2013-09-18 PacketCHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
\` AGENDA
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Meeting Date: September 18, 2013 Item Number: 2.A.
Subject:
County Administrator's Report
County Administrator's Comments:
County Administrator:
Summary of Information:
The County Administrator will update the Board on the progress of various
projects as requested by the Board of Supervisors.
Preparer: Louis G. Lassiter
Attachments: ■ Yes
Title: Assistant County Administrator
No #
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I.
II.
County Administrator's
Top 40's List
Critical Proiects/Activities
1. ARWA Reservoir Project
2. Community Risk Analysis/Emergency Service Coverage
3. Eastern Midlothian Re -development
- Chippenham Square
- Spring Rock
- Stonebridge (future phases)
- Streetscaping (future phases)
4. Irrigation Policies/Demand Management for Water Use
5. Jefferson Davis Streetscape Project - (next phase) - in process
6. Meals Tax/Bond Referendum Process
7. Recycling Committee Recommendations
8. Sports Quest/River City Sportsplex
9. Total Maximum Daily Load (TMDL) Presentation to Board
10. Utilities Policies and Managed Growth
Ongoing Proiects/Activities
1. 2014 Legislative Program
2. Airport Master Plan
3. Animal Welfare Issues
4. Capital Improvement Program
5. Capital Regional Collaborative Focus Group
6. Cash Proffers - Work Session held May, 2013
7. Chesterfield Avenue Enhancements Future Phases - Phase II started 3/2012
8. Citizen Budget Advisory Committee
9. Countywide Comprehensive Plan Implementation
10. Efficiency Studies - Countywide
11. Financial/Budget Issues
12. Five Story/Three Story Building Renovations
13. High Speed Rail/Ettrick Train Station
14. Joint Meetings of Board of Supervisors/School Board
15. Magnolia Green CDA
16. RMA - Legislation bill did not pass - 2013
17. RRPDC - Large Jurisdiction Committee
18. RRPDC - Transportation Strategies Work Group (work on hold)
19. Smith/Wagner Building
20. Sports Tourism Plan Implementation
21. UASI (Regional)
009,
Updated 8/21/2013
County Administrator's
Top 40's List
Completed Proiects/Activities
1. Airport Entrance Improvements - 7/2012
2. Board's Appointments Process - 8/2008
3. Bow Hunting Restrictions - 2/24/2010
4. Business Climate Survey - 7/2008
5. Business Climate Survey - 4/2010
6. Business Fee Holiday (Extension) - 9/2010
7. CBLAB Discussions -12/2009
8. Census 2010/Redistricting - 6/2011
9. Chesterfield Avenue Enhancements Phase 1 - 5/2011
10. Citizen GIS - 5/2010
11. Citizen Satisfaction Survey - 2008/2010/2012
12. Comprehensive Plan Adoption -10/2012
13. COPS Grants
14. DCR Erosion & Sediment Control Program - 3/11/11
15. Eastern Midlothian Re -development
- Stonebridge (Phase 1) - Groundbreaking 10/25/11
- Streetscaping (Phase 1) - 12/2011
16. Efficiency Studies - Fire Department and Fleet Management - 6/2008
17. Efficiency Study - Quality/Chesterfield University Consolidation - 7/2009
18. Electronic Message Centers - 9/2011
19. Electronic Signs -1/2010
20. Board's Emergency Notification Process
21. Employee Health Benefits - Contract Rebid - 8/2011
22. Federal Stimulus Package - 4/2013
- Energy Block Grant
- Economic Development
- Police Department
23. Financial/Budget Issues
- Adoption of 2011 Budget - 4/2011
- Adoption of County CIP - 4/2011
- Adoption of School CIP - 4/2011
- Bond Issue/Refinancing
- AAA Ratings Retained
24. 457 Deferred Comp Plan (Approved)
25. GRTC Service - Funded for FYI
26. Hydrilla Issue
27. Hosting of Hopewell Website
28. Impact Fees for Roads - 9/2008
29. In Focus Implementation - Phase I - 8/2008
30. In -Focus Implementation - Phase II (Payroll/HR) -12/2009
31. Insurance Service Upgrade (ISO) for Fire Department - 9/2009
32. Jefferson Davis Streetscape Project - 5/2010
33. Leadership Exchange Visits with City of Richmond
34. 2011 Legislative Program - adopted 11/30/2011
35. Low Impact Development Standards
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2 Updated 8/21/2013
County Administrator's
Top 40's List
36. Mass Grading Ordinance (canceled)
37. Meadowdale Library -11/2008
38. Meadowville Interchange - Ribbon Cutting 12/15/2011
39. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center)
40. Minor League Baseball (new team) - 2/2010
41. Multi -Cultural Commission (Quarterly Reports due to Board) -11/2008
42. Planning Fee Structure (General Increases) - 6/2009
43. Planning Fee Structure (Reductions for In -Home Businesses) -1/2009
44. Planning Fees (Holiday for Commercial Projects) - 8/2009
45. Police Chase Policy (Regional) - 5/2010
46. Postal Zip Codes - Changes approved 4/2011, USPS date of implementation 6/2011
47. Potential Legislation - Impact Fees/Cash Proffers -1/2009
48. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 2/2009
49. Property Maintenance - Rental Inspection Program
50. Public Safety Pay Plans Implemented (Phase 1) - 9/2008
51. Redistricting 2011 Calendar/Process Report
52. Regional Workforce Investment Initiative
53. Results of Operations -11/19/2010 and 11/2011
54. Sign Ordinance
55. Southwest Corridor Water Line - Phase I - 7/2008
56. Sports Tourism Plan -1/2010
57. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009
58. Streetlight Policy -12/1/10
59. Ukrops Kicker Complex - soccer fields - Opened 8/2009
60. Upper Swift Creek Plan (Adopted) - 6/2008
61. Upper Swift Creek Water Quality Ordinances
62. VDOT Subdivision Street Acceptance Requirements - 7/2009
63. VRS Benefits for New Employees - 7/2010
64. Walk Through Building Permit Process -10/2009
65. Water Issues/Restrictions
66. Website Redesign - 6/2009
67. Wind Energy Systems - 3/10/2010
68. Wireless Internet Access in County Facilities - 9/2008
69. Watkins Centre
70. Woolridge Road Reservoir Crossing Project - 5/2010
71. Ukrops Kicker Comples/GRAP Swimming Pool - Stratton Property - Pool opening
March, 2012
00;5,1_10.'
Updated 8/21/2013
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 5.A.
Subject:
Resolution Recognizing Battalion Chief Mark R. Nugent, Fire and Emergency
Medical Services Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
Adoption of attached resolution.
Summary of Information:
Battalion Chief Mark R. Nugent will retire from the Fire and Emergency
Medical Services Department on October 1, 2013, after providing 35 years of
service to the citizens of Chesterfield Countv.
Preparer: Edward L. Senter Jr. Title: Fire Chief
Attachments: ■ Yes No #
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RECOGNIZING BATTALION CHIEF MARK R. NUGENT
UPON HIS RETIREMENT
WHEREAS, Battalion Chief Mark R. Nugent will retire from the
Chesterfield Fire and Emergency Medical Services Department, Chesterfield
County, on October 1, 2013; and
WHEREAS, Chief Nugent attended Recruit School #9 in 1978, and has
faithfully served the county and its citizens for 35 years in various
assignments, from firefighter to battalion chief; and
WHEREAS, Chief Nugent served as a firefighter at the Ettrick, Dale and
Clover Hill Fire and EMS Stations; and
WHEREAS, Chief Nugent was promoted to Sergeant in 1984 (which was later
classified as lieutenant), and served at the Dale, Ettrick, Dutch Gap and
Bensley Fire and EMS Stations; and
WHEREAS, Chief Nugent was promoted to Captain in 1992 and served at the
Bon Air Fire and EMS Station; and
WHEREAS, Chief Nugent was promoted to Senior Captain in 1994, and
served as the Administrative Officer on "A" Shift and as the Deputy Fire
Marshal in the Fire and Life Safety Division; and
WHEREAS, Chief Nugent was promoted to Battalion Chief in 1999 and
served as the department Grants Administrator, and in the Emergency
Operations Division as a Battalion Chief on "A" Shift in both the southern
and western battalions; and
WHEREAS, Chief Nugent was assigned to the Office of the Fire Chief as
the department's Community Relations Director; and
WHEREAS, Chief Nugent was named the Career Fire Officer of the Year for
1994; and
WHEREAS, Chief Nugent was named the Chesterfield County Employee of the
Year in 1995; and
WHEREAS, Chief Nugent has been a life-long learner throughout his
career, obtaining an Associate's Degree in Fire Science, an Associate's
Degree in Emergency Medical Management and a Bachelor's Degree in
Organizational Management and Development; and
WHEREAS, Chief Nugent was instrumental in creating and managing the
department's non-profit community group "Customer Assistance after Response
to Emergencies" (CARES), which has provided assistance to county citizens
and members of the department for more than a decade; and
WHEREAS, Chief Nugent developed the Fire and EMS Department's grant
writing program in 1999 and has written grant proposals that have resulted
in the department receiving more than $7 million dollars in grant awards,
thereby improving the safety and well-being of the citizens of the county as
well as members of the department, through the purchase and use of
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firefighter protective gear, portable radios, the Fire and Life Safety
House, thermal imaging devices, SCUBA Team equipment, Hazardous Materials
Team equipment, smoke alarms, and the hiring of nine additional
firefighters; and
WHEREAS, Chief Nugent has been a successful author and public speaker
throughout his career, being published in national trade journals and
lecturing on the local, state and national levels on subjects including
Fiscal Management, Leadership, Drowning Prevention, Marketing and Developing
Community Fire and Life Initiatives and Programs; and
WHEREAS, Chief Nugent is known for his dedication to the members of the
organization, by seeking out opportunities to promote the accomplishments of
the men and women of Chesterfield Fire and EMS on a local, state and
national level.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 18th day of September 2013, publicly recognizes the
contributions of Battalion Chief Mark R. Nugent, expresses the appreciation
of all residents for his service to the county and extends appreciation for
his dedicated service and congratulations upon his retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Chief Nugent and that this resolution be permanently recorded among the
papers of this Board of Supervisors of Chesterfield County, Virginia.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 5.113.
Subject:
Resolution Recognizing Firefighter Dale Fields for His Heroic Actions
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption and presentation of resolution to Firefighter Dale Fields for his
heroic actions on the James River on July 7, 2012, while saving the life of a
county resident.
Summary of Information:
Chesterfield County Fire and EMS would like to recognize Firefighter Dale
Fields for his heroic actions on the James River on July 7, 2012. While off
duty and launching his personal boat at the Dutch Gap Boat Landing,
Firefighter Fields was faced with a burning boat in the river adjacent to the
boat landing. Without regard for his own safety and with no personal
protective gear, Firefighter Fields entered the water, retrieved one victim
and carried him to the shore, and returned to dive four separate times for a
second victim. Unable to locate the second victim, Firefighter Fields marked
the location, went back to the boat landing and briefed the responding SCUBA
Rescue Team of his actions and where the victim could most likely be found.
In addition, the Chesterfield Department of Fire and EMS awarded Firefighter
Dale Fields with its highest level of bravery, The Department Medal of Valor,
and Firefighter Fields was selected by FIREHOUSE Magazine as a 2012
Nationwide "Top 20" of Heroism Awards.
Preparer:_ Edward L. Senter, Jr.
Attachments: ■ Yes F-1No
Title: Fire Chief
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RECOGNIZING FIREFIGHTER DALE FIELDS FOR HIS HEROIC ACTIONS
WHEREAS, on July 7, 2012, Firefighter Dale Fields was off-duty and was
launching his personal boat at the Dutch Gap Boat Landing on the James River
to go fishing; and
WHEREAS, as Firefighter Fields started to move away from the boat ramp,
he noticed a boat in the river, approximately one-quarter of a mile from the
shore line, which appeared to be on fire; and
WHEREAS, Firefighter Fields immediately navigated his boat to the scene
and was faced with a pleasure boat heavily involved in fire and free-floating
in the river, as well as several individuals swimming to shore; and
WHEREAS, Firefighter Fields was faced with two individuals from the boat
who were not swimming, but struggling to stay afloat; and
WHEREAS, Firefighter Fields immediately entered the water, secured the
closest victim and swam to his boat, which had begun to float down river; and
WHEREAS, Firefighter Fields continued to hold the victim above the water
line, retrieved his boat and maneuvered the boat and the victim to the shore,
saving the victim's life; and
WHEREAS, Firefighter Fields quickly returned to the site to locate the
second victim, who had unfortunately gone below the surface of the water; and
WHEREAS, Firefighter Fields marked the spot where he last saw the second
victim, using an anchor, rope and buoy, which proved critically important, as
the arriving members of the SCUBA Rescue Team were able to immediately begin
their rescue efforts in the best area possible; and
WHEREAS, before the arrival of the SCUBA Rescue Team, and still
exhausted from the first rescue, Firefighter Fields made four separate dives
into the river, attempting to locate the second victim; and
WHEREAS, unable to locate this victim, Firefighter Fields returned to
the boat landing to give the arriving SCUBA Rescue Team members information
on where he placed the last seen marker, giving them an excellent point to
begin their rescue operation; and
WHEREAS, Firefighter Fields placed his life on the line, with no
equipment or back-up, to save one person and made numerous attempts to save
the life of another; and
WHEREAS, critical to this incident, Firefighter Fields had the presence
of mind to mark the last seen spot of the second victim, which proved to be
invaluable to the divers; and
WHEREAS, Firefighter Fields was selected by his peers as a 2012
Nationwide "Top 20" of Heroism Awards by FIREHOUSE Magazine; and
WHEREAS, on October 9, 2012, the Chesterfield Department of Fire and EMS
awarded Firefighter Fields with its highest level of bravery - The Department
Medal of Valor.
006 0()0
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 18th day of September 2013, publicly recognizes the
contributions of Firefighter Dale Fields and expresses the appreciation of
all residents for his courageous and unselfish acts in saving the life of a
citizen.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Firefighter Dale Fields and that this resolution be permanently recorded
among the papers of this Board of Supervisors of Chesterfield County,
Virginia.
00(.)( .0
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: S.C.
Subject:
Resolution Recognizing Corporal Michael D. Nash, Police Department, Upon His
Retirement
County Administrator's Comments:
County Administrator:
L
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Corporal Michael D. Nash retired from the Police Department on August 1,
2013, after providing nearly 32 years of service to the citizens of
Chesterfield County.
Preparer: Lt. Colonel Lloyd B. Mize
Attachments: ■ Yes FINo
Title: Deputy Chief of Police
RECOGNIZING CORPORAL MICHAEL D. NASH UPON HIS RETIREMENT
WHEREAS, Corporal Michael D. Nash retired from the Chesterfield County
Police Department on August 1, 2013, after providing nearly 32 years of
dedicated and professional service to the citizens of Chesterfield County;
and
WHEREAS, Corporal Nash has faithfully served the county in the capacity
of Police Officer, Senior, Master, Career Police Officer and Corporal; and
WHEREAS, during his tenure, Corporal Nash has served as a Field Training
Officer, Desk Officer, Lead Driving Training Instructor, member of the Honor
Guard, Motorcycle Unit, and Crash Team Investigator; and
WHEREAS, Corporal Nash is also a National Highway Traffic Safety
Administration (NHTSA) Certified Child Safety Seat Technician Instructor and
a Certified Federal Motor Carrier Inspector; and
WHEREAS, due to his extensive knowledge of traffic and crash
reconstruction, Corporal Nash is known as an expert in traffic matters and is
dedicated to traffic safety; and
WHEREAS, Corporal Nash was instrumental in the opening of the Enon
Driver Training Facility and the development of a new driving course, and he
also developed an internal siren system for the facility, which provided for
a high level of training for officers while maintaining a positive
relationship with the facility's adjoining neighbors; and
WHEREAS, Corporal Nash received a Meritorious Service Award for his
development and participation in the "Sears Presentation" program, created
with Jessica Sears, which increases awareness of potentially harmful effects
of high speed driving and has been presented to law enforcement agencies
nationwide; and
WHEREAS, Corporal Nash has received numerous letters of commendation,
thanks and appreciation during his career from the citizens of Chesterfield
County for service rendered; and
WHEREAS, Corporal Nash has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Corporal Nash's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 18th day of September 2013, publicly recognizes Corporal
Michael D. Nash, and extends on behalf of its members and the citizens of
Chesterfield County, appreciation for his service to the county,
congratulations upon his retirement, and best wishes for a long and happy
retirement.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented
to Corporal Nash, and that this resolution be permanently recorded among the
papers of this Board of Supervisors of Chesterfield County, Virginia.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 7.A.
Subject:
Adoption of Resolution Authorizing Acceptance of a Recreational Trails
Program Grant for R. Garland Dodd Park at Point of Rocks
Board Action Requested:
Authorize the County Administrator to execute a Grant Agreement with the
Virginia Department of Conservation and Recreation for construction of trails
at R. Garland Dodd Park and adopt a resolution in support of the requested
grant.
County Administrator's Comments:
County Administrator:
Summary of I
The Recreational Trails Program Grant will provide for $174,800 of the cost
of development for a $218,500 project to develop 1.32 miles of gravel -
surfaced walking/biking trails to include directional signs within R. Garland
Dodd at Point of Rocks Park. The grant program is an 80/20 federal/local
reimbursement match program and the county's required match to receive
maximum reimbursement is $43,700, which has been set aside in the Park
Improvements account center of the department's capital plan. The attached
resolution is a requirement for the Grant application.
Staff recommends approval.
Preparer: Michael S. Golden Title: Director. Parks and Recreation
Attachments: ■ Yes 1:1 No
#00 ry (' 1-13
RESOLUTION AUTHORIZING ACCEPTANCE OF A
RECREATIONAL TRAILS PROGRAM GRANT FOR R. GARLAND DODD PARK
AT POINT OF ROCKS
WHEREAS, under the provisions of the Recreational Trails
Program, federal funding assistance is requested to aid in
financing the cost of the construction and/or rehabilitation
of recreational trails and trail related facilities; and
WHEREAS, Chesterfield County considers it in the best public
interest to complete the R. Garland Dodd/Point of Rocks Park
recreational trail project described in the preliminary application
and proposal description and environmental screening application.
NOW, THEREFORE, BE IT RESOLVED that:
1. The County Administrator be authorized to complete the
formal application and project administration process to DCR for
funding assistance, to include application, agreement and funding
of the project;
2. Any fund assistance received shall be used for
implementation and completion of R. Garland Dodd/Point of Rocks
Park Recreational trail project within the specified timeframe;
3. Chesterfield County hereby certifies that project funding
is committed and will be derived from the Parks and Recreation
Capital Improvement Program;
4. We acknowledge that we are responsible for supporting all
non-cash commitments to this project should they not materialize;
5. We are aware that the grant, as approved by the Federal
Highway Administration, will be paid on an 80-20 reimbursement
basis. This means we may only request payment after eligible and
allowable costs have already been paid and remitted to our vendors
and evidence of such has been provided to DCR in the format
required by the project agreement;
6. This resolution becomes part of a formal application and
project administration process to the Virginia Department of
Conservation & Recreation;
7. We acknowledge that we are responsible for compliance with
the National Environmental Policy Act, Endangered Species Act,
Historic Preservation Act and all applicable state and federal laws
provided appropriate opportunity for public comment on this
application; and
8. We acknowledge that appropriate opportunity for public
comment will be provided on this application and project
administration process and evidence of such is a required component
for approval.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 7.13.
Subject:
Consider Lease of Real Property at the Softball Complexes at Harry G. Daniel
Park at Ironbridge and Warbro Athletic Complex
County Administrator's Comments:
County Administrator:
The Board of Supervisors is requested to consider lease of real property at the
softball complexes at Harry G. Daniel Park at Ironbridge and Warbro Athletic
Complex.
Summary of Information:
The Board of Supervisors completed the Public Hearing on this topic at its
August 28, 2013 meeting. Potential options for consideration by the Board of
Supervisors would include:
1. Award a new Lease to David Tiller and Associates per the attached
Lease.
2. Advertise and complete a new request for proposals.
3. Direct the Parks and Recreation Department to manage the facilities
and programs.
4. Direct Parks and Recreation to manage the facilities for weekday
programming and to solicit proposals for contractual operations of
weekend tournament programs.
The current lease will expire on December 31, 2013. If the Board wishes to
proceed with the award of the contract, staff recommends that the attached
lease be awarded to David Tiller and Associates.
Preparer: Michael S. Golden Title: Director, Parks and Recreation
Attachments: ■ Yes No #
DRAIT"T9/1213
LEASE AGRY!"EMENT
THIS LEASE AGREEMENT, dated .. . ...... . . __, 2013, by and between the
COUNTY OF CHESTERFIELD. 'VIRGIN IA, a political subdivision of the Commonwealth of
Virginia, Lessor, herein referred to as ""
County, and DAVID T1LI,ER AND ASSOCIATES Va
SportsNation/Softball Nation/Baseball Nation, located at 210 Huddersfield Drive, Richmond,
Virginia 23236, Lessee, herein reflerred to as "Lessee".
W11'NESSETIL
1"HA"I'in, consideration of the tnutual covenants contained herein, the County and 1,essee
hereby agree as J-bllow:
L PREMISES. County hereby rents and leases to Lessee, upon the conditions hereinafter
set forth, the following real property, herein referred to as "Prernises," to -wit: the softball
facilities located at flarry G. Daniel Park at Iron Bridge ("Daniel Park") located at 6600
Whitepine Road, Richmond, Virginia 2.3237 (six (6) lighted fields and as concession/restroom
stand) and at, the Warbro Athletic Complex located at 3204 Wxrbro Road, Midlothian, Virginia
23112 (three (3) lighted fields and a cono ession/restrcorn stand) all as depicted in Attachment
D
1 TERINI OF 1,,EASE. 'I'he initial tenon of the lease shall be three (3) years frorn January 1,
2014 until December 31, 2016. The lease may be ret-tewed for warn additional ten of two (2)
years upon SUch terms as the parties agree, which agreenn. ent may OCCUr at any titne during the
initial term. If I...essee decides to terrn,inate the lease upon expiration of the initial teen, written
notice shall be 1.)rovided -to the (.ounty at least one hundred eighty (1 0( days prior to the end of
theterm.
1 RENY
A. Rent for the initial terin shall be I" arty -1"1 '111,ousand Dollars ($45,000,00)
payable in two (2) installments ofTwenty-Two Thousand f,ive Hundred. Dollars
($22,500.00) due June 30 and December 31 of each year,
K Notwi th standing the provisions of 3.A. above, the rent for as particular year shall
be increased by Two Thousand Five Hundred Dollars ($2,500,00) if Lessee has
not complied with at least eighty percent (800/1')) of all maintenance standard
checklist items specified in Attachment A. Lessee shall be subJect to weekly
audits by the County during the softball season to rneasure compliance with the
checklist. Any rent increase shall be applied on December 31 sof the applicdble
year.
4a PROGRAM SERVICES. Pursuant tothis agreement, Lessee shall have the right and
the obligation to provide softball prograrn services on the Pretnises subject to the following terms
and conditions:
0()P
0623:908X 1
DRAFT" 9/12/13
A. The prograna ser,vices shall provide a, mix of softball programs and totimarnents
utilizing various sollball goveming bodies,
B. The hours of operation of the Premises shall be within the operating hOUrs of the
parks which are 7:00 a.m. to 11:00 p.m. Monday through Sunday, Any other use
of the Premises outside of operating hours shall require prior approval froin the
Parks and Recreation Department.
COpening and closing dates for season and tournament play shall be at Lessee's
discretion. in COWL11tation with the Park's and Recreation Department,
D. LeagUes and tOUrnament play shall utilize certified unipires.
F', The Lessee shall follow and enforce all Chest rf eld County regulations as they
relate to the athletic complexes. The regulations are attached as Attachment B
wid are incorporated by reterence,
1�'. 1:., see shall provide adequate personnel during hours of'operation and provide
participants, county staff and police with as point of contact,
G. I..,essee shall have as minimum participation level of 65% Coitnty residents in -the
softball league Program fifer leagues operated by Lessee.
K Lessee shall submit league rosters at the end of each season, Rosters shall contain
the name, address, and ph.one number of each player. Along with as copy of each
roster, Lessee shall pay County $15 per non-resident participant per season.
Less shall provide County with an accounting of total residents versus non-
residents per season.
Lessee shall provide to the County and the pUblic as system of providing
infbi-mation concerning meetings, deadlines, fees, and registration and field
closure for adverse weather. Lessee shall also provide County with as schedule of
league games and touniarnents includingany changes as they occur.
I Lessee shall permit the existing co-sponsored leagues, Southside Church L,eague,
Bon Air Church League, and enior League to rent facitities and administer their
own league, provided such leagues are sanctioned by of Nation. 1"he
leagues shall be permitted to use their own umpires provided the umpires meet the
standards and a�bifities set, Forth by Softball Nation.
I.- Lessee shall make thefacilities available for tournament's on weekends beginning
in March and running through November of each year,
M. Lessee shall rnake reasonable efforts to increase Adult Softball League
participation for each year of the term.T , lie rent owed by Lessee shall be reduced
1)RAF`T9/12/13
Tay Two 71"'housand Dollar's ($2,000.00) per year it" Lessee increwses participation
Tai at least five percent (5%) from the prior year.
5, TOURISM.
A. The Lessee shall, provide comprehensive weekend programming which includes
softball or baseball tournaments that draw participants from lifty (50) miles or
more away, 'Flat Lessee shall encourage participants to utilize Chesterfield County
hoteliers and restaurants. Assistance with travel in-l-brination and economic
development oppoilunities are available to Lessee through the County's
Department of Econornic Development, the Metropolitari Richmond Sports
Backers and Richniond Region Tourism,
B, The Lessee shall report data to the Parks and Recreation Departirient from all
events that draw participants from fifty (50) iniles or more away. `F he data shall
be reported within finty-five (45) (lays and shall include the following and such
other inf.ormation the(.".'OUnty may reasonably request:
I . 'Flie number of teanis in attendance;
2. Total nurriber of'partici pants;
3. T'otal j.,niniber of spectators;
4Number of participants and spectators frorn 50 miles or more away;
5'rotal number of hotel room nights associated with each event; wid
6The percentage of the event that was played in Chesterfield County.
6, CONCESSION SERVICES,
A� 'The Lessee shall provide all necessary labor, set ices, and supplies to keep for
sale to the, public during scheduled garnes: cold soft drinks (no glass bottles are
pennitted), he ed and snacks Such as hamburgers, barbecue, hot dogs, popcom,
nachos, ice crearn, chips and candy. A variety of selection with competitive
pricing is encouraged. Prices f.br call iterris offe-red 1'6r sale should be posted in as
conspicuous place. 'The Lessee shat] not be permitted to sell any product or
service which the County determines is not compatible with the authorized
activities or creates unreasonable problerns in cleanup of the facilities, Prohibited
iterris include, haat are not, limited to, alcoholic beverages and tobacco products.
& 'ne concessions operation shall be conducted in as clean and orderly manner and
in strict conformity with all applicable rules, laws, and regulations, including
passing all Health Department inspections. The Lessee shall obtain all necessaty
health and. other permits and inspections related to the facility and. 1,essee's
CO !° 0
0623�90830J 3
I)RA F" F'9/12/13
employees, as required by federal, state, and local laws, codes arid regulations.
Lessee shall provide an copy of all permits and inspections to the COLinty. The
serving area should be professional in appearance and proper working attire
should be wom at all tinies. Die Lessee shall provide all pest control as needed.
The Lessee shall provide adequate trash receptacles for the public and be
responsible for trash disposal.
("11, The Lessee shall be resl.,wrisible for collecting, reporting and paying all applicable
fderal, state and local taxes and shall secure and pay for all pennits, licenses and
.lees required for operations,
D. All advertisement posters, banners or other prornotional materials are restricted t(:)
the iminediate area occupied by 'the I-essee and must be approved by the County
prior to its display,
E:,essee shall. comply with the information on the use and disposal of cooking oil,
operation of the athletic lighting, arid proper thunderstorm procedures provided in
Attachment C,
7. MAINTENANCE SERVICES,
AThe Lessee shall be responsible for providing all labor, equipment, materials and
supplies necessary for the daily arid routine inaintenance, arid upkeep of the.
Premises as specified in Attachment A. The Premises shall be maintained to
meet the standards contained in Attachment A.
B. All Pesticide applications shall be made by as Certified Pesticide Applicator, VA
Category 31 . Alt,pesticide applications shall be in accordarice to man ul-beturers'
label, documented, and copied to Parks and Recreation.
C. The County will be responsible for major structural repair to the infrastructure of
time Premises including repairs to and replacenient of athletic field ligjifing,
parking lot lighting and pavernent, fencing, major tree removal, painting of
exterior and restroom interior, regulatory signs, and Warbro F',ntrance sign.
D. The County will provide Lessee initial training and standards f6r maintaining the
facility. Such training may include ball field preparation and techniqUes, restroorn
cleaning, irrigation operation and other related itenis.
Except for repair or mainteriance responsibilities of' the C' ' 'ounty n provided i
Section 7.C., the L..essee shall be responf
sible or prompt repair -to any damages to
the Premises Caused by the Lessee's use of the Prernises including the cost of
systema repairs and maintenance 'for PlUmbing, electrical (excluding athletic field
mid parking lot lighting), FIVAC, and irrigation, Such repairs shall be approved
by the County prior to repair. Alterations to the building or grounds shall riot be
permitted withOLIt, the prior approval of the COUnty. Any such alterations
0623A830A
1)RAiz,r 9/12/13
pennitted shall be at the Lessee's expense and shall comply with all Chesterfield
County building codes.
8FACILITY IMPROVEMENTS. Lessee shall be permittedto make improvements to
the Premises sub ect to prior approval frorn the County.
9E.R.MINAnON, Either party nray terrninate this agreement in the event of the oth,er
pail +`'s default of my provision of this lease which is not cured within 10 days after receiv ing
written notice of'such default. In the event of cancellation or upon termination of this contract,
Lessee agrees to vacate the Premises imine diatelyr. Ifthe Lessee fails to vacate the Premises upon
such notice, the County mayremove any of l.,essee's property rernaining on the Premises and
shall riot be responsible for any dear nage that may occur due to removin,g Lessee's propert from
tine Premises.
10. (TII, TIIS &
A. Lessee shall be responsiblefi:wr all electric use at both facilities. The L,essee shall
contact Dominion Vr irginia Power to have the electric account est bushed in the
name ofthe Lessee.
B. The Parks and Recreation Department will bill the Lessee f6r Lessee's actual u.se
of water and sewer at both facilities every two (2) nionths attlien-current, rates,
11, SIGNAGE. All signage and scoreboards niust be approved by -the Parks and Recreation
Director or designee.,
11 GENERALTERMS AND CUNDITIONS,
A. Insurance: The Lessee shall purchase and maintain in f6ree, at his own expense,
such insurance as will protect him and the ("ounty fi:orri clairns which may arise
out of or result from tlie Lessee's execution of the lease, whether such execution
be by himself, his ernployees, agents or subcontractors. '17he insurance coverage
shall be SUch as to fully protect the County. 17he Lessee shall furnish a copy of a
Certificate of Insurance, narning Chesterfield County as additional insured.
Should any of the policies be cancelled before the expiration date, the issuing
corripany will, niail 30 days written notice to the certificate holder, The Lessee
shall fumish insurance in satisfactory limits, arid on fc)-rins and of companies
which are acceptable to the County's Attorney and/or Risk Management and shall
require and show, evidence of insurance coverages on behalf of any stibcontractors
(if"applicable), before entering into any agreement to sublet any part ofthe lease
to be done under this Contract.
"I'lie following insurance reqUirenients are the minirnUrn that will be acceptable:
Worker's Compensation Insurzince with statutory firnits, and Employers'
Liability Insurance of $500,000 for one accident or aggregate disewse.
001F " )
0623:908X 1 5
DR.AF`F 9/12/13
2, Commercial ('"Jeneral Liability - $1,000,000 Each OCCUITence Conibined
Single Limit.
1 Commercial Automobile Liability - $1,000,000 Each Occurrence
Combined Single I,finit,
4. Umbrella Liability Insurance - $2,000,000 Each Occurrence
5. Envirormiental finpainnent, Liability - $100,000 (coverage can be for
sudden or accidental losses (as opposed to gradUal pollution),
All insurance policies under coverages 2, 4, and 5 above shall name the County,
as additional insured.
The Lessee slia,11 be responsible for rnaintaining current certificates of insurance
on file with the County and the Insurance Corn.pany shall be responsible for
notifying the County, thirty (30) days prior to -the cancellation, non -renewal, or
material change in the coverage,
B. Drug Free Work,place: During the per-forniance ofthis lease, the Lessee agrees to:
I . Provide a drug-free workplace for the Lessee's employees.
1 Post in conspicuous places, available to employees and applicants for
employment, as statement notifying employees that the unlawful
manufacture, sale, distribution., dispensation, possession, or use of as
controlled substance or niarijuana is prohibited in the Lessee's workplace
and specifying the actions that will be taken against einployees 1'(.')r
Nriolations of such prohibition
For the purposes of this section, "drug-free workplace" means as site for the
performance of work done in connection witb a specific contract awarded to a
contractor in accordance 'with this chapter, the employees of whom are,prohibited
from engaging in the ufflawffil manufacture, sale, distribution, dispensation,
possession or use of any controlled substance or rnarijuana, during the
performance of the [,ease.
(1 Environmental Managernent: Lessee shall be responsible f'or complying with all
zq)plicable fderal, state, and local environmental regulations, if any.
Additionally, the Lessee must meet all Chesterfield County Environmental
Management ystern (EMS) requirernents. For questions or additional
information, contact the Office of Environniental Management at (804) 717-6531 ,
D. Illegal Aliens: In accordance with, the Cocle Sect ' ion 2.2-43 H � 1, the,
Lessee hereby as that he does not and shall not, during the performance of
0623 M8X 1 6 001`)C','2"e"L
D TZ A FT 9/12/13
this contract, knowingly ernploy unauthorized aliens as defined in the federal
Immigration Reform mid Clontrol Act of 1986.
13.COMMUNICA,ITONS. Lessee will inaintain a website that provides tearris with
complete irif6rtriation on leagues and tournaments. Lessee Nvill maintain as weather telephone
hotline. When requested by the Courity, 'Lessee shall attend meetings ofthe Park's and
Recreation Advisory Commission ("PRAC") and provide reports as may be requested by the
County regarding operation of the Premises.
14. INDEMNIFICATION. Lessee shall indernnify and hold harmless the Coulity, its
officials, officers, agents, servants and employees frorn any clainis, costs, expenses, damages,
liabilities, losses, orjudgments arising out of, or in connection witti, any claim, deniand or action
made by a third party, if such are SUSUlined as as direct or indirect consequence of Lessee's use of
thePremises and are a direct or indirect result of the acts or omissions of the 1,essee or its agents,
contractors, employees, members, or guests.
15. N074CES. Notices may be served. upon the Lessee in person or by certified inail
addressed to the address listed above. Written notice to the County niusit be presented in person
or mailed to the Department of Parks and Recreation, 6801 Mimms Loop, P.O. Box 40,
Chesterfield, Virginia, 23832, or at such other place as the County rnay from tirrie to time
designate in writing to the Lessee.
16, ENFORCEMENT. Any action brought to enforce any provision of thisagreement shall
be brought in the Circuit Court for C`,hesterfield County to the express exCILISiOra of any, otherwise
pemiissible forum, J'his agreement shall be construed in accordance with the laws of the
Commonwealth of Virginia excepting the law goveming conflicts of laws.,
17. AUDIT'. Upon the request of the ("'"aunty, Lessee shall provide County within five (5)
business days of such request documentation, including, but not limited to, invoices, receipts
contracts, policies, procedures or other supporting evidence satisfact(,ary to the COLinty in its sole
reasonable discretion which substantiates compliance with Lessee's perfortriance obligations
under this lease.
18, HOLDOVER FACILITYAMPROVEMENTS, Lessee will complete the ftillowire
g
improvements or acceptable altematives tc) the Premises by December 31, 2013 all to tile
County's reasonable satisfaction:
AImprove landscaPing of non-playing areas with regular seeding of", raass areas that
have becorne "dirt spots",
13. Improve the landscaping of rion-playing areas vide flowers and mulch tea iniprove
the general appearance of~ he fficilifies,
C. Make irrigation improverrients to the fields at Daniel Park,
11 Make irrigation improvements to the fields at W'arbo.
0623A830A
DRAFT 9/12/13
E. Add play
. ground equipment to Warbro and Daniel Park.
F Make imArca verrients to the dugouts on each field at WarbrO and Daniel Park, Nvith
shade covers mid water coolers.
19. BACKGROUND CHECK Consistent with the County's policy ofconducting criminal
background checks on individuals "rho work, with juveniles, this lease shall be contingent upon
Lessee's officers and employees submitting to and passing a criminal background check to be
admini,strait ed by the County's Human Resources Department prior to the commencement of the
lease term, Lessee shall insure that all offxssee,s employees who have contact withJuveniles
during the term of the lease shall submit to a criminal background check,
X ASSIGNMENUSUBLEASE, Lessee may not, assign or sublease it's rights or
responsibilities hereunder without the written consent of the County.
21 ENTIRE AGREEMENT This lease and any exhibits and docurnents incorporated by
rfcrence herein represent the entire understanding between the parties and no other documents,
agreements, oral or written, between the parties shall be binding. ":his lease shall not be
modified, altered, changed orarnerided unless done so in writing and signed by'both parties.
23. COMPI-JANCE WITH LAWS. Lessee shall insure that use cry` the Premises shall
comply with all applicable fiederal, state, and local laws, rages, and regulations.
Witi:iessthe fiollowing signaturesand seals:
DAVI D 'I'll, LER & ASSOCIATE'S
M
Its:
Corrmionweal-th of Virginia,
City/County of ...... to -wit.
.II ............. . . . . . ................_l a Notary Public in and lor the City/County and State
aforesaid, do hereby certify that this day personally appeared before me in may jurisdiction
aforesaid. .... . ......................._._.__.._,.___r__._
. . .................... ifliose name is signed to the ft,)regoing writing
and anow
ckledged the same before me.
Given Under My Hand . . . ........ ... .... . .. . . ___ . . . ........................ . ............ 20
Mycorninission expures:
Registration Number;
0623:90830A 8
IWU#IM
fear COUN'rY ADMINISTRATOR
APPROVED ASTO 17ORM.:
ASSISTA'N'T C',0UNTY A"I'TORNEY
Commonwealth of Virginia,
County of Chesterfield, to -wit:
DRAF'r 9/12/13
C'OUNTY OF CHESTERFIELD,
VIRCHNIA
M
CHAIRMAN
BOARD OF SUPERVISORS
11 111,111,1111, as Notary Public in and for the County arid State
af.bresaid, do hereby certify that this day personally aPpeared before ine in any JUrisdiction
aforesaid CIIAIRMAN OFTHE BOARD OF SUPERVISORS,
and for COUNTY ADMINISTRA'ro.R, m4iose narnes are
- - - - - - . .......
signed to the foregoing writing, and ackxtowledged the sarne bef'ore tne.
Given under my hand.
Mycommissuses expires:
Registration Number:
In
9"
0623�90830.1 9 0 0 0")
BASEBALL/SOFTBALL MAINTENANCE STANDARDS AND
PROCEDURES
ATTACHMENT A
Skinned in -fields should be dragged prior to each game day and weekly during
the off season, weather permitting to maintain a level surface. Infields can be
dragged by pulling a mat or chain link drag with a utility vehicle or infield groomer.
The field should be first dragged in a circular motion starting from the outside and
working in. Only two (2) passes are needed. Start this pattern two feet away from the
outfield grass to avoid building a ridge where the infield and the outfield meet. Next,
starting from home plate, drag towards 2nd base in an oval fashion. The pitching
mound, if one exists, should not be dragged over but raked by hand. Continue
dragging in this fashion until the drag pattern overlaps the first drag pattern.
Complete the dragging with a circular pattern to cover any missed areas. Alternate the
drag pattern each time, home to 2nd then 1•t to 3rd. Before dragging make sure base
pegs and anchors are even with or below ground level. The chain link drag is best used
when the infield is very dry or wet; this reduces the amount of dust when dry and
builds up on the drag when wet. It is important to drag the field slowly regardless
of the dragging pattern used. When the dragging is completed, stop the drag on the
infield preferably in front of either dugout or on a low area of the field. Do not pull
drag off the field through the gate or onto the outfield grass.
Specialized Draa%aa.
A nail drag should be used as often as possible to help prevent infield compaction.
When the infields become compacted a nail drag is to be used when sufficient
moisture is available. This process helps maintain the top'/. to '/s inch loose and
friable, which is the desired playing conditioner of an infield. An infield groomer
should be used no less than monthly to remove a high spot and fill in low areas in
maintaining a uniform playing surface. On high use fields this process should be done
weekly. Utilization of this process will reduce the need for frequent restoration and
improve the drainage of the infield.
1. Liman:
Infields should be lined prior to each game day and outfields lined by
painting weekly. A non -caustic dry line should be used; marble dust will work,
but is not as visible as the lime. Line is the recommended substance to be used
on a dirt surface. The outfield can be lined by using a non -caustic lime or a field
marking paint. When applying lime to the grass outfield it's best to cut the
grass low for better visibility of the lime. Using lime in the outfield will require
re -lining every two or three days. A ridge or hump will appear after constant use
of lime for outfield lines. The use of paint will not produce a ridge or build up.
BASEBALL/SOFTBALL MAINTENANCE STANDARDS AND
PROCEDURES
ATTACHMENT A
Lines are put down by the use of a dry line marker for lime and a sprayer or
paint machine for paint. A string line is run from the back corner of home plate
down the foul line to the foul pole. String should be used each time the infield is
lined. Make sure string is straight and taut. The string should pass on the
outside of the base and foul pole with the marking on the inside of the string.
Infield lines should be put down light because they are dragged out daily.
Outfield lines should be put down heavier to last longer and increase visibility.
Outfield lines can be touched up without running string as long as it's still
visible. In some cases a growth retardant can be used on the foul line to help
maintain a painted line longer.
Bases. Home Plates, Pitehia8 Rubbers:
Bases, home plates and pitching rubbers should be in good condition and
installed properly and level with the ground. Replace any item showing signs of
cracking, tears or warping.
Z. HollvwoodMM Base:
The underside of the base has a square male stanchion, which fits into a square
female ground stake. The ground stake is permanently installed into the ground
with the top on the stake 1 inch below the surface grade. When the base is not
installed a stake plug should be installed into the ground stake for safety.
3. Home and Pitching Plates:
When installing a home plate or pitching rubber, make sure it is level with the
ground and properly aligned. The use of strings will help in making sure that
the plate or rubber is positioned properly. Use the solid home plates on all fields
and pitching plates for high quality facilities. They will last longer than the flat
type. If supply allows, use the solid types whenever possible. Flat pitching
plates can be used on fields for short term uses, such as tournaments.
4. Filling Holes:
All holes and low areas in the infield including ones developed away from bases,
home and pitching plates are to be filled and leveled prior to each game day.
Bases are to be removed when filling holes. Soil for high spots are raked or
shoveled into the low area and tamped to create firm footing. Add water to this
process if soil is too dry to pack. Monthly, homes and low spots around home
and pitching areas are to be dug out to a depth of two inches and re -packed
with new packing clay.
00()C?6
BASEBALL/SOFTBALL MAINTENANCE STANDARDS AND
PROCEDURES
ATTACHMENT A
5. Removing Ezeess Water:
The a=best and easiest way to remove standing water from a field is to let
Mother Nature's sunshine do the work for you. But, this process often takes too
much time and the games must be played. The one thing to remember about
removing water is - applying sand is not always the best way. Over a period of
time sand accumulation will make those areas too soft and loose, causing the
ball to take bad bounces and possibly causing injury. It is best to let the field
dry as much as possible naturally. When the soil turns from a darker to a
lighter shade, indicated that the field is drying. When removing water, use a
sweep broom or squeegee to push the water to dry areas. Try to push mostly
water (not soil) and spread the water over a large area. When the field is
completely dry, replace the soil removed from the wet areas. A preventive
measure for reducing standing water is to keep holes and low areas filled and
level. If a field is too wet, it should be closed to play. When closing a field, these
are the points to consider:
Do not push water onto the outfield areas
How fast is the field drying?
Will there be enough time to prepare the field by game time?
Will playing on the field cause damage to the field or injury to
the players?
Base Distances:
Between Bases: Home to Second:
55'
77'09"
60'
84'10"
65'
91'11"
70'
99'00"
80'
113102"
90'
127'03"
NOTE: Distance from 1•t to 3,,d is the same as form home to 2nd.
Recommended Equipment and Materials:
Square point shovel
Tamper
Iron tooth and/or landscape rake
Drag
Line Machine
Paint Machine
0000:
BASEBALL/SOFTBALL MAINTENANCE STANDARDS AND
PROCEDURES
ATTACHMENT A
Dig -out tool
Hammer
Tape measure (100-300 foot)
String line
Push Broom
Anchor Plugs
Gloves
Lime
Packing Clay
6. m2miag:
The turf on the ball fields is to be maintained to maximum vigor and health and
provide a playable surface. The grass should be mowed at least weekly or more
often as needed. The industry recommendation is to not remove more than 1/3
of the grass blade per cut. Mower blades should be kept sharp to maintain a
high quality cut. Turf should be cut 1" to 2" for warm season grass and 2" to 3"
for cools season grass.
7. Fertilization:
Turf should be fertilized at a minimum of two times per year for warm season
grass and once a year for cool season grass. Nitrogen application should not
exceed 4 pounds per 1000 square feet for warm season grass and 3.5 pounds
per 1000 square feet for cool season grass. Applications to be a minimum of 30
days apart.
S. Seeding:
All bare spots on field turf should be seeded, sodded or sprigged to maintain
95% coverage. All other turf areas should be maintained at 75% coverage.
9. Weed Control:
Control weeds to allow no more than 10% infestation in athletic field turf. All
pesticide applications shall be performed by a Certified Pesticide Applicator in
categories 3-A and 3-B. All pesticides shall be stores, used and disposed per
manufacturer's label, including use of proper Personal Protection Equipment
(PPE's) .
l0.Aera :
Field turf should be core aerated one to two times during the growing season to
reduce compaction and encourage soil drainage.
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000031
ATTACHMENT A
Equipment, tools, materials and supplies provided by Lessee for daily
and routine maintenance per Section 7.A of the Lease may include but
not limited to:
ATHLETIC FIELD EQUIPMENT
OTHER ITEMS
Power Edger
CleaningSu lies
Power Broom
Toilet Pa er
String Trimmer
Paper Towels
Backpack Blower
Brooms
Push Mower
Trash Cans
Utility Tractor
Soap
Infield Conditioner
Fertilizer and Mulch
Utility Vehicle
Lime
Front -End Loader
Herbicides
Box Drag
Appliances
Nail Drag
Restroom Signs
Broadcast S reader
Aerator
- ATHLETIC FIELD TOOLS
ATHLETIC FIELD ACCESSORIES
Ball Field Rake
Bases
Garden Rake
Home Plates
Leaf Rake
Pitching Rubbers
Tamper
Fence Ties
Square Point Shovel
Packing Clay
Round Point Shovel
Distance Signs
Stiff Bristle Broom
Field Number Signs
Base Sleeve Dig Out Tool
Base Plugs
Hand Pum
Water Bucket Can
Measuring Tape, 200'Long Minimum
Reel of String
Trash Pickers
Mat Drag
Marking Paint Liner
Marldng Lime Liner
000032
W-111111 s ■ 1L
Section 1. Application. This chapter shall apply to all park and recreational property
owned, maintained, or operated by Chesterfield County, Virginia.
Section 2. Definitions. The following terms, when used in this chapter, shall have the
following meanings, except where the context clearly indicates a different meaning, or
there is an expressed provision to the contrary:
(a) Park Property. Any property, whether real or personal, owned, operated or
established by the Chesterfield County Department of Parks and Recreation.
(b) Director. The Director of the Department of Parks and Recreation or his
designee.
(c) Coun . The County of Chesterfield, Virginia.
Section 3. Hours of Operation. No person, except a bonafide camper with prior written
approval from the Director, or a law enforcement officer or County employee in the course
of his respective employment, shall enter or remain in any park except during such hours
ast shall be designated and posted by the County as hours of operation.
Section 4. Facility and Activity Permits. Persons with permits issued by the Director shall
have priority in the use of facilities. Failure to relinquish facilities to a person with such a
permit shall be unlawful and shall constitute trespassing.
Section 5. Restricted Areas. No person shall enter any area which is designated and
posted by the Department of Parks and Recreation as an area where persons are
prohibited from going.
Section 6. Permissible Roadways. Operation of motorized vehicles is allowed only on
designated roadways.
Section 7. Enforcement. All state and county laws shall be observed when operating
motorized vehicles on park property. Any traffic directive from any member of the Virginia
State Police or Chesterfield County Police shall supersede written or posted laws and
regulations.
Section 8. Speed Limit. No person shall operate any motorized vehicle in excess of fifteen
(15) miles per hour, unless otherwise posted or directed.
Section 9. Parking. No person shall park a motor vehicle or motor -assisted bicycle in
areas of any park other than those designated and posted by the County as parking areas.
000033
PARK REGULATIONS ATTACHMENT B
PAGE 2
Section 10. Certain Vehicles Prohibited. Except by the express authorization of the Board
of Supervisors, the County Administrator, or the County Administrator's designee:
(a) No person shall operate within any park a motorized vehicle of a type not
licensable by the Commonwealth of Virginia for regular use upon public
highways.
(b) No person shall operate with any park a farm tractor, other farm machinery,
or any type of vehicle used primarily for earth -mowing operations, whether or
not licensable by the Commonwealth of Virginia for regular use upon public
highways.
Section 11. Restriction of Animals. No person shall have within the park any animal
unless it is caged, securely penned or on a leash of not more than 10 feet in length and no
person shall ride a horse in any park except in areas designated and posted by the County
for horseback riding.
Section 12. Animals Protected. No person shall capture, pursue, molest, injure, attempt to
injure, kill or attempt to kill, any animal in any park.
Section 13. Automobile Service. No person may service any automobile on park property,
except in cases of an emergency.
Section 14. Destruction or Interference with Park Property. No person may climb upon,
deface, destroy, injure in any way, misuse, remove, or waste any park property.
Permission for collecting items for scientific and/or educational purposes must be obtained
in writing from the Director or his designee.
Section 15. Emplovees: Interference with Rules.
(a) No person may interfere with any Department of Parks and Recreation
employee acting in the course of his or her duties or falsely represent or
impersonate a park employee.
(b) No person shall fail or refuse to obey the lawful order of a uniformed or
properly identified park employee or police officer.
Section 16. Littering and Dumping.
(a) No person may deposit or leave refuse or other substance on park property
other than in receptacles provided for this purpose.
(b) No person may deposit refuse from private premises in park trash
receptacles.
000,034
PARK REGULATIONS ATTACHMENT B
PAGE 3
Section 17. Pollution of Waters. No person shall in the streams, lakes or other waters of
any park, bathe dogs or other animals, wash vehicles or clothing, or throw, cast, lay, drip,
or discharge into or leave in the streams, lakes or other waters of the parks or in any storm
sewer or drains flowing into said water, any substance matter or thing, liquid or solid, which
may or shall result in the pollution of said water.
Section 18. Dangerous Devices Prohibited. No person, other than any law enforcement
officer, fire fighter, or County security guard, in the course of his/her respective
employment, shall have in his/her possession in any park, any firearm or other gun,
including an air or gas powered gun, slingshot, bow and arrow, crossbow, dart device,
boomerang, or any other device for high-speed missile projection, except in areas
designated and posted by the County as areas in which one or more of these devices are
permitted for recreational use.
Section 19. Fires Restricted. No person shall kindle, build, maintain, or use a fire other
than (1) in grills and (2) in places provided and/or designated by the County for such
purposes, except by prior written permission from the Director or his designee.
Section 20. Control of Fire Required. Any fire within the confines of any park shall be
continuously under the care and supervision of a competent person 16 years of age or
older from the time such fire is kindled until the time it is extinguished.
Section 21. Fires Must Be Extinguished. No person shall throw away or discard a lighted
match, cigarette, cigar, or other burning object, in any park, without first extinguishing it.
Section 22. Swimming Restricted. No person shall swim, wade, or bathe in any park
except at such times and at such places as the Director may designate.
Section 23. Sales of Goods and Services. No person may sell or advertise for sales of
goods or services on Park property without written permission from the Director or his
designee.
Section 24. Applicability to Certain Persons. Notwithstanding any other provision in this
chapter to the contrary, it shall not be a violation of this chapter if a person engaging in an
otherwise prohibited activity is either an employee of the County acting within the scope of
his/her employment, or if the person engaging in the otherwise prohibited activity is an
agent or an independent contractor to the County acting within and pursuant to the scope
of his/her duties.
Section 25. Penalty. Any person who violates any of the provision of the chapter shall be
deemed to be guilty of a misdemeanor and upon conviction thereof shall be fined not more
than one hundred dollars ($100.00).
Section 26. Severability. If any section of this ordinance or portion thereof is declared
invalid or unconstitutional by a court of competent jurisdiction, it shall be regarded as
severed and remaining sections and portions shall continue in full force and effect.
000335
AN ORDINANCE TO AMEND THE CODE
OF THE COUNTY OF CHESTERFIELD, 1978,
AS AMENDED, BY ADDING SECTION 15.1-31
RELATING TO DRINKING IN COUNTY PARKS
ATTACHMENT B
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Chapter 14 of the Code of the County of Chesterfield,
Virginia, is amended and reenacted by adding the following
section:
Sec. 14.1-23. Drinking alcoholic beverages, or tendering
same to another, in a county park.
(a) No person shall possess opened alcoholic beverage
containers or drink an alcoholic beverage or tender a drink of
an alcoholic beverage to another in a county park, except at
specific locations approved and as conditioned by the board
of supervisors, and after obtaining a valid banquet license
issued by the Virginia Department of Alcohol Beverage
Control and agreeing to comply with the terms of a special
permit issued by the county administrator. The county
department of parks and recreation shall promulgate
regulations for the issuance of permits authorized by this
section.
(b) No person shall possess opened alcoholic beverage
containers on any county property used for a school or on
any street, road, or highway located in the county.
(c) Violation of this section shall constitute a Class 4
misdemeanor up to $250 fine.
(2) This section shall become effective upon passage.
cd11368:85C
0C 3 043
ATTACHMENT B
INSTRUCTIONS FOR OPERATION OF ATHLETIC FIELD LIGHTING
All athletic lighting recently installed by the Parks and Recreation Department should be
operated as follows:
A time clock allows operation of the lights only during preset hours, usually dusk to
11:30 p.m.
2. On/Offpush buttons may be used to operate the lights during the preset periods. Some
sites do not have off buttons; timers will turn off lights at a preset time.
3. The lights require a cool down/warm up period of approximately 15 minutes each time
they are shut off.
4. Nearly all of the lighting systems have a delay timer which keeps a few lights on for
approximately 10 minutes; after that, lights are shut off so that everyone can see to leave
the area. If the lights are shut off accidently such as during a ballgame, this delay cycle
must take place before all of the lights can be fully activated.
110 -volt duplex receptacles are available for concession hook-ups or other uses
independent of timers, i.e., they can be used for afternoon games. These receptacles may
be turned on upon appropriate requests.
6. In cases where assistance is needed, on duty Park staff can be reached by calling the night
facility Supervisor at 748-1624 in your District. Refer to the prefix of this manual for day
and evening phone numbers.
0GOv
Chesterfield County
Department of Parks and
RecreationlParks Division
Originator
Revised by
Approved b
JLC
03/02J06
EMS Team
06/19/13
EMS Team
06119/13
Standard Operational Procedure ATTACHMENT B
Used Cooking Oil Management (SOP 19)
'ersons responsible: Asst. Director, Parks EMS Team Supervisors
Division
ireas of application: Parks Division
Warning!
Earlier versions of this document may be obsolete and should be removed from points of use.
Document Location: Parks Central Maintenance Office
Revision Schedule
Rev. No.
Date
Description
Original
03/02/06
Original Document
001
08/29/07
Review Document
002
09/10/07
Added Consequences and Benefits
003
06/11/08
Review Document— No changes
004
07/14/10
Review Document — No changes
005
06/01/11
Review Document — No changes
006
06/19/13
Review Document — No changes
Worksheet index
1.0 Purpose
2.0 Scope
3.0 Responsibility
4.0 Definitions
5.0 Process
6.0 References / Related Documents
1 of 3
Revision No. 006
Date of issue: 06/19/13 Effective until date: 06/19/15
0C j
Chesterfield County
Department of Parks and
Recreation/Parks Division
Originator
Revised by
Approved b
JLC
03/04/06
EMS Team
06/19/13
EMS Team
06/19/13
ATTACHMENT B
1.0 Purpose
1.1 The purpose of this Standard Operation Procedure (SOP) is to outline the proper handling
for used cooking oil. This SOP addresses significant aspect #003
2 of 3
Revision No. Doe
2.0 Scope
2.1 This SOP applies to all Chesterfield County Parks Division personnel, and athletic league
personnel who handle used cooking oil to ensure proper disposal methods. Chesterfield
County Department of Parks and Recreation is concerned with the safety of its employees
and citizens who use our facilities.
2.2 The benefits of this SOP include the prevention of hazardous substances from entering the
environment by insuring that all cooking grease is properly disposed of. The consequences of not
following this SOP could adversely effect the environment. Consequences include pollution of
ground water and potential damage to the Chesapeake Bay water shed.
3.0 Responsibility
3.1 EMS Team
3.2 Chesterfield County Department of Parks Division Personnel
3.3 Athletic League Personnel
4.0 Definitions
4.1 Refer to 4.1.60 EMS Related Definitions
5.0 Process
5.1 Parks and Recreation will provide each concession or concession area with two 5 gallon
containers for used oil and a 5 gallon container spill kit.
5.1.1 Each concession or concession area will be required to have on hand at all times:
Two — 5 gallon red labeled cans
One — 5 gallon spill kit in labeled white bucket
5.1.2 Spill Kits shall include at a minimum:
Absorbent
1 pair Safety Goggles
1 pair Safety Glasses
2 pair nitrile gloves
1 set of Nitri-Solve Gloves
2 spill pads (perforated)
3 spill socks
2 dust mask
2 trash bags
MSDS for spill kit contents
5.2 Once the cooking oil has cooled, pour it into the properly labeled container. The used
cooking oil must be collected in the approved red labeled container provided by Parks
and Recreation at each site where a fryer is being used. Place the red labeled container
in the job box provided.
5.3 The athletic league designee within the concession area will notify Park Maintenance
within 1 business day when containers are full to schedule pick up. Park Maintenance can
be contacted at 804-748-1624.
5.4 Parks Division personnel will collect full containers and dispose of oil at collection sites at
Date of issue: 06/19/13
Effective until date: 06/19/15
0Gv9
Chesterfield County
Department of Parks and
Recreation/Parks Division
Originator
Revised by
Approved. b
JLC
03/02/06
EMS Team
06/19/13
EMS Team
06/19/13
the Chesterfield County Fairgrounds or at Rockwood Park.
5.5 Containers must be secured in bed of vehicle to eliminate spillage during transport.
5.5.1 Drips, leaks and small spills will be cleaned up using the "Waste Cooking Oil" spill
kit. The used absorbent and pad or socks must be discarded in approved white 5
gallon bucket that is with the spill kit. Once the used items are placed in the bucket,
the bucket must be labeled "Waste Cooking Oil". The absorbent and other clean up
items will be collected in drums provided and labeled at each district shop.
5.5.2 For larger spills that are more than 25 gallons, immediately contain the spill, and call
911.
5.6 Parks Division personnel will contact an authorized contractor to remove and recycle
used cooking oil and oil dry when containers at Fairgrounds or district shops are 90% full.
6.0 References / Related Documents
6.1 MSDS for spill kit contents
6.2 Chesterfield County Fairgrounds Oil Spill Plan
6.3 Chesterfield County Sports Manual
6.4 Used cooking oil disposal instructions
Date of issue: 06/19/13
3 of 3
Revision No. 006
Effective until date: 06/19/15
KAREN RUSSELL
Director
RIS KC) r. H T IJ TJ
%-brf^ uwh eaployees and coseat to ssmV tie roti j wuhV out of
rwrm ext wdpubfrc sciodopemtiow
THUNDERSTORMS AND LIGHTNING SAFETY
June 2008
10000 Cour view Ln
Phone: 318-8800
Fax: 748-2440
Recognize the hazard posed by lightning and know what to do to minimize the risk of serious injury or death
during outdoor activities.
A. Identify Safe Shelters
Determine the closest safe structures in advance of any activity. Safe structures include the nearest school
building, a complete enclosure, or a fully enclosed metal vehicle with windows tightly closed. Press boxes,
sheds, storage buildings, or dugouts will not provide adequate protection.
B. Determine How Close the Lightning Is
Practice the flash -to -bang method of measuring of lightning distance as it approaches. Using this method, one
counts the seconds from seeing the stroke to hearing the thunder. For each 5 -second count, lightning is 1 mile
away. (Example: At 25 seconds, the strike is 5 miles away.)
C. Participant and Spectator Notification
Inform participants and spectators when a thunderstorm watch is in effect. Tell them that play will be suspended
as lightning approaches, what the clear -the -area signal is, where to go for safe shaker, and what routes to take as
they evacuate the area. Prior to outdoor competitions, this should include a formal announcement over the public
address system. Select a distinctive, recognizable method to announce or signal the lightning warning and clear -
the -area order, such as blasts of a whistle and a shouted command.
D. Designate a Weather Monitor
One person should be responsible for monitoring the weather forecasts, watching for the developing weather
conditions accompanied by lightning, and timing the flash -to -bang intervals at the first sound of thunder. The
use of an inexpensive radio tuned to the all weather or all -news radio station is recommended (bursts of static on
the Radio indicate lightning in the area). This person should have the authority to order that the clear -the -area
signal be given or be in constant contact with the person who does have the authority.
E. Know When to Take Immediate Action
At a count of 15 seconds (3 miles) there is imminent danger, and immediate defensive action must be taken.
When lightning strikes this close, participants and spectators are in immediate danger. It is strongly
recommended that the clear -the -area signal be given whoa the flash-to-bbang count i■ no less then an
seconds (6seconds (6 miles), especially when small children or a large number of spectators are at risk.
F. Determine How Long to Stay Sheltered
Follow the "30/30 Rule". Remain in the safety of a shelter for a minimum of 30 minutes from the last nearby
lightning strike (flash -to -bang count no less than 30 seconds) before resuming activities.
0G33�1
ATTACHMENT D
LEASED PROPERTY MAPS
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
1749
Page 1 of 2
Meeting Date: September 18, 2013 Item Number: 7.C.
Subject:
Update on Cash Proffer Policy Related to Escalation of Payments
County Administrator's Comments:
County Administrator:
n
The Board is requested to consider the proposed revisions to the Board's cash
proffer policy.
Summary of Information:
On August 28, 2013, the Board of Supervisors held a work session on cash
proffers to review two topics: 1) Cash proffer payment amounts relative to
the maximum cash proffer and 2) Differentiation in the maximum cash proffer
based on housing type. During the work session, with respect to topic #1,
staff presented options the Board could implement if they desired to limit
escalated per dwelling unit cash proffer payment amounts to no more than the
Board established maximum cash proffer in place at the time of payment. With
respect to topic #2, staff has provided the Board with information related to
the schedule.
As part of the Board's discussion at the last meeting, a proposal was made
and discussed that would amend the Board's cash proffer policy to allow per
dwelling unit cash proffer payments to be fixed at the amount approved for a
period of three years after approval of a zoning request. The proffer would
then be escalated to reflect the cumulative three year change in the index.
Thereafter, the approved cash proffer amount would be escalated annually by
the annual change in the Marshall & Swift Building cost index.
Preparer: Allan M. Carmody Title: Director, Budget & Management
Attachments: 0 Yes F-1No 0G 304 11-1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
If the Board wishes to adopt this proposal and therefore exclude per dwelling
unit cash proffer amounts from escalation for a period of three years, staff
would recommend adoption of the attached policy revision. If adopted, this
approach provides relief from escalation for a defined time period; retains
the ability for payment amounts to escalate if development continues beyond
three years from approval of the zoning; and discourages so called "land
banking" of zoning conditions, particularly the cash proffer.
To enact this proposal, the Board could adopt the attached policy revision.
Thereafter, an applicant would have to propose, and the Board would have to
approve, proffered conditions to effect the described change - a policy
revision alone cannot amend already approved zoning conditions. Such
conditions could be offered in a new zoning case and furthermore, for
existing cases with cash proffers, property owners can file an application to
amend the cash proffer associated with already zoned properties. If brought
forward as an amendment to an approved case, staff would recommend that the
existing zoning fee (currently $1,500) for amending conditions remain
unchanged. Staff recommends leaving the fee unchanged as the cost of
processing the application including advertisements, posting of properties,
notice provisions, and presumed neighborhood meetings is deemed to be in line
with the effort for processing other types of amendments subject to the same
fee structure.
0GO046
Cash Proffer Update — September 18, 2013
Policy Modifications to Fix Payment Amounts for a Period of Three Years
10. The Board of Supervisors has established $18,966 as the maximum Der
dwelling unit cash proffer that it will accept in a zoning case. The Board has
also established that, absent other Board action, approved per dwellina unit
cash proffer amounts shall be fixed for a period of three years beginning on
July 1 of the fiscal year in which a case is approved. Thereafter, cash proffer
amounts shall be automatically The maximum as pr -e r for ees heard by
the Board e€ -Supervisors between j��2011 and June 30, 2012 ; $18,966 e
dwelling unit. Thereafter-, and absei+-vtncrBoard aetien, thshall be
v
$18,966 .,,,t,,..,,,,t;.,all1 adjusted, annually, by the annual change in the Marshall
and Swift Building Cost Index on July 1 of each year, subiect to paragraph 11,
below.
42, 11. The amount of the first adjustment for the per dwelling unit cash
Proffer for approved cases, absent any other Board action, shall be an
amount equal to the per dwelling unit cash proffer amount approved with
the case adiusted for the three year cumulative change in the Marshall and
Swift Building Cost Index between July 1 of the year in which the case was
approved and July 1 three years later. Thereafter, the per dwelling unit cash
Proffer amount shall be automatically adjusted, annually, by the annual
change in the Marshall and Swift Buildina Cost Index on July 1 of each year.
OG J04':
Suggested Language — New Case
A. For each dwelling unit, the applicant, sub -divider, or assignee(s) shall pay the following
to the County of Chesterfield, prior to the issuance of a building permit for infrastructure
improvements within the service district for the property; provided, however, that for the
period through June 30, 2017, the applicant, sub -divider, or assignee(s) shall pay the
following to the County of Chesterfield, immediately after completion of the final
inspection:
1. $18,966 per dwelling unit, if paid prior to July 1, 2016; or
2. If paid after June 30, 2016 and before July 1, 2017, $18,966 per dwelling unit,
adjusted for the three year cumulative change in the Marshall and Swift Building Cost
Index between July 1 of the fiscal year in which the case was approved and July 1
three years later. Thereafter, the per dwelling unit cash proffer amount shall be
automatically adjusted, annually, by the annual change in the Marshall and Swift
Building Cost Index on July 1 of each year.
OG 3044
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 8.A.1.
Subject:
Nomination/Appointment to the Richmond Area Metropolitan Planning
Organization
County Administrator's Comments:
County Administrator:
Nomination/appointment to the Richmond Area Metropolitan Planning
Organization (MPO).
Summary of Information:
The Richmond Area Metropolitan Planning Organization (MPO) is a regional
organization whose purpose is to perform policy and technical functions for
the Richmond Urbanized Area transportation planning process. The policy
function is designed to make transportation policies for the Richmond
Regional Area Transportation Plan.
The Richmond Area MPO's voting members include the Town of Ashland, the
counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New
Kent, Powhatan, the City of Richmond, Capital Region Airport Commission, GRTC
Transit System, Richmond Metropolitan Authority, Richmond Regional PDC, and
VA Department of Transportation.
Chesterfield has three appointees who currently serve on the Richmond Area
MPO: Supervisors Holland and Gecker, and Planning Commissioner William Brown.
Mr. Gecker has expressed a desire to transition this committee assignment on
the Richmond Area MPO to another board member, and Mr. Elswick has agreed to
complete Mr. Gecker's term, which ends December 31, 2015.
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present.
Preparer: William Dupler Title: Deputy County Administrator, Community Development
Attachments: 1:1 Yes 0 No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 8.A.2.
Subject:
Nomination/Appointment/Reappointment to the Youth Services Citizen Board
County Administrator's Comments:
County Administrator:
Nominate/appoint/reappoint members to serve on the Youth Services Citizen
Board.
Summary of Information:
The purpose of the Youth Services Citizen Board is to advise the Board of
Supervisors regarding planning and policies affecting youth development and
to provide a community forum to focus on youth issues.
Bermuda District. Supervisor Jaeckle recommends that the Board nominate and
appoint Julie Ranson and David Glass, adults, for a term of October 1, 2013
through June 30, 2016.
Dr. Ranson and Mr. Glass meet all eligibility requirements to fill the
vacancies and have indicated their willingness to serve.
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present.
Preparer: Jana D. Carter Title: Director, Juvenile Services
Attachments: 1:1 Yes 0 No #
CHESTERFIELD COUNTY
4 BOARD OF SUPERVISORS Page 1 of 2
►= AGENDA
Meeting Date: September 18, 2013 Item Number: 8.A.3.
Subject:
Nomination and Appointment of Directors to the GRTC Transit System Board of
Directors and Authorization to Elect Directors at the GRTC Annual Meeting
County Administrator's Comments:
County Administrator:
Board Action Reaues�ed:
The Board is requested to nominate and appoint three directors to the GRTC
Board for one-year terms, effective October 10, 2013, and expiring October 9,
2014, and to authorize the County Administrator or his designee to appear at
the GRTC annual meeting to vote for the directors appointed by the Board and
by the Richmond City Council.
Summary of Information:
GRTC is a publicly -owned corporation which was
transportation services in the Richmond regional
and the City of Richmond each own 50 percent of
shareholders. GRTC is governed by a six -member ]
appointed by the Chesterfield Board of Supervisors
City Council.
formed to provide public
area. Chesterfield County
the GRTC as its two sole
>oard of directors, three
and three by the Richmond
The terms for the county's current GRTC Directors, (Daniel K. Smith, David
Matthews and Gary Armstrong), will expire on October 9, 2013. Mr. Smith, Mr.
Matthews and Mr. Armstrong have agreed to continue to serve, if reappointed,
and have submitted an application. The Board received a total of four
applications for appointment to the GRTC Board. Under the GRTC by-laws,
Preparer: Louis G. Lassiter Title: Assistant County Administrator
Attachments: 1:1 Yes 0 No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
the Board may reappoint the current directors to the next term or may appoint
new directors. There are no eligibility requirements to serve as a director
on the GRTC Board. Board members concur with reappointment of the current
directors.
Directors are appointed each year for one-year terms beginning in October.
The Board is requested to consider nominees for appointment to the GRTC
Transit System Board of Directors.
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
The GRTC Articles require the county and the City of Richmond, as GRTC's
shareholders, to vote at the annual meeting for the three directors appointed
by the other jurisdiction. The Board should, therefore, also authorize the
County Administrator or his designee to appear at the annual meeting and vote
on behalf of the county for the GRTC Directors.
Recommendation:
Staff recommends the Board:
1) Nominate/reappoint Daniel K. Smith, David Matthews and Gary Armstrong
to serve on the GRTC Board of Directors for the one-year term through
October 9, 2014.
2) Authorize the County Administrator or his designee to appear at the
annual meeting and vote on behalf of the county for the GRTC
Directors appointed by the Chesterfield County Board of
Supervisors and by the Richmond City Council.
0G3052
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: September 18, 2013 Item Number: 8.A.4.
Subject:
Nomination/Reappointment to the Board of Building Code Appeals
County Administrator's Comments:
County Administrator:
Nomination/reappointment of six members to the Board of Building Code
Appeals.
Summary of Information:
The terms of seven members of the Board of Building Code Appeals expired on
June 30, 2013. These members are Robert W. Andrus, Steven M. Applegate, and
Michael C. Bricker, George L. Foster, Sr., all from the Midlothian
Magisterial District, William G. Fields, from the Dale Magisterial District,
Mike Gill and Timothy D. Grider from the Clover Hill Magisterial District.
Mr. Foster, a tradesman, has moved out of the county and can no longer serve.
Reappointment of these members would maintain the composition of membership
previously established by the Board of Supervisors for the Board of Building
Code Appeals. A total of seven applications were received, including six
applications from the current members. The new applicant does not fulfill the
ordinance requirements for a tradesman position. Staff will continue to
recruit for this position.
Board members concur with the reappointment of Robert W. Andrus, Steven M.
Applegate, Michael C. Bricker, William G. Fields, Mike Gill and Timothy D.
Grider. Their terms will be effective immediately and expire September 17,
2015.
Preparer: Richard C. Witt Title: Building Official
Attachments: Yes ■ No #
0c-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Under the existing Rules of Procedure, appointments to board and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
0 C, )" c
119
"yRGtf1�' '
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 8.A.5.
Subiect:
Nomination/Appointment to the Chesterfield County Airport Advisory Board
County Administrator's Comments:
County Administrator:
Board Action Reauested:
Nominate/appoint a member to serve on the Chesterfield County Airport
Advisory Board representing the Matoaca District.
Summary of Information:
The Chesterfield County Airport Advisory Board (AAB) was established by
the Board of Supervisors in 1995 as an advisory body with the
responsibility of providing advice and recommendations to the Board of
Supervisors, including long term conceptual planning, master planning,
airport development, airport operations, and airport safety. The advisory
Board may also perform other duties as directed by the Board of
Supervisors. The AAB consists of one member from each magisterial
district, and a representative from county staff.
Dr. James McClellan has resigned as the Matoaca District representative on
the AAB. Mr. Steve Uphoff has expressed an interest in serving the
remainder of Dr. McClellan's term on the AAB and has submitted an
application. A total of two applications were received for the vacancy.
Mr. Uphoff's term would begin immediately and expire on May 22, 2014. Mr.
Elswick concurs with the appointment of Mr. Uphoff.
Under the existing Rules of Procedures, appointments to boards and
committees are nominated at one meeting and appointed at the subsequent
meeting unless the Rules of Procedure are suspended by a unanimous vote of
the Board members present. Nominees are voted on in the order in which
they are nominated.
Preparer: Robert C. Key Title: Director of General Services
Attachments: 1:1 Yes 0
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 8.A.6.
Subiect:
Nomination/Appointment to the Committee on the Future
County Administrator's Comments:
County Administrator:
Nomination/appointment of a member to serve on the Committee on the Future.
Summary of Information:
The Committee on the Future is a citizens committee appointed by the Board of
Supervisors for the purpose of identifying, studying and making
recommendations on long-range issues impacting the county.
The appointees to the Committee on the Future serve at the pleasure of the
Board of Supervisors. Dr. James McClellan has resigned as a Matoaca District
representative on the Committee on the Future. Mr. Elswick has nominated Dr.
Willie H. Lewis, Jr. to fill the vacancy representing the Matoaca District.
Under the existing Rules of Procedures, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the rules of procedures are suspended by unanimous vote of the board members
present. Nominees are voted on in the order that they are nominated.
Preparer: Kimberly D. Conley
Attachments: El Yes
Title: Special Assistant for Board and Community Affairs
■ No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 8.13.1.a.
Subiect:
Resolution Recognizing October 6-12, 2013, as "Fire Prevention Week" in
Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Each year, the United States Fire Administration recognizes the week of
October 9 as "Fire Prevention Week," to educate the community in an effort to
prevent injuries and death. This year's theme is, "Prevent Kitchen Fires."
The Fire and EMS Department has a number of open houses and education efforts
scheduled for this year's Fire Prevention Week to raise awareness in
Chesterfield County.
Preparer: Edward L. Senter, Jr.
Attachments: ■ Yes 1:1 No
Title: Fire Chief
RECOGNIZING OCTOBER 6-12, 2013, AS "FIRE PREVENTION WEEK"
IN CHESTERFIELD COUNTY
WHEREAS, the County of Chesterfield is committed to ensuring the safety
and security of all those living in and visiting our county; and
WHEREAS, fire is a serious public safety concern both locally and
nationally, and homes are where people are at greatest risk to fire; and
WHEREAS, home fires killed more than 2,500 people in the United States
in 2011, according to the latest research from the nonprofit National Fire
Protection Association (NFPA), and fire departments in the United States
responded to more than 370,000 home fires; and
WHEREAS, cooking is the leading cause of home fires in the United States
where fire departments responded to more than 156,000 annually between 2007
and 2011; and
WHEREAS, two of every five home fires start in the kitchen; and
WHEREAS, unattended equipment was a factor in one-third of the reported
cooking fires; and
WHEREAS, 57 percent of reported non-fatal home cooking fire injuries
occurred when the victims tried to fight the fire themselves; and
WHEREAS, Chesterfield County residents should stay in the kitchen at all
times while cooking, keep a three-foot kid -free zone around cooking areas and
keep anything that can catch fire away from stove tops; and
WHEREAS, Chesterfield County residents who have planned and practiced a
home fire escape are more prepared and will, therefore, be more likely to
survive a fire; and
WHEREAS, working smoke alarms cut the risk of dying in reported home
fires in half; and
WHEREAS, Chesterfield Fire and EMS personnel are dedicated to reducing
the occurrence of home fires and home fire injuries through prevention and
protection education; and
WHEREAS, Chesterfield County residents are responsive to public
education measures and are able to take personal steps to increase their
safety from fire, especially in their homes; and
WHEREAS, the 2013 Fire Prevention Week theme, "Prevent Kitchen Fires"
effectively serves to remind us to stay alert and use caution when cooking to
reduce the risk of kitchen fires.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes October 6-12, 2013, as "Fire Prevention Week"
throughout the county, and urges all the citizens of Chesterfield County to
check their kitchens for fire hazards during Fire Prevention Week 2013, and
to use safe cooking practices all year.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 8.13.1.b.1.
Subject:
Resolution Recognizing Sergeant Matthew D
His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
McCartney, Police Department, Upon
Sergeant Matthew D. McCartney will retire from the Police Department on
October 1, 2013, after providing more than 25 years of service to the
citizens of Chesterfield County.
Preparer: Colonel Thierry G. Dupuis Title: Chief of Police
Attachments: 0 Yes F-1No # 003055
RECOGNIZING SERGEANT MATTHEW D. MCCARTNEY
UPON HIS RETIREMENT
WHEREAS, Sergeant Matthew D. McCartney will retire from the Chesterfield
County Police Department on October 1, 2013, after providing more than 25
years of dedicated and professional service to the citizens of Chesterfield
County; and
WHEREAS, Sergeant McCartney has faithfully served the county in the
capacity of Patrol Officer, Senior, Master, Career Officer, Corporal and
Sergeant; and
WHEREAS, during his tenure, Sergeant McCartney has served as a Field
Training Officer, Evidence Technician, D.A.R.E. Officer, Desk Officer, Patrol
Rifle Operator, Police Recruiter, and Spanish Speaking Liaison; and
WHEREAS, Sergeant McCartney has been a long-term member of the Police
Honor Guard where he has served as Honor Guard Coordinator, and he and his
fellow unit members have received two unit citations for their exemplary work
and professionalism displayed during numerous assignment details; and
WHEREAS, Sergeant McCartney has served as the Assistant Squad Leader for
the Special Response Unit; and
WHEREAS, Sergeant McCartney received a Chief's Commendation for the
apprehension of an armed robbery suspect following a pursuit, when his
veteran police skills and instincts were instrumental in bringing the
incident to a successful conclusion; and
WHEREAS, Sergeant McCartney was recognized with a National Service Award
for his selfless gift of service in assisting his fellow brother and sister
law enforcement officers and the citizens of Mississippi in the aftermath of
Hurricane Katrina; and
WHEREAS, Sergeant McCartney was the recipient of a Chief's Commendation
Award for an exemplary display of teamwork during a call of a suspicious
person with a weapon, when he and his fellow officers successfully wrestled
the gun away from and arrested the combative subject, thereby averting a
potential tragedy; and
WHEREAS, Sergeant McCartney has received numerous letters of thanks and
appreciation from the citizens of Chesterfield County for service rendered;
and
WHEREAS, Sergeant McCartney has provided the Chesterfield County Police
Department with many years of loyal and dedicated service and consistently
served as an outstanding role model during his career; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Sergeant McCartney's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Sergeant Matthew D. McCartney, and extends on behalf
of its members and the citizens of Chesterfield County, appreciation for his
service to the county, congratulations upon his retirement, and best wishes
for a long and happy retirement.
0G3�v76_9
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 8.B.1.b.2.
Subject:
Resolution Recognizing Corporal Lawrence Preston Pinkleton, Police
Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Corporal L. Preston Pinkleton will retire from the Police Department on
October 1, 2013, after providing 25 years of service to the citizens of
Chesterfield County.
Preparer: Colonel Thierry G. Dupuis Title: Chief of Police
Attachments: ■ Yes F-1No #
0 G 3 0
RECOGNIZING CORPORAL L. PRESTON PINKLETON
UPON HIS RETIREMENT
WHEREAS, Corporal Lawrence Preston Pinkleton will retire from the
Chesterfield County Police Department on October 1, 2013, after providing 25
years of quality service to the citizens of Chesterfield County; and
WHEREAS, Corporal Pinkleton has faithfully served the county in the
capacity of Police Officer, Detective, and Detective First Class and has
served in various assignments to include Desk Officer, I.D. Technician, Field
Training Officer, School Resource Officer, Community Policing Officer, and as
a member of the Larceny from Auto Task Force and South End Task Force; and
WHEREAS, Corporal Pinkleton successfully obtained the career development
levels of Senior, Master, Career, and Corporal; and
WHEREAS, Corporal Pinkleton and his fellow School Resource Officers were
recognized with a Unit Citation Award for achieving a high volume of case
resolutions while maintaining a strong focus on their normal duties at the
schools; and
WHEREAS, Corporal Pinkleton was the recipient of a Commendation Award
for distinguishing himself in the resolution of a major vandalism case after
72 cases of vandalism were cleared in the county due to the skills, abilities
and dedication of Corporal Pinkleton and other team members, and the City of
Hopewell was also able to clear 35 similar cases; and
WHEREAS, Corporal Pinkleton is recognized for his communication and
human relations skills, his professionalism and his teamwork, all of which he
has utilized within the Police Department and in assisting citizens of
Chesterfield County; and
WHEREAS, Corporal Pinkleton has received numerous letters of thanks and
appreciation from the citizens of Chesterfield County for service rendered;
and
WHEREAS, Corporal Pinkleton has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Corporal Pinkleton's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Corporal Lawrence Preston Pinkleton, and extends on
behalf of its members and the citizens of Chesterfield County, appreciation
for his service to the county, congratulations upon his retirement, and best
wishes for a long and happy retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 8.113.1.b.3.
Subiect:
Resolution Recognizing Captain Albert A. Thompson, III, Fire and Emergency
Medical Services Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
Captain Albert S. Thompson, III will retire from the Fire and Emergency
Medical Services Department on October 1, 2013, after providing 31 years of
service to the citizens of Chesterfield County.
Preparer: Edward L. Senter Jr. Title:
Attachments: ■ Yes F-1No
Fire Chief
6cyi2
RECOGNIZING CAPTAIN ALBERT S. THOMPSON, III
UPON HIS RETIREMENT
WHEREAS, Captain Albert S. Thompson, III will retire from the
Chesterfield Fire and Emergency Medical Services Department, Chesterfield
County, on October 1, 2013; and
WHEREAS, Captain Thompson was hired in October 1982 as the first
certified Paramedic in the organization and attended Recruit School #13 and
has faithfully served the county for 31 years in various assignments,
including as a Firefighter/Paramedic at the Wagstaff Circle, Manchester,
Buford and Dale Fire and EMS Stations; and
WHEREAS, Captain Thompson was selected for the E.M.S. Med-Flight I
(Medevac) program as its first Chief Flight Paramedic in April 2004 and
served as a Flight Paramedic, Training Officer and Quality Assurance officer
for more than 21 years; and
WHEREAS, Captain Thompson was recognized by the Virginia State Police on
three occasions for his efforts in performing helicopter water rescues in the
James River in May 1985; March 1988; and May 2004; and
WHEREAS, Captain Thompson served on the Commonwealth of Virginia
Department of Health, Office of Emergency Medical Services Statewide Medevac
Committee and Hazardous Materials and Emergency Medical Services Committee;
and
WHEREAS, Captain Thompson developed and managed the training program,
"Hazardous Materials Training for Emergency Medical Services", for the
Commonwealth of Virginia Department of Health, Office of Emergency Medical
Services; and
WHEREAS, Captain Thompson obtained his Master's Degree in Adult
Education from Virginia Commonwealth University in May 1991; and
WHEREAS, Captain Thompson, with the approval and support of a Medical
Control Physician, performed the first -known field amputation by a pre-
hospital care provider in Virginia in order to save a person's life in
November 1997; and
WHEREAS, Captain Thompson was promoted to Lieutenant in June 2007, and
served at the Ettrick and Swift Creek Fire and EMS Stations; and
WHEREAS, Captain Thompson was promoted to Captain in October 2010, and
served as the Deputy Director of Emergency Medical Services; and
WHEREAS, Captain Thompson has served as the department's Infection
Control Officer, Privacy Officer, Pharmacy Control Officer, Custodian of
Medical Records and as the Treasurer of the Chesterfield EMS Advisory
Committee; and
WHEREAS, Captain Thompson participated on regional and state Emergency
Medical Services (EMS) Committees to enhance the training and delivery of EMS
locally, regionally and statewide; and
WHEREAS, Captain Thompson has served as an Emergency Medical Technician
- Instructor, Basic Life Support (CPR) Instructor; Advance Cardiac Life
Support Instructor and a Pre -Hospital Trauma Life Support Instructor during
his time with Chesterfield Fire and EMS; and
WHEREAS, Captain Thompson has instructed and lectured at regional, state
and national Emergency Medical Services Conferences and Continuing Education
classes; and
WHEREAS, Captain Thompson has received numerous county and state EMS
Lifesave and Unit awards.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the contributions of Captain Albert S. Thompson, III,
expresses the appreciation of all residents for his service to the county,
and extends appreciation for his dedicated service and congratulations upon
his retirement.
OC, 3364
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
41749) AGENDA
Meeting Date: September 18, 2013 Item Number: 8.13.2.
Subject:
Donation of Surplus Property to the Virginia Department of Forensic Science
County Administrator's Comments:
County Administrator:
•I"i
The Board is requested to approve the donation of surplus ammunition from the
Police Department to the Virginia Department of Forensic Science.
Summary of Information:
Over many years, the Police Department has accumulated ammunition that has
been confiscated or has been brought to the Department by citizens. Proper
destruction of this ammunition is not an economically -feasible option for the
Police Department. Under Virginia Code Section 15.2-953(C), the county is
authorized to donate personal property to another governmental agency. In
this case, the Virginia Department of Forensic Science can use the ammunition
for their scientific testing purposes. The Police Department has worked with
General Services and Purchasing to have this method of disposal approved
subject to the Board's action.
Staff requests that the Board approve this donation of personal property to
the Virginia Department of Forensic Science.
Preparer: Col. Thierry G. Dupuis
Attachments: 1:1 Yes 0 No
Title: Chief of Police
r CHESTERFIELD COUNTY
a BOARD OF SUPERVISORS Page 1 of 3
AGENDA
Meeting Date: September 18, 2013 Item Number: 8.B.3.
Subject:
Approval of Design, Appropriation and Transfer of Funds, and Authorization to
Award a Construction Contract for the East River Road Widening Project
n
County Administrator:
Board
The Board is requested to take the following actions for the East River Road
Widening Project: 1) approve the design; 2) appropriate and/or transfer from
various sources up to an additional $3,600,000 to accommodate the
construction schedule; and 3) authorize the award of a construction contract,
up to $6,100,000, to the lowest responsive and responsible bidder.
Summary of Information:
In October 2012, the Board approved the FY14 Revenue Sharing Projects, which
included an initial $3,600,000 for the East River Road Widening Project, and
authorized the design, right-of-way acquisition, utility relocation and
advertisement of the project. Another $3,600,000 of Revenue Sharing
appropriations is anticipated in FY2015 to fully fund the project. In
February 2013, the Board transferred an additional $300,000 from a completed
project so the project design could get underway before VDOT's formal
approval of the FY14 funding.
(Continued on next page)
Preparer: R.J.McCracken
Preparer: Allan M. Carmody
Attachments: ■ Yes
Title: Director of Transportation
Title: Director of Budget and Management
El No #0001766
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 3
AGENDA
Summary of Information: (Continued)
Design
Virginia State University's (VSU) completion of their new Multi -Purpose
Center is expected by mid -2015. The county and VSU agreed the East River Road
project should be completed concurrently with the Center's opening. The
design of the road project is now substantially complete.
Major design features of the project are as follows:
• East River Road will be widened to four lanes between Chesterfield
Avenue and Dupuy Road with a divided median for most of the length
• The widening will primarily occur on the VSU's controlled property that
is located on the south side of the existing road
• Sidewalk, landscaping and lighting will be provided on the VSU side of
East River Road
• A traffic signal will be installed at the intersection of East River
Road with Matthews -Jefferson Drive and Sheffield Place
• Curb and gutter is being provided for the length of the project to help
reduce impacts to property owners
• A stormwater management basin will be constructed
• Second Avenue and South James Street are being realigned to accommodate
a future connection to the Ettrick Train Station
Detailed construction plans and environmental studies of the project are
available for review in the Transportation Department.
Staff met with the individual property owners directly impacted by the
project as the plans were developed. Almost all of the property owners
expressed support for the project. A citizen information meeting was held on
August 29, 2013. All of the forty-two (42) attendees were generally
supportive of the project. One property owner expressed concerns of the
impact the proposed median would have on his businesses. Staff is working to
provide a joint access easement to the property that will satisfy the
concerns.
Right of Way
VSU has agreed to donate approximately eight (8) acres of right-of-way for
the project. Approximately 0.3 acres of fee right-of-way will need to be
acquired from four (4) properties. Approximately 0.20 acres of easements will
need to be acquired from twenty-four (24) property owners. One owner from
whom VSU has been unable to acquire the property, will have to be relocated
to construct the project. If the county is unable to reach an agreement with
the owner, staff will proceed with the advertisement of an eminent domain
public hearing. 003067
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 3 of 3
AGENDA
Summary of Information: (Continued)
If the Board approves the design, right-of-way acquisition will begin
immediately with construction expected to begin concurrently in the fall of
2013. Relocation of Dominion, Verizon, Columbia Gas, and Chesterfield County
Water and Sewer utilities is required and will dictate the construction
schedule.
Funding and Cash Flow
The current estimated cost of the project is approximately $7,500,000 and
the current funding level is $3,900,000. Staff recommends up to an additional
$3,600,000 from various identified sources (See Attachment A) be appropriated
and/or transferred to cover the cash flow and appropriation requirements from
September 2013 to July 2014 so that a construction contract can be awarded in
fall 2013. A combination of these funding sources can be used without
jeopardizing any other transportation projects and subject to VDOT's approval
of the funding for the FY15 Revenue Sharing Program. The Industrial Access
and any temporarily borrowed funds used to accelerate this project can be
reimbursed, assuming the Board chooses to designate $3,600,000 for the River
Road project as part of the requested FY15 Revenue Sharing Program (which
will presented to the Board in October). If the Board or VDOT does not agree
to fund the entire $3,600,000 needed, the shortfall will come from the
identified sources.
Construction
Staff is also requesting authorization to advertise and award a construction
contract up to $6,100,000 to the lowest responsive and responsible bidder.
Recommendation:
Staff recommends the Board:
1. Approve the design of the East River Road Widening Project;
2. Appropriate and/or transfer up to $3,600,000 from the identified sources
with the understanding that the Industrial Access and any other project
funds temporarily borrowed will be repaid upon VDOT approval of the FY15
Revenue Sharing funds for the River Road widening project; and
3. Authorize award of a construction contract, up to $6,100,000, to the
lowest responsive and responsible bidder(s).
District: Matoaca
0G3068
East River Road Widening Project I
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East River Road Widening Budget and Funding
PROJECT REVENUE
DATE
AMOUNT
SOURCE
2/27/13
$ 300,000
Revenue Sharing Transfer from
Beach at Brandy Oaks Project
07/01/13
$ 3,600,000
FY 14 Revenue Sharing
09/18/13 Proposed
Funding Sources
$ 3,600,000
Various Sources Identified Below
Construction Contingency
$ 500,000
enable award of construction contract
TOTAL
$ 7,500,000
$ 7,500,000
PROJECT ESTIMATE
TASK
ESTIMATED
AMOUNT
Preliminary Engineering
$ 600,000
Right -of -Way
$ 350,000
Utility Relocation
$ 300,000
Construction Engineering
$ 450,000
Construction
$ 5,300,000
Construction Contingency
$ 500,000
enable award of construction contract
TOTAL
$ 7,500,000
SEPTEMBER 18, 2013 APPROPRIATION SOURCES
FUNDING SOURCE
ESTIMATED
AMOUNT
Transfer of Revenue Sharing Funds from completed
$ 1,000,000
Beach Road at Brandy Oaks Project
* Balance of Industrial Access Funds
$ 1,000,000
Cash Proffers from Shed 16
$ 156,057
*Project or reserve funds temporarily transferred to
$ 1,443,943
enable award of construction contract
TOTAL
$ 3,600,000
*These funding sources would be reimbursed, assuming the Board chooses to designate $3,600,000 for the project as
part of the requested FY 15 Revenue Sharing projects, and upon VDOT's approval of the FY 15 Revenue Sharing
Program. If the Board or VDOT does not agree for the road project to be a revenue sharing project, no
reimbursement will occur and the identified sources will be used for the East River Road widening project.
ATTACHMENT A
OC30;2
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Pagel of 2
Meeting Date: September 18, 2013 Item Number: 8.13.4.
Subiect:
Appropriation of Funds and Authorization to Award a Construction Contract for
the Route 60 Mall Access Improvement Project
County Administrator's Comments:
County Administrator:
Boa
The Board is requested to appropriate an additional $100,000 in cash
proffers, authorize the award of a construction contract up to $450,000 to
the lowest responsive and responsible bidder, and authorize the County
Administrator to execute all necessary change orders, up to the full amount
budgeted for the project.
Summary of Information:
In September 2012, the Board allocated $500,000 in anticipated VDOT
reimbursements and authorized award of a construction contract up to $350,000
for the Route 60 Mall Access Improvement Project. The project was advertised
for construction on August 28, 2013 and bids are due September 18, 2013. If
favorable bids are received, construction is anticipated to begin on
September 30, 2013 and should be completed by November 22, 2013, weather
permitting.
(Continued on next page)
Preparer: R.J.McCracken Title: Director of Transportation
Preparer: Allan M. Carmody Title: Director of Budget and Management
Attachments: ■ Yes ❑ No #
OC' 33-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
The engineer's estimate for the project exceeds the $350,000 that the Board
authorized staff to award. Staff requests that an additional $100,000 be
allocated in cash proffers from Shed 1 to the project and that the Board
authorize award of a construction contract up to $450,000 to the lowest
responsive and responsible bidder. Because of the short construction
duration, the Board is also requested to authorize the County Administrator
to execute all necessary change orders, up to the full amount budgeted for
the project.
Recommendation:
Staff recommends the Board take the following actions for the Route 60 Mall
Access Improvement Project:
1. Appropriate an additional $100,000 in Cash Proffers from Shed 1 to the
project;
2. Authorize award of a construction contract, up to $450,000, to the
lowest responsive and responsible bidder; and
3. Authorize the County Administrator to execute all necessary change
orders for the work, up to the full amount budgeted, for the project.
District: Midlothian
0 C J0';f4
Route 6o/Mall Area Access Improvements
CONSTRUCT DUAL
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ROUTE 60 MALL ACCESS IMPROVEMENT PROJECT
ESTIMATE
Preliminary Engineering
$120,000
Construction
$375,000
Construction Contingency
$75,000
Construction Inspection
$30,000
Total
$600,000
REVENUE
Anticipated VDOT
Reimbursements 9/19/12
$500,000
Cash Proffers (Shed 1)
$100,000
TOTAL
$600,000
OC 307t;
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 8.6.5.
Subject:
State Roads Acceptance
County Administrator's Comments:
County Administrator:
Action Reauesred:
Adoption of resolutions for referenced state roads acceptances.
Summary of Information:
Matoaca District:
Preparer: Scott B. Smedley
Harpers Mill Section 2
Attachments: ■ Yes 1:1 No
Title: Director, Environmental Engineering
6G 307`7
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance - HARPERS MILL SECTION 2
DISTRICT. MATOACA
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
„s -- AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 8.8.6.
Subject:
Approval of Memoranda of Understanding fo
Chesterfield County Police Department
Powhatan County and the City of Hopewell
County Administrator's Comments:
County Administrator:
r Radio Interoperability Between the
and the City of Colonial Heights,
Approval of the attached Memoranda of Understanding for radio
interoperability between the Chesterfield County Police Department and the
City of Colonial Heights, Powhatan County and the City of Hopewell, and
authorize the Chief of Police to execute the Memoranda of Understanding on
behalf of the County.
Summary of Information:
The chief law enforcement officials of Chesterfield, Colonial Heights,
Hopewell and Powhatan have identified the need for enhanced sharing of
interoperable regional radio channels, for mutual aid incidents and joint
operations. The proposed memoranda of understanding with Colonial Heights
and Powhatan will enhance and build upon already existing agreements with
those jurisdictions, through the sharing of regional 800 mhz radio channels.
The memorandum of understanding with Hopewell will establish this same
sharing of regional radio channels. All three memoranda are designed to
prevent any associated costs on behalf of Chesterfield County. It is the
considered opinion of those chief law enforcement officials that such a
regional effort would have a positive impact on public safety by improving
communications between field units and, therefore, improve the delivery of
services to our citizens.
Preparer: Thierry G. Dupuis Title: Chief of Police
Attachments: 0 Yes No #
Memorandum of Understanding (M.O.U.)
Between The
County of Chesterfield,
Capital Region Communications Steering Committee
And
County of Powhatan
Sharing of Regional Radio Talkgroups
In an effort to enhance inter -agency communications interoperability, the County
of Chesterfield Police Department, with agreement from the Capital Region
Communications Steering Committee, agree to program the below listed Capital
Region talkgroups into specified Powhatan County Sheriffs Department radios.
This Agreement for establishment of sharing Capital Region law enforcement
radio talkgroups is made and entered into this 12'* day of J-u',X, 2013.
The two Counties, therefore, agree as follows:
A. The County of Chesterfield (at no cost to it):
Shall provide the Powhatan County Sheriffs Office with access to
certain shared Capital Region law enforcement 8001VIHz radio
talkgroups, for the purpose of communicating with Chesterfield
County field providers during mutual aid incidents. These region
wide talkgroups would allow the Powhatan Sheriffs Office to also
communicate with other Capital Region law enforcement agencies
during mutual aid incidents.
2. Will allow the following Capital Region 800MHz radio channels to
be programmed into Powhatan radios that are 800MHz capable:
a. Region Wide Law Enforcement 1 -3 (RWLE1-RWLE3)
b. Region Wide Public Safety 1-5 (RWPS 1-RWPS 5)
c. Region Wide 1-5 (RW 1 -RW 5)
3. Will program the above described talkgroups into the appropriate
Powhatan Sheriffs Office radios as deemed necessary by the
Powhatan Sheriffs Office, to allow access to the Chesterfield and
Regional providers. The Chesterfield Emergency Communications
Center is not responsible for monitoring Powhatan deputies, on any
of the shared talkgroups.
OC3380
B. The County of Powhatan:
In consultation with Chesterfield, will be responsible for
coordinating the re -programming of the radios if the initially
selected 800MHz channels need to be altered or changed for
operational reasons. Powhatan will be responsible for any
associated cost for their radios should it become necessary.
2. Will only allow law enforcement access to the radios which have
been programmed with the described Capital Region law
enforcement talkgroups.
C. Bath Agencies will ensure the proper use of radio resources and will follow
the MOU agreed upon in relation to patching of Powhatan and
Chesterfield talkgroups adopted July 19, 2004. Additionally, use of the
Capital Region talkgroups by the Powhatan Sheriffs Department is
subject to the following regional operational and policy guidelines, which
are attached:
Subject
Number
Date
Regional talkgroups
OP -01
4/24/12
Radio templates
SM -02
4/24/12
Alias asset management
SM -04
2/24112
Radio programming and
system key exchange
SM -05
2124112
Plain language
OPR-04-03
01/31/03
D. Each agency will identify a main point of contact to resolve any technical
or procedural questions, should the need arise.
E. This Agreement shall remain in effect until terminated by any party hereto.
Notice of intent to withdraw from this Agreement by any party hereto shall
be given at least sixty (60) days prior to said withdrawal and shall be given
in writing to the Chief of Police for Chesterfield County or to the Sheriff for
Powhatan County and shall set forth the effective date of such
termination. All obligations of the parties are subject to lawful
appropriations.
003V-61
IN WITNESS HERETO, the parfiees hereto have executed this Agreement.
ATTEST: Chaste rr`Wd 0minty
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ATTEST:. Powhatan. Win%
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ATTEST: Cao#al region Communications Steering Comizifte
BY
RiotaErd Trashak CommUto Chen
ZZ4
0G 311152
1=
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U€ D Ct9EFD ww"
O C;JSOody i 1844? 5986M
Mwy9, 21!13
Colemet Thkoy Oupwk
Omsterrierd Coo qty ftlim teartreeat
IOM Iran BrtdIF ttd.
aesrwlWi.d, uA 23832
Coforwri Dupeis
The Aowhamn County $bu fPs Ofte has ac*uiMW two portlNe nibs from aur co=Ws
Etneawnqusds nmftCo,ordbutorthmcsobRyAuVVW dfbr80tr w€diotmqueo6es. 'rhes*
radios are Exna bt ni severs! ctkers that cur vn* h by ageeement tatth pre Id, wrerat of
Chwi eerireMd`s Fre ipnd %owe fregia€p W W b* u€sdf lire ratia &tbtlrOp*flbmty betAws€ bosh cotowd" if
needed.
The Pb%W*tgnSkerrifs adkM fs MQuedfnpttie M rVOW Ctrs¢ for On Shod t3 O fine is
bs prodrSAtned the #egiah ruble taw FiAWCW ed Chalnds 1.3. Th rse tidos *eDtdd be noted -it
Ow Sheyffs throe sad uti bbd any by ShMffs Moo pmoMW irs rwAuH old dhotions-
I apwwata vow atlerrfias tc Oft r€a4uot ow if there ant faathw oondiiorrs that need to be
met reypadkV Ike use etthes a domeh pleat fed free to ca tpa no or Undenhadff twin Deftart at
I8S34159B 5751. Thank rcu.
sincerely,
W. "
'iroo-N A. NovL Shoff
Memorandum of Understanding (M.O.U.)
Between The
County of Chesterfield,
Capital Region Communications Steering Committee
And The
City of Hopewell
Sharing of Regional Radio Talkgroups
In an effort to enhance inter -agency communications interoperability during cross jurisdictional
operations and mutual aid incidents, the County of Chesterfield Police Department, with
consent from the Capital Region Communications Steering Committee, agree to program the
below listed Capital Region talkgroups into Hopewell radios.
This Agreement for the establishment of sharing Capital Region law enforcement and public
safety talkgroups is made and entered into this 4�?7 __ day of , 2013.
The County of Chesterfield and City of Hopewell, therefore, agree as follows:
A. The County of Chesterfield (at no cost to it):
Shall provide the City of Hopewell with access to certain shared Capital Region
talkgroups, for the purpose of communicating with Chesterfield County field
providers and dispatchers during mutual aid incidents. These regional talkgroups
would also allow Hopewell to communicate directly with any other Capital Region
public safety agency during regional mutual aid incidents.
2. Will allow the following Capital Region radio talkgroups to be programmed into
Hopewell radios:
a. Region Wide Law Enforcement 1-3 (RWLE1-3)
b. Region Wide Public Safety 1-5 (RWPS 1-5)
c. Region Wide (RW 1-5)
d. Region Wide (RWF 1-5)
3. Will program the above described talkgroups into the appropriate Hopewell radios
as deemed necessary by the Hopewell Police and Fire Departments, to allow
access to the Chesterfield and Regional providers.
OC 3084
B. The City of Hopewell:
1. In consultation with Chesterfield, will be responsible for coordinating the re-
programming of the radios should they need to be altered or changed for
operational reasons. Hopewell will be responsible for any associated cost for their
radios should it become necessary.
2. Will only allow law enforcement access to the radios which have been
programmed with the described Capital Region law enforcement talkgroups.
C. Both Agencies will ensure the proper use of radio resources. Additionally, use of the
Capital Region talkgroups by the City of Hopewell is subject to the following regional
operational and policy guidelines, which are attached:
Subject
Number
Date
Regional talkgroups
OP -01
4/24/12
Radio templates
SM -02
4/24/12
Alias asset management
SM -04
2/24/12
Radio programming and
system key exchange
SM -05
2/24/12
Plain language
OPR-04-03
01/31/03
D. Each agency will identify a main point of contact to resolve any technical or procedural
questions, should the need arise.
E. This Agreement shall remain in effect until terminated by either party hereto. Notice of
intent to withdraw from this Agreement by either party hereto shall be given at least sixty
(60) days prior to said withdrawal and shall be given in writing to the Chief of Police for
Chesterfield County or to the Chief of Police for the City of Hopewell and shall set forth
the effective date of such termination. All obligations of the parties are subject to lawful
appropriations.
IN WITNESS HERETO, the parties hereto have executed this Agreement.
ATTEST: Chesterfield County
BY:
Colonel Thierry Dupuis, Chief of Police
(Date)
ATTEST: City of Hopewell
BY: G --
C 1 John Keohane, Chief of Police
7 0l3
/(bateof
ATTEST: . Capital Region Communications Steering Committee
BY:
ichard Troshak, Committee Chairman
�/ -V ZI-3
(D e)
®C313" 56
Memorandum of Understanding .(M.O.U.)
Between The
County of Chesterfield,
Capital Region Communications Steering Committee
And The
City of Colonial Heights
Sharing of Regional Radio and Pursuit Talkgroups
in an effort to enhance inter agency communications interoperability during crossqurisdictional
vehicle pursuits and mutual aid incidents, the County of Chesterfield Police Department, with
consent from the Capital Region Communications Steering Committee, agree to program the
below listed Caphad Region talkgroups into Colonial Heights radios.
This Agreement for the establishment of shying Capital�J ,R.�e`g`�' pursuit and region wide
UWgroups is made and entered into this Z& day of , 2013.
The County of Chesterfiell and City of Colonial Heights, therefore, agree as follows.-
A.
ollows:
A. The County of Chesterfield (at no cost to it):
1. Shall provide the Colonial Heights Police Department with access to certain
shared Capital Region taikgroups, for the purpose of communicating with
Chesterfield County field providers and dispatchers during mutual aid incidents
and during pursuits that enter Chesterfield County. These regional talkgroups
would also allow Colonial Heights Police to communicate directly with any other
Capital Region law enforcement agency during multHurisdictional vehicle pursuits
or other mutual aid incidents:
2. Will allow the following Capital Region radio takgroups to be programmed into
Colonial Heights radios:
a: Regional Pursuit (PURST)
b. Region Wide Law Enfor rt 1-3 (RME1-3)
G: region Wide Public Safety 1-5 (RWPS 1-5)
d. Region Wide (RW 1-5)
e. Region Wide (Rt'RWF 1-5)
3. Will program the above described talkgroups into the appropriate Colonial Heights
radios as deemed necessary by the Colonial Heights Police and Fire
Departments, to allow access to the Cbesterfiekl and Regional providers.
0630W
B. The City of Colonial Heights:
1. In consultation with Chesterfield, will be responsible for coordinating the re-
programming of the radios should they need to be altered or changed for
operational reasons. Colonial Hetes will be responsible for any associated cost
for their radios should it become necessary.
2. Will only allow law enforcement access to the .radios which have been
programmed with the described Capital Region law enforcement talkgroups.
3. Will coordinate with Chesterfield County Police and ensure that all Colonial
Heights dispatchers and field radio users have been trained on the Regional
Pursuit Policy (OP -02). This must be done prior to any active use of the Regional
Pursuit channel (PURST).
C. Both Agencies will ensure the proper use of racho resources and will continue to follow
the terms of the Cooperative Communications Agreement adopted November 5, 1999.
Additionally, use of the Capital Region taftroups by the City of Colonial Heights is
subject to the following regional operational and policy guidelines, which are attached-
Subject
ttached:
S ed
Number
Date
Regional takgroups
OP -01
4124/12
Regional Pursuit
Notification and
Communications
OP -02
3421112
Radio templates
SM -02
4/24/12
Alas asset ma t
SM -04
2/24412
Rada programming and
s 2? e
SM -05
2/24/12
Plainlannuage
OPR434-03
01/31/03
D. Each agency will identity a main paint of contact to resolve any technical or procedural
questions, should the need arise.
E. This Agreement shall remain. in effed until terminated by either party hereto. Notice of
intent to withdraw from this Agreement by either party hereto shall be given at least sixty
(60) days prior to said withdrawal and shall be given in writing to the Chief of Police for
Chesterfield County or to the Chief of Police for the City of Colonial Heights and shall set
forth the effective date of such termination. All obligations of the parties are subject to
lawful appropriations.
0G"J 58
IN WITNESS HERETO, the parties hereto have executed this Agreement.
ATTEST: Chesterfield County
BY: DATE:
Chief Thierry Dupuis, Chief of Police
ATTEST: City of Colonial Helalift
BY: %WDATE: f3
Co IFaries, thief of Police
ATTEST: Henrico I Region Cicat�ions Steering Committee Member
BY: DATE: n
Chief A. kbon
ATTEST: Henrice u hief " 3F orl c
BY: DATE:
Chief A' 'ddistan
ATTEST: Chesterfield Ca I Communications Steering Committee Member
DATE:
Mr. Richard roshak _5Ze3
ATTEST: City of RiCapital Region Communications Steering Committee Member
BY: ;DATE:
Lieutenant Thomas Nolan
ATTEST: City of Richmond Chief of iit±e
BY: P'-, '/� DATE:
Chief
ATTEST: Hanover County Capital Region Communications Steering Committ3ee Member
BY: DATE:
Mr. UK Sha
ATTEST: Hanover C anty Sheriff
By(,z-- I /tp-- DATE:
David Hines
0GJ J 9
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
S ,--- AGENDA
Meeting Date: September 18, 2013 Item Number: 8.8.7.
Subiect:
Request Permission for a Proposed Concrete Driveway to Encroach Within a
Sixteen -Foot Drainage Easement Across Lot 27, Summer Lake, Section 6
County Administrator's Comments:
County Administrator:
Board
Grant David S. Clements and Elizabeth
concrete driveway to encroach within a
Summer Lake, Section 6, subject to the
Summary of Information:
B. Clements permission for a proposed
16' drainage easement across Lot 27,
execution of a license agreement.
David S. Clements and Elizabeth B. Clements have requested permission for a
proposed concrete driveway to encroach within a 16' drainage easement across
Lot 27, Summer Lake, Section 6. This request has been reviewed by
Environmental Engineering. The existing storm sewer will not be affected.
Approval is recommended.
District: Matoaca
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes FINo #)C3V:30
Request Peimission for a Proposed C'oncrete Dilveway to Encroach Nvithin
a Sixteen Foot Drainage Easement Across Lot 27,, Stumner Lake, Section 6
ChesteffieW County Department of UNdies
110 - 4 647 to t
3v 3 2
.Q
�Z
1
Summer Cake I
Section 5 I
1
Lot 21
\ Wetlandsll
\ \
I
\ \S8i07'24'E,,>
— —.— — — — —
Summer Lake
Ex. 8' Esmt. \ 79.19'
-----
�P.8.18J, Pg. J5 -J9 \ \ \ Section 5
\
,�--N —\— —! Lot 14
Silt Fenc
—1---4 w
^251
1 Setback
l\ I 12,08
\
c
j 283'
v
16.9'
4 21.58, ' Summer Lake
\
1 Section 4
Concrete Drivewa I /
^
�
hl LICENSED AREA
�
Summer Lake =`�
l
� Lot 27 \ Lot 31
Section 6
\ \\
Lot 26
\ y r -n /
\\ 25'
`
13.08'
\ Proposed /
Drive L,
20.25'Co
m /
ymt
P.O. 18J. Ag.35-J9_—
R=738.31
Jennway Loop
David S. Clements
(44' RIW) Elizabeth B. Clements
4712 Jennway Loop
DB. 10268 PG. 511
PLOT PLAN OF LOT 27 SECTION 6 PIN: 709684102600000
SUMMER LAKE IN THE MATOACA DISTRCT,
CHESTERFIELD COUNTY, WRGINIA
Date: April 17,
2013 Scole: I" = 20'
�aConsulting
Ec&eers • Lad Surwyon k Plwn
ne
a o E.D. EIS & ASSOCIATE F.0
A 15110
3v 3 2
CHESTERFIELD COUNTY
�, , BOARD OF SUPERVISORS Page 1 of 1
"N' ;,°
. -� AGENDA
Meeting Date: September 18, 2013 Item Number: 8.B.8.a.
Subject:
Acceptance of Parcels of Land Along Charter Colony Parkway and LeGordon Drive
from Charter (E&A), LLC
County Administrator's Comments:
County Administrator:
Accept the conveyance of three parcels of land containing a total of 0.990
acres along Charter Colony Parkway and LeGordon Drive from Charter (E&A),
LLC, and authorize the County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of three
parcels of land containing 0.990 acres along Charter Colony Parkway and
LeGordon Drive from Charter (E&A), LLC. This dedication is for improvements
in conjunction with the development of Martin's Food Store and Retail Shops.
Approval is recommended.
District: Midlothian
Preparer: John W. Harmon Title: Real Property Manager
Attachments: ■ Yes F-1No #
OG 31393
VICINITY SKETCH
AcceptaRce of Parcels of Land Along Charter Colony
Parkway and LeGordom Dilve froirt C"harter (X,&A), LLC
ChesteffWd COuntr Departmtmt cif Lffiffies
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: September 18, 2013 Item Number: 8.B.8.b.
Subiect:
Request to Quitclaim a Portion of a Sixteen -Foot Drainage Easement Across
property of DDR Bermuda Square LLC
County Administrator's Comments:
County Administrator:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a portion of a 16'
drainage easement across property of DDR Bermuda Square LLC.
Summary of Information:
DDR Bermuda Square LLC has requested the vacation of a portion of a 16'
drainage easement across their property as shown on the attached plat. This
request has been reviewed by Environmental Engineering. A new easement will
be dedicated.
Approval is recommended.
DlstriCt: Bermuda
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes 1:1 No # 0c, 309G
Request to Quitclaim a Portion of a Sixteen Foot Di-ahka ge
Easement Across property of DDR Bens mtda Square LLC
Chesterfiellid Countv Department of llUtdMes
9
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CHESTERFIELD COUNTY
' BOARD OF SUPERVISORS Page 1 of 1
tag., AGENDA
Meeting Date: September 18, 2013 Item Number: 8.13.8.c.
Subject:
Acceptance of a Parcel of Land Along Iron Bridge Road from Faith Memorial
Baptist Church
County Administrator's Comments:
County Administrator:
Accept the conveyance of a parcel of land containing 0.227 acres along Iron
Bridge Road from Faith Memorial Baptist Church, and authorize the County
Administrator to execute the deed.
Summary of Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan, and
will decrease the right of way costs for road improvements when constructed.
Approval is recommended.
District: Dale
Preparer: John W. Harmon Title: Real Property Manager
Attachments: E Yes F-1No #
CC, 30 J9
Acceptance of a Parcel of Land Along It -on Bildge
Road of FaithAlemoilal Ba (Ut (",,Ik]U.'Clk
p
N ChesteffiOd County Depwtment of (AMes
lk.
rl
h 0 '9505 65" N, t
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RODNEY S & HARRIS 8 P PAYN£
6767 IRON BRIDGE ROAD
5025 0 26 50 �� GPIN 7736788978
-00 /
Q. DB 9557 PG 658
vS87i78_OT " 20'
VrN3678480.06 27.04-- `- - £ 377.4-,--
E11772881.77 �• 350.38'
50' INGRESS/EGR£SS ESWT.
4b � OB 8557 PG 663
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FAITH MEMORIAL BAPnST CHURCH
ICJ ([•" 6801 IRON BRIDGE ROAD
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DB 9559 PG 938
,s~ Q INV yN
AREA TO BE
DEDICATED
aiA 4�
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,'� CHARLES R HANKINSct)�
V Uc. No. 38357
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0.227
ACRES LAND DEDICATION
EAST OF IRON BRIDGE ROAD
DALE DISTRICT. CHESTERFIELD COUNTY, VIRGINIA
DATE: SEPTEMBER 2. 2013 SCALE: 1" = 50'
AVLCHBR & .4SSaC1.4TL'S. 1NC.
CONSULTING BNCIiVL'BRS
RICA FA(OA 60, VbWl V1.4 UTOW # 12-0139
/a"/ art -M" • t•4Z ass-S"S C.S.P. # 14FRO113
0 J101
= CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
-'' AGENDA
Meeting Date: September 18, 2013 Item Number: 8.B.9.a.
Subject:
Request to Quitclaim a Portion of a Sixteen -Foot Drainage Easement and
Temporary Virginia Department of Transportation Drainage Easements Across the
Property of Charter (E&A), LLC
County Administrator's Comments:
County Administrator:
Board Action Rec
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a portion of a 16'
drainage easement and temporary VDOT drainage easements.
Summary of Information:
Charter (E&A), LLC has requested the vacation of a portion of a 16' drainage
easement and temporary VDOT drainage easements across its property as shown
on the attached plat. This request has been reviewed by Environmental
Engineering and VDOT. New easements will be dedicated.
Approval is recommended.
District: Midlothian
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes 1-1 No #0031€32
Request to Quitclann a Portiolt of a SiVeen Foot Drainage Easement
MW Temporary Vh-ghkia Department of Transportation Dr '
amage
Easements Across, the Property of Charter (,T&.A), LLC
Chesteffie,14 Coluntly Dppadmient of Lstagies
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: September 18, 2013 Item Number: 8.B.9.b.
Subiect:
Request to Quitclaim a Portion of a Sixteen -Foot Drainage Easement Across
Property of DDR Bermuda Square LLC
County Administrator's Comments:
County Administrator:
3oard Action Reguest6d'
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a portion of a 16'
drainage easement across property of DDR Bermuda Square LLC.
Summary of Information:
DDR Bermuda Square LLC has requested the vacation of a portion of a 16'
drainage easement across their property as shown on the attached plat. This
request has been reviewed by Environmental Engineering. A new easement will
be dedicated.
Approval is recommended.
District: Bermuda
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes FINo #0o 3-i' o5
VICINITY SKETCH
Request to Quitclaim a Portion of'a Sixteen Foot Dramiage
Easement Across roperty of DDR Bennuda Square LLC
p
N ChestiorfieW rounty Department of Lffflfties
IL,
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 8.6.10.
Subiect:
Change Order Number One for Project #12-0116, Elkhardt 2.5 Million Gallon
Tank Renovations
County Administrator's Comments:
County Administrator:
Board Action Requested-.-
The
equested:
The Board of Supervisors is requested to approve Change Order Number One for
the Elkhardt 2.5 Million Gallon Tank Renovations Project in the amount of
$121,300 and authorize the County Administrator to execute the necessary
documents.
Summary of Information:
This project is for the rehabilitation of the existing Elkhardt 2.5 million
gallon potable water tank, which includes structural repairs and repainting
of the tank. After the contractor drained and cleaned the tank, the required
structural repairs to the roof were found to be more extensive than initially
anticipated. This Change Order represents the additional work to complete
the structural repairs to the tank at the unit prices in the original bid.
The current contract amount is $559,052; with approval of this change order
the new contract amount will be $680,352.
Funds are available within this project. The county administrative policy
addressing change orders requires all change orders exceeding $50,000 to be
approved by the Board of Supervisors.
District: Midlothian
Preparer: Roy E. Covington, P.E. Title: Director of Utilities
Preparer: Allan M. Carmody
Attachments: E Yes ■ No
Title: Director of Budget and Management
#00,0108
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 9.A.
Subject:
Report on Status of General Fund Balance, Reserve for Future Capital
Projects, District Improvement Funds, and Lease Purchases
County Administrator's Comments:
County Administrator:
Board Action Reaues ed:
Acceptance of attached report.
Summary of Information:
Preparer: James J. L. Stegmaier Title: County Administrator
Attachments: ■ Yes ❑ No #
O(; 3109
OC 3-lio
Prepared by
Accounting Department
August 31, 2013
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED
AND EXECUTED
Outstanding
Date
Original
Date
Balance
Began
Description
Amount
Ends
08/31/2013
04/99
Public Facility Lease—Juvenile Courts Project
$16,100,000
01/20
$5,785,000
(Refinanced 10/10)
03/03
Certificates of Participation* — Building
Construction, Expansion and Renovation
6,100,000
11/23
950,000
03/04
Certificates of Participation* — Building
Construction, Expansion and Renovation;
Acquisition/Installation of Systems
21,970,000
11/15
2,630,000
10/04
Cloverleaf Mall Redevelopment Project
16,596,199
10/13
13,142,494
12/04
Energy Improvements at County Facilities
1,519,567
12/17
713,212
05/05
Certificates of Participation* — Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems
14,495,000
11/24
4,010,000
05/06
Certificates of Participation* — Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems
11,960,000
11/24
5,905,000
08/07
Certificates of Participation — Building
Expansion/Renovation, Equipment
Acquisition
22,220,000
11/27
16,3 80,000
06/12
Certificates of Participation Refunding —
Building Acquisition, Construction, Expansion,
Renovation, Installation, Furnishing and
Equipping; Acquisition/Installation of
Systems; Equipment Acquisition
19,755,000
11/24
19,635,000
*Partially Refinanced 06/12
TOTAL APPROVED
AND EXECUTED
130.715.766
69.150.706
PENDING EXECUTION
Approved
Description
Amount
None
OC 3-lio
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
Budgeted Ending Balances
September 18, 2013
% of General Fund
Fiscal Year Budgeted Expenditures*
2010 $53,495,000 8.1%
2011 $53,495,000 8.3%
2012 $53,495,000 8.2%
2013 $53,495,000 8.0%
2014 $54,500,000 8.0%
*Effective FY2012, the Board of Supervisors adopted a change to the financial
policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent
C C 3111
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
September 18, 2013
Board
Meeting
Date
Description
Amount
Balance*
4/10/2013
FY2014 Capital Projects
(14,695,500)
5,980,897
FOR FISCAL
YEAR 2013 BEGINNING JULY 1, 2012
3/28/2012
FY2013 Budget Addition
13,905,000
17,394,080
3/28/2012
FY2013 Capital Projects
(13,199,300)
4,194,780
1/22/2013
Return funds from completed projects
368,699
4,563,479
3/15/2013
Return funds from completed projects
171,301
4,734,780
6/19/2013
Return funds from completed projects
8,358
4,743,137
6/30/2013
Return funds from completed projects
343,260
5,086,397
FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013
4/10/2013
FY2014 Budget Addition
15,590,000
20,676,397
4/10/2013
FY2014 Capital Projects
(14,695,500)
5,980,897
*Pending outcome of FY2013 audit results
003112
CHESTERFIELD COUNTY
DISTRICT IMPROVEMENT FUNDS
September 18, 2013
District
Maximum
Carry Over
from
Prior Years*
FY2014
Appropriation
Funds Used Items on
Year to Date 9/18 Agenda
Balance
Pending
Board
Approval*
Bermuda
$25,644
$33,500
$8,631 $0
$50,513
Clover Hill
37,500
33,500
0 -
71,000
Dale
37,500
33,500
0 -
71,000
Matoaca
37,500
33,500
0 -
71,000
Midlothian
37,500
33,500
19,462 -
51,538
County Wide
*Pending outcome of FY2013 audit results
ocil.i3
September 18, 2013
Speakers List
Afternoon Session
1. Renee Farkas
2.
3.
4.
5.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 14.A.
Subject:
Resolution Recognizing "Christmas Mother Day" in Chesterfield County
County Administrator's Comments:
County Administrator:
7v --
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Ms. Ann Muttart has been elected Christmas Mother for 2013. She will be
present at the meeting to accept the resolution.
Preparer: Marsha Sharpe
Attachments: ■ Yes
Title: Director, Department of Social Services
F-1No
RECOGNIZING OCTOBER 8, 2013, AS "CHRISTMAS MOTHER DAY"
WHEREAS, most families in Chesterfield County enjoy peace and
happiness during the Christmas holidays; and
WHEREAS, there are many children and elderly who are less
fortunate and do not have the means to enjoy this special time of
year; and
WHEREAS, the Chesterfield -Colonial Heights Christmas Mother
Program has successfully provided food, gifts and clothing to many
of our citizens in the past; and
WHEREAS, Ms. Ann Muttart has been elected Christmas Mother for
2013 and requests the support of all the citizens of Chesterfield
County to ensure that those less fortunate may enjoy this special
season of the year.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors, this 18th day of September 2013, publicly
recognizes October 8, 2013, as "Christmas Mother Day" and urges all
citizens of Chesterfield County to support this worthy endeavor.
AND, BE IT FURTHER RESOLVED that the Board of Supervisors
publicly commends the Christmas Mother Program for its successful
efforts in past years and extends best wishes for a successful 2013
season.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be
presented to Ms. Muttart and that this resolution be permanently
recorded among the papers of this Board of Supervisors of
Chesterfield County, Virginia.
OC3115
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: September 18, 2013 Item Number: 14.B.
Subject:
Resolution Recognizing September 2013 as "Workforce Development Month" in
Chesterfield County
County Administrator's Comments:
County Administrator:
Adoption of attached resolution.
Summary of Information:
Mr. Holland requests that the Board of Supervisors recognize September 2013
as "Workforce Development Month" in Chesterfield County, acknowledging the
importance of workforce development in the Richmond Region.
Preparer: Sarah C. Snead Title: Deputy County Administrator, Human Services
Attachments: ■ Yes F-1No
RECOGNIZING SEPTEMBER 2013 AS "WORKFORCE
DEVELOPMENT MONTH" IN CHESTERFIELD COUNTY
WHEREAS, meaningful employment is fundamental to maintaining a healthy
and vibrant economy as well as to providing the Capital Region with a sense of
self-worth and contribution to their families and communities; and
WHEREAS, the workforce of the Capital Region is the region's greatest
asset and is vital to the region's ability to expand economic opportunities
and firmly establish and maintain the Capital Region as a global leader in
the 21St century; and
WHEREAS, the dedicated men and women who support the workforce talent
needs of the Capital Region through the Capital Region Workforce Partnership,
which includes: the Resource Workforce Investment Board, the Capital Region
Consortium of Elected Officials, the Capital Region Youth Council, and the
Organizations and Agencies that staff the Resource Workforce Centers; all
working with business, education, economic development, government, community
based and faith based organizations and a myriad of training providers and
other critical partners, are committed to assisting the Capital Region during
these extraordinary economic times by providing exemplary career training and
employment assistance to more than 23,000 citizens annually through the
Resource Workforce Centers and Resource Community -Based Share Sites; and
WHEREAS, the Capital Region's workforce system serves as a single point
of contact for business, economic development and job seekers alike in the
City of Richmond and the Counties of Charles City, Chesterfield, Goochland,
Hanover, Henrico, New Kent and Powhatan; and
WHEREAS, the Capital Region Workforce Partnership remains firmly
committed to the top priority of helping unemployed citizens get back to work
with new and/or enhanced skills and credentials; assisting youth establish
and implement their plans for post -secondary education and training; and
assisting those who are employed with advancing within their career pathways
and professions while maintaining the workforce system's demand -driven,
business led focus and strengthening the Capital Region's Talent Supply Chain
to ensure a sustainable and vibrant economic future for the Capital Region;
and
WHEREAS, the Capital Region is one of fifteen Workforce Investment Areas
in the Commonwealth of Virginia; and
WHEREAS, as a member of the Virginia Workforce Network engaged in
enhancing the Commonwealth's ability to compete nationally and
internationally by assisting employers in recruiting, retaining, and
improving the performance of all workers and their enterprises.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Chesterfield County, Virginia hereby recognizes September 2013 as Workforce
Development Month and calls this observance to the attention of all citizens.
0c
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 18, 2013 Item Number: 14.C.
Subject:
Resolution Recognizing the 2013 Chesterfield Baseball Clubs Incorporated
Bronco -ll -Year -Old All-Star Team for Its Outstanding Accomplishments and Its
Excellent Representation of Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
Mr. Holland has requested that
the 2013 Chesterfield Baseball
its superior achievements and
Summary of Information:
the Board of Supervisors commend and recognize
Clubs Inc. Bronco -ll -year-old All-Star Team for
representation of Chesterfield County.
The 2013 Chesterfield Baseball Clubs Inc. Bronco -ll -year-old All-Star Team
competed in the 2013 Pony Bronco 11 World Series playing teams from
California, North Carolina, Panama and Texas. The Bronco All-Star Team
completed the tournament with a 4-1 win/loss record, and in the five years
that Chesterfield County has hosted this event, this is the first team from
Chesterfield County to be crowned World Series Champions.
Preparer: Michael S. Golden Title: Director, Parks and Recreation
Attachments: 0 Yes FINo # 0C ills
RESOLUTION RECOGNIZING THE 2013 CHESTERFIELD BASEBALL CLUBS INC.
BRONCO -II -YEAR-OLD ALL-STAR TEAM FOR ITS OUTSTANDING ACCOMPLISHMENTS
AND ITS EXCELLENT REPRESENTATION OF CHESTERFIELD COUNTY
WHEREAS, participation in youth athletics has been an integral part of
Chesterfield County's education, physical and emotional development for
students; and
WHEREAS, Mr. Ashley Arrowood, coach of the Chesterfield Baseball Clubs
Inc. Bronco -11 All-Star Team, along with his coaching and manager staff of
Brad Chambers and Clint Farrar, led their team in the Pony Bronco -11 World
Series, which incorporated teams from three different states and the country
of Panama; and
WHEREAS, under Mr. Arrowood and his staff's direction, the 2013 CBC
Bronco -11 All-Star Team finished the tournament with an overall record of 4-1
and was crowned the World Series Champion; and
WHEREAS, the team members include Brandon Arrowood, Bobby Ayscue, James
Cermack, Thomas Cermack, Christian Chambers, Zane Eggleston, Jacob Farrar,
Carson Fuller, Cole Garrett, Jack Hall, Jaelen Hines, Ethan Iannuzzi, Ben
Leamer, Grant Vest and Myles Weeks; and
WHEREAS, the Chesterfield community is extremely proud of the hard work
and dedication displayed by these outstanding young athletes.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 18th day of September 2013, publicly recognizes the 2013
Chesterfield Baseball Clubs Inc. Bronco -11 All-Star Team for its outstanding
representation of Chesterfield County, commends the team members on their
commitment to excellence and sportsmanship, and expresses best wishes for
continued success.
AND, BE IT FURTHER RESOLVED that copies of this resolution be presented
to the members of the 2013 Chesterfield Baseball Clubs Inc. Bronco -11 All-
Star Team, and that this resolution be permanently recorded among the papers
of this Board of Supervisors of Chesterfield County, Virginia.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: September 18, 2013 Item Number: 14.D.
Subiect:
Resolution Recognizing the Midlothian Rotary Club for Its Outstanding
Charitable Efforts
County Administrator's Comments:
County Administrator:
,•na:I•��-lc���
Mr. Gecker requests that the Board
resolution recognizing the Midlothian
charitable efforts.
Summary of Information:
of Supervisors adopt the attached
Rotary Club for its outstanding
In 1988, the Midlothian Rotary Club established the Magnificent Midlothian
Food Festival to raise funds for charity. As a result of this very
successful event, significant donations have been provided to various
local charities. The 25th Magnificent Midlothian Food Festival will be
held on October 2, 2013.
Preparer: Don Kappel Title: Director, Public Affairs
Attachments: ■ Yes F-1No #
OC3-120
RECOGNIZING THE MIDLOTHIAN ROTARY CLUB
FOR ITS OUTSTANDING CHARITBLE EFFORTS
WHEREAS, there are 34,282 Rotary Clubs and more than 1.2 million
members worldwide in Rotary International, one of the largest social club
organizations in the world; and
WHEREAS, the mission of Rotary International clubs is to provide
service to others, promote high ethical standards and advance world
understanding, goodwill and peace through fellowship of business,
professional and community leaders; and
WHEREAS, the Midlothian Rotary Club is a member of Rotary
International; and
WHEREAS, the Midlothian Rotary Club was founded in 1983; and
WHEREAS, Midlothian Rotary Club members include business owners and
local leaders who coordinate projects to benefit their community; and
WHEREAS, the Magnificent Midlothian Food Festival was established by
the Midlothian Rotary Club in 1988 as an event to raise funds for charity;
and
WHEREAS, early success of the Magnificent Midlothian Food Festival
sparked partnerships with other local Rotary Clubs; and
WHEREAS, Currently, those partnerships include the Brandermill,
Chester, Huguenot Trail, James River and Powhatan Rotary Clubs; and
WHEREAS, the 25th Magnificent Midlothian Food Festival will be held on
October 2, 2013; and
WHEREAS, through its leadership, the Midlothian Rotary Club has
raised more than $2.5 million for charities supporting children, families,
and the elderly; and
WHEREAS, among the local charities that have benefitted from the
fundraising activities of the Midlothian Rotary Club are Boys and Girls
Clubs of Metro Richmond and Chesterfield; FeedMore Food Bank/Meals on
Wheels; the Midlothian and Manchester YMCA Bright Beginnings programs;
Safe Harbor Domestic Violence Shelter; St. James' Children's Center;
Chesterfield Communities in Schools and numerous others.
NOW THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 18th day of September 2013, on behalf of all Chesterfield
County residents, offers congratulations to the Midlothian Rotary Club on
the 25th year of its Magnificent Midlothian Food Festival, expresses
appreciation for the many charitable efforts by Midlothian Rotary Club
members since the club's founding in 1983, and extends best wishes for
continued success.
OCJ 12i
AND, BE IT FURTHER RESOLVED that a copy of this resolution be
presented to the Midlothian Rotary Club, and that this resolution be
permanently recorded among the papers of this Board of Supervisors of
Chesterfield County, Virginia.
oci-122
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
1719
Meeting Date: September 18, 2013 Item Number: 14.E.
Subiect:
Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Staff has received requests for the Board to adopt resolutions recognizing
Mr. Thomas Andrew Godon, Mr. Patrick Eugene Holder, Mr. Eric Kalata and
Mr. Zachary Chase Scribner, all of Troop 2860, sponsored by Woodlake
United Methodist Church, upon attaining the rank of Eagle Scout. They will
be present at the meeting, accompanied by members of their families, to
accept their resolutions.
Preparer: Janice Blakley
Attachments: ■ Yes
■
Title: Clerk to the Board
# �G:D123
WHEREAS, the Boy Scouts of America was incorporated by Mr. William
D. Boyce on February 8, 1910, and was chartered by Congress in 1916;
and
WHEREAS, the Boy Scouts of America was founded to build character,
provide citizenship training and promote physical fitness; and
WHEREAS, after earning at least twenty-one merit badges in a wide
variety of skills including leadership, service and outdoor life,
serving in a leadership position in a troop, carrying out a service
project beneficial to their community, being active in the troop,
demonstrating Scout spirit, and living up to the Scout Oath and Law,
Mr. Thomas Andrew Godon, Mr. Patrick Eugene Holder, Mr. Eric Kalata and
Mr. Zachary Chase Scribner, all of Troop 2860, sponsored by Woodlake
United Methodist Church, have accomplished those high standards of
commitment and have reached the long -sought goal of Eagle Scout, which
is received by only four percent of those individuals entering the
Scouting movement; and
WHEREAS, growing through their experiences in Scouting, learning
the lessons of responsible citizenship, and endeavoring to prepare
themselves for a role as leaders in society, Tom, Patrick, Eric and
Zachary have distinguished themselves as members of a new generation of
prepared young citizens of whom we can all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 18th day of September 2013, publicly recognizes
Mr. Thomas Andrew Godon, Mr. Patrick Eugene Holder, Mr. Eric Kalata and
Mr. Zachary Chase Scribner, extends congratulations on their attainment
of Eagle Scout, and acknowledges the good fortune of the county to have
such outstanding young men as its citizens.
GC314
September 18, 2013
Speaker's List
Evening Session #1
(Following Presentation of Resolutions)
1. Ralph Carter
2. Bob Olsen
3. Jackie Whitmore
4. Julie Ranson
5. Carrie Coyner
Evening Session #2
(End of the Evening Agenda)
1. Dorathy Kaull
2.
-01
9
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
4IRS)
Meeting Date: September 18, 2013 Item Number: 20.
Subiect:
Adjournment and Notice of Next Scheduled Meeting of the Board of
Supervisors
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Motion of adjournment and notice of the Board of Supervisors meeting to be
held on October 9, 2013, at 3:00 p.m. in the Public Meeting Room.
Preparer: Janice Blakley
Attachments: 1:1
Yes
Title: Clerk to the Board
■ No #
0C_1,2�