2013-12-11 Agenda
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
CHESTERFIELD, VIRGINIA 23832-0040
DOROTHY JAECKLE
CHAIRMAN
BERMUDA DISTRICT
STEPHEN A. ELSWICK
VICE CHAIRMAN
AGENDA
MATOACA DISTRICT
ARTHUR S. WARREN
CLOVER HILL DISTRICT
JAMES M. HOLLAND
DALE DISTRICT
DANIEL A. GECKER
MIDLOTHIAN DISTRICT
JAMES J.L. STEGMAIER
COUNTY ADMINISTRATOR
3:00 p.m.
DATE: December 11, 2013 PUBLIC MEETING ROOM TIME:
PAGE
1.Approval of Minutes
A. November 13, 2013 Regular Meeting
B. November 20, 2013 Regular Meeting
2. County Administrator's Comments
A.County Administrator’s Report. . . . . . . . . 1
3. Board Member Reports
4. Requests to Postpone Agenda Items and Additions,
Deletions or Changes in the Order of Presentation
5.Resolutions and Special Recognitions
A. Recognizing Chesterfield County Employees
of the Year. . . . . . . . . . . . . . . . . . 5
B.Recognizing Lieutenant Emmett H. Smith,
Jr., Sheriff’s Office, Upon His Retirement . . 7
C. Recognizing Mrs. Carol R. Blair, Building
Inspection Department, Upon Her Retirement . . 10
6.Work Sessions
7.Deferred Items
A.13SN0510 - Tamara A. Moats, Clover Hill
District. . . . . . . . . . . . . . 12
Board of Supervisors
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December 11, 2013
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8.New Business
A. Appointments
1. Personnel Appeals Board. . . . . . . . . . . . . . 19
2. Community Services Board . . . . . . . . . . . . . 20
B.Consent Items
1. Adoption of Resolutions Recognizing County
Employees Upon Their Retirement
a. Ms. June M. Fells, Department of General
Services, Buildings and Grounds Division . . . 21
b. Mrs. Rose A. Baker, Department of General
Services, Fleet Management Division. . . . . . 23
c. Mr. Robert A. Milton, General Services,
Fleet Management Division. . . . . . . . . . . 25
d. Mr. Ralph E. Westfall, Information Systems
Technology Department. . . . . . . . . . . . . 27
2. Authorize County Administrator to Execute
Change Order Number Two for the Ettrick
Park Road and Parking Lot Project. . . . . . . . . 29
3. Award of Contract for Engineering Services
for Parks Development and Related Work to
Austin Brockenbrough and Associates, LLP . . . . . 30
4. Set Date for Public Hearing to Consider
Amending Sections 5-6 of the County Code
Relating to the Removal of Derelict
Nonresidential Structures. . . . . . . . . . . . . 31
5. Requests for Permission
a. From Michael A. Burr for an Existing
Gravel Driveway to Encroach Within a
Fifty-Foot County Right of Way to Access
Property on Reedy Branch Road. . . . . . . . . 34
b. From Andrew S. Kusterer and Ashley W.
Kusterer for a Proposed Deck to Encroach
Within a Sixteen-Foot Drainage Easement
Across Lot 3, Pocoshock Heights,
Section F. . . . . . . . . . . . . . . . . . . 37
c. From Benjamin F. Benton to Construct a
Gravel Driveway Within a Fifty-Foot
County Right of Way Known as Highland
Avenue . . . . . . . . . . . . . . . . . . . . 40
d. From Joseph T. Dice, IV and Kimberly A.
Dice to Construct a Gravel Driveway
Within a Fifty-Foot County Right of Way
Known as Seminole Avenue . . . . . . . . . . . 43
Board of Supervisors
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December 11, 2013
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8.B. Consent Items(Continued)
6. Authorize the Award of a Contract for Consulting
Services for the Replacement of the Public
Safety Radio Communications System. . . . . . . . . 46
7. Initiate Application for Renewal of a
Manufactured Home Permit for a Manufactured Home
Located on Velda Road . . . . . . . . . . . . . . . 48
8. Acceptance of a Parcel of Land Along Carver
Heights Drive from Henry D. Moore . . . . . . . . . 50
9. Authorize the Appropriation of State Criminal
Alien Assistance Program Grant Funds from the
Department of Justice for the Chesterfield
County Sheriff’s Office . . . . . . . . . . . . . . 53
10. Award of Construction Contract for the
Huntingcreek Hills Drainage Project . . . . . . . . 54
11. Transfer and Appropriation of Additional Funds
and Authorization to Award the Construction
Contract and Execute Change Orders for the
East River Road Widening Project. . . . . . . . . . 56
9. Reports
A.Report on Status of General Fund Balance, Reserve
for Future Capital Projects, District Improvement
Funds and Lease Purchases. . . . . . . . . . . . . . . 60
B.Report on Roads Accepted into the State Secondary
System . . . . . . . . . . . . . . . . . . . . . . . . 65
10. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
11. Closed Session Pursuant to Section 22-3711(A)(3),
.
of Virginia, 1950, as Amended, to Discuss the
Acquisition by the County of Real Estate for a
Public Purpose Where Discussion in an Open Meeting
Would Adversely Affect the Bargaining Position and
Negotiating Strategy of the County
. . . . . . . . . . . . 67
12. Dinner at 5 p.m. in Room 502
Board of Supervisors
Agenda
December 11, 2013
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Evening Session Begins at 6:30 p.m.
13. Invocation
Mr. Don Kappel, Director of Public Affairs
14. Pledge of Allegiance to the Flag of the United States of America
Mr. Louis Lassiter, Assistant County Administrator
15. Resolutions
A. Recognizing Horseplay Riding Program Volunteers
for Their Outstanding Contributions to
Chesterfield County. . . . . . . . . . . . . . . . . . 68
16. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
17. Requests for Manufactured Home Permits and Rezoning Placed
on the Consent Agenda to be Heard in the Following Order:
- Withdrawals/Deferrals
- Cases Where the Applicant Accepts the Recommendation
and There is No Opposition
- Cases Where the Applicant Does Not Accept the
Recommendation and/or There is Public Opposition Will
Be Heard at Section 19
A. 06SN0220 Brookstone Builders, Dale District
B. 12SN0227 Twin Rivers, LLC, Bermuda District
C. 13SN0131 Terraforge, Inc., Dale District
D. 14SN0509 Hulbert RS Builders, Inc., Matoaca District
E. 14SN0514 Gary Sutton, Midlothian District
F. 14SN0515 John Netto, Dale District
18. Public Hearings
A.To Consider Proposed Policy Amendment Relative to
Alternative Financial Institutions . . . . . . . . . . 70
B.To Consider Amendments to the County Code Relative
to Keeping Chickens in Residential Districts . . . . . 73
C.To Consider Lease of Real Property at the Softball
Complexes at Harry G. Daniel Park at Iron Bridge
and Warbro Athletic Complex. . . . . . . . . . . . . . 77
Board of Supervisors
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December 11, 2013
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18. Public Hearings (continued)
D.To Consider Amendments to the County Code Relative
to Tree Canopy Requirements in the Upper Swift
Creek Watershed Area . . . . . . . . . . . . . . . . . 108
E.To Consider Technical Amendments to the County Code
Relating to Tangible Personal Property Exemptions,
the E-911 System Tax, and the Consumer Utility Tax
on Telephone Service . . . . . . . . . . . . . . . . . 113
F.To Consider the Real Estate Tax Exemption Request
of Chesterfield Alternatives, Incorporated . . . . . . 117
G.To Consider an Ordinance to Vacate a Sixteen-Foot
Easement Across Lot 11, Tarrington, Section 9. . . . . 122
H.To Consider the Conveyance of Rights of Way and
Easements to the Commonwealth of Virginia,
Department of Transportation for the Genito Road/
Route 604 and Coalfield Road/Route 754 Sidewalk
Projects . . . . . . . . . . . . . . . . . . . . . . . 125
I.To Consider Amending a Lease of County Property
at Bellwood Water Tank . . . . . . . . . . . . . . . . 131
19. Remaining Manufactured Home Permits and Zoning Requests
20. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
21. Adjournment
. . . . . . . . . . . . . . . . . . . . . . . . 134