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08-11-1976 MinutesVIRGINIA: At a regular meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on August 11, 1976, ay 9:00 a.m. Present: Also Present: Mr. E. Merlin O'Neill, Chairman Mrs. Joan Girone, Vice-Chairman Mr. J. Rdffin Apperson Mr. C. L. Bookman Mr. Leo Myers Mr. Lee O. Falwell, Co. Admin. The Chairman called'the meeting to order. Mr. Raymond Birdsong, Asst. Co. En Mr. James Condrey, Dir~., Central Accounting Mrs. Joan Dolezal, Secretary Mrs. Susan Heatherly, Secretary Mr Mr Mr Mr Mr Mr Mr Mr C. G. Manuel, Asst. Co. Admin Morris Mason, Attorney Steve Micas, County Attorney Robert Painter, County Enginee Willis Pope, Right-of-Way Eng. Michael Ritz, County Planner James Schiavo, Zoning I'nspecto David Welchons, Asst. Co. Eng. Mr. Myers gave the invocation. On motion of Mr. Bookman, seconded by Mrs. Girone, it was resolved that the min-' utes of July 26th, 27th, 28th and 30th be and they thereby were approved.as amended Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. The Boa.rd of Supervisors this day approved all claims presented to the County for the month July, 1976, and authorized the Treasurer of the County to issue warrants as follows: Total Amount General Fund Check 022631-136048 Revenue Sharing Fund Check 134431-135992 Library Fund $240,983 04 $116,990 96 Check 134368-t6047 19,887 43 Law Library Fund Check 134995-136019 762 70 County Road Fund Check 134883-134901 Airport Check 022632-136045 County Garage Check 134373-136005 Storeroom 1,953 48 25,986 90 36,917 33 Check 134428-135906 Workmen's Compensation Check 135880-135922 Manpower Check 022639-135948 Social Services 1,393 18 352.00 2,188.43 Check 135148-135179 135259-135261; 136069-136100 135248-135249; 135151-135211 022253-022258; 135224-135224 022259-022260; 135250-135258 022242-022243; 136101-136181 135850-135850; 022252-022252 135851-135853; 022244-022244 135225-135247; 136067-136068 022261-022270; 022247-022248 022271-022625; 022245-022246 134881-134881; 022249-022251 135856-135856; 135857-135859 96,430.16 property which was the subject of the said condemnation proceedings. An emergency existing, this resolution shall be, and it was thereby declared in full force and effect immediately upon passage. Jerry R. Parker and Sharon L. Parker, wife James T. Bailey and Agnes M. Bailey, wife Road Right-of-Way Road Right-of-Way $400 $400 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Abstention: Mr. Apperson Mr. Bookman asked that Mr. Ritz ask the developer in the area to fence the proper- ties involved if the owners would like this done. Mr. Ritz stated that the traffic situation will improve on this road because there will eventually be five subdivisions and roadways are being planned which will funnel traffic out the'other roads. After some discussi'on of the matter, it was on motion of Mr. Myers, seconded by Mr. Bookman, resolved that the following resolution be and it thereby was approved: Be it resolved that the Board authorizes t-he Chairman to enter into a construction contract with Rahman Construction Corporation and Rouse Inter- national, a joint venture; the low bidder; in the amount of $7,563,105.29, for the construction of the Proctor's Creek Sewage Treatment Plant with other project costs subject to EPA approval~ contingent on EPA approval of the contract. The. funds for such project to be appropriated in the following manner: $5,672,328.97 from the Federal Grant received by the County for the construction of the Proctor's Creek Sewage Treatment Plant, and $1',890,776.32 from monies borrowed by the Treasurer in anticipation of receiving Federal Funds for sewer projects. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. It was on motion of Mr. Myers, seconded by Mr. Bookman, resolved that the Treasure George W. Moore, Jr., be authorized to borrow an amount not to exceed $1,890,772.3 pursuant to Section 15.1-545.1, in advance of grants and reimbursements due the County from the Federal and State Governments for the purpose of meeting appropriations made for the then current fiscal year. Grants shall mean grants which the County has been formally advised in writing it will receive and reimbursements are moneys which either the Federal or State Governments are obligated to pay the County on account of expenditures made in anticipation of receiving such payment from the Federal or State governments. The loan shall be repaid within thirty days of the time the grant or reimbursement is received, but in any event, the loan shall be repaid within one year from the date of its issue. Aye: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. M~. Painter stated that there Will be some subsequent contracts involved with this project at a later date. Mrs. Pointer came before the Board in support of increasing the limits to that of the State for elderly citizens which is $10,000 income, $35,000 net worth, one house and one acre of land being.exempt and the first $4,000 of any relative living in the same household being exempt from determination of annual income. Mr. O'Neill inquired if the people who signed the petition presented realized Chesterfield County is the only city or county in Virginia giving 100% exemption to the elderly. She stated that they do but they would like Chesterfield to stay on top and continue to be number one in offering the best possible services to its citizens. Mr. Apperson suggests raising the acreage involved with the one house- hold to two acres to eliminate a lot of work for tenths of acres. Mr. Bookman stated that he felt with inflation and appraisals going up, perhaps the limits should be raised and offers $8,500 income, $30,000 net worth, the first $4,000 being of any relative living in the same household and one house and two acres of land as a suggestion. Mr. Myers stated that he agreed limits should be raised because the program has not cost the County as much as was anticipated. Mr. O'Neill stated that by going to two acres, then tenths could be involved over that and asked where the limit would be. Mrs. Girone stated that the original intention of the legislation was not to benefit any age group but to help the elderly retain homes they had lived in for years and were not able to pay taxes on, etc. now. She stated that this was not a give away program. Mr. O'Neill stated that he was opposed to raising the rates to $10,000 because some young families starting out do not make that much. He added further that he was opposed to the two acres also and pointed again to the fact that Chesterfield gives 100% exemption. Mrs. Girone stated that she had talked with two Senior Citizen Groups and the majority of the citizens were opposed to the limits being raised. She states that Mr. Spooner Hull, Mr. and Mrs. Sam Wagstaff and Mr. and Mrs. Don Hodges asked that she indicate their opposition to the proposed changes. After further consideration of this matter, it was on motion of Mrs. Girone, resolved that the County Attorney be authorized to advertise for a Public Hearing on September 8 an Ordinance amending the limits on Tax Relief for the Elderly to be as follows: $7,500 income, $35,000 net worth, the first $4,000 of any relative living in the same household being exempt from determination of annual income and a house and one acre of land. Mr. Apperson inquired if Mrs. Girone would consider changing the acreage to two acres. She does so and amends her motion to read that the County Attorney be authorized to advertise for a Public Hearing on September8, and Ordinance amend- ing the limits on Tax Relief for the Elderly to be as follows: $7,500 income, $35,000. net worth, the first $4,000 of any relative living in the same household being exempt from determination of annual income and a house and two acres of land. Mr. Bookman inquired if she would change the figures to those which are allowed by the State. She stated that she could not because she felt this was the wish of the people and she had too much input to go against what she felt was right Upon consideration of this matter, it is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the figures be raised to the highest possible limits allowed for the purpose of advertising because they cannot be raised later but could be lowered which changes would mean $10,000 income~ $35,000 net worth, and the first $4,000 of any relative living in the same household being exempt.from determination of annual income. A vote on the amendment was as follows: Ayes: Mr. Apperson, Mr. Bookman and Mr. Myers. Nays: Mr. O'.Neill and Mrs. Girone. A vote was taken on the original motion which was amended to read that the County Attorney be and he thereby was authorized to advertise for a Public Hearing on September 8 an Ordinance amending the limits on Tax Relief for the Elderly is as follows: $10,000 income, $35,000 net worth, the first $4,000 of any relative living in the same household being exempt from determination of annual income and one house and two acres of land. Ayes: Mr. Apperson and Mr. Bookman. Nays: Mr. O'Neill, Mrs. Girone and Mr. Myers. The motion failed for a lack of a majority vote in favor. After further discussion of this matter, it was on motion of'Mr. Apperson, seconded by Mr. Bookman, resolved that the County Attorney be authorized to adver. tise for a Public Hearing on September 8 and Ordinance amending the limits on Tax Relief of the Elderly as follows: $10,000 income, $35,000 net worth, the first $4,000 of any relative living in the same household being exempt from determina- tion of annual income and one house and one acre of land. Ayes: Mr. Apperson, Mr. Bookman and Mr. Myers. Nays: Mr. O'Neill and Mrs..Girone. On motion of Mr. Bookman, seconded by Mr. Myers, it was resolved that the Board go into Executive Session for lunch to discuss a personnel matter. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Reconvening: 76SR131 Mr. George E. Orange was present and requested renewal of a mobile home permit to park a mobile home on property which he owns and better known as 6706 Hopkins Road. T.M. Sec. 66-4 (1) parcel 13 (Sheet 22). There being no opposition present to this request, it was on motion of Mr. Apper- son, seconded by Mr. Bookman, resolved that this permit be and it thereby was approved for a period of two years. Ayes: Mrs. Gironej Mr. Apperson and Mr. Bookman. 76SRlll Mr. Joseph P. Foresta was present and requested renewal of a mobile home permit to park a mobile home on property which he owns and better known as 13156 Jeffer- son Davis Highway. T.M. Sec. 116-15 (Sheet 32). Mr. Myers inquired who would be living in the trailer. Mr. Foresta stated the people who were operating the restaurant. There being no opposition to this request, it was on motion of Mr. Myers, seconded by Mr. Apperson, resolved that this permit for two years be and it thereby was approved. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 76SR132 Mr. John Hogarth was present and requested renewal of a mobile home permit to park a mobile home on property which belongs to E. L. Hogarth and better known as 2109 Valley Road. T. M. Sec. 136-13 (2) North Rivermont, Lot 47 (Sheet 43/44).ii Mr. Schiavo states that a Health Department report has not been received. Mr. Hogarth stated that he did not realize one was required. There being no opposi- tion to this request, it was on motion of Mr. Myers, seconded by Mr. Bookman, resolved that this permit be and it thereby was approved for a period of two years subject to a favorable report by the Health Department. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 76SR13'3 Mr. Clifford W. Carter was present and requested a renewal of a mobile home per- mit to park a mobile home on property which he owns and better known as 6725 Hill Road. T.M. Sec. 65-8 (2) Ampthill Gardens, Section 2, Blk. 2, Lot 33 (Sheet 22). There being no opposition to this request, it was on motion of Mr. AppersOn, seconded by Mr. Myers, resolved that this permit for two years be approved. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 76S135 Mr. Marion K. Bibb w~s present and requested a permit to park a mobile home on property which he owns and better known as 9518 Jefferson Davis Highway. T.M. Sec. 81-12 (3) Quail Oaks, Section 2, Blk. 5, Lot 3. (Sheet 32). There was some discussion of the sewer system and Mr. Bibb stated that he would be connecting to the County sewer system. Mr. Myers asked Mr. Bibb if he intended to do further improvements on the land. Mr. Bibb stated that he was working with the Planning Department in this matter. After further consideration of this matter, it was on motion of Mr. Myers, seconded by Mr~ Apperson, resolved that this request be and it was approved for a period of two years. Ayes: Mr's. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 76SR134 Mrs. Agnes Comer was present and requested renewal of a permit to park a mobile home on property which belongs to Beulah Perdue and better known as 14812 Meridian Avenue. T.M. Sec. 149-13 (13) Ivey Tract, Blk. B, Lots 12, 13 and 14 (Sheet 41). There being no opposition to this request, it was on motion of Mrs. iGirone, sec- onded by Mr. Myers resolved that this permit was approved for a period of two ~ears. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 76S137 In Clover Hill Magisterial District, Hugh C. Hawthorne, Jr. requested a Variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies 514 ft. off the west line of Rt. 679 (Old Courthouse Road), measured from a point approximately 50 ft. south of its intersection with Court- house Road. T. M. Sec. 49-3 (1) part of parcel 2-3 (Sheet 14). were present to discuss this request. Mr. Hawthorne'i Mr. Hawthorne and his father father stated that he would deed the. requested 30,000 sq. ft. Upon considerationl whereof, it was on motion of Mr. Bookman, seconded by Mr. Myers, resolved that this Variance be and it thereby was approved subject to the conditions recommende~i by the Planning Commission. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 76S140 In Midlothian Magisterial District, Broad Rock Land Corporation requested a Variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies 25 ft. off the west line of Winterfield Road, measured from a point 300 ft. north of its intersection with Westfield Road. T.M. Sec. 15-7 (2) acreage parcel l(Sheet 7). Mr. Ashburn, Secretary-Treasurer for the Broad Rock Land Corporation, was present He stated that his house will be built for speculative purposes. Mr. Leon Munfor was present and inquired about the conditions that are to be placed on the Corpor ation if the variance is granted. After hearing the conditions, Mr. Munford stated that he had no objections. Upon consideration whereof, it was on motion of Mrs. Girone~ seconded by Mr. Apperson, resolved that this variance be and it thereby was approved subject to the conditions recommended by the Planning Commission. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 76S136 In Matoaca Magisterial District, Ms;. Sa~dr~.~: Traylor requested a'Variance to us a.~arcel of land which has no public road frontage for dwelling purposes. This parcel, lies 786 ft. off the west line of Little Road measured from a point approx · mately 250 ft. south of its intersection with Tangier Circle. T.M. Sec. 180-13 (1) part of parcel ll-S (Sheet 52). Ms. Traylor was present. Mr. Ritz stated that this plan calls for the road to be in the rear of the property and stated that he would like to inform the Board tha this type of situation has been causing problems throughout the County. Mr. O'Neill stated that he does not feel any problems will exist because this is a family situation. Upon consideration whereof, it was on motion of Mr. O'Neill, seconded by Mr. Mye resolved that this request for a variance be and it thereby was approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 76S138 In Matoaca Magisterial District, Daniel R. Elko requested a Variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies 1,100 ft. off the east line of Church Road, measured from a point approximately 3/4ths of a mile south of its intersection with Little Road. T. M. Sec. 180-5 (1) part of parcel 3 (Sheet 52). Mr. O'Neill inquired if Mr. Elko knew for a fact that he could use the proposed roadway. Mr. Elko stated that he was not sure. Mr. Micas stated that it would have to be a non-exclusive right-of-way and deeded as such. After consideration of this matter, it was on motion of Mr. O'Neill, seconded by Mr. Myers, resolved that this request for a variance be and it thereby was deferred for 30 days which deferral would give Mr. Elko time to find out how the roadway was deeded. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. BoOkman and Mr. Myers. 76S139 In Matoaca Magisterial District, Edward Harris requested a Variance to'use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies approximately 230 ft. off the east line of Matoaca Road, measured from .a point approximately 590 ft. south of its intersection with Rock Branch Creek. T. M. Sec. 180-7 (1) part of parcel S (Sheet 52). Mr. O'Neill inquired if Mr..Harris would consider facing the house to the north. ~. Harri's stated that he did not want to 'face the house north because of the roadwa he will be using. Mr. O'Neill stated that other roadways possibly will be coming through the area and by facing his house the wrong way, the land value could possibly decrease. After further consideration of the matter, it was on motion of Mr. O'Neill, seconded by Mr. Myers, resolved that this matter be and it thereby was deferred for two weeks so that Mr. O'Neill could discuss this situation with Mr. Harris and other landowners in the area. Ayes: Mr. O'Neill, Mr. Apperson and Mr. Myers. 76S141 In Matoaca Magisterial District, Steven D. Barker requested a Variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies east of the eastern terminus of Laura Road. T.M. Sec. 163-13 (1) part of parcel 6 (Sheet 49). Mr. Barker came before the Board and stated that he plans to relocate this par- cel. Upon consideration of this relocation, it was on motion of Mr. O'Neill, seconded by Mr. Myers, resolved that this request be and it thereby was deferred for 30 days so that the landowners who would be affected by this relocation could be notified. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Upon consideration whereof, it was on motion of Mrs. Girone, seconded by Mr. Myers, resolved that $475 be and it thereby was appropriated from the Appropriate~ Surplus of the General Fund to the Planning Department's Motor Vehicle Replace- ment Account 11-104-400.1 for the purchase of an air conditioner for the Planning Department's van. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Apperson, it was resolved that the Chairman be and he thereby was authorized to sign a GBF/DIME Project contract with the Richmond Regional Planning District Commission which involves the spe- cial census data collection for the County. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Apperson, it was resolved that the Treasurer, George W. Moore, Jr., be authorized to borrow $2,800,000 pursuant to Section 15.1-S45.1, in advance of grants and reimbursements due the County from the 'Federal and State Governments for the purpose of meeting appropriations made for the then current fiscal year. Grants shall mean grants which the County has been formally advised in writing it will receive and reimbursements are moneys which either in the Federal or State Governments are obligated to pay the County on account of expenditures made in anticipation of receiving such payment from the Federal or State Governments. The loan shall be repaid within thirty days of the time the grant or reimbursement is received, but in any event, the loan shall be repaid within one year from the date of its issue. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Apperson, it was resolved that the following budget changes be and they thereby were approve4: ApPropriate $32,160.00 from the Unappropriated Surplus of the Sewer Improvement Replacement and Extension Fund (73) to 73-330-750.0 Special Projbcts. 2. Appropriate $1,909 from the Unappropriated Surplus of the General Fund to -11-189-299.2 Bicentennial Committee. Appropriate $3,750.00 from the Unappropriated Surplus of the General Fund to the following accounts: a. Buildings and Grounds Dept. 11-140-405.0 Equipment $ 800.00 b. Personnel Dept. 11-017-206.0 11-017-211.0 11-017-215.0 11-017-217.0 11-017-312.0 11-017-319.0 11-017-403.0 Dues and Subscriptions Auto Insurance Repairs and Maintenance Postage Vehicle Operation Office Supplies Furniture and Fixtures 4. Decrease the planned budget expenditures for: 300.00 250 O0 150 00 250 O0 900 O0 950 00 150 O0 $3~750.00 22-193-202.0 22-193-316.0 Pharmacy Chargeable Medicine $3,600.00 3,600.00 $7,200.00 Increase the planned budget expenditures for: 22-193-299.7 22-193-299.8 Consultant, Dental Consultant, Pharm' $3,600.00 3,600.00 $7,200.00 Transfer $7,536.00 from planned budget expenditure 11-071-106.0 Comp. of Firemen to 11-071-127.0 Laborer. Appropriate $57,451.00 from the Unappropriate~ Surplus of the General Fund to: 11-071-601.0 11-071-323.2 11-071-323.3 New Buildings Extra Equipment Hose and Brass Goods $43,236.00 7,500.00 6,625.00 $57,451.00 Appropriate $12,664.00 from the Unappropriated Surplus of the Nursing Home Fund to: Ayes: 22-194-143.0 22-199-296.0 Dietary Personnel Group Life $ 8,664.00 4,000.00 $12,664.00 Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Bookman, it was resolved that the requesl of the Library Trustees for a bookmobile be deferred for further investigation. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Condrey advised the Board that Blue Cross/Blue Shield rates will be increasing and he will have a proposal for the Board at the next meeting. Mr. Condrey stated that Vepco has written a letter stating that they will continue billing the County at the rate agreed to in the contract which expired in June, 197 and that if ra~es are increased, they will bill the County accordingly and retro- active. Mr. Dennis Parker, Airport Manager, came before the Board and asked that the Board agree to updating the Master Airport Plan. He stated that it was necessary so that the County would not be caught short of funds and facilities. He estimated the cost for such an upda.te to be approximately $25,000-$35,000 and added further that federal grants are ayailable to help pay for planning o£ this kind. Mr. Ritz stated that some funds have already been applied for but the County has not heard the results of the applications. After further consideration of this matter, Mr. O'Neill stated that he did not feel the Board had a full understanding of every- thing that was involved and suggests the matter be deferred until more accurate estimates could be obtained. Mrs. Girone asked Mr. Parker and Mr. Falwell to gather all the data, facts and figures that could be used in helping the Board realize the cost and effect of such a study and bring same back to the Board for consideration. After some discussion of the matter, it was on motion of Mr. Bookman, seconded by Mrs. Girone, resolved that bids be requested for purchasing and renting an ice machine for the County Airport. Ayes: Mr. O'Neill, ~Mrs. Girone, Mr. Apperson and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Myers, it was resolved that this Board go into Executive Session to discuss personnel matters and consult with counsel on matters of potential litigation. Ayes: Mr. O'Neill, Mfrs. Girone, Mr. Bookman and Mr. Myers. Reconvening: On motion of Mr. Apperson, seconded by Mr. Myers, it was resolved that the followin resolution be adopted: An Ordinance to vacate an unimproved twenty-five (25) foot wide road right-of-way in the subdivision of Fuqua Farms, Section C, known and designated as Cumbermede Road and being located along the eastern boundary line of said subdivision between Sal- dale Drive on the north and Walworth Drive on the south, a plat of which made by J. K. Timmons, Civil Engineers, Richmond, Virginia, dated April 15, 1964, recorded June 4 1964, in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, in Plat Book 15, pages 98 and 99, the said unimproved twenty-five ~25) foot wide road right-of-way to be vacated being more particularly shown on a copy of a plat dated May 17, 1976, made by the Engineering Department of Chesterfield County, Virginia, showing a portion of said Section C of Fuqua Farms Subdivision which is attached hereto and made a part hereof by this reference. Whereas, the Board of Supervisors of Chesterfield County, Virginia by resolution duly adopted at its regular meeting held at the Courthouse on May 12, 1976, direc- ted that an ordinance be prepared for public hearing on the proposed vacation of the said twenty-five (25) foot wide road right-of-way in Fuqua Farms Subdivision, Section C, known and designed as Cumbermede Road, as shown on the aforesaid plat made by the Chesterfield County Engineering Department, dated May 27, 1976, the said road right-of-way to be vacated being shown on a copy of the said plat and being described as follows, to-wit: commencing at its line of intersection with the northern right-of-way line of Walworth Drive and including the area formed by the radius at the said line of intersection, other wise being 25 feet in width and thence proceeding northwardly between parallel lines on a course of N8°45'51"W for a distance of 500 feet, more or less, and terminating at its line of intersection with the southern right-of-way line with Saldale Drive, including the area formed by the radius at said inter- section. Whereas, notice of the adoption of this ordinance has been given in accordance with Section 15.1-431 of the Code of Virginia, 1950, as amended. No~ therefore, be it ordained by the Board of Supervisors of the County of Chester- field, Virginia: 1. That pursuant to Section 15.1-482 of the Code of Virginia, 1950, as amended, that the unimproved 25 foot wide road right-of-way known as Cumbermede Road, as described above and shown on the copy of plat attached hereto and des- cribed herein, be and it is hereby vacated. 2. This ordinance shall be in full force and effect in accordance with Section 15.1-482 of the Code of Virginia, 1950, as amended, and a certified copy thereof, together with the plat attached, shall be recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mrs. Girone, it was resolved that the following resolution be and it thereby was adopted: Whereas, Briggs Road is now and has been for many years in the secondary system of highways under the ownership, jurisdiction and control of the Virginia Department of High. ways and is located in Bermhda District, Chesterfield County, Virginia, commencing at its line of intersection with the eastern right-of-way line of Jeffer son Davis Highway (U.S. Route l-S01) 300 feet, more or less, southward from the primary intersection created by the said Jefferson Davis Highway and West Hundred Road (State Route 10); and Whereas, there is presently under construction a new road (yet to be named) connecting Jefferson Davis Highway with' Briggs Road approximately 1,200 feet, more or less, south of the present intersection of Briggs Road and Jefferson Davis High- way; and, Whereas, the said new road is expected to be completed and accepted into the State Highway System on or about the first of October, 1976, which new road will serve th same citizens as the old road; and Whereas, the present intersection formed by Briggs Road and Jefferson Davis Highway is dangerous and presents a hazard to traffic and ought to be closed; and Whereas, the closing of a portion of Briggs Road as hereinafter described will not abridge the rights of any citizen. Whereas, the County has constructed, owns, operates and maintains a 'ten inch sanitary sewer line, with appurtenant facilities, within the portion of Briggs Road right-of-way to be vacated under a permit or license issued by the State High- way Commissioners. Now therefore~ be it resolved by the Board of Supervisors of Chesterfield County, Virginia, that pursuant to the provisions of Title 33, Section 33.1-155 of the Code of Virginia, as amended, a portion of Briggs Road described as follows: Commencin~ ~t its line of intersection with Jefferson Davis Highwayi(U.. Route 1-30t) and proceeding southeastward · between parallel lines 30 fee~ in width on.a. cou~se of S43o14'0D"E for a distance of 400 feet, more or less; thence; continuing in a' southeastward direction on a Course of $47o20'3~"E for a ~SYanc~ of 1~3.5 feet, more or less; thence~ ontinuing in a southea tward direction on a course of S44o55'00"E for a distance of 68 feet, more or less; thence, continuing in a southeastward direction on a course of S39°55"00"E for a distance of 62 feet, more or less, terminating at the line of intersection formed by the extension of a boundary line between privat~ properties in a northwesterly direction on a course of N80o45'00,,W, all as more particularly shown on a plat dated July 26, 1976, made by William F. Clark, C.L.S., Richmond, Virginia, a copy of which is attached hereto and made a part hereof and to which reference is made for a complete and accurate metes and bounds description of the said land -. be and the same is hereby ABANDONED subject to the completion of the new road constructed in lieu thereof and approval and acceptance of same in the Secondary System of Highways by the State Highway Commissioner. Be it further resolved, that the Clerk of this Board certify a true copy of this Resolution together with plat attached to the State Highway Commissioner. Be it further resolved, that the .clerk certify a true copy of this Resolution for recording in the Clerk's Office of the Circuit Court of chesterfield County, Virginia, to be indexed in the name of the County, as grantor, and in the name of Virginia Mutual Savings an.d Loan Association and Southside Service Corpora- tion,.as grantees, upon acceptance by the State Highway Commissioner of the road constructed in lieu of the portion of Briggs Road abandoned. And upon receipt of a sixteen foot permanent sewer easement agreement for the existing ten inch sanitary sewer embraced within the said right of way. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Micas stated that he felt the Board does not have the authority to vacate the 50 foot road right-of-way off of Chalkley Road and gave his reasons. Upon consideration whereof, it was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the request for vacation of a 50 foot road right-of-way off Chalkiey Road by Mr. Courtney Wells be and it hereby is denied. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it was resolved that the County Attorney institute condemnation proceedings against the property owners listed below if the amount offered by the County as set out opposite their names is not accepted. Be it further resolved that the County Administrator notify the said property owners by registered mail on August 16, 1976, of the intention of the County to enter upon and take~ the property which is to be the subject of the said condemnation proceedings. An emergency existing, this resolution shall be~ and it was thereby declared in full force and effect immediately upon passage. J. H. Hayes and Doris F. Hayes, his wife S74-35T/D $218.00 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. 2. W76-45CD On motion of Mr. Bookman, seconded by Mr. Myers, it was resolved that the following Water Contracts be and they thereby were approved: 1. W76-44CD Creekwood $37,818.75 Developer's Cost $17,000.00 County Cost 20,818.75 Code: 63-230-234 Stamie E. Lyttle Co., Inc. Pennwood $55,433.00 Developer's Cost - $40,823.00 County Cost - 14,610.00 Stamie E. Lyttle Co., Inc. Code: 63-230-234.0 3. W76-55CD 4. W76-56D 5. W76-50D Brandermill - Fox Chase County Cost $39,893.65 Developer's Cost 45,055.35 Fred Barnes Construction Co., Inc. Code: 63-230-807.0 Bermuda Gardens, Section B Hawkins and Dettor Route 60 - Skating Rink Hughes-Keegan Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Ayes: $84,949.00 $23,443.70 $10,570.00 On motion of Mr. Bookman, seconded by Mrs. Girone, it was resolved that the request for water connection on Providence Road from Spring Hill Subdivision and the study of water line extension on Providence Road be and they thereby were deferred for two weeks for further investigation. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. It was generally agreed that the discussion of water improvements to the Court- house and Airport Complexes be deferred. After considerable discussion of the matter, it was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that this Board approved the water line installation from Route 60 down Coalfield Road into the Carriage Hill Subdivision at a cost of approximately $93,600 and west into the Otterdale Subdivision at a cost ~f app'roximately $35,000 subject to those signing the petition signing contracts for water. Code: 63-230-234 Ayes: Mr. O'Neill, Mrs. Girone~ Mr. Bookman and Mr. Myers. Dn motion of Mr. Myers, seconded by Mr. Bookman, it was resolved that the following resolution be and it thereby was adopted: Whereas, the Board of Supervisors of Chesterfield County has been closel~y involved in the study to relocate I~$5/I-95 and has made careful review of the reports of the County and the Highway Department's staffs and consultants relative thereto; and Whereas, the Board has been represented by individual Supervisors and its Administrative Staff in support of a westerly alignment of the proposed new Interstate since 1972; Now therefore, be it resolved that the Board of Supervisors of Chesterfield County favors a westerly alignment (especially alignment AAT, as shown in the Highway Department's consultant's reports) designated as Interstate 85, the deleti, on of the 1-85/I-95 connector south of Petersburg, and the designation of the existing tollroad as Interstate 95. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it was resolved that the dry sewer policy which was a temporary measure be and it thereby was extended until November 1, 1976. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it was resolved that the request for an extension of time to September 17, 1976, from Pittsburg-Des Moines Steel Company, Contract W75-31C, Dutch Gap Tank, was approve~. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. O'Neill, it was resolved that the final estimate for Contract 7409-B, Lime Handling Facilities at Falling Creek Water Treatment Plant be and it was approved and further that no liquidated damages were to be assessed. Ayes: .Mr. O~Neill, Mrs. Girone and Mr. Myers. On motion of Mr. Myers, seconded by Mr. O'Neill, it was resolved that the follow- ing Sewer Contracts be and they thereby were approved: 1. S76-69D Prestwould Farms, Section D Stamie E. Lyttle Co., Inc. $47 131.45 S76-67D Fox Chase, Section 1 Fred W. Barnes Construction Co. $48 265 80 S76-62D Medical Building - Pocono Drive Lewis H. Easter and Company $ 3 470 O0 S76-64D Briggs Road $16 207 47 Lingerfield & Carpenter Const. Co. S76-65D Scottingham, Section H Bookman Construction Co. $44 991 S76-70D S76-71D Bexley-Kingscrown Section, Phase I $11 632 67 Alpine Construction Corporation Bermuda Gardens, Section B Hawkins & Dettor, Inc. $45 066 00 Ayes: Mr. O'Neill, Mrs. Girone and Mr. Myers. Abstention: Mr. Bookman. On motion of Mr. Myers, seconded by Mr. Bookman, it was resolved that Sewer Contract S76-3T, a portion of Chester Collectors, be and it was awarded to Roanoke Construction Company in the amount of $380,054.10. Code: 77-67.2, Reserve for Bermuda and Dale Districts. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that Change Order No. 1 for Sewer Contract S73-32T, Ashton-Redwater Outfall Trunk, in the amount of $1,835.00 for additional service connections be and it thereby was approved. Code: 73-330-234.0 Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it was resolved that payment for relocating one Vepco pole and installing temporary guys on seven poles due to sewer line installation along Harrowgate Road at an estiamted cost of $761.00 be and it thereby was approved. Code: 12-502-234.0 Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it was resolved that the request for a sewer connection for John A. Titmus, Jr. 21510 Lee Street, was denied. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it was resolved that payment was authorized to Vepco in the amount of $2,790 for underground power service across Highway Property to the exhaust fan on Timsbury Creek. Code: 73-330-234.0 Ayes: Mrs. Girone,Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it was resolved that additional sewer service for property on the west side of Harrowgate Road between Timsbury Creek and South Street was approved with the cost estimated to be $2,200. Code: 12-501-234.0 Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. It was generally agreed that the discussion of the recordation fees for deeds of dedication required by the County for buildings not located on public roads be deferred. On motion of Mr. Myers, seconded by Mr. Bookman, it was resolved that the Board accepts the amount of $254,000 as the total contribution and/or obligation from Safeway for drainage improvements on Johnson's Creek drainage area. Code: These funds to be deposited in Special Drainage Districts to be establishedJi Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it was resolved that the State Highway Department be and it thereby was requested to accept the roads in the following subdivision into the State Secondary System of Roads: 0.07 mile 0.17 mile MOUNT BLANCO, SECTION 8 Saffron Lan; - beginning at its intersection with State Route 746 easterly 0.06 mile to its intersection with Vogt Avenue thence easterly 0.01 mile to a dead end. Vogt Avenue -'beginning at its intersection with Saffron Lane northerly 0.17 mile to a temporary turnaround. SETTLER'S LANDING A-2 AND SAVOY ROAD 0.27 mile Dragonfly Lane beginning at its intersection with Savoy Road northerly 0.05 mile to its inter- section with Checkers Court thence northerly 0.10 mile to Old Indian Road, thence northerly 0.04 mile to Milbrook Court thence northerly 0.08 mile to a temporary turnaround. Milbrook Court - beginning at its intersection with Dragonfly Lane easterly 0.03 mile to a cul-de-sac. Old Indian Road - beginning at its intersection with Dragonfly Lane southeasterly 0.08 mile to a temporary turnaround. 0.03 mile 0.08 mile Checkers Court - beginning at its intersection with Dragonfly Lane easterly 0.04 mile to a cul-de-sac. Milbrook Drive - beginning at its intersection with Dragonfly Drive westerly 0.02 mile to state maintenance. Savoy Road - beginning at its intersection with Dragonfly Lane southeasterly 0.17 mile to property line. 0.04 mile 0.02 mile 0.17 mile Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it was resolved t.hat the Chair- man and Clerk was authorized to sign a vacation and rededication of an easement across the property of Reynolds Metals, Kingsland Trunk. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. There was some discussion of the water and sewer rates that should be charged for Homes for Adults. Mr. Painter states that he feels $50 per bed for water and $100 per bed for sewer would be equitable. After further consideration of this matter, it was on motion of Mrs. Girone, ' .Iby Mr. Myers, resolved that the County Attorney be authorized to prepare an ordinance amending the present Code of the County of Chesterfield providing for a separate classification for homes for adults, rooming houses and boarding houses setting water connection fees in the amount of $50 per bed provided that the total connection fee shall not be less than the charge for a single family dwelling and sewer rates in the amount of $100 per bed provided the total connection fee shall not be less than the charge for a single family dwelling and said amendment was thereby passed on an emergency basis and to be advertised for a Public Hearing on September 22, 1976. Ayes: Mrs. 8irone, Mr. Bookman and Mr. Myers. There was some discussion of the Brighton Green Lagoon which is causing some odor problems in that area. Mr. Painter stated that he had received one estimate for the cost of eliminating the problems at the lagoon. On motion of Mrs. Girone seconded by Mr. Bookman, it was resolved that this work be advertised for bids. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Myers, it was resolved that $10,626.50 be and it was appropriated from the Liability Insurance Fund of the Engineering Department for sewer line construction on Taconey and Cozy Lane provided those signing the petition sign the contracts. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it was resolved that t.he following erroneous tax claims be and they were approved for payment: Chippenham Anesthesia Associstion, Inc. Edna T. Roddenberry John C. & Edith C. Manhart County License County License Erroneous Assessment-1975 Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. $15.00 22.00 75.90 On motion of Mr. Bookman, seconded by Mr. Myers, it was resolved that the Game Claim of Henry C. Martin for the destruction of 30 pigeons be and it was approved in the amount of $35. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it was resolved that the Game Claim of Mrs. John R. Allshouse for the destruction of one Nubian doe (goat) be and it was approved in the amount of $100. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it was resolved that the following agencies be and they thereby were granted permission to conduct bingo games and/or raffles for a period of one year: Disabled American Veterans Chesterfield County Fair Association Chesterfield Volunteer Fire Department (#11) Forest View Volunteer Rescue Squad, Inc. Clover Hill Farms Recreation Association Veterans of Foreign Wars Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Falwell stated that Mr, Richard N. Smith, Jr. has been named by the Richmond Regional Planning District.Commission as the Chief Liaison person between the Commission and the County. It was generally agreed that the matter of the destruction of lights at the Bon Air Library be deferred for further investigation. On motion of Mr. Myers, seconded by Mr. Bookman, it was resolved that travel expense for Mr. Apperson to Poughkeepsie, New York, to attend a Data Processing Seminar was approved. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Falwell stated that there will be a dedication ceremony for the new C&P structure on August 30, 1976. On motion of Mr. Bookman, seconded by Mr. Myers, it was resolved that three weeks annual leave was approved for Mrs. Joan Dolezal Secretary to the Board beginnin. September 13th. ' ' ' Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it was resolved that the Board accept an agreement between the County and the Developers of Belmont Hills, Sec- tion B, and authorized the Chairman to sign a saveharmless agreement with the Highway Department for certain drainage easements that may be necessary to be acquired in the development of Belmont Hills, Section B. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Bookman, it was resolved that the recommendations of the Personnel and Salary Committee were approved as submitted and said recommendations are filed with the papers of this Board. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it was resolved that Mr. Michael Ritz be and he was granted permission to accept a part-time job with the Virginia Commonwealth University as an adjunct professor. Ayes: Mrs. Girone~ Mr. Bookman and Mr. Myers. It was generally agreed that Mr. Falwell and Mr. Micas should investigate the matter of the Mental Health/Mental Retardation van which cannot be supplied as bid. It was generally agreed that an appointment to the Industrial Development Authority be deferred until August 25th. On motion of Mrs. Girone, seconded by Mr Myers, Mr M. W Burnett be and he there-I by was hired as a part-time legislative consultant at a rate to be agreed upon between Mr. Burnett and the Board and this be communicated to the representatives of Chesterfield in the General Assembly. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion Of Mrs. Girone, seconded by Mr. Bookman, it was resolved that the salary of the County Administrator be $35,448 effective August 1, 1976, with an increase to $37,244 as of January 1, 1977. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it was resolved that this Board adjourn at 8:50 p.m. to 9:00 a.m. on August 25, 1976. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Lee 0 Falwell, Secretary E Merlin 0 ' ~e~l-