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06-09-1976 MinutesVIRGINIA: At a regular meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on June 9, 1976, at 9:00 a.m. Present: Mrs. Joan Girone, Vice-Chairman Mr. C. L. Bookman Mr. Leo H. Myers Mr. M. W. Burnett, Co. Admin. Absent: Mr. E. Merlin O'Neill Mr. J. Ruffin Apperson Also Present: Mr. Raymond Birdsong, Asst. Co. Eng. Mrs. Joan Dolezal, Secretary Mr. Lee Falwell, Asst. Co. Admin. Mr Mr Mr Mr Mr Mr Mr Mr Jake Limerick~ R. Stuart Royer C. G. Manuel, Asst. Co. Admin. Morris Mason, County Attorney Robert Painter, Co. Eng. Willis Pope, Right-of-Way Eng. Michael Ritz. Planning Director James Schiavo, Zoning Inspgctor David Welchons, Asst. County Eng. The meeting is called to order by the Vice-Chairman. The invocation is given by Mr. Bookman. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the minutes of May 26, 1976, be and they hereby are approved. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. The Board of Supervisors this day approved all claims presented to the County for th~ month of May, 1976, and authorized the Treasurer of the County to issue warrants as follows: General Fund Check 022241-130979 Revenue Sharing Fund Check 129535-130920 Library Fund Check 129510-130959 Law Library Check 129679 & 130869 Airport Administration Check 129520-130953 County Garage C~eck 129519-130937 Storeroom Check 129517-130858 Workmen's Compensation Check 129537-130954 Man. power Grant Check 129555-130957 Nursing Home Check 129516-130949 Fund 26 Check 130496-130616 Schools - Fund 41 Check 129708-131370 Schools - Fund 48 Check 129989-131228 Fund 49 Check 129715-130266 Sewer Improvement Check 014541-014661 Total Amount $291,851.34 35,979.79 16,891.85 120.55 32,886.40 34,055.32 1,396 95 1,064 46 2,091 99 51,007 03 68,843 48 645,186 71 144,648 33 2S2,171.69 1,494,008.20 Fund 75 Total Amount Check 014641 Payroll Dedication Check 129655-130644 Water Operating Check 014544-014695 Fund 63 $ 1,787.62 89,602.73 32,526.02 Check 014542-014700 784.53 Water Meter Check 014626-014703 Water Meter Installation 895.00 Check 014552-014701 Central Stores 31,550.64 Check 014546-014704 Ettrick Utility 22,162.07 Check 014578-014657 803.66 Sewer Operating Check 014543-014681 Fund 72 10,885.94 Check 014655 Va, Public Assistance Fund 37,750.00 130752-130789 130722-130722; 129126-129129 129138-129138; 129140-129141 129149-129505; 129130-129137 130741-130750; 131382-131410 130670-130712; 130723-130723 130720-130720; 129139-129139 129123-129125; 130724-130740 131411-131505; 131380-131381 131506-131507; 129963-129963 129142-129143; 129146-129148 129144-129145; 130665-130669 130713-130719; 130721-130721 129964-129975 109,342.45 Mr. John Corr is present and submits the name of Edward Cary Walthall as a possible name for the Chesterfield-Hopewell Bridge in honor of his grandfather who was born in Chesterfield and was Civil War General and gives a history of this honored individual. After some discussion of this matter, Mr. Myers states that Prince George County and the City of Hopewell will also have to agree on the name as well as Chesterfield and thanks Mr. Corr for his time and effort in this matter. Mr. Covington is present to discuss road matters with the Board. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the following resolution be and it hereby is adopted: Whereas, the Chesterfield County Board of Supervisors recognizes the urgent need for an additional roadway between Chippenham Parkway, Route 60, and Route 360; and Whereas, requests have been made to the Highway and Transportation Commissio] for allocations of highway funds to construct such a facility; and Whereas, it has not been possible for the Commission to provide sufficient funds for this purpose and at the same time carry out other essential improve- ments to the Primary System in Chesterfield County, nor does it appear that such funds will be available in the near future; now therefore, Be it resolved that the Highway and Transportation Commission is hereby requested to reinvestigate the feasibility of constructing a toll facility in this corridor as an extension of the existing Powhite Parkway to be financed through the "9C" bonding provision of the Constitution; and Be it further resolved that if it is determined that such a project is financially feasible that the Commission request the approval of the Governor ? ! and General Assembly with the understanding that the project has the full endorsement of the Chesterfield County Board of Supervisors. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Burnett states that the County has been formally notified that the roads in the Whippoorwill Subdivision and Huguenot Village have been accepted into the State System: WHIPPOOR.WILL SUBDIVISION Prince George Avenue - Beginning at its intersection with Maranatha Avenue easterly 0.04 mile to a dead end, also westerly 0.04 mile from its intersection with Maranatha Avenue to a dead end. Maranatha Avenue Beginning at its intersection with Route 904 southerly 0.11 mile to its intersection with Prince George Avenue thence southerly 0.20 mile to a cul-de-sac. HUGUENOT VILLAGE 0.08 0.31 Green Spring Road - Beginning at its intersection with State Route 147 easterly 0.16 mile to the private entrance. 0.16 Mr. Burnett states that the State has again refused to give $150,000 for Whitepine Road from the Airport Committee. He states further that a new industry would be locating in the Industrial Park making it possible for the State Highway Department ~o improve Whitepine Road by Industrial Access Funds.' After some discussion concerning future planning of the area the following is adopted: At a regular meeting of the Board of Supervisors of Chesterfield County held this 9th day of June, 1976, it is on motion of Mr. Myers, seconded by Mr. Bookman, resolved that this Board of Supervisors does hereby request Industrial Access Funds in the amount of $150,000 for improvements to Whitepine Road from station 20+00+ to station 50+00+ in Chesterfield Airport Industrial Park and further be it-resolved that thi~ Board does guarantee the Commonwealth of Virginia an unrestricted right of way of 70 feet with necessary easements for cuts, fills and drainage; recorded in Deed Book 1094, page 476; Plat Book 19, pa~es 56 and 57 on October 6, 1972; and further be it resolved the County of Chesterfield will save harmless the Virginia Department of Highways and Transportation from any adjustment of utilities that are necessary. It is here noted that with the Hetra Corporation from Italy which Corporation will construct a $3,000,000 plant on Whitepine Road, the necessary requirements for constructing Whitepine Road using Industrial Access Funds will be amply satisfied. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Bookman states that he feels $8,000 could improve Woolridge Road considerably for all the County citizens who are using same by having the Highway Department pull the ditches and resurface the road. After consideration of this matter, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that the County authorize the Highway Department to improve Woolridge Road up to an amount not to exceed $8,000 and it is further resolved that a like amount be appropriated from the Unappropriated surplus of the General Fund to cover the cost of this project. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Bookman inquires about posts at the curve on Jessup and Turner Roads for the traffic running south to north and the possibility of widening the shoulders of the curve. Mrs. Girone asks Mr. Covington to investigate the possibility of taking into the State System the road leading into Robious School. On motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that the Highway Department be and it hereby is authorized to fix the pot holes on the road leading into Robious School with an amount not to exceed $500. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Myers discusses Centre Street with Mr. Covington and it is agreed that Mr. Myers will meet with Mr. Longest to improve this road situation. Mr. Myers asks Mr. Covington to install another dead end sign at the intersection of Bur- gess and Route 10. Mr. Myers inquires about recycling road materials. Mr. Covington states that this matter is being investigated further. Mrs. Girone asks Mr. Covington to investigate the possibility of getting more signage at the exit to Chesterfield Mall and Route 60. Mr. Myers states that Mrs. H. W. Wadleigh, 14216 Central Avenue will pay fo.r the pipe that will be needed if the Highway Department will lower the culvert. Mr. Covington states he will investigate the matter further. On motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that the High- way Department be authorized to improve Brown Road for State acceptance at a cost of $600 to be paid from the 3¢ Road Fund of the County. It is agreed that Mr. Abe Grandis would pay one-half of this cost. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Ray Allen is present to discuss a road matter on Telestar Road. After considerable discussion of this matter, it is generally agreed that this matter be deferred until June 23rd when the Supervisor from the area is present. Mr. Burnett informs the' Board that the State Corporation Commission will be holding a Public Hearing on C & P's proposed rate increase on October 4, 1976, at 10:00 a.m. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the Circuit Court Judges be and they hereby are requested to appoint Bernard C. Jones and Jerry E. Lewis as Police Officers for the County of Chesterfield effective July 1, 1976, and be it further resolved that Bruce S. Simmons and Maria C. Rutherford be and they hereby are appointed Police Dispatchers effective July 1, 1976. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr Myers, it is resolved that Mrs.. Elizabeth Cooper be and she hereby is reappointed as a Trustee of the Chester- field County Public Library System which term is effective July 1, 1976, and expires June 30, 1980. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Mrs. Girone commends Mrs. Cooper for a job well done. There is some discussion concerning a policy which the Planning Commission has unanimously adopted regarding the construction of sidewalks in areas where schools are located. Mr. B~okman states that the School System requires children living within 1.0 1.1 miles near schools to walk and there is some concern for the safety of the children who have to use the roads. Mr. Ritz discusses this situation and suggests the Highway Department get involved. After further consideration of this matter, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that a committee composed of Mr. Bookman and Mr. Ritz meet with the School Board and carry the recommendation that the School System and the developers involved in said projects split the cost of the construction of sidewalks. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Messrs. Carl Wise and Bill Gill come before the Board to discuss the possibility of a baseball camp at Rockwood Park. After some discussion of this matter Mrs. Girone and Mr. Bookman state they do not want to commercialize this Park and since all the information regarding this camp is not available, this matter is deferred for further consideration. It is generally agreed that the discussion of the Capital Outlay of the parks also be deferred until the next meeting of the Board. Mr. Bookman inquires about recreation facilities for the small children at Rockwood. Mr. Gill states that swing sets and other equipment has been purchased and will be ready for use in July. Mrs. Girone inquires about using some of the school sites for recreational facilities. She states that there is a site at Midlothian High School which could accommodate four tennis courts. Mr. Bookman states that perhaps the Recreation Department and the School System should realign the responsibilities of the parks and recreation. Mrs. Girone Messrs. Wise, Gill and Bookman and representatives of the School Board should meet on June 16th at 2:00 p.m. to discuss the realignment of responsibilities for the recreational facilities. Mr. Burnett states that he has received notice of a grant award in the amount of $5,028,750 for the Proctors Creek Sewage Treatment Plant. He adds that this notification came from Congressman Dave Satterfield and many people have helped on this project. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that this Board thanks Senator Scott, Senator Byrd, Congressman Satterfield and Congressman Daniel for their help in Chesterfield receiving these funds. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the Vice- Chairman, Mrs. Joan Girone be and she hereby is authorized to sign the grant agreement for a Step Iit feder'al grant in the amount of $5,028,750 for the Sewage Treatment Plant at Proctors Creek, Chesterfield County, Virginia. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Mrs. Girone suggests that the Chairman of the Board be notified when news of this magnitude is received. Mr. Jake Limerick states that the estimated cost of the proposed Countywide water study is $38,000 excluding the data processing time, etc. and the first draft should be completed within six months. Mr. Ritz states that he feels the ADAPT will be too long and after much discussion of the matter, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that R. Stuart Royer be employed to make a County-wide water study which cost will not exceed $38,000 excluding data processing services. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. It is understood that the Engineering Department will contact Mr. Apperson regarding the computer problem. It is generally agreed since there is a time factor involved that Mr. Limerick will proceed with the plans for the Proctors Creek Sewage Treatment Plant as quickly as possible. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the following Water Contracts be and they hereby are approved: 1. W76-26D Timber Ridge, Phase I R. M. C. Contractors, Inc. $ 23,590.75 2. W76-27D 3. W76-22D 4. W76-31CD 5. W76-30D 6. W76-33CD Northwich, Section I R. M. C. Contractors, Inc. Whalerock R. M. C. Contractors, Inc. Clarendon, Section C R. M. C. Contractors, Inc. Charge Acct. 63-230-807.0 Reams Run, Section B R. M. C. Contractors, Inc. Kendale Acres, Section 3 Hawkins & Dettor, Inc. Charge Acct. 63-230-807.0 6,987.50 45,290.00 51,695.50 27,882.50 19,191.00 7. W76-28CD Glenwood, Secti.on A 82,158.00 Stamie E. Lyttle Co. Inc. Charge Acct. 66-260-807.1 (connections) Charge Acct. 66-230-807.1 (cash) 8. W76-34D Salisbury, Mount Hill Section 43,175.00 Stamie E. Lyttle Company, Inc. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Myers, it is resolved that the following Sewer Contract be and it hereby is approved: S76-48D Bon Air Estates, Section A $21,080.60 Lewis H. Easter and Company Ayes: Mrs. GirOne, Mr. Bookman and Mr. Myers. Upon consideration of the fact that funding from the Revenue Sharing Fund has been previously committed to this project, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that Sewer Contract S76-34C, Bexley, be and it hereby is awarded to Stamie E. Lyttle Co., Inc. in the amount of $98,265.60. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. After some discussion of the matter, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that Hawkins and Dettor be granted 130 days extension of time on Contract S73-1T, Division A, Gravelbrook-Trampling Farms with the contractor being charged $793 for revenue lost plus inspectors costs. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the Vice- Chairman and Clerk of this Board be and they hereby are authorized to sign a vacation and rededication of a sewer easement agreement across the property of Nelson R. Whitaker and Tillie Whitaker, his wife, Sewer Project 7032-19/2 and 2A. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the County Attorney institute condemnation proceedings against the property owners listed below if the amounts offered by the County as set out opposite their names is not accepted. Be it further resolved that the County Administrator notify the said property owners by registered mail on June 14, 1976, of the intention of the County to enter upon and take the property which is to be the subject of the said condemnation proceedings. An emergency existing, this resolution shall be, and it is hereby declared in full force and effect immediately upon passage. Dorothy Cox Cowling James D. Jemison & Bvely W. Jemison, his wife Sterling B. Robb William T. Carter & Hermione H. Carter, his wife DD75-t82-1/4 $ 10.00 DD75-182-1/6 20.00 DD75-182-1/7 30.00 DD7S-182-1/8 40.00 Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. It is generally agreed that condemnation proceedings against Mr. and Mrs. Latham L. Thigpen be held for further investigation. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the follow- ing requests for reduced sewer connection fees be and they hereby are denied: 1. Mrs. Virginia G. Mills, 8136 Whittington Drive 2. Mrs. E. M. Wingfield, 9965 South Wagstaff Circle. 3. Ms. Anne S. Calder, 2528 Aldridge Avenue Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. It is generally agreed that the request of Mr. George T. Elder and Mr. James D. Jemison for a reduced sewer connection fee be deferred until the Supervisors from the area is present. The Board adjourns for lunch. Reconvening: 76S093 Mr. James B. Holloway requests renewal of a special exception to park a mobile home on property which he owns and better known as 6025 Cogbill Road. T. M. Sec. 65-4 (1) parcel 9 (Sheet 22). There being no opposition to this request, it is on motion of Mr. Myers, seconded by Mr. Bookman, resolved that this special exception be and it hereby is granted for a period of two years. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. 76SR094 Mr. Victor E. Caudle, Jr. requests renewal of a special exception to park a mobile home on property which belongs to Dale Mottley and better known as 5733 Cogbill Road. Refer to Ampthill Gardens, Section 1, Lots 25 and 26 (T. M. Sec. 66-1). There being no opposition to this request, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that this request for a special exception be and it hereby is granted for a period of two years. Ay.es: Mrs. Girone, Mr. Bookman and Mr. Myers. 76SR096 Mr. Donald H. Nicholson requests renewal of a special exception to park a mobile home on property which he owns and better known as 10517 Ramona Avenue. T. M. Sec. 98-1, refer to Bellmeade, Blk. 9, Lots 40-44 (Sheet 32). Mr. Nicholson states that three of the six adjacent landowners have not responded to his inquiry but that the other three do not oppose. There being no opposition present, it is on motion of Mr. Myers, seconded by Mr. Bookman, resolved that this request be and it hereby is approved for a period of two years. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. 74SR062 Mr. Paul D. Maxwell, Jr. requests a ninety day extension of time on a mobile home permit to park a mobile home on property which belongs to Paul D. Maxwell, Sr. and better known as 4507 Cogbill Road. T. M. Sec. 52-11 (1) Parcel 4 (Sheet 15). There being no opposition present to this 90 day extension, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that this request be and it hereby is approved. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. 76SR095 Ms. Gloria M. Crocker requests renewal of a special exception to park a mobile home on property which she owns and better known as 6716 Madison Street. T. M. Sec. 180-1S (Sheet S2). There being no opposition to this request, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that this request be and it hereby is approved for a periodii of two year~. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. It is generally agreed after some discussion of drainage and siltation on indi- vidual lots that the Building Inspector and the County Engineer and others should have a meeting and bring back recommendations to the Board on how to eliminate these situations. 76S097 and 76S098 In Dale Magisterial District, L. C. Cole and R. A. Carrouth requests a Variance to use a parcel of land which has no public road frontage, for dwelling pur- poses. This parcel lies 700 feet southwest of its intersection with Iron Bridge Road. T. M. Sec. 95 (1) .part of Parcel 51 (Sheet 31). They also request a variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies 649 feet off the east line of Beach Road, measured from a point 1,7S0 feet southwest of its intersection with Iron Bridge Road. T. M. Sec. 9S (1) part of Parcel 31 (Sheet 31). Mr. Bookman states that he would prefer to defer this until the next meeting because the Supervisor of the District is not present to discuss the matter. Mr. Cole states that he does need approval of this as soon as he can because two families are waiting but that two weeks would not be an undue hardship. Upon consideration whereof, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that these variance requests be deferred until June 23, 1976, at 4:00 p.m Ayes:' Mrs. Girone, Mr. Bookman and Mr. Myers. 76S099 In Clover Hill Magisterial District, Frederick L. Toney requests a variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies 0.6 miles northwest of the northern terminus of Mill Road. T. M. Sec. 86 (1) Parcel 1 (Sheet 26). Mr. and Mrs. Toney are present. Mr. Bookman states that he has talked with Mr. Yates and feels with this vast acreage that there should be no problem. There being no opposition to this request, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that this variance be and it hereby is approved with the understanding that the 50' road does not have to be dedicated but that the County will not be responsible for the building or maintenance of this road. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. 76S100 In Matoaca Magisterial District, William and Dorothy Sibistowicz request a variance to use a parcel of land which has no public road frontage, for dwell- ing purposes. This parcel lies approximately 1,100 feet southwest of the southern terminus of Russwood Lane. T. M. Sec. 180-8 (1) Parcel 4 (Sheet 52). Mr. and Mrs. William Sibistowicz are present. Mrs. Girone states that the Super- visor~ of the area has requested that this application be deferred. Mr. Sibistowic states that this would present a hardship because he is selling his home, moving and trying to get a mobile home permit also. Mrs. Girone states that the present Board will hear the case. There is some discussion of the recommendations of the Planning Staff and Mrs. Girone states that the Board can only go with what the staff has recommended because they are not familiar with the area and the situa- tion involved. After further consideration of this matter, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that since the applicant is being held on a tight schedule and because he does plan to build within four to six years, that this request be and it hereby is approved subject to the conditions recommended by the Planning Staff. Ayes: Mrs. Gi~one, Mr. Bookman and Mr. Myers. 76S101 In Clover Hill Magisterial District, Marvin L. Garner requests a variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies approximately three-fourths of a mile off the south line of Claypoint Road, measured from a point approximately 1,700 feet southeast of its inter- section with Bailey Bridge Road. T. M. Sec. 77 (1) Parcel 4-4 (Sheet 21). Mr. Garner states that he does not want to ihave to dedicate the road because he does not want the public to have the right to use the road. He states that he will be glad to add that at such time as the dedication is needed, he will then dedicate same. There is some discussion of the dedication that had been required for Parcel 4-5. After further discussion of this matter, it is on motion of Mr. Bookman, seconded by Mr. Myers~ resolved that this variance be approved with the understanding that the dedication does not have to be made at this time. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the fee be waived for the cost of amending the variance requirements for Parcel 4-5 which will vacate the dedication across Mr. Garner's property from Point G to Parcel 4-5 and make the dedication from Point B to Point E. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. 76S102 In Clover Hill Magisterial District, Thomas H. Vaughan, Jr. requests a variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies north of the western terminus of Deerpark Drive. T. M. Sec. 76-14 (1) part of Parcel 1 (Sheet 20). Mr. Vaughan is present and requests withdrawal of his request. Upon considera- tion whereof, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that the request for withdrawal be and it hereby is accepted. Ayes: Mrs. Girone , Mr. Bookman and Mr. Myers, 76S103 In Bermuda Magisterial District, Harold Fulcher requests a variance to use a par- cel of. land which has no public road frontage for dwelling purposes. This par- cel lies 1,200 feet southwest of the western terminus of Spring Valley Road. T. M. Sec. 134-11 (1) Parcel 2 (Sheet 42). Mr. Fulcher is present and states that he does agree with the conditions recom- mended but that he would like to change Condition #2 to read that "no occupancy permit be issued on this parcel until this dedication is accomplished" because he would like to start construction and the engineers are still in the field surveying the land. After some discussion of this matter, it is on motion of Mr. Myers, seconded by Mr. Bookman, resolved that th~s variance request be and it hereby is approved with Condition #2 amended to read that "no occupancy per- mit" in lieu of "no building permit" be issued on this parcel until this dedi- cation is accomplished and subject to the other conditions recommended. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. 76S104 and 76S105 In Clover Hill Magisterial District, Mrs. Stuart Mertens requests two variances to use a parcel of land which has no public road frontage for dwelling purposes. These parcels of land lie northwest of the northern terminus of Taplow Road. Refer to Genito Estates, Sec. D, Blk. K, Lots 1, 2 and 3 and Blk. N, Lots 1, 2, 3 and part of Lots 4 and 5. T. M. Sec. 48-12 (2) Parcel 3 (Sheet 33). Mr. Pete Johnson is present to represent Mrs. Mertens. There is considerable discussion regarding the dedicating of a portion of the road to the County which would make it a public road right of way. The applicant being present asks that the Board defer this until June 23rd so all ramifications can be considered regarding the public road. After consideration of the matter, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that these variance requests be deferred until June 23, 1976. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. 76S106 In Mataoca Magisterial District, James L. Parham requests a variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies 205 feet off the east line of Lewis Road, measured from a point approximately 1,200 feet south of its intersection with Lake Dale Road. T. M. Sec. 114-13 (1) part of Parcel 24 (Sheet 31). On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that this variance request be and it hereby is deferred for 30 days. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Upon consideration whereof, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that the actions of the Personnel and Salary Advisory Committee as listed with the papers of this Board be and they hereby are approved. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Falwell comes before the Board and discusses the microfilming needs of the County. There is further discussion of purchasing vs. renting, problems that can occur with this type of program, expenses, materials, salaries, etc. After much discussion of this matter, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that the County purchase the necessary equipment to begin microfilming material for the County Departments which should begin October 1, 1976. Ayes: Mrs. Giro'ne, Mr. Bookman and Mr. Myers~ On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that this Board authorizes the leasing and installation of two new police emergency lines from the Richmond exchange area, specifically 222-2111, to serve residents of Mid- lothian and other areas of the County. Se'rvice to be effective July 1, 1976. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that this Board authorizes the Vice-Chairman to sign a renewal contract with IBM for the Optical Mark Reader for the Data Processing Department. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that this Board authorizes the installation of a video terminal keyboard access unit which will be used in the License Inspector's Office which will be connected to the Division of Motor Vehicle's data base to supply car licensing information. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On mo~ion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the follow- ing changes in the Sheriff's 1975-76 budget be'and they hereby are approved: Increase planned budget expense account 11-062-104.1 by $27,000 and decrease planned budget expense account 11-063-104.0 Comp. of Deputies by $27,000. Increase planned budget revenue account 11-000-620.4 Shared Expense Sheriff by $18,000 and decrease planned budget revenue account 11-000-620.5 Shared Expense Jail by $18,000. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the follow- ing budget changes be and they hereby are approved to handle the 1974-7S audit expenses: A. Appropriate $2,500 from the Unappropriated Surplus of the General Fund (11) to 11-016-201.0 Auditing. B. Appropriate $1,000 from the Unappropriated Surplus of the Nursing Home Fund (22) to 22-191-201.0 Audit. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. There is considerable discussion regarding departments overspending funds. Mr. Condrey states that he will be sending a memorandum to all Department Heads immediately stating that they need to meet with him prior to spending additional funds in their respective budgets which should help to eliminate overspending. After further discussion of the various departments and the process by which they spend their funds, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that the following budget changes in the budget of the General Ser- vices Department be and they hereby are approved: Appropriate $151,650 from the Unappropriated Surplus of the General Fund to: 11-014-200.0 Advertising $ 1,850 11-014-218.0 Postage 3,000 11-014-319.0 Office Supplies 1,800 11-140-215.0 Repairs and Maintenance 90,000 11-140-217.0 Telephone 55,000 Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. $151,650 On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the follow- ing erroneous tax claims be and they hereby are approved for payment: Kenneth M. Morgan Cynthia D. Howard County License $15.00 County License 15.00 Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that sewer set- vice be furnished Mr. Marvin R. Mundy, Lot t, Rivermont Ridge in Bermuda District Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman,' it is resolved that sewer ser- vice be furnished to Mr. Blamd on Russell Road and since this is somewhat of a hardship case that the $1,200 fee be spread over a 40 month period and the debt be recorded as a lien against the land. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that sewer ser- vice be given to Mr. Michael Charvet of 9301 Quinnford Boulevard. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that a free water connection be given to Mr. Sam Ellison, the owner of the land on which the Dutch Gap Tower stood for 20 years provided Mr. Ellison moves the trailer to facilitate construction. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved by the Board · of Supervisors of the County of Chesterfield, Virginia, in regular meeting assembled that the Chairman of said Board be, and he hereby is, authorized to enter into an agreement with the Seaboard Coast Line Railroad Company and to sign same on behalf of said County whereby said Railroad Company grants unto said County the right or license to install and maintain a line of 27 inch I.D. asbestos-cement pipe across the right of way and under said Railroad Com- pany's Bermuda Hundred Spur track near Hopewell, Virginia; as particularly described in said agreement, which agreement is dated December 23, 1975, a copy of which agreement is filed with the Board of Supervisors. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved, that the High- way Department be and they are requested to accept the roads in the following subdivisions in the Secondary System of Roads: COURTHOUSE GREEN, SECTS B & C Statute Street beginning at its inter- section with Gatesgreen Drive westerly 0.1S mile to its intersection with Simplicity Street, thence westerly 0.05 mile to its intersection with Riddle Road thence westerly 0.02 mile to State Maint. 0.22 mile Riddle Road - beginning at its inter- section with Barrister Road westerly 0.07 mile to Riddle Court thence westerly 0.13 mile to its intersection With Gatesgreen Drive thence southerly 0.03 mile to a dead end. 0. 23 mile Riddle Court - beginning at its inter- section with Riddle Road northwesterly 0.07 mile to a cul-de-sac. 0.07 mile Barrister Road beginning at its inter- section with Gatesgreen Drive northerly 0.12 mile to its intersection with Snow- bird Road thence northwesterly 0.10 mile to its intersection with Riddle Road thence northerly and westerly 0.20 mile to State Maintenance. 0.42 mile Snowbird Road - beginning at its inter- section with Barrister Road northeasterly 0.07 mile to its intersection with Snow- bird Court thence northerly 0.06 mile to a temporary turnaround. 0.13 mile Snowbird Court - beginning at its inter- section with Snowbird Road westerly 0.05 mile to a cul-de-sac. 0.0S mile Gatesgreen Drive - beginning at its inter- section with State Route 642 westerly 0.08 mile to its intgrsection with Barrister Road thence northwesterly 0.17 mile to its intersection with Riddle Road thence easterly 0.09 mile to State Maintenance. Simplicity Street - beginning at its inter- section with Statute Street southerly 0.06 mile to a temporary turnaround. 0.34 mile 0.06 mile NORMANDALE TERRACE (RESTLN. REQUESTED AGAIN JUNE 23, 1975) CLARENDON, SECT. A (RESTLN. DATED APRIL 19~ 1976) Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Whereas, it appears that the specifications for insuring a sewer system in Br~ndermill to the satisfaction of the Equitable Assurance Company, holders of the $2.4 million revenue bonds for said project have not been agreed upon; an Whereas, it is necessary to close the bond sale before the insurance problems can be handled to everyones satisfaction. Now, therefore, be it resolved, that this Board agrees to save-harmless the Equitable Life Assurance Company and Brandermill from any exposure out- lined in the bond resolution and when insurance is secured that the Brander- mill sewer system be charged for the time the County has assumed this respon- sibility which is expected to be no more than 60 days. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that a lease agreement with the Airport Technical Associates for the Chesterfield County Extension Service be and it hereby is approved and the Vice-Chairman and Clerk are authorized to sign said agreement. Ayes: Mrs. Girone; Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, se.conded by Mr. Myers, it is resolved that the sum of $~,030 be and it hereby is transferred from the Unappropriated Surplus to the Extension Service in the 1976-77 Budget for additional telephone expenses in the new offices of the Extension Service. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that this Board grants a permit for a pyrotechnic display for Southside Speedway on July 2, 1976, between 8 p.m. and 11 p.m. provided the shooting is done in accordance with standards set up by the Fire Department. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that bids for the furniture for the Police Department be accepted as recommended by the Pur- chasing Department. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that Mr. Harry Frazier of the firm of Hunton Williams Gay and Gibson be employed as Bond Counsel for the Nursing Home Revenue Bonds to be sold in the near future. The conflict of interest letter pertaining to said law firm is filed with the papers 'of this Board. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the Chair- man and Clerk of this Board be authorized to sign an endorsement on the ~eferred compensation agreement which reduces the basic contribution for each parti- cipant provided the County Attorney agrees that the endorsement is in order. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. It is generally agreed that the Fire Committee will meet with the Fire Chiefs to discuss fire station repairs on June 21, 1976, at 7:30 p.m. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the fee for an electrical permit to install smoke detectors in apartment houses be reduced to $5 per apartment unit with a maximum of $50 regardless of the num- ber of units in each building. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that a street light be installed at the intersection of Genito and Courthouse Roads. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that a save- harmless agreement be approved for Section C of the Otterdale Subdivision. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the follow- ing resolution be and it hereby is adopted: Whereas, a portion of State Route 2210 (Old Plantation Road) has been re- located and reconstructed up to State Highway Department requirements for a road in.the secondary system of highways in lieu of the segment of State Route 2210 as shown on plat made by Ross & France, Ltd., dated January 27, 1976, and revised February 2, 1976, a copy of which is attached hereto and made a part hereof (Plat Book 25, pg. 90); and, Whereas, Section 33.1-155 of the 1950 Code of Virginia, as amended, pro- vides that when a road in the secondary system has been altered, a new road which serves the same citizens as the old road is constructed in lieu thereof and approved by the state Highway Commissioner, then the old road may be abandoned to the extent of such alteration by a resolution of the Board of Supervisors in the County where said road is; And, Wherefore, Wilson Terminal Corporation has properly petitioned the County and has given the proper notice requesting abandonment of the road afore- said; Now, Therefore, Be It Resolved by the Board of Supervisors of Chesterfield. .County, Virginia, that the portion of State Route 2210 as shown on the plat attached hereto, is hereby declared to be abandoned pursuant to Section 33.1-155 of the 1950 Code of Virginia, as amended, this abandonment being made upon the petition of Wilson Terminal Cprporation, the owner of the adjoining property. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that this Board adjourns at 7:15 p.m. to 9:00 a.m. on June 23, 1976. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. ' Bu~e-t-t-,r Secretary E. Merlin O'Neill, ChaiYman~'