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2014-09-17 PacketCHESTERFIELD COUNTY k"`° BOARD OF SUPERVISORS Page 1 of 1 / ~ (1 CG(t.~ ~~` k \;~~~_~, AGENDA .:..,_. I~RGIti\~ Meeting Date: September 17, 2014 Item Number: 2.A. Subiect: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: Yes Title: Assistant County Administrator ^ No # ~~~~~ County Administrator's Top 40's List II. I. Critical Projects/Activities 1. ARWA Reservoir Project 2. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 3. Irrigation Policies/Demand Management for Water Use 4. Magnolia Green CDA 5. Sports Quest/River City Sportsplex 6. Utilities Policies and Managed Growth On~oin~ Projects/Activities 1. 2014 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program -Referendum Projects Implementation 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Crystal Lakes Townhomes 11. Enterprise Risk Management 12. Financial/Budget Issues 13. Five Story/Three Story Building Renovations 14. High Speed Rail/Ettrick Train Station 15. Jefferson Davis Streetscape Project 16. Joint Meetings of Board of Supervisors/School Board 17. RRPDC -Large Jurisdiction Committee 18. Secondary Road Maintenance Funding 19. Smith/Wagner Building 20. Sports Tourism Plan Implementation III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 8/2008 3. Bow Hunting Restrictions - 2/24/2010 4. Business Climate Survey - 7/2008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 9/2010 1 ~Q~~~ Updated 9/11/2014 County Administrator's Top 40's List 7. CBLAB Discussions -12/2009 8. Census 2010/Redistricting - 6/2011 9. Chesterfield Avenue Enhancements Phase 1 - 5/2011 10. Citizen GIS - 5/2010 11. Citizen Satisfaction Survey - 2008/2010/2012 12. Community Risk Analysis/Emergency Service Coverage -1/2014 13. Comprehensive Plan Adoption -10/2012 14. Coliseum Project - 2/2014 15. COPS Grants 16. Crystal Lakes Townhomes - 6/2014 17. DCR Erosion & Sediment Control Program - 3/11/11 18. Eastern Midlothian Re-development - Stonebridge (Phase 1) -Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 19. Efficiency Studies -Fire Department and Fleet Management - 6/2008 20. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 21. Electronic Message Centers - 9/2011 22. Electronic Signs -1/2010 23. Board's Emergency Notification Process 24. Employee Health Benefits -Contract Rebid - 8/2011 25. Federal Stimulus Package - 4/2013 Energy Biock Grant 2 - Economic Development - Police Department 26. Financial/Budget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 27. 457 Deferred Comp Plan (Approved) 28. GRTC Service -Funded for FY14 29. Hydrilla Issue 30. Hosting of Hopewell Website 31. Impact Fees for Roads - 9/2008 32. In Focus Implementation - Phase I - 8/2008 33. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 34. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 35. Jefferson Davis Streetscape Project - 5/2010 36. Leadership Exchange Visits with City of Richmond 37. 2011 Legislative Program -adopted 11/30/2011 38. Low Impact Development Standards 39. Mass Grading Ordinance (canceled) 40. Meadowdale Library -11/2008 41. Meadowville Interchange -Ribbon Cutting 12/15/2011 42. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 43. Minor League Baseball (new team) - 2/2010 ~~~~~ Updated 9/11/2014 County Administrator's Top 40's List 44. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 45. Planning Fee Structure (General Increases) - 6/2009 46. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 47. Planning Fees (Holiday for Commercial Projects) - 8/2009 48. Police Chase Policy (Regional) - 8/2010 49. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 50. Potential Legislation -Impact Fees/Cash Proffers -1/2009 51. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 52. Property Maintenance -Rental Inspection Program 53. Public Safety Pay Plans Implemented (Phase I) - 9/2008 54. Recycling Committee Recommendations 55. Redistricting 2011 Calendar/Process Report 56. Regional Workforce Investment Initiative 57. Results of Operations -11/19/2010 and 11/2011 58. RMA -Legislation - 2014 - 3/2014 59. Sign Ordinance 60. Southwest Corridor Water Line - Phase I - 7/2008 61. Sports Tourism Plan -1/2010 62. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 63. Streetlight Policy -12/1/10 64. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 65. Ukrops Kicker Complex -soccer fields -Opened 8/2009 66. Upper Swift Creek Plan (Adopted) - 6/2008 67. Upper Swift Creek Water Quality Ordinances 68. VDOT Subdivision Street Acceptance Requirements - 7/2009 69. VRS Benefits for New Employees - 7/2010 70. Waik Through Building Permit Process -10/2009 71. Water Issues/Restrictions 72. Website Redesign - 6/2009 73. Wind Energy Systems - 3/10/2010 74. Wireless Internet Access in County Facilities - 9/2008 75. Watkins Centre 76. Woolridge Road Reservoir Crossing Project - 8/2010 77. Ukrops Kicker Comples/GRAP Swimming Pool -Stratton Property - Pooi opening March, 2012 ~~~ Updated 9/11/2014 ~t~~"~`°~~ CHESTERFIELD COUNTY `c' ~l ~`~'r ~' BOARD OF SUPERVISORS Pa e 1 of 2 >k~_~,/ AGENDA Meeting Date: September 17, 2014 Item Number: 8.A.1. Subject: Nomination and Appointment of Directors to the GRTC Transit System Board of Directors and Authorization to Elect Directors at the GRTC Annual Meeting County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to nominate and appoint three directors to the GRTC Board for one-year terms, effective October 10, 2014, and expiring October 9, 2015, and to authorize the County Administrator or his designee to appear at the GRTC annual meeting to vote for the directors appointed by the Board and by the Richmond City Council. Summary of Information: GRTC is a publicly-owned corporation which was transportation services in the Richmond regional and the City of Richmond each own 50 percent of shareholders. GRTC is governed by a six-member l appointed by the Chesterfield Board of Supervisors City Council. formed to provide public area. Chesterfield County the GRTC as its two sole >oard of directors, three and three by the Richmond The terms for the county's current GRTC Directors, (Daniel K. Smith, David Matthews and Gary Armstrong), will expire on October 9, 2014. Mr. Smith, Mr. Matthews and Mr. Armstrong have agreed to continue to serve, if reappointed, and have an application on file. The Board received a total of four applications for appointment to the GRTC Board. Under the GRTC by-laws, Preparers Louis G. Lassiter Title: Assistant County Administrator Attachments: ~ Yes No # ~~®~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) the Board may reappoint the current directors to the next term or may appoint new directors. There are no eligibility requirements to serve as a director on the GRTC Board. Board members concur with reappointment of the current directors. Directors are appointed each year for one-year terms beginning in October. The Board is requested to consider nominees for appointment to the GRTC Transit System Board of Directors. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. The GRTC Articles require the county and the City of Richmond, as GRTC's shareholders, to vote at the annual meeting for the three directors appointed by the other jurisdiction. The Board should, therefore, also authorize the County Administrator or his designee to appear at the annual meeting and vote on behalf of the county for the GRTC Directors. Recommendation: Staff recommends the Board: 1) Nominate/reappoint Daniel K. Smith, David Matthews and Gary Armstrong to serve on the GRTC Board of Directors for the one-year term through October 9, 2015. 2) Authorize the County Administrator or his designee to appear at the annual meeting and vote on behalf of the county for the GRTC Directors appointed by the Chesterfield County Board of Supervisors and by the Richmond City Council. ~"~~~ yst~ ~~ `7 ~ ~, ~~ ~. ~~ '~, ~~m~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 17, 2014 Item Number: 8.A.2. Subject: Nominations/Appointments/Reappointment to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Nominate/appoint/reappoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Clover Hill District. Supervisor Warren recommends that the Board nominate and appoint Eric Foster, an adult, for a term of October 1, 2014 through June 30, 2017. Mr. Foster meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Midlothian District. Supervisor Gecker recommends that the Board nominate and appoint Natacha Rangel-Ribeiro from James River High School and Rob Simmons from Midlothian High School for a term of October 1, 2014 through June 30, 2015. Ms. Ribeiro and Mr. Simmons meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Preparers Jana D. Carter Title: Director Juvenile Services Attachments: Yes ~ No # '~~~~"~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA At-Large. Board members recommend the appointment of Tess Monks from Maggie Walker Governor's School and the reappointment of Andre Tolleris from Appomattox Regional Governor's School for a term of September 1, 2014 through June 30, 2015. Ms. Monks and Mr. Tolleris meet all the eligibility requirements and have indicated his willingness to serve as an at-large member. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. '~'~~~ N~FµFCEtf~ ~Gf ~~ t~ ~~ ,. v~ 4~H/:i'1~1~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 17, 2014 Item Number: 8.A.3. Subject: Nomination/Appointments to the Social Services Board County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appoint members to serve on the Chesterfield/Colonial Heights Social Services Board. Summary of Information: The Social Services Board is the policy making body for the Department of Social Services, serving both Chesterfield and Colonial Heights with the purpose to administer and provide oversight for the services rendered by the department. The mission of the department, in collaboration with individuals, families and the community, is to provide advocacy and excellent services that encourage self-sufficiency, preserve and restore families; and protect the well-being of children, senior citizens and people with disabilities. A total of six applications have been received from citizens interested in serving on the Chesterfield/Colonial Heights Social Services Board. All Board members concur with the appointment of Dr. Gene A. Brown and Ms. Dianne H. Smith as at-large members to the Social Services Board for a four-year term effective immediately through June 30, 2018. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparers Sarah C. Snead Title : Deputy Administrator, Human Services Attachments: ~ Yes No .H~F µFtEt.D CG V ~ .r. ~~~.. ('T -~, ` _ f ~ --- ~~ucrh~^ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 17, 2014 Item Number: 8.B.1.a.1. Subject: Resolution Recognizing Firefighter Russell J. Easter, Fire and Emerge Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Russell J. Easter, Firefighter I, retired from the Fire and Emergency Medical Services Department on August 1, 2014, after providing nearly 25 years of service to the residents of Chesterfield County. Preparers Edward ~. Senter Jr. Title: Fire Chief Attachments: Yes C~ No # ^~ ~?~ ~~ RECOGNIZING RUSSELL J. EASTER, FIREFIGHTER I FOR HIS RETIREMENT WHEREAS, Firefighter Russell J. Fire and Emergency Medical Services August 1, 2014; and Easter retired from the Chesterfield Department, Chesterfield County, on WHEREAS, Firefighter Easter began his career as a firefighter in Recruit School #22 in 1989, and has faithfully served the county for nearly 25 years in various assignments as a firefighter, including the Bon Air, Manchester, Buford, and Winterpock Fire and EMS Stations; and WHEREAS, Firefighter Easter was awarded an Emergency Medical Services Award for his exemplary advanced skills and professionalism in October 1991, resulting in the saving of a life of a patient in cardiac arrest; and WHEREAS, Firefighter Easter was awarded EMS Unit Citations for his teamwork, and advanced patient care of patients in cardiac arrest; one in November 2004 and the other in August 2006, and WHEREAS, Firefighter Easter was awarded a Unit Citation and an EMS Lifesave for his teamwork and lifesaving actions at a structure fire in September 2007, involving a fire attack, search and rescue efforts, as well as emergency patient care; and WHEREAS, Firefighter Easter was awarded an EMS Unit Citation for the skilled actions and teamwork displayed on-scene of a motor vehicle accident in May 2011, when the successful extrication of the trapped driver resulted in a positive outcome; and WHEREAS, Firefighter Easter was known for his attention to detail with his assigned apparatus, and was extremely proficient in conducting rural water supply operations. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Russell J. Easter, Firefighter I, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. ~~ ~ ~ ~.~. ~ E~yF[FlL Cr r U f. ~. •~` +~. ~! ~ ~acr<<` CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 17, 2014 Item Number: 8.B.1.a.2. Subject: Resolution Recognizing Captain Robert B. McLean, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Captain Robert B. McLean is retiring from the Fire and Emergency Medical Services Department on October 1, 2014, after providing 36 years of dedicated service to the residents of Chesterfield County as a volunteer firefighter, emergency communications officer, police officer, and fire officer. Preparers Edward L. Senter Jr. Title: Fire Chief Attachments: Yes ~ No ~~~ RECOGNIZING CAPTAIN ROBERT B. MCLEAN UPON HIS RETIREMENT WHEREAS, Captain Robert B. McLean is retiring from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on October 1, 2014; and WHEREAS, Captain McLean served as a volunteer firefighter at the Midlothian and Bon Air Fire and EMS Stations from 1978 through 1982; and WHEREAS, Captain McLean served as a part-time hydrant maintenance worker during the summer of 1978; and WHEREAS, Captain McLean began full-time service to the county as an emergency services dispatcher in 1981, and transferred to the Chesterfield County Police Department in January 1983, graduating from Recruit School #9 and was one of the first two Chesterfield police officers to be assigned to the aviation unit, serving in that capacity for seven years; and WHEREAS, Captain McLean transferred to the Fire and EMS Department in February 1995, graduating from Recruit School #25 where his knowledge and experience allowed him to serve as a mentor to the other recruits, and serving as a firefighter at the Chester, Bon Air, Enon, Ettrick, Centralia, and Dutch Gap Fire and EMS Stations; and WHEREAS, Captain McLean was promoted to lieutenant in March 2003, and served at the Bon Air and Dutch Gap Fire and EMS stations, as well as the lead instructor for Recruit Schools #39 and #40; and WHEREAS, Captain McLean was promoted to captain in June 2007, and served at the Matoaca, Buford, and Dutch Gap Fire and EMS Stations, before accepting an assignment as the executive officer to the fire chief in October 2013; and WHEREAS, Captain McLean served as an Advanced Life Support provider from 1998 through 2011, and served on the department's Dive and Swift Water Rescue Team from 2003 until his retirement; served as an alternate Tactical Safety Officer from 2005 through 2007 watching over the safety of his fellow firefighters at emergency incidents; and served on the department's Standards of Cover Workgroup, helping to define the future direction of the department; and WHEREAS, Captain McLean was recognized as the Rookie Police Officer of the Year in 1984, and as the Firefighter of the Year in 1996, becoming the only person to achieve both awards during a career in Chesterfield County; and WHEREAS, Captain McLean was recognized with multiple awards during his career including an EMS Unit Citation in 1998 for assisting in reviving an asthma patient; a Unit Citation in 2003 for assisting in the care of a seriously injured patient in a vehicle accident; an EMS Unit Citation and EMS Life Save Award in 2002 for assisting in the treatment of a child in respiratory arrest due to an asthma attack; an award in 1998 for the rescue of a woman during a house fire; and two Unit Citations in 2012 for ~~fa participation in rescue operations in two separate dive team incidents on the James River; and WHEREAS, Captain McLean's technical competence and his quiet, but assertive manner made him a natural leader and a trusted coworker. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Captain Robert B. McLean, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. ^~~ MSt Rf I£Lf1 C', 5' ~i~ u ~ a. I ~,-,;-~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 17, 2014 Item Number: 8.B.1.a.3. Subject: Resolution Recognizing Firefighter Richard W. Riddle, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Regueste Adoption of attached resolution. Summary of Information: Richard W. Riddle, Firefighter I, retired from the Fire and Emergency Medical Services Department on July 1, 2014, after providing 25 years of service to the residents of Chesterfield County. Preparers Edward L. Senter Jr. Title: Fire Chief Attachments: Yes ~ No #,., -, ,~ ~... ~~~~~ RECOGNIZING RICHARD W. RIDDLE, FIREFIGHTER I, FOR HIS RETIREMENT WHEREAS, Firefighter Richard W. Riddle retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on July 1, 2014; and WHEREAS, Firefighter Riddle attended Recruit School #21 in 1989, and has faithfully served the county for 25 years in various assignments including the Clover Hill, Dale, Matoaca, Buford, Dutch Gap, Ettrick and Winterpock Fire and EMS Stations; and WHEREAS, Firefighter Riddle served the residents of the county as an advanced life support provider, as a cardiac technician and paramedic for six years; and WHEREAS, Firefighter Riddle served as a member of the Truck 3 Apparatus Committee in 2000; and WHEREAS, Firefighter Riddle was awarded a Unit Citation for his participation in a water rescue operation with Truck Company 3, where two citizens were rescued from swift water to safety in May 2003; and WHEREAS, Firefighter Riddle was awarded a Unit Citation for his assertive actions and significant role played as a member of Truck 9, providing a full technical rescue of a teenager after a large tree snapped off at the trunk, crashing through the roof and ceiling, pinning the teenager while sleeping in September 2006; and WHEREAS, Firefighter Riddle's talents in woodworking and cabinets were often utilized in the fire stations, resulting in saving the county several thousand dollars for multiple projects. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Richard W. Riddle, Firefighter I, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. :~ ~ ~ ~t~tEit,co ~, ~~. \'; ~- ` t fRf.7:~\p Edward L. Senter Jr. Page 1 of 1 Meeting Date: September 17, 2014 Item Number: 8.B.1.a.4. Subject: Resolution Recognizing Firefighter Douglas E. Nevius, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Douglas E. Nevius, Firefighter I, will retire from the Fire and Emergency Medical Services Department on November 1, 2014, after providing 30 years of service to the residents of Chesterfield County. Preparers CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Title: Fire Chief Attachments: Yes ~ No RECOGNIZING DOUGLAS E. NEVIUS, FIREFIGHTER I, UPON HIS RETIREMENT WHEREAS, Firefighter Douglas E. Nevius will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on November 1, 2014; and WHEREAS, Firefighter Nevius attended Recruit School #15 in December 1984, and has faithfully served the county for 30 years in various assignments as a firefighter at the Bon Air, Manchester, Buford, Bensley, Clover Hill and Ettrick Fire and EMS Station; and WHEREAS, Firefighter Nevius served on the Fire Station Design Committee and assisted in the openings of the new Bensley and Centralia Fire and EMS Stations; and WHEREAS, Firefighter Nevius served as a technician in the Mask Repair Shop at the Manchester Fire and EMS Station; and WHEREAS, Firefighter Nevius has served on the Virginia Department of Fire Programs Truck Operators Course committee; and WHEREAS, Firefighter Nevius participated in writing design specifications for Trucks 3, 9, 12 and Air Utility; and WHEREAS, Firefighter Nevins served as an Emergency Vehicle Operators Course Instructor; and WHEREAS, Firefighter Nevins served during the events of Tropical Storm Gaston in 2004, responding to multiple calls for service in the City of Richmond and Chesterfield County, and was recognized for his team efforts during rescue attempts in swift currents and rapidly rising waters; and WHEREAS, Firefighter Nevins was awarded with a total of four EMS Unit Citations for his efforts in successful extrications, patient care and team work; and WHEREAS, Firefighter Nevins was awarded with a total of four Unit Citations recognizing him for his actions during his responses to challenging incidents, including the successful extrication of a Virginia State Trooper and Chesterfield Patrol Officer who were trapped underneath a commercial dumpster carrier as the result of a vehicle accident. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Douglas E. Nevins, Firefighter I, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. t' v~~ia~ ~~~CJ~ d ,~, ~ tid9 /IG CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 17, 2014 Item Number: 8.B.1.a.5. Subject: Resolution Recognizing Mrs. Patricia F. Cockerham, Sheriff's Office, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Patricia F. Cockerham will retire on October 1, 2014, after 30 years of service to Chesterfield County. Preparers Karl S. Leonard Attachments: Yes No ;~..~~.. Title: Sheriff RECOGNIZING MRS. PATRICIA F. COCKERHAM UPON HER RETIREMENT WHEREAS, Mrs. Patricia Cockerham has faithfully served Chesterfield County for 30 years; and WHEREAS, Mrs. Cockerham was hired on February 6, 1984, as a tax , auditor for the Commissioner of Revenue's Office; and WHEREAS, in September of 1985, Mrs. Cockerham transferred to the Chesterfield County Sheriff's Office as a Senior Clerk Typist under Sheriff Emmett L. Wingo, and faithfully served Sheriffs John Mutispaugh, Walter Minton, Clarence G. Williams, Jr., Dennis S. Proffitt, and the current Sheriff Karl S. Leonard; and WHEREAS, in 1992, Mrs. Cockerham was regraded to Senior Account Clerk and given responsibility for the operation of the inmate commissary functions at the jail; and WHEREAS, Mrs. Cockerham has diligently overseen inmate commissary operations for more than 20 years, ensuring that inmate financial accounts are properly accounted for; and WHEREAS, in 2008, Mrs. Cockerham was instrumental in the successful outsourcing of inmate commissary functions to a private vendor, resulting in tremendous manpower savings and efficiencies for the Sheriff's Office; and WHEREAS, Mrs. Cockerham has worked in close partnership with Sheriff's Office commissary vendors to ensure contract compliance, high levels of customer service and to implement further process improvements; and WHEREAS, Mrs. Cockerham has been recognized several times during routine audits for her strong management of inmate accounting functions; and WHEREAS, Mrs. Cockerham was selected as Employee of the Quarter in December 2013; and WHEREAS, Mrs. Cockerham has received numerous letters of appreciation and commendation for her dedication and service to Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Patricia F. Cockerham, expresses the appreciation of all residents for her service to the county, and extends appreciation for her dedicated service, congratulations upon her retirement, and best wishes for a long and happy retirement. ~`~. µ41.D ~tf. ~~f ~,,~ ~?Rfn4~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 17, 2014 Item Number: 8.B.1.a.6. Subiect: Resolution Recognizing Mrs. Bonnie J. Spurlock, Chesterfield County Treasurer's Office, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Bonnie J. Spurlock will retire from the Chesterfield County Treasurer's Office on November 1, 2014, after providing 25 years of service to the citizens of Chesterfield County. Preparers Richard A. Cordle Attachments: Yes Title: Treasurer No RECOGNIZING MRS. BONNIE J. SPURLOCK UPON HER RETIREMENT WHEREAS, Mrs. Bonnie J. Spurlock will retire on November 1, 2014, after providing more than 25 years of dedicated and faithful service to Chesterfield County and its citizens as an employee of the Treasurer's Office; and WHEREAS, Mrs. Spurlock began her tenure with the Treasurer's Office as a part-time Customer Service Clerk; and WHEREAS, Mrs. Spurlock has been promoted several times over the years from the positions of Customer Service Clerk, to Customer Service Technician, to Customer Service Representative, to Senior Customer Service Representative, to her current position of Revenue Collection Agent; and WHEREAS, Mrs. Spurlock has been responsible for providing uncompromising customer service for phone inquiries received from our citizens; and WHEREAS, Mrs. Spurlock has been responsible for helping educate our citizens regarding the county's delinquent collection policies for tax and non-tax debt; and WHEREAS, Mrs. Spurlock has received numerous commendations from citizens and county staff members for the excellent assistance she has provided them throughout the years of her service; and WHEREAS, Mrs. Spurlock was recognized for her uncompromising performance within the Treasurer's Office by being selected the Treasurer's Office Employee of the Year in 2007; and WHEREAS, Mrs. Spurlock has faithfully and effectively discharged her duties in each and every capacity with proficiency, compassion, and uncompromising commitment to world-class customer service; and WHEREAS, Mrs. Spurlock will be tremendously missed for the quality and caliber of her commitment, her compassionate and cooperative performance, and her extraordinary loyalty and dedication to the Treasurer's Office, County staff and citizens. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Bonnie J. Spurlock and extends its appreciation for her 25 years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. 1F'gF~IFlD (0 ` ~~`c,J I -' :-;~ ~~ ~~RCI~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 17, 2014 Item Number: 8.B.1.a.7. Subject: Resolution Recognizing Mrs. Sheila A. White, Office of the Commissioner of the Revenue, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Sheila A. White will retire from the Chesterfield County Office of the Commissioner of the Revenue after providing 26 years of service to the citizens of Chesterfield County. Preparers Joseph A. Horbal Title: Commissioner of the Revenue Attachments: Yes ~ No '~ RECOGNIZING MRS. SHEILA A. WHITE UPON HER RETIREMENT WHEREAS, Mrs. Sheila A. White retired from the Office of the Commissioner of the Revenue on September 1, 2014; and WHEREAS, Mrs. White came from a long line of local public servants, beginning her own public service with the county as a data entry operator in the Office of the Commissioner of the Revenue on August 15, 1988, and has faithfully served Chesterfield County for 26 years; and WHEREAS, through hard work and dedication, Mrs. White progressed from the position of data entry operator to a respected customer service representative and tax assessment specialist; and WHEREAS, Mrs. White grew with the county and demonstrated flexibility and the highest level of customer service when working with customers both internal and external; and WHEREAS, Mrs. White displayed a profoundly giving attitude toward all of her customers and co-workers, often going out of her way to help those in need, and being available to assist her co-workers despite a heavy workload; and WHEREAS, Mrs. White demonstrated her giving attitude outside the office as well, inviting the whole office to a picnic on her farmland property for two years in a row, which itself demonstrated her love for animals and the countryside; and WHEREAS, Mrs. White, a lifelong resident of Chesterfield County, loved horses and other animals, caring for the county's animal population as well as human - one time even nursing a sick goose back to health such that it returned to her farm for two straight years later, and many other times using her horses in riding therapy for disabled children; and WHEREAS, more than anything else, Mrs. White has been a loyal friend, with a caring attitude that will be sorely missed at the county. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Mrs. Sheila A. White to the citizens and administration of Chesterfield County, and extends appreciation for her commitment to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. ~~ M~t~if LCl.ti ~'i~ <<k Gl9~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 17, 2014 Item Number: 8.B.1.b. Subject: Resolution Recognizing October 12-18, 2014, as "Paralegals' Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Holland requested the attached resolution be adopted, at the request of the Richmond Paralegal Association. Summary of Information: This resolution recognizes the outstanding contributions of legal assistants and paralegals in Chesterfield County Preparers Janice Blakley Title: Clerk to the Board Attachments: Yes C_~ No #~ ~' RECOGNIZING OCTOBER 12-18, 2014, AS "PARALEGALS' WEEK" IN CHESTERFIELD COUNTY WHEREAS, legal assistants and paralegals provide skilled and essential professional services to licensed attorneys throughout Virginia; and WHEREAS, legal assistants and paralegals receive formal education and training and gain valuable experience working under the supervision of licensed attorneys; and WHEREAS, the Virginia Alliance of Paralegals Associations (VAPA) issues educational standards and professional guidelines to ensure that legal assistants are competent and knowledgeable about their field; and WHEREAS, the research and administrative work performed by legal assistants and paralegals are essential to the ability of attorneys to provide their clients with quality legal services and representation; and WHEREAS, VAPA member organizations sponsor educational programs, seminars and forums designed to bring legal assistants together to exchange ideas and methods used in their occupation; and WHEREAS, the VAPA encourages legal assistants and paralegals to adhere to a high degree of ethical and professional conduct and proficiency by issuing a code of ethics for legal assistants and paralegals to practice. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes October 12-18, 2014, as "Paralegals' Week" in Chesterfield County and calls its significance to the attention of all its citizens. .' ~'=.1' R3 ti. k~H `1..f3 »~Eµk IFLL C'G ~' CI ~ t a. `;. ~ ~'-_ ,- ~, ~~H GIV\~ / CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 17, 2014 Item Number: 8.B.1.c. Subiect: Resolution Recognizing October 25, 2014, as "Martial Arts World and Autism Society of Central Virginia Day" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Holland requests the Board of Supervisors adopt this resolution recognizing "Martial Arts World and Autism Society of Central Virginia Day." Summary of Information: Hundreds of participants and more than 2,000 spectators are expected to attend the Martial Arts World U.S. Open Exhibition Championships. The goal for this event is to raise more than $30,000 for the Autism Society of Central Virginia. Preparers Susan S. Pollard Title: Director Public Affairs Attachments: Yes ~ No #, n ~~~~~ - •_' dad 4`a.. 4~ RESOLUTION RECOGNIZING OCTOBER 25, 2014, AS "MARTIAL ARTS WORLD AND AUTISM SOCIETY OF CENTRAL VIRGINIA DAY" IN CHESTERFIELD COUNTY WHEREAS, hundreds of participants and more than 2,000 spectators from the Richmond region are expected to attend the Martial Arts World U.S. Open Exhibition Championships on October 25, 2014, at the Clover Hill High School Gymnasium; and WHEREAS, the goal is for this spectacular event is to raise more than $30,000 for the Autism Society of Central Virginia; and WHEREAS, the study of Martial Arts has brought discipline, confidence and health benefits from Korea to Virginia; and WHEREAS, Martial Arts World is a place of self-improvement founded in 1978 by Grandmaster Y.K. Kim to combine the traditions of Eastern and Western cultures; and WHEREAS, Martial Arts World has inspired thousands of Virginians to improve their physical fitness, mental fitness, moral fitness, financial fitness, and life fitness, and to bring harmony and balance to their lives; and WHEREAS, the mission of the Autism Society of Central Virginia is to improve the lives of all those affected by autism by maximizing their self- sufficiency, independence and quality of life; and WHEREAS, the Autism Society supports autism education, awareness, social opportunities, scholarships, and advocacy, and most importantly, assists individuals with autism and their families in Central Virginia; and WHEREAS, Martial Arts World and the Autism Society of Central Virginia have partnered to produce the U.S. Open Exhibition Championship as a healthy, family-friendly fundraiser that attracts national visitors to the beauty and hospitality of Virginia. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes October 25, 2014, as "Martial Arts World and Autism Society of Central Virginia Day" in Chesterfield County. AND, BE IT FURTHER RESOLVED that the Board recognizes the Martial Arts World U.S. Open Exhibition Championships fundraising event, Martial Arts World and its employees for their contributions to the community and for supporting the Autism Society of Central Virginia, and the individuals and families suffering from autism, and encourages citizens to follow their example by volunteering to help in their community. ;~t$~~µiFg~(Ei.G EGG v ~ ~. +l~,F l~ r1 ~-. ";~-- =l ~ ~RCI ~~ f CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 17, 2014 Item Number: 8.B.1.d. Subject: Resolution Recognizing October 8, 2014, as "Emergency Nurses Day" and October 5-11, 2014, as "Emergency Nurses Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Holland requested the attached resolution be adopted. Summary of Information: The attached resolution is to recognize the vital contributions of emergency nurses and to proclaim Wednesday, October 8, 2014, as "Emergency Nurses Day" and the week of October 5-11, 2014, as "Emergency Nurses Week" throughout Chesterfield County. Preparers Susan S. Pollard Title: Director Public Affairs Attachments: Yes ~ No ~--~, ~;~~~ RESOLUTION RECOGNIZING EMERGENCY NURSES DAY AND EMERGENCY NURSES WEEK WHEREAS, the Emergency Nurses Association will celebrate Emergency Nurses Day on Wednesday, October 8, 2014, and Emergency Nurses Week, October 5-11, 2014; and WHEREAS, the Emergency Nurses Association is the world's largest professional nursing association with more than 32,000 international members, and its members are pledged to excellence in emergency nursing care; and WHEREAS, this organization works hard to improve nursing care in our communities, and emergency nurses provide dedicated services in our regional hospitals; and WHEREAS, emergency nurses provide vital services to their patients and their communities through their concern, compassion, advocacy and commitment; and WHEREAS, emergency nurses are highly-trained and skilled, and able to address any situation, from delivering babies, to providing life-sustaining measures, to assisting with criminal investigations to giving care during medical transportations on land or air; and WHEREAS, these professionals are on the front-lines during events of mass causality and catastrophy; and WHEREAS, emergency nurses teach injury prevention to our young people, and champion our most vulnerable populations, including victims of domestic violence, child and elder abuse. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Wednesday, October 8, 2014, as "Emergency Nurses Day" and the week of October 5-11, 2014, as "Emergency Nurses Week" in Chesterfield County, applauds these worthy professionals for their valuable and life-saving contributions, and calls on all citizens to recognize and support them, and their families, in every way possible. rO'®~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~f"~`°`° AGENDA ~~`, \~ _ ;:,~ ~>AGItiI~ Meeting Date: September 17, 2014 Item Number: 8.6.2. Subject: Acceptance of FY2015 Highway Safety Project Grants Awarded by the Department of Motor Vehicles County Administrator's Comments: County Administrator: Board Action Regue~fted: Accept and appropriate FY2015 Highway Safety Project Grants, in the amount of $205,747, from the Department of Motor Vehicles for the purpose of speed and alcohol enforcement activities. Summary of Information: Grant awards have been made for speed enforcement and DUI enforcement in the total amount of $205,747, to be used for overtime activities and equipment. The Speeding Enforcement grant award is $60,272, and the Alcohol Enforcement grant award is $145,475. Funds will support overtime for officer participation in directed patrols and enforcement activities for DUI and speeding. Funds will also support officer participation in one educational conference, and the purchase of equipment, such as radar sets and breathalyzers, to improve the ability of officers to perform the proposed enforcement activities. There is a 50 percent match requirement of $102,873.50 that covers both grants, which will be met through in-kind fuel expenses incurred during the project activities. The funding for the fuel is already included in the department's FY2015 adopted operating budget. Preparer: Colonel Thierry G. Dupuis Preparer: Allan M. Carmody Attachments: ~ Yes Title: Chief of Police Title: Director, Budget and Management '~~'~, ~vi~~~f,~ij~~ lid9 r~ l,z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 17, 2014 Item Number: 8.B.3. Subject: Approval of Change Order Number Four for Project #09-0023, Hopkins Road Waterline Improvements, Lake Hills Road to Hollywood Road County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve Change Order Number Four for the Hopkins Road Waterline Improvements Project, Lake Hills Road to Hollywood Road, in the amount of $118,117.66 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the construction of approximately 2,080 linear feet of 6-inch, 8-inch and 12-inch diameter water mains to replace existing water infrastructure at the end of its useful life and improve system reliability along Hopkins Road. A portion of this rehabilitation project includes replacement of county water mains located behind Meadowbrook Shopping Center, which is currently undergoing economic revitalization. Change Order Number Four extends the installation of 8-inch water mains and appurtenances for an additional distance of 770 linear feet in the Meadowbrook Shopping Center, replacing existing infrastructure which recently experienced failures. The original competitively bid unit prices will be used for this additional work. Preparer: Roy E. Covington, P.E. Preparer: Allan Carmody Attachments: Yes Title: Director of Utilities Title: Director of Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued): The current contract amount is $572,655.69; with order the new contract amount will be $690,773.35. this project. The county administrative policy requires all change orders exceeding $50,000 to be Supervisors. District: Dale approval of this change Funds are available within addressing change orders approved by the Board of `~;~y tFaF°~°~~~ CHESTERFIELD COUNTY I~. ~~~ ~~~ BOARD OF SUPERVISORS Pa e 1 of 1 9 tlk~,a~ AGENDA Meeting Date: September 17, 2014 Item Number: 8.B.4.a. Subject: Request Permission to Construct a Gravel Driveway Within a Fifty-Foot Unimproved County Right of Way Known as Timberline Drive County Administrator's Comments: County Administrator: Grant Roadrunner Enterprises, Inc. permission to construct a gravel driveway within a 50' unimproved county right of way known as Timberline Drive to access property at 15518 Happy Hill Road, subject to the execution of a license agreement. Summary of Information: Roadrunner Enterprises, Inc. has requested permission to construct a gravel driveway within a 50' county right of way known as Timberline Drive to access property at 15518 Happy Hill Road. This is a requirement for variance 15AN0103 and has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. DIStrICt: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: Yes ~ No # .~ iiiT ETH bequest: Permissic~r~ tc~ Canstruct ~ ~~vel I~rive~«vay ~~,=itisi a Fifty F~aC3t ~TIIlYTIT~"'GeC~ ~'.47L13"1"l b~~~lt C9~'Ta~~ ~.21~'4G'Tl ~s TIl~1~?et"~ltle ~1't"b~'e f '/ ~,, ~ - ~, ,f ~ {„~ ~~, ~., / % f ~ '~ ~ f I ~ ~ , ,~ ,/' J /~ % /// ~li/// / f ~r'~+ ~ ~~y S R E~ U E ST P ER Ivi l S L I~ ('•d T_ r` / ``, ~'~, C;C~NSTRUCTA,t~RA;VEL ,/'' __T ~....~..~~ .~_____~~k~, YlsF~ J, k .F"/J t `~ J~ ty\ ! 1~,`'~. f '.~ ~ ~~ l ,{/ T 5~r" ~ t, ~~ ~ '`1 ~-+L y ~~+ ~+' S ~y ~5 ~ ~ ~~ ~ 4 t t ~ ~j Jl ~+ t~ , / ~ + ~ ~ ~~ ~`~ ~~~~ ,. 5 r E ~ ~ ~ ~ P / y~rf ~~t ~~, ~x t r~ ~~ Sy ~ " ' - -r ~. '+ i ~ Chesterfield Caunt~j ©epartment of Utilities 1 !' ` t `"~, v ~l' ~"F, T-. I hcY - 1U3.+37 ~zt ~~: '+~~' tw.o~ 14 M°N• 15 13 ie~sa•7. Q 3 Wa MWQ LtL ~ [~ ~.-' DRl VE 50' R/W ..L"'. (_ ,157.22• 12 ~ I 1 T ~~. L. t NF' TABL E No _ • BEAR r Nc _~_^ D t sTA~iCE l 1 ~ 27' 35 '30" t' 9 7.32 ' L 2 S' 27' 35 '3D" E 98.78 ' L 3 N 27' 35 '3D" M' 98.78 ' "T~' S 27'35'30" E 98.78' ! 1 'E ~ ~ E Roadrunner Enterprises Inc. ~a ~ 15518 Happy Hill Rd DB. 7156 PG. 429 ~TV i PIN: 798637865500400 ski z B ~~ 3.~~ 15518 itn 7 ~ E 13s471.i50 tt2 i 3.133 Acres "' ~ "~ ROD ~ ~ ~-~ ~. N/F 5 RoD t y 1~lOJ-~h' " D.B. 1347, o a 3 ~ oD • ~ ~ w PLAT SIIOWINrir ~3 sEr .~ ;ARE ,-v ~YL~'ST OF 1 ~~ry! ~ ~ ~' "~ ` H~4PP.Y HILL R'Q.A.D ~ r. t RaD DER~lUDA DISTRICT 0o N FD' t CH~'STERFIElD COUNT? ; VIRGINIA l D. a N ! tY ~ ,/S]UR jV'')E~jYE]D FORyt ~] __~.- ' r; L1 ROD R{l~..CII~L(JNN.Ii.l-L ~T SET R°~ L"NTE'RP~I,S.~',~S, INS: 3 T G N/F \ ~ GUNNlNGlIt1M~ EXE11~~T PST W.B. 122, b rte- `F5~ This plat depicts no changes from ~•the present county property map. N ~ ~-- ~` sc,a~E: r "= rya FEET TN15 Si1RYc ~ itAS PfikPAREO iHJHUUT JHf ~~ _ y~T i w ~ 'Zt'Nkfll tM A i17tE t~lltl0£N. ~*3ji',lj~ C)~ii rNJS rs Jti (:tXlliY JHA1 rrrr y~iojus lu !nt 0 7J~ 150 30© BEST i7r' MY iNIOr~'SSliXJAL tivOlttEOiE ANf~ ,~, f tlktltr 1 MAUI ati AI:c:YCArk rrktU Silx~tY w ~ v ~ ntE l~xtrdlst~ srru~rlr lrtxtt~r; r11.aF %+tt WP.YOi•£Af.°.i17~n~iOIYN QR W:aSY.c` A4E SJfOkN \BAS~'L.~N.~, .~.N~'. '~~ "vim ;..~ J1ERe~~rr.• n1a * rrlrr,E .~Rr No wsro! e -, SF$~'H" L. BAKCf';NA Z E"cRO,cA ~'`u.1~vmNC'r~w~szs°t`vr"'~'clb~i£'su'"~ir ~ LAN13 JURVE~ INC _ +~~ PRELISES t/PAV .iD.i0W1NG PR£A115c'S DRIER 804-530-3«uu ~$~ ++~' 1HAx a) .S7JU4S71 Xt7tttlN. CHF.STFk V1RC~lN1A A!!S PRCr!>Ein7'r' rs by 7ckre 'c" iw DATE: SEPTEMBER t6, 2dU3 SC:A:t: t' = t5G' JtiE NVD Dfi 1NED F! riciD !!n: rtkD AR£.~ l9 ~p~ Rti SNSi}~<:rY f:1.M.,. f2~ lN;:UkAN~:£ DR~YtiN B~: SCB $URVF' GtIEc:KE!) 8Y.• C.ALC. C'HK.: S!B PREVIOUS J08 NO. JOr? tJO.: 15851 F.B. 158/54-56 ~Q~o CHESTERFIELD COUNTY :fit. ., . ,Cpl ~°~~ ~ BOARD OF SUPERVISORS Page 1 of 1 -~~~k-~~ AGENDA til9 ~.. j,/~ItGR Meeting Date: September 17, 2014 Item Number: 8.B.4.b. Subject: Request Permission for an Existing Fence and Gate to Encroach Within a Fifty- Foot Unimproved County Right of Way Known as Elokomin Avenue County Administrator's Comments: County Administrator: Grant Daniel Lee Gammon permission for an existing fence and gate to encroach within a 50' unimproved county right of way known as Elokomin Avenue, subject to the execution of a license agreement. Summary of Information: Daniel Lee Gammon has requested permission for an existing fence and gate to encroach within a 50' unimproved county right of way known as Elokomin Avenue. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: Yes ~ No # r- .-, .~ ~-°a 'II[IT' SETH ~~~tae~~ E~r~~.s:~it~~ ~c~r ~.~ Ei~~ti~g F'~~ce ~~~ ~~~ ~~ E~cr+~a.~h ~,r~~~in ~ Fif~.~ F~~+~ U~.~nprr~v~d. C~~~~y ~~l~t of ~1a~ ~:n~~,rr~ ~.~ El~k~~ni~ Ave~~ ~- _-~, ~~.. 47} X55 t Fi Y~ 1 1 '~ r--" '~ ~r ~1 `C '` ~`' ~`` °~ { =`~ E~ '~ r.--'`~N ~ti ~,. 'REQUEST RERNIISSION F~JP, ~, ~ ~''+~ ~~l-'' r P~I'J EX I ST I h1 G F E ~'~ C E Alv a GATE ""~, ~. 1t ; , ~ t ~ ~ ~ ~` k ~~ ~ ~ '~- ~~ 1 by ~~4. /fj ~~ i ~ Chesterfield County Crepartment of latilities 1 ~:! ~ ~~ t:~ T.. ~~:~~~ CHESTERFIELD COUNTY DEPARTMENT OF UTILITIES ..-~ 029 )94E 1A^. Pg~ ME~'$ Unimproved Right of Wad 10439 "~ a~ o~ 2 '' ~L 1 Metal Gate 20' 1 1 ~ , 1 t1fiO1 Split rail fence 31' 5472 X10726 ~T v~T ~N ~~N O 02 2 O ~% N 8371 2~ ~~ 10724 ~ -~ o ~o Rod F r-' Jam,,, _..r.'-..-- 044 4806 10531 ~o ~ Split rail fence 50' ~v ~.-~~10 40 Y ~O 9 r ~'l ~ s 10 ~~ 05 42 ss35~'~ / - o~ -%105 ~~,,•'^ J 39~,~--'°~ 046 --''~~~ .,-5325 7 2' 10514 21 .--. ~s~8~~ 2~9 7 5713•-''''! ~ ~ ",,...--1022 --..' 113, 10 020 "` ~,,.--~'6105 22 021 10 'Qq~ 026! Unimproved 003 /~O~l 699 Right of Way 5385 figL~ 1,0546 10605 011 06.7 59 ~/ 007 69 3571 ~ 1054 1 d6 Chestefield County Depar#ment of Utilities ~r -_-; ~.. Right Of Way Office ; ~~s ~ `r,~ ~' ~~ N t inch = 900 feet ~~~tF1FlD CO j ~7 (1:~ ~ ~ ~~~ ,_ l~ ~~-~~=i` t~H GI's\~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 17, 2014 Item Number: 8.B.5. Subject: Acceptance of Two Parcels of Land Along the East Right of Way of Bailey Bridge Road, State Route 654, from Bayhill Development Corporation County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of two parcels of land one containing 0.037 acres and one containing 0.001 acres along the east right of way of Bailey Bridge Road, State Route 654 from Bayhill Development Corporation, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land one containing 0.037 acres and one containing 0.001 acres along the east right of way of Bailey Bridge Road, State Route 654 from Bayhill Development Corporation. This dedication is for the development of Bayhill Pointe, Section 20. Approval is recommended District: Matoaca Preparers John W. Harmon Attachments: Yes ~ No #~~~ J, ~F Title: Real Property Manager III ~~ ~i~~e~tan~~ c~,f Tv~c~ F~~~~ls of l~ar~c~. Along t~.c Easy I~igh~ cif ~+7a~r ~f ~~.ile~r B~icige Rc~ac~, ~t~~.~ ~~u~e !~4 ~ f~~nn Ba~*hill ~~~r~lc~~xa~n~: C~~pc~ra~.i~rn --~ 4~ `„,- Jf~~+ rra ~~ I4 'I ~.C~~°~ r~~CF~E PR~EL TAD BE ~EC~I~TE ~..~ y, iy i frf ~.,~ ~A~ l I k~ E f ~~ `' '``..~ ~'~ ~ 1 °~' ~ i ti~l ;~,.,i +~ ,,r~,.~-~,~ ~ ~,, --__ II '` ' `~ 1 ~`1 ~-~ y}~ ''J by ~ `~, `~ ~ .-~tt ~~ y~ 4k ~ y ~ II ~ y '1~ k, ~ '1 ~i I4yy I~ IL-~ 111 ti ~~ ~ ~. '~ ~~ ~ ~ II ~ ~ ~ ' " ~ ` ~ ~~ r~R:E P,~R~EL T~ BE DEaITEC-_ ~ ~' ~'~ ~, ti ~ `' ~-' •f ` `A byt __~~t - y 4 ~~ ~~„'~ ~ Cha~str~rfield ~~ur*ty Dwpartn~~eat ~f l-~tilitd~^s ~ ~~ ~` S 1 C.~c'rr'~AA S.<1 4~*ek ^a `,~ ~~.,~ o wF mo, O Np~ m rn p~ ~~ ~! n A~ ~~ N~'1 •O~~ ~„g ~ 0 0 0~ ~~, ott~e~rte• ~a. 5 gt~teb~Rld+n ¢~ p ' w 0.001 ACRE PARCEL ~ ~~ of TO BE DEDICATEDc~~~.,, ~~ ~ ~ ~ r .,... \ ~ . ry N rn ` , A- ~' ` ~ ~~ ~ h h \ Q h~ ~ ry ry ~ lCj ~ i ~ O ~ ~ " ` w ~ ~ ~ ~ ~ ~ Z~ [ t 1 ~ tit u < ~ ~"~ V ~0 U ~ -. °; ~ o ' --~~ 0=-1'31'40" ' ~ ~ o ~ ~ ~ R=1440.00 ~ L=38 40' W . . ~ .Z ~ . 'V T=19.20' y A O ' f -. ~' ~ Ch=38.40 ~ rn O r ~ CHB=S20'38 07 yY - ti v .~ r ~ ~, ~ ~ r ~. g a W ~o ~ \ "~ N W ~ a ci v~ 0. ~ r~D~ C n V T\ ~ ~ m 2 l" ^ ¢Q ~ O ^ooiW ~t~e ~ ~ N etch ~ ~ ~ ~ Q `j 0. Oelta T= 1t L= ft T= ft Chd= 1t Chd B ' ' ° ' ~ O 07 23 O C! 20 829.07 29T.18 147.1t 289.69 S29 Sfi001Y " C2 i5""2639 755.00 203.5110238202.89 S4T43'Oi'Y/ ' !~ C3 12'0433 470.00 99.06 49.71 98.87 N53'48'42 E C4 f 1'01'21" 50 00 87 33 33 77 67 23 N42'i5'48~ . . . . ~? ~ ~ • O ~~ ~ m 'c "~ ' ~ ~ '~ PLAT SHD~ING 0.001 ACRE & 0.037 -w ~ ACRE PARCELS OF LAND TO BE m ~ry a~ DEDICATED TD THE COUNTY OF y ~~ f CHESTERFIELD LOCATED IN THE z MATOACA DISTRICT OF CHESTERFIELD ~ COUNTY, VIRGINIA ~ GRAPHIC SCALE rr rr 60' 0 30' 60' 120' SCALE: 1" = 60' ~,)~ Tx OF COUNTY PROJECT No. 07-0236 .~~ SCALE.• 1 = SO' MARCH 24, 2014 ~ ~ E.D. Consulting Engineers • Land Surveyors k Planners Pf+ ~~ L 1/ EIS & ASSOCIATE 1'. 2116 Speacot Roan • RicLmoad, 0d JN 20802-~ >~ti~ MtfµFlF.n~ SSA \~.~t ~~RGI~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 17, 2014 Item Number: 8.B.6. Subject: Approval of Water Contract for Metro Richmond Zoo, Contract Number 13-0119 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an extension of 245 L.F. + of 12" Ductile Iron water line. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the off-site improvements. Developer: Metro Richmond Zoo Contractor: Castle Equipment Corporation Location: Beaver Bridge Road, South of Hull Street Road Contract Amount: Estimated County Cost for Off-Site ....................$ 8,215.00 Estimated Developer Cost .............................$ 45,600.50 Estimated Total ......................................$ 53,815.50 District: Matoaca Preparer: Roy E. Covington, P.E. Title: Director of Utilities Preparer: Allan Carmody Title: Director of Budget and Management Attachments: Yes ^ No # ~ e-, VICINITY SKETCH Metro Richmond Zoo Waterline Extension County Project No. 13-0119 y~~~ STR F,~T Rp~ ' O PROPOSED 12-INCH FF-SITE UVATERLINE (245 L.F. COUNTY PROJECT #13-0119 ~~~ ~~ ~J ~:~ ~. ~1. i ~~ . n /~ ~ / ~%f 'r II ~ '~'` PROPOSED 12-INCH ON-SITE V`JATERLINE (375 L.F.) COUNTY PROJECT #13-0119 ~. ~~ ~ ~~ ~ "~' -- ,~ ~.... / .~ r ~ =w_ ~ ~~ ~ ~ ~ o 0 c~~~ ~ „~ ~, ~ " ~~2r~ a ~ /~ ~ C1 f~ r .,-"~ ,, `~ ° ' y J "~~" r~„,a ', ' ~~ ~ ~~~ /" fem.- ` r ~.~ - ' ~F r Q PARKWAY /'~. BAPTIST ~."'`" ~ ~' ~ r " ; V " CHURCH ~~" " ~ / ~ ~i ''" i o ~~ c5 a " f/ ~~ n ~ Cj / / r r Cj~C' '~ ',ray t '~l ''r N Chesterfield County t4.,,~,~~, '~ `. Department of Utilities i~K '.i. .~ ~ W E I v ~~' ~~~ f ,I . -~~: 1 inch = 400 feet -.~ l~~!T'~~'%~ r~ yiF~Fl[I i~tt ~o, ~~ ~..~ ~~'~ \-,-,"/ ~RCitl~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 17, 2014 Item Number: 8.B.7. Subject: Authorization for the County Administrator to Execute the Special Project Service Agreement for Waste Tire Collection, Storage, Hauling and Processing Services Through the Central Virginia Waste Management Authority County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to sign the Special Project Service Agreement and the First Addendum to the Special Project Service Agreement with the Central Virginia Waste Management Authority for Waste Tire Collection, Storage, Hauling and Processing Services. Summary of Information: The county disposes of over 3,000 tires annually, which are received from citizens and collected from small illegal dumpsites. The county has had a contract for waste fire services separate from the Central Virginia Waste Management Authority for a number of years. This contractor is no longer offering these services. The Central Virginia Waste Management Authority has exercised the five-year renewal option with Virginia Recycling Corporation extending the service agreement through June 30, 2019, which the county can access as a member of the CVWMA. The annual cost for these services is estimated at approximately $6,000. Preparers Robert C. Key Title: Director of General Services Attachments: Yes ~ No # CV WMA Special Project Agreement ~ Attachments Summary September 8, 2014 Board of Supervisors' Meeting -September 17, 2014 Subject: Special Project Service Agreement for Waste Tire Collection, Storage, Hauling and Processing Services through the Central Virginia Waste Management Authority Attachment Summary: 1. Waste Tire Collection, Storage, Hauling and Processing Services Contract between Central Virginia Waste Management Authority (CVWMA) and Virginia Recycling Corporation This is a contract between Virginia Recycling Corporation and CVWMA for waste fire collection, storage, hauling and processing services. The term of this contract was for a five year period beginning on or about July 1, 2009, and ending on June 30, 2014. 2. Special Project Service Agreement for Waste Tire Collection, Storage, Hauling and Processing Services between CVWMA and Chesterfield County This is the special project service agreement between Chesterfield County and CVWMA for waste tire collection, storage, hauling and processing services. The term of this agreement was for a five year period beginning on or about July 1, 2009, and ending June 30, 2014. 3. First Addendum to the Special Project Service Agreement for Waste Tire Collection, Storage, Hauling and Processing Services between CVWMA and Chesterfield County This first addendum provides for one additional five year extension of the contract through June 30, 2019. The Central Virginia Waste Management Authority has exercised this five-year renewal option with Virginia Recycling Corporation, which the county can access as a member of the CVWMA. CHESTERFIELD COUNTY RFIEI.p qt CSC ~' 'T BOARD OF SUPERVISORS Page 1 of 3 r. ~~5 ~ `'~±~ AGENDA ~>uc«~' Meeting Date: September 17, 2014 Item Number: 8.B.8. Subject: Designation of FY2016 Chesterfield Revenue Sharing Projects Comm County Administrator: The Board is requested to designate FY2016 Chesterfield Revenue Sharing projects and potential funding sources. Summary of Information: The county regularly participates in an annual Virginia Department of Transportation (VDOT) matching fund program, Revenue Sharing, wherein the county may provide local funds in anticipation of an equal match by VDOT. ~nTith the FY2015-FY2020 CIP, the Board of Supervisors approved approximately $7 million in local matching funds from the proceeds tied to the fee increase in the vehicle registration fee to be applied to the FY2016 and FY2017 Revenue Sharing program. Staff has identified additional funding sources, which can be applied to specific projects, enabling the county to request the maximum $10 million in state matching funds. These sources include Parks and Recreation funds, Community Development Block Grant (CDBG) funds, and cash proffers. Preparer: Jesse Smith Preparer: Allan Carmody Attachments: Yes Title: Director of Transportation Title: Director of Budget and Management No # ~~~~ ~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) The following are staff's recommendations for FY2016 Revenue Sharing projects utilizing the $20 million per year program. Continued funding for five (5) projects approved last year (FY2015): • Old Bermuda Hundred Road (Old Stage Road to Route 10) Reconstruction • Arch Road (Route 60 to Arboretum Parkway) Widening • Beulah Road (Kingsland Road to Pineleaf Drive) Improvement • Deer Run Drive (Route 360 to Chital Drive)Sidewalk, Phase I • Lucks Lane (E. Evergreen Parkway to Route 288) Widening Proposed new projects to be funded using the projected vehicle registration fee proceeds: • North Enon Church Road (Route 10 to Meadowville Technology Parkway) Widening • Hicks Road (Mount Gilead Boulevard to Cardiff Lane) Improvements • Beulah Road (Pineleaf Drive to Salem Church Road) Improvement • Winterpock Road (Route 360 to Royal Birkdale Parkway) Widening • Robious Road (James River Road to county line) Widening Proposed new projects to be funded using other funds specifically identified for these projects: • Beach Road (Route 10 to Nash Road) Capacity Improvement • Belmont Road (Belrun Road to Lamplighter Drive) Sidewalk • Otterdale Road/Genito Road Intersection Improvements • Horner Park Trails • Lake Chesdin Trails • Otterdale Road/Old Hundred Road Intersection Improvements A five-year plan of potential projects is shown on Attachment A. Specific recommendations for FY2016 are identified on Attachment B. To move the projects forward quickly, staff recommends the county administer the projects. As project plans are developed, staff will meet with affected property owners to discuss the impacts of the project on their property. A judgment will be made after the meetings as to whether a formal citizen information meeting/public hearing is needed. In either case, staff will only bring the detailed design to the Board for formal approval if there are significant concerns expressed by the property owners directly impacted by the project. ,-., CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Staff is requesting approval of the FY2016 - FY2020 Revenue Sharing Plan. Upon Board approval, staff will submit the FY2016 project requests to VDOT. VDOT has requested localities submit their FY2016 Revenue Sharing applications by October 8, 2014. The Board is requested to act on this item in order to meet the application deadline. Staff will prepare an annual update of the Revenue Sharing Plan for the Board's consideration. Recommendation: Staff recommends the Board: 1. Approve the FY2016-FY2020 Revenue Sharing Plan (Attachment A). 2. Adopt the proposed resolution (Attachment C) designating the projects as listed in the resolution as the county's FY2016 Revenue Sharing projects, totaling $20 million; and 3. Include the $20 million in sources and uses in the FY2016 Capital Improvement Program (inclusive of $475,000 in FY2015 sources that will not be a part of the FY2016 appropriation); and 4. Upon approval from VDOT and adoption of the FY2016 Capital Improvement Program (CIP), authorize the County Administrator to enter into the necessary county/VDOT agreements/contracts, permits/mitigation agreements, and surety agreements, acceptable to the County Attorney, for the FY2016 projects; and 5. Authorize the County Administrator, upon VDOT approval and adoption of the FY2016 CIP, to proceed with the design and right-of-way acquisition, including advertisement of an eminent domain public hearing, if necessary, for FY2016 projects; and 6. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; and 7. Authorize the County Administrator, upon VDOT approval and adoption of the FY2016 CIP, to proceed with the advertisement for construction of the FY2016 projects. District: Countywide t6 .~ '~ V J N N N O N N ^~^' 'W'^ V! Q 0 ^L LL aoanoS ~ u. ~ ~ ~ yo1~W > > > > > ~ ~ o ° 0 ° 0 ° 0 ° 0 ° 0 ° G) y i o o o o o o N ~' G O ~ O W O ~ O ~ O W O O . O L.L O L L d a N N N N N ~ ~ ~ ~ EH ~ ~ aoanoS u. u.. ~ ~ ~ yo~aW > > > > > a ~ ° ° o ° 0 ° 0 ° m y o o o o o 0 ~ L O O O O O O ~ O ~ L Q. 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O .O m O N } N v N m Q 0 Q o_ m N C N m 3 C7 N U N _O p m Q. c m N li fl- O } C -° a tL o ~ ~ ~ ~~ aT ~ y D o u~ ~ rni•~~ o m ~~ ~ ~ c ~ m o E m v U d ~ y j O Y .~ U > m u d ~ uUC7u ~ ~ ~~ o] ~ ~ ~aoxsg >UUa~ Q Z CW TG i U Q ~~ ~~ Staff Recommended FY2016 Projects Projects Amount Old Bermuda Hundred Road (Old Stage Road to Route 10) Reconstruction $4,000,000 Arch Road (Route 60 to Arboretum Parkway) Widening $1,135,000 Beulah Road (Kingsland Road to Pineleaf Drive) Improvement $1,900,000 Deer Run Drive (Route 360 to Chital Drive) Sidewalk, Phase I $1,000,000 Lucks Lane (E. Evergreen Parkway to Route 288) Widening $3,000,000 North Enon Church Road (Route 10 to Meadowville Technology Parkway) Four-Lane Widenin $619,000 Hicks Road (Mount Gilead Blvd to Cardiff Lane) Improvements $619,000 Beulah Road (Pineleaf Drive to Salem Church Road) Improvement $619,000 Beach Road (Route 10 to Nash Road) Capacity Improvement $1,320,000 Belmont Road (Belrun Road to Lamplighter Drive) Sidewalk $550,000* Winterpock Road (Route 360 to Royal Birkdale Parkway) Widening $619,000 Horner Park Trails $400,000* Lake Chesdin Trails $120,000 Otterdale Road/Genito Road Intersection Improvements $2,000,000 Robious Road (James River Road to county line) Widening $619,000 Otterdale Road/Old Hundred Road Intersection Improvements $1,480,000 TOTAL $20,000,000 *Matching funds for these FY2016 projects were appropriated in the FY2015 adopted budget. ATTACHMENT ~ F PROPOSED RESOLUTION WHEREAS, Section 33.1-23.05 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any County for designations by the governing body of up to $10,000,000 in funds received by it during the current fiscal year for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such County; WHEREAS, the Chesterfield County Board of Supervisors will make available $10 million for the Chesterfield Revenue Sharing Program with the adoption of the FY2016 Appropriation Resolution and other Board action; and WHEREAS, the Virginia Department of Transportation has notified the county that $10 million is the maximum amount of Chesterfield County funds that can be matched by the state during FY2016. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors appropriates and/or transfers $10 million to be matched by the State for the FY2016 Chesterfield Revenue Sharing Program. AND, BE IT FURTHER RESOLVED that the matched funds be allocated to the following projects: $4,000,000 Old Bermuda Hundred Road (Old Stage Road to Route 10) Reconstruction Preliminary Engineering, Right-of-way and Construction $2,000,000-VDOT and $2,000,000-County $1,135,000 Arch Road (Route 60 to Arboretum Parkway) Widening Preliminary Engineering, Right-of-way and Construction $567,500-VDOT and $567,500-County $1,900,000 Beulah Road (Kingsland Road to Pineleaf Drive) Improvement Preliminary Engineering, Right-of-way and Construction $950,000-VDOT and $950,000-County $1,000,000 Deer Run Drive (Route 360 to Chital Drive) Sidewalk, Phase I Preliminary Engineering, Right-of-way and Construction $500,000-VDOT and $500,000-County $3,000,000 Lucks Lane (E. Evergreen Parkway to Route 288) Widening Preliminary Engineering, Right-of-way and Construction $1,500,000-VDOT and $1,500,000-County ATTACHMENT C ~. .~ ~~~~ $619,000 North Enon Church Road (Route 10 to Meadowville Technology Parkway) Widening Preliminary Engineering, Right-of-way and Construction $309,500-VDOT and $309,500-County $619,000 Hicks Road (Mount Gilead Boulevard to Cardiff Lane) Improvements Preliminary Engineering, Right-of-way and Construction $309,500-VDOT and $309,500-County $619,000 Beulah Road (Pineleaf Drive to Salem Church Road) Improvement Preliminary Engineering, Right-of-way and Construction $309,500-VDOT and $309,500-County $1,320,000 Beach Road (Route l0 to Nash Road) Capacity Improvement Preliminary Engineering, Right-of-way and Construction $660,000-VDOT and $660,000-County $550,000 Belmont Road (Belrun Road to Lamplighter Drive) Sidewalk Preliminary Engineering, Right-of-way and Construction $275,000-VDOT and $275,000-County $619,000 Winterpock Road (Route 360 to Royal Birkdale Parkway) Widening Preliminary Engineering, Right-of-way and Construction $309,500-VDOT and $309,500-County $400,000 Horner Park Trails Preliminary Engineering, Right-of-way and Construction $200,000-VDOT and $200,000-County $120,000 Lake Chesdin Trails Preliminary Engineering, Right-of-way and Construction $60,000-VDOT and $60,000-County $2,000,000 Otterdale Road/Genito Road Intersection Improvement Preliminary Engineering, Right-of-way and Construction $1,000,000-VDOT and $1,000,000-County $619,000 Robious Road (James River Road to county line) Widening Preliminary Engineering, Right-of-way and Construction $309,500-VDOT and $309,500-County $1,480,000 Otterdale Road/Old Hundred Road Intersection Improvement Preliminary Engineering, Right-of-way and Construction $740,000-VDOT and $740,000-County ATTACHMENT C CHESTERFIELD COUNTY +'+ BOARD OF SUPERVISORS Page 1 of 1 f ~F-Z' AGENDA Meeting Date: September 17, 2014 Item Number: 8.8.9. Subject: Accept, Appropriate and Execute Agreement for Grant Funds Received from the Department of the Interior, National Park Services (NPS) for Improvements to the Dutch Gap Conservation Area Board Action Requested: The Board of Supervisors is requested to accept, appropriate and execute agreement for grant funds, in the amount of $125,000, received from the Department of the Interior, National Park Services (NPS) for improvements to Dutch Gap Conservation Area. Coun Administrator's Comments: County Administrator: Summary of Inform This grant will provide 50% of the funding to construct public parking to serve a wildlife observation boardwalk and access to the James River for canoes and kayaks at Dutch Gap Conservation Area. The county will fund $32,500 from the appropriated Park Improvement CIP Account, provide $24,000 of in-kind labor contribution, and receive cash and in-kind donations from the Henricus Foundation and Dominion Virginia Power in the amount of $68,500. This project is part of national and state efforts to increase public access to the Chesapeake Bay and its tributaries, particularly the Captain John Smith Chesapeake National Historic Trail. Staff requests these funds be accepted from NPS, appropriated for such purpose and the agreement executed by the County Administrator. Preparer: Michael S. Golden Preparer: Allan Carmody Attachments: ^ Yes Title: Director, Parks and Recreation Title:_Director, Budget and Management No # C~ CC3 V1 .~ ~ ~I O ~~ r~ '~ ~ .O • ~ti ~' ~I ^^,, W ~ x O U~ ~~3 ~ O ~ N . ? 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V I, I I ~~~. ~i . i r"~ v r, i r' LL - A A I I al ~, v v ;I -~ ~ ~ , ;I v I v I ~ ~~ Q v ~v ~~v ,\ .,L' Al , t ~j `, ,_ .-'t '' r \ ` ~ r --~ / ~~ ~d ~ ;J. ~ 1 4L ~\_ ~, •-I ~ i ~. v~ ~ ~ v ~~ ~, Q '~ t ~'~ t," Q O w I v ~ o li v -,;zT E .e $ v3. _`~~ spa >v E f V E "$, ~_ W rWr^ Vl 5~ 1''`~^^ Vl ~LL~ l~ A A QI H ~ ~' z ~I A a M TRAIL SYSTEM MAP CHESTEHFIEL° `°~ Dutch Gap Conservation Area ,,.9 Chesterfield County, Virginia Parks and Recreation r/ ~ Duich Gap NPS CHBA FINANCIAL -~ Boat Landing t I ~~ tg.,a r ASSISTANCE AWARDS ~- ~- I R/~ - ___ ~ 2014 @rT~ai/ /a,~'es RiV `~_ .'RELIC RIVER _° '- - __ _ ~,. --- - BOARDWALKAND ~ ' ~ - iJAMES RIVER ACCESS `~ v ~" ~~ PROJECT SITE ~- '~! 4'I ~et•~g k©~R~v0cG1~ Dominion ~ ~~ Yrginia Power - ~ - ~\ Flyash Pond ~ ~ --~~ - ~ _ anon Ki s ~ I ` :: e`c 4 _ +: `~-1. 0.0 miles 4 e ,, _- __- - 'lo '~~ I ~~ _ .~ ..~ Dominion ' - - - ~o~k '~-'°"-~ Virginia Power ~~~ ~'-~ _ o Flyash Field - _ it - - - - >r O ROO - ~5 `9P6~ i „ ~~ -Rpnd ° -~ ~ -. _ ~ Peninsula / ~ r ServaUOn~F Wetlands' t Point Ge ~ ~ Blfnd ~ _ xbc~er~ `.~• Vii' U ~. - i Poi Rosa~ (pw ~Q° _ 0 °~`~' Point, ` Tidal °~ Lagoon ~Pan,t - - - -~ ~ ~ _ ~`' '~ ~ r 4 ~ ~,~ I` ~ - 1 ~~ 2.5 Miles Wetlands LEGEND ,'__: Bridge ~~- a Loop Trail -White Rectangle (3.5 Miles) ,' ~ ~r, ~ ~ Oxbow Point Spur Trail ''r: i Orange Circle (0.08 Miles) i_ I I Long Point Spur Trail II ~ lil ~ ' ~ ~ Purple Square (0.33 Miles) s ~ I' I ~ ,- «%~~.° .'r~''° '~---! ti li ~' .,- j ~i ~ j' ~ ' ~., ~-_ Q Sycamore Trail ,~ Green Triangle (0.1 Miles) O Dog Leg Point Trail Yellow Diamond (0.43 Miles) Feet Park and Program Information: 748-1623 0 3~s Aso 1,500 2,250 3,000 ' Connector Trail Blue Rectangle Shelter Reservation: 751-4696 Website: www.co.chesterfield.va.us Field Reservation: 751-4199 Address: 411 Coxendale Road ~ Emergency: 911 Non-emergency: 748-1251 Chester, Virginia 23831 ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~at~°`° AGENDA 8 ';\ -~ ~~.. `l ~"_ Meeting Date: September 17, 2014 Item Number: 8.C. Subject: Review Cost Allocation for Calendar Year 2015 Health Care Premiums County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has asked to review the allocation of the cost of calendar year 2015 Anthem Blue Cross and Blue Shield (Anthem) health care premiums between the County and employees. Summary of Information: On August 27, 2014, the Board of Supervisors approved an agenda item to authorize the County Administrator to renew contracts with Anthem and Delta Dental Plan of Virginia for 2015. There was also discussion regarding the Board's role in establishing the employer/employee contribution levels for the calendar year 2015 plan year. The FY2015 budget approved by the Board of Supervisors included an increase for health care based on the assumption that any increase in estimated costs for calendar year 2015 would be shared proportionately with employees as it had been done in prior years. The action taken on August 27th finalized the benefits that would be offered and established an estimated cost of claims and administrative fees that would be deposited in the self-insured healthcare fund, for potential payment to Anthem for those benefits, but did not address the allocation of the 5.6 percent health care increase between the county and Preparers Scott W. Zaremba Title: Director, Human Resource Programs Attachments: ~ Yes No # ~ ,-~~ ~,~,- - CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA employees. The approved FY2015 budget anticipated that the cost increase would be allocated between the employer share and the employee share such that each share would increase by the same percentage. If the Board takes no action on this item, the cost allocation will be based on that assumption and both the county's portion and the employees' share of projected costs will increase by 5.6 percent. ~'~~: „ttµFIF1A cr \~~~ >w~,.~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: September 17, 2014 Item Number: 9.A. Subject: Developer Water and Sewer Contracts i Administrator's Corr~ments: County Administrator: Board Action Requested.' The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and Developers where there are no County funds involved. This report is submitted to the Board as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 06-0433 Project Name: Rountrey Section 2 Location: 3400 Woolridge Road Developer: Douglas R. and Susan S. Sowers Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - Wastewater Improvements - $ 247,300.00 $ 363,400.00 District: Clover Hill Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) 2. Contract Number: 13-0035 Project Name: Brandermill Woods Retirement Community (Independent Living) Location: 14311 Brandermill Woods Trail Developer: Senior Living Choices of Virginia, Inc. Contractor: Shoosmith Construction Inc. Contract Amount: Water Improvements - $ 83,056.95 Wastewater Improvements - $ 20,149.70 District: Clover Hill 3. Contract Number: 13-0038 Project Name: Salisbury Presbyterian Church Addition Location: 13621 West Salisbury Road Developer: Salisbury Presbyterian Church, Inc. Contractor: G. L. Pruett, Incorporated Contract Amount: Water Improvements - $ 14,710.00 District: Midlothian 4. Contract Number: 14-0054 Project Name: The Landing @ Swift Creek Section 2 Location: 4820 Woolridge Road Developer: Landing Development Corporation Contractor: K.P. Glass Construction Contract Amount: Water Improvements - $ 207,723.49 Wastewater Improvements - $ 177,465.92 District: Matoaca CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued) 5. Contract Number: 14-0078 Project Name: Mount Blanco on the James Section 3 Location: 1706 N. White Mountain Drive Developer: Mount Blanco Development, LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $ 231,471.80 Wastewater Improvements - $ 237,862.83 District: Bermuda 6. Contract Number: 14-0134 Project Name: St. Edward - Epiphany Catholic School Location: 10701 W. Huguenot Road Developer: Most Reverend Francis Xavier Dilorenzo Bishop of the Roman Catholic Diocese of Richmond Contractor: BTS Construction Company Contract Amount: Water Improvements - $ 6,680.00 Wastewater Improvement - (Private) District: Midlothian CHESTERFIELD COUNTY fµ.a.>O [ !, ~z_ BOARD OF SUPERVISORS Page 1 of 1 {/\~~~~„t~// AGENDA Meeting Date: September 17, 2014 Item Number: 9.B. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: Yes ^ No # ^ _ r, _~.. CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances September 17, 2014 of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1% 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 g.0% 2014** $55,000,000 8.1% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent XYPending outcome of audit results. CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS September 17, 2014 Board Meeting Date Description Amount Balance FOR FISCA L YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/1512013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/201.3 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 PY2014 Budget Addition 4/10/2013 FY2014 Capital Projects 10/23/2013 Additional funding for Bon Air Library renovation project FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 4/23/2015 FY2015 Capital Projects Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area * Pending audit results. 15,590,000 20,676,397 (14,695,500) 5,980,897 (43,000) 5,937,897 23,885,400 29,823,297 (21,529,100) 8,294,197 (1,000,000) 7,294,197 ~~ ~~' ~~ vL ~~w3' CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS September 17, 2014 Maximum Balance Carry Over Pending from FY2015 Funds Used Items on Board District Prior Years Appropriation Year to Date 9/17 Agenda Approval Bermuda $30,222 $33,500 $3,912 $0 $59,810 Clover Hill 37,500 33,500 0 - 71,000 Dale 37,500 33,500 0 - 71,000 Matoaca 37,500 33,500 6,128 - 64,872 Midlothian 37,500 33,500 0 - 71,000 County Wide - - - - - *Pending audit results. Date Began 04/99 03/03 03/04 10/04 12/04 OS/OS 05/06 08/07 06/12 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Descri tp ion Amount Public Facility Lease-Juvenile Courts Project $ 16,100,000 (Refinanced 10/10) Certificates of Participation* -Building Construction, Expansion and Renovation Certificates of Participation's -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition Certificates of Participation Refunding - Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220,000 19,755,000 130,715,766 Prepared by Accounting Depa rtment August 31, 2014 Outstanding Date Balance Ends 8/31/2014 01/20 $ 4,985,000 11 /23 630,000 11/15 1,490,000 10/ 14 13,142,494 12/17 573,493 11/24 2,985,000 11/24 5,110,000 11/27 15,215,000 11 /24 19,080,000 63,210,987 Approved Amount .,x ~~ CHESTERFIELD COUNTY ,~y~`~~?~~~, BOARD OF SUPERVISORS Page 1 of 1 ~~~ `~-;;a~ AGENDA ~ttCIN~' Meeting Date: September 17, 2014 Item Number: 11. Subject: Closed Session County Administrator's Comments: County Administrator: Summary of Information: Closed session pursuant to ~ 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific County employee. Preparers Jeffrey L. Mincks Title: County Attorney 0423:92816.1 Attachments: ~ Yes No # , ~ ~- r,, ~,__",~- Ott ~.a c. ~=s _ '~; \~~ ~`~ ~ f>XC~I~\~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 17, 2014 Item Number: 15.A. Subiect: Resolution Recognizing "Christmas Mother Day" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information:. Ms. Diane Stark has been elected Christmas Mother for 2014. She will be present at the meeting to accept the resolution. Preparers Marsha Sharpe Attachments: Yes Title: Director, Department of Social Services ^ No ~~_~~ RECOGNIZING OCTOBER 16, 2014, AS "CHRISTMAS MOTHER DAY" WHEREAS, most families in Chesterfield County enjoy peace and happiness during the Christmas holidays; and WHEREAS, there are many children and elderly who are less fortunate and do not have the means to enjoy this special time of year; and WHEREAS, the Chesterfield-Colonial Heights Christmas Mother Program has successfully provided food, gifts, books and clothing to many of our citizens in the past; and WHEREAS, Ms. Diane Stark has been elected Christmas Mother for 2014 and requests the support of all the citizens of Chesterfield County to ensure that those less fortunate may enjoy this special season of the year. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 17th day of September 2014, publicly recognizes October 16, 2014, as "Christmas Mother Day" and urges all citizens of Chesterfield County to support this worthy endeavor. AND, BE IT FURTHER RESOLVED that the Board of Supervisors publicly commends the Christmas Mother Program for its successful efforts in past years and extends best wishes for a successful 2014 season. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Stark and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~ t~yFIELL ~(iG. ~ ~" ~ ~uct~~^ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 17, 2014 Item Number: 15.B. Subject: Resolution Recognizing Ms. Julia Williams for Her Outstanding Contributions to the Chesterfield County Fair County Administrator's Comments: County Administrator: Board Action Request Mr. Holland requested the Board adopt the attached resolution recognizing Ms. Julia Williams for her outstanding contributions to the Chesterfield County Fair. Summary of Information: The Fair Association has organized and provided the citizens of Chesterfield County with a county fair since 1911. Ms. Julia Williams, General Manager, has been instrumental in the operation and management of the Chesterfield County Fair. The attached resolution details her accomplishments. Preparers Sarah C. Snead Title: Deputy County Administrator, Human Services Attachments: Yes ~ No # V _, P`; RECOGNIZING MS. JULIA WILLIAMS FOR HER OUTSTANDING CONTRIBUTIONS TO THE CHESTERFIELD COUNTY FAIR WHEREAS, the Chesterfield County fair has been a much-anticipated annual event, for more than 100 years, attracting visitors from throughout the Richmond Metropolitan Region and beyond; and WHEREAS, the fair is a showplace of arts, crafts, entertainment and education that celebrates Chesterfield County's rural heritage; and WHEREAS, the Chesterfield County fair completed an extremely successful 101st year in 2014; and WHEREAS, Ms. Julia Williams has worked with the Chesterfield County fair for 23 years and has served as the General Manager for two years; and WHEREAS, serving as General Manager requires a wide range of personal and professional skills, and Ms. Williams' creativity and ability to develop relationships are exemplary; and WHEREAS, Ms. Williams has been devoted to the fair for many years, first through the raising and showing of goats with her daughters, as well as volunteering with poultry, rabbits and other livestock; and WHEREAS, Ms. Williams was named the Fifty-Plus Person of the Year in 2012; and WHEREAS, Ms. Williams has not only been active with the Chesterfield County fair, but also has engaged in many community volunteer efforts, including helping to organize the Enon Civic Association, serving as room mother at Ecoff Elementary and serving as pit-crew partner for the L.C. Bird High School Marching Band; and WHEREAS, Ms. Williams sets a quiet example of service, reminding each of us we can give a little more, and she truly wants to help make the world a better place while not asking for credit; and WHEREAS, with Ms. Williams as General Manager, the fair has continued to evolve with new attractions, talent and experiences each year; and WHEREAS, Ms. Williams coordinates with many Chesterfield County departments and a wide range of individuals, organizations and businesses to ensure a successful and exciting fair each year; and WHEREAS, serving as General Manager of the Chesterfield County fair is a volunteer, year-round position, and Ms. Williams is a passionate advocate for the fair, its mission and is dedicated to ensuring that the fair is available for all people for generations to come; and WHEREAS, Ms. Williams is a pleasure to work with, always kind and caring toward everyone. ~ r-. ,., ,.-1 ,r,0 ~., % . _i L~ NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 17th day of September 2014, publicly recognizes Chesterfield County Fair Manager Julia Williams, and on behalf of all Chesterfield County residents, thanks her for the generous donation of her time and countless talents to this important annual event, and wishes her much continued success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Williams, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. .~~~_~ CHESTERFIELD COUNTY t€D ~ ~~ BOARD OF SUPERVISORS Page 1 of 1 M~ ~~ AGENDA _~~ ~~k~~~~y Meeting Date: September 17, 2014 Item Number: 15.C. Subiect: Resolution Recognizing Mr. Bradley Foster Saxman Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Bradley Foster Saxman, Troop 1891, sponsored by Bon Air United Methodist Church, upon attaining the rank of Eagle Scout. Mr. Saxman, a Midlothian District resident, will be present at the meeting, accompanied by members of his family, to accept the resolution. Preparers Janice Blakley Attachments: Yes Title: Clerk to the Board ^ No v ~-~ ~~` WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Bradley Foster Saxman, Troop 1891, sponsored by Bon Air United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Bradley has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 17th day of September 2014, publicly recognizes Mr. Bradley Foster Saxman, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. ~;~"g' CHESTERFIELD COUNTY ~taflF~~~ BOARD OF SUPERVISORS Page 1 of 1 ;~ %: ~~~ `> ~\~~y'~'~L</ j AGENDA ~1RG7P~~ ~~~ Meeting Date: September 17, 2014 Item Number: 21. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on October 8, 2014, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ~ Yes Title: Clerk to the Board No ~~, ~,~, ~f~,~-,