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2014-04-23 MinutesBOARD OF SUPERVISORS MINUTES April 23, 2014 Supervisors in Attendance: Mr. James M. Holland, Chairman Mr. Stephen A. Elswick, Vice Chrm. Ms. Dorothy A. Jaeckle Mr. A-rthur S. Warren Mr. Daniel A. Gecker Mr. James J. L. Stegmaier County Administrator School Board Members in Attendance: Ms. Carrie Coyner Mr. David Wyman Mr. Andy Hawkins Asst. Supt. of Schools for Business and Finance Staff in Attendance: Mr. Greg Akers, Dir., Internal Audit Mr. Mike Bacile, Dir., Purchasing Dr. Sheryl Bailey, Dep. County Administrator, Management Services Ms. Janice Blakley, Clerk to the Board Ms. Patsy Brown, Dir., Accounting Mr. Kevin Bruny, Chief Learning Officer Ms. Debbie Burcham, Exec. Dir., Community Services Board Mr. Allan Carmody, Dir., Budget and Management Mr. Barry Condrey, .Chief Information Officer IST Mr. Richard Cordle, Treasurer Mr. Roy Covington, Dir., Utilities Ms. Mary Ann Curtin, Dir., Intergovtl. Relations Mr. Jonathan Davis, Dir., Real Estate Assessment Mr. Will Davis, Dir., Economic Development Mr. William Duple r, Dep. County Administrator, Community Development Mr. Robert Eanes, Asst. to the County Administrator Mr. Michael Golden, Dir., Parks and Recreation Mr. John W. Harmon, Real Property Manager Mr. Joe Horbal, Commissioner of the Revenue Mr. Mike Likins, Dir., Cooperative Extension Mr. Mike Mabe, Dir., Library Mr. Jeffrey L. Mincks, County Attorney Ms. Lorie Newton, Asst. Dir., Purchasing Mr. Glen Peterson, Dir., Community Correction Services Ms. Chris Ruth, Int. Dir., Public Affairs Chief Edward L. Senter, Fire Department 14-285 04/23/14 Ms. Marsha Sharpe, Dir., Social Services Mr. Scott Smedley, Dir., Environmental Engineering Mr. Jesse Smith, Dir., Transportation Ms. Sarah Snead, Dep. County Administrator, Human Services Mr. Richard Troshak, Dir., Emergency Communications Mr. Kirk Turner, Dir., Planning Mr. Rick Witt, Building Official, Building Inspection Mr. Scott Zaremba, Dir., Human Resource Programs Mr. Holland called the regularly scheduled meeting to order at 3:00 p.m. 1. APPROVAL OF MINUTES FOR APRIL 9, 2014 On motion of Mr. warren, seconded by Ms. Jaeckle, the Board approved the minutes of April 9, 2014, as submitted. Ayes: Holland, Elswick, Jaeckle, warren and Gecker. Nays: None. 2. COUNTY ADMINISTRATOR'S COMMENTS 2.A. COUNTY ADMINISTRATOR'S REPORT Mr. Robert Eanes presented an update to the Board relative to improvements to the Crystal Lakes community. Mr. Holland and Ms. Jaeckle commended Mr. Eanes for his leadership and persistence relative to the project. Ms. Jaeckle stressed the importance of being aggressive with property owners of the complex. Mr. Holland also mentioned the importance of cooperation between county departments. In response to Mr. Warren's question, Mr. Eanes stated the property owners were unaware of the condition of the property until the County Attorney's office informed them that the county planned to take an aggressive stance. He further stated the property started turning a profit in January 2014 and assessments will be monitored for twelve months to make sure the property continues on an upswing. He stated the development is not categorized as subsidized housing. He noted the county did not fund property renovations. Mr. warren suggested presenting a resolution to recognize the efforts of various departments relative to renovations. Ms. Jaeckle commended Ms. Crystal Dunmire, the regional property manager who assessed the property and partnered with the county on the project. She stated Ms. Dunmire would be well-deserving of a resolution. J J J 14-286 04/23/14 • Mr. Stegmaier shared a success story regarding the county's Methane Gas Optimization Program. He stated since the program began last year, purchased natural gas consumption has declined at both of the county's wastewater treatment facilities. He further stated Utilities has saved more than $60,000 despite an increase in the unit price for natural gas, as well as an overall increase in demand for gas due to the colder temperatures this past winter. • Mr. Stegmaier was pleased to report that Wegmans Food Market will be the anchor tenant for Stonehenge Village. He stated Wegmans will provide a unique grocery and dining experience in Midlothian Village and the surrounding area; in essence, a destination retail site for the greater region. 3. BOARD MEMBER REPORTS Mr. Warren stated at the last Board of Supervisors meeting he had received a large majority of comments from citizens who were opposed to the tax increase. He then referred to a petition stack in favor of the tax increase that he received today. 4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION Ms. Blakley provided staff's proposed requests for changes to the agenda. Ms. Jaeckle stated it does not make sense to adopt the tax rate prior to the annual financial plan and emphasized the importance of discussing the financial plan first. Mr. Holland stated his intent not to rearrange the order of the budget items. Ms. Jaeckle made a motion, seconded by Mr. Gecker, for the Board to move Item 7.A.1., Adoption of Ordinance Establishing the Annual Tax Levy on Various Classes of Real Estate and Personal Property for 2014, to follow Item 7.A.3., Adoption of the FY2015 Annual Financial Plan. Ayes: Jaeckle and Gecker. Nays: Holland, Elswick and Warren. On motion of Mr. Warren, seconded by Mr. Elswick, the Board moved Item 7.B., Deferred Zoning Case 13SN0527 to follow Item 15., Fifteen-Minute Citizen Comment Period on Unscheduled Matters; moved Item 8.A.6., Request of the Friends of the Library for Approval to Serve Alcoholic Beverages at Meadowdale Library for an Author Reception and The Friends' Annual Meeting, to follow Item 17.A., Public Hearing to Consider an Amendment to the County Code Relating to Adding County Libraries to the List of County Facilities Where Alcohol Could Be Served; and added Item 14.D., Resolution Recognizing April 26, 2014, as "Comcast Cares Day" in Chesterfield County." Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14-287 04/23/14 5. RESOLUTIONS 5.A. RECOGNIZING PARKWAY BAPTIST CHURCH FOR ITS SUPPORT TO GRANGE HALL ELEMENTARY SCHOOL Chief Senter introduced Dr. Randy Smith, Principal of Grange Hall Elementary School and Senior Pastor Ben Brammer, Parkway Baptist Church and staff who were present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, on Wednesday, March 5, 2014, staff at Parkway Baptist Church provided unprecedented support and accommodation to more than 800 students, staff and teachers from Grange Hall Elementary School after an electrical fire required students to evacuate the school; and WHEREAS, smoke was noticed in the building at 12:50 p.m. and investigators determined that it came from an electrical panel and shut off the power in the school; and WHEREAS, school administrators quickly called staff at Parkway Baptist Church to ask for assistance because it was too cold a day for students to remain outside after evacuation; and WHEREAS, within 30 minutes, Parkway Baptist Church staff were able to welcome and care for almost 800 children, plus additional school teachers and staff; and WHEREAS, the church facility was able to accommodate the needs of all students and teachers by dividing different age groups and placing them in various classrooms and other areas in the building, and by providing movies and snacks during the time that they were there; and WHEREAS, this emergency situation was well organized by emergency personnel, school and church staff so that the children felt safe, comfortable and had positive experiences; and WHEREAS, communications were facilitated by school and government staff so that parents were informed about the situation and the safety of their children, and were given options to pick up their children at the church or to have them return home on buses, as usual; and WHEREAS, all the staff and members of Parkway Baptist Church who assisted in this emergency need are to be recognized and commended for their assistance, in particular Pastor Mac Hutton, Pastor Derek Futrell, Children's Ministry Director Graceann Ingram, Youth Pastor Mike Camire, and Administrative Assistants Karen Collie and Wendy Morris; and WHEREAS, because our children are our priority and their safety is of utmost importance, it is vitally important that the community come together to support them, particularly in emergency situations; and WHEREAS, since Grange Hall Elementary School and Parkway Baptist Church had already built a strong relationship, this enabled them to quickly reach out and ask for, and receive support, and to work together to develop a plan; and WHEREAS, the church also has been faithfully involved in helping people in need in their own and other communities, in other states and nations; and J J 14-288 04/23/14 WHEREAS, the people of Parkway Baptist have established a strong support system that has served the work of Grange Hall Elementary School over the year and have provided activities for the community; and WHEREAS, for years, the church has had a significant, positive impact on the surrounding communities, and on Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of April 2014, on behalf of the citizens of Chesterfield County, offers its sincere appreciation to Parkway Baptist Church for the support that if offered to Grange Hall Elementary School students, parents and staff on March 5, and wishes the congregation continued success and joy in all their endeavors. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the staff of Parkway Baptist Church and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. Mr. Elswick presented the executed resolution to Senior Pastor Brammer and commended staff and members of Parkway Baptist Church who assisted and kept the children of Grange Hall Elementary School safe during the emergency. Dr. Smith and Senior Pastor Brammer stressed the importance of the strong support system and relationship between the school and church and highly praised the students for their patience. S.B. RECOGNIZING APRIL 20-26, 2014, AS "ADMINISTRATIVE PROFESSIONALS WEEK" Ms. Ruth introduced representatives from the Tri-Cities and Old Dominion Chapters of the International Association of Administrative Professionals (IAAP), who were present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, administrative professionals play an essential role in coordinating the office operations of businesses, government, educational institutions and other organizations; and WHEREAS, the work of administrative professionals today requires advanced knowledge and expertise in communications, computer software, office technology, project management, organization, customer service and other vital office management responsibilities; and WHEREAS, Administrative Professionals Week is observed annually in workplaces around the world to recognize the important contributions of administrative support staff and is sponsored by the International Association of Administrative Professionals; and 14-289 04/23/14 WHEREAS, Administrative Professionals Week 2014 is focused on "honoring the office professionals who make offices work," reflecting the integral and central role that office professionals play in modern business. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of April 2014, publicly recognizes the week of April 20-26, 2014, as "Administrative Professionals Week," and Wednesday, April 23rd as "Administrative Professionals Day" in Chesterfield County, saluting the valuable contributions of administrative professionals in the workplace and calling on all employers to support continued training and development for administrative staff, recognizing that a well-trained workforce is essential for success in today's business world. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. Mr. Holland presented the executed resolution to the representatives and expressed appreciation for all of the hard work that administrative professionals do on a daily basis. Mr. Stegmaier expressed his appreciation for the hard work and valuable contributions of administrative professionals in the county. 5.C. RECOGNIZING MR. GLEN R. PETERSON, DIRECTOR, COMMUNITY CORRECTIONS SERVICES, UPON HIS RETIREMENT Ms. Snead introduced Mr. Glen Peterson who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, Mr. Glen R. Peterson began his public safety career by serving as the Coordinator for the Community Diversion Incentive Program in 1981, in Chesterfield County, as one of five pilot programs in the state; and WHEREAS, from 1983-1987, Mr. Peterson assisted Hopewell, Prince George, Sussex, Surry, Greensville, Emporia, and Brunswick with establishing Community Corrections Programs; and WHEREAS, in 1987-1988, Mr. Peterson led a team to plan and successfully implement one of five Virginia pilot Pretrial Services Programs in coordination with the Chesterfield Commonwealth's Attorney; and WHEREAS, in 1990, Mr. Peterson led the agency to a National Association of Counties Award for Pretrial Services; and WHEREAS, in 1995, Mr. Peterson led the transition from Community Diversion Incentive Program to Community Corrections Services; and WHEREAS, in 1995-1998, Mr. Peterson served as the Vice President of the newly established Virginia Community Criminal Justice Association; and 14-290 J J J 04/23/14 WHEREAS, in 1995, Mr. Peterson established the Domestic Violence Resource Center as a unit of Community Corrections; and WHEREAS, in 1997, Mr. Peterson led the agency to a National Association of Counties Award for the work of the Domestic Violence Resource Center; and WHEREAS, in 1998, Mr. Peterson was recognized with the Outstanding Director's Award by the Virginia Community Criminal Justice Association; and WHEREAS, in 1998-1999, Mr. Peterson served as the President of the Virginia Community Criminal Justice Association; and WHEREAS, in 1999, under Mr. Peterson's leadership the Domestic Violence Resource Center was recognized with the Excellence in Community Safety Award at the Governor's Crime Forum; and WHEREAS, in 1998, Mr. ~?eterson led a team to plan and implement the Chesterfield/Colonial Heights Day Reporting Center, which was recognized in 1999 with a National Association of Counties Award.; and WHEREAS, Mr. Peterson was instrumental in the development of the Adult Drug Court, which become operational in 2000; and WHEREAS, in 2003, Mr. Peterson led a team to plan and implement the Chesterfield/C:olonial Heights Dual Treatment Track; and WHEREAS, in 2004, Mr. F~eterson was recognized with the Award of Excellence - Lifetime Achievement Award from the Virginia Community Criminal Justice Association; and WHEREAS, in 2007, Mr. Peterson was recognized by the International Community Corrections Association with the David Dillingham Public Service Award for his leadership in the field of Community Corrections; and WHEREAS, Mr. Peterson served as a member and Co-Chairman of the Virginia Community Criminal Justice Association Legislative Committee since 1998 until present to educate and track legislation effecting community corrections; and WHEREAS, in 2013, Mr. Peterson was recognized by the National Association of Pretrial Services Agencies as the Member of the Year; and WHEREAS, Mr. Peterson'"s legacy is the unwavering commitment to public safety through leadership in the delivery of defendant and offender programming in a cost- effective and outcome-driven method, while being a good steward of the public trust;-and WHEREAS, Mr. Peterson exemplifies leadership in a mentoring manner that promotes dedicated and successful employees. 14-291 04/23/14 NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of April 2014, publicly recognizes the outstanding contributions of Mr. Glen R. Peterson, expresses the appreciation of all residents for his service to Chesterfield County and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Peterson and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. Mr. Holland presented the executed resolution to Mr. Peterson and commended him on his many years of loyal and committed service to the county. Mr. Stegmaier presented Mr. Peterson with an acrylic statue and county watch, expressed appreciation for his exceptional and faithful service to the county and wished him well in his retirement. Mr. Peterson, accompanied by his wife, thanked the Board for the special recognition and stated it was an honor to work for Chesterfield County. He recognized members of the Community Corrections Services staff who were in attendance. 6. WORK SESSIONS 6.A. PROPOSED FY2015-FY2019 CAPITAL IMPROVEMENT PROGRAM, CHANGES TO THE FY2014 SCHOOL CAPITAL IMPROVEMENT PROGRAM, THE COUNTY ADMINISTRATOR'S PROPOSED FY2015 BUDGET, TAX RATES, THE VARIOUS PROPOSED ORDINANCE CHANGES, AND THE PROPOSED FY2015 COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT PARTNERSHIP ANNUAL PLAN Mr. Carmody noted the Board was provided with some summary information comprised of various proposals for budget reductions that had been under discussion. Mr. Holland stated it was not his intention to go through every specific line item within the budget proposals. He further stated he would not support budget cuts that were recommended at the last Board of Supervisors meeting. Ms. Jaeckle stressed the importance of discussing the differences between the draft alternate proposals in order to determine the ramifications. Discussion ensued relative to Mr. Holland's action and prerogative to reject certain itemized proposals. In regards to revenue revisions, Ms. Jaeckle stated the Board needs to discuss possible impacts of additional School reductions that would trim the proposed increase in the Schools' Workers Compensation budget from approximately $2.0 million to $1.7 million. J J J 14-292 04/23/14 In response to Ms. Jaeckle's question, Mr. Andy Hawkins stated the approved budget for Schools includes approximately $1.6 million for workers Compensation. He further stated there were requests for that particular line item to be increased to the appropriate amount for what is believed the actual cost will be. He stated the Risk Management Department is reviewing several cases that need to be settled in the future. He further stated efforts will help reduce costs long-term. In response to Mr. Elswick's question, Mr. Hawkins stated $1.6 million was approved in the Superintendent's FY2014 budget. He further stated the School Board asked that the Superintendent include an additional $2.2 million in the FY2015 budget for Workers Compensation. In response to Mr. Gecker's question relative to impact on individual schools, Mr. Hawkins stated 20 percent of materials and supplies have been held back in previous years and 15 percent held back in funds this fiscal year. He further stated Workers Compensation is an area that is being held back to meet the balance of the requirement for the FY2016 budget. Ms. Jaeckle noted she would not be willing to make that particular cut. Mr. Carmody summarized community development revisions in the draft FY2015 proposal, which include Planning fees, Economic Development reorganization, tourism support, GRTC commuter routes, consolidation of fire plans and increased Building Inspection fees to cover contractor training. In regards to alternate fees, Mr. Elswick stated his proposed reductions suggest increasing fares for commuter bus routes by $2.00, which would result in approximately $152,000 in reductions. Mr. Gecker noted he could support Mr. Elswick's suggestion and stated it is a perfectly fine modification to the original proposal. Discussion ensued relative to proposed commuter route fare increases for two bus routes in the county. In regards to tourism support, Mr. Elswick stated between Mr. Gecker's plan and his plan proposed at the April 9th Board meeting, there was a goal to come up with a hybrid plan between the two proposals or combine components within Mr. Gecker's plan that would fit well within his plan, or vice versa. He further stated the $96,600 figure was not included in his initial plan to avoid duplication. In response to Ms. Jaeckle's question, Mr. Elswick stated his proposal recommends reductions in police positions, Economic Development reorganization, Center for Organizational Excellence/Environmental Management consolidation, and the Enon fire training facility. Mr. Holland stressed the importance of economic development generated by small businesses within the county. 14-293 04/23/14 In response to Ms. Jaeckle's question regarding tourism support, Mr. Will Davis stated five attraction projects are currently in the works with an estimated capital investment of $41.7 million and one expansion project estimated at $2.5 million. He further stated this past year there have been two successful leverage grant applications, two marketing plans and one out-of-market plan. He then stressed the importance of existing businesses that support local tourism. He noted the vacant position is project-driven and coordinates with the sports tourism campaign. In response to Mr. Gecker's question regarding the vacant position, Mr. Davis stated the position was slated for small business and entrepreneurship. He noted 73 percent of the businesses in Chesterfield County have nine employees or less. He stressed the important benefits and return on investment that the position would have relative to existing small businesses within the community. He stated he would give up the position if he were forced to make a decision. He further stated the Greater Richmond Partnership (GRP) provides a database of leads; however, the calling on existing businesses is a local initiative. Mr. Holland noted he is a strong advocate for the local initiative. In response to Ms. Jaeckle's question regarding Building Inspection fees to cover contractor training, Mr. Carmody stated the fee would be placed on building applications and would in essence offset the cost associated with having an initiative to deliver the training that is valuable for contractors and subcontractors to make sure there is an understanding of current codes and how the building official will administer codes in the county. He noted there would be a 7 percent increase for individual permits. In response to Ms. Jaeckle's question, Mr. Dupler stated training is not mandatory; however, it does increase the compliance rate. In response to Mr. Gecker's question, Mr. Dupler stated the department was tasked with identifying an increase that would generate $100,000 in new revenue. He further stated there is currently no requirement for training. Mr. Carmody asked Board members for more clarity in regards to public safety revisions and the differences between draft proposals. Mr. Holland noted he would not support the elimination of approximately four police officer positions. Mr. Elswick stated his proposal would include the reduction of only one police officer position, resulting in a savings of $125,000. In order to keep parity between the alternate proposals, Mr. Gecker recommended including the Planning revenue and essentially dedicating that revenue toward increasing the number of police officer positions to three. Mr. Carmody stated instead of staffing the Harrowgate Fire Station with a fire truck and an ambulance, it would be staffed for an ambulance only. J J J 14-294 04/23/14 Chief Senter stated the Harrowgate Fire Station was orginally planned to staff 21 personnel and would allow for operation of an engine and medic unit out of that station. He stressed the importance of having a fire engine at the Harrowgate Station. He stated citizens and businesses in the area have provided positive feedback relative to the station's location. He stressed the importance of having a fire engine that would cover the widest array of incidents, that decreased response times on the eastern side of the county, and providing the leadership that is needed for a multi- million dollar facility. He stated there would be no drastic improvements with an ambulance-only station and the demands for a fire engine would be continually present. In response to Mr. Elswick's question, Mr. Stegmaier stated as originally proposed, ultimately, a fire engine would need to be stationed at the Harrowgate location. In response to Mr. Elswick's question, Chief Senter stated the total tie-up time for an engine is about 27 minutes per call and the total tie-up time for an ambulance transporting a patient is about an hour and thirteen minutes from that area. He further stated he can estimate that the unit would be on the road frequently. In response to Ms. Jaeckle's question, Mr. Carmody stated $590,000 results in an ambulance-only station, and $324,900 would fund three Harrowgate senior officer positions. In response to Ms. Jaeckle's question, Chief Senter stated nine positions were budgeted for in FY2014 with three positions in-line for FY2015, totaling twelve positions. In response to Mr. Elswick's question, Mr. Carmody stated the total cost representative of the three leadership positions is $324,900. In response to Ms. Jaeckle's question, Mr. Carmody stated funding would need to be restored for replacement fire engines in subsequent years. Ms. Jaeckle stated she did not vote for the fire station, even though it was in her district, because of possible challenges in the operating budget; however, since construction has begun, it does not make any sense to not optimize its use. She stressed the importance of fire engine accessibility to the Walthall interchange. In response to Mr. Gecker's question regarding replacement level for police cruisers, Mr. Carmody stated the level was closer in-line with life expectancy based on miles driven and maintenance costs and overall life cycle costs. He further stated there would still be an increase in FY2015 for police cruiser replacement. In regards to the reduction of fire programs delivered in schools, Chief Senter stated over 9,000 citizens and children combined, are taught the importance of fire safety. He further stated that under the proposal primary programming is still left intact and eliminates first and second grade, middle and high school offerings. 14-295 04/23/14 Ms. Jaeckle expressed concerns relative to the elimination of fire programs in schools. She stated she does not want to see the Board cut funding for a program that has already been affected once before. Mr. Elswick noted he has not included the reduction of fire programs in his final proposal. In regards to general government revisions, Mr. Carmody stated Public Affairs support for county departments and partner agencies has been proposed in one alternate for further reductions than what had been proposed by the County Administrator. He further stated the level of activity will affect working with county departments and other partner agencies, such as the Historical Society, as an example. In response to Ms. Jaeckle's question, Mr. Carmody stated without the reduction, the Public Affairs department is at a 1995-1997 level of staffing. Discussion ensued relative to the Public Affairs Department's proposed budget. Mr. Holland suggested applying $20,000 out of district improvement funds to offset the elimination of legislative consulting. Mr. Elswick stated he recently spoke with Ms. Mary Ann Curtin, Director of Intergovernmental Affairs, who stated $25,000 for legislative consulting is well-spent to provide beneficial resourcing and contacts for the county, and to oppose detrimental legislation. Mr. Gecker stated there is a flaw in logic of the budgeting process to look at one reduction as the offset for another. He further stated they are both eligible cuts; however, he does not believe $20,000 in district improvement funds will offset the legislative lobbyist. He stated items that impact the citizens' pocketbook and other land use items are typically lobbied through VACo for the county. Discussion ensued relative to the possibility of a reduction in Planning District Commission dues. Mr. Carmody stated the addition of $100,000 for the community contracts program would be added back to the proposed budget. He noted Alternate B would not restore that item. Ms. Jaeckle requested a compromise that instead of the proposed budget with a $100,000 reduction there would only be a $50,000 reduction and would restore funding to the Children's Museum of Richmond, Chesterfield Symphony Orchestra and Maymont Foundation. In response to Mr. Carmody's question, Ms. Jaeckle confirmed that the Maymont Foundation funding would be included in her proposed compromise. Discussion ensued relative to reductions. to community contracts and restoration of specific arts and cultural programs. J J J 14-296 04/23/14 In response to Ms. Jaeckle's question regarding operational costs relative to the Reams-Gordon Library, Mr. Carmody stated the schedule would have operational costs beginning in FY2016. He noted the construction contract has not been signed. Ms. Jaeckle expressed concerns relative to the 12 county libraries that are already closed on Thursdays and the justification to build another one. She stated she has a problem moving forward with construction of the Reams-Gordon Library facility when there are problems operating other county libraries. Discussion ensued relative to the opening schedule of the Reams-Gordon Library and staffing of the new facility. Mr. Holland stressed the importance of the educational values libraries instill and their impact on local communities. Ms. Jaeckle expressed concerns relative to opening a new facility when the quality of other libraries in the county is being depleted. In terms of the discussion relative to what tax rate is adopted, Mr. Gecker stated there needs to be some consensus among the Board regarding the importance of the Reams-Gordon Library. He further stated the Midlothian District had a library proposed in the 2004 bond referendum, which was voluntarily put outside the current CIP because of the operational issues. He stated there is an issue of what can be afforded in order to operate the new facility and questioned whether it is wise to open the facility before there is full function in existing county libraries. He noted there are three libraries open within 12 minutes of the Reams Gordon Library site. He then suggested obtaining a consensus from the Board relative to the Reams-Gordon Library line item. Mr. Warren stated the library had already been approved by the Board of Supervisors and the citizens who approved the bond referendum. He further stated he supports continuation of construction of the new facility. He expressed concerns with the elimination of a project that was already approved and promised to county citizens. Mr. Elswick stated plans for opening the library remain in his proposal, as well as the fire engine staffing for the Harrowgate Road Fire Station. He stressed the importance of the library's presence and its effect on revitalization in that specific area of the county. Ms. Jaeckle agreed with Mr. Elswick's comments; however, she stated the expense of the library may not be a priority at this point in time. Mr. Gecker noted he does not support going forward with the library, because given the other proposed cuts, he feels it does not carry the majority of the Board's support and to go ahead with the library will not necessarily facilitate an increase in the real estate rate. He stated the operational priority for the community is not for the construction of that particular library. 14-297 04/23/14 Mr. Holland stated during Budget and Audit Committee sessions Mr. Gecker was in favor of raising the tax rate for the purposes of fully funding education. In response to Mr. Holland's comment, Mr. Gecker stated for the first time in five years there is unanimous agreement by the Board to fully fund the restoration of 150 teacher positions lost through the recession. He further stated if the Reams Gordon library stays in the proposal, he would vote to increase the tax rate to fully fund the school division. He stated county schools have an impact on the overall quality of life and property values in the community. In regards to library materials, Mr. Carmody stated funding for materials would be for a smaller level than what is adopted in the FY2014 budget. In response to Ms. Jaeckle's question, Mr. Carmody stated there was an increase in the FY2014 budget with one-time revenues. He further stated the County Administrator had proposed a decrease in FY2015. In regards to Access Chesterfield, Mr. Carmody stated the proposal would preserve medical trips only at a $500,000 reduction. Mr. Elswick made a recommendation, within his proposal, to have services provided reduced by $50,000 instead of $500,000. Ms. Jaeckle noted Access Chesterfield cannot provide the service for less than $40 per trip. She stated the county cannot sustain that type of transportation mode and needs to look for alternatives. In response to Ms. Jaeckle's question regarding tax-relief waste pick-up, Mr. Carmody stated the service is contracted. In response to Mr. Gecker's question, Mr. Carmody stated the County Administrator's base budget does not include funding for the tax-relief waste item and unless Alternative A or B adds the item back in, it will be eliminated from the budget entirely. In regards to General Services Department reorganization, Mr. Carmody stated the proposal eliminates the Energy Manager position and scales back the security office staffing level. Ms. Jaeckle stated a part-time energy specialist could maintain the current security office duties. She noted her support of the proposal. In response to Mr. Elswick's question, Mr. Carmody stated the ability to do some level of energy management activities is still left intact, such as reviewing utility bills for accuracy. In regards to the Citizen Engagement Technology Project, Mr. Carmody stated the elimination would limit the county's ability to conduct online outreach projects. He further stated if the system was put in place there would be some nominal cost for software licenses and maintenance costs. He noted the proposal creates a one-time savings. J J J 14-298 04/23/14 Ms. Jaeckle stated the program would bring in more citizen engagement, but may not be a priority for FY2015. Mr. Elswick stated he is not interested in spending $93,500 for the technology project. He suggested engaging citizens through the creation of a county "checkbook on-line." In response to Mr. Gecker's question, Mr. Carmody stated he is unsure of the order of magnitude for the cost of online access to the county's checkbook. He further stated constituent relationship management tools typically are designed to address concerns, requests and questions coming from citizens and the monitoring and tracking of those inquiries, as well as the CARES program, FOIA requests and various budgeting functions. Mr. Gecker requested information relative to the possible cost of creating a county "checkbook on-line." In regards to the elimination of the Circuit Court Clerk salary subsidy, Mr. Carmody noted the change would not affect the interim individual who is currently serving in the position. He stated if acted upon by the Board, there would not be a county supplement to the incoming Circuit Court Clerk. In response to Ms. Jaeckle's question, Mr. Carmody stated without a subsidy, the salary would be about $140,000. Discussion ensued relative to constitutional officers' salaries and history of supplements. Mr. Gecker asked for a consensus among Board members relative to a possible increase in vehicle registration fees. He stated that decision has a bearing on how much money is available for road funding moving forward and a bearing on what is required to fund the budget. Mr. Carmody stated in addition to the revenue sharing element, there are two others that affect the Capital Improvement Program, one being the Total Maximum Daily Load (TMDL) federal mandate and secondly, the time period for the Schools' referendum revitalization initiative. Ms. Jaeckle stated an increase in vehicle registration fees is estimated to generate $6-7 million per year in local revenue and when matched dollar-for-dollar by the state, and will be dedicated to transportation improvements in the county. She stressed the county's important responsibility of keeping county roads safe for citizens and completing road projects, and stated her support for a $20 increase in the vehicle registration fee to receive the state's increased match. Mr. Elswick stated he believes the Matoaca District is in desperate need of road improvements; however, he supports a $10 increase in vehicle registration fees, not $20. He expressed concerns relative to burdening county citizens with additional fees. 14-299 04/23/14 Mr. Warren stated he supports a $20 increase in vehicle registration fees in lieu of raising the real estate tax. He further stated the revenue matched by the state dollar-for- dollar doubles the opportunity to meet growing needs within the county and stressed the importance of maintaining infrastructure. Mr. Holland noted he also supports a $20 increase in vehicle registration fees. Discussion ensued relative to the proposal to increase vehicle registration fees in order to benefit county transportation needs and the possible reordering of local road priorities. In regards to the Community Development Block Grant and the HOME Investment Partnerships Annual Plan, Mr. Carmody noted since the last Board of Supervisors meeting, a notice of award from HUD has been received relative to a reduction of $22,400 in the CDBG and HOME program which will include a reduction in the Belmont Road Sidewalk Project. In response to Ms. Jaeckle's question relative to the TMDL initiative, Mr. Carmody stated if the Board elects to not approve the service district, then the CIP needs to be adjusted to account for the loss in revenues. He made note of previously approved and proposed capital projects that could be eliminated in order to free up funding for the TMDL initiative over the 5-year term of the CIP in order to satisfy the funding plan requirement. He stated under the alternative, operating costs would be budgeted in the operating budget and capital projects costs totaling $9.7 million over five years would be funded by the CIP. Mr. Stegmaier clarified that by electing the alternative approach, the Board would forego the ability to reserve funds in the first five years that could be used to partially fund the more expensive projects in years six through ten of a 15- year initiative. Mr. Elswick asked the Board to consider withholding adoption of the alternative proposal until funding options are analyzed. In response to Ms. Jaeckle's question, Mr. Carmody stated permit regulations require Chesterfield County to submit to the state a compliance plan, including a funding plan, by July 2015. Mr. Gecker stated anticipated large expenditures are cut out of the equation. He further stated although it is a clever dodge, it does not accomplish the idea of accruing currently for expenses that could be incurred. He further stated the compliance for the TMDL initiative will be significant and puts considerably more stress on the out-years. He expressed concerns relative to a proposal that does not account for the current period expense and defers current projects. In response to Mr. Gecker's concerns, Mr. Stegmaier stated staff is completely in support of his comments and has tried to approach the TMDL issue from the prospective of a long- term liability. He further stated he believes it is not conservative fiscal management to leave long-term liabilities J J 14-300 04/23/14 unfunded. He noted originally there was discussion to fund the whole 15-year program; however, several Board members were not in agreement with that plan. Mr. Gecker stated he would happily trade what the administration has proposed for revenue sharing against the TMDL liability, understanding if growth occurs at a higher rate than projected by staff. In terms of community contracts, he suggested in future budget years that contracts should be allocated for organizations that meet the Community Foundation's Guide Star Standards. He then recommended reaching Board consensus on items proposed in Mr. Elswick's reduction list not discussed in length by the Board previously. In regards to Virginia's Gateway Region and discussions with the Director of Economic Development, Mr. Elswick stated $60,000 in reductions would not affect economic development in the southern end of the county. Ms. Jaeckle expressed concerns relative to reductions to programs and the measure of economic impact on the southern part of the county and relationships with neighboring localities. Discussion ensued relative to the Greater Richmond Partnership and its investment to economic development and representation of Chesterfield County. In regards to reductions to the Center for Organizational Excellence, Mr. Elswick stated there had been discussion in the past that suggested contracting out mandated training. Mr. Holland noted that he does not support reductions that could affect county employee training. Mr. Stegmaier stated the many accomplishments of county employees are heavily dependent on solid training. He noted the county is currently experiencing a very high rate of turnover and he expects it to increase due to 40 percent of the workforce being eligible for retirement within the next few years. He stated a big part of the training budget goes towards training new employees and a cut in training affects the ability to recruit and obtain young professionals. He further stated the private sector, which engages a significant number of young professionals, is recognizing that training is a critical attractor for professional staff and younger people today. He noted .two positions have been already been cut in the Center for Organization Excellence in the proposed budget. He stated going beyond an additional $250,000 reduction would create a situation of not having new employee training and customer service training. He stressed the importance of training to the success of county business. He noted the cost per employee is very low and contracting out would not merit much cost savings. 14-301 04/23/14 7.. DEFERRED ITEMS 7.A. BUDGET ITEMS 7.A.1. ADOPTION OF ORDINANCE ESTABLISHING THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF REAL ESTATE AND PERSONAL PROPERTY FOR 2014 Mr. Carmody stated tax rates on existing classes of property for calendar year 2014 were advertised at $.98 for real estate. He noted on tracts of land, lots or improvements thereon and on mobile homes in the Charter Colony Powhite Parkway Transportation District the tax will be $1.13 on every $100 of assessed value. In regards to the public service corporation property, Mr. Mincks stated on portions of real estate and tangible personal property of public service corporations which has been equalized, the tax will be $.98 on every $100 of the assessed value, or whatever rate the Board adopts. In response to Ms. Jaeckle's question, Mr. Carmody stated after determining factoring in discussed reduction items from this afternoon, the budget would be roughly $2.5 million out of balance. Mr. Elswick stated when he looks at all the proposed reductions the Board had discussed he is convinced that budget cuts can happen; however, if the Reams-Gordon Library is an issue, it could be a show stopper for a tax increase. Discussion ensued relative to proposed reductions. Mr. Holland stated leadership must have vision and he did not happen to get the position of Chairman by accident. He further stated after working for seven years on the Board and with the Budget and Audit Committee, and looking at schools and the county, it is the choice of the Board to continue with a first choice community and a model for excellence. He stated to have an extraordinary quality of life, the Board needs to be good stewards of the public's trust. He further stated the big picture remains to be what is in the best interest of the children, educators, and the community. He stated after calculating what the tax rate would be, at 2007 levels and 2014 levels, if the Board increased the rate there would be less in actual taxes on the citizenry. Mr. Holland then made a motion to adopt the $.98 cent tax rate, as advertised. In response to Mr. Gecker's question, Mr. Holland stated he is proposing to adopt the $.98 tax rate to establish the revenue side. Mr. Holland's motion died due to lack of a second. Mr. Holland then made a motion to adopt the $.97 cent tax rate. Mr. Holland's motion died due to lack of a second. Discussion ensued relative to concerns regarding cuts proposed and ways to balance the budget with or without a tax increase. J J J 14-302 04/23/14 Ms. Jaeckle stated the Reams-Gordon Library funding, as well as funding for staffing a fire truck at the new Harrowgate Fire Station could be accomplished with a 1-cent tax rate increase. In response to Board comments, Mr. David Wyman noted $2 million was taken out of the pay-as-you-go capital funding, which comes out of the operating side. Mr. Gecker stated at the end of the day it seems that there will be a number of reductions on Mr. Elswick's list that are not going to be acceptable to the majority of the Board. He further stated it is irresponsible to pass a budget that the Board cannot sustain through FY2016, and he prefers sustainability in the out-years. He stated at a minimum, a 1- cent increase provides the coverage to get through FY2015- FY2016 without losing the Harrowgate Fire Station apparatus and positions, reduction of school funding, Center for Organizational Excellence revisions, police cruisers, scaling back of library materials and Reams-Gordon one-time capital with ongoing savings moving forward. He further stated the one position for Economic Development should be eliminated and tourism support should not. He stated an increase in Planning fees should also occur. He further stated it seems to be a backward approach to talk about the revenue side before the expense side, in terms of government. Mr. Gecker then made a motion to adopt a $.96 real estate tax rate, continue to defer capital items on the school side, as well as the entire school division's maintenance line; and provide some flexibility to fund the TMDL initiative. Mr. Holland stated he proposed 4 cents for the ill-fated meals tax. He stressed the importance of breaking the cycle relative to increasing the tax rate. Ms. Jaeckle seconded Mr. Gecker's motion and stated her preference would be to not continue with the Reams-Gordon Library piece and not increase taxes. She further stated she believes it is irresponsible to submit a budget with many expenses. Mr. Elswick stated he believes it is misleading to the public to approve an increase in taxes because of disagreement relative to cutting the library. Ms. Jaeckle stated if the Board cannot come to a consensus on one big item, there is no way there can be consensus on the other items. Mr. Elswick inquired whether Board members would lower the tax rate next year if revenues were higher than projected. All Board members agreed to Mr. Elswick's request. Mr. Holland noted if the meals tax had been approved, real estate taxes could have been decreased. Ms. Jaeckle stated she did not vote to approve the two capital projects in the past because she felt it would be difficult making the operating costs due to financial conditions. 14-303 04/23/14 Mr. Gecker stated some Board members have different budgetary priorities than others. He further stated he prioritizes the fire station, Center for Organizational Excellence, etc. above funding the library. He stated this has become a pretty clear demonstration of where Board members priorities are. He further stated the piece that has gone unsaid too much is the complete unanimity relative to school funding. He stated the Board is intent on making education a top priority, along with public safety, to restore teacher positions that were cut in the FY2011 budget. Mr. Holland concurred with Mr. Gecker's comments. Mr. Warren stated in the final analysis the Board can reach an agreement, as far as going forward, although it may not be a 5-0 vote, but noted a democracy in action. He stressed the importance of individually looking at things that are significant to the county. He stated the purpose of the meals tax proposal was entirely for capital improvements. He further stated he wants the voters to understand exactly where the Board stands early on in the process and be given the option to comment on that process. Mr. Elswick noted his proposal did allow for funding relative to the Harrowgate Fire Station. Ms. Jaeckle commended Mr. Warren's efforts to try and build some consensus among the Board. Mr. Holland called for a vote on the motion of Mr. Gecker, seconded by Ms. Jaeckle, for the Board to adopt the following ordinance, as amended: AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That for the year beginning on the first day of January, 2014, and ending on the thirty-first day of December, 2014, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. (a) Except as provided in Sec. 1 (b), on tracts of land, lots or improvements thereon and on mobile homes the tax shall be $0.96 on every $100 of assessed value thereof. (b) On tracts of land, lots or improvements thereon and on mobile homes in the Charter Colony Powhite Parkway Transportation District the tax shall be $1.11 on every $100 of assessed value thereof. Sec. 2. Personal Property. (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the J J J 14-304 04/23/14 tax shall be $3.60 on every $100 of the assessed value thereof . (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 46.2-749.3 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. (g) On motor vehicles which are specially equipped to provide transportation for physically handicapped individuals, the tax shall be $.O1 on every $100 of the assessed value thereof. Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $0.96 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. Ayes: Holland, Jaeckle and Gecker. Nays: Warren and Elswick. 14-305 04/23/14 7.A.2. ADOPTION OF THE FY2015-FY2019 CAPITAL IMPROVEMENT PROGRAM, APPROVAL OF REVISIONS TO THE COUNTY CAPITAL IMPROVEMENT PROGRAM AND SCHOOLS FY2014 CAPITAL IMPROVEMENT PROGRAM, AND APPROPRIATION OF SCHOOL CASH PROFFERS Mr. Carmody asked for clarification from the Board relative to the Schools' Capital Improvement Program seven or nine year plan, the revenue sharing component and intentions relative to the TMDL initiative. He noted recommendations of revisions to current year funding that in essence, aligns the Schools' Capital Improvement Program with what had been adopted at their session. In response to Mr. Gecker's question, Mr. Carmody stated staff needs clarification relative to a revenue source for TMDL, project offsets over the 5-year term of the CIP or one- year of funding for the initiative. Mr. Gecker stated he believes it is premature to re-do the Capital Improvement Program to accommodate the TMDL piece at this time. On motion of Mr. Gecker, seconded by Mr. Warren, the Board adopted the FY2015 Schools Capital Improvement Program Nine Year Plan. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 7.A.5. ADOPTION OF AMENDMENTS TO THE COUNTY CODE RELATING TO VEHICLE REGISTRATION FEES Ms. Jaeckle stated her motion would include an increase of $20.00 in vehicle registration fees dedicated to revenue sharing. Ms. Jaeckle then made a motion, seconded by Mr. Warren, for the Board to adopt the following ordinance, as advertised: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 13-53 AND 13-55 RELATING TO VEHICLE REGISTRATION FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 13-53 and 13-55 of the Code of the County of Chesterfield, 1997,, as amended, are amended and re-enacted to read as follows: Sec. 13-53. Amount of fee--Automobiles; motorcycles. The annual registration fee on each passenger motor vehicle shall be $40.00. The annual registration fee on each motorcycle shall be $15.00. 0 0 0 Sec. 13-55. Same--Trucks, trailers, buses, etc. (a) The annual registration fee on each truck not designed and used for the transportation of passengers, and not otherwise exempt from taxation shall be $20.00. (b) The annual registration fee on each trailer and semitrailer shall be $10.00. J 14-306 04/23/14 (c) In the case of a combination of tractor-trailer, or semitrailer, each vehicle constituting a part of such combination shall be registered as a separate vehicle and a separate registration fee shall be paid for each vehicle. (d) The annual registration fee on each motor vehicle, trailer or semitrailer upon which well-drilling machinery is attached, and which is permanently used solely for transportation of such machinery, shall be $12.00. 0 0 0 (2) That this ordinance shall become effective immediately upon adoption. Ayes: Holland, Jaeckle and Warren. Nays: Elswick and Gecker. 7.A.6. ADOPTION OF ORDINANCE TO ESTABLISH STORMWATER SERVICE DISTRICT NUMBER 1 Mr. Carmody stated the service district $0.016 per $100 of assessed value on within Chesterfield County to fund projects and operations related to regulatory stormwater mandates. He recommendation is to approve $0.015 value. tax was advertised at all taxable property capital improvement state and federal further stated the der $100 of assessed In response to Mr. Gecker's question, Mr. Carmody stated excess revenue accumulated from the increase in vehicle registration fees could partially fund the TMDL initiative. Ms. Jaeckle expressed her concerns relative to the establishment of a stormwater service district. Mr. Mincks stated there is no requirement to adopt the ordinance at this time. He noted the issue of determining a dedicated funding source for TMDL would need to be addressed in the next fiscal year. Mr. Carmody stated $16 million ($8 million state, $8 million local) was dedicated to revenue sharing as proposed in the County Administrator's budget for FY2015. There was no action taken. 7.A.2. ADOPTION OF THE FY2015-FY2019 CAPITAL IMPROVEMENT PROGRAM, APPROVAL OF REVISIONS TO THE COUNTY CAPITAL IMPROVEMENT PROGRAM AND SCHOOLS FY2014 CAPITAL IMPROVEMENT PROGRAM, AND APPROPRIATION OF SCHOOL CASH PROFFERS Mr. Carmody stated staff requests that the Board reduce by $5.3 million the debt appropriation associated with the Fire Training Facility at Enon. In response to Mr. Gecker's question, Mr. Carmody stated revenue sharing funding would be used in lieu of the $1.2 reductions proposed in Alternates A and B. He further stated the change will be made to reflect the $1.2 million reduction and the $3.5 million in excess revenue from revenue sharing. 14-307 04/23/14 On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board adopted the FY2015-FY2019 Capital Improvement Program, as amended, approved revisions to the County Capital Improvement Program and appropriated $332,738.42 in school cash proffers. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 7.A.3. ADOPTION OF THE FY2015 ANNUAL FINANCIAL PLAN Mr. Warren made a motion, seconded by Mr. Holland, for the Board to adopt the FY2015 Annual Financial Plan. Mr. Gecker inquired whether Mr. Carmody had a good concept of the consensus of the Board on this - adding back some of the community contracts; adding back the senior relief waste fees; keeping Harrowgate where it was; and a list of things. Mr. Carmody inquired whether it would be helpful for the Board to go through a list of the proposed changes. Mr. Gecker stated he would like to go through a list of budget revisions, but that is up to the Chairman. Mr. Holland suggested watching the tape later, indicating that that should be sufficient. Ms. Jaeckle stated she would prefer that staff be given time to prepare a list and that the Board not vote on the Annual Financial Plan until the evening session. It was generally agreed that the Board would move adoption of the FY2015 Annual Financial Plan to the evening session. Mr. Warren withdrew his motion for approval and Mr. Holland concurred with the withdrawal. Mr. Mincks stated the chair could move the item to the evening agenda and that no motion would be necessary. 7.A.4. ADOPTION OF AMENDMENTS TO THE COUNTY CODE RELATING TO SERVICE FEES FOR EMERGENCY AMBULANCE TRANSPORT On motion of Mr. Warren, seconded by Mr. Elswick, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 10-10 RELATING TO SERVICE FEES FOR EMERGENCY AMBULANCE TRANSPORT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 10-10 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 10-10. Service fees for emergency ambulance transport. (a) Pursuant to Code of Virginia, § 32.1-111.14, it is hereby determined and declared that the exercise of the powers and duties set forth herein is necessary to assure the provision of adequate and continuing J J J 14-308 04/23/14 emergency services and to preserve, protect and promote the public health, safety and general welfare. (b) Definitions. The following definitions shall apply to ambulance charges: Basic life support (BLS), Advanced life support level 1 (ALS-1), and Advanced life support level 2 (ALS-2) shall be those services as defined by applicable federal or state regulations and administered in accordance with applicable law. Ground transport mileage (GTM) shall be assessed from the location of the point of pick-up of the patient to a hospital or other facility where a patient is transported. (c) The schedule of rates for emergency ambulance transport services by the county department of fire and emergency medical services (including any volunteer rescue squad with which Chesterfield Fire and EMS ,has a billing agreement) shall be as follows: Service Fee BLS $465.00 ALS-1 552.00 ALS-2 799.00 GTM 10.00 per patient loaded mile in addition to transport charges (d) The chief of the county department of fire and emergency medical services is hereby authorized and directed to establish policies and procedures, and to execute and maintain documentation necessary for the administration of this program, including, but not limited to, a subscription program for county residents or other eligible persons, and payment standards for those persons who demonstrate economic hardship, as permitted by applicable law. (2) That this ordinance shall become effective July 1, 2014. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 7.A.7. ADOPTION OF THE FY2015 COMMUNITY DEVELOPMENT BLOCK GRANT AND THE HOME INVESTMENT PARTNERSHIPS ANNUAL PLAN On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board adopted the FY2015 Community Development Block Grant and the HOME Investment Partnerships Annual Plan, as revised. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14-309 04/23/14 7.A.8. ADOPTION OF RESOLUTION APPROPRIATING FUNDS FOR FY2015 Mr. Stegmaier recommended moving the item to the end of the evening agenda. Mr. Holland moved the item to the end of the evening agenda for Board discussion. 8. NEW BUSINESS 8.A. CONSENT ITEMS 8.A.1. ADOPTION OF RESOLUTIONS 8.A.l.a. RECOGNIZING MAY 11-17, 2014, AS "NATIONAL LAW ENFORCEMENT WEEK" IN CHESTERFIELD COUNTY On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board adopted the following resolution: WHEREAS, one of Chesterfield County's seven strategic goals is "to be the safest and most secure community of its size"; and WHEREAS, no community goal is more precious and vital than maintaining the safety of family, self and others we hold dear; and WHEREAS, the dedication, steadfastness and bravery of our law enforcement teams that operate in Chesterfield County are well known as they provide essential services to all citizens; and WHEREAS, this service, provided 24 hours a day and 365 days a year, is the keystone upon which our quality of life rests; and WHEREAS, since the first known line-of-duty death in 1791, almost 20,000 law enforcement officers have made the ultimate sacrifice; on average one officer dies in the line of duty every 57 hours and as such, there are 19,981 names engraved on the walls of the National Law Enforcement Officers Memorial; and WHEREAS, the week of May 11-17, 2014, is recognized across the country as "National Law Enforcement Week" and will honor the two Virginia law enforcement officers and the 111 national law enforcement officers who gave their lives in 2013 in the line of duty; and WHEREAS, Chesterfield County is grateful and honored to have such outstanding and professional individuals serving as law enforcement officers to protect the health, safety and welfare of its citizenry. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby recognizes the week of May 11-17, 2014, as "National Law Enforcement Week" in Chesterfield County and calls this recognition to the attention of all its citizens, as well as publicly salutes the service of law enforcement officers in our community. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. J J J 14-310 04/23/14 8.A.l.b. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT 8.A.l.b.l. MRS. BRENDA H. SHELBURNE, CIRCUIT COURT CLERK'S OFFICE On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board adopted the following resolution: WHEREAS, Mrs. Brenda H. Shelburne will retire as a Deputy Clerk on May 1, 2014, after providing nearly 40 years of dedicated and faithful service to Chesterfield County and its Circuit Court Clerk's Office; and WHEREAS, Mrs. Shelburne began her career as a Deputy Clerk in 1973 and throughout her employment served in the Deed Recording Division of the Circuit Court Clerk's Office, serving under five different Clerks of Court; and WHEREAS, Mrs. Shelburne saw many changes in her years in the Circuit Court Clerk's Office, including the growth of Chesterfield County and its land records operations, which processed approximately 11,000 land records in 1973 and over the past ten years processed an average of 70,000 per year; and WHEREAS, Mrs. Shelburne assisted the office in its transition from using manual indexes and receipts to its use of state-of-the-art technology, including electronic filing of certain land records; and WHEREAS, Mrs. Shelburne served as supervisor of the division for more than 30 years, and as such, served as a valuable resource to staff, citizens, and other clerk's offices throughout the Commonwealth; and WHEREAS, Mrs. Shelburne provided a high level of customer service when working with law firms, title companies and the general public, looking for better ways to serve them, often going out of her way to meet a need and exceeding customer expectations throughout her career; and WHEREAS, Mrs. Shelburne has received numerous commendations and expressions of appreciation for service rendered and has been largely responsible for the Deed Recording Division's reputation for accuracy and efficiency as recognized by the Auditor of Public Accounts and the Supreme Court of Virginia among other entities; and WHEREAS, Mrs. Shelburne demonstrated teamwork and dedication through her willingness to sacrifice personal time by working beyond normal working hours without compensation to keep workloads under control; and WHEREAS, Mrs. Shelburne has a vast wealth of knowledge and her memory of past events is a valuable resource that will be greatly missed; and WHEREAS, Mrs. Shelburne ends her career with the distinction of being the longest tenured female employee currently employed in Chesterfield County; and WHEREAS, Mrs. Shelburne has demonstrated her loyalty to the Clerk's Office and its customers through her dedication and conscientiousness even as recently as the past two 14-311 04/23/14 months,. where she graciously assisted the Clerk's Office in ensuring a seamless transition upon her retirement. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Brenda H. Shelburne and extends its appreciation for nearly 40 years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 8.A.1.b.2. MS. SHARYL W. ADAMS, YOUTH PLANNING AND DEVELOPMENT On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board adopted the following resolution: WHEREAS, Ms. Sharyl W. Adams began her career with Chesterfield County as a substance abuse prevention specialist in 1995, charged with providing critical support for the newly launched Chesterfield Mobilization Against Substance Abuse and facilitating the development of a comprehensive, communitywide approach to substance-abuse prevention; and WHEREAS, in 1999, through her work with the Drug and Alcohol Abuse Task Force, Chesterfield Community Alliance for Drug Rehabilitation and Education, Youth Services and other community stakeholders, Ms. Adams helped establish Substance Abuse Free Environment Inc., better known as SAFE, as the new identity for the community mobilization; and WHEREAS, Ms. Adams led Chesterfield County's effort to enhance substance abuse prevention efforts by securing funding for SAFE through the federal Drug Free Communities grant program and other resources providing more than $2 million over 10 years to support SAFE's community substance abuse prevention initiatives; and WHEREAS, Ms. Adams has been responsible for the development and implementation of many signature initiatives, including Use, You Lose, Bandfest, Student versus Marijuana, Lock Your Meds, a comprehensive inhalant abuse prevention initiative, Locking Caps, medication take-backs and others; and WHEREAS, Ms. Adams was responsible for developing and producing a wealth of educational materials and resources, including Community Standards for Alcohol Use, the Coaches' Handbook for Preventing Youth Tobacco, Alcohol and Drug Abuse, multiple community needs assessment reports, Use, You Lose at Home, drug and alcohol resource cards, the SAFE website, and email training modules for the medical community; and WHEREAS, Ms. Adams supported efforts to promote family friendly and youth-focused activities that promote healthy lifestyle choices including, the first county teen centers; Bandfests, Kmart Kids Race Against Drugs; and a New Year's celebration at Chesterfield Towne Center; and WHEREAS, Ms. Adams engaged a variety of new community partners and has raised community and parent awareness of J J 14 -312 04/23/14 substance abuse-related issues through town hall meetings, summits and workshops on underage drinking, inhalants, cough medicine abuse, prescription drug abuse, Beach Week and Cafe Conversations; and WHEREAS, Ms. Adams exhibits the rare combination of vision, creativity, collaborative leadership and perseverance that has helped our community achieve many successes in promoting healthy lifestyle choices and reducing substance abuse; and WHEREAS, Ms. Adams is recognized locally, across the commonwealth and nationally for her knowledge and understanding of substance-abuse prevention issues and skills in working with collaborative community coalitions; and WHEREAS, because of her stellar reputation, Ms. Adams has been sought out to develop brochures, how-to manuals and educational curricula for the Virginia Alcohol and Beverage Control Board, the Virginia Department of Education, and the Virginia Attorney General's Office; and WHEREAS, Chesterfield County and SAFE have been honored and received multiple awards as a result of Ms. Adams' efforts, including awards from the National Association of Counties, the Community Anti-Drug Coalitions of America, the National Association of State Alcohol and Drug Abuse Directors, the Virginia Department of Health, and Harvard University; and WHEREAS, Ms. Adams was the Youth Planning and Development Employee of the Year in 2000, 2002, 2004 and 2010 and has received numerous other awards and recognitions; and WHEREAS, in 2009, SAFE established the Sharyl W. Adams award for exemplary contributions to community engagement for the prevention of substance abuse to honor Ms. Adams and her tireless efforts and contributions to preventing substance abuse. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Sharyl W. Adams, expresses the appreciation of all residents for her service to Chesterfield County, extends appreciation for her dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. Ayes: Holland, Elswick, Jaeckle, Warren and~Gecker. Nays: None. 8.A.1.b.3. CORPORAL MATHEW W. KRACKE, POLICE DEPARTMENT On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board adopted the following resolution: WHEREAS, Corporal Mathew W. Kracke will retire from the Chesterfield County Police Department on May 1, 2014, after providing more than 25 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Corporal Kracke ha county in the capacity of Patrol Career Police Officer and Corporal; s faithfully served the Officer, Senior, Master, and 14-313 04/23/14 WHEREAS, during his tenure, Corporal Kracke has served as an Evidence Technician, Field Training Officer, Desk Officer and Patrol Rifle Operator; and WHEREAS, Corporal Kracke and his fellow officer were the recipients of a Unit Citation for their role in the successful implementation of strategies that improved the safety and security of the citizens in their district; and WHEREAS, Corporal Kracke received a Chief's Commendation for his actions during a domestic/suicide situation, after he and another officer were able to disarm and take into custody a dangerous suspect, without having to utilize lethal force or jeopardize their personal safety; and WHEREAS, Corporal Kracke was recognized by LifeNet for his participation in the organ donation notification process; and WHEREAS, Corporal Kracke is recognized for his communications and human relations skills, his professionalism and his teamwork, all of which he has utilized within the Police Department and in assisting citizens of Chesterfield County; and WHEREAS, Corporal Kracke has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Kracke has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Kracke's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Mathew W. Kracke, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 8.A.2. REQUESTS FOR PERMITS TO STAGE FIREWORKS DISPLAYS 8.A.2.a. FOR AN INDEPENDENCE DAY CELEBRATION AT 70 BELLONA ARSENAL On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board approved a permit for George Hoover to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia on Friday, July 4, 2014, with rain dates of Saturday, July 5 or Sunday, July 6, 2014, for an Independence Day Celebration. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. J J J 14-314 04/23/14 8.A.2.b. FOR A BIRTHDAY CELEBRATION AT 70 BELLONA ARSENAL On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board approved a permit for George Hoover to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia on Saturday, May 3, 2014, for a birthday celebration. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 8.A.2.c. AT THE CHESTERFIELD COUNTY FAIRGROUNDS On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board approved a permit to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2014. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 8.A.3. SET DATES FOR PUBLIC HEARINGS 8.A.3.a. TO CONSIDER AMENDMENTS TO THE COUNTY CODE RELATING TO ISSUING TICKETS FOR UNLAWFUL PARKING ON COUNTY PROPERTY AND PROVIDING FOR A PENALTY On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board set May 28, 2014, as the date for a public hearing to consider amendments to the County Code relating to issuing tickets for unlawful parking on county property and providing for a penalty. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 8.A.3.b. TO CONSIDER THE FY2015-FY2020 SECONDARY ROAD SIX- YEAR IMPROVEMENT PLAN AND FY2015 SECONDARY ROAD IMPROVEMENT BUDGET On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board set May 28, 2014, as the date for a public hearing to consider the FY2015-FY2020 Secondary Road Six-Year Improvement Plan and FY2015 Secondary Road Improvement Budget. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 8.A.3.c. TO CONSIDER AN ORDINANCE CHANGING THE POLLING PLACE FOR EDGEWATER VOTING PRECINCT IN CLOVER HILL MAGISTERIAL DISTRICT On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board set May 28, 2014, as the date for a public hearing to consider an ordinance changing the polling place for Edgewater Voting Precinct in Clover Hill Magisterial District. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14-315 04/23/14 8.A.3.d. TO CONSIDER AN AMENDMENT TO THE FBO SERVICES AND LEASE AGREEMENT WITH DOMINION AVIATION SERVICES, INCORPORATED On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board set May 28, 2014, as the date for a public hearing to consider an amendment to the FBO services and lease agreement with Dominion Aviation Services, Incorporated. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 8.A.4. AWARD OF CONSTRUCTION CONTRACT TO DICKERSON CONSTRUCTION FOR THE CHESTER LANDFILL LEACHATE FORCE MAIN AND SANITARY SEWER LOCATED ON NENA GROVE LANE On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board authorized the County Administrator to execute a contract with Dickerson Construction for the Chester Landfill Leachate Force Main and Sanitary Sewer located at 5921 Nena Grove Lane, Chester, Virginia 23831, in the amount of $387,635. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 8.A.5. INITIATE AN APPLICATION FOR CONDITIONAL USE PLANNED DEVELOPMENT TO PERMIT A MANUFACTURED HOME ON VELDA ROAD On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board initiated an application for conditional use planned development to permit a manufactured home in a Residential (R-7) District on property located at 2651 Velda Road, identified as Tax ID 794-666-2833, and appointed Kirkland Turner, Director of Planning, as the Board's agent and waived disclosure requirements. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 8.A.7. DESIGNATION OF RIGHT OF WAY, TEMPORARY CONSTRUCTION EASEMENTS AND A VIRGINIA DEPARTMENT OF TRANSPORTATION DRAINAGE EASEMENT FOR THE COGBILL ROAD SIDEWALK PROJECT On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board designated right of way, temporary construction easements and a VDOT drainage easement for the Coghill Road Sidewalk Project and authorized the County Administrator to execute the declaration. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. J J J 14-316 04/23/14 8.A.8. ACCEPT THE DEDICATION OF RIGHT OF WAY FOR THE JEFFERSON DAVIS HIGHWAY-FALLING CREEK IMPROVEMENTS PROJECT FROM BUREDA D. GODDARD On motion of Ms. Jaeckle, seconded by Mr. accepted the dedication of right of way Davis Highway-Falling Creek Improvements F D. Goddard, and authorized the County execute the deed. (It is noted a copy of with the papers of this Board.) Gecker, the Board for the Jefferson ~roj ect from Bureda Administrator to the plat is filed Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. The following item was removed from the Consent Agenda for Board discussion: 8.A.9. CONSIDERATION OF A REQUEST FROM SOUTHSIDE CHURCH OF THE NAZARENE FOR AN EXTENSION OF THE FIVE-YEAR TIME PERIOD FOR RECEIVING OFF-SITE REFUNDS FROM SEWER CONNECTIONS Mr. Holland stated he was making the motion for the church property given that the eligibility for a partial refund of the cost of offsite sewer extension was not recognized by the church or the Utilities Department until April 9, 2013. On motion of Mr. Holland, seconded by Mr. Warren, the Board approved the request by the Southside Church of the Nazarene for an extension of the five-year time period for receiving off-site refunds from sewer connections, with the following condition: 1. That the five-year period of eligible offsite refunds begins on April 9, 2013. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 9. REPORTS 9.A. REPORT ON DEVELOPER WATER AND SEWER CONTRACTS 9.B. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND LEASE PURCHASES On motion of Mr. warren, seconded by Mr. Elswick, the Board accepted the following reports: a Report on Developer Water and Sewer Contracts; and a Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 10. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Rodney Martin addressed the Board relative to the leadership of Eagle Scouts. 14-317 04/23/14 11. DINNER The Board recessed for a five-minute break. Reconvening: 12. INVOCATION Associate Pastor Will Waller, Beulah United Methodist Church, gave the invocation. 13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Mr. David Paxton, Flotilla 31 Commander, United States Coast Guard Auxiliary, led the Pledge of Allegiance. Mr. Holland introduced members of the Twinning Delegation from England, Mayor of Gravesham, Derek Sales, and his wife, Pam, the mayoress and Virginie Whittaker, Gravesham's Tourism and Town Twinning Manager. He stated the county and Gravesham Borough entered into a twinning agreement in 2005. He further stated the agreement recognizes a special relationship and partnership between the two localities. Mr. Holland and Ms. Jaeckle apologized for their absence at dinner. Mayor Sales expressed his appreciation to the Board for their special relationship, partnership and hospitality. He presented the Board with a framed painting of Pocahontas and a copy of the crest of the Borough of Gravesham. 14. RESOLUTIONS 14.A. RECOGNIZING MAY 17-23, 2014, AS "SAFE BOATING WEEK IN CHESTERFIELD COUNTY Ms. Ruth introduced members of the United States Coast Guard Auxiliary, Flotilla 31, who were present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, many Chesterfield County residents choose recreational boating as a way to relax with their families and friends; and WHEREAS, opportunities for on-the-water activities grow each year; and WHEREAS, with this growth comes additional risk and responsibility; and WHEREAS, a substantial proportion of the boats currently registered in the Commonwealth of Virginia are owned by residents of the County of Chesterfield; and J J 14-318 04/23/14 WHEREAS, use of kayaks and other self-propelled watercraft not required to be registered is increasing rapidly; and WHEREAS, additional boaters from outside the county visit our waters each boating season; and WHEREAS, it is important that both novice and experienced boaters practice safe boating habits, maintain essential safety equipment, and wear a life jacket; and WHEREAS, the law requires that a wearable life jacket be carried for each person on board all boats; and WHEREAS, the life jackets of today are more comfortable, attractive, and wearable than the styles of past; and WHEREAS, the theme for the North American Safe Boating Campaign, "Wear It!", acknowledges that many lives are saved by the use of life jackets; and WHEREAS, boating safety education classes and complimentary vessel safety checks are readily available throughout the year from the United States Coast Guard Auxiliary. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 2,3 rd day of April 2014, publicly recognizes May 17-23, 2014, as "Safe Boating Week" in Chesterfield County and urges all Chesterfield boaters to take a boating safety course, wear their life jackets, have their boats checked for other safety equipment, and practice safe boating. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. Mr. Holland presented the executed resolution to members of the United States Coast Guard Auxiliary, Flotilla 31 and stressed the importance of practicing safe boating habits. Mr. David Paxton, Flotilla 31 Commander, expressed appreciation to the Board for the special recognition and their continued support. 14.B. RECOGNIZING APRIL 21-25, 2014, AS "CHESTERFIELD COUNTY CLASSICS WEEK" Ms. Ruth introduced members of the Midlothian High School Latin Club, who were present to receive the resolution. On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, the National Junior Classical League was founded in 1936 to encourage an interest in and an appreciation of the language, literature and culture of ancient Greece and Rome; and WHEREAS, throughout Chesterfield County, there are 14 chapters of the Junior Classical League, comprised of nearly 1,500 middle and high school Latin, Greek, and Classics pupils; and WHEREAS, the Virginia Junior Classical League is a long- time affiliate of the American Classical League, founded in 14-319 04/23/14 1919 for the purpose of fostering the study of classical languages in the United States and Canada; and WHEREAS, Chesterfield County's Junior Classical League chapters are tangibly involved in the educational needs of their student members and are committed to a better future for their students and the community, through active participation in service and outreach projects; and WHEREAS, Chesterfield County's Junior Classical League members believe that the Classics continue to hold a vital and significant place in today's culture; and the Chesterfield County Virginia Junior Classical League chapters, comprised of students and teachers, believe that continued emphasis on the study of the Classics is essential, if appreciation of the Classics in language, arts, and Western culture is to remain strong and valuable; and WHEREAS, "Chesterfield County Classics Week" is held in commemoration of the traditional anniversary of the founding of ancient Rome; and WHEREAS, Chesterfield County recognizes the relevance of Classical culture upon its own unique history, the wide interest that countless Chesterfield citizens hold for the Classics, and the advantages that a study of the Classical world offers to all students. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of April 2014, publicly recognizes April 21-25, 2014, as "Chesterfield County Classics Week," and calls this observance to the attention of its citizens. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. Mr. Gecker presented the executed resolution to members of the Midlothian High School Latin Club and commended them for their service to the community. Each member expressed their appreciation to the Board for their continued support. 14.C. RECOGNIZING THE 2013-2014 COSBY HIGH SCHOOL GIRLS VARSITY BASKETBALL TEAM FOR ITS OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY Mr. Golden introduced the coaching staff and members of the Cosby High School Girls Varsity Basketball Team, who were present to receive the resolution. On motion of Mr. Elswick, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, participation in high school sports has been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Ms. Rachel Mead, head coach of the Cosby High School Girls Varsity Basketball Team and 6A State Girls J J J 14-320 04/23/14 Basketball Coach of the Year, has compiled 181 career wins during her 8 seasons; and WHEREAS, under Ms. Mead's and assistant coaches Ryan Abbott's, Chris Hartman's and Zach Grant's direction, the 2013-2014 Cosby High School Lady Titans finished the season with an overall record of 26-0; and WHEREAS, the Cosby Lady Titans were Dominion District Regular Season Champions; and WHEREAS, the Cosby Lady Titans were the 6A Conference 3 Champions; and WHEREAS, the Cosby Lady Titans were the Region 6A South Champions; and WHEREAS, the Cosby Lady Titans competed in the State 6A Girls Basketball State Championships and were the Group 6A Virginia High School League State Champions; and WHEREAS, the team members include Pam Caburian, Bailey Hodges, Jasmine Wilson, Keniya Lee, Jocelyn Jones, Madison Howdyshell, Jessica Griffin, Emily Anderson, Hannah Armstrong, Brittany West, Ali Trani, Skye Jefferson, Ally Pollard and Tyra Whitehead; and Dorothy Adomako, who also was named the 2014 Gatorade State Player of the Year. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of April 2014, publicly recognizes the 2013-2014 Cosby High School Girls Varsity Basketball Team for its outstanding representation of Chesterfield County, commends the Lady Titans on their commitment to excellence and sportsmanship, and expresses best wishes for continued success. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to the Lady Titans and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. Mr. Elswick presented the executed resolution to the coaching staff and congratulated members of the varsity basketball team for their tremendous success. Mr. Ted Salmon, Cosby High School's director of student activities, stated the young ladies on the team are outstanding students and represent the high school in the highest regard. Ms. Mead, head coach of the varsity basketball team, highly praised the team members for their hard work ethic and commitment to excellence. Each team member shared their thoughts regarding winning the state championships. 14-321 04/23/14 14.D. RECOGNIZING APRIL 26, 2014, AS "COMCAST CARES DAY" IN CHESTERFIELD COUNTY Ms. Ruth introduced Mr. Ken Dye, Director of Government and Community Relations at Comcast, who was present to receive the resolution. On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, Comcast remains an active, committed and engaged member of the Chesterfield County community, and has demonstrated this commitment by holding the annual Comcast Cares Day for the past 12 years, with more than 10,000 total hours volunteered; and WHEREAS, Comcast Cares Day is a signature event that celebrates service and has it has become a companywide day of service, and the largest single-day corporate volunteer effort in the country that brings many employees and other partners together for a common purpose and mission; and WHEREAS, Comcast Cares Day is one way that Comcast and NBC Universal demonstrates its year-round commitment to making positive changes happen in the communities that it serves; and WHEREAS, this year, Comcast will be celebrating its 13th anniversary of Comcast Cares Day on Saturday, April 26; and WHEREAS, this national event has reached important milestones, including a total of 3 million volunteer hours at more than 5,000 project sites with more than a half a million volunteers in many communities across the nation since Comcast Cares Day began in 2001; and WHEREAS, in just the past two years, more than 160,000 Comcast and NBC Universal employees, family members, friends and community partners have contributed more than 970,000 hours of service for 1,400 projects for Comcast Cares Day; and WHEREAS, the Comcast Foundation has contributed grants totaling $14 million to local community partner organizations on behalf of each employee and their immediate family members who have volunteered on Comcast Cares Day; and WHEREAS, the public is invited to join Comcast employees at the Comcast Cares Day service project at Camp Baker on Saturday, April 26, where more than 200 employees, family members and friends will be on hand to make physical improvements to the facility; and WHEREAS, Comcast supports the core American value of volunteerism through partnerships, grants and volunteer activities that empower individuals and their communities; and WHEREAS, Comcast Cares Day promotes a spirit of corporate responsibility thanks to the hard work, dedication and service of hundreds of Comcast volunteers in the Richmond area. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of April 2014, 14-322 J J J 04/23/14 publicly recognizes April 26, 2014, as "Corncast,,Cares Day"_in Chesterfield County and commends Comcast and its employees for their volunteer efforts in producing Comcast Cares Day every year, and encourages citizens to follow their example by volunteering to help in their community. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. Mr. Warren and Mr. Holland presented the executed resolution to Mr. Dye and commended Comcast and its employees for their volunteer efforts in the community. Mr. Dye expressed his appreciation to the Board for the special recognition. 15. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Ms. Judy Stoneman urged the Board to video record all public meetings in the future. 7.B. 13SN0527 - BALZER AND ASSOCIATES, DALE DISTRICT In Dale Magisterial District, Balzer and Associates requests rezoning from Residential (R-7) to Community Business (C-3) and amendment of zoning district map on 10.7 acres located in the southwest quadrant of Jessup and Iron Bridge Roads. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre), Neighborhood Office and, under certain circumstances, Community and Regional Mixed uses. Tax IDs 775-686-5943, 8044, 8720 and 9744; 776-686-1206, 1722 and 1746. Mr. Turner stated the applicant is requesting a 60-day deferral to the June 25 meeting. He requested that the Board direct staff to re-advertise the public hearing. Mr. Andy Scherzer, representing the applicant, stated the deferral would give additional time for the applicant to address some concerns and work with the community. On motion of Mr. Holland, seconded by Mr. Warren, the Board deferred Case 13SN0527 until June 25, 2014. Mr. Mincks stated a new public hearing can be established. In response to Mr. Gecker's question as to whether amendments to the case are proposed that might warrant a remand to the Commission, Mr. Scherzer stated any changes would further restrict the proposal, such as uses and possibly screening or transitioning, and that the Commission was supportive of the request as currently presented. Mr. Holland called for a vote on his motion, seconded by Mr. Warren, for the Board to defer Case 13SN0527 until June 25, 2014. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14-323 04/23/14 16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 18 13SN0543 In Midlothian Magisterial District, Racetrack Petroleum, Inc. requests rezoning from Agricultural (A) to Community Business (C-3) and amendment of zoning district map on 11 acres located in the southeast corner of Midlothian Turnpike and Otterdale Woods Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Commercial District use. Tax ID 721-709- 7721 and 722-709-0435. Mr. Turner stated the applicant has withdrawn the request. The Board acknowledged the withdrawal of Case 13SN0543. 14SN0508 (AMENDED) In Bermuda Magisterial District, Centralia Station LLC requests amendment of zoning (Case 93SN0147) relative to density and access and amendment of zoning district map in Agricultural (A) and Residential (R-7, R-9 and R-12) Districts on 73.3 acres fronting 20 feet on the south line of Centralia Road, 510 feet on the east line of Centralia Station, 600 feet west of Chester Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Residential use (1 and 1.5 dwelling per acre or less). Tax ID 786-660-5178. Mr. Turner stated staff is requesting a 120-day deferral to the August 27 meeting. The applicant was not present. Mr. Holland called for public comment. No one came forward to speak to the deferral. Ms. Jaeckle made a motion, seconded by Mr. Warren, for the Board to defer Case 145N0508 until August 27, 2014. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. iacun~~a In Bermuda Magisterial District, Greg W. Meredith requests conditional use to permit a business (commercial kennel) incidental to a dwelling and amendment of zoning district map in an Agricultural (A) District on 24.6 acres known as 2100 Coxendale Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Residential use (2.51-4 units/acre) Tax ID 799-661-7476. Mr. Turner stated the applicant is requesting a 30-day deferral to the May 28 meeting. J J J 14-324 04/23/14 The applicant was not present. Mr. Holland called for public comment. Mr. Michael Zervakis stated he would speak with Ms. Jaeckle during the deferral period. No one else came forward to speak to the deferral. On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board deferred Case 14SN0554 until May 28, 2014. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14SN0564 In Clover Hill Magisterial District, Senior Living Choices, Inc. requests amendment of zoning (Case 74S021) to permit exceptions to length of buildings, setbacks and distance between buildings and amendment of zoning district map in a Residential (R-7) District on 28 acres located in the southwest quadrant of Old Hundred Road and Brandermill Parkway. The Comprehensive Plan suggests the property is appropriate for Suburban Residential I use (maximum of 2.0 dwellings per acre). Tax ID 724-692-2211. Mr. Turner presented a summary of Case 14SN0564 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Ivan Woo, representing the applicant, accepted the recommendation. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Warren, seconded by Mr. Holland, the Board approved Case 14SN0564 and accepted the following proffered conditions: 1. With this request, the Applicant is amending Case 745021, Exhibit B, Section 1 (R-7 Districts), Subsection 9 (e) for the request property only as outlined in the Textual Statement dated March 24, 2014. All other conditions of Case 74SN0021 shall remain in force and effect. (P) 2. Age Restriction. Except as otherwise prohibited by the Virginia Fair Housing Law, the Federal Fair Housing Act, and such other applicable federal, state or local legal requirements, all dwelling units shall be restricted to "housing for older persons" as defined in the Virginia Fair Housing Law and no persons under 19 years of age shall reside therein. All site plans shall note this restriction. (P) Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14-325 04/23/14 135N0536 (AMENDED) In Clover Hill Magisterial District, Living Word Ministries TRS requests rezoning from Agricultural (A) to Residential (R-12) and amendment of zoning district map on 28.3 acres fronting in two (2) places for a total of 985 feet on the west line of Courthouse Road, 270 feet south of Smoketree Drive. Residential use of up to 3.63 units per acre is permitted in the Residential (R-12) District. The Comprehensive Plan suggests the property is appropriate for Office/Residential Mixed Use and Conservation/Recreation use. Tax IDs 743-700-0200 and 7955. Mr. Turner presented a summary of Case 13SN0536 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Andy Scherzer, representing the applicant, accepted the recommendation. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. warren, seconded by Mr. Holland, the Board approved Case 13SN0536 and accepted the following proffered conditions: 1. Utilities. Public water and wastewater systems shall be used. (U) 2. Timbering. Timber management, for the purpose of enhancing the health and viability of the forest, under the supervision of a qualified forester, will only be allowed upon the submission and approval of the appropriate forest management plan to include, but not limited to, erosion control, Chesapeake Bay Act/Wetland Restrictions and the issuance of a land disturbance permit by the Environmental Engineering Department. Any other timbering shall be incorporated into the site development erosion and sediment control plan/narrative as the initial phase of infrastructure construction and will not commence until the issuance of the actual site development land disturbance permit. (EE) 3. Density. The density of this development shall not exceed forty-two (42) lots. (P) 4. Architectural/Design Elements. A. Sidewalks/Driveways 1. Sidewalks: Sidewalks shall be provided on both sides of all public streets of general circulation where houses are fronting. 2. Driveways: All portions of driveways and parking areas shall be hardscaped. 3. Front Walks: A minimum of a four (4) foot wide hardscaped front walk shall be provided to each dwelling unit. J J J 14-326 04/23/14 B. Landscaping and Yards 1. Street Trees: Except as outlined below, street trees shall be planted or retained along both sides of all streets that provide general circulation in accordance with the Zoning Ordinance. Such trees shall be deciduous shade trees planted at the rate of at least one tree per lot, for lots up to forty (40) feet wide, and every fifty (50) feet along streets with wider lots. Variations in spacing to accommodate other required improvements shall be permitted provided that no two trees are spaced more than fifty (50) feet apart. At the time of planting, trees shall have a minimum caliper of 2 ~ inches measured at breast height (4' 10" above ground) . 2. Supplemental Trees: Prior to the issuance of a Certificate of Occupancy for each dwelling unit, a minimum of one (1) flowering tree shall be planted in each front yard. At the time of planting, these supplemental trees shall have a minimum caliper of 2" measured at breast height (4' 10" above ground). 3. Front Yards: Except for the foundation planting bed, all front yards shall be sodded. 4. Front Foundation Planting Beds: Foundation planting is required along the entire front facade of all units, and shall extend along all sides facing a street. Foundation Planting Beds shall be a minimum of 4' wide from the unit foundation. Planting beds shall be defined with a trenched edge or suitable landscape edging material. Planting beds shall include medium shrubs and may also include spreading groundcovers. C. Architecture and Materials 1. Repetition: Dwellings with the same elevations may not be located adjacent to, directly across from, or diagonally across from each other on the same street. This requirement does not apply to units on different streets backing up to each other. 2. Foundations: The exposed portion of any foundation shall be brick or stone. Synthetic or natural stucco foundations may be permitted for facades constructed entirely of stucco. Rear walkout basement walls shall be permitted to be sided or cast concrete painted to match house. 3. Exterior Facades: Acceptable siding materials include brick, stone, masonry, stucco, synthetic stucco (E.I.F.S), and horizontal lap siding. Horizontal lap siding may be permitted to be manufactured from natural wood or cement 14-327 04/23/14 fiber board or may be premium quality vinyl siding. Plywood and metal siding are not permitted. Additional siding requirements: a. Where a dwelling borders more than one street, all street-facing facades shall be finished in the same materials. b. Cementitious and vinyl siding is permitted in traditional wide beaded styles only, unless otherwise approved by the Architectural Board for special design conditions. Premium quality vinyl is defined as vinyl siding with a minimum wall thickness of .044". c. Synthetic Stucco (E.I.F.S.) siding shall be finished in smooth, sand or level texture. Rough textures are not permitted. D. Roof Material: Roofing material shall be dimensional architectural shingles or better with a minimum 30 year warranty. E. Porches, Stoops and Decks 1. Front Porches: All front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on 12"x12" masonry piers. Extended front porches shall be a minimum of five (5)' deep. Space between piers under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood or metal railing with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. 2. Front Porch Flooring: Porch flooring shall be permitted to be concrete, exposed aggregate concrete, or a finished paving material such as stone, the or brick, finished (stained dark) wood, or properly trimmed composite decking boards. Unfinished treated wood decking is not permitted. All front steps shall be masonry to match the foundation. F. Front Loaded Garages: Front loaded garages shall be located no closer to the street than the front facade of the dwelling unit. (P) 5. Cash Proffer. a. For each dwelling unit, the applicant, sub-divider, or assignee(s) shall pay the following to the County of Chesterfield, prior to the issuance of a certificate of occupancy for infrastructure improvements within the service district for the property; provided however that for the period through June 30, 2017, the applicant, sub-divider, or assignee(s) shall pay the following to the J J J 14-328 04/23/14 County of Chesterfield, immediately after completion of the final inspection: i. $18,966.00 per dwelling unit, if paid prior to July 1, 2017; or if paid after June 30, 2017, and before July 1, 2018, $18,966.00 per dwelling unit, adjusted for the four year cumulative change in the Marshall and Swift Building Cost Index between July 1 of the fiscal year in which the case was approved and July 1 four years later. Thereafter, the per dwelling unit cash proffer amount shall be automatically adjusted, annually, by the annual change in the Marshall and Swift Building Cost Index on July 1 of each year. ii. In the event the cash payment is not used for which proffered within 15 years of receipt the cash shall be returned in full to the payer. iii. Should any impact fees be imposed by Chesterfield County at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward but not to be in addition to any impact fees in a manner determined by the County. (B&M) b. Cash proffer payments shall be spent for the purposes proffered or as otherwise permitted by law. 6. Manufactured homes shall not be permitted. (P) 7. The minimum gross floor area for each dwelling unit shall be 2,000 square feet. (P) 8. Direct vehicular access from the property to Courthouse Road shall be limited to one (1) public road. The exact location of this public road shall be approved by the Transportation Department but shall generally align with the existing crossover that serves the property. (T) 9. Restrictive Covenants. The following restrictive covenants shall be recorded in conjunction with the recordation of any subdivision plat or prior to any site plan approval, whichever occurs first: (It is important to note that the County will only ensure the recordation of the covenants and will not be responsible for their enforcement.) a. Design Guidelines - A Design Guidelines Manual shall be created and shall include but not be limited to the following development criteria: Architectural controls Garage locations Recreational amenities Mailboxes Street and External Lighting Street Trees Landscaping 14-329 04/23/14 Streetscapes Fencing Building locations / Yard Requirements Driveways b. Architectural Board - The Architectural Board shall have exclusive jurisdiction over all original construction, modifications, additions or alterations made on or to all existing improvements, and the open space, if any, appurtenant thereto on all property. It shall prepare and, on behalf of the Board of Directors, shall promulgate application and review procedures, all as part of the design and developmental standards. The Architectural Board shall incorporate the "Design Standards Manual", as described below in its review and approval of all applications submitted. Copies of the "Design Guidelines Manual" shall be available from the Architectural Board for review and use by owners, builders and/or developers. The guidelines and procedures shall be those of the Association, and the Architectural Board shall have sole and full authority to prepare and to amend the standards available to owners, builders, and developers only under extreme circumstances or hardships. Such circumstances or hardships shall be clearly demonstrated to be considered for amendment. The Architectural Board shall initially consist of three (3) members, all appointed by the Declarant. At such time as one hundred percent (100%) of all property has been developed, improved, and conveyed to purchasers in the normal course of development and sale, the Board of Directors shall appoint all members of the Architectural Board. At no time shall the Architectural Board have fewer than three members nor more than five (5) members. The Declarant may, at his option, delegate to the Board of Directors its right to appoint one or more members of the Architectural Board. At all times, at least one (1) member of the Architectural Board shall be a member of the Association, and at least one (1) member shall be an architect licensed to practice in the State of Virginia. It is intended for the Architectural Board to maintain the character and integrity of the development. c. Signs - No signs shall be erected or maintained on any residential property by anyone including, but not limited to, the owner, a contractor, or a subcontractor, except as provided for in the "Development Guidelines Manual" or except as may be required by legal proceedings. Residential property identification and like signs not exceeding a combined total of more than one (1) square foot may be erected without the written permission of the Declarant or the Association. Realtor signs "For Sale" may be erected and are subject to review of the Declarant or Architectural Board. d. Condition of Ground - It shall be the responsibility of each property owner and tenant to prevent the development of any unclean, unsightly, or unkempt conditions of buildings or grounds on his lot. All improvements on each lot shall be kept in good repair, and where necessary, painted in a regular basis. No portion of the property shall be 14-330 J J J 04/23/14 used or maintained as a dumping ground for rubbish. Outdoor burning of leaves, trash, or other debris shall not be permitted. All trash, garbage, and other waste shall be kept in sanitary containers, which shall be surrounded by a wood or vinyl screen with such screening to be approved by the ARC, or otherwise out of sight from the street. e. Snow and Ice Removal - Each property owner shall be required to perform snow and ice removal from sidewalks that are on/or adjacent to their property. f. Residential Use - All lots shall be used for residential purposes exclusively. The use of a portion of a dwelling on a lot as an office by the owner or tenants thereof shall be considered a residential use if such use does not create customer or client traffic to and from the lot. No structure, except as herein after provided, shall be erected, altered, placed, or permitted to remain on any lot other than one (1) detached single family dwelling and one (1) accessory building which may include a detached private garage, provided the use of such accessory building does not overcrowd the side and provided further that such building is not used for any activity normally conducted as business. Such accessory building may not be constructed prior to the construction of the main building and approved by the Board. 1. The provisions of this paragraph shall not prohibit the Developer from using a house as a model as provided in this Declaration. g. Enforcement - The Board of Directors reserves the right to correct any situation, on any lot that violates the deed restrictions herein. The Board shall provide written notice to the owner in violation a minimum of thirty (30) days prior to any action to be taken by the Board. The Board shall have the right to correct the violation and collect reimbursement from the owner of the lot requiring action. If payment is not made or arranged for within thirty (30) days of the Boards request, the Board reserves the right to place a lien on said property or take any appropriate legal action necessary. (P) 10. The existing pond on GPIN #743-700-0220 shall remain in place and shall be retrofitted to serve as a water quality BMP subject to state and federal permitting. (EE) 11. The pre-development 10 year storm runoff rate for the subject property shall be maintained under post- development conditions. (EE) 12. A 15' tree preservation strip exclusive of required setbacks shall be provided adjacent to the proposed variable width Dominion Virginia Power easement located adjacent to the southern property line as shown on Exhibit A prepared by Balzer and Associates, Inc. dated February 27, 2014. (P) Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14-331 04/23/14 14SN0504 In Matoaca Magisterial District, Glen Abbey Partners LLC requests rezoning from Agricultural (A) to Residential (R-12) plus conditional use planned development to permit exceptions to ordinance requirements and amendment of zoning district map on 25.7 acres fronting 375 feet on the north line of Woolridge Road, 620 feet west of Swift Fox Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential I use (maximum of 2.0 dwellings per acre). Tax ID 711-677-1083. Mr. Turner presented a summary of Case 14SN0504 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Andy Scherzer, representing the applicant, accepted the recommendation. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Mr. Warren, the Board approved Case 14SN0504 and accepted the following proffered conditions: 1. Master Plan. The Textual Statement dated February 28, 2014 shall be considered the Master Plan. (P) 2. Buffers. All required buffers shall be located within recorded open space. (P) 3. Density. The maximum density of this development shall not exceed two (2) dwelling units per acre. (P) 4. Architectural/Design Elements. A. Sidewalks/Driveways 1. Sidewalks: Sidewalks shall be provided on both sides of all public streets of general circulation where houses are fronting. 2. Driveways: All private driveways serving residential uses shall be hardscaped. 3. Front Walks: A minimum of a four (4) foot wide hardscaped front walk shall be provided to each dwelling unit. B. Landscaping and Yards 1. Street Trees: Street trees shall be planted or retained along both sides of all streets that provide general circulation. 2. Supplemental Trees: Prior to the issuance of a Certificate of Occupancy for each dwelling unit, a minimum of one (1) flowering tree shall be planted in each front yard. At the time of planting, these supplemental trees shall have a minimum caliper of 2" measured at breast height (4'-10" above ground). 14-332 04/23/14 J J J 3. Front Yards: Except for the foundation planting bed, all front yards shall be sodded and irrigated. 4. Front Foundation Planting Beds: Foundation planting is required along the entire front facade of all dwelling units, and shall extend along all sides facing a street. Foundation Planting Beds shall be a minimum of 4' wide from the unit foundation. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. Unit corners shall be visually softened with vertical accent shrubs (4'-5') or small evergreen trees (6'-8') at the time of planting. C. Architecture and Materials 1. Style and Form: The architectural styles shall be interpretations of traditional Richmond architecture, using forms and elements compatible with those in the adjacent FoxCreek Subdivision such as Georgian, Adam, Classical Revival Colonial, Greek Revival, Queen Anne, and Craftsman Styles. 2. Repetition: Dwellings with the same elevations may not be located adjacent to, directly across from, or diagonally across from each other on the same street. This requirement does not apply to units on different streets backing up to each other. 3. Foundations: The exposed portion of any foundation shall be brick or stone. Synthetic or natural stucco foundations may be permitted for facades constructed entirely of stucco. Rear walkout basement walls may be sided or cast concrete painted to match house. 4. Exterior Facades: Acceptable siding materials include brick, stone, masonry, stucco synthetic stucco (E.I.F.S), and approved horizontal lap siding. Horizontal lap siding may be manufactured from natural wood or cement fiber board or may be premium quality vinyl siding. Plywood and metal siding are not permitted. Additional siding requirements: a. Where a dwelling borders more than one street, all street-facing facades shall be finished in the same materials. b. Cementitious and vinyl siding is permitted in traditional wide beaded styles only, unless otherwise approved by the Architectural Board for special design conditions. Premium quality vinyl is defined as vinyl siding with a minimum wall thickness of .044". 14-333 04/23/14 c. Synthetic Stucco be finished in texture. Rough permitted. D. Roof Material: Roofing dimensional architectural minimum 30 year warranty. E. Porches, Stoops and Decks (E.I.F.S.) siding shall smooth, sand or level textures are not material shall be ~hingles or better with a Front Porches: All front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on 12"x12" masonry piers. Extended front porches shall be a minimum of five (5)' deep. Space between piers under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood or metal railing with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. 5. F. Front Porch Flooring: Porch flooring may be concrete, exposed aggregate concrete, or a finished paving material such as stone, the or brick, finished (stained dark) wood, or properly trimmed composite decking boards. Unfinished treated wood decking is not acceptable. All front steps shall be masonry to match the foundation. (P) Cash Proffer. A. For each dwelling unit, the applicant, sub-divider, or assignee(s) shall pay the following to the County of Chesterfield, prior to the issuance of a building permit for infrastructure improvements within the service district for the property; provided however that for the period through June 30, 2017, the applicant, sub-divider, or assignee(s) shall pay the following to the County of Chesterfield, immediately after completion of the final inspection: 1. $18,966.00 per dwelling unit, if paid prior to July 1, 2017; or 2. If paid after June 30, 2017, and before July 1, 2018, $18,966.00 per dwelling unit, adjusted for the four year cumulative change in the Marshall and Swift Building Cost Index between July 1 of the fiscal year in which the case was approved and July 1 four years later. Thereafter, the per dwelling unit cash proffer amount shall be automatically adjusted, annually, by the annual change in the Marshall and Swift Building Cost Index on July 1 of each year. 3. In the event the cash payment is not used for which proffered within 15 years of receipt the cash shall be returned in full to the payer. 4. Should any impact fees be imposed by Chesterfield County at any time during the life of the development that are applicable to 14-334 04/23/14 J J J the property, the amount paid in cash proffers shall be in lieu of or credited toward but not to be in addition to any impact fees in a manner determined by the County. B. Cash proffer payments shall be spent for the purposes proffered or as otherwise permitted by law. (B&M) 6. Timbering. Timber management, for the purpose of enhancing the health and viability of the forest, shall occur under the supervision of a qualified forester, and will only be allowed upon the submission and approval of the appropriate forest management plan to include, but not limited to, erosion control, Chesapeake Bay Act/Wetland Restrictions and the issuance of a land disturbance permit by the Environmental Engineering Department. Any other timbering shall be incorporated into the site development erosion and sediment control plan/narrative as the initial phase of infrastructure construction and will not commence until the issuance of the actual site development land disturbance permit. (EE) 7. Swift Creek Watershed Protection. The developer shall leave in place temporary sediment control devices and/or construct new BMP's or combinations of BMP's, which would achieve a maximum phosphorous runoff limit from the property of 0.22 pounds per acre per year. (EE) 8. Access. There shall be no direct vehicular access from the property to Woolridge Road. (T) 9. Right of Way Dedication. In conjunction with the recordation of the initial subdivision plat, prior to any site plan approval, or within ninety (90) days of a request by the Transportation Department, whichever occurs first, the developer shall dedicate, free and unrestricted to and for the benefit of Chesterfield County, right of way and easements on the property as shown on the Woolridge Road and Otterdale Road Improvements, prepared by Timmons Group, dated 8/21/13. (T) 10. Road Improvements. 10. Road Improvements. In conjunction with development of the initial section, the developer shall be responsible for widening/improving the north side of Woolridge Road to an eleven (11) foot wide travel lane, measured from the existing centerline of each road, with an additional one (1) foot wide paved shoulder plus a seven ( 7 ) foot wide unpaved shoulder, and overlaying the full width of the roads with one and a half (1.5) inch of compacted bituminous asphalt concrete, with any modifications approved by the Transportation Department, for the entire property frontage. (T) 11. As shown in the Natural Resources Inventory (NRI), the large area of wetlands on the northern side of the property which projects into existing limits of Wynwood Phase I, shall be impacted only to the extent necessary to provide for infrastructure and shall be protected by its placement within common open areas. (EE) 12. The public water and wastewater systems shall be used. (U) Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14-335 04/23/14 14SN0553 In Dale Magisterial District, Village Bank, a Virginia Bank Corporation requests rezoning from Community Business (C-3) and General Business (C-5) to General Business (C-5) and amendment of zoning district map on 2.2 acres fronting 160 feet on the south line of Hull Street Road at Call Federal Drive, west of Price Club Boulevard. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Business and General Business uses. Tax ID 747-685- 2907. Mr. Turner presented a summary of Case 14SN0553 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Andy Condlin, representing the applicant, accepted the recommendation. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board approved Case 14SN0553 and accepted the following proffered conditions: The undersigned, owners of the parcel designated Parcel ID 747-685-2907, ("the Property"), voluntarily agrees for themselves, their agent, personal representatives,., successors and assigns (collectively "the Property Owner") that, in the event the Property is rezoned from C-3 and C-5 to C-5 with conditions, the development and use of the Property shall be subject to the following conditions: 1. Permitted Uses. The permitted use of the property shall be limited to those uses permitted in the Community Business (C-3) District and the self-storage "warehouse" use as permitted in the General Business (C-5) District. Outside storage shall be prohibited. (P) 2. Exterior Elevations. Any building to be constructed on the property and to be used primarily for self-storage warehouse purposes shall have an architectural style and use design elements similar to the conceptual perspective and conceptual elevation plans attached, titled "Mini Price Storage: Hull Street at Call Federal Drive", dated February 26, 2014, and prepared by Finley Design, PA. (the "Conceptual Elevations"). (P) 3. Building Materials. The exposed portions of the exterior wall surfaces (front, rear and sides) of any buildings to be constructed on the property will be finished with exposed exterior walls (above finished grade) of face brick, masonry block, synthetic stucco/stucco, aluminum storefront system or equivalent permanent architecturally finished materials exclusive of windows, doors, entrances and architectural design features. (P) 4. Limited Exterior Access to Storage Units. Any building to be constructed on the property and to be used J J J 14-336 04/23/14 primarily for self-storage warehouse purposes shall utilize interior doors for storage unit access except that first floor units on the western elevation may utilize exterior doors consistent with the attached Conceptual Elevations. (P) 5. Billboard Removal. Prior to site plan approval, the outdoor advertising sign located on the property shall be removed. (P) 6. Utilities. The public wastewater system shall be used. (U) Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. ~a~un~a~ In Bermuda Magisterial District, James Queen requests renewal of temporary manufactured home permit (Case 07SN0213) and amendment of zoning district map to permit a temporary manufactured home in a Residential (R-7) District on 2.3 acres known as 15812 Meridian Avenue. Density is approximately .4 unit per acre. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre). Tax ID 796-635-1818. Ms. Orr presented a summary of Case 14SN0137 and stated staff recommended denial because while the manufactured home has been located on the property since 1968 with the requisite manufactured home permits, there are no extenuating circumstances that would warrant. continued location of the manufactured home on the property. She further stated the manufactured home is inconsistent with the traditional single-family residential character of the surrounding area. She noted the ordinance limits the maximum period of time for which a temporary manufactured home permit may be granted to seven years. The applicant was not present. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. Ms. Jaeckle stated since the applicant was not present, she suggested deferring the case until the regularly scheduled May meeting. Ms. Jaeckle then made a motion, seconded by Mr. Elswick, for the Board to defer Case 14SN0137 until May 28, 2014. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14-337 04/23/14 14SN0517 In Clover Hill Magisterial District, Joni Roberts requests conditional use to permit a family day-care home and amendment of zoning district map in a Residential (R-7) District on .2 acre known as 13304 Farm .Crest Court. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential I use (maximum of 2.0 dwellings per acre). Tax ID 731-678-9030. Mr. Ryan Ramsey presented a summary of Case 14SN0517 and stated staff recommended approval and acceptance of the proffered conditions. He further stated the existing family day-care home, as conditioned, should have no adverse impact on the surrounding neighborhood. He stated similar family day-care homes have been approved in other neighborhoods and have operated without apparent adverse impact on area residences. He further stated the recommended conditions are similar to conditions imposed on other family day-care homes and are designed to maintain the residential character of the area. He noted the Planning Commission recommended denial and expressed concerns relative to hours of operation; the number and types of employees working on the premises; and the scale and scope of the use being commercial in nature. He also noted proffered condition 7 has been revised and proffered condition 8 has been added since the Commission's consideration of the case. Ms. Joni Roberts stated she has run a state-licensed home day-care business in her home for 18 years. She further stated she keeps 12 children most days, helping the school- aged children with homework, feeding the children meals and allowing for outdoor playtime. She expressed concerns relative to unfair treatment of her business by the Brandermill Community Association and stated home businesses are common in the community. She agreed to limit hours of operation and keep the number of outside employees to one. She urged the Board to approve her conditional use approval permit as requested to bring the use into compliance with zoning requirements. Mr. Hassan Roberts, son of the applicant, stated he believes the Brandermill Community Association is targeting the home- based business. He stated his mother just wants to provide a home-away-from-home and family atmosphere for the children she cares for. Ms. Whitney Rogers, a client of the applicant, urged the Board to approve Ms. Roberts' request to continue operating her business. She stated Ms. Roberts has operated a well- documented, safe, clean and nurturing successful day-care for 18 years. She further stated Ms. Roberts provides high- quality day-care services to the community. She noted the business has a low traffic impact on the neighborhood. Ms. Kara Ritter, a client of the applicant, urged the Board to approve the request. She stated her three daughters attend the day care and are treated like part of Ms. Roberts' family. She further stated the closure of the faith-based business would be heart-breaking. Ms. Donna Williams stressed the importance of childcare providers and their roles within the community. She expressed concerns relative to the conditional use time limitation and number of employees. She urged the Board to approve the request. J J 14-338 04/23/14 Mr. Ed Kinlaw, an adjacent neighbor, urged the Board to grant the conditional use permit. He stated the home-based business has a low traffic impact on neighborhood streets. Ms. Hailey Riley, assistant director of Roberts Home Away from Home, stated their business provides a level of excellence and a safe and nurturing environment for caring for the youngest members of the society. She noted there is always an adult on the premises during operating hours and there is never a time where there are 12 children to 1 provider. She presented a petition supporting her business with more than 200 signatures, including those of immediate neighbors. She urged the Board to approve the conditional use request. Ms. Laneta Pendor urged the Board to approve the conditional use permit. She stated her great-niece is under the supervision and care of Ms. Roberts, in a loving and structured environment. Ms. Joan O'Hanley, President of the Brandermill Community Association, asked the Board to deny the request. She stated Brandermill's recorded, deeded covenants prohibit Ms. Roberts' type of home-based business. She further stated the covenants prohibit any home business that creates traffic to or from the house in the community. Mr. Andre Campbell, a client of the applicant, urged the Board to approve the conditional use request. He stated Ms. Roberts creates a nurturing and structured environment for the children under her care. Mr. Freddy Boisseau stated Ms. Roberts has not created any trespass or nuisance on her neighbors. He further stated it is not the Board's job to enforce the covenants of the Brandermill Community Association. He urged the Board to approve the conditional use permit. Ms. Theresa Bennett urged the Board to approve the conditional use permit. She stressed the importance of child care providers creating a home-away-from-home environment. Ms. Gwyn Tucker asked the Board to approve the conditional use request. She stated Ms. Roberts cared for her granddaughter in a time of crisis. Mr. Holland called for public comment. There being no one else to speak to the issue, the public hearing was closed. Ms. Roberts expressed her appreciation to those who voiced their support of her request. She stated the real issue is the welfare of the children and the future of the society. She expressed concerns relative to the negative representation of the Brandermill Community Association. Mr. Warren read the following statement: "I want to take a moment to discuss the different roles played by the Board of Supervisors when considering a rezoning application and a Home Owners' Association when it is enforcing a neighborhood's restrictive covenants. These two entities have different responsibilities and it is important that one does not interfere with the responsibilities of the other. Under State Law, the Board of Supervisors must look at traditional land use considerations when reviewing a zoning application. Among other things, these may include the County's Comprehensive Plan, the zoning ordinance, the location and 14-339 04/23/14 nature of the subject property, the impact of the proposed use on neighboring properties, and various health, welfare and safety concerns. The Board also considers recommendations of County staff and a Planning Commission and holds a public hearing to obtain input from citizens. In contrast, in enforcing restrictive covenants, a Home Owners' Association limits its review to the particular rules that are set forth in the covenants. These covenants are rules that citizens of a neighborhood decide to adopt. The opinion of the Board of Supervisors is not relevant to the development of restrictive covenants by private citizens or to a Home Owners' Association's enforcement of neighborhood covenants. That is left up to private citizens and the Board cannot and should not interfere with that process involving restrictive covenants. The conditional use permit does not override or make the applicant immune to community covenants that are the responsibility of the neighborhood association to interpret; however, the Board's responsibility in this case clearly indicates that the applicant has met the conditions of conditional use and my motion is to approve the request by the applicant under the conditions and the proffered conditions outlined in the staff report." Mr. Warren then made a motion, seconded by Mr. Holland, for the Board to approve Case 14SN0517 and accept the proffered conditions. Ms. Jaeckle stated cases are brought forth to the Planning Commission and the Board of Supervisors on a complaint basis. She expressed concerns relative to new license renewal process requirements from the state Department of Social Services. She stressed the importance of abiding by the rules of a Home Owners' Association. She stated the business has been in existence for 18 years and has not had an adverse impact on the neighborhood. She further stated day cares are a strong attraction for younger families. Mr. Gecker stated it is not technically the Board's role to enforce a Home Owners' Association's restrictive covenants. He expressed concerns relative to the shutdown of the long- term business and irreparable financial distress to the owner. In regards to time limitation, Ms. Jaeckle recommended that the conditional use run with the owner as opposed to the limitation not to exceed over five years from the date of approval. Mr. Gecker stated he is not concerned about the state's enforcement of day-care submission or proof of compliance with local zoning. He noted Mr. Waller, Midlothian Planning Commissioner, appreciated the applicant modifying the proffers, as encouraged by the Planning Commission. Mr. Holland called for a vote on the motion made by Mr. Warren, seconded by Mr. Holland, for the Board to approve Case 14SN0517 and accept the following proffered conditions: 1. Non-Transferable Ownership: This conditional use approval shall be granted to and for Howard and Joni Roberts, exclusively, and shall not be transferable or run with the land. (P) 2. Expansion of Use: There shall be no exterior additions or alterations to the existing structure to accommodate this use. (P) 14-340 J J J 04/23/14 3. Signage: There shall be no signs permitted to identify this use. (P) 4. Number of Children: This conditional use approval shall be limited to providing care, protection and guidance to a maximum of twelve (12) children, other than the applicant's own children, at any one time. (P) 5. Time Limitation: This conditional use approval shall be granted for a period not to exceed five (5) years from the date of approval. (P) 6. Fenced Outdoor Play Areas: Any outdoor play area and/or recreational equipment utilized by the family day-care home shall be located in the side or rear yard of the property. Outdoor play and/or recreational equipment areas shall have perimeter fencing of at least four (4 ) feet in height, installed around the equipment or play area. Equipment for outdoor play areas shall be located no closer than fifteen (15) feet to the side or rear property lines. (P) 7. Employees: No more than one (1) employee shall be permitted to work on the premises, other than family member employees that live on the premises. (P) 8. Hours of Operation: Hours and days of operation shall be limited to Monday through Friday from 7 a.m. to 6 p.m. There shall be no Saturday or Sunday operation of this use. (P) Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 17. PUBLIC HEARINGS 17.A. TO CONSIDER AN AMENDMENT TO THE COUNTY CODE RELATING TO ADDING COUNTY LIBRARIES TO THE LIST OF COUNTY FACILITIES WHERE ALCOHOL COULD BE SERVED Mr. Mincks stated this date and time has been advertised for the Board to consider an amendment to the County Code relating to adding county facilities where alcohol could be served. Mr. Holland called for public hearing. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Gecker, seconded by Mr. Holland, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 14-23 RELATING TO SERVING ALOOHOL AT CERTAIN COUNTY FACILITIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County:. 14-341 04/23/14 (1) That Section I4-23 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 14-23. Drinking alcoholic beverages, or tendering same to another, in a county park or at other county facilities. (a) No person shall possess opened alcoholic beverage containers or drink an alcoholic beverage or tender a drink of an alcoholic beverage to another in a county park provided, however, that alcoholic beverages may be consumed at an event held at the following locations: Henricus, Eppington, Castlewood, Magnolia Grange, the senior center at Huguenot Park, and at the county government complex at specific locations approved and as conditioned by the board of supervisors and county libraries as approved and conditioned by the board of supervisors, and after obtaining a valid banquet license issued by the Virginia Department of Alcohol Beverage Control and agreeing to comply with the terms of a special permit issued by the county administrator. The county department of parks and recreation shall promulgate regulations for the issuance of permits authorized by this section. (b) No person shall possess opened alcoholic beverage containers on any county property used for a school or on any street, road, or highway located in the county. (c) Violation of this section shall constitute a Class 4 misdemeanor. (Code 1978, § 15.1-31; Ord. of 7-27-05(3), § 1) State law references: Similar provisions, Code of Virginia, § 4.1-308. (2) That this ordinance shall become effective immediately upon adoption. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. J J J 14-342 04/23/14 The following item was moved from the Consent Agenda to follow the public hearing: 8.A.6. REQUEST OF THE FRIENDS OF THE LIBRARY FOR APPROVAL TO SERVE ALCOHOLIC BEVERAGES AT MEADOWDALE LIBRARY FOR AN AUTHOR RECEPTION AND THE FRIENDS' ANNUAL MEETING On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board approved the request of the Friends of the Library to serve alcoholic beverages at its annual meeting and author's reception at Meadowdale Library on May 22, 2014, subject to the conditions filed with the papers of this Board. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining requests for manufactured home permits or rezoning at this time. 19. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. The following items were moved from the afternoon session to the end of the evening agenda for further Board discussion: 7.A.3. ADOPTION OF THE FY2015 ANNUAL FINANCIAL PLAN Mr. Carmody summarized proposed changes to the County Administrator's FY2015 proposed budget, as discussed during the work session at the afternoon session. He stated the revenue changes include removing two of the three pennies for the real estate tax increase; extends the School Project Plan to nine years; reduces the pay-go contribution to $1 million; decreases the 1.5 cent TMDL on both the revenue and expense side; and increases the revenue sharing for the additional $10 (total of $20 increase) for the vehicle registration fee. He then reviewed the school revisions, including the full pupil-teacher ratio reduction of 1 in FY2015; and excess funds for the pay-go funding, making the contribution $1.4 million. He reviewed TMDL/stormwater revisions; Community Development revisions; and Public Safety revisions, including the four new police officers remaining in the budget. He then reviewed General Government revisions, including the Center for Organizational Excellence/Environmental Management Training Consolidation and adding back $50,000 in community contracts to the proposed budget. He stated under Human Services, Access Chesterfield will be reduced by $50,000 instead of the proposed $500,000, as originally proposed by the County Administrator. He then reviewed Management Services revisions, including General Services reorganization for security and energy; elimination of the Citizen Engagement Technology Project; and elimination of the Circuit Court Clerk salary subsidy. He stated the proposed budget is now balanced at $766,762,100, representing a reduction from the $771 million budget originally proposed by Mr. Stegmaier. In response to Mr. Gecker's question regarding TMDL, Mr. Carmody stated $3.2 million can fund the first year of the TMDL initiative, on the capital side. 14-343 04/23/14 Mr. Stegmaier stated the proposed budget, if the tax increase had gone into effect as proposed, would have created an additional surplus over what was previously forecast. Discussion ensued relative to restructuring of bureaucracy and consensus among the Board of Supervisors relative to reductions. In regards to the adopted tax rate, Mr. Gecker stated the adopted $.96 rate is comparable to the real estate taxes that he paid in 2004. Mr. warren expressed appreciation to Budget staff for their hard work and diligence. He noted he had supported Mr. Elswick's proposal almost 100 percent. He stated recommendations and input made by the citizenry was an important factor relative to determining the budget. He commended the efforts of Mr. Gecker and Mr. Elswick relative to reduction suggestions. He urged staff to continue to look very closely at ongoing items. Mr. Holland commended Budget staff for their hard work and stellar efforts relative to the annual financial process. Mr. Elswick suggested reviewing the Deputy Sheriff's compensation as it relates to potential savings in FY2014. Ms. Jaeckle stated during the budget process it is important to review all the facts and information and make a unified decision to serve the citizens of Chesterfield County. She expressed appreciation to the Budget Department for their hard work and exceptional efforts. Mr. Gecker commended Budget staff for their continued hard work and persistence and stated the amount of patience shown by the department was exemplary. He expressed concerns relative to the lack of an option list of potential administration reorganization pieces or other programmatic items that prove to be invaluable to the organization. Mr. Gecker then made a motion, seconded by Mr. Holland, for the Board to adopt the FY2015 Annual Financial Plan, as amended. Mr. Holland noted he believes what he advocated was reasonable and appropriate relative to the tax rate. He stated he will continue to support county employee training. Mr. Holland called for a vote on the motion made by Mr. Gecker, seconded by Mr. Holland, for the Board to adopt the FY2015 Annual Financial Plan, as amended. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. J J J 14-344 04/23/14 7.A.8. ADOPTION OF RESOLUTION APPROPRIATING FUNDS FOR FY2015 On motion of Mr. Warren, seconded by Mr. Elswick, the Board adopted the following resolution, with approved changes, appropriating funds for FY2015: A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2015 FOR THE OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: That for the fiscal year beginning on the first day of July 2014 and ending on the thirtieth day of June 2015, the following sections shall be adopted: Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and provide a capital improvement program for the county. It is the intent of the Board of Supervisors that general property taxes levied on January 1, 2014, and due December 5, 2014, be appropriated for FY2015. FY2015 General Fund Adopted Estimated Revenue: Local Sources: General Property Taxes $379,843,600 Other Local Taxes 110,214,100 Licenses, Permits, & Fees 5,780,600 Fines, Forfeitures & Uses of Money & Property 3,085,400 Service Charges 32,497,700 Miscellaneous and Recovered Costs 13,089,700 Other Agencies: State and Federal 141,873,600 Other Financing Sources: Use of Restricted, Committed, or Assigned Fund Balance 22,979,100 Transfer from County Grants Fund 1,297,100 Transfer from Mental Health, Support Services 492,600 Transfer from Fleet Management 13,200 Transfer from Water Operating Fund 593,100 Transfer from Wastewater Operating Fund 2,300 Unassigned Fund Balance 7/1/2014 55,000,000 Total Revenues $766,762,100 Appropriations: General Government $48,409,400 Administration of Justice 8,767,900 Public Safety 165,136,400 Public Works 17,137,500 Health & Welfare 67,014,300 Parks, Recreation, Cultural 18,398,000 Community Development 16,898,100 Debt Service 22,872,500 Operating Transfers 341,523,700 Assignments 3,356,300 Unassigned Fund Balance, 6/30/2015 57,248,000 Total General Fund: $766,762,100 *Plus encumbrances carried forward in all funds in an amount not to exceed $15 million, which will be 14-345 04/23/14 reappropriated into the fiscal year beginning July 1, 2014. (See "Section 5") Comprehensive Services Fund Estimated Revenue: Reimbursement, Colonial Heights State Aid, Comprehensive Services Transfer from Social Services Transfer from Schools Transfer from General Fund Use of Unrestricted Net Assets Total Revenues and Funding Sources Appropriations: Operating Expenses Total Appropriations School Operating Fund Estimated Revenue: Local Sources State Federal Transfer from School Operating Transfer from School Food Service Use of Reserve Transfer from General Fund: State Sales Tax Local Taxes Prior Year Revenue General Fund Transfer for School Bus Purchases Grounds Maintenance Total General Fund Use of Assigned Fund Balance Total Revenues and Funding Sources Appropriations: Instruction Administration, Attendance & Health Pupil Transportation Operations & Maintenance Technology Debt Service Food Service Grounds Maintenance Transfer to and/or Assignment for School Capital Projects Total Appropriations Schools - Appomattox Regional Governor's School Fund Estimated Revenue: Local Sources State Beginning Fund Balance Total Revenues and Funding Sources Appropriations Education Total Appropriations County Grants Fund Estimated Revenue: Other Governments Transfer from General Fund Use of Restricted, Committed, or 14-346 $334,600 3,885,500 445,200 1,221,100 1,254,600 270,000 $7,411,000 $7,411,000 $7,411,000 $24,270,600 240,757,600 31,805,200 647,600 1,000,000 1,250,000 58,248,300 240,831,300 5,883,700 2,000,000 1,831,100 308,794,400 1,000,000 $609,525,400 J J $412,113,900 21,301,800 32,616,000 56,376,300 12,795,500 42,860,100 25,074,100 1,831,100 4,556,600 $609,525,400 $2,573,100 1,119,400 0 $3,692,500 $3,692,500 $3,692,500 11,684,100 1,238,300', 18, 900 I 04/23/14 Assigned Fund Balance Total Revenues and Funding Sources Appropriations: Adult Drug Court Clerk of the Circuit Court Technology Trust Fund Community Corrections Services Domestic Violence Victim Advocate (V-STOP) Community Development Block Grant* Community Services Board Part C Domestic Violence Prosecutor Families First Fire & EMS Revenue Recovery Juvenile Drug Court Grant USDA Juvenile Detention Grant Victim/Witness Assistance Virginia Juvenile Community Crime Act (VJCCCA) Total Appropriations *An additional $100,000 of reprogrammed funds was already appropriated in the grants fund prior to FY2015. County CIP Fund Estimated Revenue: Transfer from General Fund General Obligation Bonds Developer Contributions Transfer from Cash Proffers State Funds Total Revenues Appropriations: County Capital Projects Transfer to Capital Projects from Cash Proffers Transfer to School Capital Projects Funds Total County CIP Funds *An additional $7,120,400 in county project savings was already appropriated in the capital project fund prior to FY2015 that will be reallocated for new projects. Schools CIP Fund Estimated $12,941,300 $650,500 270,300 60,900 1,613,400 1,523,300 106,100 535,900 6,409,300 314,400 75,000 493,300 888,900 $12,941,300 $21,619,100 13,878,600 3,944,200 944,200 8,000,000 $48,386,100 $44,441,900 944,200 3,000,000 $48,386,100 Revenue: Bond Proceeds $40,100,000 Lease Financing 1,700,000 Transfer from Cash Proffer Fund 3,000,000 Trf from School Grant Fund (State Technology Funds) 1,800,000 Transfer from School Food Service 901,000 Transfer from School Reserve for Future Capital Projects 1,855,600 Total Revenue and Transfers* $49,356,600 Schools CIP Fund (cont.) Appropriations: School Capital Projects $49,356,600 Total Appropriations* $49,356,600 *An additional $2,876,400 in school project savings was already appropriated in the school capital project prior to FY2015 fund that 14-347 04/23/14 will be reallocated for new projects. Fleet Management and Radio Shop Estimated Revenue: Fleet Management Charges $19,111,600 Radio Shop Charges 2,092,100 Total Revenue and Funding Sources $21,203,700 Appropriations: Fleet Management Operations $18,702,200 Radio Shop Operations 2,092,100 Addition to Unrestricted Net Assets 409,400 Total Appropriations $21,203,700 Capital Projects Management Fund Estimated Revenue: Reimbursement for Services $748,400 Total Revenue $748,400 Appropriations: Construction Management Operations $748,400 Total Appropriations $748,400 Risk Management Fund Estimated Revenue: Operating Revenues $7,865,800 Use of Unrestricted Net Assets 11,080,800 Total Revenue $18,946,600 Appropriations: Risk Management Operations $7,967,400 Use of Unrestricted Net Assets 10,979,200 Total Appropriations $18,946,600 Healthcare Fund Estimated Revenue: Employee Contributions $75,120,200 Employer Contributions 31,610,100 Total Revenue $106,730,300' Appropriations: Operating Expenditures $106,730,300 Total Appropriations $106,730,300 Airport Fund Estimated Revenue: Operating Revenue $746,400 State Grant 200,000 Transfer from Airport Fund 250,000 Total Revenue $1,196,400 Airport Fund (cont.) Appropriations: Airport Operations $946,400 Airport Capital Improvements 250,000 Total Appropriations $1,196,400 Utilities Funds Estimated Revenue: Service Charges $78,754,000 Capital Cost Recovery Charges 13,187,000 Hydrant/Fire Protection 589,600 Other Revenue 4,043,700 Use of Unrestricted Net Assets 38,701,700 Total Revenue $135,276,000 J J J 14-348 04/23/14 Appropriations: Operations $57,237,600 Debt Service 6,998,800 Transfer to Capital Projects Fund 70,450,000 Payment in Lieu of Taxes 589,600 Addition to Unrestricted Net Assets 0 Total Appropriations $135,276,000 Utilities Capital Project Funds Estimated Transfer from Revenue: Improvement/Replacement Fund $70,450,000 Total Revenue $70,450,000 Appropriations: Capital Projects $70,450,000 Total Appropriations $70,450,000 Sec. 2 Appropriations in addition to those contained in the general appropriation resolution may be made by the Board only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such appropriations. Sec. 3 The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 14, 15, 16, 18 and 23 authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation category. Unless otherwise provided below, the County Administrator may transfer up to $50,000 from the unencumbered appropriated balance and prior year end carry forward assignments from one appropriation category (including assigned fund balance) to another appropriation category. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $50,000. Sec. 4 The County Administrator may increase appropriations for non-budgeted revenue that may occur during the fiscal year as follows: a) Insurance recoveries received for damage to any county property, including vehicles, for which County funds have been expended to make repairs. b) Refunds or reimbursements made to the county for which the county has expended funds directly related to that refund or reimbursement. c) Revenue not to exceed $50,000. Sec. 5 All outstanding encumbrances, both operating and capital, in all county funds up to $15 million, at June 30, 2014 shall be an amendment to the adopted budget and shall be reappropriated to the 2015 fiscal year to the same department and account for which they were assigned in the previous year subject, if applicable, to any public hearing requirements. At the close of the fiscal year, all unassigned appropriations lapse for budget items other than: capital projects; general fund transfers for capital projects and grants; construction assignments for capital projects; assignments for county and school future capital projects; other use of restricted, committed, or assigned fund balances; District Improvement Funds; donations restricted to specific purposes; federal and state grants, PPTRA revenues; other revenue and program income; revenue recovery funds; Title IV-E funds; cash proffers; all tax revenues received for special assessment districts and interest earnings thereon; Fire and Emergency Medical Services apparatus funding; Economic Development incentive funds; actual transient occupancy tax revenues received and 14-349 04/23/14 budgeted expenditures in connection with the Richmond Convention Center; and refunds for off-site and oversized water and wastewater facilities. Any funds budgeted in a given fiscal year that are specifically budgeted to add to an assignment of fund balance shall be automatically authorized to be assigned during the year end audit process. All excess revenues and any unspent appropriations in the telecommunications program is authorized to become an automatic assignment for future telephone system upgrades. All revenues from the increased vehicle registration fee received in excess of those budgeted for the state revenue sharing program shall automatically be authorized as an assignment of fund balance at year end. Sec. 6 Appropriations designated for capital projects will not lapse at the end of the fiscal year. The County Administrator may approve transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capital project, staff is authorized to close out the project and transfer any remaining balances to the original funding source. The County Administrator may approve construction contract change orders up to an increase of $49,999 and approve all change orders for reductions to contracts. The Board of Supervisors must approve all change orders of $50,000 or more or when the aggregate of all changes to a contract exceeds 10% of the original contract amount or 20o if the original contract is for less than $500,000. Sec. 7 The County Administrator is authorized to approve transfers among Utilities funds and capital projects as long as funding sources are consistent and total net appropriation is not increased. Should the actual contract price for a project be less than the appropriation, the County Administrator may approve the transfer of excess funds back to the original funding source upon completion of the project . Sec. 8 Upon completion of a grant program, the County Administrator is authorized to close the grant and transfer balances back to the funding source. The County Administrator is authorized to reprogram Community Development Block Grant funds by closing program cost centers and transferring funding to newly approved programs based on adoption by the Board of Supervisors. Sec. 9 The County Administrator may reduce revenue and expenditure appropriations related to programs, functions, capital projects, grants, or departments to the level approved. Sec. 10 The Director of Accounting is authorized to make transfers to various funds for which there are transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in which transfers are to be made. Sec. 11 The Treasurer may advance monies to and from the various funds of the county to allow maximum cash flow efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit such an advance. The Treasurer may also advance cash in support of employee benefit accounts. Sec. 12 The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund. 14-350 J J J 04/23/14 Sec. 13 The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds and assignments of fund balance in excess of $50,000 for supplemental retirement, Workers' Compensation, healthcare for retirees and other compensation-related costs, as well as for transfers to departments to cover energy/fuel costs. Sec. 14 The County Administrator increase expenditures in received by the county expenditures related to dru expenditures. The balance but be carried forward into may appropriate revenues and excess of $50,000 for funds from asset forfeitures for g enforcement or other allowable of these funds shall not lapse the next fiscal year. Sec. 15 The County Administrator may increase the general fund appropriation in the School Operating Fund contingent upon availability of funds and other circumstances, based on the following schedule: a) Increase general fund transfer/appropriation on December 15 by $3,000,000. b) Increase general fund transfer/appropriation on February 15 by $3,000,000. c) Increase general fund transfer/appropriation on May 5 by $3,000,000. Sec. 16 The County Administrator is authorized to reallocate funding sources for capital projects, arbitrage rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage rebates/penalties, including the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific capital projects will not be increased beyond the level authorized by Sections 3 and 4. The County Administrator is authorized to transfer cash proffers among capital projects to ensure spending in a timely manner as long as the capital improvement program net appropriation is not increased. Sec. 17 Salaries for Planning Commissioners will be increased equivalent to the merit increase county employees are eligible for. The effective date for pay increases, including the Planning Commission and the Board of Supervisors, may cross fiscal years. Sec. 18 The County Administrator is authorized to approve transfers among funds and capital projects as long as total net appropriation is not increased. Sec. 19 The Utilities Department rate stabilization assignment shall be maintained as per guidelines outlined below: a) The minimum annual contribution to the assignment will be 50% of the previous year's depreciation on fixed assets. b) The annual contribution to the assignment will continue until 1000 of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 1000 of accumulated depreciation, a reduction in the annual contribution may be considered. c) Funds cannot be used from the rate stabilization assignment if the balance falls below 250 of that utility's fixed asset accumulated depreciation, other than for Utility internal borrowing purposes. 14-351 04/23/14 d) The declaration of a financial emergency by the Director of Utilities and a corresponding four-fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required to suspend Sec. 19a, Sec. 19b, and Sec. 19c. Sec. 20 Upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure and revenue changes within the school operating funds as follows: a) Transfers of $50,000 or less are subject to the approval of the Superintendent. b) Transfers of $50,001 to $499,999 require the approval of the Superintendent and the School Board. c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board of Supervisors. e) The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the approved school budget between appropriation categories, as amended, and the report shall be presented to the County Administrator quarterly. Sec. 21 In accordance with the requirements set forth in Section 58.1-3524(C)(2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle situated within the County commencing January 1, 2006, shall receive personal property tax relief in the following manner: a) Personal use vehicles valued at $1,000 or less will be eligible for 1000 tax relief; b) Personal use vehicles valued at $1,001 to $20,000 will be eligible for 60o tax relief; c) Personal use vehicles valued at $20,001 or more shall receive 60o tax relief on the first $20,000 of value; d) All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. Pursuant to authority conferred in Item 503.D of the 2005 State Appropriations Act, the County Treasurer shall issue a supplemental personal property tax bill in the amount of 100 percent of tax due without regard to any former entitlement to state PPTRA relief, plus applicable penalties and interest, to any taxpayer whose taxes with respect to a qualifying vehicle for tax year 2005 or any prior tax year remain unpaid on September 1, 2006, or such date as state funds for reimbursement of the state share of such bill have become unavailable, whichever occurs first. f) Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire amount of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the county code from the original due date of the tax. Sec. 22 The County Administrator is authorized to reduce a department's current year budget appropriation by a dollar amount equal to the prior year's overspending inclusive of encumbrances carried forward. Sec. 23 Within the healthcare fund the County Administrator is authorized to appropriate use of reserves, interest earnings, and additional employee or employer contributions in excess of $50,000 in order to pay claims, settlements, and any costs associated with healthcare. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. J J J 14-352 04/23/14 Mr. Holland stressed the importance of being cognizant of decisions based on the appropriation of funds. 20. ADJOURNMENT On motion of Mr. Warren, seconded by Mr. Elswick, the Board adjourned at 9:19 p.m. until May 28, 2014, at 3:00 p.m. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. J es egm ier ounty dministrator 14-353 04/23/14 J J J