Loading...
10-18-1976 MinutesPresent: Mr. E. M~rlin O'Neill, Chairman Mrs. Joan Girone, Vice-Chairman Mr. J. Ruffin Apperson Mr. C. L.. Bookman Mr. Leo Myers Mr. Lee O. Falwell, Co. Admin. VIRGIN/A: At a regular mseting of the Board of Supervisors of Chesterfield County, held at the Courf~house on October 18, 1976, at 1:00 p.m. Also Present: Mr. Raynond Birdsong, Asst. Co. Eng. Mr. Thomas R. Fulghum, Asst. Supt. of Mrs. Susan H. Heatherly, Secretary Mr. · Steve Micas, County Attorney Mr. Robert Painter, County Engineer Mr. Charles Quaiff, Supt. of Accts. & Mr. Michael Rihz, County Planner Mr. Davis Welchons, Asst. Co. Eng. C~ motion of Mr. Bookman, seo~nded by Mr. Apperson, ih was resolved that Mr. Lawrence L. and Mrs. Mary R. Davis of 1106 Fairbank Lane were allowed %o connect onto the sewer system at the original connection przce of S300. Ayes: ~rs. Girone, Mr. Apperson, Mr. Bookramn and Mr. Myers. On motion of Mr. At,person, secc~ded by Mr. Myers, it was resolved .that the following Water Contracts were approved: '1. W76-80CD RDllingwood Apartnmnts, Phase II $14,030.00 R. M. C. Contractors, Inc. Code: 66-260-234.0 Bmfund through Connections: $1~590.00 (County cost) Brandermill - Court Ridge R. M. C. Contractors, Inc. 2. W76-79D 11,191.25 3. W76-78CD Lost Forest, Section B 28,834.71 Stamie E. Lyttle Cb., Inc. B~fund through Connections: Code: 66-260-807.0 $4,204.34 (county cost) 4. W76 -54D Prestwould Farms, Section D Stamie E. Lyttle CO., Inc. 17,465.00 5. W76-73D Brairwood Hearth Phase III 8,281.00 Schultz Construction Cc~pany 6. W76-76D Settler's Landing 8,253.50 Van Doren Brothers, Inc. 7. W76-58D Old Courthouse Road 9,925.00 Hughes-Keegan, Inc. 8. W76-70D Normandale Terrace 7,050.00 Laney Construction Company 9. W76-40CD · Briarcliff, Section A Staraie E. Lyttle Co., Inc. Code: 66-260-234.0 This is a supplemant %o the original cc~tract agreement for meter installation. 10. W76-67D Shady Creek, Section 1 Stamie E. Lyttle Co., Inc. This is a supplement to the original contract agreemant for meter installation. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. It was on motion of Mr. Bookman, secc~ded by Mr. Apperson, resolved that the f~airman and Clerk of the Board of Supervisors were authorized %o sign the vacation and rededication of three easemmnts across the property owned by Malty Industries, Inc. kncwn as Cloverleaf Office Park. Ayes: Mrs. Girone, Mr, Apperson, Mr. Bookman and Mr. Myers. It was on n~tion of Mr. Bookman, seccnded by Mr. Apperscn, resolved that the Highway Departnmnt was requested to accept into the State Secondary System of Roads the roads in Buckingham Manor, Section C. BUCKINf~LAM MANOR- SECTION C Edenhurst Court - Beginning at its intersection with Otterdale Road northerly 0.09 mile to a cul-de-sac. Gainsborouq~ Court - Beginning at its intersection with Otterdale Boad northerly 0.09 mile to a cul-de-sac. Ayes: Mrs. Girone, Mr. Apperson, Mr. Booknmn and Mr. Myers. 0.09 nzile 0.09 mile It was on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the Highway Depart was requested to accept into the State Secondary System of Boads the roads in Indian Springs, Section B. INDIAN SPRINGS - SECTION B Gochise Trail - Beginning at a point 0.03 mile west of its intersection with Concho Boad westerly, southwesterly 0.18 mile to its intersection with Snowflake Drive thence southwesterly 0.07 mile to its intersection with Indian Springs Boad, thence south, southwesterly, 0.24 mile to its intersection with Inca Drive. Nsabe Circle - Beginning at a point 0.02 mile west of its intersection with Cbncho Road westerly 0.05 mile to a cul-de-sac. Snowflake Drive - Beginning at its intersectic~ with ~bchise Trail south- easterly 0.17 mile to state maintenance. Indian Springs Roa~- Beginning at a point 0.07 mile northwest of its~ intersection with Cochise Trail southwesterly 0.07 mile to its inter- section with Cbchise Trail, thence southeasterly 0.24 mile to its intersection with Inca Drive thence southeasterly 0.04 mile to a dead end. Inca' Drive - Beginning at a point 0.06 mile east of its intersection with Indian Springs Road westerly 0.06 mile to its intersection with Indian Springs Road thence westerly 0.08 mile to its intersection · with Cochise Trail thence westerly 0.02 mile to a dead end. Ayes: ~s. Gircne, Mr. Apperson, Mr. Bookman and Mr. Myers. 0.52 mile 0.07 mile 0.17 mile 0.42 mile 0.22 mile It was' on motion of Mr. Apperson, seccnded by Mr. Bookman, resolved taht SEwer Contract S76-2T-1, Deerfield Sewage Pump Staticm was awarded to Stamie E. Lyttle Company, Inc. in the amount of $110,126 to be funded from Account 77-371-234 (Escrow Fund). Ayes: Mrs. Girone, Mr. Apperson and Mr. Bookman. It was on motion of ¥~. Apperson, seconded by Mr. Myers, resolved that Sewer Contract S76-2T, Deerfield (bllectors and Force Main was awarded to Fred W. Barnes Construction Company in the amDunt of $267,098 with the County's cost of $247,153, to be funded from Account 77-371-234 (Escrow Fund). Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On mt/on of Mrs. Girone, seconded by Mr. Bookman, it was resolved that Contract 7032-30, D~ayne Lane, was awarded to Fred W. Barnes Construction Company in the an~unt of $27,941.75, to be funded from Account 73-330-234 (Sewer Construction Fund). Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Painter presented for discussion the award of Contract S73-13T, Clover Hill High School Trunk. Mr. Painter stated that under the Brandermill Bond Besolution, the School Board would be required to pay $200,000 toward the cost of the project. Mr. Myers and Mr. Bookman stated somecne has to pay the $200,000 since it is part of the bond resolution and the Board is obligated. Mrs. Girc~e stated she felt the matter should be dis- cussed with the School Board before a decision is made on the award of the contract. After further discussic~, it was agreed to defer the matter until later in the day to give Mr. Welchons an opportunity to confer with the School Board on availability of the funds. Mrs. Girone stated she and Mr. Bookman had reviewed the proposed statement of the Board on the Powhite Parkway to be presented by Mike Ritz at the public hearing at Midlothian High School and felt the last paragraph might be cc~fusing to the public and requested it be amended. It was on ~otion of Mrs. Girone, seconded by Mr. Bookman, resolved that the last paragraph of the proposed statement on the Powhite Parkway Extensicn be and it thereby was amended, a copy of which was filed with the Board papers. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. (l~arles Quaiff presented a financial report on water and sewer funds based on anticipated revenue and expenses, a copy of which was filed with the papers of the Board. Mrs. Girone inquired about the status of the water study. Mr. Painter stated he had received the study but had not had time to analyze it. Mr. Painter further stated that the consultant would be happy to meet with the Board to 9~ over the report in detail. It was generally agreed that a date for the meeting would be decided at a later date. After some discussion, it was agreed that no action would be taken on the following projects u~til after the water study had been reviewed: 1. Elkhart Tank - construct overflow pipes into underground storm sewer system · on existing tanks at an estiz~ted cost of $12,000. 2. Pocono Tank - landscaping and fencing at an estimated cost of $3,000. 3. Dutch Gap Tank - landscaping and fencing at an estimated cost of $3,000. 4. Dowd Lane Well System - estimated cost for extension of water m~ins to connect the system to. County water - $20,000. 5. Courthouse Road South of fhestnut Hills Subdivision 6. Woodped~er Road Extension - $13,000 7. Providence Road - Sharpstead to' Hicks Road - $16,000 8. Carriage Hill - Otterdale - $128,600. Mr. Thomas R. Futghum, Asst. Superintendent of Schools, came before the Board and stated that several years ago the School Board was considering constructing its own sewage treatment plant to serve the Clover Hill High School and they were told sewer would be available within 12-15 mDnths. Mr. Fulghum further stated that it was the School Board's understanding that $200,000 was set aside for pumping and hauling the sewerage and what was left over weuld be applied to the construction of the sewer line. Mr. Fulghum further stated that the School Board had been using the $200,000 to pay for the oost of hauling and pumping the sewage; that the annual cost had increased to $60,000. After some discussion of the possibility of paying for the line out of the present school bond issue or the continuance of pumping, it was agreed that the matter was deferred until October 27th. It was further agreed to defer until October 27th the award of Contract S76-81D (Long Shadc~ Outfall). Mr. Bookman presented to the Board a petition for water from Hylton Park with 67 out of 76 signatures for a matter of record. Mr. Bookman stated he would be happy to hold off on this request until the new development is under construction. Mr. Myers stated that he too had areas that needed water, that with the water study in hand the County has set a record in the water system that we can be proud of, that a water revenue bond issue should be considered and he felt the citizens would support it. Mr. O'Neill stated there are several projects that need to be discussed and what should be done about them. After further discussion of the matter, it was on mDtion of Mr. Bookman, seconded by Mr. Myers, resolved that the petition for water from the Hylton Park area was accepted by the Board for consideration. Ayes: Mr. O'Neill, Mrs. Gircne, Mr. Apperson, Mr. Myers and Mr. Bookman. After much discussion, it was on mDtion of. Mr. Apperson, seconded by Mr. Myers, resolved that the request of Mr.J.J. Hanky for refunds for Orchardhill Subdivision was deferred until the ~gineering Department could work with Mr. Hanky and Mr. Henry Myers on an alternate method of re f%mding. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Myers. It was on muticn of Mr. O'Neill, seconded by Mrs. Girone, resolved that a Change Order in the amDunt of $3,000.32 for relocating VEPCO guy cables and changes in bore pit costs for Contract S73-33T, Division B, Ti~sbury Collectors, was approved and to be funded from Account 12-502-234 (Revenue Sharing). Ayes: Mr. O'Neill, ~s. Girone, Mr. Apperson and Mr. Myers. It was on motion of ~r. Myers, seconded by Mrs. Girone, resolved that Change Order No. 1 resulting in a reduction of $3,546.75 for Contract S73-26T, Redwater Creek Outfall Sewer, from Account 73-330-234, (Sewer Constructic~ Fund) was a~proved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Myers. It was on motion of Mr. Apperson, seconded by Mrs. Gircne, resolved that Change Order No. 1 in the amount of $1,521.64 for Contract S73-28T, Swift Creek Force Main, for additional sleeves and additional wozk to the Henry Smith property was approved, to be funded from Account 73-330-234 (Sewer Construction Fund). Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Myers. On ration of Mr. Myers, seconded by Mrs. Gircne, it was resolved that Change Order No. 2 in the amD~t of $13.69 for Contract S73-32T, Division B, Ashton-Redwater Outfall Trunk for substitution of 18" pipe for 21" pipe and for the installation of additional service laterals was approved to be funded from Account 73-330-234 (Sewer Construction Fund). Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motic~ of Mr. O'Nei. ll, secc~ded by Mr. Myers, it was resolved that the request of Mr. G. L. Howard for a 30 day extension of tim~ from September 7th to October 7, 1976 for Contract S74-38T, Aldridge Avenue due to delays in acquiring the permit to cross the Sea- board Coastline Railroad, was approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 5here was presented a request from Mr. Zane Davis for 25 to 30 sewer connections to the Enon Lagoon between January 1, 1977 and raid 1977. Mr. Apperson inquired about the status of adding onto lagoons since the Board signed the ODnsent Order c~ lagoons with the State Water Control Board. Mr. Micas stated under the consent order, the State ' Water Cbntrol Board requested a study of the current water quality of lagoons and future water quality and he reconn~nded deferring the approval of any lar~ nunber of connectic~s to the lagoons which might adversely affect the Consent Order. After further discussion of the matter, it was on motion of Mr. Myers, seconded by Mrs. Girone, resolved that the request be deferred. Ayes: Mr. O'Neill, Mrs. Girone, M~. Apperson, Mr. Bookman and Mr. Myers. It was on motion of was granted one (1) Aves: Mr. O'Neill, Mr. Myers, seconded by Mr. Bookman, resolved that Mr. Vaughan A. N~ish sewer connection to the Enon Lagoon for M~rrisdale Subdivision. Mrs. Girone, Mr. knoerson, Mr. Booknmn and Mr. Myers. ~nere was presented a request for a $300 sewer connection fee for Mr. W. G. Fbore, Mr. L. R. 'Williams and Mr. R. T. Barden. Mrs. Girone stated she had discussed the request with Mr. Morris Mascn and he had informed her that leqallv a $300 connection fee could not be 'charQ~d since the proDertv owners were not residents of Crest~ood Farms where the survey letters were sent; that the $600 fee must be charqed. After further discussion, it was on motion of Mr..Myers, seconded bv Mr. Bookman, resolved that the r~uest of Mr. MDore, Mr. Willianm and Mr. Barden for $300 connection fees was denied. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. It was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that Mr. Larry B. Brown of 10701 Checkers Court, be and he thereby was reint0ursed for expenses incurred due to sewag~ backup into his home in the amount of $116.83. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. ~r._ Micas stated that since he may be defending some cases similar to this in the future, it should be noted that the County would be responsible only for damages caused by the negligence of the county and not for damages that may be caused by the property owners or by acts of God. After some discussion, it was on motion of Mrs. Girone, secc~ded by Mr. Bookman, resolved that an engineering study of the Guza Tract was authorized with the study being made of the entire area and being paid for by the developer. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. it was on ration of Mr. Bookman, Hanpton be allowed to connect to Ayes: Mr. O'Neill, Mrs. Girone, seccnded byMr. Apperson, resolved that'Mr. Richard C. sewer at the $300 rate. Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. O'Neill requested that in the future, Engineering should mail out surveys for sewer by normal mail the first tin~ and if no response is received a second letter should be mailed certified with the request that the individuals return them certified. On metion of Mr. Myers, seconded byMr. Bookman, it was resolved thatMr. G. T. Weeks be and he thereby was authorized to connect onto sewer at the $300 rate for his residence at 2616 Kingsdale Boad. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. It was agreed that the request of Mrs. Gertrude M. Finn of 3017 Kingsdale Road for a reduced connection fee was deferred. Mrs. Girone left the meeting at 5:00 p.m. to attend the Powhite Hearing. It was on motion of Mr. Myers, secc~ded by Mr. Bookman, resolved that the Brandermill Bond budget for 1976-77 was approved, such budget being required under the ter~s of the bonds~le agreement with Brandermill. (A copy was filed with the Board papers~) Ayes: Mr. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Falwell stated there was a request from the Utilities Departmmntto sell the d~elling at 10050 Dimock Drive, which the County owns. Mr. Falwell further stated he had received an assessment of the house from Mr. James Falcenerwhich stated $56,000 to be used as a suggested selling price. After some discussion, it was on motion of Mr. Bookman, seconded by Mr. Myers, resolved that C. Porter Vaughan Realty be hired to advertise for sale the house at 10050 Di~ock Drive in Pocono for a total of 60 days with the ccntract being subject to the Board's approval. Ayes: Mr. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Myers. It was generally agreed that the request through Mr. Nbrris Mason for the developers of Bermuda Square Shopping Center to construct a building over a proposed sewer easement was deferred until October 27th. Mr. Bookman stated there was son~ confusion concerning si~s for Brandermilt. Mr. O'Neill requested the Engineering Department work with Mike P~tz on the ~atter and report back to the Board October 27th. Qn motion of :~ookman, .seconded by~. Apperson, it was-' resolved that the following Sewer (bntracts were approved: 1. S76-86D Orchar~lill, Sect. 1 & 2 Van Dore~ Brothers, Inc. $7g,790.50 2. S76-85D Rollingwood. Apts.- Phase II R. M. C. Contractors, Inc. 7,455.00 Ayes: Mrs. Girone, Mr. Apperson, Mr. Boo~nan and Mr. Myers. Mr. Bookman left the n~eting at 5:10 p.m. to attend the Powhite Hearing. Mr. Painter presented copies of the proposed Brian-Jensen Water Law and his conments to the Board for their review. Mr. Painter presented copies of the water study to the Board. On motion of Mr. Apperson, seconded by Mr. Myers, it was resolved that Mr. Mike Ritz be authorized to work on getting bus service extended to the Bellwood and Dupont areas. Ayes: Mr. O'Neill, Mr. Apperson and Mr. Myers. On moticm of Mr. Myers, seconded by Mr. Apperson, it was resolved that the mobile home permit for Mrs. Anne Small of 10125 BeaunDnt Avenue be and it thereby was renewed with the $50 fee being waived. Ayes: Mr. O'Neill, Mr. Apperson and Mr. Myers. On motion of Mr. Apperso~, seconded by Mr. Myers, it was resolved that the Board adjourned at 5:55 p.m. until 10:00 a.m., October 20th for a meeting on the Capital Improvement Program. Ayes: Mr. O'Neill, Mr. Apperson and Mr. Myers. E. Merlin O'Neill, -fhal~m~a~ ~ '