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2014-05-28 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page '1 of 1 a AGENDA __, .,y$s Meeting Date: May 28, 2014 Item Number: 2.A. Subiect: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: ^ Yes Title: Assistant County Administrator ^ No # ~~~~~~~ County Administrator's Top 40's List II. I. Critical Projects/Activities 1. ARWA Reservoir Project 2. Community Risk Analysis/Emergency Service Coverage 3. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 4. Irrigation Policies/Demand Management for Water Use 5. Magnolia Green CDA 6. Sports Quest/River City Sportsplex 7. Total Maximum Daily Load (TMDL) Presentation to Board 8. Utilities Policies and Managed Growth Ongoing Projects/Activities 1. 2014 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program -Referendum Projects Implementation 5. Capital Regional Collaborative Focus Group b. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Crystal Lakes Townhomes 11. Enterprise Risk Management 12. Financial/Budget Issues 13. Five Story/Three Story Building Renovations 14. High Speed Rail/Ettrick Train Station 15. Jefferson Davis Streetscape Project 16. Joint Meetings of Board of Supervisors/School Board 17. RRPDC -Large Jurisdiction Committee 18. Recycling Committee Recommendations 19. Secondary Road Maintenance Funding 20. Smith/Wagner Building 21. Sports Tourism Plan Implementation III. Completed Protects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 8/2008 3. Bow Hunting Restrictions - 2/24/2010 1 ~~~~~ Updated 5/21 /2014 County Administrator's Top 40's List 4. Business Climate Survey - 7/2008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 9/2010 7. CBLAB Discussions -12/2009 8. Census 2010/Redistricting - 6/2011 9. Chesterfield Avenue Enhancements Phase 1 - 5/2011 10. Citizen GIS - s/2010 11. Citizen Satisfaction Survey - 2008/2010/2012 12. Comprehensive Plan Adoption -10/2012 13. COPS Grants 14. DCR Erosion & Sediment Control Program - 3/11/11 15. Eastern Midlothian Re-development - Stonebridge (Phase 1) -Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 16. Efficiency Studies -Fire Department and Fleet Management - 6/2008 17. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 18. Electronic Message Centers - 9/2011 19. Electronic Signs -1/2010 20. Board's Emergency Notification Process 21. Employee Health Benefits -Contract Rebid - 8/2011 22. Federal Stimulus Package - 4/2013 - Energy Block Grant - Economic Development - Police Department 23. Financial/Budget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 24. 457 Deferred Comp Plan (Approved) 25. GRTC Service -Funded for FY14 26. Hydrilla Issue 27. Hosting of Hopewell Website 28. Impact Fees for Roads - 9/2008 29. In Focus Implementation - Phase I - 8/2008 30. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 31. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 32. Jefferson Davis Streetscape Project - 5/2010 33. Leadership Exchange Visits with City of Richmond 34. 2011 Legislative Program -adopted 11/30/2011 35. Low Impact Development Standards 36. Mass Grading Ordinance (canceled) 37. Meadowdale Library -11/2008 38. Meadowville Interchange -Ribbon Cutting 12/15/2011 39. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 40. Minor League Baseball (new team) - 2/2010 p ~-~, ay ~ ~ t~ a~ 2 U dated 5/21/20~h`t~ County Administrator's Top 4O's List 41. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 42. Planning Fee Structure (General Increases) - 6/2009 43. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 44. Planning Fees (Holiday for Commercial Projects) - 8/2009 45. Police Chase Policy (Regional) - 5/201 D 46. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 47. Potential Legislation -Impact Fees/Cash Proffers -1/2009 48. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 49. Property Maintenance -Rental Inspection Program 50. Public Safety Pay Plans Implemented (Phase I) - 9/2008 51. Redistricting 2011 Calendar/Process Report 52. Regional Workforce Investment Initiative 53. Results of Operations -11/19/2010 and 11/2011 54. Sign Ordinance 55. Southwest Corridor Water Line - Phase I - 7/2008 56. Sports Tourism Plan -1/2010 57. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 58. Streetlight Policy -12/1/10 59. Ukrops Kicker Complex -soccer fields -Opened 8/2009 60. Upper Swift Creek Plan (Adopted) - 6/2008 61. Upper Swift Creek Water Quality Ordinances 62. VDOT Subdivision Street Acceptance Requirements - 7/2009 63. VRS Benefits for New Employees - 7/2010 64. Walk Through Building Permit Process -10/2009 65. Water Issues/Restrictions 66. Website Redesign - 6/2009 67. Wind Energy Systems - 3/10/2010 68. Wireless Internet Access in County Facilities - 9/2008 69. Watkins Centre 70. Woolridge Road Reservoir Crossing Project - S/2010 71. Ukrops Kicker Comples/GRAP Swimming Pool -Stratton Property -Pool opening March, 2012 72. RMA -Legislation - 2014 - 3/2014 r-a r-~„r r ~a Updated 5/21 /2014 a`+~C~y '`i ~~ ai ~~`~~' 1Zl9,.' :.. ~,R~~~.- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 28, 2014 Item Number: 2.B. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Ms. Margie Davis, Chairperson and Chesterfield County's Elected Director to the James River Soil and water Conservation District, will formally present the district's annual report to the Board of Supervisors. Preparers Janice Blaklev Attachments: ~ Yes Title: Clerk to Board of Supervisors ~~~~~~~ ~`,~a~~ &~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 28, 2014 Item Number: S.A. Subject: Resolution Recognizing Dave and Linda Scott as Chesterfield County's 2014 Treasured Volunteers County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Dave and Linda Scott were selected as the 2014 Treasured Volunteer recipients. The Treasured Volunteer Award was established in 2004 in honor of the late Lucille Moseley, former county Museum Director and Historical Society volunteer. The award recognizes individuals who contribute significant volunteer hours and service to the county. These honorees were selected from nominations made during National Volunteer week. Preparers Marv Martin Selby Title: Director of HR Services Attachments: ^ Yes ~ No #~~~~~~ RECOGNIZING DAVE AND LINDA SCOTT AS CHESTERFIELD COUNTY'S 2014 TREASURED VOLUNTEERS WHEREAS, Dave and Linda Scott are recognized as volunteers and valued contributors to Chesterfield County's Parks and Recreation Department; and WHEREAS, Mr. and Mrs. Scott have coordinated the highly successful Pickleball Program for the Fifty-Plus Active Lifestyles group; and WHEREAS, Mr. and Mrs. Scott exemplify dedication by volunteering 60 hours each week; and WHEREAS, Mr. and Mrs. Scott are committed to keeping the county's senior population active through sports by facilitating 500 program participants each week and growing; and WHEREAS, Mr. and Mrs. Scott used their personal resources to start the Pickleball Program and made themselves available seven days a week for teaching new students and organizing play as popularity continued to increase; and WHEREAS, Mr. and Mrs. Scott are recognized by the USA Pickleball Association as the Ambassadors of Pickleball for Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of May 2014, publicly recognizes Dave and Linda Scott, as Chesterfield County's 2014 Treasured Volunteers. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr, and Mrs. Scott and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. `4. ~ ~ ~:.~ rr~ ;c~; '~_~ ~' ,~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 28, 2014 Item Number: S.B. Subject: Resolution Recognizing Corporal C. R. "Randy" Leedy, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal C. R. "Randy" Leedy retired from the Police Department on May 1, 2014, after providing nearly 29 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Attachments: ^ Yes Title: Chief of Police RECOGNIZING CORPORAL C. R. "RANDY" LEEDY UPON HIS RETIREMENT WHEREAS, Corporal C. R. "Randy" Leedy retired from the Chesterfield County Police Department on May 1, 2014, after providing nearly 29 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Corporal Leedy has faithfully served the county in the capacity of Patrol Officer, Senior, Master, Career Police Officer and Corporal; and WHEREAS, Corporal Leedy also served in the capacity of Evidence Technician, Community Policing Officer, Escort and Warrant Officer, Patrol Rifle Operator, Field Training Officer, General Instructor and as a member of the Truck Inspection Team and Marine Patrol; and WHEREAS, Corporal Leedy received a Chief's Commendation for his diligent work while serving as a member of the Ettrick Task Force. The task force was highly successful in its goal of reducing drug activity, related disorderly conduct, and decreasing robberies in the area; and WHEREAS, Corporal Leedy was recognized with a Certificate of Achievement for his professionalism in conducting a truck safety program, and his diligence resulted in safer roadways in Chesterfield County; and WHEREAS, Corporal Leedy was instrumental in achieving the goal of keeping a banking establishment in the Village of Ettrick when he and his fellow committee members successfully presented a detailed and professional presentation to community bank executives, resulting in the decision to establish a branch location in Ettrick, thereby providing the citizens with a close banking facility; and WHEREAS, Corporal Leedy was the recipient of a Combat Ribbon for his actions of bravery and professionalism while he and his fellow officers were being fired upon by a suspect, and due to the quick actions and cool minds of the officers, the suspect was subdued and arrested, with no lives lost, including the suspect's; and WHEREAS, Corporal Leedy is recognized for his excellent communications and human relations skills, his professionalism and his teamwork, all of which he has utilized within the Police Department and in assisting citizens of Chesterfield County; and WHEREAS, Corporal Leedy has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Leedy has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Leedy's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of May 2014, publicly recognizes Corporal C. R. "Randy" Leedy, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Corporal Leedy and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY ~`~`°~~~ BOARD OF SUPERVISORS Page 1 of 1 ~: _ AGENDA Meeting Date: May 28, 2014 Item Number: S.C. Subject: Resolution Recognizing Colonel Thomas A. Rivard for His Outstanding Contributions to Chesterfield County County Administrator's Comments: County Administrator: Board Action Regues d: Mr. Elswick and Ms. Jaeckle request that the Board adopt the attached resolution. Summary of Information: The attached resolution recognizes Colonel Thomas A. Rivard for his outstanding contributions to Chesterfield County. Preparers Chris Ruth Attachments: ^ Yes Title: Interim Director. Public Affairs ~' ~~~ RECOGNIZING COLONEL THOMAS A. RIVARD FOR HIS OUTSTANDING CONTRIBUTIONS TO CHESTERFIELD COUNTY WHEREAS, in June 2012, Colonel Thomas A. Rivard arrived at Fort Lee and assumed command of the 59th Ordnance Brigade; and WHEREAS, Colonel Rivard initially reached out to Chesterfield County about the U.S. Army's desire to develop strong community ties, and expressed those intentions at a briefing of the Board of Supervisors on November 14, 2012; and WHEREAS, the widely-used term within the U.S. Army, Community Connect, describes active efforts to directly engage a wide spectrum of businesses, organizations and local community and education leaders to bring them closer to the soldiers who serve them; and WHEREAS, soldiers from the Brigade have provided literally thousands of hours of community service at more than several hundred successful community engagement events throughout Chesterfield County in support of many organizations and events; and WHEREAS, these events include the Chesterfield Chamber of Commerce's annual Celebration of the Vine event, and support for organizations that include Habitat for Humanity, Spring Arbor Retirement Home, Chesterfield Historical Society, Chesterfield Humane Society, Sitter and Barfoot Veterans Care Center and Veterans of Foreign Wars; and WHEREAS, soldiers provided countless hours of work developing trails and other recreational facilities, as well as clean up, along the Appomattox River in support of the Friends of the Lower Appomattox River and Chesterfield County's Department of Parks and Recreation; and WHEREAS, the Brigade's support to Chesterfield County Public Schools has included support for Beulah, Ettrick, Falling Creek, Harrowgate, Jacobs Road, Marguerite Christian, Matoaca and Elizabeth Scott elementary schools; for Falling Creek, Manchester, Matoaca and Swift Creek middle schools; and for Chesterfield Community and Manchester high schools; and WHEREAS, Colonel Rivard has personally developed very close relationships with members of the Chesterfield County Chamber of Commerce and has become a regular attendee at their luncheons, enabling him to make the necessary connections to find out about areas of need in the county where the Army's outreach efforts could help to make a difference; and WHEREAS, in March 2014, Fort Lee was recognized as the Chesterfield County Public School District 2014 Volunteer Organization of the Year in Support of Schools, largely due to the outreach efforts of the 59th Ordnance Brigade; and WHEREAS, Colonel Rivard departs his command at Fort Lee on June 27, 2014, and will be assigned to the Pentagon as his next duty position; and WHEREAS, Colonel Rivard will be missed for his leadership, community focus and ability to make meaningful contributions to Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of May 2014, publicly recognizes the exemplary achievements and civic service of Colonel Thomas A. Rivard, expresses appreciation on behalf of all Chesterfield County residents, and extends best wishes for his continued success in his career. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Colonel Rivard and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY ~~~~`"~~ BOARD OF SUPERVISORS Page 1 of 1 ~y ((1\\1\\ _ a AGENDA ~~~D 1i99. ~ ~~$~~~ Meeting Date: May 28, 2014 Item Number: 5.D. Subject: Resolution Recognizing Mr. Gregory D. Pearson for His Outstanding Service to Chesterfield County County Administrator's Comments: County Administrator: Board members request that the Board adopt the attached resolution. Summary of Information: The attached resolution recognizes Mr. Gregory D. Pearson for his outstanding service to Chesterfield County. Preparers Chris Ruth Title: Interim Director. Public AfFairs Attachments: ^ Yes ~ No # ~~~'~_ RECOGNIZING MR. GREGORY D. PEARSON FOR HIS OUTSTANDING SERVICE TO CHESTERFIELD COUNTY WHEREAS, Mr. Gregory D. Pearson was born in Douglas, Arizona and graduated from DePauw University in Greencastle, Indiana with a major in psychology; and WHEREAS, Mr. Pearson served in the U.S. Air Force as a captain for five years of service, and was a Viet Nam volunteer who served in Thailand in 1968; and WHEREAS, in 1972, Mr. Pearson began his career in radio, first as a disc jockey in Warrenton, Virginia, then as the general manager of a radio station in Fairfax, Virginia, before moving to Chesterfield County in 1977 to become the vice president and general manager of radio stations WRNL and WRXL and the Virginia News Network, which provided statewide news to 70 radio stations; and WHEREAS, in 1983, Mr. Pearson became the advertising director of S&K Famous Brands, was quickly promoted to the position of senior vice president of marketing and advertising, and was one of seven members of the executive committee that ran the company; and WHEREAS, in 1990, Mr. Pearson started Media Buying Associates, an advertising agency that created print, radio and television advertising, and bought media for a variety of clients including Merchant's Tire and Auto Centers, S&K Menswear, Don Olsen Tire and Auto Centers in Florida and Lipton Tea in Virginia; and WHEREAS, in September 1995, Mr. Pearson began the Chesterfield Observer, serving as editor to this monthly newspaper that had a circulation of 7,000 and delivered to homes in the Brandermill and Woodlake communities; and WHEREAS, during the next ten years, the Observer continued to grow in frequency of publication and circulation, and in February 2006, became a weekly newspaper with Mr. Pearson moving to the role of publisher and continuing his reporting on county government; and WHEREAS, in 2011, the Chesterfield Business Council named the Observer the "Small Business of the Year" in Chesterfield; and WHEREAS, in 2012, the company created Local News, LLC as a holding company and launched Chesterfield Monthly, a monthly news and lifestyle magazine with the largest circulation of any monthly magazine in Virginia; and WHEREAS, during a time when newspapers nationwide are suffering declines in circulation and revenue, Mr. Pearson has led the growth of the Observer, with a circulation that has increased 47 percent since 2006, revenue that has increased 136 percent and recognition as the largest weekly newspaper in Virginia with a circulation of 70,789; and ~1~~~~~ WHEREAS, on May 7, 2014, Mr. Pearson sold Local News, LLC, including the newspaper, magazines and the office building to long-time employee and advertising director Carol McCracken and her husband Frank so that he could begin his retirement; and WHEREAS, Mr. Pearson has been an active member of the Chesterfield County community and has served in numerous leadership roles including a member of the Chesterfield Chamber of Commerce, a member of its board of directors from 2007-2009, and received the President's Award in 2007 and Chairman's Award in 2009; and WHEREAS, Mr. Pearson served as a member of the Virginia Press Association and Chesterfield Business Council for the past 15 years; and WHEREAS, Mr. Pearson was elected to the board of directors for the Brandermill Community Association in 2000-2001 and was recently elected for another three-year term and currently serves as the first vice president; and WHEREAS, Mr. Pearson has provided tremendous service to the Chesterfield County community through timely information in his publications and through his many leadership contributions. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of May 2014, publicly recognizes the exemplary achievements and civic service of Mr. Gregory D. Pearson, expresses appreciation on behalf of all Chesterfield County residents, and extends best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Pearson and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS ~,~~~, AGENDA ''.f , Page 1 of 1 Meeting Date: May 28, 2014 Item Number: S.E. Subject: Resolution Recognizing Sabra Dipping Company, LLC for Tts Contributions to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The County recognizes Sabra Dipping Company, LLC for its contributions to Chesterfield County through innovative products and services, job creation, tax revenue and ethical business standards. Preparers E. Wilson Davis, Jr. Attachments: ^ Yes Title: Director, Economic Development '~;~ ti.iF ~.. RECOGNIZING SABRA DIPPING COMPANY, LLC FOR ITS CONTRIBUTIONS TO CHESTERFIELD COUNTY WHEREAS, the Chesterfield County Board of Supervisors and Chesterfield County Economic Development recognize existing businesses within the county that contribute to the county's economy and its citizens; and WHEREAS, Sabra was originally founded in 1986 in Queens, New York as Sabra Blue and White Foods with the simple mission of bringing the healthy and delicious cuisine of the Mediterranean to people's everyday diets; and WHEREAS, Sabra Dipping Company, LLC was created through a joint venture between two independent, global food companies - Strauss Group, Israel's second-largest food and beverage company and Frito-Lay North America, a convenient foods business unit of PepsiCo; and WHEREAS, in November 2008, Sabra Dipping Company, LLC announced the opening of a state-of-the-art food processing plant in Chesterfield County to produce its award-winning branded dips and spreads, including the country's best-selling Sabra hummus and vegetable dips, investing $59 million and creating 260 new jobs; and WHEREAS, in June 2012, Sabra Dipping Company, LLC announced an expansion of its hummus production and the opening of its Center of Excellence, a research and development facility focused on best practices on all aspects of culinary, food science, production, engineering, packaging, supply chain and product delivery, investing $28 million and creating 90 new jobs; and WHEREAS, Sabra Dipping Company, LLC has taken the lead in groundbreaking agricultural initiatives with local universities, including research on chickpeas, fruits and vegetables, to increase the use of local resources; and WHEREAS, in April 2013, Sabra Dipping Company, LLC announced the second expansion of its manufacturing facility, doubling the size of the facility and investing another $86 million and creating 140 new jobs; and WHEREAS, Sabra Dipping Company, LLC has more than 60 percent of the market share and from 2007 through 2013 has seen revenues grow by more than 400 percent while the Sabra brand has gone from less than 2 points of household penetration to more than 18 points of household penetration; and WHEREAS, Sabra Dipping Company, LLC is a leader in the refrigerated dips and spreads category and the producers of America's top-selling hummus. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of May 2014, publicly recognizes Sabra Dipping Company, LLC, express gratitude for Sabra's many contributions to the county and congratulates them on their success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Sabra Dipping Company, LLC and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~ CHESTERFIELD COUNTY ~~~~~; ~_ ,~,~~ BOARD OF SUPERVISORS Page 1 of 1 ,~9--f~ AGENDA Meeting Date: May 28, 2014 Item Number: 7.A. Subject: DEFERRED ITEM: Exchange of Parcels of Land and Relocation of Ingress and Egress Easements in Magnolia Green County Administrator's Comments: County Administrator: Defer to the August 27, 2014 meeting or until the memorandum of understanding for the Magnolia Green Community Development Authority is completed, if that occurs before August 27. Summary of Information: On October 9, 2013, the Board held a public hearing to consider the relocation of the park and school sites within Magnolia Green as shown on the attached plats. There was no public comment. We will be exchanging an existing park parcel containing 15.801 acres, and school parcel containing 21.951 acres (a total of 37.752 acres) for a park parcel containing 26.781 acres, and a school parcel containing 25.526 acres (a total of 52.307 acres). These larger sites are centrally located within the development, adjacent to community amenities and will be connected by pedestrian trails. The revised Lower Magnolia Green Conceptual Plan, Case 80TS4133, with the proposed relocated parcels has been approved by the Planning Department. On November 13, 2013, the Board deferred this item until the May 2014 regular meeting. Staff recommends that the Board defer this item to the August 27, 2014 meeting or until the memorandum of understanding for the Magnolia Green Community Development Authority is completed, if that occurs before August 27. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes Title: Real Property Manager ^ No # t, ~~'fi'i ~; ~~yy 3 ~„7 ~ay ~.l `mod 1y ~ ~ ~ ' ~ ~ I i i_ ~ .. ~ ~~ ~~ .. . „ , I i ...fit .~ II'II d._~~,~ ,i 11 ~, c 79 voa~aF, ~~,1r ~a,.:fi s v ^~,. ~.~.~ 7 ~~. ~~~ t ~- ~ ^ 4 w . i ~ ~ m.. ~~~ f, Ni N r~F ff '? gr ~ ~~ \ U G ~ ~ ~~ Z ~ p ~n & d .J v' O~ Oa ~~ " ~ ~V ~~i ~~ .~~~~w~a~~ ~~ ~~~~h~ ~~ app W ~ _~iUQ VI 4 ~ 4P. "^~„~]y pCc _; Q ~a~am tiCJZ C7 ~~~~` ~1~K N __ G; I~~ Jx o-rc~ u yy m~ ,rio~ ~~ Pv~~~~'~ ~y nay zQa o O O g z ~~~_~vo~ ~ v 8 ~~ ~~o~ za ~ o h ~~ w ~„ x a F -~ 1~ p ~ ~ CQ'Y17°9SGL99-ZCL ;Y1~19' (1, •• a ~aCn ° b 6cG'JU 9/LB BO ~'g~ 0.' o~F'--° ~o:P 7P. 521.C~2Mliv~7a^/YhXNf /C9? 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Subiect: Nominations/Appointments of Members to the Richmond Area Metropolitan Planning Organization's Citizen Transportation Advisory Committee County Administrator's Comments: County Administrator: The Board is requested to nominate/appoint two members and an alternate to serve on the Richmond Area Metropolitan Planning Organization's Citizen Transportation Advisory Committee. Summary of Information: The Richmond Area Metropolitan Planning Organization's (MPO) Citizen Transportation Advisory Committee (CTAC) is composed of individuals representing the region's population. The MPO is the federally designated regional transportation planning organization that serves as the forum for cooperative transportation decision-making in the Richmond area. The function of CTAC is to advise the MPO on plans, studies, issues, and other matters related to the planning of transportation. Typically, CTAC meets every fourth Tuesday of the month. Attached is a list of the current CTAC membership. The Chesterfield Board of Supervisors appoints two members and one alternate for a term of two years. The current CTAC representatives for Chesterfield are Mr. Herbert Richwine, Captain John K. Jacobs, and Mr. Jonathan H. Jackson (alternate). Mr. Richwine has served on CTAC since 1988. Captain Jacobs has served since 2006 and Mr. Jackson since 2008. All of the current CTAC representatives have asked to be considered for reappointment. Board members concur with the reappointment of Mr. Richwine, Captain Jacobs and Mr. Jackson. Preparers Jesse W. Smith Attachments: ^ Yes Title: Director of Transportation No # X00025 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Under the existing rules of procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. District: At -large ~~~~2~ Richmond Area Metropolitan Planning Organization's Citizen Technical Advisory Committee Current membership: Area Localities: Town of Ashland - Upton S. Martin, Robert F. Brown (Alternate) Charles City County - Stephen R. Adkins Chesterfield County - Herbert Richwine, Captain John K. Jacobs, Jonathan H. Jackson (Alternate) Goochland County - Robert L. Basham Hanover County - Robert P. Morris Henrico County - Gilbert L. Miles, Jr., E. Floyd Schrimsher New Kent County - Lisa M. Guthrie (2014 Chairman), Pete Sweet (Alternate) Powhatan County - D. Wayne Holland, Christopher D. DeHart (Alternate) City of Richmond - Julien H. Williams (2014 Vice-Chairman), William Steele, Todd M.Phillips (Alternate), John T. Sydnor (Alternate) At-Large Appointments: Virginia Conservation Network - John Zeugner, Frederick S. Fisher (Alternate) League of Women Voters - Virginia P. Cowles, Mary Crutchfield (Alternate) Greater Richmond Chamber of Commerce - John Easter National Association for the Advancement of Colored People - Roy Bryant, Walter L. Johnson (Alternate) Richmond Area Bicycle Association - Lloyd Vye, Champe M. Burnley (Alternate) Richmond Association of Railway Patrons - Michael Testerman Virginia Commonwealth University - Brian J. Ohlinger RAMPO Elderly and Disabled Advisory Committee - Vacant, Kelly A. Hickok (Alternate) ~~~~~~ ~~ _ +`~~~L S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 'I of 1 Meeting Date: May 28, 2014 Item Number: 8.A.2. Subiect: Nomination/Appointment to the Richmond First Tee Board of Directors is Comm County Administrator: 3oard Action Rec Nominate/appoint two individuals to serve as at-large members of the Richmond First Tee Board of Directors. Summary of Information: The Richmond First Tee is a not-for-profit corporation that manages and develops the First Tee Chesterfield golf course at Harry G. Daniel Park at Iron Bridge "to provide affordable and accessible quality golf facilities and programs especially for youth." Three applications were received for appointment to the vacancy on the First Tee Board, and an additional position is available since the size of the Board has grown. Parks and Recreation recommends that the Board nominate and reappoint Mr. Scott A. Rinaldi. Staff also recommends that Mr. Eugene T. Thomas, Jr. be appointed to the additional position. Board members concur with these appointments. The terms will be effective June 1, 2014, and will expire on May 31, 2017. Under the existing rules of procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers Michael S. Golden Title: Director of Parks and Recreation Attachments: ^ Yes ^ No # ~®~®28 CHESTERFIELD COUNTY `'~"~°`~ BOARD OF SUPERVISORS Pa e 1 of 1 - ~y~" AGENDA 9 ~'\ taae~~,41G r `:~ hp~ili~,o` Meeting Date: May 28, 2014 Item Number: 8.A.3. Subject: Nomination/Reappointment of a Member to the Economic Development Authority for the County of Chesterfield County Administrator's Comments: County Administrator: Board Action Regues d: Request that the Board suspend the rules and simultaneously nominate and reappoint Mr. John Ruckart to the Economic Development Authority for the County of Chesterfield. The appointment of Mr. Ruckart will be a four-year term, which would become effective July 1, 2014, and will expire on June 30, 2018. Summary of Information: Mr. Ruckart, a resident of the Dale District, is available to serve the Economic Development Authority, with his term expiring June 30, 2018. Board members concur with his reappointment. Five applications were received from citizens interested in serving on the Economic Development Authority. Under the existing rules of procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers E. Wilson Davis, Jr. Title: Director, Economic Development Attachments: ~ Yes ^ No #~®®®2~ 4F+'" -- C ~4y s`~~ ~ ~; ~~ ' 1119 ~M1!. ~"1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 28, 2014 Item Number: 8.A.4. Subject: Nomination/Reappointment to the Board of Riverside Regional Jail Authority County Administrator's Comments: County Administrator: Board The Board of Supervisors is requested to nominate/reappoint Dr. Sheryl D. Bailey, Deputy County Administrator for Management Services, as the county member and Mary Ann Curtin, Director of Intergovernmental Relations, as the alternate member, to the Board of Directors of the Riverside Regional Jail Authority and adopt the attached resolution. Summary of Information: The Riverside Regional Jail Authority ("RRJA"} operates the Riverside Regional Jail in Prince George County. The Authority consists of fourteen members, one member appointed by the governing body of each participating locality, and the Sheriff of each participating locality. Alternate members may also be appointed in the event the appointed member is unable to attend. Sheriff Leonard is also a member of the Board by virtue of his office. Staff is requesting that the Board nominate/reappoint Dr. Sheryl D. Bailey as the county's member on the RRJA Board, and Ms. Mary Ann Curtin as the alternate member, with terms effective July 1, 2014, and expiring June 30, 2018. Preparers James J.L. Stegmaier Attachments: ^ Yes ~ No X00030 Title: County Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Under the existing rules of procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ~~~~~~ WHEREAS, Chapter 726 of the 1990 Acts of Assembly created the Riverside Regional Jail Authority (the "Authority"), which legislation was amended by Chapter 228 of the 1993 Acts of Assembly and Chapter 642 of the 1999 Acts of Assembly; and WHEREAS, the Board of the Authority consists of the sheriff from each member jurisdiction and one additional member (plus an alternate, if desired) from the jurisdiction appointed by the governing body for a four-year term; and WHEREAS, the term of the member and alternate appointed by the governing bodies expire June 30, 2014. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chesterfield County that Dr. Sheryl D. Bailey is appointed as a member of the Board of the Riverside Regional Jail Authority, for a term beginning July 1, 2014, and ending June 30, 2018, and that Ms. Mary Ann Curtin is appointed as an alternate to the Board for the same term. Clerk Adopted this 28th day of May 2014. ~~~~~~ `~' ~~~ -- R~.~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 28, 2014 Item Number: 8.A.5. Subject: Nomination/Appointment/Reappointment to the Community Criminal Justice Board County Administrator's Comments: County Administrator: Board Action ReQueste It is requested that the Chesterfield County Board of Supervisors approve the nominees for appointment/reappointment to the Community Criminal Justice Board (CCJB) for a two-year term according to the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. Summary of Information: The Community Criminal Justice Board (CCJB) serves the 12th Judicial Court Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. At the June 14, 1995 meeting, the Board adopted a Resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (COCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. The resolution designated the membership by position, according to the Code of Virginia. The Community Criminal Justice Board members serve for two-year staggered terms; thus ten or eleven members are typically appointed each year. Nominees must be approved by both the Chesterfield County Board of Supervisors and the Colonial Heights City Council. Preparers Sarah C. Snead Title: Deputy County Administrator Attachments: ^ Yes ^ No # ®~~~D33 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (Continued): It is requested the following individuals be appointed/reappointed to serve a two-year term that begins July 1, 2014, and ends June 30, 2016. The Honorable The Honorable The Honorable Frederick G. Rockwell, III {Circuit Court) Keith N. Hurley William W. Davenport (General District Court) (Chesterfield-Commonwealth Attorney) (Chesterfield Police) (Chesterfield School Representative) (Chesterfield Citizen Representative) (Chesterfield Citizen Representative) (Colonial Heights Sheriff) (Colonial Heights Police) (City of Colonial Heights Representative) (District 19 - Colonial Heights) Col. Thierry G. Dupuis Mr. Robert Talley Mr. Lee Coble Mrs. Robin Autry The Honorable Todd B. Wilson Col. Jeffrey W. Faries Mrs. Eileen Brown Rachael Gillus All nominees have agreed to serve if appointed. Under the existing rules of procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ~~0~3~ ~.~,. ~~u; , ~~~ _ ~~ ~. . a.. ~ ~~: '~-~IRCitila, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 28, 2014 Item Number: B.B. Subiect: Streetlight Cost Approval County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a streetlight installation in the Bermuda District. Summary of Information: Requests for streetlights from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections and 2. A petition is required which must be signed by 75 percent of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparers Scott B Smedley Title: Director, Environmental En_ inq eering Attachments: ^ Yes ~ No # ~®®®~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project would result in its cancellation and the District Improvement Fund would be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: • In the Rayon Park subdivision On Telbury Street, between 7610 and 7620 Cost to install streetlight: $2,287.29 (Design Cost: $870.00) Location is an intersection with an unimproved county right-of- way/alley For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ®~~a~~ STREETLIGHT REQUEST Bermuda District Request Received: September 6, 2013 Estimate Received: April 16, 2014 Estimate Requested: September 6, 2013 Days Estimate Outstanding: 222 NAME OF REQUESTOR: Mr. Daniel Gammon ADDRESS: 7620 Telbury Street North Chesterfield VA 23237 REQUESTED LOCATION: In the Rayon Park subdivision On Telbury Street, between 7610 and 7620 Cost to install streetlight: $2,287.29 POLICY CRITERIA: Intersection: Location is an intersection with an unimproved county right-of-way/alley Petition: Qualified Requestor Comments: - None - ~~~3~ u .~ ~ ur r,~- ~ °~~ ~' ~ ~:~ww:w ; ~~~ `, CHESTERFIELD COUNTY ,~`"~'E`°`;~ BOARD OF SUPERVISORS Page 1 of 1 "`~~~~I AGENDA ~~ ~~" Meeting Date: May 2s, 2014 Item Number: 8.C.~I.a. 5ubiect: Resolution Recognizing Colonel Jesse J. Mayes on the Occasion of His 100th Birthday County Administrator's Comments: County Administrator: Mr. Holland requests that the Board of Supervisors adopt the attached resolution recognizing Colonel Jesse J. Mayes on the occasion of his 100th birthday. Summary of Information: Colonel Jesse J. Mayes celebrated his 100th birthday on May 21, 2014. Colonel Mayes served as the Matoaca District representative on the Chesterfield County Board of Supervisors from 1984 through 1991. He also had numerous other noteworthy accomplishments. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to Board of Supervisors No ~~0039 RECOGNIZING LTC (USA RET) JESSE J. MAYES ON HIS 100TH BIRTHDAY WHEREAS, Colonel Jesse J. Mayes is the fifth of eight children born to George and Annie Mayes in Skippers, Virginia on May 21, 1914; and WHEREAS, Colonel Mayes received a certificate from St. Paul's College in 1937 and a B.S. in mathematics from Florida A & M University in 1939, where he received an award as an All-American end in football; and WHEREAS, Colonel Mayes taught mathematics at the Henderson Institute in Henderson, North Carolina; and WHEREAS, Colonel Mayes entered the U.S. Army as a private in 1942 and served during World War II, attended Officer Candidate School, and served in the 555th Parachute Infantry Battalion, the first Black airborne unit; and WHEREAS, after the war's end, Colonel Mayes continued his military service in the 555th PIB and the 82nd Airborne Division where he achieved Master Parachutist rating and commanded Battery C of the 80th Airborne Artillery; and WHEREAS, Colonel Mayes went on to other Army assignments, including to the General Staff of the US Army element of the North American Air Defense Command at Peterson Air Force Base (on Ent Avenue), Colorado Springs, Colorado; and to the Staff and Faculty of the Medium Altitude Missile Department at the US Army Air Defense School, Fort Bliss,. Texas; and WHEREAS, in 1959, Colonel Mayes relocated to Ettrick, where he was assigned to the position of Professor of Military Science for the Virginia State College ROTC; and WHEREAS, in 1962 Colonel Mayes was awarded a Master of Science degree in mathematics from Virginia State College; and WHEREAS, Colonel Mayes retired at the rank of Lieutenant Colonel from the U. S . Army in 1964 and became an Associate Professor of mathematics at Virginia State and later became the Director of the Computer Center at VSC; and WHEREAS, Colonel Mayes maintained his Ettrick, residence, but commuted to Washington D.C. where he served from 1969 to 1975 as Professor, Department Chair, and Director of the Computer Center at the Federal City College; and from 1975 to 1978 as Professor and Department Chair at Washington Technical Institute; and from 1978-1979 as Professor and Dean of Computer Technology at the University of the District of Columbia; and WHEREAS, Colonel Mayes retired became a computer consultant to the and in 1979 from the University System and President at Virginia State College; :~~~~~~ WHEREAS, Colonel Mayes served as president of the Civic and Progressive Action Association of the Matoaca Magisterial District (CAPAAMMD) from 1980 to 1984; and WHEREAS, Colonel Mayes was elected and served two terms on the Chesterfield County Board of Supervisors representing the Matoaca District from 1984 to 1991; and WHEREAS, Colonel Mayes was a dedicated member of several academic, civic, church, community and professional organizations, including the 555th Parachute Infantry Association (where he served terms as secretary and treasurer) . WHEREAS, Colonel Mayes received many civic and academic awards, honors, and certificates, including the Legion of Merit (US Army) in 1964; and WHEREAS, Colonel Mayes was married for 59 years to the former Virdell Roberts, who passed away on April 5th, 2004; and he is the father of one daughter, Jesselle M. Christenson and two grandchildren, Jesselle E. Albert and Erik M. Christenson; and WHEREAS, Colonel Mayes is an esteemed member of the community and patriotic American who faithfully served his country in times of war and peace; and WHEREAS, Colonel Mayes' 100th birthday, on May 21, 2014, is an appropriate time to recognize a lifetime marked by patriotism, service, leadership and an unsurpassed work ethic. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the inspirational accomplishments and example set by Colonel Jesse J. Mayes, and on the occasion of his 100th birthday, extends to him on behalf of all Chesterfield County residents hearty congratulations and best wishes. ~~~~~~ ,~; ~~~~~ ^ ~, 1.99 ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 28, 2014 Item Number: 8.C.1.b.1. Subject: Resolution Recognizing Mr. Gary O. Harris, General Services, Fleet Management Division, Upon His Retirement County Administrator's Comments: County Administrator: uestea: Adoption of the attached resolution. Summary of Information: Mr. Harris will retire effective June 1, 2014, after providing more than 33 years of service to the citizens of Chesterfield County. Preparers Robert C. Key Title: Director of General Services Attachments: ^ Yes ~ No # ®OQ~~2 RECOGNIZING MR. GARY O. HARRIS UPON HIS RETIREMENT WHEREAS, Mr. Gary O. Harris joined Chesterfield County Pupil Transportation on April 1, 1981, as a Service Mechanic 1 at the Courthouse Bus Shop; and WHEREAS, in 1985, Mr. Harris was promoted to a mechanic's helper; and WHEREAS, in 1987, Mr. Harris was promoted to a Class 1 Mechanic; and WHEREAS, in 1990, Mr. Harris was promoted to a Class 2 Mechanic and assisted in the body repair of more than 300 buses; and WHEREAS, in 1992, when fleet consolidation took place, Mr. Harris became an employee of the Department of General Services, still serving as a school bus technician; and WHEREAS, in 1994, Mr. Harris obtained his Virginia State Inspector's License; and WHEREAS, Mr. Harris has seen the county's school bus fleet grow to more than 600 buses; and WHEREAS, Mr. Harris has been instrumental in maintaining an average daily school bus availability rate of 97 percent; and WHEREAS, Mr. Harris tutored and mentored his co-workers to become the best in their field; and WHEREAS, Mr. Harris provided after-hours service and roadside assistance to the Chesterfield County Pupil Transportation Department for 33 years, responding and repairing school buses on the side of the road and at offsite locations, to ensure the safe delivery of Chesterfield County's school children; and WHEREAS, Mr. Harris participated in the annual Special Olympics Program held at the University of Richmond, providing mechanical assistance when needed to more than 30 Special Needs buses and drivers; and WHEREAS, Mr. Harris is a technically-qualified, highly-competent technician, dedicated to providing world-class, consistently excellent customer service to Chesterfield County Government and Chesterfield County Public Schools, as well as to the public; and WHEREAS, Mr. Harris has consistently performed his duties and responsibilities in a professional manner and placed the welfare and safety of students, faculty, citizens, and fellow county employees above his own personal comfort and feelings and will be missed by his fellow co-workers and customers. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Gary O. Harris, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. ~~~~~~ Cpl w °~' ~i~~~ 1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page '1 of '1 Meeting Date: May 28, 20'14 Item Number: 8.C.1.b.2. Subiect: Resolution Recognizing Mr. Michael A. White, General Services, Buildings and Grounds Division, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Mr. White will retire effective July 1, 2014, after providing more than 19 years of service to the citizens of Chesterfield County. Preparers Robert C. Key Attachments: ^ Yes Title: Director of General Services N~ C900~44 RECOGNIZING MR. MICHAEL A. WHITE UPON HIS RETIREMENT WHEREAS, Mr. Michael A. White was hired by Chesterfield County, Department of General Services, on March 13, 1995, as an Assistant Custodial Supervisor in the Buildings and Grounds Division; and WHEREAS, Mr. White was instrumental in the transition of the night custodial staff to a daytime custodial staff schedule; and WHEREAS, Mr. White assisted in implementing environmentally-friendly housekeeping practices; and WHEREAS, Mr. White made effective decisions delegating, empowering and confronting challenges within the division; and WHEREAS, Mr. White's leadership skills gave insight on rearranging schedules to accommodate a customer base with diverse scheduling and cleaning requirements; and WHEREAS, Mr. White communicated well with employees and supervisors on daily assignments and promoted a team concept with the staff; and WHEREAS, Mr. White continued his professional training throughout his career; and WHEREAS, Mr. White used his knowledge of the total-quality- improvement (TQI) processes to effectively assist the custodial staff with ideas to become more efficient and productive; and WHEREAS, Mr. White was recognized for taking on extra responsibilities during the absence of a custodial supervisor and was committed to upholding quality standards and promoting teamwork; and WHEREAS, Mr. White projected a positive image of Chesterfield County, and responded well to inquiries and concerns from customers to assure that services were meeting their needs; and WHEREAS, Mr. White applied technical knowledge and experience to perform his job effectively and shared his knowledge with co-workers during his 19 years of service with Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Michael A. White, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. ~~~~~~ s~~"'~t }~~~ `~ ~~,, ._ ins , ~~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 28, 2014 Item Number: 8.C.1.b.3. Subject: Resolution Recognizing Mrs. Connie Detwiler, Risk Management Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Connie Detwiler will retire from the Risk Management Department after having providing nearly 23 years of service to the citizens of Chesterifeld County. Preparers Cindy Smith Attachments: ^ Yes ~ No ~Q0~46 Title: Director of Risk Management RECOGNIZING MRS. CONNIE DETWILER UPON HER RETIREMENT WHEREAS, Mrs. Connie Detwiler will retire as a Risk Management Claims Technician on June 1, 2014, after providing nearly 23 years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mrs. Detwiler began her career as a Secretary in 1991 with the Police Department; and WHEREAS, Mrs. Detwiler transferred from the Police Department in 1994 to the Department of Risk Management as Secretary; and WHEREAS,' Mrs. Detwiler provided providing risk management services to County Public Schools; and tremendous administrative support in Chesterfield County and Chesterfield WHEREAS, Mrs. Detwiler was promoted to a Claims Technician in March 1998 and has provided claims services to Chesterfield County and Chesterfield County Public Schools; and WHEREAS, Mrs. Detwiler provided a high level of customer service when working with employees, managers, officials, insurance companies, medical providers and the general public in responding to their needs in her role as Claims Technician, and often going out of her way to meet a need and exceeding customer expectations throughout her career; and WHEREAS, Mrs. Detwiler has received numerous commendations and expressions of appreciation for service rendered to customers; and WHEREAS, Mrs. Detwiler demonstrated teamwork and dedication by supporting her coworkers in any and all projects or initiatives and has always been willing to assist in any way to get the job done; and WHEREAS, Mrs. Detwiler has demonstrated her loyalty to the Department of Risk Management, Chesterfield County and Chesterfield County Public Schools and their customers through her dedication and conscientiousness by working to ensure a seamless transition upon her retirement. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Connie Detwiler and extends its appreciation for nearly 23 years of dedicated service to the county and public schools, congratulations upon her retirement, and best wishes for a long and happy retirement. ~~~®~~ ~~;. .~~ ~; ~_ ~~". ~~`~ roe "~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 28, 2014 Item Number: 8.C.1.b.4. Subject: Resolution Recognizing Corporal John L. Gonzalez, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal John L. Gonzalez will retire from the Police Department on June 1, 2014, after providing more than 27 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No ~~oo~a RECOGNIZING CORPORAL JOHN L. GONZALEZ UPON HIS RETIREMENT WHEREAS, Corporal John L. Gonzalez will retire from the Chesterfield County Police Department on June 1, 2014, after providing more than 27 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Corporal Gonzalez has capacity of Patrol Officer, Detective, Career Detective and Corporal; and faithfully served the county in the Detective First Class, Senior, Master, WHEREAS, Corporal Gonzalez has served in various assignments throughout his career, including Evidence Technician, Field Training Officer, General Instructor, and as a member of the Drug Enforcement Administration Task Force, Police Emergency Response Team, and Special Weapons and Tactical Team; and WHEREAS, Corporal Gonzalez received a Certificate of Achievement for his extensive and thorough investigation into a series of larcenies that were occurring in Chesterfield County; the suspects were located, charged, and ordered to pay restitution to the victims; and WHEREAS, Corporal Gonzalez was recognized with a Certificate of Commendation for his perseverance, professionalism and investigative skills during the multijurisdictional Park Lee homicide investigation, and due to the efforts of Corporal Gonzalez and his fellow detectives, a high level narcotics network was closed and the members prosecuted for numerous narcotics and racketeering violations; and WHEREAS, Corporal Gonzalez was the recipient of a Meritorious Service Award for eleven years of dedicated service on the Special Weapons and Tactics Team, serving in many capacities, including Entry Team Operation, Breacher and Gas Munitions Operator, demonstrating fearless courage in the face of numerous high risk situations, and his exceptional performance helped the department successfully resolve numerous tactical situations, which ultimately saved lives; and WHEREAS, Corporal Gonzalez received a Chief's Commendation Award for distinguishing himself as a member of the Vice and Narcotics Unit during a surveillance assignment, which involved extreme patience, teamwork and sacrifice, and the efforts of the team contributed significantly to the apprehension of an extremely dangerous suspect; and WHEREAS, Corporal Gonzalez has received numerous Unit Citations while serving as a member of the Anti-Crime Unit, Police Emergency Response Team, and the Tactical Investigations Unit, and he and his co-workers are commended for their flexibility, teamwork and dedication to duty, which has contributed to the successful conclusion of many incidents, the clearance of numerous cases, and national recognition for their achievements; and WHEREAS, Corporal Gonzalez is recognized for his excellent communications and human relations skills, his professionalism and his teamwork, all of which he has utilized within the Police Department and in assisting citizens of Chesterfield County; and ~~~~~~ WHEREAS, Corporal Gonzalez has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Gonzalez has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Gonzalez's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal John L. Gonzalez, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ~~~~~~ 1f ('~_ _ ~~..~\ 1'M9 ~ ~'II CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 28, 2014 Item Number: 8.C.1.b.5. Subject: Resolution Recognizing Mr. Michael M. Neathery, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Michael M. Neathery will retire from the Utilities Department on June 1, 2014, after more than 33 years of service to the Chesterfield County Utilities Department. Preparers Roy E. Covington Title: Director of Utilities Attachments: ^ Yes ^ No ~~~m51 RECOGNIZING MR. MICHAEL M. NEATHERY UPON HIS RETIREMENT WHEREAS, Mr. Michael M. Neathery will retire from the Chesterfield County Utilities Department on June 1, 2014; and WHEREAS, Mr. Neathery began his public service with Chesterfield County on February 2, 1981, when he was hired by the Chesterfield County Utilities Department as an Operator Trainee and was promoted to Senior Utility Worker on July 1, 1990, where he served faithfully in that position until his retirement; and WHEREAS, Mr. Neathery effectively performed both routine and corrective maintenance on essential equipment at the Proctors Creek Wastewater Treatment Plant; and WHEREAS, from 1981 to 2014, Mr. Neathery brought the Chesterfield County Utilities Department into the new millennium as a responsible protector of the environment by ensuring plant process controls were not interrupted, ensuring that the wastewater that was treated was safe, reliable and environmentally sound; and WHEREAS, Mr. Neathery strived to ensure the Chesterfield County Department of Utilities was an employer of choice and maintained a ~high- performing work force by assisting the Maintenance Supervisor with the training of new maintenance staff; and WHEREAS, Mr. Neathery was highly respected by his peers and co-workers for his knowledge of plant equipment and his dedicated work ethic; and WHEREAS, Mr. Neathery freely shared his knowledge and expertise with his colleagues to aid them in their growth and development; and WHEREAS, Mr. Neathery willingly and faithfully assisted with relief staffing, when needed, which ensured continuity with plant operations that resulted in effluent quality that was in compliance with state discharge permit requirements for the Proctors Creek Wastewater Treatment Plant; and WHEREAS, throughout his career with Chesterfield County, Mr. Neathery displayed dependability, aptitude, and good character and values. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Michael M. Neathery and extends on behalf of its members and citizens of Chesterfield County, appreciation for more than 33 years of exceptional service to the county. ~~~®~2 ~~~ CHESTERFIELD COUNTY ~~~~~ BOARD OF SUPERVISORS S~~_,~ ,~ AGENDA ~kcix~!' Page 1 of 1 Meeting Date: May 28, 2014 Item Number: 8.C.2. Subject: Approval of a Memorandum of Understanding Between the Chesterfield County Police Department and John Tyler Community College County Administrator's Comments: County Administrator: Action Approve the attached Memorandum of Understanding between the Chesterfield County Police Department and John Tyler Community College, and authorize the Chief of Police to execute the Memorandum of Understanding on behalf of the Chesterfield County Police Department. Summary of Information: The attached Memorandum of Understanding represents a community partnership between the Police Department and John Tyler Community College (JTCC); uniformed police officers are to be assigned to both campuses of JTCC to assist in campus security, crime prevention and threat abatement. The agreement stipulates that the salary and cost of each position will be compensated by JTCC. Preparers Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # ~~Q~~~~3 MEMORANDUM OF UNDERSTANDING BETWEEN JOHN TYLER COMMUNITY COLLEGE AND CHESTERFIELD COUNTY POLICE DEPARTMENT This Memorandum of Understanding ("MOU" or "Agreement") is made and entered into this _ day of 2014 between the Police Department of the County of Chesterfield ("Chesterfield Police"), a political subdivision of the Commonwealth of Virginia, and John Tyler Community College ("John Tyler"), a public institution of higher education in the Commonwealth of Virginia and a member college of the Virginia Community College System (collectively the "Parties"). This Memorandum of Understanding is authorized by Va. Code § 15.2-1726 and serves to document the partnership between John Tyler and Chesterfield Police in promoting safe campus environments at John Tyler's two campuses that are located within the jurisdictional boundaries of Chesterfield County. Chesterfield Police and John Tyler are committed to the collaborative effort and purpose of Chesterfield's Campus Resource Officer ("CRO") Program. WHEREAS, increased cooperation between John Tyler and Chesterfield Police would enhance security within geographical regions surrounding both campuses, benefiting both Parties; and WHEREAS, the chief law enforcement official of the Chesterfield Police and John Tyler agree that it would be beneficial to establish a CRO Program, the purpose of which would be to provide additional safeguards for John Tyler's Midlothian Campus, located at 800 Charter Colony Parkway, Midlothian, VA 23114-4383, and Chester Campus, located at 13101 Jefferson Davis Highway, Chester, Virginia 23831-5316, and WHEREAS, by this MOU, Chesterfield Police and John Tyler are establishing the terms and conditions under which the CRO Program will operate. NOW THEREFORE, inconsideration ofthe promises and obligations set forth herein and other good and valuable consideration, the Parties agree as follows: I. Duties and Responsibilities of Chesterfield Police A. Chesterfield Police shall assign one police officer to each John Tyler campus location (Chester and Midlothian). Page 2 of 6 ~~~~~~ MEMORANDUM OF UNDERSTANDING BETWEEN JOHN TYLER COMMUNITY COLLEGE ANTI CHESTERFIELD COUNTY POLICE DEPARTMENT B. Chesterfield Police shall be responsible for appointing and training the officers it assigns to John Tyler's campuses. The training will include: 1. Virginia Department of Criminal Justice Services Certification and Recertification requirements of a Law Enforcement Officer; 2. Specialized training on The Jeanne Clery Act (20 U.S.C. § 1092(f)); and 3. Threat assessment training. C. The Chesterfield Police officers assigned as CROs will: 1. Perform law enforcement functions within the John Tyler campus setting; 2. Foster a community policing relationship with students, faculty, and staff; 3. Share information about crime prevention; 4. Assist John Tyler Security with campus alerts, notifications, and safety drills; 5. Participate as necessary on John Tyler's Threat Assessment Team; and b. Work closely with John Tyler's Security Manager and Security Supervisor to coordinate the efforts of the CROs. II. Duties and Responsibilities of John Tyler A. John Tyler agrees to compensate Chesterfield Police for each assigned CRO position. 1. The amount of compensation for the first one year term of the Agreement will be calculated and agreed upon by the Parties on or before June 1St of this calendar year. For subsequent years of this agreement the amount of compensation will be determined by Chesterfield County Police and provided to John Tyler. This amount will be reviewed and then agreed upon by both parties on or before May l St of each calendar year. The amount of compensation will include the salary and benefit costs of the officers and other related, agreed upon costs. The salary and benefits will reflect the current salaries and benefits of the officers assigned to the Campus Resources Officer positions as determined by years of service and career development level. The other costs include all operating costs and capital costs for the position. 2. The cost of the patrol vehicle will be annualized over a five year period and is included in the cost estimates provided. Page 3 of 6 ~~~®~~ MEMORANDUM OF UNDERSTANDING BETWEEN JOHN TYLER COMMUNITY COLLEGE AND CHESTERFIELD COUNTY POLICE DEPARTMENT 3. Payment in full for the agreed upon annual amount of compensation is due in two payments to Treasurer, Chesterfield County on or before June 30th and December 315` of each year. 4. The chart provided below is for planning purposes and may change during the annual review process. Campus Resource Officers Planning Forecast for John Tyler Community College Year Program year Base Payment Due Date first half a ent) Due Date second half a ent 1 Jul 2014 -June 2015 $219,800 December 31, 2014 June 30, 2015 2 Jul 2015 -June 2016 $172,800 December 31, 2015 June 30, 2016 3 July 2016 -June 2017 $179,600 December 31, 2016 June 30, 2017 4 Jul 2017 -June 2018 $186,600 December 31, 2017 June 30, 2018 5 July 2018 -June 2019 $194,200 December 31, 2018 June 30, 2019 Page 4 of 6 ~~~®~~ MEMORANDUM OF UNDERSTANDING BETWEEN JOHN TYLER COMMUNITY COLLEGE AND CHESTERFIELD COUNTY POLICE DEPARTMENT III. Duties and Responsibilities of Both Chesterfield Police and John T.~er A. Communication: A critical element of the CRO program is the relationship and communication between John Tyler Security and the CROs. 1. CROs and John Tyler Security shall ensure effective communication by exchanging information about current crime trends, student conflicts, and situations that may cause disorder on the campus(es) or in the surrounding community. 2. Information sharing between CROs and John Tyler Security is expected to be direct and mutually acceptable within the limits of the law. 3. John Tyler Security shall provide CROs with access to "directory information", as defined by the Federal Educational Rights and Privacy Act, when necessary and appropriate to assist in a campus investigation. 4. CROs and John Tyler Security shall work together to take measures to prevent, investigate, and address criminal behavior or alleged violations of law that occur on John Tyler's Chester Campus or Midlothian Campus. B. Evaluation: There will be a collaborative annual review of the CRO Program. The evaluation will consider the actions taken by the CRO on each campus and assess the effectiveness of the CRO Program. C. Amendment: This MOU maybe amended only upon the written agreement of both Parties. D. Term of MOU: The term of this MOU commences on July 1, 2014 and is in effect for one (1) year with automatic renewals for subsequent one (1) year terms. Either Party may terminate this MOU by serving written notice upon the other Party at least ninety days in advance of the termination date. E. Each Party shall be responsible for the acts or omissions of its own employees. The CROs are employees of Chesterfield Police and at no time shall they be considered employees or agents of John Tyler. F. The services performed by CROs under this MOU shall be deemed to be for public and governmental purposes and all immunities from liability enjoyed by Chesterfield Police officers within their boundaries shall extend to their participation under this MOU. Page 5 of b ~~~~~~~ MEMORANDUM OF UNDERSTANDING BETWEEN JOHN TYLER COMMUNITY COLLEGE AND CHESTERFIELD COUNTY POLICE DEPARTMENT G. Nothing herein is intended to waive or limit the sovereign immunity of the Commonwealth of Virginia. This MOU shall be governed by and interpreted according to the laws of the Commonwealth of Virginia. IN WITNESS THEROF, the Parties hereto have caused this MOU to be executed on the day, month, and year as written above: Chesterfield County Police Department By:_ Title: Date: John Tyler Community College By: Title: Date: Page 6 of 6 ~~®~~~ CHESTERFIELD COUNTY ~~~,a ~£~ BOARD OF SUPERVISORS Page 1 of 1 w~~~ AGENDA ~~~Z~ ~~~~~~ Meeting Date: May 28, 2014 Item Number: 8.C.3. Subiect: Approve Naming the Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF-IID) in Honor of Recco Galloway County Administrator: Board Action Reguestec't'` It is requested that the Board of Supervisors name the ICF-IID "Galloway Place" in honor of Recco Galloway. Summary of Information: Ms. Burcham has requested approval to name the ICF-IID "Galloway Place" in honor of Recco Galloway. Ms. Galloway was a 20-year resident of Chesterfield Residential Services, a program of Chesterfield Mental Health Support Services. Ms. Galloway was a vibrant, energetic woman who began receiving services from Chesterfield Residential prior to her high school graduation. As a young woman, Ms. Galloway dealt with significant medical issues. She developed lifelong friendships with many who lived and worked with her. Over the years Ms. Galloway's physical health deteriorated; and she required increased levels of health and safety support and use of a wheelchair. She would have benefitted from living in the ICF-IID. In many ways, the spirit of Ms. Galloway exemplifies the person the ICF-IID seeks to serve. Naming the ICF-IID facility after Ms. Galloway will positively represent the consumers who are in need of this type of service, and will keep in the forefront the principle that the focus is truly about the people who will live there. Ms. Galloway passed away on November 1 2013. In her honor, Ms. Burcham requests to name the ICF-IID, "Galloway Place" an Intermediate Care Facility for Individuals with Intellectual Disabilities. Preparers Debbie Burcham Title: Executive Director, Community Services Board Attachments: ~ Yes ^ No # ~Q~~~9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~~ AGENDA ;~~ '~, ...,,,hR61pt4.y Meeting Date: May 28, 20'14 Item Number: 8.C.4. Subject: Approval for the Grant Submission to the 2014 Edward Byrne Memorial Justice Assistance Grant Program and Appropriation upon Award County Administrator's Comments: County Administrator: Board Action Requested: Approve the submission awarded, of the 2014 Program for the purpose and appropriation of Edward Byrne Memorial of requesting funds to The grant application requests $59,595 in federal Summary of Information: the grant funding when Justice Assistance Grant acquire new TASER units. funds . The Chesterfield County Police Department is seeking funds to support the purchase of TASER units for Uniformed Operations Bureau officers through the 2014 Edward Byrne Memorial Justice Assistance Grant Program. This application requests $59,595 to fund the equipment. There is no matching fund requirement. Preparer: Colonel Thierry G. Dupuis Preparer: Allan M. Carmody Attachments: ~ Yes ^ No #~ommso Title: Chief of Police Title: Director, Budget and Management °~- ~~ CHESTERFIELD COUNTY ~'`~~~~, BOARD OF SUPERVISORS Page 1 of 1 -~,% ~~ ~~~~ ,~ae ~~ AGENDA ~hRGtN~= Meeting Date: May 28, 2014 Item Number: 8.C.5. Subject: Request for a Permit to Stage a Fireworks Display at the Chesterfield County Fairgrounds on August 23, 2014, Rain Date August 24, 2014 during the County Fair County Administrator's Comments: County Administrator: on The Board of Supervisors is requested to approve a permit to stage a fireworks display at the Chesterfield County Fairgrounds on August 23, 2014, rain date August 24, 2104, during the County Fair. Summary of Information: The Chesterfield County Fair Association has requested permission from the Board of Supervisors to stage a fireworks display at the Chesterfield County Fairgrounds on August 23, 2014, rain date August 24, 2014, during the County Fair. The Parks and Recreation Department has conducted similar displays on the same property in previous years without incident. The fireworks supplier, Zambelli Fireworks MFG. Co., Inc., is a nationally known fireworks company that has successfully assisted the County in its July 4 celebration for the past seven years. Zambelli has obtained a liability insurance policy naming the County of Chesterfield as an additional insured party in the amount of $2,000,000. The Fire Marshal has reviewed this fireworks request and indicates that it meets the criteria under the Fire Prevention Code. This will be the first year that the County Fair has conducted a fireworks display. Preparers Jeffrey L. Mincks Attachments: ~ Yes ^ No Title: County Attorney 0505:92478.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 'I of 1 `f~`~°~ AGENDA ~~f° ~~ "~~ ,~s .~~~i ~~ Meeting Date: May 28, 2014 Item Number: 8.C.6.a. Subject: Set Public Hearing to Consider Amendments to the Stormwater Management Ordinance County Administrator's Comments: County Administrator: Set a public hearing for June 25, 2014, to consider state-mandated amendments to the Stormwater Management Ordinance. Summary of Information: On April 9, 2014, the Board of Supervisors adopted a Stormwater Management Ordinance in Chapter 8 of the County Code. Subsequent to advertising the public notice for those ordinance amendments, Virginia's Department of Environmental Quality (DEQ) notified the county of certain necessary changes to the ordinance arising out of new legislative changes made by the General Assembly in the 2014 legislative session. In summary, these changes (i} incorporate the option of an "agreement in lieu of a Stormwater management plan" for single family homes; (ii) reduce single family home fees to $209; (iii) remove registration statement requirements for all detached single family homes; (iv) require that an approved Stormwater management plan shall govern the development of individual parcels within the plan, including parcels developed under subsequent owners. DEQ has approved the attached proposed revisions to the County's Stormwater Management ordinance Staff recommends that the Board set a public hearing for June 25, 2014, to consider the proposed revisions. Preparers Scott Smedfey Title: Director of Environmental Engineering Attachments: ^ Yes ^ No # ~~~~~2 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 8-2, 8-4, 8-13 AND 8-15 RELATING TO STORMWATER MANAGEMENT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 8-2, 8-4, 8-13 and 8-1 ~ of the Code o the County of Chesterfield. 1997, as amended, are amended and re-enacted, to read as follows: CHAPTER 8 STORMWATER MANAGEMENT AND WATER QUALITY 000 Article I. Stormwater Management 000 Sec.8-2. Definitions. In addition to the definitions set forth in the Virginia Stormwater Management Regulations, as amended, which are expressly adopted and incorporated herein by reference, the following words and terms used in this chapter have the following meanings unless otherwise specified herein. Where definitions differ, those incorporated herein shall have precedence. 000 "Agreement in lieu of a stormwater management plan " means a contract between the VSMP authority and the owner or permittee that specifies methods that shall be implemented to comply with the requirements of a VSMP for the construction of asingle-family residence• such contract may be executed by the VSMP authority in lieu of a stormwater mana e~ment plan. 000 Sec. 8-4. Stormwater management program established; submission and approval of plans; prohibitions; owner's responsibility for VSMP Permit. (a) Pursuant to § 62.1-44:15:27 of the Code of Virginia, the County hereby establishes a Virginia stormwater management program for land-disturbing activities and adopts the applicable Regulations that specify standards and specifications for VSMPs promulgated by the State Board for the purposes set out in section 8-1 of this chapter. The environmental engineer is designated as the Administrator of the County's Virginia stormwater management program. 1 t92s.9236~.6 (draft of 5/13/14) ~~®~~~~ (b) No permit shall be issued by the environmental engineer, until the following items have been submitted to and approved by him as prescribed herein: (1) A permit application that includes a general permit registration statement if such statement is required (°v~°L~ `~~ e.~., a registration statement is not required; for Chesapeake Bay Preservation Act land distributing activity). Asingle-family ~'~~ detached residential structure ~° ~~+°i., i..,,;i+ a;n+,,,.~,;~,~ i°~~ +~,~„ „ ° ° ~~-' ~~•-* °~ ~ '.,,.'.°r within or outside a common plan of development or sale is authorized to discharge under this general permit and is not required to submit a registration statement; (2) An erosion and sediment control plan approved in accordance with the County's Erosion and Sediment Control ordinance, Chapter 8, Article II; and (3) A stormwater management plan that meets the requirements of Section 8-6. Prior to land disturbance, this plan must be approved by the environmental engineer. An executed agreement in lieu of a stormwater mana eg ment flan may be used for construction of a single family residence. (c) No permit shall be issued until evidence of general permit coverage is obtained (except when general permit coverage is not required, e.g., Chesapeake Bay Preservation Act land a~a~ng disturbing activity or a single family detached residential structure). 000 (h) A stormwater management plan that is approved for a residential subdivision and/or commercial or industrial site plan shall eovern the development of the individual ap reels within the plan, including those parcels developed under subsequent owners. 000 Sec. 8-13. Appeal to Circuit Court. Any person, including the County, aggrieved by a decision of the Deputy County Administrator made pursuant to section 8-12, may seek judicial review of such decision in the Circuit Court for Chesterfield County in accordance with Va. Code ~ 62.1- 44.15 ~4h_ 000 Sec.8-15. Fees (a) Fees to cover costs associated with implementation of a VSMP related to land disturbing activities and issuance of general permit coverage and VSMP authority permits shall be imposed in accordance with Table 1. DEQ may also assess additional fees that the County will collect on behalf of DEQ. These fees listed below, and any additional fees 2 i9zs.92s6~.6 (draft of 5/13/14) l~Q~~~ payable to DEQ, shall be paid prior to the issuance of a land disturbance permit. When a site or sites has been purchased for development within a previously permitted common plan of development or sale, the Applicant shall be subject to fees in accordance with the disturbed acreage of their site or sites according to Table 1. Table 1: Fees for permit issuance Fee to be paid by Fee type Applicant to County. Chesapeake Bay Preservation Act Land-Disturbing Activity (not subject to General Permit coverage; sites within designated areas of Chesapeake Bay Act localities with land-disturbance $209 acreage equal to or greater than 2,500 square feet and less than 1 acre) General / Stormwater Management - Small Construction Activity/Land Clearing (Areas within common plans of development or sale with land disturbance acreage less than 1 $209 acre.) General/ Stormwater Management -All single family detached residential structures within or outside a common plan of $209 development General / Stormwater Management - Small Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage equal to or $1,944 greater than 1 acre and less than 5 Acres) General / Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage equal to or $2,448 greater than 5 acres and less than 10 acres) ~~~~~ ~92s.9236~.6 (draft of 5/13/14) General / Stormwater Management - Large Construction Activity/Land Clearing [Sites or areas within common plans of development or sale with land disturbance acreage equal to or $3,240 greater than 10 acres and less than 50 acres] General / Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage equal to or $4,392 greater than 50 acres and less than 100 acres) General / Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage equal to or $6,912 greater than 100 acres) * If the project is completely administered by DEQ such as may be the case for a state or federal project or projects covered by individual permits, the entire applicant fee shall be paid to DEQ. (b) Fees for the modification or transfer of registration statements from the general permit issued by the State Board shall be imposed in accordance with Table 2. If the general permit modifications result in changes to stormwater management plans that require additional review by the County, such reviews shall be subject to the fees set out in Table 2. The fee assessed shall be based on the total disturbed acreage of the site. In addition to the general permit modification fee, modifications resulting in an increase in total disturbed acreage shall pay the difference in the initial permit fee paid and the permit fee that would have applied for the total disturbed acreage in Table 1. 000 (2) That this of°dinance shall become effective on July 1, 2014. 4 t9zs.9236~.6 (draft of 5/13/14) ~~®~"~ y~ r~ i ~~~ 174 ~1PCtN~?~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: may 2s, 2014 Item Number: s.C.6.b. Subiect: Set Public Hearing to Consider Code Amendment Relative to Natural Resource Inventory Submittal County Administrator's Comments: County Administrator: Set June 25, 2014, for public hearing to consider attached ordinance amendment. Summary of Information: PLANNING COMMISSION ACTION AND RECOMMENDATION By unanimous vote the Planning Commission at their April 15, 2014 meeting forwarded a recommendation of approval for the attached amendment. AMENDMENT OVERVIEW The current ordinance requires a Natural Resource Inventory (NRI) be submitted for all applications for rezoning, conditional use, conditional use planned development, and conditional zoning in the Upper Swift Creek Watershed with three (3) available exemptions to the NRI requirement. The attached amendment would provide for additional exemptions at the discretion of the Director of Environmental Engineering for certain applications. Preparers Kirkland A. Turner Attachments: ^ Yes ~ No ~~~~ Title: Director of Planning CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 ~ Summary of Information (Continued) Below is a summary of the proposed additional NRI exemptions for applications: 1. When request is for a development site that already exists and the Director of Environmental Engineering finds that an NRI is unnecessary to evaluate the application. 2. When request is to amend a condition of prior zoning approval and the Director of Environmental Engineering finds that: • Request does not substantially change the existing NRI provided with original zoning; or • NRI components have been substantially addressed through a previous development or zoning approval. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-238 RELATING TO NATURAL RESOURCE INVENTORY IN THE UPPER SWIFT CREEK WATERSHED BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-238 of the Code of the County o Chesterfield. 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-238. Development regulations. Any use, development or redevelopment of land in the Upper Swift Creek Watershed shall meet the following performance criteria: 000 (e) IAn application fora rezoning, conditional use, conditional use planned development, and conditional zoning in the Upper Swift Creek Watershed shall include a natural resource inventory for the proposed development site except as set forth below. The natural resource inventory is a planning level tool used for the analyses of the project area to enable future development the opportunity to incorporate stormwater mitigation and conservation designs while avoiding sensitive environmental features for the protection of their role as it relates to water quality. The information may be used for the project's overall stormwater management plan and should protective measures or non-structural stormwater practices be found beneficial to water quality and acceptable in the form of a proffered condition, the director of environmental engineering at construction plan or site plan review may credit the resulting stormwater benefits towards the project's required pollutant load reduction. (1) An application is exempt from the requirement to provide a natural resource inventory when: a. Land disturbance of the proposed development site will be less than ^ „~~ ~'~~*,,,.~,^„°°'° ~ *"°~ ^ °r 2,500 square feet in area; b. It proposes only the construction of a £single family residential dwelling that is not part of a subdivision;-ate 1t seeks only Gconstruction of water, sewer, natural gas, underground telecommunications at~l-or cable television lines, railroads, or public roads:LL d. The proposed development site already has existing development such that, in the discretion of the director of environmental 2723:92044.1 1 ~~"~~~~ en~ineerin~, a natural resource inventory is unnecessary evaluate the application; or e. The request is to amend a condition or conditions of a prior zoning approval where the director of environmental engineering determines that: i. the amendment does not substantially alter the natural resource inventor provided with the original zoning ~proval; or ii. the required natural resource inventory components have been substantially addressed through previous development or zoning_approval. 000 (2) That this ordinance shall become effective immediately upon adoption. 2723:92044.1 2 ~~` ~G~~ .~Fa 1749. T hri~- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 28, 2014 Item Number: 8.C.6.c. Subject: Set Public Hearing to Consider Code Amendment Relative to Wind Energy Systems County Administrator's Comments: County Administrator: Board Action Reguest~el`. Set June 25, 2014, for public hearing to consider attached ordinance amendment. Summary of Information: PLANNING COMMISSION ACTION AND RECOMMENDATION By unanimous vote the Planning Commission forwarded a recommendation of approval for the attached amendment. AMENDMENT OVERVIEW At the direction of the Commission, staff prepared amendment to Wind Energy System (WES) requirements to provide additional setback provisions for the use when located on County owned or maintained property to provide a fall zone to prevent harm to the public. In addition, certain other changes to the ordinance have been provided to comply with industry rating standards and to clarify measurement of height for the use. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (Continued} The proposed amendments include: 1. That in addition to other setback requirements, a WES when located on County owned or maintained property be setback 1.1 times its height from any of the following on the property: building open to the general public, parking lot, playground, recreational field or similar area designed to facilitate the gathering of people; 2. Changing of rating capacity from kilowatt hours (kWh) to kilowatts (kW) to match industry standard used to rate capacity for WES; and 3. Adjusting language in ordinance as to how height of the WES is determined to prevent repetition of such determination in other requirements. ~~~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-65 AND 19-131 RELATING TO WIND ENERGY SYSTEMS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-65 and 19-131 of the Code of the County o,~' Chester field, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (h) Wind Energy Systems (WES) provided that: (1) WES shall be located on a lot that is a minimum of 5 acres; (2) WES shall be located in the rear yard; (3) WES shall have a rated capacity of no greater than 10 kilowatts 1_iettrs (kWl}); (4) WES shall be limited to ene 1 per lot; (5) *'~° *^••~°r''°~~-'~*WES height, as determined by measuring from ground to highest point of WES including blade sweep, ~^'•~ t-Ise-;;lam •~^'~'•~ •~ ~°a ~ ^rn *'~° '~~~•"°~* ~ °° ^*' shall not exceed ~ (10~ feet for each eHe-complete acre of land in the del-lot where the WES is to be located, to a maximum of 75~ feet; (6) for a freestanding WES, the lowest point of rte-He~Eien-e~the blade sweep shall be at least °~*°^a ••~~*'-~~ *••~°~*~~'20~ feet effrom the ground; (7) a freestanding WES shall be located on the lot it is intended to serve and shall be setback as follows: a_set~e-lES ~ ^•~^ -• ~•~ '~~° ~''^" '~° a minimum of ~e-~2~ times the WES height from any property line ro=~~=°°~n „~*~.° ~i.,a° ~ ° .,; and b. if located on property owned or maintained by Chesterfield County, a minimum of 1.1 times the WES height from any of the following located on the property: building open to the general public, parking lot, playaround, recreational field or similar area designed to facilitate the gathering of people. ~~"~~ 2723:92061.1 1 (8) WES noise level shall not exceed 60 decibels as measured from the closest property line. The level may be exceeded during short-term events such as utility outages and/or severe wind storms; (9) WES shall not include a ~uy_ wired or lattice tower° °"°"'~° ri-^'~~'~~*°-'• (10) WES shall not be artificially lighted unless required by the F~4 Federal Aviation Administration or appropriate authority; (11) the base of the WES tower shall incorporate measures to prevent ~en- unauthorized personnel from ascending the tower for a distance of 12 feet from grade; (12) at such time as the WES ceases to be used for its intended purpose for a period exceeding *`.+`.'12) consecutive months, such WES shall be dismantled, and it and all associated equipment removed from the property; and (13) The applicant shall comply with all applicable federal, state, and local laws, ordinances and regulations. (14) WES may be roof mounted provided that: a. the WES will be mounted to a principal a"'for accessory building on the property it is intended to serve, b. the lowest point of the blade sweep shall be t~10 feet above the height of thebuildin~ being mounted to; and the WES height, as determined by measuring from the ground to the highest point of WES including blade sweep, does not exceed height restrictions set forth in section 19-556 for the principal a-r~ or accessory buildine~ on which it is mounted. 000 Sec. 19-131. Uses permitted with certain restrictions. The following uses shall be permitted in the O-1 District subject to compliance with the following conditions and other applicable standards of this chapter. 1f the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (1) Wind Energy Systems (WES), provided that: (1) a site plan shall be required in accordance with sections 19-263 to 19-272, as applicable; (2) WES shall be located on a lot that is a minimum of 5 acres; (3) WES is freestanding and the WES height,. as determined by measurin fg rom the ground ^~ *'~° *^~~~°r °^~' '^'°''°° ^* *'~° to the highest point of the WES including blade sweep, shall not exceed ten-f 10~ feet for each-ene complete ~~~ ~'~ 2723:92061.1 2 acre of land in the lot where the WES is to be located to a maximum of 75j feet; (4) Guy_ wired or lattice towers shall be prohibited; (5) WES shall be setback_~ a_~e~-a~p~epert~~ '~^° °''°" ''° a minimum of ~e-~2~ times the WES r height from andproperty line; and °^^'••~'~~R *"°'~'~~'°~ 1~1y1 \pr ~{.yL~J N1 VlA 1f Vllf 111V Lil v~ b. if located on property owned or maintained by Chesterfield County, a minimum of 1.1 times the WES height from any of the following located on the property: building open to the e~ n~public, parking lot, playground, recreational field or similar area designed to facilitate the uathering of people. (6) WE5 shall not be lighted unless required by the Federal Aviation Administration or appropriate authority; (7) WES shall be limited to enel per lot, and shall be sited on the lot it is intended to serve; (8) standards for locating WES shall comply with the adopted tower siting policy, as applicable; (9) the base of the WES tower shall incorporate measures to prevent - unauthorized personnel from ascending the tower for a distance of 12 feet from grade; (10) WES shall be limited to a maximum power generation of 100 kilowatts l(kWl}); (11) q~e-app~ie-a~WES shall comply with all applicable federal, state, and local laws, ordinances and regulations; and (12) at such time as the WES ceases to be used for its intended -purposes for a period exceeding e--f 12~ consecutive months, such WES shall be dismantled and it and all associated equipment removed from the property;_ (2) That this ordinance shall become effective immediately upon adoption. ~~ 2723:92061.1 _~`~fJ~F~ c~ u~'~ ~~e\ ~___ ~_.~°.~ hac~"r?~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 28, 2014 Item Number: 8.C.6.d. Subject: Set a Public Hearing to Consider Appropriation of $49,000,000 in Employer and Employee Contributions for Both the County and Schools in the Recently Created Healthcare Fund County Administrator's Comments: County Administrator: Board Action Rec The Board is requested to set a public hearing for June 25, 2014, to consider increasing appropriations by $49,000,000 for the self-insurance healthcare plan revenues and expenses. Summary of Information: Effective January 1, 2014, the County and Schools transitioned to a self- insurance healthcare plan that allows the County to pay claims and third party administrative fees. The change to a self-insurance plan affords the County and Schools lower healthcare costs, more control over all aspects of the plan, including setting rates to smooth out the impact of increases on employees, the County and Schools, while maintaining adequate funding to cover claims, expenses, and reserves. The cost to fund the healthcare expenses is covered by payments from active employees, the County and School Board, retirees, and previous employees covered through COBRA. The County and School Board contributions are budgeted in the respective operating funds; however, due to the timing and creation of the healthcare fund that occurred midway through the fiscal year given the contract runs on a calendar year, these funds were not appropriated in the Healthcare Fund for FY2014. Additionally, the active employees and retiree contributions are no longer a pass through (thus excluded from appropriations), but are being pooled to pay claims as they come due and need Preparers Allan M. Carmody Title: Director, Budget & Management Attachments: ^ Yes ^ No # ~ Q~,~ ~~'~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA to be appropriated. The FY2015 Adopted Budget reflects these changes. The FY2014 Adopted Budget needs to be adjusted to include these revenue streams and increase expenditure appropriations to cover claim payments and other costs associated with being self-insured. The State Code requires appropriations that exceed 1 percent of the budget be advertised for a budget amendment and a public hearing set and held to obtain citizen input. Therefore, the Board is requested to set a public hearing for June 25, 2014, to consider this requested increase in appropriations. ~~~~ r%rf r~ ~~~~ :?4~ ~i. i,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 28, 2014 Item Number: 8.C.7. Subject: Authorization to Amend the County's Fiscal Services Agreement with the Greater Richmond Convention Center Authority County Administrator's Comments: County Administrator: Authorize the County Administrator to amend the Fiscal Services Agreement with the Greater Richmond Convention Center Authority (the Authority). Summary of Information: Chesterfield County is participating in a regional authority with the City of Richmond and the Counties of Hanover and Henrico to construct and operate an expanded convention center. On April 17, 1998, the Commission of the Authority adopted a resolution designating Chesterfield to act as its fiscal agent effective July 1, 1998, and Chesterfield accepted such designation. On May 19, 1999, the Authority entered into a Fiscal Services Agreement (the Agreement) with Chesterfield which documents the agreed upon terms, conditions, restrictions, regulations and fees for Chesterfield's service as the Authority's fiscal agent. There have been four amendments to the original agreement (in 2002, 2006, 2010 and 2013) to reflect the fiscal agent services for the authority's various operating contracts after construction was completed and the closeout of the construction contracts, as well as revise annual fiscal agent fees (for four-year periods and the scope of finance related services. The Agreement also authorizes staff to renegotiate the fiscal agent fee if the scope of services changes significantly. Preparers Sheryl D. Bailey Title: Deputy County Administrator, Management Services Attachments: ^ Yes ~ No ~~~~p~B CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA It is again time to set the fiscal agent fees for the next four-year period and consider any other refinements. Staff recommends amending the Agreement to expand the scope of services that the County is responsible for on behalf of the Authority to include risk management services. Staff also recommends amending the Agreement to establish the annual fee for the period July 1, 2014 through June 30, 2018 to $111,100, $112,300, $113,400 and $114,500, respectively, based on the scope of services in the amended Agreement. The Authority Board of Directors approved this amendment on May 16, 2014. ~e,,, ~ ~ +/ ~~I J AMENDED AGREEMENT TO PROVIDE FISCAL SERVICES This Amended Agreement ("Agreement") is entered into between the GREATER RICHMOND CONVENTION CENTER AUTHORITY (hereinafter referred to as "the Authority") and CHESTERFIELD COUNTY, VIRGINIA (hereinafter referred to as "the County") this 1st day of July, 2014. Whereas, the Authority was created on January 9, 1998 pursuant to the Public Recreational Facilities Authorities Act, Chapter 56 of Title 15.2, Code of Virginia; and Whereas, on April 17, 1998 the Commission of the Authority adopted a resolution designating Chesterfield County to act as its fiscal agent effective July 1, 1998 and Chesterfield County is willing to accept such designation; recognizing that the Authority has no employees; and Whereas the parties entered into an agreement dated July 1, 2010 which the parties desire to modify and amend by this Agreement due to changed circumstances. Now therefore, it is agreed by the parties as follows: 1. Fiscal Agent Services: The County agrees to serve as Fiscal Agent for the Authority starting July 1, 1998, and specifically agrees to provide the following services in that capacity: a. Monitor the investment and disbursement of funds held by the Trustee from revenue bonds issued for expansion and construction of the Richmond Centre. The County will reconcile financial records maintained for the Authority with the records maintained by the Trustee. b. Receive and manage revenues transferred on behalf of the Authority to the Treasurer of the County. The Treasurer of the County will invest these funds in an account separate from County funds in accordance with the Investment Policy established by the Treasurer of the County. Interest earnings will be reported to the Authority's Finance Committee monthly and to the Authority's Commission quarterly. Before payment is made from these funds, an invoice must be forwarded from the Authority to the County to authorize payment. The County will determine that funds are budgeted and available prior to disbursement. All approvals for payment shall be in accordance with the Authority's resolution adopted on July 9, 1998 entitled "Designating Chief Administrative Officer, Delegating Certain General Administrative Authority to such Chief Administrative Officer and Specifically Granting Invoice Payment Authority to such Chief Administrative Officer and to Certain other Officers." c. Maintain accounting records for the Authority in accordance with generally accepted accounting principles to reflect the Authority's assets, liabilities, equity, revenue, expenses, estimated revenues, budgeted expenses and commitments as appropriate and will report on a monthly basis to the Authority's Finance Committee on the Authority's financial ~~~~~~ status as well as prepare quarterly reports for the Authority's Commission and special reports as appropriate. d. Provide information to the auditor retained by the Authority, prepare and meet with the auditor to review the preliminary audit report and publish audited financial statements for the Authority. The County will be responsible for ensuring compliance with generally accepted accounting principles and all state and federal guidelines. e. Provide risk management services which include securing necessary insurance and assisting with claims. Secure arbitrage reporting, financial advisory services and audit services. f. Monitor and ensure financial compliance with various legal agreements of the Authority. This includes, but not restricted to, the following agreements: • Hotel Tax Agreement, between the Authority, participating localities, and Trustee, • Inter-local Agreement, between the participating localities, • Indenture of Trust, between the Authority and Trustee, • Continuing Disclosure Agreement, between the Authority and Trustee, • Non-Arbitrage Certificate, • Operating Agreement, between the Authority and Operator, and • Food Service Management Agreement, between the Authority and Provider. 2. Payment by the Authority: The Authority agrees to pay the County for fiscal agent services during the period July 1, 2014 through June 30, 2018 the following annual fees, respectively: $111,100, $112,300, $113,400 and $114,500. The parties will negotiate this fee for subsequent four-year fiscal periods prior to the end of each such four-year period. The County agrees to remit quarterly statements to the Authority requesting payment. The Authority agrees to make payments within 30 days of each request. If the scope of services changes significantly during any four-year fiscal period, the Authority and the County shall renegotiate the fiscal agent services fee for the remainder of the four-year fiscal period. 3. Term: This agreement shall remain in force and effect until the Authority or the County gives written notice to the other of its desire to terminate the Agreement. Such notice shall be given at least 60 days prior to the date of termination, unless otherwise agreed. The Authority shall be liable for the entire quarterly payment for the quarter within which this Agreement is terminated. 4. The Authority agrees to include the County and its officials, officers, employees, agents and representatives as additional insured on its general liability and excess insurance coverage and to furnish the County with a certificate of insurance evidencing such coverage. The Authority shall not change or cancel such coverage without providing the County 30 days prior written notice of such change or cancellation. 5. This Agreement is made in, and shall be construed in accordance with and governed by the laws of the Commonwealth of Virginia and ~~K~ Q~~. any dispute between the parties shall be resolved in the Circuit Court of Chesterfield County and in no other forum. 6. The County shall not be required to appropriate any County funds for the purpose of performing this Agreement and its obligations are subject to annual appropriation of sufficient funds to perform such obligations by the County's Board of Supervisors. 7. This Agreement shall replace and supersede the previous agreement dated July 1, 201.0 as of the date of this Agreement. Wherefore, the parties, by signing this Agreement below, evidence their intent to be bound thereby. GREATER RICHMOND CONVENTION CENTER AUTHORITY By: CHESTERFIELD COUNTY, VIRGINIA By. ~~ ~~`°~ oy ~~<9 --~ ~R~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 28, 2014 Item Number: 8.C.6.e. Subject: Set Public Hearing to Consider Code Amendment Relative to Mandatory Utility Connections County Administrator's Comments: County Administrator: Set June 25, 2014 for public hearing amendment. Summary of Information: AMENDMENT OVERVIEW to consider attached ordinance In March 2014, as part of the Phase I Implementation Steps of Moving Forward.. The Comprehensive Plan for Chesterfield County, the Board adopted amendments to the Utilities Ordinance relating to the required use of public water and wastewater. Among other things those amendments mandated that lots within lot subdivisions receiving preliminary plat approval be required to connect to public water and wastewater when within certain designated areas. This year the General Assembly amended the Code of Virginia to provide that the county cannot require preliminary plat review for subdivisions of 50 or fewer lots, although the developer may still choose to go through the preliminary plat process. This change in law may lead to certain subdivisions being developed without having been reviewed through the preliminary plat process of the subdivision ordinance and as a result would make such development exempt from the mandatory connection requirements of the Utilities Ordinance as currently written. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No # I y ~~~, coG ~ ~~ ,1749 -_~ yA~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information (Continued) The proposed amendment would amend the Utilities Ordinance to provide that lot subdivisions connect to public utilities whether receiving approval through preliminary plat or approval through final plat if applicant chooses not to submit a preliminary plat. As a result of the referenced change to the Code of Virginia, amendments to the zoning and subdivision ordinances will also be needed. Staff will bring those amendments before the Planning Commission and the Board of Supervisors in the near future. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 18-60 RELATING TO REQUIRED USE OF UTILITY SYSTEM BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 18-60 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-60. Required Use of Utility System. 000 A. Residential. For the purposes of this section, the term "dwelling unit" shall be as defined in Chapter 19 and shall not include a dwelling unit that is being rebuilt due to damage by fire, flood, explosion, earthquake, storm or other act of God provided such reconstruction occurs within 2 years of the damage. 1. Public Water System. Connection to the public water system shall be required for new dwelling units when: a) property line is within 200 feet of a water line unless the required on-site service line is greater than 400 feet; b) located within a lot subdivision recorded with requirement for connection; _~.~ c) located within a lot subdivision t#at ~°'~~~~~^~~~ ~'°` ' "t"~+°~ "'`"~^'' ~-'', ''~~which is located in the area shown as "Required" on the Residential Public Water Connection Area on the GIS map;;-er that receives after March 12, 2014 either (iLpreliminar~plat approval or (ii) final plat approval where there are 50 or fewer lots and the subdivider has chosen not to submit a preliminary plat; or d) located in a multifamily development. 2. Public Wastewater System. Connection to the public wastewater system shall be required for new dwelling units when: a) property line is within 200 feet of a wastewater line unless the required on-site service line is greater than 400 feet; b) located within a lot subdivision recorded with requirement for connection; c) located within a lot subdivision +'' + ~ °'~~~~~~~~ "''* ' ^' ^~°-'-`'`».~'.: ~?, ''~~ which is located in the area shown as "Required" on the Residential Public Wastewater Connection Area on the GIS map;-er-that receives after March 12 2014 either (i~preliminary plat approval or (ii) final plat approval where there are 50 or fewer lots and the subdivider has chosen not to submit a preliminary lap t; or d) located in a multifamily development. 000 (2) That this ordinance shall become effective immediately upon adoption. 1925:92573.2 E~ ~~a ~~z174~ ~hRGlti~~` CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 28, 2014 Item Number: 8.C.8. Subject: Appropriation of Additional Anticipated Virginia Department of Transportation Reimbursements and Authorization to Award a Construction Contract for the Route 10, Village of Chester, Pedestrian Improvements Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate $327,000 in additional anticipated VDOT reimbursements and authorize the County Administrator to award a construction contract up to $463,000 to the lowest responsive and responsible bidder and execute all necessary change orders, up to the full amount budgeted for the project . Summary of Information: In October 2011, as part of the project designation for the 2013 Revenue Sharing program, the Board authorized staff to proceed with the design and right-of-way acquisition of the Route 10, Village of Chester, Pedestrian Improvements Project. VDOT authorized the county to begin work on the project in December 2012. The project involves upgrading the pedestrian signals and crosswalks at Chestertowne Road, Harrowgate Road/Centre Street, Chester Road, Old Centralia Road, Osborne Road/Curtis Street; replacing handicap ramps along Route 10 (Continued on next page) Preparer: Jesse W. Smith Preparer: Allan M. Carmody Attachments: ^ Yes Title: Director of Transportation Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA between Chestertowne Road and Osborne Road/Curtis Street; and constructing sidewalk on Chester Village Drive from Route 10 to Festival Drive. Recommendation: In order to avoid delaying the project, the Board is requested to authorize the County Administrator to award a construction contract, up to $463,000, to the lowest responsive and responsible bidder. The Board is also requested to authorize the County Administrator to execute all necessary change orders, up to the full amount budgeted for the project. Staff is working with VDOT to obtain authorization to advertise the project. Staff recommends the Board take the following actions for the Route 10, Village of Chester, Pedestrian Improvements Project: 1. Appropriate $327,000 in additional anticipated VDOT 2. Authorize award of a construction contract, up to lowest responsive and responsible bidder; and 3. Authorize the County Administrator to execute all orders for the work, up to the full amount budgeted, District: Bermuda reimbursements; $463,000, to the necessary change for the project. Route 10, Village of Chester, Pedestrian Improvements Project REVENUE Date Source Amount 7/1/12 Revenue Sharing (VDOT: $100,000; Count : $100,000 $200,000 5/22/13 Anticipated VDOT Reimbursements $200,000 Proposed 5/28/94 Anticipated VDOT Reimbursements $327, 000 TOTAL $727,000 ESTIMATE Current Prelimina En ineerin $142,000 Ri ht-of-wa & Utilities $0 Construction $463,000 Construction Contin enc $46,300 Construction Administration & Ins ection $75,700 Total $727,000 ~'~'~~~~ 5/ ~j~l nL W ~~ W ~~ .L `n~~ L J ~/ L~ /n~~ V l /~ `,~ T 'f~'f'''~~''~~ v/ `~ t~ ~~ c 0 .~ c~ 0 J Q} t0 L Q / n~ V J .~ --_~~ ~, iL~~GZ ~1 ~p 1Td9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 28, 2014 Item Number: 8.C.s. Subject: Award of Construction Contract for County Project #13-0113, Proctors Creek Wastewater Treatment Plant Fine Screen Facility Modifications tS County Administrator: n The Board of Supervisors is requested to award the Southwood Building Systems, Inc. in the amount of the County Administrator to execute the necessary Summary of Information: construction contract to $2,293,422, and authorize documents. This project consists of two screenings conveyance and dewatering units, covers for the existing drum screens and related work. Staff received a total of five bids, the lowest bid being from Southwood Building Systems, Inc. in the amount of $2,293,422. The bids ranged from $2,293,422 to $2,887,000. The County's Engineering Consultant, ARCADIS U.S., Inc, has evaluated the bids and recommends award of contract to Southwood Building Systems, Inc. the lowest responsive bidder. Funds for this project are available in the current CIP. District: Bermuda Preparer: Roy E. Covington, P.E. Preparer: Allan M. Carmody Attachments: ~ Yes ^ No Title: Director of Utilities Title: Director of Budget & Management ~~ CHESTERFIELD COUNTY :4 ~~. :.; ~~ ~ BOARD OF SUPERVISORS Page 'I of 1 ~._~,~~s.~~ ~`~~°~~~~~'~ AGENDA Meeting Date: May 28, 2014 Item Number: 8.C.10.a. Subiect: Request Permission to Construct a Gravel Driveway Within a Fifty-Foot Unimproved County Right of Way Known as Troydale Road County Administrator's Comments: County Administrator: Grant Leonardo Alejo and Graciela Lopez permission to construct a gravel driveway within a 50' unimproved county right of way known as Troydale Road to access property at 9001 Clovis Street, subject to the execution of a license agreement. Summary of Information: Leonardo Alejo and Graciela Lopez have requested permission to construct a gravel driveway within a 50' county right of way known as Troydale Road to access property at 9001 Clovis Street. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. DIStrICt: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~~ ~ i . ~ F ~ ~ ~' ~f Illy. ~ ~ ~I `I _.f I ~'"iii. "~ l . ; ." . ..® ~ 5, ~m~ ...,__ ,. .., ~.,. _ .mm k~ ~~ ` ., e ~~ > ~ ~m._ I ~ ~ ... r i l we, . _~,~ „., l ~ ~ E ! / / / ; .. '~., J ., ~.,. k~% ~ ~If ~ ~ f, /, _i ., ~w~)'1 ~.... I { 111 t~t~ Z H U~ lL W O W ~ (n Q' =a UQW ~O t~619. _-.~ '~ N ~~~ ~J g m ~ Q m ~ r ~ J'~ $ ~ // i / rra j'~~ m ~ °r O u1 S ~ r a 7~ ~ r. J6 0O T 2 Q ~y s sd s / ~i `~'^ Z N N J/~ c o ti /,iN °} N~ n ~ N a0 N $ fj() ~ g ~ N .e ^ b ~~~ r ~.. A H q ~ N 6 u ~ ~ ef7O ~'~ ~ N a S N \ o` \ f Sy / Fn b~0 .M y~ ~~ / /~ s ~'4 C v N` =9t 1S k o r~ a, a ~ ~~3iay?„ _ ~ e ~ ~ °J ~~~ ` N _ n~ T n/ ~ O ~ l O~ ~ v JW al ~ ~// ~ ~b[ o f 1S Si ~ fC ~O'~ N Q X ~ ~ ~ In C v N .~ ~~ ~ J m ~° W .$ /05' a W ~~ O s ~, 1S. ~~~~J ~ O N ~ /~~ ~/. ` f J ~ ~ , ~ / . ~,~ / s ~. yO~ ~ sbl `!~/ I N 3 ~ obb~1s3 / H~ ~ N A ~ ~' m 4 ~aTl ry ~f7 i~iW $ N T 6Ni c ~ A ~ wc0 <r W n n' N O m ~~ V ~9 ~ O ~ ~ N/ ~ f l~ 4O 1'~S y, `~'Y ~ //~91 m ~b 0 Q / I d/~ Q ~ C ~ O~ T ~ ~O ~ O ~~ t'f m ~ cn h S~ '~ 'w ° lg ~ ,~ m1m/~ ~~~~5~~ e /~s / ~~ '~ less s $ ~Y; b ~Pry$ ~~di0 :. bt' N m O C m U Q m~ ~ ~ ~ c ~ G L U U Q~ `~~. e~. ~..1~ ~~~ CHESTERFIELD COUNTY ~~~~, f\~ _ ~ BOARD OF SUPERVISORS Page 1 of 1 ~Q= AGENDA Meeting Date: May 28, 2014 Item Number: 8.C.10.b. Subject: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement and an Eight-Foot Easement Across Lot 33, Walkers Chase- Section 3 at Foxcreek County Administrator's Comments: County Administrator: Grant Lionel R. Deloach, Jr. permission for a proposed fence to encroach within a 16' drainage easement and an 8' easement across Lot 33, Walkers Chase-Section 3 at Foxcreek, subject to the execution of a license agreement. Summary of Information: Lionel R. Deloach, Jr. has requested permission for a proposed fence to encroach within a 16' drainage easement and an 8' easement across Lot 33, Walkers Chase-Section 3 at Foxcreek. This request has been reviewed by Environmental Engineering, Utilities, Comcast Cablevision and Verizon. The existing Swale will not be affected. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No ~~~~~ WALKERS CHASE SECTJC3IV ~ A T FOXCREEK P.B. 16,3, PG. 8 1. THIS PLAN WAS PREPARED WITHOUT THE BENEFIT OF A T17L£ BINDER. EASEMENTS • MAY EXIST THAT ARE NOT SHOW?V ON THIS PLAT. 2. THIS PLAN IS PREPARED ~ - FROM A PLA T BY - -..- KOONTI-•BRYANT, PC ENTIRED: "WALKERS CHASE' SECTION 3 AT FOKCREEK" DATED SEPTEMBER 6,. 2012- - ANfl RECORDED /N P.B. 214 PG . 85-87. 3. THE PROPERTY SHOWN HEREON LIES WITHIN FLOOD IONS "X" AS SxOWN ON FLOOD fNSURANCE" RATE . MAP NO.: 51041 C0115D EFFECTIVE DATE DECEMBER 18, 2012 4. 7H/S PLAT ODES REPRESENT A PHYSICAL SURVEY. ., 6. NBP: NO BUILDING FERMI T - SHALL BE RELEASED UNTIL ~' GRADING AND DRAINAGE COMPLIANCE HAVE BEEN Acx~EVED T© THE SATISFACTION OF THE ENVIRONMENTAL • • o ENGINEERING DEPARTMENT. ~ LOT 22 ~, NPQ ~ 8' EASEMENT ~,, r'' -- P.B. 163, PG. B XX -FENCE _ _ ""`"'"r _ _ _ ,~ ' LICENSE AREA 1Ofl YEAR' ' "" --~= -- -/ ./ FLOODPLAI~ LOT 1 2x79'45" E 90 Qa' Rnn/F ~OD~' ~ 8' EASEMENT ~ r ~`'r ~ 16' DRAINAGE EASEMENT i ~ ~ ~ • ' SETBACK _._.,. LINES •~-~ 10' io `~ ~' ~ of ~ ~ p .r Lionel R. Oeloach, 9r. 6212 Shotweii Tr DB. 1(12©1 PG. 40 ' ~ PIN: 7136i53101t?0000 DECK 17.8' N N 16:3' 22. C 2 STORY I ~ VINYL W/$ASEMENT ^ a ~ '"~ ,6212 ~ ~~. ~' 7 LEGEND - - . - LOr 32_ _,.,_ _. _ ~,_ _ _ ..,~ 22.9 ;~ ~~ GAS ME7FR ~,- CLEANOUT CONC. [f1 HVAC WALK irk ~' ~ ~ ~ ~GHTRPOLE R RODfF ~ ~ ~ ___ _ -I- S 207:30" W 90.00` ' SHOTiFELL ~RRACE 44' R/W PLAT SNOWING IMPROVEMENTS ON ~ ~ ~~~~~~ MATDACA DISTRICT CNESTL~RFIELD COUNTY, VIRGINIA .~° ,tea 9,/~0~.3 ~'~ ~-~-~- Y KOCINTZ-'BRY~iNT, P.C. ~~ Q~LaP~~ ~~~~ ~roa rv. ~~-taH aoaa. surrE ~rtfl Rrcr~,resrao, vv~tcirtan ~~zs .~.... ~.- ...a •.•.• ..mow +w10 C... ~~ ~ ~ ~'~ ks~ ~~ ~+%' ~ v 43 .. -` `~ ~~~ DRA NACE fASEMEN r e, ~u _ ,-~~ t7f t0 LDT 34 ROD/F 227.93' TO THE SOUTH LINE OF WALKERS CHASE EXTENDED ~~ CHESTERFIELD COUNTY ~~ 1~' BOARD OF SUPERVISORS Page 1 of 1 ~`,~R;~ AGENDA Meeting Date: May 28, 2014 Item Number: 8.C.10.c. Subject: Request Permission to Construct and Maintain a Private Road Within a County Right of Way to Access Property at 6621 Greengard Road County Administrator's Comments: County Administrator: Board Action Rec Grant Green Acres of Virginia, LLC permission to construct and maintain a private road within a 60' county right of way to access property at 6621 Greengard Road, subject to the execution of a license agreement. Summary of Information: Green Acres of Virginia, LLC has maintain a private road within a 60' at 6621 Greengard Road to serve the been reviewed by county staff. Approval is recommended. DIStrICt: Dale requested permission to construct and county right of way to access property Zew Kroger Marketplace. This request has Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~~ ~~~~ ~ .,: ,. m ~ ~ ~~ i,~~ _. .~..~~a. , ~°~ r~ s~ t ,.. ,. ,' ~ ~ . ~ ` ~ ~„ _ . - ~ , ~ t ~° ~. ~°~ m ~,. ~ ~~ ~ f a~ ~. ~ ~~ ~~ . . ~ ,~ ~u p~ J ~wi.,,.:. r / %,r ~ ~ V ~ ~ ~ ~,r ~~t ~.~~ J "na,a.,va, <,,,~ . ~ f t x i f t r-; . n„ .,.... ~,. ~ ~~_1 ~~ ...~.e.-... ~~~ .,, ., , ~ ...~, ~ t ~ ~ ~.....~,. it j I ~ . ~ I. .. . ,.~ i ~ ~ I ~~- M I ~ ~` °,i xs ~r ~{. ~~ y. +~Ar „.~ ~~ ~M -'~r._. CHESTERFIELD COUNTY DEPARTMENT OF UTILITIES 6700 t 001 u1e 6630 F,y~ "'~a 90 ~~ ae1 uaa 6701 ~ arse ~ 6829 6827 6aos .,,a a„a 10400 ,0322 ~ ae u~1 s441 a 6451 6600 ff aeoo 6411 else 6441 i ~ `~ a.~ $ sae ~~ 11ar 6443 r aitr -~ 10601 6641 ~ r 10611 a ne0 ~i 10611 m ~ a F 6621 Greenyard Rd ~ a 773 659 0127 00000 ~ ~ GREEN ACRES OF VIRGINIA LLC 22.59ac DB:10220 PG:746 0 , 6z, a,aT 662, so' x 190' License Area aoe0 11006 7726588744 ~ 'a ~>~ F PRE CON INC - 6620 es0o 6600 rrw .670D COURT YARD RD am ~~ 2.265ac 6630 DB:9252~&G:25 ~ COURTVMORO'+511 rteG salt p 6701 t i~ Cheste~eld County t?epartment of Utilities /~ Right Of Way Office ,~` °` ~~^ //'. \y ~ ~ N ~r o, .~ .• u` ~. 1 inc~1 = 207.5 feCl ~~ CHESTERFIELD COUNTY '~~~ BOARD OF SUPERVISORS Page 1 of 1 ~$~~~ I'~f' ,", '~~ AGENDA Meeting Date: May 28, 2014 Item Number: 8.C.10.d. Subject: Request Permission for Landscaping to Encroach Within a Three-Foot Drainage Easement and an Eight-Foot Easement Across Lot 17, Queensgate, Section 1 County Administrator's Comments: County Administrator: Board Action Regueste Grant Christopher T. Lubniewski and Sharen Lubniewski permission for landscaping to encroach within a 3' drainage easement and an S' easement across Lot 17, Queensgate, Section 1, subject to the execution of a license agreement. Summary of Information: Christopher T. Lubniewski and Sharen Lubniewski have requested permission for landscaping to encroach within a 3' drainage easement and an 8' easement across Lot 17, Queensgate, Section 1. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ,,-r~ ~~?? ~~ti.s'e~.s'~ ~~ i ~ ~ ... i, ,> i ~..~ , i ~~ ,~~ ~ i i i r ~.~~ ~. ~~ I ~ ,. ii~ ~~~._ ,..,.. f i ~ ~ r. ~~'t ,., r a fii.~~....~«...~,~,..w...mwww... ,.~.~.~.~. ~ `~ "' i ~R r Po f ~k~ 1 My 11 °k ~ ~ ,' , . .-~ ,o ~t Wm~ is I +F wu~ ~ s. 1 J Fi F ~ i N ' ~ J o • f1 I ~"@ri ~ y ry r. r M a ~ ~7 ~ nl x~ ~ f ti ~ 4 v dpr i n ' ~ ~ ' , f I o~ ~~R ~~ _' a° ° ~ j ~ ` ~r "M A ~.~. I~ ~.emu.~ i~!M #1 G, /,:,' ~ J J f f DRATNABE`~, \\ 6PIN: Tc7-'698-78it3 ~ ~j, ~ ~ ~ i~c LICENSE AREA ~ +° n 9T ~ PRUPefin B 9641 P6~ 68i ~ , O P6.125 . . . 4 l- } `~ O• ' \ `r ORAyg3NAG£ , EASEMENT , ~ EASEMENT ~ PPG iB4 x P.B 2fAPG.48 x -~ x ~, x ----~- x -!- x ~ ` \ ~ T `~ i ` \ YPICAL ~ \ r 17 \ F'RgPOSEO ` `GARAGE x ` ~ \ .` 15.133 S.f I \ ~ ` ~ ~ t \ ~ ., ~ ~, . • \ rZ.fi7' ~ ~ I .~ ~ x _ . ~ ` x ' ~ s z• ~ 7 A~ f , %,r I ~, ~ ~ I ~ ci'•v ~ ~ ~ ~ \'. °~; s na • 7~ _" ~ -o ` I _ •4 ~ Dfl'1 ~ T x ` ~ r . i ~. \ ~ 4'\ ~` ~ i` ~ Christopher T. Lubniewski \ ~, Sharen t.ubniewski '~ o r~-~ ~ ~~ ` , ~ 1324 Astiey Tr ~ \ ~ ~ `3~ DB.1©390 PG. 53 ~ \ , " ~ ` MATER METEgS \ y : " , , \, PIN: 7276979933800000 \x ; \ _~. ~ 5+18 2'16'E i .00' ~. -.« . _.__ ~ ~ ~ ACS \ AS ~ v \ ,~ . R ~ ~ \ ~ . PLAT SHOWING PROPOSED IMPROVEMENTS ON °'~ ~ LOT t7. C~UEENSGATE, SECTION i 4~~ MIDLOTHIAN DISTRICT, CNEBTERFIELb COUNTY, YIROINIA i0 ~^ "'~ T HERE@Y CERTIFY THAT 7H24 SURVEY, TO THE @EST OF NY AN@ 8EL1EF I@ C@Fi0.ECT AIC COMPLIES NITN iNE NIN7,tN PNOC1:1ni1EA AND STANOAtiT9 ES(ABL @ fiT THE YIRbIN7A STATE • ( IIIp' OOAta OF ARCi12TFtTB, WiCFE6 sI0NAl EN@INEET~, IAMt BLRYEVlY1@ AiNI f>rAT2FIED Wf79CAPE ANfa12TEt19. ~. ' ~ ~-~ i ~ ~V~L1~~ilfV- V~~1 ~~ ,~ P.O. ~X SOtl07 RICHNIOIKf, YIRBINIA E325p t6o1I 236-0190 GATE: JUI~ 11 20 3 &C L ' '~ 20' JOB No: 12233 7 REYI3E0:JUNE 11.2013 iREYER5E0 HOUSE PER EAGLEI .~ a d ~x .~ ~~~ ~~~~ "~°~°° CHESTERFIELD COUNTY _ ~ ,~~: ~;~; ~ BOARD OF SUPERVISORS Page 1 of 1 ~~`: ,~' ~~'~ AGENDA Meeting Date: May 28, 2014 Item Number: 8.C.10.e. Subiect: Request Permission for Existing and Proposed Boat Docks to Encroach Within a Sixteen-Foot Sewer Easement and the Impoundment Easement for the Swift Creek Reservoir Across Shelter Cove Pointe County Administrator's Comments: County Administrator: Grant Woodlake Community Association, Inc., permission for existing and proposed boat docks to encroach within a 16' sewer easement and the impoundment easement for the Swift Creek Reservoir across Shelter Cove Pointe, subject to the execution of a license agreement. Summary of Information: Woodlake Community Association, Inc., has requested permission for existing and proposed boat docks to encroach within a 16' sewer easement and the impoundment easement for the Swift Creek Reservoir across Shelter Cove Pointe. This request has been reviewed by the Utilities Department and Environmental Engineering. The existing sewer line will not be affected. Approval is recommended. DIStrICt: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #~~ ~'~ ,W J Q ~ a O 8 . r~ivw aoao~ wOa~ •iSio ~ m - -- ~ :--. --.- ~ - - -~ -- -- ¢ S _. _ _~. _ r~ _~ -- __._ _ _. ~ ~ - i ~ ~ ;Q !~ ~ ~ ~ ~ ; o : }-~- _ i ~ ~,~ ~~ ~ ~ ~ _ r_ - -- - - a ~ . - __ - . _ . . - . - . Y W Y i Q J ~, ~ ~ _ ` ~. Q ~s w ~ ' ~ a _ _ ~ V . . _ _ Q f ~ . w ~ .+~ l ~ c0 'U + qJ ~. J d ' ~ ~ O ~ ~ ~O 1 0 ~ ~ t r G _ ~~yy 2 W ~ ~ , _ S f S ~ pp P ~ _ O O [~ L~/ r _ tl S ~ _ ~ p ~ ~ V I ~ Y ~ m • ~•l • ~ W •r ~ _ ~ .a t < < ~~ ~ ~ 3 `\ l1J` r ~ _ 11 m _ • Y i ~ - h 2 , e _ \~ ~ .. r ~ f -. • i T'. i~ Q m ~ ~ ~/` Q r f ~ T ~ W W ~ ~ i f ~ ~ . ;~: (~ ~ per. _. i ~ .._ _ ~.. .. _ r - p . _... ~ ~ 'a.r~a `a~ ~~ V , , ~, ~ . . • . f - ;-- _- , --.__ .- ,- _ ..._-; ; --~WOODLAKE CAUSEWAY DOCKS • , ......- ; - -; , - , - • ~ - : - -; ;-- ;- - , - : -- : ~~-- ~--- --LAKE - '-- ~-.:_. 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Y~ xd "h '~` la . { F . ?Jr;~"i, f '?' aY"~' °}~ -_ ~ .i~' ~ ~ r "Y a as v ~ ~ ~ u~ ~ .+r # 3''°`y yt",~ a ~~. ,.~ S X t °C~i,,p x ~ ~ - R 7A t`"' z ' ."wi c v 3`' -~i~~"y~~ -~ .F~^ .~i- ''u'1 r r':,t J "~ ~~ :'%+ >`~ .t2 .7. - -t. ...} ;~{` r {. k A } A `~ ~ " ;''a +~z x ~v ~;.~x a ~~+r-. ~;~ ~ ~. ~ t&,l.,;ya ~~ ~# , _~ r ?"°w4 ~ ~„y°y, '4'a! g ~ ? ~~ii-. # {4 :s y r ~ _ ~+ .° >,~~° ` s a ~~ ~~ ~**~~ < ti q~s ,~ `~z'^°s';r ~M'~~ ~$ ° ~ "a'ds` ;p~~~~v-"r~^~ -~ ~ " t'c F; ~ w`-;r ~3a - ~_-„ R~ ~`'~yt";4~`~:k' 14714 t '~'"; ~" ~ ,dr ?%~':~ ?S R+'~ii ~'c~ ~~.s~~~~, -k,~ _ - i ~ .5~.e~ ~v~'~~'~~~%~ ~dY" ~ ~ ~' ~ ' 'C'4-'ES+6t. r, y a~y„'# ~ ~ ~.A yy f n" i }~ 14 @ v F ~ ~t ii~ {.~~ i ,- ry,, ~ + ,,~ ~~ to ~,~ ~ .t"i~ +' v ~#{~ d. q s' -~ t?~'a -°1:x..'L.~$.'S..>.:xt~4~y'?„ ' 't'- ~y~ `~. 3~y' F..' ~'q x{ ~+r~` ~ kX : f, "IM7z '~+ V •~ ~~w~~Gy CHESTERFIELD COUNTY ~~~~,i,, BOARD OF SUPERVISORS Page 1 of 1 ~V~k, ~ AGENDA Meeting Date: May 28, 2014 Item Number: 8.0.11. Subject: Request to Quitclaim a Portion of a Sixteen-Foot Water Easement Across the Property of Beechwood, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement across the property of Beechwood, Incorporated. Summary of Information: Beechwood, Incorporated has requested the vacation of a portion of a 16' water easement across its property as shown on the attached plat. This request has been reviewed by the Utilities Department. Anew easement will be dedicated. Approval is recommended. District: Dale Preparers John W. Harmon Attachments: ^ Yes Title: Real Property Manager . ~~~~ I ~ ~~ .. ~~. ~ ~ } h .i,. ,' ep..~ i rt i ,~, "~~. ~, r,,; ~w.. f ~. .., ~. ~, RX~ dY 3 QO Wad ~ ~~ V w~ ~ V `~~ Y ~N = wry ~~'~ 8~ go ~ d ~ a~~ ~~ ~; ~a u w O _C~nf oa Z b e r 8~ F8 ~ _ ~ n ~ m S ~w~ g~>a ~ w0 Qa ui ww O '(w/1_~~ yJZW1 w ~, ~L K u~ J h Vf mg w w w ~ w w w w w~~ w aig ~ xwc°~~ o~ i m o~ ~_ ~~ z o b o 0 0$ ~ g e z7w= Q. 0~9 w w°i '! ~ ~ ozz~ - z si ~ `c1 H r"S .'i n vii °a < `°~ 3w~U~ c7w ci ZI 'i uw gt 4~ :r 2 QJ & ~ ~ m ~QOW O °n~~°Y3 ~Oi ~' 'fT~-1!Z 4 24 i< O (J I ?~ m N N h Z Z P N iq 41 vl3 /w/~~ ~~ J Q V e ~~ ~C~ w~ e r n m m a~ d W~ G°x~K° OV Y~ rc~ w<~ ° ~ 2 3 3 `5~ ~ 3~ 3~; 3 u~ 2 ~~ ae a4w a ~ o ~, z N ° ° 4g0~ a ~~ yw¢ nav~i ~ K ~~~ znW O wpb $UZ ~ z ~ p ¢tt~ ~w O ~ d v ° z J~ ~ ~O tii FZRU r3~ U m Q Z ~ ~ O ~ .. ~ M AgT~ 637 ~~$~~ ~ '~\~ wz Tt'11 ~~ 3 m z Av' ~.nF-1YAY e a ~ z v vP 'o g0 «,5,+~, ~ ° 0 KppK1;R A~uI-~1~~°5 Mme, a 979 `" C B 9111 PG' 109 ~ w B' 8 1~7. a. o ~~ w _ ~ U ~ _~ g~ 725 `~ = ~- ! i f ~~i a 511°5521'E I _ ll ~ d~ 5~ E yl1T ~' ~ i I g $13°55H5E 511°5571' ~ . i . IVY ~ ~~~_ ~ ~ h~ ~~ _ a _-~_,_ - ~ W, $_ 16Co1 ~ ~R~ ~, ~~ e~ ~~~ sa 1 ~` ~ w~ ~ ^~ WL11 a I~~ i ~ °r° 3 i -.. ~ ~ ~~~~ ~~ ~ ~~~ ~ ~W I ~ ~ =Q ~„ ,~~ ~ ~~~ ~~ ~ ~ ~ o ~ ~ _ .. ,r _ ~` " ~ '~ ~ ~` L- m , ~ ao~~ ~; ~ plLT ~ ~~zoe~~ ~ ~~~y ~ ~-~ ~~~, ~ I~ aY 4 JOptiC~O ~, ~ I ~.no,~4'~ti~,v k OpV ~~ m ~ ~~.g~ ?~o Q.A~ ~~ /~/% I ~ }° /a~ ~/ ~> ~`~j i r, /~, I ~ O m i //j, ~ ~ i /~/ h,~ , , ~3 ///// Ili~c /,~ /~ '~ ~ i y3 ./ \ ' ~~ '` it / w ~ y ~~ ~~ ~ / / ti~ % V] . ~ ~, ___~r® ~F~I3N02 LH S~A' /~s 1 3 i ~~~ ~ ~: ~ ~~~ ~"''~~~ CHESTERFIELD COUNTY ~~'~ ~`~. ~ BOARD OF SUPERVISORS Page 1 of 1 _, ~; ~~~' '.~~ AGENDA Meeting Date: May 28, 2014 Item Number: 8.C.12. Subject: Approval of Lease for the Employee Medical Center County Administrator's Comments: County Administrator: Board Action Rec Authorize the County Administrator to execute a lease with the Health Center Commission for County of Chesterfield for the Employee Medical Center. Summary of Information: Since October 2006, the County has leased space from the Health Center Commission at Lucy Corr Village for the Employee Medical Center. The existing lease is for 3,005 square feet at $18 per square foot, for a total annual amount of $54,090. The new lease is for 3,005 square feet at $19 per square foot, for a total annual amount of $57,095. The new lease will be for two years beginning July 1, 2014. There is no rent escalation the second year. Funds are available within the Employee Medical Center's budget. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Preparer: Allan Carmody Attachments: ~ Yes ^ No Title: Director, Budget and Management #~ ~~~'~ ~~,~ CHESTERFIELD COUNTY ~`. ,,; y ~;~,~ BOARD OF SUPERVISORS Page 1 of 1 ~~a°? AGENDA Meeting Date: May 28, 2014 Item Number: 8.0.13. Subiect: Designation of Right of Way, Temporary Department of Transportation Drainag Sidewalk Project County Administrator's Comments: County Administrator: Construction Easements and a Virginia e Easement for the Harrowgate Road Designate right of way, temporary construction easements and a VDOT drainage easement for the Harrowgate Road Sidewalk Project and authorize the County Administrator to execute the Declaration. Summary of Information: In order to construct the Harrowgate Road Sidewalk Project, it is necessary that a parcel of county property at 12140 Harrowgate Road containing 0.2441 acres, temporary construction easements and a VDOT drainage easement be designated as public right of way. This request has been reviewed by county staff . Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~3 '° ~0 0 mNi!] ~~ U ~ O ~ N ~O L"~ OI ~~ ~ a I a ~~ v U ~E~ O ~~° ~. up<i a ~a~a ~ d d.o~ ~ ~ _~ z~am ao~'a / 1 II .alp ~ ~~ C' ~R~ ~~ I p~gp g & d ~~ +~ ~s ~ ' S~ ;~yY ggg q ~:`cS; ~ ~~ u5 `~ ~ ~' ~ I~~ ~~ I I 3h ~ ~ ~I~'kE I ~$g~~ ~~ Ilr~s I~,{q~ I ~~~ Il~ry° . ~~~ °~ Y ~g~` ~ I I ~; n g~~ ,,ja „ ~ ~ , 4 r~ ~: I yi 4 ~ . H ~I ~ FF R I ~ , ep~E ~ ~~~igg~~ ~a ~w i ~~ ~°~a~ C p F _ I ~~ y \\ a ~ ~ pp ~~8 1 I ~Rkbl ~~~ ~~ I ~~k~~ ~4 ly i \ I IM1 ~I ~~ e \ ~ 17.0 ~' g3 6 ~ ~ ~ ~a ~~Hr .$ ~ y yam. -y-~. ~~4 I r ,~g4yo0 &"~t ' a ~~ ,~,~ ' ..,,, 1 ~3~ 4 8; ~ ~ r~wr \ ~~ ,ag ~ I / c~o4o a~~ fe / b~~" ~ 3~ ~c 7„ _ E NkyF' i kE y go ~~ ~ ~ ~a ~ ti ~" ~" ~°~g / ~~€ FIB ~zr'~ yN E y s 3 a ~'~ e o w ~~' g~~~ ~d~~ ~''~~ ~; r,t_ r~ ~ 'a 8 ~ eg~~ s Fg ~ R I ~.''4r n~~ r c II '~ ~~ 8 8 I Y ~, ~be~h~.~~ ~~~° b ~tR~~~ CHESTERFIELD COUNTY Py ~~ BOARD OF SUPERVISORS Page 1 of 1 ~~~~ S ,~ AGENDA ~~a~a~ Meeting Date: May 28, 2014 Item Number: 8.0.14. Subiect: Right of Entry for the Huguenot Trail/Robious Road (Route 711) Widening Project County Administrator's Comments: County Administrator: Approve a request from the Virginia Department of Transportation for right of entry on county owned right of way for the construction of the Huguenot Trail/Robious Road (Route 711) Widening Project. Summary of Information: The Virginia Department of Transportation has requested a right of entry on right of way dedicated to the county for construction of the Huguenot Trail/Robious Road (Route 711) Widening Project. This request has been reviewed by Utilities and the Transportation Department. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~~~~ . _ ~T ,~.~ _ ___ .. ,~,~ „.. , ..u. ~._ ~_ _. _ _. n ~ . > ,.._, ,, ,,,.,. ., e..,. .,.,m...a,,. ~.a,,, n. o ~ ~ ~ - S~ v a YY ~ U !. j ~ ~~ ~ = ~ i~ ~ p f zi raxs as . ~,t9 ofs &, ~ ~ a e ~ v ~ ~ 4 wW ~~ ~ ~ ~ c ..~ -~N il o~ =ya ~`J`°^~ ~ ~ ~ e ~ n ~ ~. oda. cZiW c,~ ~ i+ '2g Sd~+ i ~g ~~~~~r. 8 E aw: ~ , ~:~ , ~ 2oLL `~ ~Qa g~ ,i ~ rFZ~trht, • '~ a ax~~~`~ Ng 5~,~ re„i I ~ ~e $~ £c> ~~ l' ' I ~.~31ni 111 i~a `~ ^g~i N ~3 N way, ds~N i A A3 ' ~E ~ta.Oxr it ~ '! ~ ( 1 ~2&°~ ~ ¢ x 3 4 t I ~ r ^ Q` 9 ~' `Y W ' a ~ V1 8`'+ ,Q~ ~ ~~. 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N gOO ~$U 4 ~v S e 4 ~ p., ti-~ o uhf ~~~r o~Uc ~ N€.- _ LLu56 ~$ ~3:Y _- _ 43 %ry^ O T OLL 2 ~cv~b~~~ ~~jyb,~~3yJ NQO Gam, w F- z ~'"J, w>j zp,~.I~~`i ~ Z Q ~wrl s m N O O ¢ru Q 2 O a d w ay ~ w N 4 =z°z ~ $~~ raa ~ ~ ~ ~~n a ~ ~~ ~ ~ a A ~S~ ~ .'r S /~~ ggg~ s~ ,. 2 3 ~~/~'~ R ~, ~' u ~ ate ` z e > .a ~ _ ~ T ~ "~ ~~ -, y' ~,w Gi ~ v~ti ~m v~ ° ^ Y° Y d ~ € ~ R~ ~ p ~~~ ~ R f h E "~ yy Y ' t3 ~'+~~ ib~.G, `~~~~~Y'L 3 u~c~,v~. ~.'y,o a E ~ ~ ., i r `~ ~ E U r r S~ sc ~s ~ ~ C' b ~ y F~ ^ .- Z ~ ~ V 4 ' P ~, T d> y G - 'j rl F ~ ,~f ~~ J ?t Y . iY y a ~~x ~ f ~ ~ ~ ~ g Y ~ ~ . ~w . rU~,mv F..~ d 3: ~ti N N N ti N a~ N ~ N 6 ~._ N U ~W 2 ~ ~ v _S yy~ ~ o W 2 ~ ~ V ~~~±± ~ ~ ~ I'~ c4 ~ U O ~~ ~ a- 1~ O W W ~~~sy'~ 8 8 oK~~~4s o ~~a ,,~ o ~p~t, ~_ ~ ~~ x M }V ' 8 4 L ~ ~ ~ .0 0 }y t(t $ f L p N hh'' F ~ ~® ~a$a ~~ ~~ g ~ ~ ~ g ~ ~ Fj = m ~ 4 a e~~~~~ena~~z~~ggz~g~ `~~~~ o a~ ,5, ~ ~ 5~~ S c g g b¢ E a ®~ a~ ~~a~~~~~~~~~~~~ a ~ fi ? ~' ~ : ~ ~~ Y ~ F 4 d ~ ~^ ~ p k ~ ~ ~'~, ' 4' i $ ~ ~ ~~ ~ ~ 8 ~ f l `I i ~~ ~ ~ V &8 ~~ ~~ v ~ .1...i.'.,,,,) c ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~ '~~ ~'~ ;;~g ~ AGENDA Meeting Date: May 28, 2014 Item Number: S.C.15.a. Subject: Acceptance of Parcels of Land Along Ramblewood Drive and Lawing Drive from James River Industrial Park, LLC County Administrator's Comments: County Administrator: Accept the conveyance of four parcels of land containing a total of 0.114 acres along Ramblewood Drive and Lawing Drive from James River Industrial Park, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. DIStrICt: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No U .G. V r i w ~, ~, rn III ie~ ,~ . o ~ '`=~ti, ' _ ~" _ I ~.. ~~ ,;~ ~_ ~ ~ ~n "~~w I ,~ W .~ ~V ~r~ t ,~ Zq~l.. 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CCCh `\~ `~°p I2io p 2v~ Yi~nuj Lei ai vi C UUUU y~ S ti y 2 ¢ a ° y6hNhh h^h~q ~ H = g o000 ¢ ~~~~°n `\ I ~ j N NhhNN^~'f ~ h M {y ~.~ N M O p ~h40 `\`\ Q° a 1~..~1 ° of Oi boi aj o; of U' J JJJ w ~~ \`qp ~ w °O~ Q 7i ~°nnnvv~~~v~v~~v°~+°rg° ¢ WWWW ~ ~~he >r$ ~ ~e Rhh NNh~']NNNN ~ Cpa 4 ~ 02U~ N ~ Jm U ¢¢¢¢ O ~°¢i .. h. o 4 4440. ~- ~"p2 iGi~ io °~ \ N~~°'U~ UUU UUUUUU UU h v+ _ ~+ ~ CHESTERFIELD COUNTY ~~ ~ '~- BOARD OF SUPERVISORS Page 1 of 1 L `~.-~..~ AGENDA ~•, ~RCtli;4'~.•• Meeting Date: May 28, 2014 Item Number: 8.C.15.b. Subject: Acceptance of Parcels of Land Along Bermuda Hundred Road from James V. Daniels and William R. Shelton, Substitute Trustees of the Keck Trust Dated November 26, 1974 County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of four parcels of land containing a total of 0.38 acres along Bermuda Hundred Road from James V. Daniels and William R. Shelton, Substitute Trustees of the Keck Trust dated November 26, 1974, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No ~. i '~ I ... ~,~ ~'~',. r '~'~ a;.. ~ ~i'4~ "iu , ~, ~. ~~~~w ~.„~' A.~ AEolou4~l I an}'an33~WuI I IaR~>•PI>w11 7wuulolvMad aN5 ..=.~w.~~--~K~~ SRCt YA'~~'J a+W I m6 nY4'MM~p [Ob 5.~.~.~.~~..m4u.~ ...- d o o~ a . ~ s w o w w ~ i ~~. ... _ ~ _ 3N/7 H~1VW _ 3N/7 Hal YW ~ M.1h90.CS .es'aszt LW ~/ Q r W ii W ~ ~'W $ _ i 1 ~ ~ ~ 8 " ~o 'l ~ m F ~ a ~ ~ ~ y 'm "~ ~ ~ ~ ~ ~ ~ "g® t7~(AJF"p~~ ~ N ICI , x ~ W ~ h m ~ ^ zQOM~1-~ W~ oe o 2 z ~~ ~ ~ U ~ 3~ ~ ~ ~ ~~ ¢~~ a~'a ~ ~~ ~~' ^ '~ ~ c ~ y ~ r ~ ~ ~ ~ z a~ ~~ Z W Y ry < Q 0~ ~ J 5 yW ~ ~ z ~ ~k^W~ ~g ~ ~ m z i g V ~° W c~ ~ £ ~ > ~ ~ o I ~a~ z o 33 3 ~~ i~a~W~ ~ !i ' gee^-Y ^ ~ ~ ~ ~ w a ~ h ~~~ oQaWQHW~o~ a ~ m i ~m~ ~z~y yti Nq ~ w ~ d ij v g WO~N~' ~ ~g ~ ~ ' ' ~ A b o ry ou LL Z _ ~YIQ " r K~ g~ ~Y i' i zgn W $ ~I ~wH ~ iii m u ~ ~ ~ $ ~ fi LL a (11 ~ J u'ac ~ ~ W m ~+~ " I~ ii Wy ^ ;, n~I z ~r~zmmm ~ 3 ~ W ~ Q O = ~ ` z ii. ~i3~ }Od q e~m~ ~I'~V ~m 3e v B 8 W = W w~ ~ ' ~ Z ~~Zi QM ~ ~~ y :. - U~ J m .. 4c :I c7 b ~ ~ r c O Y. ` Q ~ ~ ~" .re~ED6l m.ress ~ ~ ~ ~ o ro o 3 ~ ~ ~ ~ ~ $ ~ ~ F ~ J ~ ~~ o ;~ m Z y ~ W~ a ~~ ~ ~ ~ ~ ~ ~ ~ a ~~ O^M m ~ ~ ~z^a~N3 Yw ; - 1 ~~~~h ~ ~~~~~ ~ y 'i ~~ a ko 1A~~~W~i ~ a ~ ~ y~y .NO I ~ pi.n W I yW~~,$Q m$n ¢ ~~ a b I 1 ? 4 y~~ li ~ O ~ p ~ • N ly S80VN ~ ~,~ b W t I't i y~~ _.. 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WpUQ ~ ~O }c} yy~ .~ Y'~jq Z~ ~~^q,0 I m y~W4i y N`e o W~ rym ¢~ ~j aygja^ P. y" ~y iY W~x g . I! Y a °~~ ~ m ~~oa Oo ~ i ~~' 33 d~ ~m~3 8 y I; I~ m ~ +H : ~ ~"~ 1~ I S yft Sm ~ o ,oooort -- ~'o ' ' ~ / li µyOSS.ZS .OOTOYI ~ ~'~ `~ g ^ lip l i' L8l ''Jd ~LB9'9'O OVOM 03FlIlNnH VORYfH3H IOOZ U ,~ ' _ _ _ .~1 - - - - - - `~ Il OOOIX1F.SaBaS89LB'Nld'J ANYdWOJ OOOM7/VN 3N/7ND1YMl i; 2 iii II II 3N771Sb~0aVOBt3S _ _ _ _ _ _ - -3N/7 N~1riY ALLi.B0.tS y •~'~{ ~~ . ~~~, j !~~/f(~~,i~ '~'~ 1i49 '%." hgCtlN',. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 28, 2014 Item Number: 8.C.15.c. Subject: Acceptance of a Parcel of Land Along Bermuda Hundred Road from Nina V. Shoosmith, Trustee of the Nina V. Shoosmith Revocable Trust Dated October 8, 2010, William R. Shelton, and Evelyn J. Gray County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.104 acres along Bermuda Hundred Road from Nina V. Shoosmith, Trustee of the Nina V. Shoosmith revocable trust dated October 8, 2010, William R. Shelton, and Evelyn J. Gray, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~; ~ ~;; ~ °~ a J 1 ._....~ f ~~ ,c .'~y' 1 ~,.~.,„„,~.„,.,u.... ...,. r °; ~; o AI `b m, ~ ~~'; ~IW4~1 -~~^~in+WI I I~Ru-ppary 7uaxuAcN+x+~ ok4 ~x~xxr o-+x'"""cxa ew1aiae m~smsv~~u. ~ ~~ • • -dno~~ sNOww~l av~ir ire r,wbu n~u ~smo x~nmxuawnw xomnmw ~~~ - - - _ - - - 3AM7 Na1YW aNii{rateav - - - - - M.{6,80.ES .rs txsz! `W` r W O W ~ W W g ^ i ; 8y R ~ 3 ~~ ;z ~~N ~ ~ ~ ~ Y n e 2' W V °' n m ~ $ III ~~ ~ i"~ ~, ~g ~ ,`~ = ~ W ~ ~ ~ ~ F gg~ -+~n~3~z•; ~~ aLLaa~ Mz Y ~ ~ $ ~ ~Q~~ ~h a~?~ $~ ~~ ~Y W~ 4 ~ ~ ~ ~ = y = ~ a $s~ ZOCVI ~m8 OWa~jWt~f1W ~ „ ~ z .. ° m 3~c 40 yo~~"' ~ ^ ~ ~ o ~~~ Z V J 0 Q s.Z F1- d ~' ~' 3w~a ~ 3~ u~ I ' am~~~ ~ ge^^. ~i ~ W ~ °o' $ a n w ~ h h EF 3~.I~xWOF(/~~o~ ~~~ =CQ g~ '! ~a N~ W W hm w ~ ~ h~ ~~~$~ I~ %~ ~i W°fn ~ ~ ~ W - b - b ~W'3i0~O~Q~~ ~& ;+ ~ ~'^ yn ~ '~ ~! ~ C~ S mwm~ ~ ~< ooi ~ u xe. ^ ~ $ ~ a', =WtAZJmce ~ Q O s ~ W l"'~ W ~ ~ ', ; ~~~ ~ ro `gy"y~~ti i~~ WCKN :~^ e^ e~ P. {~. 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ES .09'06Z1 ~ CHESTERFIELD COUNTY i'`~ ~_ u`~'j~ BOARD OF SUPERVISORS Page 1 of 1 ~, `~" 1~d9~ ~'~ AGENDA yliasr.+5 ,- Meeting Date: May 28, 2014 Item Number: 8.C.'16. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Administrator to execute an agreement with Company for a 15' underground easement across property at 1600 Learning Place Loop. Summary of Information: Supervisors and the County Virginia Electric and Power Tomahawk Creek Middle School Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' underground easement across Tomahawk Creek Middle School property at 1600 Learning Place Loop to provide service to new mobile classrooms on the property. This request has been reviewed by county staff, school administration, Comcast Cablevision and Verizon. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # -~~ ~ ~k~ i ~~~pp}p}~ PKWY _-.___~--- 600' +/- EXISTING DOMINION VIRGINIA POWER UNDERGROUND EASEMENT IS' I5' EXISTING DQb11NION ViRGlNU1 POWER UNDER&ROUND EASEMENT !' i ~joa~ s~'~ow- G~'" ~~0.d ZO ~ • ~ U00~`~`'s ~ ~p~dpC' v~,1~ ~~36g~~ ~ t ~~ Gp#N' ~~ 15' -.... /! -,.- - .~ y 'i ~- ' CENTER LINE OF CABUc INDICATES CENTER UNE dF THE 15' EASEMENT r-- NT5 N/F CP ACRdP0U5, LLC GPiN: 7246946938 0 ~~ y ~ 15' 145' +/- - r~or ro Acci?mpony owNER iNrriAr_s: Right-of-Way Agreement VIRGINIA ELECTRIC AND POWER COMPANY doing business as l~nmininn Viro-inia Pnw~r l1G MIDLOTHIAN Legond istnc - ownship- oroug oun y- ,ty Stati MATDACA CHESTERFIELD VA -----Location of Boundary Lines of Righ#-af-Way ice lat umber ~ 5 }n width. As Shown On Plot MIDLOTHIAN OS-14-0018 - =~---Indicctes Property Line is Right-of-Way Boundary s imate Num er Grid Number 15~ in Wid#h. As Shown On Plot 7b02147 L1946 ae y Page 5 of 5 4 16 2014 NICK CHATHAM ty:.~. ~~~ ~:~ CHESTERFIELD COUNTY _ ~~~ BOARD OF SUPERVISORS Page 1 of 3 ~4s~~ AGENDA ~~~ Meeting Date: May 28, 2014 Item Number: 8.C.17. Subject: Request for Music/Entertainment Festival Permit from the Chesterfield County Fair Association County Administrator's Comments: County Administrator: Staff recommends that the Board grant a music/entertainment festival permit to the Chesterfield County Fair Association for the annual Chesterfield County Fair subject to compliance with staff recommendations. Summary of Information: The annual Chesterfield County Fair ("Fair") will be held at the fairgrounds complex from August 22 through August 30, 2014. Because the Fair includes musical events, exhibitions and rides, the Fair Association must obtain a music/entertainment festival permit. The Fair Association has subcontracted the responsibility for amusements and midway rides to Rosedale Attractions and Shows, Inc. This is the first year that the County Fair will provide a fireworks display. The Board has a separate agenda item on today's agenda requesting approval of the fireworks display. Preparers Jeffrey L. Mincks Title: County Attorney 0505:92533.1 Attachments: ~ Yes ^ No # ~, ~., ,,, ,r, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA The Fair Association has agreed that the following health and safety requirements will remain in effect during the Fair's operation: 1. Two representatives of the Fair Association, with full authority to act on the Fair Association's behalf, must be present during all open hours of the Fair. One person from the Fair Association must be present during all set up and take down hours. 2. The Fair Association or Rosedale Attractions and Shows, Inc. must provide to the County a performance bond for site clean up and restoration in the minimum amount of $2,500, naming the County as obligee. 3. Public telephones must be functioning during all hours that the Fair is open and while the Fair is being set up and taken down. 4. Fair personnel must be assigned for regular and routine cleanup of public restrooms, pursuant to a written cleaning schedule which the Fair Association must establish, follow, and provide to the County. Signed records must be maintained which establish that cleanups have been performed. 5. Fair Association personnel and their subcontractors must promptly comply with all County requests for action necessary to protect the County from liability for violations by the Fair Association or its agents and employees of any rights guaranteed by Constitutional, federal or state laws. 6. Fair Association personnel must properly dispose of cooking grease in accordance with the recommendations and regulations of the Health Department during and after the conclusion of the Fair. 7. To the extent that the Fair Association chooses to supplement security and crowd control services provided by County police and auxiliary police officers with private security guards, the terms and conditions of any such supplement shall be approved by the Chief of Police and Risk Manager. In no case shall any such private security guards carry firearms or any other weapon unless they have received written permission to do so from the Chief of Police or his designee. ~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA The plans for this year's Fair are consistent with plans approved by the Board in previous years. Staff has met with representatives from the Fair Association and confirmed that the plans contain adequate measures for public safety, fire prevention, medical protection, sanitation, traffic control, insurance, bonds, and building and ride safety. Staff recommends the Board grant the Fair Association a music/entertainment festival permit subject to adherence to all staff recommendations and the representations contained in the Fair Association's application. The $100 entertainment permit application fee will be paid from the Board's annual budget appropriation to support the operation of the Fair. Staff will monitor compliance with the conditions of the permit prior to opening day, and for the duration of the Fair. 0505:92533.1 ~~;~.~; ~ ~~~ CHESTERFIELD COUNTY ~~ ~ ~. BOARD OF SUPERVISORS Page 1 of 2 ~ ~ ~.~~ ~ AGENDA `...h'gCltiltt ~"' Meeting Date: May 28, 2014 Item Number: 8.0.18. Subject: Revised FY2015-FY2017 Revenue Sharing Three-Year Plan and Allocations to FY2015 Chesterfield County Revenue Sharing Projects County Administrator's Comments: County Administrator: 3oard Action Rec The Board is requested to approve a revised FY2015-FY2017 Revenue Sharing Three-Year Plan and allocations to the FY2015 Chesterfield County Revenue Sharing projects. Summary of Information: On October 9, 2013, the Board approved the FY2015-FY2017 Revenue Sharing Three-Year Plan and designated the FY2015 Revenue Sharing projects, totaling $20 million. The following projects were designated for the FY2015 revenue sharing program: Deer Run Drive Sidewalk, Phase I Newbys Bridge Road (Hagood Lane to Belmont Road) Improvement Jessup Road (Route 10 to Pineland Road) Realignment Lucks Lane (E. Evergreen Parkway to Route 288) Widening Old Bermuda Hundred Road (Old Stage Road to Route 10) Improvement Arch Road (Route 60 to Arboretum Parkway) Widening Beulah Road (Kingsland Road to Pineleaf Drive) Improvement Preparer: Jesse W.Smith Title: Director of Transportation Preparer: Allan M. Carmody Title: Director of Budget & Management Attachments: ^ Yes ~ No # ~,~,~ ~ ~,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) On April 23, 2014, the Board adopted the 'Annual Financial Plan and Capital Improvement Program, which included $8 million in local funding for the FY2015 Revenue Sharing Program (reduced from $10 million proposed with the CIP in January) and identified a recurring revenue stream for the FY2016- FY2019 Revenue Sharing program ranging from $6.9 million to $7.2 million per year. A revised FY2015-FY2017 Revenue Sharing Three-Year Plan and the proposed reductions to allocations for the FY2015-FY2019 revenue sharing projects is shown on Attachment A. The following three projects are proposed to have reduced allocations in FY2015: Arch Road (Rt. 60 to Arboretum Parkway) Widening, Deer Run Drive (Rt. 360 to Chital Drive) Sidewalk and Lucks Lane (E. Evergreen Parkway to Rt. 288) Widening. The reduction of funds to these projects is proposed to be addressed with the FY2016 revenue sharing program as shown on the three-year plan. VDOT has indicated that the county needs to submit a revised resolution (Attachment B) reflecting the reduced allocations for the FY2015 designated projects. Staff will come back to the Board to identify projects to be constructed with the balance of funds in FY2016 and beyond. Recommendation: Staff recommends the Board: 1. Approve the revised FY2015-FY2017 Revenue Sharing Three-Year Plan (Attachment A); and 2. Adopt the proposed resolution (Attachment B) million FY2015 Revenue Sharing program. District: Countywide reflecting the $16 Proposed FY2015 - FY2017 Revenue Sharing Plan Pro'ect District FY15 FY16 FY17+ Old Bermuda Hundred Rd (Old Sta a -Route 10) Bermuda $ 4,000,000 $ 4,000,000 $ - Arch Road Rt 60 -Arboretum 4-lane Widenin Clover Hill $ 1,365,000 $ 1,135,000 $ - Newb 's Brid a Ha ood to Belmont) Improvement Dale $ 2,135,000 $ - $ - Jessu Road Rte 10 -Pineland Reali nment Dale $ 3,400,000 $ - $ - Beulah Road Kin stand -Pineleaf) Improvement Dale $ 600,000 $ 1,900,000 $ - Deer Run Drive Rt 360 -Chital Sidewalk, Phase I Matoaca $ 1,000,000 $ 1,000,000 $ - Lucks Lane E Ever reen - Rt 288) 4-lane Widenin Midlothian/CH $ 3,500,000 $ 3,000,000 $ - To be determined Count wide $ - $ 3,095,000 $ 13,872,000 $16,000,000 $ 14,130,000 $ 13,872,000 FY2015 Revenue Sharing Project Allocations Pro'ect Previous FY15 Proposed FY15 Old Bermuda Hundred Rd (Old Sta a -Route 10) $ 4,000,000 $ 4,000,000 * Arch Road (Rt 60 -Arboretum) 4-lane Widening $ 1,500,000 $ 1,365,000 Newb 's Brid a (Ha ood to Belmont $ 2,135,000 $ 2,135,000 Jessu Road (Rte 10 -Pineland) Reali nment $ 3,400,000 $ 3,400,000 Beulah Road (Kin stand -Pineleaf) Improvement $ 600,000 $ 600,000 " Deer Run Drive (Rt 360 -Chital) Sidewalk, Phase I $ 1,865,000 $ 1,000,000 * Lucks Lane (E Ever reen - Rt 288) 4-lane Widening $ 6,500,000 $ 3,500,000 $20,000,000 $ 16,000,000 * Projects with reduced FY2015 allocations ~~~~ ~~' ATTACHMENT A PROPOSED REVISED RESOLUTION WHEREAS, Section 33.1-23.05 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any County for designations by the governing body of up to $10,000,000 in funds received by it during the current fiscal year for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such County; WHEREAS, the Chesterfield County Board of Supervisors will make available $8 million for the Chesterfield Revenue Sharing Program with the adoption of the FY2015 Appropriation Resolution and other Board action; and WHEREAS, the Virginia Department of Transportation has notified the county that $10 million is the maximum amount of Chesterfield County funds that can be matched by the state during FY2015. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors appropriates and/or transfers $8 million to be matched by the State for the FY2015 Chesterfield Revenue Sharing Program. AND, BE IT FURTHER RESOLVED that the matched funds be allocated to the following projects: $1,000,000 Deer Run Drive Sidewalk, Phase I Preliminary Engineering, Right-of-way and Construction $500,000-VDOT and $500,000-County $2,135,000 Newbys Bridge Road (Hagood Lane to Belmont Road) Shoulders and Pavement Widening Preliminary Engineering, Right-of-way and Construction $1,067,500-VDOT and $1,067,500-County $3,400,000 Jessup Road {Route 10 to Pineland Rd) Realignment Preliminary Engineering, Right-of-way and Construction $1,700,000-VDOT and $1,700,000-County $3,500,000 Lucks Lane (E. Evergreen Pkwy. to Route 288)) Widen to Four Lanes Preliminary Engineering, Right-of-way and Construction $1,750,000-VDOT and $1,750,000-County r~~,~ .ter.. ~~ ~~~ $4,000,000 Old Bermuda Hundred Road (Old Stage Road to Route 10) Reconstruction Preliminary Engineering, Right-of-way and Construction $2,000,000-VDOT and $2,000,000-County $1,365,000 Arch Road (Route 60 to Arboretum Pkwy.) Widening Preliminary Engineering, Right-of-way and Construction $682,500-VDOT and $682,500-County $600,000 Beulah Road (Kingsland Rd. to Pineleaf Dr.) Improvement Preliminary Engineering, Right-of-way and Construction $300,000-VDOT and $300,000-County ATTACHMENT ,~,~ ~~ ~, ~~ -- ~G ~5~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 28, 2014 Item Number: 8.C.'19.a. Subject: Transfer of $1,285 from the Midlothian District Improvement Fund to the Police Department for Police/Traffic Coverage at the Bon Air Historical Society's Victorian Day Parade County Administrator's Comments: County Administrator: Transfer of $1,285 from the Midlothian District Improvement Fund to the Police Department for police/traffic coverage at the Bon Air Historical Society's Victorian Day Parade Summary of Information: Mr. Gecker is requesting the Board to transfer $1,285 in Midlothian District Improvement Funds to the Police Department to cover costs associated with off-duty police officers used for traffic control during the Bon Air Historical Society's Victorian Day Parade on May 6, 2014. It is legally appropriate to use public funds to provide traffic control for this event under Va. Code § 15.2-953B, since the Bon Air Historical Society is a non- profit organization that was formed to commemorate the historic settlement of the Bon Air community in the 19th century. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Alan M. Carmody Title: Director, Budget & Management 0425:92562.1 Attachments: ^ Yes ~ No # ~,~,L~*~,,:r~ ~,wi 4.i 4y V' ..... ~~ (Ir CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or ~G~~l/~ ~.S?~G ~~~~,v, ~~~ organization) making this funding request? ~ L j ~ ,e F ,Fu., 4~N ~~ .~.5 ~~~.ti 1.. .1. .t_ t ~ f~ 2. If an organization is the applicant, what is the ~tl~'~,~l1`~ v~~~°j"~~'-~ ~~% ~`~~~~ 5~e~~ nature and purpose of the organization? ~,~c~~eh ~~ T~t'~~7~_f_S~ fv ~'~®107 ~ / > t ~ 7~f'C~EI~Y~T~~ ~ ~~ ~~ ~ h r ~ (Attach organization's most recent articles of ;~ C vs~v~Phi- > ~~ 3dA/~7ti,Q ~,~~ " , l ~l5? 4~r~4Z- L~~~- J incorporation and/or bylaws to application.) ,~ ~r~,, 's at~D~s~ ~r„H.s~v.rrx~7 ~ 'y` 2 5 L t of 5"4'Y r - \ 3. What is the amount of funding you are seeking? $0.00 ~_STls~ifz~~j ~T ?~.~~'~` :~' i ~ -~ ;' _ :~G' r -j'.-' J A ~: s f ~ n~ -~, , 1. Y'i-.~s.~~,fti!~`l gyn.-~.~ -:`~L. 1, .. .7 r:~y t ~~r~:.l~ ~ l~..i: ~ rv r".'~e .~ }~~:.~ 4. Describe in detail the funding request and how ~~~JC~ St~Cv'ices ~£nJ!S fJ ~'~ ~ `~ ~'~`~ ~~f`~'~'G ''~~~'~ ~~ ~3 the money, if approved, will be spent. ~F~':~i.^M.d k'4 t' i ~~°a'f~ r.} „~y SFr ..-~ ~~< ~ 5. Is any Chesterfield County Department involved in the project, event or program for which you Drop-Down are seeking funds? pr vide n of ther de rtment ~UZ~G-~. S~'~.~d~ ~~y . ame pa o o / ~; - ac t{'C o a 7 i ~e ~ rti i ' c ' i .~ r 6. If this request for funding will not fully fund ~,~ y~~' ~~~d$ ~(!.~ 7jDrU,'~%~'~~(.~ Fil°~:'yt your activity or program, what other individual ~,~~ .~f~j~t3~2j ~,~ Fil'~~-vJ5 4~ or organization will provide the remainder of ~~.Zi3't774(j , the funding? r s.. .t ,~:.~ rti .~ a - ! .Y , °?r~r x ~ 7. If the applicant is an organization, answer the following Drop-down -corporation Is the organization a corporation ~~..~ Drop-D w n non-profit Is the organization non-profit? ~ ~ - )!~ . " ty ~1" .~ Is the organization tax-exempt? 8. Applicant information: Mailing Address Teiephone Number Fax Number E-Mail Address Signature of the applicant - If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. Drop-Down -tax-exempt ~tJ~-~ - address ,'tea ~3~ 3~3,Z - phone -fax ~~y - y~2- ~~~ o - email ~~. ~~~~ teU Tvc'.~•T~ Name o pplicant ~~ ~-~~ -~ -Title T'~~f~~'T if signing on behalf of organization - printed name -date ~JZy // ~r1 ~ ~, For Internal Use Date Received: ~ ~~ ~ ,,.,ff lye Dlstrlct: ~ ~(~ C V t Ut.A-C+~Y 1 ~~ ~2 c+ s '< ~~`/RC1Nt~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 28, 2014 Item Number: 8.C.19.b. Subject: Transfer a Total of $20,000 in District Improvement Funds ($4,000 From Each District)to the Parks and Recreation Department to Repair and Convert Three Tennis Courts at Rockwood Park into Eight Pickleball Courts and Add Netting and Benches Where Needed County Administrator's Comments: County Administrator: The Board of Supervisors is requested to transfer a total of $20,000 in District Improvement Funds ($4,000 from each district)to the Parks and Recreation Department to repair and convert three tennis courts at Rockwood Park into eight Pickleball courts and add netting and benches where needed. Summary of Information: All Board members have requested the Board to transfer a total of $20,000 in District Improvement Funds ($4,000 from each district)to the Parks and Recreation Department to repair and convert three tennis courts at Rockwood Park into eight Pickleball courts and add netting and benches where needed. This request was originally made by USAPA Pickleball Ambassadors for Chesterfield County and the Mid-Atlantic Section. The Board is not authorized to give public funds to organizations such as this. The Board can, however, transfer funds to the Department of Parks and Recreation to repair and convert the County-owned tennis courts into eight County-owned Pickleball courts and add appropriate netting and seating where applicable since this is a capital improvement to County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director of Budget & Management 0425:92558.1 Attachments: ^ Yes ~ No #~~~,~ ~~ CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUND5 APPLICATION This application must be completed and signed before the County can consider a request for funding with District lmprovernent Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant {person or organization) making this funding request? Dave and Linda Scott 2. If an organization is the applicant, what is the We are a loosely bound group which has grown nature and purpose of the organization? from 32 to approximately 400 players. The group is (Attach organization's most recent articles of '~ Years old and has been working with 1udyJones of incorporation and/or bylaws to application.} Chesterfield Parks and Rec during this time. 3. What is the amount of funding you are seeking? $20000.00 The money wil(be used to repair and convert the 3 4. Describe in detail the funding request and how tennis courts (courts 7, 8, and 9) at Rockwood Pork the money, if approved, will be spent. into S pickleball courts. in addition, benches and more netting will be needed. 5, is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department Yes Cheste~eld Parks and Recreation 6. If this request for funding will not fully fund your activity or program, what other individual Our group has raised $15,000.00 towards this or organization will provide the remainder of project and Parks and Rec will donate another the funding? $10,ODD.00 7. If the applicant is an organization, answer the following Is the organization a corporation Drop-down -corporation <^ ~*, ~~ . 1~rE ~ ~ i u c v` y~ R CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 28, 2014 Item Number: 8.C.19.c. Subiect: Transfer $5,000 from the Bermuda District Improvement Fund to the Parks and Recreation Department for the Construction of a Quarter Mile Walking Track at Elizabeth Scott Elementary School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $5,000 from the Bermuda District Improvement Fund to the Parks & Recreation Department for the construction of a quarter mile walking track at Elizabeth Scott Elementary School. Summary of Information: Ms. Jaeckle has requested the Board to transfer $5,000 from the Bermuda District Improvement Fund to the Parks & Recreation Department for the construction of a quarter mile walking track at Elizabeth Scott Elementary School. The Board is authorized to transfer funds to the Department of Parks and Recreation to construct the track at Elizabeth Scott Elementary School since these are capital improvements to County property which will be used by the public. The purchase of the materials for the construction must comply with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget & Management 0425:92586.1 ^ ~~ 0 05/27/2014 17:53 8045414679 SCOTT ELEMENTARY PAGE 82 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or loan Temple, Principal; Elizabeth Scott Elementary organization) makfn this funding request? School 2. If an organization Is the applicant, what is the nature and purpose of the organization? To educate children, families and the community (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeking? $5000.00 4. Describe In detail the funding request and how The project is to construct a new 1/4 mile walking the money, If approved, will be spent. track. This type of facility is not available to the .students and the cornrnun/ty at the school. 5. Is any Chesterfield County Department Involved in the project, event or program for which you are seeking funds? Yes Provide name of other department Chesterfield County Parks and Recreation 6. If this request for funding will not fully fund your activity or program, what other individual Scott School PTA and Community Partners, such as or organization will provide the remainder of area businesses and contractors for design, stone the funding? and piping materials and construction of the facility 7. If the applicant is an organization, answer the following Is the organization a corporation No -corporation Is the or anization non-profit? Yes -non-profit r 05/27/2014 17:53 8045414679 SCOTT ELEMENTARY PAGE 03 is the organization tax-exempt? 6. Applicant information: MaHing Address Telephone Number Fax Number E-Mail Address Signature of the applicant - If you are signing on behalf of an organization you must be the ~ president, vice-president, chairman/director or vice-chairman. Yes -cox-exempt 813 Beginners Trail Coop; Chester, VA 23836 - address (804)-541-4660 -phone (804) 541.4679 -fox loan temple@ccpsnet.nei -email ~.,~,.~_ Joan emple Name of Applicant Principal - T/cle If signing on behalf of organization Joan Temple -printed name May Z8, 2014 -date For Internal Use Date Rec~ District: ~~~ ~~` ~, .~~,;- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: May 28, 20'14 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and Developers where there are no County funds involved. This report is submitted to the Board as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: D6-0046 Project Name: Sundial Farms, Sections 2 & 4 Location: 10825 Nash Road Developer: Touchstone II, LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - District: Dale Preparers William O. Wright Attachments: ~ Yes ^ No $260,076.00 Title: Assistant Director of Utilities +.+~ `~ M'' b_ .T~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) 2. Contract Number: 06-0277 Project Name: Marie's Village Subdivision Location: 12400 Percival Street Developer: Marie's Village LLC Contractor: W. M. Harman Construction Company, Inc. Contract Amount: Water Improvements - $13,750.00 Wastewater Improvements - $35,500.00 District: Bermuda 3. Contract Number: 13-0149 Project Name: Bermuda Square Shopping Center Phase 1 and Water Quality Master Plan Location: 12601 Jefferson Davis Highway Developer: DDR Bermuda Square, LLC Contractor: Forty-Two Contracting Contract Amount: Water Improvements - $24,519.59 Wastewater Improvements - (Private} District: Bermuda 4. Contract Number: 13-0192 Project Name: Minnieland Academy - Westchester Commons Location: 15400 West Chester Commons Way Developer: Zaremba Metropolitan Midlothian, LLC Contractor: BTS Construction Company Contract Amount: Water Improvements - Wastewater Improvements - District: Midlothian $20,500.00 (Private) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued 5. Contract Number: 13-0233 Project Name: Noodles & Company - 1300 Huguenot Road Developer: JLP-Richmond, LLC Contractor: New Leaf Construction, LLC Contract Amount: Water Improvements - $920.00 Wastewater Improvements - $10 000.00 District: Midlothian 6. Contract Number: 13-0274 Project Name: Richmond Plastic Surgeons Location: 14401 Sommerville Court 7. Developer: Railey Hill Associates, LLC Contractor: RMM Enterprises, Incorporated Contract Amount: Water Improvements - $17.250.00 District: Midlothian Contract Number: 14-0024 Project Name: DeLavail Street (12007) Water Meter & Sewer Line Developer: Barney and Martha McLaughlin Contractor: W. M. Harman Construction Company, Inc. Contract Amount: Water Improvements - $1,500.00 Wastewater Improvements - $6,400.00 District: Bermuda ~~~ 4:~~ ...~ `3:v°~ CHESTERFIELD COUNTY ;~~°°~~ BOARD OF SUPERVISORS Page 1 of 1 ~,~ ~~~ ` ~~~ AGENDA -, ~~A~u, Meeting Date: May 28, 2014 Item Number: 9.8. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # ~~~~~~ CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances May 28, 2014 of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $54,500,000 8.0% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent ~~~~~r~. CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS May 28, 2014 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/] 0/2013 FY2014 Budget Addition 15,590,000 20,676,397 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 10/23/2013 Additional funding for Bon Air Library renovation project (43,000) 5,937,897 ~~~i~~ CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS May 28, 2014 Maximum Balance Carry Over Pending from FY2014 Funds Used Items on Board District Prior Years* Appropriation Year to Date 5/28 Agenda Approval Bermuda $25,644 $33,500 $16,923 $11,287 $30,934 Clover Hill 37,500 33,500 2,300 4,000 64,700 Dale 37,500 33,500 8,869 4,000 58,131 Matoaca 37,500 33,500 5,962 4,000 61,038 Midlothian 37,500 33,500 20,762 5,285 44,953 County Wide - - - - - Date Bean 04/99 03/03 03/04 10/04 12/04 05/05 05/06 08/07 06/12 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $ 16,100,000 (Refinanced 10/10) Certificates ofParticipation* -Building Construction, Expansion and Renovation Certificates ofParticipation* -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates ofParticipation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates ofParticipation -Building Expansion/Renovation, Equipment Acquisition Certificates ofParticipation Refunding - Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220,000 19,755,000 '~ 1 0.715_'766 Prepared by Accounting Department April 30, 2014 Outstanding Date Balance Ends 4/30/2014 01/20 $ 4,985,000 11/23 630,000 11!15 1,490,000 10/14 13,142,494 12/17 645,054 11/24 2,985,000 11/24 5,110,000 11/27 15,215,000 11 /24 19.080,000 63.282.548 Approved Amount ~~~~~~ May 28, 2014 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mike Saw,, e~ 2. Julie Ranson 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. Will Shewmake 3. 4. 5. CHESTERFIELD COUNTY ~,~~ BOARD OF SUPERVISORS Page 1 of 1 ~(`n ~~~p AGENDA ~„ ~,2 174~%~" vriec=~-~ Meeting Date: May 28, 2014 Item Number: 11. Subject: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed Session pursuant to § 2.2-3711.A.7., Code of Virginia, 1950, as amended, for consultation with legal counsel regarding specific legal matters requiring the provision of legal advice. Preparers Jeffrey L. Mincks Attachments: ~ Yes ^ No Title: County Attorney 0425:92534.1 ~ _ '- ~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 28, 2014 Item Number: 15.A. Subject: Resolution Recognizing Mrs. Alice M. Stokes, Chesterfield Department of Mental Health Support Services, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Alice M. Stokes is retiring from the Chesterfield Department of Mental Health Support Services on July 1, 2014, after providing 25 years of service to the citizens of Chesterfield County. Preparers Debbie Burcham Title: Executive Director of Chesterfield CSB/MHSS Attachments: ^ Yes ~ No # ~.~~~~~ RECOGNIZING MRS. ALICE M. STOKES UPON HER RETIREMENT WHEREAS, Mrs. Alice M. Stokes has provided 25 years of dedicated and faithful service to Chesterfield County and has devoted herself to supporting the mission of the Chesterfield County Community Services Board and the Department of Mental Health Support Services; and WHEREAS, Mrs. Stokes began her career providing excellent administrative support to the Department of Mental Health Support Services, as a Senior Office Assistant; and WHEREAS, Mrs. Stokes served as a member of the International Association of Administrative Professionals in 2008; and WHEREAS, Mrs. Stokes graduated from Chesterfield University in May 2008; and WHEREAS, Mrs. Stokes served on the Environmental Safety Group from 2006 to 2009; and WHEREAS, Mrs. Stokes successfully completed the Employee Leadership Institute in March 2010; and WHEREAS, Mrs. Stokes served as a member of the Diversity Advisory Committee from 2011-2012; and WHEREAS, Mrs. Stokes provided excellent customer service to more than 200 staff persons who worked in various programs in the Rogers Building for which she received numerous certificates and accolades; and WHEREAS, Mrs. Stokes served as the first point of contact both in person and on the telephone to thousands of citizens seeking services from Mental Health Support Services; and WHEREAS, Mrs. Stokes served as the departmental liaison for the Department of General Services from 1981 to 1982; and WHEREAS, Mrs. Stokes served with Parks and Recreation from 1982 to 1986 as a Senior Office Assistant; and WHEREAS, Mrs. Stokes used her experience and skill sets to effectively train numerous administrative support employees and provide guidance to temporary employees. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of May 2014, publicly recognizes the contributions of Mrs. Alice M. Stokes, and extends appreciation for her 25 years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Stokes and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ,~~~., ly~,, L ._ ~~d F ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 28, 2014 Item Number: 15.B. Subject: Resolution Recognizing the Chesterfield County Cooperative Extension on the Centennial of the Smith-Lever Act Establishing Cooperative Extension County Administrator's Comments: County Administrator: Mr. Holland has requested that the Board adopt the attached resolution recognizing Chesterfield County Cooperative Extension on honoring the Centennial of the Smith-Lever Act establishing Cooperative Extension. Summary of Information: The Smith-Lever Act of 1914 established the Cooperative Extension Service, utilizing faculty serving as Extension Agents, who along with local staff and community-based resources, extend university research and knowledge to local communities. Virginia Cooperative Extension provides wide-ranging educational programs and information in the areas of agriculture, natural resources, family and consumer sciences, 4-H youth development, food, nutrition and health, community viability, along with related areas of economic and workforce development across the Commonwealth of Virginia. Preparers T. Michael Likins Attachments: ^ Yes Title: Director, Cooperative Extension RECOGNIZING THE CENTENNIAL OF THE SMITH-LEVER ACT ESTBALISHING COOPERATIVE EXTENSION WHEREAS, The Smith-Lever Act of 1914 established the Cooperative Extension Service, a state-by-state national network of extension educators who extend the university-based research and knowledge to the people in the counties; and WHEREAS, the Cooperative Extension System is a nationwide educational network that is a collaboration of federal, state and local governments and Virginia Tech and Virginia State University, the state's land-grant universities; and WHEREAS, the mission of the Cooperative Extension System is to disseminate research-based information on topics as varied as nutrition and health, youth development, agriculture, horticulture, animal husbandry, small business and personal finance, and every U.S. state and territory has a central state Extension office at its land-grant universities and county offices staffed by professionals; and WHEREAS, Cooperative Extension of Chesterfield County serves its residents through faculty, staff and volunteers providing educational programs and research to meet the needs of the county; and WHEREAS, The Smith-Lever Act of 1914 established the Cooperative Extension Service, a state-by-state national network of Extension educators who extend the university-based research and knowledge to the people in the counties; and WHEREAS, for 100 years, the Smith-Lever Act has stimulated innovative research and vital educational programs for youth and adults through progressive information delivery systems that improved lives and shaped a nation; and WHEREAS, Cooperative Extension educational programs in the areas of Family and Consumer Sciences, Agriculture and Natural Resources, 4-H Youth Development, and Community Viability have benefitted more than 42,218 producers, businesses, families and youth in Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of May 2014, publicly recognizes the 100th anniversary of the Smith-Lever Act that established Cooperative Extension; expresses appreciation to the faculty, staff and volunteers, past, present and future, of Virginia Cooperative Extension of Chesterfield County who serve residents of all ages and backgrounds; and that all residents will continue to grow in awareness and support, and reap the benefits of the programs and services provided by Virginia Cooperative Extension of Chesterfield County. ~~~~~~ CHESTERFIELD COUNTY ~~tR'. BOARD OF SUPERVISORS Page 1 of 1 l ~ Y ` _v~~ AGENDA 5~~.1189„ U~? ~~?RCtin~s~ Meeting Date: March 28, 2014 Item Number: 15.C. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. John Painter Mathews and Mr. Nathan Forrest Humphrey, both of Troop 800, sponsored by Bethel Baptist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Title Clerk to the Board Attachments: ^ Yes ^ No # ~~~ WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. John Painter Mathews and Mr. Nathan Forrest Humphrey, both of Troop 800, sponsored by Bethel Baptist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, John and Nathan have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of May 2014, publicly recognizes Mr. John Painter Mathews and Mr. Nathan Forrest Humphrey, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. ~~~~~~~ r ~~~ ,~,<~ n k ~~ - 9 ~~ ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 28, 2014 Item Number: 15.D. Subject: Recognizing the 2014 Winners of the Miss Chesterfield Scholarship Pageant County Administrator's Comments: County Administrator: Board Action Requested: Mr. Holland requests that the Board adopt the attached resolution recognizing the 2013 Miss Chesterfield Scholarship Pageant winners. Summary of Information: The Miss Chesterfield Scholarship Organization, Inc., provides young women with opportunities to serve their communities, develop presentation skills, charm, grace and poise, and earn scholarships that can help them to achieve success in their chosen career fields. Preparers Janice Blakley Title: Clerk to Board of Suaervisors Attachments: ^ yes ~ No ~O~Oi58 RECOGNIZING THE 2014 MISS CHESTERFIELD SCHOLARSHIP PAGEANT WINNERS WHEREAS, the Miss Chesterfield Scholarship Organization, Inc. is a non-profit organization that serves outstanding young women; and WHEREAS, the Miss Chesterfield Scholarship Organization conducts the Miss Chesterfield Scholarship Pageant, which is a preliminary pageant to the Miss Virginia Scholarship and Miss America pageants; and WHEREAS, the Miss America Organization is one of the nation's leading achievement programs and the world's largest provider of scholarship assistance for young women; and WHEREAS, the Miss Chesterfield Scholarship Organization provides young women with opportunities that can lead to scholarship assistance to help prepare them for successful careers; and WHEREAS, in 2013, the Miss America Organization and its state and local organizations provided more than $45 million in cash and scholarship assistance; and WHEREAS, the Miss America Organization also has partnered with Children's Miracle Network to raise funds and awareness for children's hospitals throughout the United States; and WHEREAS, the Miss Chesterfield Scholarship Organization provides girls aged 4-9 an opportunity to participate in a non-competitive Princess program that includes group community service activities; and WHEREAS, Miss Chesterfield goes on to compete in the Miss Virginia Scholarship Pageant, which is a preliminary pageant to the Miss America pageant; and WHEREAS, the Miss Chesterfield Outstanding Teen qualifies for a 50 percent scholarship to Hollins University and advances to compete in the Miss Virginia's Outstanding Teen Pageant, which is a preliminary pageant to Miss America's Outstanding Teen Pageant; and WHEREAS, Miss Chesterfield's Outstanding Preteen also competes at the state level; and WHEREAS, in these activities, young women develop presentation skills, poise, charm and grace while having the opportunity to provide community service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of May 2014, publicly recognizes the important contributions of the Miss Chesterfield Scholarship Organization, Incorporated to the development of young women and to their future success, and congratulates the 2014 pageant winners: Miss Chesterfield, Savannah Lane; Miss Chesterfield's Outstanding Teen, Unity Bowling; Miss Chesterfield's Outstanding Preteen, Isabella McKee; and Miss Chesterfield's Princesses, Kennedy Ross, Kendall Reese, Alyssa Winn and Janie Winn. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the winners of this year's pageant and that this resolution be permanently recorded among the papers of this Board of Supervisor Chesterfield County, Virginia . ~+~®~~~ ~~ CHESTERFIELD COUNTY ~'~_ y~,~ BOARD OF SUPERVISORS Page 1 of 1 ~~A,<9 -~ AGENDA __ ~~ Meeting Date: May 28, 2014 Item Number: 18.A. Subject: Public Hearing to Consider Amending Section 13-41(a)(18) of the Code of Chesterfield County Relating to Issuing Tickets for Unlawful Parking on County Property and Providing for a Penalty County Administrator's Comments: County Administrator: The Board is requested to consider amending Section 13-41 of the County Code relating to issuing tickets for unlawful parking on County property. Summary of Information: The County is authorized by the General Assembly to regulate parking on County-owned property. The current County ordinance allows police officers to issue violation notices on County property for unlawful parking. The Sheriff's Office and the Police Department have determined that the Sheriff's deputies could more efficiently monitor parking and issue parking violation notices in the parking lots located adjacent to the County jail and the lots serving the two courthouse complexes. This change would be consistent with the state enabling legislation which allows the locality to designate those officials who enforce its parking regulations. Staff recommends that the Board set a public hearing to consider amending the County parking ordinance to allow Sheriff's deputies to issue tickets at these locations. Preparers Karl Leonard Attachments: ^ Yes ~ No Title: Sheriff 1305:90354.2(90048.1) # ~~~1~G~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 13-41 RELATING TO UNLAWFUL PARKING AND PROVIDING FOR A PENALTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-41 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 13-41. -Unlawful parking generally. (a) No person shall park a vehicle on county-owned or other public property in violation of any of the provisions of this subsection (a). Any person who receives written notice from a police officer or sheriffs deputy that he has committed any of the offenses listed in this subsection may waive his right to appear and be formally tried for the offense. The waiver shall be effective when the person (i) voluntarily pays $25.00 to the county treasurer's office within five days after receipt of the notice or (ii) voluntarily places $25.00 in the reply mail envelope on which the notice of violation is printed and mails it to the county treasurer's office so that it is postmarked within five days after receipt of the notice. Such person shall not thereafter be required to appear before the general district court for trial upon the offense set forth in the notice. Such offenses shall include parking a vehicle: 000 (18) On any county-owned property where such parking is prohibited or violates any county regulation. For the purposes of this paragraph, the county administrator is hereby authorized and directed to adopt regulations that prohibit parking vehicles on county-owned property, to classify vehicles with reference to parking, to designate the time, place and manner in which such vehicles may be allowed to park and to revoke, alter or amend such regulations at any time when, in his opinion, parking conditions require. The chief of police shall enforce such regulations pursuant to the requirements of this section. With respect to the parking lots adjacent to the county fail and the county court facilities, the sheriff may also enforce such regulations pursuant to the requirements of this section. As agent for the county, the chief of police shall, when appropriate, provide for towing and removing motor vehicles in violation of this subsection pursuant to the ~~~~~~ 1305:90048.1 1 authority set forth in Code of Virginia, §§ 46.2-1231-46.2-1233, as amended. 000 (2) That this ordinance shall become effective immediately upon adoption. ~~~~~ 1305:90048. I 2 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Unlawful-Parking 5-14, 21 1/lOP - 1.36" $284.72 Board of Supervisors The Observer, Inc. TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, May 28, 2014, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appeaz and present their views concerning: An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and reenacting Section 13- 41 relating to issuing tickets for unlawful parking on county property and providing for a penalty. A copy of the full text of the ordinance is on file in the Of&ce of the Clerk to the Board of Supervisors and the County Administrators Office, Room 504, 9901 Lori Road, Chesterfield County, Virginia and may be examined by all interested persons between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. If further information is desired, please contact the County Attorney's Of&ce at 748-1491, between the hours of 8:30 a.m. to 5:00 p.m. Monday through Friday. The heazing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facIlity or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than May 23, 2014. Grooms Jr., Notary `^l~snesosaa~~e `,. ~ `'® a c'i .. O ® t ~/'•PJOT ••• ~~ ~= •. AR1''•.• cs' > : PU6liC °. v .~ _ REG ~ 718.2093 ~ ~ " n ; MY COMMISSION ' " ~ ' EXPIRES ~ Q ~~'?~ °.• 2/29/2016 ~ $~ Leo®F ~ ~\Q`ae° a®mgLTH 0 6,~ °moaeoee®p° Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 5/14/2014 & 5/21/2014 Sworn to and subscribed before me this ~~ -~~ day of 2014. /~ 1 ~ -, r ti~ Legal Affiant Jamea( My commission expires: February 29, 2016 Commission I.D. 7182093 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. ~~ ,~ ~ ~~ I, --b- ~.~.YrRCN>>'.::. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 28, 2014. Item Number: 1s.B. Subject: Public Hearing to Consider the FY2015-FY2020 Secondary Road Six-Year Improvement Plan and FY2015 Secondary Road Improvement Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider the FY2015-FY2020 Secondary Road Six-Year Improvement Plan and FY2015 Secondary Road Improvement Budget. Summary of Information: FY2015-FY2020 Secondary Road Six-Year Improvement Plan State statute requires the Board of Supervisors to update every two years, jointly with the Virginia Department of Transportation (VDOT), a six-year plan identifying improvements that are anticipated to be made to the secondary road system in the county. The recommended FY2015-FY2020 Secondary Road Six-Year Improvement Plan (the Plan) has been developed by VDOT and staff based on projected state revenues of approximately $0.96 million per year, plus $29, 000 which, per the Code of Virginia, must be used for hard surfacing unpaved roads. No local funds are included in the Plan. The Plan includes six construction projects and five paving projects. Details of the proposed Plan are shown on Attachment A. Preparers Jesse W. Smith Title: Director of Transportation Attachments: ^ Yes ^ No ## ~~~~~ e CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary iContinued): Two projects in the Plan are under construction - Courthouse Road at Route 360 Dual Right Turn Lanes and Woolridge Road (South of Crown Point Road) Safety Improvement. Reams Road at Rosegill Turn Lanes will be underway this summer. Two projects are in the design phase: Newbys Bridge Road (Sussex Drive to Falling Creek) and Newbys Bridge Road (Cogbill Road to Celestial Lane) Curve Improvement. Design of the Nash Road over Reedy Branch Bridge Replacement is slated to begin in July 2015. Approximately $29,000/year has been allocated to the Plan specifically for hard surfacing unpaved roads. In addition, there is an existing balance of "unpaved road funds" ($82,000) from the completed Second Branch Road Paving project. With consideration given to the number of maintenance requests, traffic volumes and number of houses on the road, VDOT and staff recommend the following roads be added to the Plan for paving: • Belcherwood Road • Silbyrd Drive • Potts Street • Old Plantation Road • Adventure Hill Lane FY2015 Secondary Road Improvement Budget Each year VDOT requests that the Board of Supervisors approve a Secondary Road Improvement Budget. The budget reflects the first year of the Secondary Road Six-Year Improvement Plan and identifies specific project allocations for the fiscal year. Newbys Bridge Road (Cogbill Road to Celestial Lane) Curve Improvement, Potts Street Paving and Old Plantation Road Paving projects are recommended for funding in FY2015. Attachment B identifies the projects and allocations for the FY2015 Budget. Recommendation: Staff recommends the Board adopt the attached resolutions approving the FY2015 - FY2020 Secondary Road Six-Year Improvement Plan and the FY2015 Secondary Road Improvement Budget. ~~~~~ District: Countywide WHEREAS, the Chesterfield County Board of Supervisors and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY2015 through FY2020 Secondary Road Six-Year Improvement Plan; and WHEREAS, the Board concurs with the proposed projects identified in the Plan. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2015 through FY2020 Six-Year Secondary Road Improvement Plan as presented by VDOT. ~~~~~~ WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY2015 Secondary Road Improvement Budget to the county; and WHEREAS, the Budget represents the implementation of the first year of the FY2015 through FY2020 Six-Year Secondary Road Improvement Plan adopted by the Board. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2015 Secondary Road Improvement Budget as presented by VDOT. ~~~~~ Z a a z w W 0 iii. 5a G pi~i~ W 1 +~ V Q a Z V U fW v / r~W/~ V~ O NO ~.i T~ ~i V r `N F- U_ Q' F- N D F- ~ ~ ~ Q ~ ~z ~~ a ~ ~ ~_ V W z _~ F a U N W D z _~ Q U O J F U W O a J J Z J U O _ ~ > O _ ~ > O U O ¢ ~ ~ p U O ~ ~ _ ~ > O J U O U O ~ U U ~ ~ ~ m U ~ ~ ~ v ~n ~n ~n co m co ti rn ~ 0 N 0 N 0 N 0 N 0 N 0 N 0 N o N a N W W W W W W W W ~ ~ 0 ~ ~ 0 ~ p W ~ ~ Q i ! i Z o Z o ~ "' z m o LL7 (D N .~ ~. eo ~ I~ 0 O O 0 O O 0 O O o O O r 00 r m N r 0 O O 0 O O ai (fl f~ ~ ~ O CD f~ ~ N fA O N fA T EA V' N Efl M 00 ~ ~ M EA O O O r SA ~ M b9 N K3 M Efl th ER Z W W o ~ ~ W > U ~ W J j ~ ~ ~ J D ~ W > ~ a ~ o F= w U ~ w ? 7 z a ~ z d 7 z a ~ z n¢. 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Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on May 28, 2014, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Rt. l0 and Lori Road, Chesterfield, Virginia, will jointly hold a public heazing with the Virginia Department of Transportation where persons affected may appeaz and present their views to consider: An amendment to the FY2015-FY2020 Secondazy Road Six-Year Improvement Plan and adoption of the FY2015 Secondazy Road Improvement Budget for Chesterfield County. Interested citizens may present comments regarding the road improvement plan and the budget. The plan and budget are available at the Chesterfield County Transportation Department located in the Chesterfield County Community Development building at 9800 Government Center Parkway, 3rd Floor, or call 748- 1037, between the hours of 8:30 a.m. to 5:00 p.m. VDOT ensures nondiscrimination in programs and activities in accordance v Title VI of the Civil Rights Act of IS The heazing is held at a public faci designed to be accessible to persons v disabilities. Any persons with que: on the accessibility of the facility or for reasonable accommodations sl contact Janice Blakley, Clerk to the E at 748-1200. Persons needing inter] services for the deaf must notify the to the Boazd no later than Friday, M, 2014. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 5/14/2014 & 5/21/2014 Sworn to and subscribed before me this ~ 3 ~~ day of ~' {~D , 2014. /~ c/ / ~ l y ~, ^, ~ ! Legal Affiant J e T, Grooms Jr., My commission expires: February 29, 2016 Commission I.D. 7182093 °~e~~~A'L~ejeeo ~ BB ~~R _ ~ ~7 °o~~ °~or°°c~~~': AR1' ° •, S REG # 7182093 °' ~ " ~ ; MY COMMISSION ` ~ ~ EXPIRES ~a ~ ~'• 2/29/2016 •' ~~ m ~~~°,,,',~~~ .°°° a ae°eemoea®ee®°® THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. -CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 2 ~; AGENDA F `~RCi~~ i Meeting Date: May 28, 2014 Item Number: ~IS.C. Subject: Public Hearing to Consider an Ordinance Changing the Polling Place for Edgewater Voting Precinct in Clover Hill Magisterial District County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached ordinance changing the polling place for Edgewater Voting Precinct. Summary of Information: For many years, the polling place for Edgewater Voting Precinct in Clover Hill Magisterial District has been located at Good Shepherd Lutheran Church, 1401 Old Hundred Road. The Church recently informed the Registrar that they are no longer able to serve as a polling place. In order to accommodate the Church, the Registrar is proposing to move the polling place for Edgewater Voting Precinct to Tomahawk Middle School, 1600 Learning Place Loop. (See attached map) There are no suitable buildings to serve as polling places within the boundary of Edgewater Voting Precinct. Accordingly, neither Good Shepherd Lutheran Church (current polling place) nor Tomahawk Middle School (proposed new polling place) is actually located in Edgewater Voting Precinct. Preparers Jeffrey L. Mincks Title: County Attorney 0505.92339.2(92341.1) Attachments: ^ Yes ~ No # ~~,~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Tomahawk Middle School, which is located in Evergreen West Voting Precinct, is the closest suitable building to serve as a polling place for Edgewater. Since Tomahawk Middle School is within one mile of Edgewater Voting Precinct, state law permits it to serve as the polling place for Edgewater. Tomahawk Middle School also serves as the polling place for Evergreen West Voting Precinct. It is legally permissible for one building to serve as polling place for two precincts as long as separate rooms are used for each precinct's polling place. The Registrar is currently working with school officials to identify the separate rooms that will be used for the two polling places. Both polling places will be clearly marked to avoid confusion. The Registrar plans to implement this change immediately after the June Primary Election, and in time for the November General Election. In the past, the County had been required to obtain approval of voting changes such as this one from the United States Department of Justice prior to implementing them, a process that required implementation to be delayed by 60 days. However, due to a United States Supreme Court ruling last year, Justice Department approval is no longer required, and the change can be implemented without any delay. 0505.92339.2(92341.1) ~~~~ y ~IIi L§.~i f (.y f i~ ... „, ., . .r~, .. i ~~„~~~,. ,, ~~ ._. qi 16~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 7-3 RELATING TO CHANGE IN POLLING PLACE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 7-3 of the Code of the Count~of Chester field, 1997, as amended, is amended and re-enacted to read as follows: 000 Sec. 7-3. Precinct boundaries and polling places. The following shall be the precinct boundaries and polling places for magisterial districts in the county: 000 Edgewater Voting Precinct (417): Beginning at the point where the center line of Swift Creek intersects the center line of Otterdale Road; thence northeastwardly along the center line of Otterdale Road to its intersection with Old Hundred Road; thence southeastwardly along the center line of Old Hundred Road to its intersection with Tomahawk Creek; thence southeastwardly along the center line of Tomahawk Creek to its intersection with Genito Road; thence westwardly along the center line of Genito Road to its intersection with Swift Creek, thence northwestwardly along the center line of Swift Creek to its intersection with Otterdale Road, the point and place of beginning. The voting place for Edgewater Voting Precinct shall be r,,,,,.,.,, , nn, nia u,,,,,a,.oa p,,.,a Tomahawk Creek Middle School, 1600 Learnin Pg lace LOOP. 000 (2) That this ordinance shall become effective immediately upon adoption. 0505:92341.1 .~-a ~~~~~~ ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Polling-Places 5-14, 21 1/lOP - 1.245" $288 4 Board of Supervisors The Observer, Inc. Publisher of TAKE NOTICE Take notice that the Boazd of Supervisors of CHESTERFIELD OBSERVER Chesterfield County, Virginia, at a regularly scheduled meeting on May 28, 2014, at 6:30 p.m. in the County Public Meeting Room at This is to certify that the attached legal notice was published by the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia Chesterfield Observer in the county of Chesterfield, state of Virginia, on will hold a public hearing where persons affected may appear and present views to the following date(s): 5/14/2014 & 5/21/2014 consider: An ordinance changing the polling place for Edgewater Voting Precinct in the ^'~ ~ Clover Hill District from Good Shepherd Sworn to and subscribed before me this ~ e'~C day of Lutheran Church to Tomahawk Middle School. ~ A copy of the full text of the proposed ~ ~ , 2014. ordinance, and a map showing the , ~ change described in the ordinance, is fil h ffi l ~ ~ on e in t e O ce of the Clerk to the Board of Supervisors and the County ~/ G n~ / Y Administrator's Office, Room 504, 9901 l Lori Road, Chesterfield, Virginia and may be examined by all interested persons ' l' ` ~ .}'~~ '- between the hours of 8:30 a.m. and 5:00 Legal Affiant J " S T, Grooms Jr., Notary Pu lic p.m. Monday through Friday. If further information is desired, please contact the County Attorney's Office at (804) 748- 1491. The hearing is held at a public facility desi ned to be a ibl t ith My commission expires: February 29, 2016 7182093 i D ccess e o persons w g di b l on I. . Commiss sa i ities. Any person with questions on the accessibility of the facility or need . (SE°AI'%~'e~ ® ` for reasonable accommodations should contact Janice Blakley Clerk to the Boazd &°°® „~"' ' "C C~ R ~ , , at 748-1200. Persons needing interpreter ~ .•'~NOTARY `'•~cS~ ®: • services for the deaf must notify the Clerk ~ ~~•' PUBLIC "• e to the Boazd no later than Friday, May 23, : ~ REG # 7182093 2014. 0 ~ ; MY COMMISSION ''• EXPIRES ~ Q 2~ •. 2/29/2016 '' ~a • , ~ i ~ •'•....••°~• ~ °°° FALTH ~F o~' °®°Oj/AAO®~~~,~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. ~~~ a~ ~"~~~ ~~ ~~s~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 28, 2014. Item Number: 18.D. Subiect: PUBLIC HEARING: Consider an Amendment to the FBO Services and Lease Agreement with Dominion Aviation Services, Incorporated County Administrator's Comments: County Administrator: Approve an amendment to the FBO Services and Lease Agreement with Dominion Aviation Services, Incorporated. Summary of Information: Increased business and lease activity at the Chesterfield County Airport has resulted in space no longer being available for additional larger sized aircraft. This situation places the Airport at a competitive disadvantage as the economy improves and the industry continues to grow in the corporate general aviation (GA) aircraft classes. Additional hangar space is critical to the Airport`s mission. The successful partnership with our Fixed Based Operator (FBO) has resulted in personal property tax and fuel sale revenues to the county over the years, and fully occupied corporate hangars. More than 50 percent of the fuel sales and more than 50 percent of the personal property taxes generated at the Airport are from aircraft managed or owned by the FBO. An opportunity exists to provide needed hangar space while also providing additional revenues over the existing agreement. Dominion Aviation Services, the current FBO, in conjunction with a private investor, seeks to build for the county an 11,900 square foot corporate clear span hangar that will accommodate additional aircraft through a land lease arrangement. This estimated $750,000 to $1,000,000 investment will require the extension of the Preparers Robert C. Key Title: Director of General Services Attachments: ^ Yes ~ No # ~~ ~~'~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA current FBO agreement for an additional 16 years beyond the current term to coincide with the length of the land lease on the hangar. The FAA allows up to 50 years for land-lease agreements, but the proposed land-lease agreement has been limited to 30 years. At the end of this proposed FBO lease extension, the hangar will become the property of the county. The FBO will pay a land lease for 33 cents per square foot to the county annually that will generate an estimated $4,000 per year initially, escalated annually by a CPI-U adjustment. This proposed hangar will be the first to locate in the North Ramp area which was previously developed for future hangar space, and will eliminate the need for the county to capitalize a hangar and cover the cost until future aircraft storage leases are identified and in place. Additionally, we have renegotiated the current FBO lease including a higher per gallon fuel flowage fee than the current fee schedule allows. This change would result in an increase of approximately $8,900 annually at today's volumes, and far more as the volumes increase because the per gallon fuel flowage fee escalates with volume as well. The county will also take over the billing and collections of our T-Hangar tenant charges which will generate an additional estimated $18,000 per year to the Airport. In addition to the large capital investment, this proposal will have a total positive impact on the Airport operational budget of approximately $30,000 annually. Staff recommends that the Board approve the attached amendment to the FBO Agreement. ~Q~~~ rid SUMMARY AMENDED AND RESTATED FBO SERVICES AND LEASE AGREEMENT 5/21/14 The proposed amended and re-stated agreement provides an investor-funded corporate hangar, $30,000 in additional annual revenue to the county airport budget, and the potential for increased personal property tax and economic development activity. The corporate hangar space is needed because existing hangars are fully occupied. Fiscal concerns will not currently allow for the necessary debt for a new hangar to be built by the county. Our Fixed Base Operator (FBO) has offered to partner with an investor to build an 11,900 square foot open span hangar on the north ramp of the airport, consistent with the airport's layout plan. This offer is accompanied by revisions to the existing agreement, as summarized below. The original FBO Services and Lease Agreement approved on October 18, 1991 was amended five times previously and all the amendments were still active. Additionally, there was a separate Land Lease dated November 1, 1998, which was amended twice and the agreement and amendments are still all in effect. As the newly proposed agreement was considered, the County Attorney's Office took this opportunity to incorporate as many of the amendments as possible into the new agreement while realizing some needed to remain as stand-alone amendments. Staff also took this opportunity to pursue additional financial returns to the county on existing operations while also considering potential future growth. Accordingly, the original agreement, as well as the first three amendments, are incorporated into the new agreement. Amendments four and five to the original agreement remain in effect. The original Land Lease dated November 1, 1998, and the two associated amendments also remain in effect with the new agreement. There are four substantive changes to the original agreement • The FBO will construct an 11,900 square foot corporate hangar on the North Ramp which will become county property at the end of a 30-year lease. • The FBO Services and Lease Agreement is being extended for an additional 16 years to 2044 to correspond to the lease for the proposed hangar (current agreement expires in 2028). • The billing and collection of T-Hangar rental fees are being taken over by the county and the 5% collection fee previously kept by the FBO will be retained by the county. • The fuel flowage fee payment scale has been altered to provide greater revenue for the county on current fuel sales as well as escalate over the life of this agreement. Staff recommends approval of the agreement which positively impacts the Airport's budget, along with potential increases in personal property tax revenue and economic development activity. ~~~~~~ {;ox 1616, Midlothian, Virginia 131 I.5 • t'hone: ttsv4l ~w~-iwv • ran: ~ov~~ ~~Y-.,<.,> - ..,....,......,...,,w.,.._.,._..._.___..-- _.-- _ ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors LN: Airport-Lease 5-21 Publisher of The Observer, Inc. TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on May 28, 2014, at 6:30 p.m., in the County Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public heazing where persons may appear and present their views concerning: An amendment to the FBO Services and Lease Agreement with Dominion Aviation Services, Inc. related to the provision of additional hangar space at the county airport. Information regarding the lease amendment is on file m the county's. Department of General Services, 6751 Mimms Loop, Chesterfield, Virginia for public examination between the hours of 8:30 a.m. and 5:00 p.m. of each regulaz business day. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Boazd no later than Friday, May 23, 2014. 1 /20P + 1.05" $266.00 CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 5/21/2014 Sworn to and subscribed before me this ~~ 5 ~ ~'~ day of ~~'~((,~, , 2014. ~lU Legal Affiant J s .. My commission expires: February 29, 2016 Commission I.D. 7182093 Grooms Jr., N .~ °, °•NOTgRY°•~~ ~ : PUBLIC °° c, MREG # 7182pg3 '° ~ m = ~ COMMISSI o 0 • EXPIRES N~• Q 2~~'•. 2/29/2016 •' o ••.....••'~~Q~~o~ v~ m6®~®~ q/ oeo e,,6,`,0~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. ic~s'c~y'~\ U~ _ -- ;I ~S~_~~ ~x CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 28, 2014 Item Number: 18.E. Subject: Public Hearing to Consider Appropriation of up to $60,000,000 in Payment to the Escrow Agent for an Advance Refunding and Adoption of Resolutions Authorizing the Advance Refunding of Up to $60,000,000 of General Obligation Bonds and Closing Costs, and Approving the Sale of Bonds for Projects County Administrator's Comments: County Administrator: Hold a public hearing to consider appropriation of up to $60,000,000 in payment to the escrow agent for an advance refunding and adoption of resolutions authorizing the advance refunding of up to $60,000,000 of various outstanding general obligation bonds and closing costs and approving the sale of general obligation bonds for projects. Summary of Information: Staff periodically reviews the county's portfolio of outstanding bonds for refinancing opportunities when interest rate conditions are favorable for producing debt service savings. In fact, this past February staff provided the Board with a report of reductions made to the county's budget over the period of FY2009 - FY2014 that also included information on the types of enhancements that had been made over the same period. That report also included a section identifying other cost saving considerations still underway, one of which was a potential bond refinancing. Consistent with those findings, staff has worked with the county's financial advisors, Public Resources Advisory Group (PRAG), to analyze the county's outstanding general obligation debt and has determined the market is favorable for refunding various outstanding bonds. PRAG has identified several series of general Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ~ No # ~~~~,~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued): obligation bonds eligible for refunding. Based on the latest information, the county can refinance outstanding bonds that will result in present value debt service savings of approximately $3.0 million over an eleven year period FY2015 - FY2025. These savings will be allocated proportionately between the county and schools debt service budgets, with school's realizing approximately 77 percent of the debt service savings. Staff will work with PRAG to claim the majority of the savings in the earlier years of planned debt service. In addition to the refunding, the second resolution authorizes the issuance of general obligation bonds from both the 2004 and 2013 referendums. The 2014 planned bond sale will include $7.5 million in new bonds from the 2013 referendum for schools to begin the implementation of the school renovation and revitalization plan. This amount represents bond funding needed to cover costs associated with the FY2014 school projects as laid out in the approved CIP. More specifically, for the following projects: Manchester and Providence Middle schools ($5.0 million), Monacan High School ($1.5 million) and major maintenance work ($1.0 million). In addition, this resolution authorizes the sale of debt for two library projects and one public safety project in the amount of $7.3 million ($2.8M for Reams Gordon Library, $1.3 million for Library Technology, and $3.2 million for the Fire Tower at the Public Safety Training Center) from the 2004 referendum. This will be the last issuance of 2004 referendum debt before the county's authority to issue the bonds ends. By combining the refunding and both referendum sales into one, bond issuance and transaction costs are minimized. Staff requests the Board of Supervisors hold a public hearing to consider the appropriation of the payment to the escrow agent for the advance refunding. In addition, staff requests the Board adopt the resolutions authorizing the advance refunding and new money debt sale. The bond sale is scheduled for June 10, 2014. A RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF AN ISSUE OF NOT TO EXCEED SIXTY MILLION DOLLARS ($60,000,000) PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC IMPROVEMENT REFUNDING BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, FOR THE PURPOSE OF PROVIDING FUNDS TO REFUND IN ADVANCE OF THEIR STATED MATURITIES AND REDEEM CERTAIN OUTSTANDING GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS OF THE COUNTY; FIXING THE FORM, DENOMINATION AND CERTAIN OTHER DETAILS OF SUCH BONDS; PROVIDING FOR THE SALE OF SUCH BONDS AND DELEGATING TO THE COUNTY ADMINISTRATOR CERTAIN POWERS WITH RESPECT THERETO; AUTHORIZING AND PROVIDING FOR THE PREPARATION AND DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT AND AN OFFICIAL STATEMENT RELATING TO SUCH BONDS; AND PROVIDING WITH RESPECT TO CERTAIN OTHER MATTERS RELATED THERETO BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: SECTION 1. Findings and Determinations. (a) The County of Chesterfield, Virginia (the "County"), has been advised by the County's Financial Advisor that the refunding in advance of their stated maturities of all or a portion of certain currently outstanding issues of general obligation public improvement bonds of the County, including, without limitation, all or a portion of the outstanding County of Chesterfield, Virginia, General Obligation Public Improvement Refunding Bonds, Series of 2004, dated March 1, 2004 (the "Series 2004 Bonds"), all or a portion of the outstanding County of Chesterfield, Virginia, General Obligation Public Improvement Bonds, Series A of 2005, dated March 1, 2005 (the "Series 2005A Bonds"), all or a portion of the outstanding County of Chesterfield, Virginia, General Obligation Public Improvement Bonds, Series of 2006, dated March 8, 2006 (the "Series 2006 Bonds"), and all or a portion of the County of Chesterfield, Virginia, General Obligation Public Improvement Bonds, Series A of 2007, dated April 11, 2007 (the "Series 2007A Bonds"}, may result in debt service cost savings to the County. (b) The Board of Supervisors desires to authorize the issuance and sale of general obligation public improvement refunding bonds to provide for the refunding in advance of their stated maturities and redemption of all or a portion of such outstanding general obligation public improvement bonds, including, without limitation, all or a portion of the outstanding Series 2004 Bonds, all or a portion of the outstanding Series 2005A Bonds, all or a portion of the outstanding Series 2006 Bonds, all or a portion of the outstanding Series 2007A Bonds and all or a portion of such other series of outstanding general obligation public improvement bonds or general obligation public improvement refunding bonds, the refunding of which shall be recommended by the County's Financial Advisor (such bonds to be refunded in advance of their stated maturities being referred to hereinafter as the "Refunded Bonds"). ~~'V ~,f6 M~~ 2325879.1 036750 RS[ND - 2- (c) The Board of Supervisors of the County desires to authorize the issuance and sale of general obligation public improvement refunding bonds to provide for the refunding in advance of their stated maturities and redemption of the Refunded Bonds and to pay the costs of issuing the Refunded Bonds. (d) In the judgment of the Board of Supervisors, it is necessary and expedient to authorize the issuance and sale of General Obligation Public Improvement Refunding Bonds in the principal amount of not to exceed Sixty Million Dollars ($b0,000,000) for the purpose of providing funds to refund in advance of their stated maturities and redeem all or a portion of the Refunded Bonds and to pay the costs of issuing such Bonds. SECTION 2. Authorization of General Obligation Public Improvement Refunding Bonds. For the purpose of refunding prior to their stated maturities all or a portion of the Refunded Bonds, there are hereby authorized to be issued, sold and delivered an issue of general obligation public improvement refunding bonds of the County in a principal amount not exceeding $b0,000,000 to be designated and known as "General Obligation Public Improvement Refunding Bonds" (the "Bonds"). The Bonds are to be issued pursuant to the provisions of Title 15.2, Chapter 26, of the Code of Virginia, 1950, the same being the Public Finance Act of 1991 (the "Public Finance Act of 1991 "). SECTION 3. Approval of the Details and Sale of the Bonds. (a) The Bonds shall be dated such date, shall bear interest from their date payable on such date and semiannually thereafter and shall have such series designation as shall be determined by the County Administrator. The Bonds shall mature and become due and payable on such date or dates not exceeding forty (40) years from their date and in such principal amounts on each such date as shall be determined by the County Administrator. The Bonds may be sold contemporaneously with any other bonds of the County, including, without limitation, the general obligation public improvement bonds approved by the voters of the County at elections duly called and held under the Public Finance Act of 1991 on November 2, 2004 and on November S, 2013. (b) (i) The Bonds shall be issued only in fully registered form. One Bond representing each maturity of the Bonds will be issued to and registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York ("DTC"), or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, as registered owner of the Bonds, and each such Bond shall be immobilized in the custody of DTC. DTC will act as securities depository for the Bonds. Individual purchases will be made in book-entry form only, in the principal amount of $5,000 or any integral multiple thereof. Purchasers will not receive physical delivery of certificates representing their interests in the Bonds purchased. (ii) Principal and interest payments on the Bonds will be made by the County by wire transfer to DTC or its nominee, Cede & Co., or such other nominee of DTC, as registered owner of the Bonds, which will in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial owners of the Bonds. Transfers of principal and ~~~.~~~ 2325879.1 036750 RSIND - 3- interest payments to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial owners of the Bonds by DTC participants will be the responsibility of such participants and other nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book entries made by DTC and, in turn, by the DTC participants who act on behalf of the indirect participants of DTC and the beneficial owners of the Bonds. (iii) The County will not be responsible or liable for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC, its participants or persons acting through such participants or for transmitting payments to, communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds. So long as the Bonds are in book-entry only form, the County Treasurer will serve as Registrar and Paying Agent for the Bonds in accordance with the provisions of Section 4 hereof. The County reserves the right to designate a successor Registrar and Paying Agent for the Bonds if the Bonds at any time cease to be in book-entry only form. (c) The Bonds shall be subject to redemption at the option of the County prior to their stated maturities, in whole or in part at any time, on such dates and with such redemption premiums, if any, as shall be determined by the County Administrator. (d) In accordance with and subject to the provisions of the Official Notice of Sale of the Bonds, bidders may provide that all the Bonds shall be issued as serial Bonds or may provide that any two or more consecutive annual principal amounts shall be combined into one or more term Bonds. If the successful bidder designates principal amounts to be combined into one or more term Bonds, each such term Bond shall be subject to mandatory sinking fund redemption commencing on such date in the first year which has been combined to form such term Bond and continuing on such date in each year thereafter until the stated maturity date of that term Bond. The amount redeemed in any year shall be equal to the principal amount of serial Bonds that would otherwise have matured in such year. Bonds to be redeemed in any year by mandatory sinking fund redemption shall be redeemed at par and shall be selected by lot from among the Bonds then subject to redemption. The County, at its option, may credit against any mandatory sinking fund redemption requirement term Bonds of the maturity then subject to redemption which have been purchased and cancelled by the County or which have been redeemed and not theretofore applied as a credit against any mandatory sinking fund redemption requirement. (e) (i) If any Bond (or any portion of the principal amount thereof in installments of $5,000) shall be subject to redemption and shall be called for redemption, notice of the redemption thereof, specifying the date, number and maturity of such Bond, the date and place or places fixed for its redemption, the premium, if any, payable upon such redemption and, if less than the entire principal amount of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption by first class mail, postage prepaid, to the registered owner of such Bond at the address of such 4~~~~~V 2325879.1 036750 RSIND - 4- registered owner as it appears on the books of registry kept by the Registrar and Paying Agent for the Bonds. The Registrar and Paying Agent shall not be required to exchange or transfer any Bond later than the close of business on the forty-fifth (45th) day next preceding the date fixed for redemption of such Bond or any portion thereof. If notice of the redemption of any Bond shall have been given as aforesaid, and payment of the principal amount of such Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued interest and premium, if any, payable upon such redemption shall have been duly made or provided for, interest on such Bond shall cease to accrue from and after the date so specified for redemption thereof. (ii) Any notice of the optional redemption of the Bonds may state that it is conditioned upon there being on deposit with the County, or the Registrar and Paying Agent for the Bonds or other designated agent of the County, on the date fixed for the redemption thereof an amount of money sufficient to pay the redemption price of such Bonds, together with the interest accrued thereon to the date fixed for the redemption thereof, and any conditional notice so given may be rescinded at any time before the payment of the redemption price of such Bonds, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of any Bonds does not occur after a conditional notice is given due to there not being on deposit with the County, or the Registrar and Paying Agent for the Bonds or other designated agent of the County, a sufficient amount of money to pay the redemption price of such Bonds, together with the interest accrued thereon to the date fixed for the redemption thereof, the corresponding notice of redemption shall be deemed to be revoked. (iii) So long as the Bonds of any series are in book-entry only form, any notice of redemption will be given only to DTC or its nominee. The County shall not be responsible for providing any beneficial owner of the Bonds with a notice of redemption. SECTION 4. Appointment of County Treasurer as Registrar and Pa.~ing Agent; Payment of Bonds; Books of Registry; Exchanges and Transfers of Bonds. (a) Appointment of Registrar and Paving Agent. The County Treasurer is hereby appointed Registrar and Paying Agent for the Bonds (hereinafter referred to as the "Registrar and Paying Agent"). (b) Payment of Bonds. (i) At any time during which the Bonds shall be in fully registered form, the interest on the Bonds shall be payable by check mailed by the Registrar and Paying Agent to the registered owners of the Bonds at their addresses as the same appear on the books of registry as of the record date for the payment of interest on the Bonds, and the principal of the Bonds shall be payable at the office of the Registrar and Paying Agent; provided, however-, that so long as the Bonds are in book-entry only form and registered in the name of Cede & Co., as nominee of DTC, or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on the Bonds shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer . (ii) At any time during which the Bonds shall be in book-entry form, the principal of and interest on the Bonds shall be payable in accordance with the arrangements made with the depository for the Bonds. ~~~~~~~ 2325879.1 036750 RSIND - 5- (iii) The principal of and interest on the Bonds shall be payable in such coin or currency of the United States of America as at the respective dates of payment is legal tender for public and private debts. Interest on the Bonds shall be calculated on the basis of a 360-day year comprised of twelve 30-day months. (c) Books of Registry; Exchanges and Transfers of Bonds. (i) At all times during which any Bond remains outstanding and unpaid, the Registrar and Paying Agent shall keep or cause to be kept at its office, books of registry for the registration, exchange and transfer of the Bonds. Upon presentation at the office of the Registrar and Paying Agent for such purpose, the Registrar and Paying Agent, under such reasonable regulations as it may prescribe, shall register, exchange, transfer, or cause to be registered, exchanged or transferred, on the books of registry the Bonds as herein set forth. (ii) Any Bond may be exchanged at the office of the Registrar and Paying Agent for a like aggregate principal amount of such Bonds in other authorized principal amounts of the same interest rate and maturity. (iii) Any Bond may, in accordance with its terms, be transferred upon the books of registry by the registered owner in whose name it is registered, in person or by the duly authorized agent of such registered owner, upon surrender of such Bond to the Registrar and Paying Agent for cancellation, accompanied by a written instrument of transfer duly executed by the registered owner in person or the duly authorized agent of such registered owner, in form satisfactory to the Registrar and Paying Agent. (iv) All transfers or exchanges pursuant to this Section 4(c) shall be made without expense to the registered owners of the Bonds, except as otherwise herein provided, and except that the Registrar and Paying Agent shall require the payment by the registered owner of any Bond requesting such transfer or exchange of any tax or other governmental charges required to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this Section 4(c) shall be cancelled. SECTION 5. Execution and Authentication of Bonds; CUSIP Identification Numbers. (a) Execution of Bonds. The Bonds shall be executed in the name of the County by the manual or facsimile signatures of the Chairman and the Clerk of the Board of Supervisors, and the corporate seal of the County shall be impressed, or a facsimile thereof printed, on the Bonds. (b) Authentication of Bonds. The County Administrator shall direct the Registrar and Paying Agent to authenticate the Bonds and no Bonds shall be valid or obligatory for any purpose unless and until the certificate of authentication endorsed on such Bond shall have been manually executed by the Registrar and Paying Agent. Upon the authentication of any Bond, the Registrar and Paying Agent shall insert in the certificate of authentication the date as of which such Bond is authenticated as follows: (i) if the Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of the date the Bonds are delivered to and paid for by the initial purchasers thereof, (ii) if the Bond is authenticated upon an interest ~~1 ~~~~: 2325879.1 036750 RSINB - 6- payment date, the certificate shall be dated as of such interest payment date, (iii) if the Bond is authenticated on or after the record date for the payment of interest on the Bonds and prior to such interest payment date, the certificate shall be dated as of such interest payment date and (iv) in all other instances the certificate shall be dated the date upon which the Bond is authenticated. The execution and authentication of the Bonds in the manner above set forth is adopted as a due and sufficient authentication of the Bonds. (c) CUSIP Identification Numbers. CUSIP identification numbers may be printed on the Bonds, but neither the failure to print any such number on any Bonds, nor any error or omission with respect thereto, shall constitute cause for failure or refusal by the successful bidder for the Bonds to accept delivery of and pay for the Bonds in accordance with the terms of its bid to purchase the Bonds. No such number shall constitute or be deemed to be a part of any Bond or a part of the contract evidenced thereby and no liability shall attach to the County or any of its officers or agents because of or on account of any such number or any use made thereof. SECTION 6. Tax Covenant. To the extent it shall be contemplated at the time of their issuance that any Bonds issued hereunder shall be excludable from gross income for purposes of federal income taxation, the County covenants and agrees to comply with the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the applicable Treasury Regulations promulgated thereunder throughout the term of such Bonds. SECTION 7. Sources of Payment of Bonds. The full faith and credit of the County shall be and is hereby irrevocably pledged to the punctual payment of the principal of and interest on the Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding and unpaid, this Board is authorized and required to levy and collect annually, at the same time and in the same manner as other taxes in the County are assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and interest on the Bonds to the extent other funds of the County are not lawfully available and appropriated for such purpose. SECTION 8. Form of Bonds. The Bonds shall be in substantially the form set forth in Exhibit A with such necessary or appropriate variations, omissions and insertions as are incidental to their numbers, interest rates and maturities or as are otherwise permitted or required by law or this resolution. SECTION 9. Preparation and Distribution of Preliminary Official Statement and Preparation, Execution and Delivery of Official Statement; Preliminary Official Statement "Deemed Final" for Purposes of Securities and Exchange Commission Rule 15c2-12. (a) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare and distribute, or cause to be prepared and distributed (via electronic dissemination or otherwise), to prospective purchasers of the Bonds a Preliminary Official Statement relating to the Bonds. All actions taken by the officials, employees, agents ~~~~~ 232879.1 036750 RSIND - ~- and attorneys of the County with respect to the preparation and distribution of such Preliminary Official Statement prior to the date hereof are hereby ratified and confirmed. (b) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare, or to cause to be prepared, a final Official Statement relating to the Bonds, such final Official Statement to be in substantially the form of the Preliminary Official Statement with the completion therein of the information with respect to the interest rates to be borne by the Bonds as specified by the successful bidder for the Bonds and other definitive details of the Bonds determined upon the sale of the Bonds to the successful bidder therefor. (c) The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the Bonds the final Official Statement relating to the Bonds in accordance with the provisions of the Official Notice of Sale relating to the Bonds. (d) The Preliminary Official Statement shall be "deemed final" as of its date for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934 ("Rule 15c2-12") except for the omission of information permitted to be omitted by Rule 15c2-12. The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the Bonds a certificate dated the date of the Preliminary Official Statement stating that the Preliminary Official Statement is deemed final by the County for purposes of Rule 15c2-12 as of its date. SECTION 10. Sale of Bonds. (a) There is hereby delegated to the County Administrator authority, without further action by the Board of Supervisors, to sell the Bonds authorized for issuance under this resolution in accordance with the provisions hereof at competitive sale at such price, and on such other terms and conditions as shall be provided in the Official Notice of Sale relating to the Bonds. The County Administrator is hereby authorized to cause to be prepared and disseminated (via electronic dissemination or otherwise) an Official Notice of Sale of the Bonds in such form and containing such terms and conditions as the County Administrator may deem advisable, subject to the provisions hereof. (b) The County Administrator is hereby authorized to receive bids for the purchase of the Bonds and, without further action by the Board of Supervisors, to accept the bid offering to purchase the Bonds at the lowest true interest cost to the County, computed in accordance with the provisions of the Official Notice of Sale; provided (i) that such bid is in conformity with the Official Notice of Sale, (ii) that the true interest cost to the County as specified in such bid is not in excess of six percent (6.00%) and (iii) that any premium payable upon the optional redemption of the Bonds shall not exceed two percent (2.00%) and provided further that, prior to the acceptance of any bid, the County shall have received the good faith deposit specified in the Official Notice of Sale. The County Administrator is hereby further authorized to determine, or to modify the provisions of this resolution with respect to, the dated date of the Bonds, the interest payment dates for the Bonds, the dates on which the Bonds shall mature and the principal amount of the Bonds maturing on each such maturity date and to fix the ~~'~~'~ 2325879.1 036750 RS[ND - 8- rates of interest to be borne by the Bonds of each maturity as specified in the bid accepted by the County Administrator in accordance with the immediately preceding sentence. (c) The County Administrator is hereby further authorized to execute and deliver to the purchasers of the Bonds authorized for issuance under this resolution a Continuing Disclosure Certificate evidencing the County's undertaking, to comply with the continuing disclosure requirements of Paragraph (b)(5) of such Rule 15c2-12 to the extent applicable to the Bonds. The County Administrator, the Director of Accounting and the County Attorney are hereby authorized to execute and deliver to the purchasers of the Bonds one or more certificates in the forms provided for in the Official Statement relating to the Bonds. SECTION 11. Authorization to Designate the Refunded Bonds for Redemption; Authorization to Select An Escrow Agent; Authorization to Enter into an Escrow Deposit Agreement; Authorization to Select a Verification Agent. (a) Subject to the sale and receipt of the proceeds of the Bonds, the County Administrator is hereby authorized to designate the Refunded Bonds for redemption on such date or dates as the County Administrator shall determine and is hereby further authorized to request the County Treasurer, as Registrar and Paying Agent for the Refunded Bonds, to cause the notice of the redemption of the Refunded Bonds to be given in accordance with the provisions of the proceedings authorizing the issuance of the Refunded Bonds. (b) The County Administrator is hereby authorized, in the discretion of the County Administrator, to select a bank or trust company to serve, or the County may itself serve, as Escrow Agent, if necessary, and to deliver to such Escrow Agent or applicable County officials irrevocable written instructions to give notices, or to cause such notices to be given, in the name and on behalf of the County, to the holders of the Refunded Bonds of the redemption of such Refunded Bonds on the dates fixed for the redemption thereof, such notices to be given in the manner and at the time or times provided in proceedings authorizing the issuance of the Refunded Bonds. (c) The County Administrator is hereby authorized, in the discretion of the County Administrator, to execute and deliver an Escrow Deposit Agreement by and between the County and the Escrow Agent in such form as shall be approved by the County Administrator upon the advice of counsel (including the County Attorney or Bond Counsel), such approval to be conclusively evidenced by the execution of the Escrow Deposit Agreement by the County Administrator. (d) The County Administrator is hereby authorized to select a verification agent, if necessary, m connection with the refunding of the Refunded Bonds. SECTION 12. Authorization to Purchase Government Securities. The County Administrator or the County Treasurer is hereby authorized to execute, on behalf of the County, subscriptions for United States Treasury Obligations - State and Local Government Series, if any, to be purchased by the County in connection with the refunding of the Refunded Bonds. Such United States Treasury Obligations - State and Local Government Series, if any, so ~'~'~~~~ 2325879.1 036750 RSIND - 9- purchased shall be held by or on behalf of the County Treasurer or by the Escrow Agent under and in accordance with the provisions of any Escrow Deposit Agreement entered into in connection with the refunding of the Refunded Bonds. The County Administrator and or the County Treasurer is hereby authorized to enter into such purchase agreements, including forward supply agreements, if any, as shall be required in connection with the refunding of the Refunded Bonds providing for the purchase by or on behalf of the County in the open market of direct general obligations of, or obligations the payment of the principal of and interest on which are unconditionally guaranteed by, the United States of America. The County Administrator or the County Treasurer is hereby authorized to sell any securities held by the Escrow Agent under and in accordance with the provisions of the Escrow Deposit Agreement and to purchase securities in lieu of and in substitution therefor. SECTION 13. Filing of This Resolution. The County Attorney is hereby authorized and directed to file a copy of this resolution, certified by the Clerk of the Board of Supervisors to be a true and correct copy hereof, with the Circuit Court of the County of Chesterfield. SECTION 14. Invalidity of Sections, Paragraphs, Clauses or Provisions. If any section, paragraph, clause or provision of this resolution shall be held invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining portions of this resolution. SECTION 15. Headings of Sections. The headings of the sections of this resolution shall be solely for convenience of reference and shall not affect the meaning, construction, interpretation or effect of such sections or of this resolution. SECTION 16. Effective Date. This resolution shall take effect upon its adoption. ~~'~~~ 2325879.1 03670 RSIND F.XTiTRTT A UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD GENERAL OBLIGATION PUBLIC IMPROVEMENT REFUNDING BOND, SERIES OF 20 REGISTERED No. R- INTEREST RATE: MATURITY DATE REGISTERED S DATE OF BOND: CUSIP NO. _, 20_ _~ 20_ REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: The County of Chesterfield (hereinafter referred to as the "County"),apolitical subdivision of the Commonwealth of Virginia, for value received, hereby promises to pay to the Registered Owner (named above), or registered assigns, on the Maturity Date (specified above), unless this Bond shall have been duly called for previous redemption and payment of the redemption price shall have been duly made or provided for, the Principal Amount (specified above), and to pay interest on such Principal Amount on _, and semiannually on each _ and _ thereafter from the date hereof or from the interest payment date next preceding the date of authentication hereof to which interest shall have been paid, unless such date of authentication is an interest payment date, in which case from such interest payment date if interest has been paid to such date, or unless such date of authentication is within the period from the sixteenth (16th) day to the last day of the calendar month next preceding the following interest payment date, in which case from such interest payment date if interest has been paid to such date, until the payment of such Principal Amount (each such date is hereinafter referred to as an interest payment date) at the Interest Rate (specified above) per annum, by check mailed by the Registrar and Paying Agent hereinafter mentioned to the Registered Owner in whose name this Bond is registered on the books of registry kept and maintained by the Registrar and Paying Agent, as of the close of business on the fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each interest payment date; provided, however, that so long as this Bond is in book-entry only form and registered in the name of Cede & Co., as nominee of The Depository Trust Company ("DTC"), or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on this Bond shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. Interest on this Bond shall be calculated on the basis of a 360-day year comprised of twelve 30- day months. A-1 2325879.1 036750 RSIND ~~~~~ The principal of this Bond is payable upon presentation and surrender hereof at the office of the County Treasurer of the County, in Chesterfield, Virginia (the "Registrar and Paying Agent"). The principal of and interest on this Bond are payable in such coin or currency of the United States of America as at the respective dates of payment is legal tender for public and private debts. This Bond is one of a duly authorized issue of Bonds (herein referred to as the "Bonds") of the aggregate principal amount of Dollars ($ ) of like date and tenor herewith, except for number, denomination, interest rate, maturity and redemption provisions, and is issued for the purpose of refunding in advance of their stated maturities certain previously issued general obligation bonds of the County, under and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), and a resolution duly adopted by the Board of Supervisors of the County under the Public Finance Act of 1991. The Bonds of the issue of which this Bond is one maturing on and after _, (or portions thereof in installments of $5,000) shall be subject to redemption at the option of the County prior to their stated maturities on or after _, in whole or in part at any time, in such order as may be determined by the County (except that if at any time less than all of the Bonds of a given maturity are called for redemption, the particular Bond or portions thereof shall be selected by lot), at a redemption price equal to the principal amount thereof, together with the interest accrued on the principal amount to be redeemed to the date fixed for the redemption thereof. If this Bond is redeemable and this Bond (or any portion of the principal amount hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof, specifying the date, number and maturity of this Bond, the date and place or places fixed for its redemption and, if less than the entire principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange for the principal amount hereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption by first class mail, postage prepaid, to the Registered Owner of this Bond at the address of such Registered Owner as it appears on the books of registry kept by the Registrar and Paying Agent for the Bonds. The Registrar and Paying Agent shall not be required to exchange or transfer this Bond later than the close of business on the forty-fifth (45th) next day preceding the date fixed for redemption of this Bond or any portion hereof. If notice of the redemption of this Bond shall have been given as aforesaid, and payment of the principal amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly made or provided for, interest hereon shall cease to accrue from and after the date so specified for redemption hereof. Any notice of the optional redemption of this Bond may state that it is conditioned upon there being on deposit with the County, or the Registrar and Paying Agent or other designated agent of the County, on the date fixed for the redemption hereof an amount of money sufficient to pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, and any conditional notice so given may be rescinded at A-2 ~~ u~' ~~ ~ 2325874.1 036750 RSIND any time before the payment of the redemption price of this Bond, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of this Bond does not occur after a conditional notice is given due to there not being on deposit with the County, or the Registrar and Paying Agent or other designated agent of the County, a sufficient amount of money to pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, the corresponding notice of redemption shall be deemed to be revoked. Subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, this Bond may be exchanged at the office of the Registrar and Paying Agent for a like aggregate principal amount of Bonds of the series of which this Bond is one, of other authorized principal amounts of the same interest rate and maturity. This Bond is transferable by the Registered Owner hereof, in person or by the attorney of such Registered Owner duly authorized in writing, at the office of the Registrar and Paying Agent but only in the manner, subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for cancellation. Upon such transfer, a new Bond or Bonds of the series of which this Bond is one, of authorized denominations and of the same aggregate principal amount, will be issued to the transferee in exchange herefor. The full faith and credit of the County are irrevocably pledged to the punctual payment of the principal of and interest on this Bond as the same become due. In each year while this Bond is outstanding and unpaid, the Board of Supervisors is authorized and required to levy and collect annually, at the same time and in the same manner as other taxes in the County are assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and interest on this Bond to the extent other funds of the County are not lawfully available and appropriated for such purpose. This Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by or on behalf of the Registrar and Paying Agent. It is hereby certified, recited and declared that all acts, conditions and things required to have happened, to exist and to have been performed precedent to and in the issuance of this Bond and the series of which it is one, do exist, have happened and have been performed in regular and due time, form and manner as required by law, and that this Bond and the Bonds of the series of which this Bond is one do not exceed any constitutional or statutory limitation of indebtedness. ~~~~~~3 A-3 2325879.1 036750 RS[ND IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused this Bond to be executed by the manual or facsimile signature of the Chairman of such Board; a facsimile of the corporate seal of such Board to be imprinted hereon, attested by the facsimile signature of the Clerk of such Board; and this Bond to be dated the date first above written. [SEAL] Attest: Clerk of the Board of Supervisors Chairman of the Board of Supervisors CERTIFICATE OF AUTHENTICATION proceedings. This Bond is one of the Bonds delivered pursuant to the within-mentioned County Treasurer, as Registrar and Paying Agent Date of Authentication: ~~ ~y ~~'~~.~~ A-4 2325879.1 036750 RSIND ASSIGNMENT For value received, the undersigned hereby sell(s), assign(s) and transfer(s) unto (Please print or type name and address, including postal zip code, of transferee) PLEASE INSERT SOCIAL SECURITY OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE: the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints attorney, to transfer such Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a member firm of The New York Stock Exchange, Inc. or a commercial bank or trust company. (Signature of Registered Owner) NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, without alteration, enlargement or any change whatsoever. A-5 2325879.1 036750 RSIND A RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY FROM TIME TO TIME OF THREE HUNDRED FIFTY-THREE MILLION DOLLARS ($353,000,000) PRINCIPAL AMOUNT OF COUNTY OF CHESTERFIELD, VIRGINIA, GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS APPROVED AT AN ELECTION DULY CALLED AND HELD IN THE COUNTY OF CHESTERFIELD, VIRGINIA, ON NOVEMBER 5, 2013; FIXING THE FORM, DENOMINATION AND CERTAIN OTHER DETAILS OF SUCH BONDS; AND PROVIDING FOR THE SALE OF SUCH BONDS AND DELEGATING TO THE COUNTY ADMINISTRATOR CERTAIN POWERS WITH RESPECT THERETO BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: SECTION 1. Findings and Determinations. Pursuant to Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), an election duly called and held under the Public Finance Act of 1991 in the County of Chesterfield, Virginia (the "County"), on November 5, 2013 and an Order of the Circuit Court of the County, dated January 21, 2014, the County is authorized to contract debt and issue its general obligation bonds in the maximum amount of three hundred fifty-three million dollars ($353,000,000) for the purposes set forth below: (i) general obligation bonds in the maximum amount of three hundred four million dollars ($304,000,000) for capital school improvement projects in the County; and (ii) general obligation bonds in the maximum amount of forty-nine million dollars ($49,000,000) for public safety improvement projects in the County. (b) As of the date hereof, none of such general obligation bonds approved by the voters of the County at the aforementioned election held on November 5, 2013 have been issued by the County. (c) The Board of Supervisors of the County (the "Board of Supervisors") further deems it advisable and in the best interests of the County to authorize and provide at this time for the issuance, sale and delivery from time to time of the three hundred fifty-three million dollars ($353,000,000) aggregate principal amount of the general obligation bonds approved by the voters of the County at the aforementioned election held on November 5, 2013 for the following purposes as set forth in Section 1(a) hereof. SECTION 2. Authorization of Issuance of Bonds Approved at Election Held on November 5, 2013. For the purpose of financing the costs of the public improvement projects, as described in Section 1(a), there are hereby authorized to be issued, sold and delivered from time to time in one or more series three hundred fifty-three million dollars ($353,000,000) aggregate principal amount of general obligation bonds of the County to be designated and known as "County of Chesterfield, Virginia, General Obligation Public Improvement Bonds" (hereinafter referred to as the "Bonds"). (a) There may be issued, sold and delivered contemporaneously with, and subject to the terms, conditions and provisions of this resolution applicable to, the Bonds ~~~~~~v 2325352.1 036750 RS[ND authorized for issuance, sale and delivery under this resolution, not-to-exceed eight million five hundred thousand dollars ($8,500,000) principal amount of general obligation bonds of the County authorized for issuance by the voters of the County at an election duly called and held under the Public Finance Act of 1991 in the County on November 2, 2004, and such general obligation bonds shall be encompassed within the definition of the term "the Bonds" as such term is used in this resolution. SECTION 3. Approval of the Details and Sale of the Bonds. The Bonds shall be dated such date, shall bear interest from their date payable on such date and semiannually thereafter and shall have such series designation as shall be determined by the County Administrator. The Bonds shall mature and become due and payable on such date or dates not exceeding forty (40) years from their date and in such principal amounts on each such date as shall be determined by the County Administrator. (a) The Bonds shall be issued only in fully registered form. One Bond representing each maturity of the Bonds will be issued to and registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York ("DTC"), or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, as registered owner of the Bonds, and each such Bond shall be immobilized in the custody of DTC. DTC will act as securities depository for the Bonds. Individual purchases will be made in book-entry form only, in the principal amount of $5,000 or any integral multiple thereof. Purchasers will not receive physical delivery of certificates representing their interests in the Bonds purchased. (i) Principal and interest payments on the Bonds will be made by the County by wire transfer to DTC or its nominee, Cede & Co., or such other nominee of DTC, as registered owner of the Bonds, which will in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial owners of the Bonds. Transfers of principal and interest payments to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial owners of the Bonds by DTC participants will be the responsibility of such participants and other nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book entries made by DTC and, in turn, by the DTC participants who act on behalf of the indirect participants of DTC and the beneficial owners of the Bonds. (ii) The County will not be responsible or liable for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC, its participants or persons acting through such participants or for transmitting payments to, communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds. So long as the Bonds are in book-entry only form, the County Treasurer will serve as Registrar and Paying Agent for the Bonds in accordance with the provisions of Section 4 hereof. The County reserves the right to designate a successor Registrar and Paying Agent for the Bonds if the Bonds at any time cease to be in book-entry only form. (b) The Bonds shall be subject to redemption at the option of the County prior to their stated maturities, in whole or in part at any time, on such dates and with such redemption premiums, if any, as shall be determined by the County Administrator. 2325352.1 036750 RS1ND (c) In accordance with and subject to the provisions of the Official Notice of Sale of the Bonds, bidders may provide that all the Bonds shall be issued as serial Bonds or may provide that any two or more consecutive annual principal amounts shall be combined into one or more term Bonds. If the successful bidder designates principal amounts to be combined into one or more term Bonds, each such term Bond shall be subject to mandatory sinking fund redemption commencing on such date in the first year which has been combined to form such term Bond and continuing on such date in each year thereafter until the stated maturity date of that term Bond. The amount redeemed in any year shall be equal to the principal amount of serial Bonds that would otherwise have matured in such year. Bonds to be redeemed in any year by mandatory sinking fund redemption shall be redeemed at par and shall be selected by lot from among the Bonds then subject to redemption. The County, at its option, may credit against any mandatory sinking fund redemption requirement term Bonds of the maturity then subject to redemption which have been purchased and cancelled by the County or which have been redeemed and not theretofore applied as a credit against any mandatory sinking fund redemption requirement. (d) If any Bond (or any portion of the principal amount thereof in installments of $5,000) shall be subject to redemption and shall be called for redemption, notice of the redemption thereof, specifying the date, number and maturity of such Bond, the date and place or places fixed for its redemption, the premium, if any, payable upon such redemption and, if less than the entire principal amount of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption by first class mail, postage prepaid, to the registered owner of such Bond at the address of such registered owner as it appears on the books of registry kept by the Registrar and Paying Agent for the Bonds. The Registrar and Paying Agent shall not be required to exchange or transfer any Bond later than the close of business on the forty-fifth (45th) day next preceding the date fixed for redemption of such Bond or any portion thereof. If notice of the redemption of any Bond shall have been given as aforesaid, and payment of the principal amount of such Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued interest and premium, if any, payable upon such redemption shall have been duly made or provided for, interest on such Bond shall cease to accrue from and after the date so specified for redemption thereof. (i) Any notice of the optional redemption of the Bonds may state that it is conditioned upon there being on deposit with the County, or the Registrar and Paying Agent for the Bonds or other designated agent of the County, on the date fixed for the redemption thereof an amount of money sufficient to pay the redemption price of such Bonds, together with the interest accrued thereon to the date fixed for the redemption thereof, and any conditional notice so given may be rescinded at any time before the payment of the redemption price of such Bonds, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of any Bonds does not occur after a conditional notice is given due to there not being on deposit with the County, or the Registrar and Paying Agent for the Bonds or other designated agent of the County, a sufficient amount of money to pay the redemption price of such Bonds, together with the interest accrued thereon to the date fixed for the redemption thereof, the corresponding notice of redemption shall be deemed to be revoked. -3- ~~~~~ 2325352.1 036750 RS1ND (ii) So long as the Bonds of any series are in book-entry only form, any notice of redemption will be given only to DTC or its nominee. The County shall not be responsible for providing any beneficial owner of the Bonds with a notice of redemption. SECTION 4. Appointment of County Treasurer as Registrar and Pang Agent• Payment of Bonds; Books of Registry; Exchanges and Transfers of Bonds. Appointment of Registrar and Pang A -gent. The County Treasurer is hereby appointed Registrar and Paying Agent for the Bonds (hereinafter referred to as the "Registrar and Paying Agent"). (a) Payment of Bonds. At any time during which the Bonds shall be in fully registered form, the interest on the Bonds shall be payable by check mailed by the Registrar and Paying Agent to the registered owners of the Bonds at their addresses as the same appear on the books of registry as of the record date for the payment of interest on the Bonds, and the principal of the Bonds shall be payable at the office of the Registrar and Paying Agent; provided, hotivever, that so long as the Bonds are in book-entry only form and registered in the name of Cede & Co., as nominee of DTC, or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on the Bonds shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. (i) At any time during which the Bonds shall be in book-entry form, the principal of and interest on the Bonds shall be payable in accordance with the arrangements made with the depository for the Bonds. (ii) The principal of and interest on the Bonds shall be payable in such coin or currency of the United States of America as at the respective dates of payment is legal tender for public and private debts. Interest on the Bonds shall be calculated on the basis of a 360-day year comprised of twelve 30-day months. (b) Books of Registry; Exchanges and Transfers of Bonds. At all times during which any Bond remains outstanding and unpaid, the Registrar and Paying Agent shall keep or cause to be kept at its office, books of registry for the registration, exchange and transfer of the Bonds. Upon presentation at the office of the Registrar and Paying Agent for such purpose, the Registrar and Paying Agent, under such reasonable regulations as it may prescribe, shall register, exchange, transfer, or cause to be registered, exchanged or transferred, on the books of registry the Bonds as herein set forth. (i) Any Bond may be exchanged at the office of the Registrar and Paying Agent for a like aggregate principal amount of such Bonds in other authorized principal amounts of the same interest rate and maturity. (ii) Any Bond may, in accordance with its terms, be transferred upon the books of registry by the registered owner in whose name it is registered, in person or by the duly authorized agent of such registered owner, upon surrender of such Bond to the Registrar and Paying Agent for cancellation, accompanied by a written instrument of transfer duly executed by the registered owner in person or the duly authorized agent of such registered owner, in form satisfactory to the Registrar and Paying Agent. ~~~~ -4- 2325352.1 036750 RSIND (iii) All transfers or exchanges pursuant to this Section 4(c) shall be made without expense to the registered owners of the Bonds, except as otherwise herein provided, and except that the Registrar and Paying Agent shall require the payment by the registered owner of any Bond requesting such transfer or exchange of any tax or other governmental charges required to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this Section 4(c) shall be cancelled. SECTION 5. Execution and Authentication of Bonds; CUSIP Identification Numbers. Execution of Bonds. The Bonds shall be executed in the name of the County by the manual or facsimile signatures of the Chairman and the Clerk of the Board of Supervisors, and the corporate seal of the County shall be impressed, or a facsimile thereof printed, on the Bonds. (a) Authentication of Bonds. The County Administrator shall direct the Registrar and Paying Agent to authenticate the Bonds and no Bonds shall be valid or obligatory for any purpose unless and until the certificate of authentication endorsed on such Bond shall have been manually executed by the Registrar and Paying Agent. Upon the authentication of any Bond, the Registrar and Paying Agent shall insert in the certificate of authentication the date as of which such Bond is authenticated as follows: (i) if the Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of the date the Bonds are delivered to and paid for by the initial purchasers thereof, (ii) if the Bond is authenticated upon an interest payment date, the certificate shall be dated as of such interest payment date, (iii) if the Bond is authenticated on or after the record date for the payment of interest on the Bonds and prior to such interest payment date, the certificate shall be dated as of such interest payment date and (iv) in all other instances the certificate shall be dated the date upon which the Bond is authenticated. The execution and authentication of the Bonds in the manner above set forth is adopted as a due and sufficient authentication of the Bonds. (b) CUSIP Identification Numbers. CUSIP identification numbers may be printed on the Bonds, but neither the failure to print any such number on any Bonds, nor any error or omission with respect thereto, shall constitute cause for failure or refusal by the successful bidder for the Bonds to accept delivery of and pay for the Bonds in accordance with the terms of its bid to purchase the Bonds. No such number shall constitute or be deemed to be a part of any Bond or a part of the contract evidenced thereby and no liability shall attach to the County or any of its officers or agents because of or on account of any such number or any use made thereof. SECTION 6. Tax Covenant. To the extent it shall be contemplated at the time of their issuance that any Bonds issued hereunder shall be excludable from gross income for purposes of federal income taxation, the County covenants and agrees to comply with the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the applicable Treasury Regulations promulgated thereunder throughout the term of such Bonds. SECTION 7. Sources of Payment of Bonds. The full faith and credit of the County shall be and is hereby irrevocably pledged to the punctual payment of the principal of and interest on the Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding and unpaid, this Board is authorized and required to levy and collect annually, at the same time and in the same manner as other taxes in the County are assessed, -~ 2325352.1 036750~72~~`~ ~~ levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and interest on the Bonds to the extent other funds of the County are not lawfully available and appropriated for such purpose. SECTION 8. Form of Bonds. The Bonds shall be in substantially the form set forth in Exhibit A with such necessary or appropriate variations, omissions and insertions as are incidental to their numbers, interest rates and maturities or as are otherwise permitted or required by law or this resolution. SECTION 9. Preparation and Distribution of Preliminary Official Statement and Pr~aration, Execution and Delivery of Official Statement; Preliminary Official Statement "Deemed Final" for Purposes of Securities and Exchange Commission Rule 15c2-12. The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare and distribute, or cause to be prepared and distributed (via electronic dissemination or otherwise), to prospective purchasers of the Bonds a Preliminary Official Statement relating to the Bonds. All actions taken by the officials, employees, agents and attorneys of the County with respect to the preparation and distribution of such Preliminary Official Statement prior to the date hereof are hereby ratified and confirmed. (a) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare, or to cause to be prepared, a final Official Statement relating to the Bonds, such final Official Statement to be in substantially the form of the Preliminary Official Statement with the completion therein of the information with respect to the interest rates to be borne by the Bonds as specified by the successful bidder for the Bonds and other definitive details of the Bonds determined upon the sale of the Bonds to the successful bidder therefor. (b) The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the Bonds the final Official Statement relating to the Bonds in accordance with the provisions of the Official Notice of Sale relating to the Bonds. (c) The Preliminary Official Statement shall be "deemed final" as of its date for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934 ("Rule 15c2-12") except for the omission of information permitted to be omitted by Rule 15c2-12. The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the Bonds a certificate dated the date of the Preliminary Official Statement stating that the Preliminary Official Statement is deemed final by the County for purposes of Rule 15c2-12 as of its date. SECTION 10. Sale of Bonds. There is hereby delegated to the County Administrator authority, without further action by the Board of Supervisors, to sell the Bonds authorized for issuance under this resolution in accordance with the provisions hereof at competitive sale at such price, and on such other terms and conditions as shall be provided in the Official Notice of Sale relating to the Bonds. The County Administrator is hereby authorized to cause to be prepared and disseminated (via electronic dissemination or otherwise) an Official 2325352.1 036'750 RS1ND ~° ~ ~~:~~ Notice of Sale of the Bonds in such form and containing such terms and conditions as the County Administrator may deem advisable, subject to the provisions hereof. (a) The County Administrator is hereby authorized to receive bids for the purchase of the Bonds and, without further action by the Board of Supervisors, to accept the bid offering to purchase the Bonds at the lowest true interest cost to the County, computed in accordance with the provisions of the Official Notice of Sale; provided (i) that such bid is in conformity with the Official Notice of Sale, (ii) that the true interest cost to the County as specified in such bid is not in excess of eight percent (8.00%) and (iii) that any premium payable upon the optional redemption of the Bonds shall not exceed two percent (2.00%) and provided further that, prior to the acceptance of any bid, the County shall have received the good faith deposit specified in the Official Notice of Sale. The County Administrator is hereby further authorized to determine, or to modify the provisions of this resolution with respect to, the dated date of the Bonds, the interest payment dates for the Bonds, the dates on which the Bonds shall mature and the principal amount of the Bonds maturing on each such maturity date and to fix the rates of interest to be borne by the Bonds of each maturity as specified in the bid accepted by the County Administrator in accordance with the immediately preceding sentence. (b) The County Administrator is hereby further authorized to execute and deliver to the purchasers of the Bonds authorized for issuance under this resolution a Continuing Disclosure Certificate evidencing the County's undertaking, to comply with the continuing disclosure requirements of Paragraph (b)(5) of such Rule 15c2-12 to the extent applicable to the Bonds. The County Administrator, the Director of Accounting and the County Attorney are hereby authorized to execute and deliver to the purchasers of the Bonds one or more certificates in the forms provided for in the Official Statement relating to the Bonds. SECTION 11. Official Intent. This resolution shall constitute authority for any appropriate representative of the County (including, without limitation, the County Administrator or any Deputy County Administrator, the County Treasurer, the Director of Accounting and the Director of Budget and Management) from time to time to execute an official intent of the County pursuant to Treasury Regulation Section 1.150-2 for purposes of authorizing the County to reimburse itself from the proceeds of the Bonds for original expenditures made on the public improvement projects described in Section 1(a) hereof made on or after the sixtieth (60th) day prior to the date this resolution is adopted. Any such official intent shall comply with the provisions of Treasury Regulation Section 1.150-2(e) or any successor thereto. SECTION 12. Filing of this Resolution. The County Attorney is hereby authorized and directed to file a copy of this resolution, certified by the Clerk of the Board of Supervisors to be a true and correct copy hereof, with the Circuit Court of the County of Chesterfield. SECTION 13. Invalidity of Sections, Paragraphs, Clauses or Provisions. If any section, paragraph, clause or provision of this resolution shall be held invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining portions of this resolution. t~~'~a~.~~i -'7- 2325352.1 036750 RSIND SECTION 14. Headings of Sections. The headings of the sections of this resolution shall be solely for convenience of reference and shall not affect the meaning, construction, interpretation or effect of such sections or of this resolution. SECTION 15. Effective Date. This resolution shall take effect upon its adoption. ~~~~ -8- 2325352.1 036750 RSIND EXHIBIT A UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND SERIES OF REGISTERED No. R- MATURITY DATE INTEREST RATE _~ REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: DATE OF BONDS -~ REGISTERED CUSIP NO. 166393 _ The County of Chesterfield (hereinafter referred to as the ``County"),apolitical subdivision of the Commonwealth of Virginia, for value received, hereby promises to pay the Registered Owner (named above), or registered assigns, on the Maturity Date (specified above), unless this Bond shall have been duly called for previous redemption and payment of the redemption price shall have been duly made or provided for, the Principal Amount (specified above), and to pay interest on such Principal Amount on _, and semiannually on each _ and _ thereafter from the date hereof or from the interest payment date next preceding the date of authentication hereof to which interest shall have been paid, unless such date of authentication is an interest payment date, in which case from such interest payment date if interest has been paid to such date, or unless such date of authentication is within the period from the sixteenth (16th) day to the last day of the calendar month next preceding the following interest payment date, in which case from such interest payment date if interest has been paid to such date, until the payment of such Principal Amount (each such date is hereinafter referred to as an interest payment date) at the Interest Rate (specified above) per annum, by check or draft mailed by the Registrar and Paying Agent hereinafter mentioned to the Registered Owner in whose name this Bond is registered on the books of registry kept and maintained by the Registrar and Paying Agent as of the close of business on the fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each interest payment date is payable to the address of the Registered Owner as it appears on such books of registry. Interest on this Bond shall be calculated on the basis of a 360-day year consisting of twelve 30- day months. The principal of this Bond is payable upon presentation and surrender hereof at the principal office of the County Treasurer of the County in Chesterfield, Virginia (the "Registrar and Paying Agent"). The principal of and interest on this Bond are payable in such coin or currency of the United States of America as at the respective dates of payment is legal tender for public and private debts. A-1 ~ ~r2~.~, 2325352.1 036750 RSIND This Bond is one of a duly authorized issue of Bonds (herein referred to as the "Bonds") of the aggregate principal amount of Dollars ($ ) of like date and tenor herewith, except for number, denomination, interest rate, maturity and redemption provisions, and is issued for the purpose of financing the costs of various public improvement projects of and for the County, under and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), an election [or elections] duly held in the County under the Public Finance Act of 1991 on [November 2, 2004 and] November 5, 2013 and resolutions duly adopted by the Board of Supervisors of the County. The Bonds of the issue of which this Bond is one maturing on and after _, (or portions thereof in installments of $5,000) shall be subject to redemption at the option of the County prior to their stated maturities on or after _, in whole or in part at any time, in such order as may be determined by the County (except that if at any time less than all of the Bonds of a given maturity are called for redemption, the particular Bond or portions thereof shall be selected by lot), at a redemption price equal to the principal amount thereof, together with the interest accrued on the principal amount to be redeemed to the date fixed for the redemption thereof. If this Bond is redeemable and this Bond (or any portion of the principal amount hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof, specifying the date, number and maturity of this Bond, the date and place or places fixed for its redemption, and if less than the entire principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange for the principal amount hereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption by first class mail, postage prepaid, to the Registered Owner of this Bond at his address as it appears on the books of registry kept by the Registrar and Paying Agent for the Bonds. The Registrar and Paying Agent shall not be required to exchange or transfer this Bond later than the close of business on the forty-fifth (45th} next day preceding the date fixed for redemption of this Bond or any portion hereof. If notice of the redemption of this Bond shall have been given as aforesaid, and payment of the principal amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly made or provided for, interest hereon shall cease to accrue from and after the date so specified for redemption hereof. Any notice of the optional redemption of this Bond may state that it is conditioned upon there being on deposit with the County, or the Registrar and Paying Agent or other designated agent of the County, on the date fixed for the redemption hereof an amount of money sufficient to pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, and any conditional notice so given may be rescinded at any time before the payment of the redemption price of this Bond, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of this Bond does not occur after a conditional notice is given due to there not being on deposit with the County, or the Registrar and Paying Agent or other designated agent of the County, a sufficient amount of money to pay the redemption price of this Bond, together with the 2325352.1 036750 R I `~' interest accrued thereon to the date fixed for the redemption hereof, the corresponding notice of redemption shall be deemed to be revoked. Subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, this Bond may be exchanged at the principal office of the Registrar and Paying Agent for a like aggregate principal amount of Bonds of other authorized principal amounts and of the series of which this Bond is one. This Bond is transferable by Registered Owner hereof, in person or by his attorney duly authorized in writing, at the principal office of the Registrar and Paying Agent but only in the manner, subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of authorized denominations and of the same aggregate principal amount of the series of which this Bond is one will be issued to the transferee in exchange herefor. The full faith and credit of the County are irrevocably pledged to the punctual payment of the principal of and interest on this Bond as the same become due. In each year while this Bond is outstanding and unpaid, there shall be assessed, levied and collected, at the same time and in the same manner as other taxes in the County are assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and interest on this Bond to the extent other funds of the County are not lawfully available and appropriated for such purpose. This Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by the Registrar and Paying Agent. It is hereby certified, recited and declared that all acts, conditions and things required to have happened, to exist and to have been performed precedent to and in the issuance of this Bond and the series of which it is one, do exist, have happened and have been performed in regular and due time, form and manner as required by law, and that this Bond and the Bonds of the series of which this Bond is one do not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused this Bond to be executed by the facsimile signature of the Chairman of such Board; a facsimile of the corporate seal of the County to be imprinted hereon, attested by the facsimile signature of the Clerk of such Board; and this Bond to be dated the date first above written. [SEAL] Attest: Clerk of the Board of Supervisors Chairman of the Board of Supervisors ~~~~s A-3 2325352.1 03b750 RSIND CERTIFICATE OF AUTHENTICATION proceedings. This Bond is one of the Bonds delivered pursuant to the within-mentioned By: County Treasurer, as Registrar and Paying Agent Date of Authentication: ~~~~ A-4 2325352.1 036750 RSIND ASSIGNMENT For valued received the undersigned hereby sell(s), assign(s) and transfer(s) unto (Please print or type name and address, including postal zip code, of Assignee) PLEASE INSERT SOCIAL SECURITY OR. OTHER TAX IDENTIFYING NUMBER OF ASSIGNEE the within Bond and all rights hereunder, hereby irrevocably constituting and appointing Attorney, to transfer such bond on the books kept for the registration thereof, with the full power of substitution in the premises. Dated: Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a member firm of The New York Stock Exchange, Inc. or a commercial bank or trust company. (Signature of Registered Owner) NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, without alteration, enlargement or any change whatsoever. ~~~~ A-S 2325352.1 x36750 RSIND P.U. Rox IfiI6, Midlothian, Virginia 231 LS • t'hone: Inwl w~-ixw - rar. ~o~,~.~ ,-.~-.,~~, ..,...~~•...~...,~--.._...--- ------ ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors LN: Bond-Refunding 5-21 1/20P + .94" $262.33 The Observer, Inc. Publisher of Take Notice Take notice that the Board of Supervisors of the County of Chesterfield, Virginia (the "County"), at a regular meeting on Wednesday, May 28, 2014, at 6:30 P.M., local time, in the County Public Meeting Room at the Lane B. Ramsey County Administration Building, Route 10 and Lori Road, Chesterfield, Virginia 23832, will hold a public hearing where persons may appear and present their views The appropriation of up to $60,000,000 for the refunding of selected maturities of certain issues of general obligation public improvement bonds and general obligation public improvement refunding bonds issued on behalf of the County and associated closing costs. If further information is desired, contact Mr. Allan M. Carmody, Director of Budget and Management, at (804) 748-1548 between the hours of 8:30 A.M. and 5:00 P.M., local time, Monday throw Friday. The heazing is held at a pu lic facility designed to be accessible to persons with disabilities. Any person with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice B. Blakley, Clerk of the Board of Supervisors of the County, at (804) 748- 1200. Persons needing interpreter services for the deaf must notify the Clerk of the Board of Supervisors of the County, by no later than Friday, May 23, 2014. CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 5/21/2014 Sworn to and subscribed before me this ~~ f'~~ day of 2014. My commission expires: February 29, 2016 Commission I.D. 7182093 Grooms Jr., Notary Public c~c a"® ~°A/° ~` s .. ~~NOTARI'' ., cs ~ : PUBLIC '. v REG # 7182093 ' ~ n ~ MY COh1MISSION : o EXPIRES ~ '~ ~2~~/=". 2/29/2016 ' ~~o •d~7e- ~••....•-'• ~ `'°®'® q ~ TH of ~;~'~'• °olAC000®oa~~e THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY 4~a ,~~.~ ~ b~ BOARD OF SUPERVISORS Page 1 of 1 ~~!~ ~ ~ AGENDA S ~xas ,r'Q~l," ~~RGt1~ r Meeting Date: May 28, 2014 Item Number: 18.F. Subject: PUBLIC HEARING: Ordinance to Vacate a Fifty-Foot Right of Way Known as Treport Road and Fifteen-Foot Temporary Construction Easements Within Salisbury Heathland - Section A County Administrator's Comments: County Administrator: Board Action Reaueste Adopt an ordinance to vacate a 50' right of way known as Treport Road and 15' temporary construction easements within Salisbury Heathland - Section A. Summary of Information: Frederick M. Cozad and Linda W. Cozad and James L. Hudkins and Pauline A. Hudkins have requested the vacation of a 50' Right of way Known as Treport Road and 15' temporary construction easements across Lot 1, Block C and Lot 16, Block B, Salisbury Heathland - Section A. On November 8, 2000 and December 20, 2000, the Board of Supervisors held public hearings to consider this vacation. On January 10, 2001, the Board closed the public hearing and deferred action because of issues relating to access to an adjoining residential development. On February 21, 2001, the Board of Supervisors tabled indefinitely consideration of .this request. On December 20, 2004, Winterfield Station, Section 1, was recorded which resolved the access issue to the adjacent property. The adjoining owners have requested that this vacation be considered again. If vacated, a 20' drainage easement will be retained. Approval is recommended. DIStrICt: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager t s , ~.:,,r.[ ~.: ~, ~ ~~ ~~ j ~`~ , ~. h '~ I r~ ~ .~ ~~. ~ Or~ . .K . ~~ l:l . ,_ ~. ._ _ 'i ,~~ .rt j,~~s`y.Ip.~FSy6a, .r. fem. `1~. 0` .. .~ :~ .• ,;a ~_ .. ~ I° n•. i~ ~ E o 0 ~ ~~ 4 z _ ~ _. _ ~~w }•~ua W ~ W~ ~ot lea..> + '?o ~~'1 ¢ W4 ~~~ q ~ j O u° l a~~ a eo F Z z o o v~ ~~,,y,y tS' x M i~Mrv ~~w ~ zx 0 l~OF 1A ~~{~~ X24 ~ r W~~ ~ Q $ ~ + j~~~~~~~ /~ _ U ~ `q~, UU . ~ -. • \ : N .~• •~ .w'R ~ h W ® ~' , ' } 1 1 ' • - Vt ' ~ ~ ~ 1 rr ~~ W ~ ~ WWW ~ ~ t• . .~ Ltt ~ L O v r ~ - .~;; - ~ ~~ ~ ~ r~ • a ~ a7 ~ I~~r . ~ TOW coURT o~ r w E• c 'Z~ o' 7r q Y d 0 ati ~ tR ~:}. 1 ~Q t d~ acs ~+ ~ .a , ~,,~r~ ~ w r * ~t~vw y N G , ~ . ~ r '~ ~ ~ ~ ~ ~ ~ r • 4 ~` ~ ~ TI ~ rF T~1 .~ ~~ ~ /' ~ ~ M ~ '!y a° :b~ ~; '~ n ~~ "~ o ~ ~~ V ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Treport-Road 5-14, 21 1/20P + .86" $259.65 Right of Way The Observer, Inc. Publisher of ~_~~ TAKE NOTICE That on Ma 28. 1014, at 6:30 p.m. or as soon thereafter as rnay` be heard, the Ruud of Supervisors of C:hestertield County at its regular meeting plait in the Public Mechng Room of Chesterfield County, Virgtrua, will ccrosider the following ordinance tiff adoption: AN ORllINANCE to vacate a 50' right of way known as Treport Road and I S' temporary construction eauntents, within Salisbury lleathland, Section A, as shown on a plat by 1. K. 'rimmons & A.sst>tiatrs, inc., dated August 2?, 1981, recrnded January 11, 1982, in the [~lerk's Office, Circuit Court, Chesterfield Caunty, Virginia, in Plat Aook 40. Pa a 52. Information regarding the proposed ordinance is un file in the Right of Way Office to t~hesterfield County, Virginia, and may be examined by all ftrterestrd parties between the hours of 83ti a.m. and S tXl p.m., Monday through Friday. 'The hearing is held at a public facility desiggned to he accessible to persons with disabilities. Any persons with questions on the accessibility of the facility ar nerd for rcasonahic accommodations should cunUCt Janice B. Blakley, (:leek to the Ruud, at 748-1200. Persons needing interpreter services for the deaf must notify the Cleric m the 13oatrd no later Chart MaY ?3.2014. CHF,STERFIELD OBSERVER 'T'his is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 5/14/2014 & 5/21/2014 ,~ ~_ Sworn to and subscribed before me this ~1 ~ r ~~ day of ~~~~, (~~ , 2014. 6 ~ ~ ~ q -.~ Legal A rant Jae; T, Grooms Jr., N My commission expires: February 29, 2016 Commission I.D. 7182093 `~~ ..,.~ ~~- ,~ ` , 1 71~ •,~~. ,~ ~ ~~~ II 1If~~~.~~i c ; M,V CGU,1riSSl,~N •• EX''IRSS ~ Q '~ ,• ,• ~~ ~~~acr of ~ •• ,PI1j 10f111111t11 THIS IS NOT A BILL. PLEASE YAY FROM INVOICE. THANK YOU. i ~+ \l,"iinlt•i.tn.\-iretnia_311•Ph,mctKlµti.ti-7i1)(t•F=as: `~It-:x'1.3-?.'trl•Pni.til new.Gt:he.~cnc~lJnh.crvrr~t,nt•Intrrttrt ~~troiht~ierheldi!b.eneriom CHESTERFIELD COUNTY ~': ~, ~` BOARD OF SUPERVISORS Pa e 1 of 1 ~ ~ ~_ '~( 9 ~~M ;~9 ~~-~~ AGENDA Meeting Date: May 28, 2014 Item Number: 18.G. Subject: PUBLIC HEARING: Consider the Leasing of County Property at Mid-Lothian Mines Park County Administrator's Comments: County Administrator: Approve the leasing of county property at Mid-Lothian Mines Park to Cellco Partnership D/B/A Verizon Wireless. Summary of Information: On January 15, 2008 the Planning Commission, made a substantial accord determination for installation of communications antennae on an existing Virginia Electric and Power Company transmission tower and equipment cabinets on county property at Mid-Lothian Mines Park. This lease is for a 30' X 35' ground space together with necessary access and utility easements. The initial term will be for five years for $9,600.00 a year with 3 percent annual increases and three five year renewal terms. This is the same location of property previously leased by Alltel. A public hearing is required to lease county property. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~~~~ :$$ ~ $ to '`~" V b ~ ° k ~ ~ 0 Ad y - i{ f w ~ C 5 i. ~.2 ~ y~ ~lt~-!9 QWW J ~'~_ ~W ~LL~ ~~ PRA QRpp~ P~~~~ ~~ ~ 1 0 o o 1 ~ R T Q J Z Y i~+oT~ ~ ~ c~7 U T- ~ Oz W N ~;UI mod ~ U QUO Q ~ ~ 1 z m n ~ .~ w 1 O ~~ ~~ t 1 ~ _r t"'__ 1 11 1 o { W_ ~ ~ Lt 11 ~!~`Nm~ J 2 ~ W^ N 1 W Y 1 O snr~r+~~~ 1 Odw ~ ~ ~V M71e1~ 1 SON l~l~f~00 ' p1-J O O YI y~ Z } 347 Z~~ G m Z m U ~ ~ ~ 1 \9~\QQ~ M.S! bZ ~~ 181JYN ~M17 FllllOS Q8.'- ~1$ 1C3fSLS ]lVNXkCr0.? ~n'id 31YIS YA1AJb41 bbz _`"1 _ i~ V r~ ~ 1''~~ a ~ ~°i ~ N g l°n o o o °o .°n' o ~n o cQa `~ e°y ~ rn n O ~ h h Mh) N N , N ~ r7 n n M ~ p p r~ M N ~ fM I!1 1~ w ~ N ~ N IhM1 N W W W ~ ~ ~ ~ ~ W ~. 't lJ ~X ~ W W ~ f~ ~J W W W W ~C ~ ~ W 41 a (~ .- h H ^ '~' H ~- OI ~ 41 n ~ H ~n h o In ~n IL] iA in f~ ln ~A ~n Yf o O ln O~ n ~'S o O .n IA o Of !~ O ~+ u'Y In y~ m Of h b h If] 'C ip tD GO N 1~ /~ ~ t0 O LO W N F, h M N 20 0 ~D /1 M N ~A Y !0 141 C+ M'1 b h f7 IA h W O Eo e~ vl h IG O CO M N h f~ M f~ pp ~'I ;n h tlpp O 6o OD O N N H h tL cV N ID ^ N .- N N N ~isp N 1"'1 H OO O h ~!] h 1n f/1 N V1 2 tR ~ 2 2 N N z Y VI N 2 2 f/I t/1 Z fly IA 2 2 t if J ~~yy J MM~~ J ~F J ~ tL J M1 ..J m J Of J O J ^ J N J h J ~ ~ N ~ t~ J 1+ J 00 J C!f J NON J ~~^yy J N ~ {M{yy J ?NN J ~~~[yw11 J t(~G~1 J 1 1 _ ```~ _ ~~-- .N -..~' ~~~~~ ~'~~ ~~Q o j lnV~ ~~70Q~ ~'t i \ `. ~i cuua _'; I I? • Phone: (Sl}a) 54-7S1N1 • Fay' I~t)~li ? i 1 i?(di • Email: new.(ii>rhrsirrticldohurvecrom • Internet: wwa chesterticldob.rrvrr.rom ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield Counh~ Right of Way LN:Mid-Lothian Mines 5-21 I/20P + .09" $233.92 1'he Observer. Inc. Publisher of CHESTERFIELD O[3SI?RVER TAKE NOTICE 'That on b1a}~ 28, '014, at 6:30 p.m. or as soon thereafter as may br heard, the Board of Supervisors of Chesterfield County at its regular meeting place in the Nublic Meeting Room of Chesterfield County, Virginia, will consider the leasing of County property at Mld•Lathian Mines Puk. 1330! N_ Waohidge Road lnfortnatian regardingg the proposed lease is on 51e in the Rip,}il of M'ay Clffice in Chesterfield Count}'. Virginia, and may br acamined b}' all mteres[ed parties between the hours of R:30 a.m. and 5:00 p.m., Monday through Friday. The hearing is held at a public facility designed to he accts-cible to persons with disabilities. Am' persons wrth questions on the accessiMtity of the facility or nerd for reasonable accommodations should contact Janice B. Blakle}', (,Jerk to the Board, at '4tt-1200. Persons needcng interpreter servkrs far the deaf must notify the Clerk to the Board na later that! May 23. ~u 14 This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 5/21/2014 Sworn to and subscribed before me this ~ 3 ~~~ day of Y y~.. , 2014. ~ ~ ~r ~ r Legal Affiant Ja My commission expires: February 29, 2U 16 Commission l.D. 7182093 i \ ~16V ? 7 ~;i14 R:^:rJ ~, Grooms Jr., Notary .~ j'8E~'kI')'.. ~~~STGRD'•,~' ~? . MYC4tbiMlSS;~M~, ~ ~~ ' FX~iRES ~ '. ~ . ~~'.. 7l?9/2u1h ~~? '~~~`~.,` ~LTH OF~~~.C` ~~. THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANk YOU. :~~~ CHESTERFIELD COUNTY ~ ~~" BOARD OF SUPERVISORS Page 1 of 1 i. ~~~ ~'~~ ~ ,zs ~~` AGENDA ,...aryR~.;~d•,. Meeting Date: May 28, 2014 Item Number: 18.H. Subject: PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of Permanent Drainage and Temporary Construction Easements for the Wrens Nest Road Settlers Landing Subdivision Drainage Improvements Project County Administrator's Comments: County Administrator: Authorize the County Attorney to proceed with eminent domain for the acquisition of permanent drainage and temporary construction easements for the wrens Nest Road Settlers Landing Subdivision Drainage Improvements Project and authorization to enter and take such easements prior to eminent domain proceedings. Summary of Information: In 2007, the Settlers Landing Community Association joined interested homeowners in requesting that the county address the severe erosion problems along the creek between Old Indian Road and Wrens Nest Road. After a series of community meetings in 2008, staff began negotiating with landowners for acquisition of the easements needed for the project. Twenty four of the twenty five easements needed have been acquired. An offer has been made for the remaining easement as follows: 2334 Wrens Nest Road, Beverly A. Hobson, $4424.00. This offer had not been accepted. The project is scheduled to be bid in June with construction starting in late summer. It is necessary to proceed with condemnation for this project for the health and safety of the public. Approval is recommended. DlstrlCt: Midlothian Preparers John W. 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Publisher of CHESTF,RFIELD OBSERVER on May 28. 2014, at b3U p.m. or thereafter as may be heard, the Ho. ar mrrtinl; place in the Public Meet :lm ofChrstrrfield Cowrty, Virgrnra, ISldei Ih2 exercise of eminent don the aCllulSlUUn td fa.~Cnlrnls ai toss owing property; P1N: 74771502I6(xl 14 Wrens Nest Ruad lix the W~ ct Road Settlers Landing Subdivc tinage• lmpnrvemrnts Protect. nrmauon rcgardmg the rasrn ~uisition is on file in the Right of ~ tee in C:hesterfirld C:ount)', Virgi 1 may be examined by all intrrc ties between the hours of K:30 a.m. V m., Monday through Friday. > hearuig is held at a puhlii lac igned to be accessible to persons ~ abilities. Any perxms with guest the acccssibiliry of the facility or r reasonable accornmodatiuns she pact Janice t3. fllakley. Clerk to ard, at 74K-12th. 1'crscros nen erprrtrr sernces fur the deaf must ne Clerk to the Roard no later than "Phis is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 5/21/2014 Sworn to and subscribed before me this <~ ~~~~ day of 6'~~.j,~1,' , 2014. i (~ // ~/ Legal Affiant Jam/s ,Grooms Jr., Notary Public i ,/ My commission expires: February 29, 2016 Commission I.D. 7182093 ~ ~~ • , <~ •N~'ARl'' ~tS - ~~; PJB~IC ~' ~/~y ~ = • RFG « 7t~2J93 •: ~ ~~'~'~1A ~- MYC0~~1~MiSS10N . o EXRiR; ~ Q y' 2/29l2~ t c •' ~~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. I , . I'hnne: (RI)li h:ii.iSlNl • Fay: IKtF317dJ-1?hV . t ni.ul: neN.(lache.ICrlieWuhcrrveecutn • tmrmrc uww.chestertiekiobsrrvrr.:om CHESTERFIELD COUNTY ,~~ BOARD OF SUPERVISORS Page 1 of 1 ~~; ~ AGENDA ~~ n„: .,- Meeting Date: May 28, 2014 Item Number: 21. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on June 25, 2014, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blaklev Attachments: ^ Yes Title: Clerk to the Board ^ No # ~~~~~~