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2014-01-22 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: January 22, 2014 Item Number: 2.A. Subiect: County Administrator's Comments County Administrator's Comments: A County Administrator: I— Board Action Requested: Summary of Information: The Fort Lee Joint Land Use Study has recently been completed. Mr. Denny Morris, Executive Director of the Crater Planning District Commission, and Mr. Vagn Hansen, Project Planner from Benchmark CMR, Inc., Kannapolis, NC, will present results of the study to the Board of Supervisors. Ms. Jaeckle was an active participant in the development of the study, as well as Mr. tach Mayo, representing the county's Planning Department. The Board is also being requested to adopt a resolution on today's Consent Agenda endorsing the Fort Lee Joint Land Use Study Final Report. Preparer: William Q. Dupler Title: Deputy County Administrator, Community Development Attachments: Yes No b0000i 1/13/2014 m 1/9/2014 0004003 ANN OPP,, N'law4d "f" V%owfp, a SllsvlAw) owl w",/Ww Dtt y, —4, p1ho"so NAw1w0s." 411,00,14%, *01, 1/9/2014 0004003 1/912 01oftla � „ �1'�AUWMI!4WM74fi1'Ni�4'�fY7Ulgb(W'NG IiY,yyylNtl,NWIN.NW%l1P �W;f4!"M�V ayWV 4WnnIPMW:W!VM" WMI��iPV�U7 >Nar.NVN'mmra�M r� �r�N�ttt !,� m .. ,•,. "MMMDI IiwwrMYN9h kxHWDWV➢Wl�' !�'JIWI � WWM',� ANNo�!Ir�� '�%� IfN ^�b 1 mmmsAff" PoM/f,'q�N 'AYW . PiWNWaNl�lli'� � h1IW11N1"7i9111 Wi'9 iGk %gl N W9 m'd-vsa:Nrdm� !W%U;N"ANi ti(o7NmeM�%�1'�N ••. ' �Np OWd�OD� �M51"la.¢f!N��.w D Iz�¢� N64 fAl 4 NvMV4k ��.I�.�� l .. � ll9WM9VfoNfi�M 'N�� W:''AMM1'NNN!P, A'1fi4'Nz4i0W �vfimw�vf�"� � n�%,�yNyA7fl4��Vlf�i.�ibMW+�'W '✓WIG^i�y�! '� �'� h'NN Nrk >' duN;p YIW;YNN�i�M4� '9N �amwpa �m p>�:vrduRM IfAm"W" CNV �r "%/fl�1WPopu�wpw'/eAWW� ... hN,�pN1UfOW,�J9��A !�fi�rpV �>fml'W'diV10lIfIR Opp a,MFA6 ..aux�pNWWifpN,'UN — N'Nilw!aII :NN'tp ftmoiiNnmr� mi mP mwo,!vu nmwrAN sim%.Mu'`nurrvu.�ww�nuu�aw �'NVpyJUJy��(N.4ttPWim ,�,awr�iw �'m�mrtrrewMMod4 �tliPWri�mrwmNupw;, klmM3 ,:. Nem,wzine nu A., �»,mv»r, MfimrtpN ^mmrocmnv�vmvn»i;�wmn�ow,¢wrz�mNim;��e wrOwrmrxnu 014 (A wumnm�i 1. v wlramu�w»m�w4 �wwn: 3 1/912014 1/9/2014, ME=, 1/9/2014 1/912014 ME= 1 /9/2014 1/9/2014 1/9/2014 41) 0 () m 1/9/2014 1/9/2014 in 000014 1/9/2014 13 1/9/20'14 HE 00 1/9/2014. IN 1/9/20'14 000017 in 1/912014, 00,001's 17 1/9/2014 ON)O19 '18 I 19r2.014, 000020 l 9 "1/912014 000021 20 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: January 22, 2014 Item Number: 2.13. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis Q. Lassiter Attachments: 0 Yes Title: Assistant County Administrator 1-1 No # 000022 County Administrator's Top 40's List I. Critical Proiects/Activities 1. ARWA Reservoir Project 2. Community Risk Analysis/Emergency Service Coverage 3. Eastern Midlothian Re -development - Chippenham. Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 4. Irrigation Policies/Demand Management for Water Use 5. Magnolia Green CDA 6. Sports Quest/River City Sportsplex 7. Total Maximum Daily Load (TMDL) Presentation to Board 8. Utilities Policies and Managed Growth 11. Ongoing Projects/Activities 1. 2014 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program - Referendum Projects Implementation 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Enterprise Risk Management 11. Financial/Budget Issues 12. Five Story/Three Story Building Renovations 13. High Speed Rail/Ettrick Train Station 14. Jefferson Davis Strectscape Project 15. Joint Meetings of Board of Supervisors/School Board 16. RMA - Legislation - 2014 17. RRPDC - Large Jurisdiction Committee 18. Recycling Committee Recommendations 19. Secondary Road Maintenance Funding 20. Smith/Wagner Building 21. Sports Tourism Plan Implementation 111. Completed Proiects/Activities I . Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 812008 3. Bow Hunting Restrictions - 212412010 Updated 1/14/2014 2 County Administrator's Top 40's List 4. Business Climate Survey - 712008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 912010 7. CBLAB, Discussions - 1212009 8. Census 201 O/Redistricting - 612011 9. Chesterfield Avenue Enhancements Phase 1 - 5/2011 10. Citizen GIS - 512010 11. Citizen Satisfaction Survey - 20081201012012 12. Comprehensive Plan Adoption - 1012012 13. COPS Grants 14. DCR Erosion & Sediment Control Program - 3111111 15. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 16. Efficiency Studies - Fire Department and Fleet Management - 612008 17. Efficiency Study - Quality/Chesterfield University Consolidation - 712009 18. Electronic Message Centers - 912011 19. Electronic Signs - 112010 20. Board's Emergency Notification Process 21. Employee Health Benefits - Contract Rebid - 812011 22. Federal Stimulus Package - 412013 - Energy Block Grant - Economic Development - Police Department 23. Financial/Budget Issues - Adoption of 2011 Budget - 412011 - Adoption of County CIP - 412011 - Adoption of School CIP - 412011 - Bond Issue/Refinancing - AAA Ratings Retained 24. 457 Deferred Comp Plan (Approved) 25. CRTC Service - Funded for FYI 4 26. Hydrilla Issue 27. Hosting of Hopewell Website 28. Impact Fees for Roads - 912008 29. In Focus Implementation - Phase I - 812008 30. In -Focus Implementation - Phase II (Payroll/HR) - 1212009 31. Insurance Service Upgrade (ISO) for Fire Department - 912009 32. Jefferson Davis Streetscape Project - 512010 33. Leadership Exchange Visits with City of Richmond 34. 2011 Legislative Program - adopted 1113012011 35. Low Impact Development Standards 36. Mass Grading Ordinance (canceled) 37. Meadowdale Library - 1112008 38. Meadowville Interchange - Ribbon Cutting 12/15/2011 39. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 40. Minor League Baseball (new team) - 212010 000024 Updated 1/14/2014 County Administrator's Top 40's List 41. Multi -Cultural Commission (Quarterly Reports due to Board) - 1112008 42. Planning Fee Structure (General Increases) - 612009 43. Planning Fee Structure (Reductions for In -Home Businesses) - 112009 44. Planning Fees (Holiday for Commercial Projects) - 812009 45. Police Chase Policy (Regional) -.512010 46. Postal Zip Codes - Changes approved 412011, USPS date of implementation 612011 47. Potential Legislation - Impact Fees/Cash Proffers - 112009 48. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 212009 49. Property Maintenance - Rental Inspection Program 50. Public Safety Pay Plans Implemented (Phase 1) - 912008 51. Redistricting 2011 Calendar/Process Report 52. Regional Workforce Investment Initiative 53. Results of Operations - 1111912010 and 1112011 54. Sign Ordinance 55. Southwest Corridor Water Line - Phase I - 712008 56. Sports Tourism Plan - 112010 57. Sports Tourism Program with Metropolitan Richmond Sports Backers - 812009 58. Streetlight Policy - 1211110 59. Ukrops Kicker Complex - soccer fields - Opened 812009 60. Upper Swift Creek Plan (Adopted) - 612008 61. Upper Swift Creek Water Quality Ordinances 62. VDOT Subdivision Street Acceptance Requirements - 712009 63. VRS Benefits for New Employees - 712010 64. Walk Through Building Permit Process - 1012009 65. Water Issues/Restrictions 66. Website Redesign - 612009 67. Wind Energy Systems - 311012010 68. Wireless Internet Access in County Facilities - 912008 69. Watkins Centre 70. Woolridge Road Reservoir Crossing Project - 512010 71. Ukrops Kicker Comples/GRAP Swimming Pool - Stratton Property - Pool opening March, 2012 3 Updated 1/14/2014 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 22, 2014 Item Number: S.A. Subject: Resolution Recognizing Mr. John W. Arritt, Information Systems Technology Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. John W. Arritt for 30 years of dedicated service to the Chesterfield County Information Systems Technology Department. Preparer: Barry Condrey Title: Chief Information Officer, IST Attachments: ■ Yes F1 No S000n RECOGNIZING MR. JOHN W. ARRITT UPON HIS RETIREMENT WHEREAS, Mr. John W. Arritt will retire from the Chesterfield County Information Systems Technology Department on January 31, 2014, after providing 30 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Arritt has faithfully served the county in the capacity of telecommunications coordinator, information center manager, principal microcomputer analyst, communications network analyst, information center team leader and systems programmer for the Information Systems Technology Department; and WHEREAS, Mr. Arritt has provided outstanding customer service to all his customers through the years, including Accounting, County Treasurer, Libraries, Police, Risk Management, Utilities, Human Resources, Registrar and School Board; and WHEREAS, Mr. Arritt led the installation of the first geospatial information system for the county, ushering in a new paradigm of services and capabilities for his customers; and WHEREAS, Mr. Arritt consistently sought training to improve himself and his contribution to the county including classes in effective speaking, UNIX systems administration, systems programming, networking and quality management; and WHEREAS, Mr. Arritt has demonstrated outstanding technical leadership and expert knowledge throughout his tenure with Chesterfield County, resulting in the development and maintenance of major computer infrastructure such as fiber -based local area networks, public safety systems, storage area network and IBM AIX systems; and WHEREAS, Mr. Arritt has trained and mentored technical services staff in the administration of IBM AIX systems, support of geospatial information systems, library computer systems and IFAS systems; and WHEREAS, Mr. Arritt has been a consistent high performer who is dedicated to excellence; and WHEREAS, Mr. Arritt has received 27 letters of recognition and commendation from his customers over the years in response to his outstanding performance and commitment; and WHEREAS, Mr. Arritt's humble character, selfless dedication to Chesterfield County and commitment to the county's computing systems are a model for all county employees; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Arritt's diligent service and pleasant personality. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of January 2014, publicly recognizes Mr. John W. Arritt, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Arritt and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000027 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: January 22, 2014 Item Number: 6.A. Subiect: Work Session on the Proposed FY2015-2019 Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the Proposed FY2015-2019 Capital Improvement Program. Summary of Information: A work session on the proposed Capital Improvement Program (CIP) has been scheduled for this date. The Program encompasses a five-year period, FY2015- 19 and proposes funding for new facilities, renovations and expansions of existing facilities, and transportation projects. The five-year plan proposes expenditures of $913.5 million. A breakdown of the CIP is as follows: General County Projects School Projects Utility Projects Five -Year Total $260,006,400 288,867,400 364,615,000 $913,488,800 Preparer: Allan M. Carmody Title: Director, Budget & Management Attachments: 17 Yes ■ No 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Proposed CIP sets forth a plan for the acquisition, development, enhancement or replacement of public facilities to serve county residents. It also serves as a programming guide and is based on the county's adopted Public Facilities Plan with a particular emphasis on the Revitalization Element of the Comprehensive Plan. Availability of funds is driven by the county's adherence to financial and debt management policies established by the Board of Supervisors. Details of the plan will be reviewed at the work session. There is no action requested of the Board during the work session. A public hearing on the CIP is scheduled for March 26, 2014, followed by adoption on April 9th. The County Charter requires adoption of the CIP by May 18t. 1/22/2014 FY2015 - FY2019 Proposed Capital Improvement Program January 22, 2014 1 I I . Emphasis on Core Services BO percent of funding dedicated to public safety, education, and transportation 1) Continued focus on key county objectives: quality of life, revitalization 2) Plan proposes solutions for: a) Revitalizing our oldest schools b) Preserving a safe community c) improving our roads 1/22/2014 2 1/22/2014 CIP Strategies: An Overview Blended approach helps maximize results, achieve objectives 1) Solution entails a blended ' approach that includes: j WW 21 a) New resources b) Leveraged funds c) Alternative contract methods d) Project eliminations /revisions iotA45r�,saiE!� •�'�'�+ }�� . � .,+ � � � r -vim O Y i;;�) Q� ,��M� Po Ak 1) Revised seven-year proposal still requires additional resources, though less than referendum amount 2) Includes elimination of a fire station and a library, and a reduced scope to public safety training center 3) Also employs performance contracting component to limit new debt need 4) Does include minor modification to project sequence 5) Embedded technology plan restructured -M- 3 1) Proposed $10 increase ($20 to $30) in vehicle registration fee 2) Resources would be dedicated to Revenue Sharing program 3) Would generate $7M in new transportation resources ($3.5M local) Strategies: Focus on Fiscal Stewardship Solid financial management protects County creditworthiness 1) Outstanding debt reduced $120M between 2009 and 2013 2) Proposed CIP maintains compliance with key debt ratios 3) Continues restoration of capital pay-as-you-go funding 4) Introduces new resources dedicated for schools and transportation 1/22/2014 Ell 1/22/2014 1) TMDLwork began in FY14with consultantstudy 2) Cost estimates in proposed plan reflects consultant involvement 3) Cost of three TMDLtiers escalate dramatically: $10M to $54M to $104M 4) Plan introduces a dedicated funding source to begin addressing mandate 5) Banks resources to level out financial impacts, prevent shocks CIP Development Timeline Allows for public and Board of Supervisors input, discussion 1) January: CIP work session and Budget Advisory review 2) March: community meetings 3) March 26th: CIP public hearing 4) April 911: CIP adoption 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: January 22, 2014 Item Number: 7.A. Subiect: DEFERRED ITEM: Consideration of Code Amendments Relative to Keeping Chickens in Residential Districts (R-7, R-9, R-12, R-15, R-25, R-40 and R-88) County Administrator's Comments: County Administrator: Consideration of the attached ordinance amendments relative to keeping chickens in Residential Districts. Summary of Information PLANNING COMMISSION ACTION AND RECOMMENDATION on October 15, 2013, following a public hearing, the Planning Commission, with a vote of 4 in favor and 1 opposed, recommended approval of the attached ordinance amendment with one modification, increasing the maximum number of chickens kept from four (4) to six (6) (Sec. 19-65(k)(2)). AMENDMENT OVERVIEW The Zoning ordinance currently permits the keeping of a maximum of twelve (12) chickens in an Agricultural (A) District on parcels containing less than three (3) acres. The Ordinance does not limit the number of chickens kept on Agricultural parcels having more than three (3) acres. Prior to 2002, the ordinance permitted the keeping of a maximum of twelve (12) chickens in Residential Districts. In 2002, the Ordinance was amended to require a conditional use for the keeping of any chickens in a Residential District. Preparer: Kirkland A. Turner Title: Director of Plannin Attachments: 0 Yes 1:1 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (Continued) Recent community interest and pending conditional use applications to allow chicken keeping in Residential Districts prompted the Board of Supervisors to direct staff to consider possible amendments to the ordinance to allow the use in all single family Residential Districts. In June 2013, staff provided information to the Board outlining possible considerations in the preparation of an ordinance amendment. On August 28, 2013, the Board directed staff to prepare an ordinance amendment to allow the keeping of chickens in Residential Districts and refer the amendment to the Planning Commission for public hearing and recommendation no later than the Commission's regularly scheduled meeting in November 2013. As recommended, chicken keeping would become a use permitted in Residential Districts subject to specific restrictions. If these restrictions are met, no further zoning action would be required. If one or more of these restrictions is not met, conditional use approval would be required. On December 11, 2013, the Board held a public hearing to consider the attached ordinance amendment. There was public support present. NNM � AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-65 AND 19-301 OF THE ZONING ORDINANCE RELATING TO THE KEEPING OF CHICKENS IN RESIDENTIAL ZONING DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-65 and 19-301 of the Code of the Counb�of Chesterf le 1997, as amended, are amended and re-enacted, to read as follows: CHAPTER 19 ZONING Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: (k) Keeping of chickens provided that: (1) The use is incidental to a dwelling on the premises; (2) A maximum of four (4) chickens are kept, (3) Roosters are not kept; (4) At all times, chickens are kept within a single building having a single attached fenced outside run as follows: a. The building is a minimum of 10 square feet and a maximum of 20 square feet; b. The fenced outside run area is a maximum of 40 square feet and has a minimum area of 5 square feet per chicken; and c. The fenced outside run area is securely enclosed on the top and sides with a wire mesh or similar material; (5) The building and attached outside run area are located in the rear yard and setback a minimum of 25 feet from all property lines-, and (6) Slaughtering of chickens does not occur. 1=44 0 1928.91029.3 100032 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: KIM Chicken: A domestic egg -laying hen belonging to the subspecies Gallusgallus domesticus and does not refer to any other type of fowl or game bird. MES Stock Farm, residential: A parcel of land on which are kept one or more cows, sheep, goats, horses, ehiekens or- fowl other than chickens, rabbits or other small domesticated livestock, or other farm animals. 000 (2) That this ordinance shall become effective immediately upon adoption. 1928.91029.3 :000033 CASE MANAGER: Ryan Ramsey STAFF'S 176 days REQUEST ANALYSIS AND RECOMMENDATION 13SNO507 Ryann Barnum Midlothian Magisterial District 2221 Swamp Fox Road Item Number: 7.B. April 16,2013 CPC ma), 22,2013 BS july 17 2012 BS January 22, 2014 BS REOUES Conditional use approval to permit a residential stock farm (keeping of chickens) in a Residential (R-40) District. PROPOSED LAND USE: The applicant proposes to keep a maximum of four (4) chickens on the request property. PLANNING COMMISSION RECOMMENDATION RECOMMEND APPROVAL AND ACCEPTANCE OF THE PROFFERED CONDITIONS ON PAGE 2. AYES: MESSRS. BROWN, WALLIN, GULLEY AND WALLER. ABSENT: MR. PATTON. STAFF RECOMMENDATION On December 11, 2013, the Board of Supervisors considered an Ordinance amendment regarding chicken keeping in Residential Districts. Subsequent to this public hearing, the Board deferred action on the amendment to their January 22, 2014 meeting. The Board's decision on this amendment may have an impact on this pending conditional use request and therefore a deferral may be appropriate. A deferral would permit the applicant time to consider the Board's decision and to make any adjustments to this request. (NOTE: CONDITIONS MAY BE IMPOSED OR THE PROPERTY OWNER MAY PROFFER CONDITIONS. CONDITION(S) NOTED "CPC" ARE CONDITIONS RECOMMENDED BY THE PLANNING COMMISSION.) Providing a FIRST CHOICE community through excellence in public service PROFFERED CONDITIONS (CPC) I Conditional use shall be granted to and for Ryann Barnum, exclusively, and shall not be transferable nor run with the land. (P) (CPC) 2. A maximum of four (4) chickens may be kept on the property. The keeping of roosters shall be prohibited. (P) (CPC) 3. All chickens shall be confined to an enclosed area or pen. The pen shall be located a minimum of forty (40) feet from the side and rear property lines. The pen shall not be located in the front yard of the property. (P) (CPC) 4. A hen house with frame construction, no less than eight (8) square feet and no greater than ten (10) square feet in area, shall be provided. A fenced outside run, no less than forty (40) square feet and no greater than fifty (50) square feet in area, shall also be provided. The outside run shall be covered with wire mesh, boiling twine or other appropriate wire material. (P) (CPC) 5. All areas associated with the keeping of chickens (pens, coups, shelters, etc.) shall be cleaned and made free of waste on a regular basis. All waste associated with the residential stock farm shall be disposed of in an appropriate waste disposal container that is periodically removed from the site. In addition, the property owner shall employ a means of eliminating any odor problems and propagation of insects. (P) (CPC) 6. This conditional use approval shall be granted for a period not to exceed five (5) years from the date of approval. (P) GENERAL INFORMATION Location: The request property is located on the southern line of Swamp Fox Road, west of Otterdale Road and is better known as 2221 Swamp Fox Road. Tax ID 712-694-8290. Existing Zoning: R-40 Size: 2.0 acres Existing Land Use: Single-family residential "D C, 00,35 2 13SN0507-2014JAN22-BOS-RPf Adjacent Zoning and Land Use: North, East and West — R-40; Single-family residential or vacant South — R-12; Vacant UTILITIES Public Water and Wastewater Systems: The request site is currently connected to a private well and septic system. This request will not impact the public utility systems. ENVIRONMENTAL Water Quality: The subject property drains to a tributary of Swift Creek. In 2010, the Virginia Department of Environmental Quality listed this stream segment of Swift Creek, to include the confluence of Turkey Creek downstream to its confluence with Swift Creek Reservoir, as impaired. The impairment is caused by bacteria (Escherichia coli) concentrations above water quality standards as it relates to recreational contact. The source(s) of impairment were identified as both non -point and agricultural uses. Agricultural activities draining to this segment of Swift Creek should exercise proper livestock waste management programs and best management practices (BMPs) in order to reduce bacterial containments in stormwater runoff to receiving streams. PUBLIC FACILITIES This request will have no impact on these facilities. Im-211-OXISIM Comprehensive Plan: The Comprehensive Plan designates the property as Suburban Residential I. This designation suggests single-family dwellings, as well as dwellings on smaller lots or condominiums (under certain conditions) with a density not exceeding 2.0 dwellings per acre. Area Development Trends: Adjacent properties are zoned Residential (R-12 and R-40) and are occupied by single- family residential uses or remain vacant. Properties to the north and west, including the request property, are located within the North Hundred subdivision. The lot located immediately to the east remains vacant. The vacant tract of land to the south has received tentative subdivision approval for single-family subdivision development, known as the Newmarket subdivision. It is anticipated that single-family residential subdivision will continue in the area at densities suggested by the Plan. 13SNO507-2014JAN22-BO'dff.3 ",006 Ordinance Relative to Residential Stock Farms: Until 2002, the Zoning Ordinance permitted the keeping of up to twelve (12) fowl, to include chickens, in residential districts. In 2002, an Ordinance amendment created a residential stock farm use which requires a conditional use for the keeping of one (1) or more fowl in a residential district. This amendment was generated as a result of on-going concerns from County residents relative to the compatibility of small scale stock farm use within residential developments. Stock farms continue to be a permitted use in Agricultural (A) Districts, subject to a minimum parcel size of 3.0 acres. However, up to twelve (12) chickens or other fowl, rabbits or other small domesticated livestock are permitted as a by -right use if an agriculturally zoned parcel is less than 3.0 acres. The minimum parcel or lot area provides the necessary space to operate a stock farm with adequate separation from adjoining properties in agricultural areas. The Board of Supervisors currently has under consideration an ordinance amendment relative to the keeping of chickens in Residential Districts. Use Limitations: Proffered Condition 1 would limit the conditional use to the applicant only. The applicant currently keeps three (3) chickens in a chicken coop and pen within the rear yard in the southeastern portion of the lot, closest to the undeveloped lot to the east (Attachment 1). The proffered conditions would limit the stock farm use to a maximum of four (4) chickens while also prohibiting the keeping of roosters (Proffered Condition 2). In addition, proffered conditions would require any facilities associated with the keeping of chickens to be maintained so as to minimize the potential for nuisance from insects and odors. (Proffered Condition 5) Proffered Condition 3 would provide a requirement that all chickens be contained within an enclosed area or pen. In addition, the proffered condition would establish a setback requirement for the enclosed area and/or pen to be a minimum of forty (40) feet from side and rear property lines. No pen or enclosed area associated with the keeping of the chickens would be permitted in the front yard. (Proffered Condition 3) In an attempt to address concerns from the Midlothian District Planning Commissioner, the applicant has proffered a minimum and maximum area requirement for the hen house and outdoor run. In addition, the applicant has also proffered to have the outdoor run covered with wire mesh, boiling twine or other appropriate wire material. (Proffered Condition 4) CONCLUSION The Board's decision on an ordinance amendment relative to the keeping of chickens in Residential Districts may have an impact on this pending conditional use request and therefore a deferral may be appropriate. A deferral would permit the applicant time to consider the Board's decision and to make any adjustments to this request. 4 13SNO507-2014JAN22-BOS-RPT 0 ,300037 CASE HISTORY Planning Commission Meeting (4/16/13): The applicant did not accept staff's recommendation, but did accept the Planning Commission's recommendation. There was opposition present expressing concerns relative to potential noise and odors; the appearance of the chicken coops; impacts on neighborhood property values; safety and cleanliness; and precedent for similar requests. There was support noting that chickens promote sustainability; provide learning opportunities for families and contribute to insect/pest control; and that proffered conditions regulate the location of the chicken coop and outdoor run; the number of chickens and the prohibition of roosters. The Commission noted receipt of letters of support and opposition from the neighborhood and that conditions minimize the impact of keeping chickens on adjacent property owners while protecting the character of the neighborhood. At the request of Mr. Waller, the applicant agreed to amend Proffered Condition 4 relative to the size of the hen house and run and to add a proffered time limit for this use. On motion of Mr. Waller, seconded by Dr. Wallin, the Commission recommended approval and acceptance of the proffered conditions on page 2. AYES: Messrs. Brown, Wallin, Gulley and Waller. ABSENT: Mr. Patton. Board of Supervisors' Meeting (5/22/13): The applicant did not accept staff s recommendation. There was opposition present expressing concerns relative to potential noise and odors; the appearance of the chicken coops; impacts on neighborhood property values; safety and cleanliness; and precedent for similar requests. There was support noting that chickens promote sustainability; provide learning opportunities for families and contribute to insect/pest control; and that proffered conditions regulate the location of the chicken coop and outdoor run; the number of chickens and the prohibition of roosters. Mr. Gecker stated that he would like to meet with adjacent property owners to discuss concerns relative to the request. 5 13SN0507-2014JAN22-BOS-RPT 0000138 The Board closed the public hearing. On their own motion and with the applicant's consent, the Board deferred action until their July 17, 2013 meeting. Staff (5/23/13): The applicant was advised in writing that any significant, new or revised information should be submitted no later than May 28, 2013, for consideration at the Board's July 17, 2013 public hearing. Staff (7/2/13): To date, no new information has been received. Board of Supervisors' Meeting (7/17/13): Mr. Gecker stated the Planning Department has prepared a memo suggesting changes to the ordinance for the keeping of chickens in Residential districts. He noted if the Board was to examine the issue of whether chickens are allowed as a matter of right in residential areas, it would be unjust to hear the case if the ordinance was changed to have a contrary result to the outcome of the case. He requested feedback from other Board members. Ms. Jaeckle stated there should be a certain degree of flexibility relative to the ordinance. She further stated changes to the ordinance should reflect what the community desires. She recommended deferring the case for an extensive amount of time to allow staff to gather more information. Mr. Elswick and Mr. Warren both stated they would support the decision to defer the case. On their own motion, the Board deferred action until their January 22, 2014 meeting. Staff (7/22/13): The applicant was advised in writing that any significant, new or revised information should be submitted no later than November 18, 2013, for consideration at the Board's January 22, 2014 public hearing. Board of Supervisors' Meeting (8/28/13): The Board directed staff to prepare an ordinance amendment to allow the keeping of chickens in Residential Districts and refer the amendment to the Planning Commission 13SN0507-2014JAN22-BO (1), cN 0039 for public hearing and recommendation no later than the Commission's regularly scheduled meeting in November, 2013. Planning Commission Meeting (10/15/13): The Planning Commission conducted a public hearing on the ordinance amendment relative to chicken keeping in Residential Districts and, on a vote of 4 in favor and I opposed, recommended approval of the ordinance amendment with and increase in the maximum number of chickens kept from four (4) to six (6). Board of Supervisors' Meeting (12/11/13): The Board of Supervisors conducted a public hearing on the ordinance amendment relative to chicken keeping in Residential Districts and deferred action to their January 22, 2014 meeting. Staff (1/6/14): To date, no new information has been received. The Board of Supervisors, on Wednesday, January 22, 2014 beginning at 3:00 p.m., will take under consideration this request. 7 13SN0507-2014JAN22-Bp CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: January 22, 2014 Item Number: 8.A.I. Subject: Reappointments to the Chesterfield County Airport Advisory Board (AAB) County Administrator's Comments: County Administrator: Reappointment of two of the five members to the Chesterfield County Airport Advisory Board (AAB), representing the Bermuda and Clover Hill Districts. Summary of Information: Two of the five district representative members to the AAB terms expire on February 14, 2014. Terms are for three years, staggered amongst the AAB membership. The members seeking reappointment are Mr. Richard L. Young III, Bermuda District, and Mr. John Thayer, Clover Hill District. One additional application was received from a Clover Hill District resident, and no additional applications were received from Bermuda District residents. The terms would be effective February 15, 2014, and expire February 14, 2017. Ms. Jaeckle and Mr. Warren concur with the reappointment of Mr. Young and Mr. Thayer. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the board members present. Nominees are voted on in the order in which they are nominated. Preparer: Robert Q. Key Title: Director of General Services Attachments: F-1 Yes 0 No go. 000zpa CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: January 22, 2014 Item Number: 8.13.1.a. Subiect: Resolution Endorsing the Fort Lee Joint Land Use Study (JLUS) Final Report County Administrator's Comments: County Administrator: Board Action Rc ed: Adoption of attached resolution. Summary of Information: Mrs. Jaeckle requests that the Board of Supervisors adopt the attached resolution endorsing the Fort Lee Joint Land Use Study (JLUS) Final Report. Preparer: William D. Dupler Title: Deputy County Administrator, Community Development Attachments: ■ Yes FI No # 0-,0,-0042 RESOLUTION ENDORSING THE FORT LEE JOINT LAND USE STUDY (JLUS) FINAL REPORT WHEREAS, Fort Lee is a vital component of the national defense, serving as a key training installation for active and reserve component forces of the Department of Defense; and WHEREAS, Fort Lee is a key driver of the regional economy with an annual economic impact of $2.4 billion per year, which supports 28,000 direct and indirect jobs throughout the region; and WHEREAS, it is recognized that growth and development in the communities surrounding Fort Lee may affect the sustainment and growth of the military missions of the installation; and WHEREAS, it is recognized that the training conducted at Fort Lee may impact the civilian communities surrounding the installation; and WHEREAS, the communities in the region participated in the Joint Land Use Study to identify strategies by which all parties could work cooperatively to promote growth and development in the region that is compatible with and sustains the military missions of the installation; and WHEREAS, the JLUS Policy Committee has endorsed the final Fort Lee JLUS report, including the recommended strategies to promote compatible growth in the civilian communities and the sustainment of the military missions at Fort Lee. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County, Virginia hereby endorses the Fort Lee Joint Land Use Study, which promotes compatible growth throughout the region and sustains the military missions at Fort Lee. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 22, 2014 Item Number: 8.13.1.b.9. Subject: Resolution Recognizing Lieutenant Colonel John C. Austin, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: 0 - Board Action Requested: Adoption of the attached resolution. Summary of Information: Lieutenant Colonel John C. Austin will retire from the Police Department on February 2, 1014, after providing 32 years of service to the citizens of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: Yes No # RECOGNIZING LIEUTENANT COLONEL JOHN C. AUSTIN UPON HIS RETIREMENT WHEREAS, Lieutenant Colonel John C. Austin will retire from the Chesterfield County Police Department on February 1, 2014, after providing 32 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Lieutenant Colonel Austin has faithfully served Chesterfield County in the capacity of Patrol Officer, Investigator, Sergeant, Lieutenant, Captain, Major and Lieutenant Colonel; and WHEREAS, during his tenure, Lieutenant Colonel Austin has served in numerous Operational and Support positions within the Police Department where he has provided the utmost professional leadership, guidance and fostered a positive teamwork environment; and WHEREAS, Lieutenant Colonel Austin serves as second in command of the Police Department; and WHEREAS, Lieutenant Colonel Austin was instrumental in the completion of the North District Station, which was the first off-site police facility; and WHEREAS, under the leadership of Lieutenant Colonel Austin, the first Community Policing office was established at Chesterfield Towne Center; and WHEREAS, Lieutenant Colonel Austin developed a -viable computerized Uniformed Operations scheduling system which allowed for the efficient and effective daily planning of the shift schedule; and WHEREAS, Lieutenant Colonel Austin spearheaded the effort in creating a mass voice mail distribution system for Uniform Operations, which enhanced communications within the bureau; and WHEREAS, the Auxiliary Police Unit flourished under the leadership of Lieutenant Colonel Austin, and under his direction, a successful program was begun to provide Auxiliary Officer weekend drivers for the prisoner transport vehicle; and WHEREAS, Lieutenant Colonel Austin oversaw the implementation of the Zone, a web -based communication system that has greatly enhanced dissemination and receipt of information from all levels of the organization; and WHEREAS, Lieutenant Colonel Austin has faithfully and successfully served the citizens of Chesterfield County for 32 years and has overseen many projects and accomplished goals too numerous to list; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant Colonel Austin's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Lieutenant Colonel John C. Austin for his outstanding contributions, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his dedicated service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 22, 2014 Item Number: 8.B.1.b.2. Subiect: Resolution Recognizing Corporal David E. Pollock, Jr. Police Department, Upon His Retirement County Administrator's Comments: County Administrator: 0 61 Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal David E. Pollock, Jr. will retire from the Police Department on February 1, 2014, after having provided more than 27 years of service to the citizens of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: Yes NO # 00004G RECOGNIZING CORPORAL DAVID E. POLLOCK, JR. UPON HIS RETIREMENT WHEREAS, Corporal David E. Pollock, Jr. will retire from the Chesterfield County Police Department on February 1, 2014, after having provided more than 27 years of quality service to the citizens of Chesterfield County; and WHEREAS, Corporal Pollock has faithfully served the county in the capacity of Police officer, Evidence Technician, Polygraph Examiner, Detective, and Detective First Class; and WHEREAS, Corporal Pollock successfully obtained the career development levels of Senior, Master, Career, and Corporal; and WHEREAS, Corporal Pollock is a member of the Virginia Polygraph Association, and has participated in the Metro Richmond Identity Theft Task Force, Metro Fraud Association and the Greater Richmond Retail Merchants Association; and WHEREAS, Corporal Pollock is the most senior member of the Economic Crime Section and on many occasions has mentored new members of the unit and has served as interim supervisor for new polygraph examiners; and WHEREAS, Corporal Pollock and his fellow Economic Crime Section members were recognized with a Unit Citation Award for their tireless efforts in investigating and prosecuting a variety of crimes of a financial nature, and the unit made arrests in cases involving more than $850,000 in losses; and WHEREAS, Corporal Pollock is recognized for his communication and human relations skills, his professionalism and his teamwork, all of which he has utilized within the Police Department and in assisting citizens of Chesterfield County; and WHEREAS, Corporal Pollock has received numerous letters of thanks and appreciation from the citizens of Chesterfield County for service rendered; and WHEREAS, Corporal Pollock has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Pollock's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Corporal David E. Pollock, Jr. for his dedicated service, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: January 22, 2014 Item Number: 8.13.11.b.3. M Subiect: Resolution Recognizing Corporal Jacqueline L. Conner, Police Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal Jacqueline L. Conner will retire from the Police Department on February 1, 2014, after providing 24 years of service to the citizens of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: 0 Yes 1-1 No 40'e,0048 RECOGNIZING CORPORAL JACQUELINE L. CONNER UPON HER RETIREMENT WHEREAS, Corporal Jacqueline L. Conner will retire from the Chesterfield County Police Department on February 1, 2014, after providing 24 years of quality service to the citizens of Chesterfield County; and WHEREAS, Corporal Conner has faithfully served the county in the capacity of Patrol Officer, D.A.R.E. Officer, School Resource Officer, Crime Solvers Detective and Economic Crime Detective; and WHEREAS, Corporal Conner successfully obtained the career development levels of Senior, Master, Career, and Corporal; and WHEREAS, Corporal Conner was the first female in the Police Department to be awarded the Fitness Award during academy training; and WHEREAS, while serving as a School Resource Officer, Corporal Conner was an award recipient from the Scholastic Crime Solvers Program; and WHEREAS, Corporal Conner was recognized for her dedication and support of crime prevention by the Virginia Crime Prevention Association; and WHEREAS, Corporal Conner and her fellow Crime Solvers Unit members were the recipient of a Unit Citation award for their dedication and determination in implementing the Crime Solvers Scholastic Program in our middle and high schools, and the web -based tip program made the Chesterfield County Police Department one of two agencies in Virginia and a handful in the United States to acquire, and have in operation, a crime -tip text -messaging and web -based tip system; and WHEREAS, Corporal Conner is recognized for her communication and human relations skills, her professionalism and her teamwork, all of which she has utilized within the Police Department and in assisting citizens of Chesterfield County; and WHEREAS, Corporal Conner has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Conner has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Conner's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Jacqueline L. Conner for her dedicated service, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. 00004-9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 22, 2014 Item Number: 8.13.1.b.4. Subject: Resolution Recognizing Captain Steven E. Hall, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: Captain Steven E. Hall retired from the Fire and Emergency Medical Services Department on December 1, 2013, after providing 33 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: Yes No # F RECOGNIZING CAPTAIN STEVEN E. HALL UPON HIS RETIREMENT WHEREAS, Captain Steven E. Hall retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on December 1, 2013; and WHEREAS, Captain Hall attended Recruit School 415 in 1984, and has faithfully served the county and its citizens for 33 years in various assignments, from firefighter to captain; and WHEREAS, Captain Hall served as a Firefighter at the Bensley, Dale, Manchester and Buford Fire and EMS Stations; and WHEREAS, Captain Hall was promoted to Lieutenant in August 2002, and served in the Fire and Life Safety Division; and WHEREAS, Captain Hall was promoted to Captain in March 2006, and served at the Matoaca and Chester Fire and EMS Stations, and as the Chief of Administrative Services/Human Resources in Fire Administration; and WHEREAS, Captain Hall was appointed to Acting Battalion Chief and served in the Emergency Operations Division on "C" Shift in both the Southern and Western Battalions; and WHEREAS, Captain Hall received the 2001 Chief's Award for Excellence in Customer Service; and WHEREAS, Captain Hall has been a lifelong learner throughout his career, obtaining an Associate's Degree in Fire Science, and a Bachelor's Degree in Human Resources; and WHEREAS, Captain Hall served on the Fire Department Strategic Planning Steering Committee, Compensation Workgroup, County Site Plan Team, and the County Subdivision Team; and WHEREAS, Captain Hall represented the fire department and the Virginia Fire Prevention Association in developing changes to the Statewide Fire Prevention and Building Code and the International Codes; and WHEREAS, Captain Hall served as chairman of the Fire Code Change Committee of the Virginia Fire Services Board. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Captain Steven E. Hall, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. `` OICKA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meeting Date: January 22, 2014 Item Number: 8.13.1.c. Subject: Resolution of Support for Ettrick Multimodal Station Improvement Project and Rail Enhancement Fund Grant Request County Administrator's Comments: County Administrator: The Board is requested to: 1) adopt a resolution of support for the Ettrick Multimodal Station Improvement Project and Rail Enhancement Fund Grant request; 2) Upon notification of grant award, appropriate up to $4.2 million in state reimbursements and appropriate/transfer up to $1.8 million in local matching funds; and 3) authorize the County Administrator to enter into agreements and proceed with the project. Summary of Information: The Virginia Department of Rail and Public Transportation (VDRPT) administers the Rail Enhancement Fund, a state -funded, reimbursable grant program. VDRPT's Rail Enhancement Funds are offered for capital investments in railways or railroad equipment infrastructure and are awarded on a competitive basis. According to guidance provided by VDRPT, projects most likely to receive consideration are those that: provide an accelerated investment in Virginia rail projects, address the needs of state, regional and/or local plans, encourage competition and economic development, and limit funding liability through achievable schedules and budgets. The Rail Enhancement Fund is financed with 70 percent state funds and requires a minimum 30 percent local match. The match can be provided from county funds or from other private or public sources. February 3, 2014 is the deadline for applications. Preparer: Barbara K. Smith Title: Interim Director of Transportation Preparer: Allan M. Carmody Title: Director, Budget & Management Attachments: Yes No # 0 1:1 010005'2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) A first phase of the Ettrick Multimodal Station Improvement Project can be funded with Rail Enhancement Funds. These funds could be used to acquire the property, construct a new station, provide onsite improvements (including parking, lighting and utilities) , and provide minor renovations to the existing station, including removal of the existing platform. The estimate for the project is $6.0 million: $4.2 million Rail Enhancement Funds and $1.8 million in county matching funds. The $1.8 million county match could be provided from a combination of the sources as follows: • Value of station property, if donated to the county by CSX 0 Community Development Block Grant (CDBG) funds 0 In-kind match 0 Industrial Access Account funds 0 Reserve for Future Capital Projects In May 2013, the Board adopted a similar resolution of support for improvements to the Ettrick Train Station and surrounding area to accommodate its function as a multimodal station. The resolution related to funding associated with the TIGER Discretionary Grant. The County was not awarded funding in connection with the TIGER Discretionary Grant application. The Board is requested to reconfirm support for the Ettrick Multimodal Station Improvement Project by adopting a resolution of support, which guarantees the county will provide the local match of $1.8 million. Upon notification of grant award by VDRPT, staff is also requesting appropriation/transfer of the required match and appropriation of the VDRPT reimbursement. Recommendation: Staff recommends the Board take the following actions: 1. Adopt the proposed resolution of support for the Ettrick Multimodal Station Improvement project and Rail Enhancement Fund Grant request; and 2. Upon notification of grant award by VDRPT, staff is also requesting appropriation/ transfer of the required match and appropriation of the VDRPT reimbursement; and n CIIONOO 5-3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA 3. Upon approval notification from VDRPT, authorize the County Administrator to enter into the necessary county/state agreements/contracts, permits/mitigation agreements, and surety agreements, acceptable to the County Attorney, for the project; and 4. Authorize the County Administrator to proceed with the design and right-of-way acquisition, including advertisement of an eminent domain public hearing, if necessary; and 5. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; and 6. Authorize the County Administrator to proceed with the advertisement for construction of the project. District: matoaca 4) 00 0 0 5 4 WHEREAS, the Ettrick Train Station provides daily Amtrak service between major cities along the east coast including Boston, New York, Washington D.C., Charlotte, Orlando and Miami; and WHEREAS, 22,000 riders use the Ettrick station annually for their travel; and WHEREAS, Amtrak's new Northeast Regional service began in December of 2012, resulting in increased ridership using the Ettrick Train Station; and WHEREAS, the Ettrick Train Station is centrally located to the Tri -Cities region which includes southern and eastern Chesterfield County, Hopewell, Colonial Heights, Petersburg, Prince George and Dinwiddie; and WHEREAS, over 100,000 residents of the Tri -Cities region are within a six -mile radius of the Ettrick Train Station; and WHEREAS, the Ettrick Train Station is located less than one mile from Virginia State University which currently has over 6,000 students enrolled, and is expected to have over 10,000 students enrolled by 2020; and WHEREAS, the Ettrick Train Station is located less than eight miles from Fort Lee where 75,000 soldiers train annually; and WHEREAS, the Ettrick Train Station is located on one of five original national high-speed rail corridors: the Southeast High Speed Rail (SEHSR) corridor, which runs from Washington D. C. to Raleigh, North Carolina; and WHEREAS, ridership is expected to increase to 98,000 annually by 2025 with the implementation of the SEHSR service; and WHEREAS, the Ettrick Train Station has been determined to be adequate to meet near-term increases in ridership per Virginia Department of Rail and Public Transportation's Pre -NEPA Evaluation, Tri -Cities Area Multimodal Station Study, dated August 22, 2012; and WHEREAS, Chesterfield County has committed to widening East River Road to improve access to the Ettrick Train Station as noted in the Southeast High Speed Rail Tier II Draft Environmental Impact Study, and the road improvements are expected to be in place by 2015; and WHEREAS, implementation of the SEHSR will require track expansions resulting in the need to shift the station away from the new track; and WHEREAS, improvements to the Ettrick Train Station can be phased to benefit the growth in ridership and potential for high- speed rail service. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the Virginia Department of Rail and Public Transportation provide funding for the Ettrick Train Station Improvement Project. AND, BE IT FURTHER RESOLVED that the Board hereby agrees to pay 30 percent of the total estimated grant request of $6,000,000 for the Ettrick Train Station Improvement Project. .01 10" 0 () 5 G Ettrick Multimodal Station Improvement Project Project Estimate Construction $6.0 M Site work, parking and utilities $975,000 New 5,500 sq. ft. building $1,200,000 Specialty Allowance (Kiosk, Ticket Counter, Electronic Message Board, etc.) $150,000 Construction Subtotal $2,326,000 Design and Construction Administration A/E Design Fees $290,000 Environmental Permitting $150,000 Construction Administration Fees $100,000 Testing, Commissioning & CPM $165,000 Design and Construction Administration Subtotal $705,000 Additional Costs Platform: Covered, High -Level ADA Compliant $700,000 Landscaping $97,500 Other Capital Fixtures, Furniture & Equipment $450,000 CSX Coordination & Oversight $350,000 Additional Costs Subtotal $1,597,600 Project Subtotal $4,627,500 20% Contingency $928,500 Property Purchase: 120% of 2013 Assessment Value $370,000 $444,000 PROJECT TOTAL $6,000,000 VIDRPT Rail Enhancement Fund Request Total Rail Enhancement Fund Request $6.0 M 30% Local Match (pending Rag Enhancement Funds approval) ($1.8 M) 70% Rail Enhancement Funds (pending) ($4.2 M) Balance $0 ATTACHMENT A . GC. ,GO 57 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: January 22, 2014 Item Number: 8.13.2. Subiect: Consider Amendment to the Telecommunications Tower Siting Policy County Administrator's Comments: County Administrator: 7� Board Action Requested: Adopt the attached amended Telecommunications Tower Siting Policy. Summary of Information: Planning Commission Action and Recommendation On November 19, 2013, following many work and public comment sessions beginning in the Spring of 2010, the Planning Commission, on a unanimous vote, recommended approval of the attached policy amendment. POLICY OVERVIEW The current policy (Attachment 1) was adopted in 2002 and was last amended in June of 2004. In April of 2010, the Planning Commission requested that a reevaluation of the current Tower Siting Policy be added to their work program. After a series of work sessions and discussions, action on the policy was delayed until after the adoption of Moving Forward ... The Comprehensive Plan for Chesterfield County. Work sessions with the Commission recommenced in January 2013, the first being an interactive discussion with telecommunications industry representatives. The telecommunications industry representatives were again invited to participate in the October 15, 2013 work session and to address the Commission with their comments on the draft policy. Modifications were made to the draft policy based on those comments and, on November 19, 2013, the Commission recommended approval of the policy amendment. Preparer: Kirkland A. Turner Attachments: 0 Yes F No Title: Director of Planning CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The current policy focuses on locational and design criteria. With the adoption of the Comprehensive Plan, much of this criteria is now included as part of the 'Public Facilities Plan. As such, the proposed policy (Attachment 2) focuses on suggested conditions to further ensure compliance with the comprehensive plan. If adopted, the proposed policy would replace the current policy. The proposed policy does not repeat Zoning Ordinance requirements relative to districts where towers are permitted and under what conditions, to include co -location, architectural incorporation and heights. Rather, the proposed policy is intended to work in conjunction with the comprehensive plan and the Zoning Ordinance in guiding and properly conditioning tower locations. Two attachments have been provided for the Board's review and discussion. • Attachment I is the existing Tower Siting Policy. * Attachment 2 is the proposed Telecommunications Tower Siting Policy. C � 01 141 � 9 Existing Policy Tower Siting Policy Planning Commission and Board of Supervisors Substantial Accord Determinations and/or Zoning Approval (NOTE: In general, the following are the guidelines which will be used to deliberate a proposed tower location relative to Substantial Accord and/or Zoning approval. Meeting these guidelines will not automatically address site specific concerns. Additional conditions may be imposed and/or recommended to address such concerns to further insure compliance with the Plan for Chesterfield or the purposes of the Zoning Ordinance in the instance of a zoning action.) A. Typically, the tower should be located in an area designated on the Comprehensive Plan for general commercial, general industrial and/or agricultural/forestal use. B. Typically, the tower should also satisfy the locational and design criteria for towers outlined in the Public Facilities Plan. The Public Facilities Plan suggests that: 1) The tower should, where appropriate, be located in the vicinity of other existing towers and the tower should generally be designed to allow for shared use. 2) The tower should generally be located away from existing or planned areas of residential, recreational and similar types of development. Specifically, towers should generally be located away from agriculturally zoned land identified on the Comprehensive Plan for residential use, residences on agriculturally zoned land, residentially zoned property, villages, schools, parks, community recreational facilities or similar development. 3) Views of the tower from such existing or planned areas of development should be minimized. C. If a tower is to be located in the vicinity of existing or planned areas of development or other high visibility areas, such as near the intersections of major roads or along rivers, the tower should be architecturally incorporated in the design of an existing structure, such as a church or office building, or possess design features that mask the utilitarian nature of the tower. Otherwise, the tower should be located as remotely as possible from existing or planned areas of development or other high visibility areas and on property that is densely wooded with mature trees. Measures should be taken to insure the preservation of a mature stand of trees around the tower. The stand of trees should be of sufficient width, height and density to minimize views of the tower. Further, any antennas 0000G® Attachment 1 of other tower -mounted equipment should be designed, spaced, placed, and/or masked so as to minimize the visual impact. D. In areas designated on the Comprehensive Plan for residential use of 0.5 units per acre or less or rural conservation, towers may be appropriate where physical features such as topographical changes and streams (non -RPA and RPA) provide a boundary to future development. E. Under certain circumstances where the tower or antennae is designed to mask the improvement, co -location on stadium light poles at schools and parks athletic facilities; on electrical transmission structures; or on water towers and similar structures may be appropriate. F. The tower should be located and/or designed so as not to create a hazard for air navigation or affect the operations of the Chesterfield County Airport. G. The tower should be located to minimize the possibility of any adverse impact on existing or planned areas of development, the Chesterfield County Communications System and the County Airport. To address these concerns, the following is a list of conditions typically recommended for imposition on tower requests: 1. There shall be no signs permitted to identify this use. (P) 2. The base of the tower shall be enclosed by a minimum six (6) foot high fence designed to preclude trespassing. The fence shall be placed so as to provide sufficient room between the fence and the property line to accommodate evergreen plantings having an initial height and spacing to provide screening of the base of the tower and accessory ground mounted equipment or structures from adjacent properties. A detailed plan depicting this requirement shall be submitted to the Planning Department for approval in conjunction with final site plan review. (P) 3. The developer shall be responsible for correcting any frequency problems which affect the Chesterfield County Communications System caused by this use. Such correction shall be made immediately upon notification by the Chesterfield County Communications and Electronics staff. (GS) 4. The color and lighting system for the tower shall be as follows: a. The tower shall be gray or another neutral color, acceptable to the Planning Department. b. The tower shall not be lighted. Attachment 1 D. .10, 0 01 01 1 - (NOTE: This requirement shall not apply to areas where towers are allowed by the Zoning Ordinance to exceed 199 feet. At the time of application, if lighting is desired, detailed plans as to the proposed lighting shall be submitted. Those details will be reviewed by the staff, Planning Commission and Board of Supervisors to determine if lighting would have a negative impact on the surrounding area. Generally, if lighting is determined not to have an adverse impact, the following condition will typically be recommended: Lighting during daylight hours shall be limited to medium intensity strobe lights with upward reflection and lighting during night-time hours shall be limited to soft blinking lights with upward reflection.) C. The tower shall be a monopole structure. (P) (NOTE: This requirement shall not apply to areas where towers are allowed by the Zoning Ordinance to exceed 199 feet. At the time of application, if alternative treatment of the tower is desired, or determined to be appropriate given the location such as in a residential area, detailed plans as to the proposed alternative treatment shall be submitted. Those details will be reviewed by the staff, Planning Commission and Board of Supervisors to determine if the alternative design would have a negative impact on the surrounding area. Such treatments, which are designed to disguise the appearance of the tower, may include masking devices, design features or incorporation into the architectural design of a building.) 5. Any building or mechanical equipment shall comply with Section (area in which located) of the Zoning Ordinance relative to architectural treatment of building exteriors and screening of mechanical equipment. (P) (NOTE: Section (area in which located) would require the screening of mechanical equipment located on the building or ground from adjacent properties and public rights of way. Screening would not be required for the tower or tower -mounted equipment. Provided, however, that in I-2 and 1-3 Districts, such equipment need not be screened from view of any I- 2 or I-3 District or any public right of way which does not accommodate or is not intended to accommodate through traffic movements.) 6. At such time that the tower ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, the owner/developer shall dismantle and remove the tower and all associated equipment from the property. (P) (NOTE: These conditions are subject to modifications that address site- specific concerns.) Attachment 10 0 2 Proposed Policy Telecommunications Tower Siting Policy (NOTE: In general, the following are the guidelines which will be used to deliberate a proposed tower location relative to Substantial Accord and/or Zoning approval. Meeting these guidelines will not automatically address site specific concerns. Additional conditions may be imposed and/or recommended to address such concerns to further insure compliance with the Comprehensive Plan or the purposes of the Zoning Ordinance in the instance of a zoning action.) Defmitions For purposes of this Policy and the Comprehensive Plan, the term "flush mount" shall be defined as follows: Antenna, Flush Mount — 1. Communication Towers. Communication tower antenna(s) that protrude from the face of the communication tower structure no more than two feet. 2. Electric Transmission Structures. a. Communication antenna(s) co -located on electric transmission structures incorporating a safety platform that protrude from the face of the electric transmission structures no more than seven feet measured to the point of the triangle formed by the antenna array. b. Communication antennas collocated on electric transmission structures without a safety platform that protrude from the face of the electric transmission structures no more than two feet. Desi i In addition to design features identified in the Comprehensive Plan and the Zoning Ordinance, use of sectored arrays in areas developed for residential uses shall be discouraged. • Satellite dish and microwave dish antennas attached to telecommunications towers shall not exceed six (6) feet in diameter and shall be of a neutral color with no logos. Structure Prior to use of a freestanding telecommunications tower, the owner of the tower shall have obtained approval of the structural integrity by a registered professional engineer licensed in Virginia and a copy of the report filed with the Planning Department. 13PJO104 - TSP C 0,33 1/22/2014 Attachment 2 Setbacks From progrty line — The minimum setback from the boundary of the property on which the telecommunications tower is located shall be the principal building setback for the zoning district or the "fall zone" as certified by a registered professional engineer licensed in Virginia, whichever is greater. If the "fall zone" establishes the setback, then the required certification shall be filed with the Planning Department at time of site plan review. No habitable structures or places where people gather shall be located within any "fall zone." • From existing off-site dwellings — The minimum setback from existing off-site dwellings shall be as follows: 1. For towers one hundred (100) feet or less in height, the minimum setback shall be 200 feet; 2. For towers greater than 100 feet in height, the minimum setback shall be 300 feet. • From public rights-of-way - The minimum setback from public rights-of-way shall be as follows: For towers one hundred (100) feet or less in height, the minimum setback shall be 50 feet; 2. For towers greater than 100 feet in height, the minimum setback shall be 75 feet. • Exceptions — The minimum setback requirements from off-site dwellings and from public rights-of-way, as noted above, may be decreased or waived, at the determination of the Planning Commission, if a substantial stand of vegetation is preserved within the setback from the property line/fall zone. This preservation would not prohibit the removal of vegetation to accommodate access or the placement of ground -mounted equipment. Signs Securi No advertising sign of any type, except signs which may be required by state or federal guidelines, shall be placed on a telecommunications tower or related facility. The base of the telecommunications tower and related facilities shall be enclosed by a minimum six (6) foot high fence designed to preclude trespassing. A detailed plan depicting this requirement shall be submitted to the Planning Department for approval in conjunction with site plan review. If the telecommunications tower site is located within a fenced area, or otherwise secured area where access is controlled solely by the service Lam, 0 0 E�;y 13PJ0104 - TSP 1/22/2014 Attachment 2 provider/operator, as determined by the Planning Department, then no other fence shall be required. Screening The base of the telecommunications tower and accessory ground mounted equipment or structures shall be screened from adjacent properties by evergreen plantings. If security fencing is required, then the evergreen plantings shall be located between the security fence and the property line. If security fencing is not required, the evergreen plantings shall be located within the lease area and no more than twenty (20) feet from the items to be screened. The evergreens shall have an initial height and spacing sufficient to provide immediate screening. A detailed plan depicting this requirement shall be submitted to the Planning Department for approval in conjunction with final site plan review. Removal At such time that the telecommunications tower ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, the property owner(s) and/or cell tower owner(s) and/or lessee(s) shall dismantle and remove the tower and all associated equipment from the property. FCC "Shot Clock" Every effort will be made to act on a tower site application within a reasonable period of time. Under state law, the Planning Commission should make a decision on a tower site application within 90 days, excluding time extensions to which the applicant consents, or else the application could be deemed approved. The applicant's consent will be sought and documented for delays or deferrals, where appropriate. 0C)GIOGS 13PJ0104 - TSP 1/22/2014 Attachment 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 I7! AGENDA Meeting Date: January 22, 2014 Item Number: 8.B.3. Submect: Authorization to Allow the Police Department to Enter into a Lease for Office Space County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the Police Department to enter into a lease with Newell Properties LLC and authorize the Police Chief to execute the contract. Summary of Information: The renovation of the two- and three-story portion of the police headquarters building caused police personnel to be temporarily moved to an offsite location. As the project unfolded, it was determined that space allocations within the two- and three-story building would not be sufficient to allow some units to return to the building. Police department staff identified and evaluated four locations that would incorporate office space for more than 40 people with a combination of private offices and bullpen areas, garage facilities for storage of specialty vehicles, storage areas for specialized equipment, and be within close proximity to County offices. The chosen location meets all of the department's criteria and was the least expensive location identified. Preparer: Colonel Thierry G. Dupuis Preparer: Allan M. Carmody Title: Chief of Police Title: Director of Bud -get & Managemen Attachments: El Yes E No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued): It provides adequate parking and convenient access to police headquarters and the government complex. It fits the location outlined in the County Comprehensive Plan, and it is close enough for quick access to county services. Moving forward with the anticipated relocation will meet the Police Department's immediate and long-term programmatic needs and provide the department better supervision and communication between work groups. Staff Recommendation: Staff recommends the Board take the following actions: 1. Authorize the Police Department to enter into a lease for the facility; and 2. Authorize the Police Chief to execute the lease contract. Budget and Management Comments: There are three expenses associated with this potential move:. 1) upfront moving and technology costs of approximately $40,000; 2) lease expenses to cover the remainder of FY2014 of approximately $49,100; and 3) the annual operating/lease costs associated with the facility of $147,400 (which do not come into play until FY2015). The estimated upfront costs of $40,000 to cover moving expenses, card readers and IT setup will be covered by asset forfeiture funds. The annual operating costs, including the lease, could be largely absorbed ($104,200 of the $147,000) via reallocations in the Police budget, with the remainder needing to be funded in the FY2015 budget. In addition, some funds may be received from partner agencies that might also use the facility, which could offset the annual costs if an agreement to share space is reached. The gap funding for the remaining months in FY2014 could be accommodated within the current Police appropriation. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: January 22, 2014 Item Number: 8.B.4.a. Subject: Request Permission for an Existing Monument Sign, Fence and Columns to Encroach Within a Sixteen -Foot Drainage Easement Across Property at 10250 Colony Village Way County Administrator's Comments: County Administrator: Grant Colony Village LLC permission for an existing monument sign, fence and columns to encroach within a 16' drainage easement across property at 10250 Colony Village Way, subject to the execution of a license agreement. Summary of Information: Colony Village LLC has requested permission for an existing monument sign, fence and columns to encroach within a 16, drainage easement across property at 10250 Colony Village Way. This request has been reviewed by Environmental Engineering. The existing storm sewer will not be affected. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: E Yes FI No # 10) C), 0 1311_�'W'13 Was R#qu#st Pormission for an Existing Monumont Sign, Fond and Columns to Encroach within a Sixtoon Foot Drminag* Essemont Across Property at'102,50 Colony Village Way .. .. .. .. .. - .. ... ... ... ... .. -- - — ---- . .. ... ..... ... .... ... cour"I'v D#;&.dffnOr,,A of . . .. . . . . . ...... . . .......... . . ......... .......... COLONY VILLAGE LLC GPIN 794-666-6719-00000 D8-8885. PG.292 08:9175. PG. -953 DB:909 1. PG:520 P-8-214, PG. 3-6 EXISTING 16" DRAINAGE EASEMENTJ D.B. 9934, PG.636 I WWVMM84TS ARE NOT , S"0101 ON THIS EMIBIT 17MS EMBIT DOES NOT REPRESENT A CURRENT flELD SURVEY. Hli Ll "T- !I 7 z 0 A W -N M -M HIGHMARK ENGINEERING ongthewing exc*lenm 01 0 LINE TAM LINE LENGTH BEARING Ll 29.21' N7M-tn 1LU22 16.29v VJ=23-E 1 L3 29.44! L4 16-25' I WWVMM84TS ARE NOT , S"0101 ON THIS EMIBIT 17MS EMBIT DOES NOT REPRESENT A CURRENT flELD SURVEY. Hli Ll "T- !I 7 z 0 A W -N M -M HIGHMARK ENGINEERING ongthewing exc*lenm 01 0 lit L" gn CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: January 22, 2014 Item Number: 8.B.4.b. Subiect: Request Permission for an Existing Fence to Encroach Within a Twenty -Foot Drainage Easement and an Eight -Foot Easement Across Lot 1, Southam, Section F County Administrator's Comments: County Administrator: Grant Marc D. Price and Lindsey M. Price permission for an existing fence to encroach within a 201 drainage easement and an 81 easement across Lot 1, Southam, Section F, subject to the execution of a license agreement. Summary of Information: Marc D. Price and Lindsey M. Price have requested permission for an existing fence to encroach within a 20, drainage easement and an 81 easement across Lot 1, Southam, Section F. This request has been reviewed by Environmental Engineering, Comcast Cablevision and Verizon. The existing swale will not be affected. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No Requtst, Pormisslon for an Existing on to Encroach w"In a T'Foot Drainage Essoment and an Eight Foot, Essoment Across, Lot 1, Southam, Section F . . ......... C homf, tol I f,/,!J llvf D ev� a POr4, w� IJ% t",Pq, . . . . ,,rte . . . ............. ............ .... .... . ............. .................. .. . 16# Dnainage Casement 81 rose 20 NIF Walker 440 Realty L 7D Partnership D& 5827, Pg.- 64 Let 4 Fence LICENSE AREA A or Lot 271 Acre -,% i . rUM&S a Sr i Clearing 1575 P% opbwe Ing o 205 Ra 0i ak;e. Mark B. BeaLU Lie. No.1613 0511812012 9 Silt Fence 10' 18L 20' Drinage Easement Lot 2 200 - �7 #V52*254 I V92 11 Stone BROWN ROAD teen f?VM' Mon 1110 na), and is for construc State Route 789 Grimy g*7010( MOMOMMOI 5d' R,,,W purpcases only. SM fence, k Marc 0. Price VJ Lindsey M. Price ",e-3 7950 Brown Rd DS. 10089 PG. 179 LAD PIN: 760711538500000 iiniks of aiamg and paopzvv- S10,70 constmesm 441mme as shown are oand shwId be p;rI'ld;Msos directed by the County Inspector T&L. A-1 A -- Proposed j Yn't VVI, Yj at �URI To� of rftvrd No impmMMnis and not Improvements on a// easements may to mown DATE: 05/1812012 LOT 1, SECTION "F" SCALE: 1 "-30' SOUTHAM JOB NO: C1210224 Chesterfield County, Virginia RE* D&,V 8441ders -7 ej 50 6, �ZO,A 0 tis-. CPM:�>MeaCC-)e MA NI A Z.52 55 PLANNERS * ARCHrMCTS * ENGINEERS - SUMEMRS* 1$S71 oily view often SUje2D0*Mid1o"8n,%A(gWd&23113* Phone (804)794-0671* Fox (804)794-2635 wwwbalzer.cc 0- 00C)"v"4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 114, AGENDA Meeting Date: January 22, 2014 Item Number: 8.13.4.c. Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 12015 DeLavial Street County Administrator's Comments: County Administrator, Grant Barney McLaughlin and Martha McLaughlin permission to install a private sewer service within a private easement, and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Barney McLaughlin and Martha McLaughlin have requested permission to install a private sewer service within a private easement to serve property at 12015 DeLavial Street. This request has been reviewed by the Utilities Department. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes —1 No # F NOMMINammam Request Permission to Install a Private Sewer Service Wthi Private EasemeM to Suva Property at 12016 DeLavial street ...... .00. p. � U �o a n w , ® Ir' I ot"t aU,VC,mv .� ... . .......... Va=aJU , m;ir, '44 dnowo sNowwu . N�t I ALrLh'S1N j0 . Ow Q 19 too T. 2m a � 28 UWI Q -- ----------------------- --- 'J EO „ m bwY ( p �°, cs % 1AJ==&Af Caw lit ci Tp -gRI ZVP k- &of. fill k� L:0. LE drive �Jj .03afis 3n OC 10 GO '*W�7 CHESTERFIELD COUNTY AM BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: January 22, 2014 Item Number: 82.5. Subiect: Approval of Revised Water Contract for MacLachlan at the Highlands Section One, Contract Number 05-0054 County Administrator's Comments: County Administrator: V Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the installation of 1,055 L.F.+ of water line that staff has requested to be oversized from 12" to 16". In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Touchstone II, LLC Contractor: Castle Equipment Corporation Location: 7607 Oban Drive Contract Amount: Estimated County Cost for Oversizing ..................$26,483.00 Estimated Developer Cost .............................$147,069.80 Estimated Total ......................................$173,552.80 District: Dale Preparer: Roy E. Covington, P.E. Attachments: 0 Yes FI Into Title: Director of Utilities 4(,', n- r*. n- ,'3 e.� �;- ti+,.,, V VICINITY SKETCH McLachlan at the Highlands Section One County Project #05-0054 N Chesterfield County Department of Utifites I Inch = 100 feet 1W S C2 PROPOSED OVERSIZED 16 -INCH WATERLINE COUNTY PROJECT #05-0054 N Chesterfield County Department of Utifites I Inch = 100 feet CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 22, 2014 Item Number: 83.6. Subiect: Award of Construction Contract for County Project #09-0023, Hopkins Road Waterline, Lake Hills Road to Hollywood Road County Administrator: Board Action Requested: The Board of Supervisors is requested to award the construction contract to Perkinson Construction, LLC, in the amount of $539,199.85, authorize a transfer of $600,000 from the rate stabilization reserve project fund to the Hopkins Road Waterline Project, and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the construction of approximately 90 linear feet of 6 -inch waterline, 860 linear feet of 8 -inch waterline and 1,130 linear feet of 12 -inch water line to replace existing water infrastructure at the end of its useful life and improve system reliability. Staff received a total of two bids, the lowest bid being from Perkinson Construction, LLC, in the amount of $539,199.85. The second lowest bid was from Lyttle Utilities Inc., in the amount of $712,579. The County's Engineering Consultant, Austin Brockenbrough & Associates, has evaluated the bids and recommends award of contract to Perkinson Construction, LLC, the lowest responsive bidder. The transfer of funds from the rate stabilization reserve project fund to the Hopkins Road Waterline Project includes the construction award amount and approximately 111k for project contingencies. Funds for this project are available in the current CIP. District Dale Preparer: Roy E. Covington, P.E. Preparer: Allan M. Carmody Attachments: F-1 Yes 0 No Title: Director of Utilities Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I M9 AGENDA Meeting Date: January 22, 2014 Item Number: 8.13.7. Subject: Request to Quitclaim Drainage Easements and Temporary Construction Easements Across the Properties of The Visitors of Virginia State University County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate drainage easements and temporary construction easements across the properties of The Visitors of Virginia State University. Summary of Information: Virginia State University has requested the vacation of drainage easements and temporary construction easements across its properties as shown on the attached plats. This request has been reviewed by the Environmental Engineering Department. Approval is recommended. District: matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No 9 RON Request to Ouitclaim Drainage Easements and Temporary Construction Easements Across the Properties of Tbe Visitors of Vh,glnState University ._,.........o...___. .................................................... . . . ......... . ...... ... .... ... ... ..... .... .. .. . . . .............. 4"N Mt ZME tu 40, 4 77VAI JS3AW t SYNNw I • t .� . SAWN 33 Rd mm v X 3Pat 9 ! t > J SrlYvisvw smwis 39 N ` .f ItU S�a lt�%S �'N � y_ • 00033 qw 1. IPJN V4 ,10.4 It lu bo Ica A-4 Gk oz ib Al AAI ig t, ZAN S. -v 000034 i Ott .S"' 14 ;ot PA. I a ,P4AX . SpOWING DHAlh,'AGIEAS Ehj4FNT 0AV TYE PROPERTY OF - H, W. ROBER 7S " . THIRP'AVEMIE, ETTR�C,�' - MATOA-CA DISTRICT, C,11ESM8oF1,e1-D COUN7Y, VIRGINIA SCALE 111=6*01* JUNE 6� 1-961 APiPAA'W j9Y XN011YEERING, R SMiTN 100.00 I - ThiS lot iSpmemtly ownedbY BERNICE G. HARDY and is known as port"A" of lot 20 of the BOISSEAU PLAT D. f3. 39 f pg. 50 4! 51 DRAINA09 AND TEMPORAR CONSTRUCTION EASEMENT TO CENTER OF EASEMENt PROPOSED DRAINAGE EASEMENT -0 c! 2 rQ 20-A Bernice G. Hardy W.B. 53 PG. 350 TO CENTER OF PIPE 100.00, SECOND AVE. ENGINEERING DEPARTMENT CHESTERFIELD COUNTY, VIRGINIA SCALE REVISIONS DRAWN By 1"'20 DAYS REASONS QJ1. DATE C"rexro sy 6/12/78 W.Wp TAX 1lAP DRAWING NO. I DRAINAGE AND TEMPORARY CONSTRUCTION EASEMENT TRUSTEES, F a M NATL, BANK 7'-4 W.B. Jg, Pg. 601 L . jI U. 0, s5s, Pg. 202 go Ext DRA EASEMEtti 14 w cd co ON acd Lk� ga ad cn vi ci I- a Y. S. RIDLEY D. B. 586, ft 212 R. B. POND W.B.'77 Pg-5m'w5 D. 8. 400, Pg, 297 T- R. a V 3. MILES T.M. 182-9 (10) 31A ............ '2 510 N 331,820. PL CRDOM a BROWN OF D Pg. 449 DRAINAGE EASEMENT & TEMPORARY CQNSTRUCTICN EASEMENT ACROSS VARIOUS PROPERTY CANNERS TOWN OF ETTRICK MAIC ACA DISTRICT CHESTERFIELD. COUNTY VIRGINIA REVISED SEPT. 26, 1983 SCALE� 1"_ 50' APRIL 12 , 1583 CHARLES C. TOWWS & ASSOCIATE5 CIVIL EWRNEERS - PLANNER) - LAND S-JRVEYORS 01Qu- ;2! 0 — ta.: ai 7 FASEME6 T V 7, LL 03 6 j! I cli DRAINAGE AND TEMPORARY CONSTRUCTION EASEMENT TRUSTEES, F a M NATL. BANK W.B. 'M' Pg. 601 D.B. .r) . I Pg. 202 " Y. B. RIDLEY ©.8. 586, pg. 212 0 POND cv 7 7 , pg. 1 3'.05 D. S 400, pg. 297 T R. 8 V . G. WILES TM- 182-9 (10) 31A 07, i—s CROom a eRowN L OF I Lil D. B. Mi Pg. 449 DRAINAGE EASEMENT & TEMPORARY CCNS7RUCT0,J EASEMENT ACROSS VARIOUS PROPERTY ONNERS TOWN OF ETTRICK MATCACA DISTRICT CHESTERFIELD COUNTY VIRGINIA REVISED SEPT. 26, 198-: SCALE: V= 50' AML 12 , 1982 CHARLES C. TOVMES & ASSQOATE� CmL EWANEERS - PLANNERS - LAND aMEYORI-E cl- 1 04 01 1 ql (Si 3 THIRD AVENUE STATE ROZ12 MIS mvm-_ t1TE # 1111 lot DRAINAGE AND TEMPORARY CONSTRUCTibN EASEMENT 8 j i6' 4i Ibc . ` m 9 � �. c� I' cd Biz i Fn IL o `t r w f o M. m mw� �04 C40 4 y a m� 4 Im I N 330 984. 91 6 2,313,283. SECOND AVENUE STATE ROUTE #1110 iM- 8aMSrAU-V,RL} .` 15' D:Z�EASEMENT & TE RC�SpAIiWTC k"T.Coluns TOWN OF ETTRICK F No. 1324 �MATCPC—A DI STRUT VIRGIN CHESTERFIELD CC UNTY, CHESTE lq�p SURA SCALE: 50, APRIL 12 . 19M CHARLES, C. TOV0ES & ASSCOCIATES CML E MJWRS... FLA"RS - LAND "�th�/ftORS AL HMM WCA" 99 gv- � cd m to as u: ci d 11 TRUSTEES I F a M NATL. BANK W.B. 9,9, Pg. 601 D. B. 356, Pg. 20 I. a Y. B. RIDLEY D. B. 586, Pg. 212 R. S. POND W* 8, 77 1 pg. So 505 D. 8.4OD, pg. 2:71 DRAINAGE AND TEMPORAR' CON-STRUMON EASEMENT T. R. a v G. MILES T.M. 182- 9 (10) 31 A 5�WQ 32, liSm kI fFL CROW a BROWN OFAT f Lj D 8.140, Pg. 449 DRAINAGE EASEMENT & TEMPORARY CCtb7RUCTIC)N EASEMENT ACROSS VARIOUS PROPERTYONNERS T0vVN OF ETTRICK MATCACA DISTRICT CHESTERFIELD COUNTY VIRGINI& REMtM SEPT. 26, 19 SCALE: I SQ' APRiL 12 . 19W CHARLES C. TOWTIES & ASSOCIATES OVIL ENC4EERS - PLANNERS - LAND ;LpvEyms 0, ell (a C11:3 () -m MEMEt' TI, I '? I, 14 ml m to as u: ci d 11 TRUSTEES I F a M NATL. BANK W.B. 9,9, Pg. 601 D. B. 356, Pg. 20 I. a Y. B. RIDLEY D. B. 586, Pg. 212 R. S. POND W* 8, 77 1 pg. So 505 D. 8.4OD, pg. 2:71 DRAINAGE AND TEMPORAR' CON-STRUMON EASEMENT T. R. a v G. MILES T.M. 182- 9 (10) 31 A 5�WQ 32, liSm kI fFL CROW a BROWN OFAT f Lj D 8.140, Pg. 449 DRAINAGE EASEMENT & TEMPORARY CCtb7RUCTIC)N EASEMENT ACROSS VARIOUS PROPERTYONNERS T0vVN OF ETTRICK MATCACA DISTRICT CHESTERFIELD COUNTY VIRGINI& REMtM SEPT. 26, 19 SCALE: I SQ' APRiL 12 . 19W CHARLES C. TOWTIES & ASSOCIATES OVIL ENC4EERS - PLANNERS - LAND ;LpvEyms 0, ell (a C11:3 () as — LL In CPANAGE FnsPh Wp- a DRAINAGE AND TEMPORAR CONSTRUCTION EASEMENT 7ilR �l *TRUSTEpS, Pam NATL. BANK " 18, 98, Pg. 601 )I *C3 - aut), Pg. 202 B Y a RIDLEY 0.8.585, Pg. 212 151 9- R- 8- POND W. 11 77 , pg. 5037505 D.11 400, pg, 297 T R. a v G. MILES T.M. 182-9 (10) 31A 2 a cl: Q in Lr CROOM a BROM . 5F - D.B. Ms Pg. 449 DRAINAGE EASEMENT & TEMPORARY CONSTRUCTICN EASEMENT ACROSS VARIOUS PROPERTY ONNERS TOWN OF ETTRICK MATCACA DISTRICT CHESTERFIELD CCUNTY VIRG%I.A3 REVISED SEPT. 2 ' sc:ALE: I-= 50' APRIL 12 ISM CHARLES C. TOW?\ES & ASSOCIATE CML PLANNERS - LANO Evorg ("If-, G 0 0-: 1 T. TR,MILES M- 182 -9 (10)131A DRA�WA FAND TEMPO RA RY CONSTRUCTION EASEMENT vi 4 7.' 7 14' w. B. cRocm a 0 E)RCWN 0-8- 1410 P9.449 D W fL co N.G. SIMS, et cis §1z D.8. 1105, p,. 638 w j Z 0 N. G. SIMS, et CIS 1 0-8- 1105, Pg. 640 it Pit t TEMPORARY MNSTMXTON E4EEWNT 1-9 —W 2 66:A4�44 MY TC—A—==-- t I N. Q. SIMS, et als D. . 1105 B P9. 638 z uj c n 44 al T. TR,MILES M- 182 -9 (10)131A DRA�WA FAND TEMPO RA RY CONSTRUCTION EASEMENT vi 4 7.' 7 14' w. B. cRocm a 0 E)RCWN 0-8- 1410 P9.449 D W fL co N.G. SIMS, et cis §1z D.8. 1105, p,. 638 w j Z 0 N. G. SIMS, et CIS 1 0-8- 1105, Pg. 640 it Pit t TEMPORARY MNSTMXTON E4EEWNT 1-9 —W 2 66:A4�44 MY TC—A—==-- PLAT DRAINAGE OF EASEMENT & WARICYUS PROPERca\STR,.L� TY EASEN M, TCIVVN OF ETLFK19K- c CALE: V'= '50' CHARLES C. VVI' -ES & OVIL EWII�EOTO RS - PLAN14EELS COLONIAL VIRGINIA SEPT. 25. 1ge3 1%3 010-2 t I N. Q. SIMS, et als D. . 1105 B P9. 638 z PLAT DRAINAGE OF EASEMENT & WARICYUS PROPERca\STR,.L� TY EASEN M, TCIVVN OF ETLFK19K- c CALE: V'= '50' CHARLES C. VVI' -ES & OVIL EWII�EOTO RS - PLAN14EELS COLONIAL VIRGINIA SEPT. 25. 1ge3 1%3 010-2 m I TRUSTEES, F a M NATL, BANK W.B. D.B.1*% !ft' Pg. 601 356, Pig, 202 V)l to, . a Y. S. RIDLEY T 7 D. B. 5e6 212 uu'A 0 R. S. POND a W. S. 77 , pg. "',505 cq At D- 400- Pg 297 W In ool T. R. a V G. MILES T.M. .9(3i I O)l T 182- 9 (10) 31 A 40, 50�� Icloom a eRom Z - D.13. 410, Pg. 449 DRAINAGE F-ASEMEW & TEMPORARY CONS7*RUCTION EASEMENT AcROSS VARIOUS FROPERTYONNERS TOWN OF ETTRICK MATCACA DISTRICT CHESTERFIELD COUNTY VIRGINg REVISED SEPT. 26, ls APRIL 12 , 1383 CHARLES C. TOWNES & ASSOCIATES CIVIL ENGINIEV�S -- PLANNEPS - LAN -D SURVEYORS 0 'C' GO 0 43 2i -Sol m I TRUSTEES, F a M NATL, BANK W.B. D.B.1*% !ft' Pg. 601 356, Pig, 202 V)l to, . a Y. S. RIDLEY T 7 D. B. 5e6 212 uu'A 0 R. S. POND a W. S. 77 , pg. "',505 cq At D- 400- Pg 297 W In ool T. R. a V G. MILES T.M. .9(3i I O)l T 182- 9 (10) 31 A 40, 50�� Icloom a eRom Z - D.13. 410, Pg. 449 DRAINAGE F-ASEMEW & TEMPORARY CONS7*RUCTION EASEMENT AcROSS VARIOUS FROPERTYONNERS TOWN OF ETTRICK MATCACA DISTRICT CHESTERFIELD COUNTY VIRGINg REVISED SEPT. 26, ls APRIL 12 , 1383 CHARLES C. TOWNES & ASSOCIATES CIVIL ENGINIEV�S -- PLANNEPS - LAN -D SURVEYORS 0 'C' GO 0 43 �4 w Of m w d cs R ai ca w 3o I TRUSTEES,F8M 'N4TL, BANK 7' W.B. 98 D.B..356,'Pg' 601 Pg. 202 5 6 � W re F-1— AT CROW a eRom OF idl D. B. Imo, Pg. 449 DRAINAGE EASEMENT & TEMPORARY COTRLCTKDN EASEMENT ACROSS VARIOUS PROPERTY ONNERS TOWN OF ETTRICK MATONCA DISTRICT CHESTERFIELD COUNTY VIRGINI.4 RE%AtED SEPT. 26, 1982: 9 --ALS! 1 50' APRtL 12 , 198;• 0-JARLES C. TOVkJES & ASSOQATE� OVIL ENGINEERS - PLANNERS - LAND SVRVEfl3F(<, 00, CC -0 4 8' Y. 13, RIDLEY D. B. 586, -�, �P212- 000DORAINIAGE AND TEMPORAR CONSTRUCTION EASEMENT of R. 13. POND W.B. 77 Pg, 503,505 D. 8. 400, Pg. 297 Ld T R. a v G. MILES T.M. 182-9 (10) 31,4 5 6 � W re F-1— AT CROW a eRom OF idl D. B. Imo, Pg. 449 DRAINAGE EASEMENT & TEMPORARY COTRLCTKDN EASEMENT ACROSS VARIOUS PROPERTY ONNERS TOWN OF ETTRICK MATONCA DISTRICT CHESTERFIELD COUNTY VIRGINI.4 RE%AtED SEPT. 26, 1982: 9 --ALS! 1 50' APRtL 12 , 198;• 0-JARLES C. TOVkJES & ASSOQATE� OVIL ENGINEERS - PLANNERS - LAND SVRVEfl3F(<, 00, CC -0 4 L) DRAINAGE AND TEMPORARY CONSTRUCTION EASEMENT 0 3t 10 FASEME&T N 33 ,343.8 E 9 W Boss5w Sr SECOND AVENUE STATE ROUTE *- 1110 4 I. T PLAT EXISTINS V 0 OF Jeffrey T. Collins q DRAINAGE EASEMENT TEMPOPAW CONSTRUCTION EASEMENT NOF ET ICo. 1324 ACROSS VARIOUS PROPyr RS a ONNE: TONN K e R- MATO ACA DISTRICT i A0 SUR,qt CHESTERFIELD CCXJNTY. VIRGINW- SCALE- 1": 50' APRIL' 12 . I!; -E!3 I CHARLES C. TOvvtES & AssocwEcs CML Etr-WEERS - PLANNERS - LAND 9.MEYQr6 MSY41AL 0 0 (1) 01 0 5 Y& N I 7X 1 1 JO DWELLING DRAINAGE AND TEMPORARY CONSTRUCTION EASEMENT a: AUL—Z ai Itcs IRA T X TRUSTEES, FGM N,477_ BAN!{ W.B. 981 Pg. 601 uC6 0. 11 356, Pg. 202 � 7' 14L- 6' Y. S. RuxEy B. 586, pg PJ2 u� POND 2 W.B.77 Pg. 503,505 C6 d D. !3.' 400, Pg. 297 _j a; CD aj T- R- Ek V G. A41 LES T.M.182-9 (10) 31A w TF32 N 31 f % 1 U13' fQ cli t1w I ?E: E Z,=,TM.4!U 0 cl CFKW a�ROM PLAT OF 101 DRAINAGE EASEMENT & TEMPORARY CONSTRUCTION EASEMENT ACROSS VARIOUS PROPERTY OMNERS TCWN OF ETTRICK ns MATO&CA DISTRICT CHESTERFIELD ' ' COUNTY VIRGtNle No. 1324 RE SED SEM. 26, 1g 3 SCALE; 1":: 50' APRIL 12 1983 -REV JAN 23 1984 CHARLES C TOWNES & ASSOCIATES SUPI141: C%nL ENGANEXRS*,r� LANO SURVEYORS �to rnMAL: VlPrWA 05G � co ci Iq ZUSTEES, F a M NATI_ BANK W.B. D. B. t, Pg. 601 . . I Pg. 202 1- 8 Y. 8- RIDLEY D. B. 586, pg. Z2 R. 8, POND W. S. 77 1 Pg- 503, 605 D. $. 400, Pg. 297 T. R. a V G. MILES TM- 182-9 (10) 31A DRAINAGE AND TEMPORAR CONSTRUCTION EASEMENT re Ml CROOM aOF D. PQ. 449 DRAINAGE EASEMENT & TEMPORARY CCNSTRkr—TiONl EASEMENT ,,\CRC%S3S %/4RIOUS PROPERTYCA/vNERS TOWN OF ETTRICK MATC)aCA DISTRICT CHESTERFIELD C(:YJNTY VIRGINIA REVISED SEPT. 26, 1983 Sr-AL.S: 1 ": 50' APRIL 12 , 1383 CHARLES C. T(YAlES & ASSOCIATES 0VIL EW-ANEERS - PLANNERS - LAND SURVEYORS COLONIAL W-C*frS. VIW3NIA 07 _j CD go, OW 101 CL ;4 C6 Iq ZUSTEES, F a M NATI_ BANK W.B. D. B. t, Pg. 601 . . I Pg. 202 1- 8 Y. 8- RIDLEY D. B. 586, pg. Z2 R. 8, POND W. S. 77 1 Pg- 503, 605 D. $. 400, Pg. 297 T. R. a V G. MILES TM- 182-9 (10) 31A DRAINAGE AND TEMPORAR CONSTRUCTION EASEMENT re Ml CROOM aOF D. PQ. 449 DRAINAGE EASEMENT & TEMPORARY CCNSTRkr—TiONl EASEMENT ,,\CRC%S3S %/4RIOUS PROPERTYCA/vNERS TOWN OF ETTRICK MATC)aCA DISTRICT CHESTERFIELD C(:YJNTY VIRGINIA REVISED SEPT. 26, 1983 Sr-AL.S: 1 ": 50' APRIL 12 , 1383 CHARLES C. T(YAlES & ASSOCIATES 0VIL EW-ANEERS - PLANNERS - LAND SURVEYORS COLONIAL W-C*frS. VIW3NIA 07 SECOND AVENUE - STATE RWM * 1110 - t: FLAT 16 DRAINAGE EASEMENT & TEMPORARY CCNSTRUCTION EASEN > ACROSS VAROUIS PROPERTY OW, No. 1324 TOW OF ETTRICK lq- MAT&CA DISTRICT sWX DCHESTERFIELD CCLNTY, VIRC 4 *4*4p ) SrALE 1**. 5a APRL 12 REV JAN 23, 1': CHARLES C. TOWWS & ASSOCI) CML Ef1Gl�5 - PLANNERS - LAND SLME N z,al FENCE to, DRAINAGE AND TEMPORARY � CONSTRUCTION EASEMENT 16: u b c i( N co pa d o ' ' N 331 ,325.5917 EZ,31Z, 9©B. l 9407 jl Til G JAMESt Sr. SECOND AVENUE - STATE FLUTE i 110 ,�c 2�1,�'•L"1 y tj#' "� Lf,• PLAT 16, DRAINAGE EASEMENT & > TEMPORARY CCNSrRUCTION EASEMENT C� No. 1324 ACROSS VARK PROPERTY OWNERS # TOWN 4F ETTRICK 'H 1 MATOACA DISTRICT CHESTERFIELD CCXJNiY, VIRGINIA u:ALE- 1": 5a APRT- 12. 1%3 CHARLES C. TOVkES & ASSOCIATES CML ENGINEERS - PLANNERS - LAND WRVEYORS CCLUAL t iTS VARGINA N 331 tI LJ OMMANAGE AND TEMPORARY qj c7' CONSTRUCTION E!DASSSEMENT i4 to co 0 �fi4lNgci r SECOND AVENUE - STATE ROUTE * 1110 0 7 PLAT T- Tiv OF Jeff 7reyT. Collitns EXISTING V DRAINAGE EASEMENT & r > TEMPO AW CC(�ISTRUCTION EASEMENT No. 1324 ACROSS ry TO" 0 � 'E� Y PIQ C"'E'�S L �0 611- MATOACA DI CHESTERFIELD CCUNTY,STRIC`r VIRGINIA SCALE: V=50' APRIL 12.1%3 CHARLES C. TOVMS & ASSOCIAT'ES CIVIL ENGINEERS - PLANNEWi - LAND SLRVEYCY-n rn (W.At Hrmrm vtrx,.WIA C IL-11 () 10 0 ITR. f, V.G. MILES 04 lz g C14 'o T. M182 (101 314 < 2w I-; ci If I I TE CONS7TAiCrICN EAS7 AZ '.�A �t�j U) EASEMENT ri g . �w�l Li uj V 7'-1 -f .1 CD W W. B. CROON a 0- BROWN D. 11. 1410 , Pg. 449 N. G. SIMS, et cis D. 11, 1105, Pg. 638 UP'DRAINAGE AND TEMPT 26, CONSTRUCTION EASE N. G. SIMS, '% GIs D.B. 1105, pg.%4O N N'5 :tili I 1V. G. SIMS, et GIs zlw 0- B. 1105, Pg. 63e m CJ z 7'-1 -f .1 CD W W. B. CROON a 0- BROWN D. 11. 1410 , Pg. 449 N. G. SIMS, et cis D. 11, 1105, Pg. 638 UP'DRAINAGE AND TEMPT 26, CONSTRUCTION EASE N. G. SIMS, '% GIs D.B. 1105, pg.%4O R -AT OF DRAINAGE EASEMENT & CHESTERFIELD C0JN% VIRGINIA VISED SEPT. SCALE: 1 50' APRIL 12 . In CHARLES C. TOWNES & ASSOCIATES COW EW--ANE@RS - PLANNER'S - LAND SUWEYCPS C-1100:10:1 N " cli :tili I 1V. G. SIMS, et GIs zlw 0- B. 1105, Pg. 63e m CJ R -AT OF DRAINAGE EASEMENT & CHESTERFIELD C0JN% VIRGINIA VISED SEPT. SCALE: 1 50' APRIL 12 . In CHARLES C. TOWNES & ASSOCIATES COW EW--ANE@RS - PLANNER'S - LAND SUWEYCPS C-1100:10:1 THIRD AVENUE STATE ROUTE [Ill. SUR4 PLAT OF 15' DRAINAGE EASEMENT & TOWN OF ETTRICK MATCOCCA, DISTRICT CHESTERFIELD CCUNTY. . VIRGINIA SCALE: V; 50' APRIL 12 REV JAN 2. 3 �jt CHARLES C. TOVvl',ES & ASSO Og's C%nL EW-4KCERS - PLANNERS - LAND SuRvEYORSI N 331 .462.174 E 213136108.730 DRAINAGE AND TEMPORAR CONSTRUCTION EASEMENT X 331.499..572 E 2,313, 18T M5. c; ca Z' EL im O rJ 16' CAR PORT sss 7n I? film THIRD AVENUE STATE ROUTE 1111 PLAT ft.D LTH l-1 16' DRAINAC-FE'EASEMENT & TEMPORARY CONSTRUCTION EASEMENT ACRCSS THE PROPERTY OF /ut f011ins A. R. & L.O. TUCKER > TOWN OF ETTRICK MATOACA � l4o. 1324 CHESFERFIRD COUNTY,DISTRICT VIRGINIA SCALE: V: 50, APRIL 12 'joR- / REV JAN63. I' CHARLES C. TOW ES & ASS CIATES CIVIL FW;sl"MRS, - PLAMERS - LAND 9-Rfi7V/EFYw)RlSZl COLONAL HE *9S vww" j C TION Cr E < m G. SIMS, et cis 21W l7. S. flos, pg. 638 60. Lil W n LIM] .1 PLAT OF DRAINAGE EASEMENT & TEMPORARY C0\GTKkUlO.-4 EA;E!,AENT ACROSS TOUSOF ETTRIVARPROPERTY UNNERS CWN CK MATOACA DISTRICT CHESTERRELD CCUN%vr VIRGINIA , �Eo SEPT'. 26, 1 SCALE:V- 50' APRIL 12 . IE a4ARLES C. TO\VEl,-) & ASSOCIATES CKIL EW--R4EERS - PLANNEpS - LAND SURVF-YORS COLDIIIAL W-C*ITS. VIR�IA _ — 0 cli uj I p N T R. a V. G. MILES 0i T. M. 182 —9 (10) SIA an j pL 5. TEMPMA" CONSTM-CrIO-N E4sedwr 4— Ln E4SEMEmWT 57. W. B. CROCM 0- BROWN QD t?.8.1410 P9-449 14' DRAINAGE AND TEMPORARY CONSTRUCTION EASEMENT u 4 A 10 0 N. C. Sims et als D. B. i(}5, Pg. 638 2" ut ZI. 2 w en; N. G. SIMS, et of,. 0-B. 1105, Pg. 640 IU' 'EAlroRARY CONSTRUCTQ� Ed:XMEI;T 2 rlzr - 6 1 f4+ C TION Cr E < m G. SIMS, et cis 21W l7. S. flos, pg. 638 60. Lil W n LIM] .1 PLAT OF DRAINAGE EASEMENT & TEMPORARY C0\GTKkUlO.-4 EA;E!,AENT ACROSS TOUSOF ETTRIVARPROPERTY UNNERS CWN CK MATOACA DISTRICT CHESTERRELD CCUN%vr VIRGINIA , �Eo SEPT'. 26, 1 SCALE:V- 50' APRIL 12 . IE a4ARLES C. TO\VEl,-) & ASSOCIATES CKIL EW--R4EERS - PLANNEpS - LAND SURVF-YORS COLDIIIAL W-C*ITS. VIR�IA _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: January 22, 2014 Item Number: 8.13.8. Subject: Award Annual Engineering Contracts for Professional Engineering Services for Water and Wastewater Projects County Administrator's Comments: County Administrator: Authorize the County Administrator to execute contracts for annual services with Arcadis U.S., Inc.; Austin Brockenbrough & Associates, LLP; Black & Veatch Corp.; Hazen and Sawyer, P.C.; URS Corp.; and Whitman, Requardt & Associates, LLP. Summary of Information: Arcadis U.S., Inc.; Austin Brockenbrough & Associates, LLP; Black & Veatch Corp.; Hazen and Sawyer, P.C.; URS Corp.; and Whitman, Requardt & Associates, LLP were selected through the Request for Proposal process including competitive negotiations by the RFP committee. These firms were selected out of a field of 16 firms who submitted proposals for professional engineering services for water and wastewater projects. The six firms were selected based on their expertise in the various areas of water and wastewater engineering. The County's CIP budgeting process assures that funding is available with each water or wastewater project for professional engineering services. Preparer: Roy E. Covington, P.E. — Title: Director of Utilities Attachments: El Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 22, 2014 Item Number: 82.9. Subject• State Roads Acceptance County Administrator's Comments: County Administrator: /0 U - Board Action Requested: Adoption of a resolution for referenced state roads acceptance. Summary of Information: Matoaca: Second Branch Section 5 Preparer: Scott B. Smedley Attachments: ■ Yes 7 No Title: Director, Environmental Engineering_ 0-1 TO: Board of Supervisors, FROW Department of Environmental Engineering SUBJEGTState IRoad Acceptance - SECOND BRANCH SECT*N 5 DISTRICT': MATOACA MEETING DATE: January 22, 2014 ROADS ICOR CONSIDERATION: JAKEKA C1 JANEKA DR Vicinity Map: SECOND BRANCH SECTION 5 1�177 7 w ow"O"i of Cvuy"PY cus CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA no. Page I of I Meeting Date: January 22, 2014 Item Number: 8.13.110. Subiect: Acceptance of a Grant and Appropriation of Funds from the Virginia Department of Environmental Quality County Administrator's Comments: County Administrator: This item requests Board acceptance of a grant and the amount of $64,825 from the Virginia Department and authorization for the County Administrator documents. Summary of Information: appropriation of funds in of Environmental Quality to execute any necessary The Department of Environmental Quality (DEQ) requested grant proposals from localities under the Virginia Locality Stormwater Program Development, Phase II. The grant program was established to provide assistance to localities in furtherance of programs resulting from the development of local stormwater programs consistent with the Virginia Stormwater Management Act. In addition, the grant supports personnel costs associated with program implementation. The Chesterfield County Department of Environmental Engineering responded to the request for proposals identifying $129,950 in staffing and operational costs associated with the implementation of the Virginia Stormwater Management Program (VSMP). The $64,825 in grant funding approved by DEQ is a matching grant covering the period December 1, 2013, through December 31, 2014. Budget staff has confirmed $129,950 in eligible VSMP related costs in Environmental Engineering allowing them to accept the grant amount of $64,825 on a cost reimbursement basis, payable through quarterly submission of invoices. Preparer: Scott B Smedley Title: Director, Environmental Engineering Preparer: Allan M. Carmody Title: Director of Budget & Management Attachments: Yes No # c1c"G111 09 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 22, 2014 Item Number: 8.6.11. Subiect: Approve Memorandum of Agreement with the Virginia Department of Juvenile Justice to Participate in the Detention Re -Entry Program County Administrator's Comments: County Administrator: F11 Authorize the County Administrator to execute a Memorandum of Agreement with the Virginia Department of Juvenile Justice. Summary of Information: The Virginia Department of Juvenile Justice ("DJJ") has instituted a Detention Re -Entry Program which will provide youth being discharged from commitment the ability to transition back into the community by spending the last 30-120 days of confinement in the local detention facility. The Chesterfield Juvenile Detention Home ("CJDH") presented a proposal to DJJ to participate in the program, which DJJ has accepted. Under the terms of the agreement, DJJ will pay CJDH $150 per day per resident in exchange for the local provision of room, board, education and services. CJDH will only accept youth from Chesterfield or Colonial Heights who meet certain qualifications and only if bed space is available. CJDH anticipates no more than 10 residents a year from the program. The term of the agreement will be for one year, with opportunities for four additional annual renewals, if both parties agree. The agreement can be terminated by either party on 30 days' notice. Staff recommends approval. Preparer: Sarah Snead Attachments: M Yes 7 No Title: Deputy County Administrator 0623-.91761.1 4 11 C2-10 MEMORANDUM OF AGREEMENT I. PARTIES TO THE AGREEMENT: This agreement entered into by the Chesterfield Juvenile Detention Home hereinafter called the "Provider" and the Virginia Department of Juvenile Justice, hereinafter called the "Department". H. PERIOD OF AGREEMENT: From January 1, 2014 through December 31, 2014 and renewable in accordance with Section VII. 1. III. PURPOSE: The purpose of this agreement is to describe the requirements under which the Provider is to provide detention re-entry placement and services to juvenile offenders committed to the Virginia Department of Juvenile Justice and placed by the Department with the Provider. IV. SCOPE OF SERVICES: The Provider shall provide the program and services to the Department as set forth in the below listed documents, each of which is incorporated by reference herein: A. DJJ's Request for Proposals for Detention Re-entry Program dated November 2013 B. Provider's proposal dated December 12, 2013. V. PRICING AND PAYMENT TERMS: A. Per Diem: The Department shall pay the Provider a per diem of $ 150.00 for the placement of a resident in Detention Re-entry for basic services to include room and board, education and basic medical care. B. Transportation: The Department will pay mileage reimbursement for transportation not to exceed the designated state mileage rate. The Department will pay the per staff hourly rate for transportation of $ 18.00 per hour. All transportation by the provider will be approved in advance of transport with the exception of emergency medical transportation. C. Method of Payment: All invoices for services shall be rendered on a monthly basis. Invoices shall be submitted to the Division of Operations. The mailing address is: Department of Juvenile Justice Attn: Angela Valentine 700 Centre, 700 East Franklin Street, 5t' Flr. Richmond, VA 23218-1110 C. Prompt Payment Act: In accordance with the Commonwealth of Virginia Prompt Payment Act, invoices shall be payable within thirty (3 0) days after receipt of invoice. The Provider shall notify the Fiscal Officer of the Department of all invoices that are in excess of thirty days. D. At a minimum, the following information shall be annotated on all invoices: 1. Provider's Federal Tax Identification Number (FIN); 2. Provider's address, telephone number, and point of contact; 3. Juvenile Tracking Number of each juvenile; 4. Dates of service; and 5. Type of services. -1- VI. ADMINISTRATION, MONITORING, AND EVALUATION: A. The Provider will: 1. Record, maintain and provide upon request statistical data relative to the juveniles being served. 2. Designate a contact person who shall be responsible for the administration of this agreement. 3. Participate with the Department in the evaluation of the program's effectiveness. B. The Department will: 1. Designate a contact person who shall be responsible for the administration and monitoring of this agreement. 2. Conduct periodic reviews of services provided under this agreement. C. Removal of Juvenile Offenders: Without incurring any further cost, the DJJ Deputy Director for Operations may at his discretion remove any or all juvenile offenders placed as a result of this agreement from the Provider's program. In this situation, the DJJ will be responsible for the transportation and placement of the juvenile offender VII. TERMS AND CONDITIONS: A. AUDIT: The Provider shall retain all books, records, and other documents relative to this agreement or the provision of services pursuant to this agreement for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The Department, its authorized agents, and/or state auditors shall have full access to and the right to examine any of said materials during said period. B. APPLICABLE LAWS AND COURTS: This agreement shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of the Commonwealth. The Provider shall comply with all applicable federal, state and local laws, rules and regulations. C. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that both parties shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement. D. CANCELLATION OF AGREEMENT: The parties to this agreement may terminate this agreement, in part or in whole, without penalty, upon 30 days written notice. Any agreement cancellation notice shall not relieve the Provider of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation nor relieve the Department from paying for services rendered prior to the date of cancellation. E. CHANGES TO THE AGREEMENT: The parties may agree in writing to modify the scope of the agreement. An increase or decrease in the price of the agreement resulting from such modification may be agreed to by the Director of the Department and the Provider as a part of a written agreement to modify the scope of the agreement. F. DEFAULT: Failure to deliver goods or services in accordance with the agreement terms and conditions shall be cause for Department, after due oral or written notice, to procure services from other sources and hold the Provider responsible for any resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies; which the Department may have. C 0 0 -"1" 12 G. DRUG FREE WORKPLACE: The Provider acknowledges and certifies that it understands that the following acts by the Provider, its employees, and/or agents performing services on state property are prohibited: I The unlawful manufacture, distribution, dispensing, possession or use of alcohol or other drugs; and 2. Any impairment or incapacitation from the use of alcohol or other drugs except the use of drugs for legitimate medical purposes. The Provider further acknowledges and certifies that it understands that a violation of these prohibitions constitutes a breach of agreement and may result in default action being taken by the Commonwealth in addition to any criminal penalties that may result from such conduct. H. BACKGROUND INVESTIGATIONS: The Provider will certify that a background investigation has been completed on staff hired under this agreement, in accordance with statutory requirements. I. RENEWAL OF AGREEMENT: This agreement may be renewed on an annual basis upon written agreement of both parties. The maximum term of the agreement with all renewals shall not exceed five years. Any changes in the terms of the agreement and the pricing will be negotiated at the time of renewal and included in the renewal document signed by the parties. PROVIDER: By: Title: Date: DEPARTMENT: By: Title: Date: ORIGINAL -3- (IDICC1113 17 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: January 22, 2014 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 04-0293 Project Name: The Landing @ Swift Creek Section 1 Location: Woolridge Road/Swift Creek Reservoir Developer: Landing Development Corporation Contractor: K. P. Glass Construction Contract Amount: Water Improvements - $365,849.16 Wastewater Improvements - $417,784.47 District: Matoaca Preparer: William 0. Wright Title: Assistant Director of Utilities Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. Contract Number: 13-0053 Project Name: Kroger R-512 Remodel and Expansion Location: 13109 Rittenhouse Drive Developer: Kroger Limited Partnership I Contractor: Dickerson Construction LLC Contract Amount: Water Improvements - $20,500.00 Wastewater Improvements - $11,112.50 District: Matoaca 3. Contract Number: 13-0211 Project Name: Greater Unity Adult Services Location: 4240 Bonniebank Road Developer: LLT Holding, LLC Contractor: R.M.C. Contractors Incorporated Contract Amount: Water Improvements - $8,775.00 District: Dale G°:. f3l' 15 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Vm' 'M' 'M' Meeting Date: January 22, 2014 Item Number: 9.B. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Stegmaier Title: County Administrator Attachments: Yes No # C C .11 JL' 113 CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances January 22, 2014 % of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1% 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $54,500,000 8.0% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS January 22, 2014 Board Meeting Date Description Amount Balance (43,000) 5,937,897 :FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 4/10/2013 FY2014 Capital Projects 10/23/2013 Additional funding for Bon Air Library renovation project 15,590,000 20,676,397 (14,695,500) 5,980,897 (43,000) 5,937,897 +� }.L 1dSu ria CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS January 22, 2014 County Wide Maximum Balance Carry Over Pending from FY2014 Funds Used Items on Board District Prior Years* Appropriation Year to Date 1/22 Agenda Approval Bermuda $25,644 $33,500 $14,333 $0 $44,811 Clover Hill 37,500 33,500 0 - 71,000 Dale 37,500 33,500 6,569 - 64,431 Matoaca 37,500 33,500 2,354 - 68,646 Midlothian 37,500 33,500 19,462 - 51,538 County Wide SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Prepared by Accounting Department December 31, 2013 Outstanding Date Original Date Balance Began Description Amount Ends 12/31/2013 04/99 Public Facility Lease — Juvenile Courts Project 16,100,000 01/20 5,785,000 (Refinanced 10/10) 03/03 Certificates of Participation* — Building Construction, Expansion and Renovation 6,100,000 11/23 630,000 03/04 Certificates of Participation* — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11115 1,490,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 10/14 13,142,494 12/04 Energy Improvements at County Facilities 1,519,567 12/17 645,054 05105 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 2,985,000 05/06 Certificates of Participation* —Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 5,110,000 08/07 Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 15,215,000 06/12 Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 19,080,000 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED 130.715.766. .082.548 PENDING EXECUTION Approved Description Amount None 0 0 c-; -1 * 'WM0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 22, 2014 Item Number: 9.C. Subject: Report of Planning Commission Substantial Accord Determination for a Government Office (Public Safety)(Case 14PDO155) County Administrator's Comments: County Administrator: Board Action Requested: On January 21, 2014, the Planning Commission will determine if Case 14PDO155 is in substantial accord with the Comprehensive Plan, as per attached. Staff will advise the Board of the Commission's action. Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparer: Kirkland A. Turner Attachments: E Yes 1-1 No Title: Director of Planning 0-121 CASE MANAGER: Ryan Ramsey BS Time Remaining: 365 days januar-y 21, 2014 CPC January 22, 2014 BS SUBSTANTIAL ACCORD REVIEW 14PDO155 Col. Thien-y Dupuis Dale Magisterial District 7800 Whitepine Road REQUEST: Substantial Accord Determination to permit a government office (public safety) in a Light Industrial (1-1) District. PROPOSED LAND USE: A government office for public safety purposes is proposed. PLANNING COMMISSION RECOMMENDATION THE PLANNING COMMISSION IS SCHEDULED TO HEAR THIS CASE AT THEIR MEETING ON JANUARY 21, 2014. STAFF WILL ADVISE THE BOARD OF THE COMMISSION'S ACTION AFTER THEIR MEETING. RECOMMENDATION Recommend approval for the following reason: The proposal complies with the recommendations of the Public Facilities Plan, an element of the Comprehensive Plan, which suggests that government offices for police special services (special operations facility) be located within the vicinity of Iron Bridge Road and Route 288. GENERAL INFORMATION Project Name: Office Space for Police Personnel Location: The request property is located at the northeast comer of Whitepine, Road and Taxi Way and is better known as 7800 Whitepine Road. Tax ID 765-672-4633. Providing a FIRST CHOICE community through excellence in public service 0,1 D (D - -1 Existing Zoning: I-1 with conditional use planned development Size: 2 acres Existing Land Use: Light Industrial (Office/Warehouse) Adiacent Zoning and Land Use: North, South, East and West - I-1 with conditional use planned development; Light Industrial (Chesterfield Industrial Park) UTILITIES Public Water and Wastewater Systems: The existing commercial structure is connected to the public water and wastewater systems. The proposed use will not impact the public water and wastewater systems. ENVIRONMENTAL This request will have no impact on these facilities. PUBLIC FACILITIES Fire Service: The Airport Fire Station, Company Number 15, currently provides fire protection and emergency medical service (EMS). This request will have a minimal impact on Fire and EMS. County Department of Transportation: The proposed development on the property will have a minimal impact on the existing transportation network. Virginia Department of Transportation (VDOT): VDOT has no particular concerns with the establishment of the desired facility at the location desired by the Chesterfield County Police Department. A commercial entrance (or entrances) will be evaluated at time of site construction plan review (if required) per the 2 14PD0155-2014JAN22-BOS-RPT requirements of the Virginia Access Management requirements and the specific entrance configuration(s) needed to service the facility. LAND USE Comprehensive Plan: The Comprehensive Plan designates the request property for Industrial use where moderate to intense manufacturing uses that are generally dependent upon the processing of raw materials. These uses may have associated outside storage areas. The Public Facilities Plan, an element of the Comprehensive Plan, suggests that a special operations facility should continue to be located in the vicinity of Iron Bridge Road and Route 288 to house special operations units with a recommended timeframe of between 2013 and 2017. Area Development Trends: Properties to the north, south, east and west are zoned Light Industrial (1-1) and are occupied by industrial, warehouse and office uses (Chesterfield Industrial Park). It is anticipated that industrial uses will continue in the area, as suggested by the Plan. Site Location and Selection: The applicant proposes to lease an existing 12,000 square foot office/warehouse building within the Chesterfield Industrial Park. The Chesterfield County Police Department would lease the building to house its Police personnel. Renovations to the existing Police Headquarters Building inside the Government Center resulted in insufficient space being left for the Police personnel to return to the building. Therefore, the Police Department examined several off-site locations that were in close proximity to the Police Headquarters near the intersection of Iron Bridge Road and Route 288. The Police Department selected four (4) sites to consider lease agreements. The request property presented the least expensive lease agreement while providing the necessary office and parking space requirements. The request property will permit the entire division to be located in a single building, which will promote efficient communication and supervision of work groups within the division. CONCLUSION The relocation of the Police office space satisfies the criteria of location, character and extent as specified in the Code of Virginia. Specifically, the proposal complies with the recommendations of the Public Facilities Plan, an element of the Comprehensive Plan, which suggests that a special operations facility for police services should be located close to Police Headquarters, within the vicinity of Iron Bridge Road and Route 288. Therefore, staff recommends that the Commission determine that the government office (public safety) is in substantial accord with the Comprehensive Plan. 14PDO I 55-2014JAN22-BOS-R,.Yl- --' " UU" -"'q 4 -U.-I CASE HISTORY Staff (1/10/14): If the Planning Commission acts on this request on January 21, 2014, staff will advise the Board of the Commission's action after their meeting. The Board of Supervisors, on Wednesday, January 22, 2014 beginning at 3:30 p.m., will take under consideration this request. 4 14PDO155-2014JAN22-BOS-RPT �d � d�? t Q ,� I� �5 �� ' January 22, 2014 Speakers List Afternoon Session 1. Patricia Headley 2. Susan Worsham James Wilson Ryan Abbott Board of Supervisors meeting January 22, 2014 Good afternoon Chairman and Members of the Board. My name is Patricia Headley. I am a high school Biology teacher who has been with Chesterfield County Public Schools for 25 years. I am retiring this year because, as a retiree, I'll get annual cost -of -living adjustments. As a teacher, I haven't received a cost -of -living adjustment, or raise, for over five years. As you can see, it is in my best interest to retire instead of continuing to give my experienced talents to our children. After all, my own family has to come before my work family. As a member of this Board and representatives of Chesterfield County, I would hope that you value academic excellence. Therefore, as conscientious Board members, I would ask that you do what is necessary to have qualified teachers, with quality resources, in appropriately sized classes. The County Plan to revitalize neighborhoods cannot happen without taking care of our schools, our school employees, and our children. Mr. Warren: As a resident and homeowner in the Clover Hill District for over 25 years, I encourage you, as well as the rest of the board, to support advertising a real estate tax rate of $.98. No harm can be done by advertising a higher rate. At the very least, it will give the residents of Chesterfield County an opportunity to voice their opinions, as is their democratic right. And by supporting this 3 cent increase, you can begin to make a difference in increasing teacher salaries, reducing class size, as well as helping to fund other areas in the community. The investment in our schools and our community is vital to maintain the quality of life that many of us moved here to enjoy. Please stand as a champion of our public schools and our community, and support this increase. Thank you for your time, and hopefully, for your support. Patricia Headley 2410 Falkirk Dr. N. Chesterfield, VA 23236 headley2410@verizon.net Good Afternoon, Mr. Holland and Members of the Board, I am Susan Worsham and currently work at Elizabeth Davis Middle School as a librarian. I am here to ask you to please advertise the tax rate at 98 cents. The school employees of Chesterfield County have not seen an increase in funding to support the system for a while. Veteran teachers are retiring, more and more each year, due to burn out, and the realization that their experience and their skills are not valued. New teachers in my building are questioning their career choices. While they may have dreamed of being a teacher all their lives they are finding they can't make ends meet. I have a girlfriend who has been teaching for 5 years. After she pays rent, her student loan, a car payment and her utilities there is little left for groceries and gas. An aide at my school brings home $286 every pay period, which amounts to $3.86 per hour working with some of our neediest students. Why so little in take home pay? She is responsible for providing the health insurance for her family and the premium takes the majority of her hourly rate. I've worked two jobs from 2001 to 2009, not to buy luxuries, but to help my children gain a college education. I am proud to say they are very successful, yet I'll be back to a second job soon, to make up for the increase costs to the health care premiums and the contribution I am now required to pay to the Virginia Retirement System. School employees are struggling in this county to live on their salaries. Please support public education in Chesterfield County and advertise the tax rate at 98 cents. Thank you. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: January 22, 2014 Item Number: 14.A. Subiect• Resolution Recognizing Mr. Aaron Tyler Lafoon Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Aaron Tyler Lafoon, Troop 2842, sponsored by Swift Creek Baptist Church, upon attaining the rank of Eagle Scout. Mr. Lafoon, a Matoaca District resident, will be present at the meeting, accompanied by members of his family, to accept the resolution. Preparer: Janice BlakleV Attachments: E Yes Title: Clerk to the Board �■ M WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Aaron Tyler Lafoon, Troop 2842, sponsored by Swift Creek Baptist Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Aaron has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of January 2014, publicly recognizes Mr. Aaron Tyler Lafoon, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. January 22, 2014 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Nicole Winter 2. Malcolm Stewart 3. Amy Petersen 4. Melodie Henderson 5. Evening Session #2 (End of the Evening Agenda) 1. Steve Meadows 2. Lop -an Dickerson 3. ►'c k ave( Pe .50 n, 4. Nancy Rader 5. Henrietta Russell �CkWi1vqs Good evening Chairman Holland and Board Members - My name is Nicole Winter. I am a National Board Certified history teacher at Cosby High School and this is my 22nd year teaching students. I come to you with grave concerns about funding for our schools. When the Great Recession hit our community, it was clear that everyone would need to do his job with less. In both the public and private sectors, we tightened our collective belts during this national crisis, and the teachers of Chesterfield have done their part these past five years with larger class sizes and no pay increases. One of the key requirements of National Board Certification is to know one's students. That is, to understand their individual learning styles, home situations, talents and struggles, past experiences and plans for the future. This allows teachers to tailor lessons to best support each student's needs and help him meet learning goals. However, increasing class sizes in recent years have hampered the ability of teachers to meet the individual needs of each student. To be more specific, five years ago, my AP classes averaged 26 students, but now average 30. A few colleagues' classes number well into the 30s, some into the 40s. The amount of time it takes to properly grade assignments, provide feedback, and work with individual students has grown exponentially as a result. It now takes me more than a month to hold individual writing conferences with every one of my AP students after school. It takes me approximately 5 hours each time I grade a set of timed essays for these students, and this work is done at home on my own time Additionally, today's students need more support than ever as our special education population continues to grow. The size of my collaborative classes has grown from an average of 23 students five years ago to 26 now. This year one of my classes has 28 students — 19 are special education students with Individual Education Plans requiring specific accommodations. My teaching partner and I struggle to meet the learning needs of every child while covering a vast US History curriculum. With these large class sizes, it has become very difficult to give our students the most supportive learning environment because of the sheer numbers and individual needs. Under these conditions we cannot continue to deliver the same educational experience we once did. We are simply stretched too thin. The success of Chesterfield County Public Schools has always been due to its outstanding teachers who go the extra mile to support their students. However, while class sizes and student needs have increased, teacher compensation has not. In the last five years, there has been no financial recognition of the expertise and time that teachers dedicate to the students of Chesterfield County. Therefore, as you consider budget priories for the new fiscal year, I encourage you to vote for the children and teachers of Chesterfield and provide funding for teacher compensation and reduced class sizes. As a teacher, parent, and taxpayer, I support an increase in the real estate tax rate to better support our students. Thank you for your consideration. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: January 22, 2014 Item Number: W.A. Subject• PUBLIC HEARING: Lease Amendment for Hangar Space at the County Airport County Administrator's Comments: County Administrator: Approve a lease amendment for hangar space at the County Airport with the United States of America for use by the Drug Enforcement Administration and appropriate funds for security improvements. Summary of Information: On August 28, 2013 the Board approved a lease amendment with the federal government for use by the Drug Enforcement Administration. That lease amendment provided for an additional hangar, lighting upgrade and a modular multi-purpose room. Since that time DEA has requested additional lessor improvements consisting of security upgrades at a cost of $9,976.43. This amendment to the DEA lease would allow for those security enhancements to be completed by the county and be fully reimbursed by the DEA in a lump sum upon completion. The lease runs through November 4, 2023. Approval is recommended. DistriCt: Dale Preparer: John W. Harmon Attachments: El Yes ■ No Title: Real Property Manager Chtalurfield Your Communrn Ne% c er• Sin( e 1995 P(1 Box 161 h,'Ldlotlum,. irr,ma 2111 (• Mow: 0(0-1,';45-75W- Fax: (W9) 734 3269 • Email: news@chesterfielck,bsmver.com • Internet: www.che.(ertieldob.er%rrcom ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield Cotjnl� LN:DE:A-HANGAR-SPACE 1-15 1/20P - .057 in. $226.58 Right of Wa} TAKE N0110E That on January 22, 2014, at 6:30 p.m. or as soon thereafter as may be heard. the Board of Supervisors of Chesterfield County at its regular meeting place in the Public Meeting Room of Chesttrfield County, Virginia, will , onsider an amendment to the tease of hangar space at the county airport for use by the Drug Enforcement Administration. Information regarding the lease amendment is on file in the Right of Way office in Chesterfield County, Virginia and may be examined by all interested partits between the hours of 8:30 a.m. and 5:W p.m., Monday throuQlt Friday. the hearing is heed at a public facility dea�gned to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility, or need for reasonable accommodations should contact Janice B. Blakley, Clerk to the Board, at 748-1200. Persons needierg i services for the deaf must notify �to the Board no later than Friday. January 17.2014_ The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 1/15/2014 Sworn to and subscribed before me this day of 2014. Legal A rant Jardes T, Grooms Jr., Notary Public My commission expires: February 29, 2016 Commission I.D. 7182093 (SEAL) GROO �j. .•.NOTARY Q . • PUBLIC ; REG 1t 7182093: e t MY COMMISSION ; a n EXPIRES 2 p?,. 2/2912016 .• C9 •' '*�_4ALTN 6..�'�`�: THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: January 22, 2014 Item Number: 20. 5ubiect• Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: 9 Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on February 12, 2014, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: F Yes Title: Clerk to the Board