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04-09-2003 SummaryBoard of Supervisors Arthur S. Warren J. L. McHale, III Edward B. Barber Rermy Bush Humphrey Kelly E. Miller County Administrator Lane B. Ramsey Summary of Actions Taken by the Board on April 9, 2003 3:30 P.M. SESSION COUNTY ADMINISTRATOR'S COMMENTS The Board was briefed regarding placing a guardrail on Woolridge Road that would limit access to the Swift Creek Reservoir and enhance protection against accidental or intentional contamination of the reservoir - a recommendation that transpired from a vulnerability assessment of the county's water treatment, distribution and impoundment facilities mandated by federal legislation as a part of Homeland Security. Installation of the guardrail will be delayed indefinitely while other options are considered. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing April 6-13, 2003, as "Boys and Girls Clubs Week" in Chesterfield County. WORK SESSIONS Ms. Becky Dickson, Director of Budget and Management presented a summary of proposed revisions to the County Administrator's Proposed FY2004 Biennial Financial Plan, the Proposed FY2004 Community Development Block Grant and HOME Annual Plan, and the Proposed FY2004-FY2010 Capital Improvement Program. Approved Direct the Planning Director to re-examine the appropriateness of characterizing uses as special exceptions or conditional uses and to prepare zoning ordinance amendments that would change any large impact uses from special exceptions to conditional uses and report back to the Board no later than July 31, 2003. Approved Continuation of dialogues with the county's business community for the purpose of determining alternative funding for the LINK. NEW BUSINESS Adopted Adopted Adopted Adopted Approved Adopted Deferred until April 23, 2003 Adopted Approved Adopted Approved Approved Adopted Ordinance amendments relating to Building Inspection fees. Ordinance amendment relating to Department of Environmental Engineering fees. Ordinance amendments relating to Utilities Department fee changes. Ordinance amendments relating to Planning Department fee changes. Public hearing date of May 28, 2003 to consider ordinance amendments relative to Board of Zoning Appeals fees. Ordinance establishing the annual tax levy on various classes of real estate and personal property. Ordinance amendment relating to Fire Department fee changes. FY2004-2010 Capital Improvement Program. Changes to FY2003 Capital Improvement Program. FY2004 Community Development Block Grant and HOME Annual Plan. FY2003-2004 Biennial Financial Plan, as amended. Public heaxing date of May 28, 2003 to consider ordinance amendments relative the Tax Relief for the Elderly Program. Resolution to appropriate funds for FY2003-2004. APPOINTMENTS Approved Approved Reappointment of Mr. Alfred Elko, Mr. William Collie and Mr. Larry Hatton to serve on the Camp Baker Management Board. Appointment of Mr. Howard Warren, Sr. to serve on the Drug and Alcohol Abuse Task Force. Approved Appointment of Reverend Charles Jackson to serve on the Disability Services Board. CONSENT ITEMS Adopted Adopted Adopted Adopted Adopted Adopted Approved Approved Approved Approved Approved Approved Resolution recognizing Mr. John M. Bragg, Jr., Utilities Department, upon his retirement. Resolution recognizing April 13-19, 2003, as "National Public Safety Telecommunications Week." Resolutions recognizing Mr. Jonathan Edward Lowman, Mr. Matthew Benjamin Welton and Mr. Michael Dean Welton upon attaining the rank of Eagle Scout. Resolution recognizing the late Jean T. Smith by renaming the Wagner Building to the Smith-Wagner Building. Resolution regarding bonds to be issued by the Riverside Regional Jail Authority. Resolution recognizing Mr. Donald A. Jones for his contributions to Chesterfield County. Appointment of an alternate agent for the Board of Supervisors' initiated variance application to the Board of Zoning Appeals on behalf of Ms. Eugenia Grandstaff. State road acceptance of roads in The Meadows, Section 4; The Meadows, Section 5; Chesdin Shores, Section 2; Grove Hill Road, a portion of; Kingham at the Grove, Section 1; Kingham at the Grove, Section 2; and Kingham at the Grove, Section 3. Request for a music/entertainment festival permit for Sundays' Restaurant Outdoor Concert on May 26, 2003. Request for permit to stage a fireworks display for 80 Bellona Arsenal on July 4, 2003. Request for permit to stage a fireworks display for Sunday Park Peninsula of Brandermill on July 4, 2003. Request for permit to stage a fireworks display for James River High School on May 15, 16 and 17, 2003. 3 Approved Authorization for the County Administrator to execute a construction contract for Robious Landing Park, new boat storage building. Approved Authorization for the County Administrator to execute a construction contract for Robious Landing Park, new restroom building. Approved Award of construction contract to Perkinson Construction, L.L.C. and appropriation of funds for the Victoria Lane Special Tax and/or Assessment Water District. Approved Designation of right of way for Cogbill Road. Approved Request for permission from W. V. McClure, Incorporated to construct a wooden deck within a 16-foot drainage easement across Lot 32, Krim Point at the Grove, Section 2. Approved Request for permission from Walthal 12, L.C. for concrete curb and gutter to encroach within a 16-foot sewer easement. Approved Request for permission from LMF, LLC to construct an 18-foot emergency access road within a portion of a 60-foot unimproved county right of way to serve Longmeadow Farms. Approved Conveyance of an easement to Virginia Electric and Power Company. Approved Request to quitclaim a 23-foot sewer easement across the property of Walthal 12, L.C. Approved Request to quitclaim a 23-foot sewer easement across the property of Bellgrade Development Company, L.P. Approved Acceptance of a parcel of land at the intersection of Woolridge Road and Otterdale Road from Stewart Family RLLP. Approved Acceptance of a parcel of land along the west right of way line of Otterdale Road from Hazel P. Womack. Approved Acceptance of a parcel of land along the east right of way line of Otterdale Road from John E. Sadler. Approved Public hearing date of April 23, 2003 to consider FY2004 Enhancement Projects. 4 Approved Public hearing date of May 28, 2003 to consider appropriation of additional funds for the Department of Social Services. Approved Transfer of District Improvement Funds from the Bermuda District Improvement Fund to the School Board to purchase a video camera security system for the Commons Area of Thomas Dale High School. Approved Transfer of District Improvement Funds from the Bermuda, Clover Hill, Dale, Matoaca and Midlothian District Improvement Funds to the Chesterfield County Historical Society for the Veterans Memorial Wall/Phase II. Approved Transfer of District Improvement Funds from the Midlothian District Improvement Fund to the Parks and Recreation Department to restore landscaping on Conte Drive at its intersection with Robious Road. Approved Transfer of District Improvement Funds from the Midlothian District Improvement Fund to the Parks and Recreation Department to purchase and install landscaping on public property along the intersections of Robious Road and Greenfield Drive and Robious Road and Woodmont Drive. ADDED BY UNANIMOUS CONSENT Approved Authorization for the County Administrator to execute a construction contract for Matoaca Park, Phase HI, new concession building. REPORTS Accepted Report on Developer Water and Sewer Contracts; and a Status Report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases. CLOSED MEETING A closed meeting was held pursuant to Section 2.2-3711(A)(7), Code of Virginia, 1950, as amended, for consultation with legal counsel regarding specific legal matters requiring the provision of legal advice relating to Rebecca B. and C. Leland Bassett. 5 7:00 P.M. SESSION Dr. Roy Foots, Senior Pastor of New Direction Evangelistic Church gave the invocation. Eagle Scout Brian Matthew Wood led the pledge of allegiance. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolutions recognizing Mr. Brian Matthew Wood, Mr. Gregory Paul Speiran, Mr. Andrew Wilson Wagner, Mr. Kevin Donald Davis, Mr. Sean Mendel Nelson, Mr. Mark Adam Stevenson, Mr. Shawn Everett Bennett, Mr. Matthew Bryan Altice, Mr. Andrew Nicholas Gold, Mr. Jason Christopher Emigh, Mr. Brenton Chase Miller, Mr. Christopher Grant Cubbage and Mr. Brandon Taylor Tibbetts upon attaining the rank of Eagle Scout. Adopted Resolution recognizing April 20-26, "Administrative Professionals Week." 2003, as Adopted Resolution recognizing L. C. Bird, Clover Hill, James River, Manchester, Matoaca, Meadowbrook, Midlothian, Monacan, Thomas Dale and the Governor's Schools for providing drug and alcohol-free post-prom parties. Adopted Resolution recognizing Mr. William Chandler for his service to the Chesterfield County Airport Advisory Board. PUBLIC HEARINGS Approved Approved Public hearing closed and consideration deferred until April 23, 2003 Revisions to FY2003 School Operating Fund appropriations. Appropriation of funds received from the Department of Medical Assistance Services and authorization to execute related documents. Ordinance banning open burning of debris waste in the county. Public hearing closed and consideration deferred until April 23, 2003 Approved Adopted Approved Ordinance to prohibit hunting on Swift Creek Reservoir within one-half mile of any residential subdivision. Conveyance of 5.1 acres on Chester Road to Chesterfield Alternatives, Incorporated. Ordinance to vacate a portion of an unimproved right of way known as Belleau Drive within Bonaventure, Section 1. Exercise of eminent domain for the acquisition of easements for the Bermuda Orchard Waterline Project and authorization to take such easements prior to eminent domain proceedings. The meeting adjourned at 10:49 p.m. until April 23, 2003 at 4:00 p.m. for the next regularly scheduled m~ting in the Public Meeting Room.