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2013-08-28 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA 1!49 Meeting Date: August 28, 2013 Item Number: 2.A. Subiect: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of -various projects as requested by the Board of Supervisors. Preparer: Louis Q. Lassiter Attachments: 0 Yes Title: Assistant County Administrator No # F-1 County Administrator's Top 40's List I. Critical Protects/Activities 1. ARWA Reservoir Project 2. Community Risk Analysis/Emergency Service Coverage 3. Eastern Midlothian Re -development - Chippenharn Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 4. Irrigation Policies/Demand Management for Water Use 5. Jefferson Davis Streetscape Project - (next phase) - in process 6. Meals Tax/Bond Referendum Process 7. Recycling Committee Recommendations 8. Sports Quest/River City Sportsplex 9. Total Maximum Daily Load (TMDL) Presentation to Board 10. Utilities Policies and Managed Growth 11. Ongoiny. Projects/Activities 1. 2014 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers - Work Session held May, 2013 7. Chesterfield Avenue Enhancements Future Phases - Phase II started 3/2012 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Efficiency Studies - Countywide 11. Financial/Budget Issues 12. Five Story/Three Story Building Renovations 13. High Speed Rail/Ettrick Train Station 14. Joint Meetings of Board of Supervisors/School Board 15. Magnolia Green CDA 16. RMA - Legislation bill did not pass - 2013 17. RRPDC - Large Jurisdiction Committee 18. RRPDC - Transportation Strategies Work Group (work on hold) 19. Smith/Wagner Building 20. Sports Tourism Plan Implementation 21. UASI (Regional) 00 G G 0 2 Updated 8/21/2013 County Administrator's Top 40's List 111. Completed Projects/Activities 1. Airport Entrance Improvements -'7/2012 2. Board's Appointments Process - 812008 3. Bow Hunting Restrictions -.212412010 4. Business Climate Survey - 712008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 912010 7. CBLAB Discussions - 1212009 8. Census 201 O/Redistricting - 612011 9. Chesterfield Avenue Enhancements Phase I - 5/2011 10. Citizen GIS - 512010 11. Citizen Satisfaction Survey - 20081201012012 12. Comprehensive Plan Adoption - 1012012 13. COPS Grants 14. DCR Erosion & Sediment Control Program - 3111/11 15. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 16. Efficiency Studies - Fire Department and Fleet Management - 612008 17. Efficiency Study - Quality/Chesterfield University Consolidation - 712009 18. Electronic Message Centers - 912011 19. Electronic Signs - 112010 20. Board's Emergency Notification Process 21. Employee Health Benefits - Contract Rebid - 812011 22. Federal Stimulus Package - 412013 - Energy Block Grant - Economic Development - Police Department 23. Financial/Budget Issues - Adoption of 2011 Budget - 412011 - Adoption of County CIP - 412011 - Adoption of School CIP - 412011 - Bond Issue/Refinancing - AAA Ratings Retained 24. 457 Deferred Comp, Plan (Approved) 25. CRTC Service - Funded for FYI 4 26. Hydtilla, Issue 27. Hosting of Hopewell Website 28. Impact Fees for Roads - 912008 29. In Focus Implementation - Phase I - 812008 30. In -Focus Implementation - Phase II (Payroll/HR) - 1212009 31. Insurance Service Upgrade (ISO) for Fire Department - 912009 32. Jefferson Davis Strectscape Project - 512010 33. Leadership Exchange Visits with City of Richmond 0 0 G Cr _0 34. 2011 Legislative Program - adopted 1113012011 35. Low Impact Development Standards 2 Updated 8/21/2013 County Administrator's Top 40's List 36. Mass Grading Ordinance (canceled) 37. Meadowdale Library -11/2008 38. Meadowville Interchange - Ribbon Cutting 12/15/2011 39. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 40. Minor League Baseball (new team) - 212010 41. Multi -Cultural Commission (Quarterly Reports due to Board) - 1112008 42. Planning Fee Structure (General Increases) - 612009 43. Planning Fee Structure (Reductions for In -Home Businesses) - 112009 44. Planning Fees (Holiday for Commercial Projects) - 812009 45. Police Chase Policy (Regional) - 512010 46. Postal Zip Codes - Changes approved 412011, USPS date of implementation 612011 47. Potential Legislation - Impact Fees/Cash Proffers - 112009 48. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 212009 49. Property Maintenance - Rental Inspection Program 50. Public Safety Pay Plans Implemented (Phase 1) - 912008 51. Redistricting 2011 Calendar/Process Report 52. Regional Workforce Investment Initiative 53. Results of Operations - 11/1912010 and 1112011 54. Sign Ordinance 55. Southwest Corridor Water Line - Phase I - 712008 56. Sports Tourism Plan - 112 010 57. Sports Tourism Program with Metropolitan Richmond Sports Backers - 812009 58. Streetlight Policy -12/1110 59. Ukrops Kicker Complex - soccer fields - Opened 812009 60. Upper Swift Creek Plan (Adopted) - 612008 61. Upper Swift Creek Water Quality Ordinances 62. VDOT Subdivision Street Acceptance Requirements - 712009 63. VRS Benefits for New Employees - 712010 64. Walk Through Building Permit Process -10/2009 65. Water Issues/Restrictions 66. Website Redesign - 612009 67. Wind Energy Systems - 311012010 68. Wireless Internet Access in County Facilities - 912008 69. Watkins Centre 70. Woolridge Road Reservoir Crossing Project - 512010 71. Ukrops Kicker Comples/GRAP Swimming Pool - Stratton Property - Pool opening March, 2012 00(7 .� a'ri'l 3 Updated 8/21/2013 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2013 Item Number: 2.8. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: �V— Board Action Requested: Summary of Information: Mr. Jon Lugbill, Executive Director with Sportsbackers will update the Board on Sports Tourism in Chesterfield County and the surrounding region. Preparer: Sarah Q. Snead Attachments: ■ Yes Title: Deputy County Administrator F]No # j 8/20/20111� 8/20/2013 8/20/2013 Clover HVI Ath*ftc (;wvpitox 8/20/201,3 8/20/2013 8/20/2013 8/20/2013 8/20/2013 8/20/2013 � . . . ..... . OW I " 11 � I, %11�"r 110 8/20/2013 8/20/2013 11 2 8/20/2013 8/20/2013 8/20/2013 il,/" Al oo, w 8/20/2013 ("P, U 16 8/20/2013 8/20/2013 8/20/2013 ... .. . .... . . � 19 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: August 28, 2013 Item Number: S.A. Subject: Recognition of 2013 National Association of Counties (NACo) and Virginia Association of Counties (VACo) Achievement Award Winners County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Annually, the Board of Supervisors recognizes county departments that receive Achievement Awards from the National Association of Counties (NACo). We are proud to announce that Chesterfield County is the recipient of nine NACo Achievement Awards this year. Public Affairs also received eight awards from the National Association of County Information officers (NACIO). Representatives from the appropriate departments are present to receive awards (see attached). The county also received one Achievement Award from the Virginia Association of Counties (VACo) . Mr. Jim Campbell, Executive Director for VACo, will present the VACo Award. Preparer: Louis Q. Lassiter Title:. Assistant County Administrator Attachments: Yes No # 0000 411)r- 2013 NACo A0,11EVEMEN"I'AWARDS CI hesterfieldVirgj " , knia 9 winner's (out of 13 entries) "I DEPAR"I'MENINT" PROJECT' Environmental En ' yinevri,ug I-ornt: Field Rain. Garden R,esources Program 'g" Human Resource Nianaament I-Ilynne Wingfield C -Fit V,,,(,u mer"s Mzvket k" I Priplo vee ifc'!Ilness' Coorthnator Mary Marlin Selby Vc)1unteer Pro rarer Enhancemir,,n its -- ^%'cw Director of thmnaii Res(,,nirce Direction in Changing Ecortornic Tirnes Libraries Carokyri, Sears bbr'ar, v 'S"ervhvs Achninistralor CarolynSears Building Cornt'non Ciround bbrt,piy C `erred rr Sear's 0I)CII HOUSC fere StUdentSUCCCSS 0'„'(/)") r 1,Y4"g r ur (anrr r' e ( o ter Real Estate Assessor"s Office Jonathan R Davis /,')irector L'Ailities DeDurtment Automated I -and TJst- Prop,,'117111' Fred 01, Angel, h% Enharicing Customer Sery ice Through Tec latology, 'ustomer arator, Fimbility, armee Efficiencv tAcel,iq,v?,ng cinwiard"', (,,,;,,nd,.II,,,69r(,in,(,,,,,,,)I,u,,(,iiffoi,Wf for I,' ('7h�6e") (Jeorge Haves �,,,utrient.-R,educter; n and Cost Rvc(��,'Avr,'V err' grim 2013 VACo Award Winner Planning Department Steven Haasch Moving Forward... The Comprehensive Plan for Planning Manager Chesterfield County 2013 NACIO Award Winners 1. Superior — Community Events - El Juzatazo — Juan Santacolorna and Don Kappel 2. Superior — Special Projects -Other - Henricus Education Programs Campaign— Debbie Wrenn, Nancy Priddy, Mary Beth Henry and Amy Sheets 3. Superior — Feature Writing — May is Building Safety Month — Dave Goode 4. Excellence — Community Events - Drewry's Bluff— Chris Ruth, Mary Beth Henry, Amy Sheets and Don Kappel 5. Excellence — Graphics for Brochures and Publications - Mid -Lothian Mines — Debbie Wrenn, Amy Sheets and Chris Ruth 6. Excellence — Feature Writing - Dancing, Romancing and C -Fitness — Michelle Burchett 7. Meritorious — ACT Logo — Debbie Wrenn and Chris Ruth 8. Meritorious — Graphics for Brochures and Publications - Domestic and Sexual Violence Conference — Debbie Wrenn and Michelle Burchett 0or CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: August 28, 2013 Item Number: S.B. Subiect: Resolution Recognizing Mrs. Sandra Farrar Branch, General Services, Capital Projects Management, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Branch will retire effective September 1, 2013, after providing 27 years of service to the citizens of Chesterfield County. Preparer: Rob Key Title: Director Attachments: Yes 17 No 0 0 fu RECOGNIZING MRS. SANDRA FARRAR BRANCH UPON HER RETIREMENT WHEREAS, Mrs. Sandra F. Branch was hired by Chesterfield County in 1986 as a full-time employee in the General Services Department; and WHEREAS, in 1989, Mrs. Branch transferred to the Construction Management Division; and WHEREAS, in January 1990, Mrs. Branch was promoted to Secretary; and in July 1993, was then promoted to Administrative Secretary; and WHEREAS, in September 2001, Mrs. Branch was named employee of the year for outstanding professional performance in managing the day-to-day operations of the Construction Management Division; and WHEREAS, in 2004, Mrs. Branch was recognized by Mr. Lane B. Ramsey, Chesterfield County Administrator, along with other administrative professionals as a major contributor to maintaining a high level of efficiency in regard to administrative functions and records management; and WHEREAS, in 2004, Mrs. Branch demonstrated her commitment to training and education by attaining her Bachelor of Administration Degree Cum Laude; and WHEREAS, in September 2005, Mrs. Branch was then promoted to Administrative Assistant; and WHEREAS, throughout her tenure with General Services, Mrs. Branch coordinated and successfully managed the administrative functions of Capital Projects Management, providing guidance and supervision of clerical staff; and WHEREAS, in 2006, Mrs. Branch worked through an audit with such attention to detail and such care for keeping all of the project documentation in a high state of readiness that there was not even one audit point raised during the internal audit of the Jail Replacement Project, a great accomplishment given the complexity of the construction of a modern jail facility; and WHEREAS, in December 2007, Mrs. Branch was assigned the responsibility of assembling the request for reimbursement from the Commonwealth of Virginia for the local share of the cost of the new Chesterfield County Jail Replacement Project in the amount of $6.6 million, a daunting task requiring extraordinary attention to detail as required by the Commonwealth of Virginia Department of Corrections procedures, and whereas this request was approved on the first review by the Virginia Department of Corrections; and WHEREAS, throughout her career, Mrs. Branch sought to improve herself through Chesterfield University classes, including the Supervisor Leadership certificate, the Dale Carnegie certificate, and graduation from TQI University; and WHEREAS, in 2012, Mrs. Branch, completed the Environmental Management Systems (EMS) training sponsored through the Virginia Tech Center for Organizational and Technological Advancement; and WHEREAS, Mrs. Branch has faithfully and diligently served three General Services Department directors and two county administrators; and WHEREAS, Mrs. Branch serves as Notary Public; and WHEREAS, Mrs. Branch was responsible for accurately and efficiently processing millions of dollars in payments to contractors and architects yearly for county construction projects; and WHEREAS, Mrs. Branch served on several committees and volunteer programs, including the Family Worklife Committee, the Employee Association, and the Annual Black History Month Celebration Committee. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of August 2013, publicly recognizes the outstanding contributions of Mrs. Sandra F. Branch, expresses the appreciation of all residents for her service to Chesterfield County, and extends appreciation for her dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Branch, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2013 Item Number: S.C.I. Subiect: Resolution Recognizing B&D Chimney Services as the 2013 Environmental Stewardship Award Winner County Administrator's Comments: County Administrator: U) C/T Board Action Requested: Adoption of the attached resolution. Summary of Information: The Chesterfield County Board of Supervisors, Chesterfield County Economic Development and the Anti -Litter Program established a Business Awards Program to recognize existing businesses within the county that contribute to the county's goal of being protectors of the environment. B&D Chimney Services, which is located at 21120 Winfree Avenue, will be the fourth recipient of this award, which was established in 2010. Preparer: E. Wilson Davis, Jr. Title: Director, Economic Development Attachments: M Yes NaI'll F-1 0 0 cp or RECOGNIZING B&D CHIMNEY SERVICES AS THE 2013 ENVIRONMENTAL STEWARDSHIP AWARD WINNER WHEREAS, the Chesterfield County Board of Supervisors, Chesterfield County Economic Development and the Anti -Litter Program established a Business Awards Program to recognize existing businesses within the county that contribute to the county's goal of being protectors of the environment; and WHEREAS, B&D Chimney Services, which is located at 21120 Winfree Avenue, South Chesterfield, employs two full time and one part time employee; and WHEREAS, since 1993, B&D Chimney Services has been performing high quality, guaranteed chimney inspections, installation and cleaning services in Chesterfield County, is committed to providing superior customer service, and educates its customers of the importance of keeping Chesterfield County clean and green; and offers efficient ways to burn chimneys which prevents chimney fires and provides cost savings to the customer WHEREAS, B&D Chimney recycles office paper, metal, ink cartridges, batteries, and the company stores all waste material in appropriate containers and uses earth friendly cleaning products in its facility; staff proudly wears recycled business apparel WHEREAS, the staff of B&D Chimney Services picks up litter surrounding the facility once a month or as needed, promotes keeping Chesterfield clean by displaying Chesterfield County's Anti -Litter Program educational material, educates county residence on ways to stay safe and save energy by properly cleaning dryer vents, and provides hands-on product displays at the Chesterfield County Fair and the county's environmental fair; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of August 2013, publicly recognizes B&D Chimney Services, expresses gratitude on behalf of the county for its many contributions to the county, and congratulates them on being the 2013 Environmental Stewardship Award Winner. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to B&D Chimney Services and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000C��2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 1749 Page I of I Meeting Date: August 28, 2013 Item Number: 5.C.2. Subiect: Resolution Recognizing HCA Virginia's Workplace Wellness Program as the 2013 Building Healthy Communities Award Winner County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: The Chesterfield County Board of Supervisors and Chesterfield County Economic Development established a Business Awards Program to recognize existing businesses within the county that consistently contribute through community service, innovative products and services, job creation, tax revenue and ethical business standards. HCA Virginia's Workplace Wellness Program is being recognized as the recipient of Chesterfield County's 2013 First Choice Building Healthy Communities Award winner. The focus and goal of this program is to address the aggregate health needs of Chesterfield County's Workforce and to address the rising cost of healthcare for the County businesses. HCA provides local on-site solutions that improve workplace productivity, decrease absenteeism and generally improve the health and wellness of the participants. Preparer: E. Wilson Davis, Jr. Title: Director, Economic Development Attachments: ■ Yes 17 No RECOGNIZING HCA VIRGINIA'S WORKPLACE WELLNESS PROGRAM AS THE 2013 BUILDING HEALTHY COMMUNITIES AWARD WINNER WHEREAS, the Chesterfield County Board of Supervisors and Chesterfield County Economic Development established a Business Awards Program to recognize existing businesses within the county that contribute to the county's economy and its citizens; and WHEREAS, HCA Virginia's Workplace Wellness Program is managed under HCA's Capital Division and HCA has two hospitals in Chesterfield - Chippenham and Johnston -Willis Hospitals; and WHEREAS, HCA employs 612 individuals in Chesterfield County; and WHEREAS, HCA Virginia's Workplace Wellness Program provides an innovative approach to employee wellness in Central Virginia by offering on- site health risk assessments, biometric screenings free of charge and local health solutions to benefit all, and the program is operating in more than 60 county businesses from the very largest to the small; and WHEREAS, HCA's program has provided 504 free health screenings in 2012 as well as 534 health education seminars, and more than 500 of the health education events were free of charge, or for a nominal fee; and WHEREAS, within the framework of HCA's Workplace Wellness Program, they have made positive changes to hospital cafeteria menus to promote healthy eating habits, and HCA provides free health screenings to employees, assists in funding gym memberships and creates healthy teambuilding activities to increase exercise and health awareness. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of August 2013, publicly recognizes HCA Virginia's Workplace Wellness Program, expresses gratitude on behalf of the county for its many community contributions to the county, and congratulates them on being the 2013 Building Healthy Communities Award winner. AND, BE IT FURTHER RESOLVED that to HCA Virginia's Workplace Wellness permanently recorded among the papE Chesterfield County, Virginia. a copy of this resolution be presented Program and that this resolution be rs of this Board of Supervisors of 41) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: August 28, 2013 Item Number: 6.C.3. Subiect: Resolution Recognizing Haley Buick GMC as the 2013 Community Impact Award Winner County Administrator's Comments: County Administrator: 0� 61 - Board Action Requested: Adoption of the attached resolution. Summary of Information: The Chesterfield County Board of Supervisors and Chesterfield County Economic Development established a Business Awards Program to recognize existing businesses within the county that consistently contribute through community service, innovative products and services, job creation, tax revenue and ethical business standards. Haley Buick GMC is being recognized as the recipient of Chesterfield County's 2013 Community Impact Award winner. Haley was founded in 1972 and is an auto retailer for new and used vehicles, offering world-class service for all makes and models with a state-of-the-art body shop. Preparer: E. Wilson Davis, Jr. Title: Director, Economic Development Attachments: Yes No # 0 F1 000coilk3s RECOGNIZING HALEY BUICK GMC AS THE 2013 FIRST CHOICE COMMUNITY AWARD WINNER WHEREAS, the Chesterfield County Board of Supervisors and Chesterfield County Economic Development established a Business Awards Program to recognize existing businesses within the county that contribute to the county's economy and its citizens; and WHEREAS, Haley Buick GMC is located on Midlothian Turnpike and employs 72 employees; and WHEREAS, Barry Moore is General Manager and Doug Pridgen is the President of the company; and WHEREAS, Haley invested $1.5 million in its Midlothian facility and 2012 revenues were $34 million, and they utilized a number of local businesses for this new facility during a challenging economy; and WHEREAS, Haley Buick GMC has partnered with Special Olympics, CASA' s character walk, Massey Cancer Center, Safe Harbor, Welcome Home Veteran's Parade, Burn Victim Camp, Team Chesterfield, Virginia War Memorial, American Cancer Society, MDA, Healing Place, CARITAS, Flying Squirrels, The Richmond Symphony PBS, the Chesterfield County Fair and many more. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of August 2013, publicly recognizes Haley Buick GMC, expresses gratitude on behalf of the county for its many community contributions to the county, and congratulates them on being the 2013 Community Impact Award winner. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Haley Buick GMC and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0001crt:12jG CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: August 28, 2013 Item Number: 6.C.4. Subiect: Resolution Recognizing Commonwealth Photography as the 2013 Small Business Excellence Award Winner County Administrator's Comments: County Administrator V Board Action Requested: Adoption of the attached resolution. Summary of Information: The Chesterfield County Board of Supervisors and Chesterfield County Economic Development established a Business Awards Program to recognize existing businesses within the county that consistently contribute through community service, innovative products and services, job creation, tax revenue and ethical business standards. Commonwealth Photography is being recognized as the recipient of Chesterfield County's 2013 Small Business Excellence Award winner. Commonwealth Photography, which is owned by Julia and Jeff Bowman, has been in business for 23 years and employs James Cook and Kristi Higgins. As a very small business, it was apparent to the Selection Committee that Commonwealth Photography not only operated a very successful small business, but also exemplified excellence in the way they contributed their time, talent and donations to their community. Preparer: E. Wilson Davis, Jr. Title: Director, Economic Development Attachments: ■ Yes No 60frc,7 RECOGNIZING COMMONWEALTH PHOTOGRAPHY AS THE 2013 SMALL BUSINESS EXCELLENCE AWARD WINNER WHEREAS, Commonwealth Photography is located in the heart of Chester on Old Hundred Road; and WHEREAS, Commonwealth Photography's staff and owners have served on the Chester Business Association Board, the Chesterfield Center for the Arts Board, Chester Community Association Board while operating their small business; and WHEREAS, in addition to donating portraits to charity auctions such as PTA and the Chester Black Tie Gala, Commonwealth Photography has supported ASK (the Association for the Support of Children with Cancer) for more than ten years; and WHEREAS, other various contributions and time have been donated to: Ladies Night Out events, SEVEN Village Holiday Socials, Curtis Elementary PTA, LC Bird Orchestra Benefit Concert, Benefit of Positive Vibe Cafd, Ecoff Elementary Science Fair, Jacobs Road Elementary Silent Auction, Grange Hall Carnival Silent Auction, Junior Federated Woman's Club of Chester, Chester Middle School, Chester YMCA, Chester Lions Club, and Post Prom Parties for L.C. Bird, Thomas Dale, Matoaca, Midlothian, Clover Hill and Manchester High Schools. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th of August 2013, publicly recognizes Commonwealth Photography, expresses gratitude on behalf of the county for its many contributions to the county, and congratulates them on being the 2013 Small Business Excellence Award winner. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Commonwealth Photography and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: August 28, 2013 Item Number: 5.C.5. Subject: Resolution Recognizing Networking Technologies and Support, Inc. as the 2013 Innovation Impact Award Winner County Administrator's Comments: County Administrator: �70— Board Action Requested: Adoption of the attached resolution. Summary of Information: The Chesterfield County Board of Supervisors and Chesterfield County Economic Development established a Business Awards Program to recognize existing businesses within the county that consistently contribute through community service, innovative products and services, job creation, tax revenue and ethical business standards. Networking Technologies and Support, Inc. (NTS) is being recognized as the recipient of Chesterfield County's 2013 First Choice Innovation Impact Award winner. NTS has made a strong commitment to stay and grow in Chesterfield County. Through involvement in the Chesterfield County Chamber of Commerce, NTS helps to grow the relationships between business and government. Bernard Robinson, President and CEO serves on the Chamber's Government Relations Committee. Carol Nitz, Marketing Manager is on the Board of Directors for the Chamber. Vice President of Sales, Dwayne Tharp is involved as a committee member of the Chesterfield Business Council. Preparers E. Wilson Davis, Jr. Title: Director, Economic Development Attachments: E Yes 1-1 No 9 RECOGNIZING NETWORKING TECHNOLOGIES AND SUPPORT, INC. AS THE 2013 INNOVATION IMPACT AWARD WINNER WHEREAS, the Chesterfield County Board of Supervisors and Chesterfield County Economic Development established a Business Awards Program to recognize existing businesses within the county that contribute to the county's economy and its citizens; and WHEREAS, Networking Technologies and Support, Inc. is headquartered in Midlothian and is now in its 17th year of operations; and WHEREAS, since 1997, NTS has made its home in Chesterfield County and employs 146 people; and WHEREAS, Bernard Robinson, President and CEO serves on the Government Relations Committee, and Carol Nitz, Marketing Manager is on the Board of Directors for the Chesterfield Chamber of Commerce; and WHEREAS, as a leading network system integrator, NTS provides an extensive range of IT solutions including network infrastructure solutions, systems migrations, technology relocations, hardware maintenance, managed print services, staff augmentation and product procurement; and WHEREAS, in 2012, NTS contributed more than $11,600 in charitable contributions; and WHEREAS, NTS's employees work with Renew Crew, Virginia First Robotics competition, and Richmond Friends of the Homeless; and WHEREAS, NTS is very proud of the fact that they operate under business practices based upon international standards, having received both the 9001 and 20000 ISO certifications; and WHEREAS, NTS is being recognized for its innovative and problem -solving means for hiring non-I.T. skilled individuals who are then trained and groomed with the organization to develop a strong base of technical talent in the county. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th of August 2013, publicly recognizes Networking Technologies and Support, Inc., expresses gratitude on behalf of the county for its many contributions to the county, and congratulates them on being the 2013 Innovation Impact Award winner. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to NTS, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0 Co. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: August 28, 2013 Item Number: 5.C.6. Subiect: Resolution Recognizing Holiday Inn Koger Conference Center as the 2013 First Choice Business of the Year Award Winner County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The Chesterfield County Board of Supervisors and Chesterfield County Economic Development established a Business Awards Program to recognize existing businesses within the county that consistently contribute through community service, innovative products and services, job creation, tax revenue and ethical business standards. Holiday Inn Koger Conference Center is being recognized as the recipient of Chesterfield County's 2013 First Choice Business of the Year Award winner. Mr. Vernon Laprade has been the owner of Holiday Inn Koger Center for 26 years and has made significant contributions to the county by providing 200 jobs to the local community and has invested more than $4 million dollars in upgrades and renovations over the past 36 months. This award is recognizing those past 26 years of doing business in Chesterfield County. As of July 2013, Holiday Inn is reflagged as DoubleTree by Hilton under the ownership of Shamin Hotels (also a Chesterfield -based business). Preparer: E. Wilson Davis, Jr. Title: Director, Economic Development Attachments: Yes —1 No # F RECOGNIZING HOLIDAY INN KOGER CONFERENCE CENTER AS THE 2013 FIRST CHOICE BUSINESS OF THE YEAR WHEREAS, the Chesterfield county Board of Super -visors and Chesterfield County Economic Development established a Business Awards Program to recognize existing businesses within the county that contribute to the county's economy and its citizens; and WHEREAS, Holiday Inn Koger Conference Center is located on Koger Center Boulevard and has 26,000 square feet of meeting space and 237 of newly renovated guestrooms; and WHEREAS, the Holiday Inn Koger Conference Center has contributed positively to the community by providing sponsorships and gifts to numerous charity events, including GIVE THE KIDS THE WORLD, Chesterfield Angel Tree, Breast Cancer Awareness, Muscular Dystrophy Association, Richmond Animal League, Bandit's Adoption and Rescue of K -9s, sporting events and golf tournaments; and WHEREAS, the Koger Center has hosted weekly Rotary Club meetings and hosted the Midlothian Rotary Car Party Gala, which raised more than $50,000 for local charities; and WHEREAS, Holiday Inn Koger Center has hosted business groups and organizations like the Greater Southport Business Association, Virginia Society of Association Executives, Convention and Visitor's Bureau, and Chesterfield County's Business Appreciation event; and WHEREAS, the staff at Holiday Inn Koger Center is a valued asset to the overall success of the business; and WHEREAS, Mr. Laprade has made his staff a part of his family, staff turnover is almost non-existent and two-thirds of the hotel management staff has been employed by the hotel for 15-20 years. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of August 2013, publicly recognizes Holiday Inn Koger Conference Center, expresses gratitude on behalf of the county for its 26 years of conducting business in the county and its many community contributions to the county, and congratulates them on being named the 2013 First Choice Business of the Year. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Holiday Inn Koger Conference Center, now a DoubleTree by Hilton, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0006.�,2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 2013 Item Number: 6.A. Subiect: Update on Cash Proffer Policy County Administrator's Comments: County Administrator: Q Board Action Requested: The Board is requested to hold a work session on the cash proffer policy and act on the proposed revisions Summary of Information: On May 22, 2013, the Board of Supervisors held a work session on cash proffers and asked staff to make recommendations on several topics. This paper provides an overview/ recommendations on two of the topics: 1) Cash proffer payment amounts relative to the maximum cash proffer and 2) Differentiation in the maximum cash proffer based on housing type. Item 1: Cash Proffer Payment Amounts Relative to the Maximum Cash Proffer - Cash proffers offered by applicants and approved by the Board have typically been styled with language allowing for escalation (based on the Marshall & Swift Building Cost Index) from July 1 of the base year in which the case is approved to July 1 of the year in which the payment is made. The escalation adjusted proffer amount first exceeded the Board's maximum cash proffer in FY2012. This occurred due to the rate of escalation outpacing the Board's maximum cash proffer amount that remained unchanged. FY2014 represents the fifth year the maximum cash proffer has been $18,966 per dwelling unit. Preparer: Allan M. Carmody Attachments: 0 Yes Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Item 2: Differentiation in the Maximum Cash Proffer Based on Housing Type - Staff presented the Board with calculations showing the fiscal impact of development based on housing types at the May 22, 2013 meeting. That paper demonstrated that the cost of facilities was most influenced based on student generation rates, yet, a lower credit in the calculation for multi -family products resulted in very similar net cost numbers when comparing different housing types (single family and multi -family). Since that time, staff has validated the student generation rates based on various housing types and is evaluating other factors, based on housing types, that may also impact the calculations. Staff believes however, that any decision to differentiate cash proffers based on housing types should be assessed in a broader context of the comprehensive plan goals. For example, when considering a differentiated proffer for multi -family projects, factors such as standards of quality for development, locational criteria and proximity to revitalization areas should be assessed. Evaluation of these factors is in various stages of implementation by teams implementing the comprehensive plan. Recommendation: Item 1: Cash Proffer Payment Amounts Relative to the Maximum Cash Proffer - Staff recommends that the Board consider amending the cash proffer policy to limit the per dwelling unit cash proffer amount to not exceed the maximum cash proffer in place at the time the payment is made. The amended policy is attached to the item. It should be noted that a modification to the policy does not effectively change cash proffer amounts - a condition of zoning must be approved in order to affect any change in proffered conditions. The method for implementing this policy change varies for new cases and previously approved cases. For new cases, staff has prepared recommended cash proffer language (attached) that can be suggested to zoning applicants upon approval of the recommendation. The choice to submit such language remains the choice of zoning applicants. For previously approved cases, staff recommends that the decision to amend conditions of zoning be left to the individual property owners who can bring a zoning amendment forward under the current zoning process. Other methods for amending the cash proffer condition will be presented in the work session. Item 2: Differentiation in the Maximum Cash Proffer Based on Housing Type - Staff recommends that the Board take no action at this time on this topic. The Comprehensive Plan identifies a variety of objectives such as revitalization, standards of quality for development and locational criteria for various housing types, including multi -family projects. Factors impacting the calculations are also still under review. Staff recommends that differentiating cash proffer amounts by housing types be reevaluated once the above mentioned objectives are further defined. Cash Proffer Update - August 28, 2013 Policy Modifications to Restrict Payments from Escalating Beyond the Approved Maximum in Place at the Time of Payment 10. The Board of Supervisors has established $18,966 as the maximum Der dwelling unit cash proffer that it will accept in a zoning case. The Board has also established that, absent other Board action, cash proffer amounts shall, annually, be automatically The mayiimum eash^ eff " for- ^ s heard b Board of Supervisors betweenT—suly 1, 2011 and T,,,,.e 30, 2012 is $18,966 Pei dwelling unit. > > b- $18,966 automatiea4 � adjusted by the annual change in the Marshall and Swift Building Cost Index on July 1 of each year, subject to paragraph 11, below. 11. On July 1 of each year, the per dwelling unit cash Proffer for approved cases, absent any other Board action, shall be an amount equal to the lesser of a) the Board established maximum per dwelling unit cash Proffer in place at the time of the payment and b) the per dwelling unit cash Proffer amount approved with the case adiusted for the cumulative change in the Marshall and Swift Building Cost Index between July 1 of the year in which the case was approved and July 1 of the year in which the payment is made. Cash Proffer Update — August 28, 2013 Suggested Cash Proffer Language to Restrict Payments from Escalating Beyond the Approved Maximum in Place at the Time of Payment Suggested Language — Amended Case A. Notwithstanding any previously approved conditions, at the time of payment for a specific dwelling unit(s), the applicant shall pay to the County the lesser of: 1. the amount calculated in accordance with the foregoing paragraphs (such being those specific to the case being amended), or 2. the amount established as the maximum cash proffer in place in the County's then - current cash proffer policy. Suggested Language — New Case A. For each dwelling unit, the applicant, sub -divider, or assignee(s) shall pay the following to the County of Chesterfield, prior to the issuance of a building permit for infrastructure improvements within the service district for the property; provided however that for the period through June 30, 2017, the applicant, sub -divider, or assignee(s) shall pay the following to the County of Chesterfield, immediately after completion of the final inspection: 1. $18,966 per dwelling unit, if paid prior to July 1, 2014; or 2. If paid after June 30, 2014, the amount approved by the Board of Supervisors, not to exceed $18,966 per dwelling unit adjusted annually by the Marshall and Swift Building Cost index. 3. At the time of payment for a specific dwelling unit(s), the applicant shall pay to the County the lesser of: a. the amount calculated in accordance with the foregoing paragraphs, or b. the amount established as the maximum cash proffer in place in the County's then -current cash proffer policy. CASH PROFFER WORK SESSION August 28, 2013 POLICY QUESTION Should previously approved cash proffers be restricted from escalating beyond the approved maximum in place at the time of payment? 8/23/2013 1 TO RESTRICT SUCH ESCALATION Group #l: New cases should be approved with additional suggested proffered language "... At the time of payment for a specific dwelling unit(s), the applicant shall pay to the County the lesser of.• o the amount calculated in accordance with the foregoing paragraphs, or o the amount established as the maximum cash proffer in place in the County's then -current cash proffer policy." 3 TO RESTRICT SUCH ESCALATION o Group #2: Previously approved cases require approval of a zoning amendment to prevent escalation beyond the maximum cash proffer 8/23/2013 2 • If amended case is approved in current fiscal year, payment would be restricted to the current maximum cash .30, 2019 proffer of $1.8,966 through June OPTIONS FOR REZONING PROCESS Traditional Rezoning . Applicant files rezoning application to request amended cash proffer language • Applicant pays zoning amendment fee Board files rezoning application on behalf of the applicant • Applicant does not pay fee Note: Current zoning amendment fee is $1,500; Board can amend fee ordinance 8/23/2013 3 OPTIONS FOR REZONING PROCESS New Method Applicant files rezoning application and, under new legislation, public notice and hearing can be waived (this option only permissible for amending a cash proffer) • Applicant pays zoning amendment fee Note: Current zoning amendment fee is $1,500; Board can amend fee ordinance To NOTE olf/when a maximum cash proffer is increased in the future, escalation on previously approved cases will be based on cumulative increases in Marshall and Swift 8 8 8/23/2013 4 EXAMPLE OF ADOPTING A PROFFER CAP Case approved M&S escalation of M&S escalation of M&S escalation is with maximum of 2% 2% 2% $18,966 ($18,966 -) $19,345) ($19,345 4 $19,732) ($19,732 -) $20,127) Max still $18,966 Max still $18,966 ExAmPLE so cash proffer so cash proffer New maximum does not change does not change approved at $20,500 Applicant pays lesser of cumulatively escalated proffer or example year's max ($20,127 < $20,500) DECISIONS FOR TODAY'S CONSIDERATION o Whether cash proffer amounts should escalate beyond the maximum in place at time of payment o If proffer payments are capped, guidance on a preferred rezoning process to handle previously approved cases 10 8/23/2013 9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: August 28, 2013 Item Number: 7.A. Subiect: Consider an Application for the Demolition of a Designated Historic Structure, the Clarke Residence, Located at 4515 Centralia Road County Administrator's Comments: County Administrator: Per applicant's request, defer this application to the September 18, 2013 meeting. There is a contract of sale pending on the house. Summary of Information: On August 5, 2013, the applicant's representative requested that this request be deferred for an additional thirty days to the Board's September 18, 2013 meeting. There is a pending contract to purchase this property. It is anticipated that after this deferral period, the property can be sold with the intent of renovating the structure so that it can once again be used for residential purposes and this pending request for demolition approval be withdrawn. Preparer: Kirkland A. Turner Attachments: E Yes E No Title: Director of Planning CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Request History: The applicant submitted a letter on May 7, 2012, requesting that the Board grant the right to demolish a historically designated structure, the Clarke Residence, located at 4515 Centralia Road, after making an offer to sell the structure for 12 months at fair market value, per Section 19- 51(h) of the Zoning Ordinance. The residence was listed for sale with a real estate firm on March 23, 2012, for $150,000. This request for demolition was presented to the Board on June 27, 2012 with a recommendation to refer the issue to the Preservation Committee for a recommendation. On August 15, 2012, the Preservation Committee issued a recommendation of denial for the request for demolition based on the following considerations: The original reason for the designation still exists: the Clarke Residence is 'a distinguished building of high architectural quality and historic interest." 1. The Clarke Residence is structurally sound, per safety inspection performed on January 18, 2012 by the Department of Building Inspection and does not present a threat to human health or safety. 2. The house contributes to the overall character of the historic Centralia neighborhood and is adjacent to, or near, five other historically designated structures. 3. The designation was voluntarily placed on the structure and property at the request of the then owner, thus entrusting the protection of the structure to the county per ordinance. 4. Allowing demolition based upon neglect and economic burden would set a precedent that is not supported by the duties and responsibilities of the Preservation Committee as set forth by county code. On April 10, 2013, the Board deferred action on this item until the May 22, 2013 meeting. On May 22, 2013, Ms. Jaeckle asked that the Board defer action on this item until the August 28, 2013 meeting while the house was under contract for sale. Staff supports the recommendation of denial of the Application for demolition based on the recommendation of the Preservation Committee. It should be noted that while this structure would be highly likely to be a contributing structure to a state/national historic district, it is not eligible for individual state/national listing. 'r-1- 0 Of CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: August 28, 2013 Item Number: 8.A.1. Subject: Nominations/Appointments/Reappointments to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Boa Nominate/appoint/reappoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Bermuda District. Supervisor Jaeckle recommends that the Board reappoint Molly Parker from Thomas Dale High School for a term from September 1, 2013 through June 30, 2014. Supervisor Jaeckle also recommends the Board nominate and appoint Keymonta Dennis from Community High School for a term from September 1, 2013 through June 30, 2014. Ms. Parker and Ms. Davis meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Preparer: Jana D. Carter Title: Director, Juvenile Services Attachments: F]Yes 0 No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) Clover Hill District. Supervisor Warren recommends that the Board reappoint Sydney Jackson from Clover Hill High School and Samuel St. Hill from Monacan High School for a term of September 1, 2013 through June 30, 2014. Supervisor Warren also recommends that the Board nominate and appoint Bryce Badura from Clover Hill High School and Blake Mogel from Monacan High School for a term of September 1, 2013 through June 30, 2014. Ms. Jackson, Mr. St. Hill, Mr. Badura and Ms. Mogel meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Dale District. Supervisor Holland recommends that the Board nominate and appoint Linsey Hill and reappoint Juliana Hybner from L.C. Bird High School and nominate and appoint Noe Gonzalez and reappoint Reaushon Gilbert from Meadowbrook High School for a term of September 1, 2013 through June 30, 2014. Ms. Hill, Ms. Hybner, Mr. Gonzalez and Ms. Gilbert meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Matoaca District. Supervisor Elswick recommends that the Board reappoint Kamryn Pointer and nominate and appoint Anna Catherine Hilton from Cosby High School, reappoint Tatijana Zamora and nominate and appoint Aaren Davis from Matoaca High School, and nominate and appoint Kasi Farmer and nominate and reappoint Noel Pena from Manchester High School for a term of September 1, 2013 through June 30, 2014. Mr. Elswick also recommends the Board nominate and appoint Alesia Meredith, an adult, for a term of September 1, 2013 through June 30, 2016. Ms. Pointer, Ms. Hilton, Ms. Zamora, Mr. Davis, Ms. Farmer, Mr. Pena and Ms. Meredith meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Midlothian District. Supervisor Gecker recommends that the Board reappoint Lauren Martin and nominate and appoint Robert Cross from Midlothian High School, and nominate and appoint Haley Randall and Noah Clarke from James River High School for a term of September 1, 2013 through June 30, 2014. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (continued) Mr. Gecker also recommends the board nominate and appoint Michelle Beavers, an adult, for a term of September 1, 2013 through June 30, 2016. Ms. Martin, Mr. Cross, Ms. Randall, Mr. Clarke and Ms. Beavers meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. At -Large. Board members recommend the reappointment of Mackenzie Neal from Maggie Walker Governor's School for a term of September 1, 2013 through June 30, 2014. Ms. Neal meets all the eligibility requirements and has indicated her willingness to serve as an at -large member. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: August 28, 2013 Item Number: 8.A.2. Subiect: Nomination/Appointment to the Towing Advisory Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint members to serve on the Towing Advisory Board. Summary of Information: Under state statute, the county contracts with motor vehicle towing companies to tow vehicles that are involved in accidents, are abandoned or are involved in criminal activity. The county has a Towing Advisory Board which is appointed by the Board of Supervisors pursuant to state law and advises the Police Department on the towing contract which regulates towers that are on the Police Department's list of approved towing companies. The Towing Advisory Board also discusses issues of interest to both the contract towing companies and the Police Department relating to towing. The members of the Towing Advisory Board serve at the pleasure of the Board. In accordance with the Code of Virginia §46.2-1217, the Towing Advisory Board shall include representatives of local law enforcement, towing operators, and the general public. There are three towing operators on the Advisory Board. Preparer: Thierry G. Dupuis Title: Chief of Police Attachments: a Yes 0 No # 0 0 P, (� 110. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The towing operators submitted to the Board of Supervisors for appointment are chosen by the towing companies that are on the Police Department's approved towing list. Every two years the towing companies hold an election and the three towers who receive the most votes are submitted to the Board of Supervisors to consider for appointment. An election was recently held to fill a vacancy created by the resignation of Ms. Constance Miller from the Towing Advisory Board. The name recommended below would replace Ms. Miller as the towing company representatives on the Towing Advisory Board. Colonel Dupuis has recommended that the Board nominate and appoint Mr. Anthony Purcell to replace Ms. Constance C. Miller on the Towing Advisory Board. The nominee meets all eligibility requirements to fill the vacancy and has indicated his willingness to serve. Board members concur with the appointment of Mr. Purcell. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. 00 0C. �; 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2013 Item Number: 8.A.3. Subiect: Nomination/Appointment/Reappointment to the Health Center Commission (HCC) County Administrator's Comments: County Administrator: Nomination/appointment/reappointment to the Health Center Commission (HCC). Summary of Information: The Health Center Commission for the County of Chesterfield (HCC) governs and oversees the operations of Lucy Corr Village. Sarah C. Snead, Deputy County Administrator for Human Services, serves as an ex -officio member -advisor to the HCC. Ms. Tracy Kemp Stallings has submitted an application for appointment and as an at -large member, and Mr. James Copp has submitted an application for reappointment as an at -large member. Their terms would be effective immediately through June 30, 2017. Board members concur with appointment/ reappointment of Ms. Stallings and Mr. Copp. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparer: Sarah C. Snead Title: Deputy County Administrator, Human Services Attachments: FlYes 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2013 Item Number: 8.13.1.a.1. Subiect: Resolution Recognizing Mrs. Evelyn N. Stewart, Commonwealth Attorney's Office, Upon Her Retirement County Administrator's Comments: AA County Administrator: Vj 9 Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Evelyn N. Stewart retired from the Commonwealth Attorney's office on July 1, 2013, after providing 28 years of service to the citizens of Chesterfield County. Preparer: William W. Davenport - Title: Commonwealth Attorney Attachments: 0 Yes F-1 No # 00 G C. -7,11- RECOGNIZING MRS. EVELYN N. STEWART UPON HER RETIREMENT WHEREAS, Mrs. Evelyn N. Stewart retired from the Chesterfield County Commonwealth Attorney's Office on July 1, 2013, after providing 28 years of dedicated and professional service to the citizens of Chesterfield County; and WHEREAS, Mrs. Stewart began her career in August 1985, in the county's Transportation Department; and WHEREAS, Mrs. Stewart transferred to the Commonwealth Attorney's Office as a Legal Secretary in August 1989; and WHEREAS, Mrs. Stewart has faithfully served the county in the capacity of Legal Secretary; and WHEREAS, during her tenure, Mrs. Stewart provided assistance to the staff attorneys, police department, probation and parole, and the courts staff; and WHEREAS, Mrs. Stewart has received numerous letters of commendation, thanks and appreciation during her career from the citizens of Chesterfield County for service rendered; and WHEREAS, Mrs. Stewart was a member of the General District Court Team; and WHEREAS, Mrs. Stewart's great personality and bright, sunny disposition made her a nice co-worker who was admired by staff; and WHEREAS, Mrs. Stewart has provided the Chesterfield County Commonwealth Attorney's Office with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Stewart's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Evelyn N. Stewart, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. 0 0 (), (IF 1ISS, 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2013 Item Number: 8.B.I.a.2. Subject: Resolution Recognizing Deputy Vickie A. Taylor, Sheriff's Office, Upon Her Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Deputy Vickie A. Taylor will retire on September 1, 2013, after providing 25 years of service to Chesterfield County. Preparer: Dennis S. Proffitt Attachments: E Yes Title: Sheriff 4 0 0 0 cl!S" r2l, RECOGNIZING DEPUTY VICKIE A. TAYLOR UPON HER RETIREMENT WHEREAS, Ms. Vickie A. Taylor has faithfully served Chesterfield County for 25 years; and WHEREAS, Ms. Taylor was hired on May 16, 1988, and was assigned to the correctional facility; and WHEREAS, Deputy Taylor was transferred in September 1993 and demonstrated her versatility, skill and strong work ethic in multiple assignments in the Court Services section of the department; and WHEREAS, Deputy Taylor was selected as Employee of the Quarter in April 2001; and WHEREAS, Deputy Taylor was transferred to the Classification Unit in June 2004, where she worked diligently and assisted in transitioning the Classification Unit from sworn to civilian personnel, receiving a Unit Citation for her hard work and efforts; and WHEREAS, Deputy Taylor was transferred in September of 2012 to the Transportation Unit where she continued to demonstrate her knowledge and skills until her retirement date; and WHEREAS, Deputy Taylor served on the Sheriff's Office Weapons Process Action Team that led the conversion of the department from revolvers to the semi-automatic pistols; and WHEREAS, Deputy Taylor received numerous letters of appreciation and commendation for her dedication and service to the employees and citizens of Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Deputy Vickie Taylor, expresses the appreciation of all residents for her service to Chesterfield County and extends appreciation for her dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. 04 000— ce S" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2013 Item Number: 8.13.1.a.3. Subiect: Resolution Recognizing James C. Jones, Firefighter III, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: James C. Jones, Firefighter III, will retire from the Fire and Emergency Medical Services Department on September 1, 2013, after providing more than 28 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter, Jr. Title: Fire Chief Attachments: 0 Yes F]No # RECOGNIZING JAMES C. JONES, FIREFIGHTER III UPON HIS RETIREMENT WHEREAS, James C. Jones, Firefighter III, will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on September 1, 2013; and WHEREAS, Firefighter Jones was hired on January 2, 1985, attended Recruit School #16 in 1986, and has faithfully served the county for more than 28 years in various assignments; as a firefighter at the Dutch Gap, Ettrick, Clover Hill, Buford and Bensley Fire and EMS Stations; and WHEREAS, Firefighter Jones earned a position as firefighter specialist under the Career Development Program in March 2002; and WHEREAS, Firefighter Jones completed the requirements for and was granted a position as a member of the Chesterfield Fire and EMS Technical Rescue Team, as well as a member of the Central Virginia Division I Technical Rescue Team in 2006; and WHEREAS, Firefighter Jones was recognized with a Unit Citation for his exceptional skills and teamwork efforts displayed on -scene in September 1993, at a vehicle accident that resulted in a Master Trooper and a Patrolman being trapped in a vehicle underneath the back of a commercial dumpster carrier; and WHEREAS, Firefighter Jones was recognized with an EMS Lifesave Award for saving the life of a newborn baby in November 2000; and WHEREAS, Firefighter Jones was recognized with EMS Unit Citations while assisting in saving a patient's life who had suffered an accidental self- inflicted knife wound in January 2004; and for assisting in patient care to a citizen in cardiac arrest in May 2008; and WHEREAS, Firefighter Jones was recognized with a Unit Citation for his teamwork efforts and technical expertise displayed at a motor vehicle crash involving entrapment in July 2008, resulting in a successful extrication. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of James C. Jones, Firefighter III, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. ES G_ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: August 28, 2013 Item Number: 8.B.I.a-.4. Subiect: Resolution Recognizing Mr. Wayne A. Mosby, General Services, Fleet Management Division, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Mr. Mosby will retire effective September 1, 2013, after providing more than 35 years of service to the citizens of Chesterfield County. Preparer: Robert C. Key Title: Director of General Services Attachments: Yes No a-, 7 RECOGNIZING MR. WAYNE A. MOSBY UPON HIS RETIREMENT WHEREAS, Mr. Wayne A. Mosby joined Chesterfield County Pupil Transportation on August 8, 1978, as a Class 1 Mechanic at the Courthouse Bus Shop; and WHEREAS, in 1980, Mr. Mosby obtained his Virginia State Inspectors License and was promoted to Senior School Bus Mechanic; and WHEREAS, in 1992, when fleet consolidation took place, Mr. Mosby became an employee of the Department of General Services, still serving as a school bus technician; and WHEREAS, Mr. Mosby has seen the county's school bus fleet grow to more than 600 buses; and WHEREAS, Mr. Mosby has been instrumental in maintaining an average daily school bus availability rate of 97 percent; and WHEREAS, Mr. Mosby tutored and mentored his co-workers to become the best in their field; and WHEREAS, Mr. Mosby provided after-hours service and roadside assistance to the Chesterfield County Pupil Transportation Department for 35 years, responding quickly and repairing school buses on the side of the road and at offsite locations to ensure the safe delivery of Chesterfield's school-age children; and WHEREAS, Mr. Mosby participated in the annual Special Olympics Program held at the University of Richmond, providing mechanical assistance when needed to over 30 Special Needs buses and drivers; and WHEREAS, Mr. Mosby is a technically qualified, highly competent technician, dedicated. to providing world-class, consistently excellent customer service to Chesterfield County Government and Chesterfield County Public Schools, as well as to the public; and WHEREAS, Mr. Mosby has consistently performed his duties and responsibilities in a professional manner and placed the welfare and safety of students, faculty, citizens and fellow county employees above his own personal comfort and feelings and will be missed by his fellow co- workers and customers. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Wayne A. Mosby, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. 000053 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: August 28, 2013 Item Number: 8.13.1.a.5. Subject: Resolution Recognizing William E. Slack, Jr., Firefighter III, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: William E. Slack, Jr., Firefighter III, will retire from the Fire and Emergency Medical Services Department on November 1, 2013, after providing more than 24 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter, Jr. Title: Fire Chief Attachments: 0 Yes F-1 No # RECOGNIZING WILLIAM E. SLACK, JR., FIREFIGHTER III UPON HIS RETIREMENT WHEREAS, Firefighter William E. Slack, Jr. will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on November 1, 2013; and WHEREAS, Firefighter Slack attended Recruit School #21 in 1989, and has faithfully served the county for more than 24 years in various assignments as a firefighter at the Bensley, Dale, Clover Hill, Dutch Gap Fire and EMS Station, as well as a Flight Paramedic at Med-Flight; and WHEREAS, Firefighter Slack was deployed to South Carolina in 1989 to assist with recovery efforts following Hurricane Hugo; and WHEREAS, Firefighter Slack has been an Advanced Life Support Provider since 1994; and WHEREAS, Firefighter Slack has been a member of the Technical Rescue team since its inception in 1998; and WHEREAS, Firefighter Slack completed the requirements for and was designated as firefighter specialist in November 2008; and WHEREAS, Firefighter Slack was recognized with an EMS Unit Citation for the exemplary service provided on -scene of a head-on collision involving two vehicles in May 1999; and WHEREAS, Firefighter Slack was recognized with an EMS Unit Citation and EMS Lifesave Award for saving the life of a young child in April 2002; and WHEREAS, Firefighter Slack was recognized with an EMS Unit Citation for the exceptional patient care initiated to a patient who suffered a near fatal gunshot wound in January 2004; and WHEREAS, Firefighter Slack was recognized with an EMS Unit Citation for his teamwork and extensive efforts when his team responded to an accident involving a vehicle hitting a tree in February 2005; and WHEREAS, Firefighter Slack was recognized with an EMS Unit Citation when he assisted in the treatment of a patient with a severe stab wound in October 2009; and WHEREAS, Firefighter Slack also has received numerous letters of thanks from the citizens of Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of William E. Slack, Jr., Firefighter III, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. ®0't CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2013 Item Number: 8.B.I.a.6. Subiect: Resolution Recognizing the Late Mr. Richard D. Meadows, General Services, Fleet Management Division, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Mr. Richard Meadows provided more than 34 years of service to the citizens of Chesterfield County. Preparer: Robert C. Key Title: Director of General Services Attachments: 0 Yes 1-1 No # 0 0 o ep, ' '1 RECOGNIZING MR. RICHARD D. MEADOWS FOR HIS SERVICE WHEREAS, Mr. Richard D. Meadows was hired by Chesterfield County, Virginia, on October 9, 1978, as a Class 1 Mechanic for Pupil Transportation at the Courthouse Bus Maintenance Facility; and WHEREAS, Mr. Meadows obtained his Virginia State Inspector's License and was promoted to Senior School Bus Mechanic; and WHEREAS, in 1992, Mr. Meadows became an employee of the Department of General Services during the Fleet consolidation; and WHEREAS, Mr. Meadows provided after-hours service and roadside assistance to the Chesterfield County Pupil Transportation Department during his tenure as a School Bus Technician, responding and repairing school buses on the side of the road and at offsite locations, to ensure the safe delivery of Chesterfield County's school children; and WHEREAS, in 2001, Mr. Meadows graduated from the Total Quality Improvement (TQI) University and the Employee Leadership Institute; and WHEREAS, in 2007, Mr. Meadows was promoted to Automotive Maintenance Supervisor of the Courthouse School Bus Maintenance Facility; and WHEREAS, Mr. Meadows saw the county's school bus fleet grow to more than GOO school buses; and WHEREAS, Mr. Meadows provided leadership and guidance to his staff in consistently maintaining a 97 percent daily school bus availability rate; and WHEREAS, Mr. Meadows was a dependable and reliable employee who performed his duties and responsibilities with competency and enthusiasm; and WHEREAS, Mr. Meadows was tactful, considerate and attentive to everyone he came in contact with and was commended for taking the time to deal with customers courteously, letting each one know they were important; and WHEREAS, Mr. Meadows was a steadying influence in a sometimes chaotic work environment; and WHEREAS, Mr. Meadows was highly regarded both within Fleet Management and by customers due to his work ethic and integrity, which was above reproach; and WHEREAS, Mr. Meadows consistently performed his duties and responsibilities in a professional manner and placed the welfare and safety of students, faculty, citizens and fellow county employees above his own personal comfort and feelings and will be missed by his fellow co- workers and customers. 0019PG2 NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Richard D. Meadows, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county. () 0 f3 C?;G .3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2013 Item Number: 8.13.11.a.7. Subject: Resolution Recognizing Sergeant David D His Retirement County Administrator's Comments: County Administrator: 61 - Board Action Requested: Adoption of the attached resolution. Summary of Information: Deringer, Police Department, Upon Sergeant David D. Deringer will retire from the Police Department on September 1, 2013, after providing more than 26 years of service to the citizens of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: 0 Yes F-1 No # G 4- RECOGNIZING SERGEANT DAVID D. DERINGER UPON HIS RETIREMENT WHEREAS, Sergeant David D. Deringer will retire from the Chesterfield County Police Department on September 1, 2013, after providing more than 26 years of dedicated and professional service to the citizens of Chesterfield County; and WHEREAS, Sergeant Deringer began his law enforcement career with the City of Richmond Police Department in 1984; and WHEREAS, Sergeant Deringer has faithfully served the county in the capacity of Patrol Officer, Crime Prevention Officer, and Sergeant; and WHEREAS, during his tenure, Sergeant Deringer has served as a Breathalyzer Operator, Evidence Technician, and General Instructor, and has served in various assignments, including Community Policing Sergeant and North District Administrative Sergeant; and WHEREAS, Sergeant Deringer received a Chief's Commendation for his diligent work while serving as a member of the Ettrick Task Force, which was highly successful in its goal of reducing drug activity and related disorderly conduct, and decreasing robberies in the area; and WHEREAS, Sergeant Deringer was the recipient of an Achievement Certificate for his outstanding efforts and dedication to his position as Crime Prevention Officer, whereby his individual efforts increased the overall effectiveness of the Chesterfield County Police Department, making the County of Chesterfield a safer place in which to live and work; and WHEREAS, Sergeant Deringer has served in leadership roles on numerous committees, including president of the Virginia Crime Prevention Association; Board of Directors member and secretary of the Central Virginia Crime Prevention Association; and Chairmen of the Towing Advisory Board, and he also served on several state legislative subcommittees to draft crime prevention legislation and assisted the Department of Criminal Justice Services Commission in developing the criteria for Crime Prevention Specialist; and WHEREAS, Sergeant Deringer was recognized with an Achievement Certificate for his dedicated and diligent work in the opening of the Meadowbrook/Meadowdale Community Policing Office, playing a pivotal role in the planning, fundraising and organization of the grand opening event; and WHEREAS, Sergeant Deringer has received numerous letters of commendation, thanks and appreciation during his career from the citizens of Chesterfield County for service rendered; and WHEREAS, Sergeant Deringer has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sergeant Deringer's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Sergeant David D. Deringer, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS 4.) AGENDA Page I of I Meeting Date: August 28, 2013 Item Number: 8.B.I.a.8. Subiect: Resolution Recognizing Mr. Henry A. Vest, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests that the Chesterfield County Board of Supervisors recognize Mr. Henry A. Vest for 36 years of service to the Utilities Department and the citizens of Chesterfield County. Preparers Roy E. Covington Title: Director of Utilities Attachments: Yes No 4 RECOGNIZING MR. HENRY A. VEST UPON HIS RETIREMENT WHEREAS, Mr. Henry A. Vest will retire from Chesterfield County Utilities Department on August 30, 2013; and WHEREAS, Mr. Vest began his public service with Chesterfield County on June 6, 1977, as a Senior County Maintenance Worker, then as a Senior Labor Crew Chief for the Chesterfield Utilities Department; and WHEREAS, Mr. Vest was promoted to the Principal Labor Crew Chief position on July 1, 2006, where he served faithfully until his retirement; and WHEREAS, the expertise developed by Mr. Vest during his tenure has enabled him to make significant contributions to the efficient operations of the wastewater collections system and particularly, wastewater pumping stations; and WHEREAS, Mr. Vest has been instrumental in assuring the wastewater pumping stations operated in a safe and efficient manner; and WHEREAS, Mr. Vest has willingly shared his knowledge and expertise with his colleagues to aid them in their growth and development; and WHEREAS, Mr. Vest practiced protection of the environment throughout his entire career and played a significant role in providing safe, reliable and environmentally -sound wastewater service to utility customers; and WHEREAS, Mr. Vest has always served the citizens of Chesterfield County with a positive attitude and a focus on customer service, consistently achieving high customer satisfaction levels that reflect positively on Chesterfield County's workforce; and WHEREAS, Mr. Vest's likeable personality and willingness to share his knowledge has earned him the respect and admiration of his colleagues; and WHEREAS, throughout his career with Chesterfield County, Mr. Vest displayed character, aptitude, a positive attitude and the ability to effectively respond to emergency situations. NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Henry A. Vest for his outstanding contributions, expresses the appreciation of all residents for his 36 years of dedicated service to the county, and wishes him the best for a long and happy retirement. 0 0D 0 (*A G 7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I 6lug AGENDA Meeting Date: August 28, 2013 Item Number: 8.13.1.a.9. Subject: Resolution Recognizing Mr. Lawrence 0. Friend, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests that the Chesterfield County Board of Supervisors recognize Mr. Lawrence Friend for 28 years of service to the Utilities Department and the citizens of Chesterfield County. Preparer: Roy Covington Title: Director, Utilities Department Attachments: E Yes 1-1 No # RECOGNIZING MR. LAWRENCE O. FRIEND UPON HIS RETIREMENT WHEREAS, Mr. Lawrence O. Friend retired from the Chesterfield County Utilities Department on August 1, 2013; and WHEREAS, Mr. Friend began his public service with Chesterfield County on September 24, 1984, when he was hired by the Chesterfield Utilities Department as a Utility Worker; and WHEREAS, Mr. Friend was promoted to a Senior Labor Crew Chief on June 23, 1990, and was then promoted to a Utility Supervisor on February 19, 2000, where he has served faithfully until his retirement; and WHEREAS, Mr. Friend directed the day-to-day activities of crews responsible for the maintenance of more than 100,000 water meters and associated services; and WHEREAS, Mr. Friend was instrumental in the development of an efficient and effective Meter Maintenance Program, ensuring accurate metering of water usage by Chesterfield County water customers; and WHEREAS, Mr. Friend exhibited strong leadership skills and was focused on the continuous development of his co-workers; and WHEREAS, Mr. Friend was focused on providing world-class customer service, consistently meeting or exceeding customer expectations by assuring that all customers, needs were served in an expeditious, courteous and effective manner and by taking full advantage of every customer's request for service as an opportunity to provide an excellent response; and WHEREAS, Mr. Friend continuously utilized his experience and knowledge of the water distribution system throughout his career and played a significant role in providing safe and reliable water services to utility customers; and WHEREAS, Mr. Friend was highly respected and liked by his peers and coworkers; and WHEREAS, throughout his career with Chesterfield County, Mr. Friend displayed unparalleled dependability, aptitude, and good character and values. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Lawrence O. Friend and extends on behalf of its members and citizens of Chesterfield County, appreciation for more than 28 years of exceptional service to the county. ()4-1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA 0tat- Meeting Date: August 28, 2013 Item Number: 8.13.1.b. Sublect: Resolution Recognizing and Expressing Support for the Pocahontas State Park Mountain Bike Trail Enhancement Project County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: Mrs. Jaeckle requests that the Board of Supervisors recognize the recently announced Pocahontas State Park Mountain Bike Trail enhancement project and acknowledge its economic and healthy lifestyle value to the Richmond Region. Preparer: Sarah C. Snead Attachments: 0 Yes Title: deputy County Administrator, Human Services F-1No RECOGNIZING AND EXPRESSING SUPPORT FOR THE POCAHONTAS STATE PARK MOUNTAIN BIKE TRAIL ENHANCEMENT WHEREAS, the Pocahontas State Park Mountain Bike Trail enhancement project will improve 20 existing miles of trails in Pocahontas State Park and build an additional 30 miles of "stacked looped" trails, providing options for riders with differing skill levels; and WHEREAS, this partnership includes the City of Richmond, Chesterfield County, the Commonwealth of Virginia, the International Mountain Biking Association (IMBA), the private sector and numerous nonprofits; and WHEREAS, this is a legacy project of the 2015 World Cycling Championships, offering a unique opportunity to introduce the Richmond Region to national and international audiences, including nearly 450,000 spectators; and WHEREAS, IMBA is recognized as the international leader in the mountain biking community and its ride centers featuring extensive trail networks are the organization's strongest endorsement of a trail experience, and further, the centers become travel destinations for mountain bikers from around the world; and WHEREAS, with the combination of trails in the James River Park System and those existing and to be created at Pocahontas, the Richmond Region facility is expected to be among the most highly rated IMBA Ride Centers; and WHEREAS, according to a study conducted by Mangum Economic Consulting Inc., the improvements will generate 31 new jobs in Chesterfield County and 51 in the state, and will increase annual economic activity in Chesterfield County by $2.7 million and by $4.5 million in Virginia; and WHEREAS, studies in both this country and abroad show that if you provide easy access to trails, they will be used, and moreover, IMBA reports that for every dollar invested in trails, the community receives nearly $3 in direct medical benefit; and WHEREAS, bicycling, and mountain biking in particular, is part of a healthy lifestyle and Chesterfield County has as a high priority working together with partners to ensure a healthy community; and WHEREAS, there will be a complement of trails at Pocahontas accessible to bicyclists with disabilities, developed with consultation and coordination from the Mid Atlantic Chapter of the Paralyzed Veterans Association; and WHEREAS, the governor and General Assembly included $50,000 in this year's budget to serve as seed money to help get the ride center project started, and Dominion Foundation has contributed a $50,000 donation, matching the state's commitment, leaving $700,000 remaining to be raised. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County, Virginia, hereby acknowledges the importance of the Pocahontas State Park Mountain Bike Trail project and expresses support for this innovative initiative. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2013 Item Number: 8.13.1.q. Subject: Resolution Recognizing "National Night Out" in Chesterfield County County Administrator's Comments: County Administrator: Ot Board Action Requested: Adoption of the attached resolution. Summary of Information: The attached resolution is to recognize "National Night Out" in Chesterfield County. Preparer: Scott Gordon Title: Crime Prevention Officer Attachments: 0 Yes F-1 No 4 OCIV-1072 RECOGNIZING "NATIONAL NIGHT OUT" IN CHESTERFIELD COUNTY WHEREAS, each year in August, communities across the nation band together to demonstrate their unity in the fight against crime; and WHEREAS, this show of solidarity by law-abiding citizens has been named "National Night Out"; and WHEREAS, the National Night Out event took place on August 6, 2013, as the 30th annual event of this type; and WHEREAS, this year's National Night Out campaign involved citizens, law enforcement agencies, civic groups, businesses, neighborhood organizations and local officials from 10,000 communities in 50 states, U.S. territories, Canadian cities and military bases worldwide; and WHEREAS, National Night Out is designed to heighten crime- and drug -prevention awareness; and WHEREAS, this event also generates support for, and participation in, local anti-crime programs; and WHEREAS, National Night Out strengthens neighborhood spirit and the relationships between police and the communities; and WHEREAS, these events send a message to criminals that the communities are organized and fighting back against crime; and WHEREAS, Chesterfield County has as one of its strategic goals: "To be the safest and most secure community of its size"; and WHEREAS, National Night Out is an important component in the effort to achieve that goal. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby recognizes "National Night Out" in Chesterfield County, Virginia; thanks police, the 108 neighborhoods and businesses and all others who joined to prevent crime; and all residents and businesses in Chesterfield County who turned on their porch lights and other exterior lights and gathered with friends and neighbors on August 6, 2013, to demonstrate their unity in the fight against crime. ()4-1 ,4_) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2013 Item Number: 8.B.1.d. Subject: Adoption of Resolution Authorizing Acceptance of a Recreational Trails Program Grant for R. Garland Dodd Park at Point of Rocks Board Action Requested: Authorize the County Administrator to execute a Grant Agreement with the Virginia Department of Conservation and Recreation for construction of trails at R. Garland Dodd Park. Adopt a Resolution in support of the Grant requested. County Administrator's Comments: County Administrator: The Recreational Trails Program Grant will provide for $174,800 of the cost of development for a $218,500 project to develop 1.32 miles of gravel surfaced walking/biking trails to include directional signs within R. Garland Dodd at Point of Rocks Park. The grant program is an 80/20 federal/local reimbursement match program and the county's required match to receive maximum reimbursement is $43,700 which has been set aside in the Park Improvements account center of the department's capital plan. The attached resolution is a requirement for the Grant application. Staff recommends approval. Preparer: Michael S. Golden Title: Director, Parks and Recreation Preparer: Allan M. Carmody Title: Director, Budget & Management Attachments: Yes No 4 (011 714 e. - RESOLUTION AUTHORIZING ACCEPTANCE OF A RECREATIONAL TRAILS PROGRAM GRANT FOR R. GARLAND DODD PARK AT POINT OF ROCKS WHEREAS, under the provisions of RTP, federal funding assistance is requested to aid in financing the cost of the construction and/or rehabilitation of recreational trails and trail related facilities; and WHEREAS, Chesterfield County considers it in the best public interest to complete the R. Garland Dodd/Point of Rocks Park recreational trail project described in the preliminary application and proposal description and environmental screening application. NOW, THEREFORE, BE IT RESOLVED that: 1. The County Administrator be authorized to complete the formal application and project administration process to DCR for funding assistance, to include application, agreement and funding of the project; 2. Any fund assistance received shall be used for implementation and completion of R. Garland Dodd/Point of Rocks Park Recreational trail project within the specified timeframe; 3. Chesterfield County hereby certifies that project funding is committed and will be derived from the Parks and Recreation Capital Improvement Program [CIPI; 4. We acknowledge that we are responsible for supporting all non-cash commitments to this project should they not materialize; 5. We are aware that the grant, as approved by the Federal Highway Administration, will be paid on an 80-20 reimbursement basis. This means we may only request payment after eligible and allowable costs have already been paid and remitted to our vendors and evidence of such has been provided to DCR in the format required by the project agreement; 6. This resolution becomes part of a formal application and project administration process to the Virginia Department of Conservation & Recreation; 7. We acknowledge that we are responsible for compliance with the National Environmental Policy Act, Endangered Species Act, Historic Preservation Act and all applicable state and federal laws provided appropriate opportunity for public comment on this application; 8. We acknowledge that appropriate opportunity for public comment will be provided on this application and project administration process and evidence of such is a required component for approval. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: August 28, 2013 Item Number: 8.B.2. Subiect: Authorize the Receipt and Appropriation of Funds from the 2013 Commonwealth of Virginia, Department of Health - Of f ice of Emergency Medical Services, Financial Assistance for Emergency Medical Services Grant Program, (Known as the Rescue Squad Assistance Fund Grant Program) County Administrator's Comments: County Administrator: 2 V Board Action Requested: Authorize the Fire and EMS Department to receive and appropriate $123,375.50 awarded to the department through the Rescue Squad Assistance Fund Grant Program, to purchase seven (7) Zoll X -Series, diagnostic 12 -lead electrocardiogram/defibrillators and four (4) Pro -XT Power Stretchers and authorize and transfer $123,375.50 in matching funds from the EMS Revenue Recovery fund. Summary of Information: Acceptance of the Rescue Squad Assistance Fund grant will allow the Fire and EMS Department to continue the planned replacement of older model 12 -lead electrocardiogram defibrillators and older model manual EMS stretchers at one-half the cost to the county. Sufficient funding is available in the revenue recovery program to provide the local portion of the grant. Preparer: Edward L. Senter, Jr. Title: Fire Chief Preparer: Allan M. Carmody Title: Director, Bud -get & Management Attachments: Yes ■ No 0000; G CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 AGENDA 41749) Meeting Date: August 28, 2013 Item Number: 8.13.3.a. Subiect: Request for Music and Entertainment Festival Permit for St. Augustine Catholic Church's Festival to be Held September 5, 6, 7 and 8, 2013 County Administrator's Comments: County Administrator: Staff recommends that the Board grant a music and entertainment festival permit for St. Augustine Catholic Church's Festival to be held September 5, 6, 7 and 8, 2013 subject to the church obtaining, at least 24 hours before the beginning of the festival, all necessary permits from the Building Official for amusement rides and from the Health Department for food sold. Summary of Information: St. Augustine Catholic Church, located at 4400 Beulah Road in Dale Magisterial District, plans to hold a music and entertainment festival on September 5, 6, 7 and 8, 2013, from 9:00 a.m. until 10:00 p.m. on the church lawn. The festival's main purpose is to raise funds for and increase community awareness of the proposed construction of new church building facilities. The event will feature live musical performances from several bands, food and beverages (non-alcoholic) for sale, and children's games. Approximately 1,000 people are expected to attend the festival each day. Preparer: Jeffrey L. Mincks Title: County Attorney 0505:90622.1 Attachments: 7 Yes 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The applicant's plan meets the substantive requirements of the entertainment permit ordinance, and the property is properly zoned. The church has made adequate provisions for public safety, fire prevention, medical protection, sanitation, traffic control, and security. Specifically, (1) the church will contract to provide eight port -a -johns and one sanitizes station to supplement the church's bathroom facilities; (2) the local Rescue Squad and Chesterfield Fire and EMS will be available for the event; (3) the Police Department does not believe off-duty police officers are necessary for this event; (4) the church has agreed that music will be played in such a manner that it will not be audible beyond the property or constitute a nuisance to adjacent property owners; and (5) the church is self-insured through Catholic Mutual Group. If the Board grants the permit, staff recommends that it be subject to the applicant applying for and obtaining permits from the Building Official for all amusement rides and from the Health Department for all food sold at least 24 hours before the beginning of the festival. Although the Board of Supervisors may require a bond to ensure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require the church to post a bond. 0505:90622.1 010 4) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Pagel of AGENDA 1 1749 6) Meeting Date: August 28, 2013 Item Number: 8.13.3.b. wmmwmnuwdft�� ---- - --- Subiect: Request for Entertainment Festival Permit for ChesterFest to be Held Saturday, September 28, 2013 County Administrator's Comments: County Administrator: 0 6T Board Action Requested: Staff recommends that the Board consider an entertainment festival permit for ChesterFest to be held Saturday, September 28, 2013. Summary of Information: The Chester Community Association is sponsoring an arts and crafts and entertainment festival, located on the Chester Village Green just off 11801 Centre Street in Chester, on Saturday, September 28, 2012, from 10:00 a.m. until 5:00 p.m. Chesterfield County and the Village News are secondary sponsors for the festival. The festival will feature live musical performances from the Chesterfield Community Band, and other live bands and performers. Approximately 5,000 to 7,500 people are expected to attend the festival. The festival has five food vendors. The applicant's plan, which is consistent with the plan that they used in last year's successful festival, meets the substantive requirements of the entertainment permit ordinance, and the property is properly zoned. Preparer: Jeffrey L. Mincks Title: County Attorney 0505:90710.1 Attachments: F]Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA ChesterFest has made adequate provisions for public safety, fire prevention, medical protection, sanitation, traffic control, and security. Specifically, (1) ChesterFest will provide six port -o -potties with hand washing stations supplied by Virginia Waste Services; (2) the local Rescue Squad and Chesterfield Fire and EMS will be available for the event; (3) the Sheriff's Department will provide two off-duty deputies; (4) music will be played in such a manner that it will not be audible beyond the property or constitute a nuisance to adjacent property owners; and (5) the event is adequately insured. Although the Board of Supervisors may require a bond to ensure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on county property. Staff recommends that the Board not require ChesterFest to post a bond. 0505:90710.1 010 4) 0 (8 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 AGENDA 1749 Meeting Date: August 28, 2013 Item Number: 8.13.3-c. Subiect: Request for Music Festival Permit for Chester Presbyterian Church's Outdoor Concert to be Held on September 15, 2013 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board consider a music festival permit for Chester Presbyterian Church's Outdoor Concert to be held on September 15, 2013. Summary of Information: Chester Presbyterian Church, located at 3424 West Hundred Road in Bermuda Magisterial District, plans to hold an outdoor concert on September 15, 2013, from 5:00 p.m. until 7:00 p.m. on the church lawn. The event will feature live musical performance by the Slack Family Singers. Approximately 200 people are expected to attend the outdoor concert. The applicant's plan meets the substantive requirements of the entertainment permit ordinance, and the property is properly zoned. The church has made adequate provisions for public safety, fire prevention, medical protection, sanitation, traffic control, and security. Specifically, (1) the church will have access to the church's bathroom facilities in two separate buildings on Preparer: Jeffrey L. Mincks Title: County Attorney 0505:90840.1 Attachments: � Yes ■ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 the church property; (2) the church nurse will be on duty for the event and the nearest county -operated emergency service facility is approximately a half mile east of the church; (3) the Police Department does not believe off- duty police officers are necessary for this event; (4) music will be played in such a manner that it will not be audible beyond the property or constitute a nuisance to adjacent property owners; and (5) the church is self-insured through Brotherhood Mutual Insurance Company. Although the Board of Supervisors may require a bond to ensure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require the church to post a bond. 0505:9040.1 0 0) 0 0 3 12 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: August 28, 2013 Item Number: 8.13.3.d. Subject: Request for an Entertainment Festival Permit for Amusement Promotions, Inc. to Conduct a Carnival at the Chippenham Square Shopping Center on September 13 through 22, 2013 County Administrator's Comments: County Administrator: The Board of Supervisors is requested to consider the request of Amusement Promotions, Inc., for an entertainment festival permit to conduct a Carnival at the Chippenham Square Shopping Center on September 13 through 22, 2013. If the Board grants the request, staff recommends that it be granted subject to the attached conditions. Summary of Information: Amusement Promotions, Inc., agent for Carol Stream Amusements, propose to conduct an outdoor Carnival on Friday, September 13 through Sunday, September 22, 2013 at Chippenham Square Shopping Center located at 7415-7485 Midlothian Turnpike. The Carnival, which will include rides, food, and outdoor games and entertainment, will be staged in the front parking lot facing Midlothian Turnpike. Hours of operation will be from 5:00 p.m. to 10:00 p.m. on Mondays through Thursdays; 5:00 p.m. to 11:00 p.m. Fridays; 12:00 noon to 11:00 p.m. on Saturdays; and 1:00 p.m. to 10:00 p.m. on Sundays. Amusement Promotions will begin setting up on the property on Monday, September 9. And will conclude removing all equipment and materials so that the property is returned to its original condition by September 25, 2013. Preparer: Jeffrey L. Mincks Attachments: ■ Yes �■ M Title: County Attorney 0505:90763.1 0 01 0 0 IS 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The cost of individual tickets will be $1.25, sheets of 12 tickets will cost $10.00 per sheet, and sheets of 25 tickets will cost $20.00. Wrist bands for unlimited amusement rides on any one particular day will cost $25.00. It is estimated that over the ten days of operation approximately 2,500 people will attend the Carnival. Food and beverages will be provided by Amusement Promotions. Staff believes that adequate measures for public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage and security will be accomplished if the applicant complies with the attached conditions. Accordingly, staff recommends issuing a permit subject to the attached conditions. 0505:90763.1 0000 11 CONDITIONS FOR ISSUING PERMIT TO AMUSEMENT PROMOTIONS, INC. 1. Permit holder shall hire off duty Chesterfield County police officers to provide traffic and crowd control during all hours of Carnival operation, as follows: September 13, 2013 (Friday) September 14, 2013 (Saturday) September 15, 2013 (Sunday) September 16, 2013 (Monday) September 17, 2013 (Tuesday) September 18, 2013 (Wednesday) September 19, 2013 (Thursday) September 20, 2013 (Friday) September 21, 2013 (Saturday) September 22, 2013 (Sunday) Hours: 5:00 pin — 7:00 pm (3 officers) Hours: 7:00 pin —11:00 pin (5 officers) Hours: Noon — 6:00 pin (2 officers) Hours: 6:00 pin —11:00 p.m. (5 officers) Hours: 1:00 pin — 4:00 pin (2 officers) Hours: 4:00 pin —10:00 pm (5 officers) Hours: 5:00 pin —10:00 pin (3 officers) Hours: 5:00 pm —10:00 pin (3 officers) — Hours: 5:00 pin —10:00 pin (3 officers) — Hours: 5:00 pm —10:00 pin (3 officers) — Hours: 5:00 pm — 7:00 pin (3 officers) Hours: 7:00 pm —11:00 pin (5 officers) — Hours: Noon — 6:00 pin (2 officers) Hours: 6:00 pin —11:00 p.m. (5 officers) — Hours: 1:00 pin — 4:00 pin (2 officers) Hours: 4:00 pin —10:00 (5 officers) 2. Permit holder shall maintain a First Aid station, with at least one certified Emergency Medical Technician on duty during all times of the Carnival operation. 3. Prior to the Carnival, the permit holder shall provide the Fire Marshal with a site plan showing the means of emergency access to the premises where the Carnival is being conducted. 4. No food vendor shall cook any food inside a building or trailer unless an approved fire suppression system, which has been successfully inspected within the past six months, is available on site. S. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney and making the County, EDA and Chippenham Square, LLC, additional insureds, as follows: a. Amusement Promotions, Inc. must provide a certificate of insurance with a minimum Commercial General Limit of $ 1,000,000 per occurrence and $2,000,000 general aggregate. b. Amusement Promotions, Inc. must provide a certificate of insurance with a minimum Commercial General Limit of $5,000,000 per occurrence for General Liability and $5,000,000 per occurrence for Automobile Liability. 0 C-11 0 (? I 5 C. Amusement Promotions, Inc. must provide the Risk Manager with a complete list of all vendors who will work at the Fair. Each vendor must provide a certificate of insurance with a minimum Commercial General Limit of $1,000,000 per occurrence and $2,000,000 general aggregate. d. The insurance required by this provision must be provided before the permit holder or any vendor will be allowed to begin set-up for the event. 6. No carnival ride shall be operated unless a permit for its operation has been issued by the Building Official. All permit applications shall be filed no later than September 6, 2013. Any injury to any individual which occurs on a carnival ride shall be reported to the Risk Manager within one hour of the injury. 7. No food vendor shall sell any food unless a permit for food vending has been issued by the Health Department. All permit applications shall be filed no later than September 6, 2013. 8. Permit holder will comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Carnival. 9. Failure to comply with any of the above conditions will result in immediate and automatic revocation of the Entertainment Festival Permit. 0505:90763.1 0 0 4) G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 2013 Item Number: 8.13.4. Subject: Authorize the County Administrator to Renew a Health Care Contract with Anthem Blue Cross and Blue Shield and Renew a Dental Care Contract with Delta Dental Plan of Virainia for 2014 County Administrator's Comments: County Administrator: The Board of Supervisors is requested to authorize the County Administrator to renew contracts with Anthem Blue Cross and Blue Shield (Anthem) and Delta Dental Plan of Virginia (Delta) for 2014. Summary of Information: With the technical assistance of Wells Fargo Insurance Services, a national benefits consulting firm, County and Schools staff recently completed renewal negotiations for the 2014 Employee Health and Dental Programs. Three initial objectives were identified: 1. Analyze the savings and efficiencies that could be realized from implementing a shared -risk arrangement; 2. Explore the advantages of offering a high -deductible plan coupled with a Health Savings Account; and 3. Propose alternatives that stay within current budget allocations. In order to continue to provide employees with quality health and dental care options, it is recommended that the county renew both contracts and transition the Anthem contract to a shared -risk arrangement. The cost of existing 2013 plans would have increased by over $12 million, but the recommended changes including the shared -risk arrangement allow the county to stay within budget. Preparer: Scott W. Zaremba Title: Director, Human Resource Programs Attachments: Yes ■ No # 0 0 f) 0 ,_31 1-:1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Under the proposed 2014 program, employees will have the choice of three different Anthem health plans (a Point -of -Service plan, a high -deductible plan with a Health Savings Account and a PPO for out -of -area participants) and three dental plans (basic, comprehensive and a Dental HMO) . The recommended plan design will result in small increases to co -pays (for example a $5 increase for office visits). While there will be no increase to overall healthcare costs, the impact to employees will vary based on which plan they currently use. With the proposed plan, even if all employees choose the more expensive (POS) option, 64% would see no change or a decline in the employee's share. By choosing the low-cost, high -deductible plan with a health savings account, 84% of employees will have an opportunity to access quality healthcare at or below what they are currently paying, and take advantage of a county contribution to the account. Members of the joint Board of Supervisors and School Board Benefits Committee were briefed on these issues on July 30, 2013. The School Board scheduled a similar agenda item for its August 27, 2013, board meeting. 00 4) 0. F3 8 CHESTERFIELD COUNTY i BOARD OF SUPERVISORS Page 1 of I t AGENDA Meeting Date: August 28, 2013 Item Number: 83.5. I Subiect: Transfer of $6,293 from the Bermuda District Improvement Fund to the Police Department for Traffic Control During the Chester Kiwanis Club's Annual Christmas Parade County Administrator's Comments: County Administrator: Board Action Requested: Transfer $6,293 from the Bermuda District Improvement Fund to the Police Department for traffic control during the Chester Kiwanis Club's Annual Christmas Parade. Summary of Information: supervisor Jaeckle has requested the Board to transfer $6,293 from the Bermuda District Improvement Fund to the Police Department to cover costs associated with providing traffic control during the Chester Kiwanis Club's Annual Christmas Parade on December 13, 2013. The Police Department has traditionally provided traffic control services for this parade and the event is conducted pursuant to a co-sponsorship agreement between the Parks and Recreation Department and the Chester Kiwanis Club. Since this is a transfer of funds to a County department for the provision of a public service for an event which is co-sponsored by the County pursuant to a co-sponsorship agreement, this is a permissible use of District Improvement Funds. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Attachments: E Yes 0 No Title: Director of Budget & Management 0425:90820.1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law place's substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? Angie McDaniel for the Kiwanis Club of Chester 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application. Kiwanis Club of Chester - Non-profit organization supporting youth and community causes in Chesterfield County 3. What is the amount of funding you are seeking? $7 .45 -46 2"' 5 4. Describe in detail the funding request and how the money, if approved, will be spent. Funds are needed to support the 2013 Chester Kiwanis Christmas Parade. Road closure estimate is $2,492.45. Funds to cover support of Chesterfield County Police -()D Vex a' Officers is $4i894, 99 (based a. faGwas4. Estimate for road closure is attached and County permit application has been submitted. Both functions are required by Chesterfield County in order for the Kiwanis to carry out parade activities. 5. Is any County Department involved in the project, event or program for which you are seeking funds? The 2013 Chester Kiwanis Christmas Parade will be supported by the Chesterfield County Police Department, Chesterfield County Crime Solvers, Fire Department, EMS, various youth athletic groups, the Chesterfield County Parks and Recreation, school groups to include bands, bands, JROTC, drama and other educational youth groups, and select Chesterfield County and Virginia State Government Representatives. County organizations are never charged an entry fee and all are welcome. Page 1 0 0 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? The Chester Kiwanis allows a minimal amount of funding in its budget ($1,000 annually) to assist with Parade cost. The club also sponsors refreshment booths during the parade to cover costs. The parade IS NOT a Kiwanis fund raiser. Any funds in excess of parade expenses are used in the community and for local scholarships. 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes No _X Is the organization non-profit?' Yes _X_ No Is the organization tax-exempt? Yes X No 8. What is the address of the applicant making this funding request? Angie McDaniel, Parade Chairman 3013 Warfield Estates Place Chester, VA 23831 9. What is the telephone number, fax number, e-mail address of the applicant? (804) 240-5611 (cell) chesterchristmasparade@hotmaii.com Signature of applicant. If you are signing on behalf of an organization you must be the president, vice- president, chairman/director or vice-chairman of the organization. o-\ Sig ture 2013 Chester Kiwanis Christmas Parade Chairman (if signing on behalf of an organization) Angela M. McDaniel Printed Name 11 July 2093 Date CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 2013 Item Number: 8.B.6. Subject: Authorization to Award a Construction Contract and Construction Change Orders for the Route 360 (Winterpock Road to Woodlake Village Parkway) Widening Project (Virginia Department of Transportation Project Number 0360-020-617, PE101, RW201, C501) County Administrator: Board Action Requested: The Board is requested to authorize the award of a construction contract and construction change orders for the Route 360 (Winterpock Road to Woodlake Village Parkway) Widening Project (VDOT Project Number 0360-020-617, PE101, RW201,C501). Summary of Information: On July 27, 2011, the Board authorized staff to proceed with the Route 360 (Winterpock Road to Woodlake Village Parkway) Widening Project. Staff is managing the VDOT funded project under the customary VDOT / County project administration agreement wherein the county is reimbursed for expenses. Utility relocations for the project are underway. Staff expects to advertise the project in September. To help accelerate the construction process, staff is requesting authorization to award a construction contract, up to $5.5 million, to the lowest responsive and responsible bidder. Staff is also requesting authorization for the County Administrator to execute construction change orders, up to $1 million, if necessary. Preparer: R. J. McCracken Title: Director, Transportation Department Preparer: Allan M. Carmody Title: Director, Budget & Management Attachments: E Yes 1 1-1 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Recommendation: As indicated on the attached table, funding sources are available to cover the estimated costs. Staff recommends the Board: 1. Authorize the award of a construction contract, up to $5.5 million, to the lowest responsive and responsible bidder; and 2. Authorize the County Administrator to execute construction change orders, up to $1 million, if necessary. District: Clover Hill, Matoaca RWOUTE 360 WIDENING PROJECT (WINTERPOCK ROAD TO WOODLAKE VILLAGE PARKWAY) PROJECT REVENUE DATE AMOUNT SOURCE 7/27/11 appropriation $6,000,000 Anticipated VDOT Construction Engineering $ 560,000 reimbursements $5,000,000 Construction contingency Revenue Sharing 7/1/12 appropriation $2,500,000 (VDOT $1.250M, County $8,350,000 $1.250M) 5/22/13 appropriation* $750,000 Anticipated VDOT reimbursements* TOTAL $9,250,000 PROJECT ESTIMATE Design $ 780,000 Right -of -Way $ 97,000 Utility Relocation $ 985,000 Construction Engineering $ 560,000 Construction $5,000,000 Construction contingency $ 915,000 Mitigation $ 13,000 Total $8,350,000 *On 5/22/13 the Board of Supervisors also authorized appropriation of $8,250,000 in VDOT allocations that are identified in their approved plan for years 2015 thru 2017. 00,430191a, f� S nv„, Jl �" nT. ✓ „„ 41 101111 j1 rC +sw , 91M)Y�YWn � 9N MNfNyfbN � J fns NM) l�y 11 f f 4waerM xtrNa �^m,>;�9yi"�rk ,eaxo r 11f. J V1 f y r11�j, , ' MunM9fl4uPoh �� „G If 6 I fs f i im r �x r i a n may, 4 ih fit awn r �{r�+ iow 11� ..a r„ ow nh ro � ' �u IIA J� jr 00, ..,.. CJ�r1 o,t uw�w �' !„ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 AGENDA Meeting Date: August 28, 2013 Item Number: S.B.7- I Subiect: Request for a Permit for Woodlake Community Association to Stage a Fireworks Display at the Woodlake Pavilion/Amphitheater County Administrator's Comments: County Administrator: The Board is requested to approve a permit for Woodlake Community Association to stage a fireworks display at the Woodlake Pavilion/Amphitheater on August 31. 2013, with a rain date of September 1, 2013. Summary of Information: The Woodlake Community Association has requested permission from the Board to stage a fireworks display at the Woodlake Pavilion/Amphitheater adjacent to the Swift Creek Reservoir on Saturday of Labor Day weekend, August 31, 2013, with a rain date of Sunday, September 1, 2013. Mr. W.G. Bulifant, III, of Dominion Fireworks, who has previously conducted similar displays elsewhere in the County, will personally discharge the fireworks. Woodlake Community Association has conducted fireworks displays since 1995 without incident. Woodlake has submitted evidence of a fireworks liability insurance policy in the amount of $2,000,000, which names the County as an additional insured. The Fire Marshal's Office has reviewed this fireworks request and indicates that it meets the criteria of the Fire Prevention Code. Preparer: Jeffrey L. Mincks Attachments: Fl Yes 0 No Title: County Attorney 0505:90789.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Fire Marshal and the Director of fireworks displays, such as the one Association, do not have an adverse Reservoir. 0505:90789.1 Utilities have also determined that proposed by the Woodlake Community environmental effect on Swift Creek CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 2013 Item Number: 8.B.8. Subject: Refer Proposed Policy Amendment Relative to Alternative Financial Institutions to the Planning Commission for Consideration and Recommendation County Administrator's Comments: County Administrator: Refer the attached proposed amendment to the Planning Commission for consideration and recommendation. Summary of Information: On April 10, 2013, the Board of Supervisors adopted amendments to the Zoning ordinance and a policy regarding the locations of Alternative Financial Institutions. Subsequent to the adoption, the Board considered several proposals for these institutions. During those considerations, concern was expressed that the policy would allow such institutions within freestanding buildings. It was suggested that the policy be amended to require the institutions to be located within a structure housing three or more independent uses that is located in a shopping center which should serve to minimize their visual appearance within the surrounding community. The attached amended policy would accomplish this goal. The policy was originally considered by the Commission and subsequently forwarded to the Board with a recommendation. It would, therefore, be appropriate to forward the proposed amendments to the Planning Commission for consideration and recommendation. Preparer: Kirkland A. Turner Title: Director of Planning Attachments: Yes F] No PROPOSED AMENDMENTS TO ALTERNATIVE FINANCIAL INSTITUTION POLICY Planning Commission and Board of Supervisors Zoning Guidance (NGTIE., The following general guidelines will be used for evaluation of zoning applications for alternative financial institutions. Compliance with these guidelines will not automatically address all site or operationally specific concerns associated with a particular zoning application. Additional conditions of zoning may be imposed and/or recommended to address such concerns, or to insure compliance with the Plan fer Ghestevfield_ comprehensive plan or the purposes of the zoning ordinance. -)- A. Definition: Alternative financial institutions (AFIs) provide short-term, high - interest personal lending services. These institutions include: check cashing establishments (not including incidental check cashing), motor vehicle title lenders, pawnbrokers, payday lenders and other businesses with similar business models and land use impacts that are not specifically enumerated by the Zoning Ordinance, as determined by the Director of Planning. For the purposes of this policy, AFIs do not include banks, credit unions, savings and loan associations, or precious metals dealers. B. Criteria: AFIs should be located in compliance with the following criteria and standards: 0000": 3 A maximum of one AFI shall be permitted in a single building. One Co4oeathw type of AFI shall not offer services associated with another type of AFL However, this provision shall not prohibit payday lenders from offering check cashing services. AFIs shall be located within a shopping center and within a building which is designed, constructed or repMosed for use and occupancy by three or more separate tenants. AFIs shall be located only in areas designated by the Comprehensive Plan for General Business use. Special consideration may be given to areas designated for Community Business use, based on proffered conditions providing adequate land use transition and compatibility. A minimum distance separation of 5,280 feet shall be provided between AFIs, as measured between closest property lines. AFIs shall not be located on property that is contiguous to property designated on the Comprehensive Plan for residential use, or is zoned or developed for residential uses. AFIs shall not be located in any of the following areas: 0 Eastern Midlothian Turnpike Aren 0 Eastern Route 360 Corridor (Route 150 to Route 288) 0 Ettrick / VSU 0 Meadowdale / Meadowbrook Area 0 Northern Jefferson Davis Corridor • Signs advertising AFIs shall conform to approved sign packages (as applicable) within non-residential communities (e.g. shopping centers). • AFIs shall not display exposed neon window signs other than open" for business signs. 0000": 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2013 Item Number: 8.B.9. Subject: Approval of a Mutual and Automatic Aid Agreement Between Chesterfield County Fire and Emergency Medical Services, Powhatan County, Powhatan Rescue Squad and Powhatan Fire Department County Administrator's Comments: County Administrator: The Board is requested to authorize the County Administrator to execute this Mutual and Automatic Aid Agreement with Powhatan County, Powhatan Rescue Squad and Powhatan Fire Department. Summary of Information: Chesterfield County Fire and EMS (CFEMS), Powhatan County, Powhatan Rescue Squad, and Powhatan Fire Department seek to enter into a Mutual and Automatic Aid Agreement. The automatic response agreement identifies geographic areas in both localities that can benefit from a joint response to certain incidents. This brings a resource that meets a specific need to the incident scene more quickly, provided that it is not needed in its respective jurisdiction. Specifically Chesterfield will receive a water tanker into areas of the county that do not have domestic water supply. In addition, the mutual aid agreement documents that both localities will provide fire and EMS resources anywhere in the adjoining jurisdiction upon a special request for an actual event, provided that the requested resource is not needed in their respective jurisdiction. This part of the agreement is simply being updated. This agreement will remain in effect for five years or upon ninety days written notice of cancellation by one party to the other. This agreement supersedes all previous mutual aid agreements between the localities. Preparer: Edward L. Senter, Jr. Attachments: ■ Yes Title: Fire Chief F� No 4 FIRE AND EMERGENCY SERVICES AUTOMATIC AND MUTUAL AID AGREEMENT BETWEEN POWHATAN COUNTY AND COUNTY OF CHESTERFIELD Reference: XX 44-146.19 and 44-146.20 and XX 27-1, 27-3, and 27-3.1 of the Code of Virginia, 1950 as amended. Background: This Agreement is made by and between the COUNTY OF CHESTERFIELD (Chesterfield), a political subdivision of the Commonwealth of Virginia, and the COUNTY OF POWHATAN (Powhatan), a political subdivision of the Commonwealth of Virginia, and POWHATAN VOLUNTEER RESCUE SQUAD, and POWHATAN COUNTY FIRE DEPARTMENT (collectively known as "Parties"). This Agreement shall serve as the understanding between the Parties for automatic and mutual aid fire protection and emergency services. Each of the Parties provides, has, or maintains fire and emergency services to include equipment and personnel for use in response to emergencies involving facilities, structures, transportation equipment, hazardous materials, and both natural and man-made disasters (including acts of terrorism). The Parties also provide basic and advanced life support and emergency medical services as appropriate and non -emergency responses to requests through paid and/or volunteer companies within their jurisdictions. It has been determined that the provision of fire and EMS services across jurisdictional lines in emergencies, and disasters will increase the ability of the Parties to preserve the health, safety, and welfare of the citizens of the Parties. It has been deemed to be mutually beneficial to the Parties to enter into this agreement concerning automatic response for interjurisdictional firefighting aid for structural fires, medical emergencies and related responses within a defined area and for mutual aid for emergency rescue and disaster services between the two jurisdictions. The lands or districts of the Parties hereto are adjacent or contiguous so that mutual assistance in an emergency situation is deemed feasible, desirable, and beneficial for the Parties to this Agreement to render assistance to one another in accordance with these terms. Definitions: Automatic response- The response of resources from one jurisdiction to another within a defined area, and considered part of the initial response to the incident. Personnel and resource types are pre -determined and dispatched in accordance with established procedures. 2. Mutual Aid response- The response of resources from one jurisdiction to another that results from a special request due to the resources of the requesting jurisdiction being unavailable, or insufficient to bring the incident under control. This request is incident specific and must include the number and types of resources that are needed. Action(s): Each party will provide emergency response apparatus, equipment and personnel commensurate with the scope of the emergency involved and to the extent of availability of its resources. 2. The Parties will each endeavor to provide automatic response and mutual aid response to each other within the terms of this agreement. 3. The Fire Chiefs of the respective Parties, in cooperation with the Chief of the Powhatan Rescue Squad as appropriate, will formulate detailed response plans, to include automatic dispatching of mutual aid resources on first alarms, where appropriate. 4. The Parties shall also establish procedures which give timely notification to each other of the occurrence of a structural fire or other emergency, and the need for mutual aid from firefighting, emergency rescue, emergency medical services, or the disaster services. The requesting party should specify the number and type of resources needed, and the providing party shall determine how many resources can respond. 5. The Parties shall review response data on an annual basis and in the event that the number of responses by one party exceeds the number of responses by the other party by an amount of 10% or greater, the Parties may agree to redefine the response area or the types of incidents to which response will occur. 6. Nothing in this Agreement shall be construed as compelling any party to respond to a structural fire or related emergency in the other jurisdiction when the personnel or apparatus of the requested party are being used within the boundaries of that jurisdiction, nor shall any such request compel the requested party to continue to provide firefighting services support in another jurisdiction when its equipment or personnel are, in the opinion of the requested party, needed for good reason within the boundaries of its jurisdiction. 7. The rendering of assistance under the terms of this Agreement is mandatory to the extent apparatus and personnel are available; however, the party receiving the request for assistance shall immediately inform the requesting service if assistance cannot be rendered. 8. Each party waives all claims against the other for compensation for any loss, damage, personal injury, or death occurring in consequence of the performance of this Agreement. 9. All personnel responding to incidents within either jurisdiction will operate within the Incident Management System and report to the incident commander (I.C.). If there is no established l.C., the officer of the first -arriving unit will assume command of the incident until properly relieved. Chesterfield and Powhatan Automatic and Mutual Aid Agreement August, 2013 Page 2 of 7 () 0 4) `0 2 10. No party shall be liable to another party for any loss, damage, personal injury or death to any personnel resulting from the performance of official duty in accordance with this Agreement, whether such loss, damage, injury or death shall occur within or without the jurisdictional boundaries of Chesterfield or Powhatan. 11. The services performed and expenditures made under this Agreement shall he deemed for public and governmental purposes and all immunities from liability enjoyed by the party within its boundaries shall extend to its participation in rendering firefighting, emergency rescue, or other disaster assistance outside its boundaries. It is understood that for the purposes of the Agreement, the requested party is rendering aid once it has entered the jurisdiction boundaries of the party receiving assistance. 12. The Parties agree to reimburse the other for the replacement cost of specialized agents and materials, such as foam, light water, etc., or other expendable consumer supplies, which are used by the other party in providing firefighting, emergency rescue or other disaster services within the requesting partie's jurisdiction. 13. All pension, relief, disability, worker's compensation and other benefits enjoyed by employees of either Chesterfield, Powhatan, and all volunteer members who might respond shall extend to the services performed under this Agreement outside their respective jurisdictions. 14. Chesterfield and Powhatan recognize that each is fully capable of providing independent services to serve adequately their respective political subdivisions. 15. This Agreement supersedes any and all mutual aid or other related agreements for fire and rescue service between the Parties. 16. Notice and correspondence: shall be made in writing to: Powhatan County: Powhatan Fire Department 3 91 OC Old Buckingham Road Powhatan, VA 23139 County of Chesterfield: Chesterfield Fire and Emergency Medical Services Chesterfield County Government Offices P.O. Box40 Chesterfield, VA 23832-0040 Effective Date: This Agreement shall be effective for a period of five years upon execution by both Parties. Attachment A to this Agreement shall be reviewed annually and may be modified as the parties determine to be in the best interest of each County; any such modifications must have the signature of the County Administrators of the respective County. Chesterfield and Powhatan Automatic and Mutual Aid Agreement August, 2013 Page 3 of 7 () 0 () G 4131 Alteration or Termination of Agreement. Notification of the intention of either party to alter or terminate this Agreement prior to the five year review date will be in the form of a written submission to the other party at least 90 days in advance of the proposed date of alteration or termination. CHESTERFIELD COUNTY James J. L. Stegmiaer, County Administrator POWHATAN COUNTY Barry Hodge, Chairman, Board of Supervisors Pat Weiler, County Administrator Chesterfield and Powhatan Automatic and Mutual Aid Agreement August, 2013 Page 4 of 7 ATTACHMENT A POWHATAN AND CHESTERFIELD AUTOMATIC RESPONSE DETAILS A. Chesterfield County Automatic Response to EMS alarms in Powhatan County SERVICE TO BE DELIVERED: Chesterfield County agrees to provide an Advanced Life Support EMS response to the geographic area generally described as follows: In Powhatan County, east of Route 288, accessible from Huguenot Trail and Winterfield Road. This includes the Powhatan County side of Founder's Bridge Subdivision. PROCEDURES: I When Powhatan Emergency Communications receives an appropriate EMS request for service in the agreement area, they will notify Chesterfield Emergency Communications by calling 748-2291 or 748-2292. Powhatan County will provide the address and call type. Appropriate EMS call types will be agreed upon by the parties. 2. Chesterfield ECC shall determine whether a unit is available in one of the following locations: a. Midlothian Fire and EMS Station b. Robious Fire and EMS Station C. Swift Creek Fire and EMS Station d. Courthouse Road Fire and EMS Station e. Forest View Rescue Squad Station #2- Grove Road 3. If there is an ALS transport unit in one of these facilities, it will be dispatched. If appropriate, a closer engine will also be dispatched. 4. If there is only a BLS transport unit in one of these facilities, the closest ALS engine will be dispatched as well. 5. If there is no transport unit in one of the above locations, the closest engine will be dispatched and Powhatan will be asked to dispatch a transport unit. If they do not have one available, Chesterfield will dispatch the closest transport unit from: a. Buford Road Fire and EMS Station b. Forest View Rescue Squad Station 3 — Buford Court C. Manchester Rescue Squad/Engine 24 d. Clover Hill Fire and EMS Station Chesterfield and Powhatan Automatic and Mutual Aid Agreement August, 2013 Page 5 of 7 6. If there is no resource in one of these locations, Powhatan will be notified and will be responsible for dispatching their resources to the call. B. Chesterfield County Automatic Fire Response to Powhatan County SERVICE TO BE DELIVERED: Chesterfield County agrees to provide a single engine response to structural fires to the area generally described as: Huguenot Springs Road West County Line Road Huguenot Trail (S.R. 711) from the County line to Route 288. Powhatan County side of Founders Bridge Subdivision Anderson Highway (S.R. 60) to Stavemill Road intersection Chesterfield County agrees to provide a single engine resource for any vehicle accident or vehicle fire in the areas generally described as: Route 288 between Midlothian Turnpike and Huguenot Trail (North or South bound) PROCEDURE: I When Powhatan Emergency Communications receives a appropriate call for service in the defined area, they will notify Chesterfield Emergency Communications by calling 748-2291 or 748-2292. 2. Chesterfield Emergency Communications will dispatch the appropriate resource from Stations 5, 4, or 16 to assist in the call. 3. On all joint responses for fire or EMS alarms, the Chesterfield Emergency Communications Center will establish a crosspatch between a designated Chesterfield Tac channel and FR D2 on Powhatan's Radio System. Powhatan will instruct all Powhatan units responding to switch to Powhatan FR D2. All joint responses and operations between the agencies will be conducted via Chesterfield County's 800 MHz radio system on tactical channels assigned per operational procedures. Chesterfield and Powhatan Automatic and Mutual Aid Agreement August, 2013 Page 6 of'7 0000' C. Powhatan County Automatic Fire Response to Chesterfield County SERVICE TO BE DELIVERED: Powhatan County agrees to provide a single engine response to structural fires in the area generally described as: Chesterfield County side of Founders Bridge Subdivision Robious Road (S.R. 711) from the County line to East Brigstock Road Huguenot Springs Road Powhatan County agrees to provide a tanker and an engine (Powhatan option) resource for any structural fire located in the areas generally described as: Genito Road from the County line to Otterdale Road Otterdale Road from Watkins Center Parkway to Duval Road Moseley Road Old Hundred Road from Midlothian Turnpike to Creek Point Circle Mount Herman Road County Line Road West County Line Road Hallsboro Road Dry Bridge Road Clayville Road Watkins Center Parkway from Otterdale Road to the Railroad Tracks This includes smaller streets off of these major roads Powhatan County agrees to provide a single engine or tanker resource for any vehicle accident or vehicle fire in the areas generally described as: Route 288 between Midlothian Turnpike and Huguenot Trail (North or South bound) PROCEDURE: 1. When Chesterfield Emergency Communications receives an appropriate call for service in the defined area, they will notify Powhatan Emergency Communications by calling 804- 598-5674. 2. Powhatan Emergency Communications will dispatch the appropriate resource from Powhatan Stations 4 or I to assist in the call. 3. On all joint responses for fire or EMS alarms, the Chesterfield Emergency Communications Center will establish a crosspatch between a designated Chesterfield Tac channel and FR D2 on Powhatan's Radio System. Powhatan will instruct all Powhatan units responding to switch to Powhatan FR D2. All joint responses and operations between the agencies will be conducted via Chesterfield County's 800 MHz radio system on tactical channels assigned per operational procedures. Chesterfield and Powhatan Automatic and Mutual Aid Agreement August, 2013 Page 7 of 7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: August 28, 2013 Item Number: 8.13.10. Subiect: Approval of Land Lease Assignment to Exelis Incorporated County Administrator's Comments: County Administrator: Authorize the County Administrator to execute a lease assignment for the tower at the Chesterfield Airport. Summary of Information: On November 18, 2009, the Board approved a land lease with ITT Corporation, which was contracted by the Federal Aviation Administration, for the construction of a tower and installation of surveillance and broadcast services equipment, for the FAA's next generation of air traffic control. A spin-off was conducted by ITT creating three independent corporations and Exelis Inc. maintains the government contracting business. Exelis Inc. will assume all obligations and liabilities in the lease agreement. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: E Yes 0 No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA me Meeting Date: August 28, 2013 Item Number: 8.8.11. Subiect: Approval of Purchase of Three Parcels of Land Along Midlothian Turnpike County Administrator: Board Action Requested: Approve the purchase of three parcels of land containing three acres, more or less, with improvements, from the Beatrice W. Venable Revocable Trust, and authorize the County Administrator to execute the contract and deed and appropriate and transfer funds as necessary. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of three parcels of land containing three acres, more or less, with improvements, for $192,400.00, from the Beatrice W. Venable Revocable Trust. Closing costs are estimated at $10,000.00. This site has been reviewed by the Site Selection Team and the contract is subject to an acceptable survey, title and Phase I Environmental Site Assessment. Risk Management recommends removal of the house after acquisition. A substantial accord determination has not been requested. The Midlothian Area Community Plan calls for the preservation of the wooded character of Midlothian Turnpike where possible. Appropriation of funds for this acquisition is requested from the Midlothian Village Plan reserve ($50,000), as well as from a cash proffer received from Wal-Mart for the protection of the entrance to Midlothian Village ($134,500). The zoning case (approved in 2002) stipulates that the proffers are to be used for improvements to the area located within the boundaries of the Midlothian Area Community Plan and acquisition of property is one of the specified allowable improvements to protect the entrance into the Village of Midlothian. In addition, Midlothian District Improvement Funds ($17,900) are available for transfer to fund the remaining amount of the purchase. Approval is recommended. District: Midlothian Preparer: John W. Harmon Preparer: Allan M. 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F mos +.n Maa /0} Ma '' ++++ tau yd YM',fn ,trM �e nae jr 'tea 0t +�4 7116 float f " faM { ' [/r Mae yf,r' Mit net ! rMM fame t3 +� 'p f,M ,Zria _ +ro W1 TM+ no yy lne ntta { � • +an aM tarsi tate Will ta10Y X. i leas afar it" lata an ' r � Ina 00" 1ari! SWISS a on C MIDLOTHIAN TPKE _.. 4444,•_.._.....• ac . ._._ — --.__ Ww' — MIDLOTHIAN iPKB _mom- -. _ ...,.,...e.. ., ... _.....�...... .- t -.+• Cto rsi: afM'aa t itnl n afM i ,rri1 Of 464' an *41 so Site "A" - GPIN # 733 707 4494, No fes°' aif am tit �^- 'ler-�—' Site "8i' - GPIN # 733 7{17 5499 c�tld feta' aw � am aa:s Site "C" - GPIN # 733 708 6502AT KU1 �' 8 1 v fiat um Mr tire! aaM 7 r y�. _ '�► aw '� +Z } I tx oy STj, an ' �v. ASA 01011 � an to tat. Sm n g ; ria ibWIND ttIM nM aw 1 014 7i ff $ 4 4m 7 17001 t nes ,Mfa s Inn M am rsti ani am iw ! 1 "ea _ farts tn 3111, — , fiat j rr CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: August 28, 2013 Item Number: 8.13.12. Subject: Authorize the County Administrator to Execute Change Order Number one for the Ettrick Park Road and Parking Lot Project County Administrator's Comments: County Administrator: The Board of Supervisors is requested to authorize the County Administrator to execute Change Order Number One with Perkinson Construction LLC in the amount of $65,612.53 for Ettrick Park Road construction. Summary of Information: This change order will correct unsuitable pavement issues encountered during the construction of the new entrance Road for Ettrick Park. These actions will improve the pavement sub -base to support driveway construction and extend the lifespan of the pavement. Sufficient funds are available within the Park Improvements Contingency within the Parks CTP. Parks staff recommends approval. Preparer: Michael S. Golden Title: Director, Parks and Recreation Preparer: Allan M. Carmody Title: Director, Budget & Management Attachments: [_� Yes E No T749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2013 Item Number: 8.13.13. Subiect: State Roads Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state roads acceptances. Summary of Information: Clover Hill District: Harvest Glen - a portion of Clover Hill District: Kelly Green Drive Matoaca District: Chesdin Landing Section 6 Matoaca District: Magnolia Green Section F Midlothian District: Queens Grant at Riverdowns Section 6 Preparer: Scott B. Smedley Title: Director, Environmental Engineering Attachments: Yes No # MEETM6 DATE: A ugust 28, 2013 ROADS FOR CONSIDE RAT101,4: HARVEST WAY KERNAL CT L Of WAY PU IMP I IN Pt Vicinty lVbp,, HARVEST GLEN - a porton of P''I'll"RI'Maw"e � �hml t MEETING DATE: A ugust 28, 2013 ROADS FOR CONSIDERATION: C"F.SD M LAtlDRIG DR Viciinty Map: CHESDIN LANDING SECTION 6 rpo'llu �„* DJfls a % f1b4 ."'wuf", I" f ..... . .... MEETING DATE: August ZS. 2D13 ROADS FOR CONSIDE RATION: (;(H D Ell ASTER DR, 'CA) LD E H A 5"VIT P Tf R VitinKy Map: WGNOUA GREEN SECTI(M F M, w titiold (", I I MEEMIG DATE: August 28,2013 ROADS FOR MISIDERATIOPC OU)FORTDO OU D FORT Pl. ROYAL CREST C7 OVAL CREST DR A110,41JO "I iiw "blik *I, rN VIII�Alpllmtl ";A MEETING DATE: August 28,411,13 ROADS FOR CONSIDERATION: K EJ. LY (s R E E 114 D P Vicinty kbp* Ked ty Gre*n Driv* CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: August 28, 2013 Item Number: 8.13.14. Subiect: Appropriation of Funds and Authorization to Proceed with the Robious Road Paved Shoulder Project C County Administrator: The Board of Supervisors is requested to appropriate $500,000 in anticipated VDOT reimbursements for the Robious Road Paved Shoulder project, authorize the County Administrator to proceed with the project, enter into all customary agreements and contracts, award a construction contract to the lowest responsive and responsible bidder in an amount not to exceed $400,000, and authorize the County Administrator to execute all project change orders. Summary of Information: Federal Congestion Mitigation Air Quality (CMAQ) funds totaling $500,000 have been allocated by VDOT through the RMPO to construct a four -foot wide paved shoulder along Robious Road westbound between Salisbury Road and James River Road. This paved shoulder will provide an area for bicyclists, filling in the gap between the existing bike lanes along Robious Road westbound. Staff recommends the county handle the administration of the project. A VDOT/County design/right-of-way/construction agreement, similar to those the county has executed in the past, will be necessary. Under the terms of the agreement, the county will perform the various activities and be reimbursed by VDOT up to the $500,000. (Continued on next page) Preparer: R.J.McCracken Preparer: Allan M. Carmody Attachments: ■ Yes Title: Director of Transportation Title: Director of Budget & Management No # F-1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Although staff is requesting authorization to proceed with right-of-way acquisition, no additional right-of-way is anticipated to be necessary at this time. It is requested that the County Administrator be authorized to proceed with the customary project activities including the award of a contract up to $400,000 to the lowest responsive and responsible bidder. Recommendation: Staff recommends the Board take the following actions for the Robious Road Paved Shoulder Project: 1. Authorize the County Administrator to enter into the customary VDOT/County agreements/contracts, permits/mitigation agreements and surety agreements, acceptable to the County Attorney; 2. Appropriate $500,000 in anticipated VDOT reimbursements; 3. Authorize the County Administrator to proceed with the design and right- of-way acquisition, including advertisement of an eminent domain public hearing if necessary; 4. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; 5. Authorize the County Administrator to proceed with the advertisement of a construction contract for the project; 6. Authorize award of a construction contract, up to $400,000, to the lowest responsive and responsible bidder; and 7. Authorize the County Administrator to execute all necessary change orders for the work, up to the full amount budgeted for the project. District: Midlothian ROBIOUS ROAD PAVED SHOULDER FOR BIKES PROJECT ESTIMATE REVENUE Proposed Appropriation $500,000 Total Anticipated VDOT Reimbursements $500,000 Preliminary Engineering $40,000 Rig ht-of-Way/Esti mate $0 Utility Relocation $0- 0Miti ation Mitigation $0 Construction $400,000 Construction Contingency $40,000 Construction Engineering $20,000 Total $500,000 REVENUE Proposed Appropriation $500,000 Total Anticipated VDOT Reimbursements $500,000 Map of Robious Road Paved Shoulder Project olp 4, f7� j j JAMES RIVER HS,- �j d 1, 0 1 CI r G7, BETTIE WEAVER ES O Off' n 4 ' co 13, r , ROBIOUS RD PAVED SHOULDER PROJECT LIMITS tet n 'v EXISTING BIKE ACCOMODATIONS pi Ni 'Ni 0 0� a \O j�T Q IN c � n CZ2 ��L G)� ( �q / � d �7%rte --1 ,0 p`7� c'a �a ar n(�� csic5 a I-a_•i 0 355 710 1.aio 0 r --, , (d O CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: August 28, 2013 Item Number: 83.16. Subiect: Transfer of Road Cash Proffer Funds and Authorization to Proceed with the Spring Run Road at Hensley Road Intersection Improvement Project County Administrator's Comments: County Administrator: The Board is requested to transfer $200,000 in road cash proffers from the completed Spring Run Road (Triple Crown Drive to Royal Birkdale Boulevard) project and authorize the County Administrator to proceed with the Spring Run Road at Hensley Road Intersection Improvement Project. Summary of Information: The Board is requested to transfer $200,000 in road cash proffers from the completed Spring Run Road (Triple Crown Drive to Royal Birkdale Boulevard) project to the Spring Run Road at Hensley Road Intersection project. This section of Spring Run Road has poor horizontal alignment, has narrow pavement with no shoulders and currently carries over 4,600 vehicles per day. Staff has received citizen requests to improve the curve and turning radius into Hensley Road. (Continued on next page) Preparer: R.J.McCracken Title: Director of Transportation Preparer: Allan M. Carmody Title: Director of Budget & Management Attachments: E Yes � No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information continued: The proposed project will involve minor pavement widening on both sides of Spring Run Road at the intersection. The turning radius into Hensley Road will also be improved. The road work will be within the existing right-of- way. Some utility lines may need to be adjusted. Staff will meet with the five adjacent property owners to discuss the proposed improvements near their property. A judgment will be made after the meetings as to whether a formal citizen information meeting/public hearing is needed. If there are significant concerns expressed by the property owners, staff will bring the detailed design to the Board for formal approval. The County Administrator should be authorized to proceed with the customary project activities including the award of a contract up to $150,000 to the lowest responsive and responsible bidder. Recommendation: Staff recommends the Board: 1. Transfer $200,000 in road cash proffers from the completed Spring Run Road (Triple Crown Drive to Royal Birkdale Boulevard) project to the Spring Run Road at Hensley Road Intersection Improvement project; 2. Authorize the County Administrator to enter into the customary VDOT/County agreements/contracts, permits/mitigation agreements and surety agreements, acceptable to the County Attorney; 3. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; and 4. Authorize the advertisement and award of a construction contract, up to $150,000, to the lowest responsive and responsible bidder; and 5. Authorize the County Administrator to approve change orders up to the full amount available within the project. District: matoaca 0� 4�10 301-1?3 SPRING RUN ROAD AT HENSLEY ROAD INTERSECTION IMPROVEMENT PROJECT ESTIMATE REVENUE August 28, 2013 Transfer from completed Spring Run Rd project $200,000 Total Preliminary Engineering $ 20,000 Right -of -Way $ 0 Utility Relocation $ 10,000 Mitigation $ 0 Construction $ 120,000 Construction Contin enc $ 30,000 Construction Engineering $ 20,000 Tota! $ 200,00 REVENUE August 28, 2013 Transfer from completed Spring Run Rd project $200,000 Total $200,000 IIIIIIIIII Pill! 1111111111111111111 1�71 III Intersection Improvement Foll"Yl, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 2013 Item Number: 8.13.16. Subiect: Appropriation of Funds from the Henricus Foundation to the Parks and Recreation Department and Award of Contract for the Construction of the 1611 Replica Historic Church and Meeting Hall at Henricus Historical Park County Administrator's Comments: County Administrator: Authorize the County Administrator to appropriate $187,000 of funding from the Henricus Foundation to the Parks and Recreation Department for the Construction of the 1611 Replica Historic Church and Meeting Hall and to award a $759,000 construction contract to Daniel and Company, Inc., subject to receipt of funds from the foundation. Summary of Information: The Henricus Foundation has authorized the transfer to the County of all funds required for the construction of the 1611 Replica Historic Church and Meeting Hall. The County's agreement with the Henricus Foundation requires administration and public procurement of all capital projects in excess of $100,000. The Replica Historic Church and Meeting Hall will be used to interpret cultural and architectural aspects which are important to the Henricus Settlement, the early development of religious practices and the era's building styles in Virginia. The structure will greatly assist in expanding programs and event attendance at the park. Preparer: Michael S. Golden Preparer: Allan M. Carmody Attachments: Yes ■ No Title: Director, Parks and Recreation Title: Director, Bud -get and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Pa§6 2 of 2 AGENDA Summary of Information: A prior action by the Board of Supervisors on February 22, 2012 appropriated $700,000. Since that time, the Henricus Foundation has decided to expand the scope of this building to include more modern amenities including heating and air conditioning making the meeting space more accommodating for public functions. The Henricus Foundation will provide all required construction funding. The Henricus Foundation and Parks and Recreation staff recommend approval. ®1)0)1 0) 1 .2 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2013 Item Number: 8.13.17. I Subiect: Authorization for the County Administrator to Execute the Special Project Service Agreement for Debris Processing and Removal Services through the Central Virginia Waste Management Authority County Administrator's Comments: County Administrator: Authorize the County Administrator to sign the Special Project Service Agreement with the Central Virginia Waste Management Authority for Debris Processing and Removal Services. Summary of Information: Often in the case of natural disasters such as hurricanes and tropical storms additional debris removal capacity is needed to adequately serve the citizens of Chesterfield County. Accordingly, this item requests the Board of Supervisors to authorize the County Administrator to enter into a contract with CVWMA to provide additional debris services in case of an emergency event. The term of the service agreement is for a five-year initial term through September 30, 2017, and provides for an additional five-year renewal option. The fees for the services are based on per cubic yard of output and/or per ton rate so that they qualify for FEMA reimbursement when available. Preparer: Robert C. Key Title: Director of General Services Preparer: Allan M. Carmody — Title: Director, Budget & Management Attachments: Fl Yes 0 NO # 000 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting ate: August 28, 2013 Item Number: 8.B.18.a. I Subiect: Acceptance of a Parcel of Land East of Magnolia Green Parkway from 6801 Woolridge Road -Moseley, LP County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 1.960 acres east of Magnolia Green Parkway from 6801 Woolridge Road -Moseley, LP, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Matoaca Preparer: John W. Harmon — Title: Real Property Manager Attachments: 0 Yes 1:1 No # 01) VICINITY SKETCH A("ceplatice ota Parcel of and east, otAlapAolla GIve" Pailwa, from 680 1, NN"Ooh"idge Road,Moseley. LP y .. ... ... ... ... . . . .. . .. ... ... ... . ......... . ... ..... ... . ... .. . . ... ... ... ... ... . I dnovo sNOWW11 I \zsr C71 LL°J 0 1 ` \ \ rr \ Ui c t � W Ut ujoLU -tz ZL wOC�9 \zsr C71 LL°J 0 1 ` \ \ CRASS PLA \ B \ j..- ROCK po218 PG.71.76 1 LWOW 'x•74 `c ppq \ L �� 2 `� \ 1` 4� \� rr \ t � W Ut NR \ ^ to J .1 CRASS PLA \ B \ j..- ROCK po218 PG.71.76 1 LWOW 'x•74 `c ppq \ L �� 2 `� \ 1` 4� \� / r J sauar axin ,tq 1 wv Lv L L CLOMEIt - PROW flpl N N w _gyp �LSS.�PtipSti'E,�if�. 1 \ t \ \ ` - Ut to J .1 / r J sauar axin ,tq 1 wv Lv L L CLOMEIt - PROW flpl N N w _gyp �LSS.�PtipSti'E,�if�. 1 \ t \ \ ` CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: August 28, 2013 Item Number: 8.B.18.b. Subiect: Acceptance of a Parcel of Land Along Bellwood Road from Bellwood Properties, LLC County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.0369 acres along Bellwood Road from Bellwood Properties LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. DistriCt: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes 1:1 No VICINITY SKETCH Acceptance of it Parcel ot'LandAlong Bellwood Road ft'om Bellwood Properties. LLC ..........................- ............... ...... . .. . . .. ..... ... . . ................... C he"'talfw kd camujrvfa Def") #A",* ofUU44'e"', . ........... ................ .. . .. . . . .. . .................. . . .. . ..... ............. . ................. .................. . . COLNTYCFCNMIEYVTAD m A Nw MMU 3 L $151901S A 's let cc p4mMS"Mult WNMRANUMMN m go a WAKO MiM"A LiSAk ot, ISM SELLWOM FKMD UaAwk mi 02 zomm, Ps 05%9 ACRES TO BE PEDIC ATFULA NELLYMW PROMMIUL LLC is omiwoco mom) 0A WM MAN 20AEV: M fHEAVY WOUSPUAL) mmowxv Mxrormk LULC I mm mmowxc NOW Qm1mwrm1oww DR 80k MI I it &WHI 1-2 2 M b a AAP%a rm **AwwqANm2mMw4 %Nvhomv lWommol 5 w MMM4 ARM AXOM 6 Imi CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: August 28, 2013 Item Number: 8.13.18.c. Subiect• Acceptance of a Parcel of Land Along Otterdale Road from Chesterfield Realty Partners, Incorporated County Administrator's Comments: County Administrator: U Board Action Requested: Accept the conveyance of a parcel of land containing 0.75+ acres along Otterdale Road from Chesterfield Realty Partners, Inc., and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes 17 No VICINITY SKETCH ,kc(epti,we of a Parcel ol''Laud,Aloug Otterdale Rom,) from Chesteilleld Realty Partiters. hic. ................. . . . .. C *rNr fl* W C uin °i W4 lei -131. 0 VNID&A'AiNnoo cl -1831saHo Q H�VC1i7W CO fil! 0 LL al3t=[IV031�ILSS34HO JO k_LNflO3 3HI Ol 031VOI030 38 01 ONVI.40 ui 0 dMIS SHOV M*0 ONIMONS IVId 0 Np C3 2i 4k 6 or* 12 k tt Q t L! V 0 OE mzg .q Wzz Cn IO St o jlw the f971 Rrvar, lby 9w ll� cs CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA 4t749- Meeting Date: August 28, 2013 Item Number: 8.B.19.a. Subiect: Request Permission for a Monument Sign to Encroach Within a Sixteen -Foot Water Easement on Property at 13801 St. Francis Boulevard County Administrator's Comments: County Administrator: Grant Bon Secours-St. Francis Medical Center, Inc. permission for a monument sign to encroach within a 161 water easement on property at 13801 St. Francis Boulevard, subject to the execution of a license agreement. Summary of Information: Bon Secours-St. Francis Medical Center, Inc. has requested permission for a monument sign to encroach within a 161 water easement on property at 13801 St. Francis Boulevard. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: 0 Yes F1 No Title: Real Property Manager 0 0 4) 1 VICINITY SKETCH Request Permission for a INIOnummit stral to En(roadirwid"thik a sixteen Foot,%N aller Fasell"ient on Propetly at 13801 St. Frant+w Botflevitrd . ......... - — -------. ... ... ... ... .. Couvlrf Dov, slmwol of .. ..... . . .... . ... ... .... a M U. 9 19 C 0 cc 00011-11 - � LI) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA inn Meeting Date: August 28, 2013 Item Number: 8.13.19.b. Subiect: Request Permission for a Proposed Fence to Encroach Within an Eight -Foot Easement and a Sixteen -Foot Drainage Easement Across Lot 27, Ivyridge, Section A County Administrator's Comments: County Administrator: Grant Patrick J. Toon and Andree C. Toon permission for a proposed fence to encroach within an 81 easement and a 161 drainage easement across Lot 27, Ivyridge, Section A, subject to the execution of a license agreement. Summary of Information: Patrick J. Toon and Andree C. Toon have requested permission for a proposed fence to encroach within an 81 easement and a 161 drainage easement across Lot 27, Ivyridge, Section A. This request has been reviewed by Environmental Engineering, Utilities, and Comcast Cable -vision. There are no improvements in the easements. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: M Yes 1-1 No Title: Real Propeqy Manager VICINITYSKETCH Request Pennissdon for allroposed Fence to Encroach Nviddii ati Fight Foot Ews-rtnent tind a SixteetiFoot ,I)ratit,age Finement Across Loil, 2-, Ivylidg,'e. Section A *v, w I w fjol$ C, c, jr', ty I > v", ffm" o, A* �f �14 ... ... ...... .. ... ... ... ... ... ... ... ... ... ... ... 3.42. 04301 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 I 4NS) AGENDA Meeting Date: August 28, 2013 Item Number: 8.B.20.a. Subject: Request to Quitclaim a Portion of a Sixteen -Foot Drainage Easement (Public) Across Property of Currin and Associates, LLC County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16, drainage easement (public) across property of Currin & Associates, LLC. Summary of Information: Currin & Associates, LLC have requested the vacation of a portion of a 161 drainage easement (public) across their property as shown on the attached plat. This request has been reviewed by Environmental Engineering. A new easement will be dedicated. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: ■Yes No # 00 VICINITY SKETCH Request to Qidtdaijill a Pol"flotit of ii.Sixteeii Foot Drainage Eiasement (Plibbc),Across property of ("lurfit & Associates,LLC . . .. ........... .. . .................... ...... .. C N),g tml,� 1�d o,"m4y >,# a 1'r'n qmw "I [I thtmn' .. . .. ... ... .. - ,.T �" , Z", J"'a �7 QIZC -'AQ P14 lift I I i 1 40, ! r --------------- Tii: i ------------------ rzt na aGg 'aa ryj 000009991mom mk "zn v 9 )Olalyo wm3w .rt rzz A r 107 14 — — — — — — -,jl — — — — — r7 ;V., — f1w 'Z WWY wo �sss n s n i 1 40, ! r --------------- Tii: i ------------------ V. A"I" ICA CL alp t i4 z" Xt .177 SJU&AYDW On& 3.IoAbv4w 1207 rzt na aGg 'aa ryj 000009991mom "zn v 9 )Olalyo wm3w .rt rzz r 107 — — — — — — -,jl — — — — — r7 ;V., — f1w 'Z WWY wo All . a77 s3Ra3d0Mi avob, 3-11am" 1177 In esus sn 11-- o- IYnON-30abovow ZI # 107 V. A"I" ICA CL alp t i4 z" Xt .177 SJU&AYDW On& 3.IoAbv4w 1207 114 ZU 'Od Uu 'an 000wtorgow -Ifto s3maN �mNm r,ei 'ad Wo vo 080187WVZS909L -V�* 3HTS V 7 Tabwrx Nynjw 9101 wt w vzr a* ow=rIlP45tlBt wka t 1a7 0 0lit .9 5. il� G4 rzt na aGg 'aa ryj 000009991mom "zn v 9 )Olalyo wm3w .rt rzz r 107 — — — — — — -,jl — — — — — r7 ;V., — f1w 'Z WWY wo All . a77 s3Ra3d0Mi avob, 3-11am" 1177 esus sn 11-- o- IYnON-30abovow ZI # 107 114 ZU 'Od Uu 'an 000wtorgow -Ifto s3maN �mNm r,ei 'ad Wo vo 080187WVZS909L -V�* 3HTS V 7 Tabwrx Nynjw 9101 wt w vzr a* ow=rIlP45tlBt wka t 1a7 0 0lit .9 5. il� G4 — — — — — — — — — — — - 211- * .rt rzz — — — — — — -,jl — — — — — r7 ;V., — f1w 'Z WWY wo . a77 s3Ra3d0Mi avob, 3-11am" 1177 114 ZU 'Od Uu 'an 000wtorgow -Ifto s3maN �mNm r,ei 'ad Wo vo 080187WVZS909L -V�* 3HTS V 7 Tabwrx Nynjw 9101 wt w vzr a* ow=rIlP45tlBt wka t 1a7 0 0lit .9 5. il� G4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: August 28, 2013 Item Number: 8.13.20.b. Subject• Request to Quitclaim a Portion of a Sixteen -Foot Drainage Easement (Public) Across Property of Dynamic Associates, L.L.C. County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 161 drainage easement (public) across property of Dynamic Associates, L.L.C. Summary of Information: Dynamic Associates, L.L.C. have requested the vacation of a portion of a 16' drainage easement (public) across their property as shown on the attached plat. This request has been reviewed by Environmental Engineering. A new easement will be dedicated. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes No # 0o VICINITY SKETCH Request to Q11ittlahn a Porholi of a Sixteen Foot Draimige Easement (11"ubh() At,'ross propelly of DyliandcAssociates, L.L.C. ... ... ... .... - - — — ---- --- --- --------- --- ... . ...... . C P, o"g, tev f',P, W C a 11"'t C�,mqpalm4fff, of, . . . . . . ...... . ..... --.- ........... . . . . .... . . . . ... .... . . ... ... ... .. §fie' OIC .002,.' �I�1J �.�zw, I j(` i N �H'D�t�'`'dL•17p�.r",� sodrWaNacc'i�fyS�> �3'w'S� �1 @qcrj,� WQ tiA CLA Tp] Q445 pcS�Y. cCgSq j 6�14 m @gi t4 r- /gym W I .,,RC1 � W of k y W �Wti { I 8�wa� w. ? 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Subject: Request to Quitclaim a Portion of a Sixteen -Foot Drainage Easement (Public) Across Property of Goodwill Industries of Central Virginia, Inc. County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Administrator to execute a quitclaim deed drainage easement (public) across property of Virginia, Inc. Summary of Information: Supervisors and the County to vacate a portion of a 16' Goodwill Industries of Central Goodwill Industries of Central Virginia, Inc. have requested the vacation of a portion of a 161 drainage easement (public) across their property as shown on the attached plat. This request has been reviewed by Environmental Engineering. A new easement will be dedicated. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No # 00 14) VICINITY SKETCH Request to Quitclaim, a Portion o,*f a Sixteen Foot Dridusige'Easetiftellit (Publit,") An Oss propelly of (,,;,Oodwiff, Indushies of" Centrai mea.lijc. .... . .... ...... - ... ..... ... ... ... ... ... ... Wtfl 1) 10 p's 1, r"mv, I �f �fW 4 N. ... ... ... . . ... ... .. Ce ' m N�H¢R�+q Qpw q jq' 1 p4 a 21t 6`1 �y� U gal ! dL I ! ! I I I 1 ! C OOL Mrsow oUds, ! ! ! Cl ! h ! I / / 077 S3Va. fUd avow 34dla�8M7,b9 a� Qf 14 I I 1 ! C OOL Mrsow oUds, ! ! ! Cl ! h ! I / / 077 S3Va. fUd avow 34dla�8M7,b9 Qf 14 — o Til I. r---------------- ---------�\ �" L _J Mg{ ! 1 t I m OOaIXl77 S r •7NrX1 SJU QYON..1'iOROOM 179.dY — �.az•[z oR ! 1 1 1 o9s c 9r ------ ______ r —i,� -- 38 i! i a S 1 N �� --- "_I"--- ----'_ l7 (A7 ., 4 r--r-----f',--- JS 1f TRBF EW *Od 'Z09V ema, i I 11 fi S4alAWdmdt R M .}�aaenarA W M I ypri,;; � y, a�srriz,9m .Wtd) mm 4i ..S u +n "Ls R c w t c"? ofe is 3 HYNYS w ) 77 Wne NYt73�o ry 9 107 n� b N Rp 4:a W f Lyi srof ad ntr 7};p ttzsay &-Vn 1107 m 1 p l [!L w Uz1 q ! ! 000ASMM =AGO ! I I ! 1 I ! I 1 ! 004); C CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: August 28, 2013 Item Number: 8.13.20.d. Subiect: Request to Quitclaim a Sixteen -Foot Sewer Easement Across the Property of L and D Properties, LLC County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' sewer easement across the property of L & D Properties, LLC. Summary of Information: L & D Properties, LLC has requested the vacation of a 161 sewer easement across its property as shown on the attached plat. This request has been reviewed by the Utilities Department. A new easement will be dedicated. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No Request to Qittlitclatut a Sixteen Foot Sewer Easement A4,",ross (lie property, of L & 1) Properfies. LLC' ..... . ..... . ............................ . . . . . . . . 0714'm ?""t d C a a pmty a p"'s "I'mr, af, f J M, 4""ev ... . ........... s f /I w w CO �� ,,,,�% .oswt• w,rt•Laxs dN�+ J 1�LsixrL M.rre�ons t �, ":.� �. /�� 1 w y � 1 "-,a's•iLr �c`zzaraT'1 i ,�.'ri:sanox �� :] J /l/�h� a� •pi �Iir �« �� I �Wm 1 � ASTI ,oi'*S9 M.St,6 ufON ,".t lei e 0Ol0 5 F :'1 4 �f !�l •'S '+ 'y.pS �" `�'{. w �.i �. y.F� w �y T T }i A 'lp • i J �'! r� 0 A JI w�i .. N J J J J J 4 M y h y� �l If n / At V MA s f /I w w CO �� ,,,,�% .oswt• w,rt•Laxs dN�+ J 1�LsixrL M.rre�ons t �, ":.� �. /�� 1 w y � 1 "-,a's•iLr �c`zzaraT'1 i ,�.'ri:sanox �� :] J /l/�h� a� •pi �Iir �« �� I �Wm 1 � ASTI ,oi'*S9 M.St,6 ufON ,".t lei e 0Ol0 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: August 28, 2013 Item Number: 8.8.21. Sub'ect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Administrator to execute an agreement with Company for a variable underground easement for Hill High School, 13900 Hull Street Road. Summary of Information: Supervisors and the County Virginia Electric and Power new service at the old Clover Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a variable underground easement for new service at the old Clover Hill High School, 13900 Hull Street Road. This request has been reviewed by county staff, School Administration and Comcast Cablevision. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes 1:1 No # Cojiveymtre of Easement to NlrgAda Electiic and Power Coinjuiny ... .... . ................. cou'riv i 1CI' a". w *1111 1- Wlyl� VIP T . . ...... . ......... . ... ... .. "Itv -), 4. o" 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 2013 Item Number: 8.8.22. Subiect: Direct Staff to Prepare Ordinance Amendment Relative to the Keeping of Chickens in Residential Districts and Refer Amendment to Planning Commission County Administrator's Comments: County Administrator: Direct staff to prepare an ordinance amendment to allow the keeping of chickens in Residential Districts and refer the amendment to the Planning Commission for public hearing and recommendation no later than the Commissioner's regularly scheduled meeting in November 2013. Summary of Information: The Zoning Ordinance currently permits the keeping of a maximum of twelve (12) chickens in an Agricultural (A) District on parcels containing less than three (3) acres. The Ordinance does not limit the number of chickens kept on Agricultural parcels having more than three (3) acres. Prior to 2002, the Ordinance permitted the keeping of a maximum of twelve (12) chickens in Residential Districts. In 2002, the Ordinance was amended to require a conditional use for the keeping of any chickens in a Residential District. Recent community interest and pending conditional use applications to allow chicken keeping in Residential Districts prompted the Board of Supervisors to direct staff to consider possible amendments to the ordinance to allow the use in a Residential District. In July 2013, staff provided information to the Board outlining possible considerations in the preparation of an ordinance amendment. Preparers Kirkland A. Turner Title: Director of Planning Attachments: 1:1 Yes No 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff should be directed to prepare an ordinance for public hearing and recommendation by the Planning Commission to the Board of Supervisors. The ordinance should include, but not be limited to, consideration of the following items: • Define Chickens • Provide for the keeping of chickens in a Residential District as a Restricted Use • Accessory to dwelling unit • Maximum number of chickens • Gender of chickens • Size, location and security of enclosure • No slaughter CHESTERFIELD COUNTY BOARD OF SUPERVISORS Pagel of AGENDA Meeting Date: August 28, 2013 Item Number: 8.B.23. Subiect: Additional Appropriation and Transfer of Funds and Change Order Authorization for the Robious Road Widening Bond Project from Twin Team Lane to Robious Forest Way County Administrator's Comments: County Administrator: EM At^ -r' Board Action Requested. The Board is requested to appropriate and transfer $400,000 in Shed 2 Cash Proffers to the Robious Road Widening Bond Project from Twin Team Lane to Robious Forest Way and authorize the County Administrator to execute change orders, up to the full amount budgeted for the project. Summary of Information: In August 2012, construction began on the Robious Road Widening Bond Project from Twin Team Lane to Robious Forest Way. Unforeseen soil and groundwater problems have recently developed which may require extensive corrective work to the substantially completed project. The responsibility for and the scope of corrective measures have yet to be determined. The project has taken much longer to construct than anticipated. As a result, construction administration costs are much higher than initially budgeted. With the uncertainty of the corrective work, staff recommends the Board appropriate and transfer $400,000 in available shed 2 road cash proffers to the Robious Road project so it will be available to complete this project. The County Administrator is requested to be authorized to execute change orders, up to the full amount budgeted, for the project. Preparer: R.J.McCracken Preparer: Allan M. Carmody Attachments: 0 Yes Title: Director of Transportation Title: Director, Budget & Management F� No # 0o4):JG 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Recommendation: Staff recommends the Board: 1. Appropriate and transfer $400,000 in available shed 2 road cash proffers to the Robious Road Widening Bond Project, from Twin Team Lane to Robious Forest Way; and 2. Authorize the County Administrator to execute change orders, up to the full amount budgeted, for the project. District: Midlothian 0001-11-IG1121 ROBIOUS ROAD WIDENING PROJECT (TWIN TEAM LANE TO ROBIOUS FOREST WAY) PROJECT REVENUE DATE AMOUNT SOURCE 7/1/10 appropriation $2,000,000 2004 Referendum Bond Proceeds 7/27/11 transfer $700,000 Woolridge Road (Charter Colony Pkwy — Coalfield Rd) Completed Bond Project 7/27/11 appropriation $71,200 Shed 2 8/23/12 transfer $350,000 2004 Referendum Bond Proceeds Completed Walton Park Sidewalk 2 8/28/13 proposed appropriation & transfer $400,000 Shed 2 Cash Proffers TOTAL $3,521,200 $0 PROJECT ESTIMATE 8/23/12 UPDATED Desi $112,000 $135,000 Right -of -Way $1,000 $1,000 Utility Relocation $63,000 $63,000 Construction Engirieering Engineering $185,000 $282,000 Construction $2,390,607 $2,766,000 Construction Contingency $369,593 $274,200 Mitigation $0 $0 Total $3,121,200 $3,521,200 00o 3 Yl 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 4 Meeting Date: August 28, 2013 Item Number: 9.A. Subiect• Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Location: Developer: Contractor: 06-0090 River's Bend Medical Offices Phase II 210 W. Hundred Road Rivers Bend Medical Office III, LLC Richard L. Crowder Construction Company Contract Amount: Water Improvements - $23,546.90 Wastewater Improvements - $28,219.40 District: Bermuda Preparer: William D. Wright Title: Assistant Director of Utilities Attachments: Fl Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA Summary of Information: (Continued 2. Contract Number: 09-0185 Project Name: Wynwood - Woolridge Road Improvements and Strider Road Location: 6300 Woolridge Road Developer: Chesterfield Development Incorporated Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $155,319.87 District: Matoaca 3. Contract Number: 12-0028 Project Name: Waffle House Chester Road Location: 4301 Old Lane Developer: Waffle House Incorporated Contractor: R.M.C. Contractors, Incorporated Contract Amount: Water Improvements - $4,800.00 Wastewater Improvements - $15,197.00 District: Bermuda 4. Contract Number: 12-0113 Project Name: Proseal America, Incorporated Location: 7611 Whitepine Road Developer: Proseal America, Incorporated Contractor: G. L. Pruett, Incorporated Contract Amount: Water Improvements - $17,416.83 Wastewater Improvements - (Private) District: Dale 0 (11153 1-17. 64'�q G CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA Summary of Information: (Continued) 5. Contract Number: 12-0204 Project Name: Wynstone Park at Magnolia Green - Section I Location: 17700 Hull Street Road Developer; 6801 Woolridge Road - Moseley LP Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $115,400.20 Wastewater Improvements - $149,592.80 District: Matoaca 6. Contract Number: 13-0006 Project Name: Mount Blanco on the James Section 2 Location: 12201 N. Enon Church Road Developer: Mount Blanco Development, LLC Contractor: Richard L. Crowder Construction Company Contract Amount: Water Improvements - $174,384.98 Wastewater Improvements - $172,623.51 District: Bermuda 7. Contract Number: 13-0013 Project Name: Autozone Store #4675 Location: 12101 Branders Creek Drive Developer: River Forest Leasing, LLC Contractor: Metheny Contracting Incorporated Contract Amount: Water Improvements - $8,530.00 Wastewater Improvements - $4,115.00 District: Bermuda () 0 10 �. f" �9 17 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 4 AGENDA Summary of Information: (Continued) 8. Contract Number: 13-0015 Project Name: Huguenot Road Baptist Church Expansion Location: 10525 Huguenot Road Developer: Trustees, Huguenot Road Baptist Church Contractor: Carr Contracting Company, LLC Contract Amount: Water Improvements - $32,903.50 Wastewater Improvements - $2,296.00 District: Midlothian 9. Contract Number: 13-0020 Project Name: Citizens Bank and Trust Company Location: 12101 Olivers Way Developer: Citizens Bank and Trust Company Contractor: C. & M. Utility Contractors Incorporated Contract Amount: Water Improvements - $6,261.00 Wastewater Improvements - (Private) District: Bermuda 10. Contract Number: 13-0058 Project Name: 4350 Kingsland Road Sewer Extension Location: 4350 Kingsland Road Developer: Ricky J. Snellenberger and Debora A. Snellenberger Contractor: R.M.C. Contractors, Incorporated Contract Amount: Wastewater Improvements - $14,950.00 District: Dale 0 (314) �- G 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: August 28, 2013 Item Number: 93. Sub*ect: Report on Status of General Fund Projects, District Improvement Funds, County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Balance, Reserve for Future Capital and Lease Purchases Preparer: James J. L. Stegmaier Title: County Administrator Attachments:0 Yes No . F CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances August 28, 2013 % of General Fund Fiscal Year Budgeted Expenditures* 2010 $53,495,000 8.1% 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $54,500,000 8.0% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent 0 0 16-143, CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS August 28, 2013 Board Meeting Date Description Amount Balance* FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 15,590,000 20,333,137 4/10/2013 FY2014 Capital Projects (14,695,500) 5,637,637 *Pending outcome of FY2013 audit results CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS August 28, 2013 County Wide *Pending outcome of FY2013 audit results Maximum Balance Carry Over Pending from FY2014 Funds Used Items on Board District Prior Years* Appropriation Year to Date 8/28 Agenda Approval* Bermuda $25,644 $33,500 $2,338 $6,293 $50,513 Clover Hill 37,500 33,500 0 - 71,000 Dale 37,500 33,500 0 71,000 Matoaca. 37,500 33,500 0 - 71,000 Midlothian 37,500 33,500 1,562 17,900 51,538 County Wide *Pending outcome of FY2013 audit results Date Began 04/99 03/03 03/04 10/04 12/04 05105 05/06 08/07 06/12 Prepared by Accounting Department July 31, 2013 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Date Description Amount Ends Public Facility Lease — Juvenile Courts Project $16,100,000 01/20 (Refinanced 10/10) Certificates of Participation* — Building Construction, Expansion and Renovation Certificates of Participation* — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation* —Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220,000 19,755,000 $130715,766 Outstanding Balance 07/31/2013 $5,785,000 11/23 950,000 11115 2,630,000 10/13 16,596,199 12/17 713,212 11/24 4,010,000 11/24 5,905,000 11/27 16,3 80,000 11/24 19.635.000 72.604.411 Approved Amount CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2013 Item Number: 9.C. Subject: Report of Planning Commission Substantial Accord Determination for Chesterfield Parks and Recreation (Case 13PD0230) to Permit a Public Park in Bermuda Magisterial District - Battery Dantzler Park County Administrator's Comments: County Administrator: On August 20, 2013, the Planning Commission determined that Case 13PDO230 is in substantial accord with the Comprehensive Plan, as per attached report. (AYES: Brown, Wallin, Gulley, Patton and Waller.) Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. The County will obtain the western 16.5 and purchase, with the assistance of a Protection Program, as an expansion of Battery Dantzler Park, Civil War Site. A of parcels of land from Walter V. Goyne of Battery Dantzler Park, authorize the contract and deed upon receipt of grant previously donated funds to the project, grant funds to the project. Preparers Kirkland A. Turner Attachments: 0 Yes F-1 No acres of the property by donation, grant from the federal Battlefield an existing special purpose park, prior board action approved purchase and Rosie F. Goyne for the expansion County Administrator to execute the approval, appropriate and transfer and accept and appropriate potential Title: Director of Planning CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Special purpose parks protect, enhance and provide public access to interpret unique historical, cultural and environmental resources. The request property is rich in historical and cultural resources and has unique historical significance. The site features a large and diverse array of Civil War resources. The Civil War era fort on the request property was named Battery Dantzler in honor of Col. Olin Miller Dantzler. The fort anchored the northern end of Howlett Line and is well preserved example of the earthworks that guarded the James River. The Battle of Trent's Reach, one of the last naval actions of the war, took place at the foot of Battery Dantzler. Only one (1) gun position is located on the portion of the subject property. This portion of the property is currently owned by the County and is recognized as Battery Dantzler Park. With this request, the applicant proposes to preserve the remainder of the fort, adding several other gun positions. This park project, known as the Battery Dantzler - Adjacent Property Acquisition, is planned to be developed with trails and interpretive signage. The planned site improvements will facilitate public access to the historic resources and provide additional passive recreation. CASE MANAGER: Darla Orr August 28, 2013 BS ADDENDUM 13PDO230 (AMENDED) Chesterfield County Parks and Recreation Bermuda Magisterial District North line of Battery Dantzler Road REQUEST: Substantial Accord Determination to permit a special purpose park in an Agricultural (A) District. PROPOSED LAND USE: Expansion of a public park (Battery Dantzler Park) is planned. The purpose of this addendum is to advise the Board of the Planning Commission's recommendation for this case. Staff continues to recommend approval as outlined in the attached "Request Analysis." PLANNING COMMISSION RECOMMENDATION THE COMMISSION DETERMINED THE REQUEST IS SUBSTANTIALLY IN ACCORD WITH THE COMPREHENSIVE PLAN, SUBJECT TO THE CONDITION ON PAGE 1. CASE HISTORY Planning Commission Meeting (8/20/13): The applicant accepted the recommendation. There was no opposition present. On motion of Mr. Patton, seconded by Mr. Gulley, the Commission determined the request is substantially in accord with the Comprehensive Plan, subject to the Condition on page 1. AYES: Messrs. Brown, Wallin, Gulley, Patton and Waller. Providing a FIRST CHOICE community through excellence in public service 0 1 The Board of Supervisors, on Wednesday, August 28, 2013 beginning at 3:00 p.m., will take under consideration this request. 13PD0230-AUG28-BOS-ADD 000:1"4`7 CASE MANAGER: Darla Orr Ame 18 Z013 CK August 20 70113 C=PC - August 28, 2013 BS SUBSTANTIAL ACCORD REVIEW 13PDO230 (AMENDED) Chesterfield County Parks and Recreation Bermuda Magisterial District North line of Battery Dantzler Road REQUEST: Substantial Accord Determination to permit a special purpose park in an Agricultural (A) District. PROPOSED LAND USE: Expansion of a public park (Battery Dantzler Park) is planned. PLANNING COMMISSION RECOMMENDATION THE COMMISSION DETERMINED THE REQUEST IS SUBSTANTIALLY IN ACCORD WITH THE COMPREHENSIVE PLAN, SUBJECT TO THE CONDITION ON PAGE 1. STAFF RECOMMENDATION Recommend approval for the following reason: The proposal complies with the recommendations of the Public Facilities Plan, an element of the Comprehensive Plan, which identifies a need for new or expanded special purpose parks intended to preserve, enhance and interpret unique historical and natural resources for the benefit of County residents and visitors. CONDITION (STAFF/CPC) Development shall conform to the requirements of the Zoning Ordinance for Corporate Office (0-2) uses in an Emerging Growth District Area. (P) GENERAL INFORMATION Proiect Name: Battery Dantzler Park — Adjacent Property Acquisition Providing a FIRST CHOICE community through excellence in Public service Location: The request property is located on the north line of Battery Dantzler Road, forty (40) feet west of Battery Dantzler Court. Tax IDs 804-655-4988 and 7181; 804-656-6427; and 805-656-0727. Existing Zoning: A Size: 16.5 acres Adiacent Zoning and Land Use: North, South and West — 1-2; Industrial or vacant East — I- I and 1-2: Industrial or vacant UTILITIES Public Water System: The request site is located within the Dutch Gap/Bermuda water pressure zone. There is a twelve (12) inch water line extending along the southern side of Battery Dantzler Road approximately fifty feet from the request site. Connection to the public water system will be required for any structures built on this site. Public Wastewater System: The majority of request site to the north does not have sewer available. A small portion of the request site adjacent to Battery Dantzler Road is located within the Proctors Creek sewer service area. There is an eight (8) inch wastewater line extending along Battery Dantzler Road that may provide sewer service to the front of the property. Connection to the public wastewater system is required by county code. However, the location of any structures built on this site will determine the availability of the sewer line on Battery Dantzler Road due to sewer line depth constraints. ENVIRONMENTAL Standard site plan and land disturbance rules and regulations will address Environmental Engineering Department issues. 2 13PD0230-AUG28-BOS-RPT I -IL 1-61 D- PUBLIC FACILITIES Fire Service: The Dutch Gap Fire Station, Company Number 14, currently provides fire protection and emergency medical service (EMS). This request will have a minimal impact on Fire and EMS. County Department of Transportation: The proposed development (special purpose park) on the property will have a minimal impact on the existing transportation network. Virginia Department of Transportation (VDO : VDOT notes that a standard commercial entrance should be provided with the appropriate sight distances for the speed limits as posted. The access management requirements for a low volume local road appear to be easily met. LAND USE Comprehensive Plan: The Comprehensive Plan suggests the property is appropriate for conservation and recreation and industrial land use. The Public Facilities Plan, an element of the Comprehensive Plan, provides that special purpose parks are intended to preserve, enhance and interpret unique recreational, cultural, historical and/or environmental resources for the benefit of County residents and visitors. The Plan suggests that special purpose parks should be connected to adjacent similar public and private sites and facilities where appropriate. The Plan further suggests that special purpose parks should contain appropriate facilities that provide for public use and enjoyment of the resources being preserved or enhanced. Area Development Trends: Surrounding properties are zoned industrially and are occupied by industrial use or are vacant. Zoning History: On December 10, 1975 the Board of Supervisors, upon a favorable recommendation by the Planning Commission, approved rezoning (Case 75SN0166) of a 171.6 acre tract (of which the subject property is a part) from Agricultural (A) to General Industrial (1-2). With their approval, the Board recognized historic resources in the area that should be protected. 13PD0230-AUG28-BOS-RPT 000 1 � tD- On April 26, 1989 the Board of Supervisors, upon a favorable recommendation by the Planning Commission, approved Conditional Use (Case 89SN0176) on a 4.3 acre tract (of which the subject property is a part) to permit retail sales of industrial, medical and specialty gas containers and welding equipment in conjunction with a gas contained distribution business in a General Industrial (1-2) District. Park Use: The applicant has indicated that plans are in place for the County to acquire the portion of the request property zoned Agricultural (A) as an expansion of an existing special purpose park (Battery Dantzler Park). Special purpose parks protect, enhance and provide public access to interpret unique historical, cultural and environmental resources. The request property is rich in historical and cultural resources and has unique historical significance. The site features a large and diverse array of Civil War resources. The Civil War era fort on the request property was named Battery Dantzler in honor of Col. Olin Miller Dantzler. The fort anchored the northern end of Howlett Line and is well preserved example of the earthworks that guarded the James River. The Battle of Trent's Reach, one of the last naval actions of the war, took place at the foot of Battery Dantzler. Only one (1) gun position is located on the portion of the subject property zoned General Industrial (1-2). This portion of the property is currently owned by the County and is recognized as Battery Dantzler Park. With this request, the applicant proposes to preserve the remainder of the fort. Site Design: This park project, known as the Battery Dantzler — Adjacent Property Acquisition, is planned to be developed with trails and interpretive signage. The planned site improvements will facilitate public access to the historic resources and passive recreation. The request property lies within an Emerging Growth Area. The purpose of the Emerging Growth District Standards is to promote high quality, well-designed projects. The portion of the property zoned Agricultural (A) is not bound by the Emerging Growth District Standards. A condition is offered which will require development of the entire property to conform to these requirements of the Zoning Ordinance, which address access, parking, landscaping, architectural treatment; signs, utilities and screening of durripsters and loading areas. (Condition) CONCLUSION The proposed park satisfies the criteria of location, character and extent as specified in the Code of Virginia. The Public Facilities Plan, an element of the Comprehensive Plan identifies a need for new or expanded special purpose parks intended to preserve, enhance and interpret unique historical resources for the benefit of County residents and visitors. The expansion of the park 4 13PD0230-AUG28-BOS-RPT will include appropriate facilities that provide for public use and enjoyment of the resource and will connect more historic resources with the existing Battery Dantzler Park. Therefore, staff recommends that the Commission determine the special purpose park is in Substantial Accord with the Comprehensive Plan. CASE HISTORY Planning Commission Meeting (6/18/13): On their own motion and with the applicant's consent, the Commission deferred this case to their August 20, 2013 public hearing. AYES: Messrs. Brown, Wallin, Gulley, and Patton. ABSENT: Mr. Waller. Staff (6/19/13): The applicant was advised in writing that should be submitted no later than June 24, August 20, 2013 public hearing. Applicant (6/25/13): any significant, new or revised information 2013 for consideration at the Commission's The application was amended to include the existing Battery Dantzler Park acreage. Staff (8/2/13): To date, no new information has been received. Planning Commission Meeting (8/20/13): The applicant accepted the recommendation. There was no opposition present. On motion of Mr. Patton, seconded by Mr. Gulley, the Commission determined the request is substantially in accord with the Comprehensive Plan, subject to the Condition on page 1. AYES: Messrs. Brown, Wallin, Gulley, Patton and Waller. 13PD0230-AUG28-POS-RPT 0()03 1 `' 1 The Board of Supervisors, on Wednesday, August 28, 2013 beginning at 3:00 p.m., will take under consideration this request. 13PD0230-AUG28-BOS-RPT 0 0 0 J.S-4 3 2 C' E z 0, 6i ZN 0 z rl) as .)u. ry w al Z w z Z, 0 C) 13 IS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2013 Item Number: 9.D. SubJect: Report of Planning Commission Substantial Accord Determination for Chesterfield Parks and Recreation (Case 13PDO229) to Permit a Public Park in Dale Magisterial District - Branch's Bluff County Administrator's Comments: County Administrator:. Board Action Requested: On August 20, 2013, the Planning Commission determined that Case 13PDO229 is in substantial accord with the Comprehensive Plan, as per attached report. (AYES: Brown, Wallin, Gulley, Patton and Waller.) Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. The County will obtain this 2.5 acre property by donation in conjunction with the development of Branch's Bluff Subdivision, Section 4 for use as a special purpose park. Its name will be Branch's Bluff Park, Civil War Site. Special purpose parks protect, enhance and provide public access to interpret unique historical, cultural and environmental resources. The request property is rich with cultural and historical resources. The Civil War earthworks located on the request property were dug by soldiers of the Army of the James commanded by Gen. Benjamin Butler on May 15, 1864. This location marked the Preparer: Kirkland A. Turner Attachments: E Yes 11 No Title: Director of Planning 00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA far left of the Union line, which stretched three (3) miles east to the James River. These earthworks are believed to be the last remnants of the earthworks that were hastily dug by Gen. Butler's men on the night of May 15, 1864. This position was attacked several times by Confederates, but was not taken until the Army of the James retreated. This park project is planned to be developed with trails and interpretive signage. The planned site will facilitate accessibility to and showcase a portion of the County's preserved Civil War earthworks as part of the Bermuda Hundred Campaign. 0 () 0 11 Ell 6 CASE MANAGER: Darla Orr August 28, 2013 BS ADDENDUM 13PDO229 Chesterfield County Parks and Recreation Dale Magisterial District Off Southern terminus of Branch's Woods Lane REQUEST: Substantial Accord Determination to permit a special purpose park in a Residential (R-12) District. PROPOSED LAND USE: A public park is planned. The purpose of this addendum is to advise the Board of the Planning Commission's recommendation for this case. Staff continues to recommend approval as outlined in the attached "Request Analysis." PLANNING COMMISSION RECOMMENDATION THE COMMISSION DETERMINED THE REQUEST IS SUBSTANTIALLY IN ACCORD WITH THE COMPREHENSIVE PLAN, SUBJECT TO THE CONDITIONS ON PAGE 1. CASE HISTORY Planning Commission Meeting (8/20/13): The applicant accepted the recommendation. There was no opposition present. On motion of Dr. Brown, seconded by Mr. Gulley, the Commission determined the request is substantially in accord with the Comprehensive Plan, subject to the conditions on page 1. AYES: Messrs. Brown, Wallin, Gulley, Patton and Waller. Providing a FIRST CHOICE community through excellence in public service The Board of Supervisors, on Wednesday, August 28, 2013 beginning at 3:00 p.m., will take under consideration this request. 13PDO229-AUG28-BOS-ADD 0 0 40 "/,- G 5 CASE MANAGER: Darla Orr JuRe 183 2013 C -PC A - - - -- -'-a-'=---, 2013 C -PC August 28, 2013 BS SUBSTANTIAL ACCORD REVIEW 13PDO229 Chesterfield County Parks and Recreation Dale Magisterial District Off Southern terminus of Branch's Woods Lane REQUEST: Substantial Accord Determination to permit a special purpose park in a Residential (R-12) District. PROPOSED LAND USE: A public park is planned. PLANNING COMMISSION RECOMMENDATION THE COMMISSION DETERMINED THE REQUEST IS SUBSTANTIALLY IN ACCORD WITH THE COMPREHENSIVE PLAN, SUBJECT TO THE CONDITIONS ON PAGE 1. STAFF RECOMMENDATION Recommend approval for the following reason: The proposal complies with the recommendations of the Public Facilities Plan, an element of the Comprehensive Plan which identifies a need for new or expanded special purpose parks intended to preserve, enhance and interpret unique historical resources for the benefit of county residents and visitors. CONDITIONS (STAFF/CPC) I Development shall conform to the requirements of the Zoning Ordinance for Corporate Office (0-2) uses in an Emerging Growth District Area. (P) (STAFF/CPC) 2. Development of the park shall not occur until adequate public access, as determined by the Planning Department, is provided from a public road to the park site. (P) Providing a FIRST CHOICE community through excellence in public service GENERAL INFORMATION Project Name: Branch's Bluff — Property Acquisition Location: The request property is located off the southern terminus of Branch's Woods Lane. Tax IDs 786 -670 -Parts of 4173 and 4249. Existing Zoning: R-12 Size: 2.5 acres Existing: Land Use: Vacant/wooded Adiacent Zoning and Land Use: North, East and West — R-12 & R-7; Single-family residential, Railroad or vacant South — R-12 and A; Single-family residential or vacant UTILITIES Public Water System: The request site is located within the Centralia water pressure zone. There is a six (6) inch water line extending along Branch's Woods Lane approximately 280 feet north of the request site. There is also an eight (8) inch water line extending along Proctors Run Drive approximately 700 feet west of the request site. There is an additional eight (8) inch water line extending along Birch's Bluff Road. Connection to the public water system will be required for any structures built on this site. Public Wastewater System: The request site is located within the Kingsland Creek sewer service area. There is an eight (8) inch wastewater line that extends along Branch's Woods Lane approximately 375 feet north of the request site. There is an additional eight (8) inch wastewater line 2 13PDO229-AUG28-BOS-RPT 0 9,11 0 1_40_9 0 extending along Birch's Bluff Road approximately ninety (90) feet from the request site. Connection to the public wastewater system is required by County code. ENVIRONMENTAL Standard site plan and land disturbance rules and regulations will address Environmental Engineering Department issues. PUBLIC FACILITIES Fire Service: The Centralia Fire Station, Company Number 17, currently provides fire protection and emergency medical service (EMS). This request will have a minimal impact on Fire and EMS. County Department of Transportation: The proposed development (special purpose park) on the property will have a minimal impact on the existing transportation network. Virginia Department of Transportation (VDOT): VDOT notes that a standard commercial entrance should be provided at the cul-de-sac planned for the eastern end of Proctors Run Court for which construction plans have been submitted to the County. LAND USE Comprehensive Plan: The Comprehensive Plan suggests the property is appropriate for Suburban Residential 11 use (2.0 to 4.0 dwellings per acre). The Public Facilities Plan, an element of the Comprehensive Plan, provides that special purpose parks are intended to preserve, enhance and interpret unique recreational, cultural, historical and/or environmental resources for the benefit of County residents and visitors. The Plan suggests that special purpose parks should be connected to adjacent similar public and private sites and facilities where appropriate. The Plan further suggests that special purpose parks should contain appropriate facilities that provide for public use and enjoyment of the resources being preserved or enhanced. Area Development Trends: Area properties are zoned Agricultural (A), Residential (R-7) and Residential (R-12) and are occupied by single-family residential use within Squarefield Park, Kingsland Acres and 13PDO229-AUG28-BOS-RPT 0 010 1. 119-91 Branch's Bluff Subdivisions or are vacant. It is anticipated that single-family residential use will continue in the area as suggested by the Plan. Zoning History: On November 19, 2008 the Board of Supervisors, upon a favorable recommendation from the Commission, approved rezoning (Case 09SN0I 11) of the subject property as part of a 12.1 acre tract planned as development as part of the Branch's Bluff Subdivision from Agricultural (A) and Residential (R-7) to Residential (R-12). Park Use: The applicant has indicated that plans are in place for the County to accept donation of the 2.5 acre subject property in conjunction with the development of Branch's Bluff Subdivision, Section 4 for use as a special purpose park. Special purpose parks protect, enhance and provide public access to interpret unique historical, cultural and environmental resources. The request property is rich with cultural and historical resources. The Civil War earthworks located on the request property were dug by soldiers of the Army of the James commanded by Gen. Benjamin Butler on May 15, 1864. This location marked the far left of the Union line, which stretched three (3) miles east to the James River. These earthworks are believed to be the last remnants of the earthworks that were hastily dug by Gen. Butler's men on the night of May 15, 1864. This position was attacked several times by Confederates, but was not taken until the Amy of the James retreated. Site Design: This park project, known as Branch's Bluff — Property Acquisition, is planned to be developed with trails and interpretive signage. The planned site will facilitate accessibility and showcase a portion of the County's preserved Civil War earthworks. The request property lies within an Emerging Growth Area. The purpose of the Emerging Growth District Standards is to promote high quality, well-designed projects. While the property is not bound by the Emerging Growth District Standards, due to the residential zoning, a condition is offered which will require development of the site to conform to these requirements of the Zoning Ordinance, which address access, parking, landscaping, architectural treatment, signs, utilities and screening of dumpsters and loading areas. (Condition 1) Condition 2 requires adequate public access be provided from a public road to serve the park when it is developed. 4 13PD0229-AUG28-BOS-RPT ®x 05UE) 21 CONCLUSION The proposed park satisfies the criteria of location, character and extent as specified in the Code of Virginia. The Public Facilities Plan an element of the Comprehensive Plan, identifies a need for new or expanded special purpose parks intended to preserve, enhance and interpret unique historical resources for the benefit of County residents and visitors. The park will include appropriate facilities that provide for public use and enjoyment while preserving this historic resource. CASE HISTORY Planning Commission Meeting (6/18/13): On their own motion and with the applicant's consent, the Commission deferred this case to their August 20, 2013 public hearing. AYES: Messrs. Brown, Wallin, Gulley, and Patton. ABSENT: Mr. Waller. Staff (6/19/13): The applicant was advised in writing that any significant, new or revised information should be submitted no later than June 24, 2013 for consideration at the Commission's August 20, 2013 public hearing. Staff and Area Property Owners (7/9/13): A meeting was held to discuss this request. Area property owners expressed support for the request. Staff (7/30/13): Condition 2 was added relative to initial park access. Planning Commission Meeting (8/20/13): The applicant accepted the recommendation. There was no opposition present. 13PDO229-AUG28-BOS-RPT 00035 19 3 On motion of Dr. Brown, seconded by Mr. Gulley, the Commission determined the request is substantially in accord with the Comprehensive Plan, subject to the conditions on page 1. AYES: Messrs. Brown, Wallin, Gulley, Patton and Waller. The Board of Supervisors, on Wednesday, August 28, 2013 beginning at 3:00 p.m., will take under consideration this request. 13PD0229-AUG28-BOS-RPT CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: August 28, 2013 Item Number: 9.E. I Subiect: Report of Planning Commission Substantial Accord Determination for Chesterfield Parks and Recreation (Case 13PDO228) to Permit a Public Park in Bermuda Magisterial District - Howlett Line Park County Administrator's Comments: County Administrator: On August 20, 2013, the Planning Commission determined that Case 13PDO228 is in substantial accord with the Comprehensive Plan, as per attached report. (AYES: Brown, Wallin, Gulley, Patton and Waller.) Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. The County will obtain the western 11.5 acres of the property by donation as an expansion of an existing special purpose park, Howlett Line Park, Civil War Site. Special purpose parks protect, enhance and provide public access to interpret unique historical, cultural and environmental resources. The request property is rich in historical and cultural resources and has unique historical significance. The Civil War earthworks were part of the Howlett Line that stretched across the Bermuda Hundred peninsula. The site was one of the largest artillery positions along that line. On June 2, 1864, Col. Olin Preparers Kirkland A. Turner Title: Director of Planning Attachments: 0 Yes F-1 No # 0005.96 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA M. Dantzler led an attack from the site toward a nearby Federal position. Dantzler and sixteen (16) of his men were killed in the failed assault. The site contains a well preserved section of the Howlett Line and one of the highest concentrations of winter but sites in central Virginia. This park project, known as the Howlett Line Park - Property Acquisition and Development, is planned to be developed with trails, parking areas (four (4) paved spaces onsite and three (3) parallel roadside spaces), trails and interpretive signage. The planned site improvements will facilitate accessibility to and showcase a portion of the County's undisturbed Civil War earthworks as part of the Bermuda Hundred Campaign. CASE MANAGER: Darla Orr August 28, 2013 BS ADDENDUM 13PDO228 Chesterfield County Parks and Recreation Bermuda Magisterial District Northern terminus of Wood Duck Lane REQUEST: Substantial Accord Determination to permit a special purpose park in Agricultural (A) and Residential (R -I5) Districts. PROPOSED LAND USE: Expansion of a public park (Howlett Line Park) is planned. The purpose of this addendum is to advise the Board of the Planning Commission's recommendation for this case. Staff continues to recommend approval as outlined in the attached "Request Analysis." PLANNING COMMISSION RECOMMENDATION THE COMMISSION DETERMINED THE REQUEST IS SUBSTANTIALLY IN ACCORD WITH THE COMPREHENSIVE PLAN, SUBJECT TO THE CONDITION ON PAGE 1. CASE HISTORY Planning Commission Meeting (8/20/13): The applicant accepted the recommendation. There was no opposition present. On motion of Mr. Patton, seconded by Mr. Gulley, the Commission determined the request is substantially in accord with the Comprehensive Plan, subject to the Condition on page 1. AYES: Messrs. Brown, Wallin, Gulley, Patton and Waller. Providing a FIRST CHOICE community through excellence in public service 0 43 0 A I-) '11Q The Board of Supervisors on Wednesday, August 28, 2013 beginning at 3:00 p.m., will take under consideration this request. 13PDO228-AUG28-BUS-ADD 0+01_ CASE MANAGER: Darla Orr Jug Rme 18, 2013 GPG A -0, 2013 CPG -5- - August 28, 2013 BS SUBSTANTIAL ACCORD REVIEW 13PDO228 Chesterfield County Parks and Recreation Bermuda Magisterial District Northern terminus of Wood Duck Lane REQUEST: Substantial Accord Determination to pen -nit a special purpose park in Agricultural (A) and Residential (R-15) Districts. PROPOSED LAND USE: Expansion of a public park (Howlett Line Park) is planned. PLANNING COMMISSION RECOMMENDATION THE COMMISSION DETERMINED THE REQUEST IS SUBSTANTIALLY IN ACCORD WITH THE COMPREHENSIVE PLAN, SUBJECT TO THE CONDITION ON PAGE 1. STAFF RECOMMENDATION Recommend approval for the following reason: The proposal complies with the recommendations of the Public Facilities Plan an element of the Comprehensive Plan which identifies a need for new or expanded special purpose parks intended to preserve, enhance and interpret unique historical resources for the benefit of County residents and visitors. CONDITION (STAFF/CPC) Development shall conform to the requirements of the Zoning Ordinance for Corporate Office (0-2) uses in an Emerging Growth District Area. (P) GENERAL INFORMATION Project Name: Howlett Line Park — Property Acquisition and Development Providing a FIRST CHOICE community through excellence in Public service 0 0 4D 117 -If 0 12) Location: The request property is located on the northern terminus of Wood Duck Lane, northwest of Fox Knoll Drive, also fronting the west line of Howlett Line Drive, north of Fox Knoll Drive. Tax IDs 807-646-5621 and 8773. Existing Zoning: A and R-15 Size: 13.6 acres Existing Land Use: Special purpose park (Howlett Line Park) and vacant Adiacent Zoning and Land Use: North — A and R-15; Single-family residential or vacant South and East — R-15; Single-family residential or vacant West — A; Single-family residential or vacant UTILITIES Public Water System: The request site is located within the Dutch Gap/Bermuda water pressure zone. There is an eight (8) inch water line extending to the request site along Wood Duck Lane. There is an eight (8) inch water line extending along Howlett Line Drive approximately 275 feet east of the request site. There is also a sixteen (16) inch water line extending along Woods Edge Road. Connection to the public water system will be required for any structures built on this site. Public Wastewater System: The public wastewater system is not available to this the request site at this time. This request will not impact the public wastewater system. ENVIRONMENTAL Standard site plan and land disturbance rules and regulations will address Environmental Engineering Department issues. 13PDO228-AUG28-BGS-RPT () 0 4) !"':31011 PUBLIC FACILITIES Fire Service: The Dutch Gap Fire Station, Company Number 14, and Bensley -Bermuda Volunteer Rescue Squad currently provide fire protection and emergency medical service (EMS). This request will have a minimal impact on Fire and EMS. County Department of Transportation: The proposed development (special purpose park) on the property will have a minimal impact on the existing transportation network. Virginia Department of Transportation (VDOT): VDOT notes that a standard commercial entrance should be provided at the northern terminus of Wood Duck Lane. Should an additional commercial entrance be desired along Howlett Line Road, the entrance must be located so as to provide adequate sight distances along Howlett Line Drive in accordance with the local speed limit. Access management spacing is currently available at that location along Howlett Line Drive. LAND USE Comprehensive Plan: The Comprehensive Plan suggests the property is appropriate for Conservation Recreation and Suburban Residential 11 uses (2.0 to 4.0 dwellings per acre). The Public Facilities Plan, an element of the Comprehensive Plan, provides that special purpose parks are intended to preserve, enhance and interpret unique recreational, cultural, historical and/or environmental resources for the benefit of County residents and visitors. The Plan suggests that special purpose parks should be connected to adjacent similar public and private sites and facilities where appropriate. The Plan further suggests that special purpose parks should contain appropriate facilities that provide for public use and enjoyment of the resources being preserved or enhanced. Area Development Trends: Area properties are zoned Agricultural (A) and Residential (R-15) and are occupied by a public park (Howlett Line Park), single-family residential use within Walthall Creek and Rigger's Station Subdivisions, or are vacant. It is anticipated that continued conservation and recreation use (Howlett Line Park) and single-family residential use will continue in the area, as suggested by the Plan. 13PDO228-AUG28-BOS-RPT 0 1 0 4) J, 01 112 Zoning Histo: The eastern 2.1 acre portion of the request property that fronts the west line of Howlett Line Drive and is the site of the existing Howlett Line Park was zoned Residential (R-15) in 1985 (Case 85SN0073). The existing park property was purchased by the County when the Howlett Line Subdivision was developed due to the large amount of preserved earthworks on the site. Park Use: The applicant has indicated that plans are in place for the County to accept donation of the western 11.5 acres of the request property as an expansion of an existing special purpose park (Howlett Line Park). Special purpose parks protect, enhance and provide public access to interpret unique historical, cultural and environmental resources. The request property is rich in historical and cultural resources and has unique historical significance. The Civil War earthworks were part of the Howlett Line that stretched across the Bermuda Hundred peninsula. The site was one of the largest artillery positions along that line. On June 2, 1864, Col. Olin M. Dantzler led an attack from the site toward a nearby Federal position. Dantzler and sixteen (16) of his men were killed in the failed assault. The site contains a well preserved section of the Howlett Line and one of the highest concentrations of winter but sites in central Virginia. Site Design: This park project, known as the Howlett Line Park — Property Acquisition and Development, is planned to be developed with trails, parking areas (four (4) paved spaces onsite and three (3) parallel roadside spaces), trails and interpretive signage. The planned site improvements will facilitate accessibility and showcase a portion of the County's undisturbed Civil War earthworks. The request property lies within an Emerging Growth Area. The purpose of the Emerging Growth District Standards is to promote high quality, well-designed projects. While the property is not bound by the Emerging Growth District Standards, due to the agricultural and residential zoning, a condition is offered which will require development of the site to conform to these requirements of the Zoning Ordinance, which address access, parking, landscaping, architectural treatment, signs, utilities and screening of dumpsters and loading areas. (Condition) CONCLUSION The proposed park satisfies the criteria of location, character and extent as specified in the Code of Virginia. The Public Facilities Plan an element of the Comprehensive Plan, identifies a need for new or expanded special purpose parks intended to preserve, enhance and interpret unique historical resources for the benefit of County residents and visitors. The expansion of the park 4 13PDO228-AUG28-BOS-RPT 000,11-103 will include appropriate facilities that provide for public use and enjoyment of the resource and will connect more historic resources with the existing Howlett Line Park. Therefore, staff recommends that the Commission determine the special purpose park is in Substantial Accord with the Comprehensive Plan. CASE HISTORY Planning Commission Meeting (6/18/13)-. On their own motion, and with the applicant's consent, the Commission deferred this case to their August 20, 2013 public hearing. AYES: Messrs. Brown, Wallin, Gulley, and Patton. ABSENT: Mr. Waller. Staff (6/19/13): The applicant was advised in writing that any significant, new or revised information should be submitted no later than June 24, 2013 for consideration at the Commission's August 20, 2013 public hearing. Staff and Area Property Owners (7/10/13): A meeting was held to discuss this request. Area property owners generally supported preservation of historic resources but expressed concerns about park maintenance and access. Staff (7/30/13): To date, no new information has been received. Planning Commission Meeting (8/20/13): The applicant accepted the recommendation. There was no opposition present. On motion of Mr. Patton, seconded by Mr. Gulley, the Commission determined the request is substantially in accord with the Comprehensive Plan, subject to the Condition on page 1. 13PDO228-AUG28-BOS-RPT 0 0 e}? AYES: Messrs. Brown, Wallin, Gulley, Patton and Waller. The Board of Supervisors, on Wednesday, August 28, 2013 beginning at 3:00 p.m., will take under consideration this request. 6 13PDO228-AUG28-BOS-RPT 0+00^ I I OW . .. . ....... . .... I I'val It rww 00,11), 1 , lk. August 28, 2013 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. L.J. McCo 2. Ralph Carter 3. Julie Ranson 4. Bob Olsen 5. Freddy Boisseau Evening Session #2 (End of the Evening Agenda) 2.r' 3. a 5. L.J. McCoy, Jr. President Dr. Cheryl Riggins V Vice President Dr. Leon Andrews 2"d Vice President Olive Bonaparte Secretary James Clark Treasurer Rev. L. Pollard Chaplin Wednesday, August 28, 2013 To the honorable Chairwoman of the Board Ms. Dorothy Jaekcle, Vice Chair Mr. Steve Elswick, board members, and County Administrator Mr. James J. L. Stegmaier, my name is L. J. McCoy, Jr., president of the Chesterfield NAACP. I feel compelled to express my concerns, as well as the Chesterfield NAACP Branch, on the planned actions of the Virginia Flaggers' desire to display one of the most intimidating and provocative objects of controversy. The Virginia Flaggers have plans to fly a 10 by 15 foot Confederate flag on a 50 -foot pole here in Chesterfield, on one of the busiest corridors of traffic in Virginia - along interstate 95. The County is set to be a prime target for insults. The founder, Ms. Susan Hathaway, has stated that the flag is a memorial to the memory and honor of the Confederate; she is basically inciting a moral riot. Recognizing the memories of one's ancestors is a good thing, but should not extend to offending others. Hence, if Ms. Hathaway and the Virginia Flaggers have a desire to honor their heritage, they should chose a more conservative approach, and recognize how offensive this flag is, and has been, to many Americans. In addition, this flag being flown would have a negative impact on the county's economy. Passing motorist would view this flag and continue to drive to another area that has fewer distractions. Motels, hotels, restaurants, gas stations, as well as the county's tax base, would suffer, due to the message this flag would send. As our county leaders, I strongly believe you share the same sentiments, as I have addressed. I recognize that there is no county ordnance or regulation that would hinder their desires, but I do believe that this board should go on record to renounce their actions. Thank you. Respectfully, L. J: MCC , Jr. NAACP Branch Presid t 2417 Osborne Rd. Chester, VA 23831 804 241-7866 mccoygitlo@verizon.net CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA eras Meeting Date: August 28, 2013 Item Number: 14.A. I Subject: Resolution Recognizing the 100th Anniversary of Brown Grove Baptist Church County Administrator's Comments: County Administrator: Mr. Elswick requests that the Board of Supervisors adopt the attached resolution recognizing the 100th anniversary of Brown Grove Baptist Church. Summary of Information: Brown Grove Baptist Church has h beyond since 1913, and has grown f: congregation of 18 members to a completed in November 1995 on its resolution recognizes the church's its service to the community. ?en serving the Matoaca community and om a small church on 1-1/2 acres with a congregation with a larger sanctuary present-day 3-1/2 acres of land. This success and expresses appreciation for Preparer: Don Kappel Title: Director, Public Affairs Attachments: Yes FI No # 0002- C17 RECOGNIZING THE 100TH ANNIVERSARY OF BROWN GROVE BAPTIST CHURCH WHEREAS, Chesterfield County recognizes and appreciates the significant contributions that houses of worship make to the residents of the county; and WHEREAS, Some churches have served their Chesterfield County communities for many years; and WHEREAS, one of those churches, Brown Grove Baptist Church, traces its history back 100 years, to July 1913, when Mr. Richard Brown deeded I- 1/2 acres of land for the purpose of erecting a church; and WHEREAS, prior to this time, the early members and founders of Brown Grove Baptist Church had worshipped with another congregation, but during the winter months and during inclement weather, sometimes found the trip to Spring Creek Baptist Church on Genito Road difficult or at times not possible due to flooding; and WHEREAS, trees on the land donated by Mr. Brown were used to construct a small church building 16 feet by 24 feet in size; and WHEREAS, at that time, Lee B. Turner and Lafayette Turner, brothers, along with Andrew Turner, served as deacons, and John Davis was the church's first treasurer; and WHEREAS, in 1914, the Reverend Thomas Taylor became the church's first pastor, and the congregation consisted of 18 members; and WHEREAS, in 1916, upon the death of the Reverend Thomas Taylor, his brother, the Reverend Henry Taylor, became pastor until his demise, at which time the Reverend Agatha Coles served as pastor; and WHEREAS, the Reverend John H. Quick pastured the church from 1929 until February 1957; and WHEREA, the pulpit remained vacant until March 1958, when the Reverend Leroy Jones was called to serve; and WHEREAS, when the Reverend Leroy Jones resigned in January 1963, he was followed by the Reverend Samuel Robinson, who was called to the pulpit in August 1964; and WHEREAS, after a groundbreaking in July 1991, a new sanctuary was completed in November 1995; and WHEREAS, the Reverend Leroy Jones retired in December 2000 after serving as pastor for 36 years, and the church was without a pastor until December 2001, when the Reverend Andrew T. Carey, who is the current pastor of Brown Grove Baptist Church, assumed leadership of the congregation. 0 i Y-) 7 ri-) (8- NOW, THEREFORE, BE IT RESOLVED that the Chesterfield Board of Supervisors, this 28th day of August 2013, on behalf of all Chesterfield County residents, offers congratulations and best wishes to Brown Grove Baptist Church as it celebrates 100 years of service as a valued member of Chesterfield County's faith community, and extends best wishes for continued success and growth. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: August 28, 2013 Item Number: U.B. Subiect: Resolution Recognizing Virginia State University, the Virginia Dental Association Foundation's Mission of Mercy and the Virginia Commonwealth University Health System County Administrator's Comments: County Administrator: Board Action Requested: Mr. Elswick has requested that the Board adopt the attached resolution. Summary of Information: The attached resolution is to recognize Virginia State University, the Virginia Dental Association Foundation's Mission of Mercy and the Virginia Commonwealth University Health System. Preparer: Dr. Sheryl D. Bailey Title: Deputy County Administrator, Management Services Attachments: 0 Yes F-1 No # 0 0 OTC-. r RECOGNIZING VIRGINIA STATE UNIVERSITY, THE VIRGINIA DENTAL ASSOCIATION FOUNDATION'S MISSION OF MERCY AND VIRGINIA COMMONWEALTH UNIVERSITY HEALTH SYSTEM WHEREAS, on June 14 and 15, 2013, Virginia State University's second VSU Cares provided free dental services to 400 patients to address the unmet acute dental needs of local communities; and WHEREAS, it is estimated that one -in -five Virginians live in an underserved area for dental care and are often left without any dental care to face pain, discomfort, and embarrassment; and WHEREAS, in response to the lack of access to care and the resulting poor oral health of thousands of indigent Virginians, the Virginia Dental Association Foundation launched the Mission of Mercy (M.O.M.) in 2000 and has since provided nearly $30 million in free dental care to almost 50,000 patients through over 60 projects; and WHEREAS, VSU Cares, a partnership between VSU, the Virginia Dental Association Foundation's Mission of Mercy project, Virginia Commonwealth University Health System, Southside Dental Society, and Old Dominion Dental Society provided nearly $210,000 in donated care and more than 350 volunteers, including 33 dentists, and many dental students, health professionals, and general volunteers, who together provided 2,800 volunteer hours, worth $61,000 in time; and WHEREAS, 11 organizations or individuals provided direct funding support and 37 partnering organizations donated resources or time, totaling more than $63,000; and WHEREAS, services rendered fillings, 649 dental extractions, exams for all patients; and throughout the day included 450 103 cleanings, as well as dental WHEREAS, in 2013, services were expanded to include 97 vision and hearing screenings and 50 breast exams. Prescriptions were filled, and vouchers to assist with eye glasses, hearing aids and mammograms were provided to those with an identified need. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of August 2013, publicly recognizes and expresses gratitude, on behalf of all Chesterfield County residents, and commends Virginia State University; the Virginia Dental Association Foundation; Virginia Commonwealth University's School of Dentistry, School of Medicine, School of Pharmacy, and School of Nursing; the Southside Dental Society; the Old Dominion Dental Society; the Fort Lee Dental Clinic; the Chi Eta Phi Nursing Sorority; the Central Virginia Chapter of the Black Nurses Association; the Lions Club of Virginia; the Virginia Department of Health; the Virginia Department of Transportation; and the Bermuda Hundred United Methodist Church, Chester Presbyterian Church, Real Life Ministries, St. Matthews Episcopal Church of United Campus Ministries; Chester Rotary Club; and St. Christopher's School; and all organizations responsible for their work toward decreasing disparities in the region's health care delivery system, and work on future outreach projects to assist the healthcare needs of the citizens of this region. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: August 28, 2013 Item Number: 14.C. Subiect: Resolution Recognizing Mrs. Liu -Jen Chu for Her Contributions to the Committee on the Future and Chesterfield County County Administrator's Comments: County Administrator: W U Board Action Requested: The Committee on the Future has commend and recognize Mrs. Liu -Jen and the Committee on the Future. Summary of Information: requested that the Board of Supervisors Chu for her service to Chesterfield County Mrs. Liu -Jen Chu is being recognized for her commitment and dedicated service to the county and the Committee on the Future. The committee is appointed by the board to identify and address issues in terms of their long-range impact on the county. Preparer: Sara E. Stamp Title: Government Affairs Analyst Attachments: ■ Yes F]No # RECOGNIZING MRS. LIU-JEN CHU FOR HER SERVICE TO THE COMMITTEE ON THE FUTURE WHEREAS, the Chesterfield County Committee on the Future was established in 1987 by the Board of Supervisors and included in the County Charter for the purpose of assessing the future and long range challenges facing the county, advising the Board of Supervisors, and making recommendations for minimizing the adverse effect of future changes on the county; and WHEREAS, Mrs. Liu -Jen Chu was appointed as a member of the Committee on April 12, 2006; and WHEREAS, Mrs. Chu has served the citizens of the Clover Hill District with distinction; and WHEREAS, Mrs. Chu served as an active committee member for seven years; and WHEREAS, the committee identified and researched the challenges of globalization facing Chesterfield County in the future; and WHEREAS, Mrs. Chu was instrumental in the development of extensive research and dedicated countless hours to the committee during the past seven years. WHEREAS, during her tenure, the committee completed the "Preparing Residents to Thrive in a Global Society" report, which studied how globalization will affect Chesterfield County over the next decade and how lifelong learning can be used to help county residents thrive in a highly globalized world; and WHEREAS, Ms. Chu is concluding her service with the Committee on the Future to spend more time with her family. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of August 2013, publicly recognizes Mrs. Liu -Jen Chu and commends her for her dedication and outstanding service to the Committee on the Future and to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED presented to Mrs. Chu and that recorded among the papers of Chesterfield County, Virginia. that a copy of this resolution be this resolution be permanently this Board of Supervisors of 14) *-) , -�- Aj CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2013 Item Number: 14.D. Subiect: Resolution Recognizing Fire and Life Safety Educator Anita E. Anderson, Fire and Emergency Medical Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: Fire and Life Safety Educator Anita E. Anderson will retire from the Fire and Emergency Medical Services Department on September 1, 2013, after providing more than 26 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter, Jr. Title: Fire Chief Attachments: ■ Yes No 0 0 0:1,;'21 -1- —11 RECOGNIZING FIRE AND LIFE SAFETY EDUCATOR ANITA E. ANDERSON UPON HER RETIREMENT WHEREAS, Fire and Life Safety Educator Anita E. Anderson will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on September 1, 2013; and WHEREAS, Ms. Anderson has faithfully served Chesterfield County for more than 26 years in various assignments; as a Recruiter in the Police Department, Secretary and Administrative Officer in Human Resource Management, as well as a Recruiter and Fire and Life Safety Educator for Fire and Emergency Medical Services; and WHEREAS, Ms. Anderson served as a member on the first Chesterfield County Diversity Advisory Committee, which was formed in 1989 as one of the county's key initiatives to expand and enhance equal employment opportunity in all management practices, and the committee serves as an advisory body to the County Administrator through the Director of Human Resource Management on issues related to the Equal Opportunity Plan; and WHEREAS, Ms. Anderson promoted employment with the Chesterfield County Police Department by appearing as a guest on Blab TV, a local Comcast television station, and helped to create the Chesterfield County Police Department Internship, Volunteer, and Motorist Assistance Programs; and WHEREAS, Ms. Anderson was a dependable and dedicated employee while recruiting applicants to become Chesterfield County Police Officers and Chesterfield County Firefighters and educating county residents as well as elementary, middle and high-school students on fire and life safety topics; and WHEREAS, during her career, Ms. Anderson attained numerous national certifications, approved by the Virginia Fire Services Board and administered by the Virginia Department of Fire Programs, including Hazardous Materials Awareness, Public Fire and Life Safety Educator I and II, and Juvenile Fire Setter Intervention I and II; and WHEREAS, Ms. Anderson displayed a helpful, courteous, and caring attitude while working with internal and external customers, providing a high level of commitment to her work performance. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of August 2013, publicly recognizes the contributions of Fire and Life Safety Educator Anita E. Anderson, expresses the appreciation of all residents for her service to the county, and extends appreciation for her dedicated service and congratulations upon her retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Fire and Life Safety Educator Anderson, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2013 Item Number: 17.A. Subject: Public Hearing to Consider Lease of Real Property at the Softball Complexes at Harry G. Daniel Park at Ironbridge and Warbro Athletic Complex County Administrator's Comments: County Administrator: Board The Board of Supervisors is requested to hold a Public Hearing to consider lease of real property at the softball complexes at Harry G. Daniel Park at Ironbridge and Warbro Athletic Complex. Summary of Information: The Board of Supervisors left open the Public Hearing on this topic at its July 17, 2013 meeting. Potential options for consideration by the Board of Supervisors would include: 1. Award a new Lease to David Tiller and Associates per the attached Lease. 2. Advertise and complete a new request for proposals. 3. Direct the Parks and Recreation Department to manage the facilities and programs. 4. Direct Parks and Recreation to manage the facilities for weekday programming and to solicit proposals for contractual operations of weekend tournament programs. The current lease will expire on December 31, 2013. If the Board wishes to proceed with the award of the contract, staff recommends that the attached one-year lease be awarded to David Tiller and Associates. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: 0 Yes No # DRAFT 8/23/13 LEASE AGREEMENT THIS LEASE AGREEMENT, dated , 2013, by and between the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Lessor, herein referred to as "County", and DAVID TILLER AND ASSOCIATES t/a SportsNation/Softball Nation/Baseball Nation, located at 210 Huddersfield Drive, Richmond, Virginia 23236, Lessee, herein referred to as "Lessee". WITNESSETH: THAT in consideration of the mutual covenants contained herein, the County and Lessee hereby agree as follow: 1. PREMISES. County hereby rents and leases to Lessee, upon the conditions hereinafter set forth, the following real property, herein referred to as "Premises," to -wit: the softball facilities located at Harry G. Daniel Park at Iron Bridge ("Daniel Park") located at 6600 Whitepine Road, Richmond, Virginia 23237 (six (6) lighted fields and a concession/restroom stand) and at the Warbro Athletic Complex located at 3204 Warbro Road, Midlothian, Virginia 23112 (three (3) lighted fields and a concession/restroom stand) all as depicted in Attachment D. 2. TERM OF LEASE. The initial term of the lease shall be one (1) year from January 1, 2014 until December 31, 2014, with an automatic renewal of one (1) year unless either party decides to terminate the lease at the end of the first term and gives ninety (90) days' advance written notice to the other party. 3. RENT. A. Rent for the initial and renewal term shall be Forty -Five Thousand Dollars ($45,000.00) payable in two (2) installments of Twenty -Two Thousand Five Hundred Dollars ($22,500.00) due June 30 and December 31. B. Notwithstanding the provisions of 3.A. above, the rent for a particular year shall be increased by Two Thousand Five Hundred Dollars ($2,500.00) if Lessee has not complied with at least eighty percent (80%) of all maintenance standard checklist items specified in Attachment A. Lessee shall be subject to weekly audits by the County during the softball season to measure compliance with the checklist. Any rent increase shall be applied on December 31 of the applicable year. 4. PROGRAM SERVICES. Pursuant to this agreement, Lessee shall have the right and the obligation to provide softball program services on the Premises subject to the following terms and conditions: A. The program services shall provide a mix of softball programs and tournaments utilizing various softball governing bodies. 0623:90830.1 DRAFT 8/23/13 B. The hours of operation of the Premises shall be within the operating hours of the parks which are 7:00 a.m. to 11:00 p.m. Monday through Sunday. Any other use of the Premises outside of operating hours shall require prior approval from the Parks and Recreation Department. C. Opening and closing dates for season and tournament play shall be at Lessee's discretion in consultation with the Parks and Recreation Department. D. Leagues and tournament play shall utilize certified umpires. E. The Lessee shall follow and enforce all Chesterfield County regulations as they relate to the athletic complexes. The regulations are attached as Attachment B and are incorporated by reference. F. Lessee shall provide adequate personnel during hours of operation and provide participants, county staff and police with a point of contact. G. Lessee shall have a minimum participation level of 65% County residents in the softball league program for leagues operated by Lessee. H. Lessee shall submit league rosters at the end of each season. Rosters shall contain the name, address, and phone number of each player. Along with a copy of each roster, Lessee shall pay County $15 per non-resident participant per season. Lessee shall provide County with an accounting of total residents versus non- residents per season. Lessee shall provide to the County and the public a system of providing information concerning meetings, deadlines, fees, and registration and field closure for adverse weather. Lessee shall also provide County with a schedule of league games and tournaments including any changes as they occur. J. Lessee shall permit the existing co-sponsored leagues, Southside Church League, Bon Air Church League, and Senior League to rent facilities and administer their own league, provided such leagues are sanctioned by Softball Nation. The leagues shall be permitted to use their own umpires provided the umpires meet the standards and abilities set forth by Softball Nation. L. Lessee shall make the facilities available for tournaments on weekends beginning in March and running through November of each year. M. Lessee shall make reasonable efforts to increase Adult Softball League participation for each year of the term. The rent owed by Lessee shall be reduced by Two Thousand Dollars ($2,000.00) per year if Lessee increases participation by at least five percent (5%) from the prior year. 0623:90830.1 DRAFT 8/23/13 5. TOURISM. A. The Lessee shall provide comprehensive weekend programming which includes softball or baseball tournaments that draw participants from fifty (50) miles or more away. The Lessee shall encourage participants to utilize Chesterfield County hoteliers and restaurants. Assistance with travel information and economic development opportunities are available to Lessee through the County's Department of Economic Development, the Metropolitan Richmond Sports Backers and Richmond Region Tourism. B. The Lessee shall report data to the Parks and Recreation Department from all events that draw participants from fifty (50) miles or more away. The data shall be reported within forty-five (45) days and shall include the following and such other information the County may reasonably request: 1. The number of teams in attendance; 2. Total number of participants; 3. Total number of spectators; 4. Number of participants and spectators from 50 miles or more away; 5. Total number of hotel room nights associated with each event; and 6. The percentage of the event that was played in Chesterfield County. 6. CONCESSION SERVICES. A. The Lessee should provide all necessary labor, services, and supplies to keep for sale to the public during scheduled games: cold soft drinks (no glass bottles are permitted), food and snacks such as hamburgers, barbecue, hot dogs, popcorn, nachos, ice cream, chips and candy. A variety of selection with competitive pricing is encouraged. Prices for all items offered for sale should be posted in a conspicuous place. The Lessee shall not be permitted to sell any product or service which the County determines is not compatible with the authorized activities or creates unreasonable problems in cleanup of the facilities. Prohibited items include, but are not limited to, alcoholic beverages and tobacco products. B. The concessions operation shall be conducted in a clean and orderly manner and in strict conformity with all applicable rules, laws, and regulations, including passing all Health Department inspections. The Lessee shall obtain all necessary health and other permits and inspections related to the facility and Lessee's employees, as required by federal, state, and local laws, codes and regulations. Lessee shall provide a copy of all permits and inspections to the County. The serving area should be professional in appearance and proper working attire 0623:90830.1 3 DRAFT 8/23/13 should be worn at all times. The Lessee shall provide all pest control as needed. The Lessee shall provide adequate trash receptacles for the public and be responsible for trash disposal. C. The Lessee shall be responsible for collecting, reporting and paying all applicable federal, state and local taxes and shall secure and pay for all permits, licenses and fees required for operations. D. All advertisement posters, banners or other promotional materials are restricted to the immediate area occupied by the Lessee and must be approved by the County prior to its display. E. Lessee shall comply with the information on the use and disposal of cooking oil, operation of the athletic lighting, and proper thunderstorm procedures provided in Attachment C. 7. MAINTENANCE SERVICES. A. The Lessee shall be responsible for providing all labor, equipment, materials and supplies necessary for the daily and routine maintenance and upkeep of the Premises as specified in Attachment A. The Premises shall be maintained to meet the standards contained in Attachment A. B. All pesticide applications shall be made by a Certified Pesticide Applicator, VA Category 3B. All pesticide applications shall be in accordance to manufacturers' label, documented, and copied to Parks and Recreation. C. The County will be responsible for major structural repair to the infrastructure of the Premises including repairs to and replacement of athletic field lighting, parking lot lighting and pavement, fencing, major tree removal, painting of exterior and restroom interior, regulatory signs, and Warbro Entrance sign. D. The County will provide Lessee initial training and standards for maintaining the facility. Such training may include ball field preparation and techniques, restroom cleaning, irrigation operation and other related items. E. Except for repair or maintenance responsibilities of the County provided in Section 7.C., the Lessee shall be responsible for prompt repair to any damages to the Premises caused by the Lessee's use of the Premises including the cost of system repairs and maintenance for plumbing, electrical (excluding athletic field and parking lot lighting), HVAC, and irrigation. Such repairs shall be approved by the County prior to repair. Alterations to the building or grounds shall not be permitted without the prior approval of the County. Any such alterations permitted shall be at the Lessee's expense and shall comply with all Chesterfield County building codes. 0623:90830.1 4 DRAFT 8/23/13 8. FACILITY IMPROVEMENTS. Lessee shall be permitted to make improvements to the Premises subject to prior approval from the County. 9. TERMINATION. Either party may terminate this agreement in the event of the other party's default of any provision of this lease which is not cured within 10 days after receiving written notice of such default. In the event of cancellation or upon termination of this contract, Lessee agrees to vacate the Premises immediately. If the Lessee fails to vacate the Premises upon such notice, the County may remove any of Lessee's property remaining on the Premises and shall not be responsible for any damage that may occur due to removing Lessee's property from the Premises. 10. UTILITIES. A. Lessee shall be responsible for all electric use at both facilities. The Lessee should contact Dominion Virginia Power to have the electric account established in the name of the Lessee. B. The Parks and Recreation Department will bill the Lessee for Lessee's actual use of water and sewer at both facilities every two (2) months at then -current rates. 11. SIGNAGE. All signage and scoreboards must be approved by the Parks and Recreation Director or designee. 12. GENERAL TERMS AND CONDITIONS. A. Insurance: The Lessee shall purchase and maintain in force, at his own expense, such insurance as will protect him and the County from claims which may arise out of or result from the Lessee's execution of the lease, whether such execution be by himself, his employees, agents or subcontractors. The insurance coverage shall be such as to fully protect the County. The Lessee shall furnish a copy of a Certificate of Insurance, naming Chesterfield County as additional insured. Should any of the policies be cancelled before the expiration date, the issuing company will mail 30 days written notice to the certificate holder. The Lessee shall furnish insurance in satisfactory limits, and on forms and of companies which are acceptable to the County's Attorney and/or Risk Management and shall require and show evidence of insurance coverages on behalf of any subcontractors (if applicable), before entering into any agreement to sublet any part of the lease to be done under this Contract. The following insurance requirements are the minimum that will be acceptable: 1. Worker's Compensation Insurance with statutory limits and Employers' Liability Insurance of $500,000 for one accident or aggregate disease. 2. Commercial General Liability - $1,000,000 Each Occurrence Combined Single Limit Including coverage for XC and U hazards. 0623:90830.1 5 DRAFT 8/23/13 3. Commercial Automobile Liability - $1,000,000 Each Occurrence Combined Single Limit. 4. Umbrella Liability Insurance - $2,000,000 Each Occurrence 5. Environmental Impairment Liability - $100,000 (coverage can be for sudden or accidental losses (as opposed to gradual pollution). All insurance policies under coverages 2, 4, and 5 above shall name the County, as additional insured. The Lessee shall be responsible for maintaining current certificates of insurance on file with the County and the Insurance Company shall be responsible for notifying the County thirty (30) days prior to the cancellation, non -renewal, or material change in the coverage. B. Drug Free Workplace: During the performance of this lease, the Lessee agrees to: Provide a drug-free workplace for the Lessee's employees. 2. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Lessee's workplace and specifying the actions that will be taken against employees for violations of such prohibition For the purposes of this section, "drug-free workplace" means a site for the performance of work done in connection with a specific contract awarded to a contractor in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the Lease. C. Environmental Management: Lessee shall be responsible for complying with all applicable federal, state, and local environmental regulations, if any. Additionally, the Lessee must meet all Chesterfield County Environmental Management System (EMS) requirements. For questions or additional information, contact the Office of Environmental Management at (804) 717-6531. D. Illegal Aliens: In accordance with the Code of Virginia, Section 2.2-4311.1, the Lessee hereby agrees that he does not and shall not, during the performance of this contract, knowingly employ unauthorized aliens as defined in the federal Immigration Reform and Control Act of 1986. 0623:90830.1 6 DRAFT 8/23/13 13. COMMUNICATIONS. Lessee will maintain a website that provides teams with complete information on leagues and tournaments. Lessee will maintain a weather telephone hotline. When requested by the County, Lessee shall attend meetings of the Parks and Recreation Advisory Commission ("PRAC") and provide reports as may be requested by the County regarding operation of the Premises. 14. INDEMNIFICATION. Lessee shall indemnify and hold harmless the County, its officials, officers, agents, servants and employees from any claims, costs, expenses, damages, liabilities, losses, or judgments arising out of, or in connection with, any claim, demand or action made by a third party, if such are sustained as a direct or indirect consequence of Lessee's use of the Premises and are a direct or indirect result of the acts or omissions of the Lessee or its agents, contractors, employees, members, or guests. 15. NOTICES. Notices may be served upon the Lessee in person or by certified mail addressed to the address listed above. Written notice to the County must be presented in person or mailed to the Department of Parks and Recreation, 6801 Mimms Loop, P.O. Box 40, Chesterfield, Virginia, 23832, or at such other place as the County may from time to time designate in writing to the Lessee. 16. ENFORCEMENT. Any action brought to enforce any provision of this agreement shall be brought in the Circuit Court for Chesterfield County to the express exclusion of any otherwise permissible forum. This agreement shall be construed in accordance with the laws of the Commonwealth of Virginia excepting the law governing conflicts of laws. 17. AUDIT. Upon the request of the County, Lessee shall provide County within five (5) business days of such request documentation, including, but not limited to, invoices, receipts contracts, policies, procedures or other supporting evidence satisfactory to the County in its sole reasonable discretion which substantiates compliance with Lessee's performance obligations under this lease. 18. HOLDOVER FACILITYAMPROVEMENTS. Lessee will complete the following improvements or acceptable alternatives to the Premises by December 31, 2013 all to the County's reasonable satisfaction: A. Improve landscaping of non-playing areas with regular seeding of grass areas that have become "dirt spots". B. Improve the landscaping of non-playing areas with flowers and mulch to improve the general appearance of the facilities. C. Make irrigation improvements to the fields at Daniel Park. D. Make irrigation improvements to the fields at Warbo. E. Add playground equipment to Warbro and Daniel Park. 0623:90830.1 DRAFT 8/23/13 F. Make improvements to the dugouts on each field at Warbro and Daniel Park with shade covers and water coolers. 19. BACKGROUND CHECK. Consistent with the County's policy of conducting criminal background checks on individuals who work with juveniles, this lease shall be contingent upon Lessee's officers and employees submitting to and passing a criminal background check to be administrated by the County's Human Resources Department prior to the commencement of the lease term. Lessee shall insure that all of Lessee's employees who have contact with juveniles during the term of the lease shall submit to a criminal background check. 20. ASSIGNMENT/SUBLEASE. Lessee may not assign or sublease its rights or responsibilities hereunder without the written consent of the County. 21. ENTIRE AGREEMENT. This lease and any exhibits and documents incorporated by reference herein represent the entire understanding between the parties and no other documents, agreements, oral or written, between the parties shall be binding. This lease shall not be modified, altered, changed or amended unless done so in writing and signed by both parties. 23. COMPLIANCE WITH LAWS. Lessee shall insure that use of the Premises shall comply with all applicable federal, state, and local laws, rules, and regulations. Witness the following signatures and seals: DAVID TILLER & ASSOCIATES Its: Commonwealth of Virginia, City/County of , to -wit: I, , a Notary Public in and for the City/County and State aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesaid , whose name is signed to the foregoing writing and acknowledged the same before me. Given Under My Hand My commission expires: Registration Number: NOTARY PUBLIC 0623:90830.1 20 DRAFT 8/23/13 ATTEST: COUNTY OF CHESTERFIELD, VIRGINIA BY: for COUNTY ADMINISTRATOR CHAIRMAN BOARD OF SUPERVISORS APPROVED AS TO FORM: ASSISTANT COUNTY ATTORNEY Commonwealth of Virginia, County of Chesterfield, to -wit: I, , a Notary Public in and for the County and State aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesaid , CHAIRMAN OF THE BOARD OF SUPERVISORS, and , for COUNTY ADMINISTRATOR, whose names are signed to the foregoing writing and acknowledged the same before me. Given under my hand My commission expires: Registration Number: NOTARY PUBLIC 0623:90830.1 9 20 BASEBALL/SOFTBALL MAINTENANCE STANDARDS AND PROCEDURES ATTACHMENT A Dra n Skinned in -fields should be dragged prior to each game day and weekly during the off season, weather permitting to maintain a level surface. Infields can be dragged by pulling a mat or chain link drag with a utility vehicle or infield groomer. The field should be first dragged in a circular motion starting from the outside and working in. Only two (2) passes are needed. Start this pattern two feet away from the outfield grass to avoid building a ridge where the infield and the outfield meet. Next, starting from home plate, drag towards 2nd base in an oval fashion. The pitching mound, if one exists, should not be dragged over but raked by hand. Continue dragging in this fashion until the drag pattern overlaps the first drag pattern. Complete the dragging with a circular pattern to cover any missed areas. Alternate the drag pattern each time, home to 2nd then lat to 3rd. Before dragging make sure base pegs and anchors are even with or below ground level. The chain link drag is best used when the infield is very dry or wet; this reduces the amount of dust when dry and builds up on the drag when wet. It is important to drag the field slowly regardless of the dragging pattern used. When the dragging is completed, stop the drag on the infield preferably in front of either dugout or on a low area of the field. Do not pull drag off the field through the gate or onto the outfield grass. Specialized Dra¢aing_ A nail drag should be used as often as possible to help prevent infield compaction. When the infields become compacted a nail drag is to be used when sufficient moisture is available. This process helps maintain the top '/4 to '/2 inch loose and friable, which is the desired playing conditioner of an infield. An infield groomer should be used no less than monthly to remove a high spot and fill in low areas in maintaining a uniform playing surface. On high use fields this process should be done weekly. Utilization of this process will reduce the need for frequent restoration and improve the drainage of the infield. 1. Lining: Infields should be lined prior to each game day and outfields lined by painting weekly. A non -caustic dry line should be used; marble dust will work, but is not as visible as the lime. Line is the recommended substance to be used on a dirt surface. The outfield can be lined by using a non -caustic lime or a field marking paint. When applying lime to the grass outfield it's best to cut the grass low for better visibility of the lime. Using lime in the outfield will require re -lining every two or three days. A ridge or hump will appear after constant use of lime for outfield lines. The use of paint will not produce a ridge or build up. BASEBALL/SOFTBALL MAINTENANCE STANDARDS AND PROCEDURES ATTACHMENT A Lines are put down by the use of a dry line marker for lime and a sprayer or paint machine for paint. A string line is run from the back corner of home plate down the foul line to the foul pole. String should be used each time the infield is lined. Make sure string is straight and taut. The string should pass on the outside of the base and foul pole with the marking on the inside of the string. Infield lines should be put down light because they are dragged out daily. Outfield lines should be put down heavier to last longer and increase visibility. Outfield lines can be touched up without running string as long as it's still visible. In some cases a growth retardant can be used on the foul line to help maintain a painted line longer. Bases. Home Plates, Pitching Rubber*: Bases, home plates and pitching rubbers should be in good condition and installed properly and level with the ground. Replace any item showing signs of cracking, tears or warping. 2. Hollywood -Tuve Base: The underside of the base has a square male stanchion, which fits into a square female ground stake. The ground stake is permanently installed into the ground with the top on the stake 1 inch below the surface grade. When the base is not installed a stake plug should be installed into the ground stake for safety. 3. Home and Pitching Plates: When installing a home plate or pitching rubber, make sure it is level with the ground and properly aligned. The use of strings will help in making sure that the plate or rubber is positioned properly. Use the solid home plates on all fields and pitching plates for high quality facilities. They will last longer than the flat type. If supply allows, use the solid types whenever possible. Flat pitching plates can be used on fields for short term uses, such as tournaments. 4. Filling Holes: All holes and low areas in the infield including ones developed away from bases, home and pitching plates are to be filled and leveled prior to each game day. Bases are to be removed when filling holes. Soil for high spots are raked or shoveled into the low area and tamped to create firm footing. Add water to this process if soil is too dry to pack. Monthly, homes and low spots around home and pitching areas are to be dug out to a depth of two inches and re -packed with new packing clay. BASEBALL/SOFTBALL MAINTENANCE STANDARDS AND PROCEDURES ATTACHMENT A S. Removing Excess Water: The a=best and easiest way to remove standing water from a field is to let Mother Nature's sunshine do the work for you. But, this process often takes too much time and the games must be played. The one thing to remember about removing water is - applying sand is not always the best way. Over a period of time sand accumulation will make those areas too soft and loose, causing the ball to take bad bounces and possibly causing injury. It is best to let the field dry as much as possible naturally. When the soil turns from a darker to a lighter shade, indicated that the field is drying. When removing water, use a sweep broom or squeegee to push the water to dry areas. Try to push mostly water (not soil) and spread the water over a large area. When the field is completely dry, replace the soil removed from the wet areas. A preventive measure for reducing standing water is to keep holes and low areas filled and level. If a field is too wet, it should be closed to play. When closing a field, these are the points to consider: Do not push water onto the outfield areas How fast is the field drying? Will there be enough time to prepare the field by game time? Will playing on the field cause damage to the field or injury to the players? Base Distances: Between Bases: Home to Second: 55' 77'09" 60' 84'10" 65' 91'11" 70' 99'00" 80' 113'02" 90' 127'03" NOTE: Distance from 18t to 3rd is the same as form home to 2nd. Recommended Equipment and Materials: Square point shovel Tamper Iron tooth and/or landscape rake Drag Line Machine Paint Machine BASEBALL/SOFTBALL MAINTENANCE STANDARDS AND PROCEDURES ATTACHMENT A Dig -out tool Hammer Tape measure (100-300 foot) String line Push Broom Anchor Plugs Gloves Lime Packing Clay 6. Mowing: The turf on the ball fields is to be maintained to maximum vigor and health and provide a playable surface. The grass should be mowed at least weekly or more often as needed. The industry recommendation is to not remove more than 1/3 of the grass blade per cut. Mower blades should be kept sharp to maintain a high quality cut. Turf should be cut 1" to 2" for warm season grass and 2" to 3" for cools season grass. 7. Fertilization: Turf should be fertilized at a minimum of two times per year for warm season grass and once a year for cool season grass. Nitrogen application should not exceed 4 pounds per 1000 square feet for warm season grass and 3.5 pounds per 1000 square feet for cool season grass. Applications to be a minimum of 30 days apart. S. Seeding: All bare spots on field turf should be seeded, sodded or sprigged to maintain 95% coverage. All other turf areas should be maintained at 75% coverage. 9. Weed Control: Control weeds to allow no more than 10% infestation in athletic field turf. All pesticide applications shall be performed by a Certified Pesticide Applicator in categories 3-A and 3-B. All pesticides shall be stores, used and disposed per manufacturer's label, including use of proper Personal Protection Equipment (PPE's) . 10. Aerating• Field turf should be core aerated one to two times during the growing season to reduce compaction and encourage soil drainage. 4 MAINTENANCE STANDARDS AND CALENDAR ATTACHMENT A TURF/HORTICULTURE: JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC Mowing W W W W W W W Fertilizing Game Turf X X Fertilizing Non -Game Turf X Seeding X X X X Weed Control X X X X Aeration M M M Mulch X X Prune M M M M M M Planting X X X Leaf Removal M M Dragging W G G G G G G G G W Lining Infield Lines G G G G G G G G Lining Outfield Lines TW TW TW TW TW TW TW TW Filling Holes Infield G G G G G G G G Filling Holes Outfield W W W W W W W W Fill/Re-Pack Home & Pitching Area M M M M M M M M Reconditioning X X X X Check Lighting X X X X X Litter W W W D D D D D D D W W Building Maintenance RESTROOMS: Sweep -Mop Floors W W W G G G G G G G W W Clean Fixtures W W W G G G G G G W W W Check -Re -fill Toilet Paper W W W D D D D D D W W W Wash/Clean Walls M M M M M M M M Check Lights M M M M M M M M M M Empty Trash Cans W W W D D D D D D D W W Power Wash Exterior X X MAINTENANCE STANDARDS AND CALENDAR ATTACHMENT A KEY: D: Daily G: Game Day M: Monthly Q: Quarterly: Yearly TW: Twice Weekly W: Weekly X: Seasonally JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC Check Ventilation System X X X Check HVAC X Dispose Used Cooking Oil M M M W W W W W W W M M Check Fountains M M M M M M M M Clean Appliances W W W D D D D D D D M M Sweep/Mop Floors W W W D D D D D D D M M Power Wash Exterior Roads and Parking Areas Litter M M M G G G G G G G M M KEY: D: Daily G: Game Day M: Monthly Q: Quarterly: Yearly TW: Twice Weekly W: Weekly X: Seasonally PARKS AND RECREATION CHECKLIST FOR SOFTBALL FIELDS ATTACHMENT A Location: Inspection Date: Inspection Day of the Week: Inspection Time: Insoectar Check Appropriate Box COMMENTS Turf YES NO N/A Mowing -The fields cut at a playable height Mowing -Non -field areas have been cut Worn areas -Bare areas are filled and level YES NO N/A COMMENTS Infield Dragging -The infield dragged and lined Dragging -The infield is level and void of low spots Bases, Home & Pitching plate in good repair Wet areas -Field is free of standing water YES NO N/A COMMENTS Restrooms Floors -Free of litter and dirt Clean fixtures -All operational and clean Check -Refill toilet paper -Dispensers filled Check lights -All operational and clean Concession YES NO N/A COMMENTS Used Cooking Oil - Area Clean Roads, Parking and Non Field Areas YES NO N/A COMMENTS Litter, free of trash and debris, trash cans available ATTACHMENT A Equipment, tools, materials and supplies provided by Lessee for daily and routine maintenance per Section 7.A of the Lease may include but not limited to: ATHLETIC FIELD EQUIPMENT OTHER ITEMS Power Edger Cleaning Supplies Power Broom Toilet Paper String Trimmer Paper Towels Backpack Blower Brooms Push Mower Trash Can Utility Tractor Soap Infield Conditioner Fertilizer and Mulch Utility Vehicle Lime Front -End Loader Herbicides Box Drag Appliances Nail Drag Restroom Signs Broadcast S reader Aerator ATHLETIC FIELD TOOLS ATHLETIC FIELD ACCESSORIES Ball Field Rake Bases Garden Rake Home Plates Leaf Rake Pitching Rubbers Tamper Fence Ties Square Point Shovel Packing Clay Round Point Shovel Distance Signs Stiff Bristle Broom Field Number Signs Base Sleeve Dig Out Tool Base Plugs Hand Pum Water Bucket Can Measuring Tape, 200'Long Minimum Reel of String Trash Pickers Mat Drag Marking Paint Liner Marking Lime Liner ATTACHMENT 8 W-VEGUU4TtG-Vj Section 1. Application. This chapter shall apply to all park and recreational property owned, maintained, or operated by Chesterfield County, Virginia. Section 2. Definitions. The following terms, when used in this chapter, shall have the following meanings, except where the context clearly indicates a different meaning, or there is an expressed provision to the contrary: (a) Park Property. Any property, whether real or personal, owned, operated or established by the Chesterfield County Department of Parks and Recreation. (b) Director. The Director of the Department of Parks and Recreation or his designee. (c) County. The County of Chesterfield, Virginia. Section 3. Hours of Operation. No person, except a bonafide camper with prior written approval from the Director, or a law enforcement officer or County employee in the course of his respective employment, shall enter or remain in any park except during such hours as shall be designated and posted by the County as hours of operation. Section 4. Facility and Activity Permits. Persons with permits issued by the Director shall have priority in the use of facilities. Failure to relinquish facilities to a person with such a permit shall be unlawful and shall constitute trespassing. Section 5. Restricted Areas. No person shall enter any area which Is designated and posted by the Department of Parks and Recreation as an area where persons are prohibited from going. Section 6. Permissible Roadways. Operation of motorized vehicles is allowed only on designated roadways. Section 7. Enforcement. All state and county laws shall be observed when operating motorized vehicles on park property. Any traffic directive from any member of the Virginia State Police or Chesterfield County Police shall supersede written or posted laws and regulations. Section 8. Speed Limit. No person shall operate any motorized vehicle in excess of fifteen (15) miles per hour, unless otherwise posted or directed. Section 9. Parking. No person shall park a motor vehicle or motor -assisted bicycle in areas of any park other than those designated and posted by the County as parking areas. Section 10. Certain Vehicles Prohibited. Except by the express authorization of the Board of Supervisors, the County Administrator, or the County Administrator's designee: (a) No person shall operate within any park a motorized vehicle of a type not licensable by the Commonwealth of Virginia for regular use upon public highways. (b) No person shall operate with any park a farm tractor, other farm machinery, or any type of vehicle used primarily for earth -mowing operations, whether or not licensable by the Commonwealth of Virginia for regular use upon public highways. Section 11, Restriction of Animals. No person shall have within the park any animal unless it is either caged, securely penned or on a leash of not more than 10 feet in length, and no person shall ride a horse in any park except in areas designated and posted by the County for horseback riding. Section 12. Animals Protected. No person shall capture, pursue, molest, injure, attempt to injure, kill or attempt to kill, any animal in any park. Section 13. Automobile Se!yice. No person may service any automobile on park property, except in cases of an emergency. Section 14. Destruction or Interference with Park Property. No person may climb upon, deface, destroy, injure in any way, misuse, remove, or waste any park prop". Permission for collecting items for scientific and/or educational purposes must be obtained in writing from the Director or his designee. Section 15. Employees: Interference with Rules. (a) No person may interfere with any Department of Parks and Recreation employee acting in the course of his or her duties or falsely represent or impersonate a park employee. (b) No person shall fail or refuse to obey the lawful order of a uniformed or properly identified park employee or police officer. Section 16. Lifterin_q and Dumping. (a) No person may deposit or leave refuse or other substance on park property other than in receptacles provided for this purpose. (b) No person may deposit refuse from private premises in park trash receptacles. Section 17. Pollution of Waters. No person shall in the streams, lakes or other waters of any park, bathe dogs or other animals, wash vehicles or clothing, or throw, cast, lay, drip, or discharge into or leave in the streams, lakes or other waters of the parks or in any storm sewer or drains flowing into said water, any substance matter or thing, liquid or solid, which may or shall result in the pollution of said water. Section 18. Dangerous Devices Prohibited. No person, other than any law enforcement officer, fire fighter, or County security guard, in the course of his/her respective employment, shall have in his/her possession in any park, any firearm or other gun, including an air or gas powered gun, slingshot, bow and arrow, crossbow, dart device, boomerang, or any other device for high-speed missile projection, except in areas designated and posted by the County as areas in which one or more of these devices are permitted for recreational use. Section 19. Fires Restricted. No person shall kindle, build, maintain, or use a fire other than (1) in grills and (2) in places provided and/or designated by the County for such purposes, except by prior written permission from the Director or his designee. Section 20. Control of Fire Required. Any fire within the confines of any park shall be continuously under the care and supervision of a competent person 16 years of age or older from the time such fire is kindled until the time it is extinguished. Section 21. Fires MustBeExtinguished. No person shall throw away or discard a lighted match, cigarette, cigar, or other burning object, in any park, without first extinguishing it. Section 22. Swimming Restricted. No person shall swim, wade, or bathe in any park except at such times and at such places as the Director may designate. Section 23. Sales of Goods and Services. No person may sell or advertise for sales of goods or services on Park property without written permission from the Director or his designee. Section 24. Applicability to Certain Persons. Notwithstanding any other provision in this chapter to the contrary, it shall not be a violation of this chapter if a person engaging in an otherwise prohibited activity is either an employee of the County acting within the scope of his/her employment, or if the person engaging in the otherwise prohibited activity is an agent or an independent contractor to the County acting within and pursuant to the scope of his/her duties. Section 25. Penafty. Any person who violates any of the provision of the chapter shall be deemed to be guilty of a misdemeanor and upon conviction thereof shall be fined not more than one hundred dollars ($100.00). Section 26. Severability. If any section of this ordinance or portion thereof is declared invalid or unconstitutional by a court of competent jurisdiction, it shall be regarded as severed and remaining sections and portions shall continue in full force and effect. 0 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY ADDING SECTION 16.1-31 RELATING TO DRINKING IN COUNTY PARKS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 15 of the Code of the County of Chesterfield, Virginia, is amended and reenacted by adding the following section: Sec. 15.1-31. Drinking alcoholic beverages. or tendering to another. in a county park. (a) It shall be unlawful for any person to take a drink ofalcohol a n alcoholic beverage or tender a drink of such beverage to another, whether accepted or not, at or in a county park. (b) Violation of this section shall constitute a misdemeanor punishable by a fine not to exceed one hundred dollars ($100.00). (c) No person shall be allowed to reserve a county park facility where alcoholic beverages will be consumed. (2) This section shall become effective upon passage. 0 01119 111 �-1 A, ZSlz; ATTACHMENT C INSTRUCTIONS FOR OPERATION OF ATHLETIC FIELD LIGHTING All athletic facility lighting recently installed by the Parks and Recreation Department should be operated as follows: 1. A time clock allows operation of the lights only during preset hours, usually dusk to 11:30 p.m. 2. On/Off pushbuttons may be used to operate the lights during the preset periods. Some sites do not have off buttons; timers will turn off lights at a pre set time. 3. The lights require a cool down/warm up period of approximately 15 minutes each time they are shut off. 4. Nearly all of the lighting systems have a delay timer which keeps a few lights on for approximately 10 minutes after that lights are shut off- so that everyone can see to leave the area, If the lights are shut off accidentally, such as during a baligame, this delay cycle must take place before all of the lights can be fully activated. 5. 11© -volt duplex receptacles are available for concession hookups or other uses independent of the timers, i.e., they can be used for afternoon games. These receptacles may be turned on upon appropriate requests. 6. In cases where assistance is needed, on duty park staff can be reached by calling the night facility supervisor at 748-1624 in your district. Refer to the prefix of this manual for day and evening phone numbers. 0 Michael S. Golden Director Chesterfield County, Virginia Paths and Recreation Department Parks Division 9201 Public Works Road — P.O. Box 40 — Chesterfield, VA 23832 Phone: (804) 748-1624 — Fax. (804) 751-4486 — Internet: chesterfield.gov "SAFETY — OUR PRIDE AND RESPONSIBILITY" 2003 Winning Safety Slogan by Mitch Wagner Chesterfield County Parks and Recreation is committed to providing environmentally safe parks and facilities for our citizens, visitors and employees. Chesterfield County Parks and Recreation has implemented an Environmental Management System. Implementing the Environmental Management System provides standard operating procedures (SDP's) and other guidance to ensure compliance with OSHA, EPA, federal, state and local laws and regulations. We have included in this manual a copy of our Used Cooking Oil standard operating procedure. This procedure provides you direction on what to do with your used cooking oil. Following this procedure ensures that we are properly handling and disposing of the used oil. Abiding by this procedure ensures our compliance with laws and regulations while providing a safe environment for our children, community members and visitors. If you have questions about our Environmental Management System or the Used Cooking Oil procedure please contact our Safety and Environmental Specialist at 318- 8310. Chesterfield County Department of Parks and Recreation Originator Revised by Chesterfield Approved by 23 JLC P&R EMS P&R EMS 312106 Team Team 06111t0S 06111108 Revision No. 004 1.0 Purpose 1.1 The purpose of this Standard Operation Procedure (SOP) is to outline the proper handling for used cooking oil. This SOP addresses significant aspect #003 2.0 Scope 2.1 This SOP applies to all Chesterfield County Parks and Recreation personnel, and athletic league personnel who handle used cooking oil to ensure proper disposal methods. Chesterfield County Department of Parks and Recreation is concerned with the safety of its employees and citizens who use our facilities. The Environmental Management Program monitors the disposal of used cooking oil as a significant aspect of Chesterfield County Parks and Recreation Department. 2.2 The benefits of this SOP include the prevention of hazardous substances from entering the environment by insuring that all cooking Grease is property disposed after use. The consequences of not following this SOP could adversely effect the environment if cooking oil is not be property disposed of. Consequences include pollution of ground water and potential damage to the Chesapeake Say water shed. 3.0 Responsibility 3.1 Environmental Team and Environmental Team Leader 3.2 Chesterfield County Department of Parks and Recreation Personnel 3.3 and Athletic League Personnel 4.0 Definitions 4.1 Refer to 4.1.60 EMS Related Definitions 6.0 Process 5.1 Parks and Recreation will provide each concession or concession area with two - 5 gallon container for used oil, a 5 gallon container spill kit. 5.1.1 Each concession or concession area will be required to have on hand at all times: Two — 5 gallon red labeled cans One — 5 gallon spill kit in labeled white bucket 5.1.2 Spill Kits shall include at a minimum: Absorbent I pair Safety Goggles 1 pair Safety Glasses 2 pair nitrite gloves 1 set of Nitri-Solve Gloves 2 spill pads (perforated) 3 spill socks 2 dust mask 2 trash bags MSDS for spill kit contents 5.2 Once the cooking oil has cooled, pour it into the properly labeled container. The used cooking oil must be collected in the approved red labeled container provided by Parks and Recreation at each site where a fryer is being used. Place the red labeled container in the job box provided. 5.3 The athletic league designee within the concession area will notify the Parks Maintenance within 1 business day when containers are full to schedule pick up. Parks Maintenance can be contacted at 804-748-1624. 5.4 Parks and Recreation personnel will collect full containers and dispose of oil at collection sites at Chesterfield County Fairgrounds or at Rockwood Park. 5.5 Containers must be secured in bed of vehicle to eliminate spillage during transport. 5.5.1 Drips, leaks and small spills will be cleaned up using the "Waste Cooking Oil" spill kit. The used absorbent and pad or socks must be discarded in approved white 5 gallon bucket that is with the spill kit. Once the used items are placed in the bucket, the bucket must be labeled "Waste Cooking Oil". The absorbent and other clean up items will be collected in drums provided and labeled at each district shop. 5.5.2 For larger spills that are more than 25 gallons, immediately contain the spill, and call 911. 5.6 Parks and Recreation personnel will contact an authorized contractor to remove and recycle used cooking oil and oil dry when containers at Fairgrounds or district shops are 90% full. 6.0 References I Related Documents 6.1 MSDS for spill kit contents 6.2 Chesterfield County Fairgrounds Oil Spill Plan 6.3 Chesterfield County Sports Manual 6.4 Used cooking oil disposal instructions KAREN RUSSELL Director Man m entl June 2008 10000 Courrview Ln Phone: 318-8800 Fax: 748-2440 U**Inq with employees andcitium to manage the ris*1 arising out of government andpu6fic schoof apffations THUNDERSTORMS AND LIGHTNING SAFETY Recognize the hazard posed by lightning and know what to do to minimize the risk of serious injury or death during outdoor activities. A. Identify Safe Shelters Determine the closest safe structures in advance of any activity. Safe structures include the nearest school building, a complete enclosure, or a fully enclosed metal vehicle with windows tightly closed. Press boxes, sheds, storage buildings, or dugouts will not provide adequate protection. B. Determine How Close the Lightning Is Practice the flash -to -bang method of measuring of lightning distance as it approaches. Using this method, one counts the seconds from seeing the stroke to hearing the thunder. For each 5 -second count, lightning is I mile away. (Example: At 25 seconds, the strike is 5 miles away.) C. Participant and Spectator Notification Inform participants and spectators when a thunderstorm watch is in effect. Tell them that play will be suspended as lightning approaches, what the clear -the -area signal is, where to go for safe shelter, and what routes to take as they evacuate the area. Prior to outdoor competitions, this should include a formal announcement over the public address system. Select a distinctive, recognizable method to announce or signal the lightning warning and clear - the -area order, such as blasts of a whistle and a shouted command. D. Designate a Weather Monitor One person should be responsible for monitoring the weather forecasts, watching for the developing weather conditions accompanied by lightning, and timing the flash -to -bang intervals at the first sound of thunder. The use of an inexpensive radio tuned to the all weather or all -news radio station is recommended (bursts of static on the Radio indicate lightning in the area). This person should have the authority to order that the clear -the -area signal be given or be in constant contact with the person who does have the authority. E. Know When to Take Immediate Action At a count of 15 seconds (3 miles) there is imminent danger, and immediate defensive action must be taken. When lightning strikes this close, participants and spectators are in immediate danger. It is strongly recommended that the clear -the -area sicnal be given when the flash -to -hang. count is no IgM than 20 seconds (6 miles) especially when small children or a large number of spectators are at risk. F. Determine How Long to Stay Sheltered Follow the "30/30 Rule". Remain in the safety of a shelter for a minimum of 30 minutes from the last nearby lightning strike (flash -to -bang count no less than 30 seconds) before resuming activities. ATTACHMENT D LEASED PROPERTY MAPS . . . . . .. \��... . . ..... m Ir"x 21 M RM1.11 \\ 33 C" BRENDA L. STEWART 5911 Woodpecker Rd Chesterfield, VA 23838 Phone: 804-590-2309 E-mail: bl-stewart@comcast.net August 27, 2013 COMMENTS DURING BOARD OF SUPERVISORS PUBLIC HEARING ON LEASE OF ADULT SOFTBALL FACILITIES AT WARBRO COMPLEX AND HARRY DANIELS PARK I am not here as a softball player—no talent in that area—but as a taxpayer; the government will take my money whether I am talented or not. I was asked to join the effort to look into what was happening with the adult softball program. I did. brought my homework with me. What I learned made me want to ask for a refund on some of the taxes I have paid to hire public servants who are supposed to be taking care of business for us citizens. When my County asks the public for more money by proposing tax increases and seeking approval for bond issues, I want to know that the money already being collected is efficiently and effectively used. Let me share just a few of the findings from my homework on the matter of adult softball. 1. Adult softball facilities were contracted out in 2010 to keep the program going when the Parks and Rec Dept met a budget crunch. 2. The contracting process got off to a bad start when Parks and Rec failed to understand that when you spend public money you must present a level playing field to all potential offerors. That failure resulted in a tainted procurement in 2010 and played a large part in the receipt of only a single offer in response to the 2013 solicitation. 3. The contract specified the services to be provided were "adult softball program and tournaments." Apparently, Parks and Rec lost that focus. 4. As the program played out, a concern arose that the adults were being squeezed out. Youth tournaments became more numerous and adult playing times less available. The County did not enforce the contract as written. S. The County collected no rent for the first four months. Result: A loss of almost $22,000 ($21,667) Ito the County. 6. Dominion Virginia Power referred County accounts for electricity to a collection agency five months after Lessee took over. 7. Payments due for water and sewer from 2010 through 2013 were not collected until July 2nd of thisyear after questions from the public about the softball program. 8. Non-resident fees collected in 2011 were not paid to the County until July 16th of this year, the day before the first public hearing on this topic. 9. Lessee assessed non-resident fees of $30 per team in 2012, not the required $15 per non-resident per season. The County received $690; there is no accounting for the remainder of those fees at this time. 10. The County did not monitor Lessee's performance. Complaints went unresolved. Required maintenance and improvements were not done. 11. The Lessee's performance under current lease was poor. The County's performance was seriously deficient. Decisions and significant events must be documented for the file when public money is spent. For the most part, that did not happen on this project. 12. County allowed Lessee to operate facilities for more than ten months with no signed lease and no explanation. 13. Records of oversight or monitoring for compliance are almost nonexistent. 14. Lessee committed to make a minimum of $45,000 in improvements under current lease and pay $65,000 rent annually. Reviewing the file will not inform you of the reason the rent is being reduced to $45,000 annually and no improvements are being required. 15. Without explanation, the evaluation team gave the lessee 100% of the 15 points for "experience and expertise in performance of services required' earlier this year. Performance was considered the least important evaluation factor. I have many more examples, but no time to share. BOTTOM-LINE. There has been no management of the contract, the documentation of important decisions is missing or inadequate, and the Lessee's performance has been poor. 2 Staff has not justified any award to this Lessee considering the issues the citizens identified. Citizens have provided adequate justification for denying the proposed award. The proposed lease document itself is unacceptable. Details are in an e-mail I sent you late yesterday. If you approve the proposed award, not only will you be creating problems you could avoid, you will be rewarding poor performance by the Lessee and sending a message to the community and beyond that Chesterfield does not require its contractors to fulfill the terms of its contracts. WHAT TO DO NEXT—AGENDA ITEM 17.A. Short version: Disapprove the proposed award. Re -advertise after some analysis and a formal request for information to the public. Impose consequences for serious failures to take care of business. Long version: After disapproving the proposed award, task your County Administrator to take the following actions: (Some items can be done concurrently.) 1. Require a thorough and accurate business case analysis of the adult softball program to identify the best available alternative and decide exactly what services are being sought and what priority the adult softball program has relative to youth tournaments and tourism. Know what services the county is seeking and communicate requirements clearly to potential contractors. 2. Once the services sought have been clarified, require advertisement of a request for information to the softball community to assess interest in a new Request for Proposals and to solicit their input for the program and for the Request for Proposal. 3. Identify root causes of failures under the current lease. 4. Require accountability from County staff for the failures identified. S. Decide who should be assigned responsibility for management of the new request for proposal process and for the subsequent award and contract management processes, and ensure that all involved possess the requisite skills. 6. Establish consequences for staffs failure to perform at an acceptable level of competence, and see that those consequences are imposed. 3 Ch..AL.miiL riield server Your Community Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterficidobserver.com • Internet: www.chesterfeldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Softball-Complexes 8-21 1/20+.81 in. $258.07 Board of Supervisors TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on August 28, 2013, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public hearing where persons may appear and present their views concerning: The lease of real property at the softball complexes at Harry G. Daniel Park at Iron Bridge and Warbro Athletic Complex. Information regarding the proposed lease is on file in the Department of Parks and Recreation, 6801 Mimms Loop, Chesterfield, Virginia, for public examination between the hours of 8:30 a.m. and 5:00 p.m. of each regular business day. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, August 23, 2013. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 8/21/2013 Sworn to and subscribed before me this 2013. Legal Affiant pr1 % day of My commission expires: February 29, 2016 Commission I.D. 7182093 Jr., Notary Pu (SEi k)oseee GROO�V 4" ,• NOTARY '•. S' Z PUBLIC REG # 7182093 ; MY COMMISSION ; Q p EXPIRES Z ��r,��'• 2J2912016 Qom, owA✓��Z`m� LTH �� n�a� a "asscsaaoe�e THIS IS NOT A iRILL. Pi.EASE PAY FROM INVOICE, THANK YOV? CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 4170) AGENDA Meeting Date: August 28, 2013 Item Number: 17.13. Subject: PUBLIC HEARING: Consider an Amendment to the FBO Services and Lease Agreement with Dominion Aviation Services, Incorporated County Administrator's Comments: County Administrator: Approve an amendment to the FBO Services and Lease Agreement with Dominion Aviation Services, Incorporated. Summary of Information: The Army National Guard Unit was recently placed under lease at the Airport. In order to separate corporate and military operations and further improve safety and security at the Airport, County staff has proposed relocating the activities of the corporate aviation charter business conducted by the airport Fixed Base Operator (FBO) Dominion Aviation ("Dominion") . County staff asked Dominion and it agreed to relocate the loading and unloading of is charter customers to the terminal area of the Airport rather than in the FBO's hangar area. The proposed lease agreement modifications provide for moving Dominion's charter operations offices to the Airport terminal as well. Dominion will give up the space currently being used for these operations in order to accommodate county staff offices, effectively swapping locations. The attached exhibit proximity map depicts the locations of the primary changes referenced in the proposed lease. Staff recommends that the Board approve the attached amendment to the FBO Agreement. District: Dale Preparer: John W. Harmon Attachments: E Yes F1 No Title: Real Property Manager 00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The term of the amendment will run concurrently with the term of the Army National Guard lease agreement, which is five years with the option for up to three renewals of five years each. Because the exchange of space will not materially impact the amount of space controlled by the FBO, there will be no adjustment in the lease payment required under the FBO agreement. CL 4 4� E •� x 0 L o d x ui 4 L--ij L -i l+ > • +I III 3�u 0 009. - FIFTH AMENDMENT TO THE CHESTERFIELD COUNTY AIRPORT FBO SERVICES AND LEASE AGREEMENT This Amendment is made this day of 2013, by and between the County of Chesterfield, Virginia ("County') as Lessor and Dominion Aviation Services, Inc. ("DAS") as Lessee. WHEREAS, the parties entered into the Chesterfield County Airport FBO Services and Lease Agreement on or about October 18, 1991 as amended ("FBO Agreement") for operation and maintenance of the Chesterfield County Airport ("Airport"); and WHEREAS, the County has recently leased space at the Airport to the Army National Guard; and WHEREAS, the County and DAS wish to separate corporate and military operations at the Airport and further improve safety and security at the Airport; and WHEREAS, the County and DAS have agreed to relocating the corporate aviation charter business conducted by DAS to office space at the Airport not currently included in the leased property covered by the FBO Agreement; and WHEREAS, relocating DASs charter operations will require some County operations to be relocated to space previously leased by DAS pursuant to the FBO Agreement; and WHEREAS, the parties wish to amend the FBO Agreement to reflect the relocation of DAS and County occupied space at the Airport and amend the description of the premises subject to the FBO Agreement ("Leased Property") NOW WHEREFORE in consideration of the premises, covenants, promises, and consideration stated in the FBO Agreement and herein, the parties agree as follows: 1. Leased Property, The Leased Property subject to the FBO Agreement shall be amended to include the following premises: 0623:90808.1 1 0 0 02 "10 a. Hangars A-15, A-17, A-19, B-5 and B-8 as shown in the attached Exhibit A; and b. Building 7511 — The upstairs office space in the new terminal, exclusive of the main conference room and the data closet found in the offices, as shown in the attached Exhibit B. c. DAS agrees, however, that if the County has rented all other A hangar units at the Airport and has a request from an identified prospective tenant for any one of the A-15, A-17, or A-19 hangars, DAS will release such hangar(s) from the FBO Agreement. 2. Exclusions from Leased Property. The following premises shall be excluded from the definition of Leased Property and revert to sole control by the County: a. Building 7427 — Includes all office space in the building, but not the hangar area as shown in the attached Exhibit C; and b. Building 7501 — Includes the spaces known as the former County offices, and other space shown on the attached Exhibit D. 3. Term. The term of this amendment will run concurrently with the term of lease agreement between the County and the Army National Guard unless otherwise agreed to by the parties in writing. effect. 4. Other. All other terms of the FBO Agreement shall remain in full force and IN TESTIMONY )WHEREOF, the parties have caused this instrument to be executed in such form as to be binding, this the day and year first above written. [Signatures appear on the following page] 0623:90808.1 2 () f7l 0 0 ,, -- Approved as to form: Senior Assistant County Attorney 0623:90808.1 DOMINION AVIATION SERVICES, INC. In President (SEAL) COUNTY OF CHESTERFIELD, VIRGINIA M Dorothy A. Jaeckle, Chairman Board of Supervisors ATTEST: James J. L. Stegmaier County Administrator (SEAL) 00 ql_ 2 I R M. 0 W9 w m w A Ell f Main Terminal 7511 OFFICE AREA Exhibit B CWIP 0"VAT M am n $KYL*ff ,AWW W am sov 0 25o.grt I Vl \.t`lll+ao.grt \,flM , / M6gn PW Total Office Area: 930 Sq Ft Dominion Aviation Hangar 74V Exhibit C � � A fy i 00 N 00 14 m _ O m G+4 -J 13 a-+ _ m _ 4j m Z E E� Q O m N s Emm V L Qm O CL E O V •V p O V= Q.� V N i O Q O a� 4-1 CL (A '— O O CC cn V V V y— i C•J r.� 3 s L O s _ O CL CA Lm .m V C m V 4- [W 0 0 x Lon, fthm x 4a 0 N Jc wV p •� O i (A L .> N c L . - p L }+ V1 •- O s L a� _ O + Ln M > M L � — V E `- LA >0 L t� E4-0 a Q O E V ca O V cn 0 0 x Lon, fthm x 4a 0 N .0 t Ar dod 3� T Ch ield , er Your Community Ne",spuper Since 1995 P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-75(x1 • Fax: (804) 744-3269 • Email: newsalchesterfieldobseiver.com • Internet: www.chesterfiefdob,,erver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Airport-Lease 8-21 Board of Supervisors TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on August 28, 2013, at 6:30 p.m., in the County Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public hearing where persons may appear and present their views concerning: An amendment to the FBO Services and Lease Agreement with Dominion Aviation Services, Inc. related to relocating of Dominion's activities and operations offices to the Chesterfield Airport Terminal Building. Information regarding the lease amendment is on file in the county's Right of Way Office, 9840 Government Center Parkway, Chesterfield, Virginia for public examination between the hours of 8:30 a.m. and 5:00 p.m. of each regular business day. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should cont9ct Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify Clerk to the Board no later than Friday, August 23, 2013. 1/20 +1.13 in. $268.76 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 8/21/2013 Sworn to and subscribed before me this ,�- %4� day of 2013. Legal Affiant J My commission expires: February 29, 2016 Commission I.D. 7182093 , Grooms Jr., Notary (SEAL) 'o11e1eeeeeeee ?�' •• PUBLIC ••�:.'� • • REG # 7182093 ; MY COMMISSION: Q p EXPIRES .a �?i,� •., 2/2912016 0 O � e ;�Sae.......e00 THIS IS NOT A HILL, PLCASF, PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA 41749) Meeting Date: August 28, 2013 Item Number: 17.C. Subject: PUBLIC HEARING: Lease Amendment for Hangar Space at the County Airport County Administrator's Comments: County Administrator: (3 g" Q2'=� i / 0 Board Action Requested: Approve a lease amendment for hangar space at the County Airport with the United States of America for use by the Drug Enforcement Administration and appropriate funds for hangar improvements. Summary of Information: On February 14, 2007, the Board approved a property lease agreement with the Federal Government for use by the Drug Enforcement Administration. This lease amendment provides for an additional hangar, lighting upgrade and a modular multi-purpose room that will be provided by the county at a cost of $22,901. Total base rent for the entire hangar space will be $18,445, subject to annual CPI adjustment. An additional $4,580 annual charge will cover the cost of the improvements, which will be recovered over the first five years. The term of the lease is being extended through November 4, 2023. Approval is recommended. District: Dale Preparer: John W. Harmon Preparer: Allan M. Carmody Attachments: E Yes 0 No Title: Real Property Manager Title: Budget Director Chesterfield Observer Your Ce,mmuruty Newspaper Sion a 1995 PO. Hoa lhlh, Mldl"ahian. ug�nta 2 • Piumc . a+ i5-%iIA) • tas: (8(14) 744-3269 • Vow& new,(a>cheucrheldotxerver.cam • Internet: www.chemcrficidobserwrcom ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County t,N:Airport-Hanger-Space 8-21 1/20+.47 in. $246.70 Right of Way TAKE NOTICE — Take notice that the Board of Supers,auts Q Chesterfidd Coun Virgtnia at an ad}purred meeting on 28, 2013. at 6.30 pm. in the Publitm Room at the CIvWxrfield Administration Building, Rt. 10 and Lori Road, Che•tetfielci. Virginia, will hold a public hearing where persons may appear and present their views concerning: An amendment to the lease of hangar spare at the county airport for use by the ltrug Enforcement Administration. Information re ding the lease amendment is on file in the county's Right of Way Office, 4840 Government Center Parkway, Chesterfield County, Vir for public examination between the ours of 8:30 a.m. and 5:00 p.m., of each regular business day. The hearing is held at a public facilit1 designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice B. Blakley, Clerk to the Board, at 748-1200. Persons needin interpreter services for the deaf must notifyy the Clerk to the Board no later than Frida)', .August 23.2013 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 8/21/2013 S�Norn to and subscribed before me this t1 IN of 2013. ni h1y commission expires: February 29, 2016 Conitnission I.D. 7182093 (SEAL ) N�0�� PUBLIC REG At 82093 n • MY COM ISSION�. � ES 2J2912o16 'rU14Z IfZ NnT A R11.1-PI.VASR PAV FROM INVOICE. THANK YO . ...•••• CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: August 28, 2013 Item Number: 17.13. Subiect: PUBLIC HEARING: Ordinance to Vacate an Eight -Foot Easement Across Lot 7, Winterfield Station, Section 2 County Administrator's Comments: County Administrator: Adopt an ordinance to vacate an 81 easement across Lot 7, Winterfield Station, Section 2. Summary of Information: Michael L. Atkinson and Virginia G. Atkinson have submitted an application requesting the vacation of an 81 easement across Lot 7, Winterfield Station, Section 2. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Midlothian Preparer: John W. Harmon Attachments: ■ Yes a No Title: Real Property Manager VICINITY SKETCH 11 PTIBLIC HEARRUN"(1: Ordinance (O'N"acate Vill Eight Foot EasementA,cross Lot -,, NN"inteffirld Station, Section 2 .. . .......... .............. . . .. ..... . ........... .... . .... ............ ty D*p-fomrmont of W.1 ... ... ... .. - 2O' Strip to be - dedicated to Chesterfield Co. - �, Od , r r r r � 1 j x ► 1 14113 Rkney Or Winterfield Station.. G#!. 8344 M 476 District, JI (/ss �® T� i ti r tM1� ee M 1hR w 01V4i bA a lases e.w r4�r N 1i�a �ryr�r Mrr� hales rill iYV4 6 10 r Drain. YW Nf ain. Earn t Atkinson Nota AN UVbt4* undergromd. r rt ru % 1 8' Ewn't 1A a3° 1 1 2O'water de x.00, Lot 7� 1 � ;.. � 1 ��, Esm t 1� Nf r ` 1 Story 1 Brtek & vin)i #14113 +•4_a IODX 1 1 A' R DRI Wool L . mm ry1 . YirSWaG. AWwtson 1 j x ► 1 14113 Rkney Or Winterfield Station.. G#!. 8344 M 476 District, t: 7267111121100000 Chesterfi d County VA tM1� ee M 1hR w 01V4i bA a lases e.w r4�r N 1i�a �ryr�r Mrr� hales rill Abw* A* h* 8 � i% *Now W %*"W 1 !!! 1 5' Tem. 1 calmst. Esrn't 1 It k h map, el of i �ft be *140.t11J r tea+ btewd R DRI LTH 0. Lot Z rection 2. Winterfield Station.. .Mildlothiali, District, (, Chesterfi d County VA tM1� ee M 1hR w 01V4i bA a lases e.w r4�r N 1i�a �ryr�r Mrr� hales rill Abw* A* h* 8 � i% *Now W %*"W skim tw 4ftma O"m or :WTF1 �iMa ' tiltriwn4it ay[ a®wvtr era auewer FttJt10 e�(E. By end• }i *W2.1Y� �N. It k h map, el of r6eae I �ft be by an S a t' -4O' Vote: O5/15/08 Ghockady JAL tea+ btewd Job 1338-06 . 11� ` `'1 Chrzlerfleld year Cor+tmanrn Nre•.cpaper• Since /995 V+ ,!;• �1 i ;I .: I + • Phone: (X04) 54i -75(X) • Fax: (Mg) 744-3160 • Email: news(Wchcstenccldobserver.corn • Internet: Aw%k clicitertieidobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Winterfield-Station 8-14, 21 1/20+.59 in. $240.88 Right of Way TAKE Not a That on All ist 28, 2013, at 6:30 p.m. or as soon thereafter as may be heard, the Board of Supervisors of Chesterfield County at its regular meeting place in the Public Meeting Rtwm of Chesterfield County, Virginia. will consider the following ordinance for adoption: AN 911DINANCL to vacate an 8' easement acre'. Lot 7, Winterfield Station, Section 2, as shown on a plat by Balzer & Associates, Inc., dated October 17, 2006, recorded January 25, 2(X)7, in the Clerk's office. Circuit Court. Chesterfield County, Virginia, in Plat Book 175, at Page 17. Information regarding the p sed ordinance is on file in the Right of Way Office in Chesterfield County, Virginia. and may he examined by all interested panics between the hours of 8:1and 5:00p m.. Monday through Friday. the hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for rea-wnablc accommodations should contact lanice B. Blakley, Clerk to the Board at 748-1200. Persons needing T' �+ I r services for the deaf must notify thr Clerk to the Board no later than August 23,2013 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 8/14/2013 & 8/21/2013 Sworn to and subscribed before me this _ -74h day of 2013. Legal Affiant J s T, Grooms Jr., Notary Public My commission expires: February 29, 2016 Commission I.D. 7182093 (SEAL) . ��;•'' NOTARY''• PUBLIC '•• � . • REG # 7182093 My COMMISSION c p '.• EXPIRES .: 2 y 2/2912016 ; Q� THIS IS NOT A BILL. PLEASE PAY FROM INVOICE, THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: August 28, 2013 Item Number: 17.E. Subiect: Public Hearing to Consider Amendments to to Exemption from Licensing Taxes on Property for Restoration or Repair or Another Vehicle County Administrator's Comments: County Administrator: County Code Section 13-54 Relating Motor Vehicles Stored on Private to Remove Parts for the Repair of The Board is requested to adopt the attached ordinance. Summary of Information: State law previously required localities to exempt from local license taxes motor vehicles which are stored on private property, for a period not in excess of sixty days, for the purpose of removing parts for the repair of another vehicle. The County included this exemption in County Code §13-54. The General Assembly expanded this exemption in its 2013 session to require localities to exempt from license taxation motor vehicles that are stored on private property, regardless of the length of time, for the purpose of restoration or repair or for removing parts for the repair of another vehicle. The action by the General Assembly requires that the County amend the County Code to comply with state law. This does not affect the County's authority to regulate such uses as a land use matter. On July 17, 2013 after consideration of the 2013 legislative changes adopted by the General Assembly, the Board of Supervisors directed staff to schedule a public hearing to address this matter. Staff recommends approval of the attached ordinance after a public hearing. Preparer: Jeffrey L. Mincks Title: County Attorney 0623:90715.1(90714.1) Attachments: ■ Yes No 0 0 4) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 13-54 RELATING TO LICENSING TAXES ON MOTOR VEHICLES THAT ARE STORED ON PRIVATE PROPERTY FOR RESTORATION OR REPAIR OR TO REMOVE PARTS FOR REPAIR OF ANOTHER VEHICLE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-54 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Chapter 13 MOTOR VEHICLES AND TRAFFIC ARTICLE IV. COUNTY VEHICLE LICENSES AND OTHER REQUIREMENTS Sec. 13-54. Same --Certain vehicles not displaying current plates. A registration fee of $100.00 shall be imposed upon the owner of every motor vehicle located in the county which vehicle does not display current license plates, and which is not exempted from the requirements of displaying such license plates under the provisions of Code of Virginia, §§ 46.2-650--46.2-750, as amended, Code of Virginia, § 46.2-1554, as amended, Code of Virginia, § 46.2-1555, as amended, unless the vehicle is in a public dump, in an automobile graveyard as defined in Code of Virginia, § 33.1-348, as amended, or in the possession of a licensed junk dealer or licensed automobile dealer. Any vehicle which is stored on private property for a pefiod not in excess of 60 for restoration or repair or for the purpose of removing parts for the repair of another vehicle shall be exempt from the provisions of this section. This section shall not apply to any vehicle being held or stored by or at the direction of any governmental authority, to any vehicle owned by a member of the armed forces on active duty, or to any vehicle regularly stored within a structure. (2) That this ordinance shall become effective immediately upon adoption. L - 'z 0623:90714.1 pie ield:YourCommunit w 9 y Ne spuper Since l 9S P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserver.com • Internet: w•ww.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Motor-Vehicle-Licensing 8-14, 1/20+ 1.7 in. $287.47 Board of Supervisors 21 The Observer, Inc. TAKE NOTICE Publisher of Take notice that the Board of Supervisors Commission I.D. 7182093 of Chesterfield County, Virginia, at an CHESTERFIELD OBSERVER ad)ourned meeting on Wednesday, August 28, 2013, at 6:30 p.m. in the County °°° G R OO ° "" Public Meeting Room at the Chesterfield Administration Building, Route 10 and This is to certify that the attached legal notice was published b � g p Y Lori Road, Chesterfield, Virginia, will hold Chesterfield Observer in the county of Chesterfield, state of Virginia, on a public hearing where persons may appear and present their views concerning: the following date(s): 8/14/2013 & 8/21/2013 An ordinance to amend Section 13-54 of • MY COMMISSION ; Q the Code of the County of Chesterfield, n EXPIRES a 1997, as amended, regarding the exemption from licensing taxes on motor vehicles Sworn to and subscribed before me this day of that are stored on private property for restoration or repair or to remove parts for LTH °f0®0oeoeoe®oo90 the repair of another vehicle. 2013. The proposed ordinance amendment is available for examination by the public in the County Administrator's Office and the Clerk- to the Board's Office (Room 504) at the Lane B. Ramsey Administration C Building, 9901 Lori Road, Chesterfield Virginia. If further information is desired, please contact the County Attorney's Office at (804) 748-1491, between the hours of Legal Affiant Jam , Grooms Jr., Notary Public 8:30 a.m. to 5:00 p.m., Monday through Friday. The hearing is held at a public facili�}' designed to be accessible to persons with My commission expires: February 29, 2016 disabilities. Any persons with questions on Commission I.D. 7182093 the accessibility of the facility or the need (SEAL) for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter for deaf °°° G R OO ° "" services the must notify the Clerk to the Board no later than Friday, August ; �c� • • • '•NOTARY•' •,•':v� 23, 2013.'�' • PUBLIC • REG # 7182093 ; • MY COMMISSION ; Q n EXPIRES a ;�� •• 2129/2016 LTH °f0®0oeoeoe®oo90 THIS IS NOT A HILL, PLEASE PAY FROM INVOICE, THANK YOu. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 1"s AGENDA Meeting Date: August 28, 2013 Item Number: 17.F. Subject: Public Hearing to Consider Amending Section 12-41 of the County Code Regarding the Exemption from Food Regulations for Concession Stands at Youth Athletic Activities County Administrator's Comments: County Administrator: Public hearing to consider amending Section 12-41 of the County Code to substitute the new, statewide exemption from state health food regulations for concession stands for youth athletic activities, for the former local exemption. Summary of Information: At the work session held on July 17, 2013 to review the 2013 General Assembly legislation, the Board set a public hearing for this meeting to consider amending the County ordinance provision exempting concession stands at youth athletic activities from certain restaurant food regulations. For many years, localities have had the authority to exempt concession stands at youth athletic events from complying with restaurant food regulations when the concession are promoted or sponsored by either a youth athletic association or a charitable nonprofit organization. The County has maintained this exemption for many years. This year, the General Assembly made this exemption a mandatory statewide exemption. In order to implement the change from local to state exemption, staff recommends that the Board adopt the Preparer: Jeffrey L. Mincks Title: County Attorney 1305(25):90792.1(90719.1) Attachments: 0 Yes F-1 No # 0 09'.z — ---� 7�70 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA attached ordinance. The effect of this change will be to continue the long- standing exemption from food regulation for youth athletic concession stands. 1305(25):90792.1(90719.1) 043 0 2 T-1 4- AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 12-41 RELATING TO REGULATION OF FOOD AT COUNTY FAIRS AND CONCESSIONS AT YOUTH ACTIVITIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section I2-41 of the Code of the County of Chester field, 1997, as amended, is amended and re-enacted to read as follows: Sec. 12-41. Applicability of state law. (a) The Code of Virginia, tit. 35.1, shall not apply to the county fairs sponsored by the Chesterfield County Fair Association. a -Senses . at�euth-atWefie ,,, v4ties, whe veu'zg part of its youth r-eereational pfegfam. (b)_ Pursuant to Code of Virginia, § 35.1-25(7), as amended, the provisions of Code of Virginia, tit. 35,1 applicable to restaurants shall not apply to concession stands at youth athletic activities, if such stands are promoted or sponsored by a youth athletic association or by any charitable nonprofit organization orrg_oup thereof which has been recognized as being Dart of the recreational yogr of the county by ordinance or resolution. (b) (c) The advisory standards issued by the state board of health are incorporated herein by reference and shall apply to the sale, preparation, serving, transporting and handling of food at such fairs. The county health officer or his designee shall supervise the sale, preparation, service, transporting and handling of food at such fairs. } It shall be the duty of the county's director of health, or a qualified person designated by him, to provide education and consultation, establish advisory standards and exercise appropriate supervision regarding the safe preparation, handling, protection and preservation of food at concession stands at youth athletic activities, to protect the public health. (2) That this ordinance shall become effective immediately upon adoption. 1305:90719.1 01 1.11 -..r5 Ch rf!ield, Your Communit Y • Netis uer incObserver PP Since P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserver.com • Internet: www.cheLterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Concession-Stands 8-14, 21 1/20+ 1.7 in. $287.47 Board of Supervisors The Observer, Inc. Publisher of TAKE NOTICE I CHESTERFIELD OBSERVER Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an This is to certify that the attached legal notice was published by adjourned meeting on p. Wednesday, August Chesterfield Observer in the county of Chesterfield state of Virginia on 28, 2013, at 6:30 p.m. in the County > > Public Meeting Room at the Chesterfield the following date(s): 8/14/2013 & 8/21/2013 Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views concerning: An ordinance to amend Section 12-41 of the Sworn to and subscribed before me this a day of Code of the County of Chesterfield, 1997, as amended, to replace the local exemption from compliance with restaurant food , 2013, regulations for concession stands at youth athletic activities with a mandatory state law exemption from those provisions. The proposed ordinance amendment is available for examination by the public in the County Administrator's Office and the Clerk to the Board's office (Room soon Legal Affiant Jams Grooms Jr. Notary Public at the Lane B. Ramsey Administration > > Building, 9901 Lori Road, Chesterfield Virginia. If further information is desired, please contact the County Attorneys Office at (804) 748-1491, between the hours of 8:30 a.m. to 5:00 p.m., Monday through My commission expires: February 29, 2016 Friday. Commission I.D. 7182093 The hearing is held at a public facility (SEAk) designed to be accessible to persons with °°°°° off, disabilities. Any persons with questions on e��o, the accessibility of the facility or the need ; • ! Gj , , , , , Q� ,i for reasonable accommodations should V contact Janice Blakley, Clerk to the Board, NOTARY S PUBLIC at 748-1200. Persons needing interpreter ?J services for the deaf must notify the Clerk REG # 7182093 ; to the Board no later than Friday, August ; MY COMMISSION. • 23, 2013. �O EXPIRES :2 % 2/29/2016 , ALTH 0F ° THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: August 28, 2013 Item Number: 17.G. Subiect: Public Hearing to Consider Amending Section 9-14 of the County Code Relative to New State Law Requirements for the County's Board of Equalization of Real Estate Assessments County Administrator's Comments: County Administrator: Board Action Requested: Hold public hearing and amend Section 9-14 regarding new mandatory requirements for the Board of Equalization. Summary of Information: At the work session to review the 2013 General Assembly legislation held on July 17, 2013, the Board set a public hearing for this meeting to consider mandatory amendments to the County Code regarding Board of Equalization (BOE) appeals procedures. The proposed amendments: (i) allow a taxpayer to appoint a representative who may file a real estate assessment appeal to the BOE on his behalf; (ii)establish that a BOE appeal filed by mail is considered filed on the date it is postmarked; (iii) specify the evidence that the BOE may and may not consider in hearing appeals; and (iv) prohibit the BOE from increasing assessments on commercial, multifamily, residential or industrial property without the Assessor's recommendation and compliance with certain procedures. Staff recommends that the Board amend Section 9-14 of the County Code after the public hearing. Preparer: Jeffrey L. Mincks Title: County Attorney 1928(25).90827.1 (90755.1) Attachments: E Yes F-1 No #0 0 0 2S CEO, AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-14, OF THE FINANCE AND TAXATION ORDINANCE RELATING TO REAL ESTATE ASSESSMENT PROCEDURES AND THE BOARD OF EQUALIZATION BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-14 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Chapter 9 FINANCE AND TAXATION 000 See. 9-14. - Real estate assessments and reassessments—Procedures. The assessor and the board of equalization shall follow the following procedures in the assessment of real estate in the county: (a) The real estate assessment office shall notify each affected taxpayer in writing on or before February I of any year in which the assessor makes a new or changed assessment. The notice shall be mailed to the last known address shown on the county land books. (b) Any affected taxpayer, or person with a substantial legal or equitable interest in the property involved, or any duly appointed authorized representative of such persons, or any authorized representative of the county board of supervisors may file a written protest and appear before the assessor and present objections to the assessment by March 15 of the year in which the assessor makes a new or changed assessment. An executed and properly notarized letter from the property owner designating an appointed representative for the taxpayer shall be presumed to be a valid designation from the taxpayer, and the person whose sip -nature is notarized shall be presumed to have the authority to designate such representative on behalf of the taxpayer. (c) Such person may also, after filing a written protest with and appearing before the assessor as provided in subsection (b), file a request for relief of the assessment with the board of equalization no later than April 15 of the year in which the assessor makes a new or changed assessment. The request shall be made on forms prescribed by the board of equalization and made available through the office of real estate assessments. The postmark date shall be considered the date of receipt of the request. The board of equalization of real estate assessments shall provide all those requesting relief an opportunity to be heard in person, with witnesses, and by counsel, but may also allow submissions of memoranda verified under oath. (d) In any appeal of the assessment of residential property filed by a taxpayer as an owner of real property containing less than four residential units (i) to the board of equalization pursuant to Code of Virginia § 58.1-3379, or (ii) to circuit court pursuant to Code of Virginia § 58.1-3984, the assessor shall send the taxpayer a written notice provided for in this subsection. Such notification shall be on the first page of such notice and be in bold type no smaller than fourteen points and mailed to, or posted at, the last known address of the taxpayer as shown on the current real estate tax assessment 1928:90755.1 0002 57 records. Notice under this subsection shall satisfy the notice requirements of Code of Virginia § 58.1- 3331. 8.1-3331. In an appeal before the board of equalization, such written notice may be contained in the written notice of the hearing date before the board. For all applicable assessments on or after January 1, 2012, such written notice shall: (a) be given at least 45 days prior to the hearing of the taxpayer's appeal; (b) include a statement informing the taxpayer of his rights under Code of Virginia § 58.1-3331 and this section to review and obtain copies of all of the assessment records pertaining to the assessor's determination of fair market value of such real property; and (c) advise the taxpayer of his right to request that the assessor make a physical examination of the subject property. Furthermore, in any such appeal by a taxpayer as owner of real property containing less than four residential units, the assessor upon written request shall provide the taxpayer or his duly authorized representative copies of the assessment records set out in subsections A, B, and C of Code of Virginia § 58.1-3331 pertaining to the assessor's determination of fair market value of the property under appeal. In an appeal to the board of equalization, the assessor shall provide such records within 15 days of the written request. In an appeal to the circuit court, any such written request by the taxpayer or his duly authorized representative shall be made following the filing of the appeal to circuit court and no later than 45 days prior to trial, unless otherwise provided by an order of the court. Provided the written request is made in accordance with Code of Virginia § 58.1-3984 and this subsection or any applicable court order, the assessor shall provide such records within 15 days of the written request. If the assessor fails to provide the assessment records set out in subsections A, B, and C of Code of Virginia § 58.1-3331 after written request as addressed above, the assessor shall present the following into evidence prior to the presentation of evidence by the taxpayer at the hearing before the board of equalization or the circuit court, as applicable: (i) copies of the assessment records maintained by the assessor under Code of Virginia § 58.1-3331, (ii) testimony that explains the methodologies employed by the assessor to determine the assessed value of the property, and (iii) testimony that states that the assessed value was arrived at in accordance with generally accepted appraisal practices, procedures, rules, and standards as prescribed by nationally recognized professional appraisal organizations such as the International Association of Assessing Officers (IAAO) and applicable Virginia law regarding the valuation of property. (e) The board of equalization shall publish notice in a newspaper having general circulation in the county, giving the regular time and place of its hearings, and instruct the sheriff to post such a notice at the courthouse and at each voting precinct, at least ten days prior to each sitting in accordance with Code of Virginia, § 58.1-3378. (f) The board of equalization shall rule upon all protested assessments within 90 days from the date of hearing or by June 15, whichever occurs first. The board shall certify to the assessor all of its actions that affect assessments of real estate in the county. (g) The board of equalization shall hear and determine all appeals and, by order, May increase, decrease or affirm the assessment of which complaint is made. Furthermore, the board of equalization, by order, may increase or decrease any assessment upon its own motion. However, no assessment shall be increased until after the owner of the property has been notified and given an opportuniLy to show cause against such increase. 1928:90755.1 2 00 (-) `1!5S Upon considering an appeal, nothing shall be construed to prohibit consideration of any statement of income and expense or market sales that occurred through December 31, prior to the effective date of the assessment, so long as such information is submitted to the board no later than April 15. No studies or analyses published after December 31 immediately preceding the effective date of the assessment shall be considered in an appeal filed relating to that assessment. An appeal before the board of equalization regarding an assessment on residential property shall not be denied on the basis of a lack of information on the application, as long as the application includes the address, the tax parcel number, and the owner's proposed assessed value for the prol2ggy. An appeal before the board of equalization regarding an assessment on commercial, multi -family residential, or industrial property on the basis of fair market value shall not be denied on the basis of a lack of information on the application, as long as documentation of any applicable assessment methodologies is submitted with the application, and the application includes the address, the parcel number, and the owner's proposed assessed value for the property. In addition, no assessment shall be increased on commercial, multi -family residential, or industrial property unless such increase is recommended by the assessor in compliance with the provisions of § 58.1-3379. fh lee shall prepare notice of the decisions of the board of equalization in I (g) The assessor's off triplicate and one copy shall be filed with the minutes of the board of equalization, one copy shall be filed with the records of the director of real estate assessments and one copy shall be mailed, first class, to the protestant and affected taxpayer. (i) (h) If no one files an application for relief by April 15, the board of equalization shall be deemed to have discharged its duties. (2) That this ordinance shall become effective immediately upon adoption. 1928:90755.1 0 43 0 gip"" 3 Ch.dlll�AMLJIL I i� Obseiver Your Community • News un er Since /99.5 Newspaper P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-75(X) • Fax: (804) 744-3269 • Email: news@chesterficldob-,erver.com • Internet: www.chestertieldobservercom ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Board-Of-Equalization 8-14, 1/20+1.45 in. $279.45 Board of Supervisors 21 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, August 28, 2013, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views concerning: An ordinance to amend Section 9-14 of the Code of the County of Chesterfield, 1997, as amended, relative to new requirements for the county's Board of Equalization of Real Estate Assessments. The proposed ordinance amendment is available for examination by the public in the County Administrator's Office and the Clerk to the Board's Office (Room 504) at the Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield Virginia. If further information is desired, please contact the County Attorney's Office at (804) 748-1491, between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, August 23, 2013. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 8/14/2013 & 8/21/2013 Sworn to7r� ribed before me this day of $ , 2013. Y Legal A fiant My commission expires: February 29, 2016 Commission I.D. 7182093 (SEAL) \��eAIIIIIof,,, `\\\\ G R o O '•NOTARY'%iS' ��.• PUBLIC REG # 7182093 n MY COMMISSION o EXPIRES :��'•.••2/29/2016 •' �� THIS IS NOT A HILL, PLEASE PAY FROM INVOICE THANK YOU, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Pagel of tg AGENDA Meeting Date: August 28, 2013 Item Number: 17.H. Subject: Public Hearing to Consider Amending Sections 15-136, 15-137, 15-139, and 15- 255 of the County Code Pertaining to Records of Identification Which Must be Maintained by Precious Metals Dealers and Pawnbrokers County Administrator's Comments: County Administrator: Public hearing to consider 255 of the County Code to take a digital picture of or selling goods; to req photograph of the person; accepting any item for wh altered. Summary of Information: amending sections 15-136, 15-137, 15-139, and 15 - require precious metals dealers and pawnbrokers to the form of identification used by persons pawning uire that the form of identification include a and to prohibit a pawnbroker from pawning or ich the serial number on the item is removed or At the Board's July 17, 2013 work session to review 2013 General Assembly legislation, the Board set a public hearing for this meeting to consider amending County ordinances adopting new recordkeeping requirements which localities may now require for precious metals dealers and pawnbrokers. The attached ordinance would require precious metals dealers and pawnbrokers to take a digital picture of the form of identification used by the person pawning or selling his goods and require that the identification include a photograph of the person. Precious metals dealers and pawnbrokers would also be required to transmit this documentation to the Police Department and to Preparer: Jeffrey L. Mincks Title: County Attorney 1305(25):90790.1(90718.1) Attachments: ■ Yes F-1 No # 00, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA maintain these records on their premises in the event of a police investigation. Finally, a pawnbroker would be prohibited from pawning or accepting goods if the original serial number on the goods has been removed, defaced, or altered. Although enactment of these requirements is not mandatory under state law, the Police Department requests that these provisions be adopted to assist with the administration and enforcement of the law. Staff recommends that the Board adopt the attached ordinance amendments after the public hearing. 1305(25):90790.1(90718.1) 004 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 15-136,15-137,15-139 AND 15-255 RELATING TO PRECIOUS METALS DEALERS AND PAWNBROKERS, AND PROVIDING FOR A PENALTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 15-136, 15-137, 15-139 and 15-255 of the Code of the Count f Yo _ Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: See. 15-136. Information from sellers or borrowers. Dealers shall ascertain the full name, residence address, work address, home and work telephone numbers, age, height, weight, date of birth, race, gender, hair and eye color, and other identifying marks of sellers of precious metals or gems or borrowers offering precious metals or gems as security therefor and shall require the seller or borrower to verify his identification through two forms of identification, one of which must be a photo identification issued by a governmental agency. Dealers shall record the type of identification offered, including the issuing agency and the number thereon. Dealers shall also take a digital image of the form of identification used by the person. 1305:90718.1 0(1 Sec. 15-137. Records, copies of bills of sale required; right of entry of law-enforcement officials. (a) Every dealer shall maintain adequate records to reflect the information listed below which shall appear on bills of sale. The form of the bill of sale shall be provided by the chief of police. One copy of the bill of sale shall be retained by the dealer for not less than 24 months, one copy shall be delivered during regular county work hours to the chief of police at his office within 24 hours of the sale and one copy shall be delivered to the seller of such precious metals or gems or borrower whose loan is secured by precious metals or gems. If the purchase or loan occurs during a weekend then the delivery to the chief of police shall be made no later than 10:00 am, of the next regular county work day. Every dealer shall furnish the information required by this section in a manner prescribed by the chief of police, which may include electronic format. The required information is as follows: (1) The name of the dealer and his employer or principal, if any. (2) A complete description of each item, including weight, and all names, initials, serial numbers or other identifying marks or monograms appearing on the items and the price paid for each item. (3) The date, time and place of receiving the items. (4) The name, residence address and phone number, work address and telephone number, age, sex, race, height, weight, hair and eye color, other identifying marks, date of birth, driver's license number or Seeial Se,.,,ivy Numbef or other identification number and signature of the seller or borrower. (5) Verification of the identification of the seller or borrower by the exhibition of a government -issued identification bearing a photograph of the person selling the precious metals 1305:90718.1 0002,G3 or gems, including the type of identification exhibited, the issuing agency and the number thereon. (6) A statement of ownership from the seller or borrower. (7) A digital image of the form of identification used by the person involved in the transaction. (b) In addition to the information required to be maintained in subsection (a), every dealer shall also maintain within its records a photograph of each item received. (c) Every dealer shall admit to his premises during regular business hours the chief of police, his sworn designee, or any law-enforcement official of the state or federal governments, and shall permit the chief of police or other such law-enforcement official (i) to examine all records required by this article and any item listed in a record which is believed by the chief of police or official to be missing or stolen, and (ii) to search for and take into possession any item known to him to be missing or known or believed by him to have been stolen. 1305:90718.1 () () 1412. C Al See. 15-139. Dealer to retain purchases. (a) The dealer shall retain all precious metals or gems purchased or given as security for a loan for a minimum of 15 calendar days from the time of filing the bill of sale with the chief of police. During such period of time the dealer shall not sell, alter or dispose of any item containing precious metals or gems, in whole or in part, or remove such items from the county. (b) Each dealer shall keep and maintain for at least 24 months after the waiting period required by subsection (a), an accurate and legible record of the name and address of the person to whom he sells any precious metal or gem in its original form. This record shall also show the name and address of the seller or borrower from whom the dealer obtained such item, including the information required by Section 15-137. 1305:90718.1 See. 15-255. Periodic reports required from pawnbrokers to the police department. (a) Pursuant to Code of Virginia, §4 54.1-4009 and 54.1-4010, every pawnbroker conducting business in the county shall prepare a daily report of all goods, articles or things pawned or pledged with him or sold to him that day and shall file such report by noon of the following day with the chief of police of the county. The report shall include the pledgor's or seller's name, residence, and driver's license number or other form of government -issued identification bearing a photograph of the person pawning, pledging or selling the goods, articles, or thing, and a photograph or digital image of the form of identification used by the pledgor or seller; and a description of the goods, articles or other things pledged. Pawnbrokers are required to maintain and file the daily report electronically through the use of a disk, electronic transmission, or any other electronic method of reporting approved by the chief of police of the county, or a law-enforcement officer designated by him. (b) No goods, article, or thing shall be pawned or pledged or received on account of money loaned or purchased for resale if the original serial number affixed to the goods, article, or thing has been removed, defaced, or altered. (b) (c) Any person, firm or corporation violating any of the provisions of this section shall be guilty of a Class 4 misdemeanor. (2) That this ordinance shall become effective immediately upon adoption. 1305:90718.1 X04'-)26 ChnYour mmObserver Community Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@ chesterfieldobserver.com • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Precious-Metals 8-14, 21 1/10-.83 in. $302.27 Board of Supervisors TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, August 28, 2013, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views concerning: An ordinance to amend Sections 15- 136, 15-137, 15-139, and 15-255 of the Code of the County of Chesterfield, 1997, as amended, to include new state law provisions applicable to digital records of identification to be maintained by precious metals dealers and maintained and reported by pawnbrokers, prohibiting the acceptance or pawning of items with removed, defaced, or altered serial numbers, and providing for a penalty. The proposed ordinance amendment is available for examination by the public in the County Administrator's Office and the Clerk to the Board's Office (Room 504) at the Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield Virginia. If further information is desired, please contact the County Attorney's Office at (804) 748-1491, between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, August 23, 2013. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 8/14/2013 & 8/21/2013 Sworn to and subscribed before me this a ?A day of 2013. Legal Affiant My commission expires: February 29, 2016 Commission I.D. 7182093 Jr., Notary Public (SEAL) .` GRQ �, f ,• •NOTARY •.d' PUBLIC •:"� • REG # 7182093 ; n ;•MY COMMISSION ; Q p EXPIRES ��'•, 2/29/2016 THIS IS NOT A HILL, PLEASE PAY FROM INVOICE, THANK YOV CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: August 28, 2013 Item Number: 20. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on September 18, 2013, at 3:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: a Yes Title: Clerk to the Board 0 No 000207