. E. Subject: Resolutions Recognizing Community "Employer Partners" in Support of Employment of Persons with Disabilities County Administrator's Comments: County Administrator: ~ Board Action Requested: That the Board adopt the attached Resolutions of Recognition. Summary of Information: The attached Resolutions highlight contributions made by each of these businesses in supporting employment of persons with behavioral disabilities who are consumers of the Chesterfield Community Services Board "Chesterfield Employment Services" (CF_S) Division. Representatives from each of the three firms will be present to accept the Resolution on behalf of their corporation as follows: 1. WEN-RICH, Inc. (Wendy's International): Mr. Ed Anderson, President & Chief Operating Officer accompanied by Mr. Dave Graybeal, District Manager. 2. Service Management Systems, Inc. (a Tennessee-based company): Mr. Cecil Slowley, Regional Vice President (TN) accompanied by Mr. Steve Yauss, Facility Manager. 3. ERNI Components, Inc.' Mr. Willy Rau, President & Chief Operating Officer accompanied by Mr. Mark Perki~_r~uction.? ';/~$Y ~-Manager' Preparer: . Title: Executive Director, Community Services Board Burt H. Lowe, Ph.D. Attachments: Yes I No ['--] ~.[~. RECOGNIZING WEN-RICH, INCORPOP~ATED FOR ITS PARTNERSHIP WITH CHESTERFIELD EMPLOYMENT SERVICES WHEREAS, WEN-RICH, Incorporated, a franchise of Wendy's International has been an employer partner of Chesterfield Employment Services (CES), demonstrating commitment to employing persons with disabilities since 1990; and WHEREAS, WEN-RICH, Incorporated currently employs six individuals with disabilities in five area locations and has provided numerous job opportunities for CES consumers over the years; and WHEREAS, the support of WEN-RICH, Incorporated has been demonstrated by initiating many of the employment placements within their business and participating in the CES Quality Council; and WHEREAS, in 1992 the company management of the Hopkins Road store participated in the filming of the Chesterfield Public School video "Project Smooth." NOW, THEREFORE BE IT RESOLVED, that the Chesterfield Board of Supervisors hereby publicly recognizes WEN-RICH, Incorporated and expresses sincere appreciation for its continued commitment as a Chesterfield County business community employer partner in support of the mental health, mental retardation and substance abuse service programs provided to citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to WEN-RICH, Incorporated and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. RECOGNIZING SERVICE MANAGEMENT SYSTEMS, INCORPORATED FOR ITS PARTNERSHIP WITH CHESTERFIELD EMPLOYMENT SERVICES WHEREAS, Service Management Systems, Incorporated, a Tennessee based company that provides cleaning services for Chesterfield Towne Center shopping mall, is recognized as an employer partner of Chesterfield Employment Services; and WHEREAS, the corporate executives of Service Management Systems, Incorporated have demonstrated the commitment to employing persons with disabilities by seeking out and hiring individuals with disabilities through the Chesterfield Employment Services program; and WHEREAS, Service Management Systems, Incorporated currently employs four individuals with disabilities, two of whom are employed full time with company employee benefits; and WHEREAS, the support of Service Management Systems, Incorporated has been demonstrated by providing transportation for two consumers to the job site in addition to providing flexible scheduling to help meet the behavioral health needs of workers. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby publicly recognizes Service Management Systems, Incorporated and expresses sincere appreciation for its continued commitment as a business community employer partner in support of the mental health, mental retardation and substance abuse service programs provided to citi.zens of Chesterfield County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Service Management Systems, Incorporated and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. RECOGNIZING ERNI COMPONENTS FOR ITS PARTNERSHIP WITH CHESTERFIELD EMPLOYMENT SERVICES WHEREAS, ERNI Components is recognized as an employer partner of Chesterfield Employment Services (CES); and WHEREAS, ERNI Components has demonstrated the commitment to employ persons with disabilities by welcoming eight to ten additional consumers to join the company team over the next four months; and WHEREAS, ERNI Components has established a flexible partnership with CES which allows consumer work schedules based on transportation availability; and WHEREAS, the support of ERNI Components has been further demonstrated by providing an important business reference to other organizations and businesses considering an employment partnership with CES for persons with disabilities. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby publicly recognizes ERNI Components and expresses sincere appreciation for its continued commitment and example to the business community as an employer partner in support of the mental health, mental retardation and substance abuse service programs provided to citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to ERNI Components and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: Subject: December 15, 1999 Item Number: Recognizing George W. Zuban, Jr., Troop 822, Sponsored by Bethia United Methodist Church; and Keith Leland Johnson, Troop 806, Sponsored by Woodlake United Methodist Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Zuban, Troop 822; and Mr. Johnson, Troop 806 upon attaining rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their families, to accept the resolutions. Clover Hill District Keith Leland Johnson Parents: Kurt & Pam Matoaca District George W. Zuban, Jr. Parents: George & Mildred Preparer: ~_l~z-~(~_ __ Lisa H. Elko Attachments: Ycs Title: No Clerk to the Board WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. George W. Zuban, Jr., Troop 822, sponsored by Bethia United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scoutingf learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, George is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. George W. Zuban, Jr. and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: December 15,1999 Item Number: 15.6. Subiect: Resolution Recognizing Chesterfield 4-H Members, Parents and Volunteers Who Participated in 38th Annual State 4-H Horse Show County Administrator's Comments: County Administrator: Board Action Requested: Approval of attached resolution recognizing 4-Hers, Chesterfield at the State 4-H Horse Show. parents and volunteers who represented Summary of Information: The Extension Service 4-H program helps youth become useful and productive citizens by participating in educational programs and events. Forty 4-H members and 13 volunteers represented Chesterfield by participating in the 38th Annual State 4-H Horse Show held at the State Fair of Virginia. Chesterfield's 4-H Horsemanship program has six clubs and 125 members. It's one of the largest 4-H horse programs in Central Virginia. Preparer: Title: Director Richard A. Num liy Attachments: Yes No RECOGNIZING CHESTERFIELD COUNTY 4-H MEMBERS, PARENTS AND VOLUNTEERS WHO PARTICIPATED IN THE 38TH ANNUAL STATE 4-H HORSE SHOW WHEREAS, the Chesterfield 4-H Horsemanship program is designed to help youth develop leadership skills and responsibility through horse related educational programs; and WHEREAS, Chesterfield's 4-H Horse program of six clubs and one- hundred and twenty-three 4-H members is among the largest in Central Virginia; and WHEREAS, the State 4-H Horse Show conducted during the State Fair of Virginia is the largest youth horse show on the east coast and serves as a showcase for the skills and development learned through 4-H; and WHEREAS, forty 4-H members and thirteen volunteers represented Chesterfield County in an exemplary manner during this event. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the participants, their parents, volunteers and the 4-H Extension Agent for their outstanding achievement and representation of Chesterfield County Youth at this prestigious event. AND, BE IT FURTHER RESOLVED, that this resolution be permanently filed with the records of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: December 15, 1999 Item Number: 15. H. 1 Subject: Resolution Recognizing the Chesterfield Baseball Clubs National League Bronco All-Star Team for its Outstanding Accomplishments During the 1999 Seasor~ County, Administrator's Comments: County Administrator: Board Action Requested: The Honorable Arthur S. Warren has requested that the Board of Supervisors commend and recognize the Chesterfield Baseball Clubs National League Bronco All-Star team for its superior achievements and representation of Chesterfield County. Summary. of Information: The Chesterfield Baseball Clubs National League Bronco All-Star Team won the District, Sectional, Regional, and East Coast Zone tournaments which qualified them for Pony Baseball's World Series in Monterey, California. With an overall record of 17-3, they finished fourth at the World Series. Preparer: ~~"~ ~~'~ Title: Michael S. Golden Director, Parks and Recreation Attachments: Yes ~--q: No RECOGNIZING THE 1999 CHESTERFIELD BASEBALL CLUBS NATIONAL BRONCO ALL-STAR TEAH FOR THEIR OUTSTANDING ACCOHPLISHHENTS AND SPORTSHANSHIP WHEREAS, participation in sports has long been an integral part of Chesterfield County's educational, physical, and emotional development for students; and WHEREAS, the 1999 Chesterfield Baseball Clubs Bronco Team, coached by Mr. Mark Mitchell, Mr. Rob Filegar, and Mr. Scott Laidlow participated and finished First Place in the District, Sectional, and Regional tournaments and the East Coast Zone Tournament; and WHEREAS, by winning the East Coast Zone Tournament, the team advanced to the Pony Baseball's World Series in Monterey, California where the team finished Fourth Place - a tournament consisting of teams from California, Florida, Illinois, Puerto Rico, Taiwan, and Virginia; and WHEREAS, under the guidance and direction of Mr. Mitchell, Mr. Filegar, and Mr. Laidlow, the team had an overall won-lost record of 17-3 and included players: Kevin Buckner, Alan Buford, Ryan Filegar, Chris Jackson, Chad Kuchem, Eric Laidlow, Rusty Linville, Spencer Marusco, Sean Mitchell, Trevor Seabrook, Ryan Thompson, and Adam Warf. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the 1999 Chesterfield Baseball Clubs National Broncos All-Star Team for their outstanding representation of Chesterfield County, commends them for their commitment to excellence in academics as well as athletics, and expresses their best wishes for continued success. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number:l 5. H. 2 Subject: Resolution Recognizing the Chesterfield Baseball Clubs National Pony All-Star Team for its Outstanding Accomplishments During the 1999 Season County Administrator's Comments: County Administrator: Board Action Requested: The Honorable Arthur S. Warren has requested that the Board of Supervisors commend and recognize the Chesterfield Baseball Clubs National League Pony All-Star Teams for its superior achievements and representation of Chesterfield County. Summary. of Information: The Chesterfield Baseball Clubs National League Pony All-Star team won the District and East Coast Zone Tournaments which qualified them for Pony Baseball's World Series in Washington, Pennsylvania. With an overall record of 7 and 4, they finished in fourth place. Michael S. Golden Director, Parks and Recreation Attachments: RECOGNIZING THE 1999 CHESTERFIELD BASEBALL CLUBS NATIONAL PONY ALL-STAR TEAH FOR THEIR OUTSTANDING ACCOHPLISHHENTS AND SPORTSHANSHIP WHEREAS, participation in sports has long been an integral part ef Chesterfield County's educational, physical, and emotional development for students; and WHEREAS, the 1999 Chesterfield Baseball Clubs Pony Team, coached by Mr. Robert Dodd, Mr. Jim Smith, and Mr. Ed Codemo, participated and finished First Place in the District Tournament and the East Coast Zone Tournament; and WHEREAS, by winning the East Coast Zone Tournament, the team advanced to the Pony Baseball's World Series in Washington, Pennsylvania where the team finished Fourth Place - a Tournament consisting of teams from California, Indiana, Georgia, Pennsylvania, China, Puerto Rico and Virginia; and WHEREAS, under the guidance and direction of Mr. Dodd, Mr. Smith, and Mr. Codemo, the team had an overall won-lost record of 7-4 and included players: Thomas~Cary, Chris Codemo, Drew Dixon, Kyle Dodd, Andy Furr, Sean Gregory, Ryan Lumpkin, Nathan Martin, Alan Moore, Stephen Partin, Tim Rohman, Israel Santana and Zach Smith. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the 1999 Chesterfield Baseball Clubs National Pony All-Star Team for their outstanding representation of Chesterfield County, commends them for their commitment to excellence in academics as well as athletics and expresses their best wishes for continued success. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: DecenO~e~ 15, 1999 Item Number: 17.A. Subject: PUBLIC HEARING: Consider the Leasing of County Property at the Chester Water Tank County_ Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve the leasing of County property at the Chester Water Tank to Alltel Communications, Inc. Summary_ of Information: On April 14, 1999 the Board of Supervisors authorized Alltel to apply for necessary approvals to install communications equipment on County Property at the Chester Water Tank. All approvals were obtained and on November 23, 1999, the Board set this public hearing to consider the lease. The lease term is for five years with three 5 year renewal terms. Approval is recommended. Districts: Bermuda Preparer: Jo~n~W.-'-'1' ~'~Harmon lYes Title: Right of Way Manaqer Attach_merits: No An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) CHESTERFILD CO RIGHT WAY RIGHT OF \VAY DEPT ,.,r,, ! 999 Account NUm, ] 220686 12/08/1999 CHE STERFI E L D \/?,\ 23 g 32 Date Code Des crip tion UT~L. ITJES DEP7 Ad Size Total Cost 12/08/1999 121 TAKE~,uFIt_:~, ',:FONi)i !¢)ERI5 ':.:,,\T7 2.00 x 10.00 92i20 ATTACH F;[chm ;?:d Newspapers, inc. ;:',,bl[sher of -:E RiCP; .'~OND TIMES-DiSPATCH This is to ce;: ,i'~at the -::,~:;ic:~ed TAK% NOTICETHAT ©N DE :¢.;i~ pubiisr,: . ,' i:~icnm::~ ;~ewspapers, Inc. in the Ci~ of F;ic;~m0nd, '.;..:. sfVirgi~;::, sm the following dates: 12/(; ;/1 ') 99 TAKE NOTICE; Taat on December 15,1999, at 7 00 p.m. or as scan thereafter as may be heard, the Bc~rd of Supercisom of Chesterfield county at its regularI meeting place in the Board Room of Chestediald County, Virginia, will cons der the easing of County property at the Chester Water Tank, 3626' W. Hundred Road, , . Informatier~ regardinEI the proposed lease is on ~iis in the office of the Right of Way f~anager ia Chester~eld County, Virginia and may be ex~ amined by ~11 interested parties between thehaurs of 8:30 a.m. and 5:00 p~.m,, Monday through Fdday. The ',sertim'~ _ ¢.~,5 S~ven. . . 12/08/1999 HERE Sworn.. to a~, ..... scribec~ .~ctore me this ~_.~_ ~-__~ S~::m of -3 .v of FSc;: ;'4,,: Commie.; ~;x pires 03/31/01 Supervisor THIS tS NOT A BILL. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 5 Meetin[ Date: December 15, 1999 Item Number: 17. B. Subject: A Public Hearing to Consider the FYO1 Enhancement Projects County. Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider the FY01 Enhancement Projects, adopt resolutions of support and authorize transfer of funds up to specified limits. Summary of information: The Virginia Department of Transportation (VDOT) Enhancement Program is intended to creatively integrate transportation facilities into the surrounding communities and the natural environment. Projects eligible for funding include pedestrian and bicycle facilities, scenic easements, historic highway projects, landscaping, historic preservation, rehabilitation of historic buildings, preservation of railroad corridors, removal of outdoor advertising, archeological planning, and research and mitigation of pollution due to highway runoff. An $18.5 million per year statewide Enhancement Fund has been established for VDOT to carry out the program. Transportation Enhancement Projects are financed with 80% VDOT funds and a minimum 20% local match. The local match is usually provided from County funds, from others or by in-kind contributions. VDOT staff will evaluate project applications and make a recommendation to the Commonwealth Transportation Board for inclusion in the FY01-06 Six Year Improvement Program. (Continued next page) Preparer: ;~ '~r--, ~/{c ~'/~te~ R.J?McCracken ~ Agen431 Attachments: Yes Title: [~No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 5 Summary_ of Information: (Continued.] The proposed FY01 Enhancement Projects (see Attachments A and B) are the same as those approved by the Board for FY00 with the following changes: Adjust the estimated cost of the Streetscape Route 10 (Courthouse Complex) - Phase II Project due to anticipated cost increase. Delete the Walton Park Road Sidewalk Project. This project was funded by VDOT last year. Add the Chesterfield Avenue Sidewalk Project as a new project. This project will replace sections of unsafe sidewalk on Chesterfield Avenue between Main Street and Paine Street. Add the Virginia State University Entrance Enhancement Project as a new project. This project will provide gateways to entrances to the VSU campus. Add the Genito Road Streetlights-Fox Chase Lane to Watercove Road Project. This project will provide streetlights on Genito Road. Add the Countywide Gateway Project. This project will provide landscaping and a Chesterfield County entrance sign at major access points into the County. Add the Hickory Road Sidewalk-River Road to Woodpecker Road Project as a new project. This project will provide sidewalk at the intersection of Hickory Road and Woodpecker Road. Add the Cogbill Road Sidewalk-Meadowbrook High School to Meadowdale Branch Library Project. This project will provide sidewalk on the south side of Cogbill Road. Add the East River Road Sidewalk and Pedestrian Trail Project. This project will provide a pedestrian link between the Virginia State University Campus and the Appomattox River. Priority numbers should be adjusted to reflect recommended changes. A resolution of support guaranteeing the local match must be submitted to VDOT with all enhancement grant applications. If the Board chooses to proceed with the projects recommended below, the attached resolutions of support should be adopted. (Continued next page). CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 5 Recommendation: Staff.recommends that the Board take the following actions: 1. Approve the proposed FY01 Enhanc. ement Projects list and forward it to the Richmond and Tri-Cities Metropolitan Planning Organizations for approval. If the Board wishes to proceed with identified projects, adopt the attached resolutions requesting VDOT approval and guaranteeing the local match for the following projects: I · I · · · · · I · · · · · Streetscaping Route 10 (Courthouse Complex) Phase II Route 365 Landscaping from Turner l~oad to Courthouse Road-PhaseII Landscaping Route 10 (I-295 Interchange) Route 36e Landscaping from Route 288 to Swii~ Creek Halloway Avenue Sidewalk-Phase II Point of Rocks Road Bike Trail-Phase I Centre Street Streetlight Cogbill Road Sidewalk at the New School Board Facility Salem Church Road Sidewalk Chesterfield Avenue Sidewalk Virginia State University Entrance Enhancement Project Genito Road Streetlights - Fox Chase Lane to Watercove Road Countywide Gateway Project Hickory Road Sidewalk-River Road to Woodpecker Road Cogbill Road Sidewalk-Meadowbrook High School to Meadowdale Branch Library East River Road Sidewalk and Pedestrian Trail along the abandoned railroad to the Appomattox River Dutch Gap Conservation Area Trail and Pedestrian Bridge along the James River Pocahontas State Park Perimeter Trail (Continued next page) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 5 Recommendation: (Continued) Transfer $28,000, after July 1, 2000, from the General Road Improvement Account to the Streetscaping Route 10 (Courthouse Complex) Account as additional funding for Phase II. Designate from the FY2001 General Road Improvement appropriation, upon approval and funding by VDOT, the following amounts for the local match: Chesterfield Avenue Sidewalk $ 19,000 Genito Road Streetlights $ 10,000 Countywide Gateway Project $ 44,000 Hickory Road Sidewalk $ 36,000 Cogbill Road Sidewalk (High School-Library) $ 94,000 If approved and funded by VDOT, Staff will identify a source of funds for the local match in FY2001 for the following: East River Road Sidewalk & PedestrianTrail $180,000 Authorize the County Administrator to enter into VDOT/County/consultant/contractor, design, right-of-way acquisition, and/or construction agreements, acceptable to the County Attorney, for projects funded by VDOT. District: Countywide Resolutions Attached CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 5 MeetJn_~ Date: November 23. 1999 Number Bud.qet and Mana.qement Comments: A public hearing has been scheduled for this date to gather input on the FY01 Road Enhancement Projects. For projects One through Fifteen (per Attachment A), funding has already been approved with the following exceptions: $28,000 that is needed for the Rt. 10 Streetscaping, Phase II project, $10,000 for Genito Road Streetlights, $44,000 for the Countywide Gateway Project, $36,000 for the Hickory Road Sidewalk, and $94,000 for the Cogbill Road Sidewalk (High School Library) project. Staff recommends that the additional $231,000 needed be transferred after July 1st from the FY2001 General Road Improvements appropriation (which will be addressed through the FY2001 Budget and Capital Improvement Program). If the East River Road Sidewalk and Pedestrian Trail project is approved by VDOT and a local match in the amount of $180,000 is needed, staff requests the approval to transfer this amount from the County's Reserve for Capital Projects after July 1st. Preparer: Rebecca T. Dickson Title: Director, Budget & Mana,qement -'"- CHESTERFIELD COUNTY ~ PRC. OSED FY01 ENHANCEMENT Pi ~JECTS PRIORITY PROJECT ESTIMATED LOCAL NEW OLD COST MATCH 1 1 Streetscaping Route 10 ~ """ ,~ov,,,,,,, $106,000' (Courthouse Complex) - Phase II $670,000 $28,000'* 2 2 Route 360 Landscaping from Turner Road to $112,500 $22,500* Courthouse Road - Phase II 3 3 Landscaping Route 10 (I-295 Interchange) $50,000 $10,000' 4 4 Route 3'60 Landscaping from Route 288 to Swift Creek $70,000 $14,000' 5 5 Halloway Avenue Sidewalk - Phase II $285,000 $57,000' 6 5t Point of Rocks Road Bike Trail - Phase I of $1,300,000 project $240,000 $48,000* 7 8 Centre Street Streetlight $40,000 $8,000* 8 9 Cogbill Road Sidewalk at the New School Board Facility $130,000 $26,000' 9 -1-0 Salem Church Road Sidewalk public phase of $76,000 $15,200' $240,000 project 10 Chesterfield Avenue Sidewalk $95,000 $19,000'** 11 Virginia State University Entrance Enhancement Project $140,000 O 12 Genito Road Streetlights - Fox Chase Lane to Watercove Road $50,000 $10,000'** 13 Countywide Gateway Project $220,000 $44,000'** 14 Hickory Road Sidewalk - River Rd. to Woodpecker Rd. $180,000 $36,000'** 15 Cogbill Road Sidewalk - Meadowbrook High School to $470,000 $94,000*** Meadowdale Branch Library 16 East River Road Sidewalk and Pedestrian Trail along the $900,000 $180,000'** abandoned railroad to the Appomattox River 17 -lff Dutch Gap Conservation Area Trail and $150,000 O Pedestrian Bridge along the James River 18 -1-2 Pocahontas State Park Perimeter Trail $340,000 O 19 Jr3 Powhite Parkway/Chippenham Parkway Landscaping - Phase I $1,000,000 * Previous appropriation ** Supplemental appropriation *** New appropriation if the Board chooses to move forward with these projects O Local Match thru in-kind service or by others ATTACHMENT A CHESTERFIELD COUNTY PROPOSED FY01 ENHANCEMENT PROJECTS (2) ROUTE 360 LANDSCAPING - PHASE II TURNER ROAD to COURTHOUSE (4) ROUTE 360 LANDSCAPING ROUTE 288 to SWIFT CREEK / (12) GENITO ROAD ~' STREETLIGHTS NORTH (18) POCAHONTAS STATE PARK PERIMETER TRAIL (1) STREETSCAPING ROUTE 10 COURTHOUSE COMPLEX- PHASE II (5) HALLOWAY AVENUE SIDEWALK (19) POWHITE / CHIPPENHAM LANDSCAPING - PHASE I (15) COGBILL ROAD SIDEWALK MEADOWBROOK H.S. to LIBRARY (8) COGBILL ROAD SIDEWALK at SCHOOL BOARD FACILITY (9) SALEM CHURCH ROAD SIDEWALK (7) CENTRE STREET STREET LIGHTS (17) DUTCH GAP TRAIL & PEDESTRIAN BRIDGE (3) LANDSCAPING ROUTE 10 at 1-295 (6) POINT OF ROCKS BIKE TRAIL - PHASE I HICKORY ROAD SIDEWALK E RIVER RD. SIDEWALK and PEDESTRIAN TRAIL (10) CHESTERFIELD AY. SIDEWALK (11) VIRGINIA STATE UNIVERSITY ENTRANCE ENHANCEMENT [] (13) COUNTYWIDE GATEWAY ATTACHMENT B WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for Phase II of the Streetscaping along Route 10 at the Courthouse Complex. BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $670,000 for planning, design, right-of-way, and construction of Phase II of the Route 10 Streetscaping Project at the Courthouse Complex, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local govemiag body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for Phase II of the landscaping along Route 360 from Turner Road to Courthouse Road. BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $112,500 for planning, design, right-of-way, and construction of Phase II of the Route 360 Landscaping Project from Turner Road to Courthouse Road, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enh~cement project. NOTM, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for the landscaping along Route 10 in the 1-295 Interchange area. BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $50,000 for planning, design, right-of-way, and construction of the Landscaping Route 10 (I-295 Interchange) Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Departmem is notified of such cancellation. WHEKEAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for the landscaping along Route 360 from Route 288 to Swift Creek. BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percem of the total estimated cost of $70,000 for planning, design, right-of-way, and construction of the Route 360 Landscaping Project from Route 288 to Swift Creek, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Departmem of Transportation will be reimbursed for the total amount of the costs expended by the Departmem through the date the Departmem is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for Phase II of the construction of sidewalks along Halloway Avenue in the Matoaca Middle/High Schools and Matoaca Park area. BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $285,000 for planning, design, right-of-way, and construction of Phase II of the Halloway Avenue Sidewalk Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisor of Chesterfield County requests the CTB establish a Phase I project for the construction of a bike trail along Point of Rocks Road and Enon Church Road from East Hundred Road (Route 10) to Point of Rocks Park. · AND, BE IT FURTHER RESOLVED, that the Board hereby agrees to pay 20 percent of the total estimated cost of $240,000 for Phase I of the $1,300,000 project for planning, design, right-of-way, and construction of the Point of Rocks Bike Trail Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement projects. NOW, THEREFORE, BE IT RESOLVED that the Board of. Supervisors of Chesterfield County requests the CTB establish a project for the installation of streetlights along Centre Street in Chester Village. AND, BE IT FURTHER RESOLVED, that the Board hereby agrees to pay 20 percem of the total estimated cost of $40,000 for planning, design, fight-of-way, and installation of the Centre Street Streetlight Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Departmem of Transportation will be reimbursed for the tOtal amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Chesterfield County requests the CTB establish a project for the construction of a sidewalk along Cogbill Road at the New School Board Facility. AND, BE IT FURTHER RESOLVED, that the Board hereby agrees to pay 20 percent of the total estimated cost of $130,000 for planning, design, right-of-way, and construction of the Cogbill Road Sidewalk Project at the New School Board Facility, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for the construction of a sidewalk along Salem Church Road from Hollymeade Subdivision to Salem Church Elementary School. AND, BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $76,000 for the public share of the $240,000 project for planning, design, fight-of-way, and construction of the Salem Church Road Sidewalk Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Deparmaent through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project to replace unsafe sections of sidewalk on Chesterfield Avenue between Main Street and Paine Street. AND, BE IT FURTHER RESOLVED, that the Board hereby agrees to pay 20 percent of the total estimated cost of $95,000 for planning, design, right-of-way, and construction of the Chesterfield Avenue Sidewalk Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for the enhancement of entrances to the Virginia State University Campus. AND, BE IT FURTHER RESOLVED, that the Board hereby agrees that an in-kind contribution equivalent to 20 percent of the total estimated cost of $140,000 will be provided for planning, design, right-of- way, and construction of the Virginia State University Entrance Enhancement Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for the installation of streetlights along Genito Road from the Fox Chase Lane to Watercove Road. AND, BE IT FURTHER RESOLVED, that the Board hereby agrees to pay 20 percent of the total estimated cost of $50,000 for planning, design, right-of-way, and installation of the Genito Road Streetlight Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for the construction of a Chesterfield County entrance sign with landscaping at major access points into the County. AND, BE IT FURTHER RESOLVED, that the Board hereby agrees to pay 20 percent of the total estimated cost of $220,000 for planning, design, right-of-way, and construction of the Countywide Gateway Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. · NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for the construction of a sidewalk along Hickory Road from River Road to Woodpecker Road. AND, BE IT FURTHER RESOLVED, that the Board hereby agrees to pay 20 percent of the total estimated cost of $180,000 for planning, design, right-of-way, and construction of the Hickory Road Sidewalk Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for the construction of a sidewalk along Cogbill Road from Meadowbrook High School to Meadowdale Branch Library. AND, BE IT FURTHER RESOLVED, that the Board hereby agrees to pay 20 percent of the total estimated cost of $470,000 for planning, design, right-of-way, and construction of the Cogbill Road Sidewalk Project from Meadowbrook High School to Meadowdale Branch Library, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for the construction of a sidewalk along East River Road and a pedestrian trail between the Virginia State University Campus and the Appomattox River. AND, BE IT FURTHER RESOLVED, that the Board hereby agrees to pay 20 percent of the total estimated cost of $900,000 for planning, design, right-of-way, and construction of the East River Road Sidewalk and Pedestrian Trail Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) constmction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. . NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of CheSterfield County requests the CTB establish a project for a Dutch Gap conservation area trail and a pedestrian bridge along the James River. BE IT FURTHER RESOLVED that the Board hereby agrees to provide an in-kind contribution equivalent to 20 percent of the total estimated cost of $150,000 for planning, design, right-of-way, and construction for the Dutch Gap Conservation Area Trail and Pedestrian Bridge Project' along the James River, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution approval' of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for construction of a perimeter trail around Pocahontas State Park. AND, BE IT FURTHER RESOLVED that the Board hereby agrees the County and the Virginia State Parks will provide an in-kind contribution equivalent to 20 percent of the total estimated cost of $340,000 for planning, design, fight-of-way, and construction of the Pocahontas State Park Perimeter Trail Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. Afl AftTl~ate of Media Genera[ ~i~,:~mo nc ~ i~ginia 23293~0001 (~0~0 649-6000 Advertising Affidavit (This is nora bill Please pay from invoice) CHESTERFIELD BOARD OF SUPERVISORS ATTN LISA ELKO P O BOX 40 CHESTERFIELD VA 238324)o40 Account Num. 220806 12/o8/1999 146 Descr pt or~ TRANSPORTAT~[ON [:~NHAN '~*i~MENT 3.00 X140~00 1,764.00 Flichmond Newspapers, Publisher of ~IE RICHMOND TIMES-DISPATCH ~ cerrm,~ that the attached TRANSPORTATION ENHAN isnec~ ~y Flichmond Newspapers, Inc. Jn the CJ~ of d, State of Virginia, on the f~llowing dates: 12/08/1999 insertion being given... 12/08/1999 Supervisor INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin_q Date: December 15, 1999 Item Number: 17.C. Subject: Public Hearing to Consider the Appropriation of $2.254 million from FY99 Results of Operations County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing to Consider the Appropriation of $2.254 million from FY99 Results of Operations for the purposes as outlined below. Summary of Information: On November 23, 1999 staff reviewed FY99 Results of Operations with the Board. Undesignated ending fund balance at June 30, 1999 was approximately $36.7 million compared to the budgeted estimate of $28.4 million at June 30, 1999. The November 23 Board item requested a public hearing to consider the reappropriation of $2.254 million from FY99 Results of Operations in the current year as described below. When the FY2000 Budget was adopted last April, the County Administrator identified items he planned to bring back to the Board pending financial results from FY99. Consistent with the Budget presentation last April and the items that were identified at that time, staff recommends the following reappropriation: Police: 5% Salary, Vehicles, Metro Aviation Unit Parks and Recreation: Older Facilities/Equipment Libraries: Books Fire: 5% Salary, Revenue Recovery Study Preparer: Rebecca T. Dickson Attachments: ~--~ Yes $540,800 280,000 135,000 342,000 Director, Budget and Management No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 15. 1999 Item Number: Summary of Information (cont.): Since adoption of the FY2000 Budget, staff has identified the following additional issues for which reappropriation is being requested: Registrar-Presidential Primary Economic Development Incentives Department Relocation in Admin. Building $106,000 750,000 100,000 A public hearing is required for this reappropriation. In addition, on November 23, the Board approved the designation of $2.447 million for use in the FY2001 Budget. These funds will be used to address salary issues, primarily the second phase of compression increases for employees. The Board approved the increase for April, 2000 at $100 for every year of service - originally $50 for every year of service was planned. Advertising Affidavit {This is not a bill Please pay from invoicci ~ichmon,~ CHESTERFIELD BOARD OF SUPERVISORS ATTN' LISA ELKO P O BOX 40 CH]ESTERF~ELD VA 238324)040 220806 12/08/1999 Dos cfi,:: lion Ad Size .... 12/08/1999 121 TAKE NOTICE T/,b/.ENOTi,. ~ATTi i :()ARD 2.00 x 11.00 101.42 Newspapers, ?ublisher of ATTACH C,is is to ce,'.,: nat the .,a:,..;cneu TAKE NOTICE TAKE NOTI i Richmond, S~ ...... .}t Virgi;;; ,, on ihe following dales: 999 l Take n0tice that ti~ t~ ste~old C~ut~y, Vkgin- 7:~ p.m. in ~e ~ Puo~ic M~qng H~at ~e Unesteme~ ~°um ~use, che~e~e~, V ~¢~n~, will ~1~ publ~:~ad~ where affect~ ma~ ~ppe~ a~ preset m~[y~; ~ mns!~r . ~ a~op[~oB ~ $2,2~,~ m F~ expend~e ~l~s for the ~2~ buo et. e T ' i t~ BudQet a~ ~agemenL at t~-lb~, o~een me n~rs o u:~ th~0ugh Fdday, The n ;:~et'm:,: t:. '5! ~ivem.. 12/08/1999 HERE SL THIS IS NOT A ,L=.; ~__:.:::-~SL ~.- i,~.. '~¢oICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 17.D. Subject: Public Hearing to Appropriate Funds for the Public Safety Communications Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a public hearing on this date to appropriate funds in an amount up to $675,000 for the Public Safety Communications project. Summary, of Information: Public hearing to appropriate funds in an amount of $675,000 for the Public Safety Communications Project. These funds will come from Colonial Heights who has appropriated them with adoption of their 1999-2004 Capital Improvement Program. These funds, will be used to develop a tower site mn Colonial Heights and modify the microwave link to Henrico. · ' - Robert L. Eanes, Jrb' / Attachments' ~ Yes No I I Title: Assistant to the County Administrator An Affiliate of Media Genera] Advertisin g Affidavit P. '..3ox8233:; Richmonc:.. ;,~inJa 23233-0001 (;3~, i, r,49-6000 {This is not a bill. Please pay from invoice; CHESTERFIELD BOARD OF SUPERVISORS ^TTN US^ ~LKO p O BOX 40 CHESTERFIELD VA 23332-0040 220806 12/08/1999 12/08/1999 121 TAKE NOTICETA KE NOTIC 2.00 x 12.00 110.64 ATTACH ~ich;n=;nd Newspapers, Inc. ?ublisher of ; ::E RIC,t,,,OND TIMES-DISPATCH This is to ceniv J~,at thc a~ached TAKE NOTICET~ NOTIC was pubfishec ~:,z !;~ichr-;:c~ Newspapers, inc. in the City of aich~ond, S~::~,~' c;r Virc;ini,;, on the following dates: 12/OM 1999 the umm~ ~P~.pllc ~ee~ng H~m bt theOhe~effie d ~udho~e Che~ I ~ amend~t ~ the ~20~ BMdg~ to appr~da~ an am~nt up to / $675 O00 in ~ I~al govem~ ~n~Ib~bns f~ the ~erg~ncy ~ C~munimfi~s S~em Capital Project, ~ ~ ~mtlon S desire, tone,Mm Rebe~ T D~on Dir~ ~ t~ ~ B~ & M~agg~e~ at 7~1930 be~een the h~gs ~ 8 30 / a.m, to 5:0'0 p,m. M0~day ~mugh >dday, ' The fir' lng §iven... 12/08/1999 HERE State Cily of R[cha;. My Commis:~.. ,; ~¢xpir~:; 03/31/01 THiS IS NOT A BILL. i;LEASE ?.-, ,-,'-c" .-, .... -at~.~,, ,WOlCE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 17. E. Subject: Public Hearing to Adopt an Ordinance to Amend Section 9-27 of the Code of the County of Chesterfield, 1997, as Amended, by Adding Subsection (c) Relating to Real Estate Tax Relief for the Elderly and Disabled. County_ Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached ordinance. Summary_ of Information: The Board adopted this attached ordinance on an emergency basis on November 23, 1999 and set a public hearing for today's date. Under the County Code, a citizen can qualify for an exemption from real estate taxation for his residence if the citizen is (1) over 65 years of age or is totally disabled and (2) he meets certain financial requirements. The Commissioner of Revenue has consistently determined that if a person qualifies for the exemption on the home he owns on January 1 but sells that home and purchases another home during the year, the exemption does not apply to the new home until the following year. The attached ordinance would permanently change the current Code to allow a qualifying home owner to "transfer" an exemption when he sells one home and purchases another within a single tax year. The ordinance change will have a negligible financial impact since this situation arises very rarely. If the Board does not adopt the ordinance after the public hearing, the emergency ordinance will expire. Preparer: ' ~}~ Title: County Attorney Steven L. Micas 0405:415845.2(4158415.1) I1 Yes [] No I# Attachments: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 9-27(C) RELATING TO REAL ESTATE TAX RELIEF FOR THE ELDERLY AND DISABLED BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-27 of the Code o_f the Coun_tv o_f Chester_t~eld, 1997, as amended, is amended and re-enacted by adding subsection (c) to read as follows: Sec. 9-27. Procedure for claiming exemption. (a) Anyone claiming an exemption shall file annually with the commissioner of the revenue, on forms to be supplied by the county, an affidavit or written statement setting forth all information required by Code of Virginia, § 58.1-3213, and all other information required by the commissioner of the revenue to determine qualification for the exemption. The commissioner of the revenue may also make further inquiry of persons seeking the exemption, as may be reasonably necessary, including requiring answers under oath, and production of certified tax returns to determine qualification for the exemption. The affidavit or written statement shall be filed not later than April 1 of each year, but the application may be filed as late as December 31 of each year by first-time applicants or in cases of hardship as determined by the commissioner. Ifa person claiming an exemption is under 65 years of age, the application must include either (i) a certification by the Social Security Administration, the Veterans' Administration or the Railroad Retirement Board, or (ii) if such person is not eligible for certification by any of these agencies, a sworn affidavit by two medical doctors licensed to practice medicine in the commonwealth, stating that such person is permanently and totally disabled. The affidavit of at least one of the doctors must be based upon the doctor's physical examination of the person. The affidavit of one of the doctors may be based upon medical information that is relevant to the standards for determining permanent and total disability that is contained in the records of the civil service commissioner. (b) The exemption may be granted for any year following the date that the applicant reached the age of 65 years. A change in income, financial worth, ownership of property or other factors occurring during the tax year for which an affidavit or written statement is filed which causes the applicant to exceed or violate the limitations or conditions shall void any exemption for the following tax year. The exemption for the tax year during which the change occurred shall be prorated, with the prorated portion determined by multiplying the exemption amount by the product of the number of complete months of the year such property was properly eligible for such exemption divided by 12. .(X) .!fa person who has been granted an exemption for a tax year, sells his sole residenc~ .and purchases another sole residence, that person will have the exemption applied to the purchase4. residence for the prorated portion of the tax year during which he owns the purchased residence, calculated in the same manner as provided in (b) above, but only if the person otherwise continues to quali _fy in all respects under the provisions of this division. (2) That this ordinance shall become effective immediately upon adoption. 0400:46846. An Affiliate of Media General Richmond, ~;:'~inia ;;~.;:::~3.0001 Advertisin g Affidavit {This is not a bill. Please pay from invoice) CHESTERFIELD BOARD OF SUPERVISORS ATTN LISA ELKO P O BOX 40 CHESTERFIELD VA 2383 :-0040 ~Date Code Des cription Ad Size I Account Num. 220806 Date 12/08/1999 Total Cost 12/08/1999 121 TAKE N '- ~ OTIC~TAI,.,E NOTICE '; :.li-\T Ti.i ,': i3OARD 2.00 x 13.00 239.72 ATTACH Rich~n.~,~d Newspapers, Inc. i:ublisher of ;, ~ E RIC~.i MOND TIMES-DISPATCH This is to cerur., ~hat the :~Lached TAKE NOTICETAKE NOTIC was publishe~; Hichm ~:~ <.:~ Newspapers, Inc. in the City of Ricl~mond, S[~.,u~ of Vir§i~: ~, on the following dates: 12/O 1 / [ 999 12/08/1999 The fi; .:~ ::.<.ertL:,: .. eing given... 12/01/1999 Sworn to am~: .:~scrib~;u ..~efore State of Virgi Cily of Rich~;:.,. My Commissi 03/31/01 Supervisor THIS iS NOTA BILL. ~':~ , :....~..,-,o,_ P-. :RC .HVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: December 15, 1999 Item Number: 17.F. Subject: A Public Hearing to Consider the Tax Exemption Request o£the Chesterfield Kiwanis Foundation, Inc. (Bermuda Magisterial District) County Administrator's Comments: County Administrator: ~ Board Action Requested: Adopt the attached Resolution recommending that the Chesterfield Kiwanis Foundation, Inc. be exempted from real estate taxes. Summary_ of Information: The Board set a public hearing for this date to consider adoption of a resolution recommending to the General Assembly that property owned by the Chesterfield Kiwanis Foundation, Inc. be exempted from real estate taxes. Under the Virginia Constitution, non-profit organizations seeking an exemption from local real estate taxation must obtain the exemption from the General Assembly. The General Assembly cannot, however, consider a tax exemption request until the request has been considered, after a public hearing, by the governing body of the locality in which the organization is located. The Chesterfield Kiwanis Foundation, Inc. ("Kiwanis Foundation") is a non-stock, non- profit corporation which provides public service to underprivileged citizens of Chesterfield County, as well as scholarships to graduating seniors of Chesterfield public schools. The Kiwanis Foundation has recently acquired property located at 12321 Richmond Street, Chester, Virginia 23831, Block G-2, Chester, County Tax Map Number 7916530773. The Kiwanis Foundation intends to build and maintain a community park on the property for the use and benefit of the general public and historic Chester community as a whole. The Kiwanis Foundation is currently working with the Department of Parks and Recreations and the Environmental Engineering Department on the design of the proposed community park and plan for the park to open in May 2000. Preparer: .~'C~~_ ~ ~. ~c~ Steven L. Micas Attachments: [] Yes [] No Title: County Attorney 1205:47183.1(47184.1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: The Code of Virginia sets forth a number of factors the Board is required to consider before it makes an exemption recommendation to the General Assembly. These factors are listed in the attached resolution. The Chesterfield Kiwanis Foundation Inc has supplied the County with Information indicating that: The Chesterfield Kiwanis Foundation, Inc. is exempt from federal income taxation pursuant to Section 501 (c)(3) of the Internal Revenue Code of 1986. The EI Number is 54-1484517. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to the Chesterfield Kiwanis Foundation, Inc. for use on the organization's property. o No director of the Chesterfield Kiwanis Foundation, Inc. is paid any compensation for service in such position with the corporation. No part of the net earnings of the Chesterfield Kiwanis Foundation, Inc. inures to the benefit of any individual. o The Chesterfield Kiwanis Foundation, Inc. provides services for the common good of the public. o No part of the activities of the Chesterfield Kiwanis Foundation, Inc. involves carrying on propaganda or otherwise attempting to influence legislation. The corporation does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. The Chesterfield Kiwanis Foundation, Inc. has no rule, regulation, policy or regulation which discriminates on the basis of religious conviction, race, color, gender or national origin. This year the above-mentioned property is assessed at a value of $60.000 and generated $684.00 in County real estate tax. In 1998, the property generated $853.20 in County real estate tax. Based on this information, the Chesterfield Kiwanis Foundation, Inc. would qualify under Virginia law as an organization which may receive a local tax exemption. 1205:47183.1 (47184.1) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA, ON DECEMBER 15, 1999 RESOLUTION SUPPORTING THE DESIGNATION OF PROPERTY OF THE CHESTERFIELD KIWANIS FOUNDATION, INC. AS EXEMPT FROM TAXATION BY THE GENERAL ASSEMBLY OF VIRGINIA WHEREAS, Chesterfield Kiwanis Foundation, Inc. is a non-stock, non-profit corporation which provides public services to underprivileged citizens of the County, including scholarships to graduating seniors of Chesterfield County Public Schools; and WHEREAS, Chesterfield Kiwanis Foundation, Inc. owns real property located in the Bermuda Magisterial District of Chesterfield County, Virginia at 1231 Richmond Street in Chester; and WHEREAS, real property used exclusively for public park and playground purposes by a qualifying organization shall be exempt from taxation as authorized by Article X, Section 6(a)(6) of the Constitution of Virginia, upon action by the General Assembly of Virginia and so long as such organization is operated not for profit and the property so exempt is used in accordance with the purpose for which the organization is classified; and WHEREAS, the Board of Supervisors of Chesterfield County, Virginia has considered the following factors before the adoption of this resolution in support of the tax exempt status of the Chesterfield Kiwanis Foundation, Inc. as follows: 1. The Chesterfield Kiwanis Foundation, Inc. is exempt from federal income taxation pursuant to Section 501(c) of the Internal Revenue Code of 1986. 2. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to the Chesterfield Kiwanis Foundation, Inc. for use on the organization's property. compensation corporation. No director or officer of the Chesterfield Kiwanis Foundation, Inc. is paid any in excess of the value of the services performed in such position with the 4. No part of the net earnings of the Chesterfield Kiwanis Foundation, Inc. inures to the benefit of any individual. 5. The Chesterfield Kiwanis Foundation, Inc. provides services for the common good of the public. 6. No part of the activities of the Chesterfield Kiwanis Foundation, Inc. involves carrying on propaganda or otherwise attempting to influence legislation. The corporation does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. 7. The Chesterfield Kiwanis Foundation, Inc. has no rule, regulation, policy or practice which discriminates on the basis of religious conviction, race, color, gender or national origin. 8. This year the above-mentioned property is assessed at a value of $60,000 and generated $684.00 in County real estate tax. In 1998, the property generated $853.20 in County real estate taxes. THEREFORE, be it resolved by the Board of Supervisors of Chesterfield County as follows: 1. That this Board supports the request of the Chesterfield Kiwanis Foundation, Inc. for exemption from taxation of its real property pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia and the provisions of Chapter 36 of Title 58.1 of the Code of Virginia, 1950, as amended, and that such exemption should be categorized as charitable and benevolent. 2. That the County Administrator is directed to forward a certified copy of this resolution to the members of the General Assembly representing the County of Chesterfield with the request that the proper legislation be introduced in the General Assembly to achieve the purposes of this resolution. 3. The effective date of this resolution shall be December 15, 1999 On motion and second to adopt resolution, motion was carried by the following recorded vote: Ayes: Nayes: Harry G. Daniel Chairman of the Board of Supervisors Lane B. Ramsey County Administrator 1205:47184.1 ' ', · P. .iox 8532 An Affiliate of Media General Richmond. %' :~5[nia 23293-000I Advertising Affidavk (This is not a bill. Please pay from invoice) CHESTERFIELD BOARD OF SUPERVISO~kS ATTN LISA ELKO P O BOX 40 C~STERFtELD VA 23832-0040 220806 D es crip tic_r! .... 12/08/1999 121 TAKE NOTICETAKE NOTICE 'i!iAT Tt'!E ~OARD 2.00 x 14.00 129.08 Newspapers, Publisher of ATTACH ,, .~: RtC~',,,AOND TIMES-DISPATCH This is to certi'~:y ~hat the ~.~ ;tached TAKE NOTICET~ NOTIC was published L:v Richmc¢ <i Newspapers, Inc. in the Ci~ of Aicamond, S ~¢a/~f Virsit;~., on the following dates: ] 2i(;;-;/[999 · Take no~e that the ,Beard of Superv~ e¢ .6hesteetd County Virgin- , ia, ~ a regular sclLed~ uled meetidg o. D~C_~mr~er ~ 5.1 _999 at 7:00 p,m, in the Couniy ,l~,blic Meeting Rp?? a.t the Ch. este~eld, C..ourlhqus.e,, Che? . terrmtd, Virginha will ho d ~ Pbb ie hearing to .(~onsicier the adopaon of a resolution ri~l~,esting aLeel e~ate~ax ex~tion ~ the Chesterfield : wanli~ Fourld~tienJn¢. This ~g~imzaif~ r~/ns real estate i~ t;ffe uermu da Oiafict ~ ch Was a,~e~ed in 1 ~ at ¢6!} O00 arid w Il gegerate $64e00 in county r~] estate ~. n 1998, .th.e properly generated . ~53,20inco~f!!yteste?,al~..~.ThepropeClymlqcatcJat 12321 Rich- mo~d Stm¢, Ch~st~ V)r~ n a, if f~C. her ~f~tio~ ~s desired, pleas~ coniact Wendell C, Roberts, As* s~ Cou. ~m'y A.~t~..ey ¢ 7 _4~:-1.491. be~eer~ the houm of 8:30 a.m. ~o HERE 12/08/1999 THiS IS NOT A BiLL ...... ASa F-,. :' ,.NVOlCE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: December 15, 1999 Item Number: 17,G. Subject: Public Hearing t® Amend C®unty Ordinance § 5-6 to Authorize the Removal or Repair of Defaced Structures County_ Administrator's Comments: County Administrator: ~ Board Action Requested: A~l~t the l~r®posed amendment to County Ordinance § 5-6 relating to removal or repair of defaced structures. Summary_ of Information: The Csunty ,rdinance currently permits the County Building Official to repair or remove defacements t® ~ivate buildings and structures that are visible from the public right-of-way and to charge the costs and expenses thereof to the property owner. Mr. Barber has requested that the Board consider the attached ordinance which provides an additional option to the County by authorizing the County Administrator to remove or repair defacement of private buildings and structures at the County's expense if the building or structure is visible from the public right-of-way. Stitffr~c®mmends that the Board adopt the attached ordinance. Budget Cemments: Preparer: . ~"v-' c. ~ Title: Steven L. Micas Attachments: · Yes ~ Ne Ceunty Attorney 1918:47173.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: December t5. 1999 Number Bud,qet and Mana.qement Comments: The Board is being asked to authorize the County Administrator to remove defacements to public property and private property within view of the public right-of-way at the County's expense. Currently, the County charges the property owner for repair or removal of defacements to private property within the view of the public-right-of way. At this time, the County has not had occasion to repair defaced property at the expense of the property owner per section 5-6 of the County Code. Richmond and Henrico County have instituted policies allowing staff to repair defacements at the locality's expense. Contractors hired by Henrico County abated 16 defaced properties during fiscal year 1998 and 25 properties during fiscal year 1999 at a total cost to the County of approx. $6,200 and $9,300 respectively. Based on this information, staff approximates the cost of abatement at approximately $400 per occurrence. Assuming the County abates 20 properties per year, the total annual cost to the County would be $8,000. Should the County Administrator decide, under this ordinance, to repair or remove a defaced property at County expense, funds would identified at that time. · ~/~ .~../~,~"-~/~'~I'C~'~ Title: Director Bud et & Mana ement Preparer. _~ _'. ,__£_ Rebecca T. Dickson AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 5-6 RELATING TO THE REPAIR OR REMOVAL OF THE DEFACEMENT OF BUILDINGS, WALLS, FENCES AND OTHER STRUCTURES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 5-6 of the Code o_f the CounO/ of Chester_field, 1997, as amended, is amended and re-enacted to read as follows: Sec. 5-6. Authority to remove, repair or secure unsafe or defaced structures. (a) The building official may require property owners to remove, repair or secure any building, wall or other structure which is located on their property and which the building official has determined (i-) poses a danger to public health or safety or uu .~ a ~.~.~.nt (b) If the building official determines that a building, wall or structure poses a danger to public health or safety, ,,..~ a ~..~,~.~.,..[ [~[ .~ ~.~. ~ ~.~ ~ ~.~. ~.~.[-~-~y, he shall cause a notice to be served on the owner of the building, wall or other structure, requiting the owner to remove, repair or secure the building, wall or other structure. The property owner shall be served in person unless he cannot be found after a diligent search, in which case the notice shall be sent by registered or certified mail to the owner at his last known address. A copy of the notice shall also be posted in a conspicuous place on the property on which the building, wall or other structure is located. (c) The property owner shall remove, repair or secure the building, wall or structure, as required by the notice, within 30 days (i) after the notice is issued to the owner; (ii) the notice is mailed to the owner; or (iii) the notice is posted; as provided in subsection (b). whichever is later. If the owner fails to take the action required in the notice within the 30-day period, the building official may remove, repair or secure the building, wall or structure, as required by the notice, and the costs and expenses of removing, repairing or securing shall be charged to and paid by the owner of the property and may be collected by the county as taxes and levies are collected. (d) Every charge assessed against the property owner pursuant to subsection (c) shall constitute a lien against the property. Le) The building official may also undertake or contract for the repair or removal of a defacement of: (1) any public building, wall, fence or other structure; or (2) any private building, wall, fence or other structure provided that the defacement is visible from a public right-of-way and the property owner fails to remove or repair the defacement within 3 0 days of the mailing of written notice to the owner's address as shown on the real property records ofth~: county. The costs and expenses of removing or repairing the defacement may be charged to and paid by the owner of the property and may be collected by the county as taxes and levies are collected. Every such change shall constitute a lien against the property. At the option of the county administrator, the building official also may have the defacement removed o~' repaired by county employees or agents at county expense. (2) That this ordinance shall become effective immediately upon adoption. 1918:47024.1 ~H - p.o. ~o× a5333 An Affiliate of ~edia General RiCi;IrlO nd, - -rginia 23293-0001 (89.,: ~49--6000 Adve~ising Affidavit (This is not a bill. Please pay from ira, o~ce) C~STERFIELD BOARD OF SUPERVISOZS ATTM LISA ELKO P O BOX 40 CHES~RFIELD VA 23832 4)040 220806 12/08/1999 121 TAKE NOTIC/ETAKE NOTICE ;dAT THE BOARD Ad Size ...... 7-' 2.00 x 14_00 258.16 Richmond Newspapers, Inc. Publisher of ATTACH ,~; ~E RICHMOND TIMES-DISPATCH This is ~? c?rthy ihat 'the attached TAKE NOTICETAKE NOTIC was pu~;I shed ~. ~ Richmond Newspapers, inc. in the Ci~ of Richmond, $~;~t; of Vh'ginJa, on th~ f~llowing dateS: 12/01/1999 12/08/1999 TAKE Nofi Take notice.that the Board of Supe~/is~ a, at a r~Ju!a[ scheduled me~ ng ~ D~ the C~n~ P~b~c M~ng R~ t~e~ Virginia, will h~d a publ~ appaar and pms~ ~ ~ O~ce to amend ~nd~ by a~i~ ~d ~ ~al ~e d~ceme~ o~ bm~ing A b~ p~_~ the f~ltte~ ~ the ordina~ is, t~'S ~ a~ may ~ e~min~ ~ere. ~f Che,~e~.Co~Jnty, Virgk mbm 15, l~at7 whpt0 p~ ~ffe~ma he mpa TU~ i~o~t on is des ret ce ~ 74~.t49~ bbtween th hr~ The fir5~ ,nserdon truing given... 12/01/1999 HERE City or f~ichm: d My Co;nmissi... expires 03/31/01 THIS IS NOT A BILL. Supervisor HANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: i?.H. Subject: PUBLIC HEARING: Ordinance to Vacate a Fifty Foot Right of Way Within Elkhart Park Subdivision County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a 50' right of way within Elkhart Park Subdivision, as shown on the attached plat. Summary of Information: Builder Resource & Development Co., L.P. has submitted an application requesting the vacation of a 50' right of way within Elkhart Park Subdivision. This request has been reviewed by staff and approval is recommended. District: Clover Hill John W. Harmon Attachments: Yes ~_~No Title: Riqht of Way Manaqer VICINITY SKETCH ORDINANCE TO VACATE A FIFTY FOOT RIGHT OF WAY WITHIN ELKHART PARK SUBDIVISION BUILDER RESOURCE & DEVELOPMENT CO LP ..~ ~..~,..... ~ c~.,,,.,~,,,~ \\%'~ % - ~ ~', ~ ~ ~ ~11~ ~ Nt, a~E~ DELTA ANGLE CHORD DIRECTION TANG~DIUS ARC LENGTH CHORO LENG]7, '--C 114'45'00" N 48'12'44" E 20.59 13.18 26.40 22.20 ~C2 ' 65'15'00" N 41'47'16" W 6.40 II0.00 11.59 , 10.79 q~. PLAT SHD~£NG T~O PARCELS DF LAND TD BE VACATED, AND A £0' EASENENT TI2 BE RETAINED ~N THE ~VEST LINE BF- ~AKE AVENUE AND NORTH OF A FBRNER 50' ROAD CVACATEB) CLOVER HILL DIS TRIC T CHE$ TERFIEL D CUUN T Y, VIRGINIA POTTS, MINTER and ASSOCIATES, P.¢. Date: 7/2/99 Scale: l #----30' :. 04 Advertising Affidavit (This is not a bill, Please pay from invoice) CHESTERF!LD CO RIGHT WAY RIGHT OF WAY DE?T CHESTERFIELD VA 23,%2 P.O. Sox 85333 Richmond, Virginia (804. RECEIVED CHEST'ERF!E!.F' 999 UTILiTiES DEW Code Description Ad Size 220686 12/08/i999 12/08/1999 t21 'FAKE NOTIC ETHAT ON DECEi, iBER t 5 , vV9 AT 7 2.00 x 12.00 221128 ATTACH Richmond Newspapers, Inc. Publisher of TFE RIC?!iviOND TIMES-DISPATCH This is to ce~il'y ~hat the a.:~ached TAKE NOTICETHAT ONDE was published i:,, Richm~;nd Newspapers, Inc. in the City of Richmond, S[ai~ of Virgir;i{}, on the following dates: l_:./ ... 99 12/08/1999 TAKE NOTICE: That o~ December 15, 1999, at 7 O0 p.m. or as soon thereat[er as may be heard; the BOard of SUperv Sots et Chesterlield OOU~ at ils regular meelir~g p~ ir~ the 130ard R°°m el Che~teffie!d County Vkginb; will cons ~r ~e follOWing old;nerve !o¢ adopti~:; AN OFID ~E t0 VaCate a 50! right of Way within E!kharl Park, asl shown ona Plat by COUlt Che~rfieldC®~; Virginia; in p!at BOOk 8; at Page 67; The comp!ere rex1 of the ProP~ etd 9anco arid conveyaec~e is on file 1 in th~ ~e of ~ ar~ may be eXamin~ l~'.etl tr~erested padi.'es bebtceer~ tho hours of~ HERE The iirs: insert;o;; ::eing given. Sworn to and suL:scribe{: :sefore State o~ City of Richmo::d My Comm[ss~3:. sxpiros 03/31/01 12/01/1999 Supervisor THIS IS NOT A BILL. PLEASE F:~"; FROi~'i iNVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 15, 1999 Item Number: 17.I. Subject: PUBLIC HEARING: To Consider the Conveyance of a 50' Right of Way Known as Banbury Road Extended and a Portion of a 60' Right of Way Known as Wood Dale Road Extended County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board and the County Administrator to execute a quitclaim deed to convey a 50' 'right of way known as Banbury Road extended to Fred H. Minson, III and Sherry M. Minson. Summary_ of Information: Fred H. Minson, III and Sherry M. Minson have requested the quitclaim of a 50' right of way known as Banbury Road extended and a portion of a 60' right of way known as Wood Dale Road extended, as shown on the attached plat. However, do to neighborhood opposition staff recommends approval for the 50' right of way known as Banbury Road extended only. District: Bermuda Jo~n W. Harmon Attacb_ments: Yes NO Title: Riqht of Way Manaqer VICINITY SKETCH PUBLIC HEARING: TO CONSIDER THE CONVEYANCE OF A 50' RIGHT OF WAY KNOWN AS BANBURY ROAD EXTENDED AND A PORTION OF A 60' RIGHT .OF WAY KNOWN AS WOOD DALE ROAD EXTENDED An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT CHESTERFIELD V& 13 ~;3 2 Cod9 Descrin tion UTK]T~ES DEPT' Ad Size 220696 ~2/os/~999 12/08/1999 121 TAKE NOTiCETHAT ON DJ!...!DER 15 , ?9'; AT 7 2.00 x i4.00 t29~08 ATTACH HERE ~ndi Rich:::~:nd Newspapers, Inc. Fublisher of :':E R1C, :,viOND TIMES-DISPATCH Th;s is to ce: t., mat the .~iacne~ TAKE NOTICETHAT ONDE ',vas publisne._ .:/ RJchrn.;,;r: /qewspapers, Inc, in the City of Rici~mond, :5 ..... cf Virgi L on the following dates: I2' :':/I799 The ii .... h~,sertic...:,.:i:;g Given... 12/08/i999 Sworn to ~ \.~ NoL:, :': ;ulic Supervisor - o{~,~e of Vir,ij, MyCommi3::, ' ?xpirau 03/31/01 THiS IS NOT A BILL. PLEASE F,'-, FRO,,, :,~VOICE. THANK YOU ~D OF SUPERVISORS ,NY BUSH HUMPHREY AIRMAN ~TOACA DISTRICT ~RT WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, Iil BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1050 LANE B. RAMSEY COUNTY ADMINISTRATOR February 4, 1999 Ms. Phoebe Tmeheart 5012 Hawthorn Place Washington, DC 20016 RE: Case 99AN0175 Dear Ms. Tmeheart: This letter is to advise you that on January 6, 1999, the Chesterfield County Board of Zoning Appeals approved your request for a Variance to use a parcel of land which has no public road frontage for dwelling purposes subject to the conditions as stated in the minutes of the Board meeting, a copy of which is attached hereto. This property is located off the northern terminus of Wood Dale Road from a point approximately 660 feet northeast of Holly Hill Road in the vicinity of 3215 Wood Dale Road. Tax ID 794-659- 1576 (Sheet 32). If we can be of further assistance to you in this matter, please do not hesitate to contact me at 748- 1083. Sincerely~ s~ Secretary, of Zoning Appeals Enclosure cc: Mr. Rick Minson Providing a FIRST CHOICE community through excellence in public service. Chesterfield County, Virginia Bo~dof~~ January 6, 1999 Mr. Joseph L. Biggs, Chairman Mr. John E. Caperton Mr. Graham C. Daniels Mr. H. Stephen Moore, Jr. Mr. W. Baxter Perkinson ALSO PRESENT: Mr. J. Michael Janosik, Secretary to the Board of Zoning Appeals, Zoning Administrator, Planning Department Ms. Donna McClurg, Plarmer, Planning Deparrrnent Ms. Nell Rigali, Assistant Deputy Clerk, Planning Department Mr. David Robinson, Assistant County Attorney, County Attorney's Office At approximately 1:00 p.m., Mr. Biggs, Chairman, called the meeting to order in the Public Meeting Room, Chesterfield County Administration Building. The invocation was given by Mr. Moore. ~: In Bermuda Magisterial District, PHOEBE TRUEItEART requested a Variance to use a parcel of land which has no public road frontage for dwelling purposes and amendment of zoning district map. Residential use of up to 4.84 units per acre is permitted in a Residential (R- 7) District. The Comprehemive Plan suggests the property is appropriate for residential use of 1.01 to 2.50 units per acre. This property is located off the northern terminus of Wood Dale Road from a point approximately 660 feet northeast of Holly Hill Road in the vicinity of 3215 Wood Dale Road. Tax ID 794-659-1576 (Sheet 32). Mr. Daniels eXPlained he had discussed the possibility of a conflict of interest with the County Attorney and Mr. Robinson had informed him that he did not perceive there to be a conflict. In order to avoid any perception of impropriety, Mr. Daniels stated he would recuse himself from the case. Ms. Donna McClurg presented the background information and staff's recommendation for denial of Case 99AN0175 and stated, however, if the Board felt the request had merit that it be subject to the conditions recommended by staff. Mr. Rick Minson, prospective buyer of the property, came forward to represent this request. He circulated a site plan for the Board to have a better understanding of the property he is proposing to purchase. Mr. Minson explained that he wanted to build a home on this property without disturbing the surroundings such as the pond and the trees. Mr. Jim Daniels, the applicant's representative, came forward to explain that if Mr. Minson did not build on this property, a mad would have to be built to access the property which would make it available to build many houses there instead of just granting a Variance for one (1) dwelling. Mr. Erwin Jacobs, an adjacent property owner, came forward to express opposition to overdevelopment of the property. He was in favor of a Variance permitting only one (1) dwelling on the property. When asked by Mr. Moore if he agreed with the conditions in the staff report, Mr. Minson stated that he did agree with the conditions. There was no opposition present. On motion of Mr. Moore, seconded by Mr. Caperton, the Board resolved to approve the request for a Variance to use a parcel of land which has no public road frontage for dwelling purposes in Case 99AN0175, subject to the following conditions: 1. The house number shall be installed on the mailbox or a pole and located at the 8 1/6/99/WP/MINJAN6 driveway entrance. The house number shall be displayed in at least four (4) inch high numbers. The applicant shall not further subdivide this property including any family subdivisions, unless public road frontage is provided. AYES: Messrs. Biggs, Caperton, Daniels and Moore. ABSENT: Mr. Perkin.~on. ABSTAINED: Mr. Daniels. 9 l/6/991WPlMI~$AN6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: December 15, 1999 Item Number: 19. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments:. County Administrator: Board Action Requested:, Summary of Information: Motion of adjournment and notice of the next scheduled meeting on January 12, 2000 at 4:00 p.m. Lisa H. Elko Attachments: Yes Title: No Clerk to the Board