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08-14-68 MinutesV~RGINZA: A% a regular meeting cf the of Supervisors of Chesterfield ~unty~ hole at the Courthouse on August 14, 1968 at 9:00 The invocation was given sy the Executive Secretary. The Board of Supervisors of Chesterfield County this day approved all claims presented to the County for the month o£ July~ 1968 and authorized the TPeasure~ of the County to issue warrants as Follows~ General County Fund: Payrolls - Check No. 9092-9535, 9539-9978 Vo~cherm - Check No. 7604- 8137 Library Fund Vouchers - Check No. 7901~7903~ 8121 8124 Law Librsry County Road Siqn Fund: Vouchers - ~heck No. 7697 156o09 ~ouc~ers - Check No.7909-7914~ 8131 400.69 Vouchers - Check NO.8132 Ettrick ~nitary District eperatin~ Fund: Vouchers ~ ~eck NO. 7702-7704~ 7915 and 7916~ 8133 To~o Jeffress Memorial Fund: Vouchers - Check No, 8134 P~a~roll DeducZien: Vouchers - Check No. 7705-7708,7917-7919, 8135 and 1836 Vouchers - 7756-7766~ 7961 Water Operatinq Fund: Water Meter Deposit Fund: Vouchers - Chec~ NO. 7971-7999~ 8155-8173 Water-Meter Deposit: Vouchers - Check No. 8167-8173 Metem Installation Fund Vouchers - Check No. 7735, 77457 7753~7922,7932, 8139~8145~8146~ 8151,8174~8175,8176 Bond ~nstruction ~nd: Vouchers - ~eck No. 8139 Central ~ores ~nd: Vouchers - Check No. 7750, 7920~7926~ 7933~ 7939, 7948~ 7955 and 8148 Sewer Revenue: ~uchers - Check No. 775877760,7764, and 7961 Sewer Operatinq Fund: Vouchers - Check No. 7730,7734~7740~ 7749,7754~7924~7940, 7946~7949~7958,7963,7968~8145~8151,8174~8175 and 8176 County Construction -Sewer Vouchers- ~eck No. 7751 Sewer Service Installation: Vouchers - Check No. 7742, 7747~7947;7965~7969,8138~ 8151,~8174-8176 Sewer Bond Construction Vouchers - ~e~k No. 7736-7739, 7744,7746,7927-7937~7944, 7953-7954, 7960~7962~7967~7970,8144,8147~8151~ 8153 Sales Tax Voucher - Check No. 7729 Total Disbursement: $1~115.00 8~450.64 7.49 3~.961.06 28.00 1~522~68 1~164.50 9~520.45 30~377.15 3.83 $261,689.84 Miscellaneous Collections - July~ 1968: 7/11/68 15-000-901.0 7/11/68 15-000-901.0 7/11/68 16-000-901.1 7/11/68 16-000-901.1 7/11/68 59-000-55.0 7/16/68 11-000-503 7/16/68 59-000-55.0 7/16/68 11-000-620.7 7/16/68 11-000-620-7 7/16/68 11-000-615-0 617 616 620.7 7/16/68 16-000-901.1 7/16/68 11-000-503 7/16/68 11-000-703.0 7/18/68 11-000-703 7/18/68 11-000-703 7/18/68 1t-000-703 7/18/68 11-000-703 7/18/68 11-000-703 7/18~68 11-000-703.0 7/18/68 11-000-703.0 7~23/68 11-000.703.0 7/23/68 11-000-703.0 7/23/68 1L-000-802 7/23/68 18-000-804.8 7~23/68 11-000-503.0 7/23/68 11-000-703.0 7/23/68 1L~000-711.1 Brighton Green Land Corp. For treatment of Bermard Savage Pinetta Drive $1~000. Dominion Constr. Corp. For drainage in Hollandale 500.0 M.David Grandis St. Signs- Meadowbrook West 32.0. LaPr ade Bros. Si. Signs 16.0~ Frank E. Landrum Blue Cross Ins. 8.21 Chesterfield ~.Health Office rent 760.0, Dept. (June, 1968) Mrs,M~ry V.Montgomery Blue Cross 4.1. Dept. of Welfare & Inst. Mileage -Probation Dept. 118..68 Dept. of Welfare & inst. Salaries- Pr obati~n Dept. 351.5.9 DeDto of Welfare Ins.- Retirement 224.26 (Street Signs)-Edward M.Cize~ St. Signs The Macke Company Commissions on William E. Zirkle C.LeRoy Small, Jr. Chas. E.Rutledge Glen ~ Butler Joseph F.Garrers,Jr. ~ty. Hirschler & ~eischer Hubbard Real Estate D & J. Woodfin Frederick T.Gray Hirschler & Fleischer (Staples & Owens) Earle Stillwell Treas. Co.of (hesterfield 88.00 vending machines 23.70 Use Permit 20.00 Use Permit 20.00 Rezoning Fee 20.00 Rezoning Fee 20.00 Rezoning Fee 20.00 Use Permit 20°00 ~ning Fee 20.00 Zoning Fee 20.~00 Zoning Fee. 20.00 Rezoning 20.00~ ~esterfield 4-H Light Horse & Porr~ Club Rental Horse show area Cecil E. Hoyle Use ~rmit County of Amelia Care of Amelia County prisoners Volume II-Co. Code 10.00 For~s-Storeroom 10.00 19.60 20.00 194.25 Miscellaneous Collechions - Jul¥~ 1968 7/24/68 11-000-503.0 7/25/68 iL-000-701.0 Bitt& Bridle ~ub Chas. W.Kelley Investments 7/25/68 18-000-804.8 7/25/68 18-000-804.8 7/26/68 16-000-901.1 6/30/68 11-000-085.0 11-~8~-293.0 7/30/68 17-000-809.0 Dr. A. R. Mar%in Alstate Hhsurance Homer & Newell Va. Hospital Set,Assoc. Treas. of Chesterfield 7/30/68 18-000-804.8 Treaw. of Chesterfield 7/30/68 17-000-809.0 Treas. of Chesterfield 7/30/68 17--000-809.0 7/30/68 11-000-618.0 Treas. of Chesterfield Commonwealth of ~rginia 7/3~/68 11-000-703 7/31/68 59-000-55.0 7/31/68 18-000-804.8 Parker C. Bowery, Jessie T.Warren Cash Use of horse ring $15 Kelly's share cost of Boqone Road (Last installment) 85.00 Zerox copies 2.00 " " .60 St. Signs-Mayfair 96°00 Refund employer's share 7.28 Services rec'd, from Co.Garage by 4914.~ various Depts. Inventory forms Clerk's Offic~ 162.90 Services rec'd from Co.Gar age 2.21 Library 33.72 County' share- sale of timber Pocahontas Park 13~317.2 Use Permit 20.0( Hospitalization ll,9L Zerox copies 2.8( On motion of Mr. Purdy, seconded by Mr. Dietsch, it is resolved that the minutes of July 25, 1968 be and they hereby are approved. Mr. Andrew Asch and Mr. Clark, Engineer, come before the Board citing the proposed improvements to a 69-acre tract lying generally south of Jahnke Road and southwest of Deter Road on which property he proposes to construct 825-multiple family units with parks and playgrounds. ~ Mr. Maynard Elrod explains the drainage problem which would necessitate the deepen- ing of the drainage ditch through Mr. Asch's property so that the land upstream might be drained, and the installation of a 54" culvert through a portion of Exeter Meadows to accomplish the proper grade to drain the entire area. He ~xplains that the cost would be approximately $50,000, that' through the impervious area formula Mr. Asch should pay 21% of the total cost and the remaining cost should be borne upstream property owners when the land is developed. On motion of Mr. Dietsch, seconded by Mr. Purdy, it is resolved that this Board approves the proposed plan for drainage and authorizes this work to be accomplished provided Mr. Asch pays 21% of the project cost. And be it further resolved, that when additional land in this drainage area is developed that costs be assessed to pay for this drainage improvement. On motion of Mr. Dietsch, seconded by Mr. Martin, it is resolved that since Mr. Andrew Asch is unable to obtain an easement across the property owned by Mr. that the right of way department be authorized to make a bona fide offer for this drainage easement based on appraisals by Whitlock and McCall and the County Assess~ and to condemn said easement if the offer is not accepted. On motion of Mr. Apperson, seconded by Mr. Dietsch, it is resolved that the Common- wealth's Attorney be requested to prepare a policy of charging the proPer persons for the improvements of a drainage area. On motion of Mr. Apperson, seconded by Mr. Dietsch, it is resolved that this Board requests the Highway Department to install "No Fishing From Bridge" signs on Wool- ridge Road at Swift Creek and to bill the County the necessary cost of this improve ment. The County was notified that the following roads had been formally accepted into State Secondary System of roads: roads in Meadowdale Subdivision, Section "A", Woodmont Subdivision, Section "E", Vaughan Heights Subdivision, Section "B", Subdivision, Sections ,A" & "B", Westover Plaza Subdivision, Buckingham Manor Sub- division, Section "A". This day the County Road Engineer in accordance with directions from this Board made report in writing upon his examination of Upshire Drive, Kingscrown Drive, Deershire Drive, Walhala Drive and Ramsgate Lane, in Bexley Subdivision, Sections 1 & 3, Manchester Magisterial District, which shows that in the opinion of the County Road Engineer it is expedient that said roads be established as public Upon consideration whereof, and on motion of Mr. Dietsch, it is resolved that Up-~ shire Drive, Kingscrown Drive, Deershire Drive, Walhala Drive and Ramsgate Lane, Bexley Subdivision, Sections 1 & 3, Manchester District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways be and it her, by is requested to take into the Secondary Road System, Upshire Drive, from the northern end of maintenance on Rt. 2349, northwardly .10 mi. to Kingscrown Drivei Kingscrown Drive, from its intersection with Upshire Drive, westwardly .11 mi. to Deershire Drivei Deershire Drive, from its intersection with Kingscrown Drive, northwardly .08 mi. to Walhala Drivel Walhala Drive, from its intersection with Deershire Drive, westwardly and northwardly .85 mi. to Ramsgate Lane~ Ramsgate Lan. from its intersection with Walhala Drive, westwardly .18 mi. to Rt. 678. These roads serve as connecting roads. And be it further resolved, that the Board of Supervisors guarantees to the VirginJ Department of Highways, 60-ft. rights of way for Upshire Drive and Walhala Drive, and 50-ft. rights of way for Kingscrown Drive, Deershire Drive and Ramsgate Lane. Plat recorded in Plat Book 16, pages 25 & 26 on January 29, 1968 for Section 1, Plat Book 16, pages 68, 69 & 70 on August 16, 1968 for Section 3. There was considerable discussion on the installation of a culvert by Wallace LaPrade under LaBrook Concourse. It was generally agreed that Mr. Davidson, Resi- dent Engineer, would view this with. the County's drainage engineer. This day the County Road Engineer in accordance with directions from this Board made report in writing upon his examination..of Pasture Hill Road, in Clover Hill Farms Subdivision, Section A, Clover Hill Magisterial District, which shows that the opinion of the County Road Engineer it is expedient that said road be establ ed as a public road. Upon consideration whereof, and on motion of Mr. Morner, it is resolved that Hill Road, in Clover Hill Farms Subdivision, Section A, Clover Hill District, be and it hereby is established as a public road. And be it further resolved, that the Virginia Department of Highways be and it by is requested to take into the Secondary Road System, Pasture Hill Road, from a point on Rt. 654 .01 mi. west of its intersection with Rt. 659, northwardly .48 mi. to a cul-de-sac. This road serves 2 houses. And be i~ further resolved, that the Board of Supervisors guarantees to the Virgin2 Department of Highways, a 60-ft. right of way for this road. Plat recorded in Plat Book 15, pages 88 & 89 on May 2, 1967. On motion of Mr. Purdy, seconded by Mr. Apperson, it is resolved that this Board request the Highway Department to improve approximately 300 feet of Botone Avenue, west of Fonda Street at a price not to exceed $1135.00 and charge same to the 3¢ Road Fund of the County. On motion of Mr. Dietsch, seconded by Mr. Purdy, RESOLVED, That pursuant to Sect 15.1-481 of the Code of Virginia, the County of Chesterfield does hereby consent the vacation of the plat of subdivision dated January 25, 1957, by J. K. Timmons & Associates, Engineers, entitled 'Oak Haven Heights, Section A,' which was recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 15, page 80~ FURTHER RESOLVED, that the Chairman and Clerk of the Board of Supervisors are he authorized, empowered and directed to execute, affix and attest the Seal of the County, respectively, to such instruments as may be necessary to effect such vaca- tion. The undersigned, as C~erk of the Board of Supervisors, hereby certifies that the foregoing resolutions were adopted by the Board of Supervisors of Chesterfield County, Virginia, at its regular meeting held Wednesday, August 14, 1968, and rema in full force and effect. On motion of Mr. Dietsch, seconded by Mr. Purdy, it is resolved that the County's Engineering Department consult with the Highway officials in regards to the drain- age of an area between Jahnke Road and German School Road on Reedy Creek and advis( the Highway Department of the County's drainage plans. There was a discussion concerning the drainage of Aldridge Avenue and Mr. Elrod explains the present condition and offers some suggested methods of improving same. Me states that for approximately $3500.00 ditches can be constructed and culverts lowered to drain this section of the land towards Swift Creek, provided the .proper right of way can be obtained. Upon consideration whereof, and on motion of Mr. Purdy, seconded by Mr. Dietsch, i~ is resolved that the County's right of way Department be requested to contact Russell and others in an attempt to obtain an easement for this drainage. On motion of Mr. Dietsch, seconded by Mr. Apperson, it is resolved that this Board approves the request of the Highway Department to abandon .09 mile of Rt. 871 was deleted by the construction of Rt. 150. Mr. W. R. Davidson, Resident Engineer, presents the 1968-'69 budget for the Secon- dary System which calls for the expenditure of $1,842,550. and it was generally agreed that this information would be duplicated for Board members for luther consideration. There was presented a letter from the Rev. W. V. Christian requesting a Variance from the Subdivision Ordinance to allow the construction of a Church Rectory on a ~-acre site, fronting on a 50' easement to Stigall Drive. Upon consideration of, and on motion of Mr. Apperson, seconded by Mr. Purdy, it is resolved that a Variance to construct the Church Rectory be and it hereby is given, provided Mr. Rufus Cashion gives a 50-ft. easement to the Church for ingress and egress and wit! the understandihg that the County has no Obligation or responsibility to repair or maintain said road. Mr. Ray Franck and Mr. Marcellus Wright come before the Board presenting the bids for the Chesterfield County Nursing Home and explain that the Hill-Burton Funds cover off-site improvements to utilities and recommended the acceptance of the low 68-51 Mr. John Daffron, representing the S.T.N. Investments and M.G. Investments, Inc. comes before the Board requesting the rezoning from Agricultural to General Busi- ness (C-2) on a parcel of land of irregular shape fronting 750 ft. on Rte. 147 and extending southeastwardly 850 feet, more or less, being 1000 feet southwest Rte.71] (Robious Road) ~ in Midlothian Magisterial District. Refer to Sec. 8-16 (2) 3, 4 and 5, and states that zoning the property in question which make a good buffer to the 30-acres already zoned for business, that the property should be zoned now so ~hat planning can be developed for the highest and best use. Mr. Paul Jacobs states that he is neutral on the zoning but questions the avail- ability of adequate drainage and sanitary sewers. Mr. Daffron states these are two problems which cannot be solved without a complet( study and survey of the area and that it is not feasible to do this unless the property is rezoned. It is pointed out that the Planning Commission recommended denial of the zoning request. Upon consideration.whereof, and on motion of Mr. Martin, seconded by Mr. Dietsch, it is resolved that the request be and it hereby is denied. It is here noted that Mr. Purdy votes No, and Mr. Apperson abstains from voting. 68-52 There was no one to propose or oppose the request of Mr. Ira E. Wenger to rezone from Agricultural to General Business (C-2) a parcel of land of irregular shape fronting 135 feet on U.S. Rte. 60 and extending southwardly 384 feet, being 1400 feet, more or less, east of ~orth Courthouse Road in Midlothian Magisterial Distri~ Refer to Sec. 17 par. 154. Upon consideration whereof, and on motion of Mr. Martin, seconded by Mr. Apperson, it is resolved that this matter be deferred to Sept. 11, 1968. 68-53 Mr. Richard Repp, Attorney, representing Mr. L. H. Staples and Mr. Hugh Owens, comes before the Board requesting the rezoning from Agriculturai to Residential-2 on a parcel of land of irregular shape containing 19.46 acres fronting 136 ft. on Shaw Lane and extending southwardly 1710 feet, more or less, to a width of 828 fee' being 1100 feet, more or less, east of Hopkins Road in Manchester Magisterial Dis- trict. Refer to Sec. 31-5 par. 12 and Sec. 31-9 Par. 2, and states that. this is a c~nglomerate parcel whose highest and best use is residential. Upon consideration whereof, and on motion of Mr. Dietsch, seconded by Mr. Apperson, it is resolved th~ the aforedescribed parcel of land be and it hereby is rezoned to Residential-2. 68-54 Mr. Stevens, representing Lyttle & Barnes Sanitation Company, comes before the Boa] requesting the rezoning from Agricultural, General Business (C-2) and Industrial (M) to Industrial (M) on a parcel of land of irregular shape fronting 388 feet on the southwest line of Belt Boulevard and 140 feet on the southeast line of Hopkins Road, the major part of the property zoned Industrial (M) in Manchester Magisterial District. Refer to Sec. 30-12 par. 44 and pt. par. 40-1. There appearing no opposition to this request and the Planning Commission having recommended approval, it is on motion of Mr. Dietsch, seconded by Mr. Martin, it is resolved that the aforedescribed parcel of land be and it hereby is rezoned for Industrial uses. 68-55 Mr. J. G. Woodfin, Jr., comes before the Board requesting the rezoning from Agri- cultural to General Business (C-2) on a parcel of land of irregular shape fronting 200 feet on U.S. Rte. 360 and extending northwestwardly 240 feet, being 1000 feet northeast of Walmsley Boulevard in Manchester Magisterial District. Refer to Sec'. 39212 par. 6, and states that this is presently a non-conforming use, that there i~ no opposition in the area.. Mr. Layman states that the only use for this building and land is business. Mr. Tom Jolly states there is nothing else 'to do with the property except business. There was read a letter from Mr. Wallace LaPrade recommending denial. Mr. Horner states that the present owner is from Clover Hill, the character of the area has already been set, that no one will build within 50 feet of the road and requested that the matter be deferred for further consideration. It is here noted that the Planning Commission recommends disapproval. Upon consideration whereof, and on motion of Mr. Dietsch, seconded by Mr. Martin, it is resolved that this matter be deferred to August 29, 1968 at 2:00 P.M. 68-29U. Mr. William E. Zirkle comes before the Board requesting a Use Permit to have an office in his home on a parcel of land of rectangular shape fronting'65 feet on Berrywood Road, and extending 150 feet northeastwardly being 270 feet southeast of Kimrod Road and better known as 5738 Berrywood Road in Manchester Magisterial Dis- trict. Refer to Sec. 30-9 (2) Blk. C lot 3, and states that he plans to receive mail at his home and use his home as a business address. There will be no signs and a warehouse will be maintained in another area. Upon consideration whereof, and on motion of Mr. Dietsch, seconded by Mr. Martin,i~ is resolved that a Use Permit to permit an office in his home on the aforedescribec parcel of land be awarded to Mr. Zirkle only, with the stipulation that no signs be erected or modifications made on his home in any way~' to 68-30U. Mr. Cecil E. Hoyle comes before the Board requesting a Use Permit to operate a cab net shop on a parcel of land containing 2.82 acres of rectangular shape fronting 266.80 feet on U.S. Rte. 360 and extending southwardly 460 feet, being 900 feet, more or less, southwest of the intersection of Swift Creek with U.S. Rte. 360 in Clover Hill Magisterial District. Refer to Sec. 62-13~p~. par. 2. There appearing no one to oppose this request it is on motion of Mr. Purdy, second. ed by Mr. Apperson, resolved that a Use Permit to operate a cabinet shop on the aforedescribed parcel of land be and it hereby is approved. It is here noted that an audit of the Circuit Court is received and filed with the Board's papers. The Executive Secretary brought to the attention of the Board that the School Admin istration had moved to its new quarters and that certain renovations were necessar~ to be done on the old School Board building before the Data Processing Department could move into these quarters, and that the estimated cost of improving this buil, ing for IBM machines and Centrex equipment would be approximately $25,000. On mot of Mr. Martin, seconded by Mr. Apperson, it is resolved that the Old School Board Building be renovated for the Data Processing Department. On motion of Mr. Dietsch, seconded by Mr. Purdy, it is resolved that the following water contracts be and they hereby are approved: A-494 - Manchester Lake Apartments $11,391.00 A-493 - Lora Lynn Heights, Section 2 4,815.25 A-424B- Meadowdale Apts. Area 7,113.78 406H - Brigstock Road - Salisbury 465.00 On motion of Mr. Martin, seconded by Mr. Dietsch, it is resolved that contract C-454A be awarded to J. D. Ludwig who is t6 furnish pipe, fittings, and labor for the 16" water line in Midlothian for the amo~t of $50,142.30. On motion of Mr. Apperson, seconded by Mr. Purdy, it is resolved that the followin¢ schedule of water rates for Industrial users be and it hereby is adopted: WATER RATE PER MONTH First 500 cu. ft, or less ~ $3.00 Next 2,500 cu. ft. ~ .60 per ccf Next 3,000 cu.ft. ~ .50 per ccf Next 3,000 cu. ft. ~ .~0 per ccf Next 200,000 cu. ft. ~ .30 per ccf Next 300,000 cu. ft. ~ .20 per ccf All over 509,000 cu. ft. ~ .18 per ccf On motion of Mr. Apperson, seconded by Mr. Purdy, it is resolved that the agreemen' between the Reynolds Metals Company and the County of Chesterfield for furnishing water service to the Reynolds plants be and it hereby is approved Jnd a copy of sa~ contract be filed with the Board's papers. On motion of Mr. Purdy, seconded by Mr. Dietsch, it is resolved that the we~l agree ment between the County and Mr. J. M. Wilkinson for ~the installation of a water system in Physic Hill Subdivision be and it hereby is approved. On. motion of Mr. Dietsch, seconded by Mr. Purdy, it is resolved that the following sewer agreements be and they hereby are approved: S-68-34D - Huguenot Medical C~nter S-68-24D - Stratford Hills Townhouse Apts. Section III There was a brief discussion concerning the sewer proposal of the Centralia Gardens area but it was generally agreed that this matter be held for further study. On motion of Mr. Apperson, seconded by Mr. Purdy, it is resolved that the Water De- partment ascertain the number of people on Downland Road willing to connect to the county water system, sharing equally the cost of the installation of this water lii On motion of Mr. Dietsch, seconded by Mr. Purdy, it is resolved that the following condemnation be authorized if the offers presented are not accepted: Project Owner Amount 6511-30/3 Robert E. Strickler $264.00 6511-30/1 Thomas L. Tyson 280.00 On motion of Mr. Dietsch, seconded by Mr. Purdy, it is resolved that the Purchasin¢ Agent be and he hereby is authorized to purchase a set of goal posts for the Chalk[ ley School grounds and the Executive Secretary is hereby authorized to write Go th~ 310 gchooi Board requesting permission for the establishment by citizens in the area o£ an athletic field involving footh~ll and baseball areas. Oh ~otio~ of Mr. Dietsch, seconded by Mr. Apperson, it is resolved that the appoin ments by the Chairman of this Board for the Chesterfield County Recreational Com- mittee be and they hereby are approved which appointments a~e as follows: C. J. Purdyj Chairman John Russell, Member of School Board C. Lynn Mewcomb John E. Longmire ~. D. Gardner Clinton J. Carter olise C_ Meredith Lloyd G. Taylor George Ehly Bermuda District Midlothi~n District School Administration County Administration Manchester District M.dlothian District Matoaca Misfric~ Bermuda District Dale DiEtrict Clover Mill District Analyst at a salary of $6000.00 per year and be it further resolved that the On motion of Mr. Dietsch, seconded by Mr. Martin, it is resolved that the Co~ty ~lanner be a~thorized to employ a Research Technician at this time rather than waiting until J~n~ary 1, 1969 as provided by the County budget. On motion of Mr. Apperson, seconded by M~. Burdy, it i~ resolved that this Board request the Commonwealth's Attorney to investigate the ownership of~e Meadowr~dge water lot, adjoining 5408 Kedleston Avenue. On motion of Mr. Apperson, seconded by Mr~ Purdy, it is resolved that this Board adjourns at 6:00 P.M. to August 29, 1968 at 2:00 P.M.