Loading...
02-25-1976 MinutesPresent~ Mr. E. Merlin O'Neill, Chairman Mrs. Joan Girone, Vice-Chairman Mr. J. Ruffin Apperson Mr. C. L. Bookman Mr. Leo Myers Mr. M. W. Burnett, Co. Admin. VIRGINIA: At an adjourned meeting of the Board of Supervisors of Chester- field County, held at the Courthouse on February 25, 1976, at 9:00 a.m. Also Present: Mr Mr Mr Mr Mr Mr Mr Stanley Balderson, Chief Planner John Harmon, Right-of-Way Agent C. G. Manuel, Asst. Co. Admin. Morris Mason~ County Attorney Robert Painter, County Engineer Willis Pope, Right-of-Way Eng. William Prosise, Asst. Co. Eng. Mr. Michael Ritz, County Planner Ms. Joan Smith, Secretary Mr. David Welchons, Asst. Co. Eng. The meeting is called to order by the Vice-Chairman. Mr. Apperson introduces the Rev. Charles Johnson, Rector of St. Barnabus Episcopal Church, who gives the invocation. On motion of Mr. Apperson, seconded by Mrs. Girone, it is resolved that the minute o.f February 9th, llth and 18th be and they hereby are approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mrs. Girone presents a delegation of ~ight people who wish to support the request for the design of sewers in the Crestwood area. She reminds the Board that at a previous meeting a shorter route had been suggested, however, after investigation it is ascertained that by taking the shorter route some people who are having problems will not get sewer service but she feels it would be wise to proceed with the design of the shorter route which would also include the Shadycrest area. Mr. Bookman supports Mrs. Girone and states further that he would like to have bids received on the Crestwood project as well as a small portion of the Pocoshock- Surreywood area. Mr. Apperson inquires where the funds will come from for these projects. Mrs. Girone states that estimates are coming in much lower than anti- cipated for some projects. Whereupon Mr. Apperson points out that these are not guaranteed bids. Mrs. Ancell, representing her daughter Mrs. Cook, states that she would like the line routed a different way so that this property will not be destroyed and adds th%t her daughter had not been consulted regarding this sewer line. Mr. Roy Daves states that he feels an absentee landlord's opposition should not be considered too much. Upon consideration of this matter, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that the Engineering Department proceed with the engineering and design of the two routes in the Crestwood Farms area and the Pocoshock-Surreywood area. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On. motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the following Water Contracts be and they hereby are approved: 1. W76-SCD Powerdam, Section "A" $40,000.00 Developer's Cost: $19,000.00 County's Cost: 21,000.00 County of Chesterfield 2. W76-10CD Hyde Park Drive $ 5,675.00 Developer's Cost: $ 5,360.00 County's Cost: 315.00 Stamie E. Lyttle Co. Inc. Ayes: Mr. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that G. L. Howard Inc. who submitted the low bid of $10,282.50, be and it hereby is awarded Water Contract ~76-5C, Fire Hydrants at Crestwood Elementary, Chester Intermediate and Meadowbrook High School. Ayes: Mr. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mrs. Girone, it is resolved that the follow- ing Sewer Contracts be and they hereby are approved: 1. S76-14CD 60 West Commercial Park, Section "C" $25,509.00 Lewis H. Easter and Company 2. S76-18D 3. S76-9D Wilson Trucking - U. S. Route 1 A. G. Dillard, Jr., Paving Incorporated Route 60 and Buford Road R. M. C. Contractors, Inc. '4,996.00 23,803.70 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Burnett states that all Board members have received a copy of the Bond Resolu- tion which is necessary to be passed before the 2.4 million dollars in Revenue Bonds can be sold. He states that it ties the agreement passed by this Board pre- viously with the commitment of Brandermill and Equitable Life all together in one resolutiOn. Mr. Myers inquires if the 2,4 million dollar figure can be expanded. Mr. Mason states that it can but that it does not obligate the County to do so. Mrs. Girone asks for some explanation of parts of the legal document. Mr. Apper- son states that he has two questions regarding this resolution--one dealing with the financial responsibility of the County. He states that the County is more involved than originally anticipated and that should Brmndermill go bankrupt, the Cou~nty would be liable. Mr. Mason states that the County's full faith and credit is not involved and that should Brandermill fail, before the bonds are sold, Equitable will bail them out and if Brandermill fails after the bonds are sold,~ the bondholders can come to the County to request a rate change to produce the revenues. Mr. Apperson states that in checking with the County Attorney, the second issue of his objection can be discussed in Executive Session, and it is on his motion, seconded by Mr. Myers, resolved that this Board go into Executive Session. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Reconvening: On motion of Mr. Myers, seconded by Mrs. Girone, it is resolved that Stamie E. Lyttle Company, Inc. who submitted the low bid of $692,376.45 be and it hereby is awarded Sewer Contract.S74--S6T, Nuttree Creek Trunk. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Myers. !. On motion of Mr. Apperson, seconded by Mrs. Girone, it is resolved that the Sewer Bond Revenue contract with Brandermill be and it hereby is deferred for two weeks. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Myers. Mr. Painter states that he had received a letter from Mr. Frampton requesting that they be allowed to prepay the water and sewer connection fees at the prevailing rate because as they sell lots they collect the fees. Mr. Burnett states that the matter of rates should be decided tonight and if it is there is no need for a resolution giving Brandermill the right to prepay the fees. Mr. Frampton states that the resolution does not read that way. Mr. Burnett states that there is n~ need for such a resolution because that was not the intention of the resolution. Mr. Steve Barker of 20501 Woodpecker Road comes before the Board requesting per- mission to install a private pump and force main to Old Town Creek Lagoon. Mr. O'Neill, states that the County will not assist in anyway if this permission is granted, that the property owner will be responsible for the maintenance and pur- chase of the pump and that if the property is sold the pump is considered part of the purchaser's property. Mr. Barker states that he understands. Upon considera- tion of this matter and the applicant understanding that the County will not have any responsibility it is on motion of Mr. O'Neill, seconded by Mr. Myers, resolved that Mr. Barker be granted permission to install a private pump and force main to Old Town Creek Lagoon for one home. Ayes: Mr. O'Neill, 'Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Spencer comes before the Board and discusses the need for every lot or parcel of land proposed for residential development to have a primary and secondary drain- field site except in cases where sewer is provided o.r planned and available within a reasonable time. He states that this should not be retroactive but for every new parcel where residential development is expected. Upon consideration of this matter, it is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the following Ordinance be and it hereby is approved on an emergency basis: An Ordinance to amend and reordain Chapter 4, Article II, Section 4-3 of the Code of the County of Chesterfield, Virginia, by adding thereto a new paragraph providing for primary and secondary drainfield sites on lots or parcels of land proposed for residential development. Be it ordained by the Board of Supervisors of Chesterfield County, Virginia, that Section 4-3 of Chapter 4 of the Code of Chesterfield, Virginia, be amended and reordained to read as follows: "Section 4-3. Approval of sewage disposal facilities prerequisite to issuance of building permit. When any method of sewage disposal other than a pu'blic sewer is planned for the service of any lot or parcel of land, the office of the building official shall!'~ not issue a building permit until after receipt of approval from the health depart-l! ment. Any restrictions or qualifications of such health department approval will be stated on the permit. Every lot or parcel of land proposed for residential development shall have and provide a primary and secondary drainfield site except in cases where sewer is planned and its availability within a reasonable time can be established." Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Painter states that he has b~en receiving numerous requests for sewer connec- tions at the $300 rate from people who did not sign the contracts when surveys in their area were conducted. Mr. Bookman states that if they did not sign the origi nal contract then they will have to pay at the prevailing rate. Mr. Burnett states that he has received a request from Ms. Jane Ozmore on Edgewood Road and it is a hardship case. Mr. Bookman states that hardship cases will have to be handled individually as has been the policy of the Board previously. It is gen- erally agreed~that the request of Ms. Ozmore be deferred at this time. Mr. Painter states that the Engineering Department was supposed to get a petition signed by the people in a portion of Crestwood Farms, Contract 7032-2A, who wished to delete this portion from the sewer line installation. He states that the petition has not been received, that some of the people in the area are having problems and that seven of the 17 residents in the area do want this line installe Upon consideration of this matter, it is on motion of Mrs. Girone, seconded by Mr. Myers, resolved that the Engineering Departmen~ proceed with the sewer line installation as awarded in Crestwood Farms, Contract 7032-2A. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Abstention: Mr. Apperson. It is generally agreed that the requests of the following people for sewer connec- tions will be deferred: Mrs. Ada O. Smith Mr. David J. Kocan Mr. Carl O. Kite 6615 Johnson Street Gravelbrook Drive Elkhardt Road Mr. Painter states that in locating the pumping station for the Deerfield area, Mr. Henson along with the Engineering Department reviewed the proposed site on the YMCA property. He states further that the YMCA will donate the land provided the force main is oversized sufficiently for the development of the YMCA proper- ties. Mr. Apperson states that he is concer~ned about other land in the area that may be developed and that possibly a larger force main should be constructed. Upon consideration whereof, it is on motion of Mr. Apperson, seconded by Mr. Myersl resolved that bids be received for the Deerfield Pumping Station, Contract S76-2T, with alternate bids on a larger force main. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. It is generally agreed that the request of Mr. G. T. Simmons regarding water and sewer rates for Huntingcreek Hills Subdivision be deferred. On motion of Mr. O'Neill, seconded by Mr. Bookman, it is resolved that Change Order No. 1 for Sewer Contract 7032-24, 01d Town Creek, in the amount of $6,390 which was necessitated by the agreements made in order to obtain the necessary easements be approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Myers states that his new cost figures for the Chester, Fan Court and Cattle- run areas are coming in below that which was anticipated and feels he could pos- sibly have enough to install sewer lines in the Enon area. He states that con- trary to popular belief, these connections will not cost $8,000-$9,000. Mr. Bookman states that he agrees there is a much better picture now than at the time the funds were reserved for these projects. Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mrs. Girone resolved that the Engineering Department be authorized to seek bids on the John- son Creek Pumping Station, the force main and the gravity line for the Enon sewer project. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. The Board adjourns for lunch. Reconvening: 75S228 In Bermuda Magisterial District, Joseph Pergerson, Jr. requests a Conditional Use to permit the construction of a three-family dwelling unit in an Agricultural (A) District on a 1.0 acre parcel fronting approximately 100 ft. on West Hundred Road and being located approximately 1,000 ft. southwest of its intersection with Iron Bridge Road. T. M. 115-9 (3) Delano Court, Lots 6 and 6A (Sheet 32). Mr. Balderson states that the 'County was notified that the applicant is sick and would not be able to be present at the hearing today. He states further that the Planning Commission did recommend approval of the request. There being no opposition present, it is on motion of Mr. Myers, seconded by Mr. Bookman, resolved that this request be and it hereby is approved subject to the conditions recommended by the Planning Department. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 76S002 In Bermuda Magisterial District, C. A. Palmer requests rezoning from Agricultural (A) to Community Business (B-2) of a 1.74 acre (rear portion) parcel, fronting approximately 215 ft. on E~st Hundred Road and being located approximately 650 ft. west of its intersection with Littlefield Road (Wingfield Apts.) T. M. 118-9 (2) Lots 45 and 46, Westover Farms Subdivision (Sheet 33). Mr. Palmer states that he would like to locate the Wholesale and retail phases of his business in this area but that he sees no reason to buffer the land to the rear because he is the owner of it also. Mr. Myers states that he would like to see the front of the parcel buffered with shrubs, etc. but that he w'ould not re- quire same. Mr. Palmer states that he intends to plant greenery in the front 50 ft. Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Apperson resolved that this request for rezoning from Agricultural (A) to Community Busi- · ness (B-2) be and it hereby is approved subject to the condition that only one access road will be permitted. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 76S003 In Matoaca Magisterial District, Shoosmith Brothers, Inc. requests a Conditional Use to permit the construction and operation of a hydroseeding and landscaping business in an Agricultural (A) District on a two acre parcel being located 928 ft. off the south line of Carver Heights Drive measured from a point approximately! 700 ft. west of West Booker Boulevard. T. M. 131 (1) part of parcel 3 (Sheet 31). Mr. Balderson states that Mr. Shoosmith may want to adjust the north and south lines a little but that the Planning Department feels when the plat is presented, things can be worked out satisfactorily. Mr. Shoosmith states that the area will be fenced and he does not object to the conditions recommended. There being no opposition to this request, it is on motion of Mr. O'Neill, seconde by Mr. Apperson, resolved that this request for a Conditional Use be and it hereby is approved subject to the conditions recommended by the Planning Department. Ayes: Mr. O'Neill, Mrs Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 76S027 In Bermuda Magisterial District, Sonny Lee Spencer requests a Variance to use .a parcel of land which fronts along Omaha Street (unimproved) for dwelling purposes. This parcel lies along the south line of Omaha Street {unimproved), measured from a point approximately S00 ft. southwest of its intersection with Normandale Ave- nue. T. M. Sec. 81-12 (1) part of parcel 3 (Sheet 23). Mr. Myers states that he has looked at this parcel of land and spoken with Mr. Ballard who states this will be the only parcel of land he will sell and that the S0' right-of-way has been dedicated. Mrs. Rowlette, daughter of Mr. Ballard, in- quires about the sewer to the area but does not object to the Variance being granted. Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Bookman, resolved that this request for a Variance be and it hereby is approved with the understanding the County will not be responsible for the maintenance of this road until it is brought up to state standards by others. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 75S168 Mr. Balderson states that the applicant for this Mobile Home Permit, Mr. Joseph D. Finn, has not been able to obtain a deed for the parcel of land on which he had intended to park his mobile home and requests withdrawal of the application Re- fer to Central Park, Blk. 8, Lots 19-25, and better known as 2931 General Boule- vard {Sheet 23). Upon consideration whereof, ±t is on motion of Mr. Myers, seconded by Mr. Bookman, resolved that the applicant's request for withdrawal be and it hereby is accepted.l! Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the County vacate a sewer easement on the property of Carter L. Berger and Louise A. Berger, Contract S73-43C, and accept another in replacement thereof. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the follow- ing resolution be and it hereby is approved: Whereas, a portion of State Route 2210, (Old Plantation Road) has been re- located and reconstructed up to State Highway Department requirements for a road in the secondary system of highways in lieu of the segment of State Route 2210 as shown on plat made by Ross and France, Lts., dated January 27, 1976, and re- vised 02-02-76, a copy of which is attached hereto and made a part hereof; and Whereas, Section 33.1-155 of the 1950 Code of Virginia, as amended, provides that when a road in the secondary syst'em has been altered, a new road which serves the same citizens as the old road and road is constructed in lieu thereof and ap- proved by the State Highway Commissioner, then the old road may be abandoned to the extent of such alteration by a resolution of the Board of Supervisors in the County where said road is. Now, therefore, be it resolved by the Board of Supervisors of Chesterfield County, Virginia, that the portion of State Route 2210 as shown on the plat at- tached hereto, is hereby declared to be abandoned pursuant to Section 33.1-155 of the 1950 Code of Virginia, as amended, this abandonment being made upon the petition of Wilson Terminal Corporation, the owner of the adjoining property. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Burnett states that he wonld like to inform the Board that Commonwealth Gas Corporation has filed an application with th~ State Corporation Commission for a rate increase which hearing will be held on June 8, 1976, at 10:00 aim. at the SCC's Office. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the Board of Supervisors finds a nee8 for a park in the Enon area and authorizes the purchase of 104.19 acres, more or less, from W. J. Gilliam, et als; 5.06 acres, more or less, from Donald A. Stokes, Trustee; and 4.8 acres from Hunter M. Crouch, et als at the appraised values subject to the U. S. Bureau of Outdoor Recreation paying half the cost of this land which total cost will be $206,190. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Ritz presents the Board with cost estimates for electrical service at four of the County parks. He states that Mr. Swearingen has agreed to pay a prorata share of the underground cost at Harrowgate Park but as for the other parks the expense for underground vs. overhead is considerably higher. Mr. Myers states that he does not see the need to spend additional money by going underground and it is on his motion, seconded by Mr. Bookman, resolved that the electrical wiring go under- ground at Harrowgate Park, subject to Mr. Swearingen paying $720 and that the electrical wiring for the Ecoff, Ettrick and Matoaca Parks will be overhead with the understanding that the underground price is firm and the overhead price is subject to approximately 15% increase for clearing, poles, etc. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers~ On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that $166,219.00 be appropriated from the Unappropriated Surplus of the General Fund to 11-500~00.1 Improvement to Sites, for the remodeling of the second floor of the Office Build- ing and the Exhibition Building for the Engineering Department. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. It is generally agreed that Mr. Prosise talk with the Brighton Green Civic Associa tion to see if they will participate in the improvements of a drainage problem being caused by a pipe which the Civic Association blocked up when having their parking lot paved which project may cost as much as $10,000. On recommendation of Mr. Prosise, it is on motion of Mr. Apperson, seconded by Mr. Myers, resolved that the bids for the laser for the Engineering Department be rejected and a laser be purchased from Mr. Curtis Rudolph at a cost of $3,000 which equipment will have a year's warranty from Mr. Rudolph and that extra equip- ment not included be purchased which total cost for the laser and miscellaneous equipment will not exceed $4,000. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that Rt. 2005 be i and it hereby is named Eagle Lane. ~ Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Bookman~ it is resolved that the High- way Department be and it hereby is requested to accept the roads in the Runnymede Subdivision into the State Secondary System. (Previously requested at Jan. 28 1976 meeting). ' Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Prosise states that the Engineering Department has been contacted and the County is currently encroaching on a Southern Railroad Company right-of-way in Midlothian District on Eli Johnson Road, It is generally agreed that Mr. Prosise contact the Railroad Company and try to work out a reasonable solution to this problem. Mr. Prosise states that he currently has a list of approximately 105 street light requests. Mr. Bookman suggests that all requests be fulfilled. Other members of the Board state that all requests are.not legitimate. It is generally agreed that the staff make a recommendation to the Board within 30 days which lights are neces sary. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the following budget changes be and they hereby are approved: 1. Increase Planned Budget Revenue Account 11-000-632.0 Grant-Park by $18,491 for the final grant payment r~ceived in the 75-76 fiscal year. 2. Appropriate $274,536 from the Unappropriated Surplus of the General Fund to 11-187-600.0 New Facilities. It is hereby noted that $384,254 was budgeted and $658,790 is spent or committed. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. i~ On motion of Mr. Apperson, seconded by Mr. Bookman, it is resolved that the follow- ing erroenous tax claims be and they hereby are approved for payment: Sarah T. Sinclair Erroneous Assessment for 1975 Personal Property Sarah T. Sinclair Erroneous Assessment for 1975 Personal Property Audrey Lee' Mitten County License Roanoke Construction Co. County License Kenneth Lawson Clifford M. Carnes Mary Lou Toney Charles H. Martin John E. Schroer Rachel B. Moisoff Elvin Graham, Jr. Joseph L. Moore Garland B. Alexander Joyce W. Whitehurst Joseph D. Harris Bobby C. Martin Dwaine K. Friedline C. E. M. Snead Michael W. Cooke Humphrey Auto Lease, Inc. Darlane ~. Robinette County License Erroenous Assessment for 1975 Personal Property Erroenous Assessment for 1975 Personal Proper~y Erroneous Assessment for 1975 Personal Property Erroneous Assessment for 1975 Personal Property Erroneous Assessment for 1975 Personal Property Erroneous Assessment for 1975 Personal Property County License County License County License County License County License Contractors License Erreonous Assessment for 1975 Personal Property County License County License County License Charles V. & Gertrude D. County License Meister Willis A. & Grace B. King Ursula & Robert C. Valentin American Applicators, Inc. Bellwood Properties Co. Tower Construction Co. Jeanne G. McMillan Glenn A. Stafford Bain W. Bruce, Jr. Alvin H. Brockwell Allie A. Brown Richard N. Galbreath Angelo Jordan County License County License County License County License County License County License County License County License County License County License County License $246.00 208.20 15.00 15.00 30.00 14.12 48 20 24 82 48 56 56 05 18 09 18 00 5 00 15 00 15 00 5 00 16 10 16 74 30.00 15.00 15.00 15.00 15. 00 30.00 15.00 15.00 I5.00 iS O0 1S O0 1S O0 iS O0 15 O0 iS O0 Charles M. Groome Mary Jo Meyer Calvin E. Brown Walter F. Young Paul W. & Janie P. Whirley County License County License County License Erroenous Assessment for 1975 Personal Property Erroenous Assessment for 1973 Personal Property $ 14.00 3,73 S.00 63.00 53.10 Lois W. Robertson Fred A. 'Muse Estate Naomi Hazelwood Hunter Wray Hughes James P. Martin Erroneous Assessment for 1975 Personal Property Erroneous Assessment for 1975 Personal Property Erroneous Assessment for 1975 Personal Property Erroneous Assessment for 1973 Personal Property Erroenous Assessment for 1973 Personal Property 126.30 24.60 105.30 9.00 94.50 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. It is generally agreed that the Board will meet with the Police Consultants on March 4, 1976, at 1:30 p.m. Dn motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that since the County has in its possession seven Aerotron units and two RCA units which are old and in poor condition and have no market value, that these units be given to the Civil Air Patrol which group has been of great help at the County Airport. Ayes: . Mr. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Myers. Abstention: Mrs. 'Girone. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that $420 for additional furniture for the Probation '.D~partment be and it hereby is appropri- ated from the Unappropriated Surplus of the General Fund to Account 11-055-403.0 New Furniture. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Manuel comes before the Board representing the Mental Health/Mental Retarda- tion Department and states that he would like the Board to approve the design development and authorize for construction the Mental Health building. He states that the total cost will be $342,000 for the building, $28,000 for the architect and engineer and $50,000 for furniture and contingencies, adding further that the parking lot, etc. is included. It is stated that there is some concern about the outside of the building and it is generally agreed that a committee and the Chap- ter 10 Board get together and resolve the differences. Upon consideration of this matter, it is on motion of Mr. Apperson, seconded by Mr. Myers, resolved that this Board approves the design development phase and authorizes the County to enter into the construction phase of this project. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. The Chairman appoints Mr. Apperson, Mrs. Girone, Mr. Burnett and Mr. Manuel as a committee to discuss the outside construction of the Mental Health building with members of the Chapter 10 Board. Upon recommendation of Mr. Falwell, it is on motion of Mrs. Girone, seconded by Mr. Myers, resolved that the resolution awarding General Electric the contract for communications antennas at a previous meeting be and it hereby is rescinded and the contract is hereby awarded to Decibel Products who submitted the low bid of $2,359.80. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mrs~ Girone, it is resolved that a five yea~ lease contract be signed with Dictaphone Corporation, who submitted the only bid, at a cost of $492.33 which includes maintenance and further that additional sup- plies at a cost of $1,789.85 be purchased including a metal cabinet to store the tapes and supplies at a cost of $125. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Apperson, it is resolved that a con- tract be awarded to Motorola, the only bidder, for the supply and installation of towers at Grange Hall and Union Branch Schools for a total cost of $11,498 which approval is predicated upon the approval of the Board of Zoning Appeals and the School Board. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. There is some discussion of the purchase of copper pipe and it is generally agreed that the County Engineer should investigate the use of plastic pipe for valves and fittings. On motion of Mr. Apperson, seconded by Mr. Bookman, it is resolved that R. B. Augustine Insurance Agency be and it hereby is awarded the Police Liability Insur- ance in the amount of $11,327.00, which was the only bid received that met the necessary specifications. Ayes: Mr. O'Neill Mrs. Girone, Mr. Apperson, Mr. BoOkman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Apperson, it is resolved that the follow-i! ing salary adjustment be made to the Librarian salaries: Director, Grade 27 to Grade 28 Librarian II, Grade lu to Grade 20 Librarian I, GraBe 1S to Grade 17 Registrar, Grade 4 to Grade 11 Secretary, Grade 8 to Grade 11 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the follow- ing be approved on the recommendation of the Personnel Committee: a. General Services Director is authorized to fill two existing Laborer I posi= tions, effective immediately. b. Mrs. Edna Earl Steed be awarded an additional merit increment, retroactive to January 1, 1976. Reclassification of seven Detectives, Grade 17 positions to seven Sergeants, Grade 17 positions. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Myers. It is generally agreed that the Credit Union's request be deferred. It is generally agreed that there will be a meeting of the Board with the Fire Chiefs on Monday, March 8, 1976, at 7:30 p.m. and that a budget hearing will begin at 5:00 p.m. that same day. On motion of Mrs. Girone, seconded by Mr. Myers, it is resolved that this Board approves an additional $1,500 to finance the athletic fields of A. M. Davis and Manchester High School with the understanding that the citizens of the area and the Boosters Club will do a major portion of the work. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that Mr Prosise be authorized to spend approximately $750 to improve the drainage on Valley Road. It is understood that the State Highway Department will do some of this work. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. The Board recesses for dinner. Reconvening: The Chairman calls the meeting to order stating that this is a Public Hearing on an Ordinance to increase the utility rates and asks Mr. Charles Quaiff to present certain facts attendant to this matter. He states that the last rate increase in the water system was in September, 1959, that in the fiscal year 76-77 there will be a deficit of $63,560 and that if 140% coverage is maintained the County will need $167,115 additional revenue. Also, the last rate increase for sewers was in April, 1972 and that there will be a deficit of $273,620 in the next fiscal year. He cites, with a slide projection, the additional revenue that the proposed in- creases will produce. Mr. Lou Lombardy states that he specializes in utility rates that the County needs a study to tell just what has to be done, particularly, in the sewer system. Mr. James Steward questions the present rates and future rates. Mr. Quaiff explains. Mrs. Cline from the Surreywood Subdivision suggests that the County use tax money to support the Utility System since the Utility System is causing the assessments to increase dramatically. This matter was explained. Mr. Noel Carmichael states that he supports the changes, that he would very much like to have water or sewer services for the price of the new connections. Mr. Dale Farley from Physic Hill cites practices in other areas and states the County should install dry sewers. Mr. Bookman explains in answer the community coopera- tive project which Mr. November is promoting. Mr. Sam Wagstaff states that every- one agrees that the sewer system is in a mess and that the County should clean up its practices, particularly, on the water test for sewer lines between the home and the property line. The Chairman points out that this is not the subject of tonight's meeting and Mr. Wagstaff retires. Mr. H. L. Books states that a $600 connection fee is too high and questions how this compares with other areas. Mr. Painter states that we are very close to other localities but does not have the exact figures since they are hard to compare. Mr. William Surber and Mr. Hugh Goodwyn question the connection charge for those people with existing contracts. It was pointed out that the County would honor the old rate on existing contracts that were signed prior to this date. Mr. Doug Woolfolk commends the County for the sewer system stating that it is the best in the area. He cites the doubling of the rate in other areas has forced builders to leave and'that this may be the outcome of this rate increase. He cautions that the County should wait until the study is completed and if we could not to adjust the rates upWard at a slower pace. Mr. Bookman explains the recommendation from the consultants given to the Board in August~ 1975~ and states further that the interest earned (about $300,000) on the $4.5 million in escrow will soon stop. Mr. Welchons, at the request of Mr. Bookman, reads the Henson report of August, 1975, which suggests increases in the Utility rates. Mr. Myers states that the County has received millions of dollars from federal grants because he had the patience to wait until the grants were available. Mr. Gene Chambers from the Surreywood Subdivision states that his house is three years old, that he has spent $300 already on pumping, that he wants the services and will be glad to pay the new connection charge if service is made available. Mrs. Katrina Turner states sh~ will be glad to pay the $600 in Surreywood if ser- vice is made available. Mr. Robert Schrum, representing the Home Builders~ states that the cost of development of lots has increased from $4,$00 to $11,000 in the Richmond area and speaks generally in oppositi~on to the increase in connection rates. Mr. Clay Hawkes states that the County needs good planning, that poor planning is apparent on Route 60. Mr. Ken Hulch, representing the Western Ches- terfield C£vic Association, speaks in favor of Mr. Bookman's program stating that the County has many problems and that the people in his area would gladly pay the new connection fees if utility service were available. Mr. Bookman states that two-thirds of the County's citizens do not have sewer and approximately one-half do not have water service. Mrs. Jean Biggs from the western part of the County presents a delegation of about 15 citizens in support of the highest utility rates stating that they are generally life-long residents of the County and would hope that utility service would be available in the western part of the County soon. A gentleman raises the problem of subdividers demolishing e×isting roads, namely Newsby Bridge Road. Mr. C. M. Taylor states that the County ran water through his land but service is limited. Mr. William Cox, representing the Tri-Cities Tax- payers Association, supports the proposed increase changes provided the County will release a list of all pending and current projects. Mr. O'Neill explains the problems involved and the fact that all projects are publicly bid and reviewed each month. Mr. Apperson states that the Board has left out an important step, that the Board has hired a consultant and should wait until the consultant makes his rate study before raising rates. He states further that the people voted for bond issues and that there are some people in the audience who need sewers and urged that the Board hold up on passing the Ordinance. Mr. Bookman states that there was some concern expressed for the $4.5 million placed in escrow for approximately 710 homes, that he was present last October when the Board was told graphically of a hugh deficit yet the Board did nothing about it and now the financing is in such shape that a rate change is necessary immediately. He states further that the new home buyers will pay the majority of the increase. Mr. Archie Wallace questions the use of the 140% revenue which was explained. Mr. G. E. Miles, developer of Kendale Acres, says that he has spent $400,000 for water and sewer in this area and all of the costs are not paid by the County. Mr. Pat Lowe states that the County should not put in sewers at $6~000 per con- nection and that too much of a burden will be on future citizens to pay. Mr. Ernest Gregory states that the County should buy back a home if the septic tank fails. Mr. Apperson states again that people who have trouble with their septic tanks should be willing to pay any connection fee and urges the Baord again to wait until the consultant's report is made. Mr. Taylor states that septic tanks in his area cost over $700. Mr. William Levering from the "confiscated area" suggests that the Board wait for the consultant's report, however, $600 would be a cheap price to pay instead of repairing a septic tank. Mr. November~ a develope compliments the Board on the quality of the present sewer system and compliments the Administration on its ability to work with subdividers to promote the develop- ment of the County. He points out further that a $600 connection fee for new homes may be high but the cost will be amortized along with the cost of the new home. Mr. Myers states that he has a responsibility to the citizens and thinks that we are heading in the right direction and makes the motion to approve the revised water and sewer rates as advertised and revised~ Mr. Bookman states that he believes the rates are in the best interest of the people and seconds the mo- tion. Mr. Mason states that the Ordinance should be effective upon passage and after some discussion it was decided that the monthly rates should be effective April 1, 1976, and charges prorated as of that date. Mr. Apperson raises the question aboutl tax dollars supplementing the sewer system, points out that revenue sharing, EPA grants and subsidized housing go ~nto financing the sewer systems and moves that the Ordinance in question be tabled. A vote being taken: Ayes: Mr. Apperson. Nays: Mr. O!Neill Mrs. Girone, Mr. Bookman and Mr. Myers. Mrs. Girone commends the Engineering Department on the help the Administration has given her on this matter, that she is sorry it has had to come up at this time, that she voted for the consultant's study since, in her opinion, it would be an invaluable tool. Mr. Bookman also commends and publicly thanks the Engineering Department for its work on this matter. A vote being taken on the motion: Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers Nays: Mr. Apperson. · Mr. Bill Woodruff, Mr. Peyton Goodall and others come before the Board to discuss the Ettrick Sanitary District and its proposed increase in fa%es. After much dis- cussion of this matter, it is on motion of Mr. O'Neill, seconded by Mrs. Girone, resolved that the Ettrick Sanitary District be excluded from the rate ordinance just passed. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. O'Neill, seconded by Mr. Myers, it is resolved that the following Ordinance be and it hereby is authorized to be advertised in the Progress Index and same to be heard on March 24, 1976, at 6:30 p.m.: An Ordinance to amend and reordain Chapter 13, Article I, Section 13-3, Sectio i 13-5, Section 13-6, Section 13-16 and Section 1, of the Ordinance passed July 26, 1961, pertaining to Ettrick Sanitary District and substituting in the place thereof Section 13-2a providing for application for new water service, Section 13-3a pro- viding for and establishing a schedule of fees for water and meter connection, Section 13-4a providing for water line extension regulations and providing for c6st of s~me with terms and conditions for reimbursement, Section 13-5a providing for establishment of water service rates, Section 13-16a providing for establishment of sewer service rates, Section 13-23a establishing a schedule of sewer service fees, Section 13-22.1a providing a schedule for sewer connection fees, 13-22.2a providing for definitions of certain terms and Section 13-22.3a providing for a sewer extension policy in the Ettrick Sanitary District Chesterfield County Virginia. , , ~es: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 4r. Delmonte Lewis, Mr. Harold Matthews and others speak to the Board' concerning he proposed policy of extending sewers in the County. Ir.' Lewis says there is a lot of Work yet to be done on various aspects of the pro- sed policy. After much discussion of this matter, it is on motion of Mrs. Girone, seconded by Mr. Myers, resolved that the following policy as stated be adopted un- til September 1, 1976, at which time its status will be reassessed: COUNTY POLICY FOR SUBDIVISION DEVELOPMENT 1 There may be provided "wet sewer" for each lot with standard house connections as required by the County Engineering Department. The County may allow for the use of temporary pump stations, temporary sewage treatment plants, centralized drainfields or other measures which would meet the requirements of the respective governmental agencies re- quired for use of sewage treatment and disposal measures. There may be provided "dry sewer" for all proposed lots within the subdivision of record. Homesite construction to be allowed on those lots where the equivalent of one septic tank drainfield site can be provided for each house to be constructed. The current Chesterfield County Health Department regula- tions relative to subdivision review should be used in establishing the existance of these drainfield sites. A connection fee of $10.00 shall be prepaid for each subdivision lot in which a septic tank has been in- stalled. Subdivision design otherwise shall provide for a minimum of two complete drain- field sites for each lot designed within the subdivision. Septic tank drain- site selection should be in accordance with the Chesterfield County Health De- partment regulations relative to subdivision review. Acquisition of easements and/or rights of way. The County of Chesterfield will exercise its right of eminent domain as necessary for the extension of sewer and/or drainage improvements to the proposed subdivision. 5. Providing for appeal from the decision of the Planning Commission to the Board of Supervisors. Any decision rendered under this section of the Subdivision Ordinance may be appealed to the Board of Supervisors by the developer or the County Administrator. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr? Myers. On motion of Mr. Apperson, seconded by Mrs. Girone, it is resolved that this Board adjourns at 12:30 a.m. to 1:30 p.m. on March 4, 1976. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. W Burn~tt, Secretary E~ Mefl'i-n O'Neill, dh~air~an