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03-26-2003 PacketsCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: March 26, 2003 Item Number: 6. Subject: Work Session on County Administrator's FY2004 Proposed Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the County Administrator's FY2004 Proposed Budget Summary of Information: This time has been set to continue work sessions on the County Administrator's FY2004 Proposed Budget. This is the final budget work session. On February 12th, staff presented FY2004 projected revenues and the Community Services Board budget. On February 26th, staff presented Human Services and the School Board presented its budget. On March l0th, presentations were made by Social Services, Police and Fire and Emergency Medical Services. On March 12th, staff presented an overview of the County Administrator's Proposed FY2004 Expenditure Budget in addition to presentations from Management Services and the Constitutional Officers. This work session will include a review of presentations from the Community Development Division and the Community Development Block Grant Office. Preparer: Rebecca T. Dick$on Title: Director, Bud.qet and Manaqement ' Attachments: Yes 000002 000003 000005 000006 000005' 000008 ~o§el~o 000009 0000~10 0000~.~ 0000:!.2 0000~.~ 0000~.5 suo!loedsul lenuuv "i 0 0 0 0 0 0 %001, = leO9 000017 s/~e~ O~ = I~OE) 0000~.8 O0 0 O0 0 0 0 O0 s,~epqJoAA OS = leo9 × 000019 0000~0 pe.iol!uolAI eJOl~l JO %~ _- I~O~) 0000;~. 0000;~;~ 0 suo!ll!lN (/3 0000;~3 0~0~4 000025 060027 oooO~s 000080 00008~. 000032 000038 000084: O000a6 00008? 000038 000039 000040 00004~. 000062, 000044 000047 00004~ 000050 O0005X 0 0 'ID 0 '*-'- 0 LLI 0000.~, (-- (-- (-- 0 0 lam (.- LU '.,-- 000053 0 0 0 0 0 ,.~ ILl LLI 000055 (D 000056 ~.. CD CD '~' 0 0 · 0 o~ "0 0 000057 Ill ~ ~ 0 · 000055 E ~ 0 ~ 0 000059 000060 061 ~ 0 ffi 0 0 ,,,,, I~ ~. 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Subiect: Streetlight Installation Additional Funding Approval County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of additional funding for a previously approved streetlight in the Matoaca District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; o There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparer: Richard M. McElfish Title: Director, Environmental Engineering Attachments: [-~ Yes No 000085 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) o Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. MATOACA DISTRICTs In the Carters Mill subdivision, in the vicinity of 13033 Carters Valley Road: At the February 12, 2003 Board of Supervisors Meeting, the Board approved funding in the amount of $198.63 for the installation of a streetlight at the above noted location. The current installation site for this light as staked by the Electrical Cooperative is approximately 100 feet into the requestor's lot. The requestor has asked that the light be relocated the eastern edge of his lot so as to conform to the eventual road configuration. The requestor's lot is located adjacent to a temporary road stub. The relocation will require additional trenching and wiring that will increase the cost of this installation by $125.00. In order for this project to proceed the Board will have to appropriate an additional $125.00 for a total of $323.63. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 0O0056 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: March 26, 2003 Item Number: 8.B. Subject: Nomination/Reappointment to the Airport Advisory Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Reappoint a member to serve on the Airport Advisory Board Summary of Information: The purpose of the Airport Advisory Board is to advise the Board of Supervisors on those matters pertaining to the airport, including long term conceptual planning, the Airport Master Plan, and airport safety & security. The Advisory Board may perform other duties as directed by the Board of Supervisors. Due to the resignation of Mr. William Chandler, from the Midlothian District, and the relocation of Mr. Steven R. O'Leary, who currently serves the Dale District, moving to the Midlothian District, Mr. Barber has requested, and Mr. O'Leary has consented, to serve a three year-term, which will expire March 26, 2006. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedures are suspended by unanimous vote of the board members present. Nominees are voted on in the order in which they are nominated. Preparer: Steven J. Calabro Title: Director of Aviation Services Attachments: ~--~ Yes No 00008? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 26, 2003 Item Number: 8.C.1. Subiect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Bermuda: Merriewood Cloverhill: Crown Park, Section B Preparer: Richard M. McElfish Title: Director, Environmental Engineering Attachments: Yes [--~ No 000088 Vlc~ Map: ~, 000089 OOO090 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: March 26, 2003 Item Number: 8.C.2. Subiect: Authorize the Receipt and Appropriation of Grant Funds in the amount of $154,331.33 from United States Department of Justice County Administrator'sComments: ~t...~~~~ ~ County Administrator: Board Action Requested: Authorize the Fire and EMS Department, Office of Emergency Management, to receive and appropriate $154,331.33 in grant funds from the United States Department of Justice. Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $154,331.33 in grant funds from the United States Department of Justice. The Emergency Management Coordinator through the Office of Emergency Management will be responsible for oversight of the grant, which will be used to fund counter-terrorism related equipment for public safety personnel. Preparer: Steve A. Elswick Title: Fire Chief Attachments: ~-~ Yes No 000091 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: March 26, 2003 Bud_~et and Mana.qement Comments: This item requests the Board of Supervisors to authorize acceptance and appropriation of grant funds awarded by the United States Department of Justice in the amount of $154,331.33. The grant does not require a local match from the County. 0OOO9~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: March 26, 2003 Item Number: 8.C.3. Subject: Request for a Music/Entertainment Festival Permit for the Central Chesterfield Kiwanis Club to Conduct the Chesterfield Celtic Heritage Festival on April 4-5, 2003 County Administrator's Comments: County Administrator: ~__ Board Action Requested: The Board of Supervisors is requested to grant to the Central Chesterfield Kiwanis Club a music/entertainment festival permit for the Chesterfield Celtic Heritage Festival on April 4-5, 2003. Summary of Information: The Central Chesterfield Kiwanis Club proposes to conduct an outdoor concert in conjunction with the Chesterfield Celtic Heritage Festival on April 4-5, 2003 at the Chester Village Green. The event is scheduled to take place on Friday, April 4 from 7:00-10:00 p.m. and on Saturday, April 5 from 10:00 a.m.-9:00 p.m. The Kiwanis Club is co-sponsoring the event with The St. Andrews Society of Richmond, and all net proceeds from the event will be divided between the two organizations. Music will include traditional Celtic folk bands and bagpipe band performances. Admission tickets will be sold in advance for $5.00 for adults with children under 12 free when accompanied by adults. It is anticipated that approximately 200 people will attend the event on Friday evening, and approximately 2,000 people on Saturday. Food and beverages will be provided by outside vendors. Preparer: Steven L. Micas Attachments: Yes ~--] No Title: County Attorney 0505:60853.1 000093 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The music/entertainment arrangements have been reviewed by the County Attorney's Office and are adequate to meet the requirements for obtaining a permit. These arrangements provide adequate measures for public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage and security. 000094 4th Annual Chesterfield Celtic Heritage Festival 2003 Mr. Stylian Parthemos Assistant County Attorney Chesterfield County Administration Building, Room 503 P.O. Box 40 Chesterfield, VA 23832-0040 Dear Mr. Parthemos, Thank you for your assistance in helping the Chesterfield Celtic Heritage Festival Committee in applying for the Music and Entertainment Festival Permit for the April 4 - 5, 2003 special event. The Central Chesterfield Kiwanis, whose contact is located at 3300 New Found Lane, Chester, Virginia is the applicant for the event permit. The Cultural Heritage Festival will include Celtic folk music and bagpipe band performances as well as demonstrations of dancing and traditional athletic events (schedule and listing of performers is attached). The Kiwanis are working in conjunction with The St. Andrews Society of Richmond, whose contact is located at 3410 E. Broad Street, Richmond, to promote the event. These two nonprofit organizations shall receive all net proceeds generated by the event. The media sponsors for the event will be the Chester Village News, 88.9 WCVE, and Comcast. Other corporate sponsors are being pursued to offset the cost of the festival. The Festival will be held on Friday, April 4 from 7pm - 1 Opm, and on Saturday, April 5 from 10am - 9pm at the Chester Village Green on Center Street, Chester. The Chester Village Green is owned by Chester Development Assoc. L.C.. They are located at 4211 Old Hundred Road, Chester, VA, 23831. The Central Chesterfield Kiwanis and the St. Andrews Society of Richmond is assuming full responsibility for the festival. We are currently seeking corporate sponsors to help offset some of the major costs. P.O. Box 40, Chesterfield, VA 23832 SteenM~Chesterfield.gov (804) 751-4946 000095 4th Annual Chesterfield Celtic Heritage Festival 2003 A copy of the admission ticket is attached. Tickets are being sold through the civic associations associated with the event. We expect to have 200 participants attending the Friday Evening program and 2000 attending the Saturday event. The ticket cost is $5 per adult, with children under the age of twelve being admitted for free when accompanied by an adult. We have contracted with Shoosmith Brothers Inc. to provide and service portolets for the event. Units will remain in place from 4/4/03 - 4/7/03. Shoesmith Brothers, Inc. is providing a dumpster and trash receptacles for the event. The Chesterfield Jaycees and members of the festival committee will monitor the trash throughout the day and clean up the site at the conclusion of the event. Shoosmith will remove the dumpster on 4/7/03. Food and beverages are being provided by vendors, to include The Lions Club of Chester, the Central Chesterfield Kiwanis Club,The Civitans of Chester, and the Chester Rotary Club. Lodging for entertainers will be provided by the Hampton Inn Chester. No other lodging will be necessary for the event. We are alerting the Chesterfield County Fire Department of the event and program schedule. We will work with the event security officers in the event of an emergency to notify the proper emergency medical personnel. Adequate parking facilities are available to park at the Chester Village Green. In the case of bad weather or overflow parking, the Chester Baptist Church Parking lot will be utilized and shuttles will be run to the event. The Chester Civic Association will coordinate parking at the event. A donation of $1 per car will be collected. The two streets leading into the park area will be closed to vehicular access after 6:30 on Friday evening and after 9:30 on Saturday Morning. These two gates will serve as the control points for the event. Plastic drift fencing will be used to further secure the perimeter. P.O. Box 40, Chesterfield, VA 23832 SteenM~Chesterfield.gov (804) 751-4946 000096 4th Annual Chesterfield Celtic Heritage Festival 2003 A copy of the admission ticket is attached. Tickets are being sold through the civic associations associated with the event. We expect to have 200 participants attending the Friday Evening program and 2000 attending the Saturday event. The ticket cost is $5 per adult, with children under the age of twelve being admitted for free when accompanied by an adult. We have contracted with Shoosmith Brothers Inc. to provide and service portolets for the event. Units will remain in place from 4/4/03 - 4/7/03. Shoesmith Brothers, Inc. is providing a dumpster and trash receptacles for the event. The Chesterfield Jaycees and members of the festival committee will monitor the trash throughout the day and clean up the site at the conclusion of the event. Shoosmith will remove the dumpster on 4/7/03. Food and beverages are being provided by vendors, to include The Lions Club of Chester, the Central Chesterfield Kiwanis Club,The Civitans of Chester, and the Chester Rotary Club. Lodging for entertainers will be provided by the Hampton Inn Chester. No other lodging will be necessary for the event. We are alerting the Chesterfield County Fire Department of the event and program schedule. We will work with the event security officers in the event of an emergency to notify the proper emergency medical personnel. Adequate parking facilities are available to park at the Chester Village Green. In the case of bad weather or overflow parking, the Chester Baptist Church Parking lot will be utilized and shuttles will be run to the event. The Chester Civic Association will coordinate parking at the event. A donation of $1 per car will be collected. The two streets leading into the park area will be closed to vehicular access after 6:30 on Friday evening and after 9:30 on Saturday Morning. These two gates will serve as the control points for the event. Plastic drift fencing will be used to further secure the perimeter. P.O. Box 40, Chesterfield, VA 23832 SteenM~Chesterfield.gov (804) 751-4946 000096 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 26, 2003 Item Number: 8.C.4. Subiect: Approval of Water Contract for 144 Stonehill Drive W/L Extension, Contract Number 03-0052 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information- This project includes an offsite extension of 85 L.F.± of 6" water lines. In accordance with the ordinance, the Developer is entitled to refunds through connection fees for the construction cost of the offsite improvements. Developer: Contractor: F. E. Williams BTS Construction Company Contract Amount: Estimated County Cost for Offsite ............ $1,838.10 Estimated Developer Cost ..................... $4,161.90 Estimated Total .............................. $6,000.00 Code: (Refunds thru Connections - Offsite) 5B-572VO-E4D District: Midlothian Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Yes ~-] No # 000095 I VICINITY SKETCH 144 Stonehill Drive County Project # 03-0052 Frederick E. Williams Peggy H. Williams GPIN 7507027373 144 Proposed 6" Waterline County Project Ct 03~0052 P'~tman Lane Chesterfield County Department of Utilities Development $eetion CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: March 26, 2003 Item Number: 8.C.5.a. Subject: Acceptance of a Parcel of Land Along the East Right of Way Line of North Spring Run Road from William B. and Gene H. DuVal County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.119 acres along the east right of way line of North Spring Run Road (State Route 662) from William B. and Gene H. DuVal, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Mana,qer Attachments: ¥CS 000~.00 VICINITY SKETCH Acceptance of a parcel of land along the east right of way line of North Spring Run Road from William B. and Gene H. Duval Chesterfield County Department of Utilities Right Of Way Office G. P. ASSOC~4FES, L.P. 13850 N. SPRING RUN RD. GPIN 725-670-373G-00000 ANTLER RIDGE SECTION 4 P, 8, 78 PG. 36 ~' ~ ~ ~o~ ~. SPmNC RUN ~0. 0.~.2~. ~. ~ ~ GPXN ~2~-~0-~-0~00 ~ D.B.~02~ PG. 8~ -'~0~ ~ ~ - ~/ 0.119 AC ~3~58 o~ ~.~ TO ~S.~ ~ ~Z2.~a'~ ~~'~ - · 30.59-~ ~- WlLL~ B. ~ NORTH SPRING RUNROAD · OENE ~. OUV~ 7307 N. SPRING RUN RD. s~ eT~ ~2 am/~ Z25-6ZO-O350-~ O.B. 1993 PG. 71 DATE: December 10, SCALE: 1"= 100' JOB NO: C0211241 2002 Showing O. 1 19 Acre Of Lond North Spring Run'Rood To Be Dod?coted Motooco O/stNct Chester£1'e/d Count)/, VD. · PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS. 1208 Corporate Circieo Roanoke, Vi~inia 24018 · Phone (540) 772-9580 · Fax (540) 772-8050 501 Branohway Road · Suite 100 · Richmond, ¥1rgini~ 23236 · Phone (804) 794-0571 · Fax (804) 794-2635 880 Tect'trx:~:~/Perk Drive. Suite 200* Glen Aiten, Virginia 23059. Phone (804) 553--0132. Fax (804) 553-0133 On O00~tO2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: March 26, 2003 Item Number: 8.C.5.b. Subiect: Acceptance of Parcels of land along the North Right of Way Line of Robious Road and the West Right of Way Line of Cranbeck Road from Belvidere Development Company, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of five parcels of land containing a total of 0.355 acres along the north right of way line of Robious Road (State Route 675) and the west right of way line of Cranbeck Road, (State Route 674) from Belvidere Development Company, LLC, and authorize the County Administrator to execute the deed. Summarv of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conform to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs --]No #00O3.o3 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE NORTH RIGHT OF WAY I,INE OF ROBIOUS ROAD AND THE WEST RIGHT OF WAY LINE OF CRANBECK ROAD FROM BELVIDERE DEVELOPMENT, LLC N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 26, 2003 Item Number: 8.C.6. Subject: Award of Contract for the Route 10/Enon Church Road Turn Lane Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the award of a $331,500 construction contract to Shoosmith Bros., Inc. for the Route 10/Enon Church Road Turn Lane Project. Summary oflnformation: In November 1999, the Board authorized the County Administrator to enter into a VDOT/County agreement for the design/right- of-way/construction of the Route 10/Enon Church Road Turn Lane Project. On February 2, 2003, staff advertised a road construction contract for the project. Bids were received on February 28, 2003. Bid results are listed on Attachment A. Shoosmith Bros., Inc. submitted the low bid of $331,500. The bid is approximately 20 percent lower than the engineer's estimate for the project. Recommendation: Staff recommends the Board authorize the award of a $331,500 construction contract to Shoosmith Bros., Inc. for the Route 10/Enon Church Road Turn Lane Project. District: Bermuda Preparer: R.J.McCracken agen549 Title: Director of Transportation Attachments: Ycs --]No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: March 26, 2003 Budget and Mana.qement Comments: This item requests the Board to award a construction contract to Shoosmith Bros., Inc. in the amount of $331,500 for construction of the Route 10/Enon Church Road Turn Lane Project. This project is funded with anticipated VDOT reimbursement and sufficient appropriations exist to award this contract. Preparer: Rebecca T. Dickson Title: Director, Bud.qet and Manaqement ~VVl07 Proposed Intersection Improvements Route 10 and Enon Church Road · .,,.-F~eceiving Lane for / Le~t Turn Lane Proposed Improvemen[s l// l /~ ~ Chosl:erfiold County, VA N O00&O0 ROUTE 10/ENON CHURCH ROAD February 28, 2003 Bid Results CONTRACTOR TOTAL BID Shoosmith Bros., Inc. $331,500.00 Interstate Construction $356,749.00 Simons Hauling $417,919.28 Central Contracting $518,952.90 PROJECT CONSTRUCTION BUDGET Preliminary Engineering $80,621 Right-of-way $8,174 Utility Relocation $0 Construction Bid $331,500 Construction Contingency $157,105 Construction Administration and Inspection $42,600 Total $620,000 APPROPRIATIONS November 23, 1999 $480,000 Anticipated VDOT Reimbursement January 8, 2003 $140,000 Anticipated VDOT Reimbursement Total $620,000 ATTACHMENT A 000109 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: March 26, 2003 Item Number: 8.C.7. Subiect: Authorization for Chesterfield Historic Society to Reprint and Sell O'Dell Chesterfield Historic Sites Book County Administrator's Comments: County Administrator: Board Action Requested: That the Board of Supervisors authorize Sheridan Books to reprint 700-1,000 copies of the O'Dell Chesterfield Historic Sites Book. Summary of Information: The Virginia Department of Historic Resources (DHR), circa 1981, provided funding for Mr. Jeffrey O'Dell to research and publish a historic sites book for Chesterfield County. The completed and published book was copyrighted to Chesterfield County. Due to demand, the Historic Society requests to reprint the book for sale. A grant has been secured to help underwrite the reprinting costs from DHR. The Historic Society plans to reprint 700- 1,000 copies and sell them at a retail price of $65.00 per book. Preparer: Bradford S. Hammer Title: Deputy County Administrator Attachments: Yes [---] No 000110 Mr. Steven L. Micas Chesterfield County Attorney 9901 Loft Road Main Administration Building Chesterfield, VA 23832 Founded in 1981 P.O. Box 40 Chesterfield, Virginia 23832 Telephone (804) 777-9663 Fax (804) 777-9643 March 14, 2003 Dear Mr. Micas: On behalf of the Chesterfield Historical Society of Virginia, I would like to request permission to reprint Chesterfield County Early Architecture and Historic Sites by Jeffrey M. O'Dell, ISBN 0-9610744-0-9. If granted we are requesting a letter from you to be presented to the vender to allow reprinting to begin. The copyright is that of the County of Chesterfield, Virginia and the Historical Society is seeking to reprint some 700 to 1000 copies. It is understood by the Society that copyright is to be retained by the CoUnty of Chesterfield. A letter requesting comidexation on this matt. er to the Board of Supervisors will be coming from Mr~ Bradford $. Hammer's office, Department of Human Services for inclusion on the Supervisors upcoming meeting agenda. Thank you, for your consideration. Yours tmly, Dennis P. Farmer Executive Dire. c~r Chesterfield Historical Society of Virginia Cc: D. Hancock B. Hammer 000111 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: March 26, 2003 Item Number: _~. 8. Subiect: Approval of Change Order Number 6 in the Amount of $46,012 to the Construction Contract with Haley Builders Construction Company for the Airport Terminal Addition/Renovation Project County Administrator's Comments: ~.~~~ /~~ County Administrator: ~ Board Action Requested: Authorize the County Administrator to execute Change Order Number 6 with Haley Builders Construction Company in the amount of $46,012 and appropriate $29,542 in anticipated State Grant reimbursement. Summary of Information: This change order includes miscellaneous items related to the construction and renovation of the Airport Terminal building. There are 21 separate items on the change order ranging in cost from $140.00 to $8,872.00. Some of the more significant items include: cost for pre-cast sills, modification of in- fill walls, required electrical enhancements, drainage issues, additional tile work, additional preparation and painting. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: [-~ Yes No ooo3.a.2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: March 26, 2003 Budget and Management Comments: This item requests the Board of Supervisors to approve change order #6 in the amount of $46,012 for the construction contract with Haley Builders for the addition/renovations to the Chesterfield County Airport terminal building. The Board is also being requested to appropriate anticipated state reimbursement in the amount of $29,542. The balance of $16,470 for the local match is available in the project contingency account. This project is primarily finished with the exception of Dunch list items and a certificate of occupancy should be issued before March 26, 2003. Preparer: Rebecca T. Dickson Title: Director, Budget and Management OOOlla CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 26, 2003 Item Number: 8.C.9. Subiect: Incorporated County Administrator's Comments: Set Public Hearing For April 9, 2003 to Consider the Conveyance of 5.1 Acres on Chester Road to Chesterfield Alternatives, County Administrator: Board Action Requested: Set a public hearing for April 9, 2003 to consider the conveyance of 5.1 acres on Chester Road to Chesterfield Alternatives, Inc. Summary of Information: The County has designated as surplus property a parcel of land containing 5.1 acres, more or less, on Chester Road. The assessed value is $92,000. The Community Services Board ("CSB") has negotiated an agreement with Chesterfield Alternatives, Inc. ("CAI") to construct a 7,800 square foot building on the parcel that could be used by the CSB for its program serving adults with serious mental illness. CAI has determined that if it can acquire the site for a nominal value ($10), it could finance and construct a building and lease to the CSB on a long-term basis. The CSB has a critical need for a modern, custom-designed facility to replace its current aging and outdated facility now leased from a private landlord. The CSB has determined that suitable rental space is not currently available. Once CAI completes construction of the structure, the CSB would have exclusive use of the facility to house its program, which will serve up to 150 County citizens with psychiatric disabilities in need of specialized rehabilitation services. CAI has agreed to manage the property and maintain it according to standards set by the CSB. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs ---]No # 000~.~.4 VICINITY SKETCH Set Public Hearing For April 9, 2003 to Consider the Conveyance of 5.1 Acres on Chester Road to Chesterfield Alternatives, Inc. cAS~LE~UR¥ OR TERJO LN W Chesterfield County Department of Utilities Right Of Way Office OfJO~ 1,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: March 26, 2003 Item Number: 8.C.10. Subiect: Consideration of Request of The Our Gang Limited Partnership for Modification of the Airport Industrial Park Restrictive Covenants Relating to Minimum Building Size County Administrator's Comments: j/~...~.~~ County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a request of The Our Gang Limited Partnership for modification of the Airport Industrial Park Restrictive Covenants relating to minimum building size. Summary of Information: The Our Gang Limited Partnership ("the Partnership") is owner of property located at 7611 Whitepine Road in the industrial park. The Partnership is in the process of selling the property. The Airport Industrial Park restrictive covenants provide that "It]he minimum size of the principal building. .[on a lot in the Park] shall be 7,000 square feet." The County approved a site plan for this property in 1978 that showed a building of only 4,6501 square feet because the site plan also proposed a "future" expansion that would increase the building to 7,000 square feet. However, since the future expansion never occurred, the property is not in conformance with the covenants and, as such, is preventing the sale of the property. The Partnership has requested that the County waive that portion of its restrictive covenants that requires a minimum building size of 7,000 square feet. The request has been reviewed and approved by the County's Planning Staff and Department of Economic Development. The Partnership has requested a waiver of this provision in order to bring the property into compliance with the restrictive covenants and to close on the sale of the property. Preparer: James G. Dunn Title: Director of Economic Development 1923:60922.1 Attachments: ~-] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Board of Supervisors has the right under the restrictive covenants to waive, modify, alter or amend any of the covenants, conditions, and restrictions so long as such action does not reduce the overall quality of the property affected. Planning Staff recommends approval of the Partnership's request because: (1) the County approved the site plan in 1978 and (2) the current building size will not reduce the overall quality of the parcel or the Industrial Park. Further, the County Attorney recommends that if the Board approves this request, that, by such approval, the Partnership also be required to record an instrument in the land records of the County Circuit Court that reflects the Board's decision and minutes in approving this modification of the restrictive covenants for the subject parcel. 1923: 60922.1 000 ."18 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: March 26, 2003 Item Number: 8.C.11. Authorization to Execute a Subordination Agreement for the County's Water Assessment Lien on Property Owned by Kenneth and Jane Akom County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute an agreement subordinating the County's water assessment district lien to a first mortgage for Kenneth and Jane Akom. Summary of Information: Kenneth and Jane Akom own a home in the Autumn Oaks/Chalkley Road Water Assessment District, which was created in 1998. The Akom's portion of the assessment is $4,715.00 and a lien has been recorded to protect the assessment. The Akoms are preparing to refinance their mortgage. However, their bank will not close their loan unless the County subordinates the water assessment lien to it. Staff does not believe that subordinating the assessment lien to the loan will negatively affect the County's lien, because the new loan does not increase the first mortgage amount from what it was when the County's lien was first recorded. Water assessment liens are repaid semi-annually when real estate taxes are paid. The repayment period is ten years. The landowners have made all installment payments in a timely fashion. Preparer: Craig S. Bryant Title: Director of Utilities 0505: 60984.1 Attachments: ~'~ Yes No 00'0119 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: March 26, 2003 Item Number: 8.C.12. Subiect: Resolution Supporting President George W. Bush and the United States Military County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information' This resolution is in support of President George W. Bush and the United States military serving in Iraq. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: SUPPORTING PRESIDENT GEORGE W. BUSH AND THE U.S. MILITARY WHEREAS, on September 11, 2001, the United States of ~erica was attacked by terrorists who killed thousands of innocent Americans, as well as men and women from at least 33 other nations; and WHEREAS, following these acts of terrorism, President George W. Bush resolved that those responsible, and those who engaged in or supported terrorism, would be brought to justice; and WHEREAS, Iraqi dictator Saddam Hussein is known to possess and have used weapons of mass destruction, including poison gas and other toxins, against his own people; and WHEREAS, besides murdering thousands of his own people, he has exported violence to Kuwait, which his military invaded in 1991; and WHEREAS, the United States of America led a coalition of forces that defeated Saddam Hussein's forces, driving them out of Kuwait, and restoring liberty in that nation; and WHEREAS, since that time, Saddam Hussein has steadfastly failed to abide by the terms set forth by the United Nations at the time of the cease fire agreement; and WHEREAS, Saddam Hussein has failed to demonstrate that he has destroyed all weapons of mass destruction, as required by the United Nations; and WHEREAS, Saddam Hussein's regime has been linked to various terrorist organizations; and WHEREAS, it would be foolish for America to sit and wait for Saddam Hussein to provide weapons of mass destruction to terrorist groups to use against our nation at some future time; and WHEREAS, the men and women of the U.S. military, with support from more than 50 other nations, are now in Iraq protecting liberty by removing an oppressive regime that threatens free people everywhere; and WHEREAS, nearly 30 Chesterfield County government employees, as well as many more Chesterfield County residents, are among military and military reserve forces involved in this fight for freedom. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of March 2003, hereby declares its support for President George W. Bush and the U.S. military in this fight for freedom from terrorism, expresses its gratitude for the sacrifices of our military and their families, and wishes our servicemen and women, and those of our coalition forces, a rapid victory, a safe return to their homes and families, and the well-deserved satisfaction of having made the world a safer place for freedom-loving people. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: March 26, 2003 Item Number: 10.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and Administrator: 1. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: sewer contracts were executed by the County 99-0050 The Park at Salisbury (Formerly Salisbury Apartments) The Park at Salisbury, LP Castle Equipment Corporation Water Improvements - Wastewater Improvements - Midlothian $290,861.50 (Private) Preparer: Craig S. Bryant Title: Director of Utilities Attachments: ~-] Yes No #000120 Agenda Item March 26, 2003 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0032 Windy Creek, Section A Gills Gate, LLC McLane Construction Company Water Improvements - Wastewater Improvements - Dale $249,342.00 $165,490.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0054 Adkins Ridge Providence Investments, LC Lyttle Utilities Incorporated Water Improvements - Wastewater Improvements - Clover Hill $15,786.00 $39,609.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0342 Hampton Park, Section 23 Hampton Park Associates, LLC R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Matoaca $37,053.00 $42,894.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 26, 2003 Item Number: 10.B. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator:.~~~ Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: Yes ~-~ No # O00lZ BOARD MEETING DATE 07/01/02 11/13/02 11/13/02 11/13/02 11/13/02 11/13/02 11/13/02 11/13/02 CHESTERFIELD COUNTY GENERAL FUND BALANCE March 26, 2003 DESCRIPTION FY2003 Budgeted Beginning Fund Balance Designate excess revenue (County) for non-recurring items in FY2004 Designate excess expenditures (County) for non-recurring items in FY2004 Designate excess revenue (Schools) for non-recurring items in FY2004 FY02 Results of Operations - Schools unspent General Fund Transfer for non-recurring items in FY2004 FY02 Results of Operations - Parks FY02 Results of Operations - Libraries FY02 Results of Operations - CSA Shortfall AMOUNT (1,712,213) (819,183) (1,852,802) (1,145,159) (150,000) (150,000) (60,300) BALANCE $42,493,947 $40,781,734 $39,962,551 $38,109,749 $36,964,590 $36,814,590 $36,664,590 $36,604,290 0001. 3 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONAl J ,Y FUNDED BY DEBT March 26, 2003 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/2001 FY02 Budgeted Addition 4/4/2001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts 10/24/2001 360 West Comdor Plan 11/14/2001 Building Improvements (County Administration) 11/14/2001 Security Enhancements (MH/MR and County Administration) 2/27/2002 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/2002 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/2002 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment Amount 8,800,000 (7,579,700) (85,000) (90,000) (70,000) (170,000) (107,000) (so,ooo) (250,000) (75,0oo) 8,600,000 (7,277,800) (14o,0oo) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 000 .1 4 g 0001;~ Prepared by Accounting Department Febmary 28, 2003 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease TOTAL APPROVED AND EXECUTED Origin~ Amount SI6,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 $31,409,906 Date Ends 11/19 05/04 11/21 03/05 03/O6 09/05 07/05 Outstanding Balance 02/28/03 $13,685,000 12,577 12,805,000 390,487 13,606 11,661 165,915 $27,084,246 PENDING EXECUTION Description Building Construction, Road Constmction, Park Improvements and Systems - Certificates of Participation Approved June 26, 2002 Approved Amount $12,000,000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 26, 2003 Item Number: 10.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator:.~~..~j~~ Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: -~No 000 7 ~ 000~.29 ~ oo0~.30 FY2004 Proposed Budget Public Hearings on March 26, Suggested Text 2003 Chairman calls the meeting to order. "~ood evening, this date has been advertised for this Board to hold ten public hearings on the following items= (1)appropriation of a refund from the regional jail~ (2) proposed changes in the Building Inspection ordinance~ (3) proposed changes in the Environmental Engineering fees~ (4) proposed changes in the County's water connection fees and rate increases in the water and wastewater charges~ (5) proposed changes in Planning Department fees; burn permit fees; the proposed the proposed HOME Annual Plan; and (10) the proposed 2004 Biennlal Financial Plan commonly referred to as the "Budget." (6) proposed changes in Fire Department (7) proposed tax rates for 2003; (8) 2004-2010 Capital Improvement ProGram; (9) 2004 Community Development Block Grant and "Are there any comments before we proceed?" (At ~his point, Conflict of interest statements will be read by Mr. Micas and Mr. Barber.) "The purpose of these public hearings is to allow each County resident the opportunity to comment on these items. If you inten~ to speak, and have not signed one of the sign-up sheets, please see the Deputy Clerk and let us know which public hearing you're.intereste~ in. All speakers are aske~ to keep their comments brief an~ avoi~ repetition of prior comments. The Clerk will time each speaker, an~ I will limit each speaker to no more than minutes." "Before we begin the public hearings, Becky Dickson, Director of Budget an~ Management, will make a very brief presentation. Becky will get up and quickly go through a few slides '~adamClerk, please call the first public hearing.# Clerk calls public hearing on the proposed amendment to the FY2003 budget to appropriate $1,127, 779 in a regional jail refund - introduces Ms. Dickson. Becky summarizes item. "We will now take comments on this item. Madam Clerk." Clerk reads names from list. Comments from public. "Are there any other speakers who wish to comment on the proposed changes to the FY2003 budget to appropriate a $1,127,779 refund from the regional jail? This public hearing is now closed." Clerk calls public hearing on proposed changes in the Building Inspection fees- introduces Ms. Dickson. Becky summarizes item. "We will now take comments on this item. Madam Clerk." Clerk reads names from list. Comments from the public. "Are there any other sDeakers who wish to comment on the DroDosed changes to the County's building inspection fees? This ~ublic hearing is now closed." Clerk calls public hearing on proposed changes in the Environmental Engineering fees- introduces Ms. Dickson. Becky summarizes item. "We will now take comments on this item. Madam Clerk." Clerk reads names from list. Comments from the public. "Are there any other speakers who wish to comment on the proposed changes to the County's Environmental Engineering fees? This public hearing is now closed." Clerk calls public hearing on proposed changes in the County's water connection fees and water and wastewater charges- introduces Ms. Dickson. Becky summarizes item. "We will now take comments on this item. Madam Clerk." Clerk reads names from list. Comments from the public. "Are there any other speakers who wish to comment on the proposed changes to the County's water connection fee and water and wastewater charges? This public hearing is now closed." Clerk calls public hearing on proposed changes in the County's planning fees - introduces Ms. Dickson. Becky summarizes item. "We will now take comments on this item. Madam Clerk." Clerk reads names from list. Comments from the public. "Are there any other speakers proposed changes to the County's planning public hearing is now closed." who wish to comment on the fees? This Clerk calls public hearing on proposed changes in the County's Fire Department burn permit fees - introduces Ms. Dickson. Becky summarizes item. "We will now take comments on this item. Madam Clerk." Clerk reads names from list. Comments from the public. speakers who wish to '*Are there any other proposed changes to the County's burn permit fees? public hearing is now close~." comment on the This Clerk calls public hearing on the proposed tax levy for 2003 for various classes of property- introduces Ms. Dickson. Becky summarizes item. "We will now take comments on tax levies. Madam Clerk." Clerk reads names from list. Comments from the public. "Are there any other speakers who wish to comment on the proposed tax levies? This public hearing is now closed." Clerk calls public hearing on the Capital Improvement Program and introduces Mrs. Dickson. Becky summarizes item. "We will now take comments on the Proposed Improvement Program. Madam Clerk." Capital Clerk reads names from list. Comments from the public. "Are there any other speakers who wish to comment on the proposed Capital Improvement Program? This public hearing is now closed." Clerk calls public hearing on the Proposed 2004 Community Development Block Grant and Home Annual Plan and introduces Mrs. Dickson. Becky summarizes the item. "We will now take comments Develo~nent Block Grant an~ HOME programs budget. Clerk." on the Propose~ Community Ma~am Clerk reads names from list. Comments from the public. "Are there any other speakers who wish to comment on the propose~ 2004 Community Develo~ment Block Grant an~ Home Annual Plan? This public hearing is now close~." Clerk calls public hearing on the proposed 2004 Biennial Financial Plan and introduces Mrs. Dickson. Becky summarizes the item. -we will now take comments on the proposed operating budget. Madam Clerk." ~.t2004 Clerk reads names from list. Comments from the public. "Are there any other speakers who wish to comment on the proDosed 2004 operating budget? This public hearing is now closed." ~This concludes the public hearings." Closing remarks. 10 CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page 1 of I Meetin~l Date: March 26, 2003 Item Number: 14. Subiect: Naming of a Robious Sports Complex Baseball Field and Adoption of a Resolution Recognizing The Late Brett Samuel Jones for His Courage and Determination County Administrator's Comments: County Administrator: Board Action Requested: The Honorable Edward B. Barber requests that the Board of Supervisors rename the Robious Complex Baseball field "Brett Jones Field" and adopt the following resolution. Summary of Information: Brett Samuel Jones played baseball for Huguenot Little League where his passion for baseball, his teamwork and courage during his illness inspired all those who knew him, and Chesterfield County will forever honor Brett Samuel Jones by naming the Robious Sports Complex American League field in his memory. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments~ Yes No RECOGNIZING THE LATE BRETT SAMUEL JONES BY NAMING THE ROBIOUS COMPLEX AMERICAN LEAGUE BASEBALL FIELD IN HIS HONOR WHEREAS, for seven years Brett Samuel Jones played baseball in the Huguenot Little League; and WHEREAS, Brett had a passion for baseball and excelled as a player and a teammate; and WHEREAS, shortly after Brett began playing baseball with Huguenot Little League, he developed leukemia, and courageously fought the disease for nearly five years; and WHEREAS, while Brett underwent debilitating treatments, he continued playing baseball and played almost every game, even when his family could not imagine how he could continue; and WHEREAS, Brett would be so weak from chemotherapy that prior to some seasons he did not have the energy to run from home to first base, but would continue to train so that he could play when the season started; and WHEREAS, Brett would ask his parents to schedule his chemotherapy sessions so that he could play baseball, and despite his illness, almost never missed a game; and WHEREAS, Brett was an American League player who played on American League teams each year, and was selected for the American League All-Star team the last five years he played; and WHEKEAS, in November 2001, Brett finally succumbed to the disease against which he so valiantly fought; and WHEREAS, Brett's easygoing smile, courage, teamwork and example inspired all those who knew him; and WHEREAS, Brett's death was a loss not only to his family but also to the entire Huguenot Little League community and the County of Chesterfield; and WHEREAS, Brett exemplified all that Little League should represent and through his courage and example, will continue to live in our hearts and inspire us to face any challenge with determination and grace; and WHEREAS, Chesterfield County will forever honor Brett, by naming the Robious Sports Complex American League field in his memory. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 9th day of April 2003, publicly recognizes the late Brett Samuel Jones, the brave and courageous young man who impacted and inspired all those who knew him and urges all Chesterfield County residents to keep his memory alive when they visit the Brett Jones Field at the Robious Sports Complex. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: March 26, 2003 Item Number: 16.A. Subiect: Public Hearing to Consider the Appropriation of $1,127,779 Refund Received from the Riverside Regional Jail Authority County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider the appropriation of the $1,127,779 per diem refund received from the Riverside Regional Jail Authority. The refund will be used to offset the expected shortfall in the regional jail budget. Summary of Information: This date and time has been scheduled to hold a public hearing to consider the appropriation of $1,127,779 received from the Riverside Regional Jail Authority (RRJA) as a refund for per diem payments. RRJA generated excess funds last fiscal year in the amount of $3,723,924. Excess revenue was generated by the RRJA selling beds to federal agencies, contracting with the State to hold %nmates under the Jail Contract Bed program, and selling beds to non-member jurisdictions. The Authority voted to refund, to participating localities, $2,346,334, of which $1,127,779 is Chesterfield County's share. Of the funds remaining, $1,000,000 will be deposited into the RRJA expansion fund and $377,589 will be added to the RRJA operating reserve fund to meet the reserve requirement per the bond obligation agreement. Preparer: Rebecca T. Dickson Title: Director, Budget and Management Attachments: ~-] Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: March 26, 2003 Summary of Information (Cont.): The average daily population for Chesterfield County at the Regional Jail in FY2000 was 232.4. In FY2001, the average daily population was 281.4 and in FY2002 the average daily population was 444.6. The average daily population for the current fiscal year, through January, has been 470.9. More arrests and subsequent convictions are two factors contributing to the uncharacteristically high populations at both the local and regional jails. If current factors remain constant, the average daily population for the twelve-month period could easily be 470 at the regional jail, at a cost of approximately $6,347,718. The current fiscal year budget for per diem payments, based on the Regional Jail's budget submission, is $5,234,500. This would cause overspending of more than $1.1million. The refunded $1.1 million will be used to provide revenue support for the FY2003 budget. It is uncertain as to whether revenue excesses and refunds will be generated in the future. As the member jurisdictions continue to increase their utilization of beds, it will gradually force the removal of the federal inmates, Jail Contract Beds, and non-member jurisdictions in order for the facility to accommodate the needs of its member jurisdictions. State cuts for jail per diems could impact future refunds as well. 0001,3,3 An Affiliate of Media General Advertising Affidavit (This is not a bill, Please pay from invoice) P~ O. Bo× 85333 Richmond, Virginia 232934)001 (804) 649-6000 220806 /),/19/.;008 I Date Code Description Ad Size T 0~%119/200% 1 '21 TAKE NOTICRTAK R Nf}TICR TH AT TFIF. RO AR D (3 2 00 x 21 00 ATTACH HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF, NOT-ICETAKE NOT[CT was published by Richmond Newspapers, inc. in the City of Richmond, State of Virginia, on the following ~ates: 03/19/2003 The first insertion being given Newspaper reference: 1349629 Sworn to and subscribed before Notary Public State of Virginia City of Richmond My Commission expires (~O' 3( '0 ¢____ 0'4tl W2003 Supervisor NOT X BILL]FLEASE OICE, THAN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: March 26, 2003 Item Number: 16.B. Subiect: Public Hearing on Proposed Ordinance Amendments Relating to Department of Building Inspection Clarifications County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing to Consider the Attached Amendments Relating to Department of Building Inspection Clarifications Summary of Information: This date and time has been scheduled to hold a public hearing on the proposed ordinance clarifications in the Building Inspection area. Staff is requesting clarification type changes in the ordinances that relate to building inspection. No rate increases are proposed. These clarifications, in some cases, will change the rates to a flat rate versus a calculation of the estimated cost of the improvement. An example would be the cost of a permit inspection for a retaining wall. Currently this cost would be based on the estimated value of the retaining wall; and therefore, the customer would have to know the value and the permit fee would be a formula based on that value. The proposed code change being recommended would state a specific flat rate for the inspection of a retaining wall. Some other clarification examples relate to electrical and plumbing fees, providing cost differential, based on whether an electrical and plumbing "rough in" inspection is required or not. Ail of these code changes are being recommended to clarify for builders whether or not a fee is required, and, if so, the exact amount of the fee. The proposed changes are expected to improve service to our customers. In all cases the resultant fee clarification will not increase the permit fee paid by an applicant. Preparer: Rebecca T. Dickson Title: Director of Budqet and Manaqement Attachments: Yes ----]No # OO0:tLI4 I AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 5-5 RELATING TO BUILDING PERMIT FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 5-5 of the Code o. f the County o. f Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 5-5. Permit fees. (a) Generally. Except as provided in this section, every applicant for a building permit must pay the fees set forth in this section before the building official issues a building permit *~o~ :o , as required by the Virginia Uniform Statewide Building Code. If an applicant .... + ....... ~;+:~, c~ ~, ........ c o.,; ....... ;~ +h~ ~o,;~+~ 0,,~, makes a change in the scope of work, +h.~ u,,:,~;.. ,.~,~.;o~ oho, ..^+; ........... .~ mendment is required ~d additional fees may be assessed in accordance with tbs section. (b) Fees shall be charged in accordance with the following schedule: (1) General fees: State levy: The Commonwealth of Virginia imposes a state levy on all permit fees to fund the state's continuing education and training program for building inspection. All applicants shall be charged the state levy at the same rate charged to the county by the state. mb. Administrative fees: Change in construction plans and/or setbacks .... $40.00 (1) If the amendment results in a change in the scope of work, additional permit fees may be assessed in accordance with this section. (2) Change in contractor or lien agent, extensions, take-overs, transfers, reinstatements, and permits for CO purposes... $40.00 (3) Footing and foundation permits: available for permit holders accepting risk to commence with 0505:60589.1 1 000135 do footing/foundation construction prior to building permit approval ..... $40.00 (4) Change of use or change of occupancy (no work being done) .... $50.00 (5) Credit card fees. All applicants who pay fees by credit card shall pay the credit card company's charge for use of the card, in addition to the permit fee. Code investigation fees: i. Residential: 25 percent of applicable permit fee, or $25.00, which ever is greater ~ o q percep2 ~vm .... 1;~,~,1 ..... ;, v~ ;+-,~,~o,~ ii. Commercial: 25 percent of applicable permit fee, or $50.00, which ever is greater. ~-~ ~q per:ent '-'c*h .... 11~.~1~1,~ ' c~ if greater ........... vv ....... permlt ~, Reinspection fees:... $40.00 Re,nd requests r,~h ...... *~.~,l ......... , o,o,~ Re~ds shall be allowed only in cases where construction was not st~ed ~d shall be as follows: i. Residential: 25 percent of applicable permit fee, or $40.00, which ever is greater ^~ ~ ~ p ..... · ~v afig~.na! r .... ~,,:~,~, ....... greater. ii. Commercial: 25 percent of applicable permit fee, or $100.00, which ever is greater ~'~ ~,~ perce:X ~'c orig~na! ~, ~ .... ,,'~';~*',,~_~ ....., ~ is iii. Environmental engineering fees and state levy are not refundable. Temporary certificates of occupancy and renewals: i. Residential building permits... $40.00 ii. Commercial building permits:... $100.00 (1) "Tenant upfit" permits, where work is incomplete under the "shell" permit .... No charge. 0505:60589.1 (2) Residential building permits: a. Single-family dwellings... $480.00 b. Modular/manufactured/mobile homes:... $200.00 i. Industrialized buildings, modular homes (without a permanent chassis)... $200.00 c=. __Mobile and manufactured homes on private property... $80.00 & __Mobile and manufactured homes in a mobile home park... $40.00 o=.c. ~h,~,,+ .......... a ~1,~,~,,o and other accessory ii. 111. Additions, structures: ig.i. i-v=.iii. vii. vi. vii. Florida rooms, a~ched g~ages, detached g~ages with se:and fleer occupiable space... $240.00 Detached g~ages (no second floor occupiable space, double-door car shed ~d finished pool house)... $200.00 Alterations, ~d conveRing decWporcWgarage to finished space.. . $120.00 Porch ~d chimey additions, .... ~ oh~ ........ a ~,ooh=a ca¢oXs... $120.00 Deck, ca~o~, g~ebo, do~ers, gree~ouse, handicapped rmp, u~eated pool house, retaining wall, ~d boat dock with roof ~ Sheds:... $g0.00 Greater th~ 150 squ~e feet including prefab sheds on skids ~d pole sheds... $80.00 Less th~ 150 squ~e feet ~d costing less than $500 in materials ~d labor... No pe~it required Other additions... $280.00 o5o5:6o589.~ 3 000~ Renovations and repairs i. Renovation, alteration or conversion: (1) Resulting in a change in use of square footage. Unfinished space to finished space (with no new footings)... $80.00 (2) Resulting in no change in use of square footage, where a rough-in inspection is required...$80.00 ii. Exterior renovation and storm damage repairs... $40.00 iii. ~> ..... co ....;,~: .... ,~ cChimney relining $40.00 iv. Fire damage repair permits: shall be based upon the most similar permit fee and shall be a minimum fee of $80.00 v. Floor .joist and foundation repair... $40.00 Other residential permits: ~. i_ Residential foundation pour inspections... $335.00 (1) Additional fee if concrete testing is required because out- of-specification concrete is used... $100.00 (2) Additional fee for reinspection when inspector is present and the concrete pour has been canceled or delayed in excess of one hour... $100.00 (3) As an alternative to the county's foundation pour inspection, the building official may accept inspection reports from qualified, independent engineers who are approved and reliable. vii. ii_Swimming pools (above and in-ground)... $40.00 ;5i~.. iii. Pool barrier fences (if permitted separately from pool)... $40.00 ~ iv__~. Relocation (house moving)... $160.00 mv. Demolition... $40.00 0505:60589.1 4 000 .38 (3) vi. Elevator and wheelchair lift... $40.00 Residential auxiliary permits: bo Electrical residevXia! aux;.!im3' pe,.rrnits: iii. New single-family dwellings... $120.00 Industrialized building (modular home)... $80.00 iii. iv. Additions, and intericr renovations, and conversions: (1) Where rough-in inspection is required... $80.00 (2) Where rough-in inspection is pre-existing...$40.00 Temporary poles, ~. ............... , ...... , ~. .... , ~_~. .... , relocation, service change, installation, replacements, repairs $40.00 Mobile or manufactured homes on private property... $40.00 Mobile or manufactured homes in a mobile home park (hook-ups only)... No fee Gas residepAia! aux~.!ia,~~ pe..'zrp..its: i. ii. Natural gas - all new installation: (1) Gas piping, propane tank and/or product line...$80.00 (2) Gas piping to appliances only... $40.00 (3) Propane tank and/or product line only... $40.00 Repairs or replacement with like appliance... $40.00 Mechanical residential auxi!im3, pe..rmits: 0505:60589.1 5 000 .39 (4) ;; AAA;+; ....... ; .... * ;.,of,~ll,.f;,~.o ........ ; ..... A repairs k Heating, venting air conaitioning (HVAC): (1) New system instMlation... $80.00 (2) System replacement with new ductwork... $80.00 (3) System replacement ~thout new ductwork... $40.00 ii. Woodstove installation ~.. $40.00 iii. Fuel t~ installation ~or removal... $40.00 d. Plmbing ,~;a~,,;~ .... ;, ...... i. New residential single-fmily dwellings, condo, to~ouse, ~d duplex (per ~it)... $160.00 ii. Industrialized building (M ~odul~ homes)... $!20.00 80.00 iii. Additions, renovation ~d conversion: ~ere rough-in inspection is required... $80.00 ~ere rough-in inspection is pre-existing... $40.00 $40.00 ~ iv~ Mobile or m~ufactured homes on private propeay... $40.00 e. Boiler, fire ~d well.-~;a~-*;-~...~.~...~. auxi!fm~ ..... v-~--;*~-~ (each single-f~ily dwelling)... $40.00 r q~oll ~..~; ....... ;,o r~. replacement .r ~;. h~.d!ers, n ...... heat Commercial building pe~its: 0505:60589.1 6 000~,40 mo eo New construction: i. Fee for each $1,000 or construction cost... $6.20 ii. Minimum fee... $250.00 Additions: i. fraction thereof of the estimated Fee for each $1,000 or fraction there of the estimated construction cost... $6.20 ii. Minimum fee... $150.00 Tenant upfits, re-roofs, pavilions,vw~"~'~ ~,,,a~,,,oo~_~_~,o concrete slab, elevator, escalator, wheelchair lift and accessory structures, repairs and renovations: i. Estimated cost of $2,000 or less... $100.00 ii. Fee for each additional $1,000 or fraction thereof of the estimated construction cost above $2,000... $6.20 Communication tower, o. $200.00 Retaining wall ... $100.00 Tents (greater than 900 square feet)... $40.00 Construction/classroom/office trailer installation or relocation... $50.00 &h. Signs: i. ii. Estimated cost of $2,000 or less... $50.00 Fee for each additional $1,000 or fraction thereof of the estimated construction cost°.. $5.50 Commercial swimming pools: i. Estimated cost of $2,000 or less... $150.00 ii. Fee for each additional $1,000 or fraction thereof of the estimated construction cost... $5.50 iii. Barrier permit, if permitted separately from the swimming pool permit... $50.00 0505:60589.1 000141 (5) (6) Flag poles and tents (greater than 900 square feet)... $40.00 Satellite dish... $100.00 Demolition, mev;.ng er re!vco~ivn of a commercial structure... $100.00 Commercial auxiliary permits: mo Tv include e Electrical, mechanical, plumbing, gas, active solar system, o~d boiler, and well permits, when the cost of labor and materials inve!ved for installation, alteration, replacement and/or repair is (rounded up to the nearest dollar): i. $1,000 or less... $50.00 ii. For each additional $1,000 or fraction thereof, of the estimated cost over $1,000... $5.50 Te include .*T_ire/sprinkler and alarm installations, alterations, replacement and/or repairs when the cost of labor and materials is: $1,000 or less... $50.00 ii. For each additional $1,000 or fraction thereof, of the estimated costs over $1,000... 6.20 Other comrnercial permits: a. bo Annual certificate of compliance for elevators, escalators (per floor), dumbwaiters and man lifts, payable on or before December 31st for the following year... $40.00 Amusement devices: i. Administrative amusement permit, where no inspections are required, o. $10.00 ii. Kiddie rides - Type A. ~. $10.00 iii. Kiddie rides - Type B... $15.00 iv. Major rides... $25.00 0505:60589.1 8 000 4 v. Spectacular rides... $45.00 (7) Fee exemptions: mo A building permit fee will not be required where the cost of construction is less than $500.00 and would not require securing any permit for electrical, gas, mechanical or plumbing work in accordance with Section 107 of the Virginia Uniform Statewide Building Code. A building permit fee will not be required for the construction of buildings designed and used as a place of worship. A building permit fee will not be required for building permits for construction by county departments funded by the general fund. do A building or auxiliary permit fee will not be charged for commercial construction located in an "enterprise zone" as designated by the Commonwealth of Virginia and administered by the Chesterfield County Block Grant Office. This exemption shall continue for the life of the enterprise zone. (c) Disposition of fees. All permit fees required by this section shall be paid by the applicant to the county treasurer when the permit application is filed with the building official. The treasurer shall deposit all permit fees in the county's general fund. (2) That this ordinance shall become effective immediately upon adoption. 000 43 0505:60589.1 9 PUBLIC HEARING gl - 7 p.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE APPROPRIATION OF REFUND FROM THE RIVERSIDE REGIONAL JAIL SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. ~.~o,;$ NAME ^~n~ ADDRESS / 1. George Beadles 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: Subiect: March 26, 2003 Item Number: 16.C. Public Hearing on Proposed Ordinance Amendment Relating to Department of Environmental Engineering Fee Change County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing to Consider the Attached Amendment Relating to Environmental Engineering Fee Change Summary of Information: This date and time has been scheduled to hold a public hearing on the proposed Environmental Engineering ordinance fee change. The Proposed FY2004 Biennial Financial Plan includes a recommendation to implement a new $1,000 fee in the Environmental Engineering area for resubmittal of previously approved subdivision plans. This is a fee that would only be charged when a project or plan that has already been reviewed and approved by staff is resubmitted by a developer or engineer for a requested change not initiated by the county. Resubmitted, previously approved plans account for about 34% of staff time review--or the equivalent of one engineer position. This fee is anticipated to generate about $20,000 in FY2004. However, future revenue generated from this fee should decrease as the private sector implements improvements within their own organizations to reduce the need for resubmittals. Preparer: Rebecca T. Dickson Title: Director of Budqet and Management Attachments: Ycs J~-~ No I# 000 44 I AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 8-13 RELATING TO EROSION CONTROL FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 8-13 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 8-13. Fees. (a) The applicant shall pay a program administration fee to the county at the time that he submits to the environmental engineer an erosion and sediment control plan. The amount of the fee shall be: (i) For an erosion and sediment control plan for land which is 10,000 square feet or larger and not located in a proposed subdivision: $1,060.00, plus $50.00 for each acre of land to be disturbed. (ii) For an erosion and sediment control plan for land which is 10,000 square feet or larger and located in a proposed subdivision: $1,060.00, plus $50.00 for each lot. (iii) For an erosion and sediment control plan for land which is less than 10,000 square feet and is not to be used for a single-family residence: $100.00. (iv) For any building permit application or erosion and sediment control plan for land which is less than 10,000 square fee and is to be used for a single-family residence, separately built or any amendment thereto that changes the proposed building footprint from that of the initial submission: $40.00. (v) For resubmission of all or part of an erosion and sediment control plan for a subdivision or residential development for which plan approval has previously been granted, there shall be a fee of $1,000.00 unless the resubmittal was requested by or on behalf of the County. 000 (2) That this ordinance shall become effective on July 1, 2003. 0505:60528.1 I O00~,45 Public Hearing #2 THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SEC, $-5 RELATING TO BUILDLING PERMIT FEES SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. NAME . George Beadles 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. ADDRESS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: March 26, 2003 Item Number: 16.D. Subject: Public Hearing on Proposed Ordinance Amendments Relating to Department of Utilities Fee Changes County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing to Consider the Attached Amendments Relating to Utilities Fee Changes Summary of Information: This date and time has been scheduled to hold a public hearing on proposed Utilities ordinance fee changes. The current rate structure requires that the cost of projects that provide additional capacity to support continued development be recovered from capital cost recovery charges. To provide the required funds, it is necessary to increase the water capital cost recovery charge (water connection fee) by $1,000 for an equivalent residential unit. Effective July 1, 2000, the Board of Supervisors approved the first of a planned four-year, phase-in of this increase from $2,592 to $2,842. The rate was increased a second time from $2,842 to $3,092 effective July 1, 2001. The third phase-in of this increase from $3,092 to $3,342 became effective July 1,2002. For FY2004, staff is recommending the final phase-in with a fourth $250 increase from $3,342 to $3,592 effective July 1, 2003. The proposed ordinance is attached. Preparer: Rebecca T. Dickson Title: Director of Budqet and Manaqement Attachments: Yes ~-~ No # O00j.4~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: March 26, 2003 The Proposed FY2004 Biennial Financial Plan also recommends a 4.7% increase in water charges and a 2.9% increase in wastewater charges. The water increase is being recommended to cover an unexpected $10 million cost increase from the City of Richmond for capital improvement projects. The requested increase in water charges equates to $1.26 on an average bi- monthly bill. The requested wastewater increase is primarily to cover $17 million for nutrient removal facilities at wastewater treatment plants due to the Chesapeake Bay Act. The requested increase in wastewater charges equates to $1.08 on an average bi-monthly bill. With the combined increases, an average bi-monthly bill could increase approximately $2.34. 000:t47 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 18-22 RELATING TO WATER CONNECTION FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 18-22 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-22 Connection fees. ooo (b) The capital cost recovery charge shall be: Customer Class Capital Cost Recovery Charge Meter Number Size of ERU's (inches) per Unit Water Wastewater (i) (ii) (iii) (iv) For a dwelling, single-family, 5/8 including townhouses, mobile homes that are not located in a mobile home park, and individually metered multi- family dwelling units. For a dwelling, two-family 5/8 (per unit) For mobile homes that are located in a mobile home park and for master metered multiple- family dwellings (per unit) For all other customer classes 1.00 $ 3,342.00 $ 3~592.00 $ 1,465.00 1.00 $ 3,3'!.2.00 $ 3,592.00 $ 1,465.00 0.85 $ 2,8'!.!.00 $ 3,053.00 $ 1,245.00 5/8 1.00 ~e ~,~ ...... ~4~nn $ 3,592.00 $ 1,465.00 1 2.50 ~e v,~.vve:~aa $ 8,980.00 $ 3,663.00 1½ 5.00 $ !6,7!0.00 $ 17,960.00 $ 7,325.00 2 8.00 $ 26,736.00 $ 28,736.00 $ 11,720.00 3 16.00 $ 53,472.00 $ 57,472.00 $ 23,440.00 4 25.00 $w,~.vv~a qqa aa$ 89,800.00 $ 36,625.00 6 50.00 ~..v,,.~.~e~n'7 ~aa aa $179,600.00 $ 73,250.00 8 80.00 ~-~e'~'7,,~.v~a an $287360.00 $117,200.00 10 115.00 ~ae~.,~.v~aaa aa$413,080.00 $168,475.00 12 155.00 ,~eq~e.~,~.~ma aa $556,760.00 $227,075.00 The capital cost recovery charge for meters that are larger than 12 inches shall be determined by the director based on the number of ERU's per unit. (v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five-eights inch shall be the same capital cost recovery charge in subsection (b)(iv). 0505:60527.1 Sec. 18-27. Utility charges. Effective January 1, 1999, the accordance with the following schedules: (a) Monthly service charges. (1) OOO consumer shall pay charges for utility service in (2) The monthly service charge shall be: Customer cost charge. A customer cost charge of $0.99 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of $1.98. Commodity cost charge. (i) Water: $!.!7 $1.24 per 100 cubic feet (Ccf). (ii) Wastewater: $!.25 $1.31 per 100 cubic feet (Ccf). (2) That this ordinance shall become effective duly 1, 2003. 0505:60527.1 2 ~ '0 L49 Public Hearing #3 THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD. 1997. AS AMENDED. BY A~vlENDING AND REENACTING SEC. 8-13 RELATING TO EROSION CONTROL FEE~ SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. NAME ~ ADDRESS ~. George Beadles~ Al-'_. ~t~ 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 26, 2003 Item Number: 16.E. Subject: Public Hearing on Proposed Department Fees County Administrator's Comments: Ordinance Amendments Relating to Planning County Administrator: Board Action Requested: Hold a Public Hearing to Consider Amendments Relating to Planning Department Fees Summary of Information: This date and time has been scheduled to hold a public hearing on the proposed ordinance fee changes as outlined in Ordinance Amendment A (Board's proposal with staff's technical clarifications and construction inspection fee) for the Planning Department. This public hearing also encompasses the Planning Commission's recommendation which is also attached (Ordinance Amendment B inclusive of clarifications and construction inspection fee). In June 2002, the Board adopted changes to certain Planning Department fees for development review. The changes resulted in an approximate five percent reduction to commercial development review fees and an increase to residential review fees consistent with the County Administrator's recommendation. The County Administrator's recommendation was part of a three-year phase in of fee increases to recover approximately 80% of the direct costs of performing such reviews. The Proposed FY2004 Biennial Financial Plan includes a recommendation to increase the current rates for many of the Planning Department's residential development review fees. The Adopted FY2003 Biennial Financial Plan included the first phase of increases. The Proposed FY2004 Biennial Financial Plan Preparer: Rebecca T. Dickson Attachments: Yes Title: Director, Budget and Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting! Date: March 26r 2003 includes the second phase-in of fee increases. If implemented, the recommended fee increases as outlined in Ordinance Amendment A would recover approximately 62% of the Planning Department's development review costs. These fee increases are anticipated to generate an additional $87,800 in revenue above the FY2003 adopted level. The proposed financial plan also includes a new $25 per dwelling unit fee (at the time of building permit) to cover expenses directly related to reviewing residential building permits and certificate of occupancy reviews conducted in the field. This fee increase would generate approximately $62,000 and would cover the cost to create an additional construction inspector position to handle the increased workload in the area of proffered conditions enforcement. This position would help to improve customer service by reducing inspection time. Staff is also requesting minor technical amendments to the ordinance language consisting of clarifications that align more closely with the Board's intent to distinguish between fees charged for residential and commercial development proposals. Other Planning Department commercial fees remain unchanged. The Planning Commission held a public hearing on the proposed amencrments at their February 18, 2003 meeting. The Planning Commission approved a recommendation to limit the increase in any single residential fee category to no more than 20 percent. Doing so will reduce the projected revenue in the County Administrator's proposed FY2004 budget by approximately $30,700, recovering about 60 percent of Planning Department development review costs. The Commission was also supportive of the new $25 fee and technical adjustments mentioned above. The Planning Commission's recommendation is included as Ordinance Amendment B. 000 15 Ordinance Amendment A (Board's proposal with technical clarifications and Construction Inspector) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 17-11, 19-25 AND 19-279 RELATING TO APPLICATION FEES FOR SUBDIVISION, ZONING, SITE PLAN AND OTHER PLANNING APPROVALS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-11, 19-25 and 19-279 of the Code of the County of Cheste~eld, 1997, as amended, are amended and re-enacted to read as follows: Sec. 17-11. Fees. The fees for processing subdivisions by the county shall be payable upon submission of the plats to the county for tentative or final approval and shall be equal to the following: (a) Tentative subdivision approval, or resubmittal of an expired previously approved tentative: (1) Original submittal, including up to two resubmittals... $319.99 330.00 Plus, per lot... 20.00 (2) Renewal of previously approved tentative, including up to two resubmittals in accordance with provisions of section 17-32... 319.99 330.00 Plus, per lot... 20.00 (3) Third and subsequent submittal for (1) and (2), per submittal... 219.~ 220.00 (4) Substitute to approved tentative, per submittal... 59.99 60.00 (5) Adjusted tentative for previously approved tentative, including up to two resubmittals... 219.90 330.00 Plus, per lot... 20.00 Third and subsequent submittal, per submittal... 2!9.90 220.00 (b) Final check, amended and resubdivision plat review: (1) Final check subdivision plat review... 689.99 720.00 (Only one base fee will be required for final check plats required to be submitted in multiple sections due to provisions of section 17-42.) 1923:59742.2 3/07/03 1:41 p.m. 000 .52 (c) (d) (e) (f) (g) (h) (i) Plus, per lot... 10.00 (2) Final check resubdivision plat review... 529.99 560.00 Plus, per lot... 10.00 (3) Final check amended plat review... 310.00 330.00 Plus, per lot... 10.00 Minor subdivision plat review.., g 19.00 330.00 Residential parcel subdivision, per parcel... 35.00 Parcel line modifiCation review, per parcel... 25.00 Appeal of decision of director of planning... 270.00 290.00 Onsite sewage disposal system soils analysis review, per lot/parcel ... 155.00 Request by applicant to defer Planning Commission consideration of plat, per request: (1) 40 or fewer days... 250.00 (2) More than 40 days... 150.00 Request by applicant for engineering department to transfer to electronic format such non-electronic information for townhouse projects regarding contours, boundaries of impervious areas and delineation of storm sewer lines as set forth in § 17-32(d)... $75.00 Alternatives to chapter per section 17-8... 380.00 Plus any applicable plat review fee ooo Sec. 19-25. Fees. The following fees, which include the costs of hearings, advertisements and notices when required, shall be deposited simultaneously with the filing of the application: (a) Zoning reclassification: (1) 1923:59742.2 3/07/03 1:41 p.m. Without conditional use planned development: a. Rezoning to R, R-TH, R-MF, MH or A classification 3,300.00 00015; (b) 1923:59742.2 3/07/03 1:41 p.m. Plus, per acre for the first 200 acres... 8O.OO 100.00 Plus, per acre over 200 acres... 41XO0 50.00 b. Rezoning to O, I, or C classification... 1,520.00 Plus, per acre for the first 200 acres... 50.00 Plus, per acre over 200 acres... 20.00 (2) With conditional use planned development: a. Rezoning lo for any R, R-TH, R-MF, MH or A classification use.. · 4-,300~ 5,800.00 Plus, per acre for the first 200 acres... $0.00 100.00 Plus, per acre over 200 acres... 404~ 50.00 b. Rezoning m for any O, I, or C classification use... 2,660.00 Plus, per acre for the first 200 acres... 60.00 Plus, per acre over 200 acres... 20.00 (3) No applicant for a zoning reclassification for any office, commercial or industrial use within an enterprise zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.1 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Conditional uses and manufactured home permits: (1) (2) Manufactured homes permits: a. b. Family a. New ... 550.00 Renewal,.. 250.00 day care homes: Existing zoning R, R-TH, R-MF, MH or A classification... 250.00 Existing zoning O, I, or C classification... 240.00 O00154 (3) (4) 1923:59742.2 3/07/03 1:41 p.m. Planned development: a. Without zoning reclassification: (i) E ........ ~.~,,.,,,~ Any request for R, R-TH, R-MF, MH or A c~o~o~c;~,~.~ uses ~ Qnc~ an 5 200 00 Plus, per acre... ~ 50.00 E ........ ~ Any request for O, I, or C uses... 2,380.00 Plus, per acre... 10.00 b. With zoning reclassification: (i) Rezoning m for any R, R-TH, R-~, MH or A classification use... ~ 5,800.00 Plus, per acre for the first 200 acres... 8O.OO 100.00 Plus, per acre over 200 acres... ~ 50.00 (ii) Rezoning ~ for any O, I, or Cclas 2,660.00 Plus, per acre for the first 200 acres... 60.00 Plus, per acre over 200 acres... 20.00 c. Amend condition of planned development to include a condition of a textual statement, per first two conditions: (i) ~'-'~'-"s~;°*; ..... ~'-"e;~ Any_ request for R, R-TH, R-~, ~ or A classificaticn uses... ~ 3,300.00 Each additional condition thereafter... ~OO.OO 850.00 (ii) ~,~,_,~~4o*; ..... ~,,~,,~;~ Any. request for O, I, Or C cl uses... 1,520.00 Each additional condition thereafter... 380.00 All others: ....... ~, Any request for R, R-TH, R-IMF, MH or A uses ~ aaa aa 2,600 O0 Plus, per acre... 89.00 100.00 4 000155 (d) ~v;o,; ..... ;"" Any request for O, I or C ~"~oo;~;~'~'4~'" uses 1,190.00 (5) Plus, per acre... 30.00 No applicant for a conditional use or planned development for any office, commercial or industrial use within an enterprise zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive ]~lan. This exemption shall continue for the life of the enterprise zone. 2The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Amend condition of zoning, other than condition of planned development: (1) Per first two conditions: ao Existing~-,,,-,e,="";"" Any_ request for R, R-TH, R-MF, MH or A classification uses... ~ 3,300.00 Each additional condition thereafter... 590.99 850.00 =v;~,; ..... ;-~ Any request for O, I or C -'~o;V;-~*;~'" uses 1,520.00 Each additional condition thereafter... 380.00 (2) No applicant seeking to amend a condition of zoning for any office, commercial or industrial use within an enterprise zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive ~lan. This exemption shall continue for the life of the enterprise zone. 3The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Special exceptions:_... I ,--,-,.--,,o<n an (1) Manufactured home, temporary: New... 550.00 Renewal ... 250.00 1923:59742.2 3/07/03 1:41 p.m. 000156 (e) (f) (g) (h) (i) (2) All others... 1,250.00 Plus, per acre... 30.00 Amend condition of special exception: (1) Per first two conditions... 400.00 (2) Each condition thereafter... 100.00 Variances, setback, request to BZA: (1) Variance for first ordinance section or subsection varied from... 250.00 (2) Each additional ordinance section or subsection varied from... 150.00 Variances, administrative: (1) Variance for first ordinance section or subsection varied from... 250.00 (2) Each additional ordinance section or subsection varied from... 150.00 Variances, all other: (1) Variance for first ordinance section or subsection varied from... 600.00 (2) Each additional ordinance section or subsection varied from... 150.00 Appeal to board of zoning appeals pursuant to section 19-21... 500.00 ~ Building and sign permit review: (1) Any building permit application for a new single family dwelling or for each unit of a new two-family dwelling... 25.00 (2) Sign Permits: (-t-)a.Temporary signs, as permitted by article IV of the development standards manual... 60.00 (-2-)b. All other signs for which building permits are required... 110.00 (-3-)c.No business located within an enterprise zone designated by the Commonwealth of Virginia shall be required to pay a fee in order to obtain a sign permit. This exemption shall continue for the life of the enterprise zone.4 1923:59742.2 3/07/03 1:41 p.m. 6 000~,~7 (k) (1) (m) 4The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Substantial accord determinations: (1) Existing zoning R, R-TH, R-MF, MH or A classification: a. Planning commission hearing. . . ,-,,,,-,,.,-,,~ ~(~ cv~ 3,600.00 b. Administrative determination... 400-~ 550.00 (2) Existing zoning O, I or C classification: a. Planning commission hearing... 1,620.00 b. Administrative determination... 250.00 No applicant for substantial accord determination for any office, commercial or industrial use within an enterprise zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive l~lan. This exemption shall continue for the life of the enterprise zone. 5The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Modifications to development standards and requirements:... 250.00 _(_D Any request for R, R-TH, R-MF, MH or A uses... 380.00 (2) Any request for O, I or C uses... 250.00 Deferral/remand requests by the applicant, per request: (1) Remand request to planning commission: a. ~,-,o~,-~r:~;°'; ..... ,~,~---e,~"~ Any_ request for R, R-TH, R-MF, MH or A classificatien uses... 50 percent of original case fee ........ s ....... s Any request for O, I, or C classification uses... No fee 1923:59742.2 3/07/03 1:41 p.m. (2) (3) 1923:59742.2 3/07/03 1:41 p.m. Deferral of 40 or fewer days: mo Rezoning, substantial accord, conditional use, CUPD or special exception: ~-~' Any request for R, R-TH, R-MF, MH or A uses... 500.00 ii. ~,,~o~-'- ,~ ...... 6 Any request for O, I, or C -'~°~4~;~*~" uses... 240.00 Modification to development standards, variance or appeal decisions to the BZA: ;.~. Any request for R, R-TH, R-MF, MH or A uses 250.00 ii. ~-~;o'-; ..... ;"" Any request for O, I, or C uses ... 240.00 Deferrals of more than 40 days: Rezoning, substantial accord, conditional use, CUPD or special exception: Ex ...... r,,--,,,,,,~ An__.ny__r~uest for R, R-TH, R-MF, MH or A classification uses... 250.00 ii. z,m:.~, Any request for O, I, or C o~;~;~,;~.- uses... 140.00 Modification to development standards, variance or appeal decisions to the BZA: ,~,~,,,,~, Any_ request for R, R-TH, R-MF, MH or A uses 150.00 ii. ~"4o*; ..... ;~- Any request for O, I, or C ~oo4~4"~'4~" uses... 140.00 No applicant requesting a deferral shall be required to pay a fee for the deferral if he was not charged a fee for his application. This exemption shall continue for the life of the enterprise zone.6 6The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. OOO 000:1.59 Sec. 19-279. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing as follows: (a) Site plan: (1) Original submittal for non-residential uses, including up to two resubmittals ... $900.00 Plus, per acre... 60.00 (2) Third and subsequent resubmittals for non-residential uses, per resubmittal ... 310.00 (3) Adjustment to approved site plan for non-residential uses, per submittal or resubmittal... 310.00 (4) No business located within an enterprise zone designated by the Commonwealth of Virginia shall be required to pay any of the fees described in subsections (a)(1) through (a)(3) above. This exemption shall continue for the life of the enterprise zone.~ ~The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. (5) Original submittal for residential uses, including up to two resubmittals.. ·1,400.00 Plus, per acre...90.00 (6) Third and subsequent resubmittals for residential uses, per submittal.. .480.00 (7) Adjustment to approved site plan for residential uses, per submittal or resubmittal...480.00 (b) (1) Schematic plan for non-residential uses... 1,140.00 Plus, per acre for the first 50 acres... 50.00 Plus, per acre over 50 acres... 20.00 (2) Amendment of approved schematic plan for non-residential uses... 250.00 (3) Schematic plan for residential uses... 1,800.00 1923:59742.2 9 3/07/03 1:41 p.m. 000 .60 (c) (d) (e) (2) Plus, per acre for the first 50 acres... 70.00 Plus, per acre over 50 acres... 40.00 (4) Amendment of approved schematic plan for residential uses... 380.00 Appeal of decision of director of planning... 250.00 (1) For non-residential uses... 250.00 (2) For residential uses... 380.00 Request by applicant to defer planning commission consideration of plan, per request: (1) For non-residential uses: (1) a. 40 or fewer days... 240.00 q2-) b. More than 40 days... 140.00 For residential uses: ao 40 or fewer days... 250.00 More than 40 days... 150.00 Request by applicant for environmental engineering department to transfer to electronic format such non-electronic information regarding contours, boundaries of impervious areas and delineation of storm sewer lines as set forth in § 19-264.. . $75.00 That this ordinance shall become effective July 1, 2003. 1923:59742.2 3/07/03 1:41 p.m. 10 00016 . Ordinance Amendment B (Planning Commission's proposal with technical clarifications and Construction Inspector) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 17-11, 19-25 AND 19-279 RELATING TO APPLICATION FEES FOR SUBDIVISION, ZONING, SITE PLAN AND OTHER PLANNING APPROVALS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-I1, 19-25 and 19-279 of the Code of the Count_ o£ Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: SeC. 17-11. Fees. The fees for processing subdivisions by the county shall be payable upon submission of the plats to the county for tentative or final approval and shall be equal to the following: (a) Tentative subdivision approval, or resubmittal of an expired previously approved tentative: (1) Original submittal, including up to two resubmittals... $319.99 330.00 Plus, per lot... 20.00 (2) Renewal of previously approved tentative, including up to two resubmittals in accordance with provisions of section 17-32... 319.99 330.00 Plus, per lot... 20.00 (3) Third and subsequent submittal for (1) and (2), per submittal... 219.00 220.00 (4) Substitute to approved tentative, per submittal... 59.90 60.00 (5) Adjusted tentative for previously approved tentative, including up to two resubmittals....,~,,.,,,,~ ~ c~ nr~ 330.00 Plus, per lot... 20.00 Third and subsequent submittal, per submittal... 210.00 220.00 (b) Final check, amended and resubdivision plat review: (1) Final check subdivision plat review... 689.99 720.00 (Only one base fee will be required for final check plats required to be submitted in multiple sections due to provisions of section 17-42.) 1923:59742.3 3/7/03 1:52 p.m. 000 .6; (c) (d) (e) (f) (g) (h) (i) Plus, per lot... 10.00 (2) Final check resubdivision plat review... 520.00 560.00 Plus, per lot... 10.00 (3) Final check amended plat review... 310.09 330.00 Plus, per lot... 10.00 Minor subdivision plat review... 3 !O.00 330.00 Residential parcel subdivision, per parcel... 35.00 Parcel line modification review, per parcel... 25.00 Appeal of decision of director of planning... 270.00 290.00 Onsite sewage disposal system soils analysis review, per lot/parcel... 155.00 Request by applicant to defer Planning Commission consideration of plat, per request: (1) 40 or fewer days .. 250.00 (2) More than 40 days... 150.00 Request by applicant for engineering department to transfer to electronic format such non-electronic information for townhouse projects regarding contours, boundaries of impervious areas and delineation of storm sewer lines as set forth in § 17-32(d)... $75.00 Alternatives to chapter per section 17-8... 380.00 Plus any applicable plat review fee OOO Sec. 19-25. Fees. The following fees, which include the costs of hearings, advertisements and notices when required, shall be deposited simultaneously with the filing of the application: (a) Zoning reclassification: (1) Without conditional use planned development: a. Rezoning to R, R-TH, R-MF, MH or A classification... ,~,'~ Ar~n.,,,,.u,,tm 2,800.00 1923:59742.3 3/7/03 1:52 p.m. 000 .6 (b) 1923:59742.3 3/7/03 1:52 p.m. Plus, per acre for the first 200 acres... 80.00 95.00 Plus, per acre over 200 acres... 4tX00 45.00 b. Rezoning to O, I, or C classification... 1,520.00 Plus, per acre for the first 200 acres... 50.00 Plus, per acre over 200 acres... 20.00 (2) With conditional use planned development: a. Rezoning m for any R, R-TH, R-MF, MH or A classification use.. ,~ ~nn an 5,100.00 Plus, per acre for the first 200 acres... S0.00 95.00 Plus, per acre over 200 acres... 40.00 45.00 b. Rezoning m for any O, I, or C classification use... 2,660.00 Plus, per acre for the first 200 acres... 60.00 Plus, per acre over 200 acres... 20.00 (3) No applicant for a zoning reclassification for any office, commercial or industrial use within an enterprise zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.~ The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Conditional uses and manufactured home permits: (1) (2) Manufactured homes permits: a. New ... 550.00 b. Renewal... 250.00 Family day care homes: a. Existing zoning R, R-TH, R-MF, MH or A classification... 250.00 Existing zoning O, I, or C classification... 240.00 000:164 1923:59742.3 3/7/03 1:52 p.m. (3) (4) Planned development: a. Without zoning reclassification: ......... e> ....... ~, Any request for R, R-TH, R-MF, MH or A ~.~.oo;~;~-,,;~ q Qnn an 4 500 00 ............... uses .... , ...... , . Plus, per acre... ~ 45.00 (ii) ~;~*;~- zoning Any request for O, I, or C uses... 2,380.00 Plus, per acre... 10.00 b. With zoning reclassification: (i) Rezoning m for any R, R-TH, R-MF, MH or A c!assificaticn use... ~ 5,100.00 Plus, per acre for the first 200 acres... SO.00 95.00 Plus, per acre over 200 acres... ~0.0O 45.00 (ii) Rezoning m for any O, I, or C classification use... 2,660.00 Plus, per acre for the first 200 acres... 60.00 Plus, per acre over 200 acres... 20.00 c. Amend condition of planned development to include a condition of a textual statement, per first two conditions: ......... ~ zoning Any request, for R, R-TH, R-~, ~ or A ~;~;~;~" ~ 2 800 00 ............... uses... , . Each additional condition thereafter... 609.99 700.00 ......... a ....... s Any request for O, I, or C uses... 1,520.00 Each additional condition thereafter... 380.00 All others: ....... g Any request for R, R-TH, R-MF, MH or A classification uses... -lwg01xOO 2,200.00 Plus, per acre... 80.00 95.00 4 (c) (d) =v;o,; ..... ;~ Any request for O, I or C ~.~oo;r;~,;.. uses 1,190.00 Plus, per acre... 30.00 (5) No applicant for a conditional use or planned development for any office, commercial or industrial use within an enterprise zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the compre, hensive ]~lan. This exemption shall continue for the life of the enterprise zone. 2The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Amend condition of zoning, other than condition of planned development: (1) Per first two conditions: r:v;o,; ..... "'~' Any request for R, R-TH, R-MF, MH or A classificatie, n uses.., gdO04~ 2,800.00 Each additional condition thereafter... 599.99 700.00 r:v;o,; .....;-- Any request for O, I or C ~no~;~;~,;.,,, uses 1,520.00 Each additional condition thereafter... 380.00 (2) No applicant seeking to amend a condition of zoning for any office, commercial or industrial use within an enterprise zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive ~lan. This exemption shall continue for the life of the enterprise zone. 3The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Special exceptions:.....~.,,.,,,,~ ~<n ,aa (1) Manufactured home, temporary: New... 550.00 Renewal... 250.00 1923:59742.3 3/7/03 1:52 p.m. 000 .66 (e) (f) (g) (h) (i) (j) (2) All others ... 1,250.00 Plus, per acre... 30.00 Amend condition of special exception: (1) Per first two conditions... 400.00 (2) Each condition thereafter... 100.00 Variances, setback, request to BZA: (1) Variance for first ordinance section or subsection varied from... 250.00 (2) Each additional ordinance section or subsection varied from... 150.00 Variances, administrative: (1) Variance for first ordinance section or subsection varied from... 250.00 (2) Each additional ordinance section or subsection varied from... 150.00 Variances, all other: (1) Variance for first ordinance section or subsection varied from... 600.00 (2) Each additional ordinance section or subsection varied from... 150.00 Appeal to board of zoning appeals pursuant to section 19-21... 500.00 ~ Building and sign permit review: (1) Any building permit application for a new single family dwelling or for each unit of a new two-family dwelling... 25.00 (2) Sign Permits: (-1-)a. Temporary signs, as permitted by article IV of the development standards manual... 60.00 (-2--)b. All other signs for which building permits are required... 110.00 No business located within an enterprise zone designated by the Commonwealth of Virginia shall be required to pay a fee in order to obtain a sign permit. This exemption shall continue for the life of the enterprise zone.4 1923:59742.3 3/7/03 1:52 p.m. oOo a? (k) (1) (m) 4The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Substantial accord determinations: (1) Existing zoning R, R-TH, R-MF, MH or A classification: a. Planning commission hearing... ,,,,v,,.,,,,~ ~nn an 3,100.00 b. Administrative determination... 4004~ 450.00 (2) Existing zoning O, I or C classification: a. Planning commission hearing... 1,620.00 n~;,h accompanying ^~' ..... '~*:~ ...... z"":-6 "vv ............ 520.00 b. Administrative determination... 250.00 No applicant for substantial accord determination for any office, commercial or industrial use within an enterprise zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the enterprise zone.- 5The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Modifications to development standards and requirements:. .250.00 Any request for R, R-TH, R-IV[P, MH or A uses... 300.00 Any request for O, I or C uses... 250.00 Deferral/remand requests by the applicant, per request: (1) Remand request to planning commission: a .......... s zomng Any request for R, R-TH, R-MF, MH or A classification uses... 50 percent of original case fee b. r~v~,; .....4~ _ ......... atlon uses... ......... s ....... ~, Any request for 0, I, or C ,.,~oomo · No fee 1923:59742.3 3/7/03 1:52 p.m. 000168 1923:59742.3 3/7/03 1:52 p.m. (2) (3) Deferral of 40 or fewer days: Rezoning, substantial accord, conditional use, CLTPD or special exception: ...... 6 Any request for R, R-TH, R-MF, MH or A uses 500.00 ii. ~v;o,; ..... ;~" Any request for O, I, or C '~""°;r;~*;~- uses ... 240.00 Modification to development standards, variance or appeal decisions to the BZA: r~v; ~,; ..... ;-" Any request for R, R-TH, R-MF, MH or A cla ............ uses... 250.00 ii. ~'~;~*; ..... ;"" Any request for O, I, or C uses ... 240.00 Deferrals of more than 40 days: Rezoning, substantial accord, conditional use, CUPD or special exception: ~" Any request for R, R-TH, R-MF, MH or A uses 250.00 ii. cla ............ r~.;o+;..,.,,.o,_,a ,. ...... e, Any_ request for O, I, or C "~;~;~+;~ uses... 140.00 bo Modification to development standards, variance or appeal decisions to the BZA: Existing zoning Any request for R, R-TH, R-MF, MH or A ............... uses... 150.00 ii. r:~;~,; ..... ;"~ Any request for O, I, or C cl ............. uses... 140.00 No applicant requesting a deferral shall be required to pay a fee for the deferral if he was not charged a fee for his application. This exemption shall continue for the life of the enterprise zone.6 6The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. ooo 000169 Sec. 19-279. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing as follows: (a) Site plan: Original submittal for non-residential uses, including up to two resubmittals ... $900.00 Plus, per acre... 60.00 (2) Third and subsequent resubmittals for non-residential uses, per resubmittal ... 310.00 (3) Adjustment to approved site plan for non-residential uses, per submittal or resubmittal... 310.00 (4) No business located within an enterprise zone designated by the Commonwealth of Virginia shall be required to pay any of the fees described in subsections (a)(1) through (a)(3) above. This exemption shall continue for the life of the enterprise zone. 1The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Original submittal for residential uses, including up to two resubmittals.. .1,400.00 PlUs, per acre...90.00 (6) Third and subsequent resubmittals for residential uses, per submittal.. .480.00 Adjustment to approved site plan for residential uses, per submittal or resubmittal...480.00 (b) (1) Schematic plan for non-residential uses... 1,140.00 Plus, per acre for the first 50 acres... 50.00 Plus, per acre over 50 acres... 20.00 (2) Amendment of approved schematic plan for non-residential uses... 250.00 (3) Schematic plan for residential uses... 1,800.00 1923:59742.3 3/7/03 1:52 p.m. 000 .70 (c) (d) (e) (2) Plus, per acre for the first 50 acres... 70.00 Plus, per acre over 50 acres... 40.00 (4) Amendment of approved schematic plan for residential uses... 380.00 Appeal of decision of director of planning... 250.00 (1) For non-residential uses... 250.00 For residential uses... 380.00 Request by applicant to defer planning commission consideration of plan, per request: _(_D For non-residential uses: (-1-) a_. 40 or fewer days... 240.00 (-2-) b__:. More than 40 days... 140.00 For residential uses: 40 or fewer days... 250.00 More than 40 days... 150.00 Request by applicant for environmental engineering department to transfer to electronic format such non-electronic information regarding contours, boundaries of impervious areas and delineation of storm sewer lines as set forth in § 19-264.. $75.00 That this ordinance shall become effective July J, 2003. 1923:59742.3 3/7/03 1:52 p.m. O00:tT Public Hearing #5 THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND T,HE CODE OF THE COUNTY OF CHESTERFIELD. 1997. AS AMENDED, BY AMF. ~NDING AND REENACTING SECIONS 17-11. 19-25. AND 19-279 OF THE COUNTY CODE RELATING TO PLANNING FEES SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. 1. George Beadles 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. ADDRESS Public Hearing #4 THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD. 1997, AS AMENDED, BY AMENDING AND REENACTING SEC. 18-22. RELATING TO WATER CONNECTION SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. NAME 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. George Beadles CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: Subject: March 26, 2003 Item Number: 16.F. Public Hearing on Proposed Ordinance Amendment Relating to Fire Department Fee Changes County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing to Consider the Attached Amendment Relating to Fire Department Fee Changes Summary of Information: This date and time has been scheduled to hold a public hearing on the proposed ordinance change in the Fire Department. The Proposed FY2004 Biennial Financial Plan includes a recommendation to implement a new $400 burn permit fee for open burning of large volumes of materials in excess of 320 cubic feet. The fee will not affect homeowners who burn tree or garden trimmings. The revenue generated by the fee would be used to fund a new position in the Fire Marshal's office to help regulate and monitor open burning. The new position would also assist with fire safety inspections when not involved with open burning. Estimated revenue in the first year is $90,000 based on 225 permits being issued. Historically, the Virginia Department of Environmental Quality has been the regulatory agency that issued permits and monitored open burning. In 1998 the state relegated this responsibility to the local governments. Continued development in Chesterfield County has increased the number of staff hours necessary to regulate open burning. Preparer: Rebecca T. Dickson Title: Director of Budqet and Manaqement Attachments: Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: March 26, 2003 Summary of Information (cont.): Investigations into citizen complaints often lead to findings that open burning practices do not conform to open burning regulations. Closer monitoring of open burning would reduce the number of citizen complaints. The cost to clear land is approximately $3900 more per acre if a developer grinds or removes stumps and other debris from the site. The development community clearly saves money through open burning and would incur the cost of regulating this practice. Currently several other localities, such as Albemarle County, Arlington County, Fairfax County, James City County, Prince William County, and York County charge open burning fees. 000573 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 10-3 RELATING TO OPEN FLAMES OR BURNING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 10-3 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 10-3. Fire prevention code--Amendments, additions and deletions. The Virginia Statewide Fire Prevention Code is hereby amended and changed pursuant to Code of Virginia, §27-97, in the following respects: 000 F-403.1. Title and Purpose. Delete and substitute section F-403.1 as follows: This article shall be known as the Chesterfield County Ordinance for the Regulation of Open Burning. The purpose of this article is to protect public health, safety, and welfare by regulating open burning within Chesterfield County to achieve and maintain, to the greatest extent practicable, a level of air quality that will provide comfort and convenience while promoting economic and social development, and minimizing public nuisance. This article is intended to supplement the applicable regulations promulgated by the State Air Pollution Control Board and other applicable regulations and laws. F-403.2. Definitions. Delete and substitute section F-403.2 as follows: For the purpose of this article and subsequent amendments or any orders issued by Chesterfield County, the words or phrases shall have the meaning given them in this section. mo "Automobile graveyard" means any lot or place which is exposed to the weather and upon which more than five motor vehicles of any kind, incapable of being operated, and which it would not be economically practical to make operative, are placed, located or found. B. "Bonfire" means an outdoor fire utilized for ceremonial purposes. C. "Clear area" means an area free of vegetation, leaves, brush, or other materials capable of contributing to fire spread. D. "Clean burning waste" means waste, which does not produce dense smoke when burned and is not prohibited to be burned under this ordinance. 0505:58033.1 1 Eo "Construction waste" means solid waste, which is produced or generated during construction of structures. Construction waste consists of lumber, wire, sheetrock, broken brick, shingles, glass, pipes, concrete, and metal and plastics if the metal or plastics are a part of the materials of construction or empty containers for such materials. Paints, coatings, solvents, asbestos, any liquid, compressed gases or semi-liquids, and garbage are not construction wastes and the disposal of such materials must be in accordance with the regulations of the Virginia Waste Management Board. F. "Debris waste" means stumps, wood, brush, and leaves from land clearing operations. G. "Demolition waste" means that solid waste which is produced by the destruction of structures and their foundations and includes the same materials as construction waste. H. "Garbage" means rotting animal and vegetable matter accumulated by a household in the course of ordinary day-to-day living. I. "Hazardous waste" means refuse or combination of refuse which, because of its quantity, concentration or physical, chemical or infectious characteristics may: a. Cause or significantly contribute to an increase in mortality or an increase in serious irreversible or incapacitating illness; or b. Pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, disposed, or otherwise managed. J. "Household refuse" means waste material and trash normally accumulated by a household in the course of ordinary day-to-day living. Ko "Industrial waste" means all waste generated on the premises of manufacturing and industrial operations such as, but not limited to, those carried on in factories, processing plants, refineries, slaughter houses, and steel mills. Lo "Junkyard" means an establishment or place of business, which is maintained, operated, or used for storing, keeping, buying, or selling junk, or for the maintenance or operation of an automobile graveyard, and the term shall include garbage dumps and sanitary landfills. "Landfill" means a sanitary landfill, an industrial waste landfill, or a construction/demolition/debris landfill. See solid waste management regulations for further definitions of these terms. N. "Local landfill" means any landfill located within the jurisdiction of a local government. O. "Occupied building," means any structure occupied or intended for supporting or sheltering any occupancy. 0505:58033.1 2 000175 Po "Open burning," means the burning of any matter in such a manner that the products resulting from combustion are emitted directly into the atmosphere without passing through a stack, duct or chimney. Q. "Open Burning Container" means a container intended to contain fire and prevent fire spread outside of the container. The container shall be constructed of a material that, in the form in which it is used and under the condition anticipated, will not i~ite, burn, support combustion, or release flammable vapors when subjected to fire or heat. Examples would included; a barbecue pit, clean metal drum, or non-combustible block enclosure. "Open pit incinerator" means a device used to burn waste for the primary purpose of reducing the volume by removing combustible matter. Such devices function by directing a curtain of air at an angle across the top of a trench or similarly enclosed space, thus reducing the amount of combustion by-products emitted into the atmosphere. The term also includes trench burners, air curtain destructors and over draft incinerators. "Recreational Fire" means an outdoor fire burning materials other than rubbish where the fuel being burned is not contained in an incinerator, outdoor fireplace, barbeque grill or barbeque pit and has a total fuel area of 3 feet or less in diameter and 2 feet or less in height for pleasure, religious, ceremonial, cooking, warmth or similar purposes ST. "Refuse" means trash, rubbish, garbage and other forms of solid or liquid waste, including, but not limited to, wastes resulting from residential, agricultural, commercial, industrial, institutional, trade, construction, land clearing, forest management and emergency operations. "Salvage operation" means any operation consisting of a business, trade or industry participating in salvaging or reclaiming any product or material, such as, but not limited to, reprocessing of used motor oils, metals, chemicals, shipping containers or drums, and specifically including automobile graveyards and junkyards. "Sanitary landfill" means an engineered land burial facility for the disposal of household waste which is so located, designed, constructed, and operated to contain and isolate the waste so that it does not pose a substantial present or potential hazard to human health or the environment. A sanitary landfill also may receive other types of solid wastes, such as commercial solid waste, nonhazardous sludge, hazardous waste from conditionally exempt small quantity generators, and nonhazardous industrial solid waste. See solid waste management regulations for further definitions of these terms. ¥ W. "Smoke" means small gas-borne particulate matter consisting mostly, but not exclusively, of carbon, ash and other material in concentrations sufficient to form a visible plume. J0¢ X "Special incineration device" means a pit incinerator, conical or tepee burner, or any other device specifically designed to provide good combustion performance. 0505:58033.1 3 000~76 XY "Structure" is an assembly of materials forming a construction for occupancy or use including stadiums, gospels and circus tents, reviewing stands, platforms, staginzs~ observation towers, radio towers, water tanks, storage tanks (underground and above ground), trestles, piers, wharves, swimming pools, amusement devices, combustible fences. and other structures of this general nature but excluding water wells. The word "structure" shall be construed as though followed by the words "or part or parts thereof" unless the context clearly requires a different meaning. ¥ Z. "Warming fire" See recreational fire. F-403.3. Prohibitions on open burning. Delete and substitute Section F-403.3 as follows: Ao No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of refuse except as provided in this ordinance. Bo No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of household refuse or garbage. Co No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of rubber tires, asphaltic materials, crankcase oil, impregnated wood or other rubber or petroleum based materials except when conducting bona fide fire fighting instruction at fire fighting training schools having permanent facilities. Do No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of hazardous waste or containers for such materials. E° No owner or other person shall cause or permit open burning or the use of a special incineration device for the purpose of a salvage operation or for the disposal of debris waste, construction waste or commercial/industrial waste. Open burning or the use of special incineration devices permitted under the provisions of this ordinance does not exempt or excuse any owner or other person from the consequences, liability, damages or injuries which may result from such conduct; nor does it excuse or exempt any owner or other person from complying with other applicable laws, ordinances, regulations and orders of the governmental entities having jurisdiction, even though the open burning is conducted in compliance with this ordinance. In this regard special attention should be directed to Code of Virginia, § 10.1-1142, of the Forest Fire Law of Virginia, the regulations of the Virginia Waste Management Board, and the State Air Pollution Control Board's Regulations for the Control and Abatement of Air Pollution. Go Upon declaration of an alert, warning or emergency stage of an air pollution episode as described in part VII of the Regulations for the Control and Abatement of Air Pollution or when deemed advisable by the state air pollution control board to prevent a hazard to, or an 0505:58033.1 4 000177 unreasonable burden upon, public health or welfare, no owner or other person shall cause or permit open burning or use of a special incineration device; and any in process burning or use of special incineration devices shall be immediately terminated in the designated air quality control region. Ho No person shall cause or permit open burning of a recreational fire or warming fire except within an approved open burning container or a clear area of at least 20 feet. No recreational or warming fire shall be allowed within 20 feet of a structure. F-403.4. Exemptions. Delete and substitute Section F-403.4 as follows: The following activities are exempted from the above prohibitions to the extent covered by the sState aAir pPollution ~Control l~Board's Regulations for the Control and Abatement of Air Pollution: Open buming for training and instruction of government and public fire fighters under the supervision of the designated official and industrial in-house fire fighting personnel; Open burning for camp fires or other fires that are used solely for recreational purposes, for ceremonial occasions, for outdoor noncommercial preparation of food, and for warming of outdoor workers; Co Open burning for the destruction of any combustible liquid or gaseous material by burning in a flare or flare stack; Open burning for forest management and agriculture practices approved by the state air pollution control board; and E. Open burning for the destruction of classified military documents. F-403.5. Permissible open burning. Delete and substitute Section F-403.5 as follows: Open burning is permitted for the disposal of tree trimmings and garden trimmings located on the premises of private property, provided that the conditions are met: .... _,.-, .................... An oral permit must be obtained from the Chesterfield Fire ~ & EMS, Fire and Life Safety Division. Thlr, .... ., ....... The permit may be obtained in person, or by telephone during normal business hours Monday through Friday excluding holidays. The permit holder will be provided a permit number which the permit holder must maintain until the open burning is complete; and 2. The quantity of material to be burned does not exceed 320 cubic feet by volume and no more than 160 cubic feet is burned at any given time; and 0505:58033.1 3. The burning takes place on the premises of the private property which produced the trimmings; and The t~qa0o~a-of--~ burning shall I~ occur a minimum of 300 feet from any occupied ~,..:~a:..~.,._,.,_,o structure, unless the occupants of such structure have ~ provided written pemission for the burning to be conducted closer to the structure, ~ ~ Fire & EMS ~, Fire and Life Safety Division dete~ines that it is necessary to protect public health and welf~e,.~" ..... ~.~ ~-~.~-~* ,ho,..,~. it may require the above cited distances t~ be increased; and 5. All fires must be at least 50 feet from any structure+; and 6. Fires must be constantly attended by a responsible por-so~ adult until such fire is extinguished; and ................... v ...... ~ ...... .~ ....... means of extinguishin e fire shall be readily available if it to prevent fire s~c'a!d r. tn,~ to from spreading; and The Chesterfield ~ Emergency Communications Center shall be notified before any fire is started and when the burn is completed. They shall be notified on the non-emergency number, which can be found in the telephone book; and _. Bo Open burning is permitted for disposal of debris waste resulting from property maintenance, from the development or modification of roads and highways, parking areas, railroad tracks, pipelines, power and communication lines, buildings or building areas, sanitary landfills, or from any other designated local clearing operations which may be approved by Chesterfield Goumy Fire t~mmmom & EMS, Fire and Life Safety Division, provided the following conditions are met: 1. A written permit must be obtained from the Chesterfield Fire & EMS, Fire and Life Safety Division. Application for permit shall include: fee for permit, completed information form, site plan drawing of burn site, proof of liability insurance for party performing burn; and The Chesterfield Emergency Communications Center shall be notified before any fire is started and after the burn is completed. Notification shall be made to the ECC'c non- emergency number found in the telephone book; and 0505:58033.1 6 000 .79 3. A copy of the bum permit shall be maintained at the site of the bum and shall be available for review at all times during the bum; and All reasonable effort shall be made to minimize the amount of material burned, with the number and size of the debris piles approved by the Chesterfield County Fire ~ & EMS, Fire and Life Safety Division; and 5. The material to be burned shall consist of brush, stumps and similar debris waste and shall not include demolition material; and 6. The size of the bum pile shall not exceed 25 feet in width by 25 feet in length by 15 feet in height; and 7. There shall be no more than two piles of material burning at any time; and The lc. cation of the burning shall I~ occur a minimum of 500 feet from any occupied ~"';'~;~"~-~--,-,,,r, structure, unless the occupants of such structure have ~ provided written pe~ission for the burning to be conducted closer to the structure, ~ ~'"~;~ ~ ~ ~- ~ ...... ~ .... , ........... o ............. If the Chesteffield ~ Fire & EMS ~, Fire and Life Safety Division dete~nes that it is necess~ to protect public health and welf~e, h ..... ~:~* ~* it ....... j ............. may require the a~ve cited distances t~ be increased; and The burning shall be conducted n~ ,~. .....,~, ~;~, ............~,.,~ ...... ,, ................ v .......... a minimum of 250 feet from roadways and utility transmission lines, and 500 feet from h:"h ......... ~ ~r fields; and 10. The burning shall be attended at all times by a responsible adult capable of operating equipment to prevent the spread of fire; and 11. ~.,.~,...~,; ..... ;th ~ .~.~; ..... v ~^v~ ~.~; ..... .~ ...... ' The b ing hall be conducted ................................................. ~ t' ....... urn s so that smoke and/or products of combustion will not negatively affect human health, cause damage to public property, private property, or otherwise become a public nuisance.; and 12. The burning shall not be left unattended until appropriate measures to extinguish the fire. embers have been implemented and the possibility of fire spread eliminated. ~ Burning shall not be allowed to smolder beyond the minimum period of time necessary for the destruction of the materials; and 13. The burning shall be conducted only when the prevailing winds are away from any city, town or built-up arem; and 0505:58033.1 000:1.80 Co 14. A sign stating" Controlled Burning in Progress" shall be posted and visible to the public during the burning. The sign shall be at least 4 feet by 8 feet in size and lettering shall be a minimum of 10 inches in height and in contrasting colors. The sign shall be located in an area visible to the general public; and 15. The permit holder must maintain liability insurance in the minimum amount of $1,000,000 general liability coverage at all times while burning is taking place. At the time of permit application, a certificate of insurance coverage shall be submitted to the fire marshal; and 16. In the event the fire department is dispatched to the burn site and must extinguish the fire, the permit holder shall be liable for costs associated with response. Open burning is permitted for disposal of debris on the site of local landfills provided that the burning does not take place on land that has been filled and covered so as to present an underground fire hazard due to the presence of methane gas provided that the following conditions are met: 45. 0505:58033.1 A written permit must be obtained from the Chesterfield Fire & EMS, Fire and Life Safety Division. Application for permit shall include: fee for permit, completed information form, site plan drawing of burn site, proof of liability insurance for party performing bum; The burning shall take place on the premises of a local sanitary landfill which meets the provisions of the regulations of the Virginia Waste Management Board; The burning shall be attended at all times; The material to be burned shall consist only of brush, tree trimmings, yard and garden trimmings, clean burning debris waste, or clean burning demolition waste; All reasonable effort shall be made to minimize the amount of material that is burned; No materials may be burned in violation of the regulations of the Virginia Waste Management Board or the State Air Pollution Control Board. The exact site of the burning on a local landfill shall be established in coordination with the regional director and Chesterfield Goumy Fire & EMS t~pam,e~, Fire and Life Safety Division; no other site shall be used without the approval of these officials. Chesterfield C-oumy Fire & EMS t;~mmme~, Fire and Life Safety Division shall be notified of the days during which the burning will occur:; The permit holder must maintain liability insurance in the minimum amount of $1,000,000 general liability coverage at all times while burning is taking place. At OOo sj. the time of permit application, a certificate of insurance coverage shall be submitted to the fire marshal. A Prior to the initial installation (or reinstallation, in cases of relocation) and operation of special incineration devices, the person responsible for the burning shall obtain a permit from Chesterfield Goumy Fire & EMS ~, Fire and Life Safety Division, such permits to be granted only after confirmation by Chesterfield C-mmtg Fire & EMS ~ummom, Fire and Life Safety Division that the burning can and will comply with applicable provisions in Regulations for the Control and Abatement of Air Pollution and that any conditions are met which are deemed necessary by Chesterfield Goumg Fire & EMS ~, Fire and Life Safety Division to ensure that the operation of the devices will not endanger the public health and welfare. Permit application shall include the fee for the permit, completed information form, site plan drawing of burn site and proof of liability insurance for the party performing the burn. Permits granted for the use of special incineration devices shall at a minimum contain the following conditions: All reasonable effort shall be made to minimize the amount of material that is burned. Such efforts shall include, but are not limited to, the removal of pulpwood, sawlogs and firewood. 2. The material to be burned shall consist of brush, stumps and similar debris waste and shall not include demolition material. o The location cf thc burning shall I~ occur a minimum of 500 feet from any occupied ,-...;,~u~,._,...,~ structure unless the occupants of such structure have ~ prior pe~wni~ion nrovided written nermission 0505:58033.1 ooolsZ ........ e, .s .......... , ........ e, for the burning to be conducted closer to the structure. The burning shall be conducted at t~'e · , e, ................ t- .......... a minimum of 250 feet from roadways and utility transmission lines, and 500 feet from hi.~. ....... and air fields. If the Chesterfield Ccunty Fire & EMS t~mmmem, Fire and Life Safety Division determine that it is necessary to protect public health and welfare, he mmfdir-e~ that i_t may require the above-cited distances be increased. The burning shall be attended at all times by a responsible adult and conducted to ensure the best possible combustion with a minimum of smoke being produced. Under no circumstances should the burning be allowed to smolder beyond the minimum period of time necessary for the destruction of the materials. 5. The burning shall be conducted only when the prevailing winds are away from any city, town or built-up area. 6. The use of special incineration devices shall be allowed only for the disposal of debris waste, clean burning construction waste, and clean burning demolition waste. Permits issued under this subsection shall be limited to a specific period of time deemed appropriate by Chesterfield Ccunty Fire & EMS t;~mmm~, Fire and Life Safety Division. The permit holder must maintain liability insurance in the minimum amount of $1,000,000 general liability coverage at all times while burning is taking place. At the time of permit application, a certificate of insurance coverage shall be submitted to the fire marshal. Bo Sections A through D above notwithstanding, no owner or other person shall cause or permit open burning or the use of a special incineration device from June 1 through August 31 of any calendar year. F-403.g6_. Attendance at Open Fires. Delete and substitute subsection F-403.7 as follows: Permitted fires shall be constantly attended by a responsible pomo~ adult until they are extinguished. The attendee shall have fire-extinguishing equipment readily available for use as deemed necessary by the code official. F-403.9 7. Endangering Other Property. Add subsection F-403.9 as follows: No person shall kindle or authorize to be kindled or maintain any permitted fire in such a manner that it will endanger the property of another. F-403.8. Revocation of Permits 0505:58033.1 10 000:188 If any permit holder violates any provision of this ordinance or if any permit holder makes a material misrepresentation on a permit application, the Fire Marshal may require the extinguishment of the fire and the bum permit shall be subject to revocation; F-403.9. Fees. 1. There shall be no fees for the permit required by Section F-403.5(A) 2. Fees for permits required by section F-403.5(B), (C) and (D) shall be ............ $300.00 (2) That this ordinance shall become effective immediately upon adoption. 0505:58033.1 11 O00184 Public Hearing #6 THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997. AS AMENDED, BY AMENDING AND REENACTING SEC, 10-3 RELATING TO OPEN FLAMES OR BURNING SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. NAME 1. George Beadles 2. ohs 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. ADDRESS An Affiliate of Media General Advertising Affidavit (This is not a hilt, Please pay from invoice) P, O, Box 85333 Richmond, Virginia 232934)001 (804) 649-8000 ATTN LI,qA RT,KO P O I~OX 40 CHRSTRRFIRI ,D VA 2qgq2J}040 2208~)6 I__ Date Code ..... Description Ad Size Total Cost 0%II 9t200'~ 1 21 TAKRNOTICRTAKENOTICRTHATTHRP;OARDiD 2.00 x 4q.O0 Media General Operations, inc. Publisher of THE RICH~ION D TI~/IES-DJSPATCH This is to certify that the attached TAKE', NOTICF, TAKF~ NOTICq[ was published by Richmond Newspapers, Inc. in the City of RiChmond, State of Virginia, on the folloWing dates: 03/12/2003 03/19/2003 The first insertion being given Newspaper reference: 1349602 Sworn to and subscribed before me this __~ Oq/1212003 SU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 26, 2003 Item Number: 16.G. Subject: Public Hearing on Proposed 2003 Tax Rates County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing on Proposed 2003 Tax Rates Ordinance Summary of Information: This date and time has been scheduled to hold a public hearing on tax levies for the tax year 2003. The County Administrator's Proposed FY2004 Biennial Financial Plan assumes a real estate tax rate of $1.07 and anticipates holding all other rates constant. The real estate tax rate advertised for this public hearing is $1.07. This gives the Board of Supervisors the flexibility to adopt a real estate tax rate of $1.07 or lower on April 9. Preparer: RebeccaT. Dickson Attachments: Yes Title: Director, Bud.qet and Mana.qement AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield that for the year beginning on the first day of January, 2002 2003, and ending on the thirty-first day of December, 2002 2003, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. On tracts of land, lots or improvements thereon and on mobile homes the tax shall be $1.07 on every $100 of assessed value thereof. Sec. 2. Personal Property. (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including fumishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 58.1-2101 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. 000 [$6 0505:60524.1 1 Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $!.08 1.07 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. 0505:60524.1 2 OOO187 PUBLIC HEARING g7 - 7:10 p.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO ESTABLISH AN ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. t,,E~. Don Welms. CEA ~. George Beadle~ / q~ox / An Affiliate of Media Genera~ Advertising Affidavit (This is not a bi~l, P~ease pay from invoice) P~ O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Account Nu~ 03/19/2003 Date Code Description Ad Size Total C°st 912003, ~ 21 TAKE NOTICF, TAKE NOTICE THAT THE ROARD (3 TOO x 25.00 497.80 ATTACH HERE Media General Operations, Inc. Publisher of THE RICHMOND TiMES-DiSPATCH This is to certi fy that the attached TAKE NOTICETAKE NOTICf was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 03/12/2003 03/19/2003 Thefirst insertion being given Newspaper reference: Sworn to and subscribed before me this_~5'~ ~ Notary Public 1349615 2/200t Supervisor State of Virginia City of Richmond My Commission expires THiS iS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~ Date: March 26, 2003 Item Number: 16.H. Subject: Public Hearing to Consider the FY2004-2010 Proposed Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing to Consider the FY2004-2010 Proposed Capital Improvement Program Summary of Information: This date and time has been scheduled to hold a public hearing on the County Administrator's Proposed Capital Improvement Program for FY2004-2010 which totals $695,666,400 for County, Schools and Utility projects as follows: General County Schools Utilities $240,439,500 308,396,900 146,830,000 $695,666,400 Preparer: Rebecca T. Dickson Title: Director, Bud.qet and Manaqement Attachments: ~-~ Yes No PUBLIC HEARING #8 - 7:15 p.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE PROPOSED FY2004-2010 CAPITAL IMPROVEMENT PROGRAM (CIP) SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. NAME ~ .~George Beadles 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. ADDRESS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 26, 2003 Item Number: 16.1. Subiect: Public Hearing on the FY2004 Proposed Community Development Block Grant and HOME Annual Plan County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing on the FY2004 Proposed Community Development Block Grant and HOME Annual Plan Summary of Information: This date and time has been scheduled to hold a public hearing on the FY2004 Proposed Community Development Block Grant and HOME Annual Plan. The FY2004 recommendation for this program totals $2,050,532 which is comprised of $1,512,532 in new CDBG allotments and $532,304 in new HOME allotments, and $5,696 in Reprogrammed HOME funds. The County's Community Development Block Grant and HOME Annual Plan for FY2004 is required to be submitted to the U.S. Department of Housing and Urban Development by May 15, 2003. The submission must follow a required public hearing by the Board of Supervisors. A Review Committee has made its recommendation to the County Administrator on the County's FY2004 CDBG and HOME funding. Attached are the recommendations from both the Review Committee and the County Administrator. Preparer: Rebecca T. Dickson Title: Director, Budget and Management Attachments: Yes Community Development Block Grant Program FY2003- FY2004 Ampthill Seniors Program ....................................................................................................... $6,000 Bensley Community Center Operations ................................................................................. 51,300 Bensley Elementary Extended Day ............................................................................................ 8,000 Bermuda Run Resource Center .................................................................................................. 5,000 Boys & Girls Club Power Hour ................................................................................................ 20,000 Business Revitalization Coordinator ...................................................................................... 70,000 Camp Baker Residential Retreat Improvements ................................................................... 90,000 CDBG - 203 (k) Loan Housing Assistance ............................................................................. 25,000 CDBG - Emergency Home Repair ........................................................................................... 15,000 CDBG Administration ............................................................................................................ 302,500 Chalkley After School Program ................................................................................................ 6,000 Chesterfield Alternatives .......................................................................................................... 85,000 Children's Home of Virginia ................................................................................................... 10,000 Code Compliance Specialist I & II ........................................................................................ 117,000 Communities in Schools ........................................................................................................... 25,000 Eastern Government Center ................................................................................................... 100,000 Elder Homes Corporation ....................................................................................................... 100,000 Ettrick Community Center Operations ................................................................................... 57,500 Ettrick Small Business Office Center ...................................................................................... 40,000 Friends Association for Children ............................................................................................... 3,000 Habitat for Humanity ................................................................................................................ 30,000 H.O.M.E. First Time Homebuyers Program ........................................................................... 65,000 In-House Inspections & Rehabilitations .............................................................................. 225,000 Interfaith Housing Corporation ............................................................................................... 90,000 Jeff Davis Small Business Incubator ..................................................................................... 320,000 Lead Based Paint Program ........................................................................................................ 10,000 Meals on Wheels Facility ........................................................................................................ 100,000 Youth Programs ........................................................................................................................... 35,000 Unallocated .................................................................................................................................. 36,232 Total ....................................................................................................................................... $2,050,532 000 .90 PUBLIC HEARING #9 - 7:20 p.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE COUNTY'S FY2004 PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME ANNUAL PLAN SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. ,~andra Noble, Harrowgate Elem. ~g~-~avid Williams, Harrowgate Elem, %,gx* ot · L.3'~Pat Cullen. Harrowgate Elam. ~$ '~'~ x¢'z? .,.A~Susan Bochman, Harrowgat¢ Elem, ,t....5~. Sgt. L~v~ Gholson. Harrowgate Elem. ~alefie Kan¢, H~owgate Elem, ~radley Wall, Hmowgate Elem. ~v Jones-Hayes. H~owgate Elem. ~ildred Bell, Meals on Wheels ~Jim Hunt, Meals on Wheels ~ff and Elizabeth T0ylor, Meal~ 0n Wheels ~vonn¢ Vemo (Elder Homes ~c~n Saunders, B0n Secours L.l.6~ynthia Escobar. Bon Sec0urs c~..Elita Hansen, Bon Secour~ ,~. Jose Guzman, Bon Secours ~.l-9~ydia English, B0n S¢cours ADDRESS 673-5035 233-2827 X4404 Rose Minter. Bensley Community Cen,er THE COUNTY'S FY2004 PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME ANNUAL PLAN Page 2 NAME ,4~74'°o ~ ~. Ernest Johnson. Chesterfield Alternaeves 22.~o { 1 ou n-a, ~~, ~ ~ 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: March 26, 2003 Item Number: 16.J. Subject: Public Hearing on FY2004 Proposed Biennial Financial Plan County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing on the FY2004 Proposed Biennial Financial Plan Summary of Information: This date and time has been scheduled to hold a public hearing on the County Administrator's FY2004 Proposed Biennial Financial Plan, which totals $811,776,500 (second year of the biennium). Staff will make a brief presentation prior to receiving public input. Preparer: Rebecca T. Dickson Title: Director~ Bud.qet and Manaqement Attachments: ~--1 Yes No 'Sister City' 'idea dopted by co ty Invitation made to city in Mexico ;BY MEREDITH FISCHER TIMES-~PATCH STAFF WIUTER Chesterfield County has found a new friend. Last week, the Board of Supervisors voted in favor of in- viting Zacatecas, Mexico, to be- come a "sister city" to the metro Richmond area. Arthur S. Warren, ehman of the Chesterfield Board of Super- visors, said he hopes the relation- ship will help foster strong ties between Mexico and the United States. "i think an important business rdationskip can be made here," he said, adding that Chester- field's Hispanic population is growing. "This is a way for us to sup- port other regions," he said. Several county officials said government leaders have not yet planned any trips to the Mexican city. What does Zacatecas have in common with Chesterfidd? According to Michad Zajur, founder and president of the Vir- ginia Hispanic Chamber of Com- merce, the city has a populat/on of about 350,000 in a state with a population of about 1.5 million -- similar to Chesterfield. Its main industries are agricul- ture and textiles. Several tourism Web sites de- scribe Zacatecas as a colonial city and well-to-do university town ~ 'SISTER; PAGE M3 I~ 'Sister, -- FROM PAGE. [~1 with nice hotels and some good attractions. It is one of the biggest silver producers in Mexico and has a sizable middle class. Zajur, owner of La Siesta Mex- ican Restaurant, hopes to inciude Henrico County, Hanover County and the city of Richmond in the joint partnership. Zajur is a native of Zacatecas. Midlothian District Supervisor Edward B. Barber said he hopes the relationship will lead to a stu- dent exchange and an 'open busi- ness rehtionship.' The sister city concept was stated in 1956 to establish greater friendship and Under- standing between U.S. citizens and those from other nations, county officials said. Deputy County Administrator Mfllard D. "Pete" Stith, Jr., said this in an important "sister to sis- ter' relationship. "We want to make connec- tions with other people," he said. In May, four officials from the Mexican state of Zacarecas toured metro Richmond to lay the groundwork for a sister city rehtionship. During the visit, Leodegario Varela, a Zacatecas state legisla- ' tot, said his state and Virginia have several things in common, most notably a history that in- dudes a struggle between Euro- pean colonists and indigenous peoples and battlegrounds in wars for independence. The delegation visited several sites in the Richmond area in- cluding the Maggie L. Walker Governor's School for Govern- ment. and 'International Studies, La Siesta, 'Virginia Common- wealth University and the Vir- ginia State Capitol. · Contact MerediE Fischer at (804) 649-6452 or mfischer~tirnesdispatch.com NOTICE OF PROPO'SED REAL PROPERTY TAX INCREASE The County of Chesterfield proposes to increase property tax levies. 1. Assessment Increase: Total 'assessed value of real property, excinding additional assessments due to new construction or improvements to property, exceeds last year's total assessed value of real property by 4.70%. 2. Lowered Rate Necessary to Offset IncreasedAssessment: The tax rate which would levy the same amount of rcal estate tax as last year, whea multiplied by the new tutu] assessed value of rcal estate with the ~xcinsinns mentioned above, would be $1.03 per $100 of assessed value. This rate'will be known as the "lowered tax rate". 3. Effective Rate Increase:The County of Chesterfield proposes to adopt a tax rate of $1.07 per $100 of assessed ~ The difference between the lowered tax rate and the proposed rate would be $0.04 per $100, or 3.88%. This difference will be known as the "effective tax rate increase,. Individual property taxes may, however, increase at a percentage greater than or less than the above percentage. 4. Proposed Total Budget Increase: Based on the nroposod real property tax rate and :hanges in other revenues, the total general fund budget of Chesterfield County wilfexc~ed last year's adopted budget by 2.02%. 5. Total taxable and exempt property us of I/1/03 is $18,394,900,936; of this amount total taxable property is $'17,280,148,636 or 93.94% of total taxable and exempt property. The total tax-exempt property is $1,114,752;300 or 6.06% of total taxable and exempt property. A public hearing on the increase will be held on Wednesday, March 26, 2003 at 7:10 p.m. in the Public Meeting Chesterfield County Administration Building, Route 10 and Lori Road, Chesterfield, Vh'ginia 23832. The hearing will be open to the public. The Board of Supervisors will permit persons desiring to be heard a tunity to present oral testimony and are encouraged to call the Office of the Clerk to th n oppor- (804) 748-1200 to be placed on the s-e-'---- '~ · . e Board of Sue p ~r~ us[, or may appear ann si~n u- at ~.~" - ~ p rvisors at , ,, o.~o p.m. oetore the meeting. The hearing is held al a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Lisa Elko, Clerk to the Board, at (804) 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, March 21, 2003. Chesterfield County, Virginia Proposed Capital Improvement Program for Fiscal Years 2004 - 2010 The Board af Supervisors of Chesterfield County will hold a public hearing on Wednesday, March 26, 2003, at 7:15 p.m. in the Public Meeting Room, Chesterfield County Adminlstrauon Building, Route 10 and Lori Road, Chesterfield, Vir- ginia 23832 for informative and fiscal planning purposes to consider the County Administr~tur,s Propused Capital Improvement Program (CIP) for fiscal years 2004 - 2010 which totals $695,666,400. The public hearing is held pursuant to Section 5.4 of the County Charter allowing the public to queslion and Comment on the proposed CIE All citizens of the County have the right to attend and share their views thereon and are encour- aged to call the Office of the Clerk to the Board of Supervisors at (804) 748-1200 to be placed on the speakers list, or may appear and sign up at 6:00 p.m. before the meeting. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Lisa Elko, Clerk to the Board, a~ (804) 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, March 21: 2003. The County Administrator,s recommended CIP is nropared and published for lnformalion and planning purposes only and is available for public review in the County Administrator's Office and in ali County public libraries. The inclusion of a project or projects does not constitute a commitment or obligation on the part of the Board of Supervisors of Chesterfield County to appropriate any funds for that project or purpose. There is no designation or allocation of any CIP funds for any purposes until there has been an appropriation for that purpose by the Board of Supervisors. The CIP is for informative and planning purposes and will not be approved, adopted, or ratified by the Board of Supervisors at this public hearing. COLrNTY PROJECTS Uses: Administration of Justice Chesterfield County Capital Improvement Program Fiscal Years 2004 - 2010 Airport .................................................................. $9,059,600 Engineering ................................. ' ................................. 4,033,200 General Services ...... 2,750,000 Health and Social Services ........................ ..... ' .31,818,900 .I2,390,000 Libraries .: .......................... Parks and Recreation .................. i ii ' ' i ............................ ................. 22,493,500 .35,129,900 Public Safety Regional ........................................ ................................... 76,834,800 Technology Improvements .............................. 4,059,900 Transportation .................. ............................................... 11,469,000 TOTAL COUN~"~' l~.b'Ji&~'~ .............................................................. 30.400.700 ........................................................... $240,439,500 Sources: General Fund and Reserves Transfer $69 094 600 General Obligation or Other Debt Financing .... ' ....................................... 127'028'700 Other Sources ..................... 14 658 700 Cash Proffers . ' ' ' ' .......................... TOTAL SOURCES ................................................... .~:,.o57.50~) ............................................................. ....... $240,439,500 SCHOOLS Usesi Projects· . ............................................... TOTAL SCHOOLS ..................... ' .................. : ..... $308.396.~gQ .$308,396,900 Sources: General Obligation/Debt Financing . ' ' ' $224 946 900 Capital Projects Reserve Transfer .............. j . . i ' ' ' .................................. 60'826'000 State Construction Funds ........................................ , , ................................................................... 793 000 ........................................... . ............................ 21.83i .................................................................... $308,396,900 UTILITIES PROJECTS Uses: Water ................. Wastewater ...................... $92,290,000 TOTAL UTI£I:hk}' ~J~'~+i' ' · ........................................................... 54.540.000 .......................................................... $146,830,000 Sources: Transfer from Operating Funds/Bonds .......................... ............................ $146,830,000 GRAND TOTAL ALL PRoJECTs ..... .................. : ................................. $695~666,400 A copy of the proposed CIP is on file in the Office of the County A4ministrator and in each of the County's branch libraries for review by the public. COMMUNITY DEVELOPMENT BLOCK GRANT .PROGRAM The Board of Supervisors of Chesterfield County will hold a public hearing on Wednesday, March 26, 2003, at 7:20 p.m. in the Public Meeting Room, Chesterfield County Administration Building, Route 10 and Leri Road, Chesterliel4, Virginia 23832 for informative and fiscal planning purposes to consider the County Administrator's Proposed Com- munity Development Block Grant and Home Investment Partnership funds for the 2003 - 2004 program year as rec- ommended by the County Administrator. ' The hearing will be open to the public. The Board of Supervisors will permit per~ons desiring to be heard an tunity to present oral testimony and are encouraged to call the Office of the Clerk to ihe Board of SUpervisors at (804) 748-1200 to be placed on the speakers list, or may appear and sign up at 6:00 p.m: before the meeting. The hearing is held at a public facility designed to be accessible to 'persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Lisa Elko, Clerk to the Board at (804) 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, March 21, 2003. Ampthill Seniors Program .................................. Bensley Community Center Operations ' .................... ............. $6,000' Benstey Elementary Extended Day .......................................................... 51,300 ......................................................... ' ...... 8,000 Bermuda Run Resource Cent,r ............................ Boys & Girls Club poWer Hour ..................... ' .................................. ~..5,000 Business Revitalization Coordinator .............. . . .... 20,000 Camp Baker Residential Retreat Improvements . .70,000 CDBG - 203 (k) Loan Housing Assistance ' ~ .................................................. 90,000 CDBG - Emergency Home Repair ........................................................ 25,000 ......... ..................................................... 15,000 CDBG Administration ....................... 302 500 Chalkley After School Program ............ ... ii. iiiii ' 'i ........................... ; ......... 6'000 Chesterfield Alternatives .... ..................... ....... , .......................................................... : .... :...85 000 Children's Home of Virginia .................................. . 10'000 Code Compliance Specialist I & II ................... ' ............................. i 17'000 CommUnities in Schools .................................................. Eastern Government Center ..................... 25,000 ............................................................... 100 000 Elder Home s Corporation ...................... 100 '''~ ^ Etmck Community Center Operations .............................................. ,uuu · ~ ............................................ 57 500 Ettrick Small Business Office Center ........ 40.,~^,~ Friends Association for Children ........................................... Habitat for Humanity .......... ' ........................................... : ....... 3,000 ":": .................................................... 30000 H.O.M.E. First Time Homebuyers Program . ............................................... 65 000 In-House Inspections & Rehabilitations ...................... · ....... Interfmth Housing Corporation ............. ' ......................... ...... · ...................... .................... 90 000 Jeff Davis Small Business Incubator. . 320.~~ Lead Based Pain/Program .............................. · .................. ,ouu Meals on Wheels Facility .................................................................... 10,000 Youth Programs ........ : ........................................................... 100,000 Unallocated ..................... .................. : ': ............. ~ ......... ~ .......... 35,000 Total ................................................................. : ............. 36,232 d.,..v/ www.ti~esdispatch.com Richmond Times-DJ§pAtch · \ CHESTERFIELD 'COUNTY, VIRGINIA Proposed Budget For the year Ending June 30, 2004 The County Administrator's recommended budget synopsis is prepared and published for information and fiscal plan- ning purposes only. The inclusion in the budget of any items does not constitute a commitment or obligation on the part of the Board of Supervisors of Chesterfield County to appropriate any funds for that item or purpose. The budget has been presented on the basis of the estimates and requests submitted to the County Administrator by the several officers and department heads of the County. There is no designation or allocation of any funds of Chesterfield County for any mrpose until there has been an appropriation for that purpose by the Board of Supervisors. The budget is for inform- ative and fiscal planning purposes and will not be approved~ adopted, or ratified by the Board of Supervisors at this )ublic hearing. rhe Board of Supervisors of Chesterfield County will on Wednesday, March 26, 2003, at 7:30 p.m. in the Public Meeting Room, Chesterfield County Administration Building, Route I0 and Lori Road, Chesterfield, Virginia 23832 hold a pub- lic hearing for informative and fiscal planning purposes to consider the following proposed budget for the fiscal year ending June 30, 2004. The public hearing is held pursuant to Section 15.2.- 2506 allowing the public to question and comment on the proposed budget. All citizens of the County have the right to attend and share their views thereon and are encouraged to call the Office of the Clerk to the Board of Supervisors at (804) 748-1200 to be placed on the speak- ers list, or may appear and sign up at 6:00 p.m. before the meeting. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Lisa Elko, Clerk to the Board, at (804) 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, March 21, 2003. County staff will be available outside of the'Public Meeting Room to answer any questions you may have beginning at 6:45 p.m. Beginning Anticipated Fund Balance, General Fund .......................................... $36,604,300 General Property Taxes ................................................................... 249,166,100 Other Local Taxes ....................................................................... 75,540,700 Licenses, Permits, Fees ................................................................... 10, I62,100 Fines & Forfeitures ..................................................................... 1,020,500 Other Local Revenue ..................................................................... 33,911,500 Use of Resources ........................................................................ 9,129,600 Revenue from the State-General Fund ....................................................... 101,322,400 Revenue from the Federal Government-General Fund ............................................. 8,300,700 Revenue from Comprehensive Services Fund .... ~ .............................................. 3,705,500 Revenue from County Airport ................................................................. 491,200 Revenue from Grants ...................................................................... 5,913,032 Revenue from Risk. Management ............................................................. 7,257,800 Vehicle & Communications Maintenance ...................................................... 10,288,500 Revenue-School Operating Ftmds .......................................................... !.92,585,600 Revenue from Construction Management Fund ................................................... 514,600 Water ............................................................................... 33,726,100 Wastewater ............................................................................ 28,587.200 Use of Reserves-Water .................................................................... 3,~49,100 TOTAL ESTIMATED REVENUE ......................................................... $8117776~532 EXPENDITURE ESTIMATES Accounting ............................................................................ $2,636,400 Board of Supervisors ....................................................................... 334,300 Budget and Management .................................................................... 839,600 Building Inspection ....................................................................... 3,952.100 Buildings & Grounds ...................................................................... 4,019,500 Circuit Court Judges ................................... , ............ : ....................... 528,400 Clerk of Circuit Cour~ .................................................................. ...2,506,300 Clerk to the Board ......................................................................... 211.000 Commissioner of Revenue .................................................................. 2,332,400 Commonwealth's Attorney .................................................................. 2,417,300 Communications Cen~er .......................... ' .......................................... 5.407,700 Corcanunity Development Administration ........................................................ 808,000 County Administration ..................................................................... :998.300 County Assessor ......................................................................... 2,602,600 County Attorney .......................................................................... 1,269,600 County Fair ............................................................................... 20,000 Debt Service ............. .............................................................. 13,830,500 Economic Development .................................................................... 1,411,100' Employee Welfare and Benefits .............................................................. 2,408,900 Environmental Engineering ...................................................... ........... 3,220,300 Extension Services ......................................................................... 314,600 Fire and Emergency Medical Services ........................................................ 33,408,300 General District Court ....................................................................... 76,900 General Services ......................................................................... 1,577,700 Health Department ........................................................................ 3,231,300 Historic Chesterfield ,. ...................................................................... 97,900 Human Resource Management .............................................................. 2,054,000 Human Services Administration ............................................................... 290,000 Information Systems Technology ......................................................... ,...8,398,900 Intergovernmental Relations . .... ...................... .. ....................................... 215,600 Intern~ Audit'. ............................................................................ 548,400 Juvenile & Domestic Relations Court ........................................................... 93 000 Juvenile Centers ............................ ; . . -' ....................................... . . .3 235 200 Library ................................................................................ 6,546,600 License Inspector ......................................................................... 482,700 ' Magistrate .................................................................................. 7,200 Management Services Administration . . ......................................................... 259,400 Mental Health/Mental RetardatinnJSubstance Abuse ............................................. 22,255,900 Non-Departmental .................. . ..................................................... 12,009,000 -Parks and Recreation ....................................................................... 7,984,500 Planning ............................................................................... 3,331,400 Police D6partmant .................................. i ...... ~ ............................. 35,727,290 Probation .......... . ...................................................................... 109,300 Public Affairs ............................................................................. 549,200 Purchasing .................. · ............................................................. 967,800 Regional Jail Per Diem Payments ............................................................. 5,534,500 Registrar ............................................................ ; .................... 574,400 Reserves ............................................................................... 9,180,000 Sheriff and Jail ............ .............................................................. 12,396,600 Social Services ..................................................................... .... I4,221,900 Waste and Resource Recovery ............................................................... 5,712,800 District hnprovement Funds .................................................................. 639,200 Tax Relief for the Elderly ................................................................... 1,884,100 Transportation ' ' .755,600 Treasurer .............................................................................. 2,551,600 Youth Services ............................................................................. 252.400 TOTAL GENERAL GOVERNMENT ...................................................... $249,229,400 ¸05 Ah'port ................................................................................. $491,200 Comprehensive Services ................................................................... 6,033,800 Construction Management ................................................................... 514,600 County Vehicle & Communications Maintenance ................................................ 10,288,500 Grants ................................................................................. 7,272,232 Risk Management .................................................................... 7,257,§00 School Progmms ....................................................................... 428,222,300 Utilities Deparnnem Water Operating ...................................................................... 22,399,100 Wastewater Operating .................................................................. 21,761,300 Water & Wastewater Capital Projects ....... . ............................................... 21,702,000 Total Utilities Depm-tment: ........................................................... $65,862,400 Anticipated Ending Fund Balance, General Fund* ............................................... 36.604.~00 TOTAL ESTIMATED EXPENDITURES ...................... .............................. $811,776,532 *This includes encumbrances carried forward in all fancis not to exceed $10 million, SCHOOL PROGRAMS Included in the County Budget is $429,105,800 for school programs including a transfer from the General Fund of $236,520,200, TAX RATES The Board of Supervisors of Chesterfield County will on Wednesday, March 26, 2003 at 7:10 p.m. in the Public Meeting Room, Chesterfield County Administration Building, Route 10 and Lori Road, Chesterfield County, Virginia hold a public hearing to consider the appropriate tax lev~ on real estate, personal property, machinery and tools, and airplanes for the tax year 2003. Reai Personal Estate Prope~y 2002 General Fund Levy $1.07 $3.60 2003 General Fund Levy $1,07 Personal Personal Personal Personal Property Property Property Property For Motor Vehicles Personal For Rescue For Witd For Vehicles Trailers & Semi-Trailers Property Personal Squad or Exotic Ushig Clean & With a Gross Weight Machinery Property For Volunteers Animaia Special Fuels of 10.000 lbs. or More & Tools Atrolanes $0.96 $0.01 $3.24 $0.96 $1.00 $0.50 $3.60 $0.96 $0.01 $3.24 $0.96 $1.00 $0.50 The public hearing will be open to the public and the Board of Supervisors will permit persons desiring to be heard an opportunity to present oral or written testimony and are encouraged to call the Office of the Clerk to the Board of Supervisors at (804) 748-1200 to be placed on the speakers list, or may appear and sign up at 6:00 p.m. before the meet- ing. The Board of Supervisors may, at the conclusion of the public hearing, adjourn to meet and fix such tax rates at a subsequent meeting. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Lisa Elko, Clerk to the Board, at (804) 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Boai'd no l~ter than Friday, March 21,2003. PUBLIC HEARING gl0 - 7:30 p.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE PRQPQSED FY2004 BIENNIAL FINANCIAL PLAN SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANKYOU. NAME .~l~oe¥ Rou~ch, Jr,, Chesterfield Link .............. 3. ~r, SeniOr Or, ~ ~~vlli~ Whitford. Senior Center ~s Melson. Senior Center ~l ,~;~'~ ADDRESS ~o 745-4796 643-6761 ext, 102 353-6256 8. Tod Acker, Senior Center ~,/I~eDe Foer$~er, Senior C~r. "' q~% ~ ~ ,. o~ 4-t-;-Gc~ald S,k~t$, CASA en Stanley. C~ ~d Fi~k~ichmgnd Symphony athn~ . Ge~ios and M~ Abyss Friends of t~e Libr~ q¢ o} 794-5203 358-0964 Ext 304 788-4717 x_fl~chard Scales, CSB L.l~arol Barefoot (LINK~ 794-3740 796-3066 786-1396 231-6251 TO CONSIDER THE PROPOSED FY2004 BIENNIAL FINANCIAL PLAN Page 2 NAME / t~. Mr, Ken Roy, Central Va. Film Office ~Gordon Rainey. The Link / -~ A ~Steve Erie. The Dnk / ~ ~3 ~d Ger~do. The Link 1~ o ~ ~ ~Ch~lie F0stcr, Thc Link / io to ~o ~t ~fidgett Sawyers. The Link to ~ ~ ~anya Gfiffith. The Link* I°ol~t *If not there at this time call at the end ~eb ~balley, The Link 28. W. D. Halst~ad, Th~ Link ~c h a~lc ~~No~hem Area ~s. No,hem Arc~ Plan ADDRESS 216-2772 564-4965 (handouts) 560-4640 560-7178 794-8582 31. Richard Veaulieu. Northern Area Plan 32. Butch Bran. Northern Area Plan 33. Harold Lane. Northern Area Plan ~ Area Plan Speaker-'~---~- ,v~ ~m ~5. Hiram Johnson. Art & Cultural Con~0rt, 674-9224 t~'-'-'~llGreer. Chesterfield Link lOtor..~ ,,¢ ~.~ t.~Nancv Finch. Chesterfield Business Coun. ,14 ,~g~ovce Saunders. Central VA In0ep. Living t ~ -" 743-3798 39. Donald Bridges. Central gA Indcp. Living O0~ibby-Burwell-Meeks. Cent, VA In, Liv, TO CONSIDER THE PROPOSED FY2004 BIENNIAL FINANCIAL PLAN Page 3 NAME ~. Denise Noble. Greater Rich. SCAN ~. Scarlet Bowes. Omicity ADDRESS 257-7226 267-8946 c~_~orothv Bedard. The Link t~. Susie Biedler. The Link / Cry. stal Jones, The Link /' ~~nRe~01d~,ThcLink / '¢4 ~Betty Hancock. The Link ~ 48. Jane Baker. The Link fhyllis Bass. Chester Village Plan ~adi Ya~an. The Link ~o ~ ~hn Simpson. Swift Creek Spots Club ~om Paku~r~ PollotiO0 ~ ]o ~ Ben C~pbell. Th~ Link 2 [ TO CONSIDER THE PROPOSED FY2004 BIENNIAL FINANCIAL PLAN Page 4 63. ~ 64. 65. 66. 67. 68. 69. 70. 71. 72. 73. 74. 75. 76. 77. 78. 79. 80. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 26, 2003 Item Number: 17. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on April 9, 2003 at 3:30 p.m. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: --] Yes No