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2014-04-23 PacketCHESTERFIELD COUNTY ""`~°~~, BOARD 4F SUPERVISQRS Page 1 of 1 i ; - :i~~~ ` AGENDA Meeting Date: Apri! Z3, 2x14 Item Number: Z.A. Subiect: County Administrator's Report County Administrator's Comments: County Administrator: Beard Action Requested: Summary of Information: The County Administrator will update the Beard on the progress of various projects as requested by the Berard of Supervisors. Preparers Louis G. Lassiter Attachments: ~ Yes Title:_ Assistant County Administrator ^ No # OOQ01 County Administrator's Top 40's List I. Critical PraiectslActivities I . ARWA Reservoir Project 2. Community Risk AnalysislEmergency Service Coverage 3. Eastern Midlothian Re-development - Chippenharn Square - Spring Rock - Stonebridge (future phases} - Streetscaping (future phases} 4. Irrigation Policies/Demand Management for Water Use S. Magnolia Green CDA 6. Sports Quest/River City Spartsplex 7. Total Maximum Daily Load (TMDL} Presentation to Board 8. Utilities Policies and Managed Growth II. On~oin~ ProiectslActivities l . 2014 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program. -Referendum Projects Implementation 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation I0. Crystal Lakes Townhomes 11. Enterprise Risk Management 12. FinanciaUBudget Issues 13. Five StorylThree Story Building Renovations 14. High Speed RaiUEttrick Train Station 1 S. 3efferson Davis Streetscape Project 1 b. Joint Meetings of Board of Supervisors/School Board 17. RRPDC -Large Jurisdiction Committee 1 ~. Recycling Committee Recommendations I9. Secondary Road Maintenance Funding 20. Smith/Wagner Building ~ 1. Sports Tourism Plan Implementation III. Cam Ip eted P`ra'e~ ctslActivities l . Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 8/2008 3. Bow Hunting Restrictions - 2I2~f2010 Updated 4! 16!2014 County Administrator's Top 4O's List 2 4. Business Climate Survey - 7!2(108 5. Business Climate Survey - 412010 ~. Business Fee Holiday {Extension} - 9/2010 7. CBLAB Discussions -1212009 8. Census 2414/Redistricting - 612011 9. Chesterfield Avenue Enhancements Phase 1 - S/2411 14. Citizen GIS - 512010 11. Citizen Satisfaction Survey - 20081201012012 12. Comprehensive Plan Adoption -10/2012 13. COPS Grants 14. DCR Erosion & Sediment Control Program - 5/11111 15. Eastern Midlothian Re-development - Stonebridge {Phase 1 } -Groundbreaking 14/25/ 11 - Streetscaping {Fhase 1 } -1212411 1 b. Efficiency Studies -Fire Department and Fleet Management -- 612008 17. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 18. Electronic Message Centers - 9/2011 1 ~. Electronic Signs -1/2010 20. $oard's Emergency Notification Process 21. Employee Health Benefits -Contract Rebid - 812011 22. Federal Stimulus Package - 412013 - Energy Block Grant - Economic Development - Police Department 23. FinanciaUBudget Issues - Adoption of 2411 Budget - 4/2011 - Adoption of County CIP - 412011 - Adoption of School CIP - 412011 - Bond Issue/Refinancing - AAA Ratings Retained 24. 457 Deferred Comp Plan {Approved} 25. GRTC Service -Funded for FY14 26. Hydrilla Issue 27. Hosting of Hopewell Website 28. Impact Fees for Roads - 9/2008 29. In Focus Implementation - Phase I - 812008 34. In-Focus Implementation -Phase II {PayrolUHR) -1212009 31. Insurance Service Upgrade {ISO} for Fire Department - 912009 32. Jefferson Davis Streetscape Project - 512010 33. Leadership Exchange Visits with City of Richmond 34. 2411 Legislative Program -- adapted 11/3012011 35. Law Impact Development Standards 3b. Mass Grading Ordinance (canceled} 37. Meadowdale Library - 1112008 38. Meadowville Interchange -Ribbon Cutting 12/15!2411 39. Midlothian Turnpike/Courthouse Road Streetscape Improvements {Towne Center} 40. Minor League Baseball {new team} - 212010 ~~~~~~ Updated 4/16/014 County Administrator's Top 40's List 41. Multi-Cultural Commission (Quarterly Reports due to Board) -1112448 42. Planning Fee Structure (General Increases) - 6/2409 43. Planning Fee Structure (Reductions for In-Horne Businesses) -1/2449 44. Planning Fees (Holiday for Commercial Projects) - 8/2449 45. Police Chase Policy (Regional) - 512414 46. Postal Zip Codes -Changes approved ~/2411, LISPS date of implementation 612411 47. Potential Legislation -Impact Fees/Cash Proffers -112449 48. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 212449 49. Property Maintenance -Rental Inspection Program SQ. Public Safety Pay Plans Implemented (Phase I) - 9/2448 51. Redistricting 2011 Calendar/Process Report 52. Regional Workforce Investment Initiative 53. Results of Operations -1111912410 and 11/2411 54. Sign Ordinance 55. Southwest Corridor Water Line - Phase I - 7/2448 Sb. Sports Tourism Plan -112414 57. Sports Tourism Program with Metropolitan Richmond Sports Backers - 812449 ~8. Streetlight Policy -1211114 S9. Ukrops Kicker Complex -soccer fields -Opened 812009 6Q. Upper Swift Creek Plan (Adopted) - 6/2448 61. Upper Swift Creek Water Quality Ordinances 62. VDOT Subdivision Street Acceptance Requirements - 712449 63. VRS Benefits for blew Employees - 712414 64. Walk Through Building Permit Process -1412449 65. Water Issues/Restrictions 66. Website Redesign - 6/2449 67. Wind Energy Systems - 3/10/2414 68. Wireless Internet Access in County Facilities -.9/2048 69. Watkins Centre 70. Woolridge Road Reservoir Crossing Project - 512414 71. Ukrops Kicker CampleslGRAP Swimming Pool -Stratton Property -Pool opening March, 2412 72. RMA -Legislation - 2014 - 3/ZOi4 ~~'{~~ Updated 4/16/2014 CHESTERFIELD C©UNTY w;~`~~`'<~~~ BOARD ~F SUPERVISt"3RS Page 1 of ~1 ~- ~_ ~ AGENDA ~~~.:~> -'w~~Rt~P.~~?'N.,e Meeting Qate: Apri123, 2014 Item Number: 5.A. Subiect: Resolution Recognizing Parkway Baptist Church for Its Support to Grange Hall Elementary School County Administrator's Comments: County Administrator: Mr. Elswick requests that the Board adopt the attached resolution. Summary of Information: The attached resolution recognizes Parkway Baptist Church for providing unprecedented support to the students, staff and teachers of Grange Hall Elementary School, they were evacuated to the church as a result of an electrical fire on March 5, 2014. Preparers Chris Ruth Title: Interim Director Public Affairs Attachments: .Yes ~ No pQa~05 REC©GNIZING PARKWAY BAPTIST CHURCH F©R ITS SUPPORT TO GRANGE HALL ELEMENTARY SCH©DL WHEREAS, on Wednesday, March 5, 2014, staff at Parkway Baptist Church provided unprecedented support and accommodation to more than 804 students, staff and teachers from Grange Hall Elementary School after an electrical fire required students to evacuate the school; and WHEREAS, smoke was noticed in the building at 12:50 p.m, and investigators determined that it came from an electrical panel and shut off the power in the school; and WHEREAS, school administrators quickly called staff at Parkway Baptist Church to ask for assistance because it was too cold a day for students t© remain outside after evacuation; and WHEREAS, within 30 minutes, Parkway Baptist Church staff were able to welcome and care for almost 800 children, plus additional school teachers and staff; and WHEREAS, the church facility was able to accommodate the needs of all students and teachers by dividing different age groups and placing them in various classrooms and other areas in the building, and by providing movies and snacks during the time that they were there; and WHEREAS, this emergency situation was well organized by emergency personnel, school and church staff so that the children felt safe, comfortable and had positive experiences; and WHEREAS, communications were facilitated by school and government staff so that parents were informed about the situation and the safety of their children, and were given options to pick up their children at the church or to have them return home on buses, as usual; and WHEREAS, all the staff and members of Parkway Baptist Church who assisted in this emergency need are to be recognized .and commended for their assistance, in particular Pastor Mac Hutton, Pastor Derek Futrell, Children's Ministry Director Graceann Ingram, Yvuth Pastor Mike Camire, and Administrative Assistants Karen Collie and Wendy Morris; and WHEREAS, because our children are our priority and their safety is of utmost importance, it is vitally important that the community come together so support them, particularly in emergency situations; and WHEREAS, since Grange Hall Elementary School Church had already built a strong relationship, quickly reach out and ask for, and receive support, to develop a plan; and WHEREAS, the church also has been faithfully people in need in their own and other communities, nations; and and Parkway Baptist phis enabled them to and to work together .involved in helping in other states and WHEREAS, the people of Parkway Baptist have established a strong support system that has served the work of Grange Hall Elementary School over the year and have provided activities for the community; and ~~~~ WHEREAS, for years, the church has had a significant, positive impact on the surrounding communities, and on Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23r~ day of April 2014, on behalf of the citizens of Chesterfield County, offers its sincere appreciation to Parkway Baptist Church for the support that if offered to Grange Hall Elementary School students, parents and staff on March 5, and wishes the congregation continued success and joy in all their endeavors. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the staff of Parkway Baptist Church and that this resolution be permanently retarded among the papers of this Berard of Supervisors of Chesterfield County, Virginia. ~~~~~~ .~ ~~RFIEIL r~ `.... ,:,~~. :f ~ t \~ 41;d9 CHESTERFIELD C©UNTY BQARD OF SUPERVIS©RS AGENDA Page ~i of 1 Meeting Date: April 23, Zo14. Item Number: S.B. Subiect~ Recognizing the Week of April 20-26, 2014, as "Administrative Professionals Week" and April 23, 2014, as "Administrative Professionals Day" County Administrator's Comments: County Adm%nistrator: Board Action Requested: Mr. Holland requests that the attached resolution be adopted. Summary of Information: The attached resolution is to recognize the vital contributions of county administrative professionals and to proclaim the week of April 20-26, 2014, as "Administrative Professionals Week" and April 23, 2014, as "Administrative Professionals Day" throughout Chesterfield County. Representatives from the Tri-City and ©1d Dominion ,Chapters of the International Association of Administrative Professionals {IAAP) will be present to receive resolutions. Preparers Janice B1akley Title: Clerk to the Beard Attachments: ^ ~~~ ~ No d~ooos RECOGNIZING APRIL 20-26, 2014, AS "ADMINISTRATIVE PROFESSIONALS WEEK" WHEREAS, administrative professionals play an essential role in coordinating the office operations of businesses, government, educational institutions and other organizations; and WHEREAS, the work of administrative professionals today requires advanced knowledge and expertise in communications, computer software, affice technology, project management, organization, customer service and other vital office management responsibilities; and WHEREAS, Administrative Professionals Week is observed annually in workplaces around the world to recognize the important contributions of administrative support staff and is sponsored by the International Association of Administrative Professionals; and WHEREAS, Administrative Professionals Week 2014 is focused on "honoring the office professionals who make offices work," reflecting the integral and central role that affice professionals play in modern business. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board. of Supervisors, this 23rd day of April 2fl14, publicly recognizes the week of April 20-2&, 2014, as "Administrative Professionals Week," and Wednesday, April 23rd as "Administrative Professionals Day" in Chesterfield County, saluting the valuable contributions of administrative professionals in the workplace and calling on all employers to support continued training and development for administrative staff, recognizing that a well-trained workforce is essential for success in today's business world. ~:~~~ i -`tK1V1l~C~,,.. ,, ~~~. CHESTERFIE~C~ CC~-UNTY B4ARa OF SUPERVISORS AGEpI~A Page 1 of 1 Meeting Gate: April 23, 2074 Item plumber: S.C. Subject: Resolution Recognizing Mr. Glen R. Peterson, Director, Community Corrections Services, Upon His Retirement County Adm'inistrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr, Glen R. Peterson far 33 years of service to Chesterfield County. Preparers Sarah C. Snead Title: Qeputy County Administrator, Human Services Attachments: ~ Yes ~ I~1o #-~.{~ RECOGNIZING MR. GLEN R. PETERSON UPON HIS RETIREMENT" WHEREAS, Mr. Glen R. Peterson began his public safety career by serving as the Coordinator for the Community Diversion Incentive Program in 1981, in Chesterfield County, as one of five pilot programs in the state; and WHEREAS, from 1983-1987, Mr. Peterson assisted Hopewell, Prince George, Sussex, Surry, Greensville, Emporia, and Brunswick with establishing Community Corrections Programs, and WHEREAS, in 1987-1988, Mr. Peterson led a team to plan and successfully implement one of five Virginia pilot Pretrial Services Programs in coordination with the Chesterfield Commonwealth's Attorney; and WHEREAS, in 1990, Mr. Peterson led the agency to a National Association of Counties Award for Pretrial Services; and WHEREAS, in 1995, Mr. Peterson Zed the transition from Community Diversion Incentive Program to Community Corrections Services; and WHEREAS, in 1995-1998, Mr. Peterson served as the Vice President of the newly established Virginia Community Criminal Justice Association; and WHEREAS, in 1995, Mr. Peterson established the Domestic Violence Resource Center as a unit of Community Corrections; and WHEREAS, in 1997, Mr. Peterson led the agency to a National Association of Counties Award for the work of the Domestic Violence Resource Center; and WHEREAS, in 1998, Mr. Peterson was recognized with the Outstanding Director's Award by the Virginia Community Criminal Justice Association; and WHEREAS, in 1998-1999, Mr. Peterson served as the President of the Virginia Community Criminal Justice Association; and WHEREAS, in 1999, under Mr. Petersanfs leadership the Domestic Violence Resource Center was recognized with the Excellence in Community Safety Award at the Governor's Crime Forum; and WHEREAS, in 2998, Mr. Peterson led a team to plan and implement the Chesterfield/Colonial Heights Day Reporting Center, which was recognized in 1999 with a National Association of Counties Award; and WHEREAS, Mr. Peterson was instrumental in the development of the Adult Drug Court, which become operational in 2000; and WHEREAS, in 2003, Mr. Peterson led a team to plan and implement the Chesterfield/Colonial Heights Dual Treatment Track; and WHEREAS, in 2004, Mr. Peterson was recognized with the Award of Excellence - Lifetime Achievement Award from the Virginia~Community Criminal Justice Association; and ~~ WHEREAS, in 2(307, Mr. Peterson was recognized by the International Community Corrections Association with. the .David Dillingham Public .Service Award for his leadership in the field of Community Corrections; and WHEREAS, Mr. Peterson served as a member and Co-Chairman of the Virginia Community Criminal Justice Association Legislative Committee since 1998 until present to educate and track legislation effecting community corrections; and WHEREAS, in 2013, Mr. Peterson was recognized by the National Association of Pretrial Services Agencies as the Member of the Year; and WHEREAS, Mr. Peterson's legacy is the unwavering commitment to public safety through leadership in the delivery of defendant and offender programming in a cost-effective and outcome-driven method, while being a good steward of the public trust; and WHEREAS, Mr. Peterson exemplifies leadership in a mentoring manner that promotes dedicated and successful employees. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23r'~ day of April 2x14, publicly recognizes the outstanding contributions of Mr. Olen R. Peterson, expresses the appreciation of all residents for his service to Chesterfield County and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Peterson and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~'~~ CHESTERFIELD Ct)UNTY ~`""~ Bt)ARD OF SUPERVISQRS Page 1 of 1 ;~ V AGENDA IM9 Meeting Date: April 23, 2414 Item Number: 6.A. Subject: Work Session on the Proposed FY2015-FY2019 Capital Improvement Program, Changes to the FY2nl4 Schaal Capital Improvement Program, the County Administrators Proposed FY2015 Budget, Tax Rates, the Various Proposed Ordinance Changes, and. the Praposed FY2015 Community Development Block Grant and HOME Investment Partnership Annual Plan County Administrator: Hold a work session an the Proposed FY2015-FY2019 Capital Improvement Program, changes to the FY2014 Schaal CIP, the County Administrator's Praposed FY2015 budget, tax rates, proposed ordinance changes, and the Proposed FY2©15 Community Development Block Grant and HOME Investment Partnership Annual Plan. Summary of Informati©n: This time has been scheduled far a final work session an the proposed budget as well as the proposed ardinance changes far the establishment of a new service district to support infrastructure improvements to comply with Federal Environmental Protection Agency and State Department of Environmental Quality mandates far Total Maximum Daily Laad (TMDL); service fees far emergency ambulance transport; and vehicle registration fees. Changes to the Schools FY2~14 capital improvement program (CIP) to align it with the FY2015-FY2019 planned CIP will also be reviewed. Staff will review prapased revisions to the plans at the wank sessian. All Board approved revisions will be incorporated into the appropriations resolution and approved as part of adoption of the budget, Staff plans to provide the Board with information to be presented at the work sessian prior to the Board meeting. Preparers Allan M. Carmody Title: Director,. Budget and Management Attachments: Yes Na #O~OQ13 CHESTERFIELD COUNTY Bt)ARD ©F SUPERVISORS Page 1 of 1 '=~`x? ~~ AGENDA V ~,„~ hR Meeting Date: April 23, 2014 Item Number: 7.A. t - Subiect: Adoption of an Ordinance Establishing the Annual Tax Levy on Various Classes of Real Estate and Personal Property County Administrator's Comments: County Administrator: Board Action Rec,~,uested: Adopt a Tax Rate Ordinance Establishing Tax Rates for Calendar Year 2014. Summary of Information: This item was deferred from the April 9th meeting. The Board held a public hearing on March 26, 2014 concerning the attached ordinance regarding annual tax rates. Tax rates on existing classes of property for calendar year 2014 were advertised as followsc $0.98 for real estate; $3.60 for personal property; $1.00 for machinery and tools personal property; $.50 for aircraft personal property; $0.96 for personal property for volunteer firefighters, rescue squads, and auxiliary members; $0.01 for wild and exotic animals personal property; $3.24 for vehicles using clean and special fuels; $fl.01 for specially equipped motor vehicles for the physically handicapped, and $0.96 for vehicle trailers and semi-trailers with a gross weight of lfl,0fl0 pounds or more. Staff recommends adoption of the advertised rates. The ordinance is attached. Preparers Allan M. Carmody Attachments: ~ Yes Title: Direr#©r, Budget and Management ^ No # AN ORDINANCE T4 ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That for the year beginning on the first day of January, 2a1 ~, and' ending on the thirty-fast day of December, 2f)14, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. ~a) Except as provided in Sec. 1 (b), an tracts of land, lots or improvements thereon and on mobile homes the tax shall be $0.98 an every $100 of assessed value thereof. (b) On tracts of land, lots or improvements thereon and an mabile homes in the Charter Colony Powhite Parkway Transportation District the tax shall be $1.13 an every $100 of assessed value thereof. Sec. 2. Personal Property. {a} On automobiles, trailers, boats, boat trailers, other motor vehicles and an all tangible personal property used or held in connection with any mining, manufacturing ar other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Cade of V%rginia, 1950, as amended, the tax shall be $.50 an every $100 of the assessed value thereof. (c) On motor vehicles awned ar leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Cade of the County of Chesterfield, 1997, as amended, the tax shall be $,96 on every $100 of the assessed value thereof. ~d) On wild or exotic animals as defined by Section 58.1-3506 of the Cade of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. {e) On motor vehicles which use clean special fuels as defined in Section 46.2-749.3 of the Cade of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. ~,, 0425:920U0.1 1 ~ ~ ~'~-~ (fj On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,400 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax. shall be $.96 on every $100 of the assessed value thereof. {g) On motor vehicles which are specially equipped to provide transportation for physically handicapped individuals, the tax shall be $.Ol on every $140 of the assessed value thereof. Sec. 3. Public Service Corporation Property. (a} On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1954, as amended, the tax shall be $4.98 on every $144 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $140 of assessed value thereof. Sec. 4. Machinery and Tools. 4n machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $144 assessed value thereof. p425:92040.1 2 '~ ~'' ~1~ CHESTERFIELD C©UNTY BtJARD t)F SUPERVISC?RS Page 1 of 2 ;,,, t`x} ~ AGENDA ~y~ .~- ~.u4,. ins ah~ A , Meeting Date: April 23, 2014 Item Number: 7.A.~¢ Subject: Adoption of the FY2015-2019 Capital Improvement Program (CIP), Approval of Revisions to the County CIP and Schools FY2fl14 CIP, and Appropriation of School Cash Proffers County Administrator's Comments: County Administrator: Board Action Requested: Adapt the FY2015-2019 Capital Improvement Program with revisions; approval of revisions to the previously approved County Capital Improvement Program and FY2014 Schools Capital Improvement Program; and appropriation of $332,738.42 in School Cash Proffers. Summary of Informa#ion: The County Charter requires that the Capital Improvement Program (CIP) be adopted by May 2. This item was deferred from the April 9th meeting. Staff recommends that the Capital Improvement Program be adopted at this meeting. Following the work session, staff will incorporate Board approved revisions into the adopted plan. Staff is also requesting approval of amendments to the County's previously approved CIP. Staff requests that the Board reduce by $5.3 million the debt appropriation associated with the Fire Training Facility at Enon. This change aligns with the proposed CIP that reduces funding for the previously funded Enon project from $10.99 million to $5.7 million. The Enon change, combined with revisions to eliminate the Route 288JCourthouse Road fire station and Robious Road area library projects that were presented with the proposed CIP, totals $22 million in county project reductions in order to help fund the School referendum projects. Preparers Allan M. Carrnody Title: Director, Budget and Mana~ ement Attachments: ~ Yes ~ No # ~~~C~~`~.'i CHESTERFIELD CCIUNTY B©ARD C7F SUPERVIS©RS Page 2 of 2 AGENDA Staff also requests approval of amendments to the FY2014 Schools CIP to reflect the School Board's reestablished priorities in accordance with what was presented with the Proposed FY2015-FY2019 CIP. Attached are schedules comparing the originally adopted FY2014 School CIP anal the proposed revisions under the School Board's submission. The requested change consists of a technical adjustment that would reduce the FY2014 general obligation bond appropriation by $31.1 million. This funding has been reallocated to school projects in accordance with the proposed CIP. A second requested revision to school capital project funding will allow staff to replace $332,738.42 in general fund revenues for school projects with the same amount of cash proffer revenues. 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L. is ~ a r e "r2 m ~ "' .ie ~ `~ W ++ ,c .a « " c ® $ '~ '- u '~ V- Z °' v? w d a s b r ~ o~ :' °c " ro '° d v e c o~ o~ LL~ m o> o m ro d ~" v ~i O u a .n o +~ cr ~ ,n ~ r- 4muwwxL`~~ZZ~2a ~a "~~xgt~~~~~-. r- '~f ~-2(~ CHESTERFIELD GC~UNTY BOARD OF SUPERVISORS Page 7 of 1 ~,~,; `~``0.~~' AGENDA ~` mv~/ ~~~~' Il~eeting Date: Apri123, 2f114 Item Number: 7.A.3$ Subject: Adoption of the FY2015 Annual Financial Plan Gounty Administrator's Comments: County Administrator: Board Action Requested: Adopt the FY2©15 Annual Financial Plan with changes as approved. Summary of Information: The County Charter requires that the Budget be adapted by May 1. This item was deferred from the April 9th meeting. Staff recommends that the Budget be adopted at this meeting. Following the work session, staff will incorporate requested revisions into the adopted budget. Preparers Allan M. Carmody Attachments: ~ Yes Title: Director, Budget and Management +CHESTERFIELD C©UNTY Bt)ARD ~JF SUPERVISORS Page 1 of 1 ~~ AGENDA `- ~. ~~,,,. 11~eetina Date: April 23.2014 Item Number: 7.A:4. Subiect: Ordinance Amendments Transport County Administrator: Relating to Service Fees for Emergency Ambulance Board Action Requested: Adopt attached amendments to Section 10-10 of the County Code relating to service fees for emergency ambulance transport. Summary of Information: . This item was deferred from the April 9~h meeting. The Board held a public hearing on March 26, 2014 on proposed changes to the service fees charged for emergency ambulance transports and additional technical changes. This fee was established to recover costs typically reimbursed by Medicare and. commercial insurance companies for the cost of emergency transport services and to enhance emergency medical services. The fees generated from the revenue recovery program partially offset the cost of~prvviding emergency medical transportfrescue services in Chesterfield County. The requested changes in the emergency ambulance transport fee schedule would. allow the county to recover costs in accordance with allowable insurance and Medicare rates. The revenue recovery fee schedule was last adjusted in April, 2010. This increase is supported by the Fire and EMS Department. A11 four volunteer rescue squads in Chesterfield participate in Revenue Recovery and will therefore benefit from the increase in rates. The estimated revenue (based on current transport numbers) to be generated by the fee increase is $285,000 and is recommended as follows: basic life support increasing from $394 to $465; advanced life support 1 increasing from $468 to $552; advanced life support 2 increasing from $677 to $799; and the transport mileage rate increasing from $9.60 to $10. The ordinance is attached. Preparers Allan M, Carmady Attachments: ~ Yes Title: ~irectar, Budge# and Mana_ ea meet No '~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ,AMENDING AND RE-ENACTING SECTION 14-10 RELATING TO SERVICE FEES FOR EMERGENCY AMBULANCE TRANSPORT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 10-10 of the Code of the County o Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec.10-10. Service fees for emergency ambulance transport. ~a) Pursuant to Code of Virginia, ~ 32.1-111.14, it is hereby determined and declared that the exercise of the powers and duties set forth herein is necessary to assure the provision of adequate and continuing emergency services and to preserve, protect and promote the public health, safety and general welfare. {b) Definitions. The following definitions shall apply to ambulance charges: Basic life support (BLS), Advanced life support level 1 (~4LS-1), and Advanced life support level 2 (ALS-2} shall be those services as defined by applicable federal or state regulations and administered in accordance with applicable law. Ground transport mileage (GTM) shall be assessed from the location of the point of pick-up of the patient to a hospital or other facility where a patient is transported. {c} The schedule of rates for emergency ambulance transport services by the county department of fire and emergency medical services (including any volunteer rescue squad with which Chesterfield Fire and EMS has a billing agreement) shall be as follows: Service Fee BLS ~F:4a- 465.40 ALS-1 46:88 552.00 ALS-2 688 799.flfl GTM 14.00 per patient loaded mile in addition to transport charges (d) The chief of the county department of fire and emergency medical services is hereby authorized and directed to establish policies and procedures, and to execute and maintain documentation necessary for the administration of this program, including, but not limited to, a subscription program for county residents or other eligible persons, and payment standards far those persons who demonstrate economic hardship, as permitted by applicable law. {~Z) That this ordinance shall become effective July 1, 20i~. ~®~~~~ 2723:91866.1 CHESTERFIELD C©UNTY B©ARD ©F SUPERVISORS Page 1 of 2 ;~s °~ AGENDA ~~ ~~ Meeting Date:. Aprii 23.2t}14 Item Number: 7.A.5. Subiect: Ordinance Amendments Relating to Vehicle Registration Fels County Administrator's Comments: County Administrator: Board Action Requested: Adopt Attached Amendments to Sections 13-53 and 13-55 Relating to Vehicle Registration Fees in the County Code. Summary of Information: This item was deferred from the April Leh meeting. The Board held a public hearing on March 26, 2014 concerning proposed changes to the vehicle registration fees. An increase in the amount of the current vehicle registration fee is being requested as a dedicated funding stream to partially address the local required match for electing to participate in the revenue sharing program offered annually by the State for county road improvements. The Board authorized the advertisement of a $40 rate for all passenger vehicles and pickup trucks, thus allowing the Board the maximum flexibility far selecting a rate when adapting in April. The recommended increase is $10 for all vehicles, which would bring the current fee of $20 to $30 for all passenger vehicles and pickup trucks. In addition it is recommended that motorcycles increase from $10 to $15 and trailers would increase from $6.50 to $10. Combined, these increases are estimated to generate about $3.5 million annually. Virginia state code allows localities to charge no greater than the fees charged by the state, which will vary dependent upon weight and type of vehicle. The maximum allowed for a passenger vehicle 4,000 pounds or less is $40.75, in excess of 4,000 pounds is $45.75; a pickup truck 4,000 pounds or less is $40.75, and a pickup truck in excess of 4,000 pounds is $45.75. Preparers AIIan M. Carmady Title: Qirectar, Budget and Mans eq ment Attachments: ^ Yes ~ No # ~~~ CHESTERFIELC? C©UNTY B©AR© (3F SUPERVIS~7RS Page a ©f Z ~~~~~~- Summary of Information (continued The County Administrator's Proposed FY2015-201.9 Capital Improvement Program (CIP) and the FY20Z5 Proposed Annual Financial Plan (operating Budget} includes the use of the increased vehicle registration fee revenue to fund the local match requirement. The proposed revenue sharing program for FY2015 totals $16 million, $8 million of which is from local funds and $8 million from state revenues. The vehicle registration fee increase combined with other county revenues will enable the County to request on an ongoing basis an estimated $4 million from vD©T each year (for a total of $8 million in revenue sharing road projects}. The ordinance is attached. ~~~~ AN GRDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD 199'7, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 13-53 AND 13-55 RELATING TO VEHICLE REGISTRATION FEES BE IT ORDAINED by the Board of Supervisors 0f Chesterfield County: (1) That Sections 13-53 and 13-SS of the Code of the Caunt,~©,~ Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 13-53. Amount of fee--Automobiles; motorcycles. The annual registration fee 0n each passenger motor vehicle shall be $9 40.00. The annual registration fee on each motorcycle shall be $8:88 15.(}0. 000 Sec.13-55. Same--Trucks, trailers, buses, etc. {a} The annual registration fee on each truck not designed and used for the transportation of passengers, and not otherwise exempt from taxation shall be $20.00. (b) The annual registration fee on each trailer and semitrailer shall be $€38 $10.00. (c} In the case of a combination of tractor-trailer, 0r semitrailer, each vehicle constituting a part 0f such combination shall be registered as a separate vehicle and a separate registration fee shall be paid for each vehicle. ~d} The annual registration fee on each motor vehicle, trailer ar semitrailer upon which well-drilling machinery is attached, and which is permanently used solely for transportation 0f such machinery, shall be $12.00. 000 (2) That this ordinance shall become effective immediately upon adoption. osa3:s~o3o.1 ~~~~~~ ~~ ~~ ~~ ~~ ~~ ,:,a CHESTERFIELD COUNTY BOARD t~F SUPERVISORS AGENDA Page 1 of 1 Meeting Da#e: April 23, 2014 Item Number: 7.A.6. Subiect; Adaptian of Amendments to the Caunty Cade to Create Starmwater Service District Number 1 County Administrators Comments: County Administrator: Consider Adaptian of Amendments to the Caunty Cade to Add Sections 9-280, 9- 281, 9-283,9-284, 9-285, and 9-286 related to establishment of Starmwater Service District Na.1 far funding stormwater capital improvement projects and operations relating to state and federal regulatory mandates. Summary of Information: This item was deferred from the April 9tih meeting. A public hearing was held on March 26, 2014 an the proposed creation of Starmwater Service District No.1 to fund capital improvement projects and operations related to state and federal regulatory mandates (e.g. M54 permit, Chesapeake Bay TMDL). Starmwater Service District No. 1 will provide a Starmwater Management Program that enhances public safety, public convenience, and public well-being within the service district. Public safety will be enhanced through the dam safety program, the floodplain management program and the operation and maintenance of the County's drainage system. Public convenience will be enhanced through the design and construction of new capital projects, the watershed planning program, and public outreach programs. Public well-being will be enhanced. by the environmental stewardship activities of the service district, including stream protection and water duality monitoring. The service district tax was advertised at $0.016 per $100 of assessed value an all taxable property within Chesterfield County. The reeammendation is to approve $0.015 per $100 of assessed value. The ordinance is attached. Preparers Scott B Smedley Title: Director, Environmental Engineering Preparers. Allan M. Carmody Title: Director of Budget & Management Attachments; ^ Yes ~ No # ,~, Q~~~2 ,~ AN ORDINANCE T4 AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING AND ENACTING SECTIONS 9-280, 9-281, 9-282, 9-283, 9-284, 9-285 AND 9-286 RELATING TO STORMWATER SERVICE DISTRICT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That 5ecti©ns 9-28(J, 9-281, 9-282, 9-283, 9-284, 9-285 and 9-285 of the Code o the Cr~unt,Lo Chesterfield, 19.97, as amended, are added and enacted to read asPoll©ws: Sec, 9-2$D. Creation of the Stormwater Service District; name and boundaries. The Board of Supervisors of Chesterfield County, Virginia ("Board"} hereby creates a Stormwater Service District, which service district shall be known as Stormwater Service District No. I. Stormwater Service District No. 1 shall include the entire land area of Chesterfield County except that it shall not include the property owned and operated by the State of Virginia as Pocahontas State Park. Sec. 9-281. Purpose of the Stormwater Service District. Stormwater Service District No. 1 is created to provide a Stormwater management program that will enhance public safety, public convenience, and public well-being within the service district. Sec. 9-282. General provisions and powers. The Board shall be the governing body of Stormwater Service District No. 1, The Board sha11 exercise any or all of those powers and duties with respect to service districts set forth in Article 1 of Chapter 24 of Title 15.2 of the Virgfnia Cade, as amended. Sec. 9-283. Facilities and services to be provided. Stormwater Service District No. 1, together with resources which may be made available from other sources, shall provide the equipment and staff needed to provide a County Stormwater Management Program. The program shall include, but not be limited ta, these services: {i) compliance with federal and state stormwater regulations, {ii) watershed planning and monitoring, {iii} designing, constructing, maintaining and operating County owned Stormwater facilities and equipment, Div} County floodplain management, (vj public outreach and education. Sec. 9-284. Plan for Stormwater services and facilities. Stormwater Service District staff, contractors and community volunteers will collaborate to perform the watershed planning and monitoring functions as well as the public outreach and ~~ 0505:91947.1 education activities. Stormwater Service District staff and contractors will perform the design, construction, maintenance and operation of County owned Stormwater facilities. Program operations, inspections and repairs associated with the maintenance and monitoring functions will be conducted in accordance with Chesterfield County's authorized level of service. Capital project design and construction will be in accordance with the County's Capital Improvement Frogram. Sec. 9-285. Benefits to be expected from the Starmwater Service District. Stormwater Service District No. 1 will provide a Stormwater Management Program that enhances public safety, public convenience, and public well-being within the service district. Public safety will be enhanced through the dam safety program, the floodplain management program and the operation and maintenance of the County's drainage system. Public convenience will be enhanced through the design and construction of new capital projects, the watershed planning program, and public outreach programs. Public well-being will be enhanced by the environmental stewardship activities of the service district, including stream protection and water quality monitoring. Sec. 4-2$6. Plan far financing the facilities and services within the district. The installation and maintenance of all facilities and the provision of all services within the district shall be financed by a $0.016 per $100.00 of assessed value, supplemental real estate tax. placed on all real estate located within the district. This tax is in addition to the real estate tax imposed on real estate in the county pursuant to the county's annual tax levy. Sec. 9-287. Review of status of service district. After all facilities necessary to accomplish completion of the stormwater management program have been constructed, as described in section 9-281, consideration ofthis division shall be placed on the agenda of the board of supervisors fvr the next meeting following the completion, so that the board may consider whether any additional facilities and services are to be provided to the real estate within the district, or what other action, if any, should be taken with regard to the district. (Z) That this ordinance shall become effective immediately upon adoption. ~~~~~ (3505:91947.1 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of ~ t ``µ} AGENDA ~~~ ~~~,~~~ Meeting Date: Anrit 23.2014 Item Number: 7.A.7. Subect: Adoption of the FY2015 Community Development Block Grant and the HOME Investment Partnerships Annual Plan County_Administrator's Comments: County Administrator: Adopt the FY2015 Community Development Block Grant and the HOME Investment Partnerships Annual Plan. Summary of Information. This item was deferred from the April 9~~' meeting. A public hearing was held on March 26, 2014 on the FY2015 Proposed Community Development Block Grant and the HOME Investment Partnerships Annual Plan. The FY2015 Proposed recommendation for this program totals $1,735,800, which is comprised of $1,229,000 in new CDBG allotments, $406,800 in new HOME Investment Partnership allotments, and $100,000 in Reprogrammed HOME Funding. These allocations were based on the tentative notification. The award notification was received from HUD totaling $1,613,400 in new approved grant amounts for FY2015 {$1,207,40{7 CDBG and $406,000 in HOME new allocation} which is a reduction of $22,400 from the proposed estimate. The County Administrator has incorporated recommendations of the citizen review committee in the proposed budget. Following the work session, staff will incorporate requested revisions into the adopted plan. The County's Community Development Block Grant and HOME Investment Partnerships Annual Plan for FY2015 are required to be submitted to the U.S. Department of Housing and Urban Development by May 15, 2014. The submission must follow a required public hearing by the Board of Supervisors. Preparers Allan M. Garmody Title: Director, Budget and Mane eg ment Attachments. ~ Yes ~ N© ~~~~ FY2015 Community DevelapmentlHOMEActlvity Proposed Belmont Road Sidewalk Project $287,200 Hensley Elementary Extended Day Program 15,000 Better Housing Coalition-Winchester Greens Family and Chesterfield Senior Services 25,000 BizWorks Enterprise Center 198,000 CDBG Program Administration 245,800 Cheste~eld Default and Foreclosure 40,000 Communities In Schools-At Risk Youth Program 25,000 Mill House 50,000 Pathways-VA 20,000 Phoenix Achievers Plus 15,000 Pro-Active Code Compliance 130,000 RAMPS 18,000 Richmond ARC-ARC Park 70,000 Richmond Metro Habitat for Humanity 90.000 Subtotal CDBG 1,229,000 project:H©MES-Housing Rehabilitation 190,000 CDBG Housing Rehabilitation 100,000 HC3ME Program Administration 39,400 H.©.M.E. Down Payment Assistance 88,900 Sauthside CDHC -CHDO 88,500 Subtotal HOME 506,800 TOTAL Note: County Administrator's recommendations pending receipt of F'Y2p15 HUD grant amounts. ~~Q~~'1. _:...). CjYlb Subect: CHESTERFIELD CC)UNTY BCjARD t3F SUPERVISC?RS AGENDA 4 Page 1 of 2 Adoption of a Resolution Appropriating Funds far Fiscal Fear FY2015 County Administrator's Comments: County Adminis#ra#or: Board Ac#ion Requested: Adapt the attached Appropriations Resolution far fiscal year 2015 Summary of Information: This item was deferred from the April 9th meeting. The County Charter requires adoption of an appropriations resolution to authorize the expenditure of funds far fiscal year 215. The attached appropriations resolution details and authorizes the expenditure of funds for FY2015 consistent with the proposed plan. Any changes approved by the Berard at the final budget work session will be incorporated into the resolution. As has been the case in years past, the appropriations resolution will allow for three periodic disbursements to the school division of up to $3 million each, The disbursements are based an the availability of funds and the resolution defines the disbursement intervals, This practice allows for flexibility to adjust the Schaal appropriation should the .need arise due to a downturn in revenues or same other unplanned event. Preparers Allan M. Carmody Attachments: . Yes Title: Director, Budget and Management cH~sTERFiE~~ cauN~r BaAR~ aF suPERV~saRS ~~-~,~ ~ ©f ~ AaEN©a Summary of {nfarmati©n (c©ntinued): Additionally, the resolution reflects withholding the $6.149 million that is appropriated in the general fund. This represents the budgeted revenue associated with the proposed. 2-cent real estate tax rate increase for school debt service tied to the seven year CIP plan. This funding will be withheld in the general fund and the appropriations resolution has additional language to authorize the county administrator to transfer the funding when it is needed. Under this language, staff would manage the release of revenues for school debt service expenses in line with the approach described which entails reserving the revenues until the debt service expenditures reach higher levels in the later years of the 7--year period. Tf the Board adopts an alternative to what is proposed, staff will reflect the appropriate change in the appropriations resolution relative to release of funds. The Appropriations Resolution also defines the percentage of personal property tax relief approved for qualifying vehicles. Each year staff calculates the amount of tax relief for personal property taxes as a direct result of the State's decision to cap the personal property tax relief reimbursement revenue available to Chesterfield. The appropriations resolution stipulates the reimbursement percentage rate far the different levels of value as follows: Personal use vehicles valued at $1,000 or less will be eligible far 1.00 percent tax relief, consistent with prior years. Personal use vehicles valued at $1,001 to $20,000 will be eligible for 60 percent of tax relief. Personal use vehicles valued at $20,001 or more shall receive 60 percent of tax relief on the first $20,000 of value. All other vehicles that do not meet the definition of "qualifying" {business use vehicles, farm use, motor homes, etc.) will not be eligible for any form of tax relief under this program. The percentage relief amount is recalculated annually and is recommended to be reduced from the current rate of 62 percent to 60 percent. The appropriations resolution contains a new section to grant authority to the county administrator to be able to appropriate and transfer as needed far the newly created healthcare fund in order to pay claims, settlements, and any other costs associated with healthcare. ~~~~ J~l ~~.~~ ~.J~.~J~V.J~.ltl i l ~i ~'k7t ~J~~J~.LV ~.l V1 i` A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED E5TIMATED REVENUES FOR FY2025 FOR THE OPERATING BUDGETS AND THE CAP[TAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA BE IT HEREBY RESOLVED by the Soard of Supervisors of the County of Chesterfield: That for the fiscal year beginning an the first day of July 2014 and ending on the thirtieth day of June 2015, the following sections shall be adopted: Sec. 2 The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and provide a capital improvement program for the county. It is the intent of the Board of Supervisors that general property taxes levied on January 1, 2014, and due December 5, 2014, be appropriated for FY2025. FY2015 Pro~sased General Fund Estimated Revenue: Local Sources: General Property Taxes $389,105,200 Other Local Taxes 107,014,100 Licenses, Permits, & Fees 5,480,600 Fines, Forfeitures i3c Uses of Money & Property 3,0$3,800 Service Charges 32,499,300 Miscellaneous and Recovered Casts 13,085,100 D#her Agencies: State and Federal 141,828,100 Other Financing Sources: Use of Restricted, Committed, or Assigned Fund Balance 21,679,100 Transfer from County Grants Fund 1,297,100 Transfer from Mental Health, Support Services 492,600 Transfer from Fleet Management 13,200 Transfer from Water Operating Fund 593,100 Transfer from Wastewater Operating Fund 2,300 Unassigned Fund Balance 7/1/2014 55.000,000 Total Revenues $171,173,600 Appropriations: General Government $48,375,200 Administration of Justice 8,798,900 Public Safety 165,159,400 Public Works 17,208,700 Mealth & Welfare 67,064,300 Parks, Recreation, Cultural 18,348,000 Community Development 17,173,200 Debt Service 22,872,500 Operating Transfers 345,469,200 Assignments 3,456,300 Unassigned Fund Balance, 6/30/2025 57.248.000 Total General Fund: $771,173,600 ^ ~~ ~; ~ FY201 S APPROPRIATIONS RESOLUTION *Plus encumbrances carried forward in all funds in an amount not to exceed $15 million, which will be reappropriated into the fiscal year beginning July 1, 2014. (See "Section 5") Comprehensive Services Fund Estimated Revenue: Reimbursement, Colonial Heights $334,600 State Aid, Comprehensive Services 3,885,500 Transfer from Social Services 445,200 Transfer from Schools 1,221,100 Transfer from General Fund 1,254,600 Use of Unrestricted Net Assets 270,000 Total Revenues and Funding Sources $7,411,000 Appropriations: Operating Expenses 7 411000 Total Appropriations $7,411,ODD School Operatins Fund Estimated Revenue: Local Sources $23,850,600 State 240,757,600 Federal 32,055,200 Transfer from School Operating 647,600 Transfer from School Food Service 1,000,000 Use of Reserve 1,250,000 Transfer from General Fund: State Sales Tax 58,248,300 Local Taxes 241,010,600 Prior Year Revenue 6,883,700 Grounds Maintenance 1,831.100 Total General Fund 307,973,700 Use of Assigned Fund Balance 1.000,000 Total Revenues and Funding Sources 608,534,700 Appropriations: instruction 410,396,000 Administration, Attendance +& Health 21,281,200 Pupil Transportation 32,574,300 Operations & Maintenance 56,322,400 ~'~~a~rJ ~~~Vl ~ .~.J~.~.J~1.f.~li.l1~ ,[ ~Vl YiJ .J~.,Li`.~~~Cl ~l ~.f Y Technology 12,338,000 Debt Service 42,860,100 Food Service 25,155,900 Grounds Maintenance 1,831,100 Transfer to andjor Assignment for School Capital Projects 5.775.700 Total Appropriations $608,534,740 Schools -Appomattox Ret*ionat Governor's School Fund Estimated Revenue: Local 5ources $2,573,100 State 1,119,400 Beginning Fund Balance 0 Total Revenues and Funding Sources $3,692,500 Appropriations Education 3 692 500 Total Appropriations $3,692,500 County_Grants Fund Estimated Revenue: Other Governments 11,825,400 Transfer from General Fund 1,238,300 Total Revenues and Funding 5ources $13,063,700 Appraprr'ations: Adult Drug Court $650,500 Clerk of the Circuit Court Technology Trust Fund 270,300 Community Corrections Services Domestic Violence Victim Advocate (V-STOP} 60,900 Community Development Block Grant 1,735,800 Community Services Board Part C 1,523,300 Domestic Violence Prosecutor 106,100 Families First 535,900 Fire & EMS Revenue Recovery 6,409,300 Juvenile Drug Court Grant 314,400 USDA Juvenile Detention Grant 75,000 Victim/Witness Assistance 493,300 Virginia Juvenile Community Crime Act {VJCCCAj 888,900 Total Appropriations $13,063,700 County CIP Fund Estimated Revenue: Transfer from General Fund $20,235,900 General Obligation Bonds 13,878,600 Developer Contributions 3,944,200 Transfer from Cash Proffers 944,200 State Funds 14.000,000 Total Revenues $53,002,900 Appropriations: County Capital Projects 49,058,700 r~ ~~ ~ryC~ FY~QI S .~iP.P~t C,~PRI.,A fiI~N~S R~S'f~L UTIUIV Transfer to Capitaf Projects from Cash Proffers Transfer to Schaal Capital Prajects Funds Total County CIP Funds Schools CIP Fund Estimated Revenue: Bond Proceeds Lease Financing . Transfer from Cash Proffer Fund Fees State Technology Funds Transfer from School Food Service Total Revenue and Transfers* 944,200 3.000.000 $53,002,900 40,100,000 1,700,000 3,000,000 380,000 1,800,000 901.000 $47,881,000 Appropriations: Schaal Capital Projects 47.881,000 Total Appropriations* $47,881,000 *An additional $3,350,000 in school project savings is already appropriated in the school capital project fund that will be reallocated far new projects. Fleet Management nd Radio Shoe Estimated Revenue: Fleet Management Charges Radio Shop Charges Total Reaenue and Funding Sources Appropriations: Fleet Management Operations Radio Shop Operations Addition to Unrestricted Net Assets Total Appropriations Capitaf Projects Management Fund Estimated Revenue: Reimbursement for Services Total Reaenue Appropriations: Construction Management Operations Total Appropriations Risk Management Fund Estimated Revenue: Appropriations: Operating Revenues Use of Unrestricted Net Assets Total Revenue Risk Management Operations Use of Unrestricted Net Assets Total Appropriations $19,111,600 2,092,100 $21,203,700 $18,702,200 2,092,100 409 400 $21,203,700 753 400 $753,400 753 400 $753,400 $7,865,800 11.080.800 $18,946,600 $7,967,400 10,979,200 $18,946,600 ~~~~~ Heal#hcare Fund Estimated Revenue: Employee Contributions Employer Contributions Total Revenue $31,610,100 75,120.200 $106,730,300 Appropriations: Airport Fund fstirnated Revenue: Appropriations: Utilities Funds Estimated Revenue: Operating Expenditures Total Appropriations operating Revenue State Grant Transfer from Airport Fund fiotal Revenue airport Operations Airport Capital Improvements Total Appropriations Service Charges Capital Cost Recovery Charges Hydrant/Fire Protection Other Revenue Use of Unrestricted Net Assets Total Revenue Appro prig tuns: Operations debt Service Transfer to Capital Projects Fund Payment in Lieu of Taxes Addition to Unrestricted Net Assets Total Appropriations Utiiities Capital Project Funds Estimated Revenue: Transfer from Improvement/Replacement Fund Total Revenue 5106,730.300 $106,730,300 $746,400 2oa,ooo 250,000 $1,196,400 $946,400 250.000 $1,196,400 $78,754,000 13,187,000 589,600 4,043,700 38.701.700 $135,276,000 $57,237,600 6,998,800 70,450,000 589,600 0 $135,276,000 $70,450,000 574,450,040 Appropriations: Capital Projects $70,450.000 Total Appropriations $70,450,000 Sec. 2 Appropriations in addition to those contained in the general appropriation resolution may be made by the Board only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such appropriations. Sec. 3 The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 14, 15, 16, 18 and 23 authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation category. Unless otherwise provided ~~~~ FY201 S APPROPRIATIONS RESOL UTION below, the County Administrator may transfer up to $50,000 from the unencumbered appropriated balance and prior year end carry forward assignments from one appropriation category (including assigned fund balance) to another appropriation category. No mare than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $50,000. Sec. 4 The County Administrator may increase appropriations for non-budgeted revenue that may occur during the fiscal year as follows: a) Insurance recoveries received for damage to any county property, including vehicles, for which County funds have been expended to make repairs. b) Refunds or reimbursements made to the county for which the county has expended funds directly related to that refund or reimbursement. c) Revenue not to exceed $50,000. Sec. 5 All outstanding encumbrances, bath operating and capital, in all county funds up to $15 million, at tune 30, 2014 shall be an amendment to the adapted budget and shall be reappropriated to the 2015 fiscal year to the same department and actount for which they were assigned in the previous year subject, if applicable, to any public hearing requirements. At the close of the fiscal year, all unassigned appropriations lapse for budget items other than: capital projects, general fund transfers for capital projects and grants; construction assignments for capital projects; assignments for county and school future capital projects; other use of restricted, committed, or assigned fund balances; District Improvement Funds; donations restricted to specific purposes; federal and state grants, PPTRA revenues; other revenue and program income; revenue recovery funds; Title 1V-E funds; cash proffers; all tax revenues received for special assessment districts and interest earnings thereon; Fire and Emergency Medical Services apparatus funding; Economic Development incentive funds; actual transient occupancy tax revenues received and budgeted expenditures in connection with the Richmond Convention Center; and refunds far off-site and oversized water and wastewater facilities. Any funds budgeted in a given fiscal year that are specifically budgeted to add to an assignment of fund balance shall be automatically authorized to be assigned during the year end audit process. All excess revenues and any unspent appropriations in the telecommunications program is authorized to become an automatic assignment for future telephone system upgrades. Ali revenues from the increased vehicle registration fee received in excess of those budgeted for the state revenue sharing program shall automatically be authorized as an assignment of fund balance at year end. Sec.6 Appropriations designated far capital projects will not lapse at the end of the fiscal year. The County Administrator may approve transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capital project, staff is authorized to close out the project and transfer any remaining balances to the original funding source. The County Administrator may approve construction contract change orders up to an increase of $49,9B9 and approve all change orders for reductions to contracts. The Board of Supervisors must approve all change orders of $50,000 ar more or when the aggregate of all changes to a contract exceeds 10~ of the original contract amount ar 209 if the original contract is for less than $500,000. Sec. 7 The County Administrator is authorized to approve transfers among Utilities funds and capital projects as long as funding sources are consistent and total net appropriation is not increased. Should the actual contract price for a project be less than the appropriation, the County Administrator may approve the transfer of excess funds back to the original funding source upon completion of the project. Sec. R Upan completion of a grant program, the County Administrator is authorized to close the grant and transfer balances hack to the funding source. The County Administrator is authorized to reprogram Community Development Block Grant funds by closing program cost centers and transferring funding to newly approved programs based on adoption by the Board of Supervisors. ~~~~~~~ ~~o.~~ .~p.~~+~~.r~.r~c~s ~~,~o.~~~.ro~v ~.~ Sec. 9 The County Administrator may reduce revenue and expenditure appropriations related to programs, functions, capital projects,. grants, or departments to the level approved. Sec. 1a The Director of Accounting is authorized to make transfers to various funds for which there are transfers budgeted, The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond reso{utions that specify the manner in which transfers are to be made. Sec. 11 The Treasurer may aduance monies to and from the various funds of the county to allow maximum cash flow efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit such an advance. The Treasurer may also advance cash in support of employee benefit accounts. Sec. 12 The County Adminis#rator is authorized to make expenditures from Trust & Agency Funds for the specified reasons far which the funds were established. In no case shaft the expenditure exceed the available balance in the fund. Sec. 13 The County Administrator is authorized to transfer among appropriation categories andJor appropriate funds and assignments of fund balance in excess of $50,aaa far supplemental retirement, Workers' Compensation, healthcare for retirees and other compensation-related costs, as well as for transfers to departments to cover energy/fuel costs. Sec. 14 The County Administrator may appropriate revenues and increase expenditures in excess of $Sa,aaa fvr funds received by the county from asset forfeitures for expenditures related to drug enforcement or other allowable expenditures. The balance of these funds sha11 not lapse but be carried forward into the next fiscal year. Sec. 15 The County Administrator may increase the general fund appropriation in the School Operating Fund contingent upon availability of funds and other circumstances, based on the fallowing schedule: a) Increase general fund transferJappropriation on December 15 by $3,aoa,00a. b) Increase general fund transferJappropriation on February 15 by $3,a00,oaa. c) Increase general fund transferJappropriation on May 5 by $3,a00,oaa. And furthermore, as the general fund appropriation includes funding for school debt service associated with an increase in the real estate tax rate, the County Administrator shall be authorized to reserve at year end, actual collections of tax revenue associated with the increase in the real estate tax rate for the purposes of funding school's debt service and pay as you go capita( project funding reserve. The reserves will be automatically made an assignment from the general fund balance and held in the general fund. The County Administrator is authorized to transfer funds from the reserves to the school division as is needed from year to year to cover the increased costs of debt service or to cover the cost of a capital project with the schools pay as you go assignment in the school funds. Sec. 16 The County Administrator is authorized to reallocate funding sources for capital projects, arbitrage rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage rebatesjpenalties, including the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific capital projects will not be increased beyond the level authorised by Sections 3 and 4. The County Administrator is authorized to transfer cash proffers among capital projects to ensure spending in a timely manner as lung as the capital improvement program net appropriation is not increased. Sec. 17 Salaries for Planning Commissioners will be increased equivalent to the merit increase county employees are eligible for. The effective date for pay increases, including the Planning Commission and the Board of Supervisors, may cross fiscal years. Sec. 18 The County Administrator is authorized to approve transfers among funds and capita! projects as long as total net appropriation is not increased. ~'~~ ~~~~~ ~ ~J~~~~ .~~~~~ ~~r~~ ~~~~~ Sec. 19 The Utilities department rate stabilization assignment shall be maintained as per guidelines outlined below: a} The minimum annual contribution to the assignment will be 50% of the previous year's depreciation on fixed assets. b} The annual contribution to the assignment will continue until 100% of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100°l0 of accumulated depreciation, a reduction in the annual contribution may be considered. c) Funds cannot be used from the rate stabilization assignment if the balance falls below 25% of that utility's fixed asset accumulated depreciation, other than for Utility internal borrowing purposes. d} The declaration of a financial emergency by the director of Utilities and a corresponding four-fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required #v suspend Sec. 19a, Sec. 19b, and Sec. 19c. Sec. 20 Upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure and revenue changes within the school operating funds as follows: a} Transfers of $50,000 or less are subject to the approval of the Superintendent. b) Transfers of $50,001 to $499,999 require the approval of the Superintendent and the School Board. c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Beard of Supervisors. The School Board and/or the Schvvl Superintendent shall prepare a budget status report reflecting changes tv the approved school budget between appropriation categories, as amended, and the report shall be presented to the County Administrator quarterly. Sec. 21 In accordance with the requirements set forth in Section 58.1-3524(C}(2} and Section 58.2-3912(E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1} and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle situated within the County commencing January 1, 2006, shall receive personal property tax relief in the following manner: a} Personal use vehicles valued at $1,000 or less will be eligible for 100%tax relief; b) Personal use vehicles valued at $1,001 to $20,000 wilt be eligible for 60% tax relief; e} Personal use vehicles valued at $2Q001 or more shall receive 60% tax relief on the first $20,000 of value; d) All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor homes, etc.] will not be eligible for any form of tax relief under this program. Pursuant to authority conferred in Item 503.D of the 2005 State Appropriations Act, the County Treasurer shall issue a supplemental personal property tax bill in the amount of 100 percent of tax due without regard to any former entitlement to state PPTRA relief, plus applicable penalties and interest, to any taxpayer whose taxes with respect to a qualifying vehicle for tax year 2005 or any prior tax year remain unpaid on September 1, 2006, or such date as state funds for reimbursement of the state share of such bill have become unavailable, whichever occurs first. e} Penalty and interest with respect to bills issued pursuant to this section shah be computed on the entire amount of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the county code from the original due date of the tax. Sec. 22 The County Administrator is authorized to reduce a department's current year budget appropriation by a dollar amount equal to the prior year's overspending inclusive of encumbrances carried forward. ~~~~ FY20I S APPROPRIATIONS RESOLUTION Sec. 23 Within the healthcare fund the County Administrator is authorized to appropriate use of reserves, interest earnings, and additionai employee or employer contributions in excess of $5U,000 in order to pay claims, settlements, and any costs associated with healthcare. ~~`4%~0`st~ CASE MANAGER: Darla Orr ~,_ -oGy, FTRGR4 BS Time Remaining: 365 days STAFF' S REQUEST ANALYSTS AND RECOMMENDATION 13 SN0527 Balzer & Associates Dale Magisterial District Item Number: 7.B. 7,,,,~3, 14 7!11 .2 l~bf~ - ~ ~ n, ~ ~,+ ~ -=-o --= = ' a n ny ~ r nr ' ti hT.. ..,1, ' 1 ' n _ 7111 2 ( I?l ` ' ~ ~#~` ,..~ -~ - ^ 1 s ' 7!11 ~i ( Df --- '"'' T..„,,.,,.., ? '2 7(11 A f`T7f April 23, 2014 BS REQUEST: Rezoning approval from Residential {R-7) to Community Business (C-3). PROPOSED LAND USE:. Neighborhood Business (C-2) and certain Community Business (C-3) uses, as limited by Proffered Condition 4, are planned. PLANNING COMMISSION RECOI~!1MENDATION RECOMMEND APPROVAL AND ACCEPTANCE OF THE PROFFERED CONDITIONS ON PAGES 2 THROUGH S. AYES: MESSRS. WALLIN, PATTON, BROWN AND WALLER. ABSENT: MR. GULLEY. STAFF RECOMMENDATION Recommend approval for the following reasons: A. The proposed zoning and land uses comply with the recommendations of the Comprehensive Plan which suggest land uses, including Community and Regional Mixed uses, alternative to the residential and office uses identified on the Land Use Plan would be appropriate on the property with adequate land assembly; employment of high quality, upscale architecture and site design; and, the provision of adequate access and mitigating road improvements. B. Land uses have been limited so as to support a positive first impression on visitors and potential investors in this gateway area, as suggested by the Plan. Providing a FIRST CHUICE community through excellence in public service ~ ~~`~"~ C. The stream and associated Resource Protection Areas to the west and southwest would provide an adequate transition between the proposed commercial uses and area residential uses. D. The proposed commercial uses would support the recent development of significant tourism and recreation facilities along Ridgedale Parkway at Iron Bridge Raad, including Ukrop Park, Mary B. Stratton Park Sports Fields and the Collegiate School Aquatics Center. (NOTE: THE ONLY CONDITION THAT MAY BE IMPOSED IS A BUFFER CONDITION. THE PROPERTY OWNER{S) MAY PROFFER OTHER CONDITIONS. CONDITIONS NOTED "STAFFICPC" WERE AGREED UPON BY BOTH STAFF AND THE COMMISSION.) PROFFERED CONDITIONS (STAFF/CPC) 1. Utilities. Public water and wastewater systems shall be used. (U) (STAFF/CPC) 2. Timbering. Timber management, for the purpose of enhancing the health and viability of the forest, shall occur under the supervision of a qualified forester, and will only be allowed upon the submission and approval of the appropriate forest management plan to include, but not limited to, erosion control, Chesapeake Bay Act/Wetland Restrictions and the issuance of a land disturbance permit by the Environmental Engineering Department. Any other timbering shall be incorporated into the site development erosion and sediment control plan/narrative as the initial phase of infrastructure construction and will not commence until the issuance of the actual site development land disturbance permit. (EE) STAFF/CPC) 3. Architectural Standards. Architectural treatment of all buildings shall be compatible with Exhibit A, prepared by Balzer and Associates and dated April $, 2013. Compatibility shall be achieved through use of similar building massing, materials, scale, colors and other architectural features, as determined by the Planning Department at the time of plans review. In addition, all buildings shall be subject to the following: A. Buildings shall incorporate equal four sided architecture such that no building exterior (whether front, side or rear) shall consist of inferior materials or be inferior in quality, appearance or detail to any other exterior of the same building. ~a~~~ 2 13SN0527-2014APR23-B~JS-RPT B. A minimum of eighty percent (80%) of each facade, excluding windows and doors, shall be a mixture of stone and brick masonry. No concrete block shall be permitted. C. Vertical architectural facade features shall be continued a minimum often (I ~) feet in depth from the building facade. D. Each entrance shall be accentuated with architectural features to include, but not limited to, structured overhangs and/or awnings. E. All building mounted lighting shall be compatible with the overall architectural style. F. The color palette shall be limited to neutral and earth-toned colors, unless otherwise approved by the Planning Department at the time of plans review. G. In addition to ordinance requirements for screening mechanical equipment, buildings with a lower grade than Ironbridge and Jessup Roads shall employ means, such as an increase parapet height, to screen mechanical equipment so as not to be visible from these roads. H. The fascia panel of any gasoline and other canopies shall be minimized by employing a pitched (A or hipped) roof design using a roof material from the shopping center/principle building. Support columns for any gasoline and other canopies shall include a base and capital and shall incorporate masonry materials compatible with the shopping center/principal building. I. Drive-in windows shall be screened to reduce visibility of the drive-in windows from public streets. This screening shall be accomplished by building design, the use of durable architectural walls or fences constructed of materials and with a design comparable to the principal building, and berms or other land forms. Such screening shall be approved by the Planning Department in conjunction with plan approval. J. Pitched (A or hipped) roofs shall be used on all small buildings, unless an alternate design is approved by the Planning Commission during schematic plan review. {P) {STAFF/CPC) 4. Uses. Permitted uses shall be limited as follows: ~~ 3 13SN0527-20~14APR23-B05-RI'T A. Permitted uses in all Tracts: 1. Any permitted use in the C-2 District (except as prohibited in 4.C below). 2. Contractors' offices and display rooms. 3. Liquor stores. (Not including privately owned liquor stores.) 4. Motor vehicle washes accessory to gas sales. 5. Recreational establishments, commercial-indoor. ~. Repair services, excluding motor vehicle repair. 7. Restaurants, to include carry-out and fast food. 8. Schools -commercial, trade vocational and training 9. Secondhand and consignment stores, excluding motor vehicle consignment lots, not to exceed 3,000 SF. 10. Veterinary hospitals without outside runs. B. Use limitations by Tract (as identified on Exhibit B prepared by Balzer and Associates, dated {~ctober 7, 2013): 1. Convenience store use with gasoline sales shall only be permitted within Tract A. 2. All uses permitted within Tract C shall be limited to those uses permitted by right or with restriction in the Neighborhood Business {C-2) District, unless such uses are prohibited by 4.C. C. The following uses shall not be permitted: 1. Alternative financial institutions 2. Communications towers, unless the structure is architecturally incorporated into and compatible with the design of a building used for a permitted use ~~~ ~~~~ 4 13SN0527-2014At'IZ23-BOS-RPT 3. Coin laundry ~. Funeral homes (STAFF/CPC) 5. Irri atg ion. An underground automatic irrigation system shall be provided and maintained for the landscaping along Route 10 and Jessup Road. {P) {STAFF/CPC) 6. Freestanding Li ts. Freestanding parking lot lighting fixtures shall not exceed twenty {20} feet in height. All canopy lighting shall be of a recessed type. {P) (STAFFICPC) 7. Access. A. Direct vehicular access from the property to Ironbridge Road {Routel0} shall be limited to one access, The exact location of this access shall be approved by the Transportation Department. {T) B. Direct vehicular access from the property to Jessup Road shall be limited to one access, generally located towards the western property line. The exact location of this access shall be approved by the Transportation Department. {T) (STAFF/CPC} 8. Dedication. Prior to any site plan approval, or within sixty {60} days of a written request by the Transportation Department, whichever occurs first, the following rights-of--way shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County: A. Sixty {60} feet of right-of--way, on the west side of Route 10, measured from the centerline of that part of Route 10 immediately adjacent to the property; and B. Thirty-five {35} feet of right-of--way, on the south side of Jessup Road, measured from the centerline of that part of Jessup Road immediately adjacent to the property. {T) {STAFFICPC) 9. Screening. A minimum eight {8} foot tall solid fence shall be provided and maintained as generally shown on Exhibit B, prepared by Balzer and Associates and dated May 14, 2013. Such fence shall be constructed at a minimum with 6"X6" posts, 2"X6" rails and 6" trim caps. The Planning Department shall approve the exact design and location of the fence at the time of plans review. {P) 5 13SN0527-2024APR2~-B+GS-RPT' (STAFFICPC) 10. Intercom. Intercoms shall be permitted as accessory to permitted uses, provided that such systems are not audible to any adjacent property used for residential purposes and any property located in an A, R, R-TH or R-MF .District. (P) (STAFF/CPC) 11. Road Improvements. Prior to issuance of an occupancy permit on the property, the following road improvements shall be provided: A. Construction of an additional lane of pavement along the southbound lanes of Route 1 D for the entire length of the property frontage; B. Construction of additional pavement along the southbound lanes of Route 10 at the approved access to provide a separate right turn lane; C. Construction of a sidewalk along the entire property frontage to Route 10 and Jessup Road. The exact design and location of this improvement shall be approved by the Transportation Department; D. Construction of additional pavement along Jessup Road to provide afive-lane typical section (i.e. two (~) westbound lanes and three (3) eastbound lanes) at its intersection with Route 10. The exact design of this improvement shall be approved by the Transportation Department; E. Construction of additional pavement along Jessup Road at the approved vehicular access to provide left and right turn lanes; F. Full cost of traffic signal modifications at the Route 10/Jessup Road intersection, as determined by the Transportation Department. G. Dedication to Chesterfield County, free and unrestricted, any additional right-of--way (or easements) required for the improvements identified above. (T} (STAFF/CPC) 12. Drainage. No impervious surface runoff from the subject site shall be directed toward the existing pond located to the south. (EE) (STAFF/CPC) 13. Stormwater. The project stormwater management design shall achieve an attenuation of the ten (10) year peak storm from the developed contributing watershed to the pre-development ten { 10) year peak storm for the subject property draining generally to the creek along the north property line. In addition, stormwater ~~~~ 13~I~30527-2014APR23-Bt)S-RP I' management design shall incorporate to the extent feasible, the use of permeable pavement such as permeable concrete, permeable asphalt or permeable paver systems. {EE} {STAFF/CPC) 14. Pedestrian walks and amenities shall be provided and maintained between uses. These pedestrian areas shall: A. Be constructed of decorative paving units; B. Include decorative pedestrian style lighting; and, C. Incorporate benches, landscaped areas, plazas, water ' features, display windows, and other pedestrian elements. The exact design and location of these pedestrian areas shall be approved by the Planning Department at the time of plans review. ~') {STAFFICPC) 15. A schematic plan shall be approved by the Planning Commission prior to site plan approval when land uses require a building permit involving a land area greater than 2,500 square feet. {P) {STAFF/CPC} 16. Except far drugstore use which shall be permitted to operate continuously within atwenty-four {24} hour period, uses shall not be open to the public between 12:00 a.m. and 6:00 a.m. {P} {STAFFICPC) 17. The fuel pump area shall be completely covered by a canopy. Precipitation off the canopy shall not drain into the fueling area. All drainage from the fueling area and the area of tractor trailer offloading of fuel shall drain through an oil/grit separator then to a Stormfilter or similar system that is designed to remove petroleum products. {EE) {STAFFICPC) 18. Fuel sales shall only occur during hours that the associated convenience store is open to the public. {P) {STAFFICPC) 19. The gas sales use shall be limited to 12 fueling positions. {P) {STAFFICPC} ~0. The gas sales use shall be designed to minimize the visual impact of the fueling areas from Route l0 and Jessup Road such as through the use of decorative fencing, landscaping and orientation of pumps. {P) {STAFFICPC) 21. Dumpsters shall not be serviced between the hours of 7:00 p.rn. and 7:00 a.m. {P} {STAFFICPC) 22. No building shall exceed a height of two (2) stories. {P) ~~~~ ~~~ 13SN0527-2014APR23-BOS-RPT GENERAL INFORMATION Location: The request property is located in the southwest quadrant of Jessup and Iran Bridge Roads. Tax IDs 775-b8b-5943, 8044, 8?20, 9?44; ?76-686-1246, 1722, and 1?4b. Existin Zg onin~;: R-? Size: 10.7 acres Existing~Land Use: Single-family residential and vacant Adjacent Zoning and Land Use: North, South and West - R-?; Single-family residential or vacant East - R-? and R-TH -Single-family residential or vacant UTILITIES Public Water System: The site is located within the Courthouse water pressure zone. There is a sixteen (16) inch water line extending along the front of the property adjacent to Iran Bridge Road. There is also a sixteen {lb} inch water line extending along the northern side of Jessup Road. The applicant has proffered to use the public water system. {Proffered Condition 1) Public Wastewater S s~ tern: The request site is located within the Falling Creek sewer service area, There is a six {6) inch wastewater line extending along Iron Bridge Road that serves the request site that is intended to serve the few homes in that area. The same line transitions to an eight {8} inch wastewater line near the southeast corner of the request site. There is also a twelve {12) inch wastewater line extending along the creek southwest of the request site. The applicant has proffered to use the public wastewater system {Proffered Condition 1}. The applicants engineer will need to verify that adequate capacity is available in the existing lines to serve the proposed development. ENVIRONMENTAL ~~~ 8 13SN0527-2014APR23-BOS-RPT Drainage and Erasion: This site drains into a major tributary of Falling Creek. Staff recalls the culvert under Jessup Road needing repair an at least two occasions as a result of high water volumes. Secondary roads such as Jessup Road should have a design capacity far at least the ten (10} year peak storm. As such, the project's stormwater management design would achieve an attenuation of the ten (10) year peak storm from the developed contributing watershed to the pre-development ten (10} year peak storm for the subject property draining generally to the creek along the north property line {Proffered Condition 13). As a supplement to the ten {10} year peak storm, the stormwater management design would incorporate, to the extent feasible, the use of permeable pavement such as permeable concrete, permeable asphalt or permeable paver systems {Proffered Condition 13). In addition, no impervious surface runoff would be directed toward the existing adjacent property owners' pond to the south. (Proffered Condition 12) The property is partially wooded and should not be timbered without first obtaining a Land disturbance permit from the Environmental Engineering Department and the appropriate devices installed (Proffered Condition 2}. This will ensure erosion control devices are installed prior to any land disturbance. Water Quality: A Resource Protection Area determination must be made on the stream which forms the rear/western boundary of the collection of the properties. This determination process may find connected and contiguous wetlands to the perennial stream that could precipitate significant alterations to the development site plan. This perennial stream and any associated continuous and contiguous wetlands are subject to a 100 foot conservation buffer. t)n August 23, 2013, Environmental Engineering Water Quality reviewed information submitted by the applicant concerning perennial flow and Resource Protection Area designation (ItPA} as these items relate to the subject property. Subsequently, Water Quality confirmed perennial flow determination and the RPA features as submitted by the applicant. Proffer 17 is proposed to reduce the potential far spills, residual ails and fuels, and contaminated fine material to enter the storm water system. PUBLIC FACILITIES Fire Service: The Dale Fire Station, Company Number 11, currently provides fire protection and emergency medical service {EMS). This request will have a minimal impact on Fire and EMS. County T3epartment of Transportation: ~~~~. 9 1 ~SN0527-2014APR23-BOS-RPT The property {10.7 acres) is located in the southwest quadrant of the Iron Bridge Road (Route 10) and Jessup Road intersection. The applicant is requesting to rezone from Residential {R-7) to Community Business (C-3). This request will not limit development to a specific land use; therefore, it is difficult to anticipate traffic generation. The applicant has indicated that the property may be developed as a drive-in bank, sit-down restaurant, fast-food restaurant with drive-thru, gas station with convenience store, and additional retail; however, the applicant has not proffered a maximum density. The applicant has proffered that gas sales shall be limited to twelve (12} fueling positions {Proffered Condition 19). Based on the applicant's proposal, development of the property could generate approximately 11,000 average daily trips {ADT}. This traffic will be distributed to Route 10 and Jessup Road, which had 2012 traffic counts of 37,689 and 5,'947 vehicles per day, respectively. The Thoroughfare Plan identifies Route 10 as a major arterial with a recommended right- of=-way width of 120 to 200 feet. Jessup Road is identified as a collector road with a recommended right-of--way width of seventy (70} feet. The applicant has proffered to dedicate sixty (60) feet of right-of=-way measured from the centerline of Route 10 and thirty-five (35} feet of right-of--way measured from the centerline of Jessup Road, in accordance with that Plan. {Proffered Condition 2) Access to major arterials and collector roads, such as Route 10 and Jessup Road, should be controlled. The applicant has proffered to limit direct vehicular access to one (1) entrancelexit along Route 10 and one (1} entrance/exit along Jessup Road, generally located towards the western property line. (Proffered Condition 7} The applicant submitted turning movement counts at the Route 10 and Jessup Road intersection. The Transportation Department did a traffic analysis of the site's traffic at build-out, based on a twenty (2fl) year projection of local traffic. Based on the traffic analysis, the intersection of Route 10 and Jessup Road will function at an overall Level- of-Service D during bath morning and afternoon peak hours at full build-out with 20-year traffic projections, provided an additional eastbound left turn lane is provided on Jessup Road at the Route 10 intersection. The applicant has proffered to construct this improvement prior to issuance of a certificate of occupancy. (Proffered Condition 11 D). The traffic impact of this development must be addressed. The applicant has proffered to construct the following road improvements prior to issuance of a certificate of occupancy: 1} additional lane of pavement along Route 10 for the entire property frontage; 2} separate right turn Lane along Route 10 at the approved access; 3} sidewalk along the property frontage to Route 10 and Jessup Road; 4} additional pavement along Jessup Road to provide afive-lane typical section at its intersection with Route i 0; 5) left and right turn lanes along Jessup Road at the approved access; and 6) full cost of traffic signal modifications at the Route 10/Jessup Road intersection. {Proffered Condition 11) Vir ig rua Depart~rnent of Transportation (VDOT}: 'f~~~~ 10 13SIVOS27-2014APR23-BC7~-RPT The Virginia Department of Transportation has evaluated the second submission of the subject traffic impact analysis (received at the Chesterfield Land Development office on August 14, 2013) and finds that the report conforms to the requirements of Chapter 52'7 in regard to the accuracy of the methodologies, assumptions and conclusions presented in the analysis. The Department's summary of the key findings of the traffic analysis are attached. (Exhibit C) Economic Development: The rezoning of the 10.'7 acres in the southwest quadrant of Jessup and Iran Bridge Roads to Community Business (C-3) supports the recent development of significant tourism and recreation facilities along Ridgedale Parkway at Iran Bridge Road, including Ukrap Park, Mary B. Stratton Park Sports Fields and the Collegiate School Aquatics Center. Visitors utilizing these premier sports facilities would generate traveler spending at businesses providing travel-related services such as food, lodging, retail, and similar functions. In order to provide the level of service and maximize the economic impact, these services should be provided an a 24-hour basis. LAND USE Comprehensive Plan: The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre), Neighborhood Off ce and, under certain circumstances, Community and Regional Mixed use. The Plan identifies property at the northeast and southeast quadrants of Chippenham Parkway and Route 10 and at the northwest and southwest quadrants of Jessup Road and Route 10, as areas where other uses, including Community Mixed and Regional Mixed uses may be appropriate if adequate land is assembled to minimize the impact an surrounding land uses; if high quality, upscale and innovative architecture and site design is employed to provide a positive first impression on visitors and potential investors; if adequate land is assembled to provide direct vehicular access to Route 10 without using internal residential streets; and if mitigating road improvements are provided. The Plan suggests appropriate Community Mixed Uses include commercial and office uses that serve community wide trade areas and that generally attract customers living ar working within an approximate radius of ten (10) miles. The Plan identifies typical uses could include large grocery and department stores, home centers, limited repair services and other goads and services that are purchased an a less frequent basis than within convenience or neighborhood business areas. 'Similarly, the Plan suggests appropriate Regional Mixed Uses include commercial uses which generally attract customers living ar working within an approximate radius of twenty (20) miles ar mare. Typical uses could include those found in community mixed use areas except that uses tend to be on a much larger scale than those in other 11 13SN4527-2014APR23-BO5-~'~ ©"~~ commercial areas. Regional Mixed Use areas could also include an integrated mixture of highly concentrated corporate office, commercial, light industrial/research and development and higher density residential uses with public spaces. Area Development Trends: The area is characterized by residential zoning and single family residential use. Residential, office and commercial uses will continue in the area as suggested by the Plan. Uses: The Plan suggests regional and community mixed uses would be appropriate on the request property under certain circumstances designed to minimize the impact of proposed uses on surrounding land uses and provide a positive first impression on visitors and investors in this highly visible, gateway area for the county. Permitted uses would be limited uses permitted by-right or with restriction in the Neighborhood Business (C-~) District plus only uses permitted in the Community Business (C-3) District that are specifically listed (Proffered Condition 4.A.). To address concerns expressed by area residents and members of the Planning Commission relative to a need to minimize the impact of more intense commercial uses on the surrounding area and at this gateway into the County, other Community Business (C-3) uses such as outside storage, motor vehicle sales, rental and repair, home centers, hotels and veterinary hospitals with outside runs would not be permitted. {Proffered Conditions ~.A. and 4.C.) To address concerns expressed by area residents and members of the Planning Commission relative to the provision of transitional uses on the western portion of the property, Proffered Condition 4.8. establishes use limitations within tracts, as shown on Exhibit B. Specifically, uses on the western portion of the property (Tract C) would be limited to only Neighborhood Business {C-2) uses. Convenience store with gas sales would be limited to the eastern portion of the property at the intersection of Jessup and Iron Bridge Roads. It is important to note that alternative financial institutions (listed as prohibited uses in Proffered Condition 4.C.) are not uses permitted by the Zoning Ordinance within the Community Business (C-3) District and, therefore, would not be permitted uses even if they are not specifically listed in the proffer. Alternative financial institutions are defined by the Zoning Ordinance as any check cashing establishment, motor vehicle title lender, pawnbroker, payday lender, or precious metals dealers. The proffered condition excludes these uses to ensure that the uses would not be permitted even if the ordinance was modified to permit the uses in a Community Business (C-3}District. Intercoms would only be permitted as accessory to permitted uses, provided such systems are not audible to any adjacent property used for residential purposes and any property located in an agricultural or residential zoning district. (Proffered Condition 1Q) Hours of Operation: ~' ~~~~~~ ~a.r 12 13ShT0527-2014APR23-Bt7S-RPT To address concerns expressed by area residents and members of the Planning Commission, drug stores would be the only use to operate constantly within atwenty-four (24) hour period. All other uses must close between the hours of 12:00 a.rn. and 6:00 a.rn. daily. To address concerns expressed by area residents and members of the Planning Commission, proffered conditions would only permit drug stores to operate constantly within atwenty- four (24} hour period, would only allow gasoline sales when the associated convenience store is open and would limit hours far dumpster servicing. (Proffered Conditions 15, 18 and 21} Site Design: The request property is located within an Emerging Growth District Area. Development of the request property must comply with the Zoning Ordinance requirements for commercial uses within an Emerging Growth District. These standards promote high-quality, well designed projects and address parking, landscaping, architectural treatment, setbacks, buffers and screening. Additional development standards are discussed in applicable sections of this report below. The Zoning ©rdinance only requires schematic plan approval when no master plan has been approved fox projects containing a mixture of residential and non-residential uses. However, to address concerns expressed by Planning Commissioners relative to land use transitions, Proffered Condition 15 requires the Planning Commission to approve a schematic plan for uses prior to site plan approval when land uses require a building permit involving a land area greater than 2,500 square feet. Architectural Treatment: The Plan suggests Community Business (C-3}uses are appropriate on the request property if high quality, upscale and innovative architecture and site design is employed. The proffered conditions offered in this case would require the high quality, upscale architecture and site design suggested by the Plan. Proffered Condition ~ requires the architectural treatment of all buildings to be compatible with Exhibit A, prepared by Balzer and Associates and dated April 8, 2013. The proffer clarifies that compatibility will be achieved through the use of similar building massing, materials, scale, colors and other architectural features. To ensure the high quality standards for architectural treatment are met throughout the development, specific building elements and treatments have been guaranteed. Proffered Condition 3 would require: all buildings to incorporate equal four-sided architecture such that no building exterior (whether front, side or rear} would consist of inferior materials or be inferior in quality, appearance or detail to any other exterior of the same building; eighty (80} percent of each building facade, to be a mixture of brick and stone; a minimum ten {10} feet in depth to vertical architectural features; pitched roofs on smaller buildings and any canopies; and, architectural features such as structured overhangs and/or awnings at each entrance. In addition, building mounted lighting would be compatible with the architectural {•~ I3 1 ~SNQ527-2014APR23-BOS-RPT style; neutral and/or earth-toned colors would be used; and, architectural compatibility would be required for any gasoline or other canopies. To address concerns expressed by Planning Commission members and area citizens relative to the impact of the proposed development on area properties, Proffered Condition 22 limits building height to a maximum of two (2) stories. Visuaiimpacts: To address concerns of area citizens and Planning Commission members relative to the visual impact of uses on public streets, proffered conditions would reduce visibility of drive-in windows and fueling stations associated with permitted uses from public streets. Specifically, proffered conditions would require screening for ail drive-in windows; limit the number of fueling positions; and, require gas sales areas to be designed to minimize visibility (Proffered Conditions 3, 19 and 20). Similarly, to reduce visibility of mechanical equipment, buildings with a lower grade than Ironbridge and Jessup Roads would employ means to screen rooftop mechanical equipment so that it is not visible from these roads. Freestanding ,Lights: Proffered Condition 6 limits the height of parking lot lighting to a maximum of twenty (20) feet. All canopy lighting would be a recessed type. Pedestrian Areas: The Plan encourages new developments to incorporate quality design standards for pedestrian ways that create unique and viable places. Proffered Condition 14 would require pedestrian walks and amenities to be provided and maintained throughout the development. This proffer would require these pedestrian areas to be constructed of decorative paving units, include decorative pedestrian style lighting and incorporate benches, landscaped areas, display windows and other pedestrian elements. Sidewalks would be required along the entire property frontage to Route i U and Jessup Road. (Proffered Condition 11.C.) Irri a~; tion: The Zoning Ordinance requires landscaping within building setbacks and requires the property owner to maintain, repair and replace all required landscaping materials. Proffered Condition 5 would require an underground automatic irrigation system to be provided and maintained for the landscaping along Route 10 and Jessup Road. Fencing: To address concerns of area citizens relative to potential pedestrian traffic from the proposed development and to provide additional screening, Proffered Condition 9 would require a solid board fence to be provided in the location as generally shown on Exhibit B. ~~~~ 14 13SN0527-2014APR23-BOS-RPT COI~ICLUSIOI*1 'The proposed zoning and land uses comply with the recommendations of the Comprehensive Plan; provide a positive first impression as a gateway area of the County; provide an adequate transition between the proposed commercial uses and area residential uses; and, would support the recent development of significant tourism and recreation facilities along Ridgedale Parkway at Iron Bridge Road. Given these considerations, approval of this request is recommended. CASE HISTORY Planning Commission Meeting {6/18/13): On their awn motion and with the applicant's consent, the Commission deferred this case to their August 20, 2013 public hearing. Staff {6!19/13): The applicant was advised in writing that any significant, new or revised information should be submitted na later than June 24, 2{313 for consideration at the Commission's August 20, 2013 public hearing. Dale District Commissioner, Applicant, Staff and Area Citizens (6/19/13)'. A meeting was held to discuss the proposal. Citizens expressed concerns relative to traffic impacts, types of commercial uses proposed, hours of operation, crime and protection of streams and an existing pond. Applicant {7124 and 8/7/13): Revised proffered conditions were submitted. Dale District Board of Supervisor, Dale District Commissioner, Applicant, Staff and Area Citizens (8/ll13): A meeting was held to discuss the proposal. Citizens expressed concerns relative to traffic impacts, uses, hours of operation, crime, impacts on an area pond, stream protection and the developable area of the property. ~~~~~~ 15 13SN0527-2014APR23-BOS-RPT Planning Commission Meeting (8120113): ©n their own motion and with the applicant's consent, the Commission deferred this case to their November 19, 2013 public hearing. Staff (8!21/13): The applicant was advised in writing that any significant, new or revised information should be submitted no later than September 9, 2013 far consideration at the Commission's November 19, 2013 public hearing. Applicant (10!'7 and 10!24/13): Revisions to the proffered conditions and Exhibit B were submitted relative to uses, hours of operation, schematic plan approval and drainage of fuel pump areas. Dale District Commissioner, Applicant, Staff and Area Citizens (10!30/13): A meeting was held to discuss the proposal. Citizens expressed opposition to the rezoning citing concerns relative to increased traffic, impacts on residential areas, noise, types of commercial uses proposed, hours of operation, crime, protection of streams and proliferation of commercial uses in the area. Staff, Applicant and Meadowbrook Fauns Homeowners Association (11/7/13): At the request of the Dale District Supervisor, staff and the Applicant's representative attended the Association's meeting to answer questions about the request. Citizens expressed concerns relative to traffic, impacts on residential areas, competition for existing commercial uses, hotel and other proposed uses, noise, crime and proliferation of commercial uses in the area. Planning Commission Meeting (11/19/13): The applicant accepted the recommendation. Citizens spoke in opposition to the request expressing concerns relative to increased traffic, noise, property values, residential quality of life, crime, lack of quality in proposal, impact on the environment and proposed uses. A citizen spoke in favor of the request, stating that services are needed far patrons of area recreational facilities. 16 135N05~7-2o14APK?3~~~`Y"~ In response to questions from the Commission, the Assistant Director of Transportation explained that scheduled improvements to Jessup Road were not a result of the pending application, and discussed the levels of service for area roads with and without the development and proffered road improvements. Mr. Waller stated the location and number of gasoline pumps and canopies should be addressed to minimize the visual impact on public roads. He added that the hours of gasoline sales should only be allowed when the associated store is open. Mr. Patton explained that the property will not remain residential given its location and that, as conditioned, the proposed zoning and land use is appropriate. Dr. Wallin stated that he believed some commercial uses would be appropriate in this area and he would like to see the case deferred to discuss a better fit for the community. Dr. Brown stated the case is complex and, while the community does not want the property to develop, the Plan suggests the property is appropriate for commercial development. He added that the developer has offered extensive proffered conditions in an attempt to address concerns expressed by area citizens. A motion of Dr. Brown to recommend approval of the request resulted in a tie vote. AYES: Messrs. Brown and Patton. NAYS: Messrs. Gulley and Waller. ABSTAIN: Dr. Wallin. The Commission discussed that the tie vote results in a deferral of the case to their next meeting; however, the Commission agreed that a longer deferral was appropriate to allow time far modifications to proposed uses and to consider transportation impacts. On their own motion, with the consent of the applicant's representative, the Commission deferred this case to their January 21, 2014 public hearing. AYES: Messrs. Brown, Wallin, Gulley, Patton and Waller. Staff (11120113): The applicant was advised in writing that any significant, new or revised information should be submitted no later than November 25, 2013 for consideration at the Commission's January 21, 2014 public hearing. Applicant (12/10113): Revisions to proffered conditions were submitted. ~~ 17 t3SN0527-2014APR23-BOS-RPT Dale District Board Member, Applicant, Staff and Area Citizens {1I9~14): At the request of the Dale District Supervisor, staff attended a meeting the Supervisor held with the Applicant and area citizens. Citizens expressed that if commercial uses were approved, permitted uses should not include gasoline sales and fast food restaurant use. Citizens stated concerns relative to traffic, impacts an residential areas and crime. Applicant (1 I16 and 1 /21 II ~): Revisions to proffered conditions were submitted. Planning Commission Meeting (1/21114): The Planning Commission meeting scheduled for January 21, 2014 was rescheduled to January 23, 2014 due to inclement weather. Planning Commission Meeting (1 /23/14): The applicant accepted the recommendation. There was opposition present. Those in opposition expressed concerns relative to intensity of proposed uses, Plan recommendation, increased traffic, residential quality of life, crime, quality of proposed architecture and impact on the environment. Dr. Brown reviewed guarantees in the proffered conditions relative to architectural standards, prohibited uses, reduced lighting, hours of operation, environmental controls and minimizing visual impacts. He stated that the Transportation Department confirmed road conditions in the area are projected to be better with this development and the proffered road improvements than without them. Mr. Waller stated that gasoline sales is permitted in a C-1 District and offered an example of minimizing visibility of fueling areas used in the Midlothian Village. He added that the intensity of uses proffered to be reduced to include more neighborhood business uses was appropriate. Mr. Patton stated the architectural quality guaranteed with this case was significant and he felt it would be appropriate if architectural standards were established for the entire Route 10 corridor. He added that the market will determine if a convenience store or fast food use will be developed on the request property. The Transportation Department confirmed levels of service projections with the proposed development and that proffered road improvements are acceptable. ~~. 1$ 13SN0527-2014APR23-BC3S- The Environmental Engineering Department stated concerns relative to an adjacent pond and headwaters of Falling Creek have been addressed with proffered conditions that exceed ordinance requirements such as the provision for permeable pavers and protection for fuel sales areas. Dr. Wallin noted the number of changes made to the case since the Commission's consideration of the case in November 2013. He acknowledged the ease was difficult but he agreed that commercial use as proposed is appropriate. On a motion from Dr. Brown, seconded by Mr. Patton, the Commission recommended approval and acceptance of the proffered conditions on pages 2 through 8. AYES: Messrs. Wallin, Patton, Brown and Waller. ABSENT: Mr. Gulley. Board of Supervisor's Meeting (2/26114): The applicant accepted the recommendation. There was opposition present. Those in opposition expressed concerns relative to Plan recommendation, proposed uses, impact on the environment, property values, increased traffic, crime and quality of life. Mr. Warren indicated there appeared to be a disconnect between the Plan recommendation and community's opposition to proposed development especially the gas sales use. Mr. Elswick noted support for the case, recognizing the negotiations by all parties and the Commission's work in reaching their decision to recommend approval of the case. Ms. Jaeckle noted the County's goal in achieving a balanced mix of residential and commercial development and support for promoting sports tourism. Mr. Holland recognized transportation and environmental concerns had been addressed; the Police Chief confirmed that crime has not significantly increased around the types of uses proposed; that new development should support the area's sports center; and the negotiations to reach a compromise is evidenced by the numerous proffered conditions. Mr. Decker noted that the issue was not commercial use of the property but its impacts on neighboring residential uses. He indicated concern relative to the lack of a use transition, such as office use, between the proposed commercial and the adjacent neighborhood. Without the transition being addressed, he could not support the case. In response to questions, the applicant stated that he felt a 200 foot wide RPA buffer provides an adequate transition between the development and residential uses to the south and west without a use transition. ~; ~ , ~.` 19 13SN0527-2014APR23-BC7S-RPT The public hearing being closed, the Board agreed to defer the case to their April meeting to allow sufficient time far the applicant to consider comments relative to Land use transition and use. On their own motion and with the applicant's consent, the Board deferred this case to their April 23, 2014 meeting. Staff {2127/14): The applicant was advised in writing that any significant, new or revised information should be submitted no later than March 3, 2014, for consideration at the Board's April 23, 2014 public hearing. Staff {3/28114): To date, no new information has been received. 'The Board of Supervisors, on Wednesday, Apri123, 2014 beginning at 6:30 p.m., will take under consideration this request. ~~~~ 20 13S1V0527-2014APR23-BOS-RPT CHES?ERFIEL© Ca-lJNT1( B{)ARD C)F SUPERV~S~}~,~ Page 1 of 1 `µ"~";;,, AGENDA ~~ 4~a ~~pp, ra Mee#Ing Date: April 23, 2014 1#em Number: 8.A.1.a. Subiec#: Resolution Recognizing May 11-17, 2014, as "National Law Enforcement Week" County Administrator`s Comments: County Administrator: Adoption of the attached resolution. Summary of Informa#ion: County staff plans to present three of these resolutions - Chesterfield County Police Department, Chesterfield County Sheriff's ©ffice and Virginia State Police Area ~ on May $, 2014, at the Law Enforcement Memorial Service at an evening ceremony at the Historic Chesterfield. County Courthouse. Preparers Colonel Thierry G. Qupuis A#tachments; ^ Yes ~ No Title: -Chief of Police ~~ RECOGNIZING MAY 11-17, 2014, AS "NATIONAL LAW ENFORCEMENT WEEK" WHEREAS, one of Chesterfield County's seven strategic goals is "to be the safest and most secure community of its size"; and WHEREAS, no community goal is mare precious and vital than maintaining the safety of family, self and others we hold dear; and WHEREAS, the dedication, steadfastness and bravery of our law enforcement teams that operate in Chesterfield County are well knawn as they provide essential services to all citizens; and WHEREAS, this service, provided 24 hours a day and 365 days a year, is the keystone upon which our quality of life rests; and WHEREAS, since the first knawn line-of--duty death in 1791, almost 20, 000 law enforcement officers have made the ultimate sacrifice, on average one officer dies in the line of duty every 57 hours and as such, there are 19,981 names engraved on the walls of the National Law Enforcement Officers Memorial, and WHEREAS, the week of May 11-17, 2014, is recognized across the country as "National Law Enforcement Week" and will honor the two Virginia law enforcement officers and the 111 national law enforcement officers who gave their lives in 2013 in the line of duty; and WHEREAS, Chesterfield County is grateful and honored to have such outstanding and professional individuals serving as law enforcement officers to protect the health, safety and welfare of its citizenry. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby recognizes the week of May 11-I7, 2014, as "National Law Enforcement Week" in Chesterfield Caunty and calls this recognition to the attention of all its citizens, as well as publicly salutes the service of law enforcement officers in our community. ~, f~ ~~.~ f' Wig" ~~~~~~ //J, I _~9 /`' V'~..4GLy o.1l7~ CHESTERFIELD CaUNTY BC?ARD ©F SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Aprit 23, Z01~ Item Number: 8.A.1.b.1. Subject: Resolution Recognizing Mrs. Brenda H. Shelburne, Circuit Court Clerk's ©ffice, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution Shelburne for more than 39 years of dedicated service County Circuit Court Clerk's ©ffice. Preparers Merv E. Craze Attachments: ~ Yes recognizing Brenda H. to the Chesterfield Title: Circuit Court Clerk ^ No #~~ RECOGNIZING MRS. BRENDA H. SHELBURNE UPON HER RETIREMENT WHEREAS, Mrs. Brenda H. Shelburne will retire as a Deputy Clerk on May 1, 2014, after providing nearly ~0 years of dedicated and faithful service to Chesterfield County and its Circuit Court Clerk's Office; and WHEREAS, Mrs. Shelburne began her career as a Deputy Clerk in 1973 and throughout her employment served in the Deed Recording Division of the Circuit Court Clerk's Office, serving under five different Clerks of Court; and WHEREAS, Mrs. Shelburne saw many changes in her years in the Circuit Court Clerk's Office, including the growth of Chesterfield County and its land records operations, which processed approximately 11,000 land records in 19?3 and over the past ten years processed an average of 70,000 per year; and WHEREAS, Mrs. Shelburne assisted the office in its transition from using manual indexes and receipts to its use of state-of-the-art technology, including electronic filing of certain land records; and . WHEREAS, Mrs. Shelburne served as supervisor of the division for more than 30 years, and as such, served as a valuable resource to staff, citizens, and other clerk`s offices throughout the Commonwealth; and WHEREAS, Mrs. Shelburne provided a high level of customer service when working with law firms, title companies and the general public, looking for better ways to serve them, often going out of her way to meet a need and exceeding customer expectations throughout her career; and WHEREAS, Mrs. Shelburne has received numerous commendations and expressions of appreciation for service rendered and has been largely responsible for the Deed Recording Division's reputation for accuracy and efficiency as recognized by the Auditor of Public Accounts and the Supreme Court of Virginia among other entities; and WHEREAS, Mrs. Shelburne demonstrated teamwork and dedication through her willingness to sacrifice personal time by working beyond normal working hours without compensation to keep workloads under control; and WHEREAS, Mrs. Shelburne has a vast wealth of knowledge and her memory of past events is a valuable resource that will be greatly missed; and WHEREAS, Mrs. Shelburne ends her career with the distinction of being the longest tenured female employee currently employed in Chesterfield County; and WHEREAS, Mrs. Shelburne has demonstrated her loyalty to the Clerk's Office and its customers through her dedication and conscientiousness even as recently as the past two months, where she graciously assisted the Clerk's Office in ensuring a seamless transition upon her retirement. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Brenda H. Shelburne and extends its appreciation for nearly 40 years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. ~~~ erg: a ~~ ~~.~. -~„<9 ~ - CHESTERFIELD CCIUNTY BQARD C)F SUPERVISt}RS AGENDA Page 1 of 1 Meeting. Date: Apri123, 2014 Item Number: 8.A.1.b.2. Subiect: Resolution Recognizing Ms. Sharyl W. Adams, Youth Planning and Development, Upon Her Retirement County Administrator"s Comments; County Administrator: Board Action Requested; Adoption of the attached resolution. Summary of Information: Ms. Sharyl W. Adams will retire from Youth Planning and Development on June 1, 2©14, after providing almost I9 years of service to the citizens of Chesterfield County. Preparers Jana D. Carter Title: Director of Juvenile Services Attachments: .Yes ~ No # RECOGNIZING MS. SHARYL W. ADAMS UPON HER RETIREMENT WHEREAS, Ms. Sharyl W. Adams began her career with Chesterfield County as a substance abuse prevention specialist in 1995, charged with providing critical support for the newly launched Chesterfield Mobilization Against Substance Abuse and facilitating the development of a comprehensive, communitywide approach to substance-abuse prevention; and WHEREAS, in 1999, through her work with the Drug and Alcohol Abuse Task Force, Chesterfield Community Alliance for Drug Rehabilitation and Education, Youth Services and other community stakeholders, Ms. Adams helped establish Substance Abuse Free Environment Inc., better known as SAFE, as the new identity for the community mobilization; and WHEREAS, Ms. Adams led Chesterfield County's effort to enhance substance abuse prevention efforts by securing funding for SAFE through the federal Drug Free Communities grant program and other resources providing more than $2 million over ld years to support SAFE's community substance abuse prevention initiatives; and WHEREAS, Ms. Adams has been responsible for the development and implementation of many signature initiatives, including Use, You Lose, Bandfest, Student versus Marijuana, Lock Your Meds, a comprehensive inhalant abuse prevention initiative, Locking Caps, medication take-backs and others; and WHEREAS, Ms. Adams was responsible for developing and producing a wealth of educational materials and resources, including Community Standards far Alcohol Use, the Coaches' Handbook for Preventing Youth Tobacco, Alcohol and Drug Abuse, multiple community needs assessment reports, Use, You Lose at Home, drug and alcohol resource cards, the SAFE website, and email training modules for the medical community; and WHEREAS, Ms. Adams supported efforts to promote family friendly and youth-focused activities that promote healthy lifestyle choices including, the first county teen centers; Bandfests, Kmart Kids Race Against Drugs; and a New Year`s celebration at Chesterfield Towne Center; and WHEREAS, Ms. Adams engaged a variety of new community partners and has raised community and parent awareness of substance abuse--related issues through town hall meetings, summits and workshops on underage drinking, inhalants, cough medicine abuse, prescription drug abuse, Beach Week and Cafe Conversations; and WHEREAS, Ms. Adams exhibits the rare combination of vision, creativity, collaborative leadership and perseverance that has helped our community achieve many successes in promoting healthy lifestyle choices and reducing substance abuse; and WHEREAS, Ms. Adams is recognized locally, across the commonwealth and nationally for her knowledge and understanding of substance-abuse prevention issues and skills in working with collaborative community coalitions; and 'b WHEREAS, because of her stellar reputation, Ms. Adams has been sought out to develop brochures, how-to manuals and educational curricula for the Virginia Alcohol and Beverage Control Board, the Virginia Department of Education, and the Virginia Attorney General's Office, and WHEREAS, Chesterfield County and SAFE have been honored and received multiple awards as a result of Ms. Adams' efforts, including awards from the National Association of Counties, the Community Anti-Drug Coalitions of America, the National Association of State Alcohol and Drug Abuse Directors, the Virginia Department of Health, and Harvard University; and. WHEREAS, Ms. Adams was the Youth Planning and Development Employee of the Year in 2000, 2002, 2004 and 2010 and has received numerous other awards and recognitions; and WHEREAS, in 2009, SAFE established the Sharyl W. Adams award for exemplary contributions to community engagement for the prevention of substance abuse to honor Ms. Adams and. her tireless efforts and contributions to preventing substance abuse. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Sharyl W. Adams, expresses the appreciation of all residents for her service to Chesterfield County, extends appreciation for her dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. 1i ~!+ ~~ C,~a ~~ V~ ~~//ryyp,,~N .., l7FCt`t~'.:... CHESTERFIELD CUttfUNTY ©~~~ V~ SlJPERVIS©RS AGENDA Page 1 of 1 Meeting Date: April 23, 2414 Item Number: 8.A.1.b.3. Subject: Resolution Recognizing Corporal Mathew W. Kracke, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal Mathew W. Kracke will retire from the Police Department an May 1, 2014, after providing more than 25 years of service to the citizens of Chesterfield County. Preparer. Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ des ~ No ~ # ~j~~~ RECOGNIZING CORPORAL MATHEW W. KRACKE UPON HIS RETIREMENT WHEREAS, Corporal Mathew W. Kracke will retire from the Chesterfield County Police Department on May 1, 2014, after providing more than 25 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Corporal Kracke has faithfully served the county in the capacity of Patrol Officer, Senior, Master, Career Police Officer and Corporal; and WHEREAS, during his tenure, Corporal Kracke has served as an Evidence Technician, Field Training Officer, Desk Officer and Patrol Rifle Operator; and WHEREAS, Corporal Kracke and his fellow officer were the recipients of a Unit Citation for their role in the successful implementation of strategies that improved the safety and security of the citizens in their district; and WHEREAS, Corporal Kracke received a Chief's Commendation for his actions during a dornestic~suicide situation, after he and another officer were able to disarm and take into custody a dangerous suspect, without having to utilize lethal force or jeopardize their personal safety; and WHEREAS, Corporal Kracke was recognized by LifeNet for his participation in the organ donation notification process; and WHEREAS, Corporal Kracke is recognized for his communications and human relations skills, his professionalism and his teamwork, all of which he has utilized within the Police Department and in assisting citizens of Chesterfield County; and WHEREAS, Corporal Kracke has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Kracke has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Kracke's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Mathew W. Kracke, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement, ~~~~~~ ~t~4'~ CHESTERFIELD ~+aUNTY `r"~`q B~JARD C~-F SUPERVtSURS Page '! of 1 ~s,_~.~_; ~~ AGENDA ,A$-~ =•~~R Meeting Date: Apri123, ~t114 item Number: 8.A.2.a. Subject: Request for Permit for George Hoover tv Stage a Fireworks display at 70 Bellona Arsenal, Midlothian, Virginia on Friday, July 4, 2014, with. Rain Dates of Saturday, July 5 or Sunday July 6, 2014, for Independence Day Celebration County Administrator`s Comments: County Administrator: The Board of Supervisors is requested tv approve a permit far George Hoover to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia on Friday, July 4, 2014, with Rain Dates of Saturday, July 5 or Sunday, July 6, 2014. Summary of Information: George Hoover has requested permission from the Board of Supervisors to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia 23113, on Friday, July 4, 2014, with Rain Dates of Saturday, July 5 or Sunday July 6, 2014. George Hoover has significant pyrotechnical experience and wi11 personally discharge the fireworks display. Mr, Hoover has assisted in the staging of similar displays on the same property for mere than 20 years without incident. Mr. Hvvver has obtained a liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $1,000,000. The Fire Marshal's Office has reviewed this fireworks request and indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Preparers Jeffrey ~. Mincks Title: County Att©rney 0505:92253.1 Attachments: ~ 'Yes ^ No # -~ <, ,~tta~ CHESTERFIELD Gt3UNTY /r ,~ `: BC3ARD ©F SUPERVISORS Page 1 of 1 1 ~~n;~ AGENDA Meeting. date: Apri123, 2014 Item Number: 8.A.2.b. Subject: Request for Permit for George Hoover to Stage a Fireworks misplay at 70 Bellona Arsenal, Midlothian, Virginia on Saturday, May 3, 2014, for a Birthday Celebration County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a permit for George Hoover to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia on Saturday, May 3, 2014. Summary of Information: George Hoover has requested permission from the Board of Supervisors to stage a fireworks display as part of a birthday celebration at 70 Bellona Arsenal, Midlothian, Virginia 23113, on May 3, 2014. Mr. Hoover has significant Pyrotechnical experience and will personally discharge the fireworks display. Mr. Hoover has assisted in the staging of similar displays on the same property for more than 20 years without incident. Mr. Hoover has obtained a liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $1,000,000. The Fire Marshal's Office has reviewed this fireworks request and indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Preparers Jaffrey L. Mincks Title:_ CountLi Att©rney 0505:92252.1 Attachments: ~ Yes ~ No # --, ~ :. 4,t,~t,F~.~ CHESTERFIELD GC3UNTY °~...~R~ BC1AR[~ of SuPERVISC)RS Page 1 of 1 1Td9 ~: -~ ~ ~ AGENDA ~::~R '~/' Meeting date: Apri123, 2014 Item Number: 8.A.2.c. Subect: Request for a Permit to Stage a Fireworks Display at the Chesterfield County Fairgrounds on July 4, 2014 County Administrator's Comments: County Administrator: The Board of Supervisors is requested to approve a permit to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2014. Summary of Information: The Chesterfield County Parks and Recreation Department has requested permission from the Board of Supervisors to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2014. The Parks and Recreation Department has conducted similar displays on the same property in previous years without incident. The fireworks supplier, Zambelli Fireworks MFG. C©., Inc., is a nationally known fireworks company that has successfully assisted the County in its July 4 celebration for the past seven years. Zambelli has obtained a liability insurance policy naming the County of Chesterfield as an additional insured party in the amount of $2,000,000. The Fire Marshal has reviewed this fireworks request and indicates that it meets the criteria under the Fire Prevention Code. Preparers _ Jeffrey L. Mincks Attachmen#s: ~ Yes ^ No Title: C©unty Attorney OS©5:9254.1 ~~~~ ~~~ ~~tµ,- ;~':~~`` ~ GHESTERFIE~D Gf3UNTY ~ ~ ~,,,~ Bt1ARD CJF SUPERVISCtRS Page 1 ofi 1 ~,,~°~;~»,9, ~ AGENDA ~hkcT[N Vim'` Meeting Date:~ Apri1 23, 2014 Item Number: 8.A.3.a. Subiect: Set a Public Hearing to Consider Amending Section 13-41(a)(18~ of the Code of Chesterfield County Relating to Issuing Tickets for Unlawful Parking on County Property and Providing for a Penalty County Administrator's Comments: County Administrator: The Board is requested to set a public hearing for May 28, 2014, to consider amending Section 13-41 of the County Code relating to issuing tickets for unlawful. parking on County property. Summa of Information: The County is authorized by the General Assembly to regulate parking on County-owned property. The current County ordinance allows police officers to issue violation notices on County property for unlawful parking. The Sheriff's Office and the Police Department have determined that the Sheriff's deputies could. more efficiently monitor parking and issue parking violation notices in the parking lots located adjacent to the County jail and the lots serving the two courthouse complexes. This change would be consistent with the state enabling legislation which allows the locality to designate those officials who enforce its parking regulations. Staff recommends that the Board set a public hearing to consider amending the County parking ordinance to allow Sheriff's deputies to issue tickets at these locations. Preparers Karl Leonard Title: Sheriff 1305:90354.1{90048.1) Attachments: ~ Yes ~ No # AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 13-41 RELATING TO UNLAWFUL PARKING AND PROVIDING FOR A PENALTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: ~1} That Section 13-41 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 13-41. - Unlawful parking generally. (a) No person shall park a vehicle on county-owned or other public property in violation of any of the provisions of this subsection (a). Any person who receives written notice from a police officer or sheriff's deputy that he has committed any of the offenses listed in this subsection may waive his right to appear and be formally tried far the offense. The waiver shall be effective when the person (i) voluntarily pays $25.011 to the county treasurer's office within five days after receipt of the notice or (ii) voluntarily places $25.00 in the reply mail envelope on which the notice of violation is printed and mails it to the county treasurer's office so that it is postmarked within f ve days after receipt of the notice. Such person shall not thereafter be required to appear before the general district court for trial upon the offense set forth in the notice. Such offenses shall include parking a vehicle: 000 (l sj On any county-owned property where such parking is prohibited or violates any county regulation. For the purposes of this paragraph, the county administrator is hereby authorized and directed to adopt regulations that prohibit parking Vehicles on county-awned property, to classify vehicles with reference to parking, to designate the time, place and manner in which such vehicles may be allowed to park and to revoke, alter or amend such regulations at any time when, in his opinion, parking conditions require. The chief of police shall enforce such regulations pursuant to the requirements of this section. With respect to the parking. lots adjacent to the county jail and the county court facilities, the sheriff may also enforce such regulations pursuant to the re~c ,uirements of this section. As agent for the county, the chief of police shall, when appropriate, provide for towing and removing motor vehicles in violation of this subsection pursuant to the 1305:90048.1 1 .:~~v'` rrp authority set forth in Code of Virginia, §§ 46.2-1231--~-46.2-1233, as amended. 000 (2) That this ordinance shall became effective immediately upon adoption. (~%' ~ v1~y'§L~lr~ ~1 13os:soaas.r 6Z ~~A~c° u ~ ate. .1i ~ h v__ , .~ T~ ei 1719 ~~~ CHESTERFIELD C©UNTY BOARD OF SUPERVISfJRS AGENDA Page 1 of 2 Meeting Date: April 23, 2014 Item Number: 8.A.3.b. Subject: Set Public Hearing Date to Consider the FY2015-FY2020 Secondary Road Six-Year Improvement Plan and FY2015 Secondary Road Improvement Budget County Administrator's Commen#s: County Administrator: Set May 28, 2014, as the date to hold a public hearing to consider: FY2015- FY2020 Secondary Road Six-Year Improvement Plan and FY2415 Secondary Road Improvement Budget. Summary of Information: FY2015-FY2©2© Secondary Road Six-Year Improvement Plan State statute requires the Board of Supervisors to update every two years, jointly with the Virginia Department of Transportation {VDOT), a six-year plan identifying improvements that are anticipated to be made to the secondary road system in the county, The recommended FY2015-FY2020 Secondary Road Six-Yeas Improvement Plan has been developed by VDOT and staff based on projected revenues of approximately $0.9 million per year, plus $30,000 which, per the Code of Virginia, must be used for hard surfacing unpaved roads. Funding in the Plan is state funding which will not flow through county records unless the county chooses to administer a project in the Plan. If this is proposed, staff will return to the Board to request authorization to administer the project and appropriate anticipated VDC)T reimbursements. VDOT has not finalized the draft FY2415-FY2020 Secondary Road Six-Year Improvement Plan. Details of the Plan will be included in the agenda for the public hearing. Preparers Jesse Smith Attachments: ~ Yes Title: Director of Transpartatian ~O ~ ~t~~~ ~~ ~~ CHESTERFIELCt COUNTY BOARD t]F SUPERVISQRS Page 2 of 2 AGENDA FY2Qi5 Secondary Road Impravement Budget Each year VDOT requests that the Beard of Supervisors approve a Secondary Road Improvement Budget. The budget reflects the first year of the Secondary Six-Year Improvement Plan and identifies specific project allocations for the fiscal year. VDOT has not finalized the draft FY2415 Secondary Road Improvement Budget. Details of the budget will be included in the agenda for the public hearing. Recommendation: Staff rec©mmends the Board set May 28, 2014, as the date for a public hearing to consider the FY2015-FY2Q2Q Secondary Road Six-Year Impravement Plan and the FY2015 Secondary Road Improvement Budget. ~IStrict: Countywide .a f~~Ot~-~7 CHESTERFIELD COUNTY ~~.~o~ BOARD OF SUPERVISORS Page ~ of ~ V ' AGENDA ~~1~ ,.,a- . , ~~/RGitAA ,. Meeting Date: Apri123, ZC114 Item Number: 8.A.3.c. Subiect• Set a Public Hearing to Consider an ordinance Changing the Polling Place far Edgewater Voting Precinct in Clover Hill Magisterial~I7istrict County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing to consider the attached ordinance changing the palling place for Edgewater Voting Precinct. Summary of Information: Far many years, the polling place far Edgewater Voting Precinct in Clover Hill Magisterial District has been located at Gaad Shepherd Lutheran Church, 1401 C?1d Hundred Raad. The Church recently informed the Registrar that they are no longer able to serve as a polling place. In order to accommodate the Church, the Registrar is proposing to move the polling place far Edgewater Voting Precinct to Tomahawk Middle Schaal, X600 Learning Place Laop. (See attached map} There are no suitable buildings to serve as palling places within the boundary of Edgewater Voting Precinct. Accordingly, neither Gaad Shepherd Lutheran Church {current palling place} nor Tomahawk Middle Schaal (proposed new palling place} is actually located in Edgewater Voting Precinct. Preparers Jeffrey L. Mincks Title: County Attorney 0505.92339.1(92341.1 } Attachments: ~ Yes ~ No # ~~ (~ CHESTERFIELD C+dUNTY BOARD ©F SUPERVISORS Page 2 of 2 AGENDA Tomahawk Middle School, which is located in Evergreen West Noting Precinct, is the closest suitable building to serve as a polling place for Edgewater. Since Tomahawk Middle Schaal is within one mile of Edgewater Voting Precinct, state law permits it to serve as the polling place for Edgewater. Tomahawk Middle School also serves as the palling place far Evergreen West Voting Precinct. It is legally permissible far one building to serve as palling place for two precincts as long as separate roams are used far each precinct's polling place. The Registrar is currently working with school officials to identify the separate roams that will be used far the two palling places. Bath palling places will be clearly marked to avoid confusion. The Registrar plans to implement this change immediately after the June Primary Election, and in time far the November General Election. In the past, the County had been required to obtain approval of voting changes such as this one from the United States Department of Justice prior to implementing them, a process that required implementation to be delayed by 60 days. However, due to a United States Supreme Court ruling last year, Justice Department approval is no longer required, and the change can be implemented without any delay. 0505.92339. I (92341.1 } ~r" ., s. X ~I ~, ~, f r„t ~.. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 7-3 RELATING TO CHANGE IN POLLING PLACE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 7-3 of the Code of the County of Chesterfield, 1997, as arr~ended, is amended and re-enacted td read as follows: aoo Sec. '~-3. Precinct boundaries and polling places. The following shall be the precinct boundaries and palling places for magisterial districts in the county: 000 Edgewater noting Precinct (417): Beginning at the point where the center line of Swift Creek intersects the center line of Otterdale Road; thence n0rtheastwardly along the center line of Otterdale Road to its intersection with Old Hundred Road; thence s0utheastwardly along the center Iine of Old Hundred Road to its intersection with Tomahawk Creek; thence southeastwardly along the center line of Tomahawk Creek to its intersection with Genito Road; thence westwardly along the center line of Genito Road to its intersection with Swift Creek, thence northwestwardly along the center line of Swift Creek to its intersection with Otterdale Road, the point and place of beginning. The voting place for Edgewater Voting Precinct shall be r_°^~' ~'~°^'~a,,,a T „*'~~~-~~ fl,,,,,.,,>i , nna n~a u,,.,,a,.na n.,.,a Tomahawk Creek Middle School, 1600 Learning Place Lam. 000 (2) That this ordinance shall became effective immediately upon adoption. ~sos:~a~a.i.1 ~~~D~~3 ~ -~~~,L~~y cr-~~sr~~~IELQ cc~u~T~,r ~~~~`~ BC~At~D (~~ SUPERIIISt~RS Page 1 of 2 ~~ d ~~,~~~' AGENDA 11~eeting Date: April 23, 2©'t4 Item Number: 8.A.3.d. Subiect: Set Public Hearing for May 28, 2014, to Consider an Amendment to the FBO Services and Lease Agreement with Dominion Aviation Services, Incorporated County Administrator's Comments: County Administrator: The Board is requested to set a public hearing for May 28, 2014, to consider an amendment to the FB© Services and Lease Agreement with. Dominion Aviation Services, Incorporated. Summary of Information: Increased business and lease activity at the Chesterfield County Airport has resulted in space no longer being available far additional larger sized aircraft. This situation places the Airport at a competitive disadvantage as the economy improves and the industry continues to grow in the corporate general aviation (GA} aircraft classes. Additional hangar space is critical to the Airport's mission. The successful partnership with our Fixed Based Operator (FBC7) has resulted in personal property tax and fuel sale revenues to the county over the years, and fully occupied corporate hangars. t7ver 50 percent of the fuel sales and mare than 50 percent of the personal property taxes generated at the Airport are from aircraft managed or owned by the FBO. An opportunity exists to provide needed hangar space while also providing additional revenues over the existing agreement. Dominion Aviation Services, the current FB4, in conjunction with a private investor, seeps to build for the county an 11,900 square foot corporate clear span hangar that will accommodate additional aircraft through a land lease arrangement. This estimated $750,000 to $1,OOO,flflO investment will require the e.~tension of the District: Dale Preparer. Robert C. Key Title: director of General Services Attachments: ~ Yes ~ No # ~~ CHESTERFIELD COUNTY BUARD Cat= SUPERVtSt~RS Page 2 of 2 AGENDA current FBC} agreement for an additional 16 years beyond the current term to coincide with the length of the land lease on the hangar. The FAA allows up to 50 years for land-lease agreements, but the proposed land-lease agreement has been limited to 30 years. At the end of this proposed FBCj lease extension, the hangar will become the property of the county. The FBO will pay a land lease for 33 cents per square foot to the county annually that will generate an estimated $4,000 per year initially, escalated annually by a CPI-U adjustment. This proposed hangar will be the first to locate in the North Ramp area which was previously developed for future hangar space, and will eliminate the need for the county to capitalize a hangar and cover the cost until future aircraft storage leases are identified and in place. Additionally, we have renegotiated the current FBO lease including a higher per gallon fuel flowage fee than the current fee schedule allows. This change would result in an increase of approximately $8,900 annually at today's volumes, and far more as the volumes increase because the per gallon fuel flowage fee escalates with volume as we11. The county will also take over the billing and collections of our T-Hangar tenant charges which will generate an additional estimated $18,000 per year to the Airport. In addition to the large capital investment, this proposal will have a total positive impact an the Airport operational budget of approximately $30,000 annually. Staff recommends that the Board set a public hearing for May 28, 2014, to consider the proposed amendment to the FBa Agreement. ~~~~ at~~ `o~ ~~ -~lRGry, V'' CHESTERFIELD COUNTY BtJARC ~F SUPERVISC}RS AGENQA Page 1 ~f 2 Meeting. Date: April 23, 2414 Item Number; 8.A.4. Subject: Award Construction Contract to Dickerson Constructian far the Chester Landfill Leachate Force Main and Sanitary Sewer Located on Mena Grave Lane County Administrator: Authorize the County Administrator to execute a contract with Dickerson Construction for the Chester Landfill Leachate Force Main and Sanitary Sewer located at 5921 Nena Grove Lane, Chester, Virginia 23831, in the amount of $3$7,635. Summary of Information: The Carver Heights Landfill is a municipal solid waste landfill that was permitted, constructed and operated by Chesterfield County from 1972 to 1985. This closed landfill is regulated under EPA Regulations and the State of Virginia Solid Waste Management Regulations. In an effort to avoid contamination of groundwater, Chesterfield County has constructed engineering controls along the eastern portion of the landfill. This includes the installation of a drain system, the installation of a stabilizing fabric membrane, the re-capping and grading of the landfill, and the improvement of the storm water conveyance system which have all had a combined positive effect on preventing groundwater issues, though mare measures are required to fully protect groundwater. Accordingly, Chesterfield Caunty staff and the Department of Environmental Quality have worked together and settled on an approach that should resolve this issue. Preparer: Robert C. Key Title: Qirectflr of General Services Preparer: Allan M. Carmcdv Title: Qirector of Budget and Management Attachments: ~ Yes ^ No # ~~'~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISC?RS Page 2 of 2 AGENDA This system will be a combination of force main and gravity drain lines installed to convey water to the sanitary sewer at the intersection of South Chalkley Road and Carver Heights Drive. Dickerson Construction was the lowest responsive and responsible bidder out of five companies. There are sufficient resources in the landfill CIP to fund this project. Staff recommends the award of this contract to Dickerson Construction. ~~`~ d' t ~y~tat~t,:, ~k `!R CHESTERFIEL© COUNTY Bt~ARD C)F SUPERVISORS ~~~ N ~~ Page 1 of 1 Meeting Gate: April 23, 2t~14 Item Number: 8.A.5. Sub~ect~ Initiate an Application for Conditional Use Planned Development to Permit a Manufactured Home on Velda Road County Administrator: Initiate an application for conditional use planned development to permit a manufactured home in a Residential (R-7) District on property located at 2651 Velda Road, identified as Tax ID 794-666-2833, and appoint Kirkland Turner, Director of Planning, as the Board's agent and waive disclosure requirements. Summary of Infvrmatifln: On December 11, 2013, the Board initiated an application for the renewal of a temporary manufactured home permit (Case 14SN0135). On January 22, 2014, the Board deferred consideration of this request to their May 28, 2014 public hearing. The Zoning Ordinance restricts approval terms for temporary manufactured home permits to a maximum of seven (?) years. Mrs. Jaeckle is requesting that the Board initiate an application for a conditional use planned development to permit the continued location of a manufactured home on the request property. This conditional use planned development application would allow the Board to consider an approval period for the manufactured home beyond. the seven (7) year time limitation. The subject property is located on the south line of Velda Road, east of Brightwood Avenue. Should the Board initiate an application for conditional use planned development to permit the existing manufactured home, staff would recommend that the pending manufactured home permit renewal (Case 14SN0135} be withdrawn at the Board's May 28, 2014 public hearing. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ~ Yes ~ No # , ~ ~~ ~~; , GHESTERFIEL~ COUNTY . ~.~` BOARD OF SUrPERVISORS Page 1 of 1 ~vas~,~'f ~~ E ~ V I 61N1* Meeting date: Apri123, 2x14 Item !Number: 8.A.°~r~ Subiect• Request of the Friends of the Library far Approval to Serve Alcoholic Beverages at Meadowdale Library on May 22, 2014, far an Author Reception and The Friends' Annual Meeting County Administrator's Comments: County Administrator: Board Action Requested: Consider the request of the Friends of the Library to serve alcoholic beverages at its annual meeting and author's reception at Meadowdale Library on May 22, 2014, subject to the attached conditions. Summary of Information: At this evening's public hearing, the Board approved a change to the County Code which permits alcoholic beverages to be possessed and served at County libraries at a specific event but only if the event is approved by the Board. Without approval of a specific event by the Board, it is illegal to possess or served alcoholic beverages in County libraries notwithstanding the ordinance. The Friends of the Library have requested permission to serve beer and wine at Meadowdale Library an May 22, 2014, from 6;00 p.m. to~8;30 p.m., as part of a Wine and Cheese Party which they will conduct in conjunction with their annual meeting and an author`s reception. The event will take place entirely inside Meadowdale Library, at a time when the Library is not open. Staff believes that the event can take place safely, subject to the attached conditions. Preparers ___Jeffrey L. Mincks Attachments: ~ Yes No Title: County Attorney 0525:92360.1(92361.1) 0 ~~.~ C4NDITI©NS F©R APPROVAL OF WINE AND CHEESE PARTY AT MEAI~OWDALE LIBRARY 1. The Event shall be conducted on May 22, 2Q14. The Event shall not begin before 6:00 p.m., and it shall end no later than 8:3~ p.m.. 2. No alcoholic beverages shall be served at the Event other than beer and wine, and no alcoholic beverages shall be served at any time other than during the hours set forth in Condition ©ne, above. 3. Friends of the Library shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and the County Attorney, and making the County additional insured, with a Commercial General Liability Limit (including Liquor Liability) of $1,OOp,000 per occurrence. 4. Permit holder shall comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Event. 5 If an ABC permit is required far the event, it shall be obtained at least 14 days prior to the event, and a copy of it shall be provided to the County's Risk Manager at least 10 days prior to the Event. The ABC permit shall be limited to the exact hours approved for the Event by the Board of Supervisors. b. The terms and conditions of the ABC permit shall be complied with in all respects by both the Friends of the Library and all persons attending the Event. 7. Friends of the Library shall supply, at its expense, one bartender for the Event who shall be on duty at all times during the Event and who shall comply with all terms and conditions of the ABC permit for the event, if such a permit is necessary. The bartender shall refrain from drinking any alcoholic beverage while on duty. $. Failure to comply with any of the aforementioned conditions shall be grounds for revoking the permit. The permit may be revoked by the County Administrator or his designee. 055:92361.1 ~~~ ,~~ ~°~ti~, c~1~sT~~~l~~a cou~~-~r ~~ ; ~ BOARD Off' SUPERVISORS Page 1 of 1 ~~~~" ~~` :;~' AGENDA Meeting Date: Apri123, 2014 Item Number: 8.A.7. Subject: Designation of Right of Way, Temporary Construction Easements and a Virginia Department of Transportation Drainage Easement for the Coghill Road Sidewalk Project County Administrator's Comments: County Administrator: Designate right of way, temporary construction easements and a VDOT drainage easement for the Coghill Raad Sidewalk Project and authorize the County Administrator to execute the Declaration. Summary of Infarmativn: In order to construct the Coghill Raad Sidewalk Project, it is necessary that parcels of Caunty property at Meadowbrook High School containing a total of 0.0047 acres, temporary construction easements and. a VDOT drainage easement be designated as public right of way. This request has been reviewed by the Transportation Department and Schools Administration. Approval is recommended. District: Dale Preparers Jahn VV. Harmon Title: Real Pro~Y~ Manager Attachments: ~ Yes ~ No # ~~ e V A t' q ~ I s l I 9~ a ~+j~~ ' yL ~`f'~~q~ }b ~.y~1 I ~ 1 ''~ `-'4' ~b' } ~~' ~~ a F~r~ it ~' ~~r ~.9 '' ~i y ~ ~ '~ ~ re ~~ fi ~ ~~ iR ~ i i ~ '~ b ~4t~~ VV{I ~pgE~ mi ~~~~ ~t$ry t7 "~~ o ~~a i i - i i _ ~ ii 4 e§~t A f9~ +~' 4 ii i i i ~ ~~~ 2~ ~~~~~ ~ tl i~ ~ l i i bd ~ f Y ~ ,q ~ ~~~~¥ `k4' ~ ~'~ ~~"~ 6 o ~ pp CC x Q ~ h d~~ \\ w ~o~ ~ Z2 is .,~~~,~ !. ~ ^ ~ ~ ~ L9 M iavss° a$ y1 pg~ C~~;N ~R T 1W ~~ ""~.-....~ T aQ45 ~ ~~r~ '~Ad S!& ~ H r vs3 3 ~ a+ t ~ a, tmn uaa _ apa x srd ar "_ _ `FauASe3 a9"p-G.~ Y~a3 m 53 _._._ ~y ~ ~ .W~o w i tl-n i ;~ 1 ~w ~ ~~ ff~~ i i _ i i f ~~ ~g 1 1 .d I auauT~T'' ~ ~~m Iul m ~[~ ~ SQ ~. Q t"5 ~ gyyo~ V ~ 1 u ~~~ ~ 46}`.2 W '~ tCS! ~g ~ &°.! frill e ~~ ffiu i~ +~ 9! 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Ytl ~ ~~~ ~ 1 I IL YJ a'0 L~ °b i i ~ 1 1 N a &~~ ~ ~~~ ~~ ~, ~,{g~}m N Rt ~Yt CS t~` c\j ;` 3~4 r ~ ~ W ~ 1y~ c ~ C C1OF ~7 ~c C ~, . ~ i s~ ! i wJ i . . :bfi, ~ i 4pd 1 ~ FC J ~ ~j `~ ~ ~ ~ .~ ~ x x ~ - ~ a n ~ m ~ ~ r ~ ` ~ n n ]Fr ~ t gkg ~ };}~~ L °n ~ y¢~ ¢~ ~ in ~ ~ Ti u~ ~ ~" 2 Q ~ ~ « S R s : q g~ ~~~~ G u~' ~a~ ~~~ ~~~ ~ej~ ~~j~ W ~s m418 ~ /~ WEE ~~$$ I~RI ~ ~ ~i ~~ ~1 ~~~~~""i,F ~~,~~ F M W 9 ++d S.,e ~~~S ; r y W 4S 27 7 ~~ a W ~~ 33 ..y . ~ $ Q$ ~ Y ;;zz & 5 a ~ $ ~~ t S~3u~$ Z ~ ~n~ m ~ ~ M IZ i I r r1 ~' ~t~ ~~ ~Jg~ V pt ~~ o aM 3 ~ ,„ ~ { ~ n ~ ~Yj2 CHESTERFIELD COUNTY B©ARD CfF SUPERVISORS ADENDA Page 1 of 1 Meeting Date: April 23, ZO'14 Item Number: 8.A.8. Sub~ect• Accept the Dedication of Right of Way for the Jefferson Davis Highway-Falling Creek Improvements Project from Bureda D. Goddard County Administrator`s Comments: County Administrator: Board Action Requested. Accept the dedication of right of way for the Jefferson Davis Highway-Falling Creek Improvements Prajeet from Bureda D. Goddard, and authorize the County Administrator to execute the deed. Summary of 1nf©rmatic~n: Staff requests that the Board of Supervisors accept the dedication of 0.022 acres of right of way along the west right of way line of Jefferson Davis Highway together with a variable width permanent landscape easement. Dedication of this right of way and easement is for improvements as part of the County Revitalization Department's efforts to beautify and improve the Jefferson Davis Highway Corridor. Approval is recommended. DlstriCt: Bermuda Preparers Jahn W. Harman Title: Real Prtiperty Manager Attachments: Yes ~ No # ~~ - . ____- ~~a.,.~; ~ ~~ r~ _ ~~ ~ ~ ~ ~ u ~...~~~ ~ 1 w~~ .~ ~o t ~ J ~ ~ ~ ~ ~ 1 ~~~~~ ~~ ~ 1~ l a' ~ r~ ~~ ~.~..~ r~ t:~' 1 «~; , vA ~~~, o ~~ k f ~ .... .~ ~ ~~ ~ i f ~ 1 1 r.~ .~.. ~ ~ ~, 1,~ r , 1 _~ ~~ ~ ~..~ r ~ ~~ ~~ . _ . ~~~o~~~.,~ (1 .... ~~ ~.. ~~ . ~~~~~~~ ~_..boo. 1~--~~~. I l ~ ~~ ~ f t ~.. ,. ~ ~ ~ ~.~ ..w. I .~ ~. ~ ...~ ~ .~........d..~. ....~...o._ .. ~ ~ ~ ~. l ..} uwa'wwwy'aw.a. 4195'f195'tG9 %ri 64$9'Wi'WB 131 Butt rn'vpw~wl dtt+~ams'a•.r%.e s+sa~ue sooc ~ LLId631V110p03 'SexO xaxorw GSAI®9rIbISUMgA ~ ~ Sal lr o3aVanm'JaIMbaO 91X1 ~~ f' ~` ~ ~. GL~ ~ O ~ ~ [] Vxj~0. M ~ ;I ~ Q ~ m U d~Q ~~ $x y/~~ N.1 ~ c~ ~ ^ v ~ ~ iV ~ ~ ax p } C1'~C1.ad¢ O O ~ ~ ~ ~ ~ s1l ~ rV w, u~iGGyV}S~G° " ~ ~~ ~L~~~ a~,> y~il. Z a '~ q "' ~Y t1J ~• M n. ~ F ~ OQ ~~ ~"~3~ NaQ =~~ oNOtt ~~ a ~ ~ ~ ~= ~ ~. tir ~ c ~ N ~ N Y ~ C ~~ a ~ w ~ ~ -~, l ' to c3 a so ~ + p 3 m S U ~~ "~ y~~ ~1 to ~~u~sE c U.a3kln ~ `~*' ~w~4 ~ti$ W~~' X07' ~ ~ 3 ~ W' a ~ v c~ I m p=o I ~ ~ zxu^ ~ ~ ~~ N ~~~ ~tc~st .~-s ~ttst '~' ~'~"' ~''~ ~'~~ ~ w ~ (:to11 .oo~osi ,tw.s~:s~ bau °~o ~ H. O ~- c ~ "- W V r ~`~.^r .. m ~. ~' ~. 4 ~ ~d~aa ~OWW2°- oar ~~,~ ~ ,~ehcy ~ Q qW~t~ ~~5n,~ ~~d ~ ~ ~ ~ a ~ 4~~~~ ~°~'~ Q ~ ' yam. "~u~~.a4 ~aa ~ 'i ~W.LL1.3 t:1 ~ ~ `~ ~ vl ~ ~~~Z~ ~ ~ O `' _ W ~ ..1 W ~'•~,x t> ~~sr, I y ' 'J i ~r '^ L ~ ~`I 4~Z~~~,' ~Z'' t ~ Q4W,~~e 0 `" ~ ~ ov .oa~asi 3 ar;sz gas '~ c~ ~~` x~ v ~•. ° ti m ,es•e ,os~~ „Wj W ~ ~i~ x a p4 ~ a ~a I $~ ~w~ ~ Q ~ ~ ~i ~~~ ~ y +~ ~ ~ ~a z~ $ N ~ U ,`2}' 6 vhf3 ~ C7 • kl 2YU+aai~SSp ~ N ~W4d LJ h@oC~ 2 6 Ae~wwwr wr»altlozreucraawordt ox+a-ro~auosrewlcwlauaavs~ 3~e ~~e1a'^^^~+:a ~ (~ c W "v tD i» N as ~,p eY F•s lt3 in l0 S° a ~ `~ , °p ~ W J r x ' v c~ c v I- (+~ ~ ~. IL it) s~ N IlJ h ,~, M W it4 !"~ N ~ R, u9 ir~j w u, M w io l[ W !~ ~ z N ~ N ~ ~ ~Cf 4'J Z J J J .~.! J J .~.7 J ~~~~ CHESTERFIELD COUNTY ~~~~ga BOARD CIF SUPERVISORS ;4~~ ti '~ --`149 ~1 AGENDA ~~rrcrtiu` Page 1 of 1 Meeting Date: April 23, 2014 Item Number: 8.A.9. Subject: Consideration of a Request Pram Southside Church of The Nazarene for an Extension of the Five-Year Time Period for Receiving Off-Site Refunds from Sewer Connections Under County Project 08-0060 Entitled Southside Nazarene Church Sanitary Sewer Extension County Administrator's Comments: County Administrator: Staff recommends that the Board of Supervisors deny Southside Church of The Nazarene's request for an extension of the five-year time period for receiving off-site sanitary sewer refunds. Summary of Information: Staff received a request an March 28, 2014 from Southside Church of The Nazarene far an extension of the five year time period far receiving off- site sanitary sewer refunds. Under Section 18-55 of the Chesterfield Caunty Cade, the amount of refunds for an off-site utility extension is reimbursed from connection fees collected from the area ,being developed at the rate of 55 percent of each connection fee received until the eligible cost is refunded, or until five years have passed from the date of the utility extension contract between the developer and the county, whichever tames first, unless the Board of Supervisors authorizes a longer period. District: Dale Preparers R+~y E. Covington, P.E. Title: Director ©f Utilities Attachments: ~ Yes ~ No #~ r ri,X ~r 61~ynI v.. ~` BtJAR© ©F SUPERVISORS Page 2 of 2 AGENDA Summary of Inf©rmatic~n: tContinued~ The utilities contract for this project is dated April $, 2009, with no reference to off-site sewer refunds. A refund provision was not initially included because it was thought that the sewer line would serve only the parcels owned by the church. At a meeting between Utilities staff, the church and the church's engineer on April 9, 2013, it was determined that the existing homes along Courthouse Road could eventually be served by extending the sewer through the church's property which meant that the offsite sewer extension will serve other properties. Using the county's set-price schedule, staff calculated the costs eligible for refund to be $130,170.83. Utilities staff informed the church that the refunds for off-site improvements were only payable through connection fees and only for five years from the CountyJDeveloper contract date. Since the Utilities Department would. have retroactively issued refunds for any connection fees paid between April $, 2009 and April 9, 2013, the original date of the contract remains valid. Staff recommends denial because of the potential liability of requests from other developers wanting extensions far expired refunds. We have researched our records and determined that there are $74$,163.01 in water and sewer off-site refunds that have expired since 1995. $2$4,505.15 of that total has been in the past seven years during the economic downturn. In addition, no requests for extensions of time have been granted since the ordinance was first enacted in September of 19$$. ~~~~ i ~, , ~.~,.... .~ .. ~a~.~.....~..~. ......~o ~.,..........v...~ . ~ . ............o..w~w ~....,~ '" ~ ~, i ~,`~, > ti ~ ~ ti, ~ ~~~ . ~~;'~ 1 ~"`° ~~ °~ ~~~~~ y~i ~= ~~' ~YI'S9 ... ~RGi:~v'.. CWESTER~'IEL.a GOUNTY B©ARD t3F SUPERVISC3RS AGENDA Page 1 of 2 Meeting Date: April 23, 21114 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and Developers where there are no County funds involved, This report is submitted to the Board as information. Summary of Inf©rmation: The following water and sewer contracts were executed by the County Administrator: 1, Contract Number: 09-0224 Project Name: Queensbluff Location: 13000 Lucks Lane Developer: Queensgate Properties, LLC Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - Wastewater Improvements - $134,000.00 $173,500.00 District: Midlothian Preparers William 4. Wright Title: Assistant Director of Utilities Attachments. ~ ~t'8S ~ N~ # , r;, ~~g , '% s ~Lr S. CHESTERFIELC! COUNTY BOARD OF SUPERVISORS Page ~ of 2 AGENC3A Summary of Inf©rmatian: (Continued) 2. Contract Number: 12-0180 Project Name: Tascon Harvest Glen Building Number 42 Location: 10801 Harvest Way Developer: Harvest Glen Land Holding, LLC Contractor: Spanish Construction Contract Amount: Water Improvements - Wastewater Improvements - $662.29 $231."72 District: Clover Hill 3. Contract Number: 13-001.9 Project Name: Hallsley, Section 10 Location: 15350 Hunting Hill Road Developer: East West-Hallsley, LLC Contractor: RDS Utilities, LC Contract Amount: Water Improvements - $131.,105.00 Wastewater Improvements - $181,404.00 District: Midlothian CHES`CER~'IEL1~ CQUNTY ~~~"4"`°~~y 8C3ARL} QF SUPERVISORS Page 1 of 1 ``~~~;: AGEIVC)A ti19. ~.. L]RCiw's Meetin Elate: Aprii 23, 2{194 Item Number: 9.6. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of lnfarmatian: Preparers James J. L. Stegmaier Trtle: County Admirnsfrator Attachments: ^ Yes ~ No # CHESTERFIELD CUUNTY GENERAL FUND BALANCE Budgeted Ending Balances April 23, ZU14 °!° of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 $.1°l0 2011 $53,495,000 8.3°l0 2012 $53,495,000 $.~°lo 2013 $53,495,000 8.0°l0 2014 $54,500,000 $.0°l0 Effective F'Y2©12, the Board of Supervisors adapted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to S.Q percent r'`~~~'~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS April 23, 2014 Board Meeting w Date Description Amount Balance FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 13,905,t?00 17,394,080 3/28!2012 F'Y2013 Capital Projects (13,199,300) 4,194,780 112212013 Return funds from completed projects 3b8,b99 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6!19/2013 Return funds from completed projects 8,35$ 4,743,137 6130!2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/1012013 FY2014 Budget Additian 15,590,000 20,676,397 4f1012013 FY2014 Capital Projects {14,695,500) 5,980,897 1Of23I2013 Additional funding for Ban Air Library renovation project (43,000) 5,937,897 v''..r ~i„e tj„{ CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS April 23, 2014 Maximum Balance Carry Over Pending from FY2014 Funds Used Items on Board District Prior Years Appropriation Year to Date 4123 Agenda Approval Bermuda $25,644 $33,500 $16,923 $0 $42,221 Clover Hill 37,500 33,500 2,300 - 68,700 Dale 37,500 33,500 8,869 - 62,131 Matoaca 37,500 33,500 5,962 - 65,038 Midlothian 37,500 33,500 20,762 - 50,238 County Wide - - - - - Prepared by Accounting Department March 31, 2014 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Outstanding Date Qriginal Date Balance Began Description Amount Ends 3/3 1120 1 4 04/99 Public Facility Lease -Juvenile Courts Project $ 16,100,000 01/20 $ 4,9$5,000 {Refnanced 10/10) 03/03 Certificates of Participation* -Building Construction, Expansion and Renovation 6,100,000 11/23 630,000 03J04 Certificates of Partieipation* -Building Construction, Expansion and Renovation; Acquisition/Installation of5ystems 21,970,000 11/15 1,490,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 10114 13,142,494 12!04 Energy Improvements at County Facilities 1,519,567 12/17 645,054 05105 Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Instaliation of Systems 14,495,000 11/24 2,985,000 05106 Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; AcquisitionlInstallation of Systems 11,960,000 11124 5,110,000 0810? Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 15,215,000 06112 Certificates of Participation Refunding - Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/lnstallation of Systems; Equipment Acquisition 19.755,000 11!24 19,080,000 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED 130.715.766 5 63,282 548 PENDING EXECUTIdN ~ Approved Description Amount None a'~a { y~ f G°f~r ~~ cOG V & ~; ~_~_.. . i ao ' yRCt"1!A CHESTERFIELD COUNTY BOARC C?F SUPERVISt~RS AGENDA Page 1 of 1 i1~ee#ing Date: April 23, 2©13 Item Number: 14.A. Subiect: Resolution Recognizing May 17-23, 2014, as "Safe Boating Week" in Chesterfield County County Administrator's Comments: County Administrator: Beard Action Requested: Mr. Holland requests that the attached resolution be adapted. Summary of Information: This resolution recognizes "Safe Boating Week" in Chesterfield County, urging those who boat to practice safe boating habits. Members of the United States Coast Guard Auxiliary, Flotilla 31, will be in attendance to receive the resolution. Preparers Janice Blakley Attachments: ~ Yes ~ No Title: Cieric to the Board RECOGNIZING MAY 17-23, Z©14, AS "SAFE $OATING WEEK„ IN CHESTERFIELD C©UNTY WHEREAS, many Chesterfield County residents choose recreational boating as a way to relax with their families and friends; and and and WHEREAS, opportunities for on-the-water activities grow each year; WHEREAS, with this growth comes additional risk and responsibility; WHEREAS, a substantial proportion of the boats currently registered in the Commonwealth of Virginia are owned by residents of the County of Chesterfield; and WHEREAS, use of kayaks and other self-propelled watercraft not required to be registered is increasing rapidly; and WHEREAS, additional boaters from outside the county visit our waters each boating season; and WHEREAS, it is important that both novice and experienced boaters practice safe boating habits, maintain essential safety equipment, and wear a life jacket; and WHEREAS, the law requires that a wearable life jacket be carried far each person on board all boats; and WHEREAS, the life jackets of today are more comfortable, attractive, and wearable than the styles of past; and WHEREAS, the theme for the North American Safe Boating Campaign, "Wear It!", acknowledges that many lives are saved by the use of life jackets; and WHEREAS, boating safety education classes and complimentary vessel safety checks are readily available throughout the year from the United States Coast Guard Auxiliary. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of April 2414, publicly recognizes May 17-23, 2U14, as "Safe Boating Week" in Chesterfield County and urges all Chesterfield boaters to take a boating safety course, wear their life jackets, have their boats checked for other safety equipment, and practice safe boating. ~~ ~' ~. CHESTERFIELD COUNTY ~6°~"~~~; . BC~-ARD CAF SUPERVISORS Page 1 of 1 `~ $~'~M AGENDA :,~~~~ Mee#ing Date: Apri123, 2014 Item Number: 14.B. Subject: Resolution Recognizing April 21-25, 2014, as "Chesterfield County Classics Week" County Administrator's Comments: County Administrator; Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Gecker requests that the Board adept the attached resolution recognizing April 21-25, 2014, as "Chesterfield County Classics Week." Members of the Midlothian High School Latin Club will be present to accept the resolution. Preparers _ Janice Blakey Attachmen#s: ^ Yes Title: Clerk to the Board ^ No y~ RECOGNISING APRIL 21-25, 2014, AS "CHESTERFIELD COUNTY CLASSICS WEEK" WHEREAS, the National Junior Classical League was founded in 1936 to encourage an interest in and an appreciation of the language, literature and culture of ancient Greece and Rome; and WHEREAS, throughout Chesterfield County, there are 14 chapters of the Junior Classical League, comprised of nearly 1,500 middle and high school Latin, Greek, and Classics pupils; and WHEREAS, the Virginia Junior Classical League is a long- time affiliate of the American Classical League, founded in 1919 for the purpose of fostering the study of classical languages in the United States and Canada; and WHEREAS, Chesterfield County's Junior Classical League chapters are tangibly involved in the educational needs of their student members and are committed to a better future for their students and the community, through active participation in service and outreach projects; and WHEREAS, Chesterfield County's Junior Classical League members believe that the Classics continue to hold a vital and significant place in today's culture; and the Chesterfield County Virginia Junior Classical League chapters, comprised of students and teachers, believe that continued emphasis on the study of the Classics is essential, if appreciation of the Classics in language, arts, and Western culture is to remain strong and valuable; and WHEREAS, "Chesterfield County Classics Week" is held in commemoration of the traditional anniversary of the founding of ancient Rome; and . WHEREAS, Chesterfield County recognizes the relevance of Classical culture upon its own unique history, the wide interest that countless Chesterfield citizens hold for the Classics, and the advantages that a study of the Classical world offers to all students. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of April 2014, publicly recognizes April 21-25, 2014, as "Chesterfield County Classics Week,,' and calls this observance to the attention of its citizens. '~ ~'~.+~ .~~`~`` ii >,S.,N: ~"~1 ~_.. nn a,RCi~N " CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 23, 2014 Item Number: 14.G. Subiect~ Resolution Recognizing the 2013-2(}14 Cosby High School Girls Varsity Basketball Team for Its ©utstanding Representation of Chesterfield County Gounty Administrator`s Comments: County Administrator: hoard Action Reguested: Mr. Elswick requests that the Board of Supervisors commend and recognize the Cosby High School Girls Basketball Team for its outstanding season. Summary of Information: Under the guidance and direction of Coach Rachel Mead and her staff, the Cosby Lady Titans were Dominion District Season Champioris, 6A Conference 3 Champions, Region 6A South Champions and Group &A VHSL State Champions. Preparers Michael S. Golden Title: Director Parks and Recreation Attachments: ~ Yes ~ Na ~ #~~~.~~~ .~. RECOGNIZING THE 2013-2014 COSBY HIGH SCHOOL GIRLS VARSITY BASKETBALL TEAM FOR ITS OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, participation in high school sports has been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Ms. Rachel Mead, head coach of the Cosby High School Girls Varsity Basketball Team and 6A State Girls Basketball Coach of the Year, has compiled 187 career wins during her 8 seasons; and WHEREAS, under Ms. Mead's and assistant coaches Ryan Abbott's, Chris Hartman's and Zach Grant's direction, the 2013-2014 Cosby High School Lady Titans finished the season with an overall record of 26-0; and WHEREAS, the Cosby Lady Titans were Dominion District Regular Season Champions; and WHEREAS, the Cosby Lady Titans were the 6A Conference 3 Champions; and WHEREAS, the Cosby Lady Titans were the Region 6A South Champions; and WHEREAS, the Cosby Lady Titans competed in the State 6A Girls Basketball State Championships and were the Group 6A Virginia High School League State Champions; and WHEREAS, the team members include Pam Caburian, Bailey Hodges, Jasmine Wilson, Keniya Lee, Jocelyn Jones, Madison Howdyshell, Jessica Griffin, Emily Anderson, Hannah Armstrong, Brittany West, Ali Trani, Skye Jefferson, Ally Pollard and Tyra Whitehead; and Dorothy Adomako, who also was named the 2014 Gatorade State Player of the Year. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of April 2014, publicly recognizes the 2013-2014 Cosby High School Girls Varsity Basketball Team for its outstanding representation of Chesterfield County, commends the Lady Titans on their commitment to excellence and sportsmanship, and expresses best wishes for continued success. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to the Lady Titans and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. '~~ :.~c. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: April 23, 2014 Item Number: 14.D. Subject: Resolution Recognizing April 26, 2014, as "Comcast Cares Day" in Chesterfield County County Administrator's Comments: County Administrator: Mr. Warren requests that the Board adopt the attached resolution. Summary of Information: The attached resolution recognizes April 26, 2014, as "Comcast Cares Day" in Chesterfield County. Comcast Cares Day has become the nation's largest single-day corporate volunteer effort that unites employees, families, friends and community partners fora common purpose and mission. The local Comcast Cares Day service project will take place on Saturday, April 26, 2014, at Camp Baker. More than 200 participants will make physical improvements to the facility. Preparers Chris Ruth Title: Interim Director, Public Affairs Attachments: ^ Yes ~ No RECOGNIZING APRIL 26, 2014, AS "COMCAST CARES DAY" IN CHESTERFIELD COUNTY WHEREAS, Comcast remains an active, committed and engaged member of the Chesterfield County community, and has demonstrated this commitment by holding the annual Comcast Cares Day for the past 12 years, with more than 10,000 total hours volunteered; and WHEREAS, Comcast Cares Day is a signature event that celebrates service and has it has become a companywide day of service, and the largest single-day corporate volunteer effort in the country that brings many employees and other partners together for a common purpose and mission; and WHEREAS, Comcast Cares Day is one way that Comcast and NBC Universal demonstrates its year-round commitment to making positive changes happen in the communities that it serves; and WHEREAS, this year, Comcast will be celebrating its 13th anniversary of Comcast Cares Day on Saturday, April 26; and WHEREAS, this national event has reached important milestones, including a total of 3 million volunteer hours at more than 5,000 project sites with more than a half a million volunteers in many communities across the nation since Comcast Cares Day began in 2001; and WHEREAS, in just the past two years, more than 160,000 Comcast and NBC Universal employees, family members, friends and community partners have contributed more than 970,000 hours of service for 1,400 projects for Comcast Cares Day; and WHEREAS, the Comcast Foundation has contributed grants totaling $14 million to local community partner organizations on behalf of each employee and their immediate family members who have volunteered on Comcast Cares Day; and WHEREAS, the public is invited to join Comcast employees at the Comcast Cares Day service project at Camp Baker on Saturday, April 26, where more than 200 employees, family members and friends will be on hand to make physical improvements to the facility; and WHEREAS, Comcast supports the core American value of volunteerism through partnerships, grants and volunteer activities that empower individuals and their communities; and WHEREAS, Comcast Cares Day promotes a spirit of corporate responsibility thanks to the hard work, dedication and service of hundreds of Comcast volunteers in the Richmond area. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of April 2014, publicly recognizes April 26, 2014, as "Comcast Cares Day" in Chesterfield County and commends Comcast and its employees for their volunteer efforts in producing Comcast Cares Day every year, and encourages citizens to follow their example by volunteering to help in their community. '~ µyir V~r7E17 1 ~~~1~~~ 4\r-~~ 1 I BOARD OF SUPERVISORS Page 1 of 1 ~.>R~~ AGENDA Meeting Date: April 23, 2014 Item Number: 17.A. Subiect~ Public Hearing to Amend Section 14-23 of the County Cade Relating to Adding County Libraries to the List of County Facilities Where Alcohol Could Be Served County Administrator's Comments: County Administrator: Hold a public hearing to amend Section 14-23 of the Count Cade relating to adding County libraries to the list of County facilities where alcohol could be served. Summary of Information: Section 14-23 of the County Cade provides that alcohol can be served at events at Caunty parks and certain other specified Caunty facilities if the event is approved by the County and a permit for the event is issued by the Virginia Department of Alcohol Beverage Control. The Friends of the Library organization has contacted the Caunty asking whether they can hold two wine and cheese receptions at County libraries, one on May 22 at the Meadowdale Library and one on December 12 at the Central Library. Section 14-23 of the Caunty Code already provides that, with Board and ABC approval, alcohol can be served in County facilities in the "Courthouse Complex" which includes the Central Library. That section does not, however, list Meadowdale Library or any other Caunty library as facilities where alcohol could be served at an event. In order to add Meadowdale and other libraries to the list of facilities where alcohol could be served, this section would have to be amended. The Board set this meeting for a public hearing on this amendment. The proposed ordinance amendment is attached. Preparers Jeffrey ~. Mincks Attachments: ~ Yes No Title: Gounty Attar-ney 4425:92352.1(92321.1? ~~~~; `~ . Alit ORDINANCE TO AMEND THE CODE DF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BIT AMENDING AND RE-ENACTING SECTION 14-23 RELATING TO SERVING ALOCHOL AT CERTAIN COUNTY FACILITIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) .That Section 14-23 of the Code ol`' the C©unty o Chesterfield, 1997, as amended, is amended and re-enacted to read as,fdllows: Sec. 14-23. Drinking alcoholic beverages, or tendering same #o another, in a county park or a# o#her county facilities. {a) No person shall possess opened alcoholic beverage containers or drink an alcoholic beverage or tender a drink of an alcoholic beverage to another in a county park provided, however, that alcoholic beverages may be consumed at an event held at the following locations: Henricus, Eppington, Castlewood, Magnolia Grange, the senior center at Huguenot Park, and at the county government complex at specific locations approved and as conditioned by the board of supervisors; and county libraries as approved and conditioned b~ the board of sut~ervisors, and after obtaining a valid banquet license issued by the Virginia Department of Alcohol Beverage Control and agreeing to comply with the terms of a special permit issued by the county administrator. The county department of parks and recreation shall promulgate regulations for the issuance of permits authorized by this section. {b} No person shall possess opened alcoholic beverage containers on any county property used for a school or on any street, road, or highway located in the county. {c) Violation of this section shall constitute a Class 4 misdemeanor. {Code 1978, § 15.1-31; Ord. of7-27-OS{3), § lj State law references: Similar provisions, Code of Virginia, § 4.I-308. (2) That this ©rdinance shall become effective immediately upon adoption. ~' .~ ~l.t~?.. 0425:92321.1 ~Rzclrmon~ ~zm~e~-~i~~~~r1~ Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date April 18, 2014 I Date Category Description Ad Size Total Cost 04/18/2014 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 1 x 49 L 315.00 TAKE NOTICE TaKe notico that the f3o arc/ of Su- pc f ChcStc~rfield County. t; `~ivedn~~da, adjourned - -c in y. April 23. 2014. ~ t fi_30 p-m- "n the Cc>rrntyy Public MeetinO Room t th cn Cl,cstcrfic~lcl Adminis tea lion FBuil cli nc.~~,,, Route lU nd Lori Road. Chesterfi pld, Vir- ginia, p'll hold zTpublic hear nC where t I~ °r v vvi ecin cen rri,a > 1 presen rc _ ing: An ordinance to a nd the Code- of the Couny^ f Cl~cstc rfi cl U. 1997, a n ded, by a dingy d c~c na ctin0 Scc~tron 14-23 the County Codcc rc la tinFj t0 adcl- og nivrtaciil ~srwi,~°:t~i~orr= ~i f could be sc.rvc d. A copy of tha fun text of mr> orcn- nancc i on file in tho Office of the Clerk to the 6o and of Su perYiso rs d the County Adniinistr aloe's O ffiGe. Rp(7 rY, 504, 9901 Lori Road. Chesterfield Coun[y. Vir<~i is and ay be anllnecl by II Interested perso n5 Uatw c±en tY, cn hours of 8_30 - to 5'00 p.m-. Monday th roucjh Frlday- If further info rn-,anon is desired. please C_ontaCt the Coun- ty Atto rnpY's Office -t 748-1491, between the tlOUrS of 8:30 a - to 5:00 p. n',. Monday throuc,h Fr idaY- The hearin c> is held at a publiv- fc- cilily dcs~ajned to be ccc ssiblc.- Lo persons ith fisabil ities_ Any pcrsc>ns iu, dc1 "~ lions c,n lY><_ ~ c- ~a'ssibilitY of t1,c' facility or the, > cd fnr r ahlc a pda- i ons ;houi~'c :,1:~~~c ~z: Blakltcy Clcrtc tr, the Eic>urC1, at 748- 1200. Pic cdin~ intcrprc+t cr - s for SY>u cleat r st nuti YY Lyre Clerk to the Board~no 1., LC•r than April ]9. 2014. Publisher of the Richmond Times-Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 04/11. 04/18/2014 The First insertion being given ... 04/11/2014 Newspaper reference: 0000023189 Sworn to and subscribed before me this ~i Notary Public State of Virginia City of Richmond My Commission expires Supervisor LiOZ '0£ aunt ~dx6 uolsslwwo0 hW ZCObZZ e1u16~1A;o y~pannuowwoD >Il9(ld A2lb'lON -~a~e3!4M d auauea~ Jeanette F ~rdhirakel- NOTARY Pt)g~,:_ Commonwealt,, +~;f Virglnle z74n 7%. MY Commiss~an Zxpr. June 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY ~~~`~,;, BOARD ~F Sl1PERViSt3RS ~ Page 1 of 1 ~`~~ ice' ~ AGENDA ~. ~~ -,;., =~' .• ,i,jp~v,,; ,.. Meeting Date: Apri123, 20'i4 item plumber: 20. Subiect~ Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Informati©n: Motion of adjournment and notice of the Berard of Supervisors meeting to be held on May 28, 2014, at 3x(70 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ~ Yes Title: Clerk to the Board . No ~~ },