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02-12-2003 PacketsCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: February 12, 2003 Item Number: 2.A. Subiect: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Recognition of the Chesterfield/Colonial Heights Department of Social Services and Children's Home Society selection as an Adoption Excellence Award winner for 2002 Summary of Information: Health and Human Services Secretary Tommy G. Thompson announced that the Partnership for Adoption project is-a 2002 recipient of the Department of Health and Human Services' Adoption Excellence Award. Chesterfield/Colonial Heights Department of Social Services and Children's Home Society have been partners in the development, implementation and success of this endeavor. This initiative received one of four awards nationwide in the category of increased permanency for children with special needs. Partnership for Adoptions has successfully brought together a licensed private adoption agency, a local social services department and clinical professionals in the community. The intent is to helpcre~te permanent families for children in the custody of social services. Partnership for Adoptions has trained prospective adoptive parents to deal with the challenges of adopting a special needs child, increased local and statewide adoptions, and experienced no disrupted adoptions. Given annually since 1997, the Adoption Excellence Award honors states, organizations, businesses, individuals and families for giving abandoned, neglected or abused children a loving family and a safe and nurturing home. Preparer: Sarah C. Snead Title: Director-Social Services Attachments: -~ Yes No #00000:1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 12, 2003 Subject: County Administrator' s Comments Item Number: 2.B. County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Chesterfield County Purchasing Department has once again attained the National Institute of Governmental Purchasing's (NIGP) Outstanding Agency Accreditation Achievement Award. The department originally attained a three-year certification in 1999 and by means of re- accreditation has remained in the top 1% of governmental procurement agencies. The Chief Executive Officer of NIGP, ~r. Rick Grimm, states "This award formally recognizes excellence in public procurement by establishing a body of standards that should be in place for a solid purchasing operation. Your entity responded to the rigorous challenge of a detailed application that required substantial documentation and a demonstration of best practices." He continues, ~Many governmental agencies have attempted to achieve this accreditation status only to realize that their practices fall short of the required standards of performance. While the NIGP membership represents 2,100 governmental agencies throughout the United States and Canada, only 52 governments have attained this distinction. Clearly, the Purchasing Department of Chesterfield County leads an elite group of purchasing organizations that represent the highest standards of quality and efficiency in government!" Preparer: H. Edward James Title: Director of Purchasing Attachments: [--~ Yes No 000002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: February 12, 2003 Item Number: 5. Resolutions Recognizing Former Members of the Chesterfield Disability Services Board for Dedicated Service County Administrator's Comments: County Administrator: Board Action Requested: The Board adopt each of the four Resolutions of Recognition. Summary of Information: MS. Robin Hoerber, represented Clover Hill Magisterial District for ten years of appointment, ending December 31, 2002. Ms. Sandra Wagener represented the At-Large membership for six years of appointment, ending December 31, 2002 Ms. Claire Velzy, represented Midlothian Magisterial District for five years of appointment, ending December 31, 2002. Ms. Janice Johnson, represented Matoaca Magisterial District for three years of appointment, ending January 22,2003. Preparer: Jane H. Lanham Title: Interaqenc¥ Services Administrator Attachments: #00000~ RECOGNIZING MS. ROBIN HOERBER FOR HER SERVICE ON THE DISABILITY SERVICES BOARD WHEREAS, the Chesterfield County Disability Services Board was formed as a result of the Disability Services Act of 1992; and WHEREAS, Ms. Robin Hoerber served on the Disability Services Board from January 13, 1993 to December 31, 2002; and WHEREAS, Ms. Hoerber served as Chairperson for the Chesterfield Disability Services Board; and WHEREAS, Ms. Hoerber has for a number of years served with the Youth Leadership Forum, served on the Central Virginia Independent Living Center and the Board for the Vision Impaired, and is an active member of Mount Pisgah United Methodist Church; and WHEREAS, Ms. Hoerber, as Customer Service Representative at JC Penney Company for six years, lent her expertise to inform citizens of issues associated to those with disabilities. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 12tn day of February 2003, publicly recognizes Ms. Robin Hoerber for her contributions to the Disability Services Board and expresses appreciation for her service to all citizens with physical and sensory disabilities. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Hoerber and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. OOOO04 RECOGNIZING MS. SANDRAWAGENER FOR HER SERVICE ON THE DISABILITY SERVICES BOARD WHEREAS, the Chesterfield County Disability Services Board was formed as a result of the Disability Services Act of 1992; and WHEREAS, Ms. Sandra Wagener served on the Disability Services Board from February 12, 1997 to December 31, 2002; and WHEREAS, Ms. Wagener served as Board Secretary; and WHEREAS, Ms. Wagener has for a number of years been an active member with Virginia Rehabilitation Association; the Elderly and Disabled Advisory Committee; the Chesterfield Long Term Care Council; and also served as Chairperson for Chesterfield Aging and Disabled Services; and WHEREAS, Ms. Wagener was instrumental in developing and conducting the first and subsequent Chesterfield County Disability Services Needs Assessment, and assisted in coordinating the Americans with Disabilities Act training for the Institute of Architects; and WHEREAS, Ms. Wagener was instrumental in opening a satellite Central Virginia Independent Living Center office in Chesterfield County for citizens with physical and sensory disabilities and is the Executive Director of said location; and WHEREAS, Ms. Wagener, as Executive Director of the Central Virginia Independent Living Center and Director of the Central Virginia Resource Corporation, lent her expertise to improve the quality of life for those with disabilities. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 12tn day of February 2003, publicly recognizes Ms. Sandra Wagener for her contributions to the Disability Services Board and expresses appreciation for her service to all citizens with physical and sensory disabilities. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Wagener and that this resolution be permanently recorded among the papers of~ this Board of Supervisors of Chesterfield County, Virginia. 000005 RECOGNIZING MS. CLAIRE VELZY FOR HER SERVICE ON THE DISABILITY SERVICES BOARD WHEREAS, the Chesterfield County Disability Services was formed as a result of the Disability Services Act of 1992; and WHEREAS, Ms. Claire Velzy served on the Disability Services Board from May 27, 1998 to December 31, 2002; and WHEREAS, Ms. Velzy served as Chairperson of the Americans with Disabilities Act Committee; and WHEREAS, Ms. Velzy has for a number of years been an advocate for individuals with disabilities, and served as a member of the Olmstead Task Force and the Chesterfield Local Human Rights Committee; and WHEREAS, Ms. Velzy, as an employee of the Richmond Medical Guardian, lent her expertise to improve the quality of life for those with disabilities; and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 12tn day of February 2003, publicly recognizes Ms. Claire Velzy for her contributions to the Disability Services Board and expresses appreciation for her service to all citizens with physical and sensory disabilities. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Velzy and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000006 RECOGNIZING MS. JANICE JOHNSON FOR HER SERVICE ON THE DISABILITY SERVICES BOARD WHEREAS, the Chesterfield County Disability Services was formed as a result of the Disability Services Act of 1992; and WHEREAS, Ms. Janice Johnson served on the Disability Services Board from October 13, 1999 to January 22, 2003; and WHEREAS, Ms. Johnson served as Vice Chairperson for the Chesterfield Disability Services Board, and Chair for the Public Relations Committee; and WHEREAS, Ms. Johnson was instrumental in assisting with coordinating the purchase of a Display Board; and WHEREAS, Ms. Johnson planned and organized the participation of the Chesterfield Disability Services Board at the 2001 TRIAD in Chesterfield; and WHEREAS, Ms. Johnson, as Fiscal Officer for The Community Action Agency covering Sussex, Surry, Greenville, Emporia, and Brunswick, lent her expertise to help make citizens more self-sufficient; and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 12tn day of February 2003, publicly recognizes Ms. Janice Johnson for her contributions to the Disability Services Board and expresses appreciation for her service to all citizens with physical and sensory disabilities. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Johnson and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000007 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 12, 2003 Item Number: 7. Subject: Work Session on FY2004 Proposed Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on proposed FY2004 Budget. Summary of Information: A work session on the proposed FY2004 budget has been scheduled for this date. This work session will be the Board's first work session on the FY2004 budget, and will consist of presentations on projected FY2004 revenues and a presentation from the County's Community Services Board. A copy of the revenue work session presentation is attached. The Community Services Board presentation will be sent under separate cover prior to the Board meeting. Preparer: Rebecca T. Dickson Title: Director, Bud.qet and Manaqement Attachments: Yes [-~No [ ~0000~ · · · · 0 I'~ x~J I'~ L~ © ¢.~ ~--.~. © © ¢__.~. ¢~ I'~ C~ -~ < O0000D 0000~.0 0000~.~. o 0 OOOO:[2 · · · · · 0000:1.,~ 0000~4 0000~.5 000016 0 © © © © © © © © (~ C) O000EO 0 0 0 0 0 Number of people 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 i 0 0 0 000021 0 0 > 0 0 0 0 0 0 0 0 oooo:~ 00002~ ~ < 0000~4 OOO025 0000:26 0 0 CD 0000;~? I~0 0 0 0 PO 0 · ---~ I'0 OD -!~ 0'1C~ '-,,I O0 (D 0000000000 i I I g 00002S 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000029 % Paying c~ 0 000080 0 000032 0 0 0 0 0 0 (revenue, in millions) 000033 0O0O34 0 0 0 0 0 0 000035 0 ~ 0 ~ ~ 000086 0 0 o o o~ O000,T? o ~ O'q 0 0 O~ 0 O~ 0 O~ 0 0 C) 0 ~ 000089 OOOO40 (D 00004~. 000042 000048 060044 0/30045 000046 0 cD" 00004'2 000048 0 000049 0 · ~ ~ 000050 00005~ 00005~ 0 0 000058 000054 000055 CHESTERFIELD COMMUNITY SERVICES BOARD STRATEGIC GOALS & OBJECTIVES Fiscal Year 2003 - 2004 Presented February 12, 2003 Chesterfield Board of Supervisors George E. Braunstein, Executive Director C. Richard Scales, Jr., Chairman, CSB Board 000056 CHESTERFIELD COMMUNITY SERVICES BOARD B USINESS/OPERA TIONAL PLAN Fiscal Year 2003 - 2004 George E. Braunstein, Executive Director INTRODUCTION Over the past fiscal year, the Chesterfield Community Services Board has successfully balanced a focus on altering internal operating structure to improve organizational performance and accountability, as well as simultaneously addressing fiscal challenges to maintain the current service levels. Despite the permanent loss of over $500,000 in revenues resulting from state budget deficits, the Chesterfield CSB has maintained jobs and services at their current levels. The following is a list of the FY03 goals and how they are being met, thus far: 1) To use increased efficiencies and productivity to eliminate any existing deficits and align the Community Services Board budget with the overall County financial plan by the end of FY04. As has been the case during the last two fiscal years, despite a continuing decrease in overall state funding, the Chesterfield CSB projects that it will meet or exceed budget targets. 2) To create an additional/approximate 5% capacity in the budget for support of growth in top priority services and support areas. At least 50% of this capacity has been met; however, it has mainly been used to address losses in state and Medicaid revenue that couldn't be anticipated or identified during preliminary planning processes. It is noted that budget capacity for top priority service growth is available with the elimination of some existing services. 3) To establish consistent business and market awareness activities at all levels of the organization. This goal has been partially met during the six-month system review, and implementation efforts continue as part of the organizational cultural change. 4) To ensure that effective and efficient use of technology is a part of all key organizational activities. This goal has been partially met by the establishment and implementation of processes resulting from the six-month system review. These include an on-going Technology Resource Group with member representatives of all levels of the organization. 000057 5) To meet the stated mission and vision as an organizational commitment to Chesterfield County citizens. This goal has been further defined and is reflected in the newly developed FY04 CSB Strategic Plan. 6) To build upon Chesterfield County's Total Quality Improvement efforts by using quality tools to guide all decision-making; and further, to utilize Baldrige criteria in measuring outcomes of those decisions. This goal has been partially met. As expected when it was formulated, it will take several years before full implementation can be achieved. However, during this past year the number of employees who have achieved TQI graduate status has significantly increased. A quality-oriented culture is also being established, a requirement of which is the use of TQI skills in all leadership positions throughout the organization. SYSTEM OVERVIEW Upon completion of the six-month agency systems review, it was evident that multiple processes were not fully aligned or even integrated. Those processes included: 1) Yearly CSB business planning goals; 2) Project management and implementation; 3) Chesterfield County Goals; 4) A commitment to use Baldrige Criteria; 5) Quality and outcome reporting to the state; and, 6) Development of a strategic-oriented focus for key activities. DEVELOPMENT OF STRATEGIC GOAL~q AND OBJECTIVES A concerted effort by the Chesterfield CSB leadership, in conjunction with CSB board members, has resulted in the development of the FY04 Strategic Plan. The Plan includes several key features that will ensure a maximized integration of business and operational' processes, as follow: 1) Chesterfield CSB strategic goals and objectives are now aligned to Chesterfield County strategic goals, as well as to relevant Baldrige criteria. 2) Each CSB strategic goal has related business planning objectives and projects, with specific timelines. 3) Key Indicator data related to each CSB strategic goal will be used to track performance on a quarterly, or semi-annual basis as desired. 4) Programs within the CSB will use these strategic goals and objectives as guidelines for the establishment of specific program/service goals. 000058 SUMMARY The following list of FY04 Goals and Objectives will be integrated and utilized to continue improvement of all key processes and to provide CSB leadership and the Community Services Board a foundation of general principles and priorities to better identify multiple opportunities for financial savings though various efficiencies. The CSB FY04 Business Plan will guide continued efforts to increase the efficiency and effectiveness of services, and will be integrated into the broader, strategic perspective of organizational and county leadership, and the CSB Board. An element of the Plan requires regular data collection and reporting to all agency areas and CSB board members regarding overall agency progress consistent with Baldrige criteria. 000059 GOAL #1: Enhance our ability to recruit, retain and maximize the contributions of a competent, diverse work force. Objective 1.1: Strengthen internal employee relations committee to maximize employee involvement in creating a positive work environment by July 2003. Objective 1.2: Develop a comprehensive HR plan which includes diversity recruitment and retention strategies and the implementation of a workforce retention message by December 2003. Project: Project: Cultural competency for the agency. Create a PAT for HR customer service improvement. COUNTY GOAL #6: BALDRIGE CRITERIA: To BE THE EMPLOYER OF CHOICE STAFF FOCUS ORGANIZATIONAL PERFORMANCE RESULTS 000060 GOAL #2: Produce the most positive consumer outcomes for the investment. Objective 2.1: Establish a framework that will be used to determine data collected and decisions that will be made based on the data collected by Jan. 2003. Project: Creation and implementation of a prioritization structure (value matrix, priority populations, etc.) Project: Reinvestment incentive Objective 2.2: Establish and implement a process that defines service lines, market, market profile, cost, and anticipated successful service outcomes. June, 2003 Sub-Objective 2.2.a: Sub-Objective 2.2.b: Sub-Objective 2.2.c: Utilize existing data collection systems Establish productivity standards for each service Develop and implement an accurate, simple process to identify & monitor cost Project: Project: Project: Project: Project: Project: Complete implementation of all collections improvement strategies. Finalize the plans for clinical services structure and then implement the plans. Examining the philosophy and service models of MR Residential and Day. Identify and implement an ongoing mechanism to measure productivity in all areas and measure as a KQI. Implement appropriate levels of billing for all services, including medical record copies. Decrease paperwork burden. Objective 2.3: Develop a management report to routinely monitor & report outcomes from key indicators by Jan. 2004. Sub-Objective 2.3.a: Identify key indicators to communicate to stakeholders the success of service. Sub-Objective 2.3.b: Implement a framework to evaluate outcomes against industry benchmarks for success. Project: Improve MIS interface and create management reports. Objective 2.4: Break ground on a new Chester House building, if funding is available, by April, 2003. COUNTY GOAL #3: TO BE ACKNOWLEDGED FOR ITS EXTRAORDINARY QUALITY OF LIFE BALDRIGE CRITERIA: FOCUS ON PATIENTS~ OTHER CUSTOMERS AND MARKETS INFORMATION AND ANALYSIS ORGANIZATIONAL PERFORMANCE RESULTS 00006 GOAL #3: Strengthen partnerships with consumers, family members and advocates. Objective 3.1: Establish an office of consumer affairs by June 2003. Objective 3.2: Establish and implement a sustainable written plan for consumer input for agency policy and strategic/service planning by January, 2004. Sub-Objective 3.2.a: Sub-Objective 3.2.b: Develop partnerships with existing groups Develop training to enable self advocacy and build capacity COUNTY GOAL #2: To PROVIDE WORLD-CLASS CUSTOMER SERVICE BALDRIGE CRITERIA: Focus ON PATIENTS, OTHER CUSTOMERS AND MARKETS ORGANIZATIONAL PERFORMANCE RESULTS OOO062 GOAL #4: Plan and implement a state-of-the-art service system to ensure continued leadership in community based behavioral health services. Objective 4.1: Specify organizational benchmarks using the Baldrige Assessment by September, 2003. Objective 4.2: Define and publish definitions of levels of care for MH and SA clinic- based programs, by March 2003. Project: Level of Care Determinations. Objective 4.3: Define and pilot test standards of care and utilization management methods in at least one level of care by June 2003. Project: Standards of Care process implementation. Objective 4.4: Conduct at least one "practice guidelines" pilot project, by September 2003. Objective 4.5: Conduct "evidence-based best practice" initiatives in at least two program areas, by December 2003. Project: Standards of Practice process implementation. COUNTY GOAL #5: To BE A UNIFYING LEADER OF LOCAL GOVERNMENT BALDRIGE CRITERIA: LEADERSHIP STRATEGIC PLANNING PROCESS MANAGEMENT ORGANIZATIONAL PERFORMANCE RESULTS FOCUS ON PATIENTS, OTHER CONSUMERS AND MARKETS 000063 GOAL #5: Maximize community support via a systematic community relations effort. Objective 5.1: Promote agency visibility by collaborating with the Chesterfield County Public Affairs Office and creating a CSB Speaker's Bureau to maximize opportunities to increase community awareness of CSB services. July 2003 Project: Complete implementation of a CSB Speaker's Bureau. Objective 5.2: Establish and communicate a clear agency identity/branding by implementing a public relations/marketing program utilizing professional consultation by July 2004. (Contingent upon revenue to support this activity) Project: Create and implement a system-wide branding message and communication plan. Objective 5.3: Develop a long-term plan to access community, financial and other support for key CSB services and projects by January 2004. Project: Implement a fundraising resource team. COUNTY GOAL #5: To BE THE FIRST CHOICE BUSINESS COMMUNITY BALDRIGE CRITERIA: ORGANIZATIONAL PERFORMANCE RESULTS GOAL #6: Promote highly principled behavior and minimize organizational risk. Objective 6.1: To create and maintain an effective compliance program by April 14, 2003 Sub-Objective 6.1.a: To establish corporate compliance principles that will frame a corporate compliance program by March 1, 2003 Sub-Objective 6.1.b: To develop a corporate compliance plan by March 15, 2003 Project: Implement a Corporate Compliance Program. Objective 6.2: To comply with HIPAA Privacy Regulations by April 14, 2003 Project: Implement HIPAA. Objective 6.3: Monitor departmental risk related to health and safety and implement improvements based on outcomes. Sub-Objectives 6.3.a: Analyze event trends and precipitating factors by 12/03. Sub-Objectives 6.3. b: Refine current Work Environment plan to include more proactive measures by 3/03. COUNTY GOAL #1: BALDRIGE CRITERIA: To BE EXEMPLARY STEWARDS OF THE PUBLIC TRUST LEADERSHIP ORGANIZATIONAL PERFORMANCE RESULTS 000065 GOAL ~7: Strengthen alliances and partnerships with key stakeholders. Objective 7.1: Establish and implement opportunities to expand existing services, based on market assessment, through private partnerships or service collaboration by January, 2004. Sub-Objective: Implement the Regional Reinvestment project by December 2003. Objective 7.2: Create and implement a process that assigns external strategic activity based on organizational strategic objectives by December 2003. Objective 7.3: Establish and implement a strategic activity cost benefit data base that includes measures for the key indicators by December, 2003. Sub-Objective: Each ongoing external strategic activity is measured by cost/benefit analysis quarterly based on time spent/tangible organizational benefit intended. COUNTY GOAL #5: To BE A UNIFYING LEADER OF LOCAL GOVERNMENT BALDRIGE CRITERIA: LEADERSHIP STRATEGIC PLANNING PROCESS MANAGEMENT ORGANIZATIONAL PERFORMANCE RESULTS oooo , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: February 12, 2003 Subject: Streetlight Installation Approval County Administrator's Comments: Item Number: ~.A. County Administrator: Board Action Requested: This item requests Board approval of a New Streetlight Installation in the Matoaca District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; o There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparer: Richard M. McElfish Title: Director, Environmental Engineering Attachments: Yes --]No OOo06? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) o Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. MATOACA DISTRICT: In the Carters Mill subdivision, in the vicinity of 13033 Carters Valley Road Cost to install streetlight: $198.63 Does not meet minimum criteria for intersection or vehlcles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 00006S STREETLIGHT REQUEST Matoaca District Request Received: December 20, 2001 Estimate Requested: December 20, 2001 Estimate Received: November 25, 2002 Days Estimate Outstanding: 351 NAME OF REQUESTOR: Mr. Woody W. Ramsey ADDRESS: 13033 Carters Valley Road Chesterfield, VA 23838 REQUESTED LOCATION: Carters Valley Road, Vicinity of 13033 Cost to Install streetlight: $198.63 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 VPD Qualified Requestor or Staff Comments: Requestor States: "Since I moved to this area in May 2000 this cul-de-sac has been the scene of several instances of the dumping of garbage, dumping of animal carcasses (deer), dumping of animal entrails and other body parts, discarding of old furniture, and other acts of littering. I have also had to deal with several nighttime incidents involving intoxicated persons using the area as a bathroom, domestic/family disturbances, illicit parking, and other disturbances and situations caused by persons being there for no good reason. It seems that this cul-de-sac has become a gathering place for undesirables because of its seclusion and lack of lighting. It is a safety and security concern to my family as our home is in such a close proximity to this cul-de- sac. I no longer allow my wife to walk our dogs unescorted because of this area as it is, in effect, part of our front yard area. There are occasions when my and my neighbors' teenage daughters are home alone and they are disturbed by the various incidents that have occurred here, especially the undesirable persons I have had to confront (and in some cases remove) at night. Having been a Police Officer for 14 years I have no problem with removing undesirable persons from this area, but I am obviously taking quite a risk in doing so. The families in this immediate area want a light installed to illuminate this area, which should add a great deal of security to this area as well as eliminating the vast majority of problems associated with this area." OOO069 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: February 12, 2003 Item Number: 8.B.1. Subiect: Nominations/Appointments to the Disability Services Board County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to reappoint/appoint members to serve on the Disability Services Board. Summary of Information: The purpose of the Chesterfield Disability Services Board is to provide input to County agencies on service needs and priorities of persons with physical and sensory disabilities; to provide information and resource referral to local government regarding the Americans' with Disabilities Act; and to provide such other assistance and advice to local government as may be requested. The Board will not provide direct services nor employ service delivery staff. Continued on next page. Preparer: Jane H. Lanham Title: Interaqenc¥ Services Administrator Attachments: Ycs 0000'70 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Bermuda, Clover Hill, Matoaca, and Midlothian Districts are currently without proper representation on the 'DSB. The Bermuda, Clover Hill, and Midlothian districts are in need of one additional new member. The DSB would like to have Mary M. McFadden appointed as an At-Large member of the Disability Services Board and also Mr. William (Bill) Eckard to represent the Midlothian District. These vacancy terms are from 1/01/03 to 12/31/05. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. The Board of Supervisors concurs with these appointments. 000071 APPLICATION FOR APPOINTMENT TO CHESTERFIELD DISABILITIES SERVICES BOARD HOME ADDRESS: ~ ~ .... ~ 2~ ~ COUN~ DIST~CT: ~ HOME PHONE: SEAT APPLY~G FOR: ~ BOA~ ME~ER QUAL~ICATIONS: Has physical and/or/senso~ disabili~ Family member has physical and/or senso~ Disabili~ Representative of business communi~. Advocacy experiences. WO~ TELEPHONE: 5~ ~ ~¢ 6 ~ FAX: CP: Why are you interested in se~ing on the Cheste~eld Disabilities Se~ices Board? What special interests or qualifications would you like the Board of.S~gPervisors to know about you in conslderin~ yonr nomlnatlnn for appnintmon~ · . - ....... ."- . ............ HOW DID YOU HEAR ABOUT THIS POSITION: __Cable TV, __County Internet, ~_~tnmunity Shopper, _Cotncast, ._Flyer, __Friend (specify) I con'.halt to attend regularly meetings ~-~ a .. ¢.. t. ,,. Term of office will be for three (3) years and me~e~ may se~e ~o subsequent ter~. DATE: Please send this form to: CDSB, Rm. 500; Chesterfield County, Human Services Administration; P. O. Box 40; Chesterfield, VA 23832. (804) 748-1307, or Jane Himmelman, if unspecified. Rev. 10/03/01/ndu 00007; MA~-0~-~000 14:13 FROM RROSTHETICS 652/121 TO ~q7483952 P.02 for A o n ent HOME 'TELEPHONE: ~ SEAT APPLYING FOR: QUALIFICATION: ~ WORK TELEPHONE; B~;,~_c,.;.,~ .,~ ~"s"~ ,~ F~: ~a ~.; ~. ~y ~e you interested in ~ing on ~c Cheste~eld Dis~ilities Sc~ccs Bo~d? ~ speci~ intcms~ ~ q~fi~o~ ~d ~ou ~ comideH~ ~ no~on for l~e ~e B~ of Sup~o~ to ~w about you And who recommended you for nom/nat/ou to th/s Board? kg,,,~.,.,...,~. I commit to attend Disabilities Services Board meetings regularly and devote time to fidfill :he responsibilities of the Board DATE:~ Plea~.~e scad this Form to: or, if unspecified, send~m $00; Chesterfield Coun"~~; Human Services Administration; p. O. Bo~ 40; Chesterfield, VA 23832 000073 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 12, 2003 Item Number: 8.B.2. Subject: Nomination/Appointment to Chesterfield Community Services Board County Administrator's Comments: County Administrator: ~ Board Action Requested: That the Board approve the nomination/appointment of Mary G. Carreras, as a representative At-Large, to the Chesterfield Community Services Board to serve a three-year term effective immediately through December 31, 2005. All Board members concur. Summary of Information: Mrs. Mary G. Carreras, 13963 Pagehurst Terrace, Midlothian VA 23113 (Midlothian District) is Director of Nursing, Tucker Pavilion at CJW Medical Center. She has previously served on the Community Services Board and is a former chairperson. Mrs. Carreras possesses a wide variety of knowledge in the behavioral health care field, and as a former CSB Board member and Chair, her experience would be beneficial to the County and the CSB Board. She has expressed a willingness to serve as a member of the Chesterfield Community Services Board, if so appointed. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order they are nominated. Preparer: Geor.qe E. Braunstein Attachments: Yes [~ No Title: Executive Director MH/MR/SA Department OOO074 Education: 1979 1963 Work Experience: 1988 to Present 1979- 1983 1976-1979 19'65-1966 1964-1965 1963-1964 Other: 2002-Present 1998-1999 1992-1997 1994-1997 1985-1987 1080 - Present Mary G. Carreras 13963 Pagehurst Terrace Midlothian, Virginia 23113 (804) 378-2021 January, 2003 MSN Medical College of Virginia at Virginia Commonwealth University Richmond, Virginia BSN Medical College of Virginia Richmond, Virginia Director of Nursing Tucker Pavilion at CJW Medical Center, Chippenhqm Campus Richmond, Virginia Staff Registered Nurse Charter Westbrook Hospital Richmond, Virginia Nursing Supervisor, Psychiatric Services Medical College of Virginia Hospitals Richmond, Virginia Staff Registered Nurse Psychiatric Services Medical College of Virginia Hospital Richmond, Virginia StaffNurse IVNA Richmond, Virginia Advisory Board, School of Nursing John Tyler Community College Chesterfield County Associate Board Member Chesterfield CSB Board Member Chesterfield CSB Member Virginia Mental Health Council CASA Volunteer Chesterfield Juvenile Court Various Ministries Church of the Epiphany, Chesterfield County 00007. CH ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: February 12, 2003 Item Number: 8.C.1.a. Subject, Resolution Recognizing Captain Raymond J. Burr Upon His Retirement December 1, 2002 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Captain Raymond J. Burr for 27 years of service to Chesterfield County Fire and Emergency Medical Services Department. Preparer: Steve A. Elswick Title: Fire Chief Attachments: Yes [----] No 000076 RECOGNIZING CAPTAIN RAYMOND J. BURR UPON HIS RETIREMENT WHEREAS, Captain Raymond J. Burr retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, Virginia on December 1, 2002; and WHEREAS, Captain Burr attended Recruit School #5 in 1975 and has faithfully served the county for nearly twenty-eight years in various assignments at the Bon Air, Buford, Chester, Dale, Ettrick, Midlothian, and Wagstaff fire stations as well as an Inspector/Investigator in the Fire Marshal's Office; and WHEREAS, Captain Burr durin9 his career received an EMS Award in 1992, an EMS Lifesave Award in 2000, and an EMS Unit Citation in 2001; and WHEREAS, Captain Burr's desire to do a 9ood job has symbolized the type of employee Chesterfield County seeks; and WHEREAS, Captain Burr displayed a carin9 attitude toward all of his customers, often 9oin9 out of his way to help others in need, and demonstrated excellent teamwork skills by always bein9 available to assist his co-workers, volunteers, and citizens of Chesterfield County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the contributions of Captain Raymond J. Burr, expresses the appreciation of all residents for his service to the county, congratulations upon his retirement, and best wishes for a lon9 and happy retirement. 000077 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 12, 2003 Item Number: 8.C.1.b. Subject: Recognizing Mr. Matthew Allan Tierney Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Matthew Allan Tierney, Troop 837, Sponsored by Chester Baptist Church upon attaining the rank of Eagle Scout. Mr. McHale will present the resolution to Mr. Tierney at his Eagle Scout Court of Honor on March 22, 2003. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes ~-] No RECOGNIZING FiR. MATTHEW ALLAN TIERNEY UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Matthew Allan Tierney, Troop 837, sponsored by Chester Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Matthew has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Matthew Allan Tierney on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 00007.9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 12, 2003 Item Number: 8.C.1.c. Subject: Resolution Designating Richard A. Cordle, Treasurer of Chesterfield as the Applicant Agent for Federal Financial Assistance from the United States Department of Justice County Administrator's Comments: County Administrator: Board Action Requested: The staff requests that the Board authorize the Treasurer of Chesterfield County to make application to the State of Virginia for reimbursement for Federal Financial Assistance. Summary of Information: The State of Virginia requires a resolution to designate an applicant's agent for Chesterfield County, Virginia to accept the financial assistance for United States Department of Justice Equipment Grant Program. These funds do not require any local government match. Richard A. Cordle, being Treasurer for Chesterfield County, is requested to be accepted as Chesterfield's agent for this purpose. Preparer: Steve A. Elswick Title: Fire Chief Attachments: Yes [---] No #000060 DESIGNATION OF APPLICANTS AGENT RESOLUTION BE IT RESOLVED BY OF Board of Supervisors OF Chesterfield County THAT Richard A. Cordle, Treasurer Is hereby authorized to execute for and in behalf of Chesterfield County, a public entity established under the laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the OJP, National Domestic Preparedness Office Grant Program (s), administered by the Commonwealth of Virginia. That, Chesterfield County a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes its agent to provide to the Commonwealth and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. Passed and approved this 12m day of Febmary ,2003 Arthur S. Warren, Chairman, Clover Hill District J. L. McHale III, Vice Chairman, Bermuda District Kelly E. Miller, Dale District Renny Bush Humphrey, Matoaca District Edward B. Barber, Midlothian District I, Lisa H. Elko (Name) Chesterfield County (entity) CERTIFICATION , duly appointed and Clerk to the Board of (Title) , do hereby certify that the above is a tree and correct copy of a Resolution passed and approved by the On the 12m day of Febmarg D~e (Goveming Body) ,2003 (Official Position) of (Public Entity) (Signature) 00008:1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: February 12, 2003 Item Number: 8.C.1.d. Subiect: Approval of Resolution and Request for Recreation Access Grant Funds for Ettrick Park and Authorization for the County Administrator to Enter Into an Agreement with the Virginia Department of Transportation for the Construction of the Access Road County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve the attached resolution requesting grant funding up to $250,000 and upon approval appropriate these funds for the construction of a second entrance road into Ettrick Park. The resolution also requests designation of the new roadway as a "Virginia Byway." The Board of Supervisors is also requested to authorize the County Administrator to enter into an agreement with VDOT for the construction of the access road. Summary of Information: Ettrick Park is designated in the Parks and Recreation Master Plan as a Community Park, serving the Ettrick Village and surrounding communities. Grant funds from the VDOT Recreation Access Program are required to construct a second access road into the park. The FY03 Capital Improvement Program designated funds for parking lot upgrades and improvements to vehicular circulation. It was determined that a second entrance would greatly improve access to the park due to recent feeder road realignments and increased park usage. The grant funds will cover all costs of the roadway project. Facilities in this park include a football field, 3 baseball/softball fields, multi-purpose field, tennis and basketball courts, picnic area and Community Center. Preparer: Michael S. Golden Title: Attachments: Yes No Director, Parks and Recreation 00005 RESOLUTION FOR RECREATION AREA ACCESS ROAD FUNDS WHEREAS, the Ettrick Park is owned and is to be further developed by the County of Chesterfield as a recreational facility serving the residents of Chesterfield County and adjoining counties; and WHEREAS, the facility is in need of adequate access; and WHEREAS, the right-of-way of proposed access is provided by the County of Chesterfield at no cost to the state; and WHEREAS, the procedure governing the allocation of recreational access funds as set forth in Section 33.1-223, Code of Virginia, 1996, as amended, requires joint action by the Department of Conservation and Historic Resources and the Highway and Transportation Board; and WHEREAS, a statement of policy agreed upon between the said Director and Board approves the use of such funds for the construction of access roads to publicly-owned recreational areas; and WHEREAS, the Board of Supervisors of Chesterfield County has duly adopted a zoning ordinance pursuant to Article 8 (section 15.2-2280 et. seq.), Chapter 11, title 15.2; and WHEREAS, it appears to the Board that all requirements of the law have been met to permit the Director of Conservation and Historic Resources to designate Ettrick Park as a recreational facility and further permit the Virginia Highway and Transportation Board to provide funds for access to this public recreation area in accordance with Section 33.1-223, Code of Virginia, 1966, as amended; and WHEREAS, the Board acknowledges that pursuant to the provisions of Section 33.1-233, as amended, this road shall be designated a "Virginia Byway" and recommends the State Highway and Transportation Board in cooperation with the Director of Conservation and Historic Resources, take the appropriate action to implement this designation. Further, the Board agrees, that in keeping with the intent of Section 33.1-63, to use its good office to reasonably protect the aesthetic or cultural value of this road. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Chesterfield County hereby requests the Director of Conservation and Historic Resources to designate the Ettrick Park as a public recreation area; and to recommend to the State Highway and Transportation Board that recreational access funds be allocated for an access road to service said Park. AND, BE IT FURTHER RESOLVED, that the Virginia Highway and Transportation Board is hereby requested to allocate the necessary recreational access funds to provide a suitable access road as hereinbefore described. 00008,3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: February 12, 2003 Budget and Mana.qement Comments: This item requests that the Board approve a resolution to request recreation access grant funding up to $250,000 for Ettrick Park to construct a second entrance road. Also requested is appropriation of these funds upon approval by the granting agency. There is no required local match. The design for the parking lot and road plans have been approved. Once the state grant funds are approved for release, the road construction can be put out for bid. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 0000S4 00008S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 12, 2003 Item Number: 8.C.l.e. Subiect: Resolution Naming the Expanded and New Juvenile Detention Center after the Late Honorable Douglas Woodfin Murphey, Retired Judge of the Twelfth Judicial Circuit Court of Virginia County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: During the 1960's Judge DoUglas Woodfin Murphey was a strong advOcate and supporter of the creation of a juvenile detention home for Chesterfield County. Through his leadership and vision, the County constrUcted the current Juvenile Detention Center, which opened in 1973. All of the programmatic aspects and planning for the facility were led and inspired by Judge Murphey. Approximately one year after it opened, Judge Murphey retired from the Twelfth Judicial Circuit Court but maintained a strong interest in advocacy for the detention center. Judge Murphey passed away on May 8, 1995, but left a strong family legacy of support for Chesterfield County. Judge Thomas Murphey of the Chesterfield County General District Court serves Chesterfield County in the same way as his father. The present capital project to expand the Juvenile Detention Home from 33 to 90 beds is nearing completion. In recognition of Judge Murphey's leadership and his desires to provide the best service to our juveniles, it is strongly recommended that the Juvenile Detention Center be named after the Honorable Judge Douglas Woodfin Murphey. The Dedication will be held in March 2003 and the resolution will be presented at that time. Preparer: Bradford S. Hammer Title: Deputy County Administrator Attachments: Yes ~ No 000086 RECOGNIZING THE LATE HONORABLE DOUGLAS WOODFIN MURPHEY BY NAMING CHESTERFIELD COUNTY'S JUVENILE DETENTION HOME THE ~MURPHEY JUVENILE DETENTION HOME" WHEREAS, the Honorable Douglas Woodfin Murphey, Retired Judge of the Twelfth Judicial Circuit Court of Virginia, departed this life on May 8, 1995, after serving his family, his church, his state, the legal community and the Judiciary with great distinction and dedication; and WHEREAS, Judge Murphey, better known as ~Pat," was born in Petersburg, Virginia, on February 23, 1916 and later moved to the City of Colonial Heights, attending Colonial Heights schools and Petersburg High School; and WHEREAS, Judge Murphey attended Virginia Agriculture and Mechanical College and Polytechnic Institute (now Virginia Polytechnic Institute and State University) and graduated from the University of Richmond in 1938 with a degree in economics; and WHEREAS, Judge Murphey married the former Evelyn Goyne and the couple had four children, including Judge Thomas Murphey, General District Judge of Chesterfield County; and WHEREAS, Judge Murphey served as a Chesterfield County Policeman from 1942 until 1947 and as a detective from 1947 until 1949; and WHEREAS, Judge Murphey read law under Chesterfield Circuit Judge William Old, was admitted to the Bar in 1949 and entered into private practice; and WHEREAS, in 1957, Judge Murphey was appointed part-time Judge of the County Court of Chesterfield; in 1973, was named to the Juvenile and Domestic Relations District Court bench; and one year later, was named Circuit Court Judge of the Chesterfield and Colonial Heights Circuit Courts; and WHEREAS, Judge Murphey was instrumental in the planning and acquisition of funding to build the Chesterfield Juvenile Detention Home in 1971; and WHEREAS, Judge Murphey served with dignity and distinction until his retirement in 1985, and following his retirement, served other circuit courts throughout the Commonwealth of Virginia and as a designated Judge for the Court of Appeals; and WHEREAS, Judge Murphey brought to the bench his wide and varied experience as both a trial attorney and policeman; was held in the highest regard by court personnel, other judges, attorneys who practiced before him and other members of the community; demonstrated a great ability to understand and love the practice of law; was fair, diligent and prompt in disposing of business; and during his tenure as judge and member of the bar, was a great force serving as a charter member and former president of the Chesterfield-Colonial Heights Bar Association; and WHEREAS, a civic-minded man, Judge Murphey served as president of both the Chesterfield Lions and the Bermuda Ruritan Clubs; Master of the Chester Masonic Lodge #94; Deacon and Bible studies teacher at Chester Baptist Church; Chairman of the March of Dimes of Chesterfield for many years; and was a founding member and former treasurer of the Meadowbrook Country Club; and WHEREAS, the passing of Judge Murphey has left a tremendous void within the legal communities of Chesterfield, Colonial Heights and throughout Virginia. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the Late Honorable Douglas Woodfin Murphey by naming the Chesterfield County Juvenile Detention Home the ~Murphey Juvenile Detention Home" in honor of Judge Murphey's interest in and advocacy of the home during his judicial career. 000057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: February 12, 2003 Item Number: 8.C.l.f. Subject: Approval of Resolution and Request for Recreation Access Grant Funds for Robious Landing Park and Authorization for the County Administrator to Enter Into an Agreement with Virginia Department of Transportation for the Construction of the Access Road County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve the attached resolution requesting grant funding up to $250,000 and upon approval appropriate these funds for the construction of an entrance road to Robious Landing Park. The resolution also requests designation of the new roadway as a ~Virginia Byway" The Board of Supervisors is also requested to authorize the County Administrator to enter into an agreement with VDOT for the construction of the access road. Summary of Informations Robious Landing Park is designated in the Parks and Recreation Master Plan as a Special Purpose Park recreational facility, serving the entire county for water access and natural area recreation. Grant funds from the VDOT Recreation Access Program are required to construct a second internal access road into the newly acquired 55-acre park property behind River Downs Subdivision. The FY03 Capital Improvement Program designated funds for the construction of new amenities in the park to include parking lot, playground, picnic areas/shelters, restroom and boat-storage buildings and trail system. Portions of this work will be funded by Outdoor Funds grants received in 2001 and 2002. State Grant Funds up to $250,000 do not require County Matching funds. Preparer: Michael S. Golden Attachments: Yes Title: No Director, Parks and Recreation #000088 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: February 12, 2003 Budqet and Management Comments: This item requests that the Board approve a resolution to request recreation access grant funding up to $250,000 for the Robious Landing Park to construct an entrance road. Also requested is appropriation of these funds upon approval by the granting agency. There is no required local match. The design and site plans have been approved for this project. Once the state grant funds are approved for release, the road construction can be put out for bid. The County is currently waiting to receive bids on the bathroom facility and boathouse. The current budget for this park project is $635,900. If the state recreation access grant funding is approved for $250,000, the revised project budget will be $885,900. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 0000S9 RESOLUTION FOR RECREATION AREA ACCESS ROAD FUNDS WHEREAS, the Robious Landing Park is owned and is to be further developed by the County of Chesterfield as a recreational facility serving the residents of Chesterfield County and adjoining counties; and WHEREAS, the facility is in need of adequate access; and WHEREAS, the right-of-way of proposed access is provided by the County of Chesterfield at no cost to the state; and WHEREAS, the procedure governing the allocation of recreational access funds as set forth in Section 33.1-223, Code of Virginia, 1996, as amended, requires joint action by the Department of Conservation and Historic Resources and the Highway and Transportation Board; and WHEREAS, a statement of policy agreed upon between the said Director and Board approves the use of such funds for the construction of access roads to publicly- owned recreational areas; and WHEREAS, the Board of Supervisors of Chesterfield County has duly adopted a zoning ordinance pursuant to Article 8 (section 15.2-2280 et. seq.), Chapter 11, title 15.2; and WHEREAS, it appears to the Board that all requirements of the law have been met to permit the Director of Conservation and Historic Resources to designate Robious Landing Park as a recreational facility and further permit the Virginia Highway and Transportation Board to provide funds for access to this public recreation area in accordance with Section 33.1-223, Code of Virginia, 1966, as amended; and WHEREAS, the Board acknowledges that pursuant to the provisions of Section 33.1- 233, as amended, this road shall be designated a ~Virginia Byway" and recommends the State Highway and Transportation Board in cooperation with the Director of Conservation and Historic Resources, take the appropriate action to implement this designation. Further, the Board agrees, that in keeping with the intent of Section 33.1-63, to use its good office to reasonably protect the aesthetic or cultural value of this road. NOW, THEREFORE BE iT RESOLVED, that the Board of Supervisors of Chesterfield County hereby requests the Director of Conservation and Historic Resources to designate the Robious Landing Park as a public recreation area; and to recommend to the State Highway and Transportation Board that recreational access funds be allocated for an access road to service said Park. AND, BE IT FURTHER RESOLVED, that the Virginia Highway and Transportation Board is hereby requested to allocate the necessary recreational access funds to provide a suitable access road as hereinbefore described. 000090 I I I / r \ ACCESS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 12, 2003 Item Number: 8.C.l.g. Subject: Resolution Recognizing Ms. Terry Hanson County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution is to recognize Ms. Terry Hanson's commitment to improve the safety and quality of life for many county residents, and for her efforts to benefit Chesterfield County Fire and Emergency Medical Services. The resolution is to be presented to Ms. Hanson at her Retirement Party on February 13, 2003. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: r---~ No 00009~ RECOGNIZING MS. TERRY HANSON FOR HER CONTRIBUTIONS TO CHESTERFIELD COUNTY WHEREAS, Ms. Terry Hanson is Director of Community Relations for Philip Morris, USA; and WHEREAS, Ms. Hanson will be retiring from that position on March 1, 2003; and WHEREAS, Ms. Hanson was a charter member of the Chesterfield County Department of Fire and Emergency Medical Services non-profit community ~Citizens Against Residential Emergencies" group; and WHEREAS, Ms. Hanson was instrumental in coordinating between Philip Morris, USA and Fire and EMS, resulting in the procurement of valuable firefighting equipment such as Thermal Imaging Devices and Fire Ground Communications Equipment to protect the lives of county residents and firefighters; and WHEREAS, Ms. Hanson was also instrumental in helping the department procure a Fire and Life Safety House and companion tow vehicle so that children and others throughout the county could learn how to escape safely from a burning building; and WHEREAS, other community service projects with which Ms. Hanson has been active include her strong support for the Boys and Girls Clubs; and WHEREAS, Ms. Hanson worked to acquire Philip Morris, USA's support for the opening of the first Chesterfield County Boys and Girls Club; and WHEREAS, due to the success of that first Falling Creek Club, a second Boys and Girls Club opened in Matoaca; and WHEREAS, as a result of Ms. Hanson's efforts to obtain support from Philip Morris, USA, and as a result of the generous support provided by Philip Morris, USA, hundreds of Chesterfield County youths now have a safe and enjoyable place to go each day after school; and WHEREAS, in these endeavors and others which she has undertaken on behalf of the residents of Chesterfield County, Ms. Hanson has repeatedly demonstrated her caring and commitment to improving the safety and quality of life of all Chesterfield County residents, particularly our younger residents; and WHEREAS, her selfless and tireless efforts have won Ms. Hanson the respect, appreciation and admiration of all who know her. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the exceptional contributions of Ms. Terry Hanson, expresses its appreciation for her efforts on behalf of Chesterfield County, and extends its best wishes to her for a long and happy retirement. 00009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: February12, 2003 Item Number: 8.C.2. Subiect: Consideration of an Inmate Medical Health Program Contract with Anthem Blue Cross Blue Shield County Administrator's Comments: County Administrator: Board Action Requested: Authorize entry into a contract with Anthem Blue Cross Blue Shield for the provision of an inmate medical health care plan. Summary of Information: Currently, the Sheriff's-Office manages the claims administration process for inmate medical care. As the inmate population rises, the need for medical care also increases. The chosen vendor will provide the Sheriff's Office with claims admiDistration services that will allow the medical staff at the jail to focus on patient care. For this service, the vendor will charge a fixed fee per claim processed. In addition to claims administration services, the vendor will provide inmates with a type of insurance similar to a PPO arrangement. This will allow the Sheriff's Office to take advantage of the vendor's pre-negotiated discount rates rather than paying full price. For this service the vendor will retain a fixed percentage of the total discount realized. It is estimated that the Sheriff's Office can reduce inpatient medical costs by as much as 35%. In addition to these services, the vendor will provide the Sheriff's Office with utilization review services, if needed. The vendor was chosen through the competitive negotiation process. Preparer: Attachments: Clarence G. Williams, Jr. ~-] Yes No Title: Sheriff #000094 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: February 12, 2003 Bud_~et and Mana.qement Comments: This item requests that the Board authorizes the Sheriff's Office to enter into a contract with Anthem Blue Cross Blue Shield for provision of an inmate medical health care plan. This plan will provide a type of insurance that will allow the Sheriff's Office to take advantage of the vendor's pre-negotiated discount rates for inmate services rather than paying full price, as well as claims administration services. The result should be cost savings of approximately 35% on required medical services. The cost of professional health care services for inmates in FY2002 was more than $685,000. The demands for, and complexity of, health care services are steadily increasing. If this measure is not undertaken, costs are expected to reach $730,000 by the end of FY2003. The services provided by Anthem would prove beneficial by significantly reducing the costs of required services going into the fourth quarter of FY2003, and in the future fiscal years. Preparer: Rebecca T. Dickson Title: Director, Budget and Management O0009S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Februar~ 12, 2003 Item Number: 8.C.3. Subiect: Approval of the Purchase of a Parcel of Land for a Pressure Reducing Vault County Administrator: BoardActionRequested: Approve the purchase of a parcel of land containing 0.078 acres, for $2,500.00, from William J. Brill and Norma F. Brill for a pressure reducing vault and authorize the County Administrator to execute the sales contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing 0.078 acres, south of Sycamore Village Drive for $2,500.00, from William J. Brill and Norma F. Brill. Funds for the purchase and associated closing costs are available in the Utilities Department operating budget. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs ~--] No ooooss VICINITY SKETCH APPROVAL OF PURCHASE OF PARCEL FOR A PRESSURE REDUCING VAULT ~eld County Department of Utilities Right Of Way Office 0o0o~~ ~) RADIUS-285.00' T~C,E:NT-0.91' LENGTH-1.82' BEAPJNGS-NB6'5~'31"E 1. BEARINGS BASED ON THE VIRGINIA STAT PLANE COORDINATE SYSTEI~I, SOUTH ZONE NAD83; 2. THIS SURVEY WAS MADE WITHOUT BENERT OF A TITLE I:U~PORT. ~ RADIUS=25.00' LENGTH-~.BO' TANGENT=20.Bg' CHORDs;S2.06' BEN~NGS-S55'23'45"E ~=79'¢5'21" N: 3,7~,361.20 ~ -- . ~ E,1,728,3~.~ ~ ~ " / D.B. ~, PG. ~ ~ ~ T~;O 7~7~ / ~ ~ ~ / c N: 3,7~,313.65 ~ M~NT~NEER PR~ERTIES INC. ET ALS / E:11,72~96.~ ~ D.B. 222~, P~..12~ TAX ID 7287~44~2~0~ MONTF~D C. PARKS. 2~1 COALFIELD RO~ CE~CIA PARKS D.B. 7~, PO. 41 TAX ID 72~706881000~0 ~01 COALFIELO ROAD This is 'to certify that on August 27, 2002, I made an accurate field survey of the prem~s ,hmm hereon; that this survey cornplle~ with the mhlmum standards and procedUres established by the: Virginia Board For Architects' Professional Englneer~ Land Surveyors, Certified Interior De~gners and Land~cape Architec~ and that thle survey Is* correct to the beet of my knowledge St~ K. ~dd, ~. PLAT SHOFING 'sURVEY OF LAND NOF BELONGING TO · FILLL4M J. & NOR~ F. BRILL JIID£OTHIAN DISTRICT, CHESTERFIELD COUNTY, 50' 35' 0 RE~SE~ NOVEMBER 13, 20O2 50' VIRGINIA z sr~T noY~ · xssoc~, mc. ~.s.~ pso~ so. ~ ~T ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 12, 2003 Item Number: 8.C.4.a. Subiect: Request to Quitclaim a Portion of a Sixteen-Foot Water Easement Across the Property of Kroger Limited Partnership I County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement across the property of Kroger Limited Partnership I. Summary of Information: Kroger Limited Partnership I has requested the quitclaim of a portion of a 16' water easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca Preparer: John W. Harmon Attachments: Ycs r-]No Title: Ri.qht of Way Mana.qer ~)00099 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A VARIABLE WIDTH WATER EASEMENT ACROSS TH-F PROPERTY OF KROGER LIMITED PARTNERSHIP I N 00~.00 W,A'I~I~INE' EASI~ENT TO 'B£: VACA'I:ED ACROSS THE L,NII~' OF S~FT CREEK ASSOCIATES,. L,P. & KRI:)~J~ Uld~ PARTNERSHIP CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Februar~ 12, 2003 Item Number: 8.C.4.b. Subiect: Request to Quitclaim a Portion of a Variable Width Water Easement Across the Property of Swift Creek Associates, L.P. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width water easement across the property of Swift Creek Associates, L. P. Summary of Information: Swift Creek Associates, L.P. has requested the quitclaim of a portion of a variable width water easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: Yes ~--] No °0010 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A VARIABLE WIDTH WATER EASEMENT ACROSS THF, PROPERTY OF SWIFT CREEK ASSOCIATES, L.P. N Right Of Way Off~e CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 12, 2003 Item Number: 8.C.4.c. Subiect: Request to Quitclaim a Portion of a Sixteen-Foot Sewer Easement Across the Property of Mount Gilead Full Gospel International Ministries County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' sewer easement across the property of Mount Gilead Full Gospel International Ministries. Summary of Information: Mount Gilead Full Gospel International Ministries, has requested the quitclaim of a portion of a 16' sewer easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs --]No VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT SEWER EASEMENT ACROSS Tlt'F PROPERTY OF MOUNT GII,EAD FULL GOSPEL INTERNATIONAL MINISTRIES N l~lht Of W~ (3~ 000~06 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February/12, 2003 Item Number: 8.C.5.a. Subiect: Acceptance of a Parcel of Land Along the East Right of Way Line of Winterpock Road from New Life Baptist Church County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.188 acres along the east right of way line of Winterpock Road (State Route 621) from New Life Baptist Church, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Mana,qer Attachments: Ycs No O00 OS VICINITY SKETCH Acceptance of a parcel of land along the east right of way line of Winterpock Road from New Life Baptist Church Chesterfield County Deparlment of Utilities Right Of Way Office O'00, O. 188 ACRE OR 8,189 SO. I~. 11722236.57 . NIG"Ji'i I"E 272.,.,. \571.95' TO THE GRAPHIC SCALE ! V,~AS, E W/OTH o ~ ,~ I WATER ESM'T ( ~ ~,rr ) 1 inch ~ 100 ft. '~HK'D BY: J IEN(:3'R. I~ I ISURVEYIHHM ! DATE: 07/10/02 SCALE: 1:100 co PRO~£Cr ~ 0Z-0119 CO CAS£ i~ 02 PRO 300 P~r SHOWING O. 1~ ACRE OF ~D TO BE DEDI~D ~ CH~RR~ ~U~ CROWING ~E ~OS OF ~U$~ OF N~ U~ ~RST OHUROH NORTHEAST CORNER O'F ~ WEST HENSLEY ~ DB: 1912, PG: 29 ROAD EXTENDE~ ~1 JOB NO: O0100234 /~/¢E~FT~/..~ COUNt, VIRGINIA 1208 Corporate ClroM.Roanoke, Virginia 24018 · Phone (540) 772-9580 · Fax (540) 772-8050 501 liiiran~hwa¥ R~ld · ~uitl 100 ,, Rl©hmond, Virginia 23236 · Phone (804) 7~.0~71 · Fax (~04) 7~4-263ai 880 Techr~, Park Dflv~ · Suite 200. Glerl AJlen, Vlrgtrda 23069 · Phone (804) 66,3-0132 · Fax (804) E~-O133 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Februa~ 12, 2003 Item Number: 8.C.5.b. Subiect: Acceptance of a Parcel of Land for the Extension of Oaklake Boulevard from William B. and Gene H. DuVal County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 1.950 acres from William B. and Gene H. DuVal, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 1.950 acres for the extension of Oaklake Boulevard. This dedication is for the extension of Oaklake Business Center. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: Ycs ~-]No Title: Right of Way Manager #ooo:ta.:l. VICINITY SKETCH Acceptance of a parcel of land for the extension of Oaklake Boulevard from William B. and Gene H. Duval ~k;~t~¢ ~u)u4 eF.l~ro RD Chestedle~ County Department of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 12, 2003 Item Number: 8.C.5.c. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of Charter Colony Parkway from the Trustees of Crestwood Presbyterian Church County Administrator's Comments: County Administrator: BoardActionRequested: Accept the conveyance of a parcel of land containing 2.75 acres along the west right of way line of Charter Colony Parkway (State Route 950) from the Trustees of Crestwood Presbyterian Church, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed District: Matoaca Preparer: John W. Harmon Title: Ri,qht of Way Mana,qer Attachments: Ycs r~No ooo:t:t VICINITY SKETCH Acceptance of a parcel of land along the west right of way line of Charter Colony Parkway from the Trustees of Crestwood Presbyterian ChurCh Chesterfield County Department of Utllille~ Right Of Way Oflice 8 8 HUNT LLC. 0.8. 4442, P~. 403 C, PIN: 724-699-2736-00000 ~ ~oo C~4R~R COLON)' P~Ki~4Y 100.91' 200.2~' 200.07' 69.93' 22.71' 45.46' CRES~ PRESB~ CHU~,H rR~ST~ES 0.~ 4J6~, P~ I~8 ~P/N: 72~-697-0016-00000 11200 ~ COLONY PARK~Y C! C7 I ~ '~'~ J135.3~' TO THE SOUTN L~E OF ~A~ ~ t288 C6 E-,1 5.89 ~ PROPER/'/E$, U...C. D.B.. 4052, P~. I22 GPIN: 726-697-2255-00000 11201 CHARTER COLONY PARKAY No. O~lta R=(R) L-(R) h=(R) Chd,,,(ft) ' Chd 8rg ' Co~ Pro,~ jfO2-O,,xS? Co. Case t03PR0178 C,P, Id~HtC SCALE 200' 0 . 100' 200' 400' 2.75 ACRE PARCEL OF LAND ~ "' =' TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD blATOAOA DISTRICT, CHESTERFIELD COUNll~. VIRC, INIA Scele~' I%200' _flEC~I~E'R J. 2002 R~v. O~c'~nf~r-'f~ 2002 No. ~ 21264 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 12, 2003 Item Number: 8.C.5.d. Subject: Acceptance of a Parcel of Land for the Extension of Mt. Gilead Boulevard from the Trustees of Mount Gilead Full Gospel International Ministries County Administrator's Comments: County Administrator: BoardActionRequested: Accept the conveyance of a parcel of land containing 2.54 acres from the Trustees of Mount Gilead Full Gospel International Ministries, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 2.54 acres for the extension of Mt. Gilead Boulevard. This dedication is for the development of Mt. Gilead Full Gospel Baptist Church. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs ~]No O00 L 7 VICINITY SKETCH Acceptance of a parcel of land for the extension of Mt. Gilead Boulevard from the Trustees of Mount Gilead Full Gospel International Ministries N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February/12, 2003 Item Number: 8.C.6.a. Subiect: Request Permission for Two Concrete Dumpster Pads to Encroach Within a Variable Width Sewer and Water Easement County Administrator's Comments: County Administrator: Board Action Requested: Grant Shoppes at Midlothian (E&A), LLC, permission for two concrete dumpster pads to encroach within a variable width sewer and water easement; subject to the execution of a license agreement. Summary of Information: Shoppes at Midlothian (E&A), LLC, has requested permission for two concrete dumpster pads to encroach within a variable width sewer and water easement as shown on the attached plat. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Ri.qht of Wav Mana,qer Attachments: Ycs r---~ No O00~Z0 VICINITY SKETCH REQUEST PERMISSION FOR TWo CONCRETE DUMPSTER PADS TO ENCROACH WITHIN A VARIABLE WIDTH SEWER & WATER EASEMENT REXMOOR DR Chesterfield County Department of Utilities Right Of Way Office 1] ~i . [.. I liT. t 1[[ ~[ [ III Ii, I [[ [ I[ I [Ill [ Il Il I [Iii MIDLOTHIAN TURNPIKE" R~. ' ' ~ OHI~TIL[ ~ I ~ITIL -~ OHUTIL ~ OHUTIL _-%..--./c- OH~'IL.- · /! r~ u,,I,./ Il · X/~ i~ ~ '"~ [~ ,_2,~*.~.'.i~!.~.>: ~.v I ~ -- ~ a4 ~ .........' ',,.,......'..'.........>.'.,.......:.'.r.:.l..©rl~ ~'~.. M. /~ *- '"11 ~ ..i:7>'~:";'..'.'.~..,~,~-.'.'. .... '.',' ,.:.....:..'.'.:...,.:z>>.'.... ' ~ ~r~ ~'~r~ ' ILL___ ~ I "i:.'.".' v:.v .:y. '~.~l>.'.> ..'.v.v.V.: '.v.~l..'..y:.v. · -'~' ~ · ~-D-:~ ~ ~.'-."".' ..':':':" 1'~~"-~'.":'.'~.:"-'..'- T-..'.':.'"..' ~,~ .. ~~ ~.~.'.~..~..?...~.~.~ ...........~.~.~...-... . ...:...............y~......,..........~. ~ ~ ~ !~ '1 r~.~: :..,;.~ ·2.: ~-~ '.~: ,?~¢,:.~::'r¢:;.~,4'~.~:~;C ~ '"t:~.~z,: .,~, >~.. ~;~ ,'..~,',¢';;!.Th.'xg~{'~.::4~;>~(~· r~ ~ ...... ~ ~ ~ll ~.~,~:~.,..,'~,,~m...~.,:.~.~.:,, .... ~.~,'~,.~..,.,... -- % ~ . ,~, ~~ ~ ~ _~ - ...... t _ ~ _ _ ~_ _~_ L __ , I · ' ~ ~ ~ t ~ ~ I L'__ I ~:-~ . / P~: / CRDSSROADS SHOPPING CENTER ~lCH~O.ND, VIrgINIA ~N SHOWI~ DU~PSTE~ ~DS WITHIN COUN~ E~S~N~ 11649 MIDLOTH~ TURNPIKE , CO. SIT[ P~ ~02PR0516 DA~: 1~.~ . CO' PR~E~ ~02-0145 SCA~: JOB NO: C02~9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 12, 2003 Item Number: 8.C.6.b. Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 7710 Cotfield Road County Administrator's Comments: County Administrator: Board Action Requested: Grant Richard L. Hampton and Leomia C. Hampton permission to install a private sewer service within a private easement; subject to the execution of a license agreement and authorize the County Administrator to execute the water connection agreement. Summary of Information: Richard L. Hampton and Leomia C. Hampton have requested permission to install a private sewer service within a private easement to serve property at 7710 Cotfield Road. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: John W. Harmon Title: Ri,qht of Way Mana,qer Attachments: Ycs [--~ No O00 L ,3 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 7710 COTFIELD ROAD wAcWOm'H ~ Chesterlleld County Department of Lltili~le8 Right Of Way Office K~{B~RLY ACRES 1 2 7612 76t8 4 7624 16' 5 7.63'0 '6 7636 / / / / 4501 / / / / E 1t,781,¢58.E~5 PROPOSED ,-. t ~.// 1'6' .PRIVATE ..4':~*Y~fp' Richard L. & Leomio C. ~/~/ t- Hampton PLAT SHOWING A 16' PRIVATE SEWER EASEHENT ACROSS THE PROPERTY OF 76:50 C0TFIELD ROAD, DALE DISTRICT, CHESTERFIELD COUNTY, VIRGINIA. INFORUATIOt~I ON PLAT BASED SUBDIVISION PLAT OF' KIUEIERLY ACRES SE~11ON-3, DALE DISI~I.CT, CHEST'ERRELD COUNTY, VIRGINI~ DATED SEPTEMBER 12, 1985 PREPARED BY A. G. HAROCOPOS & ASSOCIATES, P.C., C~R'*~'ED SUR~!'YOR & COt, JSULTANT. GIS PRO. AU CHESTERRELD COUNTY, VA. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: February 12, 2003 Item Number: 8.C.7.a. Subject: Set Public Hearing to Consider Zoning Ordinance Amendment Relative to Notification Count,,, Administrator's Comments: County Administrator: Board Action Requested: The Planning Commission and staff recommend the Board of Supervisors set March 12, 2003 for a public hearing regarding a Zoning Ordinance amendment relative to notification. Summary of Information' The Planning Commission held their public hearing on January 17, 2003, regarding this zoning ordinance amendment and recommend the Board of Supervisors adopt the proposed amendment. The 2002 General Assembly amended Section 15.2-2204 of the Code of Virginia requiring additional notification for zoning ordinance text amendments that decrease the allowed dwelling unit density of more than twenty-five (25) parcels of land. The amendment requires localities to notify the owner of most parcels affected by the zoning ordinance amendment. Notification is not required to the owners of lots in recorded subdivisions if the lot contains less than 11,500 square feet. Preparer: Thomas E. Jacobson Attachments: Yes ~ No Title: Director of Planninq C:DATPJAG EN DA/2OO3/JAN/1/GOK 6oo~26 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 To comply with this amendment, Section 19-26 of the Zoning Ordinance must be amended by adding a new subsection 19-26 (c) (2) as noted in the attached zoning ordinance amendment. Section 15.2-2204 C of the Code of Virginia requires notification of adjacent jurisdictions for zoning related actions. This notification must be sent to adjacent localities at least ten (10) days prior to the hearing whereas the Zoning Ordinance (Section 19-26 (d)) requires at least fifteen (15) days notice. Staff recommends amending 19-26 (d) to match the State Code. oOo:t ? AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 19-26 RELATING TO ADVERTISEMENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-26 of the Code of the Count_ of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19.26. Hearings; notification and posting of property. (a) The adoption of any comprehensive plan, zoning district map or ordinance or amendment thereto; any request for zoning approval; appeal of a decision by the planning director or other administrative officer to the board of zoning appeals; application for interpretation of the district map to the board of zoning appeals; or application for creation of a historic district, or the designation of landmark and landmark sites shall be advertised by reference, giving a descriptive summary of the proposed action and the place or places within the county where copies of the proposed action may be examined. In the case of proposed action which involves an amendment to the zoning district map, the public notice shall state the general usage and density range of the proposed amendment and the general usage and density, if any, set forth in the applicable part of the comprehensive plan. None of the above-referenced actions shall be acted upon until notice of the intention to do so has been published once a week for two successive weeks in a newspaper published or having general circulation in the county. Such notices shall specify the time and place of hearing at which persons affected may appear and present their views, and such hearing shall be held not less than five days nor more than 21 days after final publication. (b) The director of planning shall, at least 21 days before the date of the first hearing on any request for zoning, or appeal of a decision by the planning director or other administrative officer to the board of zoning appeals, post on the land or building involved in any application or appeal, a notice of the public hearing as follows: (1) The notice shall be posted at reasonable intervals along streets abutting the subject property, or, if there is no abutting street, then at the proposed public street entrance to the property. The notice shall be posted in locations so as to be reasonably visible from public roads. (2) Neither the holding of any public hearing, nor the validity of any action on an application or an appeal, shall be affected by the unauthorized removal of a notice which has been duly posted in accordance with this section. (c) (1) With regard to any action referred to in subsection (a) above, except amendments to the comprehensive plan, the owner of the affected parcel, as identified in the assessor's records, and the property owners identified in section 19-24(c) shall be given not less than 15 days' written notice sent by registered, certified or first class mail for any hearing on any such action. If the written notice is provided by first class mail, the director of planning shall make affidavit that the mailings have been made and file the affidavit with the papers in the case. If the public hearing is continued or deferred to a date that has not previously been advertised, notice shall be remailed. If the public hearing is continued or deferred to a date that has been previously advertised or if the public hearing is closed and the decision deferred to a later date, notice need not be remailed. With regard to any action involving a change to the applicable zoning ordinance text regulations that decreases the allowed dwelling unit density of more than twenty-five parcels of land, the owner of the affected parcels, as identified in the assessor's records, shall be given not less than 15 days' written notice sent by registered, certified or first class mail for any hearing on any such action. Written notice of such changes to zoning ordinance text regulations shall not have to be mailed to the owner of lots shown on a subdivision plat approved and recorded pursuant to the provisions of the Chesterfield County Subdivision Ordinance where such lots contain less than 11,500 square feet. If the written notice is provided by first class mail, the director of planning shall make affidavit that the mailings have been made and file the affidavit with the papers in the case. If the public hearing is continued or deferred to a date that has not previously been advertised, notice shall be remailed. If the public heating is continued or deferred to a date that has been previously advertised or if the public hearing is closed and the decision deferred to a later date, notice need not be remailed. · . With regard to any action referred to in sections 19-16 and 19-17, written notice of any public hearing on an application to amend a zoning condition or rezone property shall be given to the last known representatives of all civic associations on the Civic Association Notice List filed with the planning department operating within the area encompassed by the property which is subject to the original zoning or condition and to all property owners of record with the assessor's office whose property was subject to the original zoning or condition and whose property is located within 1,500 feet of the property which is the subject of the application. (d) When a proposed comprehensive plan or amendment thereto, a proposed change in zoning district map classification, an application for creation of a historic district or the designation of landmarks and landmark sites or an application for special exception or variance involves any parcel of land located within one-half mile of a boundary of an adjoining county or municipality, then, in addition to the advertising and written notification required above, written notice shall also be given at least 4--5 10 days before the hearing to the chief administrative officer or his designee, of such adjoining county or municipality. (e) Posting and notification of adjacent property owners, as outlined in this section, shall not be required when: The hearing involves an application for zoning approval of 26 or more parcels of land initiated by resolution of the planning commission or board of supervisors; or (2) On appeal when the appeal involves 26 or more parcels of land; or (3) The hearing involves an appeal conceming no specific property. (f) A party shall be deemed to have waived the right to challenge the validity of proceedings for which written notice is required if the party does not receive the required written notice, but the party has actual notice of, or actively participates in, the proceedings. (2) That this ordinance shall become effective immediately upon adoption. 000~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: February 12, 2003 Item Number: 8.C.7.b. Subject: Set a Public Hearing to Consider the Approval of a Ground Lease in Connection with Certificates of Participation Financing for the County Jail Replacement Project County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board to set a public hearing date of February 26, 2003 to consider the approval of a ground lease to be entered into in connection with the planned Certificates of Participation financing for the County Jail Replacement Project Summary of Information: On June 26, 2002 the Board approved a resolution which authorized the issuance of not to exceed $12 million principal amount of Certificates of Participation for the Juvenile Detention Home Expansion/Renovation, County Complex Road Project, Park Improvements, County Jail Replacement, Community Development Building, and the Financial/Human Resource System. Preparer: Rebecca T. Dickson Title: Director, Budget and Management Attachments: -1 Yes No ro%o3.;3o CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of Meeting Date: February 12, 2003 Item Number: After analyzing current available funds and cash flow projections, staff has determined that the sale of Certificates of Participation for the Co~unity Development Building and the Financial/Human Resource System is not required at this time. Both projects will continue to proceed with available lease/purchase proceeds and/or other funding sources. Additionally, a transfer of general fund dollars currently budgeted in the Detention Home project, to the County Complex Road Project and Park Improvements Project, and a corresponding increase in the reimbursement to the Detention Home project for expenditures made subsequent to the June 26, 2002 Board resolution negates the need to issue Certificates of Participation for the County Complex Road and the Park Improvements project. As a result, the issuance of Certificates of Participation is scheduled for March, 2003 to finance the completion of the Expansion/Renovation of the Juvenile Detention Home and the design and initial construction work for the Jail Replacement Project. This item requests that the Board set a public hearing date of February 26, 2003 to consider the approval of a ground lease of real property which encompasses the County Jail site at the Chesterfield County Government Complex. Section 15.2-1800 of the Code of Virginia, 1950, requires that a public hearing be held prior to the leasing of real property owned by the County. With respect to the Juvenile Detention Home property, a ground lease for this site was executed as part of Certificates of Participation financing in 2001. Additional certificates will be issued under this existing ground lease; therefore no public hearing is required for this project. Funds for both the Expansion/Renovation of the Juvenile Detention Home and the County Jail Replacement Project have been appropriated. 000t. 1t, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Febr=a=7 12, 2003 Item Number: 8.c.8. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Clover Hill: Old Hundred Mill Section C Matoaca: Bayhill Pointe, Section 12 Chesdin Shores, Section 1 Corrected Fair Isle at the Highlands, Section 1 Swift Creek Crossing, Section 5 Whitley Manor, Section 3 Preparer: Richard M. McElfish Title: Director, Environmental Engineering Attachments: Yes No 00018 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - OLD HUNDRED ~J.~ SEC C, RS LT 7 SEC A DISTRICT: CLOVER HILL MEETING DATE: 12 February 2003 ROADS FOR CONSIDERATION: FOC~Y MILL DR MI~I. MANOR CT MIl J, MANOR DR MIIJ~ MANOR PL Vicinity Map: OLD HUNDRED MILL, SEC C, RS LT 7 SEC A oo0:t TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - BAYHILL POINTE, SEC 12 DISTRICT: MATOACA MEETING DATE: 12 Febma~ 2003 ROADS FOR CONSIDERATION: BAYM~,L CT l-IlL! CREEK DR LONGFELLOW CT LONGFELLOW DR LONGFELLOW PL POINT LANDING CT Vicinity Map: BAYHII,L POINTE, SEC 12 000:t84 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - CHESDIN SHORES, SEC 1 CORRECTED DISTRICT: MATOACA MEETING DATE: 12 February 2003 ROADS FOR CONSIDERATION: CH2ESDIN SHORES DR CHESDIN SHORES PL CHF_.SDIN SHORES TER SANDY SHORE MEWS SHORE LAKE TURN Vicinity Map: CHESDIN SHORES, SEC 1 CORRECTED ooo .a8 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - FAIR ISLE AT THE HIGHLANDS, SEC. 1 DISTRICT: DALE MEETING DATE: 12 February 2003 ROADS FOR CONSIDERATION: FAIR ISLE CT FAIR ISLE DR FAIR ISLE TER Vicinity Map: FAIR ISLE AT THE HIGHLANDS, SEC. 1 000 . 16 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - SWIFt CREEK CROSSING, SEC 5 DISTRICT: MATOACA MEETING DATE: 12 February 2003 ROADS FOR CONSIDERATION: MISTY SPRING DR Vicinity Map: SWIFt CREEK CROSSING, SEC 5 000:I..37 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceplance - WHITLEY MANOR, SEC 3 DISTRICT: DALF. MEETING DATE: 12 February 2003 ROADS FOR CONSIDERATION: RAVENNA DR RAVENNA TRR Vicinity Map: WH1TLEY MANOR, SEC 3 OOOj_38 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: February 12, 2003 Item Number: 8.C.9. Subject: 1) Initiation of Special Exception Application for a Stock Farm of Less Than Three Acres and 2) Transfer of $1,322.18 from the Matoaca District Improvement Fund to the Planning Department for the Special Exception Application Fee County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to 1) initiate a special exception application for a stock farm of less than three acres and 2) transfer $1,322.18 from the Matoaca District Improvement Fund to the Planning Department to cover the special exception application fee Summary of Information: Jeanne Horne is a 4-H volunteer leader who teaches children about animal care and who also cares for rescued animals on her property at the request of the County's Animal Control Department. Because her property has less than three acres, she must obtain a special exception that would allow her to keep more than ten rabbits. On January 22, 2003, Jeanne Horne appeared before the Board and advised the Board that she could not afford to pay the $1,250 fee for the special exception application and asked the Board to pay for the special exception to allow her to keep additional rabbits. If Ms. Humphrey's request is approved the Board would initiate the special exception application, appoint Kirk Turner as the Board's agent, and transfer $1,322.18 from the Matoaca District Improvement Fund to the Planning Preparer: Steven L. Micas Title: Attachments: Yes ~ No County Attorney 0425:60441.1 #ooo .a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Department to pay the application fee for the special exception permit. Historically, the Board's informal policy has been to only authorize County initiated rezoning requests if (1) the County made a mistake necessitating the rezoning or (2) the rezoning would result in some direct public benefit. Since this request is in accordance with part 2 of the policy, the County Administrator recommends that The Board may legally initiate the rezoning request. 0001, 0 DISTRICT IMPROVEMENT FUNDS corn leted and signed before the County can consider · This application must be .P _ Om letin and signing this a request for funding with Dtstnct improvement Funds C p g form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. or organization) making this funding 2. If ,, organization is the applicant, what is the nature and purpose of the organization? {Also a~ach organization's most recent a~icles of incorporation and/or bylaws to scribe ~n detail the funding request De ' ' . ' s how, the money,, if apprRved,_wfl~be o Is any County Department involved in ~he project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? ff407:233'~0. I Page 2 o If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit7 is the organization ~ax-exempt? 7 What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Yes /' No J Yes- '-/ No_ No Yes .... Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-pre.sident, chairman or vice- Title [if signingle{~ b~l;.alf of an organization) ~-~ted Name O00 . g CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 12, 2003 Item Number: 10. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: Yes ~ No #000 .48 BOARD MEETING DATE 07~1~2 11/13/02 11/13/02 11/13/02 11/13/02 11/13/02 11/13/02 11/13/02 CHESTERFIELD COUNTY GENERAL FUND BALANCE February 12, 2003 DESCRIFFION FY2003 Budgeted Beginning Fund Balance Designate excess revenue (County) for non-recurring items in FY2004 Designate excess expenditures (County) for non-recurring items in FY2004 Designate excess revenue (Schools) for non-recurring items in FY2004 FY02 Results of Operations - Schools unspent General Fund Transfer for non-recurring items in FY2004 FY02 Results of Operations - Parks FY02 Results of Operations - Libraries FY02 Results of Operations - CSA Shortfall AMOUNT (1,712,213) (819,183) (1,852,802) (1,145,159) (150,000) (150,000) (60,300) BALANCE $42,493,947 $40,781,734 $39,962,551 $38,109,749 $36,964,590 $36,814,590 $36,664,590 $36,604,290 O00:t4, Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONAI.LY FUNDED BY DEBT February 12, 2003 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/2001 FY02 Budgeted Addition 4/4/2001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts 10/24/2001 360 West Corridor Plan 11/14/2001 Building Improvements (County Administration) 11/14/2001 Security Enhancements (MH/MR and County Administration) 2/27/2002 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/2002 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/2002 Governn-ent Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment Amount 8,800,000 (7,579,700) (85,0o0) (90,000) (70,000) (17o,ooo) (lO7,OOO) (50,000) (250,000) (75,000) (7,277,800) (140,000) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 000 .4 O00:t~6 Prepared by Accounting Department January 31, 2003 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 $31,409,906 Date Ends 11/19 05/04 11/21 03/05 03/06 09/05 07/05 Outstanding Balance 01/31/03 $13,685,000 13,372 12,805,000 421,198 14,235 11,991 165,915 $~_7,116,711 PENDING EXECUTION Description Building Construction, Road Construction, Park Improvements and Systems - Certificates of Participation Approved June 26, 2002 Approved Amount $12,000,000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Mcctin~l Date: February 12, 2003 Item Number: 14.A. Subiect: Resolution Recognizing Ms. Roberta "Bena" Traylor Hagen County Administrator's Comments: County Administrator: Board Action Requested: Mr. Barber and Mr. McHale requested that the following resolution be adopted. Summary of Information: This resolution is to recognize and congratulate Ms. Roberta ~Bena' Traylor Hagen upon reaching 100 years of age on December 28, 2002. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes No 000 .4 RECOGNIZING MRS. ROBERTA~BENA" TRAYLOR HAGEN UPON HER ACHIEVEMENT OF CENTENARIAN STATUS WHEREAS, Chesterfield County is committed to all our residents, especially the younger members and the ~more mature" members of our communities; and WHEREAS, On December 28, 2002, Mrs. Roberta ~Bena" Traylor Hagen, turned 100 years old; and WHEREAS, Mrs. Hagen was born on Christmas Day, 1902 in a house on Harrowgate Road in Chester; and WHEREAS, Mrs. Hagen was one of eight children; and WHEREAS, Mrs. Hagen was not expected to survive long after her birth; and WHEREAS, all those who expected Ms. Hagen not to survive have since passed on, and Mrs. Hagen is still going strong; and WHEREAS; after marrying Charles Hagen, Mrs. Hagen lived on Richmond Street in Chester; and WHEREAS, Mrs. Hagen is the matriarch of her family, and has for all these years imparted her wisdom, experience and advice; and WHEREAS, Mrs. Hagen is an inspiration to her family, friends, and all who know her. WHEREAS, such longevity is worthy of appropriate recognition. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 12tn day of February 2003, publicly recognizes Mrs. Roberta ~Bena" Traylor Hagen as one of Chesterfield County's noteworthy individuals, congratulates her on having achieved centenarian status, and wishes her continued health and happiness. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Hagen and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000 43 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Februa~ 12, 2003 Item Number: 14.B. Subject: Resolution Recognizing Dental Hygiene Initiatives for Children County Administrator's Comments: County Administrator: Board Action Requested: Ms. Humphrey requested that the following resolution be adopted. Summary of Information: This resolution is in recognition of all dental health care professionals and publicly recognizes February 21, 2003 as "Give Kids a Smile! Day" and February 2003 as "National Children's Dental Health Month." Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes No 000150 RECOGNIZING FEBRUARY 2003, AS "CHILDREN'S DENTAL HEALTH MONTH" IN CHESTERFIELD COUNTY WHEREAS, the 8tn Annual Dental Health Extravaganza will be conducted at the Southpark Mall in Colonial Heights, Virginia on February 22, 2003; and WHEREAS, through the joint efforts of the Virginia Department of Health, Division of Dentistry; the Southside Dental Society; the Alliance of the Southside Dental Society; the Medical College of Virginia School of Dentistry; local dentists who volunteer their time; and the school districts of Chesterfield, Colonial Heights, Dinwiddie, Hopewell; Petersburg; Prince George and Sussex, this program was established to foster the improvement of children's dental health; and WHEREAS, the Extravaganza includes presentations of awards to local students who participated in the essay contest entitled, ~Don't Let Your Smile Become Extinct"; and WHEREAS, at the event, families are provided with educational materials that stress the importance of regular dental examinations; daily brushing and flossing; proper nutrition; sealants and the use of mouth guards to protect teeth during athletic activities; and WHEREAS, the Medical College of Virginia will provide free dental screenings; and WHEREAS, various displays will be both entertaining and educational for families in attendance. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 12th day of February 2003, publicly recognizes February 21, 2003 as ~Give Kids a Smile! Day" and February 2003 as ~National Children's Dental Health Month" in Chesterfield County, and expresses gratitude, on behalf of all Chesterfield County residents, to those men and women in the dental health care professions who help protect our children's dental health. 000 .5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Februar~f 12, 2003 Item Number: 14.C. Subiect: Recognizing Brandon Michael Hugo, Troop 864, Sponsored by the Church of Jesus Christ of Latter Day Saints, Christopher Lee Webb, Troop 885, Sponsored by Beach Community Grange, and Andrew Richard Vaught, Troop 806, Sponsored by Woodlake United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Brandon Michael Hugo, Troop 864, Mr. Christopher Lee Webb, Troop 885, and Mr. Andrew Richard Vaught, Troop 806, upon attaining rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Clover Hill District Andrew Richard Vaught Parents: Don and Jane Midlothian District Brandon Michael Hugo Parents: Ray and Diane Matoaca District Christopher Lee Webb Parents: Kenneth and Evelyn Preparer: Lisa H. Elko A~achments: Yes Title: Clerk to the Board 0001,5~ RECOGNIZING MR. BRANDON MICHAEL HUGO UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brandon Michael Hugo, Troop 864, sponsored by the Church of Jesus Christ of Latter Day Saints, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Brandon has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 12th day of February 2003, publicly recognizes Mr. Brandon Michael Hugo, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. O00 .SB RECOGNIZING MR. CHRISTOPHER LEE WEBB UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Christopher Lee Webb, Troop 885, sponsored by Beach Community Grange, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Christopher has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFOR~ BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 12th day of February 2003, publicly recoqnizes Mr. Christopher Lee Webb, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000 54 RECOGNIZING MR. ANDREW RICHARD VAUGHT UPON ATTAINING THE RANK OF EAGLE SCOUT WHEKEAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Andrew Richard Vaught, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Andrew has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 12tn day of February 2003, hereby extends its congratulations to Mr. Andrew Richard Vaught on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 00055 i CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February12, 2003 Item Number: 14.D.1. Subiect: Resolution Recognizing Ms. Megan McKenzie Tucker as Chesterfield's Junior Miss 2003 County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren and Mr. Barber requested that the following resolution be adopted. Summary of Information: This resolution is to recognize and congratulate Ms. Tucker as Chesterfield's Junior Miss 2003. Megan McKenzie Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes No 000 6 RECOGNIZING MS. MEGAN MCKENZIE TUCKER AS CHESTERFIELD'S JUNIOR MISS 2003 WHEREAS, the Junior Miss Scholarship Program provides college scholarships to outstanding young women; and WHEREAS, while in high school, these young women must have excelled in academics, been active in extracurricular activities that serve the community, must have strived to be physically fit, and must have developed a performing talent; and WHEREAS, Midlothian/Chesterfield's Junior Miss Scholarship Program was held in September 2002, with contestants representing the five area high schools in northern Chesterfield County; and WHEREAS, Ms. Megan McKenzie Tucker has been named Chesterfield's Junior Miss 2003; and WHEREAS, Ms. Tucker won a $1,000 scholarship, plus an additional $300 for winning overall in the Fitness category; and WHEREAS, Ms. Tucker has been active in the National Honor Society; as a Student Council Representative; National Latin Honor Society; All District Chorus; Delegate for Governor's School in Choral Music; National Youth Leadership Forum and earned the Clover Hill High School Citizenship Award; and WHEREAS, Ms. Tucker also was involved in the New Dimensions Show Choir; Clover Hill High School Volleyball, Basketball and Track; Latin Club; Student Advisory Council; the musical, "Guys and Dolls"; and the Brandermill Church Youth Group; and WHEREAS, Ms. Tucker intends to pursue the goal of becoming a primate Communications Researcher; and WHEREAS, Ms. Tucker is an outstanding representative of Chesterfield County youth. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 12th day of February 2003, publicly recognizes the exemplary achievements of Ms. Megan McKenzie Tucker, wishes her continued success in her academic pursuits, and is proud to have her represent Chesterfield County public schools as she continues with her higher education. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Tucker and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 12, 2003 Item Number: 14.D.2. Subiect: Resolution Recognizing Ms. Amy Wrisley as Midlothian's Junior Miss 2003 County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren and Mr. Barber requested that the following resolution be adopted. Summary of Information: This resolution is to recognize and congratulate Ms. Amy Wrisley upon being named Midlothian's Junior Miss 2003. Preparer: Donald J. Kappel Title: Director1 Public Affairs Attachments: Yes No # RECOGNIZING MS. AMY RENEE WRISLEY AS MIDLOTHIAN'S JUNIOR MISS 2003 WHEREAS, the Junior Miss Scholarship Program provides college scholarships to outstanding young women; and WHEREAS, while in high school, these young women must have excelled in academics, been active in extracurricular activities that serve the community, must have strived to be physically fit, and must have developed a performing talent; and WHEREAS, Midlothian/Chesterfield's Junior Miss Scholarship Program was held in September 2002, with contestants representing the five area high schools in northern Chesterfield County; and WHEREAS, Ms. Amy Renee Wrisley of Midlothian High School has been named Midlothian's Junior Miss; and WHEREAS, Ms. Wrisley won a $1,000 scholarship, plus an additional $900 for winning overall in the Talent, Poise and Interview categories; and WHEREAS, Ms. Wrisley has been active in the National Honor Society; All District Chorus; All State Chorus; Distinguished Honor Roll; Honors Music Participant; Girl's State Mayor and Who's Who Award for Young Scholars programs; and WHEREAS, Ms. Wrisley also was involved in the "Just for Show" Show Choir; Girls' Show Choir; the musical, "Annie"; the French Club; Interact Club; Midlothian High School Field Hockey, Basketball and Track; Impact Virginia Service Camp; and the Youth Advisory Team of Winfree Baptist Church; and WHEREAS, Ms. Wrisley intends to pursue the goal of becoming a pediatrician; and WHEREAS, Ms. Wrisley Chesterfield County youth. is an outstanding representative of NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 12th day of February 2003, publicly recognizes the exemplary achievements of Ms. Amy Renee Wrisley, wishes her continued success in her academic pursuits, and is proud to have her represent Chesterfield County public schools as she continues with her higher education. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Wrisley and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: February 12, 2003 Item Number: 14.E. ,Subject: Resolution Recognizing Monacan High School Boys Varsity Volleyball Team for its Outstanding Accomplishments and Sportsmanship County Administrator's Comments: County Administrator: Board Action Requested: The Honorable Arthur S. Warren has requested that the Board of Supervisors commend and recognize the Monacan High School Boys Varsity Volleyball Team for their superior achievement and representation of Chesterfield County. Summary of Information: The Monacan High School Boys Varsity Volleyball Team was the Season and Tournament Champion for the Dominion District, the Central Regional Champions and the State Finalist in the AAA Boys Volleyball Championship. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Yes No OO0~.60 RECOGNIZING THE 2002 MONACAN HIGH SCHOOL BOYS VARSITY VOLLEYBALL TEAM FOR ITS EXCELLENT REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, participation in high school sports has integral part of Chesterfield County's educational, emotional development for students; and long been an physical and WHEREAS, Mr. Bill Reeves, Coach of the Monacan High School Boys Varsity Volleyball Team completed his seventh year as coach, and has compiled a career record of 105 wins and 55 losses, two state championships and was named the 2002 Triple A Boys Volleyball Coach of the Year; and WHEREAS, under Mr. Reeves' and his staff's guidance and direction, the 2002 Monacan Chiefs finished the season with a overall record of 24- 1; and WHEREAS, the Monacan Chiefs were the Season and Tournament Champions in the Dominion District; and WHEREAS, the Monacan Chiefs were the Central Regional Champions and the State AAA Boys Volleyball Champions; and WHEREAS, the team members include Hudson Bates, Victor Villela, Daniel Attaway, William Southworth, Michael Alexander, Andrew Anderson, Dale Terrier, Aaron Smith, Randy Jones, Doug Hoffman, Bryan McCabe, Aaron Koebel, Michael Sutphin and team managers Courtney Groth and Courtney Winston. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 12tn day of February 2003, publicly recognizes the 2002 Monacan High School Boys Varsity Volleyball Team for its outstanding representation of Chesterfield County; commends the Chiefs, on behalf of the citizens of Chesterfield County, on their commitment to excellence and sportsmanship; and expresses best wishes for continued success. OO016/, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: February12, 2003 Item Number: 15.A. Subject: Public Hearing to Approve a Second Amendment to the FBO Services and Lease Agreement with Dominion Aviation Services, Incorporated County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff requests that the Board approve a second amendment to the FBO Services and Lease Agreement with Dominion Aviation Services, Incorporated. Summary of Information: The County entered into an FBO Services and Lease Agreement with Dominion Aviation Services, Inc. in 1991. The new terminal building, located at the airport, includes approximately 138 square feet of space where the service counter is located. Dominion Aviation will be operating a counter in the new terminal. Therefore, staff recommends that the FBO agreement be amended to include the new space. As consideration for the additional space, Dominion Aviation will staff the desk, provide customer service, information and additional security monitoring during the day, as well as after the county staff departs. Staff recommends approval. Preparer~ Steven J. Calabro Title:Director of Aviation Services Attachment s: No 00016~ SECOND AMENDMENT TO THE CHESTERFIELD COUNTY AIRPORT FBO SERVICES AND LEASE AGREEMENT This amendment dated February 13, 2003, between the County of Chesterfield, Virginia (hereinafter "Lessor"), and Dominion Aviation Services, Inc., a Virginia Corporation (hereinafter "Lessee"): WHEREAS, the Lessor and Lessee entered into a FBO Services and Lease Agreement on or about October 18, 1991 (FBO Agreement") which granted Lessee certain rights and imposed on Lessee certain obligations with respect to the management and operation of the Chesterfield County Airport; and WHEREAS, Lessor and Lessee desire to amend to the FBO Agreement in order to provide for Lessee's additional use of and additional responsibilities concerning 138 square feet of additional space located in the lobby adjacent to the elevator equipment room next to the airside entrance of the new terminal building located at 7511 Airfield Drive at the Chesterfield County Airport. NOW, THEREFORE, in consideration of the mutual covenants set forth below, and other good and valuable consideration, the adequacy and receipt of which is hereby acknowledged by the Lessor and Lessee, the Lessor and Lessee agree to the following amendments to the FBO Agreement: 1. The FBO Agreement shall remain in full force and effect and the terms therein shall be controlling to the extent not specifically amended herein. 2. The FBO Agreement is herby amended so that the leased premises under the FBO Agreement is expanded to include the 138 square feet occupied by a new service counter to be constructed at Lessor's cost in the new terminal building. The rental value of counter space is $616.00 per month. In consideration of the Lessor providing Lessee with the additional space, Lessee's sole obligation to pay rent on account of its lease of 138 square feet occupied by a new service counter in the new terminal building will be to pay rent in kind by providing the following services: · Staff the terminal lobby desk with at least one person from 7 a.m. to 9 p.m. seven days a week. Any reduction in hours must be approved by the Lessor. * Assign desk personnel who will provide customer service support and to augment county monitoring, will monitor, as circumstances and time permit, the county security video screens that provide security coverage of the interior and exterior of the terminal building. · Upon reasonable prior notice to DAS, require primary desk personnel to participate in airport specific customer service training to be conducted by county personnel and provided at no additional charge to DAS. · Require personnel to be available to provide information, directions and assistance to all airport customers during the hours described above. Lessor and Lesee agree that the value of the in kind service is $616.00. DOMINION AVIATION SERVICES, INC. By: President By: COUNTY OF CHESTERFIELD, VIRGINIA Lane B. Ramsey County administrator P. O, Box 85333 Ad Size, HERE o2/Os/2oo~ reference: 1313999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 12, 2003 Item Number: 15.B. Subiect: Public Hearing to declare 8611 Sunview Lane Blighted County Administrator's Comments: County Administrator: ~ Board Action Requested: Declare property blighted and authorize expenditure of County funds to demolish the fire-damaged vacant dwelling Summary oflnformation: on January 21, 2003 the Planning Commission held a public hearing on the above matter. They determined the above property was blighted and the appropriate remedy, as recon~nended by the Building Official, was demolition. Subsequently the property was sold at a foreclosure auction on January 30, 2003 at 9:00 a.m. on the Courthouse steps. Prior to the auction, Mr. Dupler met all bidders and the Trustee, Robert Chappell, Esquire to explain the County's proposed action to hold this public hearing to declare the property as blighted and authorize demolition by the County utilizing County funds. The successful bidder was Mr. J. B. McCutcheon, Jr. of J. B. McCutcheon, Jr., Inc., a general contractor based in Midlothian. Mr. McCutcheon is fully aware of the County's pending actions. He indicates that it is his desire to demolish all of the house except the foundation as soon as possible. He then plans to construct a new home on the existing foundation. He plans to attend the public hearing and further explain his timeframe for demolition and reconstruction. Preparer: William D. Dupler Title: Buildinq Official Attachments: Yes ~ No invoice) P.O. Box 85333 Ad Size publisher of ATTACH 01/29/2003 02/05/2003 The first insertion being given .... Newspaper reference: 1314384 Sworn to and subscribed before 01129/2003 Notary Public State of Virginia C)tV of Richmond Uy commission expires ~_ ~2;~[ '~'__~_.~____ S upervisor CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 12, 2003 Item Number: 15.C. Subject: PUBLIC HEARING: Request to Convey 6.29 Acres of Right of Way to Touchstone Development, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to convey 6.29 acres of right of way to Touchstone Development, LLC. Summary of Information: Touchstone Development, LLC has requested the vacation of 6.29 acres of right of way as shown on the attached plat. A relocated right of way will be dedicated by subdivision plat. Staff has reviewed the request and recommends approval. District: Dale Preparer: John W. Harmon Title: Right of Way Manager Attachments: Yes ~-~ No I I II VICINITY SKETCH PUBLIC HEARING: REQUEST TO QUITCLAIM 6.29 ACRES OF RIGHT OF WAY TO TOUCHSTONE' DEVELOPMENT, LLC Chesterfield County Department of Utilities Right Of Way Office VICI,NITY SKETCH PUBLIC HEARING: REQUEST TO QUITCLAIM 6.29 ACRES OF RIGHT OF WAY TO TOUCHSTONE' DEVELOPMENT, LLC Chesterfield County Department of Utilities Right Of Way Office An Affiliate of Media Genera~ P. O. Box 85333 Richmond, Virginia 232934)001 (804) 649-6000 (This is not a bill. invoice) 6710 W KR Al LqE ROAD CHE~qTERFI'EI' ,D 02/05/2003 121 VA 23832 TAKE N©TICF, THAT ON FE'RRI IAR¥ 12 2003 AT 7 Ad 2_00 x 12.0(I 120.56 ATTACH That on Februa~ ' may be heard;the at its regular meel Ceunty,Wkcnia '~ rght df wa~ ~e~ BOok 4~7, The cOmp!ere te~ offi~ Of ~e Right ~e hours of 8:30 20q3, atT:00 p,m, er as soon ~ereafter as oard of 8upe&isors of Chesterfield Co.u,n~ ~ plac~ in the Board Room of 0hesterfiel~ consider the conveyance Of 629 acres or edAo the COunty by Died recorded in the Jit~ Court, ChestbrfiSId County Virgini~ ia ~'age 749, !,th6 p.roposed conveyance is onfile in the Wa~ Manager in Chestedield Co~n~, V r- ;x~m~n~d b~ll bterested parties be~een m. and 5:00p.m., Monday through Friday, I HERE Generalrpi~iiii:er ~i OperatiOn THE RICHMOND TI~ES-DISPATCH This is to certify that the attached TAKE NOTICF, T~AT).~ ~,F,B d was published by Richmond Newspapers, inc. in the City of ~icnmon , State of Virginia, on the following dates: 02/05/2003 The first insertion being given Newspaper reference: Sworn to and subscribed before Notary Public 132O092 02/05/2003 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 12, 2003 Item Number: 16. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on February 26, 2003 at 3:30 p.m. Preparer: Lisa H. Elko A~achments: [---] Yes Title: No Clerk to the Board #000~75