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02-26-1969 MinutesVIRGINIA: At an adjourned meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on February 26, 1969 at 2:00 P.M. Pr. esent: Mr. Irvin G. Horner, Chairman Mr. H. O. Browning, Vice-Chr. Mr. J. Ruffin Apperson Mr. F. F. Dietsch Mr. A. R. Martin Mr. C. J. Purdy Mr. Morris Mason, Asst. Comm. Atty. Mr. M. W. Burnett, Exec. Sec'y. Mr. John E. Longmire, Asst. Exec. Sec'y. Mr. Howard A. Mayo, Jr. Co. Planner Mr. Robt. A. Painter, Co. Engineer On motion of Mr. Apperson, seconded by Mr. Browning, it is resolved that the minut~,~ of January 22 and February 12, 1969 be and they hereby are approved as amended. The vacation Schedule was discussed at length and upon consideration whereof and motion of Mr. Apperson, seconded by Mr. Martin, it is resolved that the considera- ti-on of this matter be delayed for thirty days. On motion of Mr. Purdy, seconded by Mr. Dietsch, it is resolved that this Board approves the payment of the following game claims: 41 White Leghorn hens 8 Ducks, and chickens $61.50 24.00 Mrs. M. J. Lawing Mr. Francis Newcomb On motion of Mr. Browning, seconded by Mr. Purdy, it is resolved that the sum of $1125.00 be appropriated to the Virginia Association of Counties as Chesterfield's part in intervening in the case of the Railroads Vs. the State Corporation Commis- sion concerning the return of tax~s erroneously collected during the past year and for reduction of assessments for the years to come. It is here noted that Mr. Apperson votes Nay. On motion of Mr. Apperson, seconded by Mr. Martin, it is resolved that the follow- ing erroneous tax claims be paid: Margaret J. 'Montgomery 6215 Sloan Court Richmond, Virginia Personal property tax for 1968 $25.84 Austin Watts 4226 Terminal Ave. Richmond, Va. Personal Property for 1968 1.36 4. os 1.36 lO. 88 John F. Turner 5006 Vayo Ave. Richmond, Va. Personal property taxes 1968 John F. Turner 5006 Vayo Ave. Richmond, Va. Personal Property taxes 1968 Isabel Vartanian Box 176 Va. Hospital Richmond, Va. Per. Property taxes 1968 Car Lease Co. 7741 W. National Ave. West Allis, Wisc. Personal Property taxes 1968 66.64 Joel W. Walton 9925 S. Wagstaff Circle Richmond, Va. Personal Property taxes 1968 46.37 Chesterfield Employees Association 1969 Drink Machine License 3.00 Marguerite J. Lumpkin Per. Property Tax 1968 22.44 Joe and Malissie Beal Warwick Road Richmond, Virginia Bldg. assessed to wrong card 77 50 50.00 50.00 Bernard D. Puryear 2901 Ilex Avenue Richmond, Va. Trailer Fee Bernard D. Puryear 2901 Ilex Avenue Richmond, Va. Trailer Fee On motion of Mr. Apperson, seconded by Mr. Dietsch, it is resolved that the drain- age agreement recently approved by the Highway Department concerning the proposed There was presented a request by Mr. Howard Mayo, County Planner, at the directionti of the County Planning Commission for the hiring of a Planning Intern for the sum- mer at a salary not to exceed $2,000.00 to help in the Planning Office. Upon consideration whereof, and on motion of Mr. Dietsch, seconded by Mr. Martin, it is resolved that the request of the Planning Commission be approved and that Mr!i Mayo be authorized to hire a Planning Intern. It is here noted that Mr. Horner and Mr. Browning vote Nay. Mr. BrOwning states that he is opposed to hiring someone to directly or indirectly plan for one area. There was presented a. letter from the Enon P.T.A. thanking the Board for the side- walks recently installed at the school, which letter is filed with the Board's papers. There was presented a request from the Richmond Area Psychiatric Clinic for the in- crease of the County's appropriation to said organization to $5,000.00 for the com. ing fiscal year. Upon consideration whereof, and on motion of Mr. Dietsch, second. ed by Mr. Browning, it is resolved that this matter be delayed until the budget is considered. There Was read a list of roads taken into the Secondary System of roads by the Highway Department, which list is as follows: Trueheart Heights - Section 2 Wooddale Road .- from Route 609, across from Route 838 to 0.03 mile east Rochelle Road Castlebury Drive - from 'Route 609, across from Route 1552 to 0.03 mile east of Rochelle Road' Rochelle Road - from 0.11 east of Castlebury Drive to 0.09 mile southeast of Wooddale Road Keifer Road - from Rochelle Road, 0.06 mile south of Wooddale Road, to 0.02 mile east o.10 Mi. 0.10" 0.37 0.02 On motion of Mr. Apperson, seconded by Mr. Martin, it is resolved that this Board requests the Virginia Department of Highways to take into the Secondary System, roads in Meadowbrook Manor. This day the County Road Engineer in accordance with directions from this Board made report in writing upon his examination of Echoway Road, Dunnshire Road, Frankmont Road and Homeward Road, in Meadowbrook Manor Subdivision, Dale Magisteri~ District, which shows that in the opinion of the County Road Engineer it is expe- dient that said roads be established as public roads. Upon consideration whereof, and on motion of Mr. Martin, it is resolved that Echoway Road, Dunnshire Road, Frankmont Road and Homeward Road, in Meadowbrook Manor Subdivision, Dale District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways be and it hereby is requested to take into the Secondary Road System, Echoway Road, from its intersection with Route 1601, northwestwardly .03 mi. to Frankmont Road, thenc .03 mi. to Dunnshire Road, thence .22 mi. to a cul-de-sac[ Dunnshire Road, from it intersection with Route 1601 westwardly and southwardly .15 mi. to Echoway Road[ Frankmont Road, from its intersection with Echoway Road, southwardly and westwardl .12 mi. to Homeward Road, thence westwardly .15 mi. to a cul-de-sac[ Homeward Road from its intersection with Frankmont Road, southwardly and westwardly .17 mi. to a cul-de-sac. These roads serve 9 houses. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways, a 60-ft. right of way for Echoway Road, and 50-ft rights of way for Dunnshire Road,. Frankmont Road and Homeward Road. Plat recorded in Plat Book 16, page 9 on October 12, 1967. There was read a Court Order indicating that Mr. C. Denny White, the County's Tie- Breaker had disqualified himself to act on a zoning matter now pending before the Board and the Court had accordingly appointed Mr. Waverly E. Nunnally to act as a substitute Tie-Breaker in this case. On motion of Mr. Dietsch, seconded by Mr. Purdy, it is resolved that the Treasurer of the County be requested to transfer the sum of $1515.00 from 13-155-298 to the following categories in the budget of the Library: Pages - 13-155-152.0 $1200.00 Rent - 13-155-214.0 60.00 Travel - 13-155-220.0 100.00 Rental of Machines - 13-155-251.0 35.00 Tuition - 13-155-221.0 120.00 And be it further resolved, that the sum of $13,500.00 be transferred from 11-010.-201 to 11-016-201 - Central Accounting. And be it further resolved, that the sum of $287.00 be appropriated from the un-' appropriated surplus to item 11-021-403.0 Furniture and Fixtures for the Commissio er of the Revenue. And be it further resolved, that the sum of $4,613.00 be appropriated from the unappropriated surplus to the following accounts in the Election budget: 11-130.109.0 $734.00 11-130-112.0 1500.00 11-130-215.0 200.00 11-130-218.0 270.00 11-130-319.0 1900.00 11-130-40~.0 9.OO Compensation of Secretaries Election Officials Repairs & Replacements Postage Misc. voting expense Furn. & Fixtures On motion of Mr. Apperson, seconded by Mr. Dietsch, it is resolved that the sum of $2900.00 be appropriated from the unappropriated surplus to 11-031-405.1 in the Office of the T~easurer. On motion of Mr. Dietsch, seconded by Mr. Purdy, it is resolved that at the reques~ of the Chief of Police that this Board requests the Judge of Circuit Court, the Honorable Ernest P. Gates to appoint Mr. Martin V. Moore as Patrolman for the County of Chesterfield And be it further resolved, that the Chief of Police be authorized to appoint Mrs. Janie E. Cimino as Secretary, Grade B and Mrs. Frances Coffey be appointed as a School Guard and part-time clerk for the Police Department, and as such a special Police Officer. On motion of Mr. Dietsch, seconded by Mr. Apperson, it is resolved that the Police Committee be requested to study recommendations for future appointments within the Police Department. On motion of Mr. Apperson, seconded by Mr. Martin, it is resolved that this Board at the request of the Sheriff of the County, Mr. E. L. Wingo, notify the Federal Government that at the end of the expiration date of the present contract, April 20, 1969, that the County can no longer take Federal prisoners into the County Jai~ for a number of reasons. On motion of Mr. Browning, seconded by Mr. Apperson, it is resolved that this Boar( authorizes the present fire alarm base radio to be changed to a frequency acceptab~ to the Rescue Squads in the County when the new base station for the fire alarm is installed and that both radios be maintained by the fire alarm dispatchers. It is here noted that this plan is at the request of the Rescue Squads in the Coun~ There was presented the proposed ordinance to prohibit the parking of all vehicles on County owned property. Upon consideration whereof, and on motion of Mr. Apperson, seconded by Mr. Purdy, it is resolved that this ordinance be introduced ~nd advertised for public hearing. There was presented an ordi~nce to enforce the removal of inoperative automobiles from residential property and it was generally agreed that this matter would be considered further. Mr. Sam Wagstaff comes before the Board heading a delegation of five people, citin¢ the weaknesses of bridges in the area of the County lying between Rt. 60 and Rt.36i and requested some improvements to roads, specifically, Elkhardt, Providence, Ream~ Dakins and. Adkins Roads. Mr. Dietrick, Pastor of the Central Baptist Church, states that citizens are some- what alarmed at the lack of responsibility of the roads and cites the fact that Mrii Fugate of the Highway Department states that the County is responsible for the buds geting of funds for road improvement. This idea was corrected by the Chairman,who states that the budget for the Highway Department is made up by the Resident Engi- neer and may or may not have the recommendations of the individual supervisors. Mr. Dietsch states that he ha~ written a letter to Mr. Lancaster one year ago re- questing the improvement to the bridges in this area and they were not included in the road budget. The County Fire Marshal explained that he had contacted the Highway officials who had explained the correct procedure to use the bridges in cases of emergency with heavy fire trucks. 69- 6UP Mr. Percy Harris, represented by Mr. Oliver D. Rudy, Attorney, comes before the Board requesting a Use Permit to operate a retail distributuion business within hi~ home located on a parcel of land of rectangular shape fronting i10 feet, more or less, on Daniel Street extending southwardly 340 feet, more or less, being 240 fee'~ more or less, east of the intersection of Daniel Street and Gayle Road in Bermuda Magisterial District. Refer to Sec. 115-16 (4) Blk. Lot 8. Mr. Rudy states that Mr. Harris is a full-time employee at the Allied Chemical Com- pany and represents the Amway Products, that he had to have a license so it was necessary to apply for a Use Permit. Mr. Rudy explains where the houses .are in relation to the requested zoning, that the prime objections to this Use Permit were caused by heavy moving vans deliverin¢ products and on one occasion this occurred late at night. He states further that Mr. Harris can route traffic a different way to minimize the effect of this traffi further, that Mr. Harris is limiting the meetings of salesmen at his home to twice a month with about eight poeple at each session and presents a petition listing thc names of people'who do not oppose the Use Permit. Mr. Leslie Saunders, Attorney, representing the opposition asked if Mr. Harris is a direct distributor, and the answer is No. On a question concerning the volume of his business, Mr. Harris stated that the volume ran from one to five thousand dollars per month, that he is striving to e yo become a direct distributor but can remain a distributor as long as he wishes. Mr. Saunders states that this is a substantial business to be run from a home, he does not believe that Mr. Harris can control the traffic to the extent that he say: Mr. Rudy states that Mr. Harris is controlling the traffic, that he found a way to increase his livelihood and the Board is assured that this is no bargain basement and should help Mr. Harris in his aim to earn additional money. Mr. Saunders states that the people who live in the homes in the adjacent areas ar~ good people, they have put all of their savings in a nice home and should be pro- tected~ that the County Board should protect good property in the Country from the encroachment of business. Mr. Apperson questions if some temporary relief could b~ allowed Mr. Harris to find another location. Mr. Saunders states that he is certain that the citizens of the area would allow a reasonable time. for this man to find another location. Mr. Rudy states that his client is willirg to agree to any restrictions, that this is a unique situation and this is what Use Permits are for. Mr. Purdy states that~he feels sympathy for both sides and upon further considerati~in and on motion of Mr. Purdy, seconded by Mr. Dietsch, it is resolved that this Use Permit for operating a retail distribution business within his home on the afore- described parcel of land be and it hereby is granted for a period of one year, vided there are no signs, no alterations to the house, that traffic is regulated promised and that the delivery trucks be limited to two tons, that the Use Permit be for Mr. and Mrs. Harris only and subject to re-application to the Board at the end of one year. It is here noted that Mr. Browning abstains from voting, On mot±on of Mro Browning, seconded By Mr. D±etsch, ±t ±s reso!ved that the ±rig letter compl±ment±ng the Ettr±ck-Matoaca Rescue Squad Be spread on the m±nutesil of this Board: "Mrs. Brenda Croom, Secretary Ettrick-Matoaca Rescue Squad Ettrick, Virginia Dear Mrs. Croom: Mrs. June S±mmons and M±ss Margaret Margrave of the Petersburg General Mosp±~i tat nuts±rig staff have ±nformed me of the tremendous ass±stance your crew rendere~l the Petersburg General Hosp±tal on Saturday, January 25, 1969, when members of squad 'a$s±sted ±n vent±lat±°n and cont±nuous card±ac massage from 7:45 a.m. unt±l noon the same day. I know that the res±dents of the Ettr±ck-Matoaca area are proud of your orga~- ±~zat±on. My congratulat±ons and best w±shes and s±neere thanks. $±ncerely, George ~. Bok~nsky ~dm±n±strator" On mot±on of Mr. ~pperson, seconded By Mr. D±etsch, ±t ±s resolved that the water contract G-644 for the ±nstallat±on of water ±n the ?all±rig Creek ~arms ±n the amount of $558.00 and water contract ~-266D for the ±nstallat±on of water ma±ns ±n Huguenot Farms, Sect. "H" ±n the amount of $10,545.30 be and they hereDy are approved. On motion of Mr. Apperson, seconded by Mr. Dietsch, it is resolved that the follow- ing projects and their amounts as listed be awarded to George Shropshire Contract, ing Company for installation: Projects C-585C, D. E. - Garland Heights $3,453.85 Project C-585F, Garland Heights 1,711.50 Project C-378A, Hundred Road 1,490.00 Project C-641, Huth Road 4,145.00 On motion of Mr. Dietsch, seconded by Mr. Martin, it is resolved that the followin~ contractsinstallation: with their stated amounts be awarded to Stamie E. Lyttle Company for Project C-645 - Pocoshock Boulevard $22,517.00 Project C-646 - Traway Drive in Revere Estates 4,086.00 On motion of Mr. Apperson, seconded by Mr. Purdy, it is resolved that Project C-47( for the installation of watermains on Centralia and Old Centralia Roads in the amount of $65,285.00 be awarded to Fred W. Barnes Construction Company. On motion of Mr. Purdy, seconded by Mr. Apperson, it is resolved that Project 6602~4 for the installation of water mains along Route #1, from Route 10 to Dutch Gap, the amount of $92,956.40 be awarded to Fred W. Barnes Construction Company, with permission to select the material that will entail the least delay to the County and the County Engineer. On motion of Mr. Martin, seconded by Mr. Dietsch, it is resolved that a 2" water connection be installed at the Midloth~an Fire Department by the County water de- partment and the installation of a meter for the sum of $412.86. On mo~ion of Mr M · artmn, seconded by Mr. Apperson, it is resolved that sewer contract S-69-9D for the installation of sewers in Midlothian Carousel be and it hereby is appr o ve d. On motion of Mr. Martin, seconded by Mr. Apperson, it is resolved that sewer con- tract 6511-54A for the installation of sewers in the Brookwood-Bon Air area in the amount of $59,691.26 be awarded to the Van Doren Construction Company. On motion of Mr. Apperson, seconded by Mr. Martin, it is resolved that the Project S-69-1C with the larger size sewer line as recommended by the Engineering Depart- · merit, be awarded as follows: Sub-contract "A" - be awarded to E. G. Bowles Construction Company in the amount of $165,321.50; Sub-contract "B" be awarded to G. L. Howard Constructing Company in the amount of $214, 353.05, and Sub-contract "C" be awarded to Stamie E. Lyttle and Company in the amount of $102,042.30. The County Engineer reported that bids of Projects 6511-3A and 6511-7 had been re- ceived and were much higher than the original estimates. After much consideration of this matter, it is on motion of Mr. Browning, seconded by Mr. Apperson, it is resolved that the Engineering Department with any Board members who may wish to come and the Executive Secretary meet with the officials of the Highway Department and the contractors who are apparent low bidders and the three Legislators in the' area to resolve the problems involved in this job. On motion of Mr. Dietsch, seconded by Mr. Apperson, it is resolved that the follow' ing permits be and they hereby are approved: Sun Oil Company for signs on County easements: a. Lancers Boulevard at Route 360 b. Crowder Drive at Route 60 On motion of Mr. Dietsch, seconded by Mr. Apperson, it is resolved that the Engi- neering Department be and they hereby are authorized to condemn the following citi- zens' property for easements involved in various projects: Estate of Burrell B. Lewis 6602-4/1 $25.00 Heirs of Susie West 6602-4/11 50.00 Mrs. Eleanor H. Ewell 6511-20A1/1 50.00 On motion of Mr. Dietsch, seconded by Mr. Apperson, it is resolved that the follow~i ing four lights as recommended by the Street Light Committee be and they hereby approved for installation: 1. Snead Road & Kendall Road 2. Brookline Street & Oak Glen Road 3. Brown and Jahnke Roads 4. Richmond Street & West Street On motion of Mr. Purdy, seconded by Mr. Martin, it is resolved that this Board 're- quests %he School Board to meet jointly to discuss the proposed closing of some of the schools in the County. On motion of Mr. Dietsch, seconded by Mr. Apperson, it is resolved that this Board adjourn at 7:20 P.M. to 9:00 A.M. on March 12, 1969.