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04-24-1974 MinutesVIRGINIA: At an adjourned meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on April 24, 1974, at 10:00 a.m. Present: Mr. Irvin G. Horner, Chairman Mr. Leo Myers, Vice-Chairman Mr. J. Ruffin Apperson Mr. A. J. Krepela Mr. E. Merlin ©'Neill Also Present: Mr. M. W. Burnett, County Administrator Mr. C. G. Manuel, Asst. Co. Administrator Mr. Robert A. Painter, County Engineer Mr. David Welchons, Asst. County Engineer Mr. William Prosise, Asst. County Engineer Mr. A. J. Bridges, Right-of-Way Engineer Mr. Charles Quaiff, Director of Utilities Mr. James R. Condrey, Director of Acctg. Mr. Michael Ritz, Director of Planning On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that the minutes of the April 4 and 10, 1974, be and they hereby are approved. Ayes: Mr. Homer, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Painter explains the Utility Budget and financial schedules of the water and sewer programs. The County Administrator explains the cost of various plans for sewering Brandermill. Mr. J. K. Tiramons further explains the schemes and the variations for serving Brandermill with sewers. Mrs. Carolyn Baker stresses the point that the Board of Supervisors should read and study the Virginia Polytechnic Institute's reporT. Mr. Ray Ballard cites the possibility of leaks in the sewage system that may affect the Pocahontas Lake and states that he has contacted EPA in an effort To involve the area of Swift Creek with the proposed Federal Grant schedule to come to the County. Mr. Myers stated that if he understands the situation correctly he is greatly disappointed in the action of Mr. Ballard in trying to raise such questions concerning the possible $25,000,000 grant to the County. Mr. Timmons stated that sewers rarely, if ever, leak, that for the most part infiltration occurs. Mr. Apperson states that the Board has a moral obligation to sewer the Clover Hill High School; however, the facts show that there are available at the present Falling Creek plant capacity for 17,000 units and that by proceeding with the plaa for Brandermill, approximately one-third of this capacity will be committed to Brandermill. The BOD loading and the sewer plant area offer further limitations on plant expans ion. Mr. Harry Frampton states that there is some urgency in the matter, that possibly an agreement could be reached on a lesser plan, to be modified at a later date when Federal funds are realized. Mr. Krepela states that this Board has not discussed the VPI report, that we are still vague about the assessments of the previous reports and r. ecommends a further study of the entire program. Mr. Myers states that we need action now rather than another study, that there is nothing new in the VPI report and cites various examples of the bad soils in Chesterfield County. Whereupon, it was generally agreed that the Board would study the materials given and consider this matter further at a later date. Mr. William Prosise explains the necessity for paving the channel in the Brighton Green Subdivision and states that he has negotiated with Mr. Shoosmith who has done work in this area previously To the extent that the present cost of the work proposed is $20,000. Mr. Savage, one of the developers of Brighton Green states that his firm will participate to the extent of $10,000 to correct this drainage problem. Mr. Krepela introduces Mr. Mistr, President of the Brighton Green Civic Association, who states that if the drainage work is not accomplished soon, all of the preceding work will be wasted. Upon consideration whereof, and on motion of Mr. Krepela, seconded by Mr. Apperson, it is resolved that Shoosmith Brothers be employed to construct the paved channels according To the previous plans and that the project be financed with $10,000 from the Brighton and Green Corporation, $5,000 from the 3~ Road Fund of Midlothian Road Fund, and $5,000 from the County's drainage fund. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 74-26 Mr. Bernard Savage comes before the Board requesting rezoning in Midlothian Magisterial District, from Residential (R-7) to Community Business (B-2) part (13.185 acres) of a parcel of land of irregular shape, containing 40.49 acres, fronting approximately 700 ft. on the east line of North Pinetta Drive, and being located approximately 350 feet north of the intersection of North Pinetta Drive and the Midlothian Turnpike (Rt. 60). Refer to Tax Map Sec. 18-13 (1) part ~f parcel 11 (Sheet 8). There appearing no one in opposition to this request and the Planning Commission having recommended approval with a buffer strip of not less than 100 feet, it is on motion of Mr. Krepela, seconded by Mr. Myers, resolved that the aforedescribed parcel of land be and it hereby is rezoned to Community Business (B-2) with the provision that a 100 foot buffer be established between the lot lines of the lots fronting on Brucewood Drive and North Pinetta Drive and the property line of the a~ea being zoned as shown on a map recorded with the papers of this Board's minutes. AyeS: Mr. Horner, Mr. MYers, Mr. Apperson, Mr. Krepela and Mr. 0 Neill. On motion of Mr. Homer, seconded by Mr. Myers, it is resolved that a Variance be i granted to Mr. Roy Webb to allow the construction of a dwelling on parcel 16-5,~ ~ Map Section 46 (1) provided a 40 ft. right-of-way be deeded to the CountY of Chesterfield across Parcel 17-4. Ayes: Mr. Hornet, Mr. Myers,.Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Horner, seconded by Mr. Apperson, it is resolved that a Variance be granted to Mr. John C. Marable for the construction of a home on a parcel of land which has no public road frontage on Map Section 139 (1), provided Mr. Marable acquires a perpetual easement of right-of-way for ingress and egress to River Road. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that a Variance be granted to Mr. James Williams to allow the construction of a dwelling fronting on Twinridge Lane, provided a strip of land 25 ft. from the center line of the road be dedicated for possible future widening. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Lee Falwell of the Gautney and Jones Communications company explains in detail the intricacies of the proposal for improving the radio communications for Chesterfield County, the cost of which improvements would be approximately $500,000. It was generally agreed that this matter would be studied'further. The Highway Department has notified the County that the following roads have been accepted into the State Secondary System: Greenfield Subdivision, Section "H" Deauville Road - From State Route 2546 0.06 Mile southerly to its intersection with Olympic Road, thence 0.07 Mi. to its intersection with Savoy Road, thence southerly 0.03 Mile to a dead end. Olympic Road - Beginning at its intersection with Deauville Road 0.17 Mi. easterly to State maintenance. Savoy Road - Beginning at a point 0.02 Mi. west of its intersection with Deauville Road, thence easterly 0.19 Mi. to state maintenance. 0.16 Mi. 0.17 Mi. 0.19 Mi. The County Administrator presented an agreement between the parties on the improvement of Burge Avenue and the drainage system in that area. Upon consideration whereof, .and on motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the Chairman and Clerk of this Board be and they hereby are authorized to sign the agreement between the Preston Trucking Company, Jo~ H. Ingram and Wilbur R. Cross, the Highway Department and the County of Chesterfield. Ayes: Mr. Myers, Mr. Apperson and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that water contract W74-19D for Cloverleaf Office Park in the amount of $6,675.00 be and it hereby is approved. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill. On motion o£ Mr. Apperson, seconded by Mr. Myers, it is resolved that sewer contract S74-15CD for the construction of sewers in Stonehenge, Section "E" in the amount of $177,475.05, be and it hereby is approved. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson and Mr. O'Neill. On motion of Mr. Myers, seconded by Mr. O'Neill, it is resolved that the County Engineer be authorized to extend the water service on Drewry's Bluff Road and to serve Mr. Tommy J. Cheek at a cost of $1,500.00, including the cost of the meter. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. O'Neill, seconded by Mr. Myers, it is resolved that a 6" water line be constructed at the end of Wells Street to serve Mrs. Edna Perdue, at a cost of $750.00, including the cost of the meter and if the project cost more than $1,100.00 then Mrs. Perdue will be required to pay that in excess of the $1;100.00, plus the $750.00. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Myers, seconded by Mr. O'Neill, it is resolved that the Engineering Department conduct an engineering study of the Kingsdale Road area, including the Anderson Property at the corner of Kingsdale and Chester Roads. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. · On motion of Mr. Horner, seconded by Mr. Apperson, it is resolved that the Engineering Department be authorized to finance a sewer connection for Mrs. Braswell on Turner Road, near Route 60, on the installment payment plan. Ayes: Mr. Homer, Mr. Myers~ Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the firm of Lewis & Owens be and it hereby i's approved to conduct engineering work for the County, and the Engineering Department is authorized to sign an agreement to contract for said work. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. O'Neill, seconded by Mr. Apperson, it is resolved that this Board of Supervisors of Chesterfield County approves the Chapter 10 Board's application for $7,500.00 from the Urban Assistance Incentive Fund to provide a program of volunteer service to the handicapped through contract with Chesterfield County volunteers. Ayes: Mr. Apperson, Mr. Krepela and Mr. O'Neill. Abstentions: Mr. Horner and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that approximately 6 acres be set aside, due south of the Nursing Home, for the Mental Health Building, all as shown on a map filed with the papers of this Board. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded bM Mr. Krepela, it is resolved that the proposed utility agreements with the Highway Department for work on Route 150 and Route 288, be, and the same hereby are approved as recommended by the Engineering Department. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. It was generally agreed that additional proposals would be secured for monitoring and managing the reservoir at Swift Creek. On the advice of the Right-of-Way Engineer and the Commonwealth's Attorney, it is on motion of Mr. Horner, seconded by Mr. Myers, that condemnation proceed- ings be instituted against Allen E. Enge and Marian Enge, his wife, as of notification to be sent on May 2, 1974, if the offer of $25.00 is not accepted for an easement on Project 7032-8G/12. Ayes: Mr. Homer, Mr..~Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that all of the drainage bids for the Greenfield Subdivision be and the same are rejected on the recommendation of the hydraulic Engineer. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr,. Krepela, seconded by Mr. Myers, it is resolved that the Greenfield Subdivision drainage project be studied further and the subdivider be contacted as to the possible share of the cost of improving drainage in this area. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. It was generally agreed that the drainage for the school site at Savoy Road be discussed with Mr. Jacobs, the developer of Greenfield. A brief recess was called for Dinner. At 7:00 p.m. the Chairman calls the meeting to order for a Public Hearing on the proposed budget for the County of Chesterfield for the year 1974-75. The County Administrator reads the budget message which highlights the provisions of the budget. Mrs. Sue Lansberry, President ~ C.E.A reads a prepared statement requesting the re-instatement of approximately $245,600 to the School budget and presented Mr. Ernie Woodcock, who is Chairman of the Salary Committee, who states that Chesterfield is a leading County and should lead in salaries and services, and cities statistics showing that Chesterfield does not rank with other counties as well as it should. Of the approximate 250 people attending the meeting, 25 speak on the School budget, citing many faults of the School system, such as the lack of supplies, text books, furniture, equipment, etc., and the lack of sufficient salaries to attract dedicated teachers. The School Board and the School Superintendent were among those present, and Mr. Curtis, Chairman of the School Board states that the $245,000 cut in the School budget will not affect the salaries of the teachers nor will it affect the teachers' scale if it is restored. Mr. Krepela states that he agrees with all of the teachers and pledges that he will meet with the PTA groups in his District in an effort to. clear up any problems that may exist. Mr. Myers states that the School Board sets the policies, that the reduction of $245,000 will have little effect on a $29,000,000 budget, that inflation is hurting everyone, that the opinions in his area by approximately 60% of the people are that the schools are not doing a good job and finally that people do not want a tax increase. Mr. O'Neill states that everyone is getting a cut regardless of what the raise is, due to inflation, that each Department has problems similar to the School Board, that people in his District complain greatly about the rise in assess- ments. Mr. Apperson stated he too would like to see increases in the School salaries but feels we are doing the very best we can. Mr. Harocopos speaks for additional facilities in baseball and football diamonds citing the need for the Beulah area in particular. The County Administrator points out that there is in the budget approximately $205,000 more this year than last year for recreational purposes. Mrs. Dorothy Armstrong questions the surplus in the Utility D. epartment which was also explained. Mr. Myers questions the lack of capital outlay in the Recreation Department, particulary in the southern end of the County and it was explained that this money could be added if a suitable site for purchase could be found. Mr. Homer states that 15.5% increase for all employees is too much at one time, that merchants and people who pay taxes are hard pressed to meet payments. The County Administrator pointed out that all employees were not getting a 15.5%, that policemen who had reached the top of the scale would not get but 10% increase in the scaIe, that most department heads were getting a 10%. Mr. Myers states that 15% may be too little for some of the people at the Courthouse. After much discussion of this matter, it is on motion of Mr. Myers, seconded by Mr. O'Neill, resolved that the proposed increase for Supervisors be eliminated, and' WHEREAS, a tentative budget in the amount of $66,110,925.00 for the fiscal year ending June 30, 1974, was advertised in the Richmond-Times Dispatch on April 16, 1974, and April 24, 1974, was set as the date of the public hearing on said budget, NOW, THEREFORE BE IT RESOLVED, that this Board of Supervisors of Chesterfield County, Virginia, held a public hearing in accordance with the resolution passed on April 11, 1974, for informative purposes on a contemplated budget for the fiscal year 1974-75. This budget is for informative and fiscal planning purposes and it is not approved, adopted or ratified by the Board of Supervisors. A vote being taken on the resolution: Ayes: Mr. Horner, Mr. Myers, 'Mr. Apperson and Mr. O'Neill. Nays: Mr. Krepela, who states he would like to see a re-negotiation of the $245,000 for the Schools and that a salary raise of 15% is too much. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the following tax levies be and they hereby are adopted; which levies are for the year 1974 on each $100 assessed and liable for such levies for the purpose of meeting the requirements of the County budget, to wit: Bermuda Magisterial Dist. Clover Hill Magisterial Dist. Dale Magisterial District Matoaca Magisterial District Midlothian Magisterial Dist. Real Personal Estate Property Mch¥. $3.10 $3.40 659 3.10 3.40 659 3.10 3.40 659 3.10 3.40 659 3.10 3.40 659 Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. O'Neill and Mr. Krepela. A proposed Grievance Procedure was presented to the Board for further study. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that a proposed ordinance to provide special assessments for Agriculture, Horticulture, Forests and Open Spaces on real estate is hereby authorized to be advertized for a public hearing at 2:00 p.m. on May 22, 1974. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved by the Board of Supervisors of Chesterfield County that the application of Saint Edwards Council-Knights of Columbus, for permission to conduct Bingo games and/or Raffles, having been received by the Board and duly considered, permission is hereby granted said applicant, Saint Edwards Council-Knights of Columbus, to conduct Bingo games and/or Raffles subject to the conditions as set forth in said permit. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved by the Board of Supervisors of Chesterfield County that the application of the Salem Church Elementary School P.T.A. for permission to conduct Bingo games and/or Raffles, having been received by the Board and duly considered, permission is hereby granted said applicant, Salem Church Elementary School P.T.A. to conduct Bingo games and/or Raffles subject to the conditions set forth in said permit. And be it further resolved, that the foregoing resolution be approved only upon. the approval of the School AdministraTion Board. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. RESOLUTION ADOPTING AND APPROVING THE EXECUTION OF A GRANT AGREEMENT BETWEEN THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA, AND THE UNITED STATES OF AMERICA, FEDERAL AVIATION ADMINISTRATION, PROVIDING FOR FEDERAL AID IN THE DEVELOPMENT OF THE CHESTERFIELD 'COUNTY AIRPORT, CHESTER- FIELD, VIRGINIA. On motion of Mr. O'Neill, seconded by Mr. Myers, it is resolved by the Board of Supervisors of Chesterfield County, Virginia, that Section 1. The Board of Supervisors shall enter into a Grant Agreement with the United States for the purpose of obtaining Federal Aid in the development .of the Chesterfield County Airport by executing the Acceptance of a Grant Offer. Section 2. That Irvin G. Horner, is hereby authorized and directed to execute said Grant Agreement, in 6 copies, on behalf of the County of Chesterfield, and M. W. Burnett, Clerk, is hereby authorized and directed to impress the official Seal of the County of Chesterfield and attest said execution. Section 3. That the Grant Offer referred to above is incorporated herein by reference and a copy is attached. Ayes: Mr. Horner, Mr. Myers, Mr. Krepela and Mr. O'Neill. Abstention: Mr. Apperson. On motion of Mr. Myers, seconded by Mr. Krepela, it is resolved that this Board accepts the offer, of Mr. Dempsey L. Bradley, T/A Bradley Mechanical Company, set forth in his proposal dated April 15, 1974, to purchase one (1) acre of land at the Chesterfield Airport Industrial Park, upon terms and conditions therein for the purchase price of $10,000 per acre. And be it further resolved, that the Commonwealth's Attorney, petition the Circuit Court of Chesterfield County, Virginia, for approval and ratification of this sale of land by the County to Mr. Dempsey L. Bradley and on such approval the Chairman and Clerk are hereby authorized and directed to execute a good and sufficient deed therefor. Ayes: Mr. Horner, Mr. Myers, Mr. Krepela and Mr. O'Neill. y , seconded by Mr Apperson, it is resolved that the following erroneous tax claims be and hereby are approved for payment: Steven J. Feldman Personal Property Taxes 1973 $59.50 William Clayton Torrence, Jr. John Philip McKenney Clyde S. Gregory Clarke Sinclair Reese Jesse Wayne Roberts David Alexander James Richard Goodson Harold~H. Duncan Stackhouse, Inc. Rent-A-Car, Inc. Earl Edward Osterbind Robert L. Wolf Duplicate County License Duplicate County License Duplicate County License Duplicate County License Duplicate County License Duplicate County License Duplicate County License Duplicate County License Duplicate County License Four Duplicate Licenses Duplicate County License Duplicate County License 38.00 15.00 15.00 15.00 18.00 15.00 15.00 15.00 30.00 60.00 5.00 21.00 Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that the following be introduced at this time for a public hearing at 7:00 p.m. on May 22, 1974: Purpose - Where government is based on the consent of the governed, every citizen is entitled to have complete confidence in the integrity of his government. In order to enhance citizen confidence in local government the disclosure of financial interest of certain County officers and employees is required. Disclosure of Financial Interest - Annually by May 1, of each year or otherwise within thirty days of employment or appointment the members of the Board of Supervisors, the Planning Commission, Library Board, Industrial Authority, Mental Health and Retardation Services Board, School Board, Real Estate Equalization Board, and all other Board appointed commissions, board, authorities and committees, and all County department heads, their deputies and senior level County employees shall complete a disclosure of financial interest form. For the first disclosure period filing to be made within sixty days of adoption of this ordinance; subsequent disclosures due annually as provided. Disclosure Form - The County Executive shall prepare a form for the disclosure of material financial interest which shall be submitted to and approved by the Board of Supervisors. The form shall include the disclosure of all real estate in the 'Commonwealth of Virginia and offices, directorshiBs and salaried employment. It shall further include all other material financial interest in excess of $1,000.00, including entities to whom compensated services have been furnished. For purposes of this Section, material financial interest includes any personal and pecuniary interest accruing to an officer or employee or to a spouse or to any other relative who resides in the same household. Maintenance of Form - The County Executive shall provide for the main- tenance of such forms which shall be available for public inspection upon written request. Mr. Homer.states that the Ordinance should be discussed before introduction- without notice, that he doubts the wisdom or the need for such an Ordinance. Mr. Mason raises the question on the statement involved in the second sentence as a statement of fact. After some discussion of this matter a vote was taken: Ayes: Mr. Apperson and Mr. Krepela. Nays: Mr. Hornet. Abstentions: Mr. O'Neill and Mr. Myers, who states that the ordinance should be re-worked. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that this Board adjourns at 11:25 p.m. to 9:00 a.m. on May 8, 1974. M.. Wt.. B~rnett,., Secretary'