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05-14-75 MinutesVIRGINIA: At a regular meeting of the Board of Supervisors of Chester- field County, held at the Courthouse on May 14, 1975, at 9:00 Present: Also Present: Mr. Irvin G. Horner, Chairman Mr. Leo Myers, Vice-Chairman Mr. J. Ruffin Apperson Mr. A. J~. Krepela Mr. E. Merlin O'Neill Mr. M. W. Burnett, Co. Admin. ~ At 9:00 a.m. a quorum was not present. Mr. Raymond Birdsong, Asst. Co. Eng. Mr. A. J. Bridges, RightUof_Way Eng. Mr. C. G. Manuel, Asst. Co. Admin. Mr. Robert Painter, County Eng. Mr. William Prosise, Asst. Co. Eng. Mr. Micheal Ritz, Planning Director Mrs. Joan Smith, Secretary The Board of Supervisors this day approved all claims presented to the County for the month of April, 1975 and authorized the Treasurer of the County to issue war- rants as follows: General Fund Check 99466-100967 $498,633.90 Revenue Sharing Fund Check 100228 4,800.40 Library Fund Check 99480-100950 Law Library Fund Check 99543-100801 County Road Fund Check 100890 County Airport Check 99468-100960 County Garage Check 99507-100962 Store Room 64,700.94 102.80 67.20 14,608.56 3,981.76 Check 99497-100892 Workmen' s Compensation check 99503-100329 County Nursing Home Check 99471-100966 Nursing Home Check 99526-100899 Sales Tax 1,536.71 861.46 21,432.29 7,673.08 Check 100235 payroll Deduction Check 99484-100878 Water Operating Fund Check 12070-12231 Water Debt Fund Check 12232 Water Impr. Repl & Ext. Fund Check 12078-12218 197.59 96,369.56 59,737.73 343.99 39,354.03 Water Meter Deposit Fund Check 12116 & 12138 Water Meter Installation Check 12094-12198 Central Stores $ 130.00 3,742.44 Check 12077-12228 Ettrick Utility Fund Check 12071-12204 Sewer Operating Fund Check 12071-12235 Sewer Debt Fund 17,427.87 3,370.76 15,170 74 Check 12232 Sewer Improvement Fund Check 12094-12217 Sewer Bond Construction Check 12073-12233 Utilities Sales Tax 181.10 14,252.70 582,610 97 CheCk 12155 Utilities Workmen's Compensation Check 12094-12229 Va. Public Assistance 7.11 245.37 Check 1000767-100790 99158-99163; 99961-99961; 99138-99140 99148-99148; 99156-99156; 100791-100797 100738-100740; 99164-99462; 99949-99958 99935-99947; 100973-100996; 100699-100730 100741-100742; 100743-100765; 100997-101086 99152-99155; 99141-99147; 99149-99151 99157-99157; 99959-99960; 100695-100698 100735-100737; 100731-100734 84,294.52 Mr. Painter introduces Mr. Mike Frakes of the State Water Control Board who pre- sents the Board with the Flood Plain Information on the Appomattox River that was prepared by the Corps of Engineers for the Water Control Board. The Chairman thanks Mr. Frakes and the Corps of Engineers for this report. The meeting is called to order by the.Chairman. Mr. Krepela gives the invocation. Mr. Covington comes before the Board to discuss road matters. On motion of Mr. Horner, seconded by Mr. Krepela, it is resolved that the Board authorizes the Highway Department to carry out the plans for a crossover on Route 60, west of Pocono Drive and approves the deletion of two others which will not be needed with this new construction. Ayes: Mr. Horner, Mr. Myers and Mr. Krepela. Mr. R. E. Williams presents a petition, which represents 100% of the residents of Bermuda Place Subdivision and Old Stage Road, to the Board requesting that truck traffic on portions of Old Bermuda Hundred Road be restricted. He states that the noise and dirt are unbearable and adds further that the safety of the children in the area is in jeopardy. He states that school buses have to weave in and out between the trucks and it is very hazardous. He states that the trucks could be rerouted to Ramblewood Drive and the problem would be eliminated. He states that the Highway Department and the County have been passing the responsi- bility back and forth, Mr. Myers states that he has been concerned with this problem and has tried to work out a solution and feels that the construction com- pany will try to improve relations with the residents. On motion of Mr. Myers, seconded by Mr. Krepela, it is resolved that procedures be started to restrict truck traffic on Old Bermuda Hundred Road (Route 732). Ayes: Mr. Horner, Mr.Myers, Mr. Apperson and Mr. Krepela. Mr. Krepela states that the Highway Department is considering improving County Line Road from Chesterfield into Powhatan. He states that the cost will be ap- proximately $12,000. Upon consideration whereof, it is on motion of Mr. Krepela, seconded by Mr. Ap- person, resolved that the County authorize the expenditure of $12,000 of Rural Addition Funds for improving County Line Road. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. Mrs. Diane O'Conner comes before the Board and states that Licking Creek is flood- ing under her home on Belmont Road. She states that she has spoken with Mr. Covington and.he is looking toward a solution by installing a larger culvert. Mr. Prosise states that he is aware of this problem and feels that a culvert may not take care of the situation. He states that they may look down stream for a solu- tion or either consider filling the property with dirt and installing a sump pump. Upon consideration whereof, it is on motion of Mr. Apperson, seconded by Mr. Krep- ela, resolved that the Engineering Department coordinate efforts with the Highway Department to find a solution to this problem. Ayes: Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Horner, seconded by Mr. Myers, it is resolved that the following Ordinance be and it hereby is adopted: AN ORDINANCE to vacate a portion of a 50-foot road right-of-way~ known and designated as Sherman Road and an 80-foot temporary turnaround easement, in the sub~ division of Wilkinson Terrace, a plat of which made by Foster & Miller, Engineer- Surveyor, dated November 9, 1954, is recorded in the Clerk's Office, Circuit Court of Chesterfield County, Virginia, in Plat Book 8, pages 284-286, the said portion of 50-foot wide right of way and 80-foot temporary turnaround easement being unim- proved and not used for public purposes and being more particularly shown on a plat~ of survey by M. E. Floyd, Certified Land Surveyor, dated April 14, 1975, being partly shaded in red and partly shaded in blue, a copy of which plat is attached hereto and made a part hereof by this reference; and, WHEREAS, Howard J. Walker and Rita R. Walker, his wife, and Lee H. Younger have petitioned the Board of Supervisors of Chesterfield County, Virginia, to vacate a portion of the unimproved 50-foot right of way known and designated as Sherman Road, and an 80-foot temporary turnaround easement in the subdivision of Wilkinson Terrace, as shown partly shaded in red and partly shaded in blue on the plat of survey by M. E. Floyd, dated April 14, 1975, a copy of which plat is attache~i hereto and made a part hereof by this reference; and WHEREAS, the 50-foot road right-of-way known as Sherman Road and the 80-foot tmeporary turn- around easement are unimproved and serve no useful public purpose and their vacation does not abrid~ the rights of any citizen; and WHEREAS, notice of the adoption of this Ordinance b~s been given in accordance with Section 15.1-431 of the Code of Virginia, 1950, as emended; and, WHEREAS, the County of Chesterfield desires to retain and reserve a variable width eas~nent drainage and utilities within the said right-of way to be vacated; said easement to be 24 feet at its western boundary and 33 feet wide at its eastern boundary all as shown on the afore- plat by M. E. Floyd, dated April 14, 1975. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield, 1. That the 50-foot road right-of-way knc~n as Sherman Road and the 80-foot temporary turn- mround easement are unimproved and serve no useful purpose and their vacation does not abridge the rights of any citizens. 2. That pursuant to Section 15.1-482, of the Code of Virginia, 1950, as amended, the portion of the unimproved 50-foot wide road right of way and the 80-foot temporary turnaround easement as described above and shown as partly shaded in "red" and partly shaded in "blue" on the plat by M. E. Floyd, dated April 14, 1975, be, and are hereby vacated subject to the retention and reservation by the County of Chesterfield unto itself of a variable width easement for drainage and utilities withir the said right-of-way vacated; said easement to be 24 feet in width at its western boundary and 33 feet in width at its eastern boundary, all as shown on the plat by M. E. Floyd, dated April 14, 1975 !1 attached hereto. 3. This Ordinance shall be in full force and effect in accordance with Section 15.1-482 of the Code of Virginia, 1950, as amended, and a certified copy thereof, together with the plat attache< shall be recorded in the Clerk's Office of ~the Circuit Court of Chesterfield County, Virginia, and shall be indexed in the neme of the County of Chesterfield as grantor and Howard J. Walker, Rita R. Walker~ and Lee ~H. Younger as grantees. Ayes: Mr. Ho rmer, Mr. Myers, Mr. Apperson, Upon consideration whereof, it is on motion Funds be used to pay Vepco to move the pole Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. of Mr. Homer, seconded by Mr. Myers, resolved that 3¢ on Robertson Road which cost is estimated to be $300. Mr. Krepela and Mr. O~Neill. Mr Covington states that a Public Hearing for the restricting of truck traffic on East and West Booker Boulevard has been set for June 10th at 10:00 a.m. at the Courthouse. Mr Hmrold Walker and Mr. H~ner Wingfield c~ome before the Board to answer any questions regarding the request of the C~mdssion of the Revenue for an additional $4,160 to cover salaries in this office. Mr Wingfield states that the Connzissioner's Office has been given additional responsibilities and more help is needed to handle this workload and refers to the tax relief for the elderly and State ~ncc Upon consideration whereof, it is on motion of Mr. Apperson, seconded by Mr. Myers, resolved that ~sthiSapproved.request for an additional $4,160 in funds of which the County will pay $2,080 be and it hereby Ayes: Mr. Horner~ Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Horner states that he has had some complaints regarding the working hours of the Commissioner's Office and asks that all employees be told that working hours are from 8:30 a.m. to 5:00 p.m. Mr. Painter states there are a few people present to discuss the Pocono Site for the construction of a water tank. He states that they did allow extra time so that those in opposition could receive the report from their consultant, Mr. Timmons. Mr. Quinn states that Mr. Timmons picked the Mt. Nebo site as did the first consultant and suggests that the County construct the water tank there. Mr. Painter states that it would cost approximately $80,000 plus the cost of the land and other soil tests extra to construct the tank there. He adds further that people in the area of Mt. Nebo would probably also fight the water tank and the process would begin again. Mr. Quinn states that he feels the water tank site should have been shown on the plat. Mr. Painter states that it was but the purchasers of homes in the Pocono Subdivision looked only at the Subdivision and not adjacent land. Mrs. Noonan comes before the Board and states that she and Mr. and Mrs. Beale feel this has taken enough time, especially since interest rates have risen during this waiting period. Mr. Myers states that people want sewer without having their land disturbed, they want water without a tank nearby, etc. He states that people should real- ize they have to give a little to get something that is needed. He states fur- ther that the Board is wasting time. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the County purchase the homes in the Pocono Subdivision owned by the Nonans and the Beales and proceed with~e construction of the water tank at the Pocono Site. as soon as possible. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. Abstention: Mr. O'Neill. Mr. Ritz comes before the Board and explains the changes in the Zoning Ordinance and states that this is necessary for the County to keep its citizens eligible for flood insurance. Upon consideration whereof and there being no one present opposing this change, it is on motion of Mr. Apperson, seconded by Mr. Krepela, resolved that the following Ordinance be and it hereby is adopted: 'Section 24-12 Flood Protection. (1) All buildings or structures located with- in a Floo~ Hazard Area designated by the Federal Insurance Administrator of the Department of Hosuing and Urban Development or in a 100 Year Flood Plain deter- mined and published in reports of the U. S. Corps of Engineers shall be reviewed by the County to assure that construction of same is consistent with the need to minimize flood damage. Ail public and private utilities and facilities, such as sewer, gas, electrical and water systems shall be located, elevated and construc- ted to minimize or eliminate flood damage, and drainage shall be provided so as to reduce exposure to flood hazards. (2) All mobile homes located within a Flood Area designated by the Federal Insurance Administrator of the Department of Hous- ing and Urban Development or in a 100 Year Flood Plain determined and published in reports of the U. S. Corps of Engineers shall be protected against flood dam- age. All mobile homes so located shall be sited and anchored to prevent floata- tion, collapse or lateral movement of the structure. Any appurtenances to such mobile homes shall be added or be constructed of materials and utility equipment that is resistant to flood damage and shall use construction methods and practices that best minimize flood damage." and to the Chesterfield Subdivision Regulations add the following: "Section 8.4-4 Ail subdivisions shall be reviewed by the County Planning Com- mission to assure that all such proposals are consistent with the need to mini- miza flood damage. Ail public and private utilities and facilities, such as sewer, gas, electrical and water systems shall be located, elevated and construc- ted to minimize and eliminate flood damage, and drainage shall be provided so as to reduce exposure to flood hazards. For the purpose of review, the Planning Commission shall rely on the Flood Hazard Areas as indicated on maps supplied by the Federal Insurance Administrator of the Department of Housing and Urban Development and the 100 Year Flood Plain determined and published in reports of the U. S. Corps of Engineers." Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that the follow- ing Water Contracts be and they hereby are approved: 1. W75-8CD 2. W75-16CD 3. W75-34D 4. W75-39CD 5. W75-36D Millridge Parkway - Brandermill County Belmont Hills West, Section "A" R. M. C. Contractors, Inc. Nile Road I P K Excavation Company, Inc. Archbrook, Phase I Van Doren Brothers, Inc. Bellwood Manor Preston Trucking Co. Fred W. Barnes Construction Co., Inc. $368,973.69 40,419.70 5,700.00 50,631.65 6,340.00 6. ~75-37CD 7. W75-32C:D Aye s: Chalkley Road 500.00 County Kendale Acres, Section 3, Phase II 29,961.50 Hawkins & Dettor, Incorporated Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Sam Moore, representing Mr. Lacy F. Clay, comes before the Board to discuss the condemnation of his property. Mr. Moore states that they feel the sewer line should not run on Mr. Clay's property because it is timberland and will cut his land in half. He states that he is willing to go along with another site if the price is right and if the County does not take this land. He states that he does not need the line and that those desirous of this line, should have the line run through their property. After some discussion of this matter, it is on motion of Mr. Horner, seconded by Mr. Krepela, resolved that the County Attorney institute condemnation proceedings, with the understanding that further negotiations be con- tinued, against the property owners listed below if the amount offered by the County as set out opposite their names is not accepted. Be it further resolved that the CouNty Administrator notify the said property owners by registered mail on May 19, 1975, of the intention of the County to enter upon and take the property which is to be the subject of said condemnation proceedings. An emergency existing, this resolution shall be, and it is hereby declared in fulllforce and effect im- mediately upon passage. Lacy F. Clay and Lillie P. Clay (wife) $2,009.33 7032-11/4 and 6 S74-32T/D Ayes: Mr. Horner, Mr. Myers, Mr. Krepela and Mr. O'Neill. On motion of Mr. Horner, seconded by Mr. Myers, it is resolved that the County Attorney institute condemnation proceedings against the property owner listed be- low if'the amount offered by the County as set out opposite his name is not accepted. Be it further resolved that the County Administrator notify the said property owner by registered mail on May 19, 1975, of the intention of the County to enter upon and take the property which is to be the subject of said condemnation proceedings. An emergency existing, this resolution shall be, and it is hereby declared in full force and effect immediately upon passage. M. Irving Jacob $350~00 7032-11/2 and 2A Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that this Board authorizes the vacation of an easement dated August 6, 1974, in return for a new Jr.,easementand Louisedated M.Aprilchalkley21' 1975,(his frOmwife).Ruth Lindon Winckler (widow), J. A. Chalkley, Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. O'Neill states that he has received correspondence from Mr. and Mrs. Naylor regarding condemnation for Project 7032-24/4. He states that they have asked for three conditions to this condemnation--one of which is that the contractor be re- quested to save as many trees as possible. He adds that he feels this request is reasonable but that the other two cannot be complied with by the County. Upon con- sideration whereof, it is on motion of Mr. O'Neill, seconded by Mr. Myers, resolved that the County Attorney institute condemnation proceedings against the proper%y owners listed below if the amount offered by the County as set out opposite their names is not accepted. Be it further resolved that the County Administrator notify the said property owners by registered mail on May 19, 1975, of the intention of the County to enter upon and take the property which is to be the subject of said condemnation proceedings. An emergengy ~xisting, this resolution shall be, and it is hereby declared in full force and effect immediately upon passage. Justice B. Naylor and Patricia L. Naylor (wife) $100.00 7032-24/4 Ayes: Mr.Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Myers, seconded by Mr. Krepela, it is resolved that Piedmont Con- tractors, Inc. a company working on the construction of 1-95, be allowed to hook- up to Suburban Propane's water line and shall be charged two minimums for this temporary water connection which should not last for much longer than two years. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mrs. Dottie Armstrong of the Women's League of Voters comes before the Board to ' present each member with a complimentary copy of Your Virginia State Government which was published by the League. The Board than-~Mrs. Armstrong 'and the League for their interest in Virginia's government and for the copies. Mr. Mercer Faw comes before the Board and states that he has a sale for his home but that the party interested in purchasing the property would like to build a two-car garage where the utility easement is located and asks the Board to vacate this easement. Mr. Painter states that from an engineering standpoint this will not present any problem. Mr. Mason states that this will need to be drawn up in a deed of vacation. Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Apperson, resolved that the Chairman and the Clerk of this Board be and they hereby are authorized to sign a proper and necessary deed of vacation. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill. Mr. Painter states that the Engineering Department has received two bids on cathodic protection for the new Elkhardt tank. He states that this would prevent the steel from rusting, etc. the same as paint but would to a much better degree. He states that only two companies are able to supply this service. Upon consideration whereof, it is on motion of Mr. Krepela, seconded by Mr. Myers, resolved that~the Engineering Department be given the authority to negotiate the besn possible contract for cathodic protection for the new Elkhardt tank. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. There is a general discussion of sewer projects in the Bermuda District. The Board adjourns for lunch. Reconvening: On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that the minutes of April 23rd and May 7th be and they hereby are approved as amended. Ayes: Mr. Horner, Mr. Myers and Mr. Krepela. On motion of Mr. Myers, seconded by Mr. Krepela, it is resolved that the following erroneous tax claims be and they hereby are approved for payment: Allen and Cole Partners Trustees of Hanover Presbytery, Inc Daniel Construction, Inc. John Eo Barcliff Henry E. Myers, Jr. Sam M. Tomlinson Pioneer Federal Savings & Loan Pioneer Federal Savings & Loan Pioneer Federal Savings & Loan Harry T. Shoosmith Harry T. Shoosmith Horner and Savage County License Erroneous Assessment for 1974 Erroneous Assessment for 1973 Erroneous Assessment for 1974 Erroneous Assessment for 1974 Erroneous Assessment for 1973 Erroneous Penalty & Interest Erroneous Penalty & Interest Erroneous Penalty & Interest Erroneous Assessment for First 1/2 of 1974 Erroneous Assessment for First 1/2 of 1974 Erroneous Assessment for First 1/2 of 1974 $ 15 00 16 20 950 00 101 96 14 60 25 71 25 08 23 12 14 39 148 49 14.88 25.11 Ayes: Mr. Myers and Mr. Krepela. Abstention: Mr. Homer On motion of Mr. Krepela, seconded by Mr.Myers, it is resolved that the game claim of Mr. Harry L. Jones for the destruction of two hogs be and they hereby are ap- proved for payment in the amount of $216 which will cover both claims. Ayes: Mr. Horner, Mr. Myers and Mr. Krepela. On motion of Mr. Myers, seconded by Mr. Krepela, it is resolved that the firm of Daniel A. Robinson and Associates be employed to make the audit of the County's records for the fiscal year ending June 30, 1975. Ayes: Mr. Horner, Mr. Myers and Mr. Krepela. Mr. Burnett states that the Credit Union has requested permission to locate a trailer on Courthouse property because the offices now being used are too small and do not provide for privacy. Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Krepela, resolved that the County Credit Union be allowed to park a mobile home to be used for office space until such time as the new offices are available and located as shown on a plat filed with the papers of this Board. Ayes: Mr. Horner, Mr. Myers and Mr. Krepela. Mr. Burnett states that he has received two letters--one from Mr. Thomas G. McGeever a resident of the County, and one from Mr. Carl D. Coffin, a member of the Friends of the Library--in support of the Library Board and Mrs. Gene Knoop. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that, upon the re- quest of the Chesterfield Baseball Clubs, Inc., the County appropriates $250 for the installation of 80 feet of guard rails at Rockwood Park. Ayes: Mr. Horner, Mr. Myers and Mr. Krepela. On motion of Mr. Myers, seconded by Mr. Krepela, it is resolved that the Board accepts an agreement between the County and the developers of Lakewood Farms, Section 'rC", and authorizes the Chairman to sign a save-harmless agreement with the Highway Department for certain drainage easements that may be necessary to be acquired in the Lakewood Farms Subdivision. Ayes: Mr. Horner, Mr. Myers and Mr..Krepela. On motion of Mr. Krepela, seconded by Mr.. Myers, it is resolved that the County appropriate 1974-75. $300 to the Children's Home Society of Virginia for the fiscal year Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that, upon the recommendation of the Recreation Committee, a street light be installed at the concession stand and another by the end of the restroom building at Rockwood Park. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that, upon the request of Mr. Pat 0'Hare, the County approves $1,100 for a smoke detection system at the Juvenile Detention Home. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Burnett states that the State Highway Department has formally notified the County that the roads in the following Subdivisions have been accepted into the State Secondary System: LAKE GENITO, SECTION "B" .I Kellynn Drive From its intersection with Delgado Road northeasterly 0.20 mile to its intersection with Elshur Road. Elshur Road 0.20 mile From its intersection with State Route 775 easterly 0.10 mile to its intersection with Kellynn Drive. Delgado Road 0.10 mile From its intersection with State Route 775 easterly 0.04 mile to its intersection with Kellynn Drive thence easterly 0.03 mile to a dead end. 0.07 mile CHIPPENHAM SQUARE APART}~NTS Strathmore Road From its intersection with State Route 150 northerly 0.06 mile. 0.06 mile On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that $50,360 be and it hereby is appropriated to the following contractors for the stated work at Ecoff Park: W. E. Duke & Sons, Inc. to construct the football and little league fields and to install two sub-surface drainage systems. $41,160 E. G. Bowles, Inc. to fence the two little league fields and install dugout benches and fences. 9,200 Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the request of the Beulah School for lights for the field be and it hereby is referred to Carl Wise for further investigation. Ayes: Mr. Hornet, Mr.Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that Mr. A. E. Martin be allowed to install a sand filter as a means of sewage disposal for a house to be built on Lots 5 and 6 in the Mt. Blanco Subdivision. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Burnett states that Mr. Nelson Wikstrom of Virginia Commonwealth University has assigned a summer intern to the Commonwealth's Attorney's Office and one to the County Planner's Office at no cost to the County. Mr. Burnett states that he has received a statement along with documented facts that steel belted radial tires should not be used on Police vehicles because they are not safe for high speeds in excess of I00 mph. Mr. O'Neill states that it wa~ his impression that this was for certain manufacturers. It is generally agreed that this matter would be investigated further. On motion of Mr. O'Neill, seconded by Mr. Apperson, it is resolved that Mr. Curtis. Duke be and he hereby is reappointed to serve on the County's Industrial Authority effective January 1, 1975. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. O'Neill, it is resolved that Delta Graphic be and they hereby are awarded the contract for lounge and restaurant furniture for the Terminal Building at the Chesterfield County Airport in the amount of $22,031.89 which was the low bid. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that, upon the Fire Marshall's recommendation, four smoke doors be installed at a cost of $9,797.00 at the Chesterfield County Nursing Home and also that Change Order #8 in the amount of $878.24 be and it hereby is approved. Ayes: Mr. Hornet, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that' Havnar Supply Company, Inc. be and they hereby are awarded the contract for laundry equip- ment for the Nursing Home in the amount of $18,539.48. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. O'Neill, it is resolved that $15,000 be appropriated to renova[e the Airport Maintenance Building on the second floor for office space for the Data Processing offices. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S105 In Matoaca Magisterial District, Mr. William H. Smith requests a Variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies 1,050 feet off the south line of Reedy Branch Road measured from a point approximately 3,600 feet east of its intersection with Nash Road. T. M. Sec. 145 (1) parcel 11-2 (Sheet 39). Mr. Schiavo states that the right-of-way has not been gotten for this parcel of property. Upon consideration whereof, it is on motion of Mr. O'Neill, seconded by Mr. Krepela, resolved that this Variance request be and it hereby is deferred until May 28, 1975, to allow time for the right-of-way to be obtained. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S106 In Bermuda Magisterial District, Mrs. John H. Wilmoth requests a Variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies 120 feet off the east line of Chester Road measured from a point 1,100 feet south of its intersection with Wood Dale Road. T. M. 115-3 (1) part of par- cel 17 (Sheet 32). On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that this request be and ~t hereby is granted subject to the dedication of a 50 ft. right-of-way. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S107 In Midlothian Magisterial District, Mr. R. Patrick Bowe requests a Variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies 1,600 ft. off the northeast line of Huguenot Spring Road measured from a point 6,200 ft. north of its intersection-with Midlothian Turnpike. T. M. Sec. 6 (1) part of parcel 6 (Sheet 1 and 4). Upon consideration whereof, it is on motion of Mr. Krepela, seconded by 14r. Apper- son, resolved that this request be and it hereby is approved subject to the con- ditions recommended by the Planning Department with the exception of condition #1 which will not apply. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. ~ 75SR086 Mr. Wesley A. Chapman comes before the Board requesting renewal of a mobile home ., permit to park a mobile home on property which he owns and better known as 4700 Little Creek Lane. T. M. Section 52-15 (1) par. 3 (Sheet 15). Upon consideration whereof, and on motion of Mr. Apperson, seconded ~r it is resolved that this renewal be and it hereby is approved for a years, by Mr. Myers, period of two Ayes: Mr. Homer, Mr. Myers Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75SR087~ Mr. Edward Rose comes before the Board requesting a renewal of a mobile home permit to park a mobile home on property which he owns and better known as 10605 Elokomin Avenue. Refer to Bellmeade, lots 1 through 3 Block 6 (Sheet 32). , Upon consideration whereof, it is on motion of Mr. Myers% seconded by Mr. Apperson, resolved that this renewal be and it hereby is approved for a period of two years. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr Krepela and Mr. O elll. 75SR088 Mr. Charles R. South comes before the Board requesting a renewal of a mobile home permit to park a mobile home on property which belongs to Mrs. L. Davis and better known as 4335 School Street. Refer to McLean Tract, lot 13 (Sheet 32). Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Apperson~ resolved that this renewal be and it hereby is approved for a period of two years. Ayes: Mr. Horner, Mr. Myers Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75SR089 Mr. Frank D. Mangum comes before the Board requesting a renewal of a mobile home permit to park a mobile home on property which he owns and better known as 2621 Velda Road. T. M. Sec. 82-13 (1) par. 2 (Sheet 23). .; Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Krepela, resolved that this renewal be and it hereby is approved for a period of two years. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75SR090 Ms. Ethel H. Simmons comes before the Board requesting a renewal of a mobile home permit to park a mobile home on property which she owns and better known as 10032 Beaumont Avenue. Refer to Central Park, lots 32-35, Block 7 (Sheet 32). Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Krepela, resolved that this request be and it hereby is approved for a period of two years. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr O'Neill. 75AR052 Mr. Paul C. Waller comes before the Board requesting the mobile home permit fee be waived for his trailer because he is not employed. Mr. Myers inquires to his em- ployment background and asks further if Mr. Waller is unable to work. Mr. Waller states he is able to work but has not been able to find a job. He adds further that he is trying to sell his trailer at this time because no one lives in it. Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Krepela, resolved that Mr. Waller be and he hereby is given 90 days in which to pay his fee or he will have to move his trailer. Ayes: Mr. Hornerj Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. It is generally agreed by the Board that a Utility Meeting will be held on June 2, 1975, at 5:00 p.m. On motion of Mr. Krepela, seconded by Mr. Apperson, it is resolved that the County Policy on water service line installation be amended by the following: "The developer shall have water service lines, meter yokes and meter boxes installed in all new subdivision streets after the road is con- structed to sub-grade and prior to the base course being placed. The developer shall pay $100.00 for each connection at the time applica- tion is made for the service lines. When the meter is applied for, the balance due shall be paid in accordance with the prevailing rates and in accordance with the County policy. When required, sewers shall be in- stalled prior to the installation of water mains and service lines." Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Abstention: Mr. Myers. On motion of Mr. Hornet, seconded by Mr. Apperson, it is resolved that upon the recommendation of the Engineering Department the following Sewer Contracts here- by are approved: ' 1. S75-26D 2. S75-27D 3. S75-29D Ayes: Old Hundred Road - Brandermill Fred Barnes Construction Co., Inc. Old Fox Trail Brandermill Fred Barnes Construction Co., Inc. $ 4,039.00 11,537.70 Quail Hill - Brandermill Fred Barnes Construction Co., Inc. 45,215.20 Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that Contract S74-31T, Crooked Branch Sub-Trunk, be and it hereby is awarded to Stamie Lyttle Company, Inc. in the amount of $126 374.10 provided they pay certain costs as per the agreement. ' Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Myers, seconded by Mr. Krepela, it is resolved that the contractor doing the work on the Ashton Creek Trunk, Sewer Contract S73-24T, be and he hereby is given a time extension until July 15, 1975. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. O'Neill, it is resolved that the County Attorney institute condemnation proceedings against the property owners listed below if the amounts offered by the County as set opposite their names is not ac- cepted. Be it further resolved that the County Administrator notify the said property owners by registered mail on May 19, 1975, of the intention of the County no enter upon and take the property which is to be the subject of said condemna- tion proceedings. An emergency existing, this resolution shall be, and it is here- by declared in full force and effect immediately upon passage. Leon S. Cashwell and Alberta W. Cashwell (wife) Asbury C. McNeer and Beverly B. McNeer (wife) Hugh C~ Barnes, Jr. and Barbara B. Barnes (wife) $125.00 7032-2/25 150.00 7032-2/26 125.00 7032-2/23 Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Ayes: It is generally agreed that there will be a meeting to discuss the plumbing in- spectors and under which department they should report on May 28th at 5:00 p.m. On motion of Mr. O'Neill, seconded by Mr. Apperson, it is resolved that Mr. Herman L. Maclin's request for sewer at 20520 Southlawn Avenue be and it hereby is ap- proved. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that Vepco be given an easement for power to Proctor's Creek Interim Sewerage Treatment Plant. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that Stamie Lyttle Company, Inc. be given a time extension for S73-30T, Midlothian Sub-Trunk, until August 14, 1975. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Homer, seconded by Mr. Myers, it is resolved that Mr. M. L. Guill be and he hereby is allowed to connect to a blocked-off section of the sewer line with the understanding that he will have to pump this periodically until the entire line is ready for use. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Painter states that bids for the Dutch Gap Tank, W75-31C, have come in but that he has not had enough time to review them. Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Krepela, resolved that this contract be awarded to the lowest responsible bidder acceptable to the County. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. It is generally agreed that consideration of sewer extension to Aldridge and Pine-I land will be deferred until May 28th. Mr. Burnett states that representatives from Vepco are present to discuss the County signing another contract to.:take the place of the one which expired a year ago. He states that all know the history of the contract and the County has been told there is no other alternative but to sign. He states that Vepco has emphas- ized the idea of equality for all but that the City of Richmond will not be paying nearly as much as the County. He adds that the County has been very cooperative in past years by pumping out power stations during the floods, accepting towers in lieu of poles which were requested, exlehanging easements, not charging utility taxes, etc. He states that the Blue Ribbon Committee appointed by the Governor and others have not reported yet on the proposed rate increase and suggests the County not sign at this time. Mr. Evans Brassfield, attorney representing Vepco, comes before the Board and states that the inequities to which Mr. Burnett referred have been caused by an accident in timing. He states that rates to cities and counties have always been lower since the 1930's and this did not cause any problems because: 1. The amount of subsidy in those days was rather small. 2. The SCC had no objection to this. 3. The counties and cities were on 10 year contracts and automatically renewed themselves unless one year's written notice was given. He states that in 1938, Chesterfield was given the 2¢ rate and in 1966, along with Henrico and Fairfax Counties, Chesterfield got the municipal rate which new rate necessitated a new contract and the new contract for this special exception was on a five year basis because they saw what was happening to the economy. He states 'that in May, 1972, Vepco realized the fact that the cost of fuel was more and de- cided to terminate all contracts as they came up for renewal. He states that it happened that Richmond had renewed their contract in 1971 and the contract is valid until 1981. He states.that Vepco would like to terminate this and all such contracts to make all equal but this is impossible at this time. He states that as contracts terminate, the counties and cities are put on an equal scale. Mr. Burnett inquires why Vepco waited until 1972 to call contracts when thi was seen in 1966. Mr. Brassfield states that they saw it coming but did not realize the magnitude of the crisis. Mr. Brassfield states that 157 contracts have been ter- minated and the same contract has been offered to all and that approximately half have signed and the others do not feel there is a problem except for Chesterfield He states that the SCC recommended rates and that Vepco has gone even lower. There is some discussion' the fuel adjustment clause, other power plants in different states, hydro-nuclear plants being constructed, etc. Mr. Mason inquires if there is any room for negotiations. Mr. B'rassfield states that too many have signed and it would not be fair. Mr. William Cox comes before the Board and compares Vepco's rates with those of Southside Electric which are considerable lower. He states Vepco should not have to consider the reimbursement from the fuel adjustment clause as taxable income and should consult the Governor on this issue which end result would have to save the consumers money. He states that he has contacted Mr. Marvin Rose's office and they are looking towards this as a solution to the problem. He adds further that he would like the Board to postpone signing contracts until the Governor's Committee has made a report. He states further that the additional cost of the nuclear plants will increase the rate base and lower operating costs but that he does not feel the savings would be passed on to the customer. Mr. Brassfield states that the consumer would experience savings from the nuclear plants if these plants were as successful as they are anticipated. Mr. Burnett inquires what the cost will be to the County if the new contracts are signed regarding the back payment of the increase. Mr. Gibbs states that it would be $431,980 as of April 30, 1975. It is generally agreed that this matter will be deferred for further consideration. On motion of Mr Myers, seconded by Mr. Krepela, it is resolved that E. J. Bell be and he hereby is granted a permit to construct a wooden deck on and over an existing drainage easement in accordance with the plat presented to the Board of Supervisors on Lot 2, Block H, Section B in Mayfair Estates Subdivision in Clover Hill Magisterial District, Chesterfield County, Virginia. Ayes: Mr. Myers and Mr. Krepela. Abstention: Mr. Horner. The Rev. Powell of the Southside Baptist Church comes before the Board to speak against massage parlors in the County. He states he feels they are used for prosti- tution and that ~rapeis on the increase in areas where such parlors exist. He states that he would like the County to do away with all obscene literature and massage parlors. He asks that those in the audience who are opposed to massage parlors and obscene literature to stand. Twenty people are present to oppose. Mr. Gavin Martin comes before the Board representing another Baptist Church in the County and states that he also is opposed to massage parlors and what they rep- resent. He states that he has been out of the Country doing missionary work for the last ten years and he is amazed at the regression of the Country since he has been'gone and refers to massage parlors and obscene literature. Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. O'Neill, resolved that an ordinance to restrict massage parlors in the County be and it hereby is approved for advertisement of a Public Hearing on July 9, 1975, at 11:00 a.m. gyes: Mr. Hornet, Mr. Myers, Mr. Krepela and Mr. O'Neill. On motion of Mr. Horner, seconded by Mr. Apperson the following resolution is adopted: ' BE IT RESOLVED: That the Virginia Department of Highways and Transportation is hereby requested to add a section of road from a point on Route 653, 0.09 mile south of its intersection with Route 678, 0.36 mile westwardly to a turn-around, a distance of 0.36 miles, to the Secondary System of Chesterfield County pursuant to Section 33.1-229 of the Code of Virginia of 1950, as amended. AND FURTHER BE IT RESOLVED: That this Board does guarantee the Commonwealth of Virginia an unrestricted right of way of 50 feet with necessary easements for cues, fills and drainage; recorded in Deed Book 1149, Page 204, dated April 4, 1975. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that this Board go into Executive Session to discuss a personnel matter. Ayes: Mr. Horner, Mr. Myers, Mr. Krepela and Mr. O'Neill. Reconvening: Mr. Manuel presents bids on the proposed tank truck for the Sewer Department. Upon consideration whereof, .it is on motion of Mr. Myers, seconded by Mr. Krepela, resolved that after some further clarification the bids on the tank truck and chasis be ap- proved. Ayes: Mr. Homer, Mr. Myers, Mr. Krepela and Mr. O'Neill. Mr. O'Neill suggests that an investigation be made of garbage collection twice per month, possibly in just residential areas. Mr. Horner states that the assessments in Clover Hill district for the year 1975 are highly questionable and states he thinks they were made by under-qualified people who did not use the status of the land, the approximity of sewers and the soil conditions as a basis of assessments. Upon further discussion of this matter, it is on motion of Mr.~ Hornerj seconded by Mr. Myers, resolved that this Board request Mr. Falconer and at least one or two, including the representative from the area, of the Equalization Board to review the 1975 assessments, particularly those that appear to be excessive or have abnormal in- creases over the previous year's assessment wherever they are in the County. Ayes: Mr. Horner, Mr. Myers, Mr. Krepela and Mr. O'Neill. On motion of Mr. O'Neill, seconded by Mr. Myers, it is resolved that this Board go into Executive Session to discuss a personnel matter. Ayes: Mr. Horner, Mr. Myers, Mr. Krepela and Mr. O'Neill. Reconvening: Mr. O'Neill states that the County should employ a Personnel Director because there now exists a communication problem as well as other problems in personnel procedures. iUpon consideration whereof, it is on motion of Mr. O'Neill, seconded by Mr. Myers, resolved that the County Administrator make up a job description and interview ap- plicants for this job. ' Ayes: Mr. Horner, Mr. Myers, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that the State High- way Department be and it hereby is requested to take the roads in the following Sub- divisions into the State Secondary System: SALISBURY, SECTION H-5 Elmst ead Road Beginning at its intersection with Winterfield Road easterly 0.06 mile to its intersection with Kirkham ~Drive, thence easterly 0.16 mile to J.dead end. 0.22 mile SALISBURY, SECTION H-3 Elmstead Road Beginning 0.06 mile southwest of its intersection with Route 1025 thence 0.12 mile southwest to its intersec%ion with 5horng~t~..Ro~ thence 0.08 mile southwest to its intersection with Albion Road, thence 0.03 mile west. er!y to..its intersection with Purley Road thence 0 04 mile west to a dead end. ' ' 'mile Castlebridge Road Beginning 0.04 mile southeasu of its intersection with Elmstead southeasterly 0.13 mile to its intersection with Thorngate Road, thence south- east and easterly 0.23 mile to its interr section with Salisbury D~ive. I Thorngate Road Beginning at its intersection with Castlebridge Road thence westerly 0.1t mile to its inter- section with Brancaster Court, thence westerly 0.15 mile to its intersection with Elmstead Road. Albion Road ~ Beginning at its intersection with Elmstead Road northerly 0.06' mile to a dead end. Purley Road Beginning at its intersection with Elmstead Road, southerly 0.04 mile to a dead end. Brancaster Court Beginning at its intersection with Thorngate Road northerly 0.05 mile to a cul-de-sac. CLARENDON - SECTION A 0.40 mile 0.26 mile 0.06 mile 0.04-. mile 0.05 mile 'M/ W.' Bu{net¢, Secret-ar~ - ' k-~/- · r~Zei~, Chairman