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2014-02-26 PacketCHESTERFIELD COUNTY ~~"'~`°~~ BC}ARD aF SUPERVISORS Page 1 of 1 ~=4'~ Cri ll'~V~, AGENDA 1 ' =;q ~4~~.,. Meeting Date: February 26, 2014 Item Number: 2.A. Subiect: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Title: Assistant County Administrator Attachments: ^ Yes ^ No ~~~~~ County Administrator's Top ~40's List L Critical PraiectslActivities 1. ARWA Reservoir Project 2. Community Risk Analysis/Emergency Service Coverage 3. Eastern Midlothian Re-development - Chippenham Square - Spring Rack - Stonebridge (future phases} - Streetscaping {future phases} ~. Irrigation PolicieslDemand Management for Water Use 5. Magnolia Green CDA 6. Sports QuestlRiver City Sportsplex 7. Total Maximum Daily Load ~TMDL) Presentation to Board 8. Utilities Policies and Managed Growth IL Un a©in~ Praiects/Activities I. 2014 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program -Referendum Projects Implementation 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases $. Citizen Budget Advisory Committee ~. Countywide Comprehensive Plan Implementation I0. Enterprise Risk Management I I. Financial/Budget Issues 12. Five Story/Three Story Building Renovations 13. High Speed RailiEttrick Train Station 14. Jefferson Davis Streetscape Project 15. Joint Meetings of Board of Supervisors/School Board 16. RMA -Legislation - 2014 17. RRPDC -Large Jurisdiction Committee 18. Recycling Committee Recommendations I9. Secondary Road Maintenance Funding 20. Smith/Wagner Building 2I. Sports Tourism Plan Implementation III. Completed Pr+~iects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 8I2008 3. Bow Hunting Restrictions - ~IZ~/2010 ~~~~~ Updated 2/18/2014 County Administrator's Top 40's List 4. $usiness Climate Survey - 712008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday {Extension) - 9/2010 7. CBLAB Discussions -12/2009 8. Census 2fl10/Redistricting - 612011 9. Chesterfield Avenue Enhancements Phase 1 - 512011 l fl. Citizen GIS - 5/20i 0 11. Citizen Satisfaction Survey - 20081201012012 12. Comprehensive Plan Adoption -1012012 13. COPS Grants 14. DCR Erosion &. Sediment Control Program - 3111111 1 S. Eastern Midlothian Re-development - Stonebridge {Phase 1 } -Groundbreaking 1{}/25/ 11 - Streetscaping (Phase 1) -1212fl11 16. Efficiency Studies -Fire Department and Fleet Management -612008 17. Efficiency Study -Quality/Chesterfield University Consolidation - ?12009 1 ~. Electronic Message Centers - 912011 19. Electronic Signs -112010 24. Board's Emergency Notification Process 21. Employee Health Benefits -Contract Rebid - 812011 22. Federal Stimulus Package - 412013 - Energy Block Grant - Economic Development - Police Department 23. FinanciaiBudget Issues - Adoption of 2411 Budget - 412011 - Adoption of County CIP - 412011 - Adoption of School CIP - 412011 - Bond Issue/Refinancing - AAA Ratings Retained 24. 457 Deferred Comp Plan {Approved) 25. GRTC Service -Funded for FY14 2b. Hydrilla Issue 27. Hosting of Hopewell Website ~$. Impact Fees for Roads - 912008 29. In Focus Implementation - Phase I - 812008 3fl. In-Focus Implementation -Phase II (Payro111HR) -1212009 31. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 32. Jefferson Davis Streetscape Project - 512010 33. Leadership Exchange Visits with City of Richmond 34. 2.011 Legislative Program -adopted 11/30/2011 35. Low Impact Development Standards 36. Mass Grading Ordinance (canceled) 37. Meadowdale Library -1112008 3$. Meadowville Interchange -Ribbon Cutting 1211512411 39. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 4fl. Minor League Baseball (new team) - 212010 ~ Updated 2/18/2014 ~~ County Administrator's Top 40's List 41. Multi-Cultural Commission (Quarterly Repay°ts due to Baard) -11/2008 42. Planning Fee Structure (General Increases) - 612009 43. Planning Fee Structure (Reductions for In-Home Businesses} -1/2009 44. Planning Fees (Holiday for Commercial Projects] - 8/2009 45. Police Chase Policy (Regional) - 512010 46. Postal Zip Codes -Changes appraved 4121111, LISPS date af'implementatian 6/2011 47. Potential Legislation -Impact FeeslCash Proffers -112009 48. Property Maintenance -Proactive Zoning Code Enforcement (countywide} - 2/2009 49. Property Maintenance -Rental Inspection Program 5~. Public Safety Pay Plans Implemented (Phase I) -.4/2008 51. Redistricting 2011 Calendar/Process Report 52.. Regional Workforce Investment Initiative 53. Results of Operations -11/1912010 and 11/2011 54. Sign Ordinance 55. Southwest Corridor Water Line - Phase I - 712008 56. Sports Tourism Plan -1/2010 57. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 58. Streetlight Policy -- I2/1110 59. Ukrops Dicker Complex -soccer fields -Opened 812009 b0. Upper Swift Creek Plan (Adopted) - 612008 61. Upper Swift Creek Water Quality Ordinances fit. VDOT Subdivision Street Acceptance Requirements - 712009 63. VRS Benefits for New Employees - 7!2010 64. Walk Through Building Permit Process -1012009 65. Water Issues/Restrictions 66. Website Redesign - 6/2009 67. Wind Energy Systems _ 311012010 b8. Wireless Internet Access in County Facilities - 912008 b9. Watkins Centre 70. Woolridge Road Reservoir Crossing Project -.5/2010 71. Ukrops Kicker Cornples/GRAP Swimming Pooi -Stratton Property -Pool opening March, 2012 Updated 2/18/2014 ~~~~ ~<~o CHESTERFIELD COUNTY ~~' r~y~ Bt)ARD C1F SUPERVt$flRS AG ~~.-„<9 ~ ENDA ....>~~7RI:1N1}.:,. i Meeting Date: February 26, 2Q14 item Number: 8.A. Subiect: Page '[ of 4 Authorization to Advertise ordinance Changes Associated with the Proposed FY2015 Budget in County Administrator: Beard Action Requested: Authorize advertisement of ordinance changes for public hearings on March 26, 2014 as outlined below. Summary of Information: The Board is requested to establish March ~6, 2014 far public hearings on ordinance changes being recommended for inclusion in the FY2015 Proposed Budget. Advertising requirements differ depending on the item. This item requests authorization to advertise the necessary public hearings in accordance with the state code. The ordinance changes that are being considered as part of the County Administrator's FY2015 Proposed budget include fees charged for the Utilities Department operations, a new storm water management program fee ordinance for state mandated environmental engineering requirements, changes in the fee schedule for emergency ambulance transport charges for the revenue recovery program, and the vehicle registration fee. The Utilities ordinance changes will be advertised for 7:05 p.m., followed by the VSMP ordinance at 7:10 p.m., the emergency ambulance transport proposed code amendments at 7:15 p.m., and the vehicle registration fee proposed amendments at 7:20 p.rn. Preparers Allan M. Carmody Title: Director of Budget ~ Management Attachments: ~ Yes ~ No X00005 _ CHESTERFIELD Ct)UNTY '~~"~""~~ RC~ARD t~F SUPERVISC7~RS ~'' ~ Page 2 of 4 ~~ -y~~ `~._ Summary of Information (continued 1. Utilities Department Fees. The Utilities Department's analysis of the FY~015 budget, capital replacement and revitalization projects, and projections over the next ten years indicate that current revenues, without fee increases, will not be sufficient to cover operating expenses. As an enterprise fund fully supported by payments from users, fee increases are necessary to offset costs of capital projects far rehabilitation of pump stations, new and replacement water tanks, new water lines, investments in alder neighborhoods to revitalize water and wastewater lines, the county's contractual share of Richmond water plant projects, as well as maintaining the integrity of the county's water and wastewater facilities. The proposed fee increases are also due in part to smaller growth rates in demand for waterJwastewater services as well as new connections. The additional revenues are required to meet the projected longer term operating and capital costs. This rate setting approach supports a financial plan to manage current and projected capital expenses to help ease the funding burden on future generations. The changes in utility rates are discussed below. Utility User Fees. The proposed charges for a typical 5J8" residential size meter having an 18 CCF combined water and wastewater bi-monthly bill will increase by approximately $5.04 ($2.52 monthly}. The increase is comprised of changes in the commodity charges for both water and wastewater. Base charges remain unchanged. The water commodity charge is proposed to increase by $0.12 per one hundred cubic feet {CCF} and total CCF sales are projected to decrease 3 percent. The wastewater commodity charge is proposed to increase by $0.15 per CCF, and total CCF sales are projected to decrease 1 percent. A net increase of $2.8 million in revenues is anticipated from the change in the commodity charges. These increases are needed to cover the projected cost of providing water and wastewater utility services and funding capital replacement and revitalization projects. A typical bi-monthly bill will increase from $103.94 to $108.98 Even after the proposed rate increases {assuming a typical bill for combined services}, the County's rates will still be significantly less than surrounding jurisdictions. ~~~~~ CHESTERFIELD CC)UNTY ,~~°"'~~ Bt"3ARD t}F SUPERVISORS .~~. ~-!~~e~ Page of 4 ~\ iTl9 ,,f Summary of Information (continued) Utility Wastewater Connection Fees - In addition the department's analysis of costs for expansion projects and projections over the next 15 years reflect the need to adjust the water and wastewater capital cost recovery charge portion of connection fees to cover capital costs. The capital cost recovery charge fee for a 5/8" residential size meter is proposed to increase the water connection fee from $4,795 to $5,100 (generating an additional $458,000) and the wastewater connection fee from $4,025 to $4,700 (generating an additional $864,000). The capital cost recovery charge fees for larger meters will increase proportionately based on meter size. Utility Service Line and Meter Installation Charges - The department's analysis of the materials, equipment, and operational costs associated with the installation of new service lines and meters indicates an increase is necessary to recover the costs. The charge for installation of a %" service line will increase from $l, 550 to $l, 725 and. the meter charge for a 5/8" meter will increase from $65 to $75. Charges for larger service lines and meters have also been increased accordingly based on associated material, equipment and operational costs. In addition the residential companion meter charge for irrigation will increase from $420 to $460. These were last adjusted in 2010. 2. Virginia Stbrmwater Management Program. The Virginia Storrnwater Management Program, VSMP, is an unfunded mandate being transferred from the state to the County. The program wi11 have direct oversight of development activities including stormwater pollution prevention plans review, inspections and enforcement in accordance with the VSMP ordinance "Storrnwater Management". The VSMP ordinance is being combined with the "Erosion and Sediment Control" and. "Discharges to the Stormwater System" ordinances, because of regulatory overlap, into Chapter 8 of the County code "Stormwater Management and Water Quality". The average fee for a commercial plan of development would increase by an estimated $2,340. This affects multiple fees and is anticipated to generate about $336,000 in FY2015. This mandate has financial impacts that will result in higher costs primarily in the County's operating budget. A public hearing on the VSMP ordinance and proposed adoption of the state recommended fee schedule is requested for March 26th. The Board of Supervisor's approved ordinance must be submitted to the Department of Environmental Quality by May 15, 2014. Transfer of this program is effective July 1, 2014. ~~~ N $, CHESTERFIELD Ct~UNTY ~~~"„``~~~~, B~t~ARD +DF SUPERVlSt~RS +~ Page 4 of 4 ~d ~, ,~ >~.,,, Summary of Informatia-n (c~-n~inuedl 3. Service Fees for Emergency ..Ambulance Transport. These fees were established to recover costs typically reimbursed by Medicare and commercial insurance companies for the cost of emergency transport services and to enhance emergency medical services. The fees generated from the revenue recovery program support the cost of providing emergency medical transport/rescue services in Chesterfield County. The requested changes in the emergency ambulance transport fee schedule would allow the county to recover costs in accordance with allowable insurance and Medicare rates. The revenue recovery fee schedule was last adjusted in April, 2010. This increase is supported by the Fire and EMS Department. All four volunteer rescue squads in Chesterfield participate in Revenue Recovery and will therefore benefit from the increase in rates. The estimated revenue (based on current transport numbers} to be generated by the fee increase is $285,000 and is recommended as follows. basic life support increasing from $394 to $465; advanced life support 1 increasing from $468 to $552; advanced life support 2 increasing from $677 to $799; and the transport mileage rate increasing from $9.60 to $10. 4. Vehicle Registration Fees. An increase in the amount of the current vehicle registration fee is being requested as a dedicated funding stream to partially address the local required match far electing to participate in the revenue sharing program offered annually by the State for county road improvements. Staff recommends that the Board authorize the advertisement of a $40 rate for all passenger vehicles and pickup trucks, thus allowing the Board the maximum flexibility for selecting a rate when adapting in April. The requested increase is $10 for all vehicles which would bring the current fee of $20 to $30 for all passenger vehicles and pickup trucks. Additionally motorcycles would go from $10 to $15 and trailers would go from $6.50 to $10. Combined, these increases are estimated to generate about $3.5 million annually. Virginia state code allows localities to charge no greater than the fees charged by the state, which will vary dependent upon weight and type. The maximum allowed for a passenger vehicle 4,000 pounds or less is $40,75, in excess of 4,000 pounds is $45.75; a pickup truck 4,000 pounds ar less is $40.75, and a pickup truck in excess of 4,000 pounds is $45.75. The Proposed FY2015-2019 Capital Improvement Program (CTP) proposes the use of the increased vehicle registration fee revenue to fund a portion 'of the local match requirement. The vehicle registration fee increase combined with other county revenues will enable the County to request an an ongoing basis an estimated $4 million from VDOT each year (for a total of $8 million in revenue sharing road projects}. ,~ J~ .'. ~~{\~_ ~~ `~INCtNU'~ CHESTERFIELD CC}UNTY BtJARD ©F 5UPERVISt~RS ~~~~~~ Page 1 of 1 Meeting Date: February 26, 2014 Item Number: 8.B.1.a. Subject: Resolution Recognizing Deputy Bryant D. Jones, Sheriff's c7ffice, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Bryant D. Jones will retire on March ~, 2014, after 20 years of service to Chesterfield County. Preparers Karl S. Leonard Attachments: ~ I,eS ^ No #~~~009 Title: Sheriff RECOGNIZING DEPUTY BRYANT D. JONES UPON HIS RETIREMENT WHEREAS, Mr. Bryant D. Jones has faithfully served Chesterfield County far 20 years; and WHEREAS, Mr. Jones was hired on September 9, 1993, and was assigned to the Correctional Services Section as a deputy; and WHEREAS, in 1993, Deputy Janes joined the Chesterfield County Sheriffs Office as a deputy under Sheriff Clarence G. Williams, Jr. and also served under Sheriff Dennis S. Proffitt and the current Sheriff, Karl S. Leonard; and WHEREAS, Deputy Jones was transferred to the Court Services Section in March 2001, where he demonstrated his versatility, skill and strong work ethic in a wide range of departmental assignments; and WHEREAS, Deputy Jones was selected as Employee of the Quarter in June 2002 and in July 2403; and WHEREAS, Deputy Jones was transferred to the Correctional Services Section in July 2006, where he assisted in many areas until being transferred back to the Courts Services Section in February 2007, where he remained serving faithfully until his retirement; and WHEREAS, in November 2008, Deputy Jones met all requirements to qualify as a Deputy First Class; and WHEREAS, Deputy Janes received numerous letters of appreciation and commendation for his dedication and service to the employees and citizens of Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Deputy Bryant Jones, expresses the appreciation of all residents for his service to Chesterfield County and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. ~~~~ ~`~4A~~ c~~i ~ ~_ ~~"'y' `fn.. / , ~;a~ CHESTERFIELD Cf3UN7Y BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 26, 2014 Item Number: 8.B.1.b. Subiect: Resolution Recognizing Ms. Lela I. Nincav, Informatian Systems Technology Department, Upan Her Retirement County Administrator's Comments: County Administrator:~i Board Action Requested: Adoption of the attached resalutian. Summary of Information: Staff requests the Board adapt the attached resalutian recognizing Ms. Lela I. Nincav far 3.5 gears of dedicated service to the Chesterfield County Information Systems Technology Department. Preparers Barry Condrey Attachments: ~ 'Yes Title: Chief Informatian Officer IST ^ No 00~01i RECOGNIZING MR. LELA I. NINCOV UPON HER RETIREMENT WHEREAS, Ms. Lela I. Nincov will retire from the Chesterfield County Information Systems Technology Department on March 1, 2014, after providing Z5 years of quality service to the citizens of Chesterfield County; and WHEREAS, Ms. Nincov has faithfully served the county in the capacity of systems programmer for the Information Systems Technology Department; and WHEREAS, Ms. Nincov has provided outstanding customer service to all her customers through the years, including Accounting, Emergency Communications Center, County Treasurer, and Utilities; and WHEREAS, Ms. Nincov led the upgrade of the Application System 400 platform, earning the gratitude of her customers and manager; and WHEREAS, Ms. Nincov consistently sought training to improve herself and her contribution to the county including classes in effective speaking, time management, CICS administration, UNIX systems administration, systems programming, networking and quality management; and WHEREAS, Ms. Nincov completed the coursework necessary to obtain the Employee Leadership Institute Certificate from Chesterfield University; and WHEREAS, Ms. Nincov has demonstrated outstanding technical leadership and expert knowledge throughout her tenure with Chesterfield County, resulting in the development and maintenance of mainframe based systems, communications systems and IBM communications tools; and WHEREAS, Ms. Nincov supported the critical year 2000 project ensuring mainframe and application system 400 resources were prepared for the calendar change and that mainframe programmers received the support necessary to do their jobs; and WHEREAS, Ms. Nincov served many years on the standards committee, process standards team and other internal governance bodies focused on ensuring consistency with the use of key infrastructure components; and WHEREAS, Ms. Nincov recently played a key role in the migration of mainframe programs and resources to the new Microfocus environment, including the complex job scheduling system "Control M" and much detailed research on the existing environment to facilitate a smooth transition; and WHEREAS, Ms. Nincov's humble character, selfless dedication to Chesterfield County and commitment to the county's computing systems are a model for all county employees; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Ms. Nincov's diligent service and pleasant personality. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Lela Nincov, and extends on behalf of its members and the citizens of Chesterfield County, appreciation far her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. ~~~ f ~~c4'.--. to ~_ '~;._~ ~~ -~-~-- ~fk 1:1~'t -~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 26, 2414 Item Number: 8.B.1.c. Subiect: Resolution Recognizing Mr. Jihad H. Rasheed, General Services, Buildings and Grounds Division, Upon His Retirement County Administrator's C©mments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Informatia-n: Mr. Rasheed. will retire effective March ~., 2014, after providing more than 24 years of service to the citizens of Chesterfield County. Preparers Robert C. Key Title: Director of General Services Attachments: ^ Yes ~ No ~Q0013 RECOGNIZING MR. JIHAD H. RASHEED UPON HIS RETIREMENT WHEREAS, Mr. Jihad H. Rasheed was hired by Chesterfield County, Department of General Services, on November 6, 1989, as a custodian in the Buildings and Grounds Division; and WHEREAS, in 1990, Mr. Rasheed was promoted to assistant custodial supervisor; and WHEREAS, in 2003, Mr. Rasheed was promoted to custodial supervisor; and WHEREAS, Mr. Rasheed continued his professional training through Chesterfield County's Center for Organizational Excellence; and WHEREAS, Mr. Rasheed received the "Outstanding Performance" award for his participation in the Dale Carnegie Course; and WHEREAS, Mr. Rasheed was a leader in supporting programs, such as Christmas Mother and Meals an Wheels, as well as a dedicated participant in the Junior Achievement Bowl-A-Thon to benefit the youth in the community; and WHEREAS, Mr. Rasheed was dedicated to getting wank completed and worked numerous double shifts to fill in when needed; and WHEREAS, Mr. Rasheed was instrumental in assisting some of the all- night custodial staff make a smooth transition to a daytime custodial staff schedule; and WHEREAS, Mr. Rasheed's leadership skills gave staff insight an rearranging schedules to accommodate customers' needs; and WHEREAS, Mr. Rasheed was a "problem solver" and was willing to help the custodial staff overcome obstacles; and WHEREAS, Mr. Rasheed communicated well with employees and supervisors on daily assignments and promoted a team concept with the custodial staff; and WHEREAS, Mr. Rasheed implemented ways to improve customer service while utilizing new technology and equipment; and WHEREAS, Mr. Rasheed received Environmental Management Systems (EMS} training and incorporated the EMS program's environmental responsibilities into daily custodial activities. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board.af Supervisors recognizes the outstanding contributions of Mr. Jihad H. Rasheed, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. ~~~~ qs~~t~~ ~r~ c+~ k .e ~ ~~r~ ~{ `~ ° ,:,Y ' G1RGI:7~}' CHESTERFIELD COUNTY BC?ARD of SUPERVISaRs AGENDA Page 1 of 1 Meeting Date: February 26, 2014 Item Number: 8.B.1.d. Subject: Resalutian Recognizing Firefighter Randall W. Lardi, Fire and Emergency Medical Services Department, Upan His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Informati©n: Firefighter Randall W. Lardi retired from the Fire and Emergency Medical Services Department on January 1, 2014, after providing 25 years of service to the citizens of Chesterfield County. Preparers Edward L. Senter Jr. Title: Fire Chief Attachments: ^ Yes ~ Nn ~~~3~5 RECOGNIZING FIREFIGHTER RANDALL W. LORDI FOR HIS RETIREMENT WHEREAS, Firefighter Randall W. Fire and Emergency Medical Services January 1, 2014; and Lordi retired from the Chesterfield Department, Chesterfield County, on WHEREAS, Firefighter Lordi attended Recruit School #19 in 1988, and has faithfully served the county and its citizens for 25 years in various assignments as a firefighter; and WHEREAS, Firefighter Lordi served as a firefighter at the Buford, Centralia, Chester, Dale, Dutch Gap, Enon, Matoaca, and Rivers Bend Fire and EMS Stations; and WHEREAS, Firefighter Lordi is a National Registered Paramedic, and served as a paramedic preceptor; and WHEREAS, Firefighter Lordi served in the EMS Division and Planning Unit in teaching and quality assurance roles; and WHEREAS, Firefighter Lordi was a founding member of and served as a peer member for the Critical Incident Stress Management Team; and WHEREAS, Firefighter Lordi has been a lifelong learner throughout his career, obtaining an Associate's Degree in Fire Science and Nursing; and WHEREAS, Firefighter Lordi participated as a flight paramedic an Virginia State Police Med-flight I; and WHEREAS, Firefighter Lordi served as the Virginia State Director for the Firefighter Cancer Support Network; and WHEREAS, Firefighter Lordi was recognized with a Unit Citation award for his teamwork efforts involving the extrication of a victim who had fallen into a smoke stack at Dutch Gap Power Station in 1994; and WHEREAS, Firefighter Lordi was recognized with a Unit Citation for his teamwork and distinguished performance saving the life of two children, and preventing significant fire loss in 199'7; and WHEREAS, Firefighter Lordi was recognized with an EMS Unit Citation award in 2001 and 2003 for actions resulting in saving lives of patients in cardiac arrest. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Randall W. Lordi, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement, as well as best wishes for a long and happy retirement. ~~-.~~~ ~t~~~ s/'s ~D ~, (i ' ~~~~! (`\ '~:n~ -_. 41RCta~P cHESTERFIE~o cc~ulvT~r B{~ARD ©F SUPERVISC)RS AGENDA Page 1 of ~ Meeting Date: February 26, 2014 Item Number: 8.B.2. Subject: Acceptance of the Smart Investing at Yaur Library Grant Awarded by the American. Library Association (ALA) and the Financial Industry Regulatory Authority (FINRA) Investor Education Foundation County Admin'istrator's Comments: County Administrator: Board Action Requested: Accept and appropriate the award from ALA and FINRA Investor Education Foundation Smart Investing ~ Your Library grant program in the amount of $78,28f} and authorize the County Administrator to execute all documents. Summary of Information: The Chesterfield County Public Library and the Friends of the Chesterfield County Public Library have been awarded a $78,80 grant from the ALAfFINRA Investor Education Foundation far Smart Investing @ Yaur Library. This program is designed to increase the financial life skills of our citizens. It will teach simple, smart investing principles to a targeted audience of grandchildren and the grandparents who have an influential or primary role in raising them. As a result of this fully funded grant, CCPL will offer the fully developed FUNQCCPL {Families Understanding Numbers at Chesterfield County Public Library). The program involves monthly classes and ongoing mini-workshops throughout the course of the 2-year project. CCPL librarians will provide interactive instruction on topics like developing a financial plan, setting Preparer: Michael R. Mabe Preparer: Allan Carmody Title: Library Director Title: director] Budget & Management Attachments: ~ Yes ~ No ~~~o~'~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 ©f 2 AGENDA financial goals, saving, reducing debt, avoiding fraud and identity theft, investment fundamentals, paying for college, retirement savings, managing health care costs, and basic consumer economics education. Grant funds will also be used to enhance CCPL's books and materials on basic money management, investment, and consumerism. Budget Comments This item requests that the Board accept and appropriate funds for the Smart Investing ~ Your Library grant awarded by the American Library Association {AI,A} and the FINRA Investor Education Foundation grant in the amount of $78,280, The grant will be used to provide financial life-skills through monthly instructional workshops by teaching simple, smart investing principles to families, The grant does not require a local match of funds. No additional positions will be created. ~~.~ 1Fg~ ~ ~b ~~ ~. ~~:~::f' ,:,a --~~4GI`'~1l. CHESTERFIELD COUNTY BC?ARd C3F SUPERVISt}RS AGENDA Page 1 of ~ Meeting Gate: February 26, 2014 Item Number: 8.8.3. Subject: Approval of Change Order and Additional Approval Authority to the Purchasing Director for Future Change Orders on Phase 2 of the Circuit Courts Mechanical Equipment Replacement Project County Administrator's Comments: County Administrator: . Board Action Requested: Authorize the Purchasing Director to execute a change order in the amount of $130,362 for the replacement of Rooftop HVAC Unit Number 12 (RTU 12) and grant approval authority to the Purchasing Director for future change orders for Phase 2 of the Circuit Courts Mechanical Equipment Replacement Project up to $25,000 cumulatively. . Summary of Informati©n: In the course of developing a plan to replace the aging HVAC units at the Courts Building, units were assessed and a phased replacement plan was put into place. Our initial assessment for Rooftop Unit Number 12 {RTU 12? indicated that it could last well beyond the service life of the other units. The replacement of the other mechanical equipment has proceeded in two phases as planned. Phase 1 of the Mechanical Equipment Replacement project was completed in August 2012. Phase 2 was competitively bid in May 2013, awarded to Southworth Mechanical Corporation, and is nearly complete. Preparers. Robert C. Key Preparers Allan Carmody Title: Director of General Services Title: ____Budget Director Attachments: ~ Yes ^ No ~~c~s~ CHESTERFIELD COUNTY BOARD {JF SUPERVISC}RS Page 2 of 2 AGENDA In late summer of 2013, staff began experiencing significant problems with RTU 12, including failure of major electrical components and one of the air conditioning compressors. Staff has reviewed alternatives with the design engineers and concluded that immediate replacement is the best long-term option based on the age and current condition of the unit. Upon receiving and reviewing a cost proposal from Southworth for this work, the architect and his consulting mechanical engineer have recommended the proposed price as being reasonable. Staff is requesting Board approval to have RTU 12 added to the Phase 2 contract with Southworth. For applicable contracts under $500,000, the change order policy of Chesterfield County requires the Board of Supervisors to approve all change orders to a contract once the total amount of the change orders reaches 20 percent of the original contract amount or when a single change order exceeds $50,000. The Purchasing Director approved the award of the Mechanical Equipment Replacement Project Phase 2 to Southworth Mechanical Corporation in May 2013 for $481, 900 . The change order to replace RTU 12 will exceed the 20 percent threshold of $96,380. Staff 'requests the Board approve a change order of $130,362 and grant authority to the Purchasing Director to execute future change orders up to an additional $25,000.00. Funds are available within the project. Approval of the additional change order authority for the Purchasing Director wi11 allow staff to expeditiously process the change order for replacement of RTU 12 and complete the project in a timely manner ahead of the cooling season. ~~~'~~~ ~~FaFU1-n coil ~ o~ =~ ~: t 7kGc~is CHESTERFIELD COUNTY Bt}ARD OF SUPERVISORS AGENDA Page 1 of 1 11~eeting Date: January 26, 2014 Item Number: 8.B.4. Subiect: State Roads Acceptance County Administrator's Comments: County Administrator: Board Action Regues#ed: Adoption of a resolution for referenced state roads acceptance Summary of Information: Bermuda: Wellington Farms Section F - Remainder Preparers Scott B. Smedley Title: Qirector, Environmental Engineering Attachments: ~ Yes ~ N© # ~~~~ ~~ ~ ~~a„ .~ ,. ~~~ ~.. .o ~~. ~._ ~~ ~e ~~~ .,~ ~~~£~ CO` V. ~ 1,; ~~ ~ s.--~~ kt: ~71tGfN~' CHESTERFIEL© CC}UNTY BaAR~ aF suPERVtsaRs AC7ENDA Page 1 of 2 Meeting t3ate: February 26, 2014 item Number: 8.8.5. Subiect: Authorization to Proceed with. the Manchester Fire Statian Access Improvement Project County Administrator"s Comments: County Administrator: ` ~' Board Action Requested: The Berard is requested to authorize the County Administrator to proceed with the Manchester Fire Statian Access Improvement Project; enter into all appropriate agreements and contracts; and award a construction contract to the lowest responsive and responsible bidder in an amount not to exceed $l, loo,ooo. Summary of Information: C7n July 1, 2011, the Berard appropriated $1.7 million in the FY2012 budget for construction of anew public road {Newbys Bridge Road Extended) from Walmsley Boulevard to Hull Street Raad. The primary purpose of the project was to improve FirefEMS response time in the area. {C©ntinued on next page) Preparer: Jesse W. Smith Preparer: Allan M. Carmody Attachments: ~ Yes Title: Director of Transportation Title: Director of Budget and Management No # ~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Inferma#i©n cantnued: Staff has met with area stakeholders to discuss the proposed road extension. There has been both support for and. opposition to the project. Staff does not believe adequate funding is available to construct the public road in a manner that will be satisfactory to area citizens. Due to the limited amount of funding and the existing need to improve Fire/EMS response time in the area, staff recommends construction of a private road from Fire Station 2, through the Manchester Middle School property, to Walmsley Boulevard. Representatives from the Fire Department have indicated this private road would provide the same response time improvement as the original public road project. Transportation staff believes the private road can be constructed for less than the $1.7M that was originally budgeted for the project. It is requested that the County Administrator be authorized to proceed with the customary project activities including the award of a construction contract up to $1,100,000 to the lowest responsive and responsible bidder. Rec©mmendation: Staff recommends the Board take the following actions for the Manchester Fire Station Access Improvement Project. 1. Authorize the County Administrator to proceed with the design; 2. Authorize the County Administrator to enter into the customary permits/mitigation agreements and surety agreements, acceptable to the County Attorney; 3. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; 4. Authorize the advertisement and award of a construction contract, up to $1,100,000, to the lowest responsive and responsible bidder; and 5. Authorize the County Administrator to approve change orders for the work up to the full amount budgeted for the project. DiStrlCt: Midlothian MANCHESTER FfRE STATION ACCESS IMPRt3VEMENT PROJECT BUaGET Prelimina En ineerin $200,000 Ri ht-of-Wa $0 Utilit Relocation $100,000 Miti ation $25,000 Construction $1,100, 000 Construction Contin enc $175,000 Construction En ineerin $100,000 Total $1,7OO,fl00 REVENUE FY2012 CIP $1,700,000 Total $1, 700, 000 ~' ~~~~~~ I,... _.._oo ~._........ ~w.~~~~~o ~~~ ~, Imo` ~ CHESTERFIELD COUNTY °, `~ ~v- ~~ BC3ARD OF SUPERVIS©RS Page 7 of ~ ~,__,,,; ,~~ AD E N DA l7Y~~ Meeting Date: February 26, Zt-14 Item Number: 8.B.&.a. Subiect: Request Permission for a Proposed Concrete Driveway to Encroach Within a Sixteen--Foot Drainage Easement Across Lot 34, Brookcreek Crossing, Section C County Administrator`s Comments: County Administrator: Board Action Requested: Grant Main Street Homes permission for a proposed concrete driveway to encroach within a 1.6' drainage easement across Lot 34, Brookcreek Crossing, Section C, subject to the execution of a license agreement. Summary of Information: Main Street Homes has requested permission for a proposed concrete driveway to encroach within a 1&' drainage easement across Lot 34, Brookcreek Crossing, Section C. This request has been reviewed by Environmental Engineering. The existing storm sewer will not be affected. Approval is recommended. District: Midlothian Preparers John W. Harman Title: Real Property Manager Attachments: ~ Yes ~ N© # ~ ~ ~ I~ dl ~ I F ~ ~ i, ,.,, ~ ~ , ~ ~r~~ ~ Lot fi ~..,~ 16' !)roinage ~ Eosemenf Limi#s cif `~' f asernen# ~, _ Clevriny ~ m ! ~ 265 :.~.:._.,.: ~ ........ _...... ..~ ..~..... ~, ~ ~ ~ Let 3~ ~' ~ 1 ~j'' Q343 Acre 2~v } ~ ~~ 1 ~a. o tssr, , a/H t, ,~ -~ r-- ~ ~ 1 & Q ` ,'14854 2&fJ ~cez~ ~ ~ ~~ ~ ~ Proposed ,.,,_ s cr '~+ ~ 1 f~welling~ tV Lot .33 ~ . ~ t7' H ~ ~"' ~ xn ~ La# 33 `` llrrive i ~ ~ ~' .~ ".tit ~ ~ ~ ~ 15.6' 29. _.__. ~ ~~~ ~ 1~, 1CENSE AR ~' .4cr» ~ Sr'1# ~ T ~ ~ ~ c~ .C 5fI Fence N7l'>2`'.3B' 1Q2.5L?' R-4Q ~'R-15 bulk +~REEI~'B~r'Of~i+~ T~RRAG`E co sfru tion req~r#remenfs~ 4CJ' R/W Entrance F~417' Topography #vken learn County G1S and S= y5' Main Street Homes is foi generef in/orrr~otional purpases ~- ;~,~' only. Silt Fence, limits oI C/earrng orrd 14i~54 Creekbrcxyk Terrace Starts Canstrraction Entrance os shown ~~~ ~~ ~~$ ~~~ ~~ orit ppproximole and shoe/r! bs odjustea' le/d c'ortdit~ons or vs PIN: 719714$2224fJQa{} dir+sotWsd y #Iro County lns~#tar. tYata~ Thy pkr# is crrrnpr7ad frt~vn Rev.• f?//'!31,,//2Uf.3 cltonge drive PlU~7t3S~C~ cal r~a~ Ab irr~rrv~rls ar~d rro# Rev.~1t7,,r"`29,~+',ZOt3 chctnyre drive IIT1ppY©VL"177'E'17tS pt7 011 eertts ~' ba shriven. Lortcoster LC?T 34, 5E'~TI4N "+G" ©ATE: 10/28~ZC t3 SCAE.E:1 "x,31)' ~}i ~~/~l~+L~.`fi~'~~~ ~if~C~'/~'+'~'/l~ll~ ~©B rvo: C13t©6211 Chesterfield County, t/it'girria °` ~~q "'~. !?E:• Main Street Homes t?ii~: 8CH «PLAkNrERS «ARGtiiTEGtS • ~Nt31N~ERS* 3fJAVEYORS• i5$?i City View Ck1ve Su1te 2d0« MfCiDCtl3n, Y~rginf8 231 i 3« PhptiO {8{)4) 794.06?'!• ~sx (804) 794-2635 1Mw1M.b!}Zit.CC ~~p~~~~ cHESrERFIE~D cUUN~r r _ ~~_y~ GUARD t~F SUPERVI~tt7RS Page 1 0# 9 ~~rk~~ ~ AC EN DA Meeting Date: February 26, 2x14 Item Number: 8.B.6.b. Subject: Request Permission for an Existing Monument Sign to Encroach Within Right of Way for Future Improvements to Jefferson Davis Highway County Administrator's Comments: County Administrator: / Board Action Requested: Grant Goldfinch LLC permission for an existing monument sign to encroach within right of way for future improvements to Jefferson Davis Highway, subject to the execution of a license agreement. Summary c~# In#ormatit~n: Goldfinch LLC has requested permission far an existing monument sign to encroach within right of way far future improvements to Jefferson Davis Highway. This request has been reviewed by the Transportation Department. Approval is recommended. District: Bermuda Preparers Jahn W. Harmon Title: Real Property Manager Attachments: ~ Yes ~ No ~U~3Q i~, m µ u~; k, ~;;' ~~ ", This is to certify that nn ]f2U/IO -..- NOTE: THIS LOT APPEARS NOTE: t made an accurate field survey ofthe knnxm premises 'fO BE IN FEtvIA FLOOD ZONE 'Phis survey has been prepared without shown hereon; that alt improvements known nr visibic _ X__ AS SHOWN ON HUD the henetit of a title report and does are shown hereon; that there are no encroachments by COMMUNITY PANEL NUM8ER5 noC therefore necessarily indicate all "smprovements either from adjoining premises, or From _$ -041C0162t3 cncumherarn.~es nn the property. subject premises upon adjoining prcmiscs, other than --- sho+vn hereon. This Propert will now be Known As p Lots 25-31 And A Portion Of lots 19-24 '~.i JL,J 4,,t,,'TH t)fi Block B Of RAYON PARK P ~/~, P.B.4 Pg.150- I51 ~ 'f ~'• Jq E;. "Note: improvements Shown On This Plat Were 'Qb 't^ Field Located On 2/7!14 rya ~ GEORGE A. AAROCOPOS ~, LdC. Np. 2St4 ~~` ~,~r} Z-7.1~ .rR- ~~ ~'~' Z ~ ~ ~ t3 °' o y- ,/1 ~, o ~ v"~ ~' ~ s I Goldfinch,LLC D.B.10134 Pg.273 7916774161 ?724 Jefferson Davis Highway D.B.10134 Pg.273 7916774369 7722 Jefferson Davis Highway ~~~ 1 ~~~~ 50' R/W P.B.4 Pg.15? N 12'57'87" W ©RIGINALLY I.23~ ACRES ~' 1V t..l YY ~ . ~ ~~ ~~~L~.? I 2 3 I .-~~ ......- ~ t~~..'ZJ'1 -1 -< N t2'S7'07" W 24 1 ~~ 22 ~ 2I 20 I I9 ( I I ~ PtL I P/L I N • rp R N . ~ ~ 216.46' ~ 2s 126 127 ~~ ~ 29 30 I ~ ~ ~z I ~~ ! I ~ I I ~ ~ ~ E ~ o~ O d RfW D.I3.3727 Pg.63 79 4 677437900t?00 ;ys Welding Service D.B.3072 Pg.229 ( ~_ I I7 I I I N-3677$06.62 r'"E-1779/557.59 iC3 to N WIs LICENSE I I ~ I " z AREA I! 2q' DEDICATI©N STRIP { j3' Goldfincn.Li,c N-3677s5s.UO ~.~~ ~ A~Id.E D.B.1013d Pg.?73 E-11797593 4.54' N 12`5 '07" W 7956774474 7720 Jefferson Davis Highway r/ 1 Area Sn R/W Take N-3677664.91 N-3677$1 t.t0 0.024 Acre E-117916 t 0.70 N i 50.00' o E-1 1791577.0$ ~ S 12'ST07" E o~ 0.023 Acre Ct~0.023Acre J~~F~r~a~r .~~.~~s x~~~.w~~ Tota10.070Acre _ ~ „__ ~ _ __-_ ____ ~ _..,~L..._ coproj.#07-0449 U•S• RC)UTE I ~ 30I VARIABLE WIDTH R/W Co. SiteN74PR0505 D.B.264 Pg.307 0 st7 .loo COMPILED PLAT OF 0.070 ACRE DEDICATION ALONG PROFERTiES LOCATED AT #7720-#7724 JEFFERSON DAMS HIGHWAY 13ERMUDA DISTRICT CHESTERFIELD COUNTY, V1RGlNIA MOTE: PLAT PREPAREt) FOR PNE EXCtUSlVf USE OF Boushra F. Mtkhoat LINE BEARING 01STANCE Lt S 64'/4'49" W 20.51' t.2 N 77`02'53" E 20.00' ?~~~~ ~x~o ~~ ,~ ~~~~: ~ >a~r;. CHESTERFIELD COUNTY BtJARD t)F SUPERVISt)RS AGENDA Page 1 of 1 Meeting Date: February 26, ZU14 Item Number: 8.B.7.a. Subiect: Acceptance of Parcels of Land Along Jefferson. Davis Highway from Goldfinch LLC County Administrator's Comments: County Administrator: i~ . Board Action Requested: Accept the conveyance of three parcels of land containing a total of 0.0717 acres along Jefferson Davis Highway from Goldfinch LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and. will decrease the right of way costs for road improvements when constructed. Approval is recommended. ©IStrICt: Bermuda Preparers Jahn W. Harmon Title: Real Prcyperty Manager Attachments: Yes No ~~~+~3 °' ~, ~ ~ ~ ~ r ,, r ~~ ~ ~ ~, I ~ ~ t ~~~~ ~~ 4 J r 1 ~ ~ /' f r, ~ ~1 .,~,. ~ i i , r.' i r ~,....W~.~..~w,~.__ ~.,.,.,.,.~....,..~~.~,~~.....~.~....~.~w..~.~~~~~mmm~m..m~.a,...........,~,~~...,.~~..~.~.~.~..n~ ~m,........ ,.~~~.~.~...., j . ~, This is to certify that nn 1/20!10 _ ___. NOTE: THiS LOT APPEARS NOTE: I made an accurate field survey of she known prernisos TO 8E tN FEMA FLOOD ZONE 'Phis survey has been prepared without shown hereon; chat all improvements known or visible X ,,,, AS SHOWN ON WUD the hcnetii of a title report and does are shown hereon; ihat there are no encroachments by COk~iMUNtTY PANEL NUMBERS not therefore necessarily indicate a1] improvements either €ram adjoining premises, or from ~ 1~41,C0 t62D ~_ cncumhcrances on the pn~pcrty. subject premises upon adjoining premises, other than shown hereon. This Propea will now bt Known As 11 Lots 25-31 And A Portion Of lots 19-24 . ~3~2, ~ ~~,~,,TH Op Block B Of RAYON PARK A ~'I~, P,B.4 Pg.ISO-151 ~ ,•'tj' ~7y 'G;. Note: Improvements Shown On This Piat Were '~.h =~t~~ '~ Field Located On 2/7114 r4~ GE4RGEA.HAROC{}PpS " L[C.NO.?5?d 9 TIZ YX 1.J~~~l.r~ ,~cx ~~' P.II.4 Pg.152 N t2'ST07" W R/W D.6.3727 Pg.63 218.46' '. 2s 126 12~ 28 (29 30 (~ 1 32 I ~~ ~ I I ry ~" ~? t7RIG1NALLY l .230 ACRES / ~ ~ 741677437400000 t~j rn o ~ ~ (~~ ~I"~+~ ~~+~r Fridteys ~'Velding Service Inc '~~' > ~ 1V V 1 . ~ ~V ~1..~~.L~3 D.6.3072 Pg.229 #" ~ ~ ~ 3 ~ 2 ~, ~. C~ I I N I -I .._- ~ '83.23`1 - ---I- -}- (3}Galdfinctt,LLC N irs7'a7" w --- I D.6.14134 Pg.273 I ~ ( w 79 187 74 1 6 1 ~~ 23 22 ~ I ~~ 19 F„j 1$ I ~ 7724 Jct£erson Davis Flighway ~ I ( ;,, 'ni ~ a 2flGoldfinch,LLC ~ ~ I P(L I PtL i ~ ~ I D.B.10134 Pg.273 ~ ~ ~ ~~ 1 ~ z 7916774369 I 7722 ]efferson Davis Highway 20' IJEDICATI©N STRIP t~3 Goldlrnch,LLC N-3877s5s.04 0.070 ACRE ~ I ~_; ii47sss~ s9 D.6.10134 Pg.273 E- t t 79 i 592.23 74 i6774474 ~ t 54.54` 7 2'S 07" W 7720 Je€'i'erson Davis Highway " ; ~~~~~~ , g a2' °t3 r ~.~ ~ ,_.~ ;~= ry R!W D.[3.3727 Pg.63 r ~ ~~ ~ Area InS2lWTake N--3877654,87 ~ '~st"„o =` `' N-38778tt.t0 (1.024 Acre E-17 79 t 8 i 0.70 150.00' © E- f t 79 t 577.08 n S t 2'57'07" E o 0.023 Acre ~+ ~r (''~'[~ ~ ~'``~ '[ j '~°u ("~ '[~ ~ ~` C(~0.023Acre JL'+~~~~tv71J1~1 LI~Y ~~ 11~\..1~ VV~ I Total 0.070 Acre - - - ~ - .~ - - ---_.. - - -C/L - Co proj.#07-0444 U.S. R(}UTE l & 30l VARIABLE WIDTH RIW Co.siteularROlos D.$.264 Pg.307 0 50 100 15i) COMPILEf7 PLAT OF U.U7fl ACRE DEDICATION ALONG PROPERTIES LOCATED AT i#772tJ-#7724 JEFFERSON DAMS HIGHWAY BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA NOTE: PL4T PRrPAR1:0 fOR TNl: 1:XCLIJSlVE tlSE Of Boushrp F. Mr`khp®I LINE f3EA1t1NG DISTANCE L7 S 64'(4'49" W 20.51' L2 N 77.02'53" E 20.00' F,7t~`~"'` GHESTERFIELD COUNTY 1' rya .~~ " BOARD OF SUPERVISORS Page 1 of 1 "; •~ AGENDA Meeting .Date: February 2fi, 2014 Item Number: 8.B.7.b. Subiect: Acceptance of a Parcel of Land Along Midlothian Turnpike from Village Bank County Administrator's Comments: ~,~~ , County Administrator: ! /~ Board Action Renuested: Accept the conveyance of a parcel of land containing-0.037 acres along Midlothian Turnpike from Village Bank, and authorize the County Administrator to execute the deed. Summary c~~ Information: Staff requests that the parcel of land containing Bank. This dedication is Office Park, Phase II. Approval is recommended. DIStrICt: Midlothian Board of Supervisors accept the conveyance of a 0.037 acres along Midlothian Turnpike from Village for improvements in conjunction with Midlothian Preparers John W. Harmon Title: Real Property Manager. 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'b'tt N N ~ ~ ~$ ~ ~„~QN pap Wa ~-~` o '+~ W '~ m m a~ ' ~ M ~ ~t ~_ ~ ~ v v, ~ '^ ~ w ti o a r~~~ y tre oos) ~ ~ ~ C rn w p2~~Q W ~' ~ ~,W, m ~ a o ~ ~° LO ~ m ~ W U O ~ ~ ~~~"W~ W ` ti ~J g~ k ~w~'' ~ -+ a- o.. ° a M ~~yS crs~[?y~y ~ ~ +~i ~C x c16 O ¢ o. C xKFws. yWy ~ i ~ ~ z O ~~©©+~~~ w~G 'ggqqqp~,,,x~ i' ~ ~ ~t'g~ae@ 4~W Qq~ '~ ~ w so2ta~ -+aa i ~ ~ ~ o°' -- ~~~ N ~ _ 4 _ t ~ ~ ~~~~ ¢ o z i3 r9.nzsorp ~ ~ ~ ~ p ar'8sr ~ p 0 4 W "-~ p w Q C O g ~' ~ 4~°.7.' p ~ ¢ kR~ SSxWo OS ~~ ~N wao~b~ W- c ~ma^n ~~~'° o~ ~~ W~n$~ om W ~ yz~¢ ~ ~ € ~W ~ wU'~N E ~ ~ ~a ~ ~ s 98Z dlSZ6 BO17WZ'1Y73d 031Yt7 .~ NJf#1N8N3~~a8 Nt15fN .t8 1V7d tV3d f8 Q7N ~~ ~°~~`~`~~ CHESTERFIELD COUNTY `~ y BOARD t~F SUPERVISfJRS Page 1 of 1 V~~, ~~.^ ,.,9 .1~ AGENDA ~IRC(v~?'..' Meeting Date: February 26, 2014 Item Number: $.B.8.a. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Berard of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' underground easement for service to a county building located at 6730 Public Safety Way. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company fora 15' underground easement for a second feed to a county building located at 6730 Public Safety Way. This request has been reviewed by county staff. Approval is recommended. District: Dale Preparers John W. Harmon Title: Real Property Manager.. Attachments: ^ Yes ~ No ~~@~39 _.. _ q I_ w I .. .a ~ ~ Ilil i ~ ''~ °, ~1~ ~ ~ ~ ::, . ...,. ~„ .., n~o. { ..... ~ ~ w ` ...... .... J ~ ~.. COUNTY ClF CHESTERFIELD GPIN: 772&839929 w~ a .~-! Z ~ C~0 ~} ~ cC ~ ~ 15' C' p +d' CONVEYANCE AREA ~ '` cV W ~ P~~ ~ 4! ~ ~ c,a ~.' t9 >- 6730 6737 ~~~, ~ ~ OWNER: GPIN 7'l266285$S9~FIEtD o. 4 ~~' ~~l/ 3' MIMMS DR OWNER'S INITIALS ~ xp~,~ cj~~e /~ ~~ar ra Rccampany Right--af-Way Agreement VIRGINIA ELECTRIC ANL3 PC}WER COMPANY cuing business as il~mininn 'Llircri7n~a Pnurar u~ MIIILf3THIAN ------Location of 8oundory lines of Right-o#-Way i ~` in Width, Indicates ProperEy tiros is (tight-of-Way ~ - - Baandary f ~' in Width. Page 5 of 5 CFiESTE~2E`IELII CHESTERFIELD VA MIDLOT}iIAN ©5- 606 L2342 ~~ ~~ ~~-~^~o~. CI'-IESTERFIELD CC3UNTY s , ,~ ~` ~ ~`~ BGARD GF SUPERVISC?RS Pa e 1 of 1 ,:,~ - AGENDA ~rRCf'.'IV'.- Meeting Date: February 26, 2014 Item Number: 8.B.8.b. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company fora 15' underground easement fora service to the new HVAC system at Matoaca Middle School, 6001 Hickory Road. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia. Electric and Power Company fora 15' underground easement for a service to the new HVAC system at Matoaca Middle School at 6001 Hickory Road. This request has been reviewed by county staff. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ~ Yes ~ No # # ~~µ, W ,.,.~...w~w~.~~,,,..,,,~. i ..~~~~~.~. ...~~m ~.. .. ``~ r ~~ , ~~ ~' i` ..~..~~w~...,...~.,...,,,,,.n,~€€ I r t J. ~, r !, n~....~ ' ` , ," ' ~ ~ ~ .~ ~,6 „ ~. > ~'^..-:::~ ;::::~a :: -,"'t. Property C?f. j ~ Chesterfield Cou j fi0Q1 Hickory..Rt Tc~x Iii: ,~~ 8~6~ ; t '~ ''~~. ~~W: ..:: _;_~ ::~_.. ~..r_. _ .. r~ ,,.. ~~~~ .~,1~~ _!~~_ : Mato ~ a Mil ~t ~ . ..._.....~.._ 1 .,ti ~~, , -~. EASE(~ENT T~ BE Ct)NVEYED ~~~ ~ i ±~2t1' '~~. ~,~~ , ~ ~ ~ . " ~ o ..._..__...-- ;School Ed }~ ~ ~~ Pitat #v Accompany . Rtgh#-of-lNay ~4greement VIItQIb1IA BLECI'RTC AND PoI~R CCtMPANY doing business as 1'7nm~ninn VirniYtix~ Pnwwr UG 02 Legettd ~Istrlnt-To~rnship-Borough County-city 5fnte Mat©acu ChesterPleld VA - - -- - - Locatkm of i3oundory Unea of RFgttt-af-Way cg c um er '! 5 to `Nidth. Petersbur 02-13--0071 ..,;..,-.IndtcaEea Property Une is Ftigitt-of-'stay m o Um Br ttmbnr Boundary 15' to Width, 7#93985 M0036 5 of 5 ~ ° 12/312013 Chris R©gg~ mot. 4 '_ ~::.-.:'.e':_:=:~::...:..., '~~ ~- ~~ ixa CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 26, 2014 Item Number: 8.B.9. Subject: Resolution Recognizing Mrs. Monica Hughes for Her Outstanding Service as Executive Director of the Lifelong Learning Institute of Chesterfield County Administrator's Comments: County Administrator: Board Action Requested: Mr. Gecker requests the adoption of the attached resolution. Summary of Information: Mrs. Monica Hughes has served as Institute of Chesterfield since position on March 3, 2014, as he Preparers Janice Blakley Attachments: ^ Yes Executive Director of August 2007. She r family relocates to ^ No the Lifelong Learning will be leaving her Texas. Title: Clerk to the Board of Supervisors RECOGNIZING MRS. MONICA HUGHES FOR HER OUTSTANDING SERVICE AS EXECUTIVE DIRECTOR OF THE LIFELONG LEARNING INSTITUTE OF CHESTERFIELD WHEREAS, Mrs. Monica Hughes was appointed as Executive Director of the Lifelong Learning Institute of Chesterfield (LLI) in August 2007; and WHEREAS, Mrs. Hughes has exemplified outstanding leadership in developing and improving learning opportunities for persons who are adults in midlife and older; and WHEREAS, through her marketing efforts, professionalism and excellent interpersonal skills, the membership of LLI has grown from 240 in 2007 to more than 700 in 2014; and WHEREAS, under Mrs. Hughes direction, the program ensures a high-quality educational experience; and WHEREAS, Mrs. Hughes has developed curriculum that is highly diverse and innovative and has aggressively sought faculty to teach these courses; and WHEREAS, Mrs. Hughes has also encouraged the membership to share their time and talent by teaching subjects that interest them; and WHEREAS, Mrs. Hughes has increased the number of classes from 20 to 190 annually; and WHEREAS, through her efforts, cultural and social diversity as well as acceptance for all, permeates the atmosphere of LLI; and WHEREAS, Mrs. Hughes has played an instrumental role in improving the LLI facility through donations and volunteerism, and she worked successfully with the school system and parks and recreation in coordinating projects, adding to the comfort and enjoyment of LLI and the school program that attends in the evening; and WHEREAS, a very successfully implemented volunteer program has been developed encouraging hundreds to work in many areas of LLI; and WHEREAS, Mrs. Hughes is well known professionally by others throughout the state for her knowledge and innovation in this field and is often asked for assistance in development of similar programs; and WHEREAS: Mrs. Hughes has been labeled by all who have known her to be a staunch lifelong learner advocate, "believing that no one individual holds the key to success"; and WHEREAS; Mrs. Hughes will be profoundly missed by the Board of Supervisors and the LLI membership, who believe she has held the spark that lit the fire of success at LLI, which will continue long into the future. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Monica Hughes, expresses appreciation for her untiring dedication and commitment to the Chesterfield community through her seven years of faithful service as Executive Director of the Lifelong Learning Institute of Chesterfield, and wishes her a future of success and happiness. ~~t~ ~~ ~s ~~ ~_ - tt"J'/j ~~ecr+~* cHESTERFIE~D c©uN~ BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: February 26, 2014 Item Number: 9.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board of Supervisors has authorised the County Administrator to execute water andjor sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Location: Developer: Contractor: 09-0213 Wynwood, Section 2 6300 Woolridge Road Chesterfield Development Inc. Castle Equipment Corporation Contract Amount: Water Improvements - $42,653.34 Wastewater Improvements - $8'],288.67 District: Matoaca Preparers William 4. Wright Title: Assistant ©irectar of Utilities Attachments: ~ Yes ^ No # ~~~~~ CHESTERFIELD C©UNTY BOARD tJF SUPERVISORS AGENaA Page 2 of 3 Summary of Informati©n: {C©ntinued) 2. Contract Number: 11-0093 Project Name: Harper's Mill, Section 4B Location: 16100 Harpers Mill Parkway Developer: HMG Investments, LLC Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - Wastewater Improvements - District: Matoaca 3, Contract Number: 11-fl094 Project Name: Harper's Mill, Section 4C Location: 16100 Harpers Mill Parkway Developer: HMG Investments, LLC Contractor: Piedmont Construction Company Inc. Contract Amount: Water Improvements - Wastewater Improvements - District: Matoaca 4. Contract Number: 12--0142 Project Name: Second Branch, Section 7 - Revised Location: 12350 Hulsey Drive Develaper: Marsha begonia Contractor: R.M.C. Contractors, Inc. Contract Amount: Water Improvements - District: Matoaca $41,168.48 $75,659.99 $56,031.52 $55,340.01 $11,400.00 ~~,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued 5. Contract Number: 13-0045 Project Name: Bojangles - Hicks Road Location: 2807 Hicks Road Developer: Redco Properties, LLC Contractor: Wright Contracting, LLC Contract Amaunt: Water Impravements - $3,000.00 Wastewater Improvements - $1,500.00 District: Clover Hill 6. Contract Number: 13-0229 Project Name: Hallsley Recreation Center Brightwalton Road Location: 3900 Brightwalton Road Developer: East West-Hallsley, LLC Cantractor: R.M.C. Contractors, Inc. Contract Amount: Water Improvements - $14,050.00 Wastewater Improvements - $14,698.00 District: Midlothian 7. Contract Number: 13-0260 Project Name: Bojangles - Victorian Square Location: 10901 Hull Street Road Developer: MEM Victoria Realty SPE, LLC Contractor: Duke Contracting of Virginia, Inc. Contract Amount: Water Improvements - $&,050.00 Wastewater Improvements - $19,840.00 District: Dale ~$.~ ~ ~~ CHESTERFIE~.D CC>UNTY ~`~ `~~ B{jARD t3F SUPERVIStJRS Page 7 of 7 ,, ~~~,~~~w AGENDA ~Tk L[v~.. Meeting Date: February 26, 2014 Item Number: 9.B. Subiect• Report on Status of General Fund Balance, Reserve for Future Capital Projects, District improvement Funds, and Lease Purchases County Administrator's Comments: ~, ,< County Adminis#rator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ~ Yes ^ No # CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances February 26, 2014 of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1~% 2011 $53,495,000 8.3% 2012 $53,495,000 $.2% 2013 $53,495,000 8.0% 2014 $54,500,000 B.Oo/a *Effective FY2012, the Board of Supervisors adopted a change t© the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent ~~~~s~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS February 2b, 2014 Board Meetiug Date Description Amount Balauce FOR FISCAL YEAR 2x13 BEGINNING JULY 1, 2012 3I28J2012 FY2013 Budget Addition 3/28/2012 FY2013 Capital Projects 1!2212013 Return funds from completed projects 3/1512013 Return funds from completed projects 6!19/2013 Return funds from completed projects 6/30/2013 Return funds from completed projects FOR FISCAL YEAR 2014 BEGINNING JULY I, 2013 4!10/2013 FY2014 Budget Addition 4/10/2013 FY2014 Capital Projects 10/23/2013 Additional funding for Bon Air Library renovation project 13,905,000 17,394,080 (13,199,300) 4,194,780 368,699 4,563,479 171,301 4,734,780 8,358 4,743,137 343,260 5,086,397 15,590,000 20,676,397 (14,695,500) 5,980,897 (43,000) 5,937,897 ~~~~ CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS February 26, 2014 Maximum Balance Carry Over Pending from FY2014 Funds Used Items on Board District Prior Years* Appropriation Year to Date 2/2b Agenda Approval Bermuda $25,644 $33,500 $14,333 $0 $44,811 Clover Hill 3'1,500 33,500 0 - 71,000 Dale 37,500 33,500 6,569 - 64,431 Ma#oaca 37,500 33,500 2,354 - 68,646 Midlothian 37,500 33,500 19,462 - 51,538 County Wide - - - - - ~, ~~. Date Bean fl4r99 03/fl3 o~rfl4 10104 12104 fl5ifl5 05106 a8rfl7 06/12 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $ 16, I Ofl,Ofl0 (Refinanced 10/ 10) Certificates ofParticipation* -Building Construction, Expansion and Renovation Certificates of Participation* -- Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisitian/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition Certificates of Participation Refunding - $uilding Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; AcquisitionlInstallation of Systems; Equipment Acquisition *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 6,1 ofl,aoo 21,970,000 16,596,199 1,519,567 14,495,000 11,96o,aoo 22,220,000 19,755,000 Prepared by Accounting Department January 31, 2014 Outstanding Date Balance Ends 1/31!2014 flI/2fl $ 5,785,000 1IJ2~ . 630,flflfl 11115 1,490,000 10/14 1 x,142,494 12(l 7 645,054 11124 2,985,000 I U24 5,110,000 11/27 15,215,000 11/24 19.08fl.Ofl0 S 64.082.548 Approved Amount February 26, 2014 Speakers List Afternoon Session 1. Donald Wilms 2. Bruce Badura 3. Malcolm Stewart 4. Pat Cullen 5. Samantha McMillian Chesterfield Education Association Board of Supervisors Address February 26, 2014 Mr. Holland, Members of the Board, Mr. Stegmaier: You know who I am: Donald Wilms, President of the Chesterfield Education Association, speaking on behalf of the employees of our schools. First, I'd like to thank you for your 4 to 1 vote in support of democracy in Chesterfield County. Allowing our citizens options in their opinions will give you a rounder sense of the variations in their thinking. Second, I'd like to reiterate the CEA's support of raising the funding level for Chesterfield County Public Schools. I will explain my thoughts first in general terms, then in specific ones. Students having opportunities to take electives to round out their educational experiences is a very good thing. The CEA, teachers in general, and I believe you all agree with this statement. And I think we all agree that a comprehensive public education includes much more than just core classes and SOL tests. Here's something else I hope we can all agree on: when we cut funding to our schools, our schools have to cut teachers. When our schools cut teachers, the number of experiences we provide our students is, by necessity, also cut. Last year, at about this time, as teachers were promoting their electives and students were weighing their elective options for their schedules for this current year, anxiety was in the air, at first just for teachers, then afterward for students as well. Those of us who teach an elective course know that the continued life or subsequent death of our course depends on the number of FTE'si.e. full-time equivalent teachers-left after core, SOL courses are scheduled. I taught an elective class at Manchester High School called Ethics and Culture in Film. Even though I would not be there this year to teach the class, it was important to me that the students at Manchester continue to have this opportunity. But the limited resources left after scheduling core classes meant that only the electives with the highest number of student enrollees could survive in a school with limited teacher FTE's. Logically, the courses that attracted the very highest numbers of students would be the ones to stay. When fewer kids than in previous years elected to take my course, I knew what that meant. My film course was not the only one in jeopardy. The journalism course was also not making the numbers needed for it to run in the schedule, considering those same limited resources, i.e. teachers to stand at the front of the room. Now to understand this fully, realize that Manchester High School is the home of the CCPS Mass Communications Specialty Center, a specialized school within a school whose students reside in every magisterial district in Chesterfield. So, every one of you has constituents who have skin in this game. Chesterfield Education Association Board of Supervisors Address February 26, 2014 Typically about a third of the students who elected to take my film course were juniors or seniors in the Mass Communications Center. But last spring there were not students in high enough numbers electing this class to justify running it, considering those limited resources. To complicate this situation, these specialty center kids, in order to get their Mass Communications seal on their report cards, need to take not just four years of Mass Communications and four yours of Mass Communications English, but also a specified number of electives that count as mass communications-relevant courses. As you are probably already figuring out, both Ethics and Culture in Film and Journalism count in this category. After some initial lobbying to convince one side to join the other-a somewhat fruitless effort because the kids who want to explore writing for a newspaper and the students who want to explore the nuances of film are not necessarily the same people-both courses were dropped and several dozen students had to take an alternate elective. While all these kids lost out on their chosen elective, which is disappointing enough, the specialty center juniors had to scramble to find a senior elective that both appealed to their personal and career interests as well as satisfied the requirements to receive their Mass Communications seal. And the specialty center sophomores, who are currently juniors, will have to double up on their mass communications electives for their senior year, making them unable to explore other curricular experiences outside of mass communications. And there is no guarantee that either the film class or the journalism will make their numbers for next year. What happens if a mass communications student is unable to meet the requirements for the seal on the diploma he or she has worked hard to get? The CEA believes students should not be put in these situations. We implore you to consider not just the tax rate, but how you fund our schools. As you consider increased funding for the capital improvement side of the schools budget, give just as much attention to the operational side. Remember: a reduction in funding = a reduction in the teaching staff = a reduction in electives offered. Likewise, increased funding will equate to more teachers, which will equate to more electives and hence a more rounded public school education. Donald Wilms, President Chesterfield Education Association 10800 Midlothian Turnpike, Suite 100 North Chesterfield, Virginia 23235 804-897-1756 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: February 26, 2014 Item Number: 14.A. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. David Vincent Van Scoik and Mr. Anthony Dean Brown, both of Troop 2806, sponsored by Woodlake United Methodist Church; and Mr. Robert Andrew Simmons and Mr. Andrew Wayne Martin, both of Troop 876, sponsored by Mt. Pisgah United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. David Vincent Van Scoik and Mr. Anthony Dean Brown, both of Troop 2806, sponsored by Woodlake United Methodist Church, and Mr: Robert Andrew Simmons and Mr. Andrew Wayne Martin, both of Troop 876, sponsored by Mt. Pisgah United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, David, Anthony, Robert and Drew have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of February 2014, publicly recognizes Mr. David Vincent Van Scoik, Mr. Anthony Dean Brown, Mr. Robert Andrew Simmons and Mr. Andrew Wayne Martin, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. ~~ µ4'1F1 /j ~F \~ i~ ~ ~ ~~ ~~~~~ irf9 CHESTERFIELD CC)UNT`Y BOARD C,}F SUPERVISC?RS AGENDA Page 1 of 1 Meeting Date: February zs, z©14 Item Number: 14.8. Subject: Resolution Recognizing February 2014 as "Children's Dental Health Month" in Chesterfield County County Administrator's Comments: County Administrator: Beard Action Requested: Adoption of attached resolution. Summary of Information: Ms. Jaeckle requested that the Board of Supervisors recognize February 2014 as "Children's Dental Health Month." Dr. Samuel W. Galstan, Dr. C. Sharone Ward, Dr. Frank Farrington, Dr. Michael Webb, and representatives from the Chesterfield Technical Center Dental Assisting Program, Pediatric Dentistry and Orthodontics of Virginia, Children's Dentistry of Virginia, and Southside Oral and Facial Surgery will be present to receive the resolution, Preparers Janice Blakiey Attachments: ^ Yes ~ No fiitle: Clerk to the Board RECOGNIZING FEBRUARY 2014 AS "CHILDREN'S DENTAL HEALTH MONTH" IN CHESTERFIELD COUNTY WHEREAS, the eleventh annual "Give Kids a Smile! Access to Dental Care Day" was conducted in a number of Chesterfield County dental offices and schools an February 7, 2014; and WHEREAS, numerous children's dental health outreach activities and education wi11 take place in Chesterfield County Schools throughout February 2D14; and WHEREAS, through the joint efforts of the Southside Dental Society, the Virginia Dental Association, the Virginia Department of Health, Division of Dentistry, the Chesterfield County Technical Center Dental Assisting Program, local dentists and dental healthcare providers who volunteer their time, and the school district of Chesterfield County, this program was established to foster the improvement of children's dental health; and WHEREAS, since inception of the "Give Kids a Smile! Access to Dental Care" program in 2003, the Southside Dental Society, along with many dental partners, have delivered more than $8'75,000 in free dental care to more than 7,200 patients utilizing more than 8000 volunteers, a tremendous example of community partners and stakeholders working together to decrease barriers to accessing dental care for at-risk children in the community; and WHEREAS, these dental volunteers have provided educational materials and programs and stress the importance of regular dental examinations, daily brushing and flossing, proper nutrition, sealants and the use of mouth guards during athletic activities; and WHEREAS, several local dental offices volunteered their services an "Give Kids a Smile! Access to Dental Care Day," to provide treatment and education to local underprivileged children. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Berard of Supervisors, this 26th day of February 2014, publicly recognizes February 7, 2014, as "Give Kids a Smile! Access to Dental Care Day" and February 2014 as "National Children's Dental Health Month" in Chesterfield County, expresses gratitude, an behalf of all Chesterfield County residents, and commends those organizations responsible far their proactive approach to dental health and also commends the Southside Dental Satiety, the Virginia Dental Association Foundation, Dr. Samuel W. Galstan, Dr. C, Sharone Ward, Dr. Frank Farrington, Dr. Michael Webb, Dr. Ronald Terry, Dr. Richard Bates, the Chesterfield Technical Center Dental Assisting Program, Pediatric Dentistry and Orthodontics of Virginia, Children's Dentistry of Virginia, and Southside Oral and Facial Surgery, far helping to protect our children's dental health. ~~ t~~}~~ ~y ,~~,~f ~ ~~. r„~ o,~ hR~c ,1N,t.¢,; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 7 Meeting Date: February 26, 2014 Item Number: 14.C. Subiect: Resolution Recognizing Mr. Don J. Kappel, Director of Public Affairs, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adapt the attached resolution recognizing Public Affairs Director Don Kappel for 20 years of service to Chesterfield County. Preparer. Chris Ruth Title: Assistant ©irectar, Public Affairs Attachments: ~ ~~~ a ~~ # ~~t~~~d~ RECOGNIZING MR. DON J. KAPPEL UPON HIS RETIREMENT WHEREAS, Mr. Don J. Kappel is a native of New York City and has made Chesterfield County his home for the past 20 years; and WHEREAS, Mr. Kappel served honorably in the U.S. Marine Carps for 22 years, from 1972 to 1994, including service in Japan, Cuba, Iraq, the Philippines, on sea duty and elsewhere, and served as "Official U.S. Marine Corps Spokesman" in Washington, D.C., before retiring as a major, having earned the Meritorious Service Medal, several Navy Achievement, Marine Carps Achievement, Humanitarian Service and National Defense Service medals, a Southwest Asia Service Medal and other joint, personal and unit awards; and WHEREAS, upon retiring from the Marines, he joined Chesterfield County in 1994 as a media officer in the newly formed Public Affairs Department, and was promoted to director in 1996; and WHEREAS, under his leadership, the department produced and distributed nearly 9,000 press releases about county programs and services, along with hundreds of brochures, fliers, posters, videos and other informational materials, earned nearly 200 state and national awards for a variety of communications products, and a first-place award for County Comments, the employee e-newsletter, from Ragan's PR Daily in an international competition for nonprofits in 2013; and WHEREAS, he co-authored six consecutive successful America's Promise award submissions, resulting in the county being named "One of the 100 Best Communities in America for Young People;" and WHEREAS, Mr. Kappel served on Chesterfield County's Leadership Team for 18 years, and was the county's focal point for media queries and Freedom of Information Act requests; and WHEREAS, he suggested and served as project officer for the development of regional county and city public-information radio networks, including Chesterfield County's 1630 AM, which provides information to the public 24 hours a day, and WHEREAS, he hosted approximately 1,300 television programs far Chesterfield County on Comcast Cable, and authored the FIRST CHOICE column for the county in each edition of Chesterfield Living magazine for 11 years; and WHEREAS, Mr. Kappel was a charter member of the Board of Directors, Central Virginia Film Institute, served as Region 2 Director for the National Association of County Information Officers Board of Directors, and served as the county's representative on the Central Virginia Public Safety Media Council; and Q ~~'~ WHEREAS, Mr. Kappel taught Associated Press Style writing and Media Relations for the county's Center for Organizational Excellence; and WHEREAS, he served as the master of ceremonies for the annual Chesterfield County Veterans Day ceremony since 2010, coordinating with the Chesterfield Historical Society; and WHEREAS, he staffed the county's Emergency Operations Center during numerous activations for hurricanes, flooding and other events, once working a 29-hour shift during Hurricane Isabel, and continuously provided "on call" service to support Police, Fire and EMS and other departments during weather incidents and other natural and man-made disaster situations; and WHEREAS, Mr. Kappel has announced his retirement from Chesterfield County effective March 1, 2014, after a distinguished 20-year career with this organization. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of February 2014, publicly recognizes the dedication, exemplary military achievements and noteworthy local government contributions of Mr. Don J. Kappel over a combined 42 years of public service, expresses appreciation on behalf of all Chesterfield County residents, and extends best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Kappel and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~- ~:s February 26, 2014 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Ralph Carter 2. Julie Ranson 3. Fredd Boisseau 4. Jackie Whitmore 5. Meade Whitmore Evening Session #2 (End of the Evening Agenda) 1. Amy Harbert 2. Sara Ward 3. Tami Lovin 4. Kate Flinn 5. February 26, 2014 Mr. Holland, members of the Board and Mr. Stegmaier ... ... my name is Amy Harbert and I am a Bermuda resident. I also serve as President of the Chesterfield County Council of PTAs. I would like to thank you for opening the tax rate conversation by advertising a higher rate, and I would like to thank you for engaging our community in this discussion. Education is the cornerstone of our community -our award-winning school system makes our community a desirable place to live. According to data from the U.S. Department of Education, the average age at which schools are replaced is 40 years old. If I were a school, I would be on the list to be replaced. If you bought a house that was 40 years old, you would expect to do major renovations. Of our 62 schools, 39 are 40 years old or older -that is more than half of our schools. We need to invest in this infrastructure sooner rather than later - it is time for a full renovation and not a band aid. This investment is a two pronged issue -the health and wellness of our buildings, and adequate funds for our day to day operations. Because of the ongoing cuts that we have endured over the last five years, funding the operational budget shortfall needs to be part of this conversation. This budget has been cut by 60 million dollars since 2009, and we are all painfully aware of the results of those cuts -fewer teachers, fewer resources and larger class sizes. We were all hit hard by the recession -and now it is time to invest in both our buildings and our operations. This Board has a duty of care to our community. I am looking forward to seeing you work together, using good stewardship to revitalize Chesterfield County. Let us not chip away at this cornerstone, let us strengthen this vital foundation by supporting Chesterfield County Public Schools. Thank you. safe r (~~~ n ~~At the public baseball fields, my mother-in-law, who needs a wheelchair to get around, has discovered that, not only is there NO handicap access to get to most of the ball fields, there are too few handicap parking spaces to accommodate the numbers of handicap vehicles. She and my father-in law usually have to park a distance away, he wheels her up to the curb, then has to `pop a wheelie' or back her up over the curb. 2~ When the county had to close the libraries on Thursdays and cut closing times for Fridays and Saturdays a few years ago, it was a kick in the face to all the students-public and private school--who needed that extra day for their studies, and to the people who need to "check out" the computers to look for work because they didn't have one of their own at home. 3~ At Rockwood Park, there's still a whole section of the trails that have been closed since Hurricane Isabelle tore through in 2002. The damage to the boardwalk near the marsh was so extensive and costly that even now, 11.5 years later, it's still closed. I remember going down there. It was one of the best parts of going to that park. 4~ Mental health services for children in Chesterfield schools have been cut drastically in the last few years. The head of psychological services for CCPS spoke at a Special Education Advisory Committee Meeting a few months ago. He said so many school psychologists have been lost--and the ones who remain are stretched thin with time spent testing-that many students are not receiving the help they need to cope with school anxiety and stress. 5~ At my daughter's school, Bon Air Elementary, we discovered the hard way that there is no handicap access to her kindergarten pod when parents and grandparents were invited to visit for a classroom program. It got me thinking, what if one of children, or one of the kindergarten teachers suddenly needs crutches or a wheelchair to get to school or work? 6~ Most of the public playgrounds are not handicap accessible. The only reason Huguenot Park has adisable- friendly playground is because the mother of a physically disabled child was so fed up that her daughter did not have a place SHE was able to play in, that she started a fund raising campaign and lobbied the county in order to get a playground built. ALL the public playgrounds in the county should have equipment that is physical disability friendly as well as "regular" kid friendly. 7~ Speaking of playgrounds, many of the public playgrounds have either broken equipment, or equipment that broke long ago. Instead of replacing the equipment, often the answer seems to be to simply leave it as is, or remove it altogether. Don't the children of our county deserve to have safe and modern play equipment? All of these things could and SHOULD happen in Chesterfield County. It would be what's right and fair to ALL the citizens of this county. But, instead, these are all the things that are deemed "wasteful" and "unnecessary" and are cut, cut, and cut again until there's barely anything left. The only people who completely "win" are the ones who have no physical or mental health issues, no disabilities, no need for a library, and have the money to afford computers. It's time for Chesterfield County, the 3rd largest county in the state enter the 21St century. So-called "waste" has been cut long enough. It's time for the Board to raise the tax rate- so that physically handicapped individuals have access to see their children and grandchildren play baseball; so physically handicapped children have schools they can access, and play places they are able to play in and on; so the mental health specialists can be hired in the numbers they're needed; so the parks and playgrounds are once again completely repaired and completely open so the libraries are open full time again. q~~`qi4~ co ~y i~~~~c=f -: .:,9 -- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of 2 Meeting Date: February 26, 2014 Item Number: 17.A. Subject: Public Hearing to Oonsider the Exercise of Eminent Domain for the Acquisition of Easements for the. East River Road Widening Project County Administrator's Comments: County Administrator: Board Action Requested: None. Summary of Inf©rmation: ©n October 24, 2012, the Board authorized staff to proceed with the East River Road Widening Project, including acquisition of right-of-way and easements. The Board also authorized the advertisement of an eminent domain public hearing, if needed, The county`s right of way acquisition consultant has been successful in acquiring right-of-way and easements from a majority of property owners that were impacted by the project; however, the county's consultant had been unable to reach agreement with three {3) owners. The Board authorized the exercise of eminent domain on two {2) owners at its meeting on February 12, 2014. It was anticipated that staff would request the Board to authorize eminent domain on the final property owner as well; however, the county's consultant was able to reach an agreement with this property owner prior to the Board's meeting on February 26, 2014. Since the eminent domain public hearing was advertised for this property on February 19, 2014, it could not be removed from the Board's Agenda. No action is required by the Board because an agreement has been reached. District: Matoaca Preparers Jesse W. Smith Title: Director of Tran~ortation Department Attachments: ~ Yes ~ No ~~ ~:ast K1~~~er Ko~ci 4~,'itteill ~Tn ~ f et City of C~1on~~1 Heights ~~ ~~~ ~~ ~~ Q~~F ~~. ~, ~, , , ,~ .~~~ ....... .r ,...,~ ~......~, .....~. „~e,~ o ~~~.. ~~ . ~~. a ~ e d~~ .. ~~ .~.....~ ~~~ ~~~ .. m. m~~.. .~. _ 4 .~ v ~' c ff F. ~ a 3 a ~~ ~L~"~~'~~~ © r w+c;f, * 5~ ry ~i ' z~~ a 4 ~~~ ~~4 ~~$r~~ ~ 4~ ~ ~~~ ~~`~ ~~~~~~d 5 ~~ ~ ~~ ~ ~t u3 R3 O Q7 t,7 crt •rs Q~ .~"= C'~ M d N ~ J 7 i 3 `~.:.1 I'. ']L/ ski I `~~" 1 I.~~.I ~"WV~~s ~w~+_.-. 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' d 1 +e 1~ ~~,.I~~ t m -. ~ ~.,." ~Kt ~~ ~y 6r ~ ~i~~ S~ Yom,. , ~~ ~V~ ~~~ ~'~e+" ~ ~~` ~ WG~ ~~ ~'C ff~~ ~~ i~ ~.. 5 ~~! S )u![i WW~L4 Cv ~.~~~~ 1i ¢~~.,{r MM/""" ~,yr 5~ ill ¢-'7F a, ~~ ¢ ~.. ~~A G aT't~•~ 'rti~ ~ SME~± tv,I~y~C~ ~ '~1.C Y.~i.~.~~' ~t~ a` ~ k1i~ ~ GY Wi~f. .Y: ~~ d~~J~u ~ __~~ ~i1 ~ayusa'Ik JFZW 1 2'-Y y ~ ~ t~~~11 dry. ro yip ~uP ^~.. ..5 m O ~, a cn ©~ 0 Q~ ~, rr~ r~ M O !V 4I' ~~ V z-' ~ -8 .++ P.U. Box 1616, Midlothian, Virginia 23113 • Phone: (8O4) 744-3269 • F..mail: news(cilchesterfieldobserveccom • lntemer. www.chesterfieldobservercom ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue Chesterfield County LN:East River Road ED - 2-19 1/20P + 1.05 in. $266.09 Board of Supervisors The Observer, Inc. Publisher of Take Notice Take notice that the Boazd of Supervise of Chesterfield County, Virginia, at regulaz scheduled meeting on Februa 26, 2014, at 6:30 p.m. in the Cour Public Meeting Room at the Chesterfic Administration Building, Rt. 10 and Lc Road, Chesterfield, Virginia, will hold public heazing where persons affected m appear and present their views to consid~ The exercise of eminent domain for acquisition of permanent utility easem~ and a temporary construction Baser for the East River Road Widening Pry (Virginia Depaztment of Transportz Number 1107-020-R74, RW201, C across property at 20317 Sheffield Place, GPIN: 7966148309. If further information is desired, please contact Mr. Ian Millikan, Senior Engineer, at 748 1037, between the hours of 8:30 a.m. and 5:00 p.m. Monday through Friday. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations _ should contact Janice B. Blakley, Clerk to the Boazd, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Boazd no later than Februazy 21, 2014. CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 2/19/2014 Sworn to and subscribed before me this ~ I s ~ day of 2014. __ ~ e ,Grooms Jr., Not ublic My commission expires: February 29, 2016 Commission I.D. 7182093 ,~~~~~~~rf~;L'~ ~~•~-~ GROpMS,,~' ~ ~ TARY ~; •••NO BLIC •••' v ~ ~ REG # 7182093 •~ ~ I MY COMMISSION Q n ~ EXPIRES 2 ~~?~'• 2/2912016 •' C~ ~~ ~' • .... •' ~J~: THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. ~~ The Progress Index (Under act P.L. 877 No 160. July 9,1976) Commonwealth of Virginia, City of Petersburg CHESTERFIELD COUNTY CLERK PO BOX 40 TO THE BOARD OF SUPERVISORS CHESTERFIELD VA 23832 Account # 230323 Order # 81449492 Ad Price: 140.80 TAKE NOTICE TAKE NOTICE T Diane Ange Being duly sworn according to law deposes and says that (s)he is Billing clerk for The Progress Index, owner and publisher of The Progress Index, a newspaper of general circulation, established in 1865, published in the city of Petersburg , county and state aforesaid, and that the printed notice or publication hereto attached is exactly as printed in the regular editions of the said newspaper on the following dates: 02/19/2014 Affiant further deposes and says that neither the affiant nor The Progress Index is interested in the subject matter of the aforesaid notice or advertisement and that all allegations in the foreg statement as ti ,pace and character or publication are true Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regular scheduled meeting on Febru- ary 26, 2014, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Ad- ministration Building, Rt. 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons affect- ed may appear and present their views to consider: _ The exercise of eminent do- Sworn and subscribed to before me main for the acquisition of this 19th day of ary A.D., 2014 permanent utility easements, ~ and a temporary construction easement for the East River ~_~ _ ~ ~ Road Widening Project (Vir- Carmen C. Hardy / ~ ~~~~~~. R74, RW201, C501) across property at 20317 Sheffield (~ k~ Commomveatth of Virgini® ` Place, GPIN: 7966148309 N~stary Public . ~~~~,,, ~ Commission ho, 70a~J357 If further information is de- ~: „ - ~:~.~ M,y ~'omm:ys.C~ as.p;r~~ 513i!2vi4 ~ fired, please contact Mr. Ian '"'°"° Millikan, Senior Engineer, at 748-1037, between the hours ' of 8:30 a.m. and 5:00 p.m. Monday through Friday. The hearing is held at a public fa- cility designed to be accessi- ble to persons with disabili- ties. Any persons with ques- lions on the accessibility of the facility or need for rea- sonable accommodations should contact Janice B. Blak- ley, Clerk to the Board, at 748- 1200. Persons needing inter- preter services for the deaf'' must notify the Clerk to the Board no later than February CHESTERFIELD C©UNTY 7~~~,. BtJARD OF SUPERVIS©RS Page ~ of 1 k ~< L AGENDA -„9 ~~RCrov' Muting Date: February 2s, 2©94 Item Number: 20. Subiect: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: of the Board of County Administrator: Board Action Requested: Summary of Inf©rmation: Motion of adjournment and notice of the Board of Supervisors meeting to be held on March 10, 2014, with dinner at 5:00 p.m, in Room 502 and budget presentations to follow at 6:00 p.m. in the Public Meeting Roam. Preparers Janice Biakiey~ Attachments: n des Title: Clerk to the Board ^ N~ ~r~, .