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03-12-2003 SummaryBoard of Supervisors Arthur S. Warren J. L. McHale, III Edward B. Barber Renny Bush Humphrey Kelly E. Miller County Administrator Lane B. Ramsey Summary of Actions Taken by the Board on March 12, 2003 3:30 P.M. SESSION COUNTY ADMINISTRATOR'S COMMENTS Mr. Michel Zajur, CEO/President of the Virginia Hispanic Chamber of Commerce provided details of a "region to region" proposal for the Greater Richmond Metropolitan region to become a "sister city" with the Zacatecas, Mexico region. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing Zacatecas, Mexico to become a "sister city" to the Greater Metropolitan Richmond Region. Adopted Resolution recognizing Ms. Anne S. McKenney for her dedicated service on the Chesterfield Disability Services Board. WORK SESSIONS Work sessions were held on the County Administrator's Proposed FY2004 Expenditure Budget, and the proposed FY2004 budgets for Management Services, Commonwealth's Attorney and the Sheriff. NEW BUSINESS Approved Acceptance of a bid from Davenport and Company to purchase Certificates of Participation, Series 2003A and B in connection with Certificates of Participation financing for the Expansion/Renovation of the Juvenile Detention Home and the County Jail Replacement Project. Added to the Agenda and Approved Public hearing date of April 9, 2003 to consider an ordinance banning open burning of debris waste in the county. APPOINTMENT Approved Appointment/reappointment of Ms. Joan Cole, Ms. Holly Faison, Ms. Henrietta Yaworsky, Ms. Pat Roble and Ms. Mary Clair Thomas to serve on the Keep Chesterfield Clean Advisory Board. CONSENT ITEMS Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved State road acceptance of roads in Amherst, Section 3 and Rosemont, Section H. Authorization to execute the Fifth Addendum to the Special Project Service Agreement for appliance and scrap metal hauling and recycling services. Award of construction contract to S. W. Rogers Incorporated for Phase 'A' of the Jail Replacement Project. Public hearing date of April 9, 2003 to consider revising FY2003 School Operating Fund appropriations. Public hearing date of April 9, 2003 to consider appropriation of funds received from the Department of Medical Assistance Services and authorization to execute related documents. Conveyance of easement to Verizon Virginia Incorporated. Conveyance of easement to Virginia Electric and Power Company. Request of R. D. Jenkins, Jr. and Jennifer Jenkins for permission for a gravel driveway to encroach within a 33-foot unimproved right of way known as Kingsland Stables Lane. Request of Huguenot Village Acquisition Company, L.L.C. for permission for a concrete dumpster pad to encroach within a 16-foot sewer easement. Acceptance of a parcel of land along the east right of way line of Otterdale Road from Harry F. Zahn and Lois W. Zahn. Initiation of an application for a conditional use planned development to modify setback requirements to accommodate the enclosure of porches for 93 lots in Lakepointe Subdivision. 2 Adopted Resolution recognizing Firefighter Robert K. Clarke, Department of Fire and Emergency Medical Services, upon his retirement. Approved Initiation of a variance application to the Board of Zoning Appeals for a variance to the lot area requirement at 2809 and 2811 Banbury Road. Approved as amended FY2004 Priority List and statement regarding Chesterfield's primary and interstate road needs. Approved Initiation of a Conditional Use Application to permit a boarding house on property owned by Saint Barnabas Episcopal Church and transfer of District Improvement Funds from the Dale and Midlothian District Improvement Funds to the Planning Department for the Conditional Use Application fee. Approved Transfer of District Improvement Funds from the Bermuda, Clover Hill, Dale, Matoaca and Midlothian District Improvement Funds to the School Board for post prom celebrations. ADDED BY UNANIMOUS CONSENT Approved Instruct staff to prepare amendments to the subdivision and zoning ordinances to legalize existing lots that are in violation of the subdivision ordinance. REPORTS Accepted Status Report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases; and a Report on Developer Water and Sewer Contracts. 7:00 P.M. SESSION Reverend Peter Moon, Pastor of Woodlake United Methodist Church gave the invocation. Gold Award recipient Linnea Ember Harper led the pledge of allegiance. RESOLUTIONS AND SPECIAL RECOGNITIONS Mr. Douglas R. Chambers, Managing Director and Ms. Susan Marcy, Case Investigator of the Carnegie Hero Fund Commission presented Mr. Eddie Heussler with the Carnegie Hero Commission's Bronze Medal for risking his life while attempting to rescue a Chesterfield County resident from her burning home. Mr. Ramsey presented Mr. Heussler with a bronze firefighter bust that he had intended to present at his "State of the County" address in October (but Mr. Heussler was sick and could not attend.) Adopted Resolution recognizing Mr. Sean Patrick Beardsley upon attaining the rank of Eagle Scout. Adopted Resolution recognizing Ms. Rebekah McGowan upon attaining the Gold Award. Adopted Resolution recognizing Ms. Linnea Harper upon attaining the Gold Award. Adopted Resolution recognizing March 22, 2003, as "Families First Day" in Chesterfield County. Adopted Resolution recognizing the Thomas Dale High School Varsity Football Team for its outstanding representation of Chesterfield County. Adopted Resolution recognizing the 75th Anniversary of Loew's "Picture Palace." REQUESTS FOR MOBILE HOME PERMITS AND REZONINGS 02SN0209 Deferred until April 23, 2003 In Matoaca District, request of Southern Land Company LLC for rezoning from Agricultural (A) to Residential (R-12) with Conditional Use Planned Development to permit exceptions to Ordinance requirements of 1,196.2 acres fronting in three places for a total of approximately 2,800 feet on the north line of Beach Road, lying across from Coalboro Road and at the southern terminus of Otterdale Road. Tax ID 714-663-0471 (sheets 15 and 23). 4 03SN0109 Approved with one proffered condition 03SN0194 Approved with conditions 03SN0204 Approved with proffered conditions In Bermuda District, request of RMD Land, L.C. and RMCRK Land, L.C. to amend Conditional Use Planned Development (Case 85S121) relative to screening and setbacks on 45.7 acres located on the west line of Ruffin Mill Road, north of Ruffin Mill Circle. Tax IDs 80%638-8509, 808-638-1566 and 808-639-3226 (Sheet 35). In Matoaca District, request of Virginia State University Federal Credit Union for rezoning from Residential (R-7) to Neighborhood Business (C-2) with Conditional Use Planned Development to permit exceptions to Ordinance requirements relative to setbacks and development standards of 0.2 acre located on the north line of Boisseau Street, west of Second Avenue and better known as 3402 Boisseau Street. Tax ID 796-611-3757 (Sheet 45). In Matoaca District, request of Barthol Design Associates for rezoning from Agricultural (A) to Residential (R-88) of 113.3 acres located on the northeast line of Woodpecker Road, southeast of Bixby Lane. Tax ID 781-628-5861 (Sheet 41). PUBLIC HEARINGS Adopted Zoning ordinance amendment relative to notification and advertisements. Approved Conveyance of a conservation easement to the Virginia Outdoors Foundation and the Friends of Chesterfield's Riverfront over the Brown and Williamson Conservation area. Adopted Ordinance to vacate a portion of a 50~foot unimproved fight of way known as Logan Street within Bon Air Knolls Subdivision. The meeting adjourned at 8:24 p.m. until March 26, 2003 at 3:30 p.m. for the next regularly scheduled meeting in the Public Meeting Room.