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2014-07-23 PacketCHESTERFIELD COUNTY ~"~`°~°~~ BOARD OF SUPERVISORS Page 1 of 1 [y'.,~~~.,~ AGENDA .\ t-a9 ' Meeting Date: July 23, 2014 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: ^ Yes Title: Assistant County Administrator ^ No # E~'®V ~~ County Administrator's Top 40's List II. I. Critical Projects/Activities 1. ARWA Reservoir Project 2. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 3. Irrigation Policies/Demand Management for Water Use 4. Magnolia Green CDA 5. Sports QuestlRiver City Sportsplex 6. Utilities Policies and Managed Growth Ongoing Projects/Activities 1. 2014 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program -Referendum Projects Implementation 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Crystal Lakes Townhomes 11. Enterprise Risk Management 12. Financial/Budget Issues 13. Five Story/Three Story Building Renovations 14. High Speed Rail/Ettrick Train Station 15. Jefferson Davis Streetscape Project 16. Joint Meetings of Board of Supervisors/School Board 17. RRPDC -Large Jurisdiction Committee 18. Secondary Road Maintenance Funding 19. Smith/Wagner Building 20. Sports Tourism Plan Implementation III. Completed Proiects/Activities 1. Airport Entrance Improvements - '7/2012 2. Board's Appointments Process - 8/2008 3. Bow Hunting Restrictions - 2/24/2010 4. Business Climate Survey - 7/2008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 9/2010 1 ~'~'®~ Updated 7/15//2014 County Administrator's Top 4O's List 7. CBLAB Discussions -12/2009 8. Census 2010/Redistricting - 6/2011 9. Chesterfield Avenue Enhancements Phase 1 - 5/2011 10. Citizen GIS - 5/2010 11. Citizen Satisfaction Survey - 2008/2010/2012 12. Community Risk Analysis/Emergency Service Coverage -1/2014 13. Comprehensive Plan Adoption -10/2012 14. Coliseum Project - 2/2014 15. COPS Grants 16. Crystal Lakes Townhomes - 6/2014 17. DCR Erosion & Sediment Control Program - 3/11/11 18. Eastern Midlothian Re-development - Stonebridge (Phase 1) -Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 19. Efficiency Studies -Fire Department and Fleet Management - 6/2008 20. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 21. Electronic Message Centers - 9/2011 22. Electronic Signs -1/2010 23. Board's Emergency Notification Process 24. Employee Health Benefits -Contract Rebid - 8/2011 25. Federal Stimulus Package - 4/2013 - Energy Block Grant - Economic Development - Police Department 26. Financial/Budget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 27. 457 Deferred Comp Plan (Approved) 28. GRTC Service -Funded for FY14 29. Hydrilla Issue 30. Hosting of Hopewell Website 31. Impact Fees for Roads - 9/2008 32. In Focus Implementation - Phase I - 8/2008 33. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 34. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 35. Jefferson Davis Streetscape Project - S/2010 36. Leadership Exchange Visits with City of Richmond 37. 2011 Legislative Program -adopted 11/30/2011 38. Low Impact Development Standards 39. Mass Grading Ordinance (canceled) 40. Meadowdale Library -11/2008 41. Meadowville Interchange -Ribbon Cutting 12/15/2011 42. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 43. Minor League Baseball (new team) - 2/2010 2 Updated 7/15//2014 ~~~~~ County Administrator's Top 40's List 44. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 45. Planning Fee Structure (General Increases) - 6/2009 46. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 47. Planning Fees (Holiday for Commercial Projects) - 8/2009 48. Police Chase Policy (Regional) - S/2010 49. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 50. Potential Legislation -Impact Fees/Cash Proffers -1/2009 51. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 52. Property Maintenance -Rental Inspection Program 53. Public Safety Pay Plans Implemented (Phase I) - 9/2008 54. Recycling Committee Recommendations 55. Redistricting 2011 Calendar/Process Report 56. Regional Workforce Investment Initiative 57. Results of Operations -11/19/2010 and 11/2011 58. RMA -Legislation - 2014 - 3/2014 59. Sign Ordinance 60. Southwest Corridor Water Line - Phase I - 7/2008 61. Sports Tourism Plan -1/2010 62. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 63. Streetlight Policy -12/1/10 64. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 65. Ukrops Kicker Complex -soccer fields -Opened 8/2009 66. Upper Swift Creek Plan (Adopted) - 6/2008 67. Upper Swift Creek Water Quality Ordinances 68. VDOT Subdivision Street Acceptance Requirements - 7/2009 69. VRS Benefits for New Employees - 7/2010 70. Walk Through Building Permit Process -10/2009 71. Water Issues/Restrictions 72. Website Redesign - 6/2009 73. Wind Energy Systems - 3/10/201 D 74. Wireless Internet Access in County Facilities - 9/2008 75. Watkins Centre 76. Woolridge Road Reservoir Crossing Project - 5/2010 77. Ukrops Kicker Comples/GRAP Swimming Pool -Stratton Property -Pool opening March, 2012 Updated 7/15//2014 ~~~4 CHESTERFIELD COUNTY ,~oG BOARD OF SUPERVISORS Page 1 of 2 _ y~~;, AGENDA 1749~~ R47N Meeting Date: July 23, 2014 Item Number: 8.A.1. Subject: Reappointment to the Camp Baker Management Board County Administrator's Comments: County Administrator: Reappoint Mr. Robert Mills and Mr. James Lumpkin to serve on the Camp Baker Management Board. (Mr. Mills and Mr. Lumpkin were nominated for reappointment by the Board of Supervisors at the June 25, 2014 meeting.) The term of appointment is effective May 1, 2014, through April 30, 2017. Summary of Information: The Camp Baker Management Board has the responsibility of overseeing and monitoring the operation of Camp Baker. The positions representing the Dale Magisterial District and an At-Large position expired April 30, 2014. Two applications were received for these positions. Mr. James Lumpkin resides at 5020 Southmoor Road, Richmond, VA 23234, and has served on the Camp Baker Management Board for numerous years, and has expressed a willingness to continue for another term should the Board of Supervisors so choose. Mr. Robert Mills resides at 5830 Kingsland Road, Richmond, VA 23237, has been a supporter of Camp Baker services, has a great deal of knowledge regarding the Camp Baker Management Board, and has been instrumental in updating the Camp Baker Master Plan. Mr. Mills is willing to serve in the At-Large position for a three-year term should the Board of Supervisors so choose. Preparers Debbie Burcham Title: Executive Director, Community Services Board Attachments: ~ Yes ^ No # ,~, ~~~~E CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) The Camp Baker Management Board concurs with the reappointment of Mr. Lumpkin and Mr. Mills. The term would be effective May 1, 2014, through April 30, 2017. Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ~~~ ~~'~~~~' ~_ ~~'~ 17i9 ~~" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 23, 2014 Item Number: 8.A.2. Subject: Appointment to the Board Transportation Authority County Administrator's Comments: County Administrator: Board Action Rec of Directors of the Richmond Metropolitan The Board is requested to appoint/reappoint members to serve on the Board of Directors of the Richmond Metropolitan Transportation Authority (RMTA). Summary of Information: In 1966, a Board of Directors was formed to govern the Richmond Metropolitan Authority (RMA). Duties of the Board of Directors include passing resolutions; approving the annual budget; monitoring the organization's finances; voting upon measures; approving debt issuances; setting tolls; and selecting, appointing, supporting and reviewing the performance of the General Manager. In 2014, the name of the RMA Board of Directors was changed to the Richmond Metropolitan Transportation Authority (RMTA). In addition, the Board of Directors was expanded so that Chesterfield, Henrico and Richmond each have five representatives; there is one appointee from the Commonwealth Transportation Board. There are four standing committees (finance, audit, personnel and nominating) on the RMTA Board. These committees direct and assist RMTA staff with policies relating to external and internal auditors; approve human resource decisions affecting RMTA employees; and nominate chair, vice chair and secretary/general counsel positions on the Board. RMTA Board meetings are held monthly. Preparers Lou Lassiter Attachments: ~ Yes Title: Assistant County Administrator ^ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) The Chesterfield Board of Supervisors appoints five representatives for a term of four years and one of these five representatives may be from the County's Board of Supervisors. The current RMTA Directors appointed by the county are A. Dale Cannady and Charles R. "Dick" White. Mr. Cannady's term does not expire until September 30, 2016. Mr. White's term expired on June 30, 2014. Mr. White has asked to be considered for reappointment for a term effective July 1, 2014, and expiring June 30, 2018. A total of six applications, including one from Mr. White, have been received from citizens interested in serving on the RMTA Board of Directors. A majority of Board members concur with the reappointment of Mr. Charles R. "Dick" White and the appointment of Mr. Gregory Whirley, Mr. Bill Woodfin and Mr. James M. Holland, Dale District Supervisor, for terms effective July 23, 2014, and expiring June 30, 2018. At the June 25, 2014 meeting, the Board of Supervisors nominated these four individuals for appointment/reappointment to the Board of Directors of the Richmond Metropolitan Transportation Authority. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ~ ~ ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~v Meeting Date: July 23, 2014 Item Number: 8.A.3. Subject: Nomination and Appointment to Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Nomination/appointment of Mr. Harvey S. Powers and Mr. Patrick Knightly, at- large representatives, to the Chesterfield Community Services Board, with terms effective immediately through December 31, 2016. Summary of Information: The Chesterfield Community Services Board is designated as an Administrative/ Policy Board responsible for the provision of public mental health, intellectual disabilities and substance abuse services. Mr. Harvey S. Powers is a Matoaca District resident and Mr. Patrick Knightly is a Midlothian District resident. Mr. Powers and Mr. Knightly both have specific expertise and experience that will be beneficial to the Board should the Board of Supervisors so choose to appoint them. Board members concur with this appointment. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order they are nominated. Preparers Debbie Burcham Title: Executive Director, Community Services Board Attachments: ~ Yes ^ No # ~`'~ . L - >r 1'' ~'~~ ` ~'b 1949 J ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 23, 2014 Item Number: 8.B.1.a.1. Subject: Resolution Recognizing Ms. Denise Weston, Social Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Denise Weston will retire from the Chesterfield-Colonial Heights Department of Social Services on June 30, 2014, after 19 years of dedicated service. Preparers Marsha Sharpe Title: Director of Social Services Attachments: ^ Yes ~ No # ' ~' r RECOGNIZING MS. DENISE WESTON UPON HER RETIREMENT WHEREAS, Ms. Denise Weston began her service with the Chesterfield- Colonial Heights Department of Social Services on February 27, 1995, as an Eligibility Worker; and WHEREAS, Ms. Weston was promoted to Senior Eligibility Worker in January 2001; and WHEREAS, in January 2009, Ms. Weston was promoted to Eligibility Supervisor; and WHEREAS, Ms. Weston had strong knowledge of the Adult Medicaid program, including Aged, Blind, and Disabled and Long Term Care policy; and WHEREAS, Ms. Weston managed a caseload of Medicaid Long Term Care and Auxiliary Grant cases as Senior Eligibility Worker; and WHEREAS, Ms. Weston represented the department in community events, resource fairs, and seminars for elderly and disabled citizens; and WHEREAS, Ms. Weston assisted in providing Disaster Food Stamps to more than 5,000 citizens following Hurricane Isabelle in 2003; and WHEREAS, Ms. Weston was attentive to the needs of customers and exhibited a level of customer service that served as a model for others; and WHEREAS, Ms. Weston served on agency workgroups and led the Senior Eligibility Worker group; and WHEREAS, Ms. Weston consistently demonstrated flexibility and willingness to meet the needs of her team throughout her tenure in the Department; and WHEREAS, Ms. Weston has demonstrated dedication and commitment to serving the citizens of Chesterfield County and the City of Colonial Heights; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Denise Weston, expresses the appreciation of all residents for her services to the county and the City of Colonial Heights and extends its congratulations upon her retirement, as well as best wishes for a long and happy retirement. ~' '~~ ~y ~F}iF1FIL C ~..y~,,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 23, 2014 Item Number: 8.B.1.a.2. Subiect: Resolution Recognizing Mr. Mark Askin, Assistant Director of Parks, Parks and Recreation Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action ReQUested: Adoption of the attached resolution. Summary of Information: Mr. Mark Askin will retire effective August 1, 2014, after 36 years of service to Chesterfield County. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ~ No # RECOGNIZING MR. MARK ASKIN UPON HIS RETIREMENT WHEREAS, Mr. Mark Arkin will retire from the Chesterfield County Department of Parks and Recreation effective August 1, 2014; and WHEREAS, Mr. Askin began his public service with Chesterfield County in May 1978 as a full-time Groundsman, became Park Foreman in July 1979, and was promoted. to Park Coordinator in March 1981; and WHEREAS, Mr. Askin was promoted to Chief of Parks in August 1993, was placed in the position of Acting Assistant Director of Parks in October 2010, and became Assistant Director of Parks in June 2011; and WHEREAS, Mr. Askin has been responsible for the coordination of the Schools Ground Maintenance Program and received a letter of commendation from former County Administrator Lane Ramsey; and WHEREAS, Mr. Askin received a TQI Facilitator Certification; and WHEREAS, Mr. Askin has served the Parks and Recreation Advisory Commission with dedication; and WHEREAS, Mr. Askin has served the Eppington Foundation Board and helped to guide them through operations issues at the Eppington site; and WHEREAS, Mr. Askin has been instrumental in the planning, development and maintenance of Henricus Historical Park and without his generosity in time and attention, Henricus would not be what it is today, including all special events planning and execution be it Publick Days, Parade of Lights at Henricus, or more recently The Bermuda Hundred 150th for Chesterfield County; and WHEREAS, Mr. Askin has during times of natural disasters and snow events helped to guide the county and its citizens safely through extreme conditions and helped to clear county roadways, driveways and parking areas so that county and school facilities were quickly reopened for public use; and WHEREAS, Mr. Askin was an instrumental leader in the Parks and Recreation Department ISO 14001 certification for implementation of Environmental Management Systems; and and WHEREAS, Mr. Askin has received several commendations for outstanding teamwork; WHEREAS, Mr. Arkin has been an invaluable asset and mainstay in maintaining Chesterfield County Parks to a high-quality level, especially in the areas of workplace safety, management and quality improvement; and WHEREAS, Mr. Arkin has always remained steady, dependable and consistent in providing productive and quality work; and WHEREAS, Mr. Arkin will be greatly missed by his staff, co-workers, supervisors and the citizens of Chesterfield County whom he served. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Mark Arkin, expresses the appreciation of all residents for his 36 years of service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. v.~' F.~!FtEtn co ~~ 111- ~~RG1?1~A d' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 23, 2014 Item Number: 8.B.1.a.3. Subject: Resolution Recognizing Mr. N. Department, Upon His Retirement County Administrator's Comments: County Administrator: Ray Sadler, Environmental Engineering Adoption of the attached resolution. Summary of Information: Mr. Sadler will retire effective August 1, 2014, after providing more than 27 years of service to the citizens of Chesterfield County. Preparers Scott B. Smedley Title: Director of Environmental Engineering Attachments: ^ Yes ~ No # .,- RECOGNIZING MR. N. RAY SADLER UPON HIS RETIREMENT WHEREAS, Mr. N. Ray Sadler joined the Chesterfield County Environmental Engineering Department on March 2, 1987, as a Senior Construction Drainage Inspector; and WHEREAS, in 1997, Mr. Sadler transferred to the Water Quality Division as Water Quality Inspector; and WHEREAS, in 2002, Mr. Sadler's position was promoted to Water Quality Compliance Specialist; and WHEREAS, in 2005, Mr. Sadler transferred to the BMP Division as an Administrative Analyst, and in 2013 carried that position over to the Administrative Division; and WHEREAS, during his tenure as Administrative Analyst in the BMP Division, Mr. Sadler developed and implemented a data system for tracking and administrating operation and maintenance inspections for stormwater management facilities; and WHEREAS, Mr. Sadler was selected as the department's Employee of the Year in 2002; and WHEREAS, Mr. Sadler was focused on providing world-class customer service, consistently meeting or exceeding customer expectations by assuring customer needs were served in an expeditious, courteous, effective and prompt manner; and WHEREAS, Mr. Sadler served on various committees within the department, including serving as the Quality Council Team leader for a number of years; and WHEREAS, Mr. Sadler's humble character, selfless dedication to Chesterfield County and commitment to the Environmental Engineering Department's customer service are a model for all county employees; and WHEREAS, Mr. Sadler has consistently performed his duties and responsibilities in a professional manner and will be missed by his customers and fellow co-workers. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. N. Ray Sadler, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. { ~ '~~. __ CHESTERFIELD COUNTY ~~~~ BOARD OF SUPERVISORS Page 1 of 1 ` y~ AGENDA - t'!49 -o~ ~RCIN~' Meeting Date: July 23, 2014 Item Number: 8.B.1.a.4. Subject: Resolution Recognizing Captain Russell A. Lescault, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Captain Russell A. Lescault will retire from the Police Department on August 1, 2014, after providing more than 32 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # ~ if ~'i' RECOGNIZING CAPTAIN RUSSELL A. LESCAULT UPON HIS RETIREMENT WHEREAS, Captain Russell A. Lescault will retire from the Chesterfield County Police Department on July 1, 2014, after providing more than 32 years of quality service to the citizens of Chesterfield County; and WHEREAS, Captain Lescault has faithfully served the county in the capacity of Patrol Officer, Forensic Detective, Sergeant, Lieutenant, and Captain; and WHERAS, Captain Lescault has also served as a Department of Criminal Justice certified instructor, a certified Federal Emergency Management Incident Command instructor, former Central Director of the Virginia Internal Affairs Investigators Association, a member of the Chesterfield County's Veteran's Memorial Committee and the chair of the Police Department's Awards Committee; and WHEREAS, during his career, Captain Lescault has served as Shift Lieutenant, Operations Manager of the Emergency Communications Center, Commander of the Violent Crimes Unit, Inspector of the Office of Professional Standards and Commander of the Special Operations Division; and WHEREAS, Captain Lescault serves as the Administrative Staff Officer for the Chief of Police, and in this capacity, manages and/or facilitates public ceremonies, including memorial services, award functions, department protocol, honor guard and fund raising events for the Police Foundation, Special Olympics and United Way; and WHEREAS, Captain Lescault was the recipient of a Meritorious Service Award for his service on the Chesterfield County Police Department's Negotiations Team for 15 years, five of which he served as Team Commander; and WHEREAS, Captain Lescault has received many Police Department awards, including Service Award, Specialized Service Ribbon, Operational Service Ribbon, Tactical Service Ribbon, Safe Driving Award, the Police Department's Achievement Award, Professionalism Ribbon, Chief's Commendations, Unit Citations, and the Police Department's Award for Supervisory Excellence; and WHEREAS, Captain Lescault is the Police Department's resident historian and spearheaded a very detailed project on researching and cataloging the department's history; and WHEREAS, Captain Lescault is recognized for his communications and human relation skills, his professionalism and his teamwork, all of which he has utilized in serving the citizens of Chesterfield County; and WHEREAS, Captain Lescault has received numerous letters of commendation, thanks and appreciation for service rendered; and WHEREAS, Captain Lescault has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Captain Lescault's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Captain Russell A. Lescault, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ~~~"~; ~~ :~R~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 23, 2014 Item Number: 8.B.1.a.5. Subject: Resolution Recognizing Career Officer Oaker R. "Skeeter" Coats, Jr., Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Career Officer Oaker R. "Skeeter" Coats, Jr. will retire from the Police Department after providing 25 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # ~~ .': ~r_ RECOGNIZING CAREER OFFICER OAKER R. "SKEETER" COATS, JR. UPON HIS RETIREMENT. WHEREAS, Career Officer Oaker R. Coats, Jr. will retire from the Chesterfield County Police Department on August 1, 2014, after providing 25 years of quality service to the citizens of Chesterfield County; and WHEREAS, Career Officer Coats began his law enforcement career in 1986 with the Richmond City Police Department; and WHEREAS, Career Officer Coats has faithfully served the county in the capacity of Patrol Officer, Senior Officer, Master Officer and Career Police Officer; and WHEREAS, during his tenure with the Chesterfield County Police Department, Career Officer Coats has served as a Front Desk Officer, Field Training Officer, and Patrol Rifle Operator; and WHEREAS, Career Officer Coats was the recipient of a Richmond Retail Merchants Association Valor Award and a Chief's Commendation for his excellent law enforcement skill in defusing a suicide attempt; and WHEREAS, Career Officer Coats was recognized with the Chief's Commendation for his selfless actions while responding to an apartment fire after twice entering the smoke-filled residence to the sound of the victim yelling for help; however, he was unsuccessful in locating him; then, upon the arrival of fire personnel, he was able to direct them to where he had last heard the victim, who was now unresponsive, and the victim was soon located, received medical treatment and survived; and WHEREAS, Career Officer Coats is recognized for his communications and human relations skills, his professionalism and his teamwork, all of which he has utilized within the Police Department and in assisting citizens of Chesterfield County; and WHEREAS, Career Officer Coats has received numerous letters of commendation, thanks and appreciation from the citizens of Chesterfield County for service rendered; and WHEREAS, Career Officer Coats has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Career Officer Coats' diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Career Officer Oaker R. Coats, Jr., and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. r :, f ~^ 'y ~9 CHESTERFIELD COUNTY `°~~ BOARD OF SUPERVISORS Page 1 of 1 y~ AGENDA ~ was Meeting Date: July 23, 2014 Item Number: 8.B.1.a.6. Subject: Resolution Recognizing Corporal Michael H. Catron, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Corporal Michael H. Catron will retire from the Police Department on August 1, 2014, after providing 30 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ^ No j ~~~~~ RECOGNIZING CORPORAL MICHAEL H. CATRON UPON HIS RETIREMENT WHEREAS, Corporal Michael H. Catron will retire from the Chesterfield County Police Department on July 1, 2014, after providing 30 years of quality service to the citizens of Chesterfield County; and WHEREAS, Corporal Catron has faithfully served the county in the capacity of Patrol Officer, Senior, Master, Career Police Officer and Corporal; and WHEREAS, Corporal Catron also served as a Field Training Officer, Crime Prevention Officer, School Resource Officer, Drug Awareness Resistance Education (DARE) Officer, Business Watch Coordinator, Project Lifesaver Coordinator and is a Department of Criminal Justice Services (DCJS) Certified Crime Prevention Specialist; and WHEREAS, Corporal Catron was recognized with a Chief's Commendation for exceptional performance in the apprehension of two breaking and entering suspects; and WHEREAS, Corporal Catron and other members of the Crime Prevention Section of the Support Services Unit were the recipients of a Unit Citation for their dedication and outstanding service to the Police Department and the citizens of Chesterfield County; and WHEREAS, Corporal Catron assisted in the pilot program for the School Resource Officer Program for the county; and WHEREAS, Corporal Catron developed the county's Project Lifesaver program to serve victims of Alzheimers, dementia and autism; and WHEREAS, Corporal Catron has served on numerous boards, including the Chesterfield Business Council, the Chesterfield Chamber of Commerce, the Hull Street Business Association, the Southport Business Association, the Central Virginia Crime Clinic, the Central Virginia Crime Prevention Association, the Western Business Alliance, the Retail Merchants Association, the Chesterfield County Triad Committee and the Central Virginia Triad Committee; and WHEREAS, Corporal Catron has also served as President of the Richmond Retail Merchants Security and Loss Prevention Association, Chairman of the Chesterfield Business Council's Public Safety Committee, and Treasurer of the Central Virginia Crime Prevention Association; and WHEREAS, Corporal Catron is a regional leader in crime prevention; and WHEREAS, Corporal Catron is recognized for his communications and human relation skills, his professionalism and his teamwork, all of which he has utilized in serving the citizens of Chesterfield County; and WHEREAS, Corporal Catron has received numerous letters of commendation, thanks and appreciation for service rendered; and WHEREAS, Corporal Catron has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and (~~yy - ~ ~ ~° : ~~-,., . 4.:r''~~io'~ -fi r WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Catron's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Michael H. Catron, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. i D C~ Qk .~'~ .~ ,,,,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 23, 2014 Item Number: 8.B.1.b. Subject: Resolution Recognizing "National Night Out" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The attached resolution is to recognize "National Night Out" in Chesterfield County. Preparers Scott Gordon Title: Crime Prevention Officer Attachments: ^ Yes ~ No # ~ F r ~ ~~ RECOGNIZING "NATIONAL NIGHT OUT" IN CHESTERFIELD COUNTY WHEREAS, each year in August, communities across the nation band together to demonstrate their unity in the fight against crime; and WHEREAS, this show of solidarity by law-abiding citizens has been named "National Night Out"; and WHEREAS, the National Night Out event will take place on August 5, 2014, as the 31st annual event of this type; and WHEREAS, this year's National Night Out campaign will involve citizens, law enforcement agencies, civic groups, businesses, neighborhood organizations and local officials from 10,000 communities in 50 states, U.S. territories, Canadian cities and military bases worldwide; and WHEREAS, National Night Out is designed to heighten crime- and drug-prevention awareness; and WHEREAS, this event also generates support for, and participation in, local anti-crime programs; and WHEREAS, National Night Out strengthens neighborhood spirit and the relationships between police and the communities; and WHEREAS, these events send a message to criminals that the communities are organized and fighting back against crime; and WHEREAS, Chesterfield County has as one of its strategic goals: "Partner with residents to provide a safe and secure community through prevention, readiness, and professional response"; and WHEREAS, National Night Out is an important component in the effort to achieve that goal. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby recognizes "National Night Out" in Chesterfield County, Virginia; thanks police, the more than 100 neighborhoods and businesses and all others who will join to prevent crime; and all residents and businesses in Chesterfield County who will turn on their porch lights and other exterior lights and gather with friends and neighbors on August 5, 2014, to demonstrate their unity in the fight against crime. »~ , ~~ -1749 = hRGtN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 23, 2014 Item Number: 8.B'~. . Subject: Set Date for Public Hearing to Consider Planning Department Fee Adjustments County Administrator's Comments: County Administrator: Set a public hearing for the Board's August 27, 2014 meeting to consider Planning Commission recommended Planning Department fee adjustments. Summary of Information: The Planning Department's adopted FY2015 budget includes $701,000 in revenue from zoning, site plan and subdivision fees. It is not anticipated that this revenue goal can be met under the Department's existing fee structure. The Planning Commission, at its July 22, 2014 meeting, is considering making a recommendation to the Board concerning adjustments to selected Planning Department fees. Staff will update the Board with the Planning Commission's recommendation as soon as it becomes available. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ~ Yes ^ No # o:<~.~ Gy ~~~c° U ~A S , 1749 ~RCIM~' Meeting Date: July 23, 2014 Subject: Item Number: 8.8.3. Page 1 of 2 Approval of a Contract Change Order with Virginia Concrete for Phase II of the Jefferson Davis Streetscape Improvements Project County Administrator's Comments: County Administrator: Request the Board to approve change order number 2 to the contract with Virginia Concrete for Phase II of the Jefferson Davis Streetscape Improvement Project Summary of Information: The Board is requested to authorize staff to amend a contract to award a bid alternate to a previously approved contract for Streetscape improvements along Jefferson Davis Highway. At the time of the original contract award, the budget was insufficient to award the bid alternate. Since that time, the base bid work has been completed and $73,926 in project funding remains. The remaining project funding, in combination with CDBG funds the Board approved for sidewalks and streetscaping with approval of the FY2014 budget ($232,919) can be used to complete this bid alternate. The FY2014 funds were not dedicated to a specific project, but were envisioned in part to supplement previously approved projects such as the Harrowgate Road sidewalk project which is also completed. Accordingly, the Board is requested to approve a change order to award the bid alternate to Virginia Concrete for $145,700 that includes construction of Preparer: E. Wilson Davis, Jr. Title: Director, Economic Development Preparer: Allan M. Carmody, Title: Director, Budget & Management Attachments: ~ Yes ^ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued) a roadway and sidewalk improvements on the west side of Jefferson Davis Highway from Parkdale Road to Dundas Road and south of Dundas Road. This change order, in conjunction with the completed base bid work will provide improvements such as landscaping, signage, sidewalks, curb/gutter, and drainage to enhance safety, functionality, and the quality of life of the affected 6,118 low and moderate income households living within the project boundary. The Board is being asked to approve the change order because the amount exceeds 20% of the original contract amount. Upon approval, the budget for this bid alternate will total $306,845 to cover the costs of the change order, engineering services, easements and other associated project costs. The Jeff Davis Association, the Ampthill Civic Association, and the Bensley Area Civic Association have been informed about this phase of revitalization and are all in support. These improvements meet the CDBG Consolidated Plan priority for economic development stimulation as well as for benefitting low and moderate income persons by enhancing safety and the quality of life. Additionally the County's strategy to improve and maintain older neighborhoods, business areas, and communities by eliminating blight, restoring communities, and preventing further blight from occurring by revitalizing areas will be met. '~~~ ~ ~;:' .... n-ate ~ _, 1]99 -~ hR il~~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 23, 2014 Item Number: 8.B.4. Subject: Appropriation of Road Cash Proffer Funds and Award of a Construction Contract for the Spring Run Road at Hensley Road Intersection Improvement Project County Administrator's Comments: County Administrator: Board Action The Board is requested to appropriate an additional $160,000 in road cash proffers from Traffic Shed 12 funds and authorize the award of a construction contract to Colony Construction, Inc. for the Spring Run Road at Hensley Road Intersection Improvement Project. Summary of Information: In August 2013, the Board authorized staff to proceed with the project and authorized staff to award a construction contract, up to $150,000. Bids for the project were opened on May 13, 2014. One bid was received from Shoosmith Construction, Inc. in the amount of $311,000. The bid was approximately 92o more than the engineer's original estimate and was rejected. The project was re-advertised on June 1, 2014. On July 1, 2014, three bids were received. Colony Construction, Inc. submitted the lowest responsive and responsible bid of $243,777. The bid is approximately 100 over the engineer's revised estimate. (Continued on next page) Preparer: Jesse W. Smith Preparer: Allan M. Carmody Yes Attachments: Title: Director of Transportation Title: Director of Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Staff believes re-advertising the project will not result in a reduced construction bid. An additional $160,000 is needed for construction of the project and contingencies. Sufficient road cash proffers are available in Shed 12. Staff recommends the Board appropriate $160,000 in road cash proffers from Shed 12 and award the construction contract to Colony Construction, Inc. Recommendation: Staff recommends the Board: 1) Appropriate $160,000 in road cash proffers from Shed 12 to the project. 2) Approve the award of a $243,777 construction contract to Colony Construction, Inc. District: Matoaca Spring Run Road at Hensley Road Intersection Improvement PROJECT REVENUE SOURCE AMOUNT Original Appropriation, $200,000 Road Cash Proffers, Shed 12 (8/28/13) Proposed Appropriation, $160,000 Road Cash Proffers, Shed 12 Total $360,000 PROJECT ESTIMATE ORIGINAL UPDATED Preliminary Engineering $20,000 $30,000 Right-of-Way $0 $0 Utility Relocation $10,000 $2,767 Construction Engineering $20,000 $40,000 Construction $120,000 $243,777 Construction Contingency $30,000 $43,456 Total $200,000 $360,000 BID RESULTS MAY 13,2014 CONTRACTOR BID Shoosmith Construction, Inc. $311,000(Rejected) BID RESULTS JULY 1,2014 CONTRACTOR BID Colony Construction, Inc. $243,777 Blakemore Construction Corp. $247,350 Shoosmith Construction, Inc. $311,000 ~~~ Spring Run Read at Henley Road Intersection Improvement x ir• P'roiect Lora#ion ~ 2d0 ADS 800 Feet ~' (/AMY ~-~ t~ a r,. a^, V' V.i' V' ~v..f ~-.._ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 23, 2014 Item Number: 8.B.5. Subject: Approval of Sewer Contract for Rivington Place - Offsite Sanitary Sewer, Contract Number 09-0152 County Administrator's Comments: County Administrator: yard Action Rec Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an extension of 1,818 ± L.F. of 12" oversized wastewater lines which includes 1,423 L.F. of offsite wastewater lines. The developer is required to have an 8" wastewater line to serve this development. Staff has requested that the wastewater lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the offsite and oversized improvements. Developer: AJM Development Company Contractor: Castle Equipment Corporation Contract Amount: Estimated County Cost for Off-Site ....................$10,908.00 Estimated County Cost for Oversizing ..................$24,578.50 Estimated Developer Cost .............................$110,535.78 Estimated Total ......................................$146,022.28 District: Bermuda Preparer: Roy E. Covington, P.E. Preparer: Allan Carmody Attachments: ^ Yes ~ No Title: Director of Utilities Title: Director of Budget and Management VICI~lITY SKE1'~GH Rivington Place UfFsite Sanitary Sewer County Project # 09-01 ~~ 4ROa ~RtaGE ~3n,u ~~---~,--- _. ~~~ ~, ~~. _, ~ II`' -- t1 .r„ I~ ~~ ~~ 1~, PROPOSED OVERSIZED 12-INCH SEWER LINE COUNTY PROJECT # fl9-07 PROPOSED OFFSITE AND (OVERSIZED 12-INCH SEWER LINE COUNTY PROJECT # 03-{1752 __~ ~ ~~ ~ ~ -~- °- ~`~-~~. ,~\ l~ ~l OARVER HI=iGH7S DRIVE ~~~ N Chesterfield County /'~"~~, ~ Department of Utilities ~~*~E ~' ~, ~~: R' ~'_ ~ ~ f S 1 inch = 500 feet ~° ~C1t+'a" r.~.:,r ;, °~~,~~ CHESTERFIELD COUNTY ~~~~. ~ BOARD OF SUPERVISORS Page 1 of 1 _~A~~~,~ AGENDA Meeting Date: July 23, 2014 Item Number: 8.B.6. Subject: Approval of Water and Sewer Contract for The Landing @ Swift Creek, Section 1, Contract Number 04-0293 County Administrator's Comments: County Administrator: Board Action Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an extension of 2,041 ± L.F. of 10" and 12" oversized wastewater lines which includes 701 L.F. of offsite wastewater lines. The developer is required to have an 8" wastewater line to serve the development. Staff has requested that the wastewater lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the offsite and oversized improvements. Developer: Landing Development Corporation Contractor: K.P. Glass Construction Location: 4800 Woolridge Road Contract Amount: Estimated County Cost for Off-Site (Wastewater) .......$18,543.50 Estimated County Cost for Oversizing (Wastewater) .... ..$7,032.00 Estimated Developer Cost (Wastewater) ................ $170,834.87 Estimated Developer Cost (Water) ..................... $133,932.94 Estimated Total Cost ................................. $330,343.31 District: Matoaca Preparer: Roy E. Covington, P.E. Preparer: Allan Carmody Attachments: ^ Yes ~ No Title: Director of Utilities Title: Director of Budget and Management ,~¢aF., r ~~ s _r ~..~' a 'VICINITY SKETCH The Landing Gay Swift Creek - Section ~ County Project # gA-293 ~ t t~ ft' -•~.`y z ti ~~ ~ ~ „s. ~y ~ ~ ~~ •., 4 ,~~ ,,~ '~~ f J PROPOSED 10" & 12" OVERSIZING R OFFSITE SEWER COUhITY PROJECT # 04-U293 •: i~ ~ OROyvj~r ffr QAD `f '~ ~ i } ~/ ~ %f ~' ,, ~ ~~ y-- `. f a.4y V~ ~, ~F 3 f N . ', Chesterfield County ~ , w ~ ~;=E Department of Utilities ~ 5 CHESTERFIELD COUNTY y`! BOARD OF SUPERVISORS Pa e 1 of 1 ~- 9 ~RG9 AGENDA Meeting Date: July 23, 2014 Item Number: 8.B.7.a. Subject: Request to Quitclaim Twenty-Foot and Variable Width Storm Water Management System/Best Management Practice Access Easement, Variable Width Storm Water Management System/Best Management Practice Easements, Sixteen-Foot Drainage Easement (Private) and Sixteen-Foot and Variable Width Water Easement Across the Property of 318 Call Fed, L.L.C. County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate 20' and variable width SWM/BMP access easement, variable width SWM/BMP easements, 16' drainage easement (private) and 16' and variable width water easement across the property of 318 Call Fed, L.L.C. Summary of Information: 318 Call Fed, L.L.C. has requested the vacation of 20' and variable width SWM/BMP access easement, variable width SWM/BMP easements, l6' drainage easement (private) and 16' and variable width water easement across its property as shown on the attached plats. This request has been reviewed by county staff. New easements will be dedicated. Approval is recommended. District: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # r ~ a, ~d ~ r~~_ V11~11TY I~~TH Request to Quitclaim Twenty Foot and Variable Width Storm Water Management SystemlBest Management Practice Access Easement, Variable Width Storm Water Management SystemlBest Management Practice Easements, Sixteen Foot Drainage Easement tPrivate} and Sixteen Foot and Variable Width Water Easement Across the Property of 3'18 Call Fed, L.L.C. 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Subject: Request to Quitclaim Variable Width Storm Water Management System/Best Management Practice and Storm Water Management System/Best Management Practice Access Easements Across the Property of Trishul of Va LLC County Administrator's Comments: County Administrator: rd Action Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate variable width SWM/BMP and SWM/BMP access easements across the property of Trishul of Va LLC. Summary of Information: Trishul of Va LLC has requested the vacation of variable width SWM/BMP and SWM/BMP access easements across its property as shown on the attached plat. This request has been reviewed by Environmental Engineering. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~ a ~;.t VICINITY ~T+~H Request to Quitclaim Variable Width Storm Water Management Systemli3est Management Practice and Storm Water Management SystemiBest Management Practice Access Easements across the Property of Trishul of Va LLC N Chestafie4d County Cepartment of Utilaies W E S 1 trh -a'10 ~zt ~..~~~9~ .... '~ ~~~~~~~~~ ' df1OliJ SNOWWII 1 ~ 8 0 $ ~ 4 ~ $ ~ 51 ~R W m ~ m ~ R ~ t p ry h R M ~ i`! 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Subject: Request to Quitclaim a Portion of a Variable Width Storm Water Management System/Best Management Practice Access Easement across the Property of Kingsland Towncenter LLC County Administrator's Comments: County Administrator: Board Action ReauestE-d: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width SWM/BMP access easement across the property of Kingsland Towncenter LLC. Summary of Information: Kingsland Towncenter LLC has requested the vacation of a portion of a variable width SWM/BMP access easement across its property as shown on the attached plat. This request has been reviewed by Environmental Engineering. A new easement will be dedicated. Approval is recommended. DlstrlCt: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~'-Tt~~ 1~I~INITY I~ET~I~ Request to Quitclaim a Portion of a Variable Width Starm Water Management System/Best Management Practice ~-access Easement across the Property of Kingsland Tawncenter LLC '~' ~G7 READ CT ~ C~~ OLDS CT ,,, Q ~~ ALO ALTO A11E ~ `~ ORA SPRIGS LR3 6_ TALON DR p ~ O 7. FII1tOE LN $ $. 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If ' ~ ~ /,FY'67lJ t rl8q//f ~ q $ _ _~ ^ 1 1 1 ~I b ~~4} ~~' . RR _ m 1lI ~ ~ry OG f~f - k' .GbZCZ 3H,Z0.9~ „~I 1~\ 81 g^, c~ { bC2 Csrrd III ~ LSVab'!1 0; ay wi 11g ~+ hl e~• 1 g n~i~ ~ ryln ~~ w n~y (S~ ~"j ry e 9+~2'h~ I ~i X410 ,lY I6l MN,Z0.S9S. ~ •\ tl ~19'2.V/J ~~~ o, ro aS sCC ~° m °' ~7~~ %~ ~ ~ .ag q ~ u ~hq~Ri ~ V .W®7 ~. 8 `~~~RISti ~ 2°1^ y ass +~/'CS~/8'Od ~~~ [§~ $p pg . ~ ~ ~-S5Y9-9C9-lCL ~~~~ ~F~18°RR aiot , ~ 777 atv+!vB R~1WsWJ ~~ yy ~ yyyy 77~~yyf~ '~jY~sY ~ ~~ 3 ~i1 Ff c~u~ ~'Y ~YY ~ \ ~~~ ~C o~ n ~~Wy ,• F S C~7-fLil-9C8-U1 x F ~ y77 :vl~'ot PW+~X ~ 'g 8"a .R~.o"tR~BSta 8SSS~~2^~w,o~+9i,~!hy^ d3'}d~nln ~ ~ \ -__ iva 6FSCZ y'ti Z0.68N !SI / h~'lVb~^~R F ^ M ^^S ~$hlv ~ ~ ~ S sv-ts ~ qar s~e ~ ~ ^ g $:h~~~~n oa ~~ san~~rre sn ~ s ~ ~j1 :9~"9b^~9.. ..~~~`~ ~a~aa = `~o^ y77 fir-s~ ~~ ~~E €~ 100Y tl 1 0940~1ab1 ~f '°~~y BOARD OF SUPERVISORS Page 1 of 1 {` ~ AGENDA hA~9 -_~ Meeting Date: July 23, 2014 Item Number: 8.8.8. Subject: Acceptance of a Parcel of Land Along Centralia Road at Kevken Drive from Peggy Yancey Branch County Administrator's Comments: County Administrator: rd Action Reauest~H: Accept the conveyance of a parcel of land containing 0.010 acres along Centralia Road at Kevken Drive from Peggy Yancey Branch, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes Title: Real Property Manager ^ No # ~~ ;,_ 'IIITY I~ET~I-I ~EC}I~-TIC~I'~ t~F C~.+~~Q ~~I~E ~1= LA~I~ ~tLC?I~I ETRLI~ I~t~,~ AT I~E'IE DIME --- 0.010 acre along Centralia Road at Kevken Drive >~ `. .1 W a~ N ~hestetfield ^.aunb} Department of lJtiliti~ ~ .. E NOTE: BEARING BASED ON THE VIRGINIA STATE PLANE COORDINATE SYSTEM, SOUTH ZONE NAD83 ^ m. 00 c~ ~ ~o~3p \ -ma x ~~~d ~.~y __ (~ ~ N ~ V + ~ / y ~.. w - / / G7 ~,// ~ . .... i WD~ ~O -,~, mo m ~ o ~ CENTRALIA ROAD RTE 145 ~'T' ~ r" m N.. w m z o --i E. 3663123.25 11782329.74 VARIABLE WIDTH R/W N. 3663121.81 Wzi z ~ (30' PRESC. R/W, PG 47, PG 27, PG 86 PB 8 E. 11782299.78 -~ 87'15'03"E N o , & DB 1453, PG 600) N 00' 3 -~ ~ . ~ cn~~ ~ ~ w ~ ~ J ~ J . ---'_' _... R ftA+ ~ 30.0 m . R~N .~ _--- - - S87'15'03"W 30' TEMPORARY zo o CONSTRUCTION MAPLE SPRINGS ESTATES ~ ~ ~ I ~ EASEMENT PB 48, PG 12 I ~~? I in w -?1 cn cn J ~ v FOSTER . W WEST .TAX ID NO 782-663-4205-00000 a ~ 30.00' m DB 2210, PG 1417 v - ' ~ 5031 CENTRALIA ROAD 03"W z S87'15 ,~, ° tOT 1 ~ v I : I i Estate of I ~ ~ x ~~ __._.__~ r ORTHO ROWLETT & I ~' z ^ ~ MARTHA Y ALLEN R0IMLETT v ~ C DB 1318, PG 765 ~~ ~ ~x ~ c~.~ a F~ ~ 7-+ '~ LTH rGP' ~~ Li ~ o ~ d ~ ~% ~ °'"'C v KRIS D. EDELMAN EASEMENT AREA: ~ ~ I^~~1~ 5 4,~. ,Q PARCEL CONVEYANCE - 450.04 S0. FT. = 0.010 AC. . o .e `x ~~' ~S NG` TEMPORARY CONSTRUCTION - 766.52 S0. FT. = 0.018 AC S~oNA-. 'L TOTAL - 1,216.56 SQ. FT. = 0.028 AC. PLAT SHOWING 0.090 ACRE AND EASEMENT TO BE ACQUIRED CROSSING THE LAND NOW BELONGING TO ORTHO ROWLETT & MAR THA Y ALLEN ROWLETT BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA SCALE ~ I ~ ARCADIS MALCOI,M PIRNIE, TNC RICHb10ND, VIRGINIA 20 10 0 20 40 rr. .>. watc•. c~~;.~ro~, of n~~cnrrs COUNTY PROJECT N0. 10-0205 DATE: DECEMBER 9, 2013 R_B:R PROJECT N0. 0110 PLAT 6 ---, ~„ E°~ ~ CHESTERFIELD COUNTY ,~;~_ 9 BOARD OF SUPERVISORS Page 1 of 1 S`~'°;s`,Z~ AGENDA '`>~iac'tiii4,9 Meeting Date: July 23, 2014 Item Number: 8.B.9.a. Subject: Request Permission for a Proposed Fence to Encroach Within an Eight-Foot Easement Across Lot 12, Kingham at The Grove, Section 6 County Administrator's Comments: County Administrator: Board Grant Michael F. D'Amato and Aimee E to encroach within an 8' easement Section 6, subject to the execution Summary of Information: . D'Amato permission for a proposed fence across Lot 12, Kingham at the Grove, of a license agreement. Michael F. D'Amato and Aimee E. D'Amato have requested permission-for a proposed fence to encroach within an 8' easement across Lot 12, Kingham at the Grove, Section 6. This request has been reviewed by Utilities, Environmental Engineering, Comcast Cablevision and Verizon and there are no improvements in the easement. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~ ,~.~- ~~~~..r VICINITY SKETCH Request Permission for a Proposed Fence to Encroach within an Eight Faat Easement Acrass Lot 12, Kingham at The Grave, Sectian 6 N Chesterfield County Department of Utilities 1.4 ~¢ ,i. ~~ ~ IhoY-t16.674et a,. This is to certify that this plot or mop was prepared under my direction from an octua/ fie/d survey withouf fhe benefit of o tit/e report Un/ess atherwrse noted, fo the best of my know/edge and belief a// vlsib/e evidence of improvements, easements and apparent encroachments ore shown hereon. Not o// easements may be shown. Dwe/ling !s in F.E.M.A. Defined flood zone C. A// uti/ities are underground. XX -FENCE w ~ LICENSE AREA ~ N`F Grave Shaft Pork Aspahtt 0.4' ~ Path ~ Over ~~ 87• N~ (s ~ Rod(f) SX x x x x x x ~ x x d ,_ - .~ x ~ .~- ~" ' x Michael F. D'Amato B, X Aimee E. D'Amato x ;~ Easement ~ 13343 Tipple Point Rd x ~ DB. 9831 PG. 393 7F v X - shows'~~'r'rc I~C~t;,. ~ PIN: 731702380800000 '~ v4 k ~ x Lot 12 ~ o * 0.384 Acre x ~, ~ ~` ~` ^ Lot 11 Lot f3 g '~ % o x ,~ N ~ N 56.0' .~ h • _ ,13343 ~ 2/1 Story Brick ~ -- --- & Frame 1 w/ Garage Aspho/t ~ 10, Drive I I/ar: Width ~, ~ Easement YDOT Drainage p 1 ' -• Easement ''~ ~ Light') ,~ ' `~ -~ ~ Trans n '~ Pater,,,, .-E Te% Ped. ~ ~ , ~ ' l ~ Water-""^ '- - - - - ~' u T ~ J Rod f ~~~ 1 1 Rod f eters ~ O L=10.04' () L=109.89" Rod f R=380.OD' 994.54 " to the E/L of fCinghom Drive ~tiTH Op (ext'd.) o~CT `f T/PPLE PDINT RDAD tper record) f[ar]t B_ $eall ~. (40 R/W) Lic. No.1618 os/2o/2012 _ "qhd y~'~' Improvements on ~ strx LOT 72, SECTION 6 s K/NCiHAM H / /H~ CiKV Vt DATE: 05/20/2012 Chesterfield County, lh'rginia .,ND nsso vies ANC. ~ SCALE: 1 "=30" s JOB NO: ~'12202B1 Pur.• Michael & Aimee D'Amato CHK.~ ~(4B OWG.• CM • PLANNERS • ARCHITECTS • ENGINEERS • SURVEYORS• pEFLEOTINO •roMOppow 15677 City Ylew Drlvo State 200 • Mitllothlan, Ylrginia 23713 • Phone (804) ]94-0571 • Fax (804) 794.2656 wW WbelzBr.co ~E~o~~ CHESTERFIELD COUNTY _ ~~,q ',:ems; . $_;~a~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 23, 2014 Item Number: 8.B.9.b. Subject: Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 21600 Ferndale Avenue County Administrator's Comments: County Administrator: Grant Eugene R. Sturt and John J. Sturt, Jr. permission install a private water service within a private easement, and authorize the County Administrator to execute the water connection agreement. Summary of Information: Eugene R. Sturt and John J. Sturt, Jr. private water service within a privat Ferndale Avenue. This request has been Approval is recommended. District: Matoaca have requested permission to install a e easement to serve Property at 21600 reviewed by the Utilities Department. Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~ ' _ ~~OS~ VICINITY SKETCH Request Permission to InstaIl a Private Water Se~~~ce Within a Private Easement to serve Property at X1644 Ferndale Avenue N Chesterfield County Department of Utilities W~~',-E ~: ..~>. S 1 IYCY - irb.b7 Opt ~~y~ ~k~~ ~ INIA ~~C~, Q ~ ~W~ ~'~; W ~ ~~~W~ ~ ~ ~z~, ~~ ~ ~ a~~N~ ~ ~~~q ~~j~bti C~ ~ qWQ~~, ~',,``,-_ ~~~, `''~ dy ~"y ~9 Abp S ~ ~ ~, w ~ 0 ~. ~, dr~~,Pyb ~ ~s~tid~ gal, ~ `~ CO W la W ~ s, -~ ¢~~~ ~~ \ ~.~ ~ W~~~ A~ Q Q 3 p9` ~~\ 1N3\ \ `,~ Q', ~ ~ ti d o h o o ~~ `~~W~ w Vn~~o c+i j~oN¢ \ \~~\\\~ N\ ~ ~ ~ A z r. "~ rn ~ ~ ~9c \~ ~ ti ~Nb~~3d \ as ~~w°-aQ .~ .rO.b.l~ \ ~_,gr \ j7Z~o ~ \~ dy \ ~~ N ~ °I ni l y~r~Sy~ NI r~i d .~ ~ 0 00'I~ M.00,65. ~ ^ P~SOd~ dl b~ AT ~ ~ ~ 0 0 ~ -~ 88S 'DI ~\ 11 0 o~ ov~¢~n ~w z~¢ a LICENSE AREA N O N w~ Z 41~DF-~ OdW ~ y p ~~°3 , axe pO ~~ nr 3 0o w ~ti"° 03 v ~~'~1 ~ .-r N o ~... o ~ »m~w 2° v Ha~aQQ O ~ n a'Ho~Z^" ~ J ~ W N ~ ~ W ~ ~ W ,~o,N ~~HAo r ~N~~~ W ~ N ~ Z ~~°Qa ~t ~ W¢~tio ti ~Z~yrn rj ~ ~Wn_h ~ W~ ti~ A ~ m U ~ N o ~ Z $pA ~ ~ 3 a,53.,., s~ . o ~ s s53 ~ O ~ oc~err a ~ ~ } G~ `~ N N H o M•2S•Ei.98S ~ Ly ~ ~ ~ ~ ~ !~ ~ ~ V' pp N ~ ~ °oa ~ ~'~ rn a ~ ~> ~~r~ ~ oo~ ~ °~~' =?°M Ri mw ~ s N ~~tiQ •~ o~ ~ 0~ it n- ~ COO = +~, ~v cis i-~ W } .rn :. S'+ = a Y~ ~ U Q i.a• kLd `~.." c.3 e. ~~ y~i __ 1]49 _~ R CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 23, 2014 Item Number: 8.B.10.a. Subject: Award of Construction Contract for County Project #12-0134, Elkhardt 3MG Ground Tank Painting and Rehabilitation County Administrator's Comments: County Administrator: The Board of Supervisors is requested Manolis Painting Co., Inc. in the amoun Administrator to execute the necessary Summary of Information: to award a construction contract to t of $324,517 and authorize the County documents. This project consists of painting the existing 3,000,000 gallon water tank and rehabilitating several mechanical items including piping and ladders associated with the tank. Staff received a total of eight bids. The bids ranged from $324,517 to $1,269,501. The lowest bid was from Manolis Painting Co., Inc. in the amount of $324,517. The County's Engineering Consultant, Whitman, Requardt & Associates, LLP, has evaluated the bids and recommends award of contract to Manolis Painting Co., Inc., the lowest responsive bidder. Funds for this project are available in the current CIP. District: Midlothian Preparer: Roy E. Covington, P.E. Preparer: Allan Carmody Attachments: ~ Yes ^ No Title: Director of Utilities Title: _ Director of Budget and Management ~~FffJ.~ ~G h u ~.~ I q49 h1PGR4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 23, 2014 Item Number: 8.B.10.b. Subject: Award of Construction Contract for County Project #10-0205, Shamrock Drive, Crossvine Drive and Centralia Road Waterline Rehabilitation County Administrator's Comments: County Administrator: yard Action Rec The Board of Supervisors is requested to award the construction contract to Lyttle Utilities, Inc., in the amount of $673,543 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the construction of approximately 2,720 linear feet of 6-inch, 70 linear feet of 8-inch, 50 linear feet of 12-inch and 195 linear feet of 16-inch ductile iron water mains, all to replace existing water infrastructure which is at the end of its useful life. Staff received a total of three bids, the lowest bid being from Lyttle Utilities, Inc., in the amount of $673,543. The bids ranged from $673,543 to $727,340. The County's Engineering Consultant, Arcadis US, Inc., has evaluated the bids and recommends award of the contract to Lyttle Utilities, Inc., the lowest responsive bidder. Funds for this project are available in the current CIP. District: Dale Preparer: Roy E. Covington, P.E. Preparer: Allan Carmody Title: Director of Utilities Title: Director of Budget and Management Attachments: ~ Yes ^ No # ti~ ~~~~ CHESTERFIELD COUNTY a b ; ~~~~~" BOARD OF SUPERVISORS Page 1 of 1 ~.=`17,y ~' AGENDA ~R~~ Meeting Date: July 23, 2014 Item Number: 8.8.11. Subject: Approval of One-Year Extension to Lease of Property for the Temporary Hull Street Police Station County Administrator's Comments: County Administrator: Approve a one-year extension to the lease with Woodlake Retail, LLC, for 1500 square feet of office space at 6812 Woodlake Commons Loop for the temporary Hull Street Police Station and authorize the County Administrator to execute the extension in a form approved by the County Attorney. Summary of Information: Staff has negotiated a one-year extension (September 1, 2014 - August 31, 2015) of the lease of space for the temporary Hull Street Police Station at a cost of $27,810 per year. The previous annual lease rate for this facility was $27,000 per year. Funds for the lease are included in the FY2015 adopted budget. The Police Department is currently reviewing options to locate a permanent Hull Street Station in future years. Staff recommends approval of a one-year extension of the lease for the station. The FY2015 terms of agreement remain unchanged. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Preparer: Allan M. Carmody Attachments: ^ Yes ~ No Title: Director, Budget and Management ay y V'I~II'JITY ~I~CET~H Amendment of Lease of Property for the Temporary Hull Street Police Station ~ ~~ ~ ~ ~~~ G ~ ~' ~~~~ ~- Amendment t~f Lease of Pra~er~y for the Temporary ~~ Hull Street Pal-ice Station ,~ 5~ t~ ~~ ,~ ~ / ~ ~ ~c~- ~, ~~ f,/ per ~v / ~ ~~ i o .~.' ~/ N Chesterfield County Right of Way Office ~ ~ July 2, X014 5 j t~,-^~ - a5 t. t , &et ` ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 S~~A,~® . AGENDA Meeting Date: July 23, 2014 Item Number: 8.8.12. Subject: Approve the Purchase of Rights of Inlay and Easements for the Jefferson Davis Highway - Falling Creek Improvements Project County Administrator's Comments: County Administrator: Approve the purchase of rights of way and easements for the Jefferson Davis Highway - Falling Creek Improvements Project and authorize the County Administrator to execute the deed. Summary of Information: County staff has negotiated to acquire rights of way and easements for the Jefferson Davis Highway - Falling Creek Improvements Project from Lee Foods Incorporated for $22,200, the appraised value. The purchase includes two parcels of land totaling .080 acres together with five foot landscape easements and permanent easements for road maintenance. The property will be used to construct sidewalks and install landscaping as part of the County Revitalization Department's efforts to beautify and improve the Jefferson Davis Highway Corridor. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Preparer: Allan Carmody Title: Director of Budget and Management Attachments: ^ Yes ~. ~ _~> ~: vici~iT ~ET~~ APPR+~'1r+'E THE PU RCHp-~E CAF RI+~HT CAF WAY & EA~ENIENTS F+~R THE JEFFERt~N D,A1/I HI+GHV1lAY-FALLING ~REEI~ IMPRG-~/EMENT PRC~JE~T. Lee Foods Incorpor~a#ed 643© and 6440 Jefferson Davis Hwy ~ ~ E D N Chestgfield County Departrttc~t of Utilities W ~ t 1~s~ - X8.53 4Eei . ry'^, fir' .. ~:. ~' u~ `L.~ SZLCZ tlA'Wawyry COE a~in5'Aexy,ed yagnpg ICCt ' owwC'xxxgiCi'C95'OCBXtlf0059'CCZ'608131 • • ~~• d o O?~'J S N O W W I 1 3JIffO 3lYtlOfMOJ Sron0 x9n0Yxi NAI~xCV x015~n xCOx 3NL Ltl C3HYd3Ld 9NIMVtlO SIHL ~~ ~ F z W Z 3 a Z ~ c = _ W i ~ ~ R ~ W ~ ¢ o m a ~ w~Y D O w W~~ V ! 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Subject: Accept the Dedication of Right of Way for the Jefferson Davis Highway-Falling Creek Improvements Project from New Testament Christian Churches of America, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Accept the dedication of right of way for the Jefferson Davis Highway-Falling Creek Improvements Project from New Testament Christian Churches of America, Incorporated, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the dedication of 0.032 acre of right of way along the west right of way line of Jefferson Davis Highway together with a variable width permanent landscape easement. Dedication of this right of way and easement is for improvements as part of the County Revitalization Department's efforts to beautify and improve the Jefferson Davis Highway Corridor. Approval is recommended. District: Bermuda Preparers John W. Harmon Titfe: Real Property Manager Attachments: ^ Yes ~ No 7T :•'l fr ~a ft 1. ;!'~1 ~"~ ~r VIINIT'Y I~ET~H AC~F'T THE DEC~IATIC~~J +t~F I~I~I-IT CAF 111~AY F~I~ TI-i~ J~FF~Rt~IV C~AV'I HI'GV'rlA`~(-FA~LIN ~R~~I~ IIVIPRC~'VEII~I~T~ F'IET hlew Testament Christian Churches of America, Incorporated 64~f 0 Jefferson Davis Highway Ir ~-~~~ 1r{ ~1 // ~~ `~ ~~ { I ~~ N fh~tcifis{d t'.aunty L~e~artm~t of Utild{~ W E S ~ ir,-r~a;W ~r ~'~~''f ~ ~,.. owwll' 3]1iw31VCaOYCWJ0059'OOZ'MB131 SR[z Yn'puwWM (dlE aa!a5'Aesyed siagnog []OI t1•i 1Y [I3SItld3Md 9NIMVtl] SSHL ~.~~o~.o~~~o,=gY~A •~~,.•- d tl O~1 J S N O W W I1 L r ~ a o ~ T zcn Qo T ¢ o t~ a m O W ~-- ~ t- a H (n O ~z iu ~ M z Y = Q a t>_~ z~~ E/1 ^ V ~ V o = ~ ~ > D O w ~ it ui Q "~ ~ y~ <vv O Qp~aa ~ ~ 'JMN Z O ~ ~ Q y J Q W "`~ -` 0 ~ Q ~WtiM WUQo n ~ ~ ~ n sT FYI W ,sea ,os~v ~ I I v I ~J I I 1 I I I II .I I ~ I ~ I ' I I I e zFy(QjoUeta~ ~, QO~° ~ ~ p O W ~ Z z~~ o = ~ ~ w ~ ~ U N ~ a W Q O°OQ^c7 OOOv4 ~~~~F Q¢~ a J Z n o w Q f ° ^' Ea O O O w r"t. o y lO ( V E- O W LL ~ Exit ~O ~ w = z ~ Zp Oj ~~~2m0 wx N W ~ W mE_t o v i o o,~a om.w,c~ M Z w = O Z U w °' ~ ~ ~~ ~ . ~~r ~ = W U o~Q v mQ ,. ._ ~, ~, ~. AO'OSL W Z ~ j~~s ~ Z =o~ U U~i~En w o ~~ut°o~ 2^41 ~~~ °o~a °W°~o U?pc~ov OC~~ w~w~m ~m4 eg~ao Sad tie>c~ ~ En tio° o ~~ ~ ~ I ~ Z Q ~ V Q ~ W2VWo I ~ ~Q~~o i m~~~~ I ~ Q~2,~y ;~~W~ II I I ~ I I I I . II I I I i I I I I .66'8 .00'S ssc ~d s ad M/b+ +,Ofi Ob'02! 37b'OHtlb'd °v 0 N n W Q N U a Z N ti '° a ~~~ oQ~ WWO .D X y. . N V ~ ~ o` ~ 3 ~ ~ ~IA Cs L~ t ~ 3 y t m o ~ ~~4 W W ~ O N C = V 'o ~~~"' yW ~°N N x [V .- 7 at o a ~ zz~ ~' 3 a~ o I M ~ .a 'SA Z ~ ~ a~i O ~ tiQ' Nma m ~ ~ ~ En ~ L ~ ~ o r c O ~ ~ ~ 2~a o ~i ~ ~ pt m O o ~ iV tO io O N W Z ~ o ~' 0 W v '- `~ W . .1 J a ~ W W W W W w F Z ~ tV 1~ r 1~ 1~ w o ~ o o a o z W ~ ~ ~ ~, ~, ~, ~ m Z z Z Z Z Z Z J J J J J J ~ O/J ~00'OSL 3,~66,SZ 68S _ ,, r -' `~ , CHESTERFIELD COUNTY "~ BOARD OF SUPERVISORS Page 1 of 1 ~~hR~ ~ AGENDA Meeting Date: July 23, 2014 Item Number: 8.B.14. Subject: Approval of Right of Entry for the Route 144 - Harrowgate Road Project, and Authority to Enter into Future Right of Entry Agreements with the Commonwealth of Virginia, Department of Transportation County Administrator's Comments: County Administrator: Approve a request from the Commonwealth of Virginia, Department of Transportation for right of entry on county owned right of way for the construction of drainage improvements and widening along South Street as part of the Route 144 - Harrowgate Road Project, and authorize the County Administrator to enter into future right of entry agreements with the department of transportation subject to approval of such agreements by the County Attorney. Summary of Information: The Commonwealth of Virginia, Department of Transportation requests rights of entry on right of way dedicated to the county for construction of improvements related to road projects. The rights of entry are temporary and applicable only for the duration of the project. The plans for the project are reviewed by the county. Giving the County Administrator authority to enter into such agreements without board approval for each request will facilitate future road projects. Attached is the agreement for the current request and future agreements will be in substantially the same form. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~, ..- ~~ 'VI C I H IT`S ~ CET+~H ~IHT tF ~NTR~( Ft~I~ THE F~C}UTE ~ - HA,f~f~t~A,TE ~C3~C~ PF~C~~~CT 5' and variable width right of way strip along the north side of Sa uth Street r 1 ~1 ~r f+~~ N Chesterfield County 6epartmcmt of Utilities w ~ s t i7c~ - ros :~ ~i f' -~. f R"" 4 i~ ~.-/ ~+.J June 26, 2014 Route: 144 State Project: 0144-020-624, R201 Federal Project: CM-5A27(201) County: Chesterfield UPC: 98994 RIGHT OF WAY - Property of County of Chesterfield Parcel 002 THIS AGREEMENT, made this day of 2014, between the County of Chesterfield, a political subdivision of the Commonwealth of Virginia, (the "County"), and the Virginia Department of Transportation ("VDOT"}, WITNESSETH: WHEREAS, VDOT has declared that for public necessity exists to widen Harrowgate Road (Route 144) to add turning lane from 0.062 mile south Route 1141 (South ST) to 0.095 mile north Route 1141 (South ST), identified as State Highway Project 0144-020-624, R201. WHEREAS, the County owns a certain parcel of property on the Project upon which VDOT must enter in order to complete the Project. NOW, THEREFORE, in consideration of the benefits to be derived by the County from construction of the Project, the parties agree as follows: 1. Plans for the construction and improvements to Route 144 have been fully explained to the County, and the County is fully aware of the effects on its property. 2. The County hereby grants to Commonwealth of Virginia, Department of Transportation (hereinafter called VDOT), it's agents or assigns, permission the right to enter upon portions of the County's property for the purpose of constructing, improving and completing the Project. The portions of the County's property upon which this right to enter is granted are shown outlined in ORANGE on Plan Sheets 3 & 3RW and identified as Parcel Number 002 on said plan sheets, copies of which are attached to and made a part of this Agreement. 3. By executing this Agreement, the County does not and will not during the life of this Agreement, be required to assume any liability or responsibility for loss of or damage to the property or equipment of VDOT or VDOT's agents nor for any injury to or death of any third part, any of VDOT's agents or County's employees, contractors agents or assigns arising out of or in any way connected with the construction of the Project, unless such damage, loss, injury or death is caused by the negligent acts or omissions of the County, its employees, agents, contractors or assigns. Further, by executing this Agreement, the County does not assume the responsibility for acts or omissions of persons or forces not employed by the County. 4. VDOT covenants that it will exercise reasonable care in using the Property, and will use all reasonable efforts not to damage County owned land adjacent to the Property. Upon completing the Project, VDOT will, with the exception of the areas upon which any facilities are constructed, restore the Property as close as reasonably possible to the condition it was in just prior to VDOT's entry upon the Property. 5. Unless the parties hereto agree othenrvise, this right of entry shall automatically terminate without further action by either party, sixty (60) days after the date of the project is completed. ~ ., WITNESS the following signatures and seals: VDOT By: Title: COUNTY OF CHESTERFIELD SEAL By: SEAL Title: Approved as to form: County Attorney r ':) :E; ~:~~'~. v M ~ x w~ P Q z '+z w x O `~ `~ ' "t O V 2 y p ~ppz p~oi p N P V1 as ~ wi yyx ~a `Qr ~ N ~~~ Wo - V N = ~ ~~ tiaO ~ ,. r- O ~ '^cr ~ O r - o v. i ~ ~ w - -~ LL ~~, gW " a q _, e ax _ o s'., zzz ~ x o ~ ~?ig2~ a~w< a' ati a ~ ~~ oo " ~ ?~ ~oo n wa, N'~W~>>~ ~o i i~ o~a o w p~~ Qomu= W~~w4W~ggoo~,~g ~ ~ ;~ p - ~~ w~wQ~- -o ~~ XQ p 4'h I ' d ~ Y3=Q iyo'^z s o. ~ ~ w w w ~^wa3 ~~ i ¢ owl 2 v ~ ecY` tiu~ ~ Q wXo~ ~.J.~~= 3'^4W~~W~~W 3¢ ox C ~ Ny a ~H o I ' ~''~ Q~mO'N Oti 02p~+ij~~W Z¢~ ¢6 ~G p ~V~ 4¢ Hap '". Pp u~~ ~Rx1ti~Rp`o$0.~ti WWR ~t ~ >~~ ¢~ ~q0 n0~~ _° .. 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Pm "a` E ~~ ~ F 2 `s a g °~ ~ I - ~ = ~ erg erg $'~ I o I ~ a ~ ~ ~ - g ~~' ~$ o~a~^4~' ° ~.~ &.~ x coo I ~ r~L'9d ~'~s~eo '~ ~ o N ~'- ,; v-~~~ 'aw ~e C< SF13071178 WMN377/W M3N b/1 ='~ ( I w i !, ~ U ~ ~~~~ ~s $ '9N!'S352ld2131N3 F/3NNRHOVON I ;. ~. I Q ~ ~^ e4 _ I .SLLZZ 3Zi 4.+15 N '"W ~ ~ I ~ 1'.~ ~ '~ _ -`,~~~ ~ 4 W'o~~ ; ~ § ' I Lam . 'n o W tx ~ '~, I I 'm opl--+2 N N O N ti jn~ ,< I v I? p 1` W `"- .III ZII i " u I - "' ~; ~ ~ ~'' ~ N n U z I I ~ a, y a!v ~' ~° ~'vi Vi / "~ i'y 1o O z. 2 ~ 1 I I. ~ W ~ ,~ ~ ~ ~ ~~I I 1 ~ ~ ~oN~ ~~ I a 4 _ ~~. v I Ql u1 L7 WJ~; ~Y . w r,.l 4 O h ? _ .. .p i ! c~ wLr 1 tin a Q v.. ~f_ U ~ ~ `~ µrt p ? Z I G o ~ 1 ~\ [ll to w~q C ~3 J~ ~R v - ~~ '.~ ~. ~ ~ ,_ ~ i ~~~Ci ,~ _ 1744 hR~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 23, 2014 Item Number: 8.8.15. Subject: Transfer $6,128 from the Matoaca District Improvement Fund to the Parks and Recreation Department to Purchase and Install Chain Link Fencing Around the Basketball Courts in Matoaca Park County Administrator's Comments: County Administrator: Boa Transfer $6,128 from the Matoaca District Improvement Fund to the Parks and Recreation Department to purchase and install chain link fencing around the basketball courts in Matoaca Park. Summary of Information: Supervisor Elswick has requested that $6,128 be transferred from the Matoaca District Improvement Fund to the Parks and Recreation Department to purchase and install chain link fencing around the basketball courts in Matoaca Park. The Board is authorized to transfer public funds to the Parks and Recreation Department to make capital improvements to County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget & Management 0423:92823.1 Attachments: ^ Yes ~ No # ~ ~;~ ~°~ CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Department of Parks and Recreation for Matoaca organization) making this funding request? Area basketball players. ~, w~ ;~~ y Mission Statement -The mission of the Chesterfield County Parks and Recreation Department is to provide a comprehensive system of leisure 2. If an organization is the applicant, what is the programs, educational opportunities and nature and purpose of the organization? recreational facilities for all its citizens while conserving and protecting environmental, historical (Attach organization's most recent articles of and cultural resources. We will promote community incorporation and/or bylaws to application.) involvement in developing and providing leisure services. The department will ensure customer service excellence, affordability, equal opportunity, a safe environment and access for all citizens. 3. What is the amount of funding you are seeking? $6128.00 The funds will improve the fencing around the 4. Describe in detail the funding request and how basketball courts at Matoaca park, by increasing the money, if approved, will be spent. the end line fencing to 8'. This work will be completed by a licensed fencing contractor. _, _ 5. Is any Chesterfield County Department involved in the project, event or program for which you Yes are seeking funds? Provide name of other department The Department of Parks and Recreation 6. If this request for funding will not fully fund your activity or program, what other individual parks and Recreation CIP. or organization will provide the remainder of the funding? , ~ ,. • ro r '~, : aP_?:_b~, `L+:... # 4, ~ F . . cti . ^ .. ~. ~ 1,, ,~>?:,.I x J3.,f Srd__R" 7. If the applicant is an organization, answer the ~~~., following !s the organization a corporation Is the organization non-profit? Is the organization tax-exempt? No -corporation No - non-profit Yes -tax-exempt S. Applicant information: Mailing Address P. O. Box 40 Chesterfield, VA 23832 - address Telephone Number Fax Number E-Mail Address Signature of the applicant - If you are signing on behalf of an organization you must be the president, vice-president, chairman/director ar vice-chairman. 8(14-751-4484 -phone 804-751-4486 -fax connocks~a chesterfie/dgov -email K ff I ire Goldea,. Director G~esterfield Parks ~ Ran I Director, Parks and Recreation -Title If signing on behalf of organization Michael S. Golden -printed name 7/9/14 -dote For Internal Use Date-Received:~.-~' District: (~~~ .,~ m 'ti.:'' _ .. :~ ~ CHESTERFIELD COUNTY y'~ BOARD OF SUPERVISORS Page 1 of 2 ~~ ;~49 ~ AGENDA ~~~ Meeting Date: July 23, 2014 Item Number: s,C~ Subject: Adoption of Board Invocation/Moment of Silence Policy County Administrator's Comments: County Administrator: Board The Board is requested to adopt the attached policy. Summary of Information: Since 2003, the Board has received invocations pursuant to a staff policy which complied with the requirements of the religion clauses of the First Amendment of the United States Constitution, as interpreted by the Fourth Circuit Court of Appeals in the case of Simpson v. Chesterfield County. Earlier this year, the United States Supreme Court issued an opinion in the case of Town of Greece v. Galloway, which clarifies First Amendment law in the area of invocations. As a result of the Town of Greece decision, staff has had discussions with Board members and, based on those discussions, is proposing a new invocation policy, which is attached. Under the new policy, Board members would give the invocation themselves, on a rotating basis, with the newly- elected Chairperson giving the invocation at the Board's organizational meeting in January. Each Board member could choose to give an invocation or have a moment of silence, and any Board member could choose not to be placed in the rotation to give the invocation. Preparers Jeffrey L. Mincks Title: County Attorney 0505:92817.1(92679.2) Attachments: ^ Yes ~ No # _ ~~ ~ ~. . ~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA By law, each Board member would have the freedom to choose the content of his or her own invocation, but the invocation may not be used to proselytize or advance any one faith or belief or to disparage any other faith or belief. POLICY FOR THE INVOCATION~MOMENT OF SILENCE AT BOARD OF SUPERVISORS' MEETINGS [To be effective January 2015] Annually, at the organizational meeting of the Board of Supervisors, the newly- elected Chairperson of the Board shall offer an invocation or moment of silence at the beginning of the evening session of the Board meeting. After the organizational meeting, the Clerk shall then schedule each of the five Board members to offer an invocation or moment of silence in a regular, rotating fashion at all regularly scheduled Board meetings throughout the remainder of the calendar year. Any Board member may elect not to be placed on the rotational schedule for the year. The Clerk shall promptly notify Board members of the meetings for which they are scheduled to offer an invocation or moment of silence. The invocation is for the purpose of invoking divine guidance for the Board in its conduct of public business within the tradition of the American civil religion and is meant to lend gravity to the Board's meeting, to reflect values which have long been part of our Nation's heritage, and to express a common aspiration for a just and peaceful society. To that end, the invocation should be solemn and respectful in tone and invite Board members to reflect upon shared ideals and common ends before they embark on the sometimes fractious business of governing. The invocation must not be used in any fashion to proselytize or advance any one faith or belief or to disparage any other faith or belief. Additionally, both the invocation and the moment of silence are to be addressed to the other members of the Board, and not to those who are attending the meeting. If a Board member who is scheduled to give an invocation or moment of silence either does not attend a Board meeting for which he or she is scheduled to give the invocation or moment of silence or chooses not to offer an invocation or moment of silence when scheduled to do so, then the next Board member in the rotation shall offer an invocation or moment of silence at that meeting, but the schedule for the remainder of the year shall not be changed as a result. 0505(25):92679.2 ~.~ ._ ~u`' ~ _ . d `~ CHESTERFIELD COUNTY ,~ ~~~ BOARD OF SUPERVISORS Page 1 of 3 ~~° `~ ~ AGENDA ~?RCI ~V' Meeting Date: July 23, 2014 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and Developers where there are no County funds involved. This report is submitted to the Board as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 14-0109 Project Name: Wicklow Lane (3201) Water Meter and Sewer Lateral Location: 3201 Wicklow Lane Developer: Barry W. Peirce and Florence E. Peirce Contractor: Roxbury Construction Company Incorporated Contract Amount: Water Improvements - $ 2,500.00 Wastewater Improvements - $ 3,500.00 District: Clover Hill Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No # <-~;y-,f~.~-:~ ~;_. ~ . CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) 2. Contract Number: 07-0237 Project Name: Westerleigh Amenity Location: 4901 Easter Road Developer: Westerleigh FC, LLC Contractor: AES Consulting Engineers Contract Amount: Water Improvements - $ 20,750.00 Wastewater Improvements - (Private) District: Matoaca 3. Contract Number: 13-0258 Project Name: Hallsley, Section 11 Location: 15350 Hunting Hill Road Developer: East West - Hallsley, LLC Contractor: Piedmont Construction Company, Incorporated Contract Amount: Water Improvements - $ 74,500.00 Wastewater Improvements - $ 149,582.25 District: Midlothian 4. Contract Number: 08-0112 Project Name: Days Inn Woods Edge Road Location: 15600 Indian Hills Street Developer: Colonial Heights Hotel, LLC Contractor: George S. Excavating, Incorporated Contract Amount: Water Improvements - $ 36,125.00 District: Bermuda CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued) 5. Contract Number: 07-0449 Project Name: Pandora Shopping Center Location: Developer: Contractor: Contract Amount: District: 7720 Jefferson Davis Highway Goldfinch, LLC Couch Construction Company, Incorporated Water Improvements - Wastewater Improvements - $ 5,000.00 $ 7,500.00 Bermuda ~- *., ,~ CHESTERFIELD COUNTY ~"~`°~~~, BOARD OF SUPERVISORS Page 1 of 1 '~~ _ ~~~~ AGENDA YrkCtt7~T',• Meeting Date: July 23, 2014 Item Number: 9.6. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # ~.. ~ .., CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances July 23, 2014 of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1% 2011 $53,495,000 g.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014* * $55,000,000 g.l *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent **Pending outcome of audit results. CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS July 23, 2014 Board Meeting Date Description Amount Balance FOR FISCA L YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 15,590,000 20,676,397 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 10/23/2013 Additional funding for Bon Air Library renovation project (43,000) 5,937,897 FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 23,885,400 29,823,297 4/23/2015 FY2015 Capital Projects (21,529,100) 8,294,197 * Pending audit results. ~~~E3 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS July 23, 2014 Maximum Balance Carry Over Pending from FY2015 Funds Used Items on Board District Prior Years* Appropriation Year to Date 7/23 Agenda Approval Bermuda $30,222 $33,500 $0 $0 $63,722 Clover Hill 37,500 33,500 0 - 71,000 Dale 37,500 33,500 0 - 71,000 Matoaca 37,500 33,500 0 6,128 64,872 Midlothian 37,500 33,500 0 - 71,000 County Wide - - - - - *Pending audit results. ~~~~~ Date Began 04/99 03/03 03/04 10/04 12/04 OS/OS 05/06 08/07 06/12 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Descri to ion Amount Public Facility Lease -Juvenile Courts Project $ 16,100,000 (Refinanced 10/10) Certificates of Participation* -Building Construction, Expansion and Renovation Certificates of Participation* -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition Certificates of Participation Refunding - Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220,000 19,755,000 1.30.715.766 Prepared by Accounting Department June 30, 2014 Outstanding Date Balance Ends 6/30/2014 01/20 $ 4,985,000 11/23 630,000 11/15 1,490,000 10/ 14 13,142,494 12/17 573,494 11/24 2,985,000 11/24 5,110,000 11/27 15,215,000 11/24 19,080,000 63210.988 Approved Amount ~o~ CHESTERFIELD COUNTY _ __y~ BOARD OF SUPERVISORS Page 1 of 1 ~ ~ ,74g ~ AGENDA $~~~ Meeting Date: July 23, 2014 Item Number: 11. Subject: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to ~ 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific County employee. Preparers Jeffrey L. Mincks Title: County Attorney 0423:92816.1 Attachments: ~ Yes ^ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: July 23, 2014 Item Number: 15.A. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Andrew John Smith, Troop 2860, sponsored by Woodlake United Methodist Church, and Mr. Samuel Carlton Leeper, Troop 876, sponsored by Mount Pisgah United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Andrew John Smith, Troop 2860, sponsored by Woodlake United Methodist Church, and Mr. Samuel Carlton Leeper, Troop 876, sponsored by Mount Pisgah United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Andy and Sam have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of July 2014, publicly recognizes Mr. Andrew John Smith and Mr. Samuel Carlton Leeper, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. c~ ~. ~~ ~~. ~<<~~~ flA9 ~~ hRC$iv' ; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 23, 2014 Item Number: 15.B. Subject: Resolution Recognizing Mr. Howard C. Canada, Fire and Emergency Medical Services Department, Upon His Retirement as District Chief of the Midlothian Volunteer Fire Department County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Howard C. Canada retired as district chief and active member for the Midlothian Volunteer Fire Department on December 31, 2013, after providing over 43 years of service to the residents of the county. Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ^ Yes ~ No .~ RECOGNIZING MR. HOWARD CANADA UPON HIS RETIREMENT AS DISTRICT CHIEF WHEREAS, Mr. Howard C. Canada retired from active service and as district chief with the Midlothian Volunteer Fire Department on December 31, 2013; and WHEREAS, having joined the Midlothian Volunteer Fire Department in 1970, Mr. Canada has served the residents of Chesterfield County for 43 years and has dedicated countless hours to their protection; and WHEREAS, Mr. Canada has held various operational positions within the Midlothian Volunteer Fire Department, including firefighter and motor pump operator; and WHEREAS, Mr. Canada served as a lieutenant from 1975 to 1979, and then as a captain from 1989 to 1992; and WHEREAS, Mr. Canada served as assistant district chief for eleven years during two different terms, from 1992 to 1998, and from 2002 to 2005; and WHEREAS, Mr. Canada served as District Chief for twelve years during two different terms, from 1998 to 2001, and from 2006 to 2013; and WHEREAS, Mr. Canada also served as the president of the company for seven years, from 1976 to 1979, and from 1988 to 1990; and WHEREAS, Mr. Canada served as a member of the Virginia Tech Forest Fire Crew, based on his training received in Chesterfield and was deployed to fires in Virginia, Georgia, and North Carolina; and WHEREAS, Mr. Canada responded to numerous fires during his service, including the Lodge Building fire at the Old Buckingham Apartments on May 19, 1995, where he was the initial incident commander; and WHEREAS, Mr. Canada received the Outstanding Young Firefighter Award from the Jaycees in 1977; was named the Midlothian Volunteer Fire Company "Officer of the Year" in 2010, 2012, and 2013; was named the Volunteer Fire Officer of the Year for Fiscal Year 2014 for Chesterfield Fire and EMS; and he received the Outstanding Service Award from the New Hope Volunteer Fire Department, in Paulding County, Georgia in 1987; and WHEREAS, Mr. Canada served as the President of the Chesterfield Volunteer Fire Chief's Association from 2009 to 2013, helping to provide guidance and leadership to volunteer members throughout Chesterfield County; and WHEREAS, Mr. Canada has been a leading force in integrating career and volunteer personnel assigned to Fire Station #5, creating a cooperative attitude that has served as a model for other companies to emulate; and WHEREAS, Mr. Canada has displayed leadership and cooperation with the department's executive staff in clarifying and updating the department's response practices by converting volunteer personnel serving at Fire Station #5 to duty crews. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of July 2014, publicly recognizes the contributions of Mr. Howard C. Canada, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. .AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Canada, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~.,,;; ~~ ;~r ~~ ~. ~c~~~~. ''~z' ~ ~~'r , 1139 ~~~ti CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 23, 2014 Item Number: 18.A. Subject: Hold Public Hearing to Consider Amending Chapter 10, Fire Protection, of the County Code Countv Administrator's Comments: County Administrator: Board Action Regues d: Amend Chapter 10, Fire Protection, of the County Code after public hearing. Summary of Information: The Virginia Statewide Fire Prevention Code (VSFPC) is enforced by the Chesterfield County Fire Marshal's Office. The State Department of Housing and Community Development has recently promulgated changes to the VSFPC which will become effective July 18, 2014. Accordingly, the county needs to update the County Code where it refers to the VSFPC to reflect the changes made by the state. These changes are administrative in nature, including changes to the numbering of code sections or clarification of existing language, or a change in the terminology used, but no substantive changes are being made. Preparers Edward L. Senter. Jr. No Title: Fire Chief 2723:91165.1(90819.1) -~{ / `1_. .s' 4s`,:..y v N~ Attachments: ^ Yes AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 10-3 RELATING TO THE FIRE PREVENTION CODE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 10-3 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 10-3. Fire prevention code-Amendments, additions and deletions. The Virginia Statewide Fire Prevention Code is hereby amended and changed pursuant to Code of Virginia, § 27-97, in the following respects: Chapter 1. Administration and Enforcement 106.3 Inspections: Delete and substitute 106.3 as follows: The fire official is authorized to conduct such inspections as are deemed necessary to determine the extent of compliance with the provisions of this code and to approve reports of inspection by approved agencies or individuals. All reports of such inspections shall be prepared and submitted in writing for review and approval. Inspection reports shall be certified by a responsible officer of such approved agency or by the responsible individual in accordance with the fire official's written policy. The fire official is authorized to engage such expert opinion as deemed necessary to report upon unusual, detailed or complex technical issues subject to the approval of the governing body. The fire official may require the owner or owner's agent to inspect the owner's property or equipment in accordance with guidelines approved by the fire official. 106.8 Plans Review and Certificate of Occupancy: Add section 106.8 as follows: The fire official shall assist the building official in the review of construction plans for compliance with the fire protection provisions of the Virginia Uniform Statewide Building Code for all structures and/or facilities, except detached one- and two-family dwellings, prior to the issuance of a building permit. Furthermore, the fire official shall assist the building official in performing inspections of new systems and structures prior to the issuance of the certificate of occupancy. 106.9 Fire Hydrants: Add section 106.9 as follows: During the site and/or construction plans review process for construction or change in use of any building or structure, the fire official shall have the authority to require the installation of fire hydrants as he deems necessary to have water available for fire fighting purposes prior to the use of combustible materials in construction being commenced on any floor above the first or ground floor level. Such hydrants shall be accessible to fire fighting apparatus at the time they are installed and at all times thereafter. The fire official will determine the need for fire hydrants based on the use and size of the structure involved and the availability of water in the area of the property. The number of fire hydrants, their 2723:92653.1 1 ~ ~' ~ `..'r' pia placement and the desired flow shall be determined by regulations established from nationally recognized standards. 106.10 Authority to Take Photographs: Add section 106.10 as follows: The fire official or his duly authorized representative is authorized to make sketches and take photographs to document conditions he observes that he believes are violations of the provisions of this code. Subsequent to a fire, explosion, or other emergency, photographs may be taken as are necessary to adequately depict the conditions of the property for the purpose of investigation. No person shall prevent the fire official from making sketches or taking photographs. 107.2 Operational Permits add Table 107.2 as follows: TABLE 107.2. OPERATIONAL PERMIT REQUIREMENTS .DESCRIPTION ~ PERMIT ::PERMIT INSPECTION'. .REQUIRED ;FEE FEE (yes or no) i .___-~._ _ _____.___.__r________ _____. ______ _____ ____.______ - --__..____- ________.___ Aerosol products. An operational permit is required to ~No manufacture, store or handle an aggregate quantity of Leve12 or Leve13 aerosol products in excess of 500 ~ 's k pounds (227 kg) net weight. Amusement buildings. An operational permit is ; No required to operate a special amusement building. 'Aviation fatalities. An operational permit is required to No use a Group H or Group S occupancy for aircraft servicing or repair and aircraft fuel-servicing vehicles. Additional permits required by other sections of this code include, but are not limited to, hot work, ~ 'hazardous materials and flammable or combustible ~ ~' j s finishes. ', r.___ ____-__ _._ _____- _ d _______ _._..__..__ _ Carnivals and fairs. An operational permit is required No to conduct a carnival or fair. iii i wcec.i y ay'aie~ ~ . iu.~~uii o~u { I aia~uau vuj"r" 2723:92653.1 2 r``> ' ~ ~ ;"''; '' .'' : ~' ;, ,.~_~ ~~ Cellulose nitrate film. An operational permit is No required to store, handle or use cellulose nitrate film in j a Group A occupancy. E i Combustible dust producing operations. An operational permit is required to operate a grain elevator, flour starch mill, feed mill, or a plant pulverizing aluminum, coal, cocoa, magnesium, spices or sugar, or other operations producing combustible dusts as defined in Chapter 2. Combustible fibers. An operational permit is required ;for the storage and handling of combustible fibers in quantities greater than 100 cubic feet (2.8 m3). '.Exception: An operational permit is not required for agricultural storage. Compressed gas. An operational permit is required for the storage, use or handling at normal temperature and pressure (NTP) of compressed gases in excess of the amounts listed below. Exception: Vehicles equipped for and using ,compressed gas as a fuel for propelling the vehicle. PERMIT AMO UNTS FOR COMPRESSED GASES TYPE OF GAS AMOUNT (cubic, feet at NTP) Corrosive ! 200 Flammable (except cryogenic fluids and liquefied petroleum gases) 200 Highly toxic j Any amount ,Inert and simple asphyxiant ' 6,000 No No I No ? 2723:92653.1 3 Oxidizing (including oxygen) ~ 504 Pyrophoric 'Any amount j I _ _ -_.--- ;____- _ __-_-___.-_ . ____ .__.____-- ----__.___n__________~ -____-- Toxic ~ Any amount ~ ; ':For SI: 1 cubic foot = 0.02832 m2 j j j i Covered and open mall buildings. An operational (No permit is required for: ~ ~ 1. The placement of retail fixtures and displays, ( t concession equipment, displays of highly combustible '. goods and similar items in the mall. G 2. The display of liquid-fired or gas-fired equipment ~ E in the mall. ~ i 3. The use of open-flame or flame-producing j equipment in the mall. Cryogenic fluids. An operational permit is required to ~ No ~ ~ 'produce, store, transport on site, use, handle or ~ dispense cryogenic fluids in excess of the amounts ..listed below. Exception: Operational permits are not required for 1 'vehicles equipped for and using cryogenic fluids as a ~ fuel for propelling the vehicle or for refrigerating the lading. _. _~__ PERMIT AMO UNTS FOR CRYOGENIC FLUIDS i _, _ _ 'TYPE OF CRYOGENIC ..INSIDE BUILDING OUTSIDE 'FLUID (allons BUILDING allons j Flammable More than 1 ~ 60 Inert 60 '500 '..Oxidizing (includes oxygen) ~ 10 i 50 2723:92653.1 4 -°,, ,:-,. ,.~ ,, ,";. ,; ., .r:. Physical or health hazard not 'Any amount ~ Any amount indicated above ' For SL 1 gallon = 3.785 L. Cutting and welding. An operational permit is required ~No to conduct cutting or welding operations within the jurisdiction. Dry cleaning plants. An operational permit is required iNo to engage in the business of dry cleaning or to change to a more hazardous cleaning solvent used in existing dry cleaning equipment. .Exhibits and trade shows. An operational permit is ~No required to operate exhibits and trade shows. ~„~~„n;,.,.~ ,~;t;,,,~ ,.,,,a ~.~,...~;,~,. „ ,~t,,. L p~•2 ~t ~ ~ C nT ~1Zi ~ G CZTPIil i1Z"g ~ ~ T Two ~..h ~ o ;to .,r 1.,..~~;.,,~ ~ l~A r .. _ . _-. _ _. _.._ ___ _ _ ...__ _._ _ ~ _._.__.__.. Explosives, fireworks. and nvrotechnics. An operational permit is required for the manufacture, storage, handling, sale or use of any quantity of ;explosive, explosive materials, fireworks, pyrotechnic special effects, or pyrotechnic special effects material within the scope of Chapter 56. a. Explosives and blasting agents ~$ Yes $65 2723:92653.1 5 '~ `~ _>'~ `' '~'' ~- ~~~~ b. Fireworks, public or private display c. Pyrotechnic special effects materials 'Exception: Storage in Group R-3 or R-5 occupancie of smokeless propellant, black powder and small an 'primers for personal use, not for resale, and in accordance with the quantity limitations and conditi -set forth in Section 5601.1, exception numbers four and 12. Fire hydrants and valves. An operational permit is ~No required to use or operate fire hydrants or valves intended for fire suppression purposes which are 'installed on water systems and accessible to a fire ;apparatus access road that is open to or generally used by the public. Exception: An operational permit is not required for 'authorized employees of the water company that '..supplies the system or the fire department to use or .operate fire hydrants or valves. Flammable and combustible liquids. An operational ~No permit is required: i l . To use or operate a pipeline for the transportation i within facilities of flammable or combustible liquids. This requirement shall not apply to the offsite transportation in pipelines regulated by the Department of Transportation (DOTn) ~°°° c°,.+;,,,, ~cn, , .~~ nor does it apply to piping systems '~ i 2. To store, handle or use Class I liquids in excess of five gallons (19 L) in a building or in excess often gallons (37.9 L) outside of a building, except that a permit is not required for the following: 2.1. The storage or use of Class I liquids in the fuel No tank of a motor vehicle, aircraft, motorboat, mobile power plant or mobile heating plant, unless such j storage, in the opinion of the fire official, would cause j an unsafe condition. 2'723:92653.1 6 ..' `. s 'S.'~ `~.. ~..: tJy ;Yes $0 ~2.2. The storage or use of paints, oils, varnishes or similar flammable mixtures when such liquids are stored for maintenance, painting or similar purposes for a period of not more than 30 days. 3. To store, handle or use Class II or Class IIIA liquids in excess of 25 gallons (95 L) in a building or in excess of 60 gallons (22'7 L) outside a building, except for 'fuel oil used in connection with oil-burning equipment. I 4. To remove Class I or Class II liquids from an ',underground storage tank used for fueling motor 'vehicles by any means other than the approved, stationary on-site pumps normally used for dispensing purposes. 5. To operate tank vehicles, equipment, tanks, plants, terminals, wells, fuel-dispensing stations, refineries, distilleries and similar facilities where flammable and ,combustible liquids are produced, processed, transported, stored, dispensed or used. 6. To remove, abandon, place temporarily out of service (for more than 90 days) or otherwise dispose of ~ an underground, protected above-ground or above- .' ground flammable or combustible liquid tank. 7. To change the type of contents stored in a 'flammable or combustible liquid tank to a material .which poses a greater hazard than that for which the tank was designed and constructed. ~ 8. To manufacture, process, blend or refine flammable j or combustible liquids. 1 Floor finishing. An operational permit is required for No floor finishing or surfacing operations exceeding 350 square feet (33 m2) using Class I or Class II liquids. ',Fruit and crop ripening. An operational permit is ' No :required to operate afruit-ri enin , or crop-ripening facility or conduct afruit-ripening process using 'ethylene gas. Fumigations a~thermal, and insecticidal fogging. An 'No 'operational permit is required to operate a business of i f.. 1 f~..a ~4 ,.-.,! e^., ,, 2723:92653.1 7 ~~ =_r ~ ~~- fumigations e~thermal, or insecticidal fogging and to T~Y maintain a room, vault or chamber in which a toxic or flammable fumigant is used. ~ rHazardous materials. An operational permit is ! No required to store, transport on site, dispense, use or handle hazardous materials in excess of the amounts listed below. PERMIT AMOUNTS FOR HAZARDOUS MATERIALS TYPE OF MATERIAL Combustible liquids .Corrosive materials Gases Liquids Solids 'Explosive materials ''Flammable materials Gases Liquids Solids rHighly toxic materials Gases 2723:92653.1 AMOUNT i 'See flammable and 'combustible liquids See compressed gases j ~ 55 gallons 1,000 pound See explosives See compressed gases See flammable and combustible liquids 1100 pounds E See compressed gases 8 __ __ ! ___ _ _ ~:.~ ~„~' f~ ~ .~. ~~~ `asp Liquids ~ Any amount I ' I Solids Any amount ~ ~ _._____~ I __ _.~_ Oxidizing materials I i Gases j See compressed gases j ~ ~ ~-- Liquids Class 4 ;Any amount ~ i 3 Class 3 I 1 gallona ~ ", I i ~_.~._.._______ .__. Class 2 -____.-- ___._. -----_.._.-- -i--_~.~__----.____ ..--_._.._._..__....___.._!~___v_- ---_......_...__._J ~ 10 gallons ~ I I Class 1 55 gallons Solids r _ ___. __---__.__~___---...______.___r______._____..__ _ -- Class 4 i Any amount r_ ______~ ___._.________W..________.____--____._ ._- _ _ __..__.__.._.__ __. Class 3 j 10 poundsb Class 2 Class 1 '.Organic peroxides Liquids 100 pounds 500 pounds Class I ~ Any amount Class II ~ Any amount i Class III ! 1 gallon r------------------- -- Class IV i ! i ~..~~_~_.______. _ . -.._ ___..---.. .--._..--- -.._...~~_._..________._._ ! 2 gallons s 2723:92653.1 9 r , fr ;,.~ ~, ,, Class V ~ No permit required Solids r--.-_._._.._ ---- Class I -----.______.._.._ _.~-----______.__..._ ~ Any amount Class II !.Any amount j Class III ' 10 pounds Class IV j 20 pounds ~ ~ ~~, Class V ---- 'No permit required, ' Pyrophoric materials Gases Liquids Solids Toxic materials Gases See compressed gases Liquids Solids Unstable (reactive) materials jij f Liquids Class 4 Any amount Class 3 ~ Any amount i i Class 2 j 5 gallons 2723:92653.1 10 Any amount I Any amount Class 1 10 gallons Solids i ;' Class 4 ~ Any amount Class 3 Class 2 r-------- _.__--- -----------__- Class 1 Water-reactive materials Liquids Class 3 Class 2 Class 1 Solids Any amount ~50 pounds 100 pounds Any amount 5 gallons 55 gallons Class 3 ;Any amount I ____~ Class 2 50 pounds ' r ~_._ ___-----m___________ _._____ ---- _~__._._- ___ __ _ ____._ _._. ______ __ _ _ _ _. __ ____ Class 1 ~ ns. Delete For SI: 1 gallon = 3.785 L, 1 pound = 0.454 kg. r a. Twenty gallons when Table 5003.1.1(1 Note k I ! ~ 'applies and hazard identification suns in accordance with Section 5003.5 are provided for quantities of 20 ~ ~ I gallons or less. j b. Twentypounds when Table 5003.1.1(1 Note k ',plies and hazard identification signs in accordance i x with Section 5003.5 are provided for quantities of 200 ~ t I 2723:92653.1 11 ~ ~-~~~',~a,~ ~`~~ ~ pounds or less. HPMfacilities. An operational permit is required to 'store, handle or use hazardous production materials. High piled storage. An operational permit is required to use a building or portion thereof as a high-piled storage area exceeding 500 square feet (46 m2). 4 i No iNo 4 -- '.Hot work operations. An operational permit is required ~ No a ',for hot work including, but not limited to: 3 1. Public exhibitions and demonstrations where hot work is conducted. 2. Use of portable hot work equipment inside a structure. Exception: Work that is conducted under a construction permit. 3. Fixed-site hot work equipment such as welding booths. 4. Hot work conducted within a hazardous fire area. 5. Application of roof coverings with the use of an open-flame device. 6. When approved, the fire official shall issue a permit to carry out a Hot Work Program. This program allows approved personnel to regulate their facility's hot work operations: The approved personnel shall be trained in 'the fire safety aspects denoted in this chapter and shall be responsible for issuing permits requiring compliance with the requirements found in this chapter. These permits shall be issued only to their employees or hot work operations under their supervision. .Industrial ovens. An operational permit is required for ~No operation of industrial ovens regulated by Chapter X30. ~ 'Lumber yards and woodworking plants. An operational 'i No permit is required for the storage or processing of ,lumber exceeding 100,000 board feet (8,333 ft3) (236 2723:92653.1 12 m3). Liquid- ueled or gas fueled vehicles or equipment in No assembly buildings. An operational permit is required to display, operate or demonstrate liquid-fueled or gas- fueled vehicles or equipment in assembly buildings. j LP-gas. An operational permit is required for: 1. Storage and use of LP-gas. Exception: An operational permit is not required for individual containers with a 500-gallon (1893 L) water capacity or less or multiple container systems having an aggre ag to quantity not exceeding 500 allons 1893 L~serving occupancies in Group R-3. 2. Operation of cargo tankers that transport LP-gas. No Magnesium. An operational permit is required to melt, ~ No cast, heat treat or grind more than 10 pounds (4.54 kg) of magnesium. Miscellaneous combustible storage. An operational ; No ,permit is required to store in any building or upon any ,premises in excess of 2,500 cubic feet (71 m3) gross 'volume of combustible empty packing cases, boxes, ; barrels or similar containers, rubber tires, rubber, cork or similar combustible material. ~ Open burning. An operational permit is required for ~'-es the kindling or maintaining of an open fire or a fire on any public street, alley, road, or other public or private ground. Instructions and stipulations of the permit shall ''i be adhered to. a. Land clearing and/or property maintenance (90 ~ Yes $400 ~ c daypermit) i j 1 ~_.~.._._...v______ __. __ _ i b. Tree trimmings and garden trimmings on !Yes ~ $0 private property (30 day permit) j ! a 2723:92653.1 13 C~~ ~ ,; ~~ , ~'; Exception: Recreational fires and provided further that the County Administrator may administratively suspend the open burning fee for a temporary period of time after any national, state or local authority declares a disaster affecting all or a portion of the County. Open flames and candles. An operational permit is required to r° ^* ~ ~~*'~ ° *°r^''• ~ ^ *°r^~ ^ °„ ~,.,..,° ,a°~,;,.° ; ., ~,.,.,,,,.a,,,,~ ~;,.° „ ,. ~„ use ~~ ^ open flames or candles in connection with assembly areas, dining areas of restaurants or drinking 'establishments. Open flames and torches. An operational permit is required to remove paint with a torch; or to use a torch or open-flame device in a wildfire risk area. Organic coatings. An operational permit is required No for any organic-coating manufacturing operation producing more than one gallon (4 L) of an organic 'coating in one day. Places of Assembly~cttie~l. An operational permit iNo is required to operate a place of assembly Private fire hydrants. An operational permit is required INo for the removal from service, use or operation of private fire hydrants. Exception: An operational permit is not required for ...private industry with trained maintenance personnel, private fire brigade or fire departments to maintain, test and use private hydrants. Pyrotechnic special effects material. An operational j Yes 'permit is required for use and handling of pyrotechnic 'special effects material. $0 Pyroxylin plastics. An operational permit is required iNo c :for storage or handling of more than 25 pounds (11 kg) 2723:92653.1 14 .J;l ~ '~~,''•,';~; of cellulose nitrate (pyroxylin) plastics and for the assembly or manufacture of articles involving r pyroxylin plastics. Refrigeration equipment. An operational permit is ~No required to operate a mechanical refrigeration unit or system regulated by Chapter 6. Repair garages and service stations. An operational ~No permit is required for operation of repair garages and automotive, marine and fleet service stations. Rooftop heliports. An operational permit is required !No for the operation of a rooftop heliport. t ___.__ - _- --__. __._ __ 'Spraying or dipping. An operational permit is required 'No to conduct a spraying or dipping operation utilizing flammable or combustible liquids or the application of j combustible powders regulated by Chapter 424. ' Storage of scrap tires and fire byproducts. An operational permit is required to establish, conduct or maintain storage of scrap tires and fire byproducts that :exceeds 2,500 cubic feet (71m3) of total volume of scrap tires and for indoor storage of tires and fire byproducts. Temporary membrane structures, tents and canopies. An operational permit is required to operate an air- supported temporary membrane structure or a tent. Exceptions: 1. Tents used exclusively for recreational camping purposes. 2. Tents and air-supported structures that cover an area of 900 square feet (84 m2) or less, including all connecting areas or spaces with a common means of egress or entrance and with an occupant load of 50 or less persons. 3. Fabric canopies and awnings open on all sides !which comply with all of the following: No No 2723 :92653.1 15 ~ ~"?, r°> ~ ~ °- F~~ I I I 3.1. Individual canopies shall have a maximum size of 700 square feet (65 m2). 3.2. The aggregate area of multiple canopies placed :side by side without a firebreak clearance of 12 feet !. (3658 mm) shall not exceed 700 square feet (65 m2) j '..total. 3.3. A minimum clearance of 12 feet (3658 mm) to ~ ,structures and other tents shall be provided. Tire-rebuilding plants. An operational permit is ~No 'required for the operation and maintenance of a tire- rebuilding plant. Waste handling. An operational permit is required for the operation of wrecking yards, junk yards and waste material-handling facilities. Wood products. An operational permit is required to ~No store chips, hogged material, lumber or plywood in I excess of 200 cubic feet (6 m3). 111.3 Failure to Correct Violations: Delete and substitute 111.3 as follows: If the notice of violation is not complied with within the time specified by the fire official, the fire official may issue a summons for the violation of the code. The fire official may also request the county attorney to institute the appropriate legal proceedings to restrain, correct or abate such violation or to require removal or termination of the unlawful use of the building or structure in violation of the provisions of this code or of any order or direction made pursuant to the code. 111.4 Penalties: Delete and substitute section 10-6 of the Chesterfield County Code. Chapter 2. Definitions 202.0. General Definitions. Add the following definition: The term "occupant" means any person physically located or situated in or on any property, structure or vehicle irrespective of the length of time or the reason for such occupancy. Chapter 3. General Precautions Against Fire 307.1 Title and Purpose. Delete and substitute section 307.1 as follows: 2723:92653.1 16 f~~';~ ~;:"' '~ ,°-, =^• This article shall be known as the Chesterfield County Ordinance for the Regulation of Open Burning. The purpose of this article is to protect public health, safety, and welfare by regulating open burning within Chesterfield County to achieve and maintain, to the greatest extent practicable, a level of air quality that will provide comfort and convenience while promoting economic and social development. This article is intended to supplement the applicable regulations promulgated by the State Air Pollution Control Board and other applicable regulations and laws. 307.1.1 Definitions. Delete and substitute section 307.1.1 as follows: For the purpose of this article and subsequent amendments or any orders issued by Chesterfield County, the words or phrases shall have the meaning given them in this section. A. "Automobile graveyard" means any lot or place which is exposed to the weather and upon which more than five motor vehicles of any kind, incapable of being operated, and which it would not be economically practical to make operative, are placed, located or found. B. "Bonfire" means an outdoor fire utilized for ceremonial purposes. C. "Clean burning waste" means waste which does not produce dense smoke when burned and is not prohibited to be burned under this ordinance. D. "Construction waste" means solid waste which is produced or generated during construction of structures. Construction waste consists of lumber, wire, sheetrock, broken brick, shingles, glass, pipes, concrete, and metal and plastics if the metal or plastics are a part of the materials of construction or empty containers for such materials. Paints, coatings, solvents, asbestos, any liquid, compressed gases or semi-liquids, and garbage are not construction wastes and the disposal of such materials must be in accordance with the regulations of the Virginia Waste Management Board. E. "Debris waste" means stumps, wood, and brush from property maintenance and/or land clearing operations. F. "Demolition waste" means that solid waste which is produced by the destruction of structures and their foundations and includes the same materials as construction waste. G. "Garbage" means rotting animal and vegetable matter accumulated by a household in the course of ordinary day to day living. H. "Hazardous waste" means refuse or combinations of refuse which, because of its quantity, concentration or physical, chemical or infectious characteristics may: 1. Cause or significantly contribute to an increase in mortality or an increase in serious irreversible or incapacitating illness; or 2. Pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, disposed, or otherwise managed. 2723:92653.1 17 ~'~.~- ~r'. ~.',~~,? I. "Household refuse" means waste material and trash normally accumulated by a household in the course of ordinary day to day living. J. "Industrial waste" means all waste generated on the premises of manufacturing and industrial operations such as, but not limited to, those carried on in factories, processing plants, refineries, slaughterhouses, and steel mills. K. "Junkyard" means an establishment or place of business which is maintained, operated, or used for storing, keeping, buying, or selling junk, or for the maintenance or operation of an automobile graveyard, and the term shall include garbage dumps and sanitary landfills. L. "Landfill" means a sanitary landfill, an industrial waste landfill, or a construction/demolition/debris landfill. See solid waste management regulations for further definitions of these terms. M. "Local landfill" means any landfill located within the jurisdiction of a local government. N. "Occupied building" means any structure occupied or intended for supporting or sheltering any occupancy. O. "Open burning" means the burning of any matter in such a manner that the products resulting from combustion are emitted directly into the atmosphere without passing through a stack, duct or chimney. P. "Open pit incinerator" means a device used to burn waste for the primary purpose of reducing the volume by removing combustible matter. Such devices function by directing a curtain of air at an angle across the top of a trench or similarly enclosed space, thus reducing the amount of combustion by-products emitted into the atmosphere. The term also includes trench burners, air curtain destructors and overdraft incinerators. Q. "Refuse" means trash, rubbish, garbage and other forms of solid or liquid waste, including, but not limited to, wastes resulting from residential, agricultural, commercial, industrial, institutional, trade, construction, land clearing, forest management and emergency operations. R. "Salvage operation" means any operation consisting of a business, trade or industry participating in salvaging or reclaiming any product or material, such as, but not limited to, reprocessing of used motor oils, metals, chemicals, shipping containers or drums, and specifically including automobile graveyards and junkyards. S. "Sanitary landfill" means an engineered land burial facility for the disposal of household waste which is so located, designed, constructed, and operated to contain and isolate the waste so that it does not pose a substantial present or potential hazard to human health or the environment. A sanitary landfill also may receive other types of solid wastes, such as commercial solid waste, nonhazardous sludge, hazardous waste from conditionally exempt small quantity generators, and nonhazardous industrial solid waste. See solid waste management regulations for further definitions of these terms. 2723:92653.1 18 T. "Smoke" means small gas-borne particulate matter consisting mostly, but not exclusively, of carbon, ash and other material in concentrations sufficient to form a visible plume. U. "Special incineration device" means a pit incinerator, conical or tepee burner, or any other device specifically designed to provide good combustion performance. 307.2 Open Burning Regulations-General. Delete and substitute Section 307.2 as follows: A. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of refuse except as provided in this ordinance. B. No owner or other person shall cause or permit open burning or "the use of a special incineration device for disposal of household refuse or garbage. C. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of rubber tires, asphaltic materials, crankcase oil, impregnated wood or other rubber or petroleum based materials except when conducting bona fide fire fighting instruction at fire fighting training schools having permanent facilities. D. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of hazardous waste or containers for such materials. E. No owner or other person shall cause or permit open burning or the use of a special incineration device for the purpose of a salvage operation or for the disposal of commercial/industrial waste. F. Open burning or the use of special incineration devices permitted under the provisions of this ordinance does not exempt or excuse any owner or other person from the consequences, liability, damages or injuries which may result from such conduct; nor does it excuse or exempt any owner or other person from complying with other applicable laws, ordinances, regulations and orders of the governmental entities having jurisdiction, even though the open burning is conducted in compliance with this ordinance. In this regard special attention should be directed to Code of Virginia, § 10.1-1142, of the Forest Fire Law of Virginia, the regulations of the Virginia Waste Management Board, and the State Air Pollution Control Board's Regulations for the Control and Abatement of Air Pollution. G. Permitted fires shall be constantly attended by a competent person until they are extinguished. The attendee shall have fire extinguishing equipment readily available for use as deemed necessary by the fire official. H. Upon declaration of an alert, warning or emergency stage of an air pollution episode as described in part VII of the Regulations for the Control and Abatement of Air Pollution or when deemed advisable by the state air pollution control board to prevent a hazard to, or an unreasonable burden upon, public health or welfare, no owner or other person shall cause or permit open burning or use of a special incineration device, and any in process burning or use of special incineration devices shall be immediately terminated in the designated air quality control region. I. The fire marshal or his designee may prohibit all open burning with the exception of those exemptions listed in 307.2.1, when he determines that atmospheric conditions or 2723:92b53.1 19 local circumstances make such fires hazardous. Previously issued permits may be extended for the amount of time such prohibition remains in effect. 307.2.1 Exemptions. Delete and substitute subsection 307.2.1 as follows: The following activities are exempted from the above prohibitions to the extent covered by the State Air Pollution Control Board's Regulations for the Control and Abatement of Air Pollution: A. Open burning for training and instruction of government and public fire fighters under the supervision of the designated official and industrial in-house fire fighting personnel; B. Open burning for camp fires or other fires that are used solely for recreational purposes, for ceremonial occasions, for outdoor noncommercial preparation of food, and for warming of outdoor workers; C. Open burning for the destruction of any combustible liquid or gaseous material by burning in a flare or flare stack; D. Open burning for forest management and agriculture practices approved by the state air pollution control board; and E. Open burning for the destruction of classified military documents. F. Open burning for the disposal of evidence under the direction of the Virginia State Police, Chesterfield County Police or the Fire Marshal. 307.2.2 Permissible Open Burning. Add subsection 307.2.2 as follows: A. Open burning is permitted for the disposal of tree trimmings and garden trimmings located on the premises of private property, provided that the following conditions are met: 1. A written permit, valid for 30 days, must be obtained from the Chesterfield Fire & EMS, Fire and Life Safety Division. Application for permit shall include: completed information form, the name, address and telephone number of the occupant and, if different, owner of the property on which the burn is conducted and of any other entity conducting or responsible for the burn. Application shall be submitted to the Fire and Life Safety Division at least 15 days before the desired burn; 2. A copy of the burn permit shall be maintained at the site of the burn, shall be available for review at all times during the burn, shall be displayed so as to be visible from a public roadway and shall be maintained in a manner that protects it from deterioration by weather; 3. The burning shall take place on the premises of the private property from which the trimmings were taken; and all reasonable effort shall be made to minimize the amount of material burned, with the number and size of the piles approved by Chesterfield County Fire & EMS, Fire and Life Safety Division; 4. The location of the burning shall be a minimum of 300 feet from any occupied building unless the occupants have given prior written permission, other than 2723:92653.1 20 buildings located on the property on which the burning is conducted. If the Chesterfield County Fire & EMS, Fire and Life Safety Division determines that it is necessary to protect public health and welfare, it may direct that the above cited distances be increased; 5. All fires must be at least 50 feet from any structure; 6. No regularly scheduled public or private collection service for such trimmings is available at the adjacent street or public road; and 7. Permits for burning tree trimmings and/or garden trimmings shall be limited to two per site per year. B. Open burning is permitted for disposal of debris waste resulting from property maintenance, from the development or modification of roads and highways, parking areas, railroad tracks, pipelines, power and communication lines, buildings or building areas, sanitary landfills, or from any other designated local clearing operations which may be approved by Chesterfield Fire & EMS, Fire and Life Safety Division, provided the following conditions are met: A written permit, valid for 90 days, must be obtained from the Chesterfield Fire & EMS, Fire and Life Safety Division. Application for permit shall include: Fee for permit, completed information form, site plan drawing of burn site, proof of liability insurance for party performing burn, and the name, address and telephone number of the owner and, if different, developer of the property on which the burn is conducted and of any other entity conducting or responsible for the burn. Application shall be submitted to the Fire and Life Safety Division at least 15 days before the desired burn; 2. A copy of the burn permit shall be maintained at the site of the burn, shall be available for review at all times during the burn, shall be displayed so as to be visible from a public roadway and shall be maintained in a manner that protects it from deterioration by weather; The burning shall take place on the site from which the debris waste was generated. All reasonable effort shall be made to minimize the amount of material burned, with the number and size of the debris piles approved by Chesterfield County Fire & EMS, Fire and Life Safety Division; 4. The material to be burned shall consist of brush, stumps and similar debris waste and shall not include demolition material; 5. The location of the burning shall be a minimum of 500 feet from any occupied building unless the occupants have given prior written permission, other than buildings located on the property on which the burning is conducted. If the Chesterfield County Fire & EMS, Fire and Life Safety Division determines that it is necessary to protect public health and welfare, it may direct that the above cited distances be increased; 6. The burning shall be conducted at the greatest distance practicable from highways and airfields; 2723:92653.1 21 .~....a _ 6.8 7. The burning shall not be allowed to smolder beyond the minimum period of time necessary for the destruction of the materials; 8. The burning shall be conducted only when the prevailing winds are away from any city, town or built-up area; and 9. The permit holder must maintain liability insurance in the minimum amount of $1,000,000.00 general liability coverage at all times while burning is taking place. At the time of permit application, a certificate of insurance coverage shall be submitted to the fire marshal. C. Open burning is permitted for disposal of debris on the site of local landfills provided that the burning does not take place on land that has been filled and covered so as to present an underground fire hazard due to the presence of methane gas, provided that the following conditions are met: 1. A written permit, valid for 90 days, must be obtained from the Chesterfield Fire & EMS, Fire and Life Safety Division. Application for permit shall include: fee for permit, completed information form, site plan drawing of burn site, proof of liability insurance for party performing burn; 2. The burning shall take place on the premises of a local sanitary landfill which meets the provisions of the regulations of the Virginia Waste Management Board; 3. The material to be burned shall consist only of brush, tree trimmings, yard and garden trimmings, clean burning debris waste, or clear burning demolition waste; 4. All reasonable effort shall be made to minimize the amount of material that is burned; with the number and size of the debris piles approved by Chesterfield County Fire & EMS, Fire and Life Safety Division; 5. The location of the burning shall be a minimum of 500 feet from any occupied building unless the occupants have given prior written permission, other than buildings located on the property on which the burning is conducted. If the Chesterfield County Fire & EMS, Fire and Life Safety Division determines that it is necessary to protect public health and welfare, it may direct that the above cited distances be increased; 6. No materials may be burned in violation of the regulations of the Virginia Waste Management Board or the State Air Pollution Control Board. The exact site of the burning on a local landfill shall be established in coordination with the regional director and Chesterfield County Fire & EMS, Fire and Life Safety Division; no other site shall be used without the approval of these officials. Chesterfield County Fire & EMS, Fire and Life Safety Division shall be notified of the days during which the burning will occur; and 7. The permit holder must maintain liability insurance in the minimum amount of $1,000,000.00 general liability coverage at all times while burning is taking place. At the time of permit application, a certificate of insurance coverage shall be submitted to the fire marshal. 2723:92653.1 22 D. Sections A through C above notwithstanding, no owner or other person shall cause or permit open burning or the use of a special incineration device during the months of May, June, July, August, or September. 307.2.3 Permits. Add subsection 307.2.3 as follows: A. When open burning of debris waste or open burning of debris on the site of a local landfill is to occur within Chesterfield County, the person responsible for the burning shall obtain a permit from Chesterfield County Fire & EMS, Fire and Life Safety Division prior to the burning. Such a permit may be granted only after confirmation by Chesterfield County Fire & EMS, Fire and Life Safety Division that the burning can and will comply with the provisions of this ordinance and any other conditions which are deemed necessary to ensure that the burning will not endanger the public health and welfare or to ensure compliance with any applicable provisions of the State Air Pollution Control Board's Regulations for the Control and Abatement of Air Pollution. The permit may be issued for each occasion of burning or for a specific period of time deemed appropriate by Chesterfield County Fire & EMS, Fire and Life Safety Division. B. Prior to the initial installation (or reinstallation, in cases of relocation) and operation of special incineration devices, the person responsible for the burning shall obtain a permit from Chesterfield County Fire & EMS, Fire and Life Safety Division, such permits to be granted only after confirmation by Chesterfield County Fire & EMS, Fire and Life Safety Division that the burning can and will comply with applicable provisions in Regulations for the Control and Abatement of Air Pollution and that any conditions are met which are deemed necessary by Chesterfield County Fire & EMS, Fire and Life Safety Division to ensure that the operation of the devices will not endanger the public health and welfare. Permits granted for the use of special incineration devices shall at a minimum contain the following conditions: 1. All reasonable effort shall be made to minimize the amount of material that is burned. Such efforts shall include, but are not limited to, the removal of pulpwood, sawlogs and firewood. 2. The material to be burned shall consist of brush, stumps and similar debris waste and shall not include demolition material. 3. The location of the burning shall be a minimum of 500 feet from any occupied building unless the occupants have given prior permission, other than buildings located on the property on which the burning is conducted; burning shall be conducted at the greatest distance practicable from highways and air fields. If the Chesterfield County Fire & EMS, Fire and Life Safety Division determines that it is necessary to protect public health and welfare, he may direct that the above cited distances be increased. 4. The burning shall be attended at all times and conducted to ensure the best possible combustion with a minimum of smoke being produced. Under no circumstances should the burning be allowed to smolder beyond the minimum period of time necessary for the destruction of the materials. 5. The burning shall be conducted only when the prevailing winds are away from any city, town or built-up area. 2723:92653.1 23 _ ~1~ S. F'r,~~ r 6. The use of special incineration devices shall be allowed only for the disposal of debris waste, clean burning construction waste, and clean burning demolition waste. 7. Permits issued under this subsection shall be limited to a specific period of time deemed appropriate by Chesterfield County Fire & EMS, Fire and Life Safety Division. 3~-.5-307.2.4 Endangering Other Property. Add subsection 3n~ 307.2.4 as follows: No person shall kindle or authorize to be kindled or maintain any permitted fire in such a manner that it will endanger the property of another. ~9-~-2-~r307.2.5 Revocation of Permits. Add subsection ~-6 307.2.5: A. If any permit holder violates any provision of this ordinance or if any permit holder makes a material misrepresentation on a permit application, The Fire Marshal may require the extinguishments of the fire and the burn permit shall be subject to revocation; B. Permits may be revoked or suspended when smoke, ash or other hazards create a public health or safety concern. 307.4 Fees. Delete and substitute section 307.4 as follows: 1. There shall be no fees for the permit required by Section 307.2.2(A). 2. Fees for permits required by section 307.2.2(B) and (C) and shall be $400.00 307.5 Attendance. Delete the words "Open burning". 308.1.4 Add the following sentences to the end of the opening paragraph of section 308.1.4, prior to the Exceptions, as follows: The owner or manager of any occupancy in Use Group R shall notify their tenants in writing of this code requirement at the time the tenants initially occupy the apartment and annually thereafter. A copy of this written notification shall be available for review by the code official. 308.1.4 Delete exception 2. 311. S Placards. Delete and substitute section 311.5 as follows: Any building or structure that is vacant or abandoned and is determined by the fire official to be unduly dangerous to firefighting operations due to structural or interior hazards shall be marked as required by Sections 311.5.1 through 311.5.5 or marked as required by the fire official. 34~.~31 S. 6 Materials Storage Regulation. Add subsection ~-5-X315.6 as follows: No person shall store any combustible packing cases, boxes, barrels or similar containers or rubber tires, baled cotton, rubber, cork or other similarly combustible materials of a gross volume of greater than 2,500 cubic feet (70 m3) in any structure or on any premises, except under conditions approved by the code official. 2723:92653.1 24 '" `~''~''~ `' ~: X31 S. 7 Storage, Park or Repair. Add subsection ~-315.7 as follows: No person shall store, park or repair any vehicle, tool or equipment that has a fuel tank that contains a flammable or combustible liquid or liquefied petroleum gas as a source of fuel within or on any occupancy in Use Group R, or part thereof, unless such building or structure is built for the purpose of such storage, parking or repairing in accordance with all requirements of the Uniform Statewide Building Code and this code. The owner or manager of any occupancy in Use Group R shall notify their tenants in writing of this code requirement at the time the tenants initially occupy the apartment and annually thereafter. A copy of this written notification shall be available for review by the code official. This section shall not apply to detached one- and two-family dwellings unless such storage, parking or repairing is conducted as a business. Such businesses must then comply with all applicable provisions of the Uniform Statewide Building Code and the Chesterfield County Code. Chapter 5. Fire Service Features 502.1. General Definitions. Delete and substitute the following definition: Fire Lane. An area designated by clearly visible signs and/or markings in which parking shall be prohibited, whether on public or private property, to ensure ready access for and to fire fighting equipment and facilities. 503.8 Illegal Use. Add subsection 503.8 as follows: 1. No person shall park or leave an unattended vehicle in or otherwise obstruct with a vehicle any designated or marked fire lane. 2. No person shall place or locate any equipment, materials, or any other object in or otherwise obstruct any designated or marked fire lane. 3. The penalty for violation of section 503.8(1) shall be the same as outlined for other parking violations in the Chesterfield County Code. The penalty for violation of section 503.8(2) shall be the same as for all other violations of this chapter. Chapter 9 Fire Protection Systems 901.5.2 Altering or Changing Supervisory Services. Add subsection 901.5.2 as follows: The code official shall be notified prior to any alterations to the supervisory service equipment or if the agent providing supervisory service changes for any required fire protection system. Functional testing shall be conducted prior to the system being returned to service. The level of testing will be determined by the code official. All testing shall be conducted in the presence of the code official and appropriate documentation shall be provided to the code official to verify that the system is being supervised as designed and in accordance with the building code in effect at the time of installation. 901.6.1.1 Limited Area Sprinkler Systems. Add subsection 901.6.1.1 as follows: All limited area sprinkler systems shall be inspected annually and maintained according to NFPA 25 and in accordance with the following standards: 2723:92653.1 25 1. The sprinkler control valve shall be permanently marked with a sign stating "Sprinkler Control Valve." Markings made with embossed plastic tape, pencil, ink, crayon, or similar materials shall not be considered permanent. The sign shall be secured with noncorrosive wire, chain, or other means. 2. Markings shall be provided in a conspicuous place at the sprinkler control valve and shall state: "Notify the Fire Department (748-1251) before closing valve." 3. Valves connecting the limited area sprinkler system to the domestic water supply shall be locked open in an approved manner. 901.6.3 Reporting Results of Periodic Tests. Add subsection 901.6.3 as follows: The individual or company performing any test or inspection required under this article shall provide the code official with a complete written record of the test or inspection within 15 days after it is conducted. Such written record shall note plainly which standard, as referenced by this code, was used for the test or inspection. 994-1~-901.12 Permits Required. All modifications, additions, or repair work beyond the scope of routine maintenance and inspections require permits issued by the Building Official in accordance with the Uniform Statewide Building Code. 904.11.1.1 Manual Operations. Add subsection 904.11.1.1 as follows: Instructions for manually operating the fire suppression system for the commercial kitchen exhaust system shall be posted conspicuously in the kitchen and shall be reviewed periodically with employees by the management. 904.11.6.4 ventilation System. Add subsection 904.11.6.4 as follows: The ventilation system in connection with hoods shall be operated at the required rate of air movement, and classified grease filters shall be in place when equipment under a kitchen grease hood is used. Cooking appliances, which require a commercial kitchen exhaust hood system, shall not be operated while the fire suppression system or kitchen exhaust system is non-operational or otherwise impaired. 9~1~-907.9 Nuisance Alarm Activations. Add section }9~~907.9 as follows: The owner and/or the occupant of any structure served by a fire protection system which has activated on two or more occasions when no fire, unsafe condition or other hazard has occurred, shall repair the system or correct conditions which are causing the system to activate. 2723:92653.1 26 ., ~ _~ ~: ~. _ .. ry Chapter 10. Means of Egress 483-9-1030.10 Marking Means of Egress. Add subsection ~-A~0:9-1030.10 as follows: The code official may require the means of egress through storage areas to be marked, and the owner or his agent shall be responsible for marking and maintaining such aisles as required. Chapter X50. Hazardous Materials -General Provisions ~~5002.1 Definitions. Delete and substitute the following definition: Hazardous Materials. Those chemicals or substances which are physical hazards or health hazards as defined and classified in this Chapter, whether the materials are in usable or waste condition, including flammable and combustible liquids. Chapter X56. Explosives and Fireworks 3~-0'~ '~~5601.1.3.1 Fireworks Prohibited. Add subsection 3~~~~T5601.1.3.1 as follows: Permissible fireworks, as defined in the Statewide Fire Prevention Code, shall not be possessed, stored, sold, used or handled in Chesterfield County. 2?n~'.z'z'~'-5601.2.2.1 Violations. Add subsection ~~~.T5601.2.2.1 as follows: No person shall store, possess, offer for sale, expose for sale, sell at retail or use or explode any fireworks or pyrotechnic special effect materials, except as provided in the rules and regulations issued by the code official for the granting of permits for supervised displays of fireworks or pyrotechnic special effect materials. 3~-1-5608.1 General. Add the following text to )-5608.1: A permit shall be required for the display of fireworks. and pyrotechnic special effect materials. z25608.2 Permit Application. Add the following text to ~'z5608.2: Application for permits shall be made in writing at least 60 days in advance of the date of the display or discharge of fireworks or pyrotechnic special effect materials. The sale, possession, discharge and distribution of fireworks or pyrotechnic special effect materials for display shall be lawful only under the terms and conditions, and for the purpose set forth in the permit. A permit shall not be transferable, and shall not extend beyond the dates set forth in the permit. Chapter X457. Flammable and Combustible Liquids 2 ~'~~T5704.1.1 Prohibited Storage. Add subsection ~494~4- 5704.1.1 as follows: 2723:92653.1 27 ~_., f,, ~ . _ ~., The storage of flammable and combustible liquid shall be prohibited in occupancies of Use Group A, R-1, R-2, and in rental storage facilities. ? A~~ 5706.5.1.6 Fire Protection. Delete and substitute 2 ^~.'~~ 5706.5.1.6 as follows: Whenever tank vehicles are automatically loaded with flammable liquids at bulk storage terminals without an employee in attendance, the loading rack area shall be protected by a completely automatic fire suppression system approved by the code official. The system shall be designed to provide fire protection to both the loading rack and tank vehicles and shall be supervised by an accredited central station facility. Chapter X61. Liquefied Petroleum Gases ~-4-6101.4 Emergency Services. Add subsection 4-6101.4 as follows: Anyone who supplies liquefied petroleum gas service shall have a qualified maintenance person available at all times to assist fire department personnel with emergency incidents involving the service. aQn~-6109.13 Delete and substitute section ~~~-6109.13 as follows: Protection of Containers. Containers shall be placed in a suitable enclosure or otherwise protected against tampering. The enclosure shall be secured to the sidewalk, concrete pad, or building to avoid tipping or movement of the enclosure. The servicing company's name and 24-hour phone number and "NO SMOKING" signs shall be provided and maintained on the enclosure. Vehicular protection shall be provided as required by the fire official. APPENDICES The following appendices of the International Fire Code, ~A89-2012 Edition shall be an enforceable part of this code: Appendix B -Fire-flow Requirements for Buildings Appendix C -Fire Hydrant Locations and Distribution Appendix D -Fire Apparatus Access Roads Exception: Section D 106 and Section D 107 shall not be included in this code. (2) That this ordinance shall become effective immediately upon adoption. 2723:92653.1 28 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue Chesterfield County LN: FirePreventionCode 7-9, 16 1/lOP-1.15" $269.43 Board of Supervisors The Observer, Inc. Publisher of Take notice that the Boazd of Super. of Chesterfield County, Virginia, a adjourned meeting on Wednesday, 23, 2014, at 6:30 p.m. in the Cc Public Meeting Room at the Cheste Administration Building, Route 10 Lori Road, Chesterfield, Virginia, will a public heazing where persons may al and present their views concerning: An ordinance to amend the Code of t)' County of Chesterfield, 1997, as amender by amending and re-enacting Section 10- to conform the county ordinance wit revisions to the Virginia Statewide Fig Prevention Code (VSFPC). The changes a~ administrative, not substantive, in nature. A copy of the full text of the ordinance is on file in the Office of the Clerk to the Board of Supervisors and the County Administrators Office, Room 504, 9901 Lori Road, Chesterfield County, Virginia and may be examined by all interested persons between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. If further information is desired, please contact Battalion Chief Keith Chambers, Fire Marshal, at 768-7439, between the hours of 8:30 a.m. to 5:00 p.m. Monday through Friday. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facffity or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Boazd, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than July 18, 2014. CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 7/09/2014 & 7/16/2014 Sworn to and subscribed before me this ~~r , 2014. day of ~~ Legal Affiant J e ,Grooms Jr., Nota ublic My commission expires: February 29, 2016 Commission I.D. 7182093 (SEAL ;<yg6N 1~~~°° O °° -t GRp °° .,, ••~ °. `'~ ~ •• PUBLIC •' v ~~ ' REG # 7182093 •' ~ '' ~~ ; MY COMMISSION; ~ =~, ~, •• EXPIRES `~;~, • 2/29!2016 ~~ R~~~`6~ALTH•OF .~`~ e yQBp I1 A00 e'~,' l~~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. ~ CHESTERFIELD COUNTY ` _ ~` BOARD OF SUPERVISORS ,7<9~,~ AGENDA Page 1 of 1 Meeting Date: July 23, 2014 Item Number: 18.B. Subject: PUBLIC HEARING: Consider Amending the FBO Services and Lease Agreement with Dominion Aviation Services, Incorporated County Administrator's Comments: County Administrator: Hold a public hearing as advertised, but take no action on amending the FBO Services and Lease Agreement with Dominion Aviation Services, Incorporated. Summary of Information: This item was deferred from the May 28, 2014 meeting. At this time, differences in terms and conditions of the proposed amendment remain unresolved to the satisfaction of both parties. Therefore, staff recommends that the Board hold the public hearing as advertised in order to receive public comment but take no action on the proposed amendment . County staff will continue to negotiate with Dominion in an effort to reach a mutually beneficial agreement and will bring the matter back before the Board at the appropriate time. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No # ~-~ 1.~>`. .~ rA~ ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors LN:Airport-Lease-Amnd 7-16 1/20P + 1.03" $265.50 The Observer, Inc. Publisher of TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on July 23, 2014, at 6:30 p.m., in the County Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public hearing where persons may appear and present their views concerning: An amendment to the FBO Services and Lease Agreement with Dominion Aviation Services, Inc. related to the provision of additional hangaz space at the county airport. Information regarding the lease amendment is on file in the county's Department of General Services, 6751 Mimms Loop, Chesterfield, Virginia for public examination between the hours of 8:30 a.m. and 5:00 p.m. of each regulaz business day. The heazing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Blakley, Clerk to the Boazd, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Boazd no later than Friday, July 18, 2014. CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 7/16/2014 Sworn to and subscribed before me this ~ ~ day of 2014. _ ,~~~~ Legal Affiant J es , \ rooms Jr., Notary Pub1Yc, My commission expires: February 29, 2016 Commission I.D. 7182093 (SEAL) y~,af1111111 ,n~'` 111 ~~SSGRpO~~. •~ _'~~• '•NOTARY••.~~~~ ~ : PUBLIC •. v S REG # 7182093 ~ '~ n ~'UYCO,b1MISSION ' EXPIRES ~ Q p~'•,`,~gLTH OF ~~~```~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. PO. Box 1616,'vlidlothian, Virginia 23] 13 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • F..mail: news@chesterfieldobscrver.com • Internet: www.chesterfieldobserver.com CHESTERFIELD COUNTY ;~; BOARD OF SUPERVISORS Page 1 of 1 ~ /,/' AGENDA S~ u nee G y$ y. Meeting Date: July 23, 2014 Item Number: 21. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on August 27, 2014, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # r-'i <"> r