08-30-1976 MinutesVIRGINIA: At a regular meeting
of August 25, 1976, the Board o£
Supervisors of Chesterfield County
recessed until 2:30 p.m. on August 30,
1976.
Present:
Mr. E. Merlin O'Neill, Chairman
Mrs. Joan Girone, Vice-Chairman
Mr. J. Ruffin Apperson
Mr. C. L. Bookman
Mr. Leo Myers
Mr. Lee O. Falwell, County Admin.
Also Present:
Mr. Edward G. Councill, III, RRPDC
Mrs. Joan Dolezal, Secretary
Mrs. Susan Heatherly, Secretary
Mr. C. G. Manuel, Asst. Co. Admin.
Mr. Steve Micas, County Attorney
Mr. Robert Painter, County Engineer
Mr. Michael Ritz, Planning Director
Mr. N. Jerry Sim0noff, RRPDC and
Crater Planning Commission
Mr. David Welchons, Asst. Co. Eng.
Mr. James Zook, Principle Planner
The Chairman called the meeting to order.
Mr. Apperson stated that as a member of the 208 Consortium he invited Mr. Councill
and Mr. Simonoff to discuss the 208 Study. He added that some decisions will have
to be made by the Consortium and he wanted the Board to be aware of the magnitude
and importance of the decisions.
Mr. Simonoff explained the 208 Study and what kinds of decisions will be needed
regarding point and non-point source allocation into the James River Basin. There
was also some discussion of the main water sheds which will also be included in
the 208 Study.
Mr. Myers raised some questions regarding this Study and the 3C Study which was
made some years ago. Mr. Simonoff and Mr. Councill stated that a comparison of
the two should not be made. Mr. Councill added that the Consortium which is com-
prised of local officials will be making the decisions instead of the State
which was done in the 3C Study. Mr. Ritz stated that he felt the point sources
are the most important at this time and felt further that the management of the
non-point sources could be picked up as needed.
Mr. Simonoff stated that there are three basic needs for Chesterfield regarding
this 208 Study:
1. A land use plan which would determine the waste load allocation;
2. An implementing mechanism; and
3. The magnitude of coordination needed with other areas and how this should be
done.
Mrs. Girone inquired if this would take into consideration man-made lakes. Mr.
Simonoff stated that it would not because this Study would be dealing mainly with
the James River Basin, the Appomattox River Basin and the major water sheds. Mrs.
Girone and Mr. Apperson stated they felt the local governments should get involved.
After further consideration of the matter, the Board thanked Mr. Simonoff and Mr.
Councill for their time discussing the matter.
It was on motion of Mrs. Ghone, seconded by Mr. Bookman, resolved that the fee
was waived for Mr. Leroy Booker who had applied for a mobile home permit from the
Board of Zoning Appeals and stated that he had not received notice of the hearing.
Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers.
It was generally agreed that there would be a meeting on Wednesday, September 15th
at 2:30 p.m. to discuss Data Processing needs and considerations.
It was on motion of Mrs. Girone, seconded by Mr. Apperson, resolved that September
was declared Voter Registration Month as requested by the Richmond Area Voters
Registration Coordinating Committee.
Ayes: Mrs. Girone, Mr. Apperson and Mr. Bookman.
Nays: Mr. O'Neill and Mr. Myers.
It was on motion of Mr. Myers, seconded by Mr. Bookman, resolved that the following
resolution was adopted: ..
Whereas, the Board of Supervisors of Chesterfield County at its regular meeting
on August 11, 1976, by resolution authorized the County Treasurer to borrow an
amount not ~to exceed $1,890,776.32 in anticipation of federal grants; and
Whereas, authority to borrow such money was previously granted to the County
Treasurer by resolution duly adopted at the August 11, 1976 meeting of the Board
of Supervisors.
Now, Therefore, be it resolved, that the Resolution duly adopted by the Board
at the August 11, 1976~ meeting and authorizing the Treasurer to borrow an amount
not to exceed $1,890,776.32 is hereby repealed.
Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers.
It was on motion of Mr. Myers, seconded by Mr. Bookman, resolved that the follow-
ing resolution was adopted:
Be it resolved that the Treasurer, George W. Moore, Jr., be authorized to
borrow an amount not to exceed $5,672,328.97 pursuant to Section 15.1-545.1, in
advance of grants and reimbursements due the County from the Federal and State
Governments for the purpose of constructing Proctors Creek Sewage Treatment Plant
under EPA Project #C510, 466-03.
Grants shall mean grants which the County has been formally advised in writing
it will receive and reimbursements are moneys which either the Federal er State
Governments are obligated to pay the County on account of expeditures made in
anticipation of receiving such payment from the Federal or State governments.
The loan shall be repaid within thirty days of the time the grant or reimburse-
ment is received, but in any event, the loan shall be repaid within one year from
the date of its issue.
Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers.
Mr. Micas explained to the Board the necessity for the insurance bids for the
Brandermill project. After some discussion of the matter, it was on motion of
Mr. Myers, seconded by Mr. Apperson, resolved that the following resolution was
adopted:
qu~ I
Wh&reas, the County of Chesterfield has solicited bids for the insurance re i-
red by Section 909 of a "Resolution Authorizing the Issuance and Sale of $2,400,000
County of Chesterfield, Virginia Sewer Revenue Bonds (Brandermill Project),
Series of 1976 and Notes in Anticipation of the Sale Thereof and Providing for
the Form, Details and Payment Thereof~' dated as of February 1, 1976, and adopted
on March 10, 1976 (the "Re.solution "); and
Whereas, the County has received a low bid from the James River Insurance Con-
sultants, Ltd. (the "Consultants") to provide liability insurance which will be
able to issue a formal policy of insurance by September 1, 1976; and
Whereas, the County desires to proceed with the issuance on September 1, 1976~
of a Sewer Revenue Note as authorized by the Resolution.
Now, Therefore, the Board of Supervisors of Chesterfield County resolves:
1. That the Board of Supervisors accepts the bid of the Consultants and
accepts delivery, of a policy providing the liability insurance required by
Section 909 (a) of the Resoultion, at an annual premium of $100.32.
Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers.
It was on motion of Mr. Myers, seconded by Mr. Bookman, resolved that the follow-
ing resolution was adopted:
Whereas, the County of Chesterfield has solicited bids for the insurance
required by Section 909 of a "Resolution Authorizing the Issuance and Sale of
$2,400,000 County of Chesterfield, Virginia Sewer Revenue Bonds (Brandermill Pro-
ject), Series of 1976 and Notes in Anticipation of the Sale Thereof and Providing
for the Form, Details and Payment Thereof," dated as of February 1, 1976 and
adopted on March 10, 1976, (the Resolution"); and
Whereas, the County has received a low bid from the Virginia Commonwealth
Corporation (the "Corporation") to provide property insurance which corporation
will be unable to issue a formal policy of issuance by September 1, 1976; and
Whereas, the County desires to proceed with the issuance on September 1, 1976
of a Sewer Revenue Note as authorized by the Resolution.
Now, Therefore, the Board of Supervisors of Chesterfield County resolves:
1. That the Board of Supervisors accepts the bid of the Corpoartion, and
accepts delivery, of a binder providing the insurance required by Section 909
(a) of the Resolution, at an annual premium of $S,579.00 which binder may remain
in effect until the permanent policy of insurance providing the coverage required
by Section 909 (a) is provided and delivered to the County.
2. The County hereby finds and determines that the del'ivery to the County of
an insurance binder, or of a certificate of insurance evidencing the coverage
provided by such a binder, will constitute the depositing of an insurance policy,
or a certificate of insurance, in accordance with all of the requirements of Sec-
tion 909 of the Resolution and that the person delivering the certificate required
by Section 306 (d) of the Resolution is entitled to regard such a binder, or cer-
tificate of insurance with respect to such a binder, as an insurance policy or
certificate thereof meeting all the requirements of Section 909.
Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers.
There was some discussion of the Airport Master Plan and the possible funding for
an update. After further consideration of this matter, it was generally agreed to
defer this matter for lack of information.
It was on motion of Mr. Myers, seconded by Mrs. Girone, resolved that this Board
went into Executive Session to discuss matters of potential litigation.
Ayes: Mr. O'Neill, Mrs. Girone, Mr 'Apperson, Mr. Bookman and Mr. Myers.
Reconvening:
It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the Board
recessed until 1:30 p.m. on August 31, 1976.
Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers.
It is here noted that the Board did not meet on August 31, 1976, for lack of
a quorum.
Lee O. Falwell, Secretary
E. Merlin O'Neill, ChaXi~rma~