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2013-10-23 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: October 23, 2013 Item Number: 2.A. Subiect: County Administrator's Report County Administrator's Comments: County Administrator:—(A 0 - Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis Q. Lassiter Attachments: 0 Yes Title: Assistant County Administrator F-1 No # GG0001 , County Administrator's Top 40's List Y. Critical Projects/Activities 1. ARWA Reservoir Project 2. Community Risk Analysis/Emergency Service Coverage 3. Eastern Midlothian Re -development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 4. Irrigation Policies/Demand Management for Water Use 5. Magnolia Green CDA 6. Meals Tax/Bond Referendum Process 7. Sports Quest/River City Sportsplex 8. Total Maximum Daily Load (TMDL) Presentation to Board 9. Utilities Policies and Managed Growth 11. Ongoing Protects/Activities 1. 2014 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases - Phase 11 started 3/2012 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Efficiency Studies - Countywide 11. Financial/Budget Issues 12. Five Story/Three Story Building Renovations 13. High Speed Rail/Ettrick Train Station 14. Jefferson Davis Streetscape Project - (next phase) - in process 15. Joint Meetings of Board of Supervisors/School Board 16. RMA - Legislation bill did not pass - 2013 17. RRPDC - Large Jurisdiction Committee 18. RRPDC - Transportation Strategies Work Group (work on hold) 19. Recycling Committee Recommendations 20. Smith/Wagner Building 21. Sports Tourism Plan Implementation 22. UASI (Regional) cGO002 Updated 10/15/2013 County Administrator's Top 40's List Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 812008 3. Bow Hunting Restrictions - 212412010 4. Business Climate Survey - 712008 S. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 912010 7. CBLAB Discussions - 1212009 8. Census 2010/Redistricting - 612011 9. Chesterfield Avenue Enhancements Phase 1 - 5/2011 10. Citizen GIS - 512010 11. Citizen Satisfaction Survey - 20081201012012 12. Comprehensive Plan Adoption - 1012012 13. COPS Grants 14. DCR Erosion & Sediment Control Program - 3111111 15. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Strectscaping (Phase 1) - 12/2011 16. Efficiency Studies - Fire Department and Fleet Management - 612008 17. Efficiency Study - Quality/Chesterfield University Consolidation - 712009 18. Electronic Message Centers - 912011 19. Electronic Signs - 112010 20. Board's Emergency Notification Process 21. Employee Health Benefits - Contract Rebid - 812011 22. Federal Stimulus Package - 412013 - Energy Block Grant - Economic Development - Police Department 23. Financial/Budget Issues - Adoption of 2011 Budget - 412011 - Adoption of County CIP - 412011 - Adoption of School CIP - 412011 - Bond Issue/Refinancing - AAA Ratings Retained 24. 457 Deferred Comp Plan (Approved) 25. CRTC Service - Funded for FYI 4 26. Hydrilla Issue 27. Hosting of Hopewell Website, 28. Impact Fees for Roads - 912008 29. In Focus Implementation - Phase 1- 812008 30. In -Focus Implementation - Phase II (Payroll/HR) - 1212009 31. Insurance Service Upgrade (ISO) for Fire Department - 912009 32. Jefferson Davis Streetscape Project - 512010 33. Leadership Exchange Visits with City of Richmond 34. 2011 Legislative Program - adopted 1113012011 35. Low Impact Development Standards 2 Updated 10/15/2013 County Administrator's Top 40's List 36. Mass Grading Ordinance (canceled) 37. Meadowdale Library - 1112008 38. Meadowville Interchange - Ribbon Cutting 12/15/2011 39. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 40. Minor League Baseball (new team) - 212010 41. Multi -Cultural Commission (Quarterly Reports due to Board) - 1112008 42. Planning Fee Structure (General Increases) - 612009 43. Planning Fee Structure (Reductions for In -Home Businesses) - 112009 44. Planning Fees (Holiday for Commercial Projects) - 812009 45. Police Chase Policy (Regional) -.512010 46. Postal Zip Codes - Changes approved 412011, USPS date of implementation 612011 47. Potential Legislation - Impact Fees/Cash Proffers - 112009 48. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 212009 49. Property Maintenance - Rental Inspection Program 50. Public Safety Pay Plans Implemented (Phase 1) - 912008 51. Redistricting 2011 Calendar/Process Report 52. Regional Workforce Investment Initiative 53. Results of Operations - 1111912010 and 1112011 54. Sign Ordinance 55. Southwest Corridor Water Line - Phase I - 712008 56. Sports Tourism Plan - 112010 57. Sports Tourism Program with Metropolitan Richmond Sports Backers - 812009 58. Streetlight Policy - 1211110 59. Ukrops Kicker Complex - soccer fields - Opened 812009 60. Upper Swift Creek Plan (Adopted) - 612008 61. Upper Swift Creek Water Quality Ordinances 62. VDOT Subdivision Street Acceptance Requirements - 712009 63. VRS Benefits for New Employees - 712010 64. Walk Through Building Permit Process - 1012009 65. Water Issues/Restrictions 66. Website Redesign - 612009 67. Wind Energy Systems - 311012010 68. Wireless Internet Access in County Facilities - 912008 69. Watkins Centre 70. Woolridge Road Reservoir Crossing Project - 512010 71. Ukrops Kicker Comples/GRAP Swimming Pool - Stratton Property - Pool opening March, 2012 Updated 10/15/2013 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 1749 AGENDA Meeting Date: October 23, 2013 Item Number: 2.B. Subject: Model County Government Program County Administrator's Comments: County Administrator: 0 Board Action Requested: Recognize the young people and the teacher sponsors who are participating in Model County Government Summary of Information: Each year, Chesterfield County Public Schools, Chesterfield Youth Planning and Development and Chesterfield Cooperative Extension host the Model County Government program for high school government students. The high-school students participating in the program will have a first-hand look at our local government. In addition to attending the Board of Supervisor meeting, students also attend a school board public -engagement session and shadow a county or school leader. Youth Planning and Development, the school's Instructional Specialist for Social Studies and Chesterfield Cooperative Extension have partnered to support this year's program. Preparer: Jana Q. Carter Title: Director, Juvenile Services Attachments: Fl Yes M No # 061GSCS, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Ing d , Meeting Date: October 23, 2013 Item Number: S.A. Subiect: Resolution Recognizing Dr. James F. McClellan for His Contributions to Chesterfield County County Administrator's Comments: County Administrator: Mr. Elswick has requested that the Board of Supervisors commend and recognize Dr. James F. McClellan for his service to Chesterfield County. Summary of Information: Dr. James F. McClellan is being recognized for his commitment and dedicated service to the county. Preparer: Louis Lassiter Title: Assistant County Administrator Attachments: Yes Na# 0 1:1 C)043006 RECOGNIZING DR. JAMES F. McCLELLAN FOR HIS SERVICE TO CHESTERFIELD COUNTY WHEREAS, Dr. James F. McClellan has been an engaged and active resident of Chesterfield County for more than 40 years and has served on numerous boards, committees and community organizations; and WHEREAS, Dr. McClellan is retired from Virginia State University as a distinguished professor emeritus; and WHEREAS, Dr. McClellan was appointed on April 26, 2006 to serve the residents of the Matoaca District as a member of the Committee on the Future, and was instrumental in the completion of the "Preparing Residents to Thrive in a Global Society" report; and WHEREAS, Dr. McClellan was an active member, influential in the development of extensive topic research and dedicated countless hours to the Committee on the Future during the past eight years; and WHEREAS, Dr. McClellan was appointed to the Airport Advisory Board in 2001 and served for 12 years, during which time the airport instituted $10 million in FAA improvements, hosted three major air shows and began planning for an aviation museum; and WHEREAS, Dr. McClellan led the Airport Advisory Board as chairman for more than four years; and WHEREAS, Dr. McClellan served on the Community Development Block Grant Citizen Committee for several years, reviewing applications and recommending grant funding assistance for low- to moderate -income neighborhoods; and WHEREAS, Dr. McClellan served on the Chesterfield County Electoral Board from March 1, 2003 through February 28, 2006, during which time he participated in determining official results for several elections, including the Presidential election of 2004, WHEREAS, Dr. McClellan has served the citizens of the Matoaca District and Chesterfield County with distinction, has been a valuable resource to the county, and will be greatly missed by colleagues and staff. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of October 2013, publicly recognizes the outstanding contributions of Dr. James F. McClellan, expresses appreciation and commends him for his commitment and dedicated service to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Dr. McClellan and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. COGG007 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA 1149 Meeting Date: October 23, 2013 Item Number: 5.13. Subject: Resolution Recognizing October 28 -November 11, 2013, as "Chesterfield: College and Career Ready!" and November 1, 2013, as "Chesterfield Goes to College Day" County Administrator's Comments: County Administrator:_ Q) 61 Board Action Requested: Ms. Jaeckle requested that the attached resolution be adopted. Summary of Information: The attached resolution helps raise awareness of the need and importance of post -secondary education and the College Night programs, which are scheduled for November 10th at Clover Hill High School and November 11th at John Tyler Community College, Chester Campus. Mr. Bryan Carr, Instructional Specialist for School Counseling for Chesterfield County Public Schools and Ms. Evelyn Boyd White, School Counseling Coordinator for Thomas Dale High School, will be present to receive the resolution. Preparer: Janice Blakley Attachments: E Yes FI No Title: Clerk to the Board RECOGNIZING OCTOBER 28 - NOVEMBER 11, 2013, AS -CHESTERFIELD: COLLEGE & CAREER READY!- AND NOVEMBER 1, 2013, AS "CHESTERFIELD GOES TO COLLEGE DAY" WHEREAS, only 44 percent of ninth graders nationwide will go on to enter college immediately after graduating from high school; and WHEREAS, Virginia ranked eighth in the United States in educational attainment in 2011; and WHEREAS, college is becoming an increasingly important step on the path to economic success, with ninety percent of the fastest growing jobs in America requiring a post -secondary credential or training; and WHEREAS, 65 percent of jobs created by 2018 will require workers to have at least some'college education; and WHEREAS, many students lack crucial information regarding the admissions process and their options for post -secondary education; and WHEREAS, every student should be able to make an informed decision about college; and WHEREAS, access to quality counseling is a crucial component of students' post -secondary educational planning and enrollment; and WHEREAS, College Night programs have been scheduled for November loth at Clover Hill High School and November 111h at John Tyler Community College, Chester Campus, with representatives from a wide variety of post -secondary institutions. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of October 2013, publicly recognizes the two weeks of October 28 -November 11, 2013, as "Chesterfield: College and Career Ready!" and November 1, 2013, as "Chesterfield Goes to College Day" and encourages high school students and their parents to attend the College Night programs to discover more about post -secondary education opportunities. 0 G �'310vrp CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 23, 2013 Item Number: 6.A. Subject: Work Session on the Proposed 2014 Legislative Program County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Attached for the Board's consideration is the draft 2014 Legislative Program. Preparer: Mary Ann Curtin Title: Director of Intergovernmental Relations Attachments: 0 Yes 1-1 No 2"0'14,l),xaftLcgj�,, Progrital Ii �1/01111 2014 Landscape.- - Statewide Races House of Delegate Races Leadership of'Key C(mmitlees State Budget . . ............. ....... — - — ----- 2014 00 Guiding Principkv.- "I'o (-'ontinually, Strengthen AAA Bond Rating, Financial Independence and Fiscal Integrity of Chesteffield County Keep an 1.1se Decisions Local To Continually Strengthen Local Economic I)evelopment Competitiveness . ..... . ..... ldent�fled Issues.- - BPOL/Machiner, v and lbols JIARC to Impacti"rotnElection - State Budget Revenues Federal Impact K-12 Re -Benchmarking - Ethics Reform - Sharing reacher Pension Liabilities - Devolution cel` Sec colo ry, Roads/Tray nsportati Funding j I.egislative Reqjiests to Cotvvider.- Support Items: Additional Intellectual Disabilities NVitivers Efforts to Require the State to Pa, ' v, Cost of Primaries (Regjstrar Request) Changes to Fiscal Impact Review Process Recoininendations fi,om MandatesTask Force Commission Lqi,vlative Requc�8t.s to Sty rt: Iteins: Full F"unding of State Obligations For K- `, u tio -Educatio Eff'orts to Contain Costs of Workers' Compensation Cases 0ater Area 1"EJ]"orts to Add Conditions For Initial and Renewal Licenses For Group Home Providers 13- . . . . . .. . ......... 2014' raft Ixj,�1,5 ,D jx!,'ivrProg-r&xxj, Legislative Requt�5ts to Comsider., Oppose Items: Oppose Legislation to Eliminate/ Reduce Local Revenue Sources Oppose Limitations /Caps on, Existing Cash Proffev"s, an Use i1nd Zoning Authorities Oppose All Additional Cost Shifts and Mandates ............ ...... 201 4'Dral,"'t "P, rogj,,jull, Ongoingh.vues qf Concern Chesapeake Bay and Storm -Water Requirements Funding of in of" Duty Act Constitutional Officers' Funding Needs State and Local Tax Structitreffax Reform 2,014 Pro "grazu Oc1c)ber 23 -- Work Session November 5 E.fection Da� November 11, 1 Adoption ofLegislative Program Joint Mectingwith 110S, Delegation, and Schoof Bomd N"ovember 18 Pre-Fibrig Begins December 6 flic-File Drafting Requests L)uc December 16 Governor's Budget Released Januars, 8,20 1 4 2014 Session Convenes 17 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 23, 2013 Item Number: 6.13. Subiect: Work Session - Social Services Board Presentation County Administrator's Comments: County Administrator: Summary of Information: On behalf of the Chesterfield - Colonial Heights Board of Social Services, the Director of the Chesterfield - Colonial Heights Department of Social Services will present information describing the current Social Services environment, revenue and expenditure totals, examples of achievements and innovations and challenges facing the agency moving forward. Preparer: Marsha L. Sharpe Title: Director Attachments: ■ Yes No #' 12 Pvm�, I , n", ffw H f ( h.., &" " ffj"f- ( 4 bew rl"44M "Avm"AW jfv,,jfkt� b,"oo"A'44 J, nm de, I(,, "mm, dltlnmwmmmbom fal, ffif/vii iii rd rk,,nmflf. ja"', &N, a Abwmm kc,"Al"num V,f",*fi'4 ."N"ofid � krovithet'd RI MqUarns and STWo Provided by thc, Dc'-partment cof Social Smice, 0 Experuhurcs, 91 ltcvcnucs R3 WmT (Are and SkqmAms 2 Nurb6cm Assitancc Pmgram (SNAll g,,ro,o,"th ant"i GINIMmud atui Impaci of" Affo,,)rd,-d)tc ( �arc 60 Succusscs, AcoinTIOnumts and Innovathins moF,(,)Stct (�`�,alc so Moptions Prutvc"nvc, MW svfvlcv (Add Psnume Semwes AMOY& Da v Carc, \sswanctow liced, lwrndiw Irvinanve ffyr. \Vt'lfan: Wo SUPI)ICITICtical Nutrition Amsktance flogram MO, Medicaid Una ral Ituhef" I humng f lu nce \1 nwher, I's yram Fraud Wee lhv%ram lou"g, %symanct", WN: charc UxAmr; Wims, 2 Wf4l$ Moll WAMA,Emllfo N F)SS I V14 Budg,,,ct lv� U'unding, STIVAM V "'"31116 M STAKM AMP ft SAAff''WOO, Mr,".1 )SS, F'Y'J.4 Expenditures IVA ruu"I'A'Al l"lllflf,,lgfA, kJr ft D A 'I Ma v20L3 -- Gowrtior Mcl',,)onn,(,A.Fs VACIOPtS, laUrICIlCli tO MatCh I JXX) chddren in fo,s,ter care to ar.i, a( loptivc fiirriily Bradle'"s profutc Pracdcc transfor"ination liccping childrm saf"(,,,� in tlic least, tvstric"fivc sci)-ting 29 - (".hildren, critcrciJ cuso")dy in F"Y2012 4 I N, Z unibcr served imimml 1,59"o fr,orn F"S'06 to 1"Y1 3 UOTIMAIT f'(."(fLJCQn cAcKc Noverribur I IN Amentm Wown and Ronvcsi"rncrlt Ac:� f,4`2011119 ctrcis ( )m Or 11, 2011 A1C" represents a cm auk S99 rylifli'(wi In S,,�,\ P 1"I'mcffis in Final Star 2044 Every 0011 QuscI")(,Ad -,viH bc, irnj'v�actcd �Irc c[r%.-mg,,,,c 4-5.41910,iii N`,%c%v Incorric, ("'alctflation - Modificcl ACELPSWC1 Gross Inumic IRS records ,'\Utomation , , Virg;fnla ("a,,sc Nflariaga.ricrit Systan hx1cral Nfarkaplacc, �'4aff'Fraining o/o/A Nc,,v resy)(m.mbilitly ft')17 loce,"d governaicnt f,h''W �1, '1 1 s, eff ctivc- ( )c,tol'.wr 1, 201 ca.s(,-,;, \vill bc transf gyred to thc l')cl".)ai'l"r,,,t,ti(,i,,it. Apt-il 1, 2014 4 ad(litiomal I 11"I"s rui,cdcd Statc budget .3 1`11, C �r I (I M.cnt fi,,)r dollars 6 Increasirq4 ernrlhasis or, (:otnniunity cnga�,,,,,!,'cni4,,,nt' and partrictships dication Assistanc(,� na o, 1010 * - Rclocation of rcsidcrits of" a irailc,,t: park .. ... . .... , . . ... 11"(11 c- it"I , the cngagement I'vst pt act', I i I c c 9 I ItTibracl.n�,,,,, tine Rapid Rc,hotising friodcl ac CI ccess via t, 11nology UnWomm hmpacts of of Affi"')rClable, Care Act L,) i f �,,indcd ITIMILlates — 1"AMIS "workhad, ,awl edicaid Grom,,tl-i I M IMI C t SO fsequestrathn -, Social Scr k-iccs Block, Grant and Child Services Vw* VVw f"" Fm Oyu I figh deryiiiand/,oress of staff Spac c fieecls ".I'cchn(.,)Iogy CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: October 23, 2013 Item Number: 8.A.I. Subject: Nominations/Appointments/Reappointments to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Nominate/appoint a member to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Dale District. Supervisor Holland recommends that the Board nominate and appoint Shivan Shah from Meadowbrook High School for a term of November 1, 2013 through June 30, 2014. Mr. Shah meets all the eligibility requirements and has indicated his willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparer: Jana Q. Carter — Title: Director, Juvenile Services Attachments: Yes ■ No F Uf = BUAKU- AGENDA Page 1 of 2 Meeting Date: October 23, 2013 Item Number: 8.A.2. Subject: Nomination/Appointment to the Community Policy and Management Team County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint member to serve on the Community Policy and Management Team. Summary of Information: The purpose of the Community Policy and Management Team (Code of Virginia § 2.2-5204 and § 2.2-5205), is to implement the requirements of the Comprehensive Services Act, including the expenditure of funds appropriated by the localities and allocated by the State. The governing body of each jurisdiction must appoint a CPMT. Minimum mandatory membership of each CPMT includes local agency heads or their designees from the Community Services Board, Department of Social Services, Juvenile Court Service Unit and school division. Additional members include a parent representative and private provider representative, if a private organization or an association of providers is located within the locality. Preparer: Sarah Q. Snead Title:. Qeputy County Administrator Attachments: F] Yes No 4300O28 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) The CPMT members and CSA staff recommends that the Board nominate and appoint Peggy Morris, Parent Representative to serve on the Community Policy and Management Team. Ms. Morris will replace Mrs. Terry Tysinger, who resigned from this position. Ms. Morris meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Her term would be effective immediately and expiring December 31, 2014. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. 'C9 9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: October 23, 2013 Item Number: 8.13.1.a. Subiect: Resolution Recognizing Logistics Supervisor Charles W. Mitchell, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: Logistics Supervisor Charles W. Mitchell retired from the Fire and Emergency Medical Services Department on July 1, 2013, after providing nearly 34 years of service to the citizens of Chesterfield County. Preparers Edward L. Senter Jr. Title: Fire Chief Attachments: Yes F-1 No 4 L, ( ) -1-Ell RECOGNIZING LOGISTICS SUPERVISOR CHARLES W. MITCHELL FOR HIS RETIREMENT WHEREAS, Logistics Supervisor Charles W. Mitchell retired from the Fire and Emergency Medical Services Department, Chesterfield County, on July 1, 2013; and WHEREAS, Mr. Mitchell began his career with Chesterfield County in the General Services Buildings and Grounds Division on May 2, 1979; and ended his career in the Fire and EMS Resource Management Division on July 1, 2013; and during the 34 years with the county, he faithfully served in various assignments; and WHEREAS, Mr. Mitchell served as a Laborer II, Laborer/ Custodian III, Trades Assistant, Groundsman III, Painter, Stock Handler and County Maintenance Worker; and transferred to the Fire and EMS Department as a Logistics Technician on January 2, 1990; and was later promoted to Logistics Supervisor on June 26, 2010; and WHEREAS, Mr. Mitchell also served as a volunteer firefighter with the Bensley Volunteer Fire Department from 1984 to 2000; and WHEREAS, Mr. Mitchell was recognized as the Volunteer Firefighter of the Year for the Bensley Volunteer Fire Department in 1986; and WHEREAS, as a volunteer, Mr. Mitchell served on the Board of Directors of that volunteer department from 1988 to 1990; and WHEREAS, Mr. Mitchell received the designation of Master Driver for Chesterfield Fire Department, and served as Engineer of Units 33 and 37; and WHEREAS, Mr. Mitchell provided logistical support and resources to Chesterfield Fire and Emergency Medical Services crews that responded to forest fires in Page County, Virginia in April 2012 on a statewide mutual aid request; and WHEREAS, Mr. Mitchell assisted in numerous -volunteer programs with Chesterfield County to include the Christmas Mother, County Fair, and Lucy Corr Nursing Home Bingo during October's Celebrating Success Month. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Logistics Supervisor Charles W. Mitchell, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. AGENDA Page I of I Meeting Date: October 23, 2013 Item Number: 8.13.1.b. Subject: Resolution Recognizing David L. Powell, Firefighter II, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: David L. Powell, Firefighter 11, retired from the Fire and Emergency Medical Services Department on June 1, 2013, after providing 31 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: M Yes FI No # 32 RECOGNIZING DAVID L. POWELL, FIREFIGHTER II UPON HIS RETIREMENT WHEREAS, Firefighter David L. Powell retired from the Fire and Emergency Medical Services Department, Chesterfield County, on June 1, 2013; and WHEREAS, Firefighter Powell was hired in 1982 and graduated from Career Recruit School #12, and has faithfully served the county for 31 years in various assignments; as a firefighter at Bon Air, Midlothian, Dale, Matoaca Fire and EMS Stations; and WHEREAS, in 2006, Firefighter Powell achieved his career -long goal of being selected as a Med-Fight Paramedic representing Chesterfield County and the Virginia State Police while providing essential medevac services across the Commonwealth of Virginia; and WHEREAS, recognizing early in his career his passion for EMS and desire to help his fellow man, Firefighter Powell obtained the Emergency Medical Services certification level of Cardiac Technician in June 1989, and obtained his National Registry Emergency Medical Technician - Paramedic in June 1991 from Virginia Commonwealth University; and WHEREAS, Firefighter Powell was selected to staff the first fire department ambulance out of the Dale Fire and EMS Station #11, Unit 344; and WHEREAS, Firefighter Powell served as a department Advanced Life Support Preceptor from 1989 until 2006, where his knowledge and experience earned the respect of all those who trained under him and worked alongside him; and WHEREAS, Firefighter Powell completed the requirements for and was designated as firefighter specialist in June 2001; and WHEREAS, Firefighter Powell was named Advanced Life Support Provider of the Year in 1993 by the Dale Volunteer Fire Department for his outstanding and dedicated service in providing Advanced Life Support to the citizens of Chesterfield County; and WHEREAS, Firefighter Powell was recognized with Emergency Medical Services Awards for the exemplary care rendered on October 6, 1990 and June 15, 1996, resulting in saving the lives of citizens; and WHEREAS, Firefighter Powell was recognized with an EMS Unit Citation for his actions on April 18, 2006, involving a child trapped inside a vehicle and the father thrown 30 feet from the vehicle. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of David L. Powell, Firefighter II, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. 33 "C" iC CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: October 23, 2013 Item Number: &B.I.c. Subiect: Resolution Recognizing John C. Green, Firefighter I, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: John C. Green, Firefighter I, retired from the Fire and Emergency Medical Services Department on January 1, 2013, after providing more than 30 years of service to the citizens of Chesterfield County. Preparer: Edward L Senter Jr. Title: Fire Chief Attachments: Yes No RECOGNIZING JOHN C. GREEN, FIREFIGHTER I UPON HIS RETIREMENT WHEREAS, Firefighter John C. Green retired from the Fire and Emergency Medical Services Department, Chesterfield County, on January 1, 2013; and WHEREAS, Firefighter Green was hired in 1982 and graduated from Career Recruit School #13 top of his class, and has faithfully served the county for more than 30 years in various assignments; as a firefighter at Midlothian, Dale, and Bensley Fire and EMS Stations; and WHEREAS, in 1989, Firefighter Green was selected by then Fire Chief Robert L. Eanes Jr., to serve in the capacity of Flight Paramedic with the Virginia State Police EMS Med-Flight I program, where he remained until his retirement; and WHEREAS, Firefighter Green was recognized with a Lifesave Award and was presented The Greater Richmond Chamber of Commerce Bronze Star of Valor Award for his heroic actions on June 21, 2003, during Med-Flight Police Mission 41936, where a young woman in a raft was caught in the hydraulics of a low -head dam on the James River below the Manchester Bridge; while performing the most dangerous type of flying the Med-Flight program performs and placing his own life at a high level of personal risk, Firefighter Green along with his crew was able to get a rescue net to the victim just as the raft was being swept away; and WHEREAS, Firefighter Green was recognized with an EMS Lifesave Award on December 29, 1995, for his lifesaving actions involving a hunting accident; and WHEREAS, Firefighter Green was recognized with a Unit Citation for his teamwork and rescue efforts on April 11, 1998, when a canoe overturned on the Appomattox River; and WHEREAS, Firefighter Green was recognized with a Unit Citation for his skilled actions on June 2, 2002, when two citizens became stranded on a sandbar in the James River; and on April 1, 2003, involving teenagers being rescued from flood -stage waters; and WHEREAS, Firefighter Green was recognized with an EMS Unit Citation for his actions on April 1, 2005, when a victim was thrown approximately 50 feet from his motorcycle; and WHEREAS, Firefighter Green was recognized with an EMS Unit Citation for the outstanding teamwork and skilled actions on March 16, 2007, when a patient went into cardiac arrest; and WHEREAS, Firefighter Green was named the Firefighter of the Year in 2008 by the Fire and EMS Department's Awards Committee; and ,C :a `015 WHEREAS, Firefighter Green was recognized with an EMS Unit Citation for his actions involving a person who jumped from a moving vehicle on July 1, 2012. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of John C. Green, Firefighter I, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 23, 2013 Item Number: 8.13.1.d. Subiect: Resolution Recognizing Lieutenant Matthew A. Botset, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Lieutenant Matthew A. Botset will retire from the Police Department on November 1, 2013, after providing more than 27 years of service to the citizens of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: Yes No RECOGNIZING LIEUTENANT MATTHEW A. BOTSET UPON HIS RETIREMENT WHEREAS, Lieutenant Matthew A. Botset will retire from the Chesterfield County Police Department on November 1, 2013, after providing more than 27 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Lieutenant Botset has faithfully served the county in the capacity of Patrol Officer, Senior Officer, Detective, Senior Detective, Sergeant and Lieutenant; and WHEREAS, during his tenure, Lieutenant Botset has served in various assignments, including Evidence Technician, Field Training Officer, General Instructor, Community Policing Officer, Lead Search Coordinator, North Division Shift Commander, and as a member of the Larceny from Auto Task Force, Peer Support Team, and Crisis Intervention Team; and WHEREAS, Lieutenant Botset was a charter member of Explorer Post 609; and WHEREAS, Lieutenant Botset was one of the first members of the Special Response Unit and was the recipient of an Achievement Award for 12 years of dedicated service, where he served in nearly every position from squad member to assistant unit commander; and WHEREAS, Lieutenant Botset made significant contributions to many committees, task forces and councils during his career; and WHEREAS, Lieutenant Botset is recognized for his excellent communications and human relations skills, his professionalism and his teamwork, all of which he has utilized within the Police Department and in assisting citizens of Chesterfield County; and WHEREAS, Lieutenant Botset has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Lieutenant Botset has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant Botset's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Lieutenant Matthew A. Botset, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. 01(:1C'*Z41319 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: October 23, 2013 Item Number: 8-13.2. Subiec : Approval of Change Order to L&M Electric and Plumbing, LLC, Additional Approval Authority to the County Administrator for Future Change Orders on the Bon Air Library Renovations Project, and Transfer and Appropriate Additional Funds County Administrator's Comments: County Administrator: '0 T Board Action Requested: Authorize the County Administrator to execute a change order up to $99,500, grant approval authority to the County Administrator for future change orders in the amount of $50,000, and transfer $82,000 and appropriate $43,000 in additional funds to the Bon Air Library renovation project. Summary of Information: During the first phase of the renovations of Bon Air Library, unforeseen conditions inside the fire sprinkler piping were discovered while making minor modifications to the pipes. These conditions consist of substantial internal corrosion and reduction in wall thickness of the pipes. The option for cleaning and repairing the system was considered. Given the age of the piping, the material used at that time and the potential for future failures, we are recommending system replacement. Because there are modifications to the existing sprinkler system already included with the contract, staff recommends executing this work through a change order to the general contractor. This will also ensure coordination with the remaining phases of the renovation and reduce costs associated with delays. Preparer: Robert C. Key Preparer: Allan Carmody Attachments: 17 Yes ■ No Title: Director of General Services Title: Budget Director CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA While the first phase of the project is nearing completion, there are two additional construction phases remaining, and approximately 8 months until contract completion. The remaining phases are all renovations, including removal of existing walls and work above ceilings, so it is anticipated that additional change orders may be forthcoming due to the likely discovery of unforeseen conditions. Approval of the additional authority for change order approval will allow staff to quickly process small change orders and proceed expeditiously with completing the project, minimizing inconvenience for library customers. The original time frame for completion of this project was early summer 2014. We now anticipate completion to be in late summer 2014. For contracts over $500,000, the change order policy of Chesterfield County requires the Board of Supervisors to approve all change orders to a contract once the total amount of the change orders reaches 10 percent of the original contract amount as well as when a single change order exceeds $50,000. The change order to replace the sprinkler system is tentatively estimated at $99,500 or less. The change order will exceed the 10 percent threshold, although we have not yet negotiated a final price. Including the $50,000 for possible future change orders, staff requests that the Board approve a total of $149,500 in additional change order authority. Staff requests that the Board appropriate $125,000 of additional funds to complete the change order and restore project contingency. Funding for the additional work will come from funds remaining in the completed. Ettrick Library project ($82,000) and the reserve for future capital projects ($43,000). Staff recommends approval. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 23, 2013 Item Number: 8.13.3. Subject: Approval of a Mutual and Automatic Aid Agreement Between Chesterfield County Fire and EMS, Amelia County and Amelia County Fire Department County Administrator's Comments: County Administrator: The Board is requested to authorize the County Administrator to execute this Mutual and Automatic Aid Agreement with Amelia County and Amelia Fire Department. Summary of Information: Chesterfield County Fire and EMS (CFEMS), Amelia County, and Amelia Fire Department seek to enter into a Mutual and Automatic Aid Agreement. The automatic response agreement identifies geographic areas in both localities that can benefit from a joint response to certain incidents. This brings a resource that meets a specific need to the incident scene more quickly, provided that it is not needed in its respective jurisdiction. Specifically for Chesterfield, we receive a water tanker into areas of the county that do not have domestic water supply. Chesterfield County will provide a ladder truck response to commercial building fires in Amelia. In 2013, there were no fires in these structures in Amelia. In addition, the mutual aid agreement documents that both localities will provide fire and EMS resources anywhere in the adjoining jurisdiction upon a special request for an actual event, provided that the requested resource is not needed in their respective jurisdiction. This agreement will remain in effect for five years unless terminated by either party upon 180 days written notice. This agreement supersedes all previous mutual aid agreements between the localities. Preparer: Edward L. Senter, Jr. Title: Fire Chief Attachments: Yes No FIRE AND EMERGENCY SERVICES AUTOMATIC AND MUTUAL AID AGREEMENT BETWEEN AMELIA COUNTY AND COUNTY OF CHESTERFIELD Reference: §§44-146.19 and 44-146.20, and §§27-1, 27-3, and 27-3.1 of the Code of Virginia, 1950 as amended. Background. This Agreement is made by and between the COUNTY OF CHESTERFIELD (Chesterfield), a political subdivision of the Commonwealth of Virginia, and the COUNTY OF AMELIA (Amelia), a political subdivision of the Commonwealth of Virginia, and the AMELIA COUNTY FIRE DEPARTMENT (collectively known as "Parties"). This Agreement shall serve as the understanding between the Parties for automatic and mutual aid fire protection. Each of the Parties provides, has, or maintains fire protection and response services to include equipment and personnel for use in response to emergencies involving facilities, structures, transportation equipment, hazardous materials, and both natural and man-made disasters (including acts of terrorism). The Parties also provide non- emergency responses to requests through paid and/or volunteer companies within their jurisdictions. It has been determined that the provision of fire protection and response services across jurisdictional lines in emergencies, and disasters will increase the ability of the Parties to preserve the health, safety, and welfare of the citizens of the Parties. It has been deemed to be mutually beneficial to the Patties to enter into this agreement concerning automatic response for interjurisdictional firefighting aid for structural fires, and related responses within a defined area and for mutual aid for emergency rescue and disaster services between the two jurisdictions. The lands or districts of the Parties hereto are adjacent or contiguous so that mutual assistance in an emergency situation is deemed feasible, desirable, and beneficial for the Parties to this Agreement to render assistance to one another in accordance with these terms. Definitions. Automatic response- The response of resources from one jurisdiction to another within a defined area, and considered part of the initial response to the incident. Personnel and resource types are pre -determined and dispatched in accordance with established procedures. 2. Mutual Aid response- The response of resources from one jurisdiction to another that results from a special request due to the resources of the requesting jurisdiction being unavailable, or insufficient to bring the incident under control. This request is incident specific and must include the number and types of resources that are needed. Action(s). Each party will provide emergency response apparatus, equipment and personnel commensurate with the scope of the emergency involved and to the extent of availability of its resources. 2. The Parties will each endeavor to provide automatic response and mutual aid response to each other within the terms of this agreement. The Fire Chiefs of the respective Parties will formulate detailed response plans, to include automatic dispatching of mutual aid resources on initial alarms, where appropriate. 4. The Parties shall also establish procedures which give timely notification to each other of the occurrence of a structural fire or other emergency, and the need for mutual aid firefighting resources. The requesting party should specify the number and type of resources needed, and the providing party shall determine how many resources can respond. 5. The Parties shall review response data on an annual basis and in the event that the number of responses by one party exceeds the number of responses by the other party by an amount of 10% or greater, the Parties may agree to redefine the response area or the types of incidents to which response will occur. 6. Nothing in this Agreement shall be construed as compelling any party to respond to a structural fire or related emergency in the other jurisdiction when the personnel or apparatus of the requested party are being used within the boundaries of that jurisdiction, nor shall any such request compel the requested party to continue to provide firefighting services support in another jurisdiction when its equipment or personnel are, in the opinion of the requested party, needed within the boundaries of its jurisdiction. 7. The rendering of assistance under the terms of this Agreement is mandatory to the extent apparatus and personnel are available; however, the party receiving the request for assistance shall immediately inform the requesting service if assistance cannot be rendered. 8. Each party waives all claims against the other for compensation for any loss, damage, personal injury, or death occurring in consequence of the performance of this Agreement. 9. All personnel responding to incidents within either jurisdiction will operate within the Incident Management System and report to the incident commander (I.C.). If there is no established I.C., the officer of the first -arriving unit will assume command of the incident until properly relieved. 10. No party shall be liable to another party for any loss, damage, personal injury or death to any personnel resulting from the performance of official duty in accordance with this Agreement, whether such loss, damage, injury or death shall occur within or without the jurisdictional boundaries of Chesterfield or Amelia. 11. The services performed and expenditures made under this Agreement shall be deemed for public and governmental purposes and all immunities from liability enjoyed by the party within its boundaries shall extend to its participation in rendering firefighting, emergency rescue, or other disaster assistance outside its boundaries. It is understood that for the purposes of the Agreement, the requested party is rendering aid once it has entered the jurisdiction boundaries of the party receiving assistance. 12. The Parties agree to reimburse the other for the replacement cost of specialized agents and materials, such as foam, light water, etc., or other expendable consumer supplies, which are used by the other party in providing firefighting, emergency rescue or other disaster services within the requesting party's jurisdiction. 13. All pension, relief, disability, worker's compensation and other benefits enjoyed by employees of either Chesterfield, Amelia, and all volunteer members who might respond shall extend to the services performed under this Agreement outside their respective jurisdictions. 14. Chesterfield and Amelia recognize that each is fully capable of providing independent services to serve adequately their respective political subdivisions. 15. This Agreement supersedes any and all mutual aid or other related agreements for fire and rescue service between the Parties. 16. Notice and correspondence: shall be made in writing to: Amelia County: Department of Emergency Management P.O. Box A Amelia, VA 23002 County of Chesterfield: Chesterfield Fire and Emergency Medical Services Chesterfield County Government Offices P.O. Box40 Chesterfield, VA 23832-0040 Effective Date: This Agreement shall be effective for a period of five years upon execution by both Parties. This Agreement shall be reviewed annually. Notification of the intention of either party to alter or terminate this Agreement prior to that date will be in the form of a written submission to the other party at least 180 days in advance of the proposed date of alteration or termination. 0 C; - -'."i CHESTERFIELD COUNTY James J. L. Stegmaier, County Administrator AMELIA COUNTY A. Taylor Harvie, 111, County Administrator Kent Emerson, Amelia Emergency Management Coordinator ATTACHMENT A AMELIA AND CHESTERFIELD AUTOMATIC RESPONSE DETAILS I. Chesterfield County Automatic Fire Response to Amelia County SERVICE TO BE DELIVERED: Chesterfield County agrees to provide a single truck company response from Fire and EMS Station 7's district to commercial structural fires in Amelia County. These commercial occupancies currently exist on Rt. 360, and along Business Rt. 360 in the Amelia Courthouse area. The list of commercial occupancies will be generated and housed in the Amelia ECC. The list will be shared with Chesterfield ECC, and Chesterfield Fire and EMS, PROCEDURES: A. When the Amelia Emergency Communications Center (ECC) receives information of a commercial fire in the county, a dispatcher will call the Chesterfield ECC and request that Truck 7 be dispatched to assist Amelia with the incident. Amelia dispatchers can notify Chesterfield dispatchers by calling 804-748-2291 or 804-748- 2292. Amelia County will provide the address, call type, and any known specifies of the occupancy. B. Chesterfield Emergency Communications will dispatch Truck 7 or any truck company filling in at Station 7. The Chesterfield dispatcher will advise the Amelia dispatcher if the truck company is utilizing a Heavy Rescue vehicle in place of a ladder truck. If there is no truck company available in Station 7's district, they will also notify Amelia that the resource is unavailable. C. When feasible, radio communications during all joint responses and operations between the agencies will be conducted utilizing the Richmond Regional 800 MHz radio system. Amelia Engine 2, Tanker 2, Engine 4, and Tanker 4 each have a radio, on this system that is programmed with the Chesterfield Fire fleet. Chesterfield units can communicate with these Amelia resources if the incident is located within the radio system footprint. If outside of the footprint or when working solely with other Amelia resources an Amelia radio may need to be issued to the Chesterfield unit. D. One or more command officers may respond in addition to the requested resource. However, this is not mandated. E. If the resource being requested is not available, the dispatcher should advise the requesting ECC as soon as realized. F. These resources are to be requested on an automatic basis during the initial dispatch to an incident. Either jurisdiction may request any other resources, as needed, to assist in controlling any incident. 11. Amelia County Automatic Fire Response to Chesterfield County SERVICE TO BE DELIVERED: Amelia County agrees to provide a single tanker resource for any structural fire located in the areas generally described as: Skinquarter Road Pear Orchard Road - Duval Road from Skinquarter Road to 19281 Duval Road - Moseley Road from Skinquarter Road to 5951 Moseley Road - Hull Street Road (Rt.360) from county line to 19301 Hull Street Rd. (Grange Hall Elementary School) - Beaver Bridge Road - Baldwin Creek Road - Coalboro Road - Beach Road from Beaver Bridge Rd. to Coalboro Rd. - Taylor Road - Winterpock Road from Coalboro Road to 11400 Winterpock Rd. - Black Road - River Road from the county line to Riverway Road This includes smaller streets off of these major roads PROCEDURE: A. When Chesterfield ECC receives information of a structural fire in the defined area, they will notify Amelia ECC by calling 804-561-2118 and request the dispatch of a tanker to the scene. B. Amelia ECC will dispatch the closest tanker to the scene. This will normally be a tanker from either Amelia station 2 or station 4. If there is not an available tanker, the Amelia ECC will notify Chesterfield immediately. C. When feasible, radio communications during all joint responses and operations between the agencies will be conducted utilizing the Richmond Regional 800 MHz radio system. Amelia Engine 2, Tanker 2, Engine 4, and Tanker 4 each have a radio, on this system that is programmed with the Chesterfield Fire fleet. Chesterfield units can communicate with these Amelia resources if the incident is located within the radio system footprint. "J D. One or more command officers may respond in addition to the requested resource. However, this is not mandated. E. If the resource being requested is not available, the dispatcher should advise the requesting ECC as soon as realized. F. These resources are to be requested on an automatic basis during the initial dispatch to an incident. Either jurisdiction may request any other resources, as needed, to assist in controlling any incident 01 C, 11 "1 -11 '3111 'L 8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: October 23, 2013 Item Number: 8.13.4.a. M Subiect: Request Permission for a Proposed Concrete Driveway to Encroach Within a Sixteen -Foot Drainage Easement Across Lot 32, Brookcreek Crossing, Section C County Administrator's Comments: County Administrator: Grant Brookcreek C driveway to encroach Crossing, Section C, Investment, LLC permission for a proposed concrete within a 16' drainage easement across Lot 32, Brookcreek subject to the execution of a license agreement. Summary of Information: Brookcreek C Investment, LLC has requested permission for driveway to encroach within a 16, drainage easement across Crossing, Section C as shown on the attached plat. There in the easement. This request has been reviewed Engineering. Approval is recommended. District: Midlothian a proposed concrete Lot 32, Brookcreek are no improvements by Environmental Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FI No # VICINITY Request rtniWfor a Proposed ConcreteDriveway to Encroacli within Sixteen Foot Drainage Easernent Across Lot 32, Brookcreek Crossing, Section C y,.l�f:eu jmfw, ., m_m,,�. �..... ..�..,.,.....� hawdavr P.B. 125 fg. 1 -3 Lot 5 Lot 6 V24 VQ C) S71 '06T 1Z9.27' _.—...._J- — — — — — — — - 77L 8' fdsement 32 1 348 Acre -Lot 31 Limits of'160 Cleating 1�en" C& 'Drainage Easement 1650 "MCID % -j } 7-1 z �d 12M 21x» � � �, Lot 114842 ro, 00. Dwelling 2' Drive 4- 4& LICENSE 2" REA 33.0' 28. -4 Drive Q) /I Encroachment ft Easement 62'� ft. q. 4.1 0.014 Acre N71 #12'38V 86.13' -11.10 Topographytaken from -R= 140. 00� Stan Crossing Chnstrwtibn Plans and is for informatimal 11CRELA(BROOK'TEC6nstrucRRACE r0.V&Mdj7t genew purposes gsys qa�, Silt Fence, 40 R,,,W Limits R-25, R-15 8ulk s of Clewing and Stone Construction flaau&rments Entrance as shown are F=40' oattroximote and should he 5=15' o tied adjusted per IZS as directed R=25 con i by the County Inspector. Note.- This plat is compiled from plots REV- 0911312013 Proposed of mord. No improvements and not add drive enc. Improvements on 1711 easements may he shown. LancasterL IC DATE: 09/03 0 T 32, ,SECTION 1201J _ SCALE: V6j0' BROOKCREEKCROSSING IQ DO Me. A"S 3 0 114C. JOB NO: 01310482 Chesterfield County, Virginia RE Main Street Homes I CYK.• CUFj OW BCH * PLANNERS *ARCHITECTS* ENGINEERS* SURVEYORS* 15871 City View Drive Sufto2GO*MidlotHan.Virginia 23113* Phone (804)794-0571* Fax (W4)794-2635 0%CFLZC""* Yc"O"oW www.balzer.cc CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: October 23, 2013 Item Number: 8.B.4.b. Subiect: Request Permission for an Existing Concrete Driveway to Encroach Within a Sixteen -Foot Drainage Easement and a Sixteen -Foot Sewer Easement Across Lot 22, Tarrington, Section 9 County Administrator's Comments: County Administrator: Grant Jeremy Manton permission for an within a 16, drainage easement and Tarrington, Section 9, subject to the Summary of Information: existing concrete driveway to encroach a 161 sewer easement across Lot 22, execution of a license agreement. Jeremy Manton has requested permission for an existing concrete driveway to encroach within a 161 drainage easement 22, Tarrington, Section 9. This request Department and Environmental Engineering. line will not be affected. Approval is recommended. District: Midlothian and a 161 sewer easement across Lot has been reviewed by the Utilities The existing storm sewer and sewer Preparer: John W. Harmon Title: Real Property Manager Attachments: E Yes F1 No #0)0,013, 0 LE 2 VICINIT'Y'SKE,TCH Request Permission for an Existing Concrete Driveway, to Encroach within Drainage Foot, Easement sin d a 16"Sewer Easement Across Lot 2,12,Tartlingtw'i�. Sectloiti 9 t die eu Id, C 1"Y f;, if", a Irr", eot of """N' a 0 C "7 ta THIS PROKAtY ARREARS TO FALL WITHIN ZONE '.L' AS SHOWN ON FIRM FLOW INSURANCE RATE MAP. • • GPIN:733— TARRINGTON 10 72 5-9848 & 11 LLC 16, w OPEN SPACE SANITARY • SEWER EASEMENT P.8 174 =V VARIABLE &00f3nVTkAATC m f-1 5v WIDTH SANITARY LOCATION OF SEWER EASEMENT 100 YEAR FLOOD D.B 7346 PG.377 PLAIN .. EASEMENT 10,738 S.F P.8 174 PG.50 I 16, DRAINAGE EASEMENT P.6 1;4 P6.50 SIDEWALK NOT SHOWN H 51 S.F WITHIN EASEMENT 0 LICENSEI AREA EASEMENT Di P.8 174 PG. 50 EIDEWIEL ROAD 50 1 R/W PLAT SHOWING THE AREAS OF DRIVEWAY WITHIN EASEMENTS ON LOT 22,OF TARRINGTON. SECTION 9 MIOLOTNtAN DISTRICT. CHESTERFIELD COUNTY, VIRGINIA AM RW F. �N�ELSTJN411> No. 002040 ENCOCMUMCm DMMN ASSOMM INC. P.O. BOX 50067 RICHMOND, VIASINIA 23250 (804) 236-0190 Icru vtq-.an' r.Ar.. mzw-oo-a CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: October 23, 2013 Item Number: 8.13.5.a. Subiect: Acceptance of a Parcel of Land North of Hull Street Road from 6801 Woolridge Road -Moseley LP County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 2.333 acres from 6801 Woolridge Road -Moseley LP, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Super -visors accept the conveyance of a parcel of land containing 2.333 acres north of Hull Street Road from 6801 Woolridge Road -Moseley LP. This site is for a two million gallon water tank to be constructed prior to the development of Magnolia Green, Phase 3. Approval is recommended. District: matoaca Preparer: John W. Harmon Title: Real Property Manner Attachments: Yes No J, _. D VICINITY SKETCH Acceptance of a Parcel of Land Nortti of Hull Street Road from FAOI Woolridge RoadWoseley LP ..... .. . .. ... .. . ..... ... . ... ... . . ..... . . ti; fie"'A .. .. ... ... .. .. .. .. .. ... .. ... ... ... ... .. . ... . ... ... .. t 6801 wOOMDGE ROAD MOSELYLP, atfrmr that 1 am Me owner of Me property dleakled on this plat and do hereby afi chat the sW &Vvnsfer of d* propedyIs not farpuiposes ofcrlsatlrn,T a parcel forrwManaaf use.7hls prnpedyIszormf R9. KIM respect to (R9) zonirg db 4 the Chaste~ CouW P&Wng Department has vlerllied wilh the prropertyamw that fhls parcel c wfion Is for non ru sider3tlal uses. 6801 WOOLRIDGE ROAD MOSELYLP BY. ITS DA7E OWI WOOLRIDGEROAD-MOSELYLP BY.- nsL DATE ROD FOUND LINE TABLE LINE BEARING LENGTH L1 889°12'20'W 300.00' L2 N0°4T4TW 300.00' L3 N74°4TWE 309.84' L4 S0°4714VE 377.48' L5 N1°45'40'W 536.18' L6 10°47'40"W 11.63' N1© MARTIN ASSOCIA TES L L C CHESTERFIELD COUNTYPLANN/NG GPIN:7tJ466T8529�DdUlA7 N: 388?B::1 10 DB.5f,2OPG. 1183 BY. E:11T04.4T.s3 ROD 176W HULL STREET RD PLAAWAGDEPT.REP VrATAW DATE tW��2 333 RES SQ.FTORAPPROXIMATELOCATION N: 3667255.46NTIAL oF2a'WIDE E: 11703952.89E AT&TEASEMENT RS,DB. 858 PG 69 SL f 40' PERMANENT L8 WATERL1NE'ANDACCESS SET ZONING: A PROPOSED – 20'RELOCATEDA73T EASEMENTBYSEPMATE DEED # AGREEMENT ROD��AREATOS� ----1119` ROD mot wompIDGE Ra4D - EASEMENT .1111 'o'"- MOSELYLP a5W ACRE GP/N.• 702667956600010 2f.91.2 SO, F7: D8.9&23 PG. 30 CA EASEMENT 177W HULL STREET ROAD v ANi ZONING: R-9 95' TEMPORARY Lkirm PROPOSED CONSTRUCTION 20'RELOCATEDAT&T EASEMENT { la SUgV EASEMENTBYSEPARATE a189ACRE DEED & AGREEMENT 87S. FT ROD D FOUND 40.0,r uNE OF MAGNO — — 32' WATERLINE EASEMENT HULL STREET ROA© GREEN PARKWAY D8.6529 PG. 225 �, jS' ROUTE 364 VARIABLE WIDTH RIW DB.528 PG. 288 D8.531 PG. 246 PLAT SHOWING 2.333 ACRES OF LAND, A 4a' PERMANENT WATERLINE & ACCESS EASEMENT AND- A 15' TEMPORARY CONSTRUCTION EASEMENT SCALE V=zoo' ACROSS THE PROPERTY OF .._ 200_-. -- _ _-- 400' 6841 WOOLRIDGE ROAD-MOSELY LP nO DAM" PROAR83 AT THE 1001 smddm hd&w, some 300 I Awwow, VA 33138 TEL804.WA M FAX 804.560.1015 www.tlmMOmCom Matoaca District I Sheet 1 of 1 1 7.N.: 32720 1 TIMMONS GROUP00*0:'% CHESTERFIELD COUNTY xr BOARD OF SUPERVISORS Page 1 of I M9 AGENDA RGTy Meeting Date: October 23, 2013 Item Number: 8.13.5.b. M Subject: Acceptance of a Parcel of Land Along West Hundred Road from DDR Bermuda Square LLC County Administrator's Comments: County Administrator: J Accept the conveyance of a parcel of land containing 0.006 acres along West Hundred Road from DDR Bermuda Square LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.006 acres along West Hundred Road from DDR Bermuda Square LLC. This dedication is for improvements in conjunction with the development of Bermuda Square Shopping Center Phase 1. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FI No # VICINITY SKETCH At,"ceptance of Parcel ofl,arid Along West Hituttred Road fi,omt)DR `Bet mudaSquare IIA,: ............................................ ... ... ... ... ... ................... . . ........ lle# C 0 u tv I of OUd"o's Dm fR 01# 1, 0 0 ALLOW dmozazw at oxx)w -W cu LL a*7 X _wv AW V aVV W? JWW Kr#vw &V Jo saw 0o", -*U 9wmw 77V tMrM -W & AWOV.INLW kv jo r wo w AW" raw SLASPOW 4ZTAW MOW Old dn~ abw v G"Alk 0 Ph t9 t� F AX #. w A �-: ti -I — — — — — — — — — — — I 4— W -- st ---------------- v\ I'm p A A A Wl C4 ��a AT.'. Su ts C5 HIGOWAY 301 UTE 25 po 1� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 23, 2013 Item Number: 8.13.6. Subiect: Approval of a Request from Bryan W. Floyd for an Exception to the Use of Public Water for a New Residential Structure Located at 11.930 Ivey Mill Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve Bryan W. Floyd' s request for an exception to the use of public water. Summary of Information: Staff received a request on October 9, 2013 from Bryan Floyd for an exception to the use of public water for a proposed residence located at 11930 Ivey Mill Road. Under Section 18-61 of the Chesterfield County Code, the Board of Supervisors may grant an exception to the requirement to use public water when a new residential structure requires an on-site water service line of more than 400 feet. The line will be greater than 400 feet, thereby, qualifying this situation as an exception to the use of public water. District: Matoaca Preparer: Roy E. Covington, P.E. Attachments: E Yes 1:1 No Title: Director of Utilities .... . .......... "-, . ............... . .. . ................................ . . . . . . . . . . . . . . . . .. . . . . . . . ............................. . .. . .. . . . .. ............ . .. vid"fliffy-, "R . .. . ........... . ....... . .................. . .. . ................ ...... . . ................... . .. . .................... . . . . . . . . .............................. EXCEPTION TO THE USE OF PUBLIC WATER 119,30 IVEY MILL, ROAD �Chvastfi,#W Counmy CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 AGENDA Meeting Date: October 23, 2013 Item Number: 8.B.7. Subiect: Authorize the Award of a Construction Contract and Change Orders for the Cogbill Road (Howell Drive to Meadowbrook High School) Sidewalk Project County Administrator's Comments: County Administrator: n The Board is requested to authorize the award of a construction contract, up to $650,000, to the lowest responsive and responsible bidder; and authorize the County Administrator to execute all necessary change orders, up to the full amount budgeted, for the Cogbill Road (Howell Drive to Meadowbrook High School) Sidewalk Project. Summary of Information: In July 2012, the Board authorized (Howell Drive to Meadowbrook High project is nearing completion. (continued on next page) Preparer: R.J.McCracken Preparer: Allan M. Carmody staff to proceed with the Cogbill Road School) Sidewalk. The design of the Attachments: F-1 Yes E No Title: Director of Transportation Title: Director of Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) In addition to construction of sidewalk, the project includes the installation of approximately 26 streetlights (Attachment A). Staff proposes to use Dominion Virginia Power (DVP) installed and maintained streetlights in the "Cutoff Colonial" style with smooth poles. This style is consistent with the existing lights in the community and conforms to the streetlight policy. DVP will design, install and maintain the streetlights for an annual fee of $90.12/light. For 26 streetlights, this is an annual cost of $2,343.12. The annual operating costs will need to be included in the county streetlight budget. Staff expects to advertise the project for bids in February 2014. Construction is expected to begin in March 2014 and be completed by June 2014. The Board is requested to authorize the award of a construction contract, up to $650,000, to the lowest responsive and responsible bidder. The Board is also requested to authorize the County Administrator to execute all necessary change orders, up to the full amount budgeted for the project. Recommendation: Staff recommends the Board take the following actions for the Cogbill Road (Howell Drive to Meadowbrook High School) Sidewalk Project: 1. Authorize award of a construction contract, up to $650,000, to the lowest responsive and responsible bidder; and 2. Authorize the County Administrator to execute all necessary change orders for the work, up to the full amount budgeted for the project. District: Dale Cogbill Rd (Howell Drive to Meadowbrook HS) Sidewalk Project REVENUE SOURCE AMOUNT VDOT Revenue $500,000 Sharing ($250,000 $50,000 each VDOT & Local $45,000 Match) $650,000 VDOT Transportation $475,000 Enhancement Funds $975,000 ($380,000 VDOT & $95,000 Local Match) Total $975,000 ESTIMATE Preliminary Engineering $110,000 Right -of -Way $30,000 Utility Relocation $50,000 Construction Engineering $45,000 Construction $650,000 Construction Contingency $90,000 Total $975,000 Ila C;I -'s DOMINION CUTOFF COLONIAL FIXTURE Attachment A C% #- . ,� ,.. " C; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 23, 2013 Item Number: 9.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 05-0395 Project Name: North Otterdale Road - From Founders Bridge to Rosemont Location: 2600 N. Otterdale Road Developer: ME Founders Bridge, LLC Contractor: R.M.C. Contractors, Inc. Contract Amount: Water Improvements - $10,445.00 Wastewater Improvements - $9,418.00 District: Midlothian Preparer: William D. Wright Title: Assistant Director of Utilities No # -s Attachments: 1-1Yes 0 00, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. Contract Number: 07-0168 Project Name: Collington Section 17 Location: 10001 Collington Drive Developer: Douglas R. Sowers Contractor: R.M.C. Contractors, Incorporated Contract Amount: Water Improvements - $154,539.00 Wastewater Improvements - $166,425.00 District: Matoaca 3. Contract Number: 09-0036 Project Name: Central Concrete Location: 12601 Genito Road Developer: L. & D. Properties, LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $90,214.20 Wastewater Improvements - $31,938.62 District: Clover Hill 4. Contract Number: 13-0014 Project Name: Martin's Food Store and Retail Shops Location: 200 Charter Colony Parkway Developer: Charter (E&A), LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $241,496.13 Wastewater Improvements - $76,924.81 District: Midlothian 00;x, i�: 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 23, 2013 Item Number: 9.B. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Ste-qmaier Title: County Administrator Attachments: Yes No N F 2 CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances October 23, 2013 % of General Fund Fiscal Year Budgeted Expenditures* 2010 $53,495,000 8.1% 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $54,500,000 8.0% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS October 23, 2013 Board Meeting Date Description Amount Balance* FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2414 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 15,590,000 20,676,397 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 10/23/2013 Additional funding for Bon Air Library renovation project (43,000) 5,937,897 *Pending outcome of FY2013 audit results CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS October 23, 2013 County Wide *Pending outcome of FY2013 audit results �,*. ,"� "; Maximum Balance Carry Over Pending from FY2014 Funds Used Items on Board District Prior Years* Appropriation Year to Date 10/23 Agenda Approval* Bermuda $25,644 $33,500 $13,631 $0 $45,513 Clover Hill 37,500 33,500 0 - 71,000 Dale 37,500 33,500 1,569 - 69,431 Matoaca 37,500 33,500 0 - 71,000 Midlothian 37,500 33,500 19,462 - 51,538 County Wide *Pending outcome of FY2013 audit results �,*. ,"� "; Outstanding Balance 09/30/2013 $5,785,000 950,000 2,630,000 13,142,494 713,212 4,010,000 5,905,000 16,380,000 19,635,000 Prepared by Accounting Department September 30, 2013 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Date Original Date Began Description Amount Ends 04/99 Public Facility Lease — Juvenile Courts Project $16,100,000 01/20 (Refinanced 10/10) 03/03 Certificates of Participation* — Building Construction, Expansion and Renovation 6,100,000 11/23 03/04 Certificates of Participation* — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11115 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 10/13 12/04 Energy Improvements at County Facilities 1,519,567 12/17 05105 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 05/06 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 08/07 Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 06/12 Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Approved Description Amount None Outstanding Balance 09/30/2013 $5,785,000 950,000 2,630,000 13,142,494 713,212 4,010,000 5,905,000 16,380,000 19,635,000 °o CHESTERFIELD COUNTY G�< BOARD OF SUPERVISORS �-1749 --� AGENDA Page 1 of 1 Meeting Date: October 23, 2013 Item Number: 10.A. Subiect: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss the acquisition by the County of real estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the County. Preparer: Jeffrey L. Mincks Attachments: El Yes Title: County Attorney 0425:91343.1 ■ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: October 23, 2013 Item Number: 14.A. M Subiect: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator:_ Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Matthew Charles Boys, Troop 1891, sponsored by Bon Air United Methodist Church, and Mr. Noah Gabriel Strickler, Mr. John Benjamin Ward and Mr. Mitchell Louis Teefey, all of Troop 2860, sponsored by Woodlake United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparer: Janice Blackley Attachments: ■ Yes Title: Clerk to the Board ❑ No WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Matthew Charles Boys, Troop 1891, sponsored by Bon Air United Methodist Church, and Mr. Noah Gabriel Strickler, Mr. John Benjamin Ward and Mr. Mitchell Louis Teefey, all of Troop 2860, sponsored by Woodlake United Methodist Church, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Matthew, Noah, John and Mitchell have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of October 2013, publicly recognizes Mr. Matthew Charles Boys, Mr. Noah Gabriel Strickler, Mr. John Benjamin Ward and Mr. Mitchell Louis Teefey, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: October 23, 2013 Item Number: 14.13. Subiect: Resolution of Appreciation for Mr. Eldridge F. Coles for His Contributions to Chesterfield County County Administrator's Comments: County Administrator: zu U Board Action Requested: The Board is requested to adopt the attached resolution expressing appreciation and recognition for Mr. Eldridge Coles' service to Chesterfield County. Summary of Information: Mr. Eldridge Coles, Chief Executive Officer for the GRTC Transit System, will be retiring at the end of October. He played a key role in public transit for the Richmond Region and Chesterfield County during his 47 years of service. Preparer: R.J. McCracken Title: Director of Transportation Attachments: ■ Yes F1 No # -- 17 t—p RECOGNIZING MR. ELDRIDGE F. COLES FOR HIS CONTRIBUTIONS TO CHESTERFIELD COUNTY WHEREAS, Mr. Eldridge F. Coles, a resident of Chesterfield County, began his career with the GRTC Transit System on May 22, 1967, as a Bus Operator; and WHEREAS, Mr. Coles received recognition of his excellent performance with the first of many advancements in 1974; and WHEREAS, Mr. Coles' experience and performance led to his first management position as Director of Training and Charter Service in 1977; and WHEREAS, Mr. Coles' advancements through GRTC took him to the position of Director of Schedules in 1995; and WHEREAS, Mr. Coles was instrumental in implementing the new Chesterfield Link Service in 2001; and WHEREAS, in 2003, Mr. Coles was promoted to Chief Operating Officer of GRTC Transit System; and WHEREAS, under Mr. Coles' leadership, the GRTC Transit System was named "the best transit company" in North America by the American Public Transportation Association in 2008; and WHEREAS, Mr. Coles was appointed Chief Executive Officer of GRTC Transit System in 2010; and WHEREAS, Mr. Coles has been an accommodating partner in providing innovative transit service options for Chesterfield residents; and WHEREAS, Chesterfield County celebrates more than 47 years of Eldridge F. Coles, experience in providing excellent public transportation to the Richmond Region. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Eldridge F. Coles, expresses appreciation for his many years of valuable service in assuring excellence in public transit for the residents of the Richmond Region, congratulates him upon his retirement and offers best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: October 23, 2013 Item Number: 17.A. Subject: Public Hearing to Consider the FY2015 Transportation Alternative Project County Administrator: The Board is requested to hold a public hearing to consider the FY2015 Transportation Alternative (formerly Enhancement) Project, adopt a resolution of support for the project, upon approval by VDOT, appropriate up to $375,000 in anticipated VDOT reimbursement, and appropriate and/or transfer up to $75,000 in local match funds. Summary of Information: With the adoption of MAP -21 (the federal surface transportation program) in 2012, three programs - Safe Routes to School, Enhancements and Recreational Trails - have been restructured into one program called Transportation Alternatives. Projects eligible for Transportation Alternatives funding include: • On -road and off-road pedestrian and bicycle facilities • Safe routes for non -drivers (children, older adults and individuals with disabilities) to access daily needs • Conversion of abandoned railway corridors to bike and/or pedestrian trails • Construction of turnouts, overlooks and viewing areas • Historic preservation and rehabilitation of historic transportation facilities Preparer: R.J. McCracken Preparer: Allan M. Carmody Attachments: Fl Yes 0 No • inventory/control/removal of outdoor advertising • Vegetation management to improve safety, prevent against invasive species and provide erosion control • Archaeological activities relating to impacts from implementation of a transportation project • Environmental mitigation to address stormwater management, water pollution prevention due to road construction or runoff • Wildlife mortality mitigation Title: Director of Transportation Title: Director of Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) In FY2014, $18 million in state Transportation Alternatives funding was available. $9 million of the funding was distributed among Commonwealth Transportation Board (CTE) members for allocation to existing projects only. The other $9 million was distributed, based on population, among the state Metropolitan Planning organizations (MPO) or to CTB at -large members for allocation to areas of the state not within an MPO. The Richmond MPO received just under $1M and the Tri -Cities MPO received $170,000. For FY2014, the county requested and received $470,400 in Enhancement funds for the Smoketree Drive (Community Recreation Center to the Church of the Epiphany main entrance) Sidewalk Project, in the Clover Hill district. The county is awaiting authorization from VDOT to begin design of the project. Transportation Alternative Projects are financed with 80 percent VDOT funds and a minimum 20 percent local match. The local match is usually provided from county funds, from other sources, and/or from in-kind contributions. VDOT staff will review project applications for eligibility and the CTB and MPO will select projects for funding. The deadline for applications is November 1, 2013. As discussed previously with the Board, staff recommends following a magisterial district rotation for project selection as follows: Midlothian, Bermuda, Matoaca, Dale, Clover Hill. This year's staff -recommended project is the LeGordon Drive (Charter Colony Parkway to Midlothian Wood Boulevard) Sidewalk, estimated at $375,000, in the Midlothian District. If selected and approved, this project requires a local match of $75,000, which is currently available in the General Road Improvement Account. Recommendation: Staff recommends the Board take the following actions: Adopt the attached resolution requesting VDOT approval and guaranteeing the local match for the LeGordon Drive (Charter Colony Parkway to Midlothian Wood Boulevard) Sidewalk Project. District: Midlothian oc,,C�`ZkSO WHEREAS, it is necessary that the local governing body request, by resolution, approval of a proposed transportation alternative project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the Commonwealth Transportation Board provide funding for the LeCordon Drive (Charter Colony Parkway to Midlothian Wood Boulevard) Sidewalk Project. AND, BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $375,000 for construction of the LeCordon Drive (Charter Colony Parkway to Midlothian Wood Boulevard) Sidewalk Project. 01 C° I e(."Yordon Drive (Ch�"irtej, ('(,,)Iotiv Pkw-v V,,iil Nlidlotlii�,,m %Voi..")ld 1,�,Ivd) .... ... . .. r .'e O'be rYour Community Newspaper Since !995 P.O. Box 1616, ?Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: new s@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LMEnhancement-Project 10-16 1/10P + 3.045 in. $516.07 Board of Supervisors The Observer, Inc. Publisher of CHESTERFIELD OBSERVER CHESTERFIELD COUNTY PROPOSED This is to certify that the attached legal notice was published by FA2015 TRANSPORTATION Chesterfield Observer in the count of Chesterfield state of Virginia, on y g ALTERNATIVE PROJECT � the following date(s): 10/16/2013 Take notice that the County Administrator has submitted a recommended FY2015 Transportation Alternative Project to the Board of Supervisors. The Board of hold hearing atv Supervisors will a public Sworn to and subscribed before me this day of its regular meeting on October 23, 2013, the County Public Meeting Government Room att the Chesterfield Roomp Complex, at 10031 Iron Bridge Road, , D , 2013. Chesterfield, Virginia, to consider the project. The county intends to apply for funds allocated by the Commonwealth Transportation Board and Richmond Area Metropolitan Planning Organization for the Program. Activities of the Transportation Alternative Legal Affiant ams ,Grooms Jr., Notary Public Program include: on -road and off-road pedestrian and bicycle facilities Safe routes for non -drivers (children, older adults and individuals with My commission expires: February 29, 2016 disabilities) to access daily needs Commission I.D. 7182093 (SEAL) G 0 `V •NOTARY Q ; PUBLIC •�'.`� Z REG # 7182093 n �•MY COMMISSION ; Q p EXPIRES Z �?i� •• 2/2912016 ff ++ -0 •• .....•• CH �A LTH 0,`,•`� THIS IS NOT A BILL, PLEASE PAX FROM INVOICE.. THANK XQ , Conversion of abandoned railway corridors to bike and/or pedestrian trails • Construction of turnouts, overlooks and viewing areas Historic preservation and rehabilitation of historic transportation facilities • Inventory/control/removal of outdoor advertising • Vegetation management to improve safety, prevent against invasive species and provide erosion control Archaeological activities relating to impacts from implementation of an eligible transportation project • Environmental mitigation to address stormwater management, water pollution prevention due to road construction or runoff • Wildlife mortality mitigation Citizens who would like to comment on the county's proposed Transportation Alternative Project are encouraged to send their comments in writing to the Transportation Department, Chesterfield County, P.O. Box 40, Chesterfield, VA 23832, Attention: R. J. McCracken. Information regarding the proposed Transportation Alternative Project is available in the Transportation Department, 3rd Floor of the Community Development Building, 9800 Government Center Parkway, Chesterfield, VA 23832 and may be examined by all interested persons between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday. For further information, please call 748-1037. The hearing is held at a public facility des'gned to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, October 18, 2013. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: October 23, 2013 Item Number: 117.13. Subject: PUBLIC HEARING: To Consider the Conveyance of Easements to the Commonwealth of Virginia, Department of Transportation for the Salem Church Road/Route 642 Sidewalk Project County Administrator's Comments: County Administrator: Approve the conveyance of a permanent slope and drainage easement and temporary construction easement to the Commonwealth of Virginia, Department of Transportation for the Salem Church Road/Route 642 Sidewalk Project, and authorize the Chairman of the Board and County Administrator to execute the deed of easement. Summary of Information: The Virginia Department of Transportation is requiring that the county convey easements for the Salem Church Road/Route 642 Sidewalk Project. A public hearing has been requested to convey the easements. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments:es o #- 0 YN F1 . C.7".7d 39 Oli n Il w r00 00o LLQ�d W�p 4W Wviti z W, w 0 ozw -j—TZ S9 Opp z ;zoo �LS C.7".7d 39 Oli J-6 101 W�p 4W Wviti NN S9 9011 f J-6 W�p 4W Wviti NN 0900-001 zo m L- L W�p 4W Wviti NN m L- L a C3 w N d 1-6Ci � I•i w. -o WSJ g 4 £LL ¢ 0- v rc � y —z�O ZWN� a M1 ¢z"rz o�z W, o a�Uo ao�o az=z z A le m �U�N Q�¢W53 $W �} gaixi o7 vt�i $d � k00 4'4W a�Y Q v pQp- }} o W �M �g 65.69411 lOd � a og u o b . NU 03"Af 30 011 m 3d r11r .GP791M7 i ,��l N '043d 06 M -0.15 l •ti ,t7S• d d y OA W 2 W p W O I �• ul • b r03AO"34Y 30 OL g �CiP. ° �� i 1, � : 1 .� g•�? �� ,� �^1 �,� t i x r t. of r w� N N "1� �+a, ,max +J �/O ti is u b CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA 1749 Meeting Date: October 23, 2013 Item Number: 20. M Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator:—()I Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on November 13, 2013, at 3:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: F] Yes Title: Clerk to the Board ■ No