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04-25-68 MinutesV£~INIA: At an ao3ourneo meeting ox t~e Board of Supervisors of Chesterfield County, held at the Courthouse on April 25, 1968 at 7:00 P.M. Present: Mr. Irvin G. Horner, Chairman Mr. H. O. Browning, Vice-Chr. Mr. J. Ruffin Apperson Mr. F. F. Dietsch Mr. A. R. Martin Mr. C. J. Purdy Mr. Morris Mason, Asst. Comm. Atty. Mr. Howard A. Mayo, Jr., Co. Planner Mr. Robt. A. Painter, Co. Engr. Mr. M. W. Burnett, Exec. Sec'y. Mr. John E. Longmire, Asst. Exec. Sec'y. On motion of Mr. Dietsch, seconded by Mr. Martin, it is resolved that the minutes of March 28, April 8 and April 10, 1968 be and they hereby are approved. There was read a request from the Tri-Cities Cable TV, Inc. re~uesting a franchise from the County for the installation of Cable TV service. There was also read a letter from the Commonwealth's Attorney stating that the County did not have the right to grant franchises. On motion of Mr. Martin, seconded by Mr. Dietsch, it is resolved that the sum of $150.00 be paid to Mr. R. S. Tomlin, of 9000 Midlothian Pike, for 6 pigs killed by dogs. On motion of Mr. Purdy, seconded by Mr. Martin, it is resolved that the following erroneous tax daims t~ and they hereby are approved for payment: Gloria Gwaltney 1968 Co. motor vehicle license plate $10.00 Claude J. Johnson 1967 Personal Property Tax 24.87 Granhall Enterprises Second half of 1967 taxes 23.14 On motion of Mr. Purdy, seconded by Mr. Browning, it is resolved that this Board request the Highway Department to improve Ida Avenue to the minimum specifications of the Highway Department at a cost not to exceed $1200.00 and to take said road into the State Secondary System of roads when completed. It is here noted that the County has received a $1200.00 check from the subdivider to pay for this improvement. The following roads have been taken into the State Secondary System of roads: Fawnbrook Subdivisi.on~ Sections "A" "B" & "C" Fawnbrook Boulevard - from a point on Route 1660, 0.23 mile north of Route 2164 and running west 0.06 mile to St. Moritz Drive 0.06 Mi. St. Moritz Drive: from a point on Fawnbrook Boulevard 0.06 mile west of Route 260 and running north 0.05 mile to Zurich Drive and South 0.02 mile to a dead end '0.07 Zurich Drive - from a point on St. Moritz Drive 0.05 mile !north of Fawnbrook and running west 0.06 mile to Susten Lane then 0.03 mile to a dead end 0,09" Susten Lane.- from a point on Zurich Drive 0.06 mile west of St. Moritz Drive and running south and west 0.12 mile to Susten Court then west 0.08 mile to Geneva Drive 0.20" Susten Court - from a point on Susten Lane 0.12 mile west of Zurich Drive and running north 0.13 mile to a cul-de-sac 0.13" There was read a notification from the Highway Department that $1,842,550.00 would be allocated to the County of Chesterfield for the construction and maintenance of the Chesterfield Secondary road system. On motion of Mr. Dietsch, seconded by Mr. Purdy, it is resolved that this Board requests the Highway Department to improve the approach to Rt. 892 from Rt. 60 and across Rt. 60 to eliminate the existing hazard. Mr. Tom Daniel, Asst. County Engineer, gives a written report on the study for sewe3 service to the Courthouse area and the Centralia Gardens area. ms pointed, out thi the entire capital cost was estimated at $532,477.00 and it was generally agreed that connection charges and savings from capital outlay at the Courthouse would amount to about $161,150.00. A delegation from the Centralia Gardens area again comes before the Board re{ action on their previous requests to put sewers in this area. After some discussi( of the matter, it is on motion of Mr. Apperson, seconded by Mr. Dietsch, resolved that the County proceed with Schedule "C" as outlined by Mr. Daniel and to request the County Engineer to put this project on the Schedule of sewer projects and star~ within one year. It is understood that the sewer program in this lrea is to be Mrs. Peake, Mrs. Ashworth and others come before the Board requesting some improve- ment to the drainage ditch running from Hopkins Road to Marquette Road. Mr. Maynar Rlrod, Asst. County Engineer, gives an estimate of $21,807,00 for the Cost of im- provement as drawn by ~he Engineering Depar%ment. After much discussion of this matter, it is on motion of MS. Apper~on, ~eoonded by Mr. Browning, resolved that th Bo~d requests the Highway Department to ex~mine the proposed plans and to give to the Board the amount of participation which the Highway would give toward the com- pletion of this project; to ask the subdivider to share in the cost of this proj and for the nece~s~ry e~sements drawn and signed for additional rights of way neces sary for this project. Mr. Hepburn comes before the Board requesting a Variance fo allow the construction of a dwelling on a 1-acre parcel of land in Bermuda District on a proposed 50-ft. right of way belonging to his mother, Mrs. Virginia Hepburn. Upon consideration whereof, and on motion of Mr. Purdy, s~conded by Mr. Apperson, it is resolved that this request be gr~nted, provided no other land be sold by the ~pburn ~tate until such road is built and that there be stated on the building permit, "NO obligation of the County to build or maintain thi~ private drive." Mr. & Mrs. Clarke and others come befor~ the board requesting some improvements to conditions in Penn Acres, Mr. Mayo states that he and Mr. Martin have been on the site and have noted the debris around the business operation of Mr. Hugh Hawthorne and others and states that sufficient action will be taken within the next few days fo eliminate this objection. Mr. Angelo Hajacos comes before the Board requesting a Variance to allow the con- struction of a building on R~mona Avenue in Half Way House Heights, which road is ~nimproved and presents a statement signed by the owners of the property on Ramona Avenue stating that they do not request the County to improve or maintain this righ of way. Upon consideration whereof, and on motion of Mr. Purdy, seconded by Mr. On motion of Hr. Dietsch, seconded by Mr. ~urdy, it is re~olved that the following sewer contracts be and they hereby are approved: $-6B-13D Westover T~rrace E-68-17D Walnut Drive S-68-21D Bridgewater-~oint ~mount of ~F,141.50, in a total amount of $249,519.~2. On motion of Mr. Dietsch, seconded by Mr. Purdy, it is resolved that the County Eng nearing Department be authorized to eondem~ the land and/or easements of the £ollo~ lng named people, who have been offered the stated ~mounts: 6511-6~/9 Robert C. Newman Manchester $ 50.00 6511-63/10 Auhrey $. Duncan Manchester 100.00 WHEREAS, foster parents have contributed greatly to the social and economic well-being of the County, and WHEREAS, it is the intention of the Board of Supervisors to publicly honor this group, NOW, THEREFORE, BE IT RESOLVED ON motion of Mr. Dietsch, seconded by Mr.Appe ~son, that the week of May 12, 1968, be and it hereby is proclaimed Foster Parents Week within the County of Chesterfield, and all citizens are encouraged wherever possible to give recognition to local foster parents. On motion of Mr. Apperson, seconded by Mr. Browning, it is resolved that Mr. L. A. Gravatt be appoin.ted to the Museum Committee in place of Mr. John B. Watkins, de- ceased, that Mr. Harold T. Goyne be appointed for a three year term as an additiona member to the Museum Committee and that Mr. C. J. Purdy be appointed to the Museum Committee as a representative of the Board of Supervisors. The matter of appointing the proposed members to the Regional Park Authority comes before the Board and it was generally agreed that all members would give their sug- !gestions to Mr. Lee Gordon who would prepare the necessary ordinance. On motion of Mr. Martin, seconded by Mr. Dietsch, it is resolved that the following members be reappointed to the Appomattox Basin Industrial Development Commission: James R. Belcher - Bermuda District D. C. Phillips - Clover Hill District William M. Benton - Dale District Fred Mason - Matoaca District H. E. Browning and M. W. Burnett to be appointed to the Executive Committee On motion of Mr. Apperson, seconded by Mr. Dietsch, it is resolved that this Board authorizes the payment of $42.00 each to Mr. Robert ~anes and David Barfield for attending RPI evening school classes on Industrial Safety. On motion of Mr. Apperson, seconded by Mr. Purdy, it is resolved that the sum of $2851.14 be tranferred from the Item - Permanent Employees to Temporary Employees the budget of the County Treasurer. There was read a Notice from the State Corporation Commission that a hearing will be held on May 13, 1968 at 10:00 A.M. concerning a request of Maitland Bros. Bus Lines for a common carrier franchise on certain roads in Matoaca District. There was read a memorandum from the Tennis Committee citing certain deficiencies in the condition of tennis courts in the County and giving certain recommendations for their improvements. Upon consideration whereof, and on motion of Mr. Browning, seconded by Mr. Apperson it is resolved that the sum of $2000.00 be and it hereby is appropriated to the recreational budget and that the tennis committee'be given complete authority to us~ this money and that which has already been appropriated for this cause to improve the tennis courts in the County. On motion of Mr. Apperson, seconded by Mr. Browning, it is resolved that the Tennis Committee be and it hereby is requested to investigate the possibility of construct. lng one tennis court at Grange Hall School. There was read a memorandum requesting certainimprovements to the Circuit Court which improvements involve minor changes to seating arrangements, tile, etc. Upon consideration whereof, and on motion of Mr. Apperson, seconded, by Mr. Martin, it is resolved that this work be done as soon as possible. It is here noted that Mr. Browning and Mr. Dietsch vote No. There was presented a request from the Virginia Electric & Power Company to plant some 180 pines, four to five feet tall, to hide the necessary easements and to bloc] same from use by the traveling public on Cogbill Road extended. Upon consideration whereof, and on motion of Mr. Dietsch, seconded by Mr. Apperson, it is resolved that this matter be deferred until a ruling can be obtained from the Commonwealth's Attorney concerning the County's rights in this matter. On motion of Mr. Apperson, seconded by Mr. Martin, it is resolved that Mr. George Moore, Jr., Treasurer, be and he hereby is authorized to make transfers of funds from the General Fund of the County, as needed, but not to excee~ the amount of the planned budget and approved additions thereto, of the current fiscal year, to the following County funds: 21 - Virginia Public Assistance Fund 41 - School Operating Fund 43 - School Scholarship Fund And be it further resolved, that the Treasurer be and he hereby is authorized to make transfers of funds from the Sewer Revenue Fund as needed to the Sewer Operatin Fund and Sewer Department Service Fund of the County. It is here noted that Mr. Dietsch and Mr. Browning vote Nay due to their opposition to the Scholarship Fund. On motion of Mr. Apperson, seconded by Mr. Browning, it is resolved that the follow- ing transfers be approved and the Treasurer is requested to make said transfers: 11 General Fund: 021 - Commissioner of the Revenue - $25.00 from office supplies (319.0) to Repairs & Replacements (215.0) 023 - License Inspector - $110.00 from Replacement Motor Vehicles (400.1) to Travel Expenses (220) 035 - Data Processing - $3700.00 from machine operator (105.0) to Key Punch Operators (109.0) $800.00 from Repairs & Replacements (215.0) to Furniture and Fixtures (403.0) 036 - Central Accounting - $250.00 from Office Equipment (405.0) to Furniture and Fixtures (403.0) 052 - County Court - $200.00 from Office Supplies (319.0) to Furniture & Fixtures (403.0) 054 - Probation Dept. $10.00 from Office Supplies (319.0) to Repairs and Replacements (215.0) 061 - Police - $15.00 from Miscellaneous (499.0) to Postage (218.0) 062 - Sheriff - $210.00 from Auto Insurance (211.0) to Replacement of automobiles (400.1) 071 - Fire Departments - $1500.00 from Operational (323.0) to Telephone (217) 11 - General Fund: 102 - Building Inspector - $4.00 from Office Supplies (319.0) to Auto Insurance (211.0) 31-201 - Ettrick Operating: $2,000 from Reserved for Contingencies (298.0) to Purchase of water (223 Increasing Planned Budget: From unappropriated surplus to: Circuit Court Clerk - $2,000.00 -040-204 Binding and maintenance of records The Board took note of the fact that the Commissioner of the Revenue, Mr. H. B. Walker, presented his request for salary expenses for the fiscal year 1968-'69. On motion of Mr. Apperson, seconded by Mr. Browning, it is resolved that the bids the Goyne Chevrolet Company in the amount of $1898.34 for a pick-up truck for the Utilities Department be and it hereby is accepted. There was presented a request to rent to private companies certain Land Books for names and addresses. Upon consideration whereof, and on motion of Mr. Apperson, seconded by Mr. Browning, it is resolved that this request be refused. It is here noted that Mr. Martin abstains from voting. There was read a letter from Mr$.Linda Ashworth stating that she would again do the Annual Report of the County, provided the printing was awarded to the Firm of Garrett & Massey. UpDn consideration whereof, and on motion of Mr. Dietsch, secon~ ed by Mr. Martin, it is resolved that this bid be accepted and the Annual Report foz the fiscal year 1967-'68 be produced. Mr. Apperson makes the following motion, which was seconded by Mr. Martin: "Resolved that the local members of the Welfare Board be raised in salary from $25.00 to $50.00 per month." ~ vote being taken on this resolution, Mr. Apperson and Mr. Martin vote Aye; Mr. Browning, Mr. Dietsch, Mr~Purdy and Mr. Horner vote Nay. On motion of Mr. Dietsch, seconded by Mr. Apperson, it is resolved that at the re- quest of Mr. Carl Reidelbach, a building permit be authorized on the south.end of Bramwell Road, which action takes into consideration a resolution passed on December 13, 1967 saying that no further building permits would be issued on this road. It is here noted that the issuance of this building permit is thought not to affect the drainage conditions on Bramwell Road. On motion of Mr. Purdy, seconded by Mr. Apperson, it is resolved that this Board expresses its general consent to closing Strathcona Street from Observation Avenue northwardly to the alleyway, and be it further resolved, that the Commonwealth's Attorney be requested to prepare the neceesary papers retaining an alley easement o! said road. 238 Dn motion of Mr. Apperson, ~econded by Mr. ~rowning, it is resolved that this Doard adjourn at 12:17 A.~. to 7.30 P.~, on April 29, 1968.