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05-12-1976 MinutesPresent: Mr. E. Merlin O'Neill, Chairman Mrs. Joan Girone, Vice-Chairman Mr. J. Ruffin Apperson Mr. C. E. Bookman Mr. Leo ~Myers Mr. M. W. Burnett, Co. Admin. VIRGINIA: At a regular meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on May 12, 1976, at 9:00 a.m. Also Present: Mr. Raymond Birdson~ Asst. Co. Eng. Mrs. Joan Dolezal, Secretary Mr, C. G. Manuel, Asst. Co. Admin. Mr. Morris Mason, County Attorney Mr, Robert Painter, County Engineer Mr, Michael Ritz, Planning Director Mr. James Schiavo, Zoning Inspector Mr. David Welchons, Asst. Co. Eng. The invocation is given by Mrs. Girone. On motion of Mr, Apperson, seconded by Mr. Bookman, it is resolved that the minutes of April 28th and 30th be and they hereby are approved as amended. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. The Board of Supervisors this day approved all claims presented to the County for the month of April, 1976, and authorized the Treasurer of the County to issue warrants as follows: General Fund Check 126519-128635 Revenue Sharing Fund Check 127114-127512 Library Fund Check 126520-128593 Law Library Fund Check 128277-128360 County Road Fund Check 127527 & 128594 Airport Administration Check 126515-128615 County Garage Check 126570-128613 Store Room Check 126567-128597 Workmen's Compensation Fund Check 126586-128468 Manpower Grant Check 126521-128611 Va. Public Assistance Fund 128180-128216 126153-126157; 128152-128152 128428-128428; 126158-126159 126143-126143; 126137-126142 126162-126513; 128129-128151 128416-148427; 128996-129023 128085-128127; 128128-128128 126160-126161; 126152-126152 128153-128165; 129024-129120 129121-129122; 126144-126147 126150-126151; 126148-126149 128166-128172; 128173-128173 128174-128179 Nursing Home Check 126514-128610 $ 349,555.04 50,927.47 55,866.34 160.00 14,429.65 32,118.51 34,051.69 5,413.32 1,287.27 1,779.39 106,715.09 64,288.74 Nursing Home Construction Fund Check 127239 Library Construction Fund Check 128522 & 128607 Schools - Fund 41 Check 126710-128994 Schools - Fund 48 Check 126774 - 128888 Schools - Fund 49 Check 127329-128666 Payroll Deduction Check 127100-128600 Water Revenue Check 014533 Wa~er Operating Check 014292-014535 Water Debt Fund Check 014493 Fund 63 - Utilities Check 014487-014525 Water Meter Check 014306-014495 Water Meter Installation Check 014294-014539 Central Stores Check 014300-014527 Ettrick Utility Check 014291-014426 Sewer Operating Check 014298-014535 Utilities Fund 72 Check 014493 Sewer Improvement Check 014289-014536 Utilities Fund 77 Check 014348-014523 1,120.50 18,756.10 777,288.73 530,113.56 785,433.94 418,841 60 58 90 89,771 42 333 76 78 60 570 O0 163,543 27 6,577 32 3,217 98 38,276 18 194 84 1,547,565 37 44,959 92 On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the Highway Department be and it hereby is authorized to fill the potholes in Woolridge Road using 3~ Road Funds from Clover Hill District and further that the County Admini- strator negotiate with the Highway Department the cost of improving Woolridge Road so that it can be accepted into the State System. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Burnett informs the Board that the Highway Department will be holding a meet- ing at Thomas Dale High School on May 12th and 13th for the purpose of discussing the plans for Route 10 from Route 1 through Chester for those persons interested. Mr. Burnett states that a letter has been received from Mr. Harwood stating that $2,823,086 has been allocated to Chesterfield for the Secondary System in the County for the year 1976-77. On motion of Mrs. Girone, seconded by Mr. Myers, it is resolved that the Chairman and Clerk be and they hereby are authorized to sign an agreement with Southern Railway Company regarding the use of Railroad property in Bon Air, Virginia, for school buses. Ayes: Mr. O'Neill, Mrs. Girone, 'Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the Chester- field Board of Supervisors requests the Virginia Department of Highways to close Route 705 (Elokomin Avenue) for a distance of 110+ feet south of its intersection with Route 1538 (Arcadia Avenue) until September TS, 1976, in order to facilitate the construction of the new Dutch Gap water tank. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Bookman discusses the road matters on Courthouse Road, Providence Road, Turner and Jessup Roads.- It is generally agreed that Mr. Manuel should get a report of the traffic accidents, the types of vehicles involved, etc. which have occurred on Courthouse Road between Route 10 and Route 360 for the last six months. Mr. Covington states he will get a report from the State Police. Mrs. Girone discusses road matters on 01d Bon Air Road, Edenberry, Jahnke Road, Hazen and Logan Roads. On motion of Mrs. Girone, seconded by Mr. Myers, it is resolved that the County use 3~ Road Funds from Midlothian District up to $300 to improve Brown Road if Mr. Grandis will also pay $300 for this improvement. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. O'Neill discusses Old Hundred Road and Lemasters Road with Mr. Covington. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that the fol- lowing resolution be and it hereby is adopted: Whereas, the Virginia Department of Highways and Transportation (VDHT) has submitted the Route 360-Hull Street Road Redevelopment Study to the County for its study and comment; and Whereas, on July 9, 1975, the Board of Supervisors resolved to accept the Study with certain comments and conditions; Now, Therefore, Be It Resolved, that the Board of Supervisors requests that the Study be amended to retain the third existing crossover east of the Genito Road (Route 604) intersection. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Bookman, it is resolved that the fol- lowing ordinance be and it hereby is adopted: An Ordinance to vacate the southern 8 feet of a 16 foot utility easement in the subdivision of Dalebluff Manor, Lot 6, Block A, Section A, as shown on a plat dated May 16, 1975, made by George M. Stephens, Jr., Certified' Land Surveyor, styled, "Plat of Lot 6, Block A, Section A, Dalebluff Manor, Chesterfield County, Virginia," shaded in red, a copy of which is attached hereto and made a part hereof by this reference. Whereas, Robert A. Ciucci and Jo R. Ciucci and George L. Wright, Jr. and Brenda R. Wright, by counsel, have petitioned the Board of Supervisors of Chester- field County, Virginia, to vacate the southern 8 feet of a utility easement which runs along the northern property line of the aforesaid land. WHEREAS, notice of the adoption of this Ordinance has been given in accord- ance with Section 15.1-431 of the Code of Virginia, 1950, as amended. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield, Virginia: 1. That pursuant to Section 15.1-482 of the Code of Virginia, 1950, as amended that the southern 8 feet of said utility easement which runs along the northern property line of Lot 6, Block A, Section A, Dalebluff Manor, from the east line of a 10 foot utility easement along South Beulah Road to the west line of a 16 foot alley easement along the south line of said lot be and it hereby is vacated. 2. This Ordinance shall be in full force and effect in accordance with Section 15.1-482 of the Code of Virginia, 1950, as amended, and a Certified Copy thereof together with the plat attached shall be recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Bookman discusses the matter of the head wall on Ives Lane and Mr. Covington states that before anything can be done, the Highway Department will need a letter from the lady complaining, retracting all of her complaints. It is generally agreed that this matter will be handled by Mr. Prosise. On motion of Mr. Myers, secon ed by Mrs. Girone, it is resolved that the Highway Department be requested to pull the ditches on the extension of Burgess Road and to use 5¢ Road Funds for this work which should cost approximately $200. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Myers asks Mr. Covington to look into the matter at Willis Road where the white lines stop traffic but yet the sign says that drivers can proceed on red light after stopping. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the following resolution be and it hereby is approved: Whereas, Secondary Route 651, from station 101+S0 to station 109+10, a dis- tance of 0.15 mile, has been altered, and a new road has been constructed and approved by the State Highway Commissioner, which new road serves the same citizen~ as the road so altered; and Whereas, certain sections of this new road follow new locations, these being shown on the attached sketch titled, "Changes in Secondary System Due to Reloca- tion and Constructio~n on Route 651, Project 0651-020-163, C501, dated at Richmo'nd, Virginia, January 14, 1976." Now, Therefore, Be It Resolved, that the portions of Secondary Route 651, i.e., Sections 3 and 4, shown'in red on the sketch titled, "Changes in Secondary System' Due to Relocation and Construction on Route 651, Project 0651-020-163, CS01, dated at Richmond, Virginia, January 14, 1976", a total distance of 0.1S mile be, and hereby is, added to the Secondary System of S~ate Highways, pursuant to Section 33-141 of the Code of Virgin a of 1950, as amended; And further, that the sections of old location, i.e., Sections 1 and 2, shown in blue on the aforementioned sketch, a total distance of 0.18 mile, be, and the same hereby is, abandoned as a public road, pursuant to Section 33-76.12 of the Code of Virginia of 1950, as amended; And further, that a connection between Secondary Route 879 and new Secondary Route 651, Section S, shown in brown on the aforementioned sketch, a total dis- tance of 0.02 mile be, and hereby is, added to the Secondary System of State Highways, pursuant to Section 33-141 of the Code of Virginia of 1950, as amended. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Bookman, it is resolved that the fol- lowing resolution be and it hereby is approved: Whereas, Secondary Route 655, from station 20+30 to station 54+00, a dis- tance of 0.26 mile, has been altered, and a new road has been constructed and approved by the State Highway Commissioner, which new road serves the same citi- zens as the road so altered; and Whereas, certain sections of this new road follow new locations, these being shown on the attached sketch titled, "Changes in Secondary System Due to Reloca- tion and Construction on Route 655, Project 0655-020-130, C501, dated at Richmond, Virginia, March 30, 1976." Now, Thereofre, Be It Resolved, that the portions of Secondary Route 655, i.e., Sections 5, 6 and 7, shown in red on the sketch titled, "Changes in Second- ary System Due to Relocation and Construction on Route 655, Project 0655-020-130, C501, dated at Richmond, Virginia, March 30, 1976", a total distance of 0.26 mile be, and hereby is, added to the Secondary System of State Highways, pursu- ant to Section 33-141 of the Code of Virginia of 1950, as amended; And further, that a connection between Secondary Route 636 and new Secondary Route 655, Section 8, shown in brown on the aforementioned sketch, a total dis- tance of 0.02 mile be, and hereby is, added to the Secondary System of State Highways, pursuant to Section 33-141 of the Code of Virginia of 1950, as amended; And further, that the sections of old location, i.e., Sections 3 and 4, shown in blue on the aforementioned sketch, a total distance of 0.13 mile, be, and the same hereby is, abandoned as a public road, pursuant to Section 33-76.12 of the Code of Virginia of 1950, as amended; And further, that sections of the old location of Secondary Route 655, i.e. Sections 1 and 2, shown in orange on the aforementioned sketch, a total distance of 0.08 mile, continue to serve public need, will remain in the Secondary System. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr~ Burnett states that this time and date have been set for a Public Hearing on the amendment to the Fire Prevention Code. Chief Eanes, Chief Turlington, Chief Van Bowen and others of the Fire Department are present to discuss this matter. Chief Eanes states that a lot of apartment projects were built prior to the Fire Department inspecting these complexes for fire safety features and adds that 2,552 people in the United States died in apartment fires last year. Chief Turlington states that the proposed amendment would protect the apartment dweller. He states that the design features, the nice-wooded scenic surroundings, one access for ingress and egress, conbustable stairways, and today's plastic and foam products all hinder fire fighters in their attempts to put out and con- trol fi~es. He states that early detection and notification to the occupants and the Fire Department could be of the utmost importance because it would save unnecessary property loss, unnecessary loss of lives, and fire fighters safety would be enhanced. Chief Eanes and Battalion Chief Barfield show slides of fires in the County and emphasize how early detection would have been a great help. Chief Turlington states that the Fire Department would prefer AC operated detec- tion units because batteries can die without being detected, sometimes dying batteries will sporadically set the alarm off and fire fighters will be called for no reason, etc. Mr. Apperson argues the point of specifying whether the detectors should be AC or battery operated. Chief Bowen comes before the Board and states that he is in favor of this amendment because it will be helpful to fire fighters and it will give them a chance to fight a fire before it becomes uncontrollable which will save lives and property. Mr. Sam Wagstaff states that he is neither in favor or opposed to this amendment but states that the people of the County should be considered because they will have to pay for the employment of additional inspectors to inspect the inspectors. Chief Eanes states that it would be up to the owner of the complex to see that the units are in good operating condition. Mrs. Girone states that she has been contacted by the Bon Air Fire. Department and by the Midlothian Fire Department which ·Departments are in favor of this amendment, and it is on her motion, seconded by Mr. Bookman, resolved that the following amendment he and it hereby is adopted with the understanding that AC operating detectors be used. ~J~ ORDINANCE TO AMEND AND READOPT SECTION 14.2 OF ARTICLE 14 OF THE FIRE PREVENTION CODE OF THE COUNTY OF CHESTERFIELD, VIRGINIA, PROVIDING FOR SURVEY OF PREMISES AND SPECIFICATION OF THE EQUIP- MENTIN BUILDINGS DESIGNED FOR HUMAN HABITATION EXCEPT DETACHED ONE AND TWO FAMILY DWELLINGS. BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield, Virginia: THAT Article 14, Section 14.2 of the Fire Prevention Code of the County of Chesterfield, Virginia~i he and it is hereby amended and readopted to read as· follows: Section 14.2 Survey of Premises and Specification of Equipment. The Chief of the~Burea6 Of Fire Prevention shall survey each assembly, educational, industria institutional, merchanti!e, storage, and residential occupancy, except for detached one and two family dwellings~ and shall specify suitable fire extinguishing appliances and fire detecting devices, such as, but not limited to, AC powered products of combustion detectors, as may be determined necessary by the Chief of the Bureau of Fire Prevention to provide reasonable s-afety to persons and property. ~ · Mr. Apperson states that he challenges the legality of this issue and states that he does not see how the County can tell the owners which to use. Mr. Mason states that the County has this author ~ere being no one present to speak in opposition, a vote is taken: ~Yds: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Bookman, it is resolved that the County Attorney be authorized to prepare the proper ordinance to be advertised for June 23, 1976, at 11:00 a.m. on the following precinct changes which changes would be effective for the November 2, 1976, Election: Divide Huguenot Precinct at Robious and Bon Air Road. Western section to be called GREENFIELD and vote at Greenfield Elementary School. 2, Split Chippenham Precinct at 360 and Pipeline to Walmsley Blvd., to Newby's Bridge Road south to Belmont Road. Western half to be called MANCHESTER and vote at Manchester High School. If this cannot be arranged, a suitable place within these boundaries will have to be found. 3. Change voting place in South Chester Precinct to C. C. Wells Elementary School, S. Chester Road. 4. Change voting place in Ettrick Precinct to Ettrick Elementary School, Chester field Avenue. 5. Change voting place in Winfree's Store Precinct to Phillips Fire Department, 10630 River Road. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Bookman, it is resolved that the County Attorney be and he hereby is authorized to prepare the proper ordinance to be advertised for June 23, 1976, at ii110 a.m~ on the following precinct change which change would be effective December 1, 1976~ Make Route 360 (Hull Street Road) dividing line between Skinquarter and Winterpock Precincts from Swift Creek to Appomattox River~ Skinquarter's voting place will be changed to Clover Hill High School, Winterpock Pre- cinct will vote at Grange Hall Elementary School. Both schools are located on Hull Street Road. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr, Bookman and Mr. Myers. Mrs. Girone states that this time and date has been set for a Public Hearing on the Leaf Burning Ordinance which was prepared for a certain portion of Ben Air. She cites the history of the issue and how it began and adds that the people do not have the right to burn leaves but they have a privilege to burn which privi- lege has been abused, She states that she feels the economic factor involved with picking up leaves would be too great at this time but feels that the people should be educated as to what can be done with leaves~ how and when to burn leaves, etc. She states further that perhaps a flyer could be mailed with the water bills to let people know the law and to explain the effects that leaf burn- ing has on a community. After some discussion of this matter, it is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the ordinance to prohibit the burning of leaves in an outlined area in Ben Air be and it hereby is denied, Ayes: Mr. O'Neill, Mrs. Girone, Mr, AppersQn, Mr. Bookman and Mr, Myers. Mr. Myers states that he, too, feels that citizens of the County should be edu- cated about leaf burning and the positive and useful purposes of leaves. On motion of Mr. Bookman~ seconded by Mr. Myers, it is resolved that $3,150 be and it hereby is appropriate'd from the Unappropriated Surplus of the General Fund'to the General District Court for the purchase of an automatic cash register bookkeeping system. Ayes: Mr. O'Neill, Mrs. Girone, Mr, Apperson, Mr. Bookman and Mr. Myers, There is some discussion of the bids for used pans for the Landfill use. Mr. Manuel states that three peices of equipment that could be used are a 1973 Michigan, a 1973 John Deere and a 1974 John Deere, After some discussion of the equipment, warranties, etc. it is on motion of Mr. Bookman, seconded by Mr. Myers resolved that the County purchase the 1974 John Deere pan with the six months warranty for $69,000. Ayes: Nays: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr, Myers, Mr. Apperson, because he does not believe in purchasing second,hand equipment. Mr. O'Neill, states that he feels this bid was not handled in the best way and hopes that future bids are handled better. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that this Board adjourns into Executive Session for lunch. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr, Myers. Reconvening: 765R078 Mrs. W. A. Stell requests renewal of a special exception to park a mobile home on property which she owns and better known as 2144 Perdue Avenue. T, M. Sec. 181-14 (5), refer to Perdue Property, Blk, A, Lot 5, There being no opposition to this request, it is on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that this special exception be and it hereby is granted for a period of two years. Ayes: Mr. O'Neill, Mrs, Girone, Mr, Apperson, Mr, Bookman and Mr. Myers. 76SR077 Ms. June W. Martin requests renewal of a special exception to park a mobile home on property which she owns and better known as 1500 Bellwood Road. T. M. Sec. 68-6 (2), Lot 13A, refer to Bellwood Farms, There being no opposition to this request, it is on motion of Mr. Myers, secondedli by Mr. Bookman, resolved that this request for a special exception be and it hereby is granted for a period of two years. Ayes: Mr, O'Neill, Mrs, Girone, Mr. Apperson, Mr, Bookman and Mr. Myers, 76S079 Mr. George A, Moore requests a special exception to park a mobile home on property. which is owned by Lynn A. Hamilton and better known as 7724 Senate Street. T. M. Sec. 67~10 (3), refer to Rayon Park, Blk. 18, Lots 1 through 8 (Sheet 23). , There being no opposition to this request~ it is on motion of Mr, Myers, seconded by Mr. Bookman, resolved that this request for a special exception be and it hereby is granted for a period of two years~ Ayes: Mr. O)Neill, Mrs, Girone) Mr, Apperson) Mr: Bookman and Mr. Myers, 76S080 In Midlothian Magisterial District~ Charles A, Clough requests a variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies approximately 1,355 feet off the west line of Courthouse Road, measure~ from a point approximately 3,300 feet south of its intersection with Berrand Road. T. M, Sec. 27~10 (1) part of parcel 1, (Sheet 8), Mr. Condrey and Mr. and Mrs, Clough are present and after some discussion of the matter and there being no opposition, it is on motion of Mrs, Girone, seconded by Mr. Apperson, resolved that this request be and it hereby is approved with the understanding that the County will have no responsibility for the maintenance or upkeep of the road. Ayes: Mr, O'Neill, Mrs. Girone, Mr. Apperson, Mr, Bookman and Mr. Myers. 76S081 In Clover Hill Magisterial District~ H, Randolph Winfree requests a variance to use a parcel of land which has no public road frontage for dwelling purposes, This parcel lies north of the eastern terminus of Luten Road, T, M, Sec. 39~15 (1) part of parcel 9 (Sheet 14). Mr. Winfree is present. There being no opposition present, it is on motion of Mr, Bookman, seconded by Mr, Apperson, resolved that this request be and it hereby is approved subject to the extension of Luton Road and the 50' road right-of-way to ROute 360 being dedicated. Ayes: Mr, O'Neill, Mrs, Girone, Mr. Apperson~ Mr, Bookman and Mr. Myers, 76S082 In Bermuda Magisterial District, Henry E, Walker requests a Variance to use a par- cel of land which has no public road frontage for dwelling purposes~ This parcel lies 450 feet off the north line of Point of Rocks Road, measured from a point directly opposite its intersection with Richmond Street, T, M. Sec, 136.13 (1) parcel 10 (Sheets 43 and 44), Mr~ and Mrs, Walker are present, There being no opposition to this variance re- quest, it is on motion of Mr. Myers, seconded by Mr. Apperson, resolved that this request be and it hereby is approved, Ayes: Mr. O'Neill, Mrs. Girone, Mr, Apperson, Mr, Bookman and Mr~ Myers. 76S083 In Midlothian Magisterial District, David N, Jones requests a variance to use a parcel of land which has no public road frontage for dwelling purposes, This parcel lies 1,000 ft, off the east line of Huguenot Springs Road measured from a point approximately 1,700 feet north of the point where Powhatan County/Chester- field County line crosses Huguenot Springs Road. T? M. Sec, 6 (1) part of parcel 6-2 (Sheets 1/4), Mr, David Jones is present. There being no opposition to this request, it is on motion of Mrs. Girone, seconded by Mr. Myers, resolved that this variance be and it hereby is granted, Ayes: Mr. O'Neill, Mrs. Girone, Mr, Apperson, Mr, Bookman and Mr. Myers. 76S084 In Matoaca Magisterial District, James A. Dunkum requests a variance to use a parcel of land which has no public road frontage for dwelling purposes, This parcel lies approximately 1,475 feet off the west line of Treely Road, measured from a point approximately 220 feet southeast of its intersection with Carmel Road. T. M. Sec. 148-11 (1) part of parcel 16 (Sheet 41), There being no opposition to this request, it is on motion of Mr. O'Neill, sec- onded by Mrs. Girone, resolved that this variance be and it hereby is approved. Ayes: Mr, O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 76S085 In Matoaca Magisterial District, Ellis Dunkum requests a variance to use a parcel of land which has no public road frontage for dwelling purposes, This parcel lies 1,400 ft. off the west line of Treely Road, measured from a point approxi~ mately 220 ft. southeast of its intersection with Carmel Road. T. M. Sec. 148-11 (1) part of parcel 16 (Sheet 41), There being no opposition to this request~ it is on motion of Mr~ O'Neill, seconded by Mr, Myers, resolved that this variance be and it hereby is approved? Ayes: Mr. O'Neill, Mrs, Girone, Mr. Apperson, Mr. Bookman and Mr, Myers. It is generally agreed that the bids on the boring unit for the Utility Depart~ ment be deferred, On motion of Mr. Apperson, seconded by Mrs. Girone, it is resolved that the following bids be and they hereby are approvedl Ayes: Martin Chevrolet Sales Corp. S each, 3/4 ton pickup trucks for School Board Transportation at $4,182,75 each ~ $20,913.75 Martin Chevrolet Sales Corp, 1 each, 12 passenger van for the Mental Health Department ~ $6,057.33 Dick Straus Ford, Inc. 1 each, Econoline window van for the Fire Department ~ $6,255~68 Mr. O'Neill, Mrs, Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. There is some discussion of the matter of renting vs, purchasing a posting machine for the Central Accounting Department, Mr. Condrey states that he would .prefer to try the machine to see how efficient it operates and then decide whether or not to purchase same. After further discussion of this matter, it is on mo- tion of Mr. Apperson, seconded by Mr. Myers, resolved that the County lease a posting machine for one year.at a monthly charge of $350, pay for shipping charges of $250 and pay for forms at a cost of $200, and be it further resolved that $4,650 which represents the total cost of this machine for a period of one year be and it hereby is appropriated from the Unappropriated Surplus of the General Fund. ~' Ayes: Mr. O'Neill, Mrs, Girone, Mr, Apperson, Mr. Bookman and Mr. Myers. Ii Mr. James Condrey states that the Nursing Home Board has been investigating Pro~ gressive Medical Group, Inc. for data processing services which would cost $400 to set up and approximately $14,000 per year as compared to the present billing from the County's Data Processing Department; however, approximately $25,000 per year and $11,500 to initiate a new program somewhat comparable to PMG's pro- gram and pointed out that the Nursing Home would realize a savings in excess of $10,000 per year and getting data in a better form., Mr, Lee Falwell questions whether it is proper to proliferate the County's system at this time, Mrs. Gir~ one questions whether it is proper to make this move in light of a new data proc- essing director coming with the County on June 1st, After further consideration, it is on motion of Mrs. Girone, seconded by Mr, Apperson, resolved that this proposal be deferred until July 1, 1976, and reevaluated at that time. On motion of Mr. O'Neill, seconded by Mr, Myers, it is resolved that the minutes of March 10, 1976, page 14, paragraph 6, be and it hereby is amended to read as follows: "Mr. Bookman states that Midlothian District has three sewer projects, Dwayne Lane, Mt, Bella and Mayflower Drive, and that he has in Clover Hill the Surreywood~Pocoshock project, all of which are on somewhat of an emergency basis and after some discussion of all phases of this matter, it is on motion of Mr, Bookman, seconded by Mrs, Girone, re~ solved that this Board borrow up to $500,000 from the Utility Liability Fund and to authorize the engineering and bidding of these four projects which are estimated to cost approximately $438,000 plus installation of sewer on River Road between Hickory and the SCL Railroad which is estimated to cost $16,000. Ayes~ Mr, O'Neill, Mrs. Girone, Mr, Apperson, Mr. Bookman and Mr. Myers." Ayes: Mr. O'Neill, Mrs, Girone, Mr, Myers. On motion of Mrs. Girone, seconded by Mr. Myers, it is resolved that the County pay $800 to Mr. Clarence D. Smith who lives at 8320 Aviginon Drive in settlement of a condemnation claim for a sewer easement, Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Myers, On motion of Mr. Bookman, seconded by Mr, Myers, it is resolved that the fotlow~ lng Water Contracts be and they hereby are approved: 1. W76-19CD Reams Road County of Chesterfield $ 2,000.00 2. W76-23D Newberry Towne, Section D Stamie E. Lyttle Company, Inc, 6.613,90 3. W76-17CD Courthouse Road $ 8,800.00 County of Chesterfield ($6,800) Depositor ($2,000) Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Myers, it is resolved that the follow- ing Sewer Contracts be and they hereby are approved: 1. S76-23CD Somerset $ 84,6S7.6S County of Chesterfield ($8,491.81) R. M. C. Contractors, Inc. 2. S76-43D 3. S76-41D 4. S76-38CD 5. S76-44CD '6. S73-48CD Clarendon, Section C-1 R. M. C. Contractors, Inc. 104,992.60 Northwich, Section 1, Phase 1 R. M. C. Contractors, Inc. 9,548.94 Bon Air Manor, Portion Blocks C, D,.E Bookman Construction Company County ($5,944.00) 48,649.25 Pennwood Acres, Section 1 Fred W. Barnes Construction Co., Inc. County ($2S,845.50) 67,361.95 Briarcliff - Section A, Phase I County ($22,078.72) Stamie E. Lyttle Company, Inc. 94,862.00 7. S75-43CD Brittonwood, Section 3 Bookman Construction Company County ($2,480.00) 22,194.80 Ayes: Mr. O'Neill, Mrs. Girone and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the request for a reduced sewer connection fee from the following people be and they hereby are denied: 1. James H. Eggleston 2. Gene Cook 3. Melvin Ellington 1641 Milo Road 8137 Whittington Drive 3108 South Street Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. O'Neill, seconded by Mr. Bookman, it is resolved that the re- quest for a sewer connection to serve Lot 26 on Winfree Avenue from Horace L. Henshaw Contractors, Inc. be and it hereby is approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. O.n motion of Mr. Myers, seconded by Mrs. Girone, it is resolved that Mr. A. R. Hackney's request for a sewer connection on Lot 14, Block C, Section A of Prest- would Subdivision be and it hereby is approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that a change order for $500 to install electrical relays at the Ashton Creek Pumping Station for Contract S73-2ST, be and it hereby is approved. Ayes: Mr. O'Neill, Mrs. Giro'ne, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that a change order for $2,000 for shrubbery at the Bailey Bridge Pumping Station for Contract S73-10CD be and it hereby is denied. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that a change order in the amount of $56,700 for Project 7032-15, Proctor's Creek for the re- routing of the sewer line be and it hereby is approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr, Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that a change order for Project 7032-17A, Kingsland Creek, in the amount of $36,152 for piles which were not anticiapted to be used in this project be and it hereby is approved Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the County authorize the purchase of a site for the Ashton Creek Pumping Station in the amount of $1,200 with the understanding that the easements are to be included. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mrs. Girone, it is resolved that the Chairman and the Clerk of this Board be and they hereby are authorized to sign Contract Amendment #1 to the Engineering Contract with R. Stuart Royer and Associates as required by EPA to cover Federal Aid Project C-510484, Falling Creek. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. It is generally agreed that the Board will meet on May 21st at 10:00 a.m. to tour some of the sewer facilities in the County. On motion of Mr. O'Neill, seconded by Mr. Apperson, it is resolved that this Board authorizes and excutes the revocation of Certificate No. 1073, Ettrick Sanitary District, as requested by the State Water Control Board by letter dated March 31, '1976. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On mo~ion of Mrs. Girone, seconded by Mr. Apperson, it is resolved that the County Attorney be and he hereby is authorized to institute condemnation proceedings against the property owners listed below if the amount offered by the County as set out opposite their names is not accepted. Be it further resolved that the County Administrator notify the said property owners by registered mail on May 17, 1976, of the intention of the County to enter upon and take the property which is to be the subject of the said condemnation proceedings. An emergency existing, this resolution shall be, and it is hereby declared in full force and effect immediately upon passage. Joseph B. and Florence T. Mahoney Project 7032-2A/22 $66.00 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that this Board authorize the transfer of $2,166.00 from the General Fund to 11-107-412.0, New Street Signs, collected since July 1, 1975. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that a change order On Proj~ect 7032~5B in the amount of $5,387 which changed the piling from wood to steel be and it hereby is approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Myers, it is resolved that the County Engineer be authorized to employ R. Stuart Royer to lay .out a master plan of serving water to the entire County by using the County's computer provided the study will take no longer than 90 days and cost no more than $10,000. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Painter presents a request to install certain sewer connections in Salisbury which would cost the County approximately $10,000 and upon consideration of the fact that there is no additional money in the sewer construction fund at this time, it is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the proposed connections not be installed at this time. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mrs. Girone states to the Board that she has received at least four requests for sewer projects for which apparently there is no construction money. These are Belleau Road - $18,000, Spring Lake and Crestwood - $65,000, Black Heath Road $18,000 and the Midlothian Fire Station - $20,000 and asks the Board to consider these cases of need in future planning. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that this Board allows a $300 sewer connection fee to Mr. Robert F. Gray provided he will agree to give an easement on Parkway Lane. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. The Board generally agrees to proceed with sewering of Surreywood at a total cost of $237,727 with the understanding that $15,768 of the $28,398 put up by the sub- divider would be refundable. Mr. Painter gives to the Board a financial report. On motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that an agree- ment between the Highway Department and the County for providing certain services to the Richmond Regional Planning District Commission in connection with the DIME program be and it hereby is.approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Bookman, it is resolved that the game claim of Mr. George Walker on Cogbill Road for three pigs at $35 each, making a total of $105, be and it hereby is approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. There was presented to the Board suggestions as to the procedure in the Solid Waste Disposal Site Study. It was generally agreed that there be set up a com- mittee chaired by Mr. Apperson whose members would be Mr. Michael Ritz, Mr. Manuel, Mr. David Welchons, Mr. i~illiam Prosise, Mr. Michael Woodfin, Mr. Ralph Mendenhall and Dr. W. P. Wagner. The County Administrator advised the Board that after a rather complete Study of all facets of the need for space at the Courthouse that it is proposed at this time to move the Data Processing Department to the north end of the Engineering Building and allow the Welfare Department to put in some offices in the present Data Processing Building. Upon consideration whereof and on motion of Mrs. Girone seconded by Mr. Bookman, it is resolved that Taylor and Clarke, Architects, be employed to draw the plans and to get underway with construction as soon after the Fair as possible. Ayes: Mr. O'Neill Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr Myers On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that Mr. Noel Carmichael be and he hereby is reappointed to the Board of Social Services as of July 1, 1976, for a period of four years. Ayes: Mr. O'Neill Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr Myers On motion of Mr. Apperson, seconded by Mr. Bookman, it is resolved that this Board accept the low bid for 24 radios to be used by the Police Department, Sheriff's Department and the Fire Department which low bid is from General Electric. Ayes: Mr. O'Neill Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr Myers On motion of Mr. Meyrs, seconded by Mr. Apperson, it is resolved that the actions of the Personnel and Salary Advisory Committee as listed with the papers of this Board be and they hereby are approved. Ayes: Mr. O'Neill Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr Myers On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the sum of $55 be added to the County's contract with W. E. Duke to cover the cost of cul- verts at the park's entrance. Ayes: Mr. O'Neill Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr Myers On motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that this Board hereby agrees to pay the electric bills and tent rental fees for the County Fair Association up to the sum of $3,000. Ayes: Mr. O'Neill Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr Myers On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that one of the old radios be given t~the new Game Warden from the State which would allow better communications between the State and the County forces. Ayes: Mr. O'Neill Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr Myers On motion of Mr. Apperson, seconded by Mr. Bookman, it is resolved that the low bid of Burdett Oxygen Company for the furnishing of medical grade oxygen be and it hereby is approved. Ayes: Mr. O'Neill Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr Myers On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that four safety grants: one for the Fire Department, one for the Bensley-Bermuda Rescue Squad and two for the Police Department be and they hereby are approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the follow- ing erroneous tax claims be and they hereby are approved for payment: Peggy K. Creasy Clarence and Barbara Hubbard Richmond Cycles Ltd. Eloise G. Harp County License $ 11.25 County License 1S.O0 County License 30.00 County License 1.25 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the request to furnish a "devisal of arms" by Mr. John Brooke-Little be sent to the Bicentennia Committee for appraisal. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mrs. Girone, it is resolved that an up- dated lease agreement for the Airport Restaurant be and it hereby is approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mrs. Girone, it is resolved that Mr. Morris Mason be authorized to draw up and advertise an ordinance for the abandonment and closure of Cumbermede Road between Saldale Drive and Walworth Drive in the Subdivision of Fuqua Farms with the understanding that there be no fee charged to the landowners. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Bookman, it is resolved that this Board agrees to pay up to the sum of $2,500 for materials to construct a building on the Meadowbrook High School property for the Meadowbrook Boosters Club. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that this Board go into Executive Session to discuss a personnel matter. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mrs. Meldrom and the Electorial Board are present to discuss some changes which must be completed by July 1, 1976, or the precincts will have to remain as they are until 1981 which they feel is not possible because of the population growth. After congid'erable discussion of this matter, it i~ on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that %he School Board be asked to adjust the school calendar year so that the schools could be closed on Election Day since 73% of the voting places are in.schools, especially this year, since it is a presidential election. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Reconvening: On motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that this Board adjourns at 8:55 p.m. to 2:00 p.m. on May 18, 1976. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. ~4v ~N · ~u~(t ~ 'Secretary E. Merlin O'Neill,