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03-26-1969 MinutesMr. Irvin G. Horner, Chairman Mr. H. O. Browning, Vice-Chr. Mr. J. Ruffin Apperson Mr. F. F. Dietsch Mr. A. R. Martin Mr. C. J. Purdy Board of Supervisors of Chesterfield County, held at the Courthouse on March 26, 1969, at 2:00 p.M. Also Present: Mr. M. W. Burnett, Exec. Sec'y. Mr. John E. Longmire, Asst. Exec. Sec,y. Mr. Morris Mason, Comm.Atty. Mr. Howard A. Mayo, Jr., Co. Planner Mr. Robt. A. Painter, Co. Engineer Mr. David Welchons, Asst. Co. Engr. On motion of Mr. Dietsch, seconded by Mr. Purdy, it is resolved that the minutes of March 12, 1969 be and they hereby are approved. There was read a resolution from the School Board presenting fOrmally a request for $28,488,361.00 for the School Budget during the fiscal year 1969-'70. On mOtion of Mr, Dietsch, seconded by Mr. Apperson, it is resolved that this Board receives the School Board request for the coming fiScal year. Mr. Robert Mick, President of the County Council of Parent-Teachers Association speaks in favor of passing the School budget without reducing the Mrs. Dawn C~mpbell, the next President of the Chesterfield County total amount. Educational Asso~ iation states that the total budget should be passed and can see no categories which can be reduced. Mr. Bernard Savage, speaking for the Huguenot Boosters, Club wants schools to be th best in the area and states that if the budget is cut that maintenance generally bears the heaviest cut and cites the malfunctioning of a drainage system at the Huguenot School. Mrs.-L. E. Armstrong speaks for a new approach in informing the general public con- cerning the budget and requests a ~pecial meeting to d~scuss the budget. Mr. Browning states that he agrees with Mrs. Armstrong that the budget should be discussed at one special meeting. Mr. Dietsch states that we need the maintenance suggested by Mr. Savage and it is unfortunate the Board cannot reduce the School budget by items. Mr. Apperson states that the School system may have lost in maintenance but his prime concern is for education. It was generally agreed that the budget would be discussed at a later date when introduced for advertising. Mr. Thomas E. McCracken, Chairman of the Girl Scout Camp Sites comes before the Board stating that the Girl Scouts own 88-acres in Bon Air, that they have given tc the County easements for a sewer lagoon and sewer mains, that the land without addi tional sewer connection has been appraised at $165,000, that the land with addition al sewer connection has been appraised for $420,000 and asked the Board to allow additional sewer connections for multi-family use of this land. Mr. Painter states that this would be more than the present facilities can take, however, something might be worked out if the construction is staged. Upon consideration whereof, and on motion of Mr. Purdy, seconded by Mr. Dietsch, it is resolved that when a prospective buyer is obtained that the County Engineer should work with him to schedule a program whereby this request can be fulfilled since it is the intention of this Board to cooperate in every way with the Girl Scouts in the sale of their property. Mrs. Terry Johnston, who lives in Chester, comes before the Board complaining that her dog had been picked up at Curtis Sdhool on Friday and sold on Saturday and stat ~s further that she does not believe this is any way to treat County citizens. Lt. Simmons states that the dog was picked up on Friday morning at the request of the School teachers who stated that the dog had been hanging around the School for several weeks with no tags and the dog was given to a family in Midlothian with thel specific understanding that if anyone called for such a dog it would have to be re-It turned, but unfortunately the dog escaped that night and cannot be found at this time. Whereupon, it was generally conceded that it was a regrettable situation tha dog had escaped but that no one had ~-^u ........ t the ~v~=~ ~ ~w or cnangea a o±icv and no ' can be done for Mrs. JohnsOn. P _ th~ng On motion of Mr. Martin, seconded by Mr. Purdy, it is resolved that the following two ordinances which have been advertised be and they hereby are approved: AN ORDINANCE to vacate that portion of the subdivision plat of Rock Creek Park, Section "B", made by J. K. Timmons, Engineer and Surveyor, dated JU~i~2~.~6( and recorded in Plat Book~2~ Page 13~ . in the Clerk's Office of the CiI'cu~t Court of Chesterfield County, Virginia, which establishes an eight-foot easement for drainage and utilities on Lot 1~. Block ~ Rock Creek Park, Section "C~' along the ~tern boundary of said lot, which easement is more particularly shown as outlined in red on a plat made by J. K. Timmons and Associates, Civil Engineers & Surveyors dated February 7, 1969, a copy of which is attached hereto and made a part hereof. WHEREAS, Dr. Hsui-Sheng Hsu and Mrs. Barbara C. Hsu, his wife, have petitio] ed the Board of Supervisors of Chesterfield County, Virginia, to vacate that portic of the aforesaid subdivision plat of Rock Creek Park, Section "C", which establishe an easement for drainage and utilities on Lot 1, Block D, of Rock Creek Park, Sec- tion "C', along thewestern boundary of said lot, as outlined in red on the attached plat dated February 7, 1969, by J. K. Timmons & Associates, Civil Engineers and Surveyors, is hereby vacated, but no part of the similar easements along the rear o said ~ot is~vacated by this Ordinance. This Ordinance shall be in full force and effect in accordance with Section 15.1-482 of the Code of Virginia, 1950, a~ amended, and a certified copy of this Ordinance shall b e recorded in the Clerk s Office of the Circuit Court of Chester-~ field County, Virginia. AN ORDINANCE to vacate that portion of the subdivision plat of Rock Creek Park, Section "B", made by J. K. Timmons, Engineer and Surveyor, dated May 2, 1956, and recorded in Plat Book 9, Page 132, in the Clerk's Office of the Circuit Court o~ Chesterfield County, Virginia which establishes an eight-foot easement for drainage and utilities on Lot 12, Block A, Rock Creek Park, Section "B" along the eastern boundary of said lot, which easement is more particularly shown as outlined in red on a Plat made by J. K. Timmons & Associates, Civil Engineers and Surveyors, dated February 7, 1969, a copy of which is attached hereto and made a part hereof. WHEREAS, Dr. Hsui-Sheng Hsu and Mrs. Barbara C. Hsu, his wife, have petition. ed the Board of Supervisors of Chesterfield Connty, Virginia, to vacate that portio] of the aforesaid subdivision plat of. Rock Creek Park, Section "B", which establishe: an eight-foot easement for drainage and utilities on Lot 12, Block A, Rock Creek Park, Section "B", along its eastern boundary, which easement is outlined in red on a plat by J. K. Timmons & Associates, Civil Engineers and Surveyors, dated February ~7, 1969, a copy of which is attached hereto and made a part hereof, and notice of the consideration of the adoption of such ordinance has been given in accordance with Section 15.1-431 of the Code of Virginia, 1950, as amended: NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. That pursuant to Section 15.1-482 of the Code of Virginia, 1950, as amended, that portion of the aforesaid subdivision plat of Rock Creek Park, Section "B", which establishes an easement for drainage and utilities on Lot 12, Block A, Rock Creek Park, Section "B", along the eastern boundary of said lot, as outlined red on the attached plat dated February 7, 1969, by j. K. Timmons & Associates, Civil Engineers and Surveyors, is hereby vacated, but no part of the similar ease- ment along the.rear of Said lot is vacated by this Ordinance. This Ordinance shall be in full force and effect in accordance with Section 15.1-482 of. the Code of Virginia, 1950, as amended, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Chester- field County, Virginia. Mr. W. R. Davidson and Mr. Harold Warren of the Highway Department come before the Board to discuss the problem of replacing street signs and state that it is the Highway's policy to install street signs but the problem of replacing them one torn down or worn out has hot been solved. Mr. Davidson further states that approximate- ly 200 street signs were replaced last year and that the Highway must add another sign crew or let the County do the replacements. Mr. Daniel thinks that the replacement of signs will average 400 per year. After further discussion it was decided that Mr. Davidson will start on the replace. ment of signs and keep the cost of each so that some idea can be gained for a per item basis. The matter of installing County utilities in the utility strips acquired by the County adjacent to the County roads was discussed briefly and it was generally agreed that a meeting would be requested with Mr. Harwood and Mr. Blundon of the Highway Department. Mr. W. Curtis Wright comes before the Board complaining of the fact that he paid $500.00 for a S~wer connection on Walnut Drive and has been requested to pay an add - tional $600.00 by the Sewer Department for the lowering of the sewer laterals. Aft r some discussion of this matter, it is on motion of Mr. Purdy, seconded by Mr. Brown- lng, resolved that Mr. Wright be requested to pay $100.00 additional which pays for the lowering of the sewer laterals. Mr. Stamie Lyttle, Chairman of a Committee on Field houses for High Schools~ come before the Board and states that the School Board has agreed that field houses should be built at five highschools; however, there is insufficient money in the School budget to finance same and presented a resolution from the School Board re- questing the County to advance $75,000 to pay one-half of this project and states that the School Board will repay the $75,000 from the proceeds of the next Bond Issue. Upon consideration whereof, and on motion of Mr. Apperson, seconded by Mr Martin, it is resolved that this Board agrees to pay $75,000 from the General Fund toward the installation of field houses in Matoaca, Thomas Dale, Meadowbrook, Man- chester and Midlothian High Schools and advances $75,000 from the General Fund of ti County to the School Board to pay the second ~lf of this project with the understan(- ing that the School Board will reimbursse the General Fund this amount from the pro- ceeds of the next Bond Issue. It is understood that each field house will cost approximately $30,000 and the tota cost would be $150,000. There was read a letter from Mrs. Orcutt and Mrs. Greene, again requesting that some work be accomplished on the Chalkley Elementary School grounds for the specifi purpose of the children in the neighborhood playing football and baseball. .Upon consideration whereof, and on motion of Mr. Browning, seconded by Mr. Apperson, it Ks resolved that this letter be sent to the School Board for further consideration. On motion of Mr. Apperson, seconded by Mr. Martin it is resolved that contracts be and they hereby are approved: ' A-640A Briarwood Swim & Racquet Club $2,217.00 A-647 Tire Town U.S. Route 1 2,850.00 On motion of Mr. Apperson, seconded by for an extension Mr. Browning, it is resolved that the reques of the 16" water line on Turner Road be approved, provided that at least three of the citizens will pay for the water connection and upon the further consideration that the additional areas be contacted for possible further extension It is here noted that the Board of Supervisors will tour the sewer line project on the north bank of the Falling Creek Reservoir on March 27 at 1:30 P.M. to ascertaini 'thee need for a better housekeeping program on this sewer project. On motion of Mr. awards Contract 6511-21 for the installation of sewers in Meadowbrook Apperson, seconded by Mr. Purdy, it is resolved that t to the Roanok~ Construction Comp.any who submitted the low bid of $177,647.00, and the recommenda_ tion for the use of clay pipe as approved by the Engineer. The County Engineer produced a map of the Warwick Acres Subdivision and showed generally where Project 6511-35 would be. Upon consideratiion whereof, and on motion of Mr. Martin, seconded by Mr. Apperson, it is resolved that the County Engineer be and he hereby is aUthorized to seek bids on the installation of sewers in Warwick Acres. On motion of Mr. Apperson, seconded by Mr. Browning. it is resolved that this Boardi v~cate a sewer easement across the property of Clifford D. and Grace E. Langlois, I under Project 6511-63/42 with the understanding that the County has secured a re- placement of this easement. On motion'of Mr. Apperson, seconded by Mr. Martin, it is resolved that the follow- lng permits be awarded to the stated Companies: 1. Commonwealth Gas Distribution Corp. - College Park Subd. 2. C & P Telephone Company _ Hidden Valley Estates _ buried cable Dn motion of Mr. Apperson, seconded by Mr. Purdy, it is resolved that the property Ii of the following people be condemned if the award of $25.00 as the price of an easel ment be not accepted: ~ 1. Ray and Josefina Allen, Project S69-1C $25.00 2. Walter Jennings & Mae C. Lawson, Project S69-1C 25.00 3. John D. & Evelyn H. Dishman, Project S69-1C 25.00 On motion of Mr. Purdy, seconded by Mr. Martin, it is resolved that this Board authorizes the condemnation of an easement across the property owned by Curtis H. and Melva C. Eggleston in the event that the County's offer of $150.00 be rejected, since it is hereby declared that an emergency exists and that this matter should be pursued immediately. It is here noted that Mr. Apperson votes Nay. It was generally agreed that the Executive Secretary would notify Mr. Ash and Mr. Ingram of the recent drainage ruling by the Attorney General. The Drainage Committee having set a public hearing on March 31 1969 postponed said~ public hearing until April 28, 1969 at 7:30 P.M. ' The communication from the Richmond Community Council, the City Manager of the City of Richmond and the Richmond Regional Planning Commission concerning the proposed Mental Health Program was briefly explained; however, no action was taken concernin~ this matter. The Board was notified by the Highway Department that Tucker Road, from a point on Route 10, 0.26 mile north of Route 611, and running east 0.20 mile to a cul-de-sac has been taken into the State Secondary System of roads. On motion of Mr. Browning, seconded by Mr. Purdy, it is resolved that the following erroneous tax claims be and they hereby are approved for payment: Wm. & Mary Roach Patterson Heirs Harrowgate Road St. Lukes Methodist Church Longwood Acres St. Lukes Methodist Church Longwood Acres Samuel H. Guza 4211 Hermitage Road Richmond, Va. Samuel H. Guza 4211 Hermitage Road Richmond, Virginia Error in transfer Non-assessable Non-Assessable Error in acreage Error in acreage $13.64 185.38 155.48 .93 v,~ ~,u~on os Mr. Martin, seconded by Mr. Purdy, it is resolved that Charrington Dri in Olde Coach Village Subdivision be and it hereby is changed to Olde Coach Drive. There were cited bids on a car for the Sheriff,s Office, which bids showed air-con- ditioning as an alternate. Upon consideration whereof, Mr. Martin moves that the County purchase a car with air-conditioning for the Sheriff. A vote taken on this motion: Mr. Martin votes Aye. Mr. Browning, Mr. Dietsch, Mr. Purdy and Mr. Apperson vote Nay. Upon further consideration, and on motion of Mr. Apperson, seconded by Mr. Browning it is resolved that we accept the low bid of the Goyne Chevrolet Company for the Sheriff,s car. There was read a letter from Mr. Leslie Saunders stating that Mr. Percy Harris,III, had broken the agreement made to the Board when a Use Permit was approved on Daniel Street. It was generally agreed that the Executive Secretary write to Mr. Harris asking him to comply with the provisions of the Use Permit granted. The notice of a meeting Of the State Compensation Board on April 3 1969 at 9:00 was read to the Board. , On motion of Mr. Apperson, seconded by Mr. Martin, it is resolved that Mr. C. G. Manuel~be-requested to attend any meetings in the area concerning the disposal of solid waste. it is here noted that Mr. Purdy votes Nay, saying that the County should continue to take care .of its own waste disPosal. The Board was notified that service had been received by the Executive Secretary of Court action taken in the County,s name to clear up the gift of certain property from the H. T. GoYne Estate. This is a matter of clearing legally the gift of the land to the John Tyler Communi ty College. There was read a request from the John Tyler Community College stating that certain work was necessary to be accomplished which work could not be financed by the State of Virginia and requested that each locality pay a share of this expense, which share for the County of Chesterfield would be $30,830.00 for the coming fiscal year Upon consideration whereof and on motion of Mr. Apperson, seconded by Mr. Browning, it is resolved that said amount be included in the 1969-'70 .budget to pay for Ches- terfield's share of this expense. On motion of Mr. Apperson, seconded by Mr. Purdy, it is resolved that the Treasurer of the County be and he l~reby is requested to transfer the sum of $214,000 from the Sewer Bond Construction Fund (77) to the Sewer Debt Service Fund (72) and the sum of $185,820. to be appropriated from the unappropriated surplus of said fund to the Sewer Debt Service Fund (72-320) and the sum of $4923.00 to be transferred from 13-155-298 to addition to building 13-152-601.2. On motion of Mr. Browning, seconded by Mr. Apperson, it is resolved that the fo lng game claims of Mr. William S. Newsom in the amount of $20.00 be and it hereby i. approved for payment. On motion of Mr. Apperson, seconded by Mr. Purdy, it is resolved that the foll. ordinance be introduced and advertised for hearing on April 23, 1969 at 2:00 P.M. An Ordinance to amend Chapter 3, Article III of the Chesterfield County Code! by adding thereto section 3-20 providing fo~ removal of inoperative automobiles on residential property. Sec. 3-20 REMOVAL OF INOPERATIVE AUTOMOBILES FROM RESIDENTI~ PROPERTY It shall be unlawful for any person, firm or corporation to keep any automo- bile or automobiles on any property within the County zoned for residential purpose whose condition is such that it is economically impractical to make them operative, except When kept within a fully enclosed building or structure. There was a brief discussion of the extension of Rt. 743, whereupon Mr. Apperson re. that Mr. Davidson of the Highway Department was still investigating the ex- tension of this road and nothing could be done uhtil the Highway finished this investigation. On motion of Mr. Purdy, seconded by Mr. Apperson, it is resolved that the County assume the cost of a street light'at the intersection of Dudley Drive and Hollis Road in Victoria Hills and the request to take over a street light in Forest Glen Circle be referred to the Street Light Committee. On motion of Mr. Apperson, seconded by Mr. Purdy, it is resolved that the following Vacation Policy be and it hereby is adopted to become effective April 1, 1969. SECTION III- VACATION LEAVE: Every officer or employee who has been in the County's service for a period of (12) months or more shall be allowed vacation leave with pay. Vacation leave with pay shall accrue in accordance with the following schedule: ?IRST ,YEAR - 1/2 day leave per month, but allowed to take none during first 12 months. ONE YEAR TO FIVE YEARS - 1 day leave permonth, allowed to carry over 1/3 of each year's allotment to maximum accumulation of 16 days. SIX YEARS TO TEN YEARS 1-1/4 days leave per month, allowed to carry over 1/3 of each year's allotment to maximum accumulation of 20 days. OVER TEN YEARS .1-1/2 days leave per month, allowed to carry over 1/3 of each year's allotment to maximum accumulation of 24 days. It is here noted that Mr. Martin abstains from voting. On motion of Mr. Purdy, seconded by Mr. Browning, it is resolved that this Board grant a Variance to Mr. W. I. Dennis, Rt. ~2, Box 746, Chester, Virginia, to con- struct a dwelling facing on Rt. 10, the building of which would encroach 10 feet another lot until the present house is removed with the condition that the existing trailer is removed from the premises. On motion of Mr. Browning, seconded by Mr. Apperson, it is resolved that the two weeks period from April 7th through the 19th be declared 'JSpecial Clean-Up Week" for the County of Chesterfield. On motion of Mr. Browning, seconded by Mr. Purdy, it is resolved that this Board adjourns at 6:40 p.m. to April 9, 1969 at 9:00 A.M. 'Executive Secretary , Cha~/Wma~ r ~