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01-08-75 MinutesVIRGINIA: At a regular meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on January 8, 1975 at 9:00 a.m. Present: Mr. Irvin H. Horner, Chairman Mr. Leo Myers, Vice-Chairman Mr. J. Ruffin Apperson Mr A. J. Krepela Mr. E. Merlin O'Neill Mr. M. W. Burnett, Co. Admin. Mr Mr Mr Mr Mr Mr Mr Raymond Birdsong, Asst. Co. Eng. A. J. Bridges, R/W Engineer C. G. Manuel, Asst. County Administrator Morris Mason, County Attorney Robert Painter, County Engineer William Prosise, Asst. County Engineer Michael Ritz, Planning Director Mrs. Joan Smith, Secretary Mr. David Welchons, Asst. County Engineer Mr. Apperson introduces Msgr. McMaham, of St. Augustine's Catholic Parish, who gives the invocation. The Monseigneur gives a brief history and states that he began with 185 families and now has 500 in his congregation. He states they are building a church at the corner of Hopkins and Beulah Roads on approximately 10 acres of land. Mr. Horner welcomes the Clover Hill High School Government Class. Mr. William. Pritchett, class teacher, thanks the Board for allowing the class to be present. Mr. Horner inquires if there are any questions and answers several. Mr. Burnett states that each year at the Board's first regular meeting of the new year, it is proper to elect a Chairman and Vice-Chairman. He inquires if there are any nominations. Mr. Myers states that he does not want to elect a Chairman this morning but the Vice-Chairman can be nominated if the remainder of the Board so desires. He states he is non in the mood to vote for a Chairman as some things need straightening out and that if the rest of the Board would like to vote on the Chairman and Vice-Chairman, he will abstain. He states that he has spoken with the County Attorney and it is his understanding that if the Board votes by majority to defer this election, the present Chairman will serve until such time. as an elect- ion is held. He adds that Mr. Horner is not the reason why he is delaying this election. On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that this elect- ion be deferred on the basis of the observation of the Board members who do not feel this is the time to elect officersof the Board. Mr. O'Neill adds that he feels the Board should be more efficient and asks Mr. Burnett to suggest ways by which the Board's time can be saved. Mr. O'Neill states that this is no reflection on Mr. Horner, but the fault of all. Mr. Krepela states that he would like to set a date and asks Mr. Myers when he feels the time would be appropriate. Mr. Myers states that he does not want to be tied down toaparticular date and does not want to elaborate further. He states there are four other Board members who can elect officers at any time they feel it proper. Mr. Apperson states that it is his understanding that this matter can be brought up at any time since a specific date has not been set. Mr. Mason states that is the case. A vote being taken: Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson and Mr. O'Neill. Nays: Mr. Krepela. Mr. Myers inquires if this motion was also for the election of the Vice-Chairman. Mr. Apperson states that was his intention. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the minutes of the December llth meeting be and they hereby are approved with correction noted. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Covington comes before the Board to discuss road matters. Mr. Burnett inquires how the Powhite Expressway came to be on the 3 Year Plan when it was not on the 10 Year Plan. Mr. Covington states that it probably came about due to the action of the County. Mr. Krepela inquires how Mr. Burnett found out about this. Mr. Burnett states by way of the Transportation Committee of the Richmond Regional Planning District Commission. Mr. Krepela states that he feels the County should receive a letter from the Highway Department with the actual disposition of roads in the County. Mr. Burnett states that even some of the officials of the Highway Department did not know that this road was in the 3 Year Plan. Mr. Covington states that he did not know of this action. Mr. Myers states that he is confused and inquires what is happening. He states that what was on the list for Bermuda District has been deferred. Mr. Burnett states that at the last meeting the Board members were told that this probably would not have any bearing on what the Highway Department did anyway. Mr. Apperson adds that the Highway Department originally submitted a listing of these roads and the Transportation Committee complained because they did not have any input in the compilation of a priority list. Mr. Covington states that on the Secondary Roads he will consider what the Board wants and the interest shown, and do all that he can that is possible. Mr. Apperson states that in view of this, he feels it would be in the best interest of the County to set a date for a Public Hearing. Mr. Myers inquires what Mr. Covington will do with the County's recommendations. Mr. Covington states that it could influence what he does nn the priorities. He adds further that he will need the County's input by April and feels the Board should meet with Mr. L. E. Brett, the new District Engineer. Mr. Apperson suggests the Board meet with Mr. Crowe on February 19th at 7:30 p.m. and hold a Public Hearing on March 19th at 7:30 p.m. on the Secondary Road System only. It is generally agreed that these dates are satisfactory. Mr. Burnett states that he will contact Mr. Crowe to see if this is convenient. Mr. Covington States that they are currently working on the traffic lights at the intersection of Routes 711 and 147. The Board of Supervisors this day approved all calims presented to the County for the month of December, 1974, and authorized the Treasurer of the County to issue warrants as follows: General County Fund Check .No 91655- 93160 Library Fund Check No 91658 - 93154 Law Library Fund Check No 92179 - 93116 County Road Fund Check No 91738 & 92324 County Airport Fund Check No 91666 - 93152 County Garage Check No 91668 - 93134 Store Room Fund Check No 91730 - 93158 Workmen' s 'Compensation Check No 91712 - 92420 Welfare Fund Check No. 92169 - 93304 Nursing Home Fund Check No. 91653 - 93158 Nursing Home Construction Fund Check No. 91654 - 92397 Sales Tax Check No. 92203 Payroll Deduction Check No. 91736 - 93150 Utilities Water Check No. 11582 - 11616 Utilities Check No. 11472 - 11621 $2,292,954.88 52,113.26 305.60 24,153.50 10~457.12 4,492.09 1,851.64 415.70 83,937.85 30,977.03 7,106.85 175.65 115,680.93 64.05 11,252.30 Water Operating Fund Check No. 11475 11614 Water Meter Deposit Check No. 11587 - 11624 Water Meter Installation Check No. 11489 - 11610 Central Stores Check No. 11475 - 11610 Ettrick Utility Check No. 11479 - 11595 Sewer Revenue Fund Check No~ 11586 & 11616 Sewer Operating Check No. 11473 - 11617 Sewer Improvement Check No. 11474 - 11621 Sewer Bond Check No. 11477 - 11620 Utilities Sales Tax Check No. 11501 Utilities Workmen's Compensation Check No. 11551 11608 $ 19,828.17 230.00 24,300.73 8,576.50 1,392.69 15.74 9,603.57 25,629.22 809,939.41 55.59 105.00 Mr. Apperson inquires if anything has been done to eliminate the problem on Hopkins Road at the Hudson's property. He adds that Mr. Prosise feels the drainage prob- lem could be eliminated with an enlarged culvert. Mr. Covington states that he has not had time to look this situation over but he will investigate it. Mr. Apperson inquires when Chippenham will be complete. Mr. Covington states that they are on schedule and it should be completed by the latter part of 1975. Mr. O'Neill inquires about the signals for Dupey Crossing. Mr. Covington states that he has talked with the Company and they state that it will be completed in January, which is one month later than the last time he spoke with them. Mr. O'Neill inquires if there is anything the Board can do to speed them along as it has been dragging for three years now. Mr. Covington states that he does not think there is anything. On motion of Mr O'Neill, seconded by Mr Apperson, it is resolved that Mr. Burnett contact Mr. Covington as to the dates of approval of this crossing construction and write a letter requesting immediate action without further delay. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. O'Neill states that there exists a drainage problem in Ettrick on East River Road and Chesterfield Avenue. Mr. Prosise states that he feels the total project to correct this situation would not be in excess of $30,000. He adds that the Highway Department will contribute $5,000 towards this cost and, hopefully, the 7-11 Store and the Grocery Store in the area will also contribute some funds. On motion of Mr. O'Neill, seconded by Mr. Apperson, it is resolved that the Engi- neering Department be authorized to get bids on this project to eliminate a bad drainage problem. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill On motion of Mr. Myers seconded by Mr. Apperson, it is resolved that Mr. E Merlin O'Neill be and he hereby is appointed to serve on the County Planning Commission with the understanding that if his workload gets too extensive he may request to be replaced. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Myers requests the County Attorney write up the required duties of the Planning Commission and staff. Mr. O'Neill states that he does not believe in the operation of the Council on Drug Abuse Control and he cannot be functional in same and requests he be taken off the Council. Mr. Myers states that he feels someone from the County's Admini- strative staff should attend the meetings. Mr. Burnett states he will consider the matter and ascertain who is interested in attending the CODAC meetings. Mr. Burnett states that the County has received a parcel of land consisting of 13 acres from Mr. J. Louis Reynolds as a gift for a possible school site. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that the fol- lowing resolution be and it hereby is adopted: WHEREAS, J. Louis Reynolds and his wife, Glenn, by deed of gift dated December 26, 1974, donated to the County of Chesterfield, Virginia, a certain piece of land consisting of 13 acres located on Dalebrook and Chippenham Parkway in the District of Dale; and WHEREAS, the community in which this treasured land is situated is rapidly growing and with such urge to grow there follows inevitably the pain of change and the pressure of public services expanding; and WHEREAS, our house of government is as it should be, merely a trusteeship in the hands of all of the people it serves. NOW, THEREFORE, BE IT RESOLVED: That the Board of Supervisors of Chester- 'field County, Virginia, do take this opportunity for and on behalf of all the people of the County to publicly express the appreciation and gratitude they feel to J. Louis Reynolds and his wife, Glenn, for this most valuable and welcome ad- dition of land to the public ~trust. BE IT FURTHER RESOLVED: That the Clerk of this Board prepare and deliver personnally to J. Louis Reynolds and his wife, Glenn, a true copy teste of this resolution. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Krepela states that he would like to take this opportunity to thank. Mr. Bur- nett for the outstanding job he did in the recent meeting with EPA. Mr. Myers and Mr. O'Neill also express their thanks to Mr. Burnett. Mr. Burnett assures the Board that it was a cooperative effort. Mr. Burnett states there are some people present to discuss the sewer system which is currently under consideration to serve the area bounded by Buford Road, Huguenot Road, Bon Oaks Lane and Bannon Road under contract 7032-6B. Mr. Sam Wagstaff and a delegation of four other persons come before the Board and state that some people in the area are refusing to give easements for the sewer since it will travel in back of the properties in lieu of the front. Mr. Wagstaff states that they hate to condemn but that two or three people have seen problems that do not exist and are trying to stir up trouble. Mr. Krepela states that there are nine against sewer and 12 for it and he feels he should hear both sides. Mr. Goode inquires what will happen if the nine who oppose the sewer sway his decision. Mr. Krepela states that this is not a political baseball game but he feels sewer in this area is good and that it will go. Mr. Apperson inquires if the County could jointly use the power line easement. Mr. Welchons states that it is too close. Mr. Krepela states that Mr. Logan feels the line can be laid another way and he would like to hear the opposition prior to voting on this matter. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that this Board agree in principle to condemn land for sewer easements but that the opposition be heard on January 22nd, before any definite decision is made. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that, upon recom- mendation of the Engineering Department, the following Water Contracts be and they hereby are approved: 1. W75-4CD Random Woods - Section "3" $ 9,324.40 William M. Harman 2. W75-3CD Creekwood - Section "A", On-site 95,713.00 Lewis H. Easter and Co. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Painter states that the Engineering Department would like to award the bid for Water Contract W74-23G for Courthouse Road. He states that in alternate bids for the 5~700 feet of line asbestos cement would'cost approximately $128,640 and the ductile iron would cost approximately $137,280. He adds that the Engineering Department recommends the ductile pipe because it is only $1.50 per foot higher and he feels it would stand up better since this line will be subjected to possible construction near the line. Mr. Irvin Welchons comes before the Board and states that his company did bid this job in good faith and that the pipe has been tested and each joint will stand at least 525 lbs. of pressure. He questions why AC pipe was in the specifications. Mr. Painter points out that it was necessary to get a comparative bid. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that, upon recommendation of the Engineering Department, the County accepts the bid for ductile iron pipe at a cost of $137,280 for Water Contract W74-23C, Courthouse Road. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that Sewer Con- tract S74-46CD, Dalebluff Manor, Section "A", Phase I, in the amount of $8,751.57 be and it hereby is approved. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Krepela, seconded by Mr. Apperson, it is resolved that the fol- lowing Sewer Contracts be awarded to Stamie E. Lyttle Company in the amount of $47,607.85: S73-34T - Marlboro S73-35T - Bon Air Knolls Ayes: Mr. Horner, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that this Board accepts a Deed of Dedication for a ninety foot road from Southfield Land Company, Inc. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Prosise states that there presently exists a drainage probelm at the Southside Chesner School Site. He states there are three alternatives for.correcting this situation and they range in price from $11,396.50 to $18,288.50. Mr. Myers states that he feels this is a School Board problem and not for the Board of Supervisors to decide. It is generally agreed that the Board should not act on this matter. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that Walker Road be changed to Watchlight Road in the Watch Run Subdivision. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mrs. Virginia Gordon, Mr. Foutz and Mr. Cecil Turnage come before the Board to explain proposed precinct changes. Mr. Foutz states that it will add three more voting precincts in Chesterfield County and will eliminate some of the congestion~ etc. Mr. Horner feels the location for voting in the Chippenham Precinct is bad. Mr. Apperson feels alot of confusion will take place with people not realizing where they are to vote, etc. Mrs. Gordon states that all voters in the County Will be notified by mail of any changes. Mr. Apperson inquires how much these changes will cost. Mrs. Gordon state's that it will necessitate the need for 5 extraf people in each new precinct per each election and will cost approximately $400-$450 for the entire change. Mr. Horner inquires if this will mean more ma- chines. Mrs. Gordon states that they will come back before the Board if more ma- chines are necessary. On motion of Mr. Apperson, seconded by Mr. Horner, it is resolved that the voting precincts be changed as proposed to include the addition of three new precincts (Falling Creek, Chippenham and Providence) with the understanding that if a better location for Chippenham can be found it will be changed. The maps of the new precincts are filed with the papers of this Board. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill. Mr. Apperson states that he would like to look over the precinct lists prior to the election. Mr. Homer states he would also. Mrs. Gordon states that it is State Law that if a local '~unit of government wants to count the absentee votes as a separate precinct it has to be reapproved each year. .On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that this Board set up a Central Absentee Voter Election District. Ayes: Mr. Horner, Mr. M~ers, Mr. Apperson and Mr. O'Neill. Mr. Apperson inquires if they will break down the different Districts. don states they will. Mrs. Gor- Mr. O'Neill states that he would like to get bids on sewer for Gill and Bass Streets Mr. Welchons states that they have 76.5% contracted for sewer and they may possibly !i have to get three condemnations but, hopefully, two will reconsider. On motion of '" Mr. O'Neill, seconded by Mr. Myers, it is resolved that the Engineering Department 'get bids for the construction of sewer on Gill and Bass Streets. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson and Mr. O'Neill. Mr. Mike Rawlings, Dr. Horowitz and Dr. Finkler come before the Board to discuss the County's Mental Health Program and the possibility of constructing a building to house this Program. Mr. Rawlings states that the County has set aside $250,000 for the construction of this building and that the County has the opportunity to apply for approximately $113,000 from the State towards this construction cost. Mr. Burnett states that the-State has helped other localities as much as 90% to their 10% and now they will not even match the County dollar for dollar. Dr. Horowitz states that there was no federal money available when the County ap- propriated this money and that the $113,000 is actually supplementary. Dr. Horowitz then presents the Board with the proposed facilities that could be housed in this new building. Mr. Rawlings states that they would like to have an answer by the 22nd of January as the grant will have to be filed by early February. Mr. Burnett inquires how they would feel about a building that could be constructed as a temporary measure to house these facilities until such time as this program is seen to be permanent. Mr. Rawlings stat'es that they would consider same if it could meet the Hill Burton requirements. On motion of Mr. Myers, seconded by Mr. O'Neill, it is resolved that this Board approves this concept and~will consider constructing a building of cheaper quality if the State will approve of same. Ayes: Mr. Horner, Mr. Myers and Mr. O'Neill. Mr. Rawlings states that at the present time they are working to get this Program under the County rather than the State and that their budget this year will be ap- proximately 15-20% higher which would be mainly salaries. He states that the Chapter 10 Board is under the County presently. Mr. Burnett asks Mr. Rawlings to elaborate for a minute on the Sheltered Workshop which will start in the County. He states that they will bring the handicapped into a working and training situation. He adds they will start this project in rented space on Hull Street Road and, hopefully, this spring or summer [hey will relocate to the Chesterfield County Industrial Park. 74SR167 Mrs. Albert Lee comes before the Board to request renewal of a permit to locate a mobile home on property which belongs to Waverly Brown, father-in-law of the ap- plicant and better known as 2806 Third Avenue. There being no objection to this request, it is on motion of Mr. O'Neill, seconded by Mr. Krepela, resolved that this request be and it hereby is approved for two years with the understanding that this renewal is no guarantee that it will be approved the next time it will be reviewed. ~ Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75'SR002 Mr. Charles R. Grieninger, Jr., repr&senting Mr. Niles E. Hopper, Jr., comes before the Board to request renewal of a permit to locate a mobile home on property which the applicant owns and better known as 6601 Hill Road. Mr. Grieninger states that Mr. Henderson has been away on a hunting trip and he cannot get his signature but that he does not think any of the neighbors oppose this request. Upon consideration whereof and on motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that this request be and it hereby is approved for two years. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75SR003 Mrs. Sarah W. Harrison comes before the Board to request renewal of a permit to park a mobile home on property which she owns and better known as 6508 River Road. Ur. O'Neill states that he has had some complaints from people in the area regard- ing trailers. Mrs. Harrison states that her neighbors have not complained. Mr. O'Neill explains the policy of the Board regarding trailers in the County and that only hardship cases are allowed in residential areas. Mrs. Harrison asks for an explanation of "hardship" and Mr. Burnett explains. Upon consideration whereof, it is on motion of Mr. O'Neill, seconded by Mr. Myers, resolved that this reqtmst be and it hereby is approved for a period of ~ years. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 74S004 Mr. Myers states that Mr. Seid could not attend the meeting today but he requests a permit to park a mobile home on property which he owns and better known as 8809 Jefferson Davis Highway for the protection of his property asrhe has had some break-ins. Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Apperson, resolved that this request be and it hereby is approved for two years. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S005 Mr. William W. Franklin comes before the Board requesting a permit to locate a mobile home on property belonging to his father-in-law and better known as' 7816 Senate Street. Mr. Myers states that two adjacent property owners have.not signed. Mr. Sprouse, father-in-law of the applicant, states that the trailer will be located behind his garage and will not be visible fr6m the street and that those who have not signed, own property but do not have a dwelling on same. Upon consideration whereof and on motion of Mr. Myers, seconded by Mr. Krepela~ .it is resolved that this request~be and it hereby is approved for two years. Ayes: Mr. HoKner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill'. 75S006 Mr. Stewart W. Bell comes before the ~oard requesting a permit to locate a mobile home on property which he owns and better known as Beaumont Avenue, Lots 36 and 37, Blk. 7, Central Park. He presents the Board with a letter from Mr. Waldrop who does not object to this request. Mr. Myers inquires if this is an additional trailer to those presently existing. Mr. Bell states that he is buying one of the existing trailers so there' will not be an increase in trailers in the area. Upon consideration whereof and on motion of Mr. Myers, seconded by Mr. Krepeta, it is resolved that this request be and it hereby is approved for two years. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. ~i 75SR001 Mr. Myers states that Mr. Wesley G. Gregory, Jr. is not present and cannot be present until 4:30 p.m. to request a permit to locate a mobile home on property which belongs to his son-in-law and better known as 2402 Willis Road. He states that there is no problem with this request and he sees no reason to hold the Board up on this matter. On motion of Mr. Myers, seconded by Mr. Krepela, it is resolved that this request be and it hereby is approved for a period of two years. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 74SR045 Mr. Ellis, who received a six month extension on his mobile home permit, comes before the Board to bring the Board up-to-date on the accomplishments on his lot. Mr. Ellis states that Mr. Davis, a contractor in the area, has promised to start demolition work on the existing house which is considered a lost cause. Mr. O'Neill inqu w~y it took him until this morning to finally come to this conclusion. Mr. Ellis states that he had contacted others prior to this and did not receive an answer. Mr. O'Neill states that he feels the Board has been more than fair with him and he is one of the reasons the push is on in Matoaca to get the trailers out. Mr. Ellis states that he realizes the Board has been more than fair with him and he is appreciative. Upon consideration whereof, it is on motion of Mr. O'Nei'll, seconded by Mr. Krepela, resolved that this Board allow an extension of this permil for six months to allow Mr. Ellis to park his mobile home on this property which he owns with the stipulation that within 30 days he presents the Planning Department in writing his contract for a home on this property with the completion date also listed and if this has not been accomplished he will have to move. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr Krepela and Mr Neill. Mr. Burnett states that at the time the County Police Department merged with the Virginia Supplemental Retirement System, the County's Workmen's Compensation Fund purchased a Deed of Trust note and now that final payment has been made he would like Mr. Mason to be given the Power of Attorney to release this deed. On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that Mr. Mason, County Attorney, be given a Power of Attorney to execute a marginal release. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Burnett states that the County got bids on insurance for all the vehicles in the County. He states that Allstate was low bidder in the amount of $76,700.00 and Virginia Commonwealth Corporation was the only other bidder which bid was in the amount of $93,500.00. He states that Allstate suddenly discovered a mistake in calculating the premium and their bid was now $91,000.00. Mr. Burnett states that he'feels it would be in the best interest of the County to go with Virginia Commonwealth Corporation. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that insurance for the County's vehicles be awarded to Virginia Commonwealth Corporation in the amount of $93,500. AyeS: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Burnett states that he has informed Mr. Scherer of the Bicentennial Committee that the County cannot possibly do anything in the way of space for a museum for the celebration of the Country's Birthday. He adds that the Committee is requesting $1,000 to cover the cost of printing, postage, stationery and a symbol for the Committee. Mr. Apperson inquires how this money will be disbursed. Mr. Manuel states that it Will be appropriated as any other expenditure in the Budget and the county will pay up to $1,000 worth of bills. On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that this Board appropriate $1,000 from the Unappropriated Surplus to the Bicentennial Committee to cover necessary items needed in the promotion of this celebration and same not to exceed $1,000 Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill On motion of Mr. Horner, seconded by Mr. Myers, it is resolved that the Shenandoah Community Association be and it hereby is granted permission to conduct Bingo games and/or raffles with same being subject to the conditions set forth in said permit. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that Change Order f~7 be and it hereby is approved for the Nursing Home Addition in the amount of $1,340.28 to cover the cost of installing a two-zoned sprinkler system in lieu of a single-zoned sprinkler system and to connect one row of lights in the existing kitchen and the lights in the dishwashing area to the emergency circuit. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the following erroneous tax claims be and they hereby are approved for payment: Gary L. Honaker 1974 Personal Property Tax $11.25 Martha A. Worley 1974 Personal Property Tax 62.60 E. M. Ciejak, Inc. Erroneous Assessment for 1972 3.10 E. M. Ciejak, Inc. Erroneous Assessment for 1973 11.44 Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Burnett states that Mr. Arthur McBride has been Acting Building Inspector for quite some time and recommends that he be made Building Inspector and his salary be increased from $12,000 to $13,920. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that Mr. Arthur McBride be and he hereby is promoted to Building Inspector and further that his salary be increased to $13,920. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Myers states that he feels letters should be written to those applicants who were interested in the Building Inspector's position. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the County pay the Virginia Association of Counties $5,268 as the County's annual membership dues. Ayes: Mr. Myers, Mr. Apperson and Mr. Krepela. Abstentions: Mr. Horner and Mr. O'Neill. Mr. Burnett states that he has received a copy of a letter from Mr. Donald R. Haynes, State Librarian~ to Mrs. Gene Knoop stating that they will waive the regulation that construction begin within one year from approval of the application but that they will need a firm commitment by June 1, 1975, as other libraries are in great need of these funds. Mr. Burnett adds that this is ju'St to inform the Board ~that they may come back requesting another bond referendum to .finance this construction. Mr. Burnett states that he has received a letter from Mr. Ben Boisseau, Transport- · ation Planner of Crater Planning District Commission, stating the need for the County of Chesterfield to cooperate in their transportation planning. He states they will be doing a study which will include Chesterfield and cost approximately $45,000 and UMTA will pay approximately 80% of this cost, VDHT will pay 17% and the localities will pay 3%. He states further that a representative from Chesterfield County should be appointed. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that, upon the recommendation of Mr. Burnett, Mr. Michael Ritz be and he hereby is appointed to the Crater Planning District Commission's Transportation Committee. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Krepela inquires if anyone has had any communication from the Bon Air Transit Authority. He adds that since this Company is in the County he feels the Board should understand what is happening. He states that it is his understanding that there will be a Public Hearing on this on February 24, 1975. He inquires if the GRTC and the Bon Air Transit are connected in anyway. Mr. Burnett states that they are not. Mr. Krepela inquires why the County is letting a Company in our County which pays taxes go out of business and asks Mr. Burnett to get with the Bon Air Transit and ask them to discuss with the Board what is happening. Mr. James Condrey comes before the Board and states that at the previous meeting of the Board he was asked to find out what other localities' practices are with regard to the payment of overtime. He presents the Board with a copy of his survey of Colonial Heights, Petersburg, Hopewell, Henrico and Richmond. Mr. Condre] states that it is his recommendation that the County pay time and a half for over- time worked even if a person has been on va~ctio~ on sick leave or taking a holiday. Mr. Myers states that if the Board does pass this, it can be amended later. Mr. Condrey states that it could. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the County's overtime policy be changed to include that if a person is on approved time off for vacation, sick leave or holidays and is called in on an emergency basis, he be paid time and a half for his hours worked. Ayes: Mr. Myers, Mr. Apperson and Mr. O'Neill. Nays: Mr. Krepela. Abstention: Mr, Horner. Mr. Lee Falwell presents to the Board the interim space needs of the Police Department stating that in his opinion, the Department would need a total of 8,540 square feet Within the next two years and presents data in support of his opinion. After much consideration of this matter, it is on motion of Mr. O'Neill, seconded by Mr. Myers, resolved that this Board give to the Police Department as soon as possible the space occupied by the Probation Department, the Fire Administration, Purchasing and the County Administrator and that a new building in the vicinity of the Vocational School Site be designed and bids be received for construction as soon as possible. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. O'Neill, seconded by Mr. Apperson, it is resolved that Mr. Falwell and Mr. Ritz contact architects who have expertise in designing buildings for police departments and present to the Board two or three architects for the Board's consideration and be it further resolved that Mr. Falwell and Mr. Burnett set the rate of compensation for this work. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Myers, seconded by Mr. O'Neill, it is resolved that the firm of E. Tucker Carlton be employed to draw plans for the renovation of the Exhibition Building. Ayes: Mr. Horner, M~. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Myers, seconded by Mr. Krepela, it is resolved that a Variance be granted to Mr. Harold Fulcher and Mr. Bishop to construct three buildings on Spruce Avenue north of North Street, provided that it be written into the deeds of these three parcels that the County of Chesterfield will not be responsible for the construction or maintenance of said Spruce Avenue. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Lee Falwell presents a bid on a radio base station, other controls and 110 radios for the Police and other departments and explains the reasons why only~one bid was received. After much discussion of this matter, it is on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that the decision to award the bid be deferred and that estimates as to the cost of portable radios and additions to the communications system be ascertained. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On mot%on of Mr. Apperson, seconded by Mr. Myers, it is resolved that the Highway Department be requested to take the roads in the following Subdivisions into the State System: MOCKINGBIRD HILL . Mockingbird Lane ' Beginning at its intersection with Route 360 southerly .31 to Birdsong Lane. .31 mile Birdsong Lane Beginning an its intersection with Mockingbird Lane southwesterly 0.09 mile to a cul-de-sac. .09 mile .ROLLINGWOOD ESTATES APARTMENTS Klm Drive Beginning at its intersection with State Route 647 southerly 0.40 mile to a cul-de-sac. Allandale Drive Beginning at its intersection with State Route 647 southerly 0.10 mile thence easterly 0.06 mile to a dead end. .40 mile · 16 mile ROLLING HILLS, SECTIONS A & B Licking Creek Drive Beginning at its intersection with Belmont Road southerly .14 mile to a dead end. LAKE GENITO Davelayne Road Beginning at its intersection with Clintwood Road northwesterly 0.06 mile to a temporary turnaround. .14 mile .06 mile "M. W. Burnett, Secretary ~Frvdn G, H6rne~,~ Chairman