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2014-03-26 Packet
CHESTERFIELD C©UNTY ~~ b ~~ °~~ BCIARD C3F SUPERVISORS Page 1 of 1 -, AGENDA --~:,; :1 hRCir+?* Meeting Date: March 2s, 2a14 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Infflrmatian: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Title: Assistant Cour~t~ inistratar Attachments: ~ Yes ~{ No ,~~ County Administrator's Top 4U's List I. Critical Projects/Activities 1, ARWA Reservoir Project 2. Community Risk AnalysislErnergency Service Coverage 3. Eastern Midlothian Re-development - Chippenham Square - Spring Rack - Stonebridge {future phases) - Streetscaping {future phases) 4. Irrigation PolicieslDernand Management for Water Use 5. Magnolia Green CDA 6. Sports Quest/River City Sportsplex 7. Total Maximum Daily Load (TMDL) Presentation to Board $. Utilities Policies and Managed Growth II. Ongoing Projects/Activities 1. 21114 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program -Referendum Projects Implementation S. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases $. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Enterprise Risk Management 11. Financial/Budget Issues 12. Five Story/Three Story Building Renovations 13. High Speed RaiUEttrick Train Station 14. Jefferson Davis Streetscape Project 15. Joint Meetings of Board of SupervisorslSchool Board 16. RRPDC -Large Jurisdiction Committee 17. Recycling Committee Recommendations 18. Secondary Road Maintenance Funding 19. SmithiWagner Building 20. Sports Tourism Plan Implementation III. Completed Projects/Activities I . Airport Entrance Improvements - x/2012 2. Board's Appointments Process - 8/20D8 3. Bow Hunting Restrictions - 2I2~I201© 4. Business Climate Survey - x/2008 ~~~~ Updated 3/19/2014 County Administrator's Tap 4O's List 5. Business Climate Survey - ~/20!0 6. Business Fee Holiday {Extension) - 912010 7. CBLAB Discussions -12/2009 8. Census 20I OlRedistricting - 6/2011 9. Chesterfield Avenue Enhancements Phase I - 5/2011 I0. Citizen GIS - 5/2010 1 I . Citizen Satisfaction Survey - 2008/2010/2012 I2. Comprehensive Plan Adoption -10!2012 13. COPS Grants 14. DCR Erasion & Sediment Control Program - 3111!11 15. Eastern Midlothian Re-development - Stonebridge (Phase 1) -Groundbreaking 10/25111 - Streetscaping {Phase 1 } - 1212011 lb. Efficiency Studies -Fire Department and Fleet Management - 6!2008 17. Efficiency Study -Quality/Chesterfield University Consolidation - 712009 18. Electronic Message Centers - 9/2011 I9. Electronic Signs -112010 20. Board's Emergency Notification Process 21. Employee Health Benefits -Contract Rebid - 812011 22. Federal Stimulus Package - 4!2013 - Energy Block Grant - Economic Development - Police Department 23. FinanciaUBudget Issues - Adoption of 2011 Budget - 112011 - Adoption of County CIP - 412011 - Adoption of School CIP - 412011 - Bond Issue/Refinancing - AAA Ratings Retained 24. 457 Deferred Comp Plan {Approved) 25. GRTC Service -Funded for FYI4 26. Hydrilla Issue 27. Hosting of Hopewell Website 28. Impact Fees for Roads - 9/2008 29. In Focus Implementation - Phase I - 8!2008 30. In-Focus Implementation -Phase II {PayrolUHR) -1212009 3I . Insurance Service Upgrade (ISO} for Fire Department - 912009 32. Jefferson Davis Streetscape Project - 512010 33. Leadership Exchange Visits with City of Richmond ~4. 2411 Legislative Program -adapted 11130/2011 35. Low Impact Development Standards 36. Mass Grading Ordinance {canceled) 37. Meadowdale Library - I1I2008 38. Meadowville Interchange -Ribbon Cutting 12/I 5/201 1 39. Midlothian Turnpike/Courthouse Road Streetscape Improvements {Towne Center) 40. Minor League Baseball (new team} - 2/2010 41. Multi-Cultural Commission (Quarterly Reports due to Board) -1112008 ~' 2 Updated 3J1912t~'1 ~~~ County Administrator's Top 40's List 42. Planning Fee Structure {General Increases) - 6/2009 43. Planning Fee Structure {Reductions far In-Home Businesses} -1/2009 44. Planning Fees {Holiday for Commercial Projects) - 8/2009 45. Police Chase Policy {Regional} - 5/2010 46. Postal Zip Codes -Changes approved 4/2011, LT8"P5 date of implementation S/2011 47. Potential Legislation -Impact Fees/Cash Proffers -1/2009 48. Property Maintenance -Proactive Zoning Cade Enforcement {countywide} - 212009 49. Property Maintenance -Rental Inspection Program 50. Public Safety Pay Plans Implemented (Phase I) - 912008 S 1. Redistricting 2011 Calendar/Process Report S2. Regional Workforce Investment Initiative 53. Results of Operations -1 i/19/2010 and 1112011 54. Sign Ordinance 55. Southwest Corridor Water Line - Phase I - 712008 Sb. Sports Tourism Plan -1/2010 5'7. Sports Tourism Program with Metropolitan Richmond Sports Backers - 812009 58. Streetlight Policy -12/U10 59. Ukrops Kicker Complex -soccer fields -Opened 812009 60. Upper Swift Creek Plan (Adapted} - 612008 61. Upper Swift Creek Water Quality Ordinances 52. VDOT Subdivision Street Acceptance Requirements - 712009 b3. VRS Benefits for New Employees - 712010 64. Walk Through Building Permit Frocess -10/2009 b5. Water Issues/Restrictions 6b. Website Redesign - 6/2009 b7. Wind Energy Systems - 3/10/2010 b8. Wireless Internet Access in County Facilities - 912008 b9. Watkins Centre 70. Woalridge Road Reservoir Crossing Project -~- 512010 '71. Ukrops Kicker CornpleslGRAP Swimming Paol -Stratton Property -Pool opening March, 2012 72. RMA -Legislation - 2014 - 312014 ~'~~~~~~ Updated 3/19/2U14 ,l4Rr_ F.W ~r. ~; ~:i; 6 ~}2 ,1 Meeting Date: March Subiect: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 2014 Item Number: 6.A. Work Session on the County Administrator's Proposed FY2015 County Administrator's Comments: County Administrator: Board Action Regues#ed: Hold a work sessian an the County Administrator's Proposed FY2015 Budget Summary of Infarrnation: This time has been set to continue work sessions an the County Administrator's Prapased FY201S Budget. . This work sessian wi11 include presentations on the Management Services Division budgets and on the Constitutional ©fficers' budgets. A final work session is scheduled for April 9th' At the April 9th work sessian all proposed changes wi11 be presented for the proposed budget, CIP, and any other areas prior to adoption. Staff plans to provide the Board with information prior to the April 9th work session. Preparers _ Allan M. Carmody Title: Director, .Budget. and Management Attachments: .Yes ~ No ~, ,.m~ ~~ ~-~ IA- M .. I~ ~ ~ f"' (l. I ~ ~, ~i~. -i iii.,, ,. ~; l ~~ ~,, ip 9~ ~1 ,. 1r, l''k i4.:,f i ~.. ~.~: .~~~ 000006a __.....~._.__~._ _...... ,.. _ ...... ..... ..., Ywui. I ' r, Iliill~ i~ ~ i./' ~I- 1 ,r~{i yam{[,( W ; F ,,1 '~ ~ r ~ 17 'A' ~"~ v~~ ~RS~R' a fir:. ~. ~,'~ ~~ 3 ~ ~~~{~ ~ ~- ' ~~~~,yn ~~ '"~' ~ ~~~, u~ . ~ ~ ~~ ,~ =rt ~;' - ' i ~ i ~ Bpi ,~ /~~ ~ ~ R' 4 .. s ~~; ~,Jd' ~~.lliavi v~~'?'~i ~ I'«vA~l r'SE ~'~.~~'y'~ v ~'' ~ j~ I "I " 7 II ~ 77 i t... M ~ _ Fi{ ~~ ~ . ~ ~ '. ~, 1 ~. ~~ 1. ~ .V ~ ( II i .. ~. ~`.l. ~. ;!': ~.. ~. I F,~ t' . N.~ ~ ~kpy "~ W ~i~ w ., ~. ti ~ ''~~ / a ~~1~ ~:a ,a~ <~z ~C """~ .. , ~ Y ~ 'j" i { ~: ~~~~ ,,~ III ~ ~ ~ 1 ~ ~~' 4q ~' y, . / ~ ~~ ~^ 4~ ' ~a» „4r ~i iii:,: i j ~~'~M,i rM ~} ~ I: ~ ~'.~,. ~. ~'t f per, s~'~.~~~ - ~--- j ~.. .::. r^+~T' ~' 't V.. i r.+ III/ '~ ~ ~ ~,~ r ~ ':~a: i ~'. 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CHESTERFIELD CflUdTY :;~`%"' BOARD CAF SUP'ERVISt~RS Page 1 of 1 ;,°~~;, AGENDA ~~: ,;,, ~,~~`~N , Meeting Date: March 26, 2414 Item dumber: 8,A.1.a. Subiect• Resolution Recognizing April 13-19, 2(714, as Telecommunications Week" in Chesterfield County County Administrator's Comments: County Administrator: r "National Public Safety Adoption of attached resolution, Summary of Inf©rmat©n: Staff requests that the Chesterfield County Board of Supervisors recognize the weep of April 13-19, 2014, as "National Public Safety Telecommunications Week" in Chesterfield County, in honor of the men and women whose diligence, compassion and professionalism keep our county, citizens, and visitors safe. Preparers Richard F. Troshak Title: Director, Emergency Communications Center Attachments: ^ Yes ~ No RECOGNIZING APRIL 13-19 2014, AS "NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK" IN CHESTERFIELD COUNTY WHEREAS, the Chesterfield County Emergency Communications Center became its own department in 1992 with the expectation it would provide ca11 taking and dispatch services to other public safety agencies within Chesterfield County; and WHEREAS, emergency communications officers daily serve the public in countless ways without regard for recognition received for services rendered; and WHEREAS, emergency communications officers are knowledgeable and highly trained individuals who work closely with police, fire, medical, animal control and sheriff personnel in the management of vital government communications and other services that affect the health and safety of our citizens; and WHEREAS, the work of these "first responders" is vital in emergency situations, and our citizens' health, safety and well-being are often dependent on the commitment and devotion of emergency communications officers and their ability to render potentially lifesaving pre-arrival instructions; and WHEREAS, emergency communications officers of the Chesterfield Emergency Communications Center work with all public safety partners, both internal and regional, to enhance the response of key personnel to incidents of personal and natural disasters; and WHEREAS emergency communication officers assist and educate the community through various programs demonstrating the knowledge, skills and experience gained through extensive ongoing training. WHEREAS, each emergency communications officer serves as a vital link between public safety and other public safety organizations; and WHEREAS, each emergency communications officer has exhibited compassion, understanding and professionalism in the performance of their duties during the past year. NOW, THEREFORE, BE TT RESOLVED that the Chesterfield County Board of Supervisors recognizes the week of April 13-19, 2014, as "National Public Safety Telecommunications Week" in Chesterfield County, in honor of the men and women whose diligence, compassion and professionalism keep our county and citizens safe. ~4q~4pt~~,n ~~~ u j~~ 1"r - Y-}j"-rJ. >R~M~* CHESTERFIELD COUNTY BOARD OF SUPERVIS+(JRS AGENDA Page '1 of '1 Meeting Date: March 26, 2014 Item Number: B.A.'l.b. Subject: Resolution Recognizing Mr. Kenneth W. Burton, Information Systems Technology Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. Kenneth W. Burton for 15 years of dedicated service to the Chesterfield County Information Systems Technology Department. Preparers Barry Condrey Attachments: ~ Yes Title: Chief Information C3fficer 1ST No #"~'~ ~~ RECOGNIZING MR. KENNETH W. BURTON UPON HIS RETIREMENT WHEREAS, Mr. Kenneth W. Burton will retire from the Chesterfield County Information Systems Technology Department on March 28, 2014, after providing 15 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Burton has faithfully served the county in the capacity of lead systems programmer and technical services manager for the Information Systems Technology Department; and WHEREAS, Mr. Burton has provided outstanding customer service to all his customers to include Accounting, Treasurer, Libraries, Environmental Engineering, Police, Risk Management, Utilities, Human Resource Management, Emergency Communications Center and School Board; and WHEREAS, Mr. Burton supported multiple mission-critical systems, such as InFocus, POSSE, Police Records Management, Geospatial Information Systems and Control M; and WHEREAS, Mr. Burton consistently sought training to improve himself and his contribution to the county, including classes in TCPjIP architecture, CICS for OSj390, customer service, UNIX systems administration, and quality management; and WHEREAS, Mr. Burton has demonstrated outstanding technical leadership and expert knowledge throughout his tenure with Chesterfield County, resulting in the development and maintenance of major computer infrastructure such as the OSj390 IBM mainframe, storage area networks, and IBM AIX systems; and WHEREAS, Mr. Burton has trained and mentared technical services staff in the administration of IBM ,AIX systems, mainframe systems, peripherals and IFAS systems; and WHEREAS, Mr. Burton has been a consistent high performer, who is dedicated to excellence and self-improvement; and WHEREAS, Mr. Burton was nominated as the IST employee of the year for 2011; and WHEREAS, Mr. Burton contributed to the leadership of the department by serving on the Standards Review Board, IST Quality Council and Goal Team II; and WHEREAS, Mr. Burton graduated from both Chesterfield Quality University and the Chesterfield Supervisory Leadership Institute; and WHEREAS, Mr. Burton's humble character, quiet demeanor, engaging sense of humor, selfless dedication to Chesterfield County and commitment to the county's computing systems are a model for all county employees; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Burton's diligent service and pleasant personality. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield Cciunty Board of Supervisors recognizes Mr. Kenneth Burton, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and~best wishes for a long and happy retirement. ¢,)~r, _ ~'~ ~ 7 } 'i.~ ~T1 ~'~ f1ia/ ,,a µflF.Lp ~\ o~ '~ ~~~ ~ t~\ Vd ~~~. eras rC~;' ~~;.~,.. .__ CHESTERFIELD COUNTY B©ARD C?F SUP'ERVISORS AGENDA Page ~ of 'i Meeting, Date: March 26, 2014 Item Number: 8.A.1.c. Subiect: Resolution Recognizing April 2014 as "Child Abuse Prevention Month" in Chesterfield County County Administrator's Comments: County Administrator: Board Action requested: Adoption of attached resolution. Summary of Inf©rmatlan: Staff requests that the Chesterfield County Board of Supervisors recognize the month of April 214 as "Child Abuse Prevention Month" in Chesterfield County, in recognition of the county's commitment to supporting safe and healthy families. This resolution wi11 be presented by Sarah Snead at the Positive Parenting Coalition's Annual Positive Parenting Institute on March 27~h. Preparers Debbie Burcham Title: Executive Director, Community Services Board Attachments: ~ Yes ~ No # '~ RECOGNIZING APRIL 2414 AS "CHILD ABtTSE PREVENTION MONTH" IN CHESTERFIELD COUNTY WHEREAS, child abuse is a tragic problem, and finding solutions depends on involvement among people throughout the community; and WHEREAS, child maltreatment occurs when people find themselves in stressful situations, without community resources and without the ability to cope; and WHEREAS, 651, investigations or assessments of child abuse and neglect were conducted in fiscal year 2413 in Chesterfield County; and WHEREAS, the severe problems of domestic violence and substance abuse are particularly prevalent and lead to children being at risk of child abuse and neglect throughout our community; and WHEREAS, the effects of child abuse have significant negative impacts on our entire community; and WHEREAS, children raised in safe and nurturing homes strengthen our county, and all citizens should be partners in helping to prevent child abuse and become more aware of its negative effects; and WHEREAS, effective child abuse prevention programs succeed through partnerships that include social service agencies, mental and physical healthcare providers, schools, religious and civic organizations, law enforcement agencies and the business community; and WHEREAS, parents have the most critical influence on their children's development and need community support and education in celebrating the jobs and negotiating the challenges of parenting. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the month of April 2414 as "Child Abuse Prevention Month" in Chesterfield County, and encourages all citizens to participate in appropriate programs and activities that help protect our community's children. CHESTERFIELD C©UNTY =~'""~`- ~~ Bt~ARD C)F SUPERVISC)RS ~ page 1 of 1 ,~,~ ~~~= ~~~1 AGEND~4 Muting Date: March 26, 2014 Item Number: 8.A.1.d. Subiecfi: Resolution Recognizing the Late Mrs. Carrie Manrae Roarty far Her outstanding Service to Chesterfield County Counfit Administrator's Comments: County Administrator: Mr. Decker requests that the Berard of Supervisors adapt the attached resolution. Summary of Inf©rmafiian: Mrs. Carrie Manrae Roarty was an exceptional teacher and role model to the students and faculty of James River High Schaal far mare than 15 gears. Although Mrs. Raarty passed away on January 25, 21114, her legacy will live an forever in the hearts and lives of those she has touched. Preparers Chris Ruth Title: Interim Director Public Affairs Attachmenfis: ~ Yes ~ No #,,~ RECOGNIZING THE LATE MRS. CABBIE MONROE ROARTY F'OR HER OUTSTANDING SERVICE TO CHESTERFIELD COUNTY WHEREAS, Mrs. Carrie Monroe Roarty served the students and faculty of James River High School and citizens of Chesterfield County for more than Z5 years until her passing on January 25, 2414; and WHEREAS, Mrs. Roarty was a resident of Midlothian and a member of The Cathedral of The Sacred Heart; and WHEREAS, Mrs. Roarty earned her undergraduate degree in Exercise Science at Radford University and her teaching certificate at Virginia Commonwealth University; and WHEREAS, Mrs, Roarty was a teacher of Health and Physical Education at James River High School, coached field hockey and softball, and was a coach of the 2042 field hockey state championship team; and WHEREAS, Mrs. Roarty initiated the high school component of the Susan G. Komen Race for the Cure, and was instrumental in James River High School winning the award for the largest number of participants in this annual race for the past six years, and her memory will continue to influence future participation; and WHEREAS, Mrs. Roarty was known among her family, friends, colleagues and students as a strong and courageous fighter in her battle against cancer for the past six years, and who taught her students that life does not get you down despite challenges, and who still came to work and ran with her students a week before she went into the hospital; and WHEREAS, Mrs. Roarty had the ability to make people smile and was constantly giving hugs and positive encouragement, and she always saw the potential in all of her students; and WHEREAS, Mrs. Roarty influenced the lives of everyone at James River High School and was known as "Sunshine" among her fellow staff; and WHEREAS, Mrs. Roarty was an exemplary role model who was steadfast at times when others would have declared defeat, and who knew not only how to teach kindness, but taught her students how to be worthy of kindness; and WHEREAS, the loss of Mrs. Roarty to her family and this community is immense and her legacy will live on forever in the hearts and lives of those she has touched. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors extends, on behalf of the residents of Chesterfield County, its appreciation for Mrs. Roarty's courage, wisdom and leadership during many years of exceptional service to the county, and extends its sincere sympathy to her family. '~4~~~ AND, BE IT FURTHER RESC7LVED that a Copy of this resolution be presented to Mrs. Roarty's family and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~. ~~ ~gy. ~~, ~AC1'.4v' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 26, 2Q14 Item Number: 8.A.1.e. Subject: Recognizing the First Week of April as "Local Government Education Week" in Chesterfield County County Administrator's Comments: County Administrator:. Mr. Holland has requested adoption of the attached resolution. Summary of In#ormatian: The attached resolution proclaims the first week of April as Local Government Education Week to emphasize the importance of civic education in our community, to promote and inspire citizens to participate in our public process, and recognize civic engagement as critical to quality local decision making and community advancement, Preparer. Sheryl D. Bailey Title: Deputy Countu Administrator Attachments: ~ Yes ~ No #`t'~~?Q4 ~~ RECOGNIZING THE FIRST WEEK OF APRIL AS "LOCAL GOVERNMENT EDUCATION WEEK" IN CHESTERFIELD COUNTY WHEREAS, local governments throughout the Commonwealth provide valuable services to the residents of the communities they serve; and WHEREAS, local governments and their employees play a vital role in the health and vitality of communities through the education of local children, promotion of public safety and health, provision of recreational opportunities, and many other services that foster quality of life for local citizens; and WHEREAS, a partnership between local government and an informed, involved citizenry leads to better government with more creative solutions that are responsive to community values and preferences; and WHEREAS, local government officials across the Commonwealth promote civic education and. engagement to help citizens better understand their local government, foster a positive sense of community, and prepare the next generation of local government managers; and WHEREAS, the General Assembly designated a statewide week devoted to educating individuals about the role that local government plays in their life to effectively recognize and promote civic education within school systems and in the larger community; and WHEREAS, in 2012, the General Assembly selected ,the first week of April as an appropriate week to designate for this recognition, as it was on April ~, 1908, that the Council-Manager form of government was created in the City of Staunton. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of March 2014, recognizes the first week of April, in 2014 and each succeeding year, as "Local Government Education Week," to emphasize the importance of civic education in our community, to promote and inspire citizens to participate in our public process, and recognize civic engagement as critical to quality local decision making and community advancement. ~~;,4 ,, ,M~t~~~, ~; 17-09 ,/~l ~!RCLN~-`~ CHESTERFIELD COUNTY BtJARD OF SUPERVIS©RS AGENDA Page 1 ©f 2 Meeting Date: March 2fi, X014 Item Number: 8.A.2. Subiect: Appropriation of Anticipated VDOT Reimbursements and Authorization to Award a Construction Contract for the Route 60 Mall Access Improvement Project County Administrator's Comments: County Administrator: Board Action Reau The Board is requested to appropriate $153,000 in anticipated VDOT reimbursements from the completed Newbys Bridge Road east of Qualla Road spot improvement project, authorize the award of a construction contract up to $570,000 to the lowest responsive and responsible bidder; and authorize the County Administrator to execute all necessary change orders, up to the full amount budgeted for the project. Summary of Information: In September 2012, the Board appropriated $500,000 in anticipated VDOT reimbursements and authorized award of a construction contract up to $350,000 far the Route 60 Mall Access Improvement Project. The project was initially advertised for construction and bids were received. September 18, 2013. One {1) bid of $787,504 was received, which exceeded available funding. After analyzing the bid, staff made the decision to not award the contract and reject the bid. {Continued on next page) Preparers Jesse W. Smith Preparers Allan M. Carmody Attachments: ~ Yes Title: Director of Transportation Title: Director of Budget & Management CHES7E1~~lELC COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGEN©A Summary of Information: {continued} On January 8, 2014, the Board appropriated an additional $200,000 in anticipated VD4T reimbursements and authorized award of a construction contract up to $550,000. The project was re-advertised on February 7, 2014 and on March 4, 2014, one (1} bid in the amount of $570,000.00 was received from Shoosmith Construction, Inc. Although this bid is approximately thirty percent {300) higher than the engineer's estimate, it is.$217,504 less than the first bid received on September 18, 2013. Recent construction bids in the county have exceeded the engineer`s estimates, so a bid that is thirty percent higher than the engineer's estimate is not unexpected. The Route 60 Mall Access Improvement Project is a challenging project due to the limited (night only} work hours and high traffic volumes on Route &0. Staff is of the opinion that re-advertising the project a third time will not result in a significantly lower bid. The Transportation Department's consulting engineer analyzed the bid, determined that the bidder was both responsive and responsible, and has recommended the bid for award. Staff recommends that a construction contract, in the amount of $570,000, be awarded, upon VDT concurrence, to Shoosmith Construction, Inc. Recommendation: Staff recommends the Board take the following actions for the Route 6Q Mall Access Improvement Project. 1. Appropriate $153,000 in anticipated VDDT reimbursements from the completed Newbys Bridge Road east of Qualla Road spot improvement project; 2. Authorize award of a construction contract, up to $570,000, upon VDOT concurrence, to the lowest responsive and responsible bidder; and 3. Authorize the County Administrator to execute all necessary change orders for the work, up to the full amount budgeted, for the project. ~IStriCt: Midlothian '~ ~~~ } G. s ,' _. ~.... ._ ...,..,,.,ti,~,,.~L n 71_~.,,,,.JI.J' ~. ', ~ .: a 'L:' f~ £I -4..r ~. i R{~-UTE ~0 MALL ACCESS IMPRC~VEME~IT pRC)JET ©ate source Amount 9119/12 Anticipated VDOT Reimbursemen#s $500,000 Anticipated VpOT Reimbursements, 118/14 transfer from Newbys Bridge Road $200,000 east of Qualls Raad Anticipated VD4T Reimbursements, 3126/14 transfer from Newbys Bridge Road $'! 53,000 east of Qualls Road Tt~TAi_ $853,Ofl4 ESTIMATE Current Revised Prelimina En ineerin $120,000 $120,000 Construction $475,000 $570,000 Construction Contin enc $75,000 $120,000 Construction Ins ectian $30,000 $43,000 T©ta~ ~~oo,o~a $8ss,ac~c>! +~5yp f.r, .,.-~, .w CHESTERFIELD COUNTY /~ytµf ~~~'-' B©ARD QF SUPERVISORS Page ~ of 2 ~~ ,~ -- AGENDA ~ t M#9 ~. Meetin Da#e: Mare 26, 2x14 Item Number: 8.A.~,a. Subiect: Transfer of District Improvement Funds to the Chesterfield County School Board far Post-Prom Celebrations County Administrator's Comments; County Administrator: The Board is requested to transfer $1,800 from the Bermuda District Improvement Fund, $2,300 from the Clover Hill District Improvement Fund, $2,300 from the Dale District Improvement Fund, $1,800 from the Matoaca District Improvement Fund, and $1,300 from the Midlothian District Improvement Fund to the Chesterfield County School Board for drug- and alcohol-free post-prom celebrations subject to the conditions described below. Summary of Information: All Supervisors have requested the Board to transfer funds from their respective District Improvement Funds to the Chesterfield County School Board for drug- and alcohol-free post-prom celebrations at various area high schools. The requested amounts from each fund are as follows: Bermuda: $1,000 for Thomas Dale High School, $500 for L.C. Bird High School, $200 for Chesterfield Community High School, and $100 .for the Appomattox Regional Governor's School TfltaZ. $1.8(30 Preparers Allan M. Carmody Title: Director, Budget and Mans eq men( (?425:92128.1 Afitachments: ~ Yes ~ No #~ .;~~. ~HES~?ERFIEL[~ Ct3UNTY B©ARD C?F SUPERVISI'~RS Page 2 of 2 AGENDA Clover Hill: $2,000 far Monacan High School, $1,000 for Clover Hill High School, $200 for Chesterfield Community High School, and $100 far Appomattox Regional Governor's School Total: $2.300 Dales $1,000 for Meadowbrook High School, $500 for L.C. Bird High School, $500 far Matoaca High School, $200 for Chesterfield Cammunity High School, and $100 for Appomattox Regional Governor's School Total: $2, 300 Matoaca; $1,000 for Cosby High School, $500 for Matoaca High School, $200 for the Chesterfield Community High Schoal, and $100 for Appomattox Regional Governor's Schoal Total: $1,800 Midlothian: $1,000 far Midlothian High School, $200 far the Chesterfield Cammunity High Schoal, and $100 far Appomattox Regianal Governor's Schoal Total: $1,300 A portion of this request is from the Appomattox Regianal Governor's Schaal, which is located in Petersburg and includes 129 Chesterfield County students. Since the Governor's Schaol is a regional public school facility and is legally independent of the Chesterfield County Schoal Baard, the Schaol Board will have to take action to authorise the transfer of the total $500 payment to the Governor's Schaol. Accordingly, if the Board of Supervisors approves the transfer of the funds to the Schaol Baard, the money cannot be given to the Governor's Schaol unless the Schaol Board also takes public action to approve the transfer to the Governor's Schoal. If the Schoal Board does not approve the transfer, the $500 must be returned to the County. The remaining requests for funds originally came from each school's PTSA or Pram Committee. The County is not legally authorized to transfer funds to these organizations or committees. The County is authorized to transfer funds to the School Baard but only if the transfer is contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate school-funded post-prom activities. The school system must write checks directly to vendors who will be supplying goods or services to past-prom events and these goods and services must be purchased in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ''".~' ~~ ,. ..w. w.~ ~„~.... .. , ~..o. ......... ~,, ~.~.. .w. ,... ~. ..~,_.,... ~ .., ..~ _~. ,., ~. ... .. „ ,., ..... W,,._... _. ~,,. Y. ,,.. ,. ~ ~ ~ ~ f ~ , ,~a ' ~ ~~ ~ ~ ~~~P _. ~ ~, I ~,. ~~~.. o .. i .s J ~. . , y ,. ~i .< ., CHEST~R~I~ld Ct)UN7Y [31STRICT IMpR01fEMENT SUN©S APpLICATIt3N This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District tmprovemenfi Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization} making this funding request? Z. if an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaurs to application.) 3. What is the amount of funding you are seekl A. Describe in detail the #unding request and how the money, if approved, will be spent. 5. is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? ~~~~~ ~ ~C7t~ . ~~~ ~L Provide name of other department 6, if this request for funding will not fully fund your activtty or program, what other individual or organization wig provide the remainder of the funding? S C'~~`~.~ 7. if the applicant is an organization, answer the following is the organization a corporation Is the organization non-profit? F x'i, tiy!-~ '! k ,rye k~ ms ~.'~ 'yf"",,. ~."~.rf,~~. :-, ~ r ~ f Ttin ~~. t ~F:~ d.-'gn'ti:ulfi_^/....1KLJ:G~9llM~~~hr~~.,:f~.f.l ...o Hr -.F .?... .j.~:.u{. st .n.. ..~. 1. nt ~ir~;..~5 ~~&v:,. _.~.s. ....1 .~,..~. ~ih~.e. w.~ 4... ,.. <. ., _. k d m. ~ r . ~ ~ ~~ ~ ~~ ~ ~ I r ~ ... y..w a~- y ., .-. -~, . ~; Nom.,. y:7nY 5 S, ~ ~ r ,, c~ ; ,{d; • ~ ,~ ~~ x . _ ., 3~.Wa~a...fL:~JEXG~.. V[alY.?Lw-dwV4~..,.. , ~..J,S1-~_~ w~.~Yt~i..4n ,wi .-{'+r.. , e_.. a. .. 4. .... _ 4 ~. ,r . 0.».... ~ "... ., eY r.y~.v -..~...... . a v. . .... .. .,.. .. ~ ..,+. . ... _. iT_..I ~l•~ _ i """ I i i ._ , _ - ~~?~'. .. . . .,. .~ a _.i lil ;II . ..... t: ~. _ ~~.- .., - ~ ~,., ~" ~ '. I ~ ~ ~w. w~ - .. r .. -, !~ G ~ .. E G ~; .. "7 DISTRICT iMPR©VEMENT FUNDS APPLiCAT10N This application must be completed and signed before the County can considers a request for funding with the District improvement fronds. Completing and signing the form does not mean you will receive funding or that the County can tegaily consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as iistrict improvement Funds, to private persons or organizations anti these restrictions may preclude the County's Board of Supervisors from even considering your request. i. What is the name of the applicant (person or organizationy making this funding request? Elizabeth Claud, Chesterfield Cammunlty High School, lunior Gass Sponsor 2, if an organization is the applicant, what is the nature and purpose of the organization? Also attach to organizations most recent articles of incorporations and/vr bylaws to application CCHS is an alternative public school for at risk youth 3. What is the amount of funding you are seeking) $1atM1At) d. describe in detail the funding request and how the money, if approved, wail be spent. Monies received on our Junior- senior Prom to empMy a DJ, rent hall space, and provide food and beverages. 5. Is any County Department involved in the project, event, or program for which you are seeking funds? NO 6. if this request for funding will not fully fund your ,activity or program, what other individuals or organizations will provide the remainder of the funding? Students have conducted several small fundraisers. Additional money wiii be collected in ticket sales. Also dessert items wiU be provided by local charches to alleviate the cost of the location providing them. District Improvement Funds will greatly alleviate the cost for each student. Many of our students come from economically disadvantaged homes and would not be able to afford at attend Pram without this assistance. 7. I# the applicant is an organization, answer the following. The organization is a public school Is the organization a corporation? N/A is the organization non-profit? N/A Is the organization #ax-exempts' NJA ,~~~~, ;~- 8. Wha# is the address of the applicant making this funding request Chesterfield Community High 5choot 1240t! Branders Bridge Road Chester, VA 231331 9, What is the telephone number, fax number, email address of the applicant? {pj 8fl4•T68-6156 x128 (fj804-T6&61?1 email: Eiizataeth Claud~ccpsne#.net Signature of applicant. if you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman or the organization. Signature i~~S1C1i~1t ~'lQ.~~ ~~s~r Title (if signing on behalf of an organization) Elizabeth Claud Printed Name 1/13J2014 Date FC?R INTERNAL USE Date Received : ,~ c~ ~ ~ ~ District: ~~" _ ~ 1 ~ t C ,~ -,,.. ~ ~~~ n y ~ y ±..~~~ CHESTERFIEL© COUNTY C1ISTRICT IMPROVEMENT FUN©5 APPLICATION This application must be completed and signed before the County can consider a request far funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding ar that the County can legally consider your request. Virginia law places substantial restrictions an the authority of the County to glue public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) makine this fundine request? 2. if an organization is the applicant, what is the nature and purpose a# the organization? (Attach organization's most recent articles of incorporation andJor bylaws to application.) 3. What is the amount of funding you are 4. Describe in detail the funding request and how the money. if anaroved. wilt be scent. 5. Is any Cheste~eld County Department involved in the project, event or program for which you are seeking funds? Cosby High Schoa/PTSQ Parent- Teacher Organiuon This funding would help to cover expenses towards the location needed far our2014 Past Prom No Provide name of other department 6. If this request for funding will not fatly fund your activity or program, what other individual or organization will provide the remainder of the funding? Phone-a-than will be held, student faculty basketball game as well as other business donations 7. If the applicant is an organization, answer the following Is the organization a corporation No -corporation Is the organization non-profit? Yes -non-profit !s the organization tax-exempt? j Yes -tax-exempt 8. Applicant information: Mailing Address Telephone Number Fax Number Cosby High School PTSO 14300 Fox Club Pkwy Midlothian Vi4 23112 - address 604-639-8340 -phone -fax E-Mail Address - email Signature of the applicant - !f you are signing on behalf of an organization you mus# be the Kim Donlon president, vice-president, chairman/director or Name of Applicant vice=chairman. President -Title if signing on behalf of organization Kim Donlon -printed name 02/26/14 -date For Internal Use Bate Received: ,~ ~~' ©istrict: ~ ~~-~-` ~: CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors €rom even considering your request. 1. What is the name of the applicant (person or Matoaca High School PTO organization) making this funding request? ~i The missian of the MHS PTO is to: (a) Enhance the educational and social opportunities of the MHS students by involving parentsjguardians and school personnel in a cooperative and sustained system of effective communications and activities, and by assisting in services to the schaal through support of the principal, academic staff and appropriate 2. tf an organization is the applicant, what is the committees. nature and purpose of the organization? (b) Sustain parental interest in schaal activities and serve as a liaison and communications (Attach organization's mast recent articles of forum far school personnel to function effectively in incorporation and/or bylaws to application.) a working relationship with parents and other community members. (c) Provide teachers and administrators with opinions and viewpoints that will lead to a better analysis of the needs of the students and mare relevant program planning. jd) Support the vision, missian, and care values of the Chesterfield County Public Schools 3. What is the amount of funding you are seeking? $1000.00 The funds wilt be used to help saver the expenses of activities (games, henna tattoos, photobooth and inflatables), prizes, food, rental equipment, 4. describe in detail the funding request and how lanitoria! fees and any costs far security required for the money, if approved, will be spent. the evening. We project based on previous events to spend $800 an Prize; $500 on Faod & Beverages; $500 far a Photobooth Rental; $300 for a Gaming Trailer, $400 far two Chesterfield County Police Officers to provide Security; $500 in Custodial Overtime Fees; .$1,500 for lnfiatabJes; and $500 for Henna Tattoo for a total of $5,000.00. 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? No Provide name of other department 6. tf this request far funding will not fully fund your activity or program, what ether individual We are seeking public donations to help us with the or organization will provide the remainder of remaining amount needed. the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation Yes -corporation Is the organization non-profit? No -non-profit Is the organization tax-exempt? No -tax-exempt 8. Applicant information: 17700 Longhouse lane Mailing Address Chesterfield, VA 23838 - address Telephone Number (80~) 399-8123 -phone Fax Number -fax E-Mail Address stephie452@aoJ.com -email Signature of the applicant - If you are signing on behalf of an organization you must be the Stephanie Roberts president, vice-president, ehairmanJdireetor or Name of Applicant vice-chairman. Treasurer -- Title if signing on behalf of organization Stephanr'e Roberts -printed name 3/12]14 -date For Internal Use -~~~-~`- Gate Received: , ~.., District: ~'~``'1 ~~~'~`"--' form: Updated 2/'7J2~1~ 180A7805013 ED REDD 07:27:17 01-10-201A 2/17 CtiESTER1=iEla COUNTY ~~-~o~~~ C}ISTFtiCT IMROVEMENT i:UIVC?5 APPLICATION This application must be completed and signed before the County can consider a request for #unding with District Improvement Funds. Completing and signing this form dues not mean that you will receive funding ar that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to pr'n+ate persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Meadowbraok Nigh School organizations making this funding request? 2. If an organization is the applicant, what is the The name of this assvcirafiian is the Meadowbraok Parent nature and purpose of the organization? Teacher Student Association located in Chesterfield County Virginia. tt is a local PTSA Organized under the (Attach organitativn's must recent articles of authority of the Virgins Congress of Parents and Teachers (Virginia PTA) a branch of the National incorporation and/vr bylaws to appiicativn.) Congress of Parents and Teachers (National PTAJ 3. What is the amount of funding you are seeking? $1000.00 The money will be spent to cover a portion of the rust for the venue (Ironbridge Sports Park 11400 lronbridge !#vad, Chester, VA 238.33. The cost of the 4. Describe in detail the funding request and how venue will be $10 per person. There will be an the money, if approved, wilt be spent. addional cost of $5 per person fur food. We have to guarantee a minimum of 100 students. There wilt also be a charge for Chesterfield Police Department to provide security. The cost of the DJ for this event will range $3501-5017 for the evening. 5. Is any Chesterfield County ©epartment involved in the project, event or program for which you Nf3 are seeking funds? . Provide name of other department NfA 6. If this request far funding will not fully fund Additional funding will 6e obtained through fund your activity ar program, what other individual raising and students will be charged a fee far or organization will provide the remainder of entrance the funding? 7. I# the applicant is an organization, answer the following 18047805013 ED REDD 07:27:33 01-10-2014 3/17 Is the organization a corporation? !s the organization non-profit? is the organization tax-exempt? N0, Yes -- Non Profit Yes lax-fxemp: S. Applicant information: Mailing Address Meadowbrook pTSA Zelma tee 4901 Coghill Road Rr'chmond, Va. 23234 - address Telephone Number Fax Number t;-Mai[ Address Signature of the applicant - tf you are signimg on behalf of an organization you must be the president, vice-president, chairman/director or vice-Chairman. 804-87'8-6624 -phone 804-7811-51)13 -fax zlee@rirhmond.kl2.va. us -email ..~--rem Sign ure president -Title If signing an behalf of organization Zelma Lee -printed Home January 10, 2013 -date For Internal Use Date Received: ~"" ~~ W District: ~~ .~~----~ CHEST~Rfr1ElD C©UIYTY Di5TR1CT 1i'VIPRQVEIVr~NT FUW~S APPLtCATICI~I This application must tae completed and signed before the County can consider a request for funding with bistrict Improvement r+unds. Completing and signing this form does oat mean that you will receive funding ar that the County can legally consider your request. Virginia law plaees substantial restrictions on the authority of the County to give public funds, such as District lrnprovement f=unds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What Is the name of the applicant (person or di ? ~ ~- ~~ r ~ ng request organisation making this fun c 2. If an organization is the applicant, what is the ~ ~ ~~,~, ~ Gir~G~~i~ ~~ ~f^~~,°~` nature and purpose of the organtsafilon? 7~' (Attach organization's most recent articles of incorporation andJor bylaws to application.) 3. What is the amount of funding you are seeking? GpG:~4 4. Describe In detail the funding request and how tll b t d ~/_ / vrrS h~~~ (~"i~h~5' eC~y' e spen . , w the money, if approve , 5. !s any ChesterFleld Ccaurrty Department inrroived f hi h ~~f ~ c you or w in the project, event or program I ~ are seeking funds? Provide name of other department _----'"~' 6. if this request for funding will not fully fund .,r„q_,~ ~.~~.,- ~~17 "' r'Yr~!dr%J~~/ ~~' your activity or program, what rather individual ~,` ~~~ . ~ ~~:~ ~.~~. ~,~ ~,~,~, / fJ~'SF~.-~ ~ ar organisation will provide the rerttainder of the funding? ,j'' rl" 4 ~'~"~: (-~tJ «-/!3 Cd~~~~~~~r!~r r~2r~~,r~rti'1 T. If the applicant Is an organisation, answer the following Is the organization a corporation Is the organisation non-profit?' >r'~ V.a~~ ~ ~ f Z00 ~ ~d3-3.I,~dZ5 Y'dd 9~ ~ BT UIOZf6T/'!.0 Is the arganixatlan tax•exernpt? g, Appllt~nt Infcrn,atlvn: Mailing Address Telephone Number ~.~ Fax Number E-Mall A dres~ ~ 7~~-z~yu ~ ~~ ~ ~~ 5lgnature of the applicant - If you are signing on behalf at an c~rganixatian you must be the president, vice-president, chairma~nJdirector or vice-chairman. /~1~~'~'C~~~~z~ f ~ ~.~r~ =93~'-3~~~ ~~~~~ ~~~ ~~=~ ~ ~a~~. .;~~~1 ~~--t ~~ ~~~~; Name of App/icpnt ,/ ~ / Titl e if signing on behalf of organization -- ~~~d jI%~/~ r printed name ..- dote ~. t~~~" x..- •y For internal Use ~ ~ J Date RCCCIvCd: District: ~~ ~~~~l.~~t.~V^~-~ Farrn: Updated aJ7Jzo~ £0©C~j 3B2itd3-~S."~SS ~3 Lb~BY OT6Zl6Tl.i.O ..... a~~~~~~- m~' r,~:. ~ ~~~ r tH,: ~d ._ ~P~ .ts the organization tax-exempt? 8. Applicant in#ormation: Mailing Address Telephone Number Fax Number E-Mail Address J~'S ~~~~~-~~c~.C~<<ra t-~~~~~1~~ ~~ 1~ ~t~ 1 ~ ~ 5L 1 5'1'1 t~71z~' ~t"Y~e~ ,~' t~ ,., 1\I v ~'~ ~-~ C' t~-~~s-i~ ~- ~~ ~ tcC, / y~~ ~ 3 ~33 ~- ,~ -? ~' - ~--~1 DSO ~,-15'~~y~;~ Signature of the applicant - If you are signing on I ~/ 1;.~,.-},~~r~ behalf of an organization you must be the s ~(. president, vice-president, chairrnanJdirector or Name of Applicant - l~~~tj~ C-~wt~~~r1~~;-~ vice-chairman. Y"nvn~-~C c ~ ~ 1`l ~J l~ Sc h ~ c~ t Title ~ ~ c-~ ~-~r~~~ ~; ~{~/ i~ ~T5i43 ~-L~~ ~t.:r~ r~l If signing on behalf of organization C~1Ctit'~~~(.SGr7 - l~'t,'}-~ ~=~r-Cir'~cJ'-~"~~"' printed name } ~ ~ r~~~~ ~=~ r-«- r~~J"~ r date ~~E~/,~ For Internal Use Date Received; ~ W ~ ~'~ ~i .. District; .~.~,,~ t~~r Form; Updated 2/7f 2013 ~~~*~'..'~:9 0 _ i ~ u '. . i~ ~ ,. ~ re n. i ., V '. ~k_~I r^~„ s~ ' d '1ti101 Is the organization tax-exempt? ~ Yes - t'ax-exempt 8. Applicant information: Mailing Address Telephone Number Fax Number E-Mail Address Amy Sartiiotti 1Y66q Malibu Street Chester, VA 23831- Address 504-~16-0155 - phone $p4-768-6245 cJ0 TDN5 FTSA -fax et-net -email signature of the applicant .. If you are signing on ~-~ `~~~~'~t~ behalf of an organization you must be the president, vice-president, cfiairmanJdireetor or Name of Applicant vice-chairman. Td HS P7'SA After Pram Chairman - Title tf signing an beht~lf of organization Amy Sartilatti -printed name 1/30/201- da#e For internal Use L1ate Received: __~ ~ ~ ~' ~~~` 1 C7lstritt: ~,~u~~'..,.- ~~ • d 00 : ~ t b t0~-0~-NF3~' `,`~. _~ ~f~'~, vat -- CHESTERFIELD COUNTY Bt)ARD CJF SUPERVISCIRS AGENDA Page 1 of 1 Meeting Date: March 26, 2014 item Number: 8.A.3.b. Subiect: Transfer $1,808 in Matoaca District Improvement Funds to the Parks and Recreation Department to Purchase Batting Cage Nets for the Matoaca Park Sports Complex County Administrator's Comments: County Administrator: The Board of Supervisors is requested to transfer $1,808 in Matoaca District Improvement Funds to the Parks and Recreation Department to purchase batting cage nets for the Matoaca Park Sports Complex. Summary of Informati©n: Supervisor Elswick has requested that the Board transfer $1,808 from the Matoaca District Improvement Fund to the Parks and Recreation Department to purchase batting cage nets for the Matoaca Park Sports Complex. This request was originally made by the Matoaca Youth Athletics Association. The Board is not authorized to give public funds to organizations like the Association. The Board can, however, transfer funds to the Department of Parks and Recreation to purchase batting cage nets to be used at the Matoaca Park Sports Complex since this is a capital improvement to County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title:_Direetor of Budget and Management 0425:92129.1 Attachments: ~ Yes ~ No , ~#~ ~~~~~ CHESTERFIEl,d CaUNTY DISTRICT IMPRtJ1tEMEIVT FUNDS APPLICATI©N This application must be completed and signed be#are the County can consider a request for funding with District Improvement Funds. Carnpleting and signing this farm does not mean that you viii receive #unding or chat the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Irriprovement Funds, to private persons or organi2ations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1, What is the name of the applicant {person or orltanizationl rnakine this funding request? 2, if an organi~atio» is the applicant, what is the nature and purpose of the organization? {Attach organization's most recent articles of incoi`poration andJor bylaws to application.} 3. What is the amount of funding you are seeking? ~ $ 4. De$critse in detail the funding request and how the money, if appr~vved, will be spent. ~ 5, is any Chesterfield County Ctepartinent involved in the project, event or program for which you are seeking funds? Yes Provide name of other department 4 ~~~ tY Forks trr+d Recrecrt}on S. if this request for funding wilt ntrt fully fund your activity ar program, what other individual or organization will provide the remainder of the funding? .mar ~sialr~~»~.y7~•~s,~.. G,.•al.,<¢!•'~' vt~'~+.s mar >~.~r.r ~°.~rj4,,t' ~e~,y rc~ f ,~`ae,/~, ]. tf the applicant is an organization, answer the fallowing is the organization a corporation No -corporation Is the organization non-profit? Yes -non-profit ~~~~~ is the organization tax-exempt? $, Applicant informations Mailing Address Telephone l~urriber Eax Number E-Mail Address Yes -tax-exempt - address /~. - phone -fax - email Signaiture of the applicant ~- If you are signing on taehalf of an organization you must be the president, vice-president, chairman/director or Name of Applicant wide-chairman. !f signing an be alf of cirganizatian - printed no ,~'~,v~ jt~ ~r~ ~'t.~ - date ,2 - ~~ /~ Ivor Internal,Use [?ate Received: 'Y District: ~'~~~~ ,~ .w "y ~ ~ _~ 1~ :.,. LgRCIN~'. CHESTERFIELD Ct3UNTY BC)ARD OF SUPERVISt~RS AGENDA Page 1 of 1 Meeting Date: March 26, 2014 Item Number: 8.A.4. Subiect: State Read Acceptances Coun Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state roads acceptances. Summary of Inf©rmation: Bermuda District: Meadowville Landing at Rivers Bend Section 3 Meadowville Landing Clubhouse Mount Blanco on the Tames Section 1 Clever Hill District: Carole Heights Section 3 Dale District: Woodland Pond Section 2fl Preparers Scott B, Smedley Title: Director,.Environmental Engineering Attachments: ^ des ~ No ~~}d,~~63 ' ,~- r ,. ~ ~ I i ,. r ~ ~ i i i r I ~ I '~ %~ - u T," ', ~ ... m ~ f . ~ ~ ~.- .,~ .. ~ ' , ~,, ` ., F , ," V ~ i~w ~~., ~"w w. ,r ,,,, ,. ~~ ., a ~~~ ~~~ ~, i i i. I F -' ' i ~ r' i ~~ . '" , r ~ i ~ ~. I I~; ~r- I ~ I .~ ~ ~ ~ 6 ~ ~ .. ~~ ,. ~f, u ~.~F .. ,~ ~~,4~~g, CHESTERFIELD COUNTY y y~, B©ARD 4F SUPERVISt3RS ~'~..-~` `~ - ,:,9 -~ AG E N C?A ~71PC1!~v'. Page 1 of 1 Meeting [?ate: March 26, 2Q14 Item Number: 8.A.5. Subject: Approval of water Contract for MacLachlan at the Highlands Section 2, Contract Number 05-0059 County Administrator's Comments: County Administrator: Staff recommends that the Beard of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the installation of 1,275 L.F.± of 16" water line. The developer is required to have a 12" water line to serve this development. Staff has requested that the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Touchstone II, LLC Contractor: Castle Equipment Corporation Location: 7020 Eastfair Drive Contract Amount: Estimated County Cost for ©versizing ..................$26,945.00 Estimated Developer Cost .............................$112,434.10 Estimated Total ......................................$139,379.20 District: Dale Preparer:_ Roy E. Covington. P.E. Attachments: ~ 'Yes ~ No Title: Director of Utilities VICINITY SKETCH MACLACHLAN AT THE HIGHLANDS SECTION 2 COUNTY PROJECT # ~5-0059 ~ i ,~' ~ ~ ~ -~-~^- ' ~ J i y~ sf 4 ~ i 1J ~ t .~ ! t 4 '/ ,, r ~ ti j~.^ ~ / /~~ S I>r• ~ ~_,d t i i i i i i ..,,~ ~ ' ti i ~., t ~ / --~ ""Jt a i It+~,TERLINE SUBJECTTCI t~VERSIZ4NG REFUNDS I i i ~~, `_ .,~ ~E. , . ,,, \ J~ aye} %~4~ )f t w~ti "Y ,~ ~ `~~ ~ '~ ~ ~ ~ ~,~ z ~ ~ ,. ld Chesterfield County ,~~,~{, Department of Utilities ,,~. t`~ :~ -~ ~:yg,. ~~ igci~Sb04et ~~ ~~~ ~x4 ?~ y. ~~ '~ ~t. L - ~~' o ` 135 ~,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 26, 2q'14 Item Number; 8.A.6.a. Subject: Acceptance of a Parcel of Land Along N. Enon Church Read from Medline Industries, Incorporated County Administrator`s Comments: County Administrator: Accept the conveyance of a parcel of land containing 1.719 acres along N. Enon Church Road from Medline Industries, Inc., and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Bermuda Preparers Jahn W. Harmon Title: Real Propert Manager Attachments: ^ Yes ~ No #t~!~b~'7i. ~ ~ ~~ If ',... ~ ~~'~: .~ ~w iii ~e~ ~~ ~ fl ~~' ~, ,, , ~ i~ t 1,1, ~ r .. ~, f ~ ~~ ii G' i C 11, I. ~ ~ .,~ - ~ ~ i f, ~'`l ' ir~r v, l r t i~ f ~ r I, 1 ~ ~ e.~ ~ ,~~ ~„ w~ 9, ~! , ~~ ~~ I t ~ J ....~ .. ~%.~,.~ ..._.. ..... ,...,,,.... ~ ~~.,.....,..m,~....~o~_mm._ .~ 4 ,~~..„~~~,~~0g'~"R.rvrw~rw:~~ G9i!~~..~..,.wo........w.w~W..~..~..~o~...w ~o~.m ~` „ ,r o~ wu'4.~P.u 92P2'CHSYdi MV2 08p"S02'MYYY Cll£iYn'W~Wtl1 tl3C U^5'uMyN*dYl~`o02{41 ixi l PitlYdiYir Slut StlMMJMNLL 4M31HN"MOiSlnnf4b. i f f~ ~ ~~ ~ ~ ~pt} ~ro~~ aw a Q o ~ F- ~ Q u ~X'* u ' 2 u~ :~ v, _ ~ .d m 2 2 2 N - ~ ~ ~ ~a Naa `. ~~'"~J gg`' mp ~~ o. _ ; aN 00 3 UV ' r ae ' ~'"ty~^b~ 8 ~~ ~ rP3 ~aam ~~ wo ~~ *~~ ~x u ~zam ~ °' ~ ~ ~ W52uq R. ~2 ~yow tm 15 'E / 1^ W a 51Y ~ p J 119. y ~_ - 11~ _ _ _~ _ - ~ ~~~15,p-w,~ ~~~ ~b~i 31~Y -~ ~ ~ G1 N12'46b1~ ~ :~ ~ s ~°4'"r 6, ~tJ1~,~LA',Yl til ~ ~ ~ ~ . o a o ` t ~'Mrr~/1tl ~~5>~M~ 61st°r ~A ',`~'a z~ ~ i ~ ~, O 2~ .', ." ~ fio ~i ~° ~y N Jam/' ~ " ~, ~ z N ~ ~Q ~~r 2y W qW~ ( ~m ~' O em W `~'W ~ m R ~ 3~4~ 1 ~ Ewa -. IU t~i, "~~L ~rSS h4 ,$2~~.. 2~0 _ ~ ~ wm$? o~p q a N C1 g Q UJ ~w~~ A ~' d O R i °y ~ .iv _ ry gy7ra~p y~t`da t. '1'N '031 ' ~ r/^ tiNVQ Oq ~~v~wQ K 3 F~t{I tiW © ~ti(~ ss20Gi .{I' ~. '(S.bdpJ WM ~~ i+ Wm ~~rvU~~2 1 1 ~ ~g ~¢ n fl Xd a ° ~ T ~da~ ~ J ~`\ y~mQ~i o ~ zm~$ Qw~ ~ e~ S~ Q ~~~ ~I 1 ,.~ N~' ~I t ~ ~'-~ - ~ ~ ug ~ U ~ oNO j! ~~ °~ Z ~4 J I W aue a~/ m ~ ~~~ 1 a i ~ /~ J q~qz~.. 1 C0.t1~ J ~`>zW QO ~~ 1 NW~~ ' I // ( 4~ $q4j~ ? (~? W aeiw zz ~' 1 c~ ~ ~~\ ~~ \~\ ' ~~ /j R // is J 1 Q a a~q 4 UVruwm y /~ \ \ // ti \\ 11 ~~ i °i~e / j; ~ aq~ ~ \ ~ // w ~wwS`"`~z ~~ ~ U~x"2roq ,// a4'4 kh.N \ \ w / ~~ \ >~~~4 ~2 wq ~ I ~ Qom `~,~~~ 0 ~i \ ~z~ v ~ v r- ~ ` \ \ 1 ~~ 1 o~LL~owW ~ x W 1 _ ~`~~' Wp ~~O \\ f, Q o R~ \ \ .~ \` J V~~ ~ ~ ~Wn 02~ aW ~~ Vi J ~i^:~ ~88 w >w ~ a. `cam. ~ ~ 0 "' a ~ CU m ~' E/• ~.Y(17 d1f3$bA ~ ~~ ~~~~ ~ ap m ~: ~.`~ ~OOO `~ ~~~it e9 nwx~ ~' '~,! ~2PrUS OtBW AQ ~ Wd 656 bLflZILZiZ UO PSAOId I bmp'iFnd 03CI AtlM d01H~JlliSsJMO1sJOQllf18-LL£b£1L061~A 000072a Fg'lp [. ~. ~~ ~~ uy~4 ~a ~ ~ _ ~ ~~ .y 1719 -~RCi`lU` ,. CHESTERFIELD COUNTY BOARD C}1= SUPERVISQRS AGENDA Page 1 of 1 Meeting Date: March 26, 2014 item Number: 8.A.6.b. Subject: Acceptance of Parcels of Land Along Lawing Drive and Ramblewood Drive from Russell E. Hughes and Deborah R. Hughes County Administrator's Comments: County Administrator: -Y ,,,_ Board Action Requested: Accept the conveyance of four parcels of land containing a total of 0.114 acres along Lawing Drive and Ramblewood Drive from Russell E. Hughes and Deborah R. Hughes, and authorize the County Administrator to execute the deed. Summary of Infrarmati©n: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. DlstrlCt: Bermuda Preparers Jahn W. Harmon Title: Real Property Manager Attachments: .Yes ~ No ~~~p~73 , i ~. . fi °Y N+""" ~imaiw...~.i.wi...i.i.i.i..~i.ii..,..i..~..i»~.~.iii.iiiiiii.ii~«.iii..i.ii.i..i.i .mm~~~~~.~i.~.~ _. .ian~i r ~~, - ~. ~* w _~+ ,: w ~ w a~ ~~- ~~ W Wg~n2~~ eye ..~ a z '`~~ e~ "J rl v `J ~ $ z orx~:r som •~ ~~ ~ ~~~ ~,~ ~ Fw•.iZ,~CJ~ D~a~~~ a ~ ~ ~ z a ~ ~ ~ ~ ~ "~ ."L k" GC t!~ Q ~ ~ m za w ~` ~~ x~ M. F~L~ R Ll ~ '~t ~p¢s q W~~ bW4~ ~~ ~ W V ~///+++.~~~. {~yyamR W w1 4~ ~~~ 2RW <y ~ ~ ~GG 2T5 J 1 ~ww8c^sc`4m`cR•rotnNh W // \\ ~ ~'~~. Q ~ '' o ~ v 4 ffi wWWW333~wwWW~a Z~O`V}~ ~~ t?~~Nb ~vf Y~hbb.-~,O h \\\ ~ ~ ~ h O '~yWZtr,~n~nzzxzyyy~, ~\\ ~p~yr~E Q ~ ~ q ,~5 155`q~NS "~. "9. 5"h to \\ .Y) -\vn.ryb~.rom°~K~.°.' \\\ SRPNEP54- tt~~ ~,+ \ h H W2~4n ~nb~ U~U~~~6bohi r N '\ qti~~~ \\ ~b~ w ~y~~yggm ~ • ym$ h1 \\\\ Q4$~~~~0 p4p \`\ Op~p~~ ~.~b 4 O~Q~ o ~6 \ t5 w oyo\°o \\\ -{' \ o u °' $ \ ipTllJ 35~ 50 9~ ,^.~ .y 1~ $ $ .. Wo4~, ~~j 51'r\ 3%'j~3 i'' u^ai h \\\\ U~0 vi o 5 g•55%w i"\ \\ \ N h ~~ ~ ~~ \\\ ~~we ~ ~• ° ~ ,,,..•"''~ ~\\ as ~ ~ h ~ ~ .. ~ \ ~ ai z o ~z _ \ \ Ro ~~~ z \\\\ o~ ~ ui ,~+~ C ~, ~ s~.. \` \ 1 0 ~ \~ \o. ¢~ \ `~ ` $ A W \: '3•\ ;~~ ~ -' .fl0'ihJt M\ t'-.NE:t74 S W44~~~ +`\a ~p ~+ N Ypgyyy, \ -~ b y '`\ is ~ g ~ ~\ 1 ' - -~ \ ~--+ i-~- \\ \ \ '~'\ h NI o v +~ F. gc~ '^~~.°~cc4ii1 `fhry ~dN v~ t o ~ ~W 0.1 ~ ~ ~ «~ ~i ti nj 1L. ' 4 ~ \\~\ p2, ~h NNbq '`- ~ ~ \\\ U WW~ ^ryi ~~~ ^ Mn N \ Y0 q w~' ~¢i q~N Imo- d~~~i ?\y~r~vo `TO v ~~~ wm F`v~ i \ cMi ~i ~~0. gQ%nyn~rcv ~ ^~ ~ $q $~ zw we \\\ ~ «i C3z~n2t+s snb m a ~ j m W cif ~ ' y~'+ o Sy ~. ~~z~ 2U om ` V V 2q~ \\\ n ~~h~Nhb , n~NOpjG'' \\ O'~ tip.-~..hv pq p. .. ~t~Q p4 z© q'[f !p!~~ ~ ~O~%%yy N O " •6t f~ ~ O \\\\\\\ ,,, dK Cl WWw ro \\ ~$ ~~~ppN^N Q ~~a w g ~ y C 4~'f tT 4~aq ~. YY \ \ ~~~xo~s ehc v +a~~~ `" z N NN~n q y 6 b q F. N h N"1NNN W V V q Qbq~ ~ W~~ x ¢~'ac ti oz ~ a ~aq.~ Uti jOmz ojm°~ (~ o ~ ' w\ ~ 2 CSV V UUUU ~ \` n~oi 4~iYb ~,. ;~~~`~'°~=~~ CHESTERFIELD CGUNTY !;e v~~~~ BOARD CAF SUPERVIS©RS Page 1 of 7 AGENDA Meeting Date: March 26, Zd14 Item Number: 8.A.6.c. Subject: Acceptance of a Parcel of Land South of Woods Edge Road from Civil War Preservation Trust County Administrator's Comments: County Adminis#ra#or: Accept the conveyance of a parcel of land containing 11.511 acres south of Woods Edge Road from Civil War Preservation Trust, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 11.511 acres south of Woods Edge Road from Civil War Preservation Trust that was acquired by the Trust for the purposes of preserving it as a Civil War battlefield. The Battle of Ware Bottom Church, part of the Bermuda Hundred Campaign, took place on the property on May 20, 1864. Significant portions of the Howlett Line earthworks, as well as the archaeological remains of a military encampment dating to the winter of 1864, are present on the Property and in good condition. The property adjoins the county's Howlett Line Park and has been reviewed by the Site Selection Team. Approval is recommended. DlstrlCt: Bermuda Preparers Jahn W. Harmon Title: Real Property Manager Attachments: ~ Yes ~ No # , ,,. ~. ~~'i ~~ "~ !L w ~ ~ ~ ~~~!~ Cho $ .tl~g$ ~ -.~ ~ ~ ~ Y 1{l ?S ~ ~ ,~ ~ ~ o a~W ww~ ~~ 8:~~~ J ~ U 4 1~,'~ 447 i~ pE Cn +~ Z CA ~' o w ~ "1 . v~ Y2~o- ~ ~ ~ OdY 0. ,d/~' OF~ J C)OtU ~~° ~~ R 4Wi~N ~~0. D s 0. 1;{d'/ ~~~ dS~ mm~ M ~~~_~ goorn o ~~'m ~ ~~ ~ ~ FOcn ~~ ~4 ~ o~ ~./ m~~~ ~~A~ ~aJP ` ~ yg g¢ ~$ 5~5p~~~ ~,~ ~ ~~~ E ~ ~~ 1 G YtT J ~I p ~aAO ~~~p6~~~ ~ N '~ ~ h ~°~~. ^ wi ~ ~ ~ 4~hry~ ~,~b ~ ~i .. ~?~ °o Q. ~ Q Nei wg qi 2' w CZ flXa ,~ ~~ ~~ of .~. O o I C ~ ~ 4 ~ ~ pdod~r~~a p 1 ~ ~ ~ ,~gz~'Q~rr O i ~ x ~`~Y r~r~o -rU p b1~r i tam ~ $ a Jy ~ I K ~ d.J ~ S`'~'~1'' { ~~SgS°o`°~rs i ~ ~ s~s.e~' oOOOO i~ ~2a b ,~ i ,s~rz. ateiv 8 ob a s '~'~' o ~ p Q1 id i ~ ~ ~ 35's~db 9 ~ ~- .ry''~~y. ~~yyyyi9. 4~ O ~ ( i ~~~ `~iSoar ~V ~ o y ~ ~' 3~ wi ~ ~~60 ~ ti~pJ~ a ~$ ~ ~ f~~ ~h0 i e m 3~ a e ~ 0~p34r'S~P6 9" ~1 3 6 t ~ ~~~ \ "~~ ~ ~ i ~; ~ ~ ao a- 2, a C /r W K w } tai ~^~ ~~/~ ,~~ $m o 1 ~~ ,~ (G~~~n1 z ~i og o a w~ ti5 6'~% 4 $ ti ~~~ Q~~ ~ ~ i o~f ~ o .. ~~ o~'~ /~ ~ ~ 1 / ~' u ~' i t0 .+t t ~~~ ~~~C a~ ~~~ aty ~? ~~~ ~'~ ,,~,~;,., CHESTERFIELD COUNTY (~ '~ BOARD OF SUPERVISORS Page 1 of 1 ~`` ~ ~~ ~ ~, ~,~ AGENDA .~~H,,. Meeting Date: March 26, 2014 Item Number: 8.A.7. Subject: Request to Quitclaim Portions of Twenty-Foot Sewer Easements Across the Property of Medline Industries, Incorporated County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of 20' sewer easements across the property of Medline Industries, Inc. Summary of Information: Medline Industries, Inc. has requested the vacation of portions of 2{~' sewer easements across its property as shown on the attached plat. This request has been reviewed by the Utilities Department, Approval is recommended. DEStrICt: Bermuda Preparers John W. Harman Title: Real Property Manager Attachments: ~ Yes ~ No ~ '~~~'~3 _ ~' I EiS m lwttvGi~/99t'X'~Y a TMtv,~~y ~ SYfW ,Hx~owLLCNiNM N05N WYU I ~~ ~ `• • • ~ ~ 0 a ~~ w ~~ w ~w FO yw op a~ 2V ~ppqW 2m~ cgQg. y ~i ~ N tiY , i ¢ y ~~ a ~ 0. ~ Z4zzw® 4 W p,2 p y ~u p wvm` p W ~n ~ V ~j'~~ V Q ~ tr~tZ 4 C~ fl ~ u~`'• a~G~ ~'d ~~ ~ o C '~ `; ~ ~ ~ ~ ~ ~ yy ~ ~ ' t1,1 J ~ x 5 ~ ~ ~ •~ ~wwv ~. ~o P ~~~o © ~~ V ~j 4 y W ~ ~ 4, VSO ~/ ~~~ .--"°'7 ~ y l c~i~ ~S'o_'~ ~~~~ 'a c`°4 `1 ap p _.__ '~; w ~ p_ 2S ea~w~ 1 a~~~'~ 1 ~m A~ + p ~- yU ~ 1 ~~~~ 1 ¢¢J¢ ~b A J N 2~~p Ci ,w,am~ '' ~ 1 ppW 22 K ~a `~~' ~~guNN ~ i~w2~w a ~Ww¢~~ o`t~w~°~^4ro U C1 O~UNp1- p2~#O'~W w¢ ^ a 1 ..--. m \ , o \ i ~ I 2~ U' b 4 Nam 0 .~_.-_...u~a ~~ > a r~- 3y ow wW~~ ~~ ~~~ > v, ya e ~ p w } 2 om~ ^ti a m ~ w zm~$ p ~ a Ve ~~ a 4g 4w$ wW~ ~ \ \`~ q A Yf-N W \ O~~ awn < ., 2 ~^ ~' W Off. ¢ `~ my ~ pl\p\p ~ a n 1W- g +~ \ ~ p ~ y w `~ two -~: ~~~ ~~. ~: ~S Tw ~W ~i2 $y' p2°A' ~ ~°b twL SSi¢ qy~~ Y W wqi ~'~ b ¢c°., ~QA ~~. N W~ E w a ' 1 fj+~bpiy~ f d. ~` 61 m ~'j ~ ~tty sra . `~v H! g0 ~/ ,~~-~ ~q ma o~ 6p~p. UU R g i~ y 2 n ~~Z ~~o~ ~' 5a~'Q ~m ~ 'a~R~~ Kn®F ~ /J// zoo o~~¢ b ~/ q24 ~Wwm 2 3`ci e, ~iiWm~ ~~ p j <x ~~ rv dt ~ , ~Up Ow' p yz a¢ oa ~ N W 4 r4$ I p °ryh µ W K ~ ~~a a 6pV ~_ aw pW~w~n,`N,~o fin N~wp ~~Wi~~'S ~g h~ F~ "f 6 p N ®b ~ a .Yi 3 flq~c~~ _UYZm,e,mo 2 4 rva , xw1;Yy ~'U mb g~~, ~~.80~~ ~ti I~ •m« o p~., ~m h u ~ ~~Cp4 wa m 4X ~. o _W~ \ \ \ 2b '~ ~ _~_ ~-` M ~ K~s~~s 2 ~~~1~~ Ra~~m `~ X000 ~~ _ ``_" ~aplug ~~eyd iq 1 Wd YS'£ h10Z71ZtZ uo PaUQId I ~MP'ltlld N011bOHh iWS3 r~ 6`"E`-0` ~ CHESTER1=iELa Ct3UNTY ~~~~f , ~~;! B4ARQ ~F SUPERVISC:iRS Page 1 of 1 °~~. "° '1 AGENQA Meeting Date: March 26, 2074 Item Number; 8.A.8. Subiect: Request Permission for an Existing Concrete Driveway and Stone Entrance to Encroach Within a Sixteen-Foot Drainage Easement Across Lot Z2, Harper's Mill, Section 4A County Adminiistrator's Comments: County Administrator: Grant Main Street Homes permissio stone entrance to encroach within Harper's Mill, Section 4A, subject Summary of Information: n for an existing concrete driveway and a 16' drainage easement across Lot 12, to the execution of a license agreement. Main Street Homes have requested permission for an existing c©ncrete driveway and stone entrance to encroach within a 16' drainage easement across Lot l~, Harper's Mill, Section 4A. This request has been reviewed by Environmental Engineering. The existing Swale will not be affected. Approval is recommended. ©istrlCt: Matoaca Preparers John W. Harman Title: Real PraperEy~ Manager Attachments: ~ Yes ~ No # `~~~~ }*, i ~. ~. . • ~.,,~ 1(1l1 Year ~ 4'ariabfe ~dfh Flood Florin t/SAC{1E rC~. .~~~' ~/ f C ~" • - ' Onservo lon WBt1an y- y ~ 9~s • s9~.7p ~' E' ~.~ asem8n# / . • ' ~ ~ . tlpen ,Space ~'~ ~ ~ ~'?~V ~ J ~ l I+ ~ ^' i7 ~ ~ ~~ ~ Rod(fj t5'~ .- -' ° ~ ~. .,~ f is ©rarnvge 4J`' 40f ~ 2 . _, ,,, ~ ~ ~ _.. Easemenf -- -' 17.293 Acr~- ~.' ..... ^-`-,-. ~ ~ . Lot 13 v~ \ 8' Eosemen ~ 4 ~' ~ Lrmifs of Existing :, o~ " S~a1e \ ' ° ~ C/ i ~ ,~ ng 1 ear ,~ I.ICE~IS~E AREA ~ ~ ~x ~ \ 11.11' ao 16.5' Ri ~ • ~ • ,r \ (~ =~ ' -S ~ ~" ~R ' ' . - 25.11' ~ x 1.2.3 ~ /~ / pp 42"5 .C- ~ ~ h , ~5 ~~ ~ ~ c~ ~ pc~.sed e~ ..,....._.. Lot 11 ~ ~c . « x ..,, ' ' ~ ~ C f 25.0 ~~ ~ ~~ d ~ ~ ~~+~ iiil ~. ~: stone ~~ ~ x s/t C©nstrucfian ~,/ ~ ~~ Fence Entrance / ~ fapagrvPhl' Token / Catmfy )gIS' NCl$"G1~''+01?'33'` ~~2"~~ j ~~iv8 ' ~ ' Q ry~rs for genenr! ~»farmrri t/ram/ ZSr 65 orm~ /.M~ Q,' l purposes anl}/. ~~ fence, ~/117/tS w~a'~r ~ of Clearing and Stare Canstructran ~~~i1"(~~ ~ h'-12 .Set¢ncks E h ' ' ' ntrance trs s arm are ~Q f rant-35 ` and shook/ be Side=10' u d 1" kl dit t re con rons ar os s per e a~err et+~d by the County lrxspectar. Revr=.25 REV Q3/43,/2l114 add s+wale Nate.` This pkrt rs compi/ed l`mm pk~fs a & apron, revise drive of record and a partraf freld survey REV t12,,,~24f2t314 Pr©pps~d an ?/27/21114. Nat a1! imprav~-nents " " l ~ /7IprC?V~J ] 1~t3 S C1t7 and easer»ents may be sha~rn. mrrve ~ariveway Lancaster LC?T ~2, SECT/C~1V ~A QATE. t1.2/1t1,r/.2G-14 SCALE:1 y=.~t~' f~ARPER'~ ~A/LL • ,~©e Nor: C141Qt759 Chesterfield C©unty, ~rgr"nia ,'`"'°' ~" '"`~. Main Street flumes RE.• . CHK.• CAB' 8~ PLANNERS ~ ARCHITECTS ~ HMti1NHERS • SURVEYCiR$• ~ ~s71 city v~ nr~e s~~ aoa+ Midloth;sn, virgtnts 231 t ~. Pt~r,e {soa> 79~t-os?i • hex (SOa) Asa-2s35 ~""o ~nana+ wvrw.baizer.c~c CHESTERFIELD COUNTY ,~`"'~`°~~~~,, BC}ARC1 ~3F SUPERVISC?RS Page 1 of 1 r ~,,± : `_:,,~ AGENDA ,,,, ,1 Meeting Date: March 2s, 2U94 Item Number: 9.A. Sub'ect: Report on Status of Genera? Fund Balance, Reserve far Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ~ Yes ^ N© #~,~~ CHESTEI~FFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances March 2b, 2414 of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 $.1 2011 $53,495,000 8.3% 2012 $53,495,000 $.2% 2013 $53,495,000 8.0% 2014 $54,500,000 8.0% *Effective FY2012, the B©ard of Supervisors adapted a change to the financial policy ratio to raise the targeted fund balance Ievel fronn 7.5 percent to S.U percent r~~~~~ f CHESTERFIELD` COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS March 26, 2014 Baa rd Meeting Date Description Amount Balance FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/2$12012 FY2013 Budget Addition 13,905,000 17,394,0$0 312$12012 FY2013 CapitalPrajects (13,199,300] 4,194,7$0 1/22/2013 Return funds from campleted projects 36$,699 4,563,479 3/1512013 Return funds from campleted projects 171,301 4,734,7$0 6/1 9120 1 3 Return funds from completed projects $,35$ 4,743,137 6/3 0120 1 3 Return funds from completed projects 343,260 5,0$6,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 15,590,000 20,67b,397 4/10/2013 FY2014 Capital prajeets (14,695,500) 5,9$0,$97 10/23/2013 Additional funding far Ban Air Library renovation project X43,000) 5,937,$97 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS March 26, 2014 Maximum Balance Carry Over Pending from FY2©14 Funds Used Items on Board District Prior Years Appropriation Year to Date 3/2b Agenda Approval Bermuda $25,644 $33,500 $15,123 $1,804 $42,221 Clover Hill 37,500 33,500 0 2,340 68,744 Dale 37,500 33,500 6,569 2,304 62,131 Matoaca 37,500 33,540 2,354 3,608 65,438 Midlothian 37,504 33,500 19,462 1,300 50,238 County Wide - - - - - yJ p- Prepared by Accounting Department February 28, 2014 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Outstanding Date Original Date Balance Began Description Amount Ends 2/28/2014 04/99 Public Facility Lease -Juvenile Courts Project $ 16,100,000 Ol/20 $ 4,985,000 (Refinanced 10110) 03/03 Certificates of Participation* -Building Construction, Expansion and Renovation 6,100,000 11f23 &30,000 03104 Certificates of Participativn* -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11/15 1,4'90,000 10104 Cloverleaf Mall Redevelopment Project 16,596,199 10/14 13,142,494 12/04 Energy Improvements at County Facilities 1,519,567 12/17 645,054 05/05 Certificates of Participativn* -Building Acquisition, Construction, installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11 /24 2,985,000 05106 Certificates of Participation* --Building ACqulslttfln, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11124 5,110,000 08107 Certificates of Participation -Building Expansion/Renovativn, Equipment Acquisition 22,220,000 11 /27 15,215,000 06112 Certificates of Participation Refunding - Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 19,0$0,000 *Partially Refinanced 06112 TOTAL APPROVED AND EXECUTED ~ 1.30.71.5.766 $ 63.282.548 PENDING EXECUTION Approved Description Amount None ~~~~~ March 26, 2014 Speakers List Afternoon Session 1. John Edwards 2. 3. 4. 5. March 26, 2014 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Ral h Carter 2. 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. t`'µI~L~J ~. z '~,~~ I:IB fRC(~1~9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of 1 Meeting Date: March 26, 2014 Item Number: 16.A. Subject: Public Hearing on Proposed 2014 Tax Rates County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing an the Proposed 2014 Tax Rates Ordinance. Summary of Information: This date and time has been scheduled to hold a public hearing on tax rates for the tax year 2014. The County Administrator's Proposed FY2fl15 Financial Plan holds all rates constant with those in tax year 2013 with the exception of the real estate tax rate. A $0.03 increase has been included that would adjust the real estate rate to $0.98 per $100 in assessed value in 2014. The real estate tax rate advertised for this public hearing is $0.98. All other tax rates were advertised unchanged from 2013. Based an the advertisement, the Board of Supervisors cannot adopt tax rates higher than thr~se advertised. Preparers A11an M. Carmody Title: ©irectar, budget and Maria. eq merit Attachments: ~ Yes ^ No # ~"~g~~~~ AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of Cheste~eld County: (1) That far the year beginning an the first day of January, 2414, and ending on the thirty-fast day of December, 2414, the tees an property in all the magisterial Districts of the County of Chesterfield shall be as fallaws.• Sec. 1. Real Property and Mobile Homes. (a} Except as provided in Sec. 1 (b}, an tracts of land, lots ar improvements thereon and on mobile homes the tax shall be $0.98 on every $100 of assessed value thereof. (b) C)n tracts of land, lots or improvements thereon and on mobile homes in the Charter Colony Powhite Parkway Transportation District the tax shall be $1.13 an every $104 of assessed value thereof Sec. 2. Personal Property. (a} Can automobiles, trailers, boats, boat trailers, other motor vehicles and an all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof: (b} On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Vir i~~nia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. tc} On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Cade of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. {d) C)n wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which Use clean special fuels as defined in Section 46.2-749.3 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. ~~~~~~~ oa~s:9aaoa.l (f) +On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. fig) 4n motor vehicles which are specially equipped to provide transportation for physically handicapped individuals, the tax sha11 be $.O1 on every $100 of the assessed value thereof. Sec. 3. Public Service Corporation Property. ~a) On that portion of real estate and tangible personal property of public service corporations which has been equalised as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended,. the tax shall be $0.98 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. See. 4. Machinery and Tools. C)n machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. 4425:92000.1 2 Public Hearing #1 - 6:35 p.m. To Consider Proposed 2014 Tax Rates THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO CONSIDER PROPOSED 2014 TAX RATES FOR THE COUNTY OF CHESTERFIELD SHOULD PRI NT THEIR NAME BELOW. SPEAKERS WILL BE CALLED IN THAT ORDER. - --_ _ _ TAX RATES Number j Name Organization 1 Fred Demey _ _ _ _ _ _ 2 Dorene Jorgensen 3 Laura Lafayette Richmond Association of Realtors 4 Ryan Abbott _-- -- 5 James Wilson ---_ _ _ 6 --- Ralph Carter _ 7 ~ David Wilson ' -- - 8; - John Easter 9 John Kmec ~~ 10 Ernest Webster _ _ _--- 11 ~ Doug Scheibe _ ___ 12 Clayton Rhodes _ 13 Rachel Watson 14 Barry Wood _ -_ - _- 15 __ Jill Burke __ _ _ 16 - Samantha McMillian 17 Brenda Stewart 18 John Bennett __ Chesterfield Business Council 19 Kipra Kniermann ____ 20 __ __ Daniel Cheatham _-- 21 __ - Mark Hubbard __ - _ 22 Greg Shultz - - - --- -- _ _ - 23 Shelly Murray -_ _ __ ___ 24 -- - Angie Reiber _ ---- 25 26 '' ~•~GG'y~ _v,~ s ~' ~r ~ a~ ~ ~,v~s-; __-- 27 • . _ 28 - -- --- N ~ R-,~,~C~_ ,._ 31 -r v - . , ~~ i r i _ _ __ _ -__ 32 _ _ ' ~~~ _ __- - _ _ _ 33 e K Public Hearing #1 - 6:35 p.m. To Consider Proposed 2014 Tax Rates 34 w ~ a Sc. 35 --- __ ___ - ~ P,en-iGah.S -~:Y .s P.p-,. -- - 36 ve ~er ~,~ - - -- -- -- 37 ~ e~hni~e-'' t.5'~' 38 ~~'~ Sahc,~ez _-_ _.__ -- --- 39 ~, ,~ ~zctiKa~f 41 ' ~, . Y n.~ --- -- 42' udn Mav~f~~~ -- ----- 43 e e~5~,~,~ yy) Ke~h~~-, Mvh+~,1 ~s~ Ke~~y ~gr~-~~- y~~ T,~ay s+~~~~~ ~-~) t r 0 N A • "~ ~ O ~ ~ ~ ~+ '~ `O O ~ o~ o ~ N ~ O C ~~ ~• N ~ O ~ ~-- ~ 'p ~ 0 0 o° 0 O W ~. ~. `~ ~-. ~` O ro ~ ~ ~. ~' o ~ ~, -~ ~• c~ !~ ~ C o' y ~ ~ ~' ~' ~ ~ co ~ t'~ ~ ~ ti. ~ ~ ~.- N O O ~ ~. ~`' ~ ~ ~ ~ J O 0 e i O .... 0 0 0 0 N O s s 0 ~-+ W N J N ~-+ 0 0 0 i i i C "~ rD A~ A~ ~- ~ ~ ~ ... ~ o A~ ~ ~ ~. ~ ,... ~ o ~ ~ ~ ~ D ~C o ~ ~ ~ ~ o 0 ~ ~ ~ '~ ~ •° o ~ ~-+ .p ~ ~ O : t • ~ o W 0 0 N A • • • M}~ /CD ~~~ ~~~ ~~~ ~ O ~~• • O ~~ ~ CD ~ ~ ~ ~ ~" rn ~ O ~ v' "'! "r' COD ~~ ~~ ~. O ~'* ~ .A ~ ~ ~ ~ ~ ~- d4 ~ O~ a' ~ ~ O~ O• ''~ "a ~ ~ v~ "~! ~ O O~ ~4 Uq "'t yS ~'• O CD ~'' ~' p,,, O ~,,,* ~ O O ,,,,~ O n C "'C ~ e-~- CD ~ ~ e-~ CD ~ n ~ ~ ~ O R~ ~ ~ e"-i ~ p O r~ii ~ ~ ~ ~ ~ ~ ~ ~ ~ W ~ Z p O. ~ ~ ~ O ~ O~ ~ ~ ,~ CD ~ " p "r3 "'~ ~_. ~ ~• fib CD ~ ~. O ~-• A ~ n ~ ~~ ~.+. ~.+• .... ~ ~ D CD ~ ~ CD CDC "S ~ A7 ~ ~ ~' rn ~ ,•a O ~ ~ ~ ~ ~ CD ~' v, O ~ ~ ~ ~ ~• D C CD CD ~ rn CD ~ ~-h ""~ ~ ~ O O ~ O~ ~ "a ~ .. ~ o ~ ~ ~ ~ ~ w ~ CD o O rn ~ ? ~ ~~,, ~ ~ O ~ ~ C a' ~ ~ ~ ~ .... ~ ~ ~ ~ ~ ~ ~ ~ o ~ ~ ~ ~ ~ ~ ~' ~ ,~ ~• o ~ ~ ':~~=` '~~rT-_tY`k..3x_,t~°~~~, .:,Y q~ -*.oetka,e'~r-,.~~'~fi+~Ea~s-~ ° - i ,pro a'~ ~-- .r r~r?'~ ri v ~~~ ,., .o _;~ ~~~~ ~~w wn'+a~~, ~" ~x~e.:._ ht_ _r3 1 a ~c is ~~; .. . To the Chesterfield County Board of Supervisors, March 26, 2014 I am Shelley Murray, and I am one of those voters who does NOT have any children in the Chesterfield County public schools. Full disclosure: I am a teacher and both of our children graduated from Chesterfield County schools. I want to tell you why I want you to adopt every penny of the higher tax rate. Teacher-student ratio is at the top of the list of factors that influence student success. It is part of what we lost when we cut the tax rate a few years ago. When one teacher has 32 students, even if all of them are model students with no special needs, that child does not receive the attention he needs to succeed. When your child does not receive the attention he needs, he might not, for instance, team to read on grade level. At least one state in this country predicts its future prison needs by looking at the number of fourth graders who are currently reading below grade level. So my children do not attend Chesterfield County schools. Why do I care about how good they are? Literacy rates affect my own safety, my own sense of well-being, and my property values. To the potential buyer of my house, the quality of the neighborhood schools is MUCH more important than an additional few cents on the tax rate. Another thing that occurs to me is this: we are very quick to note the studies that show Chesterfield County is a wonderful place to live. We are proud of the fact that many of our students do well, compared to similar locations. We are NOT quick to say that when we look at the amount of money spent per pupil, Chesterfield County ranks 123 out of 132 localities in the state. This means we are near the bottom. What this says to me is that our teachers have figured out how to do more with less; they are willing to take time away from their families or other passions to grade an extra 30 papers, papers they would not have, if we can lower the teacher-student ratio. What we say to current and potential CCPS teachers is something like this: "We have a first choice community - a ranking we have earned to a large degree because of the quality of our schools -this is a great place to live and raise afamily -and because it is so wonderful, we're sure you will be willing to make a few sacrifices and work under tougher conditions than you might find a few miles away from here." Raising the tax rate is the right thing to do. We must give everyone's children the very best education we can, even if they are not our own. All of us will benefit. It is time to fix this. Good evening. My name is Janet Freisner and I live in Midlothian. I have a 7th grader at Midlothian Middle and a 5th grader at J.B. Watkins Elementary. Our family moved to Midlothian from the City of Richmond in 2004 for essentially one reason: the schools. We have been pleased with our experience in some respects but in others have been disappointed and frustrated. At J.B. Watkins in particular, the overcrowding situation has reached and surpassed what anyone would consider manageable. The building and its facilities have long since passed their ability to truly handle the number of students, which has climbed to some 1,050 or so. My son spent the 4th grade elbow to elbow with 28 or so other students in a small, windowless trailer classroom with a bathroom with a broken door. And this is happening all over the county -- decaying buildings need major renovation, teachers are dealing with bigger classes and shrinking resources. This somehow doesn't jibe with the message I hear all around me: that education is vitally important and should be the top priority for the county. And yet, when given the chance last November to fund the renovations of 10 schools and build a new one the voters said, yes, please do that, but no thank you, I won't help pay for it. I come here tonight to beg you to fully fund our schools, to have the courage to find new revenue sources -- including an increase in the property tax -- rather than continue to cut budgets. I come here as an advocate for the idea that our schools should be the number one priority of the county. Years ago, as I was starting out in my career, I worked in public relations for a community hospital in Philadelphia. It was actually the hospital I was born in, and I remember in meetings that our CEO had a kind of mantra that was: "As Methodist Hospital goes, so goes the neighborhood." It was my introduction to the idea that institutions are anchors of communities. That it didn't matter if you never stepped foot in the hospital or never used any of its services, the stability of the hospital and its ability to thrive, grow and improve had a major impact on the neighborhood that surrounded it -- in terms of its economy, its safety, its quality of life. His words have stuck with me all these years and I can't help but apply them now to the much broader and much more urgent issue of our schools and so I'll rephrase a little: As Chesterfield County Public Schools go, so goes the county. Whether you have a child in the schools or not, or whether you have ever had one is irrelevant. There is not a person in the county who does not benefit from a thriving school system and there is not one who wouldn't suffer if our schools fall into decay. Well-built, attractive schools with strong academics and the best and brightest teachers attract families, which spurs residential growth and economic growth. I don't think I need to paint you a picture of what happens in reverse, when schools start their downward spiral. As the schools go, so goes the county. The question we need to ask ourselves is not, "What will it cost us to fully fund our schools, rather, what will it cost us not to?" Thank you for your time and consideration. ADVERTISING AFFIDAVIT Client Description Ad Size Cost (ner issue) Chesterfield County LN:Tax-Rate-Ord 3-12, 19 Board of Supervisors 1/lOP-1.47 in. $280.88 The Observer, Inc. Publisher of TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, March 26, 2014 at 6:35 p.m. in the County Public Meeting Room at the Chesterfield AdminisUation Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing to consider: An ordinance to establish the annual tax levy on vazious classes of property for the County of Chesterfield, Virginia. A copy of the ordinance is on file in the County Administrator's office, Room 504, 9901 Lori Road, Chesterfield County, Virginia and may be examined by all interested persons between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday. All persons wishing to present their views on this subject are encouraged to call the Office of the Clerk to the Boazd of Supervisors at (804) 748-1200 to be placed on the speakers list, or may appear and sign up at 6:15 p.m. before the meeting. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, March 21, 2014. CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 3/12/2014 & 3/19/2014 j _~ j- Sworn to and subscribed before me this day of -~ v l'~ , 2014. Legal Affiant My commission expires: February 29, 2016 Commission I.D. 7182093 r~ ~ ~ ~~iC/ ~~ Grooms Jr., Notary Public (SEAL) vl`/el/l/l//00 °'`~ C,ROp ~, a~ -~ . M • .... s •, ~ RY ~~~r'r•' NO BUG ~'•.•~'A F 7182093 '; . REG ~ MY COMMISSION : ICES ~ ? • ~ ~ •~' 21292016 •' ~.c~: ~ .•' '• J .....• ~'~ ,~''/EALTN ~,~`~~ 6/j110/1//~` THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD C©UNTY BCIARD ©F SUPERVIS+~RS Page 1 of 1 `"=,~~ AGENDA ;~~ ~,a;* r RCRI„ Meeting date: March 26, 2014 Item Number: 16.B. Subject: Public Hearing on the FY2015 Proposed Community Development Block Grant and the HOME Investment Partnership Annual Plan County Administrator's Comments: County Administrator: Hold a Public Hearing on the FY2015 Proposed Community Development Block Grant and the HOME Investment Partnership Annual Plan , Summary ©f Information: This date and time has been scheduled to hold a public hearing on the FY2015 Proposed Community Development Block Grant and the HOME Investment Partnership Annual Plan. The FY2015 recommendation for this program totals $1,735,800 which is comprised of $1,229,000 in new CDBG allotments, $406,800 in new HOME Investment Partnership allotments, and $100,000 in Reprogrammed Funding. These allocations are based on the tentative notification received but are contingent upon final award notification from HUD of an approved grant amount for FY2015. The County Administrator has incorporated recommendations of the citizen review committee in the proposed budget. The County's Community Development Block Grant and HOME Annual Plan for FY2015 is required to be submitted to the U.S. Department of Housing and Urban Development by May 15, 2014. The submission must. follow a required public hearing by the Board of Supervisors. Preparers A11an M. Carmody Attachments: ~ "Yes Title: Director, Budget and Mona., eci meet ' ~ "~ ~~ti 1=YZO~s Community i7evelopmentJHOMEActlvity Proposed Belmont Road Sidewalk Project $287,2pp Hensley Elementary Extended Day Program 15,000 Better Housing Coalition-Winchester Greens Family and Chesterfield Senior Services 25,000 BizWarks Enterprise Center 19$,000 CDBG Program Administration 24$,$00 Chesterfield Default and Foreclosure 40,000 Communities In Schools-At Risk Youth Program 25,000 Mill House $0,000 Pathways-VA 20,000 Phoenix Achievers Plus 1$,ppp Pro-Active Code Compliance 130,000 RAMPS 1$,000 Richmond ARC-ARC Park ~p,ppp Richmond Metro Habitat for Humanity 90,000 Subtotal CDBG 1,229,000 project:HOMES-Housing Rehabilitation 190,000 CDBG Housing Rehabilitation 100,000 HOME Program Administration 39,400 H.O.M.E. Down Payment Assistance 8$,900 Southside CDHC -CHDO 88,$pp Subtotal HOME 506,8fl0 T©TAL Note: County Administrator's recommendations pending receipt of FY2015 HUD grant amounts. Public Hearing #2 - 6:40 p.m. Community Development Block Grant and Home Annual Financial Plan - _ - - -- - - ~ THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE COUNTY'S PROPOSE[ FY2015 COMMUNITY DEVELOPMENT B OCK GRANT AND HOME ANNUAL FINANCIAL PLAN SHOULD PRINT THEIR NAME BELOW. SPEAKERS WILL BE CALLED IN THAT ORDER. - - ~ _ _ ~ _ _ _ - -- - ~ - - CDBG Number Name Organization 1 2 ~ _ Jit~rReReh ~i ~ ~Sv--,__ _ Jason Young _ Greater Richmond ARC _- _ ,Mill House 3 4 ~ __ Suzanne Cormier Mary Kay Huss Bizworks Better Housing Coalition ` 5 6 ~ Mel Melton _ - -_ Heather Crislip Surber Development & Consulting - HOME (Down Payment Assistance - & Foreclosure Prevention) 7; _ _ Nancy Melton Richmond Habitat for Humanity $ _ _ ~ ~ K c ~J~ ~-~-~, cx~,s- 9 10 __ _ 11 12 - -- -- -- - - - - -- --- - - - -_ - _ - 13 - - _ - - - 14' - - -- - __ - _ - - , 15 - -_ _ - _ _ - - - _ -, _ -_ - - -_ _ - 16 17: - _ _ _ - 18 19 - - - --- _ - _ -_ - - -- _ - -- 20 --- -- -- __ - - - - _ -- __ _- - -- 21 22 -- - - _ -_ _ - - - -- -- 23; - ~ - 24 - ---- - - _ _ II 25 __ _ - - - - -_ -- 26 -- -- 27 - - 28 - - - - - _ - - -- -- - - --- 29 ~ - 30' 31 - -_ _- _ - - - - - - - - - 32 33 -- - -_-- - -- -_- __ - - - -- - _- -- _ - - - - -- - - - - -- - _ - -- 34 _- - GHESTERFIE~D C©UNTY BOARD 4F SUPERVISt~RS Page 1 of 1 ~gRflF~4'COr~ AGENDA `(~ s ',<i74C1NV',r Meeting date: March 2s, 214 Item Number: 16.C. Subiect- Public Hearing to Consider the FY2015--2019 Proposed Capital Improvement Program County Administrator's Comments: County Administrator: Beard Action ReQuested: Hold a Public Hearing Improvement Program. Summary of Information: to Consider the FY2015-2019 Proposed Capital This date anal time has been scheduled to hold a public hearing on the County Administrator's Proposed five-year Capital Improvement Program far FY2015- 2019 which totals $890,971,700 for County, Schools and Utility projects as follows: General County Projects School Projects Utility Projects Total Preparers Allan M. Garmody Attachments: ~ Yes $237,489,300 288,867,400 364,615,000 $890,971,700 Title: Director, Budget and Management No # ~~~~~~5- Public Hearing #3 - 6:45 p.m. To Consider FY2015-2019 Capital Improvement Program THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE FY2015-2019__ ___ CAPITAL IMPROVEMENT PROGRAM SHOULD PRIN_T_ THEIR NAME BELOW. SPEAKERS WILL BE CALLED IN THAT ORDER. CIP Organization _ _ - - Number Name 1' __ Jennifer Lackey _ _ 2 ~ Liess Vanderlinden-Brusse ------ _ _ 3 ----- Brenda Stewart - 4 5 - -- - .~ a~~_-y Mc Nei I _ __- -- ~ --- -__ __---- 6 _--, _- - - 7 ''. -- _ - --___-- 81 ----- 9 _ -- 10 _ _ -- - --11 - _ ~ ----_ 12 13 !. - - -_ ------ - -- __- _ 14 ~, 15 16 17 - - --- - - 18, __ - -- - -- _- 19 20 21 -- -- - ---- a--- -- 22', 23 ' - 24 _ - - - --- 25 __ _. -- 26 27 28 29 ~- - ' ___- -- -_- , - --- -_ _ - -- -_ _- - 30 _ 31 32 33 34 , - -- _- -- - - - ~ -- • 35' 1_.......-_ --__---- -- --'-- CHESTERFIELD CC7-UNTY B©AR~ ~F SUPERVIS+QRS Page 1 of 1 ~r~Qkl L'JL ~r/~.. J~L EI~~~ ~•(~\~ } ~'`~ R~C'INJ'~ Muting date: March ~6, 2U14 Item Number: 16.L1. Subject: Public Hearing on the FY2~15 Proposed Annual Financial Plan County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing on the FY2Q15 Prapased Annual Financial Plan Summary of Informati©n: This date and time has been scheduled to hold a public hearing an the County Administrator's FY2015 Prapased Annual Financial' Plan which totals $1, 298, 330,50. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No # i .• ~. s ~ - $ E ~ r~ '~ ~ Your Community NeK•spuper Since 1995 P.O. Box I(i16, Midlothian, Virginia 23113 • Phone: (R04) 545-7500 • Fax: (804) 744-3269 • F,mail: news@chesterfieldobserveccom • Internet: www.chesterheldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Budget Ad Budget & Management 2 Pages $3696.00 The Observer, Inc. Publisher of This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 3/19/2014 CHESTERFIELD OBSERVER "~,. ~.~ ~-e~ ~° ~'``~~' Sworn to and subscribed before me this ~ ~ day of ATTACH AD HERE 2014. C" s Jr., Notary Pi My commission expires: February 29, 2016 Commission I.D. 7182093 ;,.` 5~ GRp~~s ~~';' PUBLIC •••:~~ REG ~ 7182093 ° n j MY CO~LIUISSION ,~ EXPIR~S Z A••'• 2129!2016 •' ~~ 'O •''•-..... •'•~~Q' THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. Public Hearing #4 - 6:55 p.m. To Consider the Proposed FY2015 Budget 12(~I~~` E~~ ~ Se"~~''' C THOSE WISHING TO SPEAK AT THE PU BLIC HEARING TO CONSIDER THE FY2015 __ BUDGET SHOULD PRINT THEIR NAME BELOW. SPEAKERS WILL BE CALLED IN THAT ORDER. _ __ FY2014 Budget Number Name Organization 1 Fred Demey --- -.-- -------- 2 g 3 -- 4 esource 5 Karen Stanley CARITAS Rachel Kelly Executive Director, LLI 7 Bob Ferguson 'LLI caw 4-,',~ 8 j Shirlie Schulz 'LLI ~ f ; Mary Ann Weeks CCHASM 10 Greg Beasley !Professional Firefighters Association Senior Center ~ y ~ ; ~ i Rose Goggins Winfred Schediner ~, _ _ _- Senior Center Senior Center ( ~ Susan Cruse '~ c ei $G __ - Amy Harbert ~ - ~7 -- Julie Ranson j3 ~ -- Cheryl Renshaw - -- - -- MH Services Janet Loving #7210 ' ~P1 ---- - - Tammy Moore MH Services Janet Loving #7210 ____ _ ________ 0 John Kmec _ 21 _ __ 'Amy Peterson ---- 22 - -- Julia Williams - County Fair 23 _ - nAil F ~ „_.. ..-~-- 24 c~- ~jr~e Doug Scheibe ~~ 25 Clayton Rhoades 26 T.C. Robinson Youth Services Citizen Board --- 27 __ _ 'Bryce Badura '.,Youth Services Citizen Board 28 - 29 Tatijana Zamora -_- Regina Whitsett (Youth Services Citizen Board --- --- 30 - - 31 Liam Spenglein ---- - - ~ 32 Ann Salmon - ' _ 33 ~ - - -- - -__ 34 'Barry Wood 35 aa+~' _ ~ - -- 36 - - - Howard Nester Public Hearing #4 - 6:55 p.m. To Consider the Proposed FY2015 Budget 37 ; Dona Link !Christmas Mother 38 ; Jennifer Procise Swift Creek Mill Playhouse 39 ( Thelma Watson ~ SeniorConnections 40 I A ril Booth '~ ', 41 '~~ Lisa Micou t -- .. '! 42 Psfty-seberz~tc I 43 -- Brenda Stewart _ _ 44 _ Mark Rosenbaum _ _ _ 45 Edward Sontag 46 Chris Badura _ _ 47 ' Steve Lindberg '} 48 - _ ~-- C ~s~tc-_-~~_ ~_ 50 ~;,--~--~ 51 52 -- -- -.., _ __ _~ - 53 ~ - --- 54 , 55 6 57 - _- --_- - -- --- _____ - - _ -- - __ _-- __ - _ - - 59 -- -- - - - -- 60 i ~I __ - --- 61 62 I 63 - -- -- _ - -- -- - _ 64 ~ -- - _. --- - - 65 66 7 , -- _ --T -- --_ - __ -- -- -- _ -- - -- 69 - _ -- ~ --- 70 7 _ -- _ - - ---- - _ - - 72 - 73 - 74 75 T _ -- --- -- -_ --_ - - -- _ - -'. i ~ - 76 77 78 79 80 __ - - - _ - - _-, _ - -- - '' - __- -- - _. Petition in Support of Foundations of Education for Chesterfield County Public Schools Petition in Support of Foundations of Education for Chesterfield County Public Schools We, the citizens of Chesterfield County, believe education should be a priority because of its extensive impact on our community. We would like the Chesterfield County Board of Supervisors to support the following foundations of education. We, the undersigned, see the items listed below as a complete package and not an either/or proposition: 1. Safe, well maintained, and functioning facilities that strongly support a learning environment; 2. Resources to recruit and retain the best, most inspiring, and accomplished teachers including, but not limited to, reducing class sizes; and 3. Provide instructional tools and technologies that promote innovative and blended learning opportunities fora 21st century educational environment. * Required First Name Last Name email address " phone number " 000-000-0000 __ Submit Never submit passwords through Google Forms. ~-~t~c~~llc. = ` ~ =' Report Abuse Terms of Service Additional Terms 3/26/14 6:19 PM https:l/dots.google.com/a/riggsward.com/forms/d/lYOfbbEt62mflOKc2KvDedal(JemdvkSgGKsCsYsMF4CE/viewform Page 1 of 1 v c to c c ~. ~ H Z W ~U U U~ U •~ N >p ~ ~ ~~~ Ea ~ ~. r O ~A M t~ rM- O 1~ r c0 O E N CO to CU M O f~ M O N M O O V O O ~ ti O O tp o0 ~t tp ap f~ N 00 r ~ M M M ~ O 00 O M ~' ~ ~ ti to M N ~ (O ~ ~' -~ oD O ti ~ M O ti M~ O M O~ M ~ 00 00 M ~ CO N O 0 0 0~ 0 0 0~ 0 ~ 0 0 000 OOO OOOOQO 0p 0000 O O U O U ~ U 'tC '_ o~ ~ t ~~ L A C O~~ ~ U (0 ~ ~ L m ~ o ~ ~ ~ 3 __ a~ _ m ~ ~ ~ ~ ~ .` ?, >+ to ~ ~ ~ ~ V 3 N~~ d~ V~ U N E N O c c O p c ~> O C N CO O> L ~ ~ ~ to N ` > ~` "O tpC1 N ~ s ~ ~ ~ ~ O C j~ V vOi ML ~ ~ ,Q .~ N ~j fl. 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Subiect: Public hearing on the Starmwater Service District No. 1 County Administrator's comments: County Administrator: Hold a public hearing on the proposed ordinance related to the establishment of Starmwater Service District No.1 for funding starmwater capital improvement projects and operations relating to state and federal regulatory mandates. Summary of Infflrmatl©n: This is a scheduled public hearing on Stormwater Service District Na.l to fund capital improvement projects and aperations related to state and federal regulatary mandates (e.g. MS4 permit, Chesapeake Bay TMDL). Stormwater Service District Na. 1 will provide a Stormwater Management Program that enhances public safety, public convenience, and public we11-being within the service district. Public safety will be enhanced thraugh the dam safety pragrarn, the flaadplain management program and the operation and maintenance of the County's drainage system. Public convenience will be enhanced thraugh the design and construction of new capital projects, the watershed planning program, anal public outreach programs. Public well-being will be enhanced by the environmental stewardship activities of the service district, including stream protection and water quality monitoring. The proposed service district tax is $0.016 per $lOn of assessed value on all taxable property within Chesterfield County. Preparers Scott B Smedley Title:.... Director, Environmental Engineering Preparer:__ Allan M. Carmody Title:__ Director of Budget & Management Attachments: ~ Yes ^ No # ~tu~~~'; Public Hearing #5 - 7 p.m. To Consider an Amendment Relative to Stormwater Service District THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, RELATING TO A STORMWATER SERVICE DISTRICT SHOULD PRINT THEIR NAME BELOW. SPEAKERS WILL BE CALLED IN THAT ORDER. STORMWATER SERVICE DISTRICT Name Organization/Address 1 Norma Szakal 2 Ian Donaher 3 ~~ ~ eS ~~ 4 ~jG~~ 5 Q 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: Sormwater-Service 2-26, 3-5, 12 1/lOP +1.74 in $436.12 Board of Supervisors TAKE NOTICE Please take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regular meeting on March 26, 2014, commencing at 7:00 p.m., in the Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing to consider the enactment, pursuant to 415.2-2400, et. seq., Code of Virginia, 1950, as amended, and pursuant to 442.1 and 2.4 of the Charter of Chesterfield County, Virginia, as amended, of an ordinance to establish the Chesterfield County Stormwater Service District No. 1, to provide a Stormwater management program that will enhance public safety, public convenience, and public well-being within the service district. Services and improvements provided in the Stormwater Service District No. 1 shall include, but not be limited to, compliance with state and federal Stormwater regulations; watershed planning and monitoring; designing, constructing, maintaining and operating County owned Stormwater facilities and equipment; and public outreach and education. In order to finance the provision of these Stormwater services and facilities, the proposed ordinance to establish the District also proposes to impose certain taxes upon all real estate located in the District which is subject to local taxation. "Ihe proposed ordinance provides for the creation of the Stormwater Service District No. 1, which consists of all land located in the County, except for the property owned and operated by the State of Virginia as Pocahontas State Pazk, to provtde the services and facilities described in pazagraph one of this notice. The ordinance further provides for a supplemental real estate tax in the amount of $0.016 per $100 of assessed value on all property which is subject to local taxation and which is located in the County. Landowners may appeaz at the public heazing and, if they wish, show cause against the supplemental tax, or against the L adoption of the ordinance. Copies of the ordinance are available for public viewing between 8:30 a.m. and 5:00 p.m., Monday 'through Friday, in the Chesterfield County Administrators Office. After the public hearing, appropriate changes or corrections maybe made to the ordinance. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 2/26/2014, 3/05/2014 & 3/12/2014 My commission expires: February 29, 2016 Commission I.D. 7182093 Grooms Jr., Notary Public (SEAL) ~`~, ~e G R Q e~,''~i ~~ `' Q~ O ~ .•.. j a 'NOTARY S' ~S ~~;' . PUBLIC ••:`~~ • REG # 7182093 ; ~ ; MY C01~1MISSION Q ~ '•, EXPIRES _ . ' ?A '. 2/2912016 ~ ~~ ; ~ `~ ''• "~~tgLTH ~F ~.+. '~ BILL. PLEASE PAY FROM INVOICE. THANK YOU. The heazing is held at a public facility rn to and subscribed before me this ~ ~ J ~ da of SWO Y AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING AND ENACTING SECTIONS 9-280, 9-281, 9-282, 9-283, 9-284, 9-285 AND 9-286 RELATING TO STORMWATER SERVICE DISTRICT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 9-280, 9-281, 9-282, 9-283, 9-284, 9-285 and 9-28b of the Code ofthe County o Chesterfield 1997, as amended, are added and enacted to read as follows: Sec. 9-280. Creation of the Stormwater Service District; name and boundaries. The Board of Supervisors of Chesterfield County, Virginia ("Board") hereby creates a Stormwater Service District, which service district shall be known as Stormwater Service District No. 1. Stormwater Service District No. 1 shall include the entire land area of Chesterfield County except that it shall not include the property owned and operated by the State of Virginia as Pocahontas State Park. Sec. 9-281. Purpose of the Stormwater Service District. Stormwater Service District No. 1 is created to provide a Stormwater management program that will enhance public safety, public convenience, and public well-being within the service district. Sec. 9-282. General provisions and powers. The Board shall be the governing body of Stormwater Service District No. 1. The Board shall exercise any or all of those powers and duties with respect to service districts set forth in Article 1 of Chapter 24 of Title 15.2 of the Virginia Code, as amended. Sec. 9-283. Facilities and services to be provided. Stormwater Service District No. 1, together with resources which may be made available from other sources, shall provide the equipment and staff needed to provide a County Stormwater Management Program. The program shall include, but not be limited to, these services: {i) compliance with federal and state stormwater regulations, {ii) watershed planning and monitoring, {iii) designing, constructing, maintaining and operating County owned Stormwater facilities and equipment, {iv) County floodplain management, {v) public outreach and education. Sec. 9-284. Plan far Stormwater services and facilities. Stormwater Service District staff, contractors and community volunteers will collaborate to perform the watershed planning and monitoring functions as well as the public outreach and ~t~ o5as:~i9a~.~ 1 education activities. Stormwater Service District staff and contractors will perform the design, construction, maintenance and operation of County owned Stormwater facilities. Program operations, inspections and repairs associated with the maintenance and monitoring functions will be conducted in accordance with Chesterfield County's authorized level of service. Capital project design and construction will be in accordance with the County's Capital Improvement Program. Sec. 9-285. Benefits to be expected from the Stormwater Service District. 'Stormwater Service District No. 1 will provide a Stormwater Management Program that enhances public safety, public convenience, and public well-being within the service district. Public safety will be enhanced through the dam safety program, the floodplain management program and the operation and maintenance of the County's drainage system. Public convenience will be enhanced through the design and construction of new capital projects, the watershed planning program, and public outreach programs. Public well-being will be enhanced by the environmental stewardship activities of the service district, including stream protection and water quality monitoring. Sec. 9-286. Plan for financing the facilities and services within the distric#. The installation and maintenance of all facilities and the provision of all services within the district shall be financed by a $0.016 per $100.00 of assessed value, supplemental real estate tax placed on all real estate located within the district. This tax is in addition to the real estate tax imposed on real estate in the county pursuant to the county's annual tax levy. Sec. 4-287. Review of status of service district. After all facilities necessary to accomplish completion of the stormwater management program have been constructed, as described in section 9-281, consideration of this division shall be placed on the agenda of the board of supervisors for the next meeting following the completion, so that the board may consider whether any additional facilities and services are to be provided to the real estate within the district, or what other action, if any, should be taken with regard to the district. ~"2) That this ordinance shall become effective immediately upon adoption. osOS:g1~a~.~ 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 Fy;~n~. AGENDA ~ww' `~\ ~,Lc\~_~/~9 nai O Meeting Date: March 2G, 2014 Item Number: 16.F. Subject: Public Hearing on Proposed Ordinance Amendments Relating to Department of Utilities Fee Changes Counfir Administrator's Comments: County Administrator: Hold a public hearing on proposed ordinance amendments relating to Department of Utilities fee changes. Summary of Inf©rmatian: This date and time has been scheduled to hold a public hearing on proposed Utilities ordinance fee changes. The Utilities Department`s analysis of the FY2015 budget, capital replacement and revitalization projects, and projections over the next ten years indicate that current revenues, without fee increases, will not be~sufficient to cover operating expenses. As an enterprise fund fully supported by payments from users, fee increases are necessary to offset costs of capital projects for rehabilitation of pump stations, new and replacement water tanks, new water lines, investments in older neighborhoods to revitalize water and wastewater lines, the county's contractual share of Richmond water plant projects, as well as maintaining the integrity of the county's water and wastewater facilities. The proposed fee increases are also due in part to smaller growth rates in demand for waterJwastewater services as well as new connections. The additional revenues are required to meet the projected longer term operating and capital costs. This rate setting approach supports a financial plan to manage current and projected capital expenses to help ease the funding burden on future generations. The changes in utility rates are discussed below. Preparers Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ~ No # ~'~t°~'~~. CHESTERFIELD Gt3UNTY B©ARD OF SUPERVISC3RS Page 2 of 2 AGENQA summary of Information (continued) Utility User Fees. The proposed charges far a typical 5/8" residential size meter having an 18 CCF combined water and wastewater bi-monthly bill will increase by approximately $5.04 ($2.52 monthly). The increase is comprised of changes in the commodity charges for both water and wastewater. Base charges remain unchanged. The water commodity charge is proposed to increase by $0.12 per one hundred cubic feet (CCF) and total CCF sales are projected to decrease 3 percent. The wastewater commodity charge is proposed to increase by $0.16 per CCF, and total CCF sales are projected to decrease 1 percent. A net increase of $2.8 million in revenues is anticipated from the change in the commodity charges. These increases are needed to cover the projected cast of providing water and wastewater utility services and funding capital replacement and revitalization projects. A typical bi-monthly bill will increase from $103.94 to $108.98 Even after the proposed rate increases {assuming a typical bill for combined services), the County's rates will still be significantly less than surrounding jurisdictions. Utility Connection Fees - In addition the department's analysis of costs for expansion projects and projections over the next 15 years reflect the need to adjust the water and wastewater capital cost recovery charge portion of connection fees to cover capital costs. The capital cost recovery charge fee for a 5/8" residential size meter is proposed. to increase the water connection fee from $4,795 to $5,100 (generating an additional $458,000} and the wastewater connection fee from $4,025 to $4,700 (generating an additional $864,000}. The capital cast recovery charge fees for larger meters will increase proportionately based on meter size. Utility Service Line and Meter Installation Charges - The department's analysis of the materials, equipment, and operational costs associated with the installation of new service lines and meters indicates an increase is necessary to recover the costs. The charge for a f" service line installation will increase from $1,550 to $1,725 and the meter charge for a 5/8" meter will increase from $65 to $75. Charges for larger service lines and meters have also been increased accordingly based on associated material and equipment operational costs. In addition the residential companion meter charge for irrigation will increase from $420 to $460. These were last adjusted in 2010. Utility customers may elect to retain services from private plumbing contractors for installing service lines. The proposed ordinance is attached. ~r~~ ~~, AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 1$-22 AND 1 &27 RELATING TO UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: ~'1) That Sections 18-.22 and 18-27 of the Code nfthe County Q Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec.1$-22. Connection fees. (a} The v4rater connection fee shall be the capital cost recovery charge plus the meter installation charge based on the size of the water meter that the director installs. The wastewater connection fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if the property does not receive water service, the size of the water meter that would serve the property if it received water service. (b} The capital cost recovery charge shall be: Customer Class Meter Number Capital Cost Recovery Size of Charge (inches) ERU's per Unit Water Wastewater (i) For a dwelling, single-family, Sf8 1.00 $ 4~9~88 $ n,n including townhouses, mobile homes 5.100.00 4.700.00 that are not located in a mobile home park, and individually metered multifamily dwelling units (ii} For a dwelling, two-family (per unit} Sf8 1.00 4~ 4,-989 5.100.00 4,700.00 (iii) For mobile homes that are located in a 0.85 4~43~~} ~,^''-, mobile home park and for master 4,335.00 3"995.00 metered multiple-family dwellings osos:gi9~~.t 1 ~^~'~~:~.{~~.~ other than multiple-family dwellings used exclusively as housing for colleges andlor universities (per unit} (iv) Far all other customer classes 5i8 1.04 4~-5:99 5,104.44 4;95-;88 4,740.40 1 2.54 "~~. 12,750.00 ~-4;998 11,750.44 1 %z 5.04 '~~ ~~S nn ~~ 25,544.44 ~n i ~c nn ~,~.~o 23,544.44 2 $.44 ~8,~9:98 44,844.44 ~~,~~ 37,640.04 ~ 16.OO ~ 81,644.00 €>4;499:84 75,244.44 4 25.44 ~ ~ n Q~c nn m;~-~~ 127,540.40 ~ nn ,~~rc nn ~.,vp 117,544.00 ~ 54 44 '?2t) r ~ 9 n 4 ~n~ V ~ . ,rr .r r -. v 255,444.44 ,~z.T : i 235,444.04 8 84 44 ~ ~ 2^1'~ -494 v9 . : 48,444.44 ,szz : 376,444.44 14 115.44 «~ 586,504.44 ~ ~~ s44,544.44 12 155 00 ~~z '' ~Q ~~~ 4~4 . ~ z 794,500.00 ~ 728,500.40 The capital cost recovery charge for meters that are larger than 12 inches shall be 4505:91976.1 2 '~~?:~'~ ~ determined by the director based on the number of ERUs per unit. (v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the same capital cost recovery charge in subsection (b)(iv}. (c) The meter and water service line installation charge shall be: (1) For installing water service lines: Inches Charge 5/$ $9:-98 1,725.00 1 ~~ 2,000.00 1 %2 ~1--58:88 3,b50.00 2 ~~:08 4,175.00 2) For installin meters: Inches Charge 5/8 ~~-5:89-75.00 1 ~-8:90120.00 1'/2 X8:89 295.00 2 X8:98 395.00 (3} For installing residential outside use meters using existing service lines: $4~9:-08 460.00. 000 0505:91976.1 3 Sec. 18-27. Utility charges. Effective with bills issued on and after July 1, X9.1 ~ 2014, the consumer shall pay charges far utility service in accordance with the following schedules: (a} Monthly service charges. The monthly service charge shall be: (1} Customer cost charge. A customer cost charge of $2.44 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of $4.$8. (2) Commodity cost charge. ~i} Water: $ 1.59 per 100 cubic feet {Ccf). {ii) Wastewater: $ 1.94 per 100 cubic feet (Ccf). 000 1'2) That this ordinance shall become effective July ~, X01 ~. ~~'`~.~ 0505:91976.1 4 Public Hearing #6 - 7:05 p.m. To Consider an Amendment to the County Code Relating to Utilities Fees THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE __ TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, RELATING TO UTILITIES FEES SHOULD PRINT THEIR NAME BELOW. SPEAKERS WILL BE CALLED IN THAT ORDER. UTILITIES FEES Name - _ _ Organization/Address - - 1 2 _ -- - - - -_ - - - -_ - - 4 5 - --- - _- - _- _ -_ - -- -- -- _ _~ 6 7 ~ -_ . __ - 11 - - - - ' _ __ -__ -_ -- - 12 13 ' -- - _ __ ' -_ ; - --- - - - - - -- --- -- - 14 - _ - -- - - - - 16 17i ~ ~ ___ _ -_ - - - _ _ __ -- - -- - - --- - - - __ --- - - 18 - - -- - __ 19 20 21' ; _. _- - _ - - - - - -_- - - -- -- - - _ -_ _- - -- _- - - - 22 __ - 23 24 ~ -- ___- -- - _ - -_ - _ _ _- - --- 26 - 27 ~ 28 I -- - -- - 29 --- - - -- ___ ___ _ - 30 -- -- - - - - -- __ - 31 -- --- - - - 32, r. a I I ~" ,~~~Y Your Communir • NeK~s u er i 4 - - Y P P Snce.l9 5 P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldohserver.com • Internet: www.chesterheldobservercom ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Connection-Fees 3-12, 19 1/2P +4.15 in. $1058.10 Board of Supervisors The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on ~`~, i~'~ -~ the following date(s): 3/12/2014 & 3/19/2014 Y~ ~T~~ Sworn to and subscribed before me this ~ ~ ~ ~ day of ATTACH (~{ ~~ , 2014. AD HERE C ~, egal Affiant Jam ,Grooms Jr., Notary Public My commission expires: February 29, 2016 Commission I.D. 7182093 ,~(g r w,e, e~ e ~~~ ' PO BARC • ~''s ~% } ' REG # 7182093 MY COMMISSION : Q ~ ' EXPIRES 2 . '?y ••• , 212912016 .: 2~ 'rr~~+o ~A LTN ~ ~~ ~ W ,~ oCf 110B~0o0~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY ._ BOARD OF SUPERVISORS Page 1 of 2 Ytµ,,~~* AC EN DA ~F }~ z~ ~ti,;<4 ~~ 'e~YPGINl1!<.' Meeting Data: March 26, 2094 Item Number: 16.G. Subject: Public Hearing on Stormwater Management Ordinance, Amendments to Erosion and Sediment Control and Stormwater Discharge Ordinances, and Associated Fees County Administrator: Hold a public hearing on proposed ordinance changes and associated fees relating to the Department of Environmental Engineering. Summary of Information: This is a scheduled public hearing on the Stormwater management ordinance, erosion and sediment control ordinance, Stormwater discharge ordinance and fee changes relating to the Department of Environmental Engineering. The Virginia Stormwater Management Program (VSMP) is an unfunded mandate being transferred from the State to the County. The program will have direct oversight of development activities including Stormwater pollution prevention plan review, inspections and enforcement in accordance with the "Stormwater Management" ordinance. Minor changes are also proposed to the "Erosion and Sediment Control" and "Discharges to the Stormwater System" ordinances. All three ordinances provide for application fees and fines for violations. Finally, because of regulatory overlap, all three ordinances are proposed to be reorganized into Chapter 8 of the County Code to be titled "Stormwater Management and Water Quality". Preparers Allan M. Carmody Attachments: ~ Yes Title: ©irector ©f Budget artd Management CHESTERFIELD CC}UNTY BOARD OF SUPERVISORS Page 2 ©f Z AGENDA The average fee for a commercial plan of development would increase by an estimated $2,34fl. This affects multiple fees and is anticipated to generate about $336,flfl0 in FY2015. This mandate has financial impacts that will result in higher costs primarily in the County's operating budget. The Board of Supervisor's approved Stormwater Management ordinance must be submitted to the State Department of Environmental Quality by May 15, 2fl14. Transfer of this program is effective July 1, 2014. The proposed ordinances are attached in two separate documents. Please note that {1} the "Erosion and Sediment Control" and "Discharges to the Stormwater System" ordinances are contained in one document where new proposed language is underlined and language proposed to be deleted is averstruck while {2} the "Stormwater Management" is contained in a separate document which, considering the length of the document and for ease of reading, the underlinedJoverstruck format has not been used. Instead, all ordinance language in this document is new language which the Board. of Supervisors is being asked to adapt. ~~~ i~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 8-i7 AND ENACTING SECTIONS 8-18 THROUGH 8-38, AND REPEALING SECTIONS i2-6i THROUGH i2-64, RELATING TO EROSION AND SEDIMENT CONTROL AND DISCHARGES TO THE STORMWATER SEWER SYSTEM BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 8-17 is amended and re-enacted and Sections 8-18 through 8-38 of the Cade o the ~'aunt~af ~hesterf eld, 1 X97, are enacted, and Sections 1 Z-bi through ~2-6~1 are repealed, to read as follows: CHAPTER $ Article II. Erosion and Sediment Control Sec. $-~ 17 Definitions. {a} In addition to the definitions set Earth in section $-2 ~ when used in this E~ article, the following terms shall have the following meanings: Agreement in lieu of a plan: A contract between the plan-approving authority and the owner that specifies conservation measures that must be implemented in the construction of a single- family residence; this contract may be executed by the plan-approving authority in lieu of a formal site plan. Certificate of occupancy: A certificate of use and occupancy issued under the Uniform Statewide Building Code, but not including a temporary certificate of use and occupancy. Conservation standards: The standards contained in the Virginia Erosion and Sediment Control Regulations and in chapter 3 of the current edition of the Virginia Erosion and Sediment Control Handbook for controlling erosion and sedimentation. -esignated agent: The person designated by the applicant for aland-disturbance permit to act on behalf of the applicant and to accept service of legal process for the applicant. Development: A tract of Land developed or to be developed as a single unit under single ownership or unified control which is to be used for any business or industrial purpose or a subdivision as defined in chapter 17 of this Code. Erasion and sediment control plan: Erosion and sediment control plan "or plan "means a document containing; material for the conservation of sail and water resources of a unit or f?roup 1928.91059.4 {DRAFT OF 3/7/14) ~-';j.~-~-~ of units of land. It may include appropriate maps an appropriate soil and water plan inventory and forest management information with needed interpretations and a record of decisions contributing to conservation treatment. The.plan shall contain all major conservation decisions to ensure that the entire unit or units of land will be sa treated to achieve the conservation objectives. Land disturbance permit: A permit issued by the department of environmental engineering for the clearing, filling, excavating, grading or transporting of land, non-exempt forest mono eg ment, or far any combination thereof or for any purpose set forth herein. When the land- disturbing activity is in conjunction with the construction of a dwelling, the building permit issued by the building official shall be the land disturbance permit. Issuance of the land disturbance Hermit signifies satisfaction of the requirements of Article I and serves as the VSMP Authority Permit. Plan: The erosion and sediment control plan required by this chapter and by the Erasion and Sediment Control Law. Va. Code § ~-9-1-9 62.1-44.15:51, et seq. Program authority: The County of Chesterfield. The director of the department of environmental engineering, or his designee, is the designated authority to administer this program. Single family residence, separately built: A dwelling that is occupied exclusively by one family and that is Hat located in a residential subdivision. Silviculture: Forest management, which is exempt from the requirements of this chapter including but not limited to the harvesting of timber, the construction of roads and trails far forest management purposes, and the preparation of property for reforestation that is conducted in accordance with the silvicultural best management practices developed and enforced by the state forester pursuant to Va. Code § 10.1-1105. Sail and water conservation district: The district ar districts established by the Virginia Sail and Water Conservation Board pursuant to Va. Cade § 10.1-506, et seq. which includes Chesterfield County. Stabilized land.• Land that will withstand normal exposure to atmospheric conditions without incurring erosion damage. (b} When used in this e#apter article, the following terms shall have the same meaning as set forth in Va. Code ~ ~9-1--59 62.1 - 44.15:51: Applicant; Certified inspector; Certified plan reviewer; 1928.91069.4 ~1~RAFT OF 3/7/14} Certified program administrator; Erosion impact area; Land-disturbing activity; Local erosion and sediment control program; Owner; Permittee; Person; Plan-approving authority; State waters. Sec. $-~.1$ -Adoption of state erosion control regulations. Pursuant to Va. Code ~ ~8-~i-~ 62.1-4.15:54, Cheste~eld County adopts the Virginia Erosion and Sediment Control Regulations as the authority that governs the county's local erosion and sediment control program. Sec. 8-3. 19- Approval of Iand-disturbing activity. (a) Except as provided in this chapter, no person shall engage in land-disturbing activity unless the person has obtained a land disturbance permit from the county and is displaying the permit on the site where the land-disturbing activity is taking place. No person shall install a septic tank or drain field in a resource management area as defined in the Chesapeake Bay Preservation Ordinance, unless the person has obtained a land disturbance permit and is displaying a permit on the site where the septic tank or drain field is being installed. (b) Persons who own, occupy or operate private lands on which agriculture, horticulture or silviculture is practiced shall be exempt from the requirements of this chapter for all activity that takes place on that land that is exempt from the definition of land-disturbing activity set forth in Code of Virginia, § -1-9:-1--58 62.1-44.15:51. This exemption shall apply to silvicultural activities if there is full and continued compliance with silvicultural best management practices, developed and enforced by the state forester pursuant to Code of Virginia, § 10.1-1105, during and after the land-disturbing activity. This exemption shall not apply to land-disturbing activities including the clearing of trees for the purpose of establishing a residential lawn on land in an agriculturally zoned district where the use is residential. This exemption shall also not apply to land which has been rezoned or converted, or which is proposed to be rezoned or converted, at the request of the owner or previous owner from an agricultural to a residential, commercial or industrial zoning district or use. 192$.91069.4 (DRAFT OF 3/7/14) (2) As determined by the environmental engineer. forest management for land to which this exemption does not apply shall be for the_p~ose of enhancing the health and viability of the forest, under the supervision of a qualified forester, and will only be allowed upon the submission and approval of the appropriate forest mono ement plan to include, but not limited to, erosion control, Chesapeake Bay Actlwetland restrictions, and the issuance of a land disturbance permit by the environmental en ineer. ('3} Any clear cut timbering shall be allowed only for the purpose of site development and shall be incorporated into the erosion and sediment control plan/narrative as the initial phase of infrastructure construction and will not commence until the issuance of the actual site development land disturbance (e) General woodlot management conducted on lands that are in an agricultural zoning district and in conformance with sound silvicultural practices as confirmed by the state forester or professional arborist shall be exempt from the requirements of this chapter. For the purposes of this chapter, general woodlot management does not include the removal of stumps except for logging road and log deck construction. {d) The removal of uprooted tree stumps resulting from storm damage shall also be exempt from the requirements of this chapter. (e) Electric, natural gas and telephone utility companies, interstate and intrastate natural gas pipeline companies and railroad companies shall be exempt from the requirements of this chapter for projects that are exempt from local erosion and sediment control regulation pursuant to Va. Code § ~-0-1 =-~7 62.I-44.15:55(D~; provided, however, that such companies shall comply with the filing requirements of Va. Code § ~ ~'.'~~,~ 62.1- 44.15:55(D), as enforced by the department of conservation and recreation. {f) State agency projects are exempt from the provisions of this chapter except as provided for in Va. Code §''-~-3~4 62.1-44.15:56. Sec. 8-~ 20. -Compliance required before other permits and approvals given. No building permit shall be issued for the construction of any building or structure and no subdivision plat shall be approved, unless the land for which the building permit or subdivision plat approval is sought is in compliance with this chapter. Sec. $-4 2Y, -Land-disturbance permits. {a) The environmental engineer shall not issue gland-disturbance permit to an applicant who has submitted gland-disturbance permit application unless: {1) The applicant has submitted an erosion and sediment control plan that has been approved by the environmental engineer as meeting the conservation standards; 4 192$.91069.4 {DRAFT GF 3/'7/14) (2) The owner and responsible land disturber, as designated by the owner, who are responsible for implementing and maintaining the erosion and sediment control plan certify that they will perform the erosion and sediment control measures included in the plan and any other erosion and sediment control measures deemed necessary by the environmental engineer. When requested by the owner, permit holder or responsible land disturber, the environmental engineer shall provide a written document to the requesting party identifying what additional measures not included in the approved erosion and sediment control plan are necessary, and shall notify the owner of those additional measures; (3) The applicant has paid the program administration fee and posted the bond, letter of credit or cash escrow required by this chapter; (4) The applicant has implemented and maintained adequate erosion and sediment control measures for any land-disturbing activity that has already taken place; (5) Any site plan or improvement sketch required by the zoning ordinance has been approved by the county and, when necessary, by the Virginia Department of Transportation. However, if the grading, drainage, floodplain erosion and sediment control and Chesapeake Bay Ordinance requirements have been met to the satisfaction of environmental engineer and the site plan has been deemed to be substantially approved by the site plan review team, the environmental engineer may issue the land disturbance permit; (6} Any tentative subdivision that is required by the subdivision ordinance has been approved by the county and any road and drainage plan that is required by the subdivision ordinance has been approved by the county and the Virginia Department of Transportation; (7) Copies of the following have been provided: a. Any wetlands permits that are required by federal or state law have been issued by the applicable state and federal regulatory agencies, or documentation has been submitted to the environmental engineer from a qualified wetlands expert, approved by the environmental engineer that establishes that a wetlands permit is not required by federal or state law; and b. Far construction sites of 2,500 square feet or more, a Virginia Stormwater Management Permit application and fee form showing the application has been filed with State Department of Conservation and Recreation. (8) The applicant has appointed a designated agent if the applicant does not reside in Virginia or is a corporation or a partnership. {b) Land-disturbance permits shall remain in effect until the land-disturbing activity for which the permit was issued has been completed, as determined by the environmental engineer, unless the permit provides for a different effective time period or unless the environmental engineer, or his designee, revokes the permit. (c) Any person who engages in land-disturbing activity on land which is mare than 2,50(1 square feet in area but less than 10,000 square feet in area and that is located in a Chesapeake Bay preservation area shall be issued a land disturbance permit if the person has received minor 192891069.4 (DRAFT OF 3/7/14} site plan or improvement sketch approval and if there are no erosion and sediment control violations on the property, without having to comply with the provisions of subsection (a}. Sec. 8-~ 22. -Monitoring reports and inspections. {a} All applicants for land-disturbance permits shall expressly grant the environmental engineer the right to enter the property at all reasonable times before and after the permit is issued for the purpose of inspecting the property to determine whether the requirements of this chapter and of the approved erosion and sediment control plan are being met. The environmental engineer shall allow the owner, perrnittee or other individuals designated by the owner or permittee to be present during the inspection. (b) The environmental engineer may conduct pre-construction meetings with the contractor in charge of carrying out the approved plan, and the owner and/or perrnittee at the site of the land-disturbing activity. The responsible land disturber shall be present at the pre- construction meeting. (c} The environmental engineer shall conduct periodic inspections of land-disturbing activity as required by Va. Code § „' ,-~-o-r-~~~ 62.1-44.15:58A and in accordance with 4~' "-~-~4 ~~ 9VAC25-840-60. (d) The environmental engineer shall require the responsible land disturber to inspect the land- disturbing activity on a regular basis, including prior to and immediately after any runoff producing storm events, as determined by the environmental engineer; and shall ensure compliance with the approved plan and/or any other measures deemed necessary by the environmental engineer. When requested by the owner, permit holder or responsible Land disturber, the environmental engineer shall provide a written document to the requesting party identifying what additional measurers not included in the approved erosion and sediment control plan are necessary, and shall notify the owner of those additional measures. {e} The environmental engineer may require the responsible land disturber to maintain records of all inspections by the responsible land disturber and to determine whether the measures required in the approved plan are effective in controlling erosion and sedimentation. Any such records shall be made available to the environmental engineer for review. If the environmental engineer determines that records of the responsible land disturber's inspections must be maintained, such requirement shall be incorporated in the construction narrative or requested, or if the requirement is imposed after issuance of the land disturbance permit, in wrfting by the environmental engineer. (f) The environmental engineer may require the responsible land disturber to ensure that perimeter control materials have been delivered or, as applicable, are available or installed prior to the issuance of a land disturbance permit. See. 8-6 23. -Erosion and sediment control plans. ~a) Applicants for land-disturbance permits shall submit to the environmental engineer an erosion and sediment control plan for review by the environmental engineer. The erosion and sediment control plan shall identify any Chesapeake Bay preservation areas and shall contain all other information required by the Virginia Erosion and Sediment Control Law, 6 1928.91469.4 (DRAFT OF 3/7/14} the Virginia Erosion and Sediment Control Regulations, and the Virginia Erosion and Sediment Control Handbook. (b) The environmental engineer shall either approve or disapprove an erosion and sediment control plan within 45 days after it is submitted. All approvals and disapprovals shall be in writing. When a plan is disapproved, the environmental engineer shall inform the applicant of the reasons for the disapproval and shall describe modifications to the plan that must be made in order for the plan to be approved. The environmental engineer shall grant written approval of the plan within 45 days of the plan's receipt if he determines that the plan meets the conservation standards. As a prerequisite to engaging in the land-disturbing activities Shawn on the approved plan, the owner shall certify that he will properly perform the conservation measures included in the plan and will conform to the provisions of this chapter and of Va. Cade § 18:-~-~9 b2.1-44.15:51, et seq. and shall provide the Warne of an individual holding a certificate of competence, as provided by Va. Code § -1-8~- 62.1- 44.15:52, who will be in charge of and responsible for carrying out the land-disturbing activity. Failure to provide the name of an individual holding a certificate of competence prior to engaging in land-disturbing activities shall result in the application of the penalties provided in this chapter. (c) If the environmental engineer does not approve or disapprove an erosion and sediment control plan within 45 days after an applicant submits such a plan, the erosion and sediment control plan shall be approved. However, the applicant shall fulfill all of the other requirements of section ~-4 8-21 before the environmental engineer issues a land- disturbance permit to the applicant. (d} The environmental engineer shall require all erosion and sediment control plans to comply with the conservation standards and specifications contained in the Virginia Erosion and Sediment Control Handbook before they are approved. In cases where a conflict exists between the Virginia Erosion and Sediment Control Regulations ~(~ "'''S" ~"~ 9V( AC25- $40} and the Virginia Erosion and Sediment Control Handbook, the terms of the regulations shall take precedence over the terms of the handbook. (e) For construction sites that are adjacent to sensitive environmental features such as RPAs, wetlands and floodplains, the approved plan may incorporate additional measures required by the director of environmental engineering to adequately prevent sediment from entering those resources. In addition, the director of environmental engineering will require additional measures other than the minimum standards contained in the Virginia Erosion and Sediment Control Handbook if it is determined that such measures are necessary for protection of sensitive environmental features and/or water resources within the Upper Swift Creek Watershed. At a minimum the measures will consist of (i} enhanced perimeter protection (ii) utility relocations as part of an approved erosion and sediment control plan and (iii} monthly submittal of an erosion and sediment control report for sites over five acres. (f) It shall be unlawful for any person to violate the provisions of an approved erosion and sediment control plan, or any other erosion and sediment control measures deemed necessary by the environmental engineer, as provided for in Va. Code § ~-1-~ 62.1- 44.15:51 et seq. 4 '~-~o-~la, 9VA+C25-&40-40, and the mast recently approved edition of the Virginia Erosion and Sediment Control Handbook. '~ Via,,; ~,~ ~.'~ !928.91069.4 (DRAFT OF 317!14) Sec. 8-~ 24. -Modifications to an approved plan. An approved plan may be changed by the plan-approving authority when: (a} An inspection reveals that the plan is inadequate to control erosion and sedimentation and to satisfy applicable laws and/or regulations; or (b) The responsible land disturber finds that because of changed circumstances or other reasons the approved plan cannot be effectively carried out, and proposed amendments to the plan, consistent with the requirements of this chapter, are agreed to by the plan- approving authority. Sec. $-8-25. -Responsibility for the erosion and sediment control plan. The owner shall be responsible for preparing, submitting and implementing the erosion and sediment control plan. The owner shall also be responsible for the following: (a} Engaging the services of a responsible land disturber as defined in this chapter; (b) Maintaining all measures required by the erosion and sediment control plan; (c} Removing erosion and sediment control measures after the environmental engineer determines that the land is stabilized; (d) Removing all sediment from sediment basins that are to be converted to permanent best management practice facilities as required by the environmental engineer; and (e} All sediment basins constructed in conjunction with single family subdivisions or sections thereof that drain to the Swift Creek Reservoir must remain in place and fully stabilized until such time as compliance with subsection 19-23$(d)(1) has been achieved. (f) The restoration or repair of properties and/or waters that have been adversely affected by the transport of sediment from the project site which is deemed necessary by the environmental engineer, ' , de~siee. Sec. $-~ 26. -Erosion and sediment control plans far land-disturbing activity in mare than one jurisdiction. Persons who propose to engage in land-disturbing activity on land which extends into the jurisdiction of another locality and who have obtained approval of a conservation plan from the DDEt~ shall notify the environmental engineer of the plan's approval. That approval shall fulfill the requirements of obtaining approval of an erosion and sediment control plan under this chapter. The person shall provide to the environmental engineer written documentation that such conservation plan has been approved by the department of conservation and recreation. The person shall also obtain gland-disturbance permit from the environmental engineer before engaging in land-disturbing activity in the county. s 1928.91069.4 (DRAFT OF 317114) :r~~r~ , Sec. 8-~8 27. -Revocation of permit. (a) If the permit holder fails to comply with the erosion and sediment control plan ar with the requirements of the land-disturbance permit, the environmental engineer shall give notice to the permit holder of the failure to comply and shall require the permit holder to comply within a specified period of time. The environmental engineer shall give notice in the manner that is described in section 1~ 8-32. The environmental engineer shall revoke the land-disturbance permit if the permit holder has not complied within the specified time period contained in the notice. (b) When the environmental engineer revokes eland-disturbance permit, no land-disturbing activity shall take place on the site, except far activity that is required by the environmental engineer and which is directly related to compliance with the erosion and sediment control plan or the land-disturbance permit, as set forth in the notice of failure to comply. Sec. $-~ 28. - Cer#ification required. (a) The county's environmental engineer shall at all times contain among his staff one certified program administrator, at least one certified plan reviewer, and at least one certified project inspector. Any person who received a certificate of competence from the Virginia Soil and Water Conservation Board for plan review, project administration or program administration before the mandatory certification provisions of Code of Virginia, § ' n ' ~~' 'r ^' 62.1- 44,15:53(A), were adopted shall be deemed to be certified. (b) All erosion and sediment control plans shall be approved by a certified plan reviewer. All inspections of land-disturbing activity shall be conducted by a certified inspector. See. 8-~ 29. -Performance band, cash escrow, or irrevocable letter of credit. (a) Applicants shall post a performance bond in favor of the county with an acceptable corporate surety, in an amount approved by the environmental engineer as sufficient to install the controls specified in the erosion and sediment control plan. The bond shall be conditioned on the faithful performance of the approved erosion and sediment control plan and shall indemnify and save harmless the county from any loss that results from the applicant's failure to comply with the requirements of this chapter. The form of the bond shall be approved by the county attorney. (b) In lieu of a performance bond, the applicant may submit to the enviranrnental engineer a cash escrow or an irrevocable letter of credit which is approved as to form by the county attorney. The amount of the cash escrow ar letter of credit shall be approved by the environmental engineer in the manner described in subsection (a). (cj The amount of the bond, cash escrow, or irrevocable letter of credit sha11 include an amount that is equal to ten percent of the installation cost to cover maintenance costs. Far non-exempt timbering, the amount of the bond, cash escrow, or irrevocable letter of credit shall be $2.500.00. ~e,~-}If the owner or permit balder does net faithfully perform the approved erasion and sediment central plan or any other measures deemed necessary by the environmental 9 lg2$.91069.4 (DRAFT OF 3/7114) '~~'; %~'~ ~~. engineer, as provided far in Va. Cade ~ X69 62.1-44.15:51 et seq., 4-`.'~~''~0-~--4Q, 9VAC25-840-40, and the mast recently approved edition of the Virginia Erasion and Sediment Control Handbook, the environmental engineer shall revoke the land disturbance permit prior to using any funds that are pasted to implement any portion of the erasion and sediment cantral plan ar other measures deemed necessary by the environmental engineer. The person who posted the band, letter of credit or cash escrow shall increase the band, letter of credit or cash escrow back to the original amount approved by the environmental engineer before the environmental engineer reissues the land disturbance permit to the permit holder. ~i:}{e}Any person who engages in land-disturbing activity an land that has received minor site plan approval pursuant to chapter 19 of this Cade shall be exempt from the requirements of this section, except that he must obtain a land disturbance permit. ~{#~Within 60 days after all land-disturbing activity has been completed and the environmental engineer has determined that all land has been stabilized, any unexpended ar unabligated funds that were posted or deposited with the environmental engineer pursuant to this section shall be released or refunded. Far the purposes of this section, land-disturbing activity shall be considered to be complete when a certificate of occupancy has been issued or, in the case of a subdivision, when the board of supervisors has adapted a resolution requesting the state to accept the subdivision roads into the state highway system. Sec. 8-~3 3d. -Fees. ~a) The applicant shall pay a program administration fee to the county at the time that he submits to the environmental engineer an erosion and sediment control plan. The amount of the fee shall be: (i) For an erosion and sediment control plan far land disturbance which is 10,000 square feet ar larger and not located in a proposed subdivision: $1,360.00, plus $60.00 for each acre of land to be disturbed. (ii) Far an erasion and sediment cantral plan far land disturbance which is 10,000 square feet or larger and located in a proposed subdivision: $1,360.00, plus $60.00 far each lat. (iii) Far an erasion and sediment control plan far land disturbance which is less than 10,000 square feet and is not to be used for a single-family residence: $100.00. {iv) Far any building permit application or erosion and sediment cantral plan that is to be used for a single-family residence, separately built or any amendment thereto that changes the proposed building footprint from that of the initial submission: $50.00. (v) Far resubmission of all or part of an erosion and sediment control plan for a subdivision or a residential development for which plan approval has previously been granted, there shall be a fee of $1,000.00 unless the resubmittal was requested by or on behalf of the county. vi For anon-exempt timber many ement plan: $100.00. 10 1928.91069.4 (DRAFT OF 3/7!14) (b} No program administration fee shall be required for an erosion and sediment control plan for land-disturbing activity that takes place in conjunction with a land use for which a minor site plan has been approved in accordance with the zoning ordinance. {c) If gland-disturbance permit is revoked, the applicant shall pay an administrative fee in an amount equal to one-half of the original program administration fee when the applicant applies to have the land-disturbance permit reissued. (d} No business located within an enterprise zone or subzone designated by the Commonwealth of Virginia or technology zone designated by the County shall be required to pay any of the fees described in this section. Sec, $-14 31. - Approval required far certain existing conditions. (a} It shall be unlawful for any owner of land in an erosion impact area to willfully permit erosion and sedimentation of his land to cause reasonably avoidable damage or harm to adjacent or downstream property, roads, streams, lakes or ponds. {b} When the environmental engineer determines that erosion and sedimentation is occurring in an erosion impact area, he shall give notice of the erosion and sedimentation to the land owner in writing at the address for the owner contained in the real estate assessor's records, and require the owner to obtain gland-disturbance permit for the purpose of engaging in land-disturbing activity to control the erosion and sedimentation. If the owner fails or refuses to obtain gland-disturbance permit within five days after the notice is mailed, or if the owner fails or refuses to install or maintain the erosion and sediment controls required by the approved erosion and sediment control plan after the land-disturbance permit is issued and within five days after the environmental engineer has given him written notice of such failure or refusal, the owner shall be in violation of this chapter. The environmental engineer may extend the five-day period if the owner demonstrates good cause for an extension. (c) In order to prevent further erosion, the department of environmental engineering may designate any land within the county as an erosion impact area. Sec. $-~-~2. - Noncompliance with this e~a~ter article. (a) If the environmental engineer determines that the permit holder has not complied with this chapter, the erosion and sediment control plan or the land-disturbance permit, the environmental engineer shall serve a notice to comply on the permit holder by: ~1} Delivering the notice to the owner, his designated agent and the responsible land disturber; (2} Mailing the notice by registered or certified mail, to the address which the owner specified for receiving notices in the land-disturbance permit application and the responsible land disturber; or (3} Delivering the notice to the designated agent, contractor who is supervising the land- disturbing activity, at the site where the land-disturbing activity is permitted, or the responsible land disturber. 1928.91469.4 (DRAFT 4F 317/14} (b) The notice shall state the section of this chapter that has been violated and shall describe the measures that the permit holder must take to comply with this chapter, The notice shall also specify the date by which the permit holder shall comply with this chapter. Failure to comply within the time specified in the notice shall constitute a violation of this chapter and the permit holder shall be subject to land disturbance permit revocation and the penalties provided in this chapter. (c) If the permittee has not complied with this chapter within the time specified in the notice, then, in addition to the other actions permitted by this chapter, the environmental engineer may take measures to install ground cover or other temporary erosion and sediment control devices that are deemed necessary by the environmental engineer. The environmental engineer shall document all costs of any measures and shall notify the landowner, in writing, that the cost shall be a charge against the bond, letter of credit or cash escrow that is posted pursuant to this chapter. ~d) If the environmental engineer notifies the county administrator of a substantial violation of this chapter, the county administrator may, in conjunction with ar subsequent to a native to comply as specified in this chapter, issue an order in accordance with Va. Code § - ~b(-E-} 62,1-44.15:5$(0 requiring that all or part of the land-disturbing activities permitted on the site be stopped until the specified corrective measures have been undertaken. In issuing such stop work order, the land disturbance permit shall be revoked and, where applicable, all other county permits and inspections for that project shall be suspended. The stop work order shall also apply to sewer and water line construction. The order shall be served in the same manner as a notice to comply, and shall remain in effect for a period of seven days from the date of service pending application by the county attorney or permit holder for appropriate relief to the Circuit Court of Chesterfield County. (e) If land-disturbing activities commenced prior to the issuance of a land disturbance permit are causing, or are in imminent danger of causing, harmful erosion of lands or sediment deposition. in waters within the watersheds of the state, the environmental engineer may take measures subsequent to a stag work order as provided in this chapter, to install any graundcover or other temporary erosion and sediment control devices deemed necessary. The environmental engineer shall document all costs of such measures and shall notify the landowner in writing of such costs. The landowner shall reimburse the county for such costs prior to the issuance of a land disturbance permit. (f) Where the identified non-compliance is causing or is in imminent danger of causing harmful erosion of lands or sediment deposition in waters within the watersheds of the state, ar where the land-disturbing activities have commenced without an approved plan andlor land disturbance permit, a stop work order may be issued without regard to whether the permittee has been issued a notice to comply as specified in this chapter. Otherwise, such an order may be issued only after the permittee has failed to comply with the notice to comply. (g) Where the identified non-compliance has caused significant erosion of lands and sediment deposition in waters within watersheds of the county, or has adversely affected downstream properties, the environmental engineer shall hold the permit holder responsible for any restoration measures deemed necessary. ~h) If land-disturbing activities have commenced without a land disturbance permit, the environmental engineer shall issue a notice of permit requirement and a stop work order for 12 1928.91069.4 (DRA.FT OF 317114)'~;'~`~ ~~ the immediate cessation all of land-disturbing activities. The issuance of such a stop work order shall also operate to suspend all other applicable county permits and inspections. In addition, civil penalties may be imposed in accordance with this chapter. Sec. $- ~3. - .Jfudicial review. Any person who is engaging in or proposing to engage in land-disturbing activity may appeal a final decision of the county administrator or environmental engineer that is made in the enforcement of this chapter to the circuit court of the county. The appeal shall be filed within 30 days after the person receives notice of the decision. Sec. 8-~ 34. -Penalty far violation of meter this article. (a} A civil penalty in the amount listed an the schedule below may be assessed against the owner of the property, unless otherwise specified in this subsection, for a violation of each of the following offenses: (i} Commencement of land-disturbing activity prior to the issuance of a land disturbance permit as provided in section g=~-8-19(a) sha11 be a fine of $1,000.00. (ii) Vegetative measures: failure to comply with minimum standards 1,2,3 and 5 sha11 be a fine of $100.00. {iii} Structural measures: failure to comply with minimum standards 4, 6, 10, 11, 15, and 17 shall be a fine of $100.00. (iv} Watercourse measurers: failure to comply with minimum standards 12, 13 and 1 ~ shall be a fine of $100.00. (v} Slope stabilizationlprotective measures: failure to comply with minimum standards '7, $ and 9 shall be a fine of $100.00. (vi} Underground utility measures: failure to comply with minimum standard 16(a), (b), (c), and/or (d) shall be a fine of $100.00. (vii)Erosion control standards and specifications: failure to comply with any standards and specifications contained in chapter 3 of the current edition of the Virginia Erosion and Sediment Control Handbook shall be a fine of $100.00. (viii}L?ust control: failure to comply with the standard and specification 3.39 relating to dust control shall be a fine of $100.00. (ix} Failure of the person responsible for carrying out the plan to provide the name of an individual holding a certificate of competence, as provided by Va. Code § '~ ~~, 62.1-44.15:15, who will be in charge of and responsible for carrying out the land- disturbing activity shall be a fine of $100.00. (x) Certified responsible land disturber: failure of the certified responsible land disturber to fulfill any responsibilities provided for in this chapter shall be a fine of $100.00. (xi) Failure to obey a stop work order shall be a fine of $100.00. (xii}Failure to stop work when a permit is revoked shall be a fine of $100.00. 13 1928.91069.4 (DRAFT OF 3/7114) ~~''~~~-~,~~- {xiii) Failure to comply with the provisions of the approved forest mana ement plan shall be aline of $100,00. xiv ~'€Each day during which the violation is found to have existed shall constitute a separate offense. However, in no event shall a series of specified violations arising from the same operative set of facts result in civil penalties which exceed a total of $3,000.00, except that a series of violations arising from the commencement of land- disturbing activities without a land disturbance permit for any site shall not result in civil penalties which exceed a total of $10,000.00. The assessment of civil penalties according to this schedule shall not be applied toward the cost of the installation of conservation measures required on the approved erosion and sediment control plan and/or any other measures deemed necessary by the environmental engineer and shall be in lieu of criminal sanctions and shall preclude the prosecution of such violation as a misdemeanor under subsection (a) of this section. xv Any civil penalties assessed in accordance with subsection {b) of this section shall be paid into the treasury of the county and designated for the purpose of minimizing, preventing, managing or mitigating pollution of the waters of the county. {b) The environmental engineer shall prepare an erosion and sediment control civil violation summons for use in enforcing the provisions of this chapter. Such notice shall contain the following information: (i) The name and address of the person charged. (ii) The nature of the violation and minimum standards and specifications that are not being met. (iii) The location and dates that the violation occurred or was observed. (iv) The amount of the civil penalty established for the violation. (v) The manner, location, and time that the civil penalty may be paid to the county. (vi) A statement that it is the right of the recipient of the notice to elect to stand trial for the infraction and the date of such trial. (c) The environmental engineer or his designee, after consulting with the environmental engineer, shall have the option of serving upon the owner or permittee of the site upon which the violation occurred the civil violation summons, without issuing the notice to comply provided for in section 5-1-5 8-32 of this chapter. However, the notice of civil violation shall be served without issuing the notice to comply only in circumstances where the owner or his designated agent has demonstrated an unwillingness to comply with the environmental engineer's verbal instruction to comply given to the owner or agent. The notice of civil violation shall be served in the same manner described in section 5-~ 8-32 of this chapter. (d) Should a civil violation summons be issued as provided in this chapter, it shall provide that any person issued the summons may, within five working days of receipt of the summons, elect to pay the civil penalty by making an appearance in person or by certified mail to the Chesterfield County treasurer's office and, by such appearance may enter a waiver of trial, admit liability, and pay the civil penalty established far the violation charged and provide that a signature to an admission of liability shall have the same force and effect as a 1928.910b9.4 {DRAFT OF 3/7/14) judgment in court; however, an admission shall not be deemed a criminal conviction far any purpose. (e) If a person charged with a civil violation summons does not elect to enter a waiver of trial and admit liability, the environmental engineer shall cause the sheriffs department to serve the summons on the owner ar permittee. (f) Failure to pay the civil penalty, or to contest the violation, within the time period prescribed herein, shall result in the immediate issuance of a stop work order and the revocation of the permit. (g) The environmental engineer may apply to the circuit cauri of the county to enjoin a violation ar a threatened violation of this chapter, without the necessity of showing that there is no adequate remedy at law. (h) Any person who violates any provision of this chapter may be civilly liable to the county for damages incurred by the county that result from the violation. (i) If a person who has violated any condition of aland-disturbance permit and the environmental engineer agree, the environmental engineer may issue an order to the person to pay a specific civil fine not to exceed $2,000.00 for a violation. Such civil fine shall not be applied toward the cast of the installation of conservation measures required on the approved erasion and sediment control plan and/or any other measures deemed necessary by the environmental engineer. The fine shall be paid into the treasury of the county and designated for the purpose of minimizing, preventing, managing ar mitigating pollution of the waters of the county. If such a civil fine is imposed, no civil penalty may be imposed pursuant to subsection (a). {j) The county attorney shall take legal action to enforce the provisions of this chapter when the environmental engineer requests him to da so and when there is probable cause to believe that a violation has occurred. (k} Without limiting the remedies which may be obtained in this section any person violating ar failing, neglecting, ar refusing to obey any injunction, mandamus ar other remedy obtained pursuant to this section shall be subject, at the discretion of the court, to a civil penalty not to exceed $2,000.00 far each violatian. A civil action for such violation or failure may be brought by the county. Any civil penalties assessed by a court shall be paid into the treasury of the county and designated for the purpose of minimizing, preventing, managing or mitigating pollution of the waters of the county, except where the violator is the county itself, or its agency, the court shall direct the penalty to be paid in the state treasury of the state. "-~~ Article III, Discharges to the Stormwater Sewer System Sec. $-35 ~. -Definitions. In addition to the definitions set forth in section $-2 when used in this article, the following terms shall have the following meanings: 15 1928.91069.4 (DRAFT OF 3/7/14) '''~.`~~~:~ ;':~, Discharge: To dispose, deposit, spill, pour, inject, dump, leak or place by any means; and any substance which is disposed, deposited, spilled, poured, injected, dumped, leaked or placed by any means. Illicit discharge: Any discharge to the storm sewer system that is not composed entirely of stormwater,~ except {i) discharges pursuant to a VPDES or state permit (other than the state permit for discharges from the municipal separate storm sewer) ~.Tnn~e r°_-•~.*, {ii) discharges resulting from fi,.~ ~~'~*_~~~ firefi hag activities and (iii) discharges listed in Section ~~--+{>~} 8-36 b unless such discharges are identified by the State or county as sources of pollutants of waters of the United States pursuant to section -1~-~:3 8-36(c}. Industrial wastes: Wastes resulting from any process of industry, manufacture, trade or business, or from the development of any natural resource. MunicpaZ separate storm sewer or S4 means a conveyance or system of conve, a otherwise known as a municipal separate storm sewer system, including roads with drainage systems, municipal streets, catch basins, curbs, .gutters, ditches, manmade channels, or storm drains: 1. Owned or operated by a federal, state, city, town, ..county, district, association, or other public body, created b},~ or pursuant to state law, having jurisdiction or delegated authority for erosion and sediment control and stormwater mana~ernent, or a designated and a proved management agency under ~_~0$ of the Clean Water Act that discharges to surface waters; 2. Designed or used far collecting or conve~g~ stormwater 3. That is not a combined sewer and 4. That is not part of a~ublicly owned treatment works. National pollutant discharge elimination system (VPDES) permit: The permit issued by the federal government for imposing and enforcing pretreatment requirements pursuant to the Fede~~l Clean Water Act. other wastes.• Wastes that can adversely affect waters of the United States when discharged into those waters, including, but not limited to, garbage, refuse, lime, fertilizer, ashes, offal, tar, paint, solvents, petroleum products, antifreeze and chemicals. • , ~" Sanitary sewer line: An underground conduit that collects and delivers sanitary wastewater to a wastewater treatment plant. Storm sewer system: The conveyance or system of conveyances located within the county which are designed or used for collecting, storing or conveying stormwater °~~ or through which stormwater~ is collected, stored or conveyed, including but not limited to roads, municipal streets, catch basins, drop inlets, curbs, gutters, ditches, pipes, lakes, ponds, man-made channels, storm drains, outfalls, retention, detention and infiltration basins and other facilities. Stevra94x~ter: 192$.91069.4 (DRAFT OF 3I7114} Surface waters: All waters that run across the surface of land, including but not limited to natural arman-made ponds, lakes, impoundments, rivers, streams (including intermittent and ephemeral streams), natural or man-made water courses and tidal and non-tidal wetlands, except that waste treatment systems, treatment ponds and lagoons designed to meet the requirements of the Federal Clean Water Aet sha11 not be surface waters. Virginia Pollutant Discharge Elimination System (VPDES} ep tit: Permit issued by the State Water Control Board pursuant to the State Water Control Law authorizin ,under prescribed conditions, the potential or actual discharge of t~ollutants from a point source to surface waters. .........., J .. .., .,.....,..f. .a.a ....._....,, ........~..~ .,tea ...~.. .,...~~.».... ,,. ...ir,... ...,. b` .,....., .......... ...... <:.1,,,11<> r.<..,,<,~+:n11« «ri+1.in .~... 1-.h<.~-lnwi«n #L, c. r. <«,+<~ Waters of the United States: All waters, whether on the surface or under the ground, the use, degradation, or destruction of which would affect or could affect interstate ar foreign commerce, including but not limited to intrastate lakes, rivers, streams {including intermittent and ephemeral streams), mudflats, sandflats, wetlands, sloughs, prairie pot-holes, wet meadows, playa lakes and natural ponds, except that waste treatment systems, treatment ponds and lagoons designed to meet the requirements of the Eedernl Clean Water Act shall not be waters of the United States. Wetlands: Land that is inundated ar saturated by surface or groundwater at a frequency and duration sufficient to support, and that under normal circumstances does support, a prevalence of vegetation typically adapted for life in saturated sail conditions, generally including but not limited to swamps, marshes, bogs and similar areas. Sec. 8-~6 . - ~ =^~ned-dtsei~ge-te t~~#~ru~~~e~>~-s~ei~er-s~~t~-T~ischar~es separately or ca-minded with Municipal Stormwater System to the Storm Sewer System. (a) It shall be unlawful to. (1) Cause or allow illicit discharges to the storm sewer system ; {2) Cause ar allow the discharge of industrial waste ar other waste to or through the storm sewer system ^r +^ <r°#°~° ^~+"° ^^<,~#<, without a VPDES or I~IPDES permit; (3) Cause or allow discharges from construction activities that are regulated under the Virginia Stormwater Management Program without the authorization of a separate VSMP permit; ~~ Violate any condition or provision of this article; and ~5 Connect, or cause or allow to be connected to the storm sewer system ^r •<,.,#°-~ ^~ *'^° c-eu~y, without a VPDES er ,NPDES or VSMP permit, any structure that conveys any liquid other than stormwater or discharges listed in paragraph {b) of this section, including but not limited to pipes, drains, sanitary sewer lines, washing machine drains or float drains. fib) Subject to the provisions of paragraph (c) of this section, the following activities shall not be unlawful illicit discharges: 1'7 t~°~~:`~l'~.~' 1928.910b9.4 (DRAFT OF 3/X14) { I) Water line flushing; {2) Landscape irrigation; {3) Diverted stream flows or rising groundwaters; {4) Infiltration of uncontaminated groundwater (as def Wed in 40 CFR 35.2005 20~,; {5) Pumping of uncontaminated groundwater; {b) Discharges from potable water sources, foundation drains, irrigation water, springs, water from crawl spaces or footing drains; {7) Air conditioning condensation; {$) Lawn watering; {9) Individual I~residential car washing; (101 Flows from riparian habitiats and wetlands; ~1-9-)~ Dechlorinated swimming pool discharges; a~ {~-} 1~ $ie Sstreet shims wash water.-i {131 Discharges or flows from firefighting activities; and { 14) l7ther activities generating .discharges identified by the Department of Environmental Quality as not rewiring VPDES authorization. {c) If any activity listed in paragraph {b) of this section is found by the ad~i~str-afar environmental engineer to be a source of pollutants to waters of the United States, the ad~i~t~~ter environmental en ineer shall serve a written notice on the party responsible for the activity which orders that the activity be ceased yr conducted in a manner that will avoid the discharge of pollutants to the storm sewer system or waters of the county. The notice shall state the date by which the activity shall cease or be conducted without pollution. Failure tv comply with any such order within the time stated in the notice sha11 constitute a violation of paragraph {a){3) of this section. {d1 Materials from a spill .are not authorized unless the discharge of material resulting from a spill is necessar~preyent loss of life, personal injury, ar severe property damage. The responsible party must take all reasonable steps to minimize yr prevent any adverse effect on human health or the environment. Sec. 8-37 -lam. -Inspecting and monitoring stormwater discharge. The aim-afar environmental en ig Weer shall have the authority to inspect and monitor discharges and sources of potential discharge to the storm sewer system to ensure compliance with this article, including the authority to enter upon private property at reasonable times and under reasonable circumstances consistent with the rectuirernents of the Fourth Amendment of the United States Constitution to inspect or monitor such discharges ar sources of potential discharge. The environmental en ig Weer ai~~: shall also have the authority tv initiate enforcement actions in accordance with section 8-38. 1928.91069.E {DRAFT OF 317/I4) Sec. 5-38 . -Penalties far viplatians of article. (a} Any person who knowingly violates any provision of this article shall be guilty of a Class 1 misdemeanor. Bach day that such violation is committed, and each day that such violation is permitted to remain uncorrected shall constitute a separate offense. (b) Any person who otherwise violates any provision of this article shall be subject to a civil penalty between $250 and $1,000 for each day that the violation continues. The court assessing such civil penalty may order the penalty to be paid into the treasury of the county and designated far the purpose of minimizing, preventing, managing or mitigating pollution of the waters of the county. (c} Any person who violates any pravisian of this article shall be responsible far testing, containing, cleaning up, abating, removing and disposing of any substance unlawfizily discharged into the storm sewer system ar into waters of the county, or, if the ~~~_~~ envrronrnental en i~ Weer determines that correction of the violation can best be accomplished by the county, shall be liable to the county for all costs of testing, containment, cleanup, abatement, removal and disposal of any substance unlawfully discharged into the storm sewer system ar into waters of the county. ~2) That this ordinance shall become effective immediately upon adoption. ~~ 1928.91069.4 (DRAFT ©F x/7/14} AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 199'7, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 8-1 THROUGH 8-16, RELATING TO STORMWATER MANAGEMENT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 8-1 through ~-1 b of the Code of the County o{ Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows: CHAPTER $ STORMWATER MANAGEMENT AND WATER QUALITY Article I. S#ormwatcr Mana~cment Sec. 8-1. Purpose and authority. (a) The purpose of this chapter is to ensure the general health, safety, and welfare of the citizens of the County and protect the quality and quantity of state waters from the potential harm of unmanaged stormwater, including protection from land disturbing activity causing unreasonable degradation of properties, water quality, stream channels, and other natural resources, and to establish procedures whereby stormwater requirements related to water quality and quantity shall be administered and enforced. (b) This chapter is intended to facilitate integration of the County's stormwater management requirements with the County's regulations relating to erosion and sediment control {Chapter $, Article II) illicit discharges to the stormwater sewer system (Chapter S, Article III), and the Chesapeake Bay Preservation Act requirements (Chapter 19, Article IV, Division 4). (c) This ordinance is adopted pursuant to § 62.1-44.15:2'7 of the Code of Virginia. Sec.8-2. Definitions. In addition to the definitions set forth in the Virginia Stormwater Management Regulations, as amended, which are expressly adopted and incorporated herein by reference, the following words and terms used in this chapter have the following meanings unless otherwise specified herein. Where definitions differ, those incorporated herein shall have precedence. 'Administrator" means the VSMP authority, including the "environmental engineer" who is the County staffperson responsible far administering the VSMP on behalf of the locality. "Applicant" means any person submitting an application for a permit or requesting issuance of a permit under this chapter. 1928.89830.11 (draft of 315114) ~- -, ; ~ . "Best management practice" or "BMP" means schedules of activities, prohibitions of practices, including both structural and nonstructural practices, maintenance procedures, and other management practices to prevent or reduce the pollution of surface waters and groundwater systems from the impacts of land-disturbing activities. "Chesapeake Bay Preservation Act land-disturbing activity" means gland-disturbing activity including clearing, grading, or excavation that results in a land disturbance equal or greater than 2,500 square feet and less than one acre in all areas of jurisdictions designated as subject to the regulations adopted pursuant to the Chesapeake Bay Preservation Act, Code of Virginia, ~ 62.1-44.15:67, et seq. „Clean Water Act" or "CWA`" means the federal Clean Water Act (33 U.S.C §1251 et seq.), formerly referred to as the Federal Water Pollution Control Act or Federal Water Pollution Control Act Amendments of i 972, Public Law 92-500, as amended by Public Law 95-21 ?, Public Law 95-576, Public Law 96-483, and Public Law 97-117, or any subsequent revisions thereto. "C©mmon plan of development or sale" means a contiguous area where separate and distinct construction activities may be taking place at different times on different schedules, e.g., a subdivision development. "Commonwealth" means the Commonwealth of Virginia. "Construction record drawing" means an "as built" drawing prepared by a licensed engineer or surveyor that depicts the actual physical condition of the constructed facility. „Control measure" means any best management practice or stormwater facility, or other method used to minimize the discharge of pollutants to state waters. "County" means the County of Chesterfield, Virginia. "Department or DEQ" means the Commonwealth's Department of Environmental Quality. "Development" means land disturbance and the resulting landform associated with the construction of residential, commercial, industrial, institutional, recreation, transportation or utility facilities or structures or the clearing of land for non-agricultural or non-silvicultural purposes. "Environmental engineer" means the Director of the County's Department of Environmental Engineering, including his designees. The environmental engineer is the Administrator responsible for administering the VSMP on behalf of the County. 2 1928.89830.11 (draft of3I5114} t~'~~:._.~~ "Environmental Engineering Reference Manual " means the official compilation of policies and standards relating to land development promulgated by the environmental engineer pursuant to his authority under the County Code and applicable federal and state law. "General permit"" means the state permit titled GENERAL VPDES PERMIT FOR DISCHARGES OF STORMWATER FROM CONSTRUCTION ACTIVITIES found at 9VAC25-$$0-1, et seq., of the Regulations authorizing a category of discharges under the CWA and the Virginia Stormwater Management Act within a geographical area of the Commonwealth. "'Land disturbance"" or ""land-disturbing activity"" means aman-made change to the land surface that potentially changes its runoff characteristics including clearing, grading, or excavation except that the term shall not include those exemptions specified in section $-3 {c) of this chapter. „Land disturbance permit" or "Permit'" or ''VSMP Authority Permit"' means an approval to conduct aland-disturbing activity issued by the environmental engineer for the initiation of a land-disturbing activity, in accordance with this chapter, and which may only be issued after evidence of general permit coverage has been provided by DEQ. "Layout" means a conceptual drawing sufficient to provide for the specified stormwater management facilities required for stormwater management compliance. "Minor modification "` means an amendment to an existing general permit before its expiration not requiring extensive review and evaluation including, but not limited to, changes in EPA promulgated test protocols, increasing monitoring frequency requirements, changes in sampling Locations, and changes to compliance dates within the overall compliance schedules. A minor general permit modification or amendment does not substantially alter general permit conditions, substantially increase or decrease the amount of surface water impacts, increase the size of the operation, or reduce the capacity of the facility to protect human health or the environment. "'©perator" means the owner or other operator of any facility or activity subject to regulation under this chapter. "'Permittee" means the person to whom the state permit or VSMP authority permit is issued, including any owner or operator whose construction site is covered under a state construction general permit. "Person" means any individual, corporation, partnership, association, state, municipality, commission, or political subdivision of a state, governmental body, including federal, state, or local entity as applicable, any interstate body or any other legal entity. "Regulations" means the Virginia Stormwater Management Program {VSMP) Regulations, 9VAC25-$~0-10, et seq., as amended. 3 192$.$9$30.11 {draft of 3/SI14} ~~ ~ ~~-G ~-~ `~,~ "Responsible land disturber" means the individual designated in writing by the holder of the land disturbance permit to be in charge of and responsible for carrying out gland-disturbing activity covered by an approved plan or an agreement in lieu of a plan. The responsible Land disturber must hold a certificate of competence as provided by Va. Code § 62.1-44.15:52. "Site" means the land or water area where any facility or land-disturbing activity is physically located or conducted, including adjacent land used or preserved in connection with the facility or Land-disturbing activity. Areas channelward of mean low water in tidal Virginia shall not be considered part of a site. "'State "'means the Commonwealth of Virginia. "State Board" means the State Water Control Board. "State permit" means an approval to conduct gland-disturbing activity issued by the State Board in the form of a state Stormwater individual permit or coverage issued under a state general permit or an approval issued by the State Board for Stormwater discharges from an MS4. Under these state permits, the Commonwealth imposes and enforces requirements pursuant to the federal Clean Water Act and regulations, the Virginia Stormwater Management Act and the Regulations. „State Water Cantrol Law" means Chapter 3.1 {§62.1-44.2 et seq.) of Title 62.1 of the Code of Virginia. "State waters" means all water, on the surface and under the ground, wholly or partially within or bordering the Commonwealth or within its jurisdiction, including wetlands. "Stormwater" means precipitation that is discharged across the land surface or through conveyances to one ar more waterways and that may include Stormwater runoff, snow melt runoff, and surface runoff and drainage. "Stormwater management plan "" means a document(s) containing material describing methods for complying with the requirements of Section $-6 of this Ordinance. "Stormwater Pollution Prevention Plan'" or "SWPPP" means a document that is prepared in accordance with good engineering practices and that identifies potential sources of pollutants that may reasonably be expected to affect the quality of Stormwater discharges from the construction site, and otherwise meets the requirements of this chapter. In addition the document shall identify and require the implementation of control measures, and shall include, but not be limited to the inclusion of, or the incorporation by reference of, an approved erosion and sediment control plan, an approved Stormwater management plan, and a pollution prevention plan. 4 1928.8983fl.11 (draft of 3/5/14) ~: 'fi't;.°'="'.a°~:~. "Subdivision"means the same as defined in Chapter 1'Z of the County Code. "SWPPP"means Stormwater Pollution Prevention Plan. "Total maximum daily load" or "TMDL" means the sum of the individual asteload allocations for point sources, load allocations for nonpoint sources, natural background loading and a margin of safety. TMDLs can be expressed in terms of either mass per time, toxicity, or other appropriate measure. The TMDL process provides for point versus nonpoint source trade- offs. "Virginia Starmwater Management Act" or "Act" means Article 2.3 {62.1-44.15:24, et seq.) of Chapter 3.1 of Title 62.1 of the Code of Virginia. "Virginia Stormwater BMP Clearinghouse Website" means a website that contains detailed design standards and specifications for control measures that may be used in Virginia to comply with the requirements of the Virginia Stormwater Management Act, and associated regulations. "Virginia S`tarmwater Management Program" ar "VSMP" means a program approved by the State Board after September 13, 2011, that has been established by a VSMP authority to manage the quality and quantity of runoff resulting from land-disturbing activities and shall mciude such items as local ordinances, rules, permit requirements, annual standards and specifications, policies and guidelines, technical materials, and requirements for plan review, inspection, enforcement, where authorized in this article, and evaluation consistent with the requirements of this article and associated regulations. "Virginia Stormwater Management Program authority" or "VSMP authority" means an authority approved by the State Board after September 13, 2011, to operate a Virginia Stormwater Management Program. The environmental engineer is the Administrator responsible for administering the VSMP on behalf of the County. Sec. $-3. Stormwater permit requirement; exemptions. (a) Except as provided herein, no person may engage in any land-disturbing activity until a VSMP authority permit has been issued by the environmental engineer in accordance with the provisions of this chapter. (b) A Chesapeake Bay Preservation Act Land-Disturbing Activity is not subject to General Permit coverage, however it shall be subject to an erosion and sediment control plan consistent with the requirements of the Erosion and Sediment Control Ordinance (Chapter 8, Article II) and, if applicable, a starrnwater management plan as outlined under section S-6, the technical criteria and administrative requirements for land- disturbing activities outlined in section 8-9, and the requirements for control measures long-term maintenance outlined under section 8-10. Additional requirements relating to the Chesapeake Bay Preservation Act can be found in Chapter 19 (zoning). 5 1928.89830.11 (draft of 315114) ~ ~.:i~ r~,:~ .„ (c) Notwithstanding any other provisions of this chapter, the following activities are exempt, unless otherwise required by federal law: (1) Permitted surface or deep mining operations and projects, ar oil and gas operations and projects conducted under the provisions of Title 45.1 of the Code of Virginia; (2) Clearing of lands specifically for agricultural purposes and the management, tilling, planting, or harvesting of agricultural, horticultural, or forest crops, livestock feedlot operations, or as additionally set forth by the State Board in regulations, including engineering operations as follows: construction of terraces, terrace outlets, check dams, desilting basins, dikes, ponds, ditches, strip cropping, lister furrowing, contour cultivating, contour furrowing, land drainage, and land irrigation; however, this exception shall not apply to harvesting of forest crops unless the area an which harvesting occurs is reforested artificially or naturally in accordance with the provisions of Chapter 11 {§ 10.1-1100 et seq.) of Title 10.1 of the Code of Virginia ar is converted to bona fide agricultural or improved pasture use as described in Subsection B of § 10.1-1 l b3 of Article 9 of Chapter 11 of Title 10.1 of the Code of Virginia; {3) Single-family residences separately built and disturbing less than 2,500 square feet and not part of a larger common plan of development or sale, including additions ar modifications to existing single-family detached residential structures; {4) Land disturbing activities that disturb less than 2,500 square feet of land area except for activities that are part of a larger common plan of development or sale that is one acre or greater of disturbance; (5) Discharges to a sanitary sewer ar a combined sewer system; {b) Activities under a State or federal reclamation program to return an abandoned property to an agricultural or open land use; ~7) Routine maintenance that is performed to maintain the original line and grade, hydraulic capacity, or original construction of the project. The paving of an existing road with a compacted or impervious surface and reestablishment of existing associated ditches and shoulders shall be deemed routine maintenance if performed in accordance with this subsection; and ($) Conducting land-disturbing activities in response to a public emergency where the related work requires immediate authorization to avoid imminent endangerment to human health or the environment. In such situations, the environmental engineer shall be advised of the disturbance within seven days of commencing the land- disturbing activity and compliance with the administrative requirements of section 8- 3(a) is required within 30 days of commencing the land-disturbing activity. 6 1928.89830.11 (draft of 3/5/14) ~~.:,~~,~. 3,~ Sec. $-4. Stormwater management program established; submission and approval of plans; prohibitions; owner's responsibility for VSMP Permit. (a) Pursuant to § 62.1-44:15:27 of the Code of Virginia, the County hereby establishes a Virginia stormwater management program for land-disturbing activities and adopts the applicable Regulations that specify standards and specifications for VSMPs promulgated by the State Board for the purposes set out in section 8-1 of this chapter. The environmental engineer is designated as the Administrator of the County's Virginia stormwater management program. {b) No permit shall be issued by the environmental engineer, until the following items have been submitted to and approved by him as prescribed herein: {1) A permit application that includes a general permit registration statement except when a registration statement is not required, e.g., Chesapeake Bay Preservation Act land distributing activity). Asingle-family residence separately built, disturbing less than one acre and part of a larger common plan of development or sale is authorized to discharge under this general permit and is not required to submit a registration statement; {2} An erosion and sediment control plan approved in accordance with the County's Erosion and Sediment Control ordinance, Chapter $, Article II; and (3) A stormwater management plan that meets the requirements of Section 8-6. Prior to land disturbance, this plan must be approved by the environmental engineer. {c) No permit shall be issued until evidence of general permit coverage is obtained except when general permit coverage is not required, e.g., Chesapeake Bay Preservation Act land distributing activity). (d) No permit shall be issued until the fees required to be paid pursuant to section 8-15, are received and a performance bond has been submitted and approved pursuant to section 8-lb. fie) No permit shall be issued unless and until the permit application and attendant materials and supporting documentation demonstrate that all land clearing, construction, disturbance, land development and drainage will be done according to the approved permit. (f) No grading, building or other local permit shall be issued for a property unless a permit has been issued by the Administrator. (g) The owner shall be responsible for preparing, submitting and implementing the VSMP permit. The owner shall also be responsible for the following: (1) Engaging the services of a responsible land disturber as defined in this chapter; 1928.89830.11 (draft of 3/5/14) (2) Maintaining all measures required by the VSMP permit; (3} Removing all sediment from sediment basins that are to be converted to permanent best management practice facilities as required by the starmwater management plan; and (4) The restoration or repair of properties and~or waters that have been adversely affected by improperly managed stormwater from the project site which is deemed necessary by the environmental engineer. Sec. 8-5. Stormwater Pollution Prevention Plan; contents of plan. (a} The SWPPP shall include the content specified by 9VAC25-870-54 and must also comply with the requirements and general information set forth in 9VAC25-$80-70, Section II of the general permit. (b) The SWPPP shall be amended by the operator whenever there is a change in design, construction, operation, or maintenance that has a significant effect on the discharge of pollutants to state waters which is not addressed by the existing SWPPP. (c} The SWPPP must be maintained by the operator at a central location onsite. If an onsite Location is unavailable, notice of the SWPPP's location must be posted near the main entrance at the construction site. t)perators shall make the SWPPP available far public review in accordance with Section II of the general permit, either electronically or in hard copy. Sec. 8-6. Starmwater Management Plan; contents of plan. (a) The Stormwater Management Plan, required in section 8-4, must apply the stormwater management technical criteria set forth in section 8-9 to the entire land disturbance activity. Individual lots in new residential, commercial, or industrial developments shall not be considered to be separate Land-disturbing activities. The Stormwater Management Plan must also consider ail sources of surface runoff and all sources of subsurface and groundwater flows converted to surface runoff. The Stormwater Management Plan shall include the following information: (1) Information on the type and location of stormwater discharges;rnformation on the features to which stormwater is being discharged including surface waters and the predevelapment and post-development drainage areas; (Z} Contact information including the name, address, email and telephone number of the owner and the tax reference number and parcel number of the property or properties affected; (3) A narrative, included with the construction plans submitted far review and approval in accordance with chapters 17 and 19 of this Cade, that includes a description of current site conditions and final site conditions; 8 1928.89830.11 (draft of 3/5/14} '~ `'`r'''te':-'. '`~' (4) A general description of the proposed stormwater management facilities and the mechanism through which the facilities will be operated and maintained after construction is complete, if the facilities are not to be maintained by the County; {5) Information on the proposed stormwater management facilities, including: {i) The type of facilities; {ii} Location, including geographic coordinates; (iii) Acres treated; and (ix) The surface waters into which the facility will discharge. ~6} Hydrologic and hydraulic computations, including runoff characteristics; (7} Documentation and calculations verifying compliance with the water quality and quantity requirements of section 8-9 and the Environmental Engineering Reference Manual. (8} A map or maps of the site that depicts the topography of the site and includes: {i) All contributing drainage areas; {ii} Existing streams, ponds, culverts, ditches, wetlands, other water bodies, floodplains, and Resource Protection Areas (RDAs); (iii) Soil types, forest cover, and other vegetative areas; {iv} Current land use including existing structures, roads, and locations of known utilities and easements; (v} Sufficient information on adjoining parcels to assess the impacts of stormwater on the site to, and from, these parcels; (vi) The limits of clearing and grading, and the proposed drainage patterns on the site; {vii} Proposed buildings, roads, parking areas, utilities, and stormwater management facilities; and (viii) Proposed land use with tabulation of the percentage of surface area to be adapted to various uses, including but not limited to planned locations of utilities, roads, easements, managed turf, and permanently forested areas. (9) Construction activities that are part of a larger common plan of development or sale and disturb less than once acre shall utilize a SWPPP template provided by DEQ and need not provide a separate stormwater management plan if one has been prepared and implemented for the larger common plan of development or sale. (b} If an operator intends to meet the water quality andlor quantity requirements set forth in section S-4 through the use of off-site compliance options then, where applicable, a letter of availability confirmed by a bill of sale from the off-site provider must be included. Approved off-site options must achieve the necessary nutrient reductions prior to the 9 1928.89830.11 {draft of 3J5/14) commencement of the applicant's land-disturbing activity except as otherwise allowed by § 62.1-44.15:35 of the Code of Virginia. (c) Elements of the starmwater management plans that include activities regulated under Chapter 4 054.1-400 et seq.) of Title 54.1 of the Code of Virginia shall be appropriately sealed and signed by a professional registered in the Commonwealth pursuant to Article 1 (~ 54.1-400 et seq.) of Chapter 4 of Title 54.1 of the Code of Virginia. (d) A construction record drawing for permanent stormwater management facilities shall be submitted to the environmental engineer for approval. The construction record drawing shall be appropriately sealed and signed by a professional registered in the Commonwealth, certifying that the stormwater management facilities have been constructed in accordance with the approved plan. Sec. $-7. Pollution Prevention Plan, contents of plans. (a} Pollution Prevention Plan, required by 9VAC25-8fi0-56 shall be developed, implemented, and updated as necessary and must detail the design, installation, implementation, and maintenance of effective pollution prevention measures to minimize the discharge of pollutants. At a minimum, such measures must be designed, installed, implemented, and maintained to: (1) Minimize the discharge of pollutants from equipment and vehicle washing, wheel wash water, and other wash waters. Wash waters must be treated in a sediment basin or alternative control that provides equivalent or better treatment prior to discharge; (2) Minimize the exposure of building materials, building products, construction wastes, trash, landscape materials, fertilizers, pesticides, herbicides, detergents, sanitary waste, and other rnateriais present on the site to precipitation and to stormwater; and (3) Minimize the discharge of pollutants from spills and leaks and implement chemical spill and leak prevention and response procedures. (b) The pollution prevention plan shall include effective best management practices to prohibit the following discharges: (1) Wastewater from washout of concrete, unless managed by an appropriate control; (2) Wastewater from washout and cleanout of stucco, paint, farm release oils, curing compounds, and other construction materials; (3) Fuels, oils, or other pollutants used in vehicle and equipment operation and maintenance; and (4) Soaps or solvents used in vehicle and equipment washing. 10 ~~ ~ ~>•~ 1928.89830.11 (draft of 3/5114) ~''' ~ ~--~~ (c} Discharges from dewatering activities, including discharges from dewatering of trenches and excavations, are prohibited unless managed by appropriate controls. Sec. 8-8. Review of Stormwater Management Plan. {a) The environmental engineer shall review stormwater management plans and shall approve or disapprove a stormwater management plan according to the following: (1) The environmental engineer shall determine the completeness of a plan in accordance with Section 8-6 and shall notify the applicant, in writing, of such determination, within 15 calendar days of receipt. If the plan is deemed to be incomplete, the above written notification shall contain the reasons the plan is deemed incomplete. ~2) The environmental engineer shall have an additional 60 calendar days from the date of the communication of completeness to review the plan, except that if a determination of completeness is not made within the time prescribed in subdivision (1}, then plan shall be deemed complete and the environmental engineer shall have 60 calendar days from the date of submission to review the plan. (3) The environmental engineer shall review any plan that has been previously disapproved, within 45 calendar days of the date of resubmission. (4) During the review period, the plan shall be approved or disapproved and the decision communicated in writing to the person responsible for the land-disturbing activity or his designated agent. If the plan is not approved, the reasons for not approving the plan shall be provided in writing. Approval or denial shall be based on the plan's compliance with the requirements ofthis chapter. (5) If a plan meeting all requirements of this chapter is submitted and no action is taken within the time provided in section 8-8(a)(2) far review, the plan shall be deemed approved. However, the applicant shall fulfill alI other requirements of section 8-21 {land disturbance permits] before issuance of a land disturbance permit. fib) Approved stormwater plans may be modif ed as follows: (1) Modifications to an approved stormwater management plan shall be allowed only after review and written approval by the environmental engineer, who shall have 60 calendar days to respond in writing either approving or disapproving such request. {2} The environmental engineer may require that an approved stormwater management plan be amended, within a time that he prescribes, to address any deficiencies noted during inspection. (e) The environmental engineer shall require the submission of a construction record drawing far permanent stormwater management facilities. 11 192$.89830.11 draft of 3/5/14 ~ ~ f, ~~~~ ~" ~ Sec. 8-9. Technical criteria for regulated land disturbing activities, including grandfathering provisions. {a) Technical Criteria. {1} To protect the quality and quantity of state water from the potential harm of unmanaged stormwater runoff resulting from land-disturbing activities, the County hereby adopts the technical criteria for regulated land-disturbing activities set forth in Part II B of the Regulations, as amended, expressly including, without limitation, 9VAC25-870-63 {water quality design criteria requirements); 9VAC25-870-65 {water quality compliance); 9VAC25-870-b6 (water quantity); 9VAC25-870-69 {offsite compliance options); 9VAC25-870-72 {design storms and hydrologic methods}; 9VAC25-870-74 {stormwater harvesting}; 9VAC25-870-76 {linear development project); and, 9VAC25-870-85 {starmwater management impoundment structures or facilities) which, along with the requirements of the Environmental Engineering Reference Manual, shall apply to all land-disturbing activities regulated pursuant to this chapter, except as expressly set forth in subsections {b} and {c) of this section. {2) Land-disturbing activities that obtain an initial state permit ar commence land disturbance prior to July 1, 2014 shall be conducted in accordance with the Part II C technical criteria of the Regulations including, without limitation, 9VAC25-$70-93 through 9VAC25-870-99. Such projects shall remain subject to the Part II C technical criteria far two additional state permit cycles. After such time, portions of the project not under construction shall become subject to any new technical criteria adopted by the State Board. {3} Land-disturbing activities that obtain an initial state permit an or after July 1, 2014 shall be conducted in accordance with the Part II B technical criteria of the Regulations, except as provided for below. Land-disturbing activities conducted in accordance with the Part II B technical criteria shall remain subject to the Part II B technical criteria far two additional state permit cycles. After such time, portions of the project not under construction shall become subject to any new technical criteria adapted by the State Board. (4) Nothing in this section shall preclude an operator from constructing to a more stringent standard at his discretion. {b) Any land-disturbing activity shall be considered grandfathered by the County and shall be subject to the Part II C technical criteria ofthe Regulations provided: {1) A proffered or conditional zoning plan, proffered plan of development, preliminary or final subdivision plat, preliminary ar final site plan, ar any document determined by the County to be equivalent thereto {i) was approved by the County prior to July 1, 2.012, {ii} provided {prior to July 1, 2012) a layout, meaning a conceptual drawing 12 1928.89830.11 {draft of 3/5114) ~ .<~,.x~ r -~ t_ ~~~,~'a':~ ~ ~ sufficient to provide far specified starmwater management facilities required at the time of approval, {iii) will comply with the Part II C technical criteria of the Regulations and {iv) has not been subsequently modified or amended in a manner resulting in an increase in the amount of phosphorus leaving each point of discharge ar the volume or rate of runoff, {2) A state permit has not been issued prior to July 1, 2014; and {3) Land disturbance did not commence prior to July 1, 2{714. (c) County, state, and federal projects shall be considered grandfathered by the County and shall be subject to the Part II C technical criteria of the Regulations provided: {i) there has been an obligation of County, state, or federal funding, in whole or in part, prior to July 1, 2012, {ii) a state permit has not been issued prior to 3uly 1, 2014, and (iii) land disturbance did not commence prior to July 1, 2014. {d) Land-disturbing activities grandfathered under subsections b and c of this section shall remain subject to Part III C technical criteria of the Regulations for one additional state permit cycle. After such time, portions of the project not under construction shall become subject to any new technical criteria adopted by the State Board. {e) In cases where governmental bonding ar public debt financing has been issued for a project prior to July 1, 2012, such project shall be subject to the technical criteria of Part II C of the Regulations unless the permittee chooses to be subject to the more stringent criteria of Part II B. {f) The environmental engineer may grant exceptions to the technical requirements of Part II B or Part II C of the Regulations, provided that {i) the exception is the minimum necessary to afford relief, {ii) reasonable and appropriate conditions are imposed so that the intent of the Act, the Regulations, and this chapter are preserved, {iii) granting the exception will not confer any special privileges that are denied in other similar circumstances, and {iv) exception requests are not based upon conditions ar circumstances that are self-imposed or self-created. Economic hardship alone is not sufficient reason to grant an exception from the requirements of this chapter. {1) Exceptions to the requirement that the land-disturber obtain the VSNiP authority permit shall not be approved by the environmental engineer, nor shall he approve the use of a BMP not found an the Virginia Stormwater BMP Clearinghouse Website ar any other control measure not duly approved by the Director of the DEQ. {2) Exceptions to requirements for phosphorus reductions shall not be allowed unless offsite options otherwise permitted pursuant to 9VAC25-$70-b9 have been considered and found not available. 13 1928.89830.11 {draft of3/5/14) ~''.`~~~'~~.,~ ., a..~ {g) Nothing in this section shall preclude an operator from constructing to a more stringent standard at their discretion. Sec. 8-10. Lang-term maintenance of permanent stormwater facilities. {a} The environmental engineer shall require the provision of long-term responsibility for and maintenance of stormwater management facilities and other techniques specified to manage the quality and quantity of runoff. Such requirements shall be set forth in an instrument recorded in the local land records prior to general permit termination, or earlier as required by the environmental engineer. At a minimum, the instrument shall: {1} Be submitted to the environmental engineer for review and approval prior to the approval of the stormwater management plan; {2} Be stated to run with the land; {3) Provide for all necessary access to the property far purposes of maintenance and regulatory inspections; {~) Provide for inspections and maintenance and the submission of inspection and maintenance reports to the environmental engineer; and {5) Be enforceable by all appropriate governmental parties. Sec. 8-11. Monitoring and inspections. {a} The environmental engineer shall inspect the land disturbing activity during construction for: { 1 } Compliance with the approved erosion and sediment control plan; {2) Compliance with the approved stormwater management plan; {3) Development, updating, and implementation of a pollution prevention plan; and {4) Development and implementation of any additional control measures necessary to address a TMDL. {b) The environmental engineer may, at reasonable times and under reasonable circumstances consistent with the requirements of the Fourth Amendment of the United States Constitution, enter any establishment or upon any property, public or private, for the purpose of obtaining information or conducting surveys or investigations necessary in the enforcement of the provisions of this chapter. {c} 1n accordance with a performance bond with surety, cash escrow, letter of credit, any combination thereof, or such other legal arrangement or instrument, the environmental 14 192$.8983{}.11 {draft of 315114) ~''~`a ~~'~, ~~ ~. engineer may enter any establishment or upon any property, public or private, for the purpose of initiating or maintaining appropriate actions which are required by the permit conditions associated with aland-disturbing activity when a permittee, after proper notice, has failed to take acceptable action within the time specified. {d} Pursuant to § 62.1-44.15:40 of the Code of Virginia, the environmental engineer may require every VSMP authority permit applicant or permittee, or any such person subject to VSMP authority permit requirements under this chapter, to furnish when requested such application materials, plans, specifications, and other pertinent information as may be necessary to determine the effect of his discharge on the quality of state waters, or such other information as may be necessary to accomplish the purposes of this chapter, subject to the protection of confidential information as set forth in Va. Code ~ 62.1- 44.15:40. {e} Inspections of storrnwater management facilities required by the provisions of this chapter {whether during construction, post-construction andlor after expiration of the general permit} shall be conducted pursuant to the County's adopted, and State Board approved, inspection program. Such inspections shall occur, at minimum, at least once every five {5} years, except for such shorter intervals as required by the environmental engineer, or as may otherwise be provided for in section $-10. Sec. $-12. Formal hearings. {a} Any permit applicant or permittee, or person subject to requirements of this chapter, who is aggrieved by any action of the County taken without a formal hearing, or by inaction of the County, may demand in writing a formal hearing of such action or inaction causing such grievance, provided a petition requesting such hearing is filed with the environmental engineer within 30 days after notice of such action is given by the environmental engineer. (b} The formal hearing sha11 be conducted by the County's Deputy County Administrator for Community Development at the time and place designated by the Deputy County Administrator. {c} A verbatim record of the proceedings of such hearings shall be taken and filed with the Deputy County Administrator and the environmental engineer. Depositions may be taken and read as in actions at law. {d} The Deputy County Administrator shall have power to issue subpoenas and subpoenas daces tecum, and at the request of any party shall issue such subpoenas. The failure of a witness without legal excuse to appear or to testify or to produce documents shall be acted upon by the Deputy County Administrator, whose action may include the procurement of an order of enforcement from the Circuit Court for Chesterfield County. Witnesses who are subpoenaed shall receive the same fees and reimbursement for mileage as in civil actions. 15 1928.89830.11 (draft of 3/SC14} ~~ ~ ~~. Sec. 5-13. Appeal to Circuit Court. Any person, including the County, aggrieved by a decision of the Deputy County Administrator made pursuant to section 8-12, may seek judicial review of such decision in the Circuit Court for Chesterfield County. Sec.8-14. Enforcement. {a) If the environmental engineer determines that there is a failure to comply with the VSMP authority permit conditions or determines there is an unauthorized discharge, notice shall be served upon the permittee or person responsible for carrying out the permit conditions by any of the following: verbal warnings and inspection reports, notices of corrective action, consent special orders, and notices to comply. Written notices shall be served by registered ar certified mail to the address specified in the permit application, by email at the Internet address specified in the permit application, or by personal delivery by an agent of the environmental engineer to the agent, contractor, responsible land disturber, applicant, permittee, or owner. {1) The notice shall specify the measures needed to comply with the permit conditions and shall specify the time within which such measures shall be completed. Upon failure to comply within the time specified, a stop work order may be issued in accordance with subsection {b), the permit may be revoked by the environmental engineer and/or civil penalties may be issued. {2) The stop work order is issued by the environmental engineer and requires the owner, permittee, person responsible for carrying out an approved plan, responsible land disturber or the person conducting the land-disturbing activities without an approved plan or required permit to cease all land-disturbing activities until the violation of the permit has ceased, or an approved plan and required permits are obtained, and specified corrective measures have been completed. Such orders shall become effective upon service on the person by certified mail, return receipt requested, sent to his address specified in the land records of the locality, or by personal delivery by an agent of the environmental engineer. However, if the environmental engineer finds that any such violation is grossly affecting or presents an imminent and substantial danger of causing harmful erosion of lands or sediment deposition in waters within the watersheds of the Commonwealth or otherwise substantially impacting water quality, it may issue, without advance notice or hearing, an emergency order directing such person to cease immediately all land-disturbing activities on the site and shall provide an opportunity for a hearing, after reasonable notice as to the time and place thereof, to such person, to affirm, modify, amend, or cancel such emergency order. If a person who has been issued an order is not complying with the terms thereof, the environmental engineer may institute a proceeding for an injunction, mandamus, or other appropriate remedy in accordance with section 8-14 {c). 1928.89830.11 (draft of 315I14) 16 (b} In addition to any other remedy provided by this article, no building permit shall be issued for the construction of any building or structure and no subdivision plat shall be approved, unless the land far which the building permit or subdivision plat approval is sought is in compliance with this article. (c} Any person violating or failing, neglecting, or refusing to obey any rule, regulation, ordinance, order, approved standard or specification, or any permit condition issued by the environmental engineer may be compelled in a proceeding instituted by the County in the Circuit Court for Chesterfield County to obey same and to comply therewith by injunction, mandamus or other appropriate remedy. (d) Any person who violates any provision of this article or who fails, neglects, or refuses to comply with any order of the environmental engineer, shall be subject to a civil penalty not to exceed $32,500 for each violation within the discretion of the court. Each day of violation of each requirement shall constitute a separate offense. ~1) Violations for which a penalty may be imposed under this subsection {whether during construction, post-construction andlor after the expiration of the general permit) shall include but not be limited to the following (although, at the discretion of the environmental engineer, any violation of Chapter 8, Article II, Erosion and Sediment Control may be addressed in accordance therewith): (i} No state permit registration; (ii) No SWPPP; (iii) Incomplete SWPPP; (iv) SWPPP not available for review; (vj No approved erosion and sediment control plan; (vi} Failure to install stormwater BMPs or erosion and sediment controls; (vii) Stormwater BMPs or erosion and sediment controls improperly installed or maintained; (viii) Operational deficiencies; (vix) Failure to conduct required inspections; (x) Incomplete, improper, or missed inspections; and (xi} Discharges not in compliance with the requirements of Section 9VAC25-880-70 of the general permit. (2} The environmental engineer may issue a Notice of Violation And Assessment of Civil Penalties to initiate collection of the civil penalty and, if this proceeding is not successful, the matter may be prosecuted in the appropriate court. (3) In imposing a civil penalty pursuant to this subsection, the environmental engineer and the court may consider the degree of harm caused by the violation and also the economic benefit to the violator from noncompliance. 17 ~~ 1928.89830.1 I (draft of 3/5/14) ` `'`" `~-~ "~='~ ~4) Any civil penalties assessed as a result of a summons issued by the County shall be paid into the treasury of the County to be used for the purpose of minimizing, preventing, managing, or mitigating pollution of the waters of the County and abating environmental pollution therein in such manner as the court may, by order, direct. (e} Notwithstanding any other civil or equitable remedy provided by this section or by law, any person who willfully or negligently violates any provision of this chapter, any order of the environmental engineer, any condition of a permit, or any order of a court shall, be guilty of a misdemeanor punishable by confinement in jail for not more than 12 months or a fine of not less than $2,500 nor more than $32,500, or both. Sec. $-15. Fees. (a) Fees to cover costs associated with implementation of a VSMP related to land disturbing activities and issuance of general permit coverage and VSMP authority permits shall be imposed in accordance with Table 1. DEQ may also assess additional fees that the County will collect on behalf of DEQ. These fees listed below, and any additional fees payable to DEQ, shall be paid prior to the issuance of a land disturbance permit. When a site or sites has been purchased for development within a previously permitted common plan of development or sale, the Applicant shall be subject to fees in accordance with the disturbed acreage of their site or sites according to Table 1. Table f :Fees for permit issuance Fee type Fee to be paid by Applicant to County. Chesapeake Say Preservation Act Land-Disturbing Activity (not subject to General Permit coverage; sites within designated areas of Chesapeake Bay Act localities with land-disturbance $209 acreage equal to ar greater than 2,500 square feet and less than 1 acre) General / Stormwater Management - Small Construction ActivitylLand Clearing Areas within common plans of $209 development or sale with land disturbance acreage less than 1 acre.) 18 1928.89830.11 (draft of 3/5114) ' ~~'~ ~''-~ `` General / Starmwater Management - Small Construction Activity/Land Clearing {Sites or areas within common plans of development or sale with land disturbance acreage equal to or $1'944 greater than 1 acre and less than 5 Acres) General / Stormwater Management -Large Construction ActivitylLand Clearing {Sites or areas within common plans of development or sale with land disturbance acreage equal to or $2'448 greater than S acres and less than 10 acres) General / Starmwater Management - Large Construction Activity/Land Clearing [Sites or areas within common plans of development or sale with land disturbance acreage equal to or ~~,~~~ greater than 10 acres and less than 50 acres] General / Stormwater Management - Large Construction ActivityfLand Clearing {Sites or areas within common plans of development or sale with land disturbance acreage equal to or ~~'~~~ greater than 50 acres and less than 100 acres) General / 5tormwater Management -Large Construction Activity/Land Clearing {Sites or areas within common plans of development or sale with Land disturbance acreage equal to or $6'912 greater than 100 acres) * If the project is completely administered by DEQ such as may be the case for a state or federal project ar projects covered by individual permits, the entire applicant fee shall be paid to DEQ. {b) Fees for the modification or transfer of registration statements from the general permit issued by the State Board shall be imposed in accordance with Table 2. If the general permit modifications result in changes to stormwater management plans that require additional review by the County, such reviews shall be subject to the fees set out in Table ~. The fee assessed shall be based on the total disturbed acreage of the site. In addition to the general permit modification fee, modifications resulting in an increase in total disturbed acreage shall pay the difference in the initial permit fee paid and the permit fee that would have applied far the total disturbed acreage in Table 1. 19 1928.$9830.11 {draft of 3/SI14) '?~~'-~.' Table 2: Fees paid to the County far the modification or transfer of registration statements far the General Permit far Tlischarges of Stormwater from Construction Activities Type of Permit _ Fee Amount General / Stormwater Management -Small Construction Activity/Land Clearing (Areas within common plans of development or sale with land $24 disturbance acreage less than 1 acre) General / Stormwater Management -Small Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with Land disturbance acreage equal to or greater than 1 and less than 5 ~~~~ acres) General / Stormwater Management -Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage equal to or greater than 5 acres and less $250 than 10 acres) General / Stormwater Management -Large Construction Activity/Land Clearing {Sites ar areas within common plans of development or sale with land disturbance acreage equal to or greater than l0 acres and less ~~~~ than 50 acres) General / Stormwater Management -Large Construction Activity/Land Clearing {Sites or areas within common plans of development or sale with land disturbance acreage equal to or greater than 50 acres and less ~~$~ than 104 acres) General / Stormwater Management -Large Construction ActivitylLand Clearing {Sites or areas within common plans of development or sale $~40 with land disturbance acreage equal to or greater than 100 acres) * The fee for re-issuance of a revoked permit is one-half of the original issuance fee. (c) The following annual permit maintenance shall be imposed in accordance with Table ~, including fees imposed on expired permits that have been administratively continued. With respect to the general permit, these fees shall apply until the permit coverage is terminated. 20 1928.89830.1 1 (draft of 315114) ~-M.~:~ ;~ Tabte 3: Permit Maintenance Fees TYPe of Permit Fee Amount Chesapeake Bay Preservation Act Land-Disturbing Activity (not subject to General Permit coverage; sites within designated areas of Chesapeake ~~~ Bay Act localities with land-disturbance acreage equal to or greater than 2,500 square feet and less than 1 acre) General / Starrnwater Management -Small Construction Activity/Land Clearing {Areas within common plans of development or sale with land $50 disturbance acreage less than 1 acre} General / Stormwater Management -Small Construction ActivitylLand Clearing (Sites or areas within common plans of development or sale $400 with land disturbance equal to or greater than 1 acre and less than 5 acres} General / Stormwater Management -Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale ~$~~ with land disturbance acreage equal to or greater than 5 acres and less than 10 acres) General / Stormwater Management -Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale ~~~~ with land disturbance acreage equal to or greater than 10 acres and less than 50 acres) General 1 Stormwater Management -Large Construction Activity(Land Clearing (Sites or areas within common plans of development or sale ~~~~ with land disturbance acreage equal to or greater than 50 acres and less than 100 acres} General / Stormwater Management -Large Construction Activity/Land Clearing {Sites or areas within common plans of development or sale $1,400 with land disturbance acreage equal to or greater 100 acres) Permit coverage maintenance fees shall be paid annually to the County, by the anniversary date of the issuance of the land disturbance permit. No permit will be reissued or automatically continued without payment of the required fee. Permit coverage maintenance fees shall be applied until a Notice of Termination is effective. (d) The fees set forth in Subsections ~a} through (c) above, shall apply to: (1) All persons seeking coverage under the general permit. 21 1928.89830.11 (draft of 315114} ;~;'' ~~-~'~~`` (2) All permittees who request modifications to or transfers of their existing registration statement for coverage under a general permit. (3) Permit and permit coverage maintenance fees outlined under section 8-15 (c) may apply to each general permit holder. (e) No general permit application fees will be assessed to: (1) Permittees who request minor modifications to general permits as defined in section $-2 of this chapter. Permit modifications at the request of the permittee resulting in changes to stormwater management plans that require additional review by the environmental engineer shall not be exempt pursuant to this section. (2) Permittees whose general permits are modified or amended at the initiative of DEQ, excluding errors in the registration statement identified by the environmental engineer or errors related to the acreage of the site. (f) All incomplete payments will be deemed as nonpayments, and the applicant shall be notified of any incomplete payments. Interest may be charged for late payments at the underpayment rate set forth in X58.1-IS of the Code of Virginia and is calculated on a monthly basis at the applicable periodic rate. A 1 d% late payment fee shall be charged to any delinquent (over 90 days past due) account. The County shall be entitled to all remedies available under the Code of Virginia in collecting any past due amount. Sec. 8-16. Performance Bond. Prior to issuance of any permit or subdivision plat recordation, the Applicant shall be required to submit a reasonable performance bond with surety, cash escrow, letter of credit, any combination thereof, or such other legal arrangement acceptable to the County Attorney, to ensure that measures could be taken by the County at the Applicant's expense should he fail, after proper notice, within the time specified to initiate or maintain appropriate actions which may be required of him by the permit conditions as a result of his land disturbing activity. If the County takes such action upon such failure by the Applicant, the Locality may collect from the Applicant for the difference should the amount of the reasonable cost of such action exceed the amount of the security held, if any. Within 64 days of the completion of the requirements of the permit conditions, such bond, cash escrow, letter of credit or other legal arrangement, ar the unexpended or unobligated portion thereof, shall be refunded to the Applicant or terminated. (2~ ?'hat this ordinance shall become e, ffective on ,duly 1, 201 ~. 22 1928.89830.11 (draft of 315114) Public Hearing #7 - 7:10 p.m. Virginia Stormwater Management Program Fee THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, RELATING TO THE VIRGINIA STORMWATER MANAGEMENT PROGRAM FEE SHOULD PRINT THEIR NAME BELOW. SPEAKERS WILL BE CALLED IN THAT ORDER. VIRGINIA STORMWATER MANAGEMENT PROGRAM FEE Name Organization/Address 1 fd~~~ ~o ~ ~ Pay (l'(w,1~^-~ 2 '`"' 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue Chesterfield County LN:Stormwater-Ord 3-12, 19 1/lOP-.57 in. $310.96 Board of Supervisors TAKE fake notice that the Boazd of Supervisors ~f Chesterfield County, Virginia, at an adjourned meeting on Wednesday, Mazch Z6, 2014, at 7:10 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public heazing where persons may appear and present their views concerning: An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Sections 8-1 through 8-16 relating to stormwater management regulations and water quality and providing for related fees and fines. Also, an ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Section 8-17 and enacting Sections 8-18 through 8-38 regarding regulations relating to (i) erosion and sedament control and providing for related fees and fines and (ii) discharges to the stormwater sewer system and providing for related fees and fines and repealing Sections 12-61 through 12- 64. The ordinances would also reorganize Chapter 8 of the County Code. A copy of the full text of the ordinance is on file in the Office of the Clerk to the Board of Supervisors and the County Administrator's Office, Room 504, 9901 Lori Road, Chesterfield County, Virginia and may be examined by all interested persons between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. The heazing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must noti~}' the Clerk to the Board no later than March 21, 2014. Grooms Jr., Notary Public ""9 ~V' EA~~,I """" ,~ G R ~ pM ~~''. ~5• PpB~C •.•S~z g:.• ~ ~ ~ ti a2a :~•RE#7 93 MY COMt~1SS10N : a E IRE : ~? _. ~% C~••• 2129120'16 y~'.• •.•,Q' . ., ~ ~~'o~~'EA LTN ~~""""~ ''~/Il~llld~~"" The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 3/12/2014 & 3/19/2014 Sworn to and subscribed before me this ,~' S~ day of ~` l' ~C Y -- ~" ~-~ , 2014. ~~~ Legal Affiant My commission expires: February 29, 2016 Commission I.D. 7182093 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. PO. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-75(10 • Fax: (804) 744-3269 • F.,mail: news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com cH~s-r~R~1~~D cc~ur~-rir ,~, Bt~ARD C~~' SUPERVIS+C>rR5 Page 1 of '1 (~~~~.~n' AGENDA ~\ 1 ~~RC,11+~ Meeting Date: ,March 26.2©14 It,=umber: 96.H. Subject: Public Hearing on the Service Fees for Emergency Ambulance Transport County Administrator's Comments: County Administrator: Beard Action Requested: Hold a Public Hearing an the Service Fees for Emergency Ambulance Transport. Summary ~t In~armation: This date and time has been scheduled to hold a public hearing on the proposed changes to the service fees charged for emergency ambulance transports and additional technical changes. This fee was established to recover casts typically reimbursed by Medicare and commercial insurance companies for the cost of emergency transport services and to enhance emergency medical services. The fees generated from the revenue recovery program partially offset the cost of providing emergency medical transportJrescue services in Chesterfield County. The requested changes in the emergency ambulance transport fee schedule would allow the county to recover costs in accordance with allowable insurance and Medicare rates. The revenue recovery fee schedule was last adjusted in April, 2010. fihis increase is supported by the Fire and EMS Department. All four volunteer rescue squads in Chesterfield participate in Revenue Recovery and will therefore benefit from the increase in rates. The estimated revenue {based on current transport numbers) to be generated by the fee increase is $285,000 and is recommended as follows basic life support increasing from $394 to $465; advanced life support 1 increasing from $468 to $552; advanced life support 2 increasing from $677 to $799; and the transport mileage rate increasing from $9.60 to $10. Preparers Allan M. Carmody Title: Direct©ry Budget and Management Attachments: ^ Yes ~ No #~~ , v ~.~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 10-10 RELATING TO SERVICE FEES FOR EMERGENCY AMBULANCE TRANSPORT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 10-10 of the Cade ©f the Count~af Chesterfreld. 199, as amended, is amended and re-enacted to read as follows: Sec.10-10. Service fees for emergency ambulance transport. {a) Pursuant to Code of Virginia, § 32.1-111.14, it is hereby determined and declared that the exercise of the powers and duties set forth herein is necessary to assure the provision of adequate and continuing emergency services and to preserve, protect and promote the public health, safety and general welfare. (b) Definitions. The following definitions shall apply to ambulance charges: Basic life support (BLS), Advanced life support level 1 GALS-1), and Advanced life support level .~ (ALS-2) shall be those services as defined by applicable federal or state regulations and administered in accordance with applicable law, Ground transport mileage {GTM) shall be assessed from the location of the point of pick-up of the patient to a hospital or other facility where a patient is transported. {c) The schedule of rates for emergency ambulance transport services by the county department of fire and emergency medical services {including any volunteer rescue squad with which Chesterfield Fire and EMS has a billing agreement} shall be as follows: Service Fee BLS X394.-43(x- 465.00 ALS-1 4:89 552.00 ALS-2 ~8 799.00 GTM 9:-6810.00 per patient loaded mile in addition to transport charges (d) The chief of the county department of fire and emergency medical services is hereby authorized and directed to establish policies and procedures, and to execute and maintain documentation necessary for the administration of this program, including, but not limited to, a subscription program for county residents or other eligible persons, and payment standards for those persons who demonstrate economic hardship, as permitted by applicable law. (2) That this ordinance shall become effective July 1, ~©1 ~. z7z3:~is6s.i Public Hearing #8 - 7:15 p.m. To Consider an Amendment to the County Code Relating to EMS Transport Fees THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, RELATING TO EM TRANSPORT FEE INCREASE SHOULD PRINT THEIR NAME BELOW. SPEAKER _ S WILL BE CALLED IN THAT ORDER. ~- .. EMS TRANSPORT FEES -REVENUE RECOVERY Name Organization/Address ---- - 1 --- 2 3 4 5 6 7 --- - --- -- -- - _ - -- -- - --- - 8 -_ _ _ _- 9 -- __ 10 11 12! 13 14 _____ _ 15 16! 17 '~ _ _ __ _ ___ -- - __-- 18 _ ~~- 19 20 21 ` - - - _ -- - 22 --- ----- 24 25 - - - - --- 26 __ 27 28 29 30 - - - - -- 1 _- '' __ - --- _- - -- -- - - - --- - - ~ 31 32 33 _- - _ . ---- ' __ - _- -- _ - __ __ _ --- - - - _ ___ _ 34 __ - - -- -- -_ 35 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Ambulance-Fees 3-12, 19 1/10P-.49 in. $313.63 Board of Supervisors The Observer, Inc. Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, Mazch 26, 2014 at 7:15 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons affected may appear and present their views to consider: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 10-10 RELATING TO SERVICE FEES FOR EMERGENCY AMBULANCE TRANSPORT from LEGALS, page 24 A copy of the ordinance is on file in the County Administrator's office, Room 504, 9901 Lori Road, Chesterfield County, Virginia and may be examined by all interested persons between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday of each regular business day. All persons wishing to present their views on this subject aze encouraged to call the Office of the Clerk to the Board of Supervisors at (804) 748-1200 to be placed on the speakers list, or may appear and sign up at 6 p.m. before the meeting. 'Ihe heazing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Boazd, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, March 21, 2014. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 3/12/2014 & 3/19/2014 Sworn to and subscribed before me this ~ ? ~ .~} day of ~~~v~~ ,2014. ~+ (~ Legal Affiant J es, ,Grooms Jr., Notary Public _% My commission expires: February 29, 2016 Commission I.D. 7182093 ~;~T*.111j1, Q-: PUBLIC ~ ' REG # 7182093 " : MY COMP~ISSION ; Q n ~ EXPIRES ' ~ •'• 2/2912016 ~ C~ o p,~~~~r~/EALTN~~~ ~, 11111!0!!1 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.U. Box 161.6, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • F.,mail: news@chesterfieldobseiver.com • Internet: www.chesterfieldobserver.com CHESTERFIELD C©UNTY ____„ BOARD QF SUPERVIStJRS Page 1 of 2 _t,wF,~~~. AGENDA Meeting Date: March 2s, z©94 Item Number: 16.1. Subiect: Public Hearing on Vehicle Registration Fees County Administrator: Board Action Requested: Hold a Public Hearing on Vehicle Registration Fees. Summary of Information: This date and time has been scheduled to hold a public hearing on the proposed changes to the vehicle registration fees. An increase in the amount of the current vehicle registration fee is being requested as a dedicated funding stream to partially address the local required match for electing to participate in the revenue sharing program offered annually by the State for county road improvements. The Board authorized the advertisement of a $44 rate for all passenger vehicles and pickup trucks, thus allowing the Board the maximum flexibility for selecting a rate when adopting in April. The requested. increase is $14 for all vehicles which would bring the current fee of $20 to $34 for all passenger vehicles and pickup trucks. Additionally motorcycles would. go from $10 to $15 and. trailers would go from $6.54 to $10. Combined, these increases are estimated to generate about $3.5 million annually. Virginia state code allows localities to charge no greater than the fees charged by the state, which will vary dependent upon weight and type of vehicle. The maximum allowed for a passenger vehicle 4,444 pounds or less is $44.75, in excess of 4,444 pounds is $45.75; a pickup truck 4,444 pounds or less is $40.75, and a pickup truck in excess of 4,444 pounds is $45.75. Preparers Allan M. Carmody Title: Director. Budget and Management Attachments: ^ Yes ^ No ,~~,~=~ a_. ~_~ ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of inf©rmation fcontinuedl The County Administrator's Proposed FY2fl15-2019 Capital Improvement Program (CIP} and the FY2015 Proposed Annual Financial Plan (operating Budget) includes the use of the increased vehicle registration fee revenue to fund the local match requirement. The proposed revenue sharing program far FY2015 totals $16 million (less than what was approved by Board resolution last October} , of which $8 million is from local funds and $8 million is from state revenues. The vehicle registration fee increase combined with other county revenues will enable the County to request on an ongoing basis an estimated $4 million from VDOT each year (for a total of $$ million in revenue sharing road projects). The proposed ordinance is attached. ~~'t~.:s AN ORDINANCE TC AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, B~ AMENDING AND RE-ENACTING SECTIONS 13-53 AND 13-55 RELATING TO VEHICLE REGISTRATION FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: ('1) That Sections 13-53 and 13-55 of the ~'©de cif the Cr~unly of Chester aelr~ 1997, as amended, are amended and re-enacted to read as follows: Sec.13-53. Amount of fee--Automobiles; motorcycles. The annual registration fee on each passenger motor vehicle shall be -~8:A8 $40.00. The annual registration fee on each motorcycle shall be ~1-9:98 $15.00. 000 Sec.13-55. Same--Trucks, trailers, buses, etc. (a) The annual registration fee on each truck not designed and used for the transportation of passengers, and not otherwise exempt from taxation shall be $20.00. {b) The annual registration fee on each trailer and semitrailer shall be ~ 10.00. (c} In the case of a combination of tractor-trailer, or semitrailer, each vehicle constituting a part of such combination shall be registered as a separate vehicle and a separate registration fee shall be paid for each vehicle. {d) The annual registration fee on each motor vehicle, trailer 0r semitrailer upon which well-drilling machinery is attached, and which is permanently used solely far transportation of such machinery, shall be $12.00. 000 (2) What this ordinance shall become effective immediately upon ad©ption. 0623:92430. I Public Hearing #9 - 7:20 p.m. To Consider an Amendment to the County Code Relating to Vehicle License Fees THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, RELATING TO VEHICLE LICENSE FEES SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN THAT ORDER. VEHICLE LICENSE FEES Name Organization/Address 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue Chesterfield County LN:Vehicle-Reg-Fees 3-12, 19 1/lOP-.25 in. $321.65 Board of Supervisors The Observer, Inc. Take notice that the Boazd of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, March 26, 2014 at 7:20 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public heazing where persons affected may appeaz and present their views to consider: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE- ENACTING SECTIONS 13-53 AND 13-55 RELATING TO INCREASING VEHICLE REGISTRATION FEES FOR AUTOMOBILES, TRUCKS, MOTORCYCLES, AND TRAILERS A copy of the ordinance is on file in the County Administrator's office, Room 504, 9901 Lori Road, Chesterfield County, Virginia and may be examined by all interested persons between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday of each regular business day. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 3/12/2014 & 3/19/2014 Sworn to and subscribed before me this ~~ ~ S~ ~,~~ ,~ ~~ , 2014. day of C ~/ ~,_ ~~„v __~_ Legal Affiant J ~s T, Grooms Jr., Notar Public All persons wishing to present their views on this subject are encouraged to call My commission expires: February 29, 2016 the Office of the Clerk to the Board of Supervisors at (804) 748-1200 to be placed Commission I.D. 7182093 on the speakers list, or may appear and sign (SEAL) up at 6 p. m. before the meeting. ~ ~ ~ t ~ , . ~ ~ t ~ ~ I, The hearing is held at a public facili designed to be accessible to persons wi disabilities An ersons with uestions on , , ~~~" -~ G R O p~'•,~ 5 '. ~~' •• TARP •• s ~~ •' ~ NO '. % v . y p q the accessibility of the facility or the need for reasonable accommodations should •• ~ ~ ~ ~ ~' PUBI-IC ~ • REG # 7182093 : e contact Janice Blakley, Clerk to the Board, : MY CCMMISSICN ~ Q at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk h B d l ~ ~ '.• EXPIRES ~' c~ ? 2129f2016 .' to t e oaz no ater than Frida March 21,2014. y ~ '.~~~ ~'' •...••''~J~ ~` •`~~ ~A LTN ~ ~~'~ ~ . THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTER~IE~.E~ CCIUNTY ~~~°~~~~ Bt)ARD OF SUP'ERVIS{JRS Page 1 of 9 f ~~r AGENDA ~-,-w.,:,a- .1 hccinl*, Meeting. date: March '!2, 20'14 Item Number: '18. Subiect: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: of the Board of County Administrat©r: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on April 9, 2014, at 3:0+0 p.m. in the Public Meeting Room. Preparers Janice Biakley -_ Attachments: ^ Yes Title: Cleric #o the B©ard No # .- ~~~~..