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2013-10-09 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: October 9, 2013 Item Number: 2.A. Subiect: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis G. Lassiter Title: Assistant County AdAnl` Attachments:Yes F-1lvo00-t;301 County Administrator's Top 40's List I. Critical Projects/Activities 1. ARWA Reservoir Project 2. Community Risk Analysis/Emergency Service Coverage 3. Eastern Midlothian Re -development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 4. Irrigation Policies/Demand Management for Water Use 5. Jefferson Davis Streetscape Project - (next phase) - in process 6. Meals Tax/Bond Referendum Process 7. Recycling Committee Recommendations 8. Sports Quest/River City Sportsplex 9. Total Maximum Daily Load (TMDL) Presentation to Board 10. Utilities Policies and Managed Growth 11. Onaoina Projects/Activities 1. 2014 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases - Phase 11 started 3/2012 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Efficiency Studies - Countywide 11. Financial/Budget Issues 12. Five Story/Three Story Building Renovations 13. High Speed Rail/Ettrick Train Station 14. Joint Meetings of Board of Supervisors/School Board 15. Magnolia Green CDA 16. RMA - Legislation bill did not pass - 2013 17. RRPDC - Large Jurisdiction Committee 18. RRPDC - Transportation Strategies Work Group (work on hold) 19. Smith/Wagner Building 20. Sports Tourism Plan Implementation 21. UASI (Regional) Updated 10/2/2013 1H. County Administrator's Top 40's List Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 812008 3. Bow Hunting Restrictions - 212412010 4. Business Climate Survey - 712008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 912010 7. CBLAB Discussions - 1212009 8. Census 201 O/Redistricting - 612011 9. Chesterfield Avenue Enhancements Phase I - 5/2011 10. Citizen GIS - 512010 11. Citizen Satisfaction Survey - 20081201012012 12. Comprehensive Plan Adoption - 1012012 13. COPS Grants 14. DCR Erosion & Sediment Control Program - 3111/11 15. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 16. Efficiency Studies - Fire Department and Fleet Management - 612008 17. Efficiency Study - Quality/Chesterfield University Consolidation - 712009 18. Electronic Message Centers - 912011 19. Electronic Signs -112414 20. Board's Emergency Notification Process 21. Employee Health Benefits - Contract Rebid - 812011 22. Federal Stimulus Package - 412013 - Energy Block Grant - Economic Development . Police Department 23. Financial/Budget Issues - Adoption of 2011 Budget - 412011 - Adoption of County CIP - 412011 - Adoption of School CIP - 412011 - Bond Issue/Refinancing - AAA Ratings Retained 24. 457 Deferred Comp Plan (Approved) 25. CRTC Service - Funded for FY 14 26. Hydrilla Issue 27. Hosting of Hopewell Website 28. Impact Fees for Roads - 912008 29. In Focus Implementation - Phase I - 812008 30. In -Focus Implementation - Phase 11 (Payroll/HR) - 1212009 31. Insurance Service Upgrade (ISO) for Fire Department - 912009 32. Jefferson Davis Streetscape Project - 512010 33. Leadership Exchange Visits with City of Richmond 34. 2011 Legislative Program -adopted 1113012011 35. Low Impact Development Standards 2 Updated 10/2/2013 County Administrator's Top 40's List 36. Mass Grading Ordinance (canceled) 37. Meadowdale Library - 1112008 38. Meadowville Interchange -Ribbon Cutting 12/15/2011 39. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 40. Minor League Baseball (new team) - 212010 41. Multi -Cultural Commission (Quarterly Reports due to Board) - 1112008 42. Planning Fee Structure (General Increases) - 612009 43. Planning Fee Structure (Reductions for In -Home Businesses) - 112009 44. Planning Fees (Holiday for Commercial Projects) - 812009 45. Police Chase Policy (Regional) - 512010 46. Postal Zip Codes - Changes approved 412011, USPS date of implementation 612011 47. Potential Legislation - Impact Fees/Cash Proffers - 112009 48. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 212009 49. Property Maintenance - Rental Inspection Program 50. Public Safety Pay Plans Implemented (Phase 1) - 912008 51. Redistricting 2011 Calendar/Process Report 52. Regional Workforce Investment Initiative 53. Results of Operations - 1111912010 and 1112011 54. Sign Ordinance 55. Southwest Corridor Water Line - Phase I - 712008 56. Sports Tourism Plan - 112010 57. Sports Tourism Program with Metropolitan Richmond Sports Backers - 812009 58. Streetlight Policy - 1211110 59. Ukrops Kicker Complex - soccer fields - Opened 812009 60. Upper Swift Creek Plan (Adopted) - 612008 61. Upper Swift Creek Water Quality Ordinances 62. VDOT Subdivision Street Acceptance Requirements - 712009 63. VRS Benefits for New Employees - 712010 64. Walk Through Building Permit Process - 1012009 65. Water Issues/Restrictions 66. Website Redesign - 612009 67. Wind Energy Systems - 311012010 68. Wireless Internet Access in County Facilities - 912008 69. Watkins Centre 70. Woolridge Road Reservoir Crossing Project - 512010 71. Ukrops Kicker Comples/GRAP Swimming Pool - Stratton Property - Pool opening March, 2012 3 Updated 10/2/2013 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 9, 2013 Item Number: 2.13. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: U L Board Action requested: Summary of Information: Urban Land Institute (ULI) Richmond District, in partnership with Timmons Group and Virginia Commonwealth University, has released the RVA Reality Check Final Report. The results of the RVA Reality Check will be presented by Mr. Andy Condlin, partner at Roth, Donner, Jackson, Gibbons Condlin, PLC, Mr. David Johannas of the Johannas Design Group, and Ms. Lynn McAteer of The Better Housing Coalition. Preparer: Janice Blakley Title: Clerk to the Board of Supervisors Attachments: 0 Yes FI No # () () 0 10 0 Z5 9/30/2013 () 01) () 0 f ) 0 9/30/2013 Olf � llll��Il 147 9/30/2013 ("') 0 () ,, 1"ll It 0 Of '1102 R�� 41,1)0001.3 9/30/2013 9/30/2013 9/30/2013 1, 2 9/30/2013 '13 of m 15 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 9, 2013 Item Number: Z.C. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: I — Board Action Requested: Summary of Information: The mission of the Richmond Area Metropolitan Planning Organization (MPO) is "to serve as the federal and state designated regional transportation planning organization that serves as the forum for cooperative transportation decision-making to assure excellence in mobility and safety within and through the Richmond region." Mr. Bob Crum, Executive Director of the Richmond Regional Planning District Commission, will provide a presentation to the Board of Supervisors regarding proposed MPO changes. Preparer: William Q. Dupler Title: Depu!y County Administrator for Community Development Attachments: 0 Yes F-1 No # Itamisling Sta,xidling and Effectiveness of the RichniondAr,; Metropolitan Organization, a"" These initiatives were developed by the MPO �Executive Committee By consenSUS, the MPO Executive Cornmittee,forwarded tease initiatives to the dull MPO Board on September Directionm the MPO Chair s' these initiatives the Region fS jur'isdictions 01 9/27/2013 ,Mission through the Richmond region." Balanci,,ng the role of the ',MPO Fodipral & State Regioni li,mi61'°'ifiew,o n o w arW polic Wvei to maintain fu4diinq efigibRity dociskmts s / RAMPO - A n Excelltent Example of Re ional Cooperation 91 1j, State model for, Regional Decision Making 9/27/2013 000,324 9/27/2013 4 -step a,pproa,ch'to elevate the Standing and, Effectiveness of the MPO Step Expanduse of Consent Agenda ,, meetings should spend more time on regional policy conversations. Nov 8, Dec 23, Feb 14, Apr 4,, May 2, Juinie 6, 2022 2012 2013, 2,023 2013 2013 .. . .. ..... . ............ . ..... .... .. ..... Nov 9, Dec 13. Feb, 14, Apr 4, May 2, June 6, 2012 2012 2,013 2013 2,013 2013 .... . . . .......... . ... . . . . 0 (3 Transform Current MPO Voting Membership 9/27/2013 7 11,C), "1""), z Ashland Charles City Crfl Goochland 2 Hanover New Kent 2 Powhatan Capital Region Airport Commission TC RMA 1 RRpDc 9/27/2013 7 11,C), "1""), z 9/27/201,3 It ) *zIll 9 Reqtuireme'l"Its for MPO Study Area 9/27/2013 Problems MPO Study'Area „ Confusing public policy 9rRegional impact projects in rural areas not ellgible for funding i, Integration between� al and Urban Recommendation Expand MPO Study c mire Richmond Region Coincides with PDC boundary Tonal forecastinggrowth area 9/27/2013 DiSadvantages Expanstion 10annual revenue l transportation planning program Rural LRTP Other Concerns IExpanded geography for IMPO area with sarne amount of dollars fortransportation investments o However .... Competitive Process Projects the o project ranking 9/27/2013 RSTP and CMAO Allocations (FY92- FY'18) PO $20 SIO JI, 4"0 RS`TP CIMAQ ....... . . ................................ .......................... Staff Recommendat1*011. MPO Study,Area'Ex pansion, Any potential disaid vantages are offset by e advantages. Provides regionally -coordinated transportation planning and investment °. rve Name �Richmond AreaMetropolitan Planning Organization creates confusforl j, Recommendation: Richmond ion Transportation Planning Organization 01 IM o use Consent o Step 2.Transforin MPO Membership Ie Ste : Expand the IMPO Stuidyinclude the dull Richmond Region Ut S Change 14, AMM� Meefing Date: October 9, 2013 Item Number: 2.D. CC)LITIty' Admiriistratfz�xls Comments County mmimw. lit 4 As pai!'t c')f their cc)rit-'int,ung efforts tI pi"ovide inforrtatic)n to the cc),mm'urlity regarding the bond &nd meals tax refereridil, staft wil.1 pro%ride the presenta,tion tc� the Board of Stipervisc;,rs. Prepares- Louis G. Lassiter "ritle, Assistant coun, Admioinistrator Attachments: Ye's No 4 f j 2013 yOUR VOICE FIRSTC11OR A Community Open House 1) Summary Presentation a, Refeirendurni Background bA Focus on'the School Projects c.'The Public Safety Comporiewit d, Finiancirig the Referendurn 2) lndividi4 DWogue and Questions 10/2/201,3 4 ,, I ,3)v (J" ("t 1, ,I 0 1� Referendum qu#,`,Vt*DnS 890W vahm's to welgh in on vairifous looO tinifilatives 2) The county has pflmmlly used referenda toprovide, capda� facHi'ties 3� Every capita � py oject rvolerend,� mi On 198,0 Ihas been apparved 4) Last referendunw, was nm 2004„ aRl firma quesflons were approved, authoriz�img S3413M for cap�W plrq�e�,',ts 5) Aff but three 2004 pi,ojects axle compteted or aa°a Iprogre8s; the mjrtstjndung ;irojects ajj,e 611 county's cun,erit capftal plwi, 1) 94% of res,mud erft rate quatity iDf 2p cnwyty mamre,J Or* of top 100 communniem for yato,�)g 1peopte 6 consecuuve vmes j 3) High quaRy core servkes-, 4) SOL vcores and graduation rates wpM above sUtp.,,Akfe averalge-s 5) Cardwcsurv¢W rate I-Stimes bette,r thmnniatifrina� av#,,"age 6) Bust,4ng tocaecxinanty -, $767M, of new 6ms,iness irwemstmem, wer 4st frame years, qpq W 1, JOIN J, nj; *,j Y, 1) ft Swctlon Day WNesdsy, Noveirwber 5v// 2) Thrpe rpferendum questioni an he ba,, 4ot N) Whether to issue $304M Un bamis to suloportschool facflfty urrwprcvvvrents lb) Wietherto air ue $49M, 0) tu)nds to suppfr'wrt'dw repl:iwernejvvt of the COLH'Ity'S vreirgency c) Whethef to e"ablWh, a kx'.al mo?m4s tjjx to soWy ht4p fimancirt the school a ind pubhc saf/ety improvements 3) I'f approved, the rneahi tax woWd be set at mi.) more than, to o4,,,,ervts on a ftHairand wrPtAd only he Lara tar to p*,p pay fcj; the referendurn projects, not day-to-day Opejrat�)Ons 10/2/201,3 9 1) School project ksl is the piC'oduct of extensivP public dialogue 2) Projects Wentifted during comprehensive p4n update 3) Projects weire then schedu[ed and budgeted �n the FY2014 capftal plannng prociess 4) Rotl'i pirocesses Mcluded INIMerous commur,Qy meetings, pubk� heahngs, dUzen comim�ttees 5) Projects allo evah;ated viia an lndependent, thri!J-party professiior4l (Baker report) 'z rfP 51w Al .... .. . . . 1) Focuses on t,he revitafiza,hon or rep�acemeint of 10 oWer schook 2) Indudes 7 Oeirentary schools, 2 mlddle schools and 1, high sc�hoot 3) Average age of elementairy schools in the referenduri'l i!s62 years, whOethe averagf.a age of the ir)Wde schools us 47 years .. 0 4 1) Refereinn uni nncinn des, one new e*rnentairy schoo� to prin'larRy ease overcrowdirig at Watk4is and Weaver Hernentary schook 2) Also IIVAC and major niainn teina rice work (roofs, flooring, etc,) at other, sctroosites and sorne reirtovabon to centrall office 3) School package totak $304M, knpleniented over, seven The Emergency Communications System I � The public safety querstion focuses, orw the replacement of the county's eirergebincy cornn,vainncitio,ns,ysteri) 2) ft is'T'HlEsyrstem that diispatchnd coord�nates pokcie, fire/EMS, and shevff deptAties Mjrkig eniergencies 3) Thi e cur'rei ut system ns nearly obsoete 4) By 2017, the manufacturer wM no onger, nrovid Iparts ortechrflca�l support H 10/2/2013 1) Cbwtty AscA dhciphne very serivAiy; one of only 34 tdple AAA counties in the US, 2) Chestvrfie4d is THE lowest c,)W, fij;,I-scrv�ce locafty llrw the state— with'THE loin' est No(Al revenue buirden 3) Has elfininated 618 fufl-flme jpcsltions and cut the budget by more thari $,SOM since FY20019 4) Gerivat ptuvernmerit per capita ("Ost 1has been reduced to FY19913 devp�s 5) Avevage real estate lax bM has r1hned irnore tharII 15% dur6 i(g 4st f4e yearsMfl'i NO offsettng change fi,i the rate 6) No real estate tax ii -ate kxrease for 24 consei:Wve years 1) Given backdrop, county is pursuing a meals tax to help pay for the schoO aind public safety prqjects in the reft-sreri,durn 2) WokAd tmr le aH irrrrrllrrcted to no more than two -cents on a d0ar, which woWd be the lowest in the state 3) AILL pioceleds wcwld be rest6ctedto he,lping to fijrid the mortgage payrnents on the re ereindwr pirojects 4) WoWd cost the avevage Chesterfield hOLP;eWd $1, pef week 5) 2511,% of tax woulld The paW by non- resider�ts Zr-, a Debt Service, rfend "SIM Debt Service Praferban ON S72.3 $73.4 ON Ila go/g %OUR/ N , Iwe C 19 f 'If 21rJ 1) ChwiteifieW Is a RRST CHOKE community ini whicli to live, learn, work and raise a fairnOy 2) Investinents ki the cornmunkty are, needed to help rnainta4i the current, quality"Of4ife 3) Referendurn focuses on rApfta� needs that support core s,ervice's (1public safety and education) by replacing ag�ing �nfrastrucbjre 4) Meals tax would be restricteto t*�ping pay for those ca;)ftal projects 5), Vq,,)Ie ruesday, November 5`1 f1fralli I 10/2/2013 7 10/2/2013 :1 1, 8 jr 4, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 23m� Meeting Date: October 9, 2013 Item Number: 6.A. WE= Work Session - (-"omm'unity, Services !�Ioard Presentat�i,on I 0i "i beha,lf of tlie Ce,,�tmmuxiity Services Bc�,,,hard, C,111,it.�ste�,rfield Comrtnmity Sex"vices Board wil"11 ztumber,�.; ser",ved, f,� inding streams, re'vem,.le highli ght,s and 11-,ha.11enges, The impacts behavic)rial h1th seg -vices will all,,so be Supc,rvisorsl information, Preparer Debbie Burcharn A,ftachments: 0 Yes E I N1 the Executive Dirt,�ctor of the rev �i I ew infcrr',mation concerming and expenditures, axtd agenc::y of t"he Heal thcare Ref0l"Tr, on revieweid for the Board ,-�f Tille, Executive Director . . . . ... . . . . . 9/25/20'13 1X3213 9/25/2013 3 9/2 5/' 2) Ol 3 9/25P2013 5 9/25/2013 912 5/2 0 "13 9/25/2013 9/2 5/2 0 13 9 9/25/2,013 op 10 9/25/2013 ampp CHESTERFIELD COUNTY BOARD OF S►UPER.VISORS AGENDA Page 1 of I Meeting Date: October 9, 2013 Item Number: 8.A.1. Subject: Nomination/Appointment to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Nominate/appoint a member to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. At -Large. Board members recommend the appointment of Andre Tolleris from Appomattox Regional Governor's School for a term of November 1, 2013 through June 30, 2014. Mr. Tolleris meets all the eligibility requirements and has indicated his willingness to serve as an at -large member. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparer: Jana D. Carter Title: Director, Juvenile Services Attachments: Fl Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: October 9, 2013 Item Number: 8.B. Subject: Streetlight Cost Approval County Administrator's Comments: County Administrator: This item requests Board approval of a streetlight installation in the Dale District. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections and 2. A petition is required which must be signed by 75% of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparer: Scott B Smedley — Title: Director, Environmental Engineering Attachments: ■ Yes F] No # JF r.- S CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. DALE DISTRICT: In the Kings Grove subdivision In the vicinity of 6007 / 6013 Kings Crest Drive Cost to install streetlight: $1,568.25 (Design Cost: $435.00) Location is not an intersection For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. GGI-130S$9 STREETLIGHT REQUEST Dale District Request Received: September 6, 2013 Estimate Received: September 25, 2013 NAME OF REQUESTOR: Mr. Richard Jones ADDRESS: 6012 Kings Crest Drive Chesterfield, VA 23832 REQUESTED LOCATION: Estimate Requested: September 6, 2013 Days Estimate Outstanding: 19 In the vicinity of 6007/6013 Kings Crest Drive Cost to install streetlight: $1,668.26 POLICY CRITERIA: Intersection: Location is not an intersection Petition: Qualified Requestor Comments: None 00130%'�*O Octoiber 9, 2013 10C, Thi% �Twp is a c,,oj7ybq,,;hted produ M. of fl,ie Chesterfield Coiinty GS Office EN exisfing hght requented hght 71 This snap sho%rs cifizen met,4uested k rsWlkifions iin irelafijon to existihij streethghts, Exi,,�,,,,fing streetiotit informatkin was ubtMined frorr the Chesterfield Courity Environ mental Engineering Deparimerit 77C, 385 0 770 Feet, Thi% �Twp is a c,,oj7ybq,,;hted produ M. of fl,ie Chesterfield Coiinty GS Office EN exisfing hght requented hght 71 This snap sho%rs cifizen met,4uested k rsWlkifions iin irelafijon to existihij streethghts, Exi,,�,,,,fing streetiotit informatkin was ubtMined frorr the Chesterfield Courity Environ mental Engineering Deparimerit 77C, 385 0 770 Feet, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 9, 2013 Item Number: 8.C.I.a. Subiect: Resolution Recognizing October 6-12, 2013, as "Paralegals' Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Ms. Jaeckle requested that the attached resolution be adopted, at the request Aj of the Richmond Paralegal Associatio %' Summary of Information: This resolution recognizes the outstanding contributions of legal assistants and paralegals in Chesterfield County and throughout the Commonwealth of Virginia and the nation. Preparer: Janice Blakley Attachments: N Yes 17 No Title: Clerk to the Board r -o G 0 03 2 01 RECOGNIZING OCTOBER 6-12, 2013, AS "PARALEGALS' WEEK" IN CHESTERFIELD COUNTY WHEREAS, legal assistants and paralegals provide skilled and essential professional services to licensed attorneys throughout Virginia; and WHEREAS, legal assistants and paralegals receive formal education and training and gain valuable experience working under the supervision of licensed attorneys; and WHEREAS, the Virginia Alliance of Paralegals Associations (VAPA) issues educational standards and professional guidelines to ensure that legal assistants are competent and knowledgeable about their field; and WHEREAS, the research and administrative work performed by legal assistants and paralegals are essential to the ability of attorneys to provide their clients with quality legal services and representation; and WHEREAS, VAPA member organizations sponsor educational programs, seminars and forums designed to bring legal assistants together to exchange ideas and methods used in their occupation; and WHEREAS, the VAPA encourages legal assistants and paralegals to adhere to a high degree of ethical and professional conduct and proficiency by issuing a code of ethics for legal assistants and paralegals to practice. NOW, THEREFORE, BE Supervisors recognizes Chesterfield County and its citizens. IT RESOLVED that the Che October 6-12, 2013, a calls its significance sterfield County Board of s "Paralegals' Week" in to the attention of all 0 C (1) 0 1-13. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 9, 2013 Item Number: &C.I.b.l. Subiect: Resolution Recognizing Deputy Roma M. Scalone, Sheriff's Office, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Roma M. Scalone retired on September 1, 2013, after providing 20 years of service to Chesterfield County. Preparer: Dennis S. Proffitt Attachments: M Yes Title: Sheriff 9 ,0G(jN&-L-;4 RECOGNIZING DEPUTY ROMA M. SCALONE UPON HER RETIREMENT WHEREAS, Deputy Roma M. Scalone was hired on June 21, 1993, and assigned to the Correctional Facility; and WHEREAS, Deputy Roma M. Scalone has faithfully served Chesterfield County for more than 20 years; and WHEREAS, Deputy Scalone was transferred to the Intake and Release Unit in August 2004, where she utilized her knowledge, skills and abilities to ensure that inmates were properly processed into and out of the facility; and WHEREAS, Deputy Scalone was selected Employee of the Quarter in November 2007; and WHEREAS, Deputy Scalone receive the Good Conduct Award in September 2010; and WHEREAS, on October 16, 2010, Deputy Scalone met all requirements to qualify as a Deputy First Class; and WHEREAS, Deputy Scalone served on the Sheriff's Office Policy Process Team, where she utilized her significant operational knowledge to aid in the formulation of sound policies and procedures for the Sheriff's Office; and WHEREAS, Deputy Scalone received numerous letters of appreciation and commendation for her dedication and service to the employees and citizens of Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Deputy Roma M. Scalone, expresses the appreciation of all residents for her service to Chesterfield County and extends appreciation for her dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: October 9, 2013 Item Number: 8.C.I.b.2. Suboect: Resolution Recognizing Mrs. Barbara A. Heinrich, Commonwealth's Attorney's Office, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Barbara A. Heinrich will retire from the Commonwealth's Attorney's office on December 1, 2013, after providing 25 years of service to the citizens of Chesterfield County. Preparers William W. Davenport - Title: Commonwealth's Attorney Attachments: 0 Yes F]No # 0 0 G 0, 1��p 6 RECOGNIZING MRS. BARBARA A. HEINRICH UPON HER RETIREMENT WHEREAS, Mrs. Barbara A. Heinrich will retire from the Chesterfield County Commonwealth's Attorney's Office on December 1, 2013, after providing 25 years of dedicated and professional service to the citizens of Chesterfield County; and WHEREAS, Mrs. Heinrich faithfully served the county in the capacity of Legal Secretary from November 1988 to December 2006; and WHEREAS, Mrs. Heinrich was promoted to Senior Administrative Assistant in December 2006; and WHEREAS, during her tenure, Mrs. Heinrich was the personal secretary to William W. Davenport, Commonwealth's Attorney for the County of Chesterfield, team leader for the General District Court Team, served as Time Keeper, provided assistance to the staff attorneys, the police department, probation and parole, and the courts staff; and WHEREAS, Mrs. Heinrich has received numerous letters of commendation, thanks and appreciation during her career from the citizens of Chesterfield County for service rendered; and WHEREAS, Mrs. Heinrich has a great personality and bright, sunny disposition, which made her a nice co-worker who was admired by staff; and WHEREAS, Mrs. Heinrich has provided the Chesterfield County Commonwealth's Attorney's Office with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Heinrich's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Barbara A. Heinrich, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 9, 2013 Item Number: 8.C.9.b.3. Subiect: Resolution Recognizing Deputy First Class Richard S. Pittman, Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: C Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Richard S. Pittman will retire on November 1, 2013, after providing 28 years of service to Chesterfield County. Preparer: Dennis S. Proffitt Attachments: ■ Yes [r� Title: Sheriff 0 RECOGNIZING DEPUTY FIRST CLASS RICHARD S. PITTMAN UPON HIS RETIREMENT WHEREAS, Mr. Richard S. Pittman was hired in September 1985 by the Chesterfield County Police Department and was assigned to the Patrol Division; and WHEREAS, in January 1996, Mr. Pittman transferred to the Chesterfield County Sheriff's Office as a deputy and faithfully served Clarence G. Williams, Jr. and current Sheriff Dennis S. Proffitt; and WHEREAS, Deputy Pittman has faithfully served Chesterfield County for 28 years; and WHEREAS, Deputy Pittman served on several process action teams for the Sheriff's Office, including the Policy Process Team for the review and development of policy and procedures and the Light Duty Policy Committee; and WHEREAS, Deputy Pittman was transferred to the Courts Services Section in February 2001, where he served in Juvenile and Domestic Relations, Circuit and General District Court, Civil Process and continued serving with distinction in Security until his retirement; and WHEREAS, on November 29, 2008, Deputy Pittman met all requirements to qualify as a Deputy First Class; and WHEREAS, Deputy First Class Pittman has demonstrated his versatility, skill and strong work ethic in a wide range of departmental assignments in both the Correctional and Court Services sections of the department; and WHEREAS, Deputy First Class Pittman has aided in ensuring that employees of the Sheriff's Office meet the highest standards by serving as a field training officer, general instructor and firearms instructor; and WHEREAS, Deputy First Class Pittman received numerous letters of appreciation and commendation for his dedication and service to the employees and citizens of Chesterfield County; and WHEREAS, in 2012, Deputy First Class Pittman was selected as Employee of the Quarter and was also named the Employee of the Year for the Sheriff's Office. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Deputy First Class Richard S. Pittman, expresses the appreciation of all residents for his service to Chesterfield County and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. 0000�;9 Subiect: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Adoption of a Resolution Declaring an Intent to Reimburse Expenditures County Administrator's Comments: County Administrator: W U Board Action Requested: Staff requests the Board of Supervisors adopt a resolution declaring the official intent of the county (within the meaning of Federal regulations) to reimburse itself from the proceeds of tax-exempt obligations. Summary of Information: The Board of Supervisors approved funding for an Intermediate Care Facility in the FY2013 Adopted Capital Improvement Program. This new facility will be used to provide intensive level care for individuals with intellectual and medical disabilities. The construction contract for the facility was approved by the Board in May 2013 and site work is currently underway. Stand-alone financing transactions in an amount such as this are not the most cost effective from either a transaction cost or pricing perspective. In an effort to maximize the effectiveness of the financing transaction, the county intends to issue, in the spring of 2014, tax-exempt obligations to finance the construction of the ICFMR facility as well as several other projects already approved in the CIP (i.e. the police administration building / lobby renovation and expansion project). Given the construction progress underway and the fact that project costs will be incurred in advance of receiving proceeds from the financing, it is necessary to adopt the attached Preparer: Allan M. Carmody Title: Director, Budget & Management Attachments: M Yes 1-1 No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information (continued) Page 2 of 2 resolution. According to Treasury Regulations, a local governing board must declare its intent to reimburse itself from the anticipated proceeds from the tax-exempt obligations no later than sixty days after the payment of any project expenditure. The attached resolution declares the county's official intent to reimburse itself with tax-exempt obligations issued in a principal amount not to exceed $4.0 million for expenditures made with respect to this project. The $4.0 million is approximately six percent higher than the $3.7 million project appropriation in order to accommodate possible pricing by bidders, in the event of a discounted structure. The Board is requested to adopt the attached resolution. CC) RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, DECLARING ITS OFFICIAL INTENT TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE ISSUES OF TAX-EXEMPT OBLIGATIONS FOR EXPENDITURES MADE OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, CONSTRUCTION, RECONSTRUCTION, IMPROVING, EXTENDING, ENLARGING AND EQUIPPING OF AN INTERMEDIATE CARE FACILITY OF AND FOR THE COUNTY BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AS FOLLOWS: SECTION 1. In accordance with Treasury Regulation Section 1.150-2 promulgated under the Internal Revenue Code of 1986, the County of Chesterfield, Virginia (the "County"), hereby declares that it reasonably expects and intends to reimburse itself from the proceeds of one or more issues of its tax-exempt obligations (collectively, the "tax-exempt obligations") in a principal amount of not to exceed $4,000,000 for moneys appropriated or to be appropriated by the Board of Supervisors of the County from time to time for expenditures in connection with an Intermediate Care Facility of and for the County. The Intermediate Care Facility will provide services to individuals with intellectual and mental disabilities. SECTION 2. The adoption of this resolution shall constitute the declaration of an "official intent" by the County within the meaning of such term as defined in Treasury Regulation Section 1.150-2. This official intent is being made not later than sixty (60) days after the payment of any expenditures contemplated by Section 1 of this resolution to be reimbursed from the proceeds of the tax-exempt obligations of the County. adoption. SECTION 3. This resolution shall be effective from and after the date of its 1299308.2 036754 RSIND � CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 14 AGENDA Meeting Date: October 9, 2013 Item Number: 8.C.I.d. Subiect: Adoption of Resolution to Opt -out of the Local Disability Program Provided by the Virginia Retirement System Because the County Will Purchase an Enhanced Disability Benefit Plan County Administrator's Comments: County Administrator: The Board of Supervisors is requested to adopt the attached VRS resolution electing not to participate in the Virginia Local Disability Program. The resolution must be received by the Virginia Retirement System by November 1, 2013. In place of this program, the county will purchase the disability benefits described below. Summary of Information: The 2012 General Assembly created VLDP for political subdivision and school employees who will be covered under the VRS Hybrid Retirement Plan effective January 1, 2014. Public Safety employees will remain in the traditional VRS plans and will not be covered by this disability program. Participation in VLDP is automatic unless the political subdivision's governing body elects to opt out and provide a comparable employer -paid disability program. The decision to participate or opt -out is irrevocable. Approximately 50 public entities in Virginia have voted to opt out of the VLDP program and hundreds more (including Chesterfield County) have been granted an extension to the opt -out deadline, allowing additional time for review. County staff has identified a replacement disability benefits plan provided by the Standard Insurance Company that offers employees superior benefits to the VLDP at a lower cost. Preparer: Scott Zaremba Title: Director of Human Resource Programs Attachments: 0 Yes F1 No # 0 3 1 V 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA VRS rates for Political Subdivisions for VLDP are 0.91 percent of Hybrid Retirement Plan covered payroll and are guaranteed only through June 30, 2014. Standard's rates are 0.,79 percent of Hybrid Retirement Plan covered payroll and are guaranteed for three years. County staff believes that larger localities like Chesterfield County, with more sophisticated safety and wellness programs, will determine that it is better for their employees to opt out of the VLDP. This will result in adverse selection, whereby only localities with higher disability risk will remain in the program. This will cause VLDP rates to increase at a greater rate in the future than will occur under private plans like that offered by Standard. The plan provided by Standard offers customized coverage that meets the requirements of Chapter 11.1 of Title 51.1 of the Code of Virginia and exceeds code requirements in the following areas that are advantageous for the employee and employer to control claim costs by encouraging participation in rehabilitation and return to work: • Return -to -Work Incentive - smaller reduction to LTD than VLDP • 10*-. Rehabilitation Incentive - helps claimants focus on recovery • Reasonable Accommodation Benefit - reimburses employers up to $25,000 for worksite modifications that help a claimant return to work. The School Board is scheduled to consider adoption of the opt -out resolution at its October 8, 2013 meeting. RESOLUTION Irrevocable Election Not to Participate in Virginia Local Disability Program WHEREAS, by enacting Chapter 11.1 of Title 51.1 of the Code of Virginia, the Virginia General Assembly has established the Virginia Local Disability Program ("VLDP") for the payment of short-term and long-term disability benefits for certain participants in the hybrid retirement program described in Virginia Code § 51.1-169; and WHEREAS, for purposes of VLDP administration, an employer with VLDP-eligible employees may make an irrevocable election on or before November 1, 2013, requesting that its eligible employees not participate in VLDP as of the VLDP effective date of January 1, 2014, because it has or will establish, and continue to maintain, comparable employer -paid disability coverage for such employees that meets or exceeds the coverage set out in Chapter 11.1 of Title 51.1 of the Code of Virginia, with the exception of long term care coverage, by January 1, 2014; and WHEREAS, it is the intent of Chesterfield County, Employer Code 55120, to make this irrevocable election to request that its eligible employees not participate in VLDP. NOW, THEREFORE, BE IT RESOLVED that Chesterfield County irrevocably elects not to participate in VLDP because it has or will establish, and continue to maintain, comparable employer -paid disability coverage for such employees. AND, BE IT FURTHER RESOLVED that, as an integral part of making this irrevocable election, Chesterfield County certifies that it has or will establish, and continue to maintain, comparable employer - paid disability coverage for such employees. Adopted in Chesterfield County, Virginia this day of October, 2013. Authorized Signature Title CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: October 9, 2013 Item Number: 8.C.2.a. Subiect: Set Date for Public Hearing to Consider Amending Code Sections of Chapter 10, Fire Protection, of the County Code County Administrator's Comments: County Administrator: Board Action Reques6 d: Set the date of November 13, 2013, to conduct a public hearing to consider amending Code Sections of Chapter 10, Fire Protection, of the County Code. Summary of Information: The Virginia Statewide Fire Prevention Code (VSFPC), which is enforced by the Fire Marshal's Office, provides that localities may amend state fire protection law to the extent that they make the law more stringent than the VSFPC. Traditionally, the County has amended the VSFPC to provide more stringent regulation in such areas as open burning and fireworks displays. Recently, it was observed that several of the numbered code sections within the county fire code did not correlate with the appropriate code sections in the VSFPC because the VSFPC has been amended. Additionally, one existing County Code provision is no longer needed because it is now expressly covered in the VSFPC itself. The County needs to update the county code sections to accurately link to the proper sections of the most recent VSFPC. Preparer: Edward L. Senter, Jr. Attachments: 0 Yes Title: Fire Chief 2723:91165.1(94819.1) F-1 No # AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 10-3 AND 10-5 RELATING TO THE FIRE PREVENTION CODE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 10-3 and 10-5 of the Code ofthe County ofChesterfiel 1997, as amended, are amended and re-enacted to read as follows: See. 10-3. Fire prevention code --Amendments, additions and deletions. The Virginia Statewide Fire Prevention Code is hereby amended and changed pursuant to Code of Virginia, § 27-97, in the following respects: Chapter 3. General Precautions Against Fire 307.4 Fees. Delete and substitute section 307.4 as follows: 1. There shall be no fees for the permit required by Section 307.3.2(() 307.2.2(A). 2. Fees for permits required by section 30q.3.2(9) on 307.2.2(B) and (Cl and shall be. ..$400.00 000 308.3.1. 308.1.4 Add the following sentences to the end of the opening paragraph of section 308.34 308.1.4, prior to the Exceptions, as follows: The owner or manager of any occupancy in Use Group R shall notify their tenants in writing of this code requirement at the time the tenants initially occupy the apartment and annually thereafter. A copy of this written notification shall be available for review by the code official. 308.3.1. 308.1.4 Delete exception 2. 908.6.3 8wee&ing;e4#9. Add seetiett 3084.3 as fellewst A&ty pesen tieing a teFeh er- other- flame preduoing deviee fer- sweatin building or. 4—me-tinve sh-a—li hwake, 8*04-able in the 4wnediate j4eiffity-, operation At- one hoghetw afier.�he +emh efflame predoeittg dei-iee hm beeit esed. 2723:90819.1 311.5 Placards. Delete and substitute section 311.5 as follows: Any building or structure that is vacant or abandoned and is determined by the fire official to be unduly dangerous to firefighting operations due to structural or interior hazards shall be marked as required by Sections :431 5 311.5.1 through 311.5.5 or marked as required by the fire official. :346.4 315.5 Materials Storage Regulation. Add subsection :;4 5 4 315.5 as follows: No person shall store any combustible packing cases, boxes, barrels or similar containers or rubber tires, baled cotton, rubber, cork or other similarly combustible materials of a gross volume of greater than 2,500 cubic feet (70 m3) in any structure or on any premises, except under conditions approved by the code official. 44:54 315.6 Storage, Park or Repair. Add subsection 315.5 315.6 as follows: No person shall store, park or repair any vehicle, tool or equipment that has a fuel tank that contains a flammable or combustible liquid or liquefied petroleum gas as a source of fuel within or on any occupancy in Use Group R, or part thereof, unless such building or structure is built for the purpose of such storage, parking or repairing in accordance with all requirements of the Uniform Statewide Building Code and this code. The owner or manager of any occupancy in Use Group R shall notify their tenants in writing of this code requirement at the time the tenants initially occupy the apartment and annually thereafter. A copy of this written notification shall be available for review by the code official. This section shall not apply to detached one- and two- family dwellings unless such storage, parking or repairing ,is conducted as a business. Such businesses must then comply with all applicable provisions of the Uniform Statewide Building Code and the Chesterfield County Code. Chapter 5. Fire Service Features 000 :564. 503.8 Illegal Use. Add subsection §93.7 503.8 as follows: 1. No person shall park or leave an unattended vehicle in or otherwise obstruct with a vehicle any designated or marked fire lane. 2. No person shall place or locate any equipment, materials, or any other object in or otherwise obstruct any designated or marked fire lane. 3. The penalty for violation of section 503.8(1) shall be the same as outlined for other parking violations in the Chesterfield County Code. The penalty for violation of section 503.8(2) shall be the same as for all other violations of this chapter. Chapter 9 Fire Protection Systems 9©1.6.1.1 Limited Area Sprinkler Systems. Add subsection 901.6. 1.1 as follows: 2723:90819.1 :1, All limited area sprinkler systems shall be inspected annually and maintained according to NFPA 25 and in accordance with the following standards: 1. 'The sprinkler control valve shall be permanently marked with a sign stating "Sprinkler Control Valve." Markings made with embossed plastic tape, pencil, ink, crayon, or similar materials shall not be considered permanent. The sign shall be secured with noncorrosive wire, chain, or other means. 2. Markings shall be provided in a conspicuous place at the sprinkler control valve and shall state: "Notify the Fire Department (749-6244 748-12511 before closing valve." 3. Valves connecting the limited area sprinkler system to the domestic water supply shall be locked open in an approved manner. 221,.11 Permits Required. All modifications, additions, or repair work beyond the scope of routine maintenance and inspections require permits issued by the Building OtTicial in accordance with the Uniform Statewide Building Code. 904. 11. 1.1 Manual Operations. Add subsection 904.11.1.1 as follows: Instructions for manually operating the fire suppression system for the commercial kitchen exhaust system shall be posted conspicuously in the kitchen and shall be reviewed periodically with =lovees, by the management. 90$.14.61 904.11.64 Ventilation System. Delete and substikAe Add subsection 904.11.6.1 904.11.6.4 as follows: The ventilation system in connection with hoods shall be operated at the required rate of air movement, and classified grease filters shall be in place when equipment under a kitchen grease hood is used. Cooking appliances, which require a commercial kitchen exhaust hood system, shall not be operated while the fire suppression system or kitchen exhaust system is non- operational or otherwise impaired. 900. 11. 6 6MWnual 6��a6en.+ Add subseoien 90 4.11.6.6 as felle htstmetiem for mftttmHy epef4ieg the fire seppmssiett system fer the eewAnefeW kite eAwast system shall be posted eenspietieusly in the kitehen md sheAl be reviewed periediealty with emplqyeer, by 4h@ maaagemeff6 907-21 947.14 Nuisance Alarm Activations. Add section 907-21907. 10 as follows: The owner and/or the occupant of any structure served by a fire protection system which has activated on two or more occasions when no fire, unsafe condition or other hazard has occurred, shall repair the system or correct conditions which are causing the system to activate. 2723:90819.1 3 Chapter 10. Means of Egress NQP;z PP 1030.9MarkinR Means ofEgress. Add subsection 102,z-2211030.9 as follows: The code official may require the means of egress through storage areas to be marked, and the owner or his agent shall be responsible for marking and maintaining such aisles as required. Chapter 33. Explosives and Fireworks NOW :390&44 3301.2.2.1 Violations. Delete and stibsfitute 330 Add subsection 3301.2.2.1 as follows: No person shall store, possess, offer for sale, expose for sale, sell at retail or use or explode any fireworks or pyrotechnic special effect materials, except as provided in the rules and regulations issued by the code official for the granting of permits for supervised displays of fireworks or pyrotechnic special effect materials. APPENDICES The following appendices of the International Fire Code, 20% 2009, Edition shall be an enforceable part of this code: Appendix B - Fire -flow Requirements for Buildings Appendix C - Fire Hydrant Locations and Distribution Appendix D - Fire Apparatus Access Roads Exception: Section D106 and Section D107 shall not be included in this code. Sec. 10-5. Same --Board of appeals. Any person aggrieved by any decision or interpretation of the code official may appeal within 14 days of notice of such decision to the local board of building code appeals which is hereby also appointed as the board of fire prevention code appeals. The board shall function in conformity with Section U 41:4 0 112 of the Virginia Statewide Fire Prevention Code. (2) That this ordinance shall become effective immediately upon adoption. 2723:90819.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: October 9, 2013 Item Number: 8.C.2.b. Subject: Set a Public Hearing Date to Consider the FY2015 Transportation Alternatives Project County Administrator: Board Action Requested: The Board is requested to set October 23, 2013 as a public hearing date to consider the PY2015 Transportation Alternatives (formerly Enhancement) Project. Summary of Information: With the adoption of MAP -21, three programs - Safe Routes to School, Enhancements and Recreational Trails - have been restructured into one program called Transportation Alternatives. Projects eligible for Transportation Alternatives funding include: • on -road and off-road pedestrian and bicycle facilities • Safe routes for non -drivers (children, older adults and individuals with disabilities) to access daily needs • Conversion of abandoned railway corridors to bike and/or pedestrian trails • Construction of turnouts, overlooks and viewing areas • Historic preservation and rehabilitation of historic transportation facilities Preparer: R.J. McCracken Attachments: F] Yes • Inventory/control/removal of outdoor advertising • Vegetation management to improve safety, prevent against invasive species and provide erosion control • Archaeological activities relating to impacts from implementation of a transportation project • Environmental mitigation to address stormwater management, water pollution prevention due to road construction or runoff • Wildlife mortality mitigation Title: Director of Transportation No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) In FY2014 $18 million in Transportation Alternatives funding was available. $9 million of the funding was distributed among Commonwealth Transportation Board (CTB) members for allocation to existing projects only. The other $9 million was distributed, based on population, among the state Metropolitan Planning Organizations (MPO) or to CTB at -large members for allocation to areas of the state not within a MPO. The Richmond MPO received just under $1M and the Tri -Cities MPO received $170,000. For FY2014, the county requested and received $470,400 in Enhancement funds for the Smoketree Drive (Community Recreation Center to the Church of the Epiphany main entrance) Sidewalk Project, in the Clover Hill district. The county is awaiting authorization from VDOT to begin design of the project. Transportation Alternative Projects are financed with 80 percent VDOT funds and a minimum 20 percent local match. The local match is usually provided from county funds, other sources, and/or from in-kind contributions. VDOT staff will review project applications for eligibility and the CTB and MPO will select projects for funding. The anticipated deadline for applications is November 1, 2013. 1 Staff recommends continuation of the magisterial district rotation as in the past for project selection (Midlothian, Bermuda, Matoaca, Dale, Clover Hill) . Staff will consult with the Midlothian District Supervisor to determine the desired project. If the project is selected and approved, the local match will likely come from balances of completed projects. Recommendation: Staff recommends the Board set October 23, 2013, as a public hearing date to consider the FY2015 Transportation Alternatives Project and authorize the advertisement for that hearing. District: Countywide CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: October 9, 2013 Item Number: 8.C.2.c. Subject: Set a Public Hearing for November 13, 2013 to Consider Amending §§ 5-5, 6-5, 8-13, 9-31, 9-64, 9-220, 18-22, and 19-25 of the County Code Relating to Technology Zones County Administrator's Comments: County Administrator: Set a public hearing for November 13, 2013 to consider amending §§ 5-5, 6-5, 8-13, 9-31, 9-64, 9-220, 18-22, and 19-25 of the County Code relating to technology zones. Summary of Information: Chesterfield County currently contains two enterprise zones approved by the state: the Jefferson Davis Enterprise Zone designated on January 1, 1994 and the Walthall Enterprise Zone designated on January 1, 1996. The enterprise zones were established for an initial period of ten (10) years and were renewed for two (2) additional five (5) year terms. Due to recent changes in the law, the County no longer meets the demographic criteria to maintain the enterprise zones. Thus, the Jefferson Davis Enterprise Zone, along with the associated Hull Street Road Subzone, will expire on January 1, 2014, and the Walthall Enterprise Zone, along with the associated Midlothian Turnpike Subzone and Meadowdale Meadowbrook Subzone, will expire on January 1, 2016. The General Assembly, however, recently adopted Va. Code § 58.1-3850 which allows localities to establish, by ordinance, "technology zones", and authorizes localities to grant incentives and regulatory flexibility to businesses locating in technology zones identical to what is authorized for businesses locating in enterprise zones, provided that the benefits allowed in technology zones may not extend beyond a ten (10 -),.:year period. Preparer: E. Wilson Davis, Jr. Attachments: M Yes 1-1 No Title: Director of Economic Development CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The proposed ordinance amendments create new technology zones defined by the same geographical boundaries of each presently existing enterprise zone and subzone. Creating the technology zones will ensure that the various benefits provided by county ordinance to businesses located in enterprise zones will be retained in the 'County Code and will not expire upon expiration of the enterprise zones on January 1, 2014 and January 1, 2016 respectively. Among the changes is an amendment to the fee schedule in the zoning ordinance (§19- 25), which was considered by the Planning Commission on September 17, 2013. The Commission recommended approval of the amendment. Staff recommends setting a public hearing for November 13, 2013 to consider adoption of the proposed amendments. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 5-5, 6-5, 8-13, 9-31, 9-64, 9-220, AND 18-22 RELATING TO ENTERPRISE ZONES AND SUBZONES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 5-5, 6-5, 8-13, 9-31, 9-64, 9-220, and 18-22 of the Code of the County of Chester Lield, 1997, as amended, are amended and re-enacted to read as follows: See. 5-5. Permit fees. 000 (b) Fee schedule. Fees shall be charged in accordance with the following schedule: (7) Fee exemptions: d. A building or auxiliary permit fee will not be charged for commercial construction located in an "enterprise zone" or "subzone" as designated by the Commonwealth of Virginia or "technology zone" as designated by the Gemmeffwealth ef Virgini county and administered by the Chesterfield County Bleek G=ffarA Economic Development Office. This exemption shall continue for the life of the enterprise zone or subzone or technology zone. Sec. 6-5. Tax and fee relief for qualified businesses located in an enterprise zone or subzone or technology zone (a) Any business required to obtain a license based on gross receipts or purchases pursuant to this chapter, which is located in or makes improvements to a building within an enterprise zone or subzone designated by the state or technology zone designated by the she co , on or after the date on which the enterprise zone or subzone or technology zone was established, may receive relief during the tax and fee relief period, of those taxes and fees which are calculated on the increase in gross receipts or purchases over the business' gross receipts or purchases during the base year. The base year under this section shall be the calendar year immediately preceding the year that the business initially qualifies for tax and fee relief under this section. For taxpayers who file federal income tax returns on a fiscal year basis, the base year shall be the fiscal year ending during the calendar year immediately preceding the year that the business initially qualifies for tax and fee relief under this section. For a newly established business, a new branch or a business relocating from outside Chesterfield County, the base year 0623:89461.1 1 000085 amount shall be zero and the tax and fee relief period shall begin in the tax year that the business qualifies for tax and fee relief and shall last for four additional tax years, or for as long as the business remains within any enterprise zone or subzone or technology zone in Chesterfield County, whichever period is shorter. For existing businesses which are already located in Chesterfield County, the tax and fee relief period shall begin in the tax year after the business qualifies for the relief and shall last for four additional tax years, or for so long as the business remains within any enterprise zone or subzone or technology zone in Chesterfield County, whichever period is shorter. (b) A business shall qualify for the tax and fee relief provided for in subsection (a) as follows: (1) An application for tax relief under this section must be submitted to the county's economic development department and the benefit accessed by the business within one year of start of operations in the zone or subzone. (2) If the business newly locates from outside any enterprise zone or subzone or technology zone in Chesterfield County to a building or tenant space within any enterprise zone or subzone or technology zone in Chesterfield County after the date on which the enterprise zone or subzone or technology zone is established, it shall qualify for tax and fee relief immediately upon occupying the building. (3) If the business relocates within any enterprise zone or subzone or technology zone in Chesterfield County to a building or tenant space after the date on which the enterprise zone or subzone or technology zone is established, it shall qualify for tax and fee relief immediately upon occupying the building provided it has not received tax or free relief at its previous zone or subzone location. (4) If the business builds a new building which receives its certificate of occupancy after the date on which the enterprise zone or subzone or technology zone is established, it shall qualify for the tax and fee relief immediately upon occupying the building. (5) If the business shares occupancy of a new building which receives its certificate of occupancy after the date on which the enterprise zone or subzone or technolg& zone is established and is a separate and distinct business from any other business which occupies the same building, it shall qualify for tax and fee relief immediately upon occupying the building. (6) For purposes of determining initial eligibility for tax and fee relief under this section, the term "locate" does not include a transfer of ownership of an existing business operation within an enterprise zone or subzone or technology zone to another entity which is wholly or partially owned or controlled by or affiliated with the prior business owner, but such a transfer of ownership shall 0623:89461.1 2 Ci 00-086 not disqualify a currently eligible business from enjoying the benefits under this section for a fall five years, even if such transfer occurs during the five-year eligibility period, regardless of the change in ownership. (7) Each business shall be limited to one five-year period of the tax and fee relief under this section. 56=4 Sec. 8-13. Fees. (d) No business located within an enterprise zone or subzone designated by the Commonwealth of Virginia or technology zone designated by the Commenweafth e Vif&i c o u n t y shall be required to pay any of the fees described in this section. This exeffWtiea sWI eentinue for- the life of the enterprise zone er subzene. See. 9-31. Partial exemption for certain rehabilitated, renovated or replaced commercial or industrial structures. (a) A partial exemption from real estate taxes is granted to certain commercial or industrial property which qualifies under the criteria listed in subsection (b). (b) For real property to qualify for the partial exemption granted by this section, the following criteria must apply: (1) Any real estate upon which there is an existing commercial or industrial structure shall be deemed to have been substantially rehabilitated, renovated or replaced when a structure 25 years old or older has been improved so as to increase the assessed value of the structure by 15 percent or more. For a motel or hotel, the structure shall be no less than 35 years of age. For structures other than a motel or hotel in an area designated by the Commonwealth of Virginia as an enterprise zone or subzone or technology zone the structure may be 15 years old or older. Subject to the limitations set forth below, the rehabilitated, renovated or replaced structure may be used for any purpose, including mixed use, that is allowed by the building code and the applicable zoning regulations for the property. (c) Prior to beginning the rehabilitation, renovation or replacement the owner of any real estate meeting the criteria stated in this section shall apply for the exemption on forms provided by the county. Upon receiving the application, the county assessor shall determine the base value of the structure. This base value determination shall be effective for two years from the date of determination, but applicants may reapply after 0623:89461.1 3 00008 7 this time period expires. The owner shall pay an application fee of $50.00 for each application which shall be refundable upon completion of the replacement or rehabilitation. Property located in an enterprise zone or subzone or technology zone shall be exempt from paying an application fee. Sec. 9-64. Rebate --Machinery and tools used by certain businesses located within an enterprise zone or subzone or technology zone. (a) Any business which after January 1, 2006 either (i) locates in an enterprise zone or subzone o r technology zone designa4ed by 4he stMe or (ii) undergoes a facility expansion or renovation which results in an increase of 15 percent or $50,000.00, whichever is greater, in the assessed value of its machinery and tools over the value of its machinery and tools from the previous year ("base year"), shall qualify for the rebate specified below, to the extent permissible under the Constitution of Virginia. (b) An application for enterprise zone or technology zone benefits must be submitted to the Chesterfield County department of E -economic Ddevelopment Depaftm and the benefit accessed by the business within one year of start of operations in the enterprise zone or subzone or technology zone, or within one year of a qualifying facility expansion or renovation in order to receive the machinery and tools tax rebate. Sec. 9-220. Enterprise zones and subzones and technology zones (a) Pursuant to section 58.1-3850 of the Code of Virginia the following technology zones are created: effective January 1, 2014, the Jefferson Davis Technology Zone and the Hull Street Road Technology Zone; and effective January 1, 2016, the Walthall Technology Zone, Midlothian Turnpike Technology Zone, and the Meadowdale Meadowbrook Technology Zone. The Jefferson Davis Technology Zone shall be defined by the same geographical boundaries of the Jefferson Davis Enterprise Zone established in the county on January 1, 1994 excepting the area designated as the Hull Street Road Enterprise Subzone. which effective January 1, 2014, shall define the boundaries of the Hull Street Road Technology Zone. The Walthall Technology Zone shall be defined by the same geographical boundaries of the Walthall Enterprise Zone - established in the county on January 1. 1996, excepting the areas designated as the Midlothian Turnpike Enterprise Subzone and the Meadowdale Meadowbrook Enterprise Subzone, which effective Jgpoa 1, 2016, shall define respectively the boundaries of the Midlothian Turnpike Technology Zone and the Meadowdale Meadowbrook Technology Zone. The Jefferson Davis Enterprise Zone shall cease to exist on jggyM 1, 2014. The Walthall Enterprise Zone shall cease to exist on January 1, 2016. T -we erA . . ; are leeeaed in the eeumt-y. The jeff-er-sen Davis ente ' vas er-ealed effeetive January 1, 1994 and the WaMall eate-Trise zone was er-eated e--ft-Aive. 1, 1996. Eaeh zone eefAains ene er- faere subzenes. Official maps delineating the boundaries of the enterprise zones and subzones and technology zones are maintained by the department of economic development. 0623:89461.1 4 000088 (b) Pursuant to section 58.1-3850 of the Code of Virginia, all tax incentives and rev ,ulatoly flexibility granted by cognty ordinance to properties located in a technology zone are granted for a period of ten years. See. 18-22. Connection fees. (f) No capital cost recovery charge shall be charged for a meter that is five-eighths of an inch in size or smaller which serves any business that is located in an enterprise zone or subzone designated by the Commonwealth of Virginia or technology zone designated by the Genffnen-NwaM of Vkgiaia county if the business is connecting to the county utility system for the first time. This exemption shall continue for the life of the enterprise zone or subzone or technology zone. (2) That this ordinance shall become effective immediately upon adoption. 0623:89461.1 5 0100089 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-25 OF THE ZONING ORDINANCE RELATING TO FEES FOR TECHNOLOGY ZONES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-25 of the Code of the County © Chester geld, 1997, as amended, is amended and re-enacted to read asfollows: Chapter 19 ZONING Sec. 19-25. Fees. (a) The fees shown in Table 19-25 shall be submitted in conjunction with the specified application or request, provided, however, fees for a single application shall not exceed $50,000. (b) Fees shall be waived for any County department or agency excluding the Chesterfield County Airport, Utilities Department and Public Schools. (c) Acreage fees shall be prorated on any portion in excess of each whole acre. 1928.90707.3 1().() ey 0 Manufactured Home Permit 200 Resource Protection Area Board of Supervisors Exception - Single family 300 Application - dwelling or accessory use to single Manufactured Home family dwelling on single lot Resource Protection Area 1500 Permit or Resource Protection Area Exception Exception- All Other Deferral request by applicant of Board of Supervisors Public 1000 Hearing Planning Commission Development Standard or 400 Application -Development Requirement Modification Standard or Requirement Deferral request by applicant of Modification Planning Commission Public . 1 1. 1000 1928.90707.3 1().() ey 0 1928.90707.3 0..9. t TYi3 ee' an Dollars) Conditional Use or Conditional Use Planned Development - 5300 plus 60 per acre in Communication Tower, Landfill, excess of I acre Quarry, Mine, Borrow Pit or Adult Business 1 Conditional Use for any use incidental to a Principal Dwelling and for Recreational Facilities and 300 grounds primarily serving the surrounding Residential Community Planning Commission or Conditional Use for Electronic 1500 plus 100 per acre in Board of Supervisors Message Center Signs excess of I acre Applications -Rezoning, Substantial Accord for 5300 plus 60 per acre in Conditional Use, Communication Tower excess of 1 acre Conditional Use Planned All other Rezoning, Conditional Development or Use, Conditional Use Planned 900 plus 60 per acre in Substantial Accord Development or Substantial excess of 1 acre Accord Applications [1] [3] Amend Condition(s) of Zoning, Conditional Use, Conditional Use 1500 Planned Development or Substantial Accord 1 ] 3 Deferral request by applicant of Planning Commission or Board of 1000 Public Hearin 3] —Supervisors Appeal Planning Director's 500 Decision on Zoning Matters Special Exception [2] 300 Variance (Excluding 300 Administrative Variance) [2] Amend condition(s) of Special 300 Board of Zoning Appeals Actions -Appeal Director's Exception or Variance [2] Deferral request by applicant of Decision on Zoning Matters, Special Board of Zoning Appeals Public 200 Exceptions or Variances Hearin Deferral request by applicant of Board of Zoning Appeals Public 200 Hearin 1928.90707.3 0..9. Schematic or Overall Development Plan Schematic or Overall 900 plus 60 per acre in Development Plan excess of 1 acre Amendment to an Approved Schematic or Overall 500 Development Plan Deferral request by applicant of Planning Commission Public 1000 Deferral request by applicant of Planning Commission Public 1000 First Submittal plus 2 Additional 900 plus 60 per acre in Submittals f-24 ffl excess of 1 acre Fourth and Subsequent Submittals 250 Adjustment to Approved Site Plan 500 (per submittal) r4l Site Plan Appeal Planning Director's 500 Decision on Site Plan Deferral request by applicant of Planning Commission Public 1000 Plat transfer to electronic format 130 per See. 19-264(D Administrative Variance f44 5j 300 Amend condition(s) of 300 Administrative Variance f44M Building permit- New single family or two-family dwelling (per 25 Administrative Sign, Temporary (excluding 100 banner) Sign, all other (excluding banner) 130 Temporary family health care unit 100 Written Determinations (Zoning Certificate, Written Interpretation 100 or Written Verification of Non- conforming Used 1928.90707.3 000.002 [ I ] A single application may be made for any combination of the requests footnoted as [ 1 ]. The fee for any combination of these requests shall not be cumulative, rather the fee shall be based upon the category having the highest fee. [2] A single application may be made for any combination of the requests footnoted as [2]. The fee for any combination of these requests shall not be cumulative, rather the fee shall be based upon the category having the highest fee. Such applications shall be limited to a single lot. [3] For any office, commercial or industrial use within an enterprise zone or subzone designated by the Commonwealth of Virginia, or technology zone designated by the County, an application fee shall not be required for the actions footnoted as [3], provided the director of planning determines that the request is in compliance with the comprehensive plan. f4l For M office, commercial or industrial use within an enterprise zone or subzone designated by the Commonwealth of Virginia, or technology zone designated by the County, an application fee shall not be required for the actions footnoted as MI. f44M A single application may be made for any combination of the requests footnoted as f44 f51. The fee for any combination of these requests shall not be cumulative, rather the fee shall be based upon the category having the highest fee. Such applications shall be limited to a single lot. (2) That this ordinance shall become effective immediately upon adoption. 1928.90707.3 ftp ' I ' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 AGENDA Meeting Date: October 9, 2013 Item Number: 8.C.2.d. Subiect: Set a Public Hearing to Consider Amending Section 15-31 of the Code of Chesterfield County Relating to the Requirements to Issue a Business License for a Bail Bondsman County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for November 13, 2013, to consider amending Section 15-31 of the County Code relating to the requirements to issue a business license for a bail bondsman. Summary of Information: Bail bondsmen are required to obtain a business license from the Commissioner of the Revenue in order to operate in the County. The State Code previously required a bondsman applying for a business license to obtain a certificate from the Chesterfield County Circuit Court stating that the applicant is of good moral character. The State Code has been amended to require applicants to obtain a state bondsman certification (called a "license") from the State Department of Criminal Justice Services, instead of the certificate from the local Circuit Court, and grandfathers existing businesses in good standing from having to comply with this new state law requirement. while bondsmen will still have to obtain a business license from the County, the proposed amendment will make the County Code consistent with the state statute. Preparer: Jeffrey L. Mincks Title: County Attorney 1305:90953.1(90951.1) Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Commissioner of Revenue and staff recommend that the Board set a public hearing to consider this amendment. 1305:90953.1(90951.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 15-31 RELATING TO BUSINESS LICENSE FOR BONDSMEN BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 15-31ofthe Code ofthe County of Chesterle 1997, as amended, is L amended and re-enacted to read as follows: Sec. 15-31. Certificate. Every person, other than a guaranty, indemnity, or fidelity and surety company doing business in the state pursuant to Code of Virginia, §§ 38.2-2400-38.2-2420, as amended, that desires to be in the business of entering into or offering to enter into bonds for others, for compensation, whether as a principal or surety, whose situs is located in Chesterfield County, shall obtain a eeitifieme bondsman license pursuant to Code of Virginia, § 58.1-3724, from a Ches4er-field County eifeuk eetn4 judge stating theA the j applieafft is ef good merel ehameter- and is entitled to r-eeeive a business lieense. the Department of Criminal Justice Services. Any bondsman or his agent who has heretofore obtained a certificate and business license under this section and whose certificate, business license and right to act as a bondsman continues to remain in full force and effect is exempted from this requirement. The circuit court may revoke any such certificate previously issued by it for good cause. (2) That this ordinance shall become effective immediately upon adoption. 1305:90951.1 1 000096 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: October 9, 2013 Item Number: 8.C.3. Subiec : Acceptance and Appropriation of Grant Funds Awarded by the Department of Motor Vehicles for the FY2014 Highway Safety Project Grant County Administrator's Comments: County Administrator: Accept and appropriate the award from two Virginia Department of Motor Vehicles, Highway Safety Project Grants: Speed Enforcement in the amount of $60,408, and Alcohol Enforcement in the amount of $142,047; and authorize the County Administrator to execute all documents. Summary of Information: The Chesterfield County Police Department has been awarded two state grants from the Virginia Department of Motor Vehicles, Highway Safety Project Grant Program. The $60,408 Speed Enforcement Grant will support officer overtime (approximately $36,000) and the purchase of radar equipment (12 radar units est. cost of $24,408) for the purpose of reducing speeding violations in the county. The county's required in-kind match is through covering the cost of fuel ($30,204). The $142,047 Alcohol Enforcement Grant will support officer overtime (approximately $135,000) and the purchase of breathalyzer equipment (19 pieces est. cost of $6,547), and minimal operating of $500 for the purpose Preparer: Colonel Thierry G. Dupuis Preparer: Allan M. Carmody Attachments: Fl Yes Title: Chief of Police Title: Director of Budget & Management NNo # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA of reducing DUI violations in the county. The county's match is already included within the FY2014 operating ($71,023). Associated costs for items such as mouth absorbed within the annual operating budget. The grant the purchase of additional equipment to enhance alcohol policing efforts. required in-kind budget for fuel covers will be funds will enable and speed related CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: October 9, 2013 Item Number: 8.C.4. Subiect: Acceptance and Appropriation of a Federal Grant for the Adult Drug Court Through the Bureau of Justice Assistance County Administrator's Comments: County Administrator: Authorize the acceptance and appropriation of the Adult Drug Court grant funds from the US Department of Justice - Bureau of Justice Assistance in the amount of $199,993. Summary of Information: This is a two-year grant beginning October 2013 with the opportunity for a one year extension. There is a $2,700 match required that will be covered by general fund dollars already received by the Adult Drug Court and $64,043.16 in-kind services. There will not be any new positions. The grant funds will be used for: • Services to include parenting services, and employment services • Data analysis/evaluation by the continue to monitor and enhance based practices • Training and technical assistance Preparer: Melanie Y. Meadows — Preparer: Allan M. Carmody Attachments: Fl Yes E No skills training, recovery support National Center for State Courts to court operations and ensure evidence for drug court staff Title: Drug Court Administrator Title: Director of Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 9, 2013 Item Number: 8.C.5. Subiect: State Roads Acceptance County Administrator's Comments: County Administrator: (2� 67 Board Action Requested: Adoption of resolutions for referenced state roads acceptances. Summary of Information: Matoaca District: Begonia Drive Preparer: Scott B. Smedley Title: Director, Environmental Engineering Attachments: ■ Yes No RIEGoORIA DR WHIME DAWSY LOOP prold'u"ciod Ow CWWftf,,wlW4d C,&mmr# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 9, 2013 Item Number: 8.C.6. Subject: Request from Pamela D. Wright for an Exception to the Use of Public Water for a New Residential Structure Located at 11200 Nash Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve Pamela D. Wright's request for an exception to the use of public water. Summary of Information: Staff received a request on September 12, 2013 from Pamela D. Wright for an exception to the use of public water for a proposed residence located at 11200 Nash Road. Under Section 18-61 of the Chesterfield County Code, the Board of Supervisors may grant an exception to the requirement to use public water when a new residential structure requires an on-site water service line of more than 400 feet. The line will be greater than 400 feet, thereby, qualifying this situation as an exception to the use of public water. District: Dale Preparer: Roy E. Covington, P.E. Attachments: 0 Yes FI No Title: Director of Utilities #000102 VICINITY SKETCH llvwmm�� ............ . . . ....... .................... M, Noun ftinty C*Wmw, fs �Mm IF. ol�)-3103 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: October 9, 2013 Item Number: 8.C.7. Subject: Request for Exception to the Mandatory Use of Public Wastewater Service for Property at 3718 Newbys Bridge Road County Administrator's Comments: County Administrator: Grant John B. Mines and Keisha L. Mines an exception to the mandatory use of public wastewater service. Summary of Information: John B. Mines and Keisha L. Mines have requested an exception to the mandatory use of public wastewater service for property at 3718 Newbys Bridge Road. Chesterfield County Code Section 18-61(c) allows the Board of Supervisors to approve an exception to the mandatory use of public wastewater if the on-site service line exceeds 400 feet. The on-site wastewater service line for the house to be built at 3718 Newbys Bridge Road would be approximately 600 feet long. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No Exception to ffie Mandatm, Use of Public Wastewater Smice for Property at 3718 Newbys Bridge Road _ .. .........._.. �............... .... . w................ C. 2 �r County o�epi wu�� a^ @,,,� � w.��. �...�.�...o..o... ... ............. .. _.W.........o �...�......,�.,.�,.�.�.... ........ ... .......... oo_,.�,� .....w� a Ji'.�.�.�......... ..,.......... . ................�...� ..........,.,�� ..�..�,,.,..... �.....,,.... __ .........� EXCEPTION TO THE USE OF PUBLIC SEWER 3718 NEWBYS BRIDGE ROAD M 782 -"A 95� , .,s — ./ 36M 3706 3310 m1 + `�... a 360, 703 a pr© Din Prap, oil 600 � a req Nays Cine to et 3607 37,8# 390 71 3911 3921 3800 3931 3900 3910 3810 3801 3920 3930 3805 Q 3901 3940 3820 9809 .3809 3919 3400 3929 3900 3935 36,5 't 3830 3942 99t0 r 3619 3920 3y� 3630 3940 3821 41 3901 7514 7512 755 3910 39118 7510 7506 7504 3900 3915 3923 7515 N ACCURACY OF Y"IMAT Mt NOT iitiMANTUM Chesterfeld County rrr.xonr�pon it ewn+4 poneea bays . � w�+c k. Department of (Jtiit*s ox, rvEc0►lcrt OVANANlE6►,8,�tCCaiRACY w np wfor arW4wwm*mwvW*lddpiv tube" oft i aich • 2001st 0.010 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I Ing AGENDA Meeting Date: October 9, 2013 Item Number: 8.C.8.a. Subiect: Request Permission for a Proposed Patio and Deck to Encroach Within a Sixteen -Foot Drainage Easement and an Eight -Foot Easement Across Lot 10, Stone Harbor Subdivision County Administrator's Comments: County Administrator: Grant David S. Dwyer and Elizabeth K. Dwyer permission for a proposed patio and deck to encroach within a 16, drainage easement and an 81 easement across Lot 10, Stone Harbor subdivision, subject to the execution of a license agreement. Summary of Information: David S. Dwyer and Elizabeth K. Dwyer have requested permission for a proposed patio and deck to encroach within a 16, drainage easement and an 81 easement across Lot 10, Stone Harbor subdivision. This request has been reviewed by Utilities, Environmental Engineering and Comcast Cablevision. The existing swale will be relocated within the easements. Approval is recommended. District: Midlothian Preparer: John W. Harmon — Title: Real Property Manager Attachments: 0 Yes F-1 No #000_to"'t VICINITY SKETCH Request °im issio for a ProposodPatio and Deck to Encroach wftin a Sixteen Foot IDrainage Easement anan Eight Foot Essoment Across Lot "10, Stome, Harbor Subdivisilon, �.,... ,...................... ..., ..w ... . ... ...... l &P n wi l.ii„� 4 , �� h of 4. u......................................o.....oo..o......o.....o....o.......00 ” f" O c"V1 1 b N��Illlllllm of K IRS 10-T -9 Arm r aj:JL , 0 int L uj z 40 o L16 -e 0: P I z ; L I 0 ix V A . .4 Z WCL ul ORM SRA C NOTES: 1. NO TITLE REPORT FURNISHED. 2. THIS PROPERTY IS IN FLOOD ZONE "C* AS INDICATED 014 THE FLOOD INSURAWE RATE-lMAP FOR;rHECOUNTY OF - - CHESTERFIELD. WWNIA, &W NUMBER 5100350000. EFFEC71W DATE* MARCH 16. 1981 3. ZONING: R-15. L-'Kl E Lu IRS w zo to V4 co LEGEND fb WATER = 'ER COMM CL COACf t ;HT c,v ir 0 40 �* I ctl� io. op 57 uc. ft om su ,#*I,— caRDmaL suavey & Desionne Arl PHystm fmpRovemew SURVEY LOT 10 STONE HARBOR PB, 201 M. 61 Do% 9/bAmil scolo 1, - *W Cad M roma lim PROFEsswRALOM SWES 1+ X 10-0014-W VWUMSBUFAMOMA93185 V57) 34S-nW - M •345-0" (FAM CHESTERFIELD COUNTY. VIRGINIA Pmjed mm*w lo -M4 1 ;3 Ail of K IRS 10-T -9 Arm r aj:JL , 0 int L uj z 40 o L16 -e 0: P I z ; L I 0 ix V A . .4 Z WCL ul ORM SRA C NOTES: 1. NO TITLE REPORT FURNISHED. 2. THIS PROPERTY IS IN FLOOD ZONE "C* AS INDICATED 014 THE FLOOD INSURAWE RATE-lMAP FOR;rHECOUNTY OF - - CHESTERFIELD. WWNIA, &W NUMBER 5100350000. EFFEC71W DATE* MARCH 16. 1981 3. ZONING: R-15. L-'Kl E Lu IRS w zo to V4 co LEGEND fb WATER = 'ER COMM CL COACf t ;HT c,v ir 0 40 �* I ctl� io. op 57 uc. ft om su ,#*I,— caRDmaL suavey & Desionne Arl PHystm fmpRovemew SURVEY LOT 10 STONE HARBOR PB, 201 M. 61 Do% 9/bAmil scolo 1, - *W Cad M roma lim PROFEsswRALOM SWES MIDLOTHIAN DISTRICT 10-0014-W VWUMSBUFAMOMA93185 V57) 34S-nW - M •345-0" (FAM CHESTERFIELD COUNTY. VIRGINIA Pmjed mm*w lo -M4 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: October 9, 2013 Item Number: 8.C.8.b. I Subject: Request Permission for a Proposed Sign to Encroach Within a Twenty -Foot Sewer Easement Across the Property of Midlothian Dental Lab Associates, LLC County Administrator's Comments: County Administrator: Grant Midlothian Dental Lab Associates, LLC permission for a proposed sign to encroach within a 20' sewer easement across its property, subject to the execution of a license agreement. Summary of Information: Midlothian Dental Lab Associates, LLC encroach within a 201 sewer easement attached plat. This request has been sewer line will not be affected. Approval is recommended. District: Midlothian has requested permission for a sign to across its property as shown on the reviewed by county staff. The existing Preparer: John W. Harmon — Title: Real Property Manager Attachments: M Yes FI No # 01( 0110 VICINITY SKETCH Request Permission for a Proposed Sim ncroach within a Twenty Foot Sewer Easement Across th* Piroporty of Midlothlan Dental Lab Associates, LLC .... . ......... .. . . .................... ...... ............ . . . . ...... . .. . .............. .......... - -------- ................ ... .. ..... . ............... . .................... . . . . .................. ... . . . . . . .......... I E ,� t7 CL erg j 1 E 3 1 }fid 11 11 12,42' i E 3 1 }fid 11 11 12,42' CHESTERFIELD COUNTY � p BOARD of SUPERVISORS Page 1 of 1 AGENDA Meeting Date: October 9, 2013 Item Number: 8.C.8.c. Subiect• Request Permission for a Proposed Boardwalk to Encroach Within a Fifteen -Foot Water Easement and. a Twenty -Five Foot Sewer Easement Across Lot 48, Block F, Fernbrook, Chatham Grove, Phase IV County Administrator's Comments: County Administrator: Grant Andrew Owens permission fo 15' water easement and. a 25' Fernbrook, Chatham Grove, Phase agreement. Summary of Information: r a proposed boardwalk to encroach within a sewer easement across Lot 48, Block F, IV, subject to the execution of a license Andrew Owens has requested permission for a proposed boardwalk to encroach within a 151 water easement and a 25' sewer easement across Lot 48, Block F, Fernbrook, Chatham Grove, Phase IV. This request has been reviewed by the Utilities Department. The existing water and sewer lines will not be affected. Approval is recommended. District: Dale Preparer: Jahn W. Harmon Title: Real Property Manager Attachments: E Yes 0 No # VICINITY SKETCH Request Porimission for a Proposedoar qll Encroach Fifteen Foot Wator Easemont and a Twtnty Five Foot Sewor Easement Across Lot 48, Nock F, Fembrook, Chatham Grover Phase I CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: October 9, 2013 Item Number: 8.C.8.d. Subiect: Request Permission to Install a Private Sewer Service Within Private Easements to Serve Property at 6030 Woolridge Road County Administrator's Comments: County Administrator: Grant Gerard and Judith M. Schmidt permission to install a private sewer service within private easements, and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Gerard and Judith M. Schmidt have requested permission to install a private sewer service within private easements to serve property at 6030 Woolridge Road. This request has been reviewed by the Utilities Department. Approval is recommended. District: Matoaca Preparer: John W. Harmon — Title: Real Property Manager Attachments: 0 Yes F-1 No # 01010:116 VICINITY SKETCH Requ*,s,t Permission to hstsl$ a Private Sewer Services Within Private Easements to Serve Propertyat 60.10 Woolirl'idge Road . ..... ...... .. .... .......... . ......... . ........... ............. ........ . . .. ................ ............... .......... . ....... . . ......... . . . . ........................... .... . ...... . . . SMUG XCU MMS MN JNM SOW € F ill sill 'fig S1N3N3SV3 SnOIWA ONIMMHS IV•td b� t g _� t► too 1 t F4 ci 14 m s� , `i?---� �„--------- tib/ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: October 9, 2013 Item Number: 8.C.9.a. Subject: Request to Quitclaim a Sixteen -Foot Drainage Easement Across the Property of Harold F. Leach County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16, drainage easement across the property of Harold F. Leach. Summary of Information: Harold F. Leach has requested to vacate a 161 drainage easement across his property at 1604 Old Hundred Road. This request has been reviewed by Environmental Engineering and the easement is no longer needed. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes No 0100:119 Request to Oultdalm m 16' Diralinage Eent Across the Property of Harold F. Leach, C ho"l[Urf"W'd cow'?',t�f� D�*Pjptm"wl of UNil"w's r f 11,I .......... ....... ....... ........ ...................... L ...... . ........ ..... ... . . . . ........... ......................... . ...................... ..... . . 747 m .Harold F. Leach and �p Jacqueline T. Leach (H&W) A& D.B. 1859 PG. 537 TAX MAF 24-15 1 >.4&46OrZ:) Oee�*A.94;> V'rortlinia Surveys VIACO CERTIFIED my :Z';� VIRGINIA CERTIFICATE NO. 1A011-1 — KEVIN OC.FLOYD Certificate No. 0 Certificate -; . 1487. lvk�l4,0 SU lf 6SUMICA SCALE Z" DAYOL &LI -0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: October 9, 2013 Item Number: 8.C.9.b. Subiect: Request to Quitclaim a Variable Width Storm Water Management System/Best Management Practice (SWM/BMP) Easement Across the Property of Salisbury Presbyterian Church, Incorporated County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width SWM/BMP easement across the property of Salisbury Presbyterian Church, Inc. Summary of Information: Salisbury Presbyterian Church, width SWM/BMP easement across This request has been reviewed new easement will be dedicated. Approval is recommended. District: Midlothian Inc. has requested the vacation of a variable its property as shown on the attached plat. by the Environmental Engineering Department. A Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F1 No # VICINITY SKETCH Request to Ouitclalm a, VarlaMo Width Storm Water Manaent, SysteirnfSest Management Practice (S'WM1BMP) Easement Across tho, property of Salisbury Presbyterian Cliurch, Inc. .... . ..... ............... ................ .......... . .. .. .... - .............. C In erbef I*, lift a arm 4y D �iv, ;w a )Vn of, It of UNA,,eff, lb "A - %HIf, f, ................ . . . . . ........... ....... ......... . ........... 111-1-- . ............... . .. ............ ............. ............ . .. S.4ZISBURY (RIW 707 Rr- Bwe -2470% FZ�lf rAwAw ar sA=juAr PA".87TAVAir CAVAC2r .AA "rpm. PA? -7- -4,:. SWMIBMP TO BE QUITCLAIMED C(awulmTlcl -tgRANCE To EAsTING E C14URCH SAUSE;URY LINE 11VE '01 .26 v Mf 5l PUT SHOXIAV A STORW #rATPR ff,4ArW6!,FJf-9AorTX BEST AWAIONVA 7AT PR,46TICAl ACROSS THE PROP.NRTY OF -TRUSTTTS OT SALISBURY Pj�-FSBYT9Rl.4N'0BUR0ff 7 TWX AMP RAR - 7— M(2 OWL 2, ) SWZISBURY, SAMOW A, BZ00lf X, , ZOTS f .4NO "D 712(4� S,4ZISBbrRY, STOTIOAr D, BL06YA- ZOTS 17, f8 ANI. /9 ,v,rn,rA7'Ar,r,d,v nrqrptlwp CffXSTRRFlRM COMATZ, VfMIN1,4 J.K. TIMMONS & ASSOCIATES, P.C. ENCINERAS ! AjWWrzm 0 suaysmas 711 N. COURTHOUSE RD. RICHMOND, VA 8803 STAPLES MILL RD. HENRIC0 CO., VA PfirwOUS " ova .9XIMBIT "A op Wip "II CROSSINGS 8L VD. PRINCE GEORGE, VA. DA 7r. 9-8-93 SCALE. 1* --80* DRAW BY.% a i CHEMd BY - JOB Na. 15430 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: October 9, 2013 Item Number: 8.C.io. Subject: Appropriation of Funds and Authorization to Proceed with the Nash Road Bridge Replacement over Reedy Branch (UPC# 103469) and Matoaca Road and Hickory Road Intersection Improvement (UPC# 101028) Projects County Administrator's Comments: County Administrator: The Board of Supervisors is requested to appropriate $654,369 in anticipated VDOT reimbursements and authorize staff to proceed with the design of the following projects: Nash Road Bridge Replacement over Reedy Branch (UPC# 103469) and Matoaca Road and Hickory Road Intersection Improvement (UPC# 101028). Summary of Information: In May 2012, the Board added the Nash Road Bridge Replacement over Reedy Branch project to the Secondary Six Year Plan to replace the current bridge, which is posted with an eleven (11) ton weight restriction. In 2010, the Matoaca Road and Hickory Road Intersection Improvement project received funding from the Tri -Cities Metropolitan Planning Organization to address poor horizontal and vertical alignments and to reduce accidents. (Continued on next page) Preparer: R.J.McCracken Title: Director of Transportation Preparer: Allan M. Carmody Title: Director of Budget & Management Attachments: ■ Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Funding for both projects was not originally scheduled to be available until 2017. In August, the Virginia Department of Transportation (VDOT) notified the county that they would be "advance obligating" funds for the preliminary engineering phase of these projects and asked if the county would administer the projects. Staff recommends the county administer the preliminary engineering phase of the projects in hope that future funding can be advanced and construction accelerated. A VDOT/County agreement for preliminary engineering, similar to those the county has executed in the past, will be necessary. Under the terms of the agreement, the county will perform preliminary engineering and be reimbursed by VDOT for the $654,369. Funds need to be appropriated to the projects for anticipated VDOT reimbursements as follows: • Nash Road Bridge Replacement over Reedy Branch - $400,000 • Matoaca Road and Hickory Road Intersection Improvement - $254,369 With the approval of this request, staff will proceed with the design of the projects. Staff will return to the Board once additional funding is available in order to proceed with other project development phases (right-of-way and construction). Recommendation: Staff recommends the Board take the following actions: 1. Authorize the County Administrator to enter into the customary VDOT/County agreements/contracts, permits/mitigation agreements and surety agreements, acceptable to the County Attorney, for the Nash Road Bridge Replacement over Reedy Branch and Matoaca Road and Hickory Road Intersection Improvement Projects; 2. Appropriate $400,000 in anticipated VDOT reimbursements to the Nash Road Bridge Replacement over Reedy Branch Project (UPC# 103469); 3.Appropriate $254,369 in anticipated VDOT reimbursements to the Matoaca Road and Hickory Road Intersection Improvement Project (UPC# 101028); and, 4. Authorize staff to proceed with the design for the Nash Road Bridge Replacement over Reedy Branch and Matoaca Road and Hickory Road Intersection Improvement Projects. District: Matoaca 0- G-OiZ6' NASH ROAD BRIME R,EPI,,,ACV',.,MEN"I"' PROJECT MATOACA R(")A,D & flICKOR,Y'R,,O,DINS I.RSECrI IMPRO'VEMEN"r PRX, I MECT Ao ESTIMATE (PER VDOT) VDOT Reimbursements $ 400,000 Proposed Appropriation MATOACA ROAD AND HICKORY ROAD INTERSECTION IMPROVEMENT PROJECT ESTIMATE (PER VDOT) Preliminary Engineering $ 400,000 Right -of -Way & Utilities To Be Determined Construction To Be Determined Total To Be Determined VDOT Reimbursements $ 400,000 Proposed Appropriation MATOACA ROAD AND HICKORY ROAD INTERSECTION IMPROVEMENT PROJECT ESTIMATE (PER VDOT) REVENUE Proposed Appropriation VDOT Reimbursements $ 254,369I Preliminary Engineering $ 254,369 Right -of -Way & Utilities To Be Determined Construction To Be Determined Total To Be Determined REVENUE Proposed Appropriation VDOT Reimbursements $ 254,369I 0, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeti na Date: October 09. 2013 Item Number: 8.0.11. Subiect: Approval of the Annual Renewal of the Economic Development Authority Note for the Cloverleaf Mall Purchase County Administrator's Comments: County Administrator: The Board is requested to approve a renewal of the note between the Economic Development Authority and Wells Fargo that was established for the purchase of Cloverleaf Mall. Summary of Information The Chesterfield Economic Development Authority has a line of credit with Wells Fargo Bank on which it originally drew $16,596,200 to fund the acquisition of the Cloverleaf Mall property. Following the recent sale of the multi -family parcel, the note has been reduced to approximately $13,142,500, and Wells Fargo is willing to renew the existing line of credit for that outstanding principal amount through October 1, 2014, with no change in the interest rate, which will remain at LIBOR plus 60 basis points. And, as has been the case since October of 2008, Crosland remains contractually committed to paying the carrying costs on the line of credit. The Economic Development Authority is scheduled to approve the renewal of the line of credit at their regular meeting on October 17th. Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments:ta F� Yes No # 00 1 120 LW CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: October 9, 2013 Item Number: 8.0.12. Subiect: Transfer $5,000 from the Bermuda District Improvement Fund to the Parks and Recreation Department for the Renovation of the Playground and Track Areas at Ecoff Elementary School County Administrator: Board Action Requested: Transfer $5,000 from the Bermuda District Improvement Fund to the Parks and Recreation Department for the renovation of the playground and track areas at Ecoff Elementary School. Summary of Information: Ms. Jaeckle has requested the Board to transfer $5,000 from the Bermuda District Improvement Fund to the Parks and Recreation Department for the renovation of the playground and track areas at Ecoff Elementary School. The Board is authorized to transfer funds to the Department of Parks and Recreation to renovate the playground and track at Ecoff Creek Elementary School since these are capital improvements to County property which will be used by the public. The purchase of the materials for the renovations must comply with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Title: Director, Bud -get & Management Attachments: E Yes F-1 No # 5EP-26-20130HU) 12.47 Ecoff Elementary (FAX)80477872117 P.0021005 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County, can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering yourrequest I. What is the name of the applicant (person at a P. Cole, Ph.D., Principal, Ecoff Elementary organization) matting this funding request? Z If an organization is the applicant, what is the nature and purpose of the organization? To edcote children, families and the community. (Attach organization's most recent articles of incorporation and/or bylaws to application.) g 111 -loin, 3. what is the amount of funding you are seeking? $500.00 The pjoect is to renovate the Ecoff Elementary .School playground and track The current state of Ecoffs playground and track area is a safety hazard for our students and community. A new piping 4. Describe in detail the funding request and haw system will be put in place to assist with the the money, if approved, will he spent drainage problem that currently creates a tremendous amount of erosion an the track surface. Bollards will also be put into place to keep traffic off of the playround and track area during community events. Grounds maintenance will also occur to improve the unsafe conditions of the playground. 5. Is any Chesterfield County Department involved In the project, event or program for which you Yes are seeking funds? Provide name of outer department Chesterfield County Parks and Recreation 6. If this request for funding will not fully fund your activity or program, what other individual Ecoff Schaal PTA and Community Partners (EX: or organization will provide the remainder of Vulcan) the funding? ' 5EP-26-2013(THU) 1EA7 Ecoff Elementary (FHX)80d77872d7 P.003/005 7. If the applicant is an organization, answer the following Is the organization a corporation No - corporation is the organization nun -profit? Yes - non-profit is the organization tax-exempt? jol p 11 � I l�"I i Ye -5 - tax-exempt S. Applicant information., 5200 EcoffAvenue Mailing Address Chester, VA. 23234 - address Telephone Number 804-768-6285 - phone Fax Number 804 -778 -7247 -fax E -Mail Address joshuq_co1e@ccpsnet_net - email Signature of the applicant — If you are signing on behalf of an organization you must be the Joshua P. Cate president, vice-president, chairman/director or Name OfApplka vice-chairman. Princpol — Title if signing on beho!f of organization 30S6A -printed name date For Internal Use Date Received: GG G_`APqLP-3 5EP-26-2013(THU) 12:48 Er_off Elementary (F0X)8047787247 P.004J005 District: `1 rfyl uApt, Form: Updated 2/7/202.3 000,134 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 3 AGENDA Meeting Date: October 9, 2013 Item Number: 8.0.13. Subiect: Designation of FY2015 Chesterfield Revenue Sharing Projects County Administrator's Comments: County Administrator: The Board is requested to designate FY2015 Chesterfield Revenue Sharing projects and Potential funding sources. Summary of Information: The county regularly participates in an annual VDOT matching fund program (Revenue Sharing) wherein the county may provide local funds in anticipation of an equal match by the Virginia Department of Transportation (VDOT). In October 2012, the Board of Supervisors approved $10 million in local matching funds and expressed its desire to continue seeking the maximum $10 million in matching state funds. Staff recommends a three-year revenue sharing program be developed based upon equal allocations to the magisterial districts and a $20 -million per year funding level. A three-year plan of potential projects is shown on Attachment A. Specific district improvement recommendations are included on Attachment B. The recommended FY2015 improvements include continued funding for two FY2014 projects; Deer Run Drive Sidewalk, Phase I and East River Road Widening. other projects include Arch Road (Route 60 to Arboretum Parkway) Widening; Beulah Road (Kingsland Road to Pineleaf Preparer: R.J.McCracken Title: Director of Transportation Preparer Allan M. Carmody Title: Attachments: E Yes No Director of Bud -get & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) Drive); Jessup Road (Route 10 to Pineland Road) Realignment; Lucks Lane (E. Evergreen Pkwy to Route 288) Widening; and Old Bermuda Hundred Road (Old Stage Road to Route 10) These projects address capacity, safety and economic development needs. To move the projects forward quickly, staff recommends the county administer the projects. As project plans are developed, staff will meet with affected property owners to discuss the impacts of the project on their property. A judgment will be made after the meetings as to whether a formal citizen information meeting/public hearing is needed. In either case, staff will only bring the detailed design to the Board for formal approval if there are significant concerns expressed by the property owners directly impacted by the project. Staff is requesting approval of the FY2015 - FY2017 Revenue Sharing Three - Year Plan. Upon Board approval, staff will submit the FY2015 project request to VDOT. VDOT has requested localities submit their FY2015 Revenue Sharing applications by November 1, 2013. The Board is requested to act on this item in order to meet the application deadline. The sources identified to potentially fund the $10 -million county match for the program can be provided from a combination of the following sources and will be included in the capital improvement program process and the FY2015 appropriations resolution. • State reimbursement to the County for debt sold for the Powhite Parkway Cash proffers • Reserve for Future Capital Projects C0 01 4 '7, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Local funding for the match in FY2015 consists primarily of one-time revenues. The county will need to identify an on-going local matching revenue stream for fiscal years 2016 through 2019 during the capital improvement program process. Staff will prepare an annual update of the Revenue Sharing Three -Year Plan for the Board's consideration. Recommendation: Staff recommends the Board: 1. Approve the Revenue Sharing Three -Year Plan (Attachment A). 2. Adopt the proposed resolution (Attachment C) designating the projects as listed in the resolution as the county's FY2015 Revenue Sharing projects, totaling $20 million; and 3. Include the $20 million in sources and uses in the FY2015 capital improvement program; and 4. Upon approval notification from VDOT and adoption of the FY2015 Capital Improvement Program Authorize the County Administrator to enter into the necessary county/VDOT agreements/contracts, permits/mitigation agreements, and surety agreements, acceptable to the County Attorney, for the projects; and 5. Authorize the County Administrator to proceed with the design and right-of-way acquisition, including advertisement of an eminent domain public hearing, if necessary; and 6. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; and 7. Authorize the County Administrator to proceed with the advertisement for construction of the projects. District: Countywide 0c0 -.e"7 ) .rkj C: cc CL i co ,1- i a) F- 0) c .` cc W .c/� a) c `9 U- z W U Q 04Z O a 0 00 00 000 P. a0 000 00 00 aa0 r 00 a o o co 00 000 O c7 ci 6 o Ci Ci Ci o C 0 0 C; 00 000 0 0 0 0 000 4N a 0 IQ IQ q 0 0 a 0 a C5 0 LL v sr Ci T- V it V ICT Nr c) r et a 0 C)0 0 000 000 a0 0 tD0 0 00 0 000 C)0a a0 0 T a 0 00 0 a a 0 0 0 0 00 0 Ci C7 a 0O Ci 000 C560 00 C N a a CSC) a 000 000 00 0 >- a C oa o OA',"'O q C� Ct as 0 LL v At �= CV) V r` hl wt tv N V cv CV et 60 69. 0% d} 4* 0% Q% iq EA 40 f-0). 69, 44 0 0 00 0 O 0 a 00 0 0 0 t1i 0 0 a 0 0 00 0 0 a 0 0 0 e- 0 c O O Cw C (::: C,t a ca v_ C) O CD o 0 o 0 a o ci a �ti u'i a a o tV 0 0 a 0 0 0 0 0 M W 0 0 a y. a a u� a st co 0 � ao 0 a 0 LL ct V ni r- st CV) li cl �- er v NF 613-4& 6 �s tr> Ci} CA 0 a a Q a 0 000 aa00 a O a a +�,a0 ©aoa a0a 0C a C) 0 moo 0000000 0000 0000 a s 00 0 0 a s C) 0 o a a a a 0 a CL a a C a a a o a a a a o a o 0 0 =000000 OO�C) oOc�O 0000 M o a 0000 O 0 O 0000 a 0 0 O W as u7u!Lncn '1;1+n0 Unoau5 cnaaa co v SS{ w N 1n T- CSS MCV t- Sa I-- N CV r to COS N cn r to 6,*,* {} 69. 0% EA K3 CO w EH 6,v) mCfi #fl U) Wto C!) in cis w L O � Ci 'a 0 � � V M T T T= m m w Ca ca Ca C6 N ate... w E >>>> N N 4) O a o 0 f� 0 o t7 (D 0 V 02 R3 to BCd to Ca Ca -- -- -- m m /O U i)UU adC� 2 P- mm 2 nC W N O ca c L (_ c w o N a (D a S' N Cl C o "-' ,. ` m _ Q x( E C N N n V N `�' •� C Co fti cv 3. N -05 c N a -0 �i 'S s [ �s � - v0 Cjt ^ © t6 , is c - ar T C N m I C cn CD U) �► C Y to Ca - ca _ Vr p W 0. B a> w o 0 � -- 0 c to � �, o co a �+ to co CV 4 � .o v Cp ro � 0 ,,.�, 0 O4 0 �' CO CN O Y d E- ,. TLC L3 y Cc O C6 > y tts a+ (U a -' U tff �' o v "ZiC L L: 3 C ,' 2 C LL , CU N a C` m x 0� S71O 0 to 9+ 0 J _ O >0' C© > 0 AS T T W co ca T `- CU 0 N W '0 W .- 0 a — `� p M > > W_ CSS 'ajr �-- .0M aa� 4)-0 to ro 0 X130 l NW 0C CU cr. a t tC O W� c '� U) Y L2 u C m i N CV 0 M N N 3 O DT JeCaT -�mT Wat7S -�0w z W U Q Staff Recommended FY2015 Proiects Projects Amount Deer Run Drive (Route 360 to Chital Drive) Sidewalk, Phase 1 $1,865,000 E River Road (Granger St to Colonial Heights) 4 Lane Widening $2,135,000 Jessup Road (Route 10 to Pineland Road) Realignment $3,400,000 Lucks Lane (E. Evergreen Pkwy to Route 288) 4 Lane Widening $6,500,000 Old Bermuda Hundred Road (Old Stage Rd to Route 10) Reconstruction $4,000,000 Arch Road (Route 60 to Arboretum Pkwy) 4 Lane Widening $1,500,000 Beulah Road (Kingsland Rd to Pineleaf Dr) Improvement $600,000 TOTAL $20,000,000 ATTACHMENT B Un 0 el: I � 39 C1 PROPOSED REVISED RESOLUTION WHEREAS, Section 33.1-23.05 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any County for designations by the governing body of up to $10,000,000 in funds received by it during the current fiscal year for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such County; WHEREAS, the Chesterfield County Board of Supervisors will make available $10 million for the Chesterfield Revenue Sharing Program with the adoption of the FY2015 Appropriation Resolution and other Board action; and WHEREAS, the Virginia Department of Transportation has notified the county that $10 million is the maximum amount of Chesterfield County funds that can be matched by the state during FY2015. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors appropriates and/or transfers $10 million to be matched by the State for the FY2015 Chesterfield Revenue Sharing Program. AND, BE IT FURTHER RESOLVED that the matched funds be allocated to the following projects: $1,865,000 Deer Run Drive Sidewalk, Phase I Preliminary Engineering, Right-of-way and Construction $932,500-VDOT and $932,500 -County $2,135,000 Newbys Bridge Road (Hagood Lane to Belmont Road) Shoulders and Pavement Widening Preliminary Engineering, Right-of-way and Construction $1,067,500-VDOT and $1,067,500 -County $3,400,000 Jessup Road (Route 10 to Pineland Rd) Realignment Preliminary Engineering, Right-of-way and Construction $1,700,000-VDOT and $1,700,000 -County $6,500,000 Lucks Lane (E. Evergreen Pkwy. to Route 288)) Widen to Four Lanes Preliminary Engineering, Right-of-way and Construction $3,250,000-VDOT and $3,250,000 -County -MMI -0111-111111111 --go. Mm IM $2,135,000 Newbys Bridge Road (Hagood Lane to Belmont Road) Shoulders and Pavement Widening Preliminary Engineering, Right-of-way and Construction $1,067,500-VDOT and $1,067,500 -County $3,400,000 Jessup Road (Route 10 to Pineland Rd) Realignment Preliminary Engineering, Right-of-way and Construction $1,700,000-VDOT and $1,700,000 -County $6,500,000 Lucks Lane (E. Evergreen Pkwy. to Route 288)) Widen to Four Lanes Preliminary Engineering, Right-of-way and Construction $3,250,000-VDOT and $3,250,000 -County $4,000,000 Old Bermuda Hundred Road (Old Stage Road to Route 10) Reconstruction Preliminary Engineering, Right-of-way and Construction $2,000,000-VDOT and $2,000,000 -County $1,500,000 Arch Road (Route 60 to Arboretum Pkwy.) Widening Preliminary Engineering, Right-of-way and Construction $750,000-VDOT and $750,000 -County $600,000 Beulah Road (Kingsland Rd. to Pineleaf Dr.) Improvement Preliminary Engineering, Right-of-way and Construction $300,000-VDOT and $300,000 -County ATTACHMENT C CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 6 Meeting Date: October 9, 2013 Item Number: 9.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Location: Developer: Contractor: 06-0187 Collington, Section 14 11200 Longtown Drive Bayhill Development Corporation Coastal Utilities Incorporated Contract Amount: Water Improvements - $81,841.56 Wastewater Improvements - $116,083.78 District: Matoaca Preparer: William 0. Wright Title: Assistant Director of Utilities Attachments: Yes ■ No #0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 6 AGENDA Summary of Information: (Continued) 2. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 3. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 4. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 06-0374 Tarrington, Section 13 3300 Ashwell Drive S. & S. Properties, LC Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Midlothian 07-0419 Foxcreek - Walkers Chase, Section 4 15801 Walkers Chase Fox Creek Development Incorporated Castle Equipment Corporation Water Improvements - Wastewater Improvements - Motoaca 08-0034 Belmont Apartments at Chesterfield Towne Center 2000 Breezy Point Circle 1952, LLC Carr Contracting Company, LLC Water Improvements - Wastewater Improvements Midlothian $88,500.00 $143,700.00 $82,516.50 $97,805.12 $245,800.00 $161,466.00 'J-0 """ -, (1 ;3 R CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 6 AGENDA 1 11 Summary of Information: (Continued) 5. Contract Number: 08-0237 Project Name: Davis Tract Phase One Location: 12200 Branders Creek Drive Developer: Trine Properties, LLC Contractor: Tri City Site Contractors, Incorporated Contract Amount: Water Improvements - Wastewater Improvements - District: Bermuda 6. Contract Number: 12-0032 Project Name: Genito Towns, Section 2 Location: 11400 Genito Road Developer: Genito Towns, LLC Contractor: Landfall Economic Renewal Contract Amount: Water Improvements - Wastewater Improvements - District: Clover Hill 7. Contract Number: 12-0062 Project Name; Chalkley Place Office Building Location: 12230 Iron Bridge Road Developer: Currin and Associates, LLC Contractor: RMM Enterprises, Inc. Contract Amount: Water Improvements - Wastewater Improvements - District: Bermuda $16,250.00 $9,520.00 $58,380.00 $49,886.00 $25,000.00 $18,000.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 6 AGENDA 1 11 Summary of Information: (Continued) 8. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 12-0154 Broadmoor Park, Section 1 4901 Easter Road Windswept Development, LLC Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Matoaca $88,600.00 $136,700.00 9. Contract Number: 12-0158 Project Name: Raceway Store 46787 1900 West Hundred Road Location: 1900 West Hundred Road Developer: Racetrac Petroleum, Inc. Contractor: Metheny Contracting Incorporated Contract Amount: Water Improvements - $4,414.00 Wastewater Improvements - (Private) District: Bermuda 10. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 12-0181 Branch's Bluff, Section 4 8800 Proctors Run Drive Branch's Bluff Development Company, LLC C. D. Hall Utilities Incorporated Water Improvements - Wastewater Improvements - Dale $92,920.00 $128,106.00 00'0145 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 6 of 6 AGENDA Summary of Information: (Continued 11. Contract Number: 12-0198 Project Name: Hallsley, Section 5 Location: 15350 Hunting Hill Road Developer: East - West Hallsley, LLC Contractor: Piedmont Construction Company Inc. Contract Amount: Water Improvements - $148,900.00 Wastewater Improvements - $218,842.50 District: Midlothian 12. Contract Number: 13-0054 Project Name: El Patron Cantina Location: 11211 Iron Bridge Road Developer: El Patron Chester, Incorporated Contractor: R. J. Smith Construction Incorporated Contract Amount: Water Improvements - $16,624.16 Wastewater Improvements - $1,163.50 District: Bermuda 13. Contract Number: 13-0056 Project Name: Clover Hill Assembly of God Expansion Location: 12310 Bailey Bridge Road Developer: Clover Hill Assembly of God Contractor: G. J. Weitz Water and Sewer LLC Contract Amount: Water Improvements - $1,300.00 Wastewater Improvements - (Private) District: Matoaca o" '� 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 6 of 6 AGENDA Summary of Information: (Continued) 14. Contract Number: 13-0068 Project Name: Broadmoor Park, Section 2 Location: 16833 Broadmoor Road Developer: Windswept Development, LLC Contractor: Piedmont Construction Company Inc. Contract Amount: Water Improvements - $47,700.00 Wastewater Improvements - $77,300.00 District: Matoaca 011010", 411*7 I A. - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 9, 2413 Item Number: 9,13. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Acceptance of attached report. Summary of Information: Preparer: James J. L. Stegmaier Title: County Administrator Attachments: 0 Yes n No # CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances October 9, 2013 % of General Fund Fiscal Year Budgeted Expenditures* 2010 $53,495,000 8.1% 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $54,500,000 8.0% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS October 9, 2013 Board Meeting Date Description Amount Balance* FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 4/10/2013 FY2014 Capital Projects *Pending outcome of FY2013 audit results 15,590,000 (14,695,500) 20,676,397 5,980,897 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS October 9, 2013 County Wide *Pending outcome of FY2013 audit results QG .0 a : I Maximum Balance Carry Over Pending from FY2014 Funds Used Items on Board District Prior Years* Appropriation Year to Date 10109 Agenda Approval* Bermuda $25,644 $33,500 $8,631 $5,000 $45,513 Clover Hill 37,500 33,500 0 - 71,000 Dale 37,500 33,500 0 1,569 69,431 Matoaca 37,500 33,500 0 - 71,000 Midlothian 37,500 33,500 19,462 51,538 County Wide *Pending outcome of FY2013 audit results QG .0 a : I 10 Go M Prepared by Accounting Department September 30, 2013 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Outstanding Date Original Date Balance Bean Description Amount Ends 09/30/2013 04/99 Public Facility Lease — Juvenile Courts Project $16,100,000 01/20 $5,785,000 (Refinanced 10/10) 03/03 Certificates of Participation* — Building Construction, Expansion and Renovation 6,100,000 11/23 950,000 03/04 Certificates of Participation* — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11115 2,630,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 10/13 13,142,494 12/04 Energy Improvements at County Facilities 1,519,567 12/17 713,212 05105 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 4,010,000 05/06 Certificates of Participation* —Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 5,905,000 08/07 Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 16,380,000 06/12 Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 19,635,000 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Approved Description Amount None 10 Go M CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: October 9, 2013 Item Number: 9.c. Subiect: Report on HB 1589 - Authority to Remove Certain Derelict Nonresidential Structures County Administrator's Comments: County Administrator: Acceptance of report. Summary of Information: The General Assembly this year passed House Bill 1589 which would permit the county to pass an ordinance to demolish or remove a derelict nonresidential building or structure with the consent of the property owner. on July 17, the Board of Supervisors referred consideration of House Bill 1589 to the Building Inspection Department and County Attorney's office and requested a report by October 9, 2013. Representatives of the Building Inspection Department, County Attorney's office and Revitalization Team met to consider House Bill 1589 and analyze whether or not the county should adopt an ordinance in order to engage in the demolition process permitted by the new state law. Staff felt that the law's limitation to nonresidential structures made it unlikely to be needed within the county and funding currently allotted for demolition actions by the building inspection department is not sufficient to undertake demolition as provided under the new state law; additionally, other currently available codes and ordinances to address unsafe/unsecure structures and spot blight offer sufficient methods to address the county's needs with respect to derelict structures. Preparer: Richard C. Witt Title: Building Official Attachments: F]Yes No # r1111 01 103 .11i. 11-53 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA At the current time, staff does not recommend the adoption of a county ordinance to implement House Bill 1589. In the future, as the county's revitalization strategy is developed and implemented or if other needs are identified, and additional funding secured, then adoption of an implementing ordinance may be more attractive. () 00: 1 E V*, 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: October 9, 2013 Item Number: 14.A. Suboect: Resolution Recognizing the Outstanding Contributions of the Virginia Museum of Radio Entertainment County Administrator's Comments: County Administrator: Board Action Reauest d: Mr. Elswick requests that the Board of Supervisors adopt the attached resolution recognizing the Virginia Museum of Radio Entertainment for its efforts to provide quality educational and community enrichment programs. Summary of Information: The Virginia Museum of Radio Entertainment is a 501 (c) 3 nonprofit organization that works to perpetuate and promote American music. It partners with Virginia State Parks, the Virginia Association for Parks, and locally, Pocahontas State Park and also provides cultural enrichment and life -skills programs to middle school and high school students. Preparer: Don Kappel Title: Director, Public Affairs Attachments: Yes F-1 NO # 01 C, I RECOGNIZING THE OUTSTANDING CONTRIBUTIONS OF THE VIRGINIA MUSEUM OF RADIO ENTERTAINMENT WHEREAS, the Virginia Museum of Radio Entertainment is a 501(c)3 nonprofit organization created in 2009 to perpetuate and promote American music through the presentation of quality educational and community enrichment programs; and WHEREAS, the Virginia Museum of Radio Entertainment has a primary mission focus of building economic impact through tourism and education; and WHEREAS, toward this end, the Virginia Museum of Radio Entertainment presents performances by nationally -known artists to encourage tourism and economic development while educating young adults about concert promotion and production; and WHEREAS, the Virginia Museum of Radio Entertainment works to increase public awareness of the economic growth, potential tourism impact and marketing programs that will provide the cultural and artistic entertainment at a great value for all citizens; and WHEREAS, the Virginia Museum of Radio Entertainment developed the Pocahontas Live concert concept in partnership with Pocahontas State Park, which Chesterfield County is proud to have located within its borders; and WHEREAS, collaborating with Virginia State Parks, the Virginia Association for Parks and other partners, the Virginia Museum of Radio Entertainment has developed an array of cultural, art and educational programs that allow students, citizens and communities to engage in growth and economic benefit; and WHEREAS, the Virginia Museum of Radio Entertainment also has developed a special music apprenticeship program for middle school and high school students from throughout Central Virginia; and WHEREAS, this program helps these young people to develop useful life skills and to learn from some of the most noted performers in the live - entertainment field; and WHEREAS, through these and other activities, the Virginia Museum of Radio Entertainment, in partnership with the Virginia state park system and Pocahontas State Park, enhances the cultural, learning and recreational opportunities for all Chesterfield County residents and visitors. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 9th day of October 2013, hereby recognizes the outstanding contributions of the Virginia Museum of Radio Entertainment, and of the Virginia state park system and Pocahontas State Park, and expresses, on behalf of all Chesterfield County residents, sincere appreciation for their efforts to perpetuate and promote American music, G C"I" G -.1 � (6 encourage tourism and economic development, and provide students from throughout Central Virginia with valuable life skills and cultural enrichment. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the Virginia Museum of Radio Entertainment, and that this resolution be recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. October 9, 2013 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Freddy Boisseau 2. Amy Harbert 3. Wayne Ozmore 4. Maggi Lewis 5. Evening Session #2 (End of the Evening Agenda) 1. Ms. Bernie Johns 2. Thomas Watson 3. Sandy Brasili 4. Matt Cullather 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: October 9, 2013 Item Number: 16.A. Subiect: PUBLIC HEARING: Exchange of Parcels of Land and Relocation of ingress and Egress Easements in Magnolia Green County Administrator's Comments: County Administrator: Approve the exchange of parcels of land for the park and school sites and the relocation of ingress and egress easements within Magnolia Green and authorize the Chairman of the Board and County Administrator to execute the deed. Summary of Information: The developer of Magnolia Green has requested to relocate the park and school sites within its development as shown on the attached plats. We will be exchanging an existing park parcel containing 15.801 acres, and school parcel containing 21.951 acres (a total of 37.752 acres) for a park parcel containing 26.781 acres, and a school parcel containing 25.526 acres (a total of 52.307 acres). This request has been reviewed by county and school staff and has been approved by the Subdivision Team. These larger sites are centrally located within the development, adjacent to community amenities and will be connected by pedestrian trails. The revised Lower Magnolia Green Conceptual Plan, Case 80TS4133, with the proposed relocated parcels has been approved by the Planning Department. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes F] No #0 G, G.."L, VICINITY SKETCH PUBLIC HEARING: Exchangs of Parcels of Land and Relocaftn of hgress and Egross Eastments in Magnolia Green C",pomrf,00*411 C O",RmItf DervOrme"A "'0" illi/,Mftf, . . ....... . ......... .. 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CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: October 9, 2013 Item Number: 16.13. Subiect: Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition of Right -of -Way and Easements for the Genito Road/Old Hundred Road/Charter Colony Sidewalk and Streetlight Revenue Sharing Project (VDOT Project: 9999- 020-R37; UPC: 101103) County Administrator: Hold a public hearing and authorize the exercise of eminent domain for the acquisition of right-of-way and easements for the Genito Road/Old Hundred Road/Charter Colony Sidewalk and Streetlight Revenue Sharing Project (VDOT Project: 9999-020-R37; UPC: 101103. Summary of Information: On April 27, 2011, the Board authorized staff to proceed with the design and construction of the Genito Road/Old Hundred Road/Charter Colony Sidewalk and Streetlight Project. The Board also authorized the advertisement of an eminent domain public hearing, if needed. The design of the project is complete and right-of-way acquisition is underway. Staff has been successful in acquiring right-of-way and easements from seven of the eleven property owners impacted by the project. Staff has been unable to reach agreement with four owners. A map showing the properties outstanding and plats/plan sheets showing the proposed acquisitions are attached. (Continued on next page) Preparer: R. J. McCracken Attachments: 0 Yes Title: Director, Transportation Department M 01401' 0 111 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA A summary of the properties from which right-of-way and/or easements is outstanding is shown on Attachment A. Multiple attempts to discuss the purchases were made with all property owners. Three of the owners are not local and were non-responsive. Several contacts with people associated with the fourth property have been made; however, none have been successful in identifying an officer of Waterford Associates, Inc. No counter offers have been received. If the county proceeds with eminent domain, certificates of deposit will be filed with the court, which will immediately entitle the county to enter and use the right-of-way and/or easements prior to the commencement and conclusion of eminent domain proceedings in court. The county will then be obligated to purchase the right-of-way and/or easements from the landowners. Sufficient funds are available in the budget to pay the anticipated condemnation costs. Staff will continue to negotiate with the owners in an attempt to reach a settlement after the certificate is filed, and, if requested, the owners will be paid the county's estimated value prior to the condemnation hearing. The project is scheduled to be under construction in January 2014. Recommendation: Staff recommends the Board authorize the exercise of eminent domain for the acquisition of right-of-way and/or easements from the following four property owners for the Genito Road/Old Hundred Road/Charter Colony Sidewalk and Streetlight Revenue Sharing Project (VDOT Project: 9999-020-R37; UPC: 101103): 1. SCP -2007-C27 109, LLC, GPIN 7296884473 2. Waterford Association, Inc., GPIN 7296896719 3. Community Bank of Raymore Trust, GPIN 7296879093 4. CRIT -VA, LLC, GPIN 7306897839 District: Clover Hill GCIS6 �". _1 Outstanding Right -of -Way and/or Easements Genito Road/told Hundred Road/Charter Colony Parkway Sidewalk and Streetlight Project ATTACHMENT A Temporary Permanent Right-of-way Total Address GPIW Owner Easement Easement (acres l sq. ft.) Offer (acres I sq. ft.) (acres i sq. ft.) 13620 7296884473 SCP -2047- 0.085/3703 $2,777 Genito Road C27 109, LLC 13571 Waterford Waterford 7296896719 Association, 0.006/262 0.006/262 $1,192 Place Inc. 3100 South, Community Old Hundred 7296879093 Bank of 0.066/2875 0.066/2875 $4,424 Road Raymore Trust 2801 Pavilion 7306897839 CRIT -VA, LLC 0.036 / 1568 0.005/218 0.009/392 $3,248 Place ATTACHMENT A IN � � � „J-MYIS II ,v cr; 1 ?Qn w s. ro 5� �� W j i 11 �J w A ti U y 14, T Id � (Hd115Z'6w 311") 3MV7 35YHJ AU GOGIC-9 II ii mw�Yst 'aJll I i ya� 11g twW�ll 5� �� r j i 11 �J i �1 r999`7l� �fit0' n t i II a Y j II 'I j I�gQI ! {I 1{ it It W if ! 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Box 1616, Midlothian, Virginia 23113 • Phone: (904) 545-7500 • Fax: (9(A) 744-3269 • Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Charter-Colony 10-2 Board of Supervisors Take Notice Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regular scheduled meeting on October 9, 2013, at 6:30 p.m. in, the County Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons affected may appear and present their views to consider: The exercise of eminent domain for the acquisition of right-of-way and easements for the Genito Road/Old Hundred Road/ Charter Colony Sidewalk and Streetlight Revenue Sharing Project (VDOT Project: 9999-020-R37; UPC: 101103) across property at 13620 Genito Road, GPIN: 7296884473; 13571 Waterford Place, GPIN: 7296896719; 3100 South Old Hundred Road, GPIN: 7296879093; and 2801 Pavilion Place, GPIN: 7306897839. If further information is desired, please contact Ms. Barbara Smith, Principal Engineer, at 748 1037, between the hours of 8:30 a.m. and 5:00 p.m. Monday through Friday. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice B. Blakley, Clerk to the Board, at 748-1200. Persons needing inter reter services for the deaf must notify the Clerk to the Board no later than October 4, 2013. 1/20P + 1.45 in. $279.45 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 10/02/2013 Sworn to and subscribed before me this 3 `( day of 1. C i* L,V'C , -- ,2013. _Z4 4�14 n Legal Affiant Jam , Grooms Jr., Notary Public My commission expires: February 29, 2016 Commission I.D. 7182093 C'-�eGR00�S,o�' •NOTARY •••, v �' • PUBLIC •, p REG -#71B2093 MY COMMISSION c EXPIRES 2 2,�•. 2J2912016 TIM iS INOT A UIQ L, PLEASE PAY FROM INVOWL TRANK YQV, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: October 9, 2013 Item Number: 18. Sub*ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on October 23, 2013, at 3:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: F] Yes Title: Clerk to the Board