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07-14-1976 MinutesVIRGINIA: At a regular meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on July 14, 1976, at 9:00 a.m. Present: Mr. E. Merlin O'Neill, Chairman Mrs. Joan Girone, Vice Chairman Mr. C. L. Bookman Mr. Leo Myers Mr. M. W. Burnett, Co. Admin. Absent: Mr. J. Ruffin Apperson Also Present: Mr. Stanley Balderson, Chief Planner Mr. James Condrey, Dir. Central Acctg. Mrs. Jaon Dolezal, Secretary Mr Lee Falwell, Asst. Co. Admin. Mr C. G. Manuel, Asst. Co. Admin. Mr Morris Mason Mr Steve Micas, County Attorney Mr Robert Painter, County Engineer Mr James Schiavo, Zoning Inspector The Vice-Chairman calls the meet to order. The invocation is given by Mr. Myers. Mrs. Girone welcomes Mr. Steve Micas, the new County Attorney. On motion of Mr. Bookman, secGnded by Mr. Myers, it is resolved that the minutes of the'June 23rd and 28th be and they hereby are approved. Ayes: Mr..O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. The Board of Supervisors this day approved all claims presented to the County for the month June, 1976, and authorized the Treasurer of the County to issue warrants a follows: General Fund Check 131890-134355 Revenue Sharing Fund Check 132022-134280 Library Fund Total Amount $5,832,229.86 168,541.26 Check 131894-134311 Law Library Check 131978-134151 Ai'rport Check 131894-133532 County Garage Check 131918-134278 Storeroom 17,720.02 342 75 37 560 86 25 507 34 Check 131913-134210 Workmen's Compensation Check 131910-134203 Manpower Grant Check 131924-134299 Social Services Check 132110-135324 132352-132352 131509-131512 133273-133326 131515-131516 131513-131513 132351-152351 131880-131888 131524-131879 132337-132350 133329-133335 133091-133123 133227-133268 ~32746-132746 133215-133215 133327-133328 131508-131508 131514-131514 133124-133214 133336-133346 133089-133090 131521-131523 131517-131518 131519-131520 133223-133226 132745-132745 132744-132744 133216-133222 133347-133351 3 846 61 2 881 44 2 931 2{ 114 944 41 Nursing Home Check 131891-133520 Library Construction Check 132006-133415 School. Operating Check 132082-134142 School Bond Construction Check 132086-134135 School Payroll Deduction Check 131889-132605 County Payroll Deduction Check 131908-134285 Utilities Water Revenue Check 014772-014836 Water Operating Check 014705-014966 Water Improvement, Replacement, Extension Check 014712-014963 Water Meter Deposit Check 014833-014916 Water Meter Installation Check 014709-014965 Utilities Storeroom Check 014722-014953 Ettrick Utility Check 014735-014958 Sewer Refund Check 014772 Sewer Operating Check 014707-014958 Sewer Improvement, Replacement, Extension Check 014715-014967 Sewer Bond Construction Check 014790-014956 Utilities Insurance Total Amount 62,289.64 137,997.55 477,622.10 630,250.57 243,814.42 90,169.00 23.79' 41,373.46 290,824 46 655 00 10,575 11 19,504 12 759 71 5 75 24,926 21 2,248,009.81 15,378.20 Chock 014719-014822 204.95 On motion of Mrs. Girone, seconded by Mr. Myers, it is resolved that Judge D. W. Murphey, .Judge John Thomas, Mr. Apperson and Mrs. Girone be included on the Courts Committee along with Mr. Burnett and Mr. Falwell to review.applicants and select an architect to draw plans for the pro~.sed Courts Building. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. At the request of Mr. Covington, it is on motion of Mr. Myers, seconded by Mr. Bookman, resolved that the resolution passed by this Board on October 22, 1975, requesting certain road improvements on Whitepine Road be and it hereby is rescinded since said resolution is in some way inconsistent with that passed on June 9, 1976, concerning Whitepine Road. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the Highway Department be requested to improve the intersection of Milsmith and Chester Roads by relocating approximately 150 feet of this road and further be it resolved that the Highway Department bill the C~unty for this work which funds will come from the 3¢ Road Fund of Bermuda Magisterial District.. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Covington states that the following dates are for the hearings on 1-95: August 10th August llth A~gust~ 17th August 18th Pre-hearing at Richard Bland College Public Hearing at Richard Bland College Pre-hearing at Meadowbrook High School Public Hearing at Meadowbrook High School Mr. Covington presents the Board with the Secondary Budget for 1976-77 of the Highway Department which budget will be considered at a later date. Mr. Courtney Wells and Mr. Jack Tait are present to discuss the vacation of a right-of-way on Mr. Tait's property. Mr. Tait explains the circumstances under which he did record this 50 foot right of way and states that it serves no purpose. Mr. Burnett inquires if the owner of land to the rear of this property has any objections. Mr. Wells states that they have not been able to contact the owner. After consideration of this matter, it is generally agreed that Mr. Burnett should investigate the matter of the dedication further and that Mr. Wells should contact Mr. Clinton Carter to see if he has any objections to his property being land-locked. Z~e matter is deferred until July 28, 1976. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that this Board approves the Construction Document Phase of the proposed Mental Health Clinic and authorizes the bidding/negotiation phase of same which cost for the building is estimated to be $345,245. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On recommendation of the Planning Commission, it is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the following Ordinance-be and it hereby is adopted: "An Ordinance on Text Amendment 17 amending Section 28-3 of the Zoning Ordinance of the County of Chesterfield, Virginia, to provide for application fees as follows: Agricultural: $100; Residential (R-40 through R-7): $100 plus Si/Ac; Residential (R-TH, MH-1, MH-2): $300 plus SI/Ac; Commercial: $150 plus $20/Ac; Industrial : $150 plus $20~Ac; Multiple Family Conditional Uses: $500 plus $5/Ac; Individual Mobile Homes: $50; Planned Development Conditional Uses: $200; Other Conditional Uses and Special Exceptions: $75; and Variances: $50." Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On recommendation of the Planning Commission, it is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the following Ordinance be and it hereby is adopted: "An Ordinance to amend Section 6.7 of the Chesterfield Subdivision Regulations to provide for a fee schedule as follows: Tentative Approval: $10 plus Si/Ac and Final Approval: $15 plus Si/lot." Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mrs. Girone, it is resolved that the Optimist Club of Bermuda be and it hereby is granted permission to conduct bingo games and/or raffles for a period of one year with the condition that the normal fee be received from said Club. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the following changes be made in the School Budget as follows: I. Appropriate $70,000 to the following: 41-436-102.0 Director $14,000 41-436-104.0 Child Development Specialists 23,300 41-436-111.3 Psychologist 9,700 41-436-220.0 Travel 6,000 41-436-240.0 Consultants 2,000 41-436-'195.0 Fringe Benefits 5,688 41-436-323.0 Supplies 3,350 41-436-399.0 Indirect Charges 3,333 41-436-405.0 Equipment 2,229 $70,000' II. Increase revenue account 41-000-651.7 Child Development Grant by $70,000. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. is resolved that $16,269 be i~ General Fund to the followingi On motion of Mr. Bookman, seconded by Mr. Myers, it appropriated from the Unappropriated Surplus of the accounts: I. A. 11-061-214.1 Machine Rental $ 8,225.00 B. 11-113-214.1 Rental 2,800.00 11-113-217.0 Telephone 200.00 C. 11-072-109.0 Clerical 600.00 D. 11-061-321.0 Identification Suppl. 384.00 E. 11-111-214.0 Office Rent 3,440.00 11-111-217.0 Telephone 620.00 $16,269.00 II. Appropriate $38,000 from the Unappropriated surplus of the Water Improve- ment, Replacement and Extension Fund to 63-230-229.0 Engineering Services. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. There is considerable discussion regarding the amount which is left in the Unappropriated Surplus of the General Fund. Mrs. Girone states that she would like to have a monthly report to give the Board members a ballpark figure to go by when appropriating money from~e Surplus of the County. Mr. Condrey states that this will be difficult to do because they will have to estimate e.xpenditures and revenues each month but that he will see what can be done. Mr. Condrey states that som~ of the accounts that have been recommended to be written off have been collected and they will continue to collect the others. He states that no department has taken it upon itself to collect th~se bills but his department will now start. After some discussion of the write offs and the possible ways of collecting same, it is on motion of Mrs. Girone, seconded by Mr. Myers, resolved that the Central Accountant be authorized to write off the following accounts as of June 30, 1976: 11 General Fund 16 Airport Fund 60 Water Revenue Fund 61 Water Operating Fund 63 Water Improvement Fund 71 Sewer Operating Fund 4.50 46.90 20.80 450.26 7.74 1,079.79 Total $1,609.99 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. MYers. Mrs. Girone states that the minutes should reflect that Mr. Condrey and his department are authorized by the Board to collect past due accounts. On motion of Mrs. Girone, seconded by Mr. Myers, it is resolved that $113,073,230 be appropriated to the following accounts for fiscal year 1976-77: 'FUND NAME AMOUNT 11 12 13 14 15 16 17 21 22 26 41 69 6O 61 62 63 64 65 66 70 71 72 73 77 General Fund Revenue Sharing Fund Library Law Library Roads Airport County Garage Welfare Fund Nursing Home Library Construction School Administration Ettrick Utility Fund Water Revenue Water Operating Fund Water Deb~ Wat%r Impr,, Repl. & Ext. Water Construction Water Meter Deposit Water Meter Installation Sewer Revenue Sewer Operating Sewer Debt Sewer Impr., Repl. & Ext. Sewer Bond Construction $ 38,190,016 2,500,000 1,053,307 4,000 28,000 435,321 441,190 2,265,672 2,219 408 73'8 974 40,352 064 62 115 2,391 000 1,788 824 556 167 625 289 250 000 34 000 678 000 1,811.700 966 783 1,917 800 2,713 600 11,050 000 $113,075,230 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Myers, it is resolved that $7,371 be appropriated to account 11-189-199.4 to pay for Chesterfield County's share of the Metropolitan Solid Waste Management Resource Recovery Study. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Burnett states that $15,000 was budgeted this year for the Richmond Symphony. He adds further that a letter has been received from Mr. William Troxell in support of the Richmond Symphony and its programs. After consideration of this matter, it is on motion of Mr. Myers~ seconded by Mr. Bookman, resolved that the County ~of Chesterfield renew its agreement with the Richmond Symphony in the amount of $'15,000 for services rendered to the school children of the County. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Myers, it is resolved that the Chair- man be and he hereby is authorized to sign a contract for the annual maintenance for the magnetic tape cleaner equipment used by the Data Processing Department which contract is in the amount of $200.63. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Burnett explains that at one time there was a lake in Brighton Green Subdivision and that the lake now no longer exists because of siltation and the cooperative effort of the citizens from the area, the developer and the County. 'filled in the lake.' The citizens owning land adjacent to this property had deeds to the edge of the lake and took the matter to the court as to where the real lines of these properties should be. The court said that the rear property lines should go .to the middle of the drainage ditch. By the cooperative efforts of the three parties concerned, it has recently been established that no easements for this drainage ditch is reserved and that the Right-of-Way Department should proceed to obtain an easement for the maintenance of said drainage.' There is some discussion of the mobile home policy of the County. The Chairman ,appoints Mr. Myers as Chairman of a Committee to investigate and review the policies of the Board regarding mobile homes and the requests for permanent additions with Mr. Bookman, Mr. Micas, and Mr. Balderson also serving on said Committee. On motion of Mr. Bookman, seconded by Mrs. Girone, it is resolved that Audio Intelligence Devices, Inc. be and they hereby are awarded the bid for Radio Directional Finders in the amount of $7,016.50 for the Police~ Department subject to the Police Chief's approval since only one bid was received from 27 invitations sent. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Upon recommendation of the Police Chief, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that the bids for the electronic sirens for the Police Department be and they hereby are approved in the amount of $5,050 and same is awarded to Richmond Rubber Company who sent in the lowest bid with the proper specificiations. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Burnett informs the Board that the contract for electricity with VEPC0 has expired and that a'new contract is being discussed across the State. Mr. Burnett informs the Board that there will be a Public Employees Night at Parker Field on August 9, 1976. Mr. Walter Hornet states that the Clover Hill Ruritan Club supports the trash container pilot program that the County has been involved in for the last year. He states that they would like to see more and larger containers. Members of the Board state some of the problems with finding locations for same and for organizations ~o.s~ons. or and~eep an ey~ on th~co.n~in~s .... Mrs. C~4. ro~e states t~at.~f a~y locations are fo~n'd ~h'~'~o~:ld ~ke 'to know'of them. Mr. Hornet states that he would like to address' the question of taxes. Mr. Micas County Attorney, states that since the County Board is being sued by an organization to which Mr. Horner is a member, that the courts would be the proper place to have this matter decided and that since it could effect the future of the County, Board members are advised not to get into any such discussion at this time. Mr. Burnett states that a letter from the National Park Service has been received requesting the County to do additional'work at Fort Darling which work is estimated to cost approximately $5,000 $10,000. Mr. Bookman inquires what the agreement was at the time of the gift of the park. Mr. Manuel states that the County agreed to spread the dirt only. After further discussion of this matter, it is on motion of Mr. Myers, seconded by Mr. Bookman,' resolved that the County notify the National Park Service that the County gave them the land and they were aware of what condition it was in and that the County will fulfill its previous commitment but feels no responsibility towards the latest request, Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Mrs. Agnes Martin states that she has evaluated the Progressive Medical Group, Inc. and Medical Data Services and feels that PMG is more specialized in the field of Nursing Homes because they own 20 facilities of this kind, they have a specialized program which will help the Nursing Home get back the most reimbursements possible, it is up-to-date with the latest federal and state requirements, etc. She adds that MDS deals mainly with hospitals and physicians and updating would be needed as well as special programs would have to be developed. She adds that PMG would be able to supply a monthly statement giving the profit and loss of the Nursing Home and its efficiency of management. Mr. Hodge states that heirecommended MDS because it was local, could accomplish advisory programs, the future growth with regards to on line inquiry but adds that perhaps Mrs. Martin knows more what is needed technically. Mr. Hodge adds that his Department could not have this kind of program for at least two years and it would not be as detailed as that which is offered by PMG. Upon consideration whereof, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that the County enter into an agreement with PMG for data processing services for the Nursing Home in the amount of $14,500.plus start up 'fees. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. C0ndrey and Mr. Wingfield are present to discuss the tax relief for the elderly. They state that as the present Ordinance is written an elderly person who makes $7,500 or less and has a combined net worth of $20,000 or less, excluding his home and up to one acre of land, pays no taxes on any land holdings that he might have as well as the home in which he resides. Mr. O'Neill feels this is the way it should be. Mr. Myers and Mrs. Girone state that they do not feel all land should be exempted. There is some discussion of increasing the limits allowed. Mr. Condrey states that a decision does not have to made today because whatever is decided will not be in effect until January, 1977. Mrs. Barbara Pointer is present and is in favor of raising the amounts for tax relief for the elderly. Mr. John Burton is present and is in opposition to the limits being increased. There being no one else present to discuss this matter, it is on motion of Mrs. Girone, seconded by Mr. Myers, resolved that discussion on this matter be and it hereby is deferred until August llth. AYES: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. The Board adjourns for lunch. Reconvening: 76S055 In Matoaca Magisterial District, Winston C. Scott requests a Conditional Use to permit the storage of four commercial vehicles in an Agirucultural (A) Districi on a 0.92 acre parcel fronting the southwest line of Harrowgate Road, south of the intersection of Harrowgate Road and South Street and adjacent to the rear of lots to be developed as part of Sommerset Subdivision. T. M. 163-1 (1) parcel 10 (Sheet 49). Mr. Scott states that he did meet with Mr. O'Neill and feels the problems have been worked out. Mr, O'Neill inquires if Mr. Scott intends to move the renovated bus and he states that he will. After further consideration of this matter, it is on motion of Mr. O'Neill, seconded by Mr. Myers, resolved that this conditional use be granted with the understanding that Condition #2 be changed to 24 months in lieu of the 12 and states that the following three conditions be added: 6. That the renovated bus be removed from the premises. That Mr. Wilson be permitted to erect one additional building to be used in conjunction with this operation which building will be metal and which plans must be presented to the Planning Department for their approval prior to the issuance of a building permit. 8. That the parking area be fenced and screened to the height of the vehicles enclosed. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. 76SR108 Mr. Ronald R. Cox comes before the Board to request renewal of a special exception to park a mobile home on property which belongs to Thomas P. Cox, Sr., father of the applicant. Refer to Augustus Wright, Section 2, Lots 18 and 19 and better known as 21801 Ferndale Avenue. (T. M. Sec. 186-3) (Sheet 52) There being no opposition present, it is on motion of Mr. O'Neill, seconded by Mr. Myers, resolved that this special exception be and it hereby is granted for a period of two years. Ayes: 'Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. 76SR109 Mr. Cecil E. Baughan comes before the Board to request renewal of a special exception to park a mobile home on property which he owns and known as 2700 Drewrys Bluff Road. T.M. Sec. 67-3 (1) Parcel 10 (Sheet 23). There being no opposition present, it is on motion of Mr. Myers, seconded- by Mrs. Girone, resolved that this special exception be and it hereby is granted for a period of two years~ Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. 76SRl10 'Ms. Doris L. Coleman comes before the Board to request renewal of a special exception to park a mobile home on property owned by Dorothy T. Coleman, mother of the applicant. Refer to Laurel Branch, Blk. 5, Lot B and better known as 3500 South Street. .T.M. Sec. 182-5 (Sheet 53/54). There'being no opposition present, it is on motion of Mr. O'Neill, seconded by Mr. Bookman, resolved that this special exception be and it hereby is granted f.or a period of two years. Ayes: Mr. O'Neill, Mrs. dirone, Mr. Bookman and Mr. Myers. 76SRlll Mr. Joseph P. Foresta comes before the Board to request renewal of a special exception to park a mobile home on property he owns. Refer to Cool Springs Blk A, Lots 16-22 and better known as 13156 Jefferson Davis Highway. (T.M. Sec. 116-15, Sheet 32). Mr. Schiavo states that the applicant has requested a deferral of this request. Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Book- man, resolved that this request be and it hereby is deferred until August llth. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. 76Sl12 Mr. Samuel A. Miller comes before the Board to request a special exception to park a mobile home on property which he is buying which is better known as 2651 Velda Road. T. M. Sec. 82-13 (1) Parcels 2-4 (Sheet 23). There being no opposition, it is on motion of Mr. Myers, seconded by Mrs. Girone, resolved that this request for a special exception be and it hereby is approved for a period of two years. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. 76Sl13 Mrs. Mary L. Tanner requestsa special exception to park a mobile home on property which belongs to Francis Tanner, daughter-in-law of the applicant. Refer to T. M. Sec. 180-15 (1) parcel 11-2 and better known as 21306 Wells Street. (Sheet 52). ~ts. Francis Tanner states that this mobile home will be for the use of her mother-in-law and they have followed the suggestions by the Board by putting the trailer behind.the house.:. Upon consideration whereof, it is on motion of Mr. O'Neill, seconded by Mr. Myers, resolved that this request be and it hereby is approved for a period of two years. ~ Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. 76S106 In Matoaca Magisterial District, James L. Parham requests a variance to use a parcel of land, which has no public road frontage for dwelling purposes. This parcel lies 205 feet off the east line of Lewis Road, measured from a point approximately 1~200 feet south of its intersection with Lake Dale-Road. T. M. Sec. 114-13 (1) part of Parcel 24 (Sheet 31). Mr. Parham is present and states that there are no objections to this variance. Upon consideration of this request, it is on motion of Mr. O'Neill, seconded by Mrs. Girone, resolved that this request be and it hereby is approved subject to a $~0' right-of-way to the southeast of the property line of Lot 9 being dedicated.ii Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers 76Sl14 In Clover Hill Magisterial District, Roger Lee Lane requests an amendment to the conditions for Variance 76S030. The subject property lies approximately one-half mile off the south line of Claypoint Road, measured from a point approximately 1,600 feet southeast of its intersection with Bailey Bridge Road. T.M. Sec. 77 (1) Parcel 4-5 (Sheet 21). Mr. Lane is present and explains his request. There being no objection to this request, it is on motion of Mr. Bookman, seconded by Mrs. Girone, resolved that this amendment to the conditions for Variance 76S030 be and it hereby is approved subject to the conditions recommended by the Planning Commission. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. 76Sl15 In Clover Hill Magisterial District, William F. Reynolds requests a Variance to use a parcel of land which has no public road frontage for dwelling purposes. · This parcel lies at the western terminus of Buteshire Road T. M. Sec. 38-12 (1) part of parcel 11 (Sheet 14). Mr. Reynolds is present and states that his house will face north. There being no opposition, it is on mot-i'on of Mr. Bookman, seconded by Mrs. Girone, resolved that 'this request be and it hereby is approved subject to the conditi6ns recommended by the Planning Commission. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. In Clover Hill Magisterial District, Horner and Savage request a Variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies at the southern terminus of Oxbridge Road. T. M. Sec. 49-8 (1) part of parcel 14 (Sheet 14). Mr. Savage is present. He states that Mr. and Mrs. Wood want this particular lot but that he will not be developing this area within the next few years. After consideration of this matter, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that this variance be and it hereby is approved subject to the dedication of road easement. Ayes: 76SLI7 Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. In Clover Hill Magisterial District, Dennis W. Homer requests a Variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies approximately 3/4 of a mile off the southwest line of Genito Road measured from a point approximately 2,000 feet northwest of its intersection with Moseley Road. T. M. Sec. 32 (1) parcel 1 (Sheet 11). Mr. Dennis Horner is present and states that he intends to put a mobile home on this property and plans to build at a much later date. There being no opposition to this request, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that this Variance be and it hereby is approved with the understanding that the County will not be responsible for the maintenance or building of this road until it is brought up to State standards by others. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Dr. Sullins comes before the Board and states that at the regular meeting of the School Board a resolution was passed unanimously requesting that the Board of Supervisors borrow the sum of $5,000,000 for construction and related expenses in anticipation of the sale of School Bonds approved by the voters of the County on June 8, 1976. On motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that the Treasurer of the County be and he hereby is authorized to borrow up to $500,000 in anticipation of a bond issue pursuant to Section 15.1-22 of the Code of Virginia, such sum to be used by the School Board for construction and related expenses for capital improvements in the school system. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mrs. Girone, it is resolved that the following erroneous tax claims be and they hereby are approved for payment: Hampton E. Parham, Jr. John S. Hurst, III Robert F. Hutto William L. Brown Adolph P. Michalek Thomas S. Taylor Er. roneous Assessment for 1973 Erroneous Assessment for 1976 Erroneous Assessment for 1976 Erroneous Assessment for 1975 Erroneous Assessment for 1975 Erroneous Assessment for 1976 58.11 14.40 70.20 8.50 1.43 25.92 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the Chair- man be and he hereby is authorized to sign a rental agreement for one year for Mr. and Mrs. Bert H. Peterson who will be renting a home at 10060 Dimock Drive from the County of Chesterfield in the amount of $375 per month. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. There is some discussion regarding the coverage of the Auxiliary ?olicemen on the County policies. Mr. Micas states that the State law says that the Auxiliary Policemen hav.e to be recognized as officers of the County and coverage will be effective the same as for regular Police Officers. Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Bookman, resolved that the Auxiliary Policemen be and they hereby are recognized as Police Officers for the County of Chesterfield for the purposes of protection under .section 65.1 of the. Code of Virginia and insurance coverage for them is to be the same as for the paid Police Officers of the County. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that $7,704 be and it hereby is appropriated to the County Administrator's Budget to cover the salary of Mrs. Vikki Howe whose Manpower Funds ran out as of June 30, 1976. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Burnett states that the Board should appoint a Review Board to hear appeals from a decision of the Building Inspector regarding modifications to provisions of the Code, alterations or repairs of a building or structure. He states that five members will need to be appointed as one case involving a grease trap has already arisen. Mr.. Burnett states that a letter from Chief Pittman has been received regarding the dancing.hours in the County. Mrs. Girone states that this report was to be given at the meeting on July 28th and it is generally agreed that this matter will be discussed then. Mr. Painter states that the Virginia Department of Highways and Transportation is in the process of relocating the utilities on 1-95 at Willis Road, Contract W75-2SD. He states that the total cost will be $52,831.10 with the County paying $25,611.30 because the six inch line is being replaced by a 16 inch line. After consideration of this matter, it is on motion of Mr. Myers, seconded by Mr. Bookman, resolved that this agreement for said funds be and it hereby is approved. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that since a wate~ line is involved in the improvement of West Road that the previous motion paying $9,200 from Clover Hill's 3~ Road Funds be rescinded and further be it resolved that $4,600 will come from the Clover Hill 3¢ Road Funds but that the additional $4,600 will come from~e Water Replacement Fund to fund the improvement of West Road. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mrs. Gi!rone, it is resolved that the sewer agreement for developer participation in Surreywood, Contract S76-28T, be and it hereby is approved. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mrs. Girone, it is resolved that the followin Water Contracts be and they hereby are approved: 1. W76-42D Bon Air Estates, Section A Lewis H. Easter & Company $10,348.00 2. W76-41D Brighton Green, Section 15 Bookman Construction Company 7,400.60 3. W76-46D Surreywood North, Section C Bookman Construction Company 13,974.00 4. W76-37D Belmont Hills, Section B Stamie E. Lyttle Company, Inc. 26,362.25 Ayes: Mrs. Girone and Mr. Myers. Abstention: Mr. Bookman On motion of Mr. Myers, seconded by Mrs. Girone, it is resolved that the followin Sewer Contracts be and they hereby are approved: 1. S76-59D $ 23,830.70 Surreywood North, Section C Bookman Construction Company 2. S76'-54D Briarwood Hearth, Phase III 33,413.00 G.: P.~ Clay Company 3. S76-57D Walton ~Park, Section A 37,748.50 Lewis H. Easter Company 4. S76-58D Walton Park, Off-site Lewis H. Easter Company 5O,688.5O 5. S76-56CD Brookwood Off-site 49,002.49 Refund, $23,721.04 Central Builders Code - 73-330-992.2 Ayes: Mrs. Girone and Mr. Myers. Abstention: Mr. Bookman 'On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the request for a 60 8ay extension of time until August 13th on Contract S74-42C, Kingsdale Road Area by T & E Construction Company, Inc. be and it hereby is approved. Ayes:. Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved thatS~gygi~ E. Lyttle Company, Inc. not be assessed any penalty for the extension of time to July 31st due to easement problems and extended work on the .project and because no loss of revenue or additional inspector's fees were experienced on Contract 7032-11B, Miller's Run. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. There arose a discussion concerning the cost of engineering for sewer lines on the east and south side of the Swift Creek Reservoir and the possibility of charging these costs to the 2.4 million dollar bond issue of Brandermill. There is presented a letter from the County Engineer and a letter from Brandermill officials, each citing a position on the matter. Upon consideration whereof and on motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that this Board request the Brandermill Company to sell the proposed bonds to Equitable Assurance Company and decide the issue of the engineering fees at a later date. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. George :Gratz comes before the Board and wishes to be relieved of obligations on Contract S72-54CD-5 in the amount of $150,000 and accrued interest. The Board of Supervisors agrees to cancel the existing contract which allowed 500 connections at $300 with the understanding that all new connections will pay the prevailing rate and that before any section of this subdivision is recorded, the developer would prepay the sewer connections for the number of lots involved at the then prevailing rate. Upon consideration whereof, it is on motion of Mr. Bookman, seconded by Mrs. Girone, resolved that the contract between the County of Chesterfield and Mr. George Gratz be vacated with the un- derstanding that new connections should be at the prevailing rate when the subdivision is recorded. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. There is a discussion of finances of the Sewer Department with reports coming from the County Engineer and the Central Accounting Department and it appears that with certain modifications both reports are in line. The problem of installation of sewers on Belleau Drive in Bon Air again comes before the Board and Mrs. Girone again states that $19,000 should be appropriated for this project since the contractor is working in the area. Mr. Bookman states that there is a similar situation at Taconey and Cozy Lane which will cost approximately $24,000. After much discussion of this matter, it is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the sum of $43,000 be appropriated'for the installation of sewers on Belleau Drive and on Taconey and Cozy Lane and be it further resolved that since the Belleau project has been bid by the Stamie E. Lyttle Company that the bid be awarded to said Company which is presently working in the area. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the Engineering Department be authorized to proceed with the approval of emergency utility contracts prior to Board meetings if the projects do not involve County money or expensive easements. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the sewer easement across the Stein property on Hamlin Creek be vacated and a new sewer easement be accepted in lieu thereof. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. It was announced that the Miss Utility opening ceremony will be held on July 21st a~t 3:00 p.m. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the Highway Department be and it hereby is requested to accept the roads in the following subdivisions into the State Secondary Road System: ROCKY RUN, SECTIONS 1-A and 1-B Clearpoint Drive - Beginning at its intersection with State Route 653 westerly 0.24 mile to a cul-de-sac. Thoreau Drive Beginning at its intersection with State Route 653 westerly 0.10 mile to its intersection with Thoreau Court thence westerly 0.07 mile to a dead end. 0.24 0.17 Thoreau Court - Beginning at its intersection with Thoreau Drive northerly 0.09 mile to a cul-de-sac. 0.09 60 WEST COMMERCIAL PLAZA Trade Road Beginning at its intersection with State Rout 772 easterly.0.12 mile to a dead end. 0.12 POX HILL ESTATES Fox Drive - Beginning at its intersection with State Route 746 northerly 0.14 mile to a cul-de-sac. BEVERLY ACRES, SECTION 1 Vernetta Lane - Beginning at its intersection with State Route 36 northerly 0.30 mile to its intersection with Serena Lane thence northeasterly 0.06 mile to a dead end. Serena Lane - Beginning at its intersection with Vernetta Lane northwesterly 0.13 mile to a cul-de-sac; Serena Lane, beginning at its intersection with Vernetta Lane southeasterly .0.10 mile to a cul-de-sac. OTTERDAL'E~,:.$EGTION C~," ~ Aldengate Road - Beginning at state maintenance 0.06 mile east of its intersection with state route 1055 easterly 0.18 mile to its intersection with Wallingham Drive, thence easterly 0.15 mile to its intersection with Aldengate Court, thence easterly 0.09 mile to its intersection with Kevinmeade Drive, thence easterly 0.05 mile to a temporary turnaround. Aldengate Court Beginning at its intersection with Aldengate Road southerly 0.04 mile to a cul-de-sac. Kevinmeade Drive Beginning at its intersection with Aldengate Road southerly 0.15 mile to a temporary turnaround. Wallingham Drive - Beginning at its intersection with Aldengate Road 'northerly 0.15 mile to a temporary turnaround, Wallingham Drive from its intersection with Aldengate Road southerly 0.07 mile to its intersection with Watlingham Court thence southerly 0.10 mile to a temporary turnaround Wallingham Court - Beginning at its intersection with Wallingham Drive westerly 0.08 mile to its intersection with Thynne Road Thynne Road - Beginning at its intersection with Wallingham Court southerly 0.t0 mile to a temporary turnaround. 0.14 0.36 0.23 0.53 0.04 0.15 0.32 0.08 0.10 Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the following resolution be and it hereby is approved: Be it resolved by the Board of Supervisors of the County of Chesterfield, Virginia, in regular meeting assembled that the Chairman of said Board be and he hereby is authorized to enter into an agreement with the Seaboard Coast Line Railroad Company and to sign same on behalf of said County whereby said Railroad Company grants unto said County the right and privilege to install and maintai.n, for the purpose of sewer mains, lines of pipe on or across the rights of way and underneath the tracks of said Railroad Company at Centralia, Virginia, and utilizing a parcel of land owned by said Railroad Company on a temporary basis for construction purposes; as particularly set forth in said agreement, which agreement is dated June 10, 1976, a copy of which agreement is filed with the Board of Supervisors. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the following resolution be and it hereby is approved: Be it resolved by the Board of Supervisors of the County of Chesterfield, Virginia, in regular meeting assembled that the Chairman of said Board be and he hereby is authorized to enter into an agreement with the Seaboard Co~st Line Railroad Company and to sign same on behalf of said County whereby . said Railroad Company grants unto said County the right or license to install and maintain, for the purpose of a sewer main, a line of 30-inch asbestos cement pipe across the right of way and under said Railroad Company's railroad trestle over Redwater Creek near Bellwood, Virginia; as particularly described in said agreement, which agreement is dated June 17, 1976, a copy of which agreement is filed with the Board of Supervisors. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the proposed drainage study on Johnson's Creek by Austin Brockenbrough and Associates in the amount of $15,000 which sum will eventually be added to the cost of the drainage project be and it hereby is approved. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that this Board go'into Executive Session to discuss of real estate matter. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Reconvening: On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that this Board adjourn at 6:30 p.m. to 12:00 noon on July 15, 1976, at which time the Board will go into Executive Session to interview applicants for the County Administrator's position. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. E. Merlin O'Neill, Chairman