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09-08-1976 MinutesPresent: Mr. E. Merlin O'Neill, Chrmn. Mrs. Joan Girone, Vice-Chrmn. Mr. J. Raffin Apperson Mr. C. L. Bookman Mr. Leo H. Myers Mr. Lee O. Falwell, Co. Admin. The Chairman called the meeting to order. VIRGINIA: At a regular meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on September 8, 1976, Also Present: Mr. Raymond Birdsong, Asst. Co. Eng. Mr. James Condrey, Dir., Cent. Acctg Mrs. Joan Dolezal, Secretary Mrs. Susan Heatherly, Secretary Mr. C. G. Manuel, Asst. Co. Admin. Mr. Morris Mason, Attorney Mr. Steve Micas, County Attorney Mr. Robert Painter, County Engineer Mr. Willis Pope, Right-of-Way Eng. Mr. Charles Quaiff, Supt. of Accts. & Records Mr. Michael Ritz, County Planner Mr. James Schiavo, Zoning Inspector Mr. David Welchons, Asst. Co. Eng. Mrs. Girone gave the invocation. On motion of Mr. Bookman, seconded by Mr. Myers, it was resolved that the minutes of August 2Sth, be and they thereby were approved as amended. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman arid Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it was resolved that the minutes of August 3Gth be and they thereby were approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. A~person, seconded by Mr. Bookman, it was resolved that the min- utes of July 26th De and they thereby were amended. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers'. The Board of Supervisors this day approved all claims presented to the County for the month of August, 1976, and authorized the Treasurer of the County to issue warrants as follows: General Fund Check 022641-138138 Total Amount $370,161.21 Revenue Sharing Fund Check 136645-138046 Library Fund Check 136570-138076 Law. Library Check 137351-137367 County Road Fund $110,920.72 $177,875.31 $ 179.55 Check 137152-138048 Airport Check 136561-138075 County Garage Check 136575-138095 Storeroom 'Check 136718-138054 Workmen's Compensation Check 136571-138077 Manpower Grant Check 136575-138072 Social Services $ 3,197 33 $ 20,217 16 $ 25,045 93 $ 2,275 98 $ 1,650 38 $ 2,509 01 Check 136182-138172 37907-37907 137186-137209 36192-136198 136202-136211 36182-136183 136212-136559 36199-136201 137892-3789 37181-137181 137852-37854 '137180-137180 137837-37843 138141-138171 138172-138249 137876-37890 137895-37895 136191-136191 136184-136184 $105,751 27 3ocial Services Cont'd. 137185-137185 138139-138140 137184-137184 137182-137183 136185-136185 136188-136190 136186-136187 137232-13'7232 137228-137230 137231-137231 37210-137216 'ursing Home 137217-137217 137219-137219 137218-137218 137220-137226 137891-37891 137896-37897 137898-37906 137833-37836 137855-37875 137844-37851 Check 000051-000163 Library Construction Check 137338-138068 School Board Check 136758-138137 Sdhool Bond Construction Check 136803-138118 School Construction Sheck 136982-138124 School Payroll Deduction Check 136980-137238 County Payroll Deduction Check 136600-137931 Water Improvement,. Replacement, Extension Check 015160-015256 Water Operating Check 015153-015288 Water Meter Deposit Check 015266-015305 Water Meter Installation Check 015174-015303 Utilities Storeroom Sheck 015151-015293 Ettrick Utilit~ 2heck 015155-015255 5ewer Operating Check 015152-015288 Sewer Debt Fund Check 015238-01526I Sewer Improvement, Replacement, Extension Check 015157-015304 ewer Operating Brandermill Total Amount 52,162.28 $ 33,591.79 $2,127,980 15 $588,404 56 $109,836 72 94,252 28 $3,841,562 29 $103,752 46 $ 43,062 06 $ 625.00 $ 11,897 69 $ 5,177 08 $ 656 O1 $ 20,064 83 $192,700 00 $1,052,978 73 Check 015196-015254 $1,430,991 34 Mr. Falwell stated that the Highway Department has formally accepted the roads in the following subdivisons into the State Secondary System of Roads: ROCKY RUN SECTION 1-B Thoreau Court - beginning at its intersection with Thoreau Drive northerly 0.09 mile to a cul-de-sac. 0.09 Mi. Thoreau Drive - beginning at its intersection with Route 653 westerly 0.10 mile to its intersection with Thoreau Court then westerly 0.07 mile to a Dead End. Clearpoint Drive - Beginning at its intersection with Route 653 westerly 0.24 mile to a cul-de-sac. FOX HILLS ESTATES Fox Drive beginning at its intersection with State Route 746 northerly 0.14 mile to a cul-de-sac. 60 WEST COMMERCIAL PLAZA - SECTION C From: Route 772 easterly 0.12 mile to a dead end. COURTHOUSE GREEN - SECTION B AND C Barrister Road - beginning at its intersection with Gatesgreen Drive northerly 0.12 mile to its intersection with Snowbird Road thence northwesterly 0.10 mile to its intersection with Riddle Road thence northerly and westerly 0.20 mile to State Maintenance Route 2015. Gatesgreen Drive beginning at its intersection with State Route 642 westerly 0.08 mile to its intersection with Barrister Road thence northwesterly 0.2S mile to its intersection with Riddle Road thence easterly 0.02 mile to State Maintenance Route 2013. Snowbird Court - Beginning at its intersection with Snowbird Road westerly 0.05 mile to a cul-de-sac. Simplicity Street beginning at its intersection with Statute Street southerly 0.06 mile to a temporary turnaround. Snowbird Road - beginning at its intersection with Barrister Road northeasterly 0.07 mile to its intersection with Snowbird Court thence northerly 0.06 mile to a temporary turnaround. Riddle Court Beginning at its intersection with Riddle Road northwesterly 0.07 mile to a cul-de-sac. Riddle Road beginning at its intersection with Barrister Road westerly 0.07 mile to Riddle Court thence westerly 0.13 mile to its intersection with Gatesgreen Drive thence southerly 0.06 miles to Statutue Street. Statue Street beginning at its intersection with Gatesgreen Drive westerly 0.15 mile to its inter- section with Simplicity Street thence westerly 0.05 mile to its intersection with Riddle Road thence westerly 0.02 mile to State Maintenance Route 2016. DALEFLUFF MANOR - SECTION A Dalebluff Court beginning at its intersection with Beulah Road (Route 641) easterly 0.06 mile to a cul-de-sac. P0CONO - SECTIONS A, B, C & D Lemoine Lane - beginning at its intersection with Pocono Drive westerly 0.04 mile thence southwesterly 0.1S mile to Mantua Lane. Avella Lane - beginning at its intersection with Montour Drive 0.05 mile northwesterly to its intersection with Dauphin Drive thence 0.06 mile northwesterly to its intersection with Pocono Drive. Dauphin Drive - beginning at its intersection with Avella Lane southerly 0.20 mile to its intersection with Aldersmead Road. Mantua Lane beginning at its intersection with Pocono Drive northwesterly 0.06 mile to Lemoine Lane. Saybrook Court beginning at its intersection with Saybrook Drive southeasterly 0.03 mile to a temporary turnaround. Saybrook Drive beginning at its intersection with pocono Drive easterly 0.10 mile to its intersection with Saybrook Court, thence north- easterly 0.10 mile to its intersection with Aldersmead Road, thence northeasterly 0.06 mile to a temporary turnaround. 0.17 mile 0.24 mile 0.14 mile 0.12 mile 0.42 mile 0.3S mile 0.05 mile 0.06 mile 0.13 mile 0.07 mile 0.26 mile 0.22 mile 0.06 mile 0.19 mile 0.11 mile 0.20 mile 0.06 mile 0.03 mile 0.26 mile POCONO SECTIONS A, B, C & D (CONT'D) Montour Drive - beginning at its intersection with State Route 2536 (Dimock Drive) southerly 0.06 mile to its intersection with State Route 2537 (Renovo Lane) thence southerly 0.07 mile to its intersection with State Route 2538 (Venango Lane) thence southerly 0.07 mile to its intersection with Avella Lane thence southerly 0.23 mile to its intersection with Aldersmead Road thence southwesterly~0.13 mile to its intersection with Pocono Drive. 0.S6 mile Pocono Drive - beginning at a point 0.03 mile with Venango Lane (Route 2558) thence southerly 0.03 mile to Avella Lane, thence southerly 0.11 mile to Mantua Lane, thence southerly 0.08 mile to its intersection with Aldersmead Road, thence southerly 0.17 mile to its intersection with Montour Drive, thence southerly 0.09 mile to its intersection with Saybrook Drive, thence southerly 0.06 mile to a temporary turnaround. 0.54 mile Aldersmead Road - beginning at its intersection with Saybrook Drive, northwesterly 0.08 mile to its inter- section with Montour Drive thence northwesterly 0.08 mile to its intersection with Dauphin Drive thence northwesterly 0.08 mile to Pocono ~Drive. 0.24 mile OAKVIEW - SECTIONS 1 AND 2 Meadowburm Drive - beginning at its intersection with Beulah Road (Route 641) southerly 0.09 mile to its intersection with Harvette Drive, thence southerly 0.03 mile to a dead end. 0.12 mile Harvette Drive - beginning at its intersection with Meadowburm Drive easterly 0.07 mile to its intersection with Oakvista Court, thence easterly 0.12 mile to a dead end; from its intersection with Meadowburm Drive westerly 0.08 mile to intersection with Harvette Court, thence westerly 0.04 mile to State maintenance. 0.31 mile Oakvista Court - beginning at its intersection with Harvette Drive northwesterly 0.04 mile to a cul-de-sac. 0.04 mile CHESTERFIELD AIRPORT INDUSTRIAL PARK A section of road from Route 10 (station 9+50) to station 20+00 Whitepine Road (Dual Lane), a distance of 0.20 mile. 0.20 mile Mr. Covington of the Highway Department came before the Board to discuss road problems. Mss. Girone stated the maintenance of Buford Road was not up to standards as far as weed cutting, etc. was concerned and also inquired about the progress of work to be done at Buford and Jahnke Roads. Mr. Covington stated he was waiting on VEPCO and would investigate the matter further. Mrs. Girone inquired about the progress of work on Robious Road and Mr. Covington stated it would hopefully be finished by spring. Mr. Myers inquired about the proposed by-pass for Chester and Mr. Covington stated a decision would be deferred until a choice is made on the route for 1-95. Mr. Apperson stated he would like to have the stop signs moved from Meadowbrook Road to Dalebrook Road. Mr. Apperson stated the Board should have a street light meeting sometime in the future. Mr. Bookman complimented Mr. Covington on the intersection of Genito and Courthouse Roads and inquired about the survey on Walmsley and Turner Road. Mr. Covington stated he has notified the District office but has not received a reply. Mr. Bookman requested a bigger stop sign at the south end of Ruthers Road and Mr. Covington stated if a larger sign was installed it might be off the right-of- way, but he would investigate the matter with the property owners. Mr. O'Neill stated he has been trying to get easements for a rural road addition for Rowlett Road and Graves Road. Mr. Covington stated two estimates were given on Rowlette Road and would check to see if the resolution was outstanding on Graves Road. Mr. Covington further stated utility adjustments might have to be made at the County's expense. Mr. O'Neill requested Mr. Covington get with the Engineering Department on this matter and report back to the Board. Mr. O'Neill requested road repairs on the southeast corner of the intersection of Route 36 and Hudson Street. A delegation of ten people was present and requested a public hearing before the Board so that the Board could explain their request for a western route. Mr. Apperson and Mr. O'Neill stated that many public hearings had been advertised and held. Mrs. Merle Waldron stated that theBoard was not given the opportunity to explain their views, that the citizens who oppose would like to hear the reasoning behind the Board's suggested western route, that this hearing would put more faith in government because the people would be involved~ that new residents have been moving in and have no input, etc. Mr. O~Neill stated that the final decision will not be made by the Board but by the Highway Department, that a road has to be planned for the future and people realize the need but they don't want it near them and that the Board feels the western route would disrupt~the least people and land. After further discussion of the State laws regarding disclosure of locations for proposed routes, it was generally agreed the matter of a public hearing before the Board would be discussed later and they would be notified. Mr. Falwell stated this time and date had been set for a public hearing on the tax relief for the elderly. There being no one present to speak to this matter, Mr. Micas reviewed the old ordinance and the proposed changes. Mr. Bookman stated that he was in favor of changing the net worth to $30,000, the income to $8500, $4,000 for relatives living within the same household being exempt from determination as to net worth and one house and two acres of land but that he would consider just one acre of land with the house. Mr. Apperson stated that he is mainly concerned with those elderly citizens who are on a fixed income who do not have the opportunity to replenish their savings when one sickness could use it all. Mrs. Girone stated that the original intention of the legislation was ~to keep the older people in homes that they have lived in all their lives and again refers to the 100% exemption that Chesterfield gives. She adds t~hat in talk'ng with Senior Citizen Groups that the majority are in favor of leaving the figures as they are. Mr. Apperson stated that inflation is cutting into their fixed incomes and they do nee~d further subsidy. Mrs. Girone stated that this is worthy cause but there has to be a stopping point someplace. Mr. O'Neill stated that he felt the 100% exemption is good and that if the figures are raised it will not be fair to the working people trying to support families and buy homes. Mr. Myers stated that Chesterfield is in prosperous times but he would hate to give more now and have to take it back if times turned for the worse. After some further discussion of the matter, it was on motion of Mr. Bookman, seconded by Mr. Apperson resolved that an amendment to the proposed ordinance changing the fixed income to $8,500 and net worth to $30,000 be approved. Ayes: Mr. Apperson and Mr. Bookman. Nays: Mr. O'Neill, Mrs. Girone and Mr. Myers. The vote failed and it was on motion of Mrs. Girone, seconded by Mr. Myers~ resolved that an amendment to the proposed ordinance be adopted changing the figures to $7,S00 income, $35,000 net worth. Ayes: Nays: Mr. O'Neill, Mrs. Girone and Mr. Myers. Mr. Apperson and Mr. Bookman because they feel this amendment does not address itself to the elderly living on fixed incomes. It was on motion of Mrs. Girone, seconded by Mr. Myers, resolved that the following ordinance be and it thereby was adopted: AN ORDINANCE TO AMEND AND REENACT SECTIONS 8-15 AND 8-16 OF THE CODE OF THE COUNTY OF CHESTERIFELD, 1975, AS AMENDED RELATING TO REAL ESTATE TAX EXEMPTION FOR CERTAIN ELDERLY PERSONS. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 8-15 and 8-16 of the Code of the County of Chesterfield are amended and reenacted as follows: Notwithstanding any other provision of this chapter, the dwelling and up to one acre of land upon which it is situated subject to real estate taxation under this chapter may be temporarily exempted from such tax when any such property is owned by and occupied as the sole dwelling of a person or persons not less than sixty-five years of age, subject to the following re strictions and condi- tions: (a) That the total combined income during the immediately preceding calendar year from all sources of the owners of the dwelling living therein does not ex- ceed seven thousand five hundred dollars, provided that the first four thousand dollars of income of each relative, other than spouse, of the owner, who is living in the dwelling shall not be included in such total. (b) That the net combined financial worth, including equitable interests, as of December 31 of the immediately preceding calendar year, of the owners, and of the spouse of any owner, excluding the value of the dwelling and one acre of land upon which it is situated does not'exceed thirty-five thousand dollars. Sec. 8-16. Schedule of exemptions permitted. When the total combined income from all sources and the net combined financial worth of the person or persons qualifying does not exceed the limits prescribed in section 8-15 the amount of exemption from real estate taxation for the dwellin and up to one acre of land upon which it is situated shall be in a'ccordance with the following schedule: Income 0 through $7,500 Percentage of Exemption 100% (2) This Ordinance shall be effective on and after January 1, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Quaiff stated bids had been received for the purchase of water meters for the Engineering/Utilities Department, and stated Neptune Meter Manufacture Company was low bid at $23.61 each for 6,000 meters. After further discussion of the matter, it was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the low bid of $141,660 from Neptune Meter Manu- facture Company for the purchase of 6,000 meters be and it thereby was approved with 500 meters being delivered each month for a period of one year. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Cal Morris of Rockwell International stated that Neptune was not the low bid until after the bid opening. Mr. Quaiff stated he and the Rockwell representa- tive were present at the bid opening and further stated that the Neptune bid with connections was $25.61 each but a letter received 8 days after the bid opening at the request of the Engineering/Utilities Department clarifying the bid stated to deduct $2.00 from the unit price for each meter if connections were not to be included making the bid price $25.61 each. Mr. Quaiff stated Rockwell's bid was $24.91 each for 6,000 meters but they did not meet the specifications, and added that the County purchased SOO Rockwell meters about ten years and all but about '40 have been replaced. Mr. Don Archer of Badger Meter, Inc. came before the Board and thanked the Board for the opportunity to bid and was sorry his company did not meet the specifi- cations as written. He further stated that if the County was experiencing any problems with any of their meters Badger would replace them. Mr. Painter stated that the Engineering Department is in the process of analyzing specifications for equipment but until analysis is finished, specifi- cations will have to remain as recommended previously. On motion of Mr. Apperson, seconded by Mr. Myers, it was resolved that the following Water Contracts with no County money involved were approved: 1. W76-12D Somerset $38,541.50 R.M.C. Contractors, Inc. 2. W76-61D Cloverleaf Office Park $11,510.50 Realty Industries, Inc. 3. W76-64D Genito Forest, Sect. A $20,377.60 Alpine Construction Co. 4. W76-67 Shady Creek, Sect. 1 $20,135.70 Stamie E. Lyttle Co., Inc. S. W76-68CD Scottingham, Sect. H $44,829.65 Developer's Cost: $32,236.65 County's Cost: $12,593.00 Code: 66-260-807.1 Bookman Construction Co. 6. W76-62D Roxshire, Section 1 $31,196.25 Fred W. Barnes Construction Co. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Myers. There was a discussion of a water line extension with Mr. Peyton Goodall on Woodpecker Road to serve five additional houses at an approximate cost of $10,000. After further consideration of funding, it was generally agreed that the matter be deferred indefinitely. On motion of Mrs. Girone, seconded by Mr. Myers, it was resolved that the contract for filling in the Brighton Green Lagoon be awarded to Alpine Construction Cor- poration for $32,740 with instructions to negotiate a cost reduction if possible. Expenditures to be made from operating account 71-310-215.1. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Bookman, it was resolved that the following sewer contract be and it thereby was approved: 1. S76-77D Settlers Landing, Sect. A-3 $16,931.00 Van Doren Brothers, Inc. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr.. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it was resolved that a Change Order for Sewer Contract S74-35T, Johnson Creek Trunk, in the amount of $48,012.801! for lowering the Johnson Creek Trunk Sewer to facilitate the lowering of the drainage from the Safeway property, to be paid from the Drainage Budget 11-106-234 and to be reimbursed from the Johnson Creek Drainage Budget 11-196-234 and to be reimbursed from the Johnson Creek Drainage Study Account 11-000-901.4, be and it thereby was approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On Motion of Mr. Myers, seconded by Mrs. Girone, it was resolved that a Change Order fo.r Contract 7032-15, Hamlin Creek Trunk Sewer, in the amount of $186,765 with the County's cost being $46,689.00, necessitated by a change in plans required by Seaboard Coastline Railroad, be and it thereby was approved. Expendi tures to be made from 77-67.2 Bermuda Escrow Fund with 75% of cost to be reimburs to Escrow Fund by Federal Aid when received. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Apperson, it was resolved that a Ch.ange Order for Contract 7032-17A, Kingsland Creek Trunk in the amount of $10,235.30 with the County's cost of $2,558.83, for an increase in cost of liability insurance, contract time and for unit prices depth cut increment not covered in the base bid be and it thereby was approved to be paid from the Bermuda Escrow Fund 77-76.2 with 75% of the cost to be reimbursed from Federal Aid payments. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it was resolved that the request for an extension of time to September 1, 1976 from Stamie E. Lyttle Company, Inc. Contract 7032-12, Proctors Creek Trunk, be and it thereby was approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Myers, it was resolved that the request of Mr. Douglas F. Powers, 7900 Conifer Road, for a $300 sewer connection, be' and it thereby was denied. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. After considerable discussion, it was on motion of Mr. Apperson, seconded by Mr. Myers, resolved that the request of Virginia Land Developers for 16 connections to the Centralia Lagoon for a resubdivison of lots 67 & 68 in Centralia Gardens be and it thereby was approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. The Board adjourned for lunch. Reconvening: 76SR154 Mr. Leonard P. Wheeler requested renewal of a mobile home permit to park a mobile home on property which he owns and better known as 10610 Seminole Avenue. Bell- meade, Block 10, Lot 5-14 (Sheet 32). The applicant was not present and there being no opposition present to this request, it was on motion of Mr. Myers, seconded by Mr. Bookman, resolved that this permit for two years be and it thereby was approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. 76SR155 Mr. George Sayles requested renewal of a mobile home permit to park a mobile home on property which he owns and better known as 9101 Omaha Street. T.M. Sec. 81-8 parcel 2-1 (Sheet 23). The applicant was not present but Mr. Myers stBted he saw no reason why this request should not be granted. There being no opposition present to this request, it was on motion of Mr. Myers, seconded by Mr. Bookman, resolved that this permit for two years be and it thereby was approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. 76SR156 Mr. Donald J. Hughes was present requesting renewal of a mobile home permit to park a mobile home on property which he owns and better known as 3202 South Street Ivey Tract, Block D, Lot E (Sheet 41). Mr. Hughes stated his mother would be occupying the trailer. There being no opposition present to this request, it was on motion of Mr. O'Neill, seconded by Mr. Myers, resolved that this permit for two years be and it thereby was approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr Myers. 76SR157 Mrs Paul D Maxwell Sr. was present requesting renewal of a mobile home permit to park a mobile home on property which she owns and better known as 4507 Cogbill Road T.M. Sec. 52-11 (1) parcel 4 (Sheet 15). There being no opposition present to this request, it was on motion of Mr. Apper- son, sec'onded' by Mr. Myers, resolved that this permit for two years be and it thereby was approved. Ayes: Mr. O'Neill Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it was resolved that the followin~ agencies be and they thereby were granted permission to conduct bingo games and/or raffles for a period of one year: Ayes: Chester Lodge #1980 Loyal Order of Moose Hopkins Athletic Association Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it was resolved that the following erroneous 'tax claims be and they thereby were approved for payment: 1976 Personal Property Erroneous Assessment - 1975 Erroneous Assessment - 1975 Erroneous Assessment - 1975 Erroneous Assessment - 1st half 1976 Erroneous Assessment - 1st half 1976 Carrol A. Roberson Erroneous Assessment 1st half 1976 Viking Enterprises, Inc. Erroneous Assessment 1st c/o Geo. Y. Snavely half 1976 Raleigh B. Nunnally Erroneous Assessment D.L. Peterson Ruth Barton Estate c/o .P.E. Barron RaleighB. Nunnally Lynn A. Hamilton Sallie F. Bass, Estate c/o Walter Horner David G. Clemons John J. McDonald, Jr. W. V. Harvey Lynn A. Hamilton George D. Goodroe Lester W. Brown D. L. Peterson, Trust half 1976 Erroneous Assessment 1st half 1976 Erroneous Assessment 1st half 1976 Erroneous Assessment 1st half 1976 Erroneous Assessment 1st half 1976 Erroneous Assessment tst half 1976 1976 Personal Property Ayes: Mr. O'Neill, Mrs. Girone, Mr. B~okman and Mr. Myers. $90.00 $21.75 $81.oo $~88.8o $105.28 $31.04 $13.44 $48.04 $43.20 $61s.36 $48.00 $454.40 $40.32 $18.56 $88.20 On motion of Mr. Myers, seconded by Mrs. Girone, it was resolved tha the Circuit Court Judges be and they thereby were requested to appoint the following persons as Police Officers for the County of Chesterfield effective October 1, 1976: Dennis G. McDonald Nicholas Lalich, Jr. John W. 'Condrey John M. Wolford Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Falwell advised the Board that going other than low bid was justified and it was on motion of Mrs. Giro~e, seconded by Mr. Myers, resolved that the bid from Gaylord Brothers, Inc. for $936.70 and the bid from Bro-Dart, Inc. for $328.80 for Library Supplies as filed with the papers of this Board, be and they thereby were accepted. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it was resolved that the County accept the bid of Dick Strauss Ford, Inc. for five vehicles for the Police Depart- ment which total bid was $16,358. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Apperson, it was resolved that the following resolution be and it thereby was approved: WHEREAS, CURTIS S. BROOKS, is and has been a life-long citizen of the County of Chesterfield, residing in Clover Hill District where he owns and operates a general country store which has been in operation for many years; and WHEREAS, in the year of our Lord, 1938 CURTIS S. BROOKS graciously consented to permit the County of Chesterfield to use his general store as a polling place for the Voting Precinct of Winterpock in the County of Chesterfield and which consent has continued without interruption to the present time without profit or reward; and, WHEREAS, the County of Chesterfield by and through its Board of Supervisors deserves to recognize the faithful and devoted public service rendered the Voting Precinct of Winterpock and the community at-large by CURTIS S. BROOKS. NOW, .THEREFORE, WITNESSETH TO ALL TO WHOM THESE PRESENTS SHALL COME that the County of Chesterfield doth hereby, on motion duly made and seconded, on behalf of the citizens of the County of Chesterfield and the residents of the Voting Precinct of Winterpock in particular, with much thanks giving, express its deep and heartfelt appreciation to CURTIS S. BROOKS for his faithful dedication and unselfish service to the public good over the past thirty-eight years and extend to him warm wishes for continued good health, happiness and properity. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. It was generally agreed that appointments to the Economic Development Committee would be deferred until September 22, 1976. 76S138 · In Matoaca Magisterial District, Daniel R. Elko requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel lies 1100 feet off the east line of Church Road, measured from a point approximately 3/4ths of a mile south of its intersection with Little Road. T.M. Sec. 180-5 (1) Part of Parcel 3 (Sheet 52). Mr. Schiavo stated a variance was granted on parcel 56 and deed for public right-of-way was not recorded, but there are two private road easements. Mr. Elko stated he did not want to dedicate a public road and he felt his father would not agree to a dedication. After further consideration of the matter, it was on motion of Mr. O'Neill, seconded by Mrs. Girone, resolved that this Variance be and it thereby was approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 76S141 In Matoaca Magisterial District, Steven D. Barker requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel lies east of the eastern terminus of Laura Road. T.M. Sec. 163-13 (1) part of Parcel 6 (Sheet 49). Mr. Steven Barker and Mr. Sam Barker were present to discuss the request. Mr. Schiavo stated no health report has been received but Mr. Barker stated he has a health report. Mr. Barker further stated that three variances have been approved in this area by the Planning Commission. Mr. O'Neill stated he would not entertain anymore variances unless a subdivision plat is received. Mr. Barker stated the Planning Commission has tentatively approved a long range plan for this area but he does not want to dedicate a road right-of-way at this time. He further stated that at such time as he is ready to go to record he will do what is proper. After further consideration of the matter and no opposition present, it was on motion of Mr. O'Neill, seconded by Mr. Bookman resolved that this Variance be and it thereby was approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 76S158 In Matoaca Magisterial District, David T. Griffith, Sr., requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes This parcel lies 2112 feet off the south line of Graves Road, measured from a point 400 feet west of its intersection with River Road. T.M. Sec. 171-14 (1) Part of Parcel 26 (Sheet 47). Mr. Griffith was present to discuss the request. There being no opposition to this request, it was on motion of Mr. O'Neill, seconded by Mr. Bookman, resolved that this Variance be and it thereby was approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Bookman. 76S159 In Matoaca Magisterial District, Daniel C. Gill requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel lies 1400 feet off the east line of Church Road, measured from a point 2400 feet south of its intersection with Little Road. T.M. Sec. 179 (1) Part of Parcel 82 (Sheet 52). Mrs. Gill was present to discuss the request. There being no opposition to the request, it was on motion of Mr. O'Neill, seconded by Mrs. Girone, resolved that the Variance be and it thereby was approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 763160 In Bermuda Magisterial District, John H. Williams requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel.lies 800 feet off the north line of Happy Hill Road, measured from a point 2000 feet east of its intersection with Branders Bridge Road. T.M. Sec. 132-6 (1) Part of Parcel 7 (Sheet 41). Mr. Hardaway Marks, representing Mr. Williams, requested deferral of the request due to a conflict in purchasing the land. On motion of Mr. Myers, seconded by Mr. Bookman, it was resolved that this request for a Variance, be and it thereby was deferred until October 13th. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 763139 In Matoaca Magisterial District, Edward Harris requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel lies approximately 590 feet south of its intersection with Rocky Branch Creek. T.M. Sec. 180-7 (1) Part of Parcel 5 (Sheet 52). Mr. Harris was present to discuss the request. After much discussion of other alternatives, it was on motion of Mr. O'Neill, seconded by Mr. Myers, resolved that'the request for a Variance be and it thereby was approved subject to the dedication of a 50 foot road right-of-way from Point A. to Point C. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mrs. Girone, it was resolved that $59,818.00 be appropriated from the Unappropriated Surplus of the General Fund to Account 11-500-604.0 Terminal Building to provide funds for remodeling the basement. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. After some discussion of the matter, it was generally agreed that any appropria- tions for the Museum should be requested as needed. On motion of Mr. Bookman, seconded by Mr. Apperson, it was resolved that $550.00 be appropriated from the Unappropriated Surplus of the General Fund to Account 11-189-214.0 Rent-Social Services and that Planned Budget Revenue Account 11-000-503.6 be increased by $550.00 for rent of property where food stamp trailer is located. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Apperson, it was resolved that the following budget changes were approved: 1. Decrease the Planned Budget Expenditur.e Account 41-429-134.1 by $25,920. 2. Increase the Planned Budget by $23,920 as follows: 41-429-109.0 41-429-135.1 41-429-220.0 41-429-295.0 41-429-299.0 41-429-299.1 41-429-299.2 41-429-305.0 Clerk/Typist Asst. Supervisor Travel Fringe Benefits Testing Communications Enrichment Experiences Materials & Supplies $3,060 00 $12,900 00 $650 oo $2,154 6o $1oo oo $13o oo $2,750 O0 $4,175 40 Total $25,920.00 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Myers, it was resolved that the appropriation of $7,500,000 be transferred from 77-370-234.0 Construction Contracts to 73-330-234.0 Construction Contracts, and that a like amount be transferred from Planned Budget Revenue Account 77-000-672.0 Federal Aid to 73-000-672.0 Federal Aid. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it was resolved that the following budget changes be and they thereby were approved: 1. Appropriate $25'0,000 from the Unappropriated Surplus of the Water Central Stores Fund (68) to Planned Budget Expense Account 68-280-323.0 Materials and Supplies. Increase planned budget revenue account 68-000-804.0 Sale of Stores by $250,000. 2. Appropriate $387000 from the Unappropriated Surplus of tke County Storeroom Fund (18) to planned budget expense accounts: .18-186-214.1 Machine Rental $ 3,600.00 18-186-323.0 Materials & Supplies $34,400.00 Total $38,000.00 Increase planned budget revenue account 18-000-804.0 Sale of Stores by $38,000. 3. Appropriate $12,000 from the Unappropriated Surplus of the County Workmans Compensation Fund (19) to planned budget expense Account 19-184-213.0 Workmans Compensation Claims. Increase Planned budget revenue accounts as follows: 19-000-501.0 Interest on Investments $5,000.00 19-000-901.0 Contributions $7,000.00 Total $12,000.00 4. Appropriate $296,496 from the Unappropriated Surplus of the Public Service Jobs Fund (20) tQ planned budget expense accounts as follows: 20-010-100.0 20-010-199.1 20-010-319.0 20-010-199.0 20-010-220.0 20-010-295.0 Enrollee Salaries Pre-Trial Intervention Grant Supplies Title I Travel Fixed Costs $167,369.00 $93,730.00 $3,000.00 $23,797.00 $3,855.oo $14,845.00 Total $296,496.00 Increase planned budget revenue account 20-000-618.0 Public Service Jobs by $296,496. 5. Appropriate $500,000 from the Unappropriated Surplus of the 1976 School Bond Construction Fund (44) to planned budget expense Account 44-500-601.1 New Buildings. Increase planned budget revenue Account 44-000-992.0 Bond Anticipation Notes by $500,000. 6. Appropriate $3,459,637 from the Unappropriated Surplus of the 1970 School Bond Construction Fund (48) to 48-500-601.1 New Buildings. Increase planned budget revenue Account ' 48-000-652.1 State Share Vocational School by $962,490. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. James Condrey, Director of Central Accounting, presented the Board with a report on unbudgeted appropriations from the General Fund showing a running balance to date. Mr. Condrey stated revenue needed to be projected also and he would try to give the Board a monthly report and keep them apprised of what is happening. On motion of Mrs. Girone, seconded by Mr. Myers, it was resolved that Central Accounting was authorized to mail a contribution of $200 to the Crippled Children's Hospital as soon as possible which contribution would be paid from Account 11-086-144.0. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it was resolved that the following Petty Cash Funds be established: 1. $25 Petty Cash Fund Barbara Jackson, Chester Branch Library. 2. $25 Petty Cash Fund Dr. Seida Gomez, La Prade Branch Library. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. William Gill and Mr. Corso came before the Board and discussed the relocationi of the archery targets at Rockwood Park. Mr. Corso stated that NFAA requires a 15° separation between each target in order to approve the insurance. Mr. Corso stated he would need an additional 230 feet along the road to relocate the targets and no safety problems were involved. It was generally agreed that the plan to relocate the targets was approved. Mr. Willis Pope came before the Board and there was a general discussion of the current policy whereby the fee for recordation of deeds of right-of-way is paid from Account 11-106-224.0. After further discussion of the matter, it was on motion of Mr. Myers, seconded by Mr. Bookman, resolved that this matter be deferred until September 22nd. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. After s.ome discussion of a counter offer of $500 from Mr. and Mrs. Warren E. Cowherd for a sewer easement across their property at 1513 E. Hundred Road, it was on motion of Mr. Myers, seconded by Mr. Bookman, resolved that their offer of $500 be and it thereby was accepted to be paid from Accounty 73-330-224.0. Ayes: Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Myers, it was resolved that the Chair- man and Clerk were authorized to sign a vacation and red edication of an easement across the property of Claire W. Cook and Mr. and Mrs. Raymond ~. Bonnell for Contract 7032-2B/1. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. 'Mr. Painter and Mr... Pope came before the Board to discuss obtaining sewer easements for certain projects and guidance for determining priorities. After further discussion of the matter, it was agreed that this matter should be solved by the Engineering Department. Mr. ~uaiff was present to explain and answer questions regarding the sewer and water report prepared by the Engineering Department. It was on motion of Mr. Myers, seconded by Mr. Bookman, resolved that the following resolution was approved: Be it resolved by the Board of Supervisors of the County of Chesterfield, Virginia, in regular meeting assembled that the Board Chairman be and he hereby is authorized to enter into an agreement with the Seaboard Coastline Railroad Company and to sign same on behalf of said County whereby said Railroad Company grants unto said County the right or license to install and maintain for the purpose of sewer mains, lines of pipe across the rights of way and underneath tracks of said Railroad Company at or near Bellwood, Virginia, as more particularly described in said agreement which agreement is dated July 13, 1976, a copy of which agreement is filed with the papers of this Board of Supervisors. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. It was on motion of Mr. Myers, seconded by Mrs. Girone, resolved that the following resolution be and it thereby was approved: Be it resolved by the Board of Supervisors of the County of Chesterfield, Virginia, in regular meeting assembled, that the Board of Supervisors hereby ratifies and affirms the Conditional Assignment agreement entered into 'by Brandermill and the Chairman of the Board of Supervisors on September 1, 1976 whereby the County agreed to the Conditional Assignment of the Sewer Agreement and other documents related to the Brandermill Sewer project to the Equitable Life Assurance Society of the United States in the event of default by Brander- mill. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Micas explained that years ago the County paid approximately $173,000 for engineering for.a trunk sewer line on the north and south side of Swift Creek and it was never decided whether the County or Brandermill should be responsible for these fees. After further consideration of this matter, it was on motion of Mr. Myers, seconded by Mrs. Girone, resolved that the following resolution be and it thereby was approved: Be it resolved by the Board of Supervisors of the County of Chesterfield, Virginia, in regular meeting assembled, that the Board of Supervisors hereby ratifies and affirms The Agreement providing for the Payment of Certain Engineering Fees entered into Brandermill and the Chairman of the Board of Supervisors on September 1, 1976 whereby Brandermill agreed to pay certain engineering fees from the proceeds of the September 1, 1976 bond issue. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and M'r. Myers. Mr. Ritz stated that the Planning Commission felt that a policy should be adopted for a period of six months regarding the installation of sidewalks by developers under certain circumstances. Mrs. Girone stated that she felt sidewalks are too permanent to require by policy; that the Board should go with an ordinance; that with gas prices going up the School Board may have to require children within a certain radius to walk to school; that' an ordinance would be equitable and this has been working as a policy with no hard opposition. Mr. Bookman states that he feels this should be tried as a policy first because enough information is not available; if figures are correct and only 1,300 elementary children are walking the developers will be spending thousands of dollars for a not too worthy cause. Those Board members present and Mr. Ritz felt the Home Builders should have input also. After further discussion of this matter, it was on motion of Mrs. Girone, seconded by Mr. Myers, resolved that the County Attorney was authorized to prepare an ordinance to be advertised for October 20th at 7:00 p.m. to require developers to install side- walks under certain circumstances. Ayes: Nays: Mr. O'Neill, Mrs. Grione and Mr. Myers. Mr. Bookman - felt policy would be better until more factual information is made available. It was generally agreed that the Board will start meeting on the third Wednesday of themonth at 1:00 p.m. for the Utility Agenda and Public Hearings beginning in October. The second and fourth Wednesdays will still be reserved for Board meetings to discuss the County Administration agenda. Mr. Ritz gives a brief report on the Tri-Cities Urban Area Transit Technical Study. It was generally agreed by the Board that they support the Planning Department regarding their views and recommendations on this study. It was on motion of Mrs. Girone, seconded by Mr. Myers, resolved that the annual reports be distributed as suggested by the Planning Department. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. The Board complimented the Planning Department for a fine job on the Annual 'Report. The Board discussed the idea.of cable television in Chesterfield County and an ordinance which had been drawn at the time this matter was investigated in earlier years. After further consideration of this matter, it was generally agreed that Mr. Falwell and Mr. Micas review the ordinance as prepared regarding cable TV in Chesterfield and also recommend a way to get companies interested in bidding, etc. on this type of service. Mr. Micas stated that the County has been informed that the Attorney General has approved the voting precinct changes as made in June. Upon the request of the School Board, it was generally agreed that this Board authorized all departments (such as the School Board, Engineering/Utilities, drainage, etc.) direct all future site planning through the Planning Department. It was on motion of Mrs. Girone, seconded by Mr. Myers, resolved that Mr. Roy Patrick and Mr. Edward A. Britton were appointed to the 12th District Court Services Advisory Board. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. It was on motion of Mrs. Girone, seconded by Mr. Myers, resolved that the Board approved the hiring of Moseley-Hening Associates, Inc. as the architect for the Juvenile and Domestic Relations Court Building; that the architectural fee be set at the State scale of 6.5% with the initial budget for the project set at a figure of $500,000; that the Chairman be authorized to sign an architectural agreement and that the amount of $32,500 be appropriated and encumbered from Revenue Sharing for payment of the project architectural fees. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On request of the Fire Chief, it was on motion of Mr. myers, seconded by Mrs. Girone, resolved that the County of Chesterfield requested George L. Jones, State Coordinator, State Office of Emergency Services to prepare a plan and survey for an Emergency Operations Plan. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Mr. Manuel presented the Board with some alterante plans for acquisition of space for the County Administration. After much discussion of this matter, it was generally agreed that Mr. Apperson, Mr. Myers, Mr. Falwell, Mr. Manuel and representatives of the Fair Association meet to discuss the future of the Fair with the County requesting the two metal buildings now being used by the Fair Association. It was generally agreed that the County Administrator discuss with Dr. Sullins the car policy of the County and the Board's wishes that both policies should be in line with each other. Mr. Ritz stated that he felt all departments were not in line at the County and adds that department heads need cars for public relation purposes It was generally agreed that the request of Nottoway County be deferred for further information. It was generally agreed that Harrison & Bates be notified that their exclusive listing lapsed on July 14, 1976, the Board does not wish to renew and would like them to remove their signs off the premises. It was further agreed that 5% be paid as a finders fee with the County Administrator, Mike Ritz and Steve Micas preparing a list of guidelines for the finders. It was further agreed that the Planning Department should handle the development of the Industrial Park. It was-on motion of Mr. Myers, seconded by Mrs. Girone, resolved that the Board of Supervisors accept the offer of Instrument Technical Representatives as set forth in its letter of September 8, 1976 to purchase 2.13 acres, more or less, bordering Whitepine Road at the Chesterfield Airport Industrial Park, being a portion of the parcel containing 53.62 acres in Dale District, Chesterfield County, Virginia as shown on the plat made by W. W. LaPrade & Brothers, recorded in Deed Book 280, page 524 conveyed to the County by deed dated April 8, 1970 from Rachael P. Belcher, et al. The total purchase price shall be $40,000 upon the terms and conditions set forth therein. And be it further resolved, that the County Attorney petition the Circuit Court of Chesterfield County, Virginia for approval and ratification of this sale of land by the County to ITR, and that the Chairman and the Clerk are authorized to execute and deliver a good and sufficient deed to said purchaser. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman, Mr. Myers and Mr. Apperson. Mr. Manuel stated that Hetra Corporation's tentative closing on their three acres of land at the Industrial Park will be on September 15th at the Indus- trial Park. Mr. Myers discusses the dumpster situation in his area. Mr. Myers discussed the possibility of sewer installation for the V.F.W. and it was generally agreed that this matter be investigated. Mr. Falwell read a letter from Kel-Win Manufacturing Company, Inc.~thanking the County for its help with their plant expansion. It is on motion of Mr. Bookman, seconded by Mrs. Girone, resolved that this Board go into Executive Session to discuss matters of litigation. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman, Mr. Myers and Mr. Apperson. Reconvening: It was on motion of Mrs. Girone, seconded by Mr. Myers, resolved that this Board adjourned at 10:15 p.m. until 2:30 p.m. September 15, 1976. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman, Mr. Myers and Mr. Apperson. Lee O. Falwell, Secretary