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2014-10-08 PacketC STEFZFIELC TY ~s~"F'r° ` AID ®F Sl1PEFZ\/IS S Page 1 0~ 1 i ~ -!!~ ACE ~~ ~ - ~' ~, ~,., ~~,z~~,,,,, _~. eating ate: ®ctober ~, 2014 Item umber: 2.A. Subject: County Administrator's Report County Administrator°s Comments: County Administrator: hoard Action Requested: Summary of Information: The County Administrator will. update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter ttac ants: ~'es Title: Assistant County Administrator County Acl ~nistrator's 'To 's I,gst II. I. Critical Projects/Activities 1. ARWA Water Capacity Project 2. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 3. Irrigation Policies/Demand Management for Water Use 4. Magnolia Green CDA 5. River City Sportsplex 6. Utilities Policies and Managed Growth ®ngoin~ Projects/Activities 1. 2014 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program -Referendum Projects Implementation 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Chesterfield Arts Center 9. Citizen Budget Advisory Committee 10. Countywide Comprehensive Plan Implementation 11. Enterprise Risk Management 12. FinanciaUBudget Issues 13. Five Story/Three Story Building Renovations 14. High Speed Rail/Ettrick Train Station 15. Jefferson Davis Streetscape Project 16. Joint Meetings of Board of Supervisors/School Board 17. Revitalization Work/Schools 2013 Referendum Projects 18. RRPDC -Large Jurisdiction Committee 19. Secondary Road Maintenance Funding 20. Smith/Wagner Building 21. Sports Tourism Plan Implementation 22. Storm Water Management III. Completed Pr®jects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 8/2008 3. Bow Hunting Restrictions - 2/24/2010 4. Business Climate Survey - 7/2008 1 -~ , Updated 10/2/2011 Cunty A inistrat®r's 'T®p 4's List 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 9/2010 7. CBLAB Discussions -12/2009 8. Census 2010/Redistricting - 6/2011 9. Chesterfield Avenue Enhancements Phase 1 - 5/2011 10. Citizen GIS - S/2010 11. Citizen Satisfaction Survey - 2008/2010/2012 12. Community Risk Analysis/Emergency Service Coverage -1/2014 13. Comprehensive Plan Adoption -10/2012 14. Coliseum Project - 2/2014 15. COPS Grants 16. Crystal Lakes Townhomes - 6/2014 17. DCR Erosion & Sediment Control Program - 3/11/11 18. Eastern Midlothian Re-development - Stonebridge (Phase 1) -Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 19. Efficiency Studies -Fire Department and Fleet Management - 6/2008 20. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 21. Electronic Message Centers - 9/2011 22. Electronic Signs -1/2010 23. Board's Emergency Notification Process 24. Employee Health Benefits -Contract Rebid - 8/2011 25. Federal Stimulus Package - 4/2013 - Energy Block Grant - Economic Development - Police Department 26. Financial/Budget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 27. 457 Deferred Comp Plan (Approved) 28. GRTC Service -Funded for FY14 29. Hydrilla Issue 30. Hosting of Hopewell Website 31. Impact Fees for Roads - 9/2008 32. In Focus Implementation - Phase I - 8/2008 33. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 34. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 35. Jefferson Davis Streetscape Project - S/2010 36. Leadership Exchange Visits with City of Richmond 37. 2011 Legislative Program -adopted 11/30/2011 38. Low Impact Development Standards 39. Mass Grading Ordinance (canceled) 40. Meadowdale Library -11/2008 41. Meadowville Interchange -Ribbon Cutting 12/15/2011 ~,. 2 Updated 10/2/2011 ~~ ~° ~~° C®unty A inistrat®r's T®p 's List 42. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 43. Minor League Baseball (new team) - 2/2010 44. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 45. Planning Fee Structure (General Increases) - 6/2009 46. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 47. Planning Fees (Holiday for Commercial Projects) - 8/2009 48. Police Chase Policy (Regional) - S/2010 49. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 50. Potential Legislation -Impact Fees/Cash Proffers -1/2009 51. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 52. Property Maintenance -Rental Inspection Program 53. Public Safety Pay Plans Implemented (Phase I) - 9/2008 54. Recycling Committee Recommendations 55. Redistricting 2011 Calendar/Process Report 56. Regional Workforce Investment Initiative 57. Results of Operations -11/19/2010 and 11/2011 58. RMA -Legislation - 2014 - 3/2014 59. Sign Ordinance 60. Southwest Corridor Water Line - Phase I - 7/2008 61. Sports Tourism Plan -1/2010 62. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 63. Streetlight Policy -12/1/10 64. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 65. Ukrops Kicker Complex -soccer fields -Opened 8/2009 66. Upper Swift Creek Plan (Adopted) - 6/2008 67. Upper Swift Creek Water Quality Ordinances 68. VDOT Subdivision Street Acceptance Requirements - 7/2009 69. VRS Benefits for New Employees - 7/2010 70. Walk Through Building Permit Process -10/2009 71. Water Issues/Restrictions 72. Website Redesign - 6/2009 73. Wind Energy Systems - 3/10/2010 74. Wireless Internet Access in County Facilities - 9/2008 75. Watkins Centre 76. Woolridge Road Reservoir Crossing Project - 5/2010 77. Ukrops Kicker Comples/CRAP Swimming Pool -Stratton Property -Pool opening March, 2012 3 Updated 10/2/2014 ,~µ '°~ FiIESTERFIEL TY ` ~ ~- ®,/~+ fJ®VI Page 1 of 1 eating ate: ®ctober >3, 2014 Item u bar: 5.A. Subject: Resolution Recognizing Mr. William O. Wright, Assistant Director of Utilities, Upon His Retirement County Administrator's Comments: County Administrator: hoard Action Requested: Adoption of the attached resolution. Summary ®f Inf®r ati®n: Mr. William O. Wright retired on October 1, 2014, after 40 years of dedicated service to Chesterfield County. Preparers Roy E. Covington, P.E. Title: ®irector of lJtilities Attachments: Yes ^ I~® ~: m~ ~-~ ~,.; T ~~ ~~~ RECOGNIZING MR. WILLIAM O. WRIGHT, ASSISTANT DIRECTOR OF UTILITIES, UPON HIS RETIREMENT WHEREAS, Mr. William O. Wright retired from Chesterfield County Department of Utilities on October 1, 2014; and WHEREAS, Mr. Wright earned his Bachelor of Science degree in Civil/Environmental Engineering from Virginia Polytechnic Institute in 1974, and soon thereafter began his long and successful career with the Chesterfield County Department of Utilities as an Assistant Engineer; and WHEREAS, Mr. Wright, by applying his technical knowledge and skills with his diligent work ethic, was recognized and promoted to Engineer I in July 1975, Engineer II in April 1976, Principle Utilities Engineer in January 1984, and Engineering Supervisor in January 1990; and WHEREAS, Mr. Wright, while serving in key engineering and supervisory positions, lead the department's efforts in developing effective internal processes and standards, including the Water and Wastewater Specifications and Procedures Manual; and WHEREAS, Mr. Wright's engineering, supervisory, and management skills enabled him to guide the utility system through inconceivable periods of fast-paced growth and expansion during the 1980's and 1990's and to achieve the effective utility infrastructure system that serves the citizens of Chesterfield County today; and WHEREAS, in recognition of Mr. Wright°s value and contributions to the Department of Utilities, he was selected as the department's Employee of the Year in 1983 and again in 1991; and WHEREAS, Mr. Wright, while continually striving to enhance his management skills and knowledge received his Master's Degree in Public Administration in July, 1993 from Virginia Commonwealth University; and WHEREAS, Mr. Wright was promoted to Assistant Director of Utilities in August, 2007, with wide-ranging oversight responsibilities including utilities planning and development, utilities engineering, utilities construction and engineering data management; and WHEREAS, Mr. Wright freely shared his time and talents by working on committees and various other activities for the department's benefit such as Chairman and member of the Product and Design Review Committee, Co- chairman of the Department's Policies and Procedures Committee, liaison to the Richmond Area Municipal Contractor's Association, Chairman and member of the Utilities Quality Council, department representative for the Virginia State University campus re-development initiative as well as numerous other projects and activities; and a ,~ .- -~ WHEREAS, Mr. Wright was instrumental in transforming outdated processes for engineering data management into the modern technology- driven system the department currently uses, including his leadership in developing the department's state-of-the-art document managing system, the Geographical Informational System (GIS) and the Global Positioning System (GPS); and WHEREAS, Mr. Wright served as the Utilities Department's primary representative in the successful development of the County's Comprehensive Plan and also lead efforts to establish strategies and initiatives for its implementation; and WHEREAS, Mr. Wright, as a member of the Utilities Management Team has played a vital role in critical decision making processes, in developing department policies and in setting the mission and vision for the department, all of which has enabled the department to excel and become a recognized leader in the water and wastewater industry; and WHEREAS, Mr. Wright has accomplished countless engineering and technical milestones over his distinguished career, he will be most remembered for the positive and productive working relationships he has built over the years both internally and externally as well; and WHEREAS, Mr. Wright is a highly respected and personable manager who is well liked and appreciated by his staff and his peers alike, who has always been liberal in sharing his experiences and knowledge with younger staff, and who has always taken personal interest in their development and success as young professionals; and WHEREAS, Mr. Wright has established close working relationships with virtually all engineers, contractors and developers who have ever designed, built or developed projects in Chesterfield County; an immeasurable attribute that the Utilities Department has enjoyed, benefited from and will surely miss; and WHEREAS, Chesterfield County Utilities Department is indeed fortunate that Mr. William O. Wright has chosen this place to develop his career and to make the significant contributions to the county he has over the past forty years; and WHEREAS, Mr. William O. Wright, as he transitions into his well- earned retirement will do so fully knowing how much he has been appreciated and how much he will be missed by all. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 8th day of October 2014, publicly recognizes the outstanding contributions of Mr. William O. Wright, and expresses appreciation on behalf of all residents for his dedicated and faithful service for 40 years to the county, congratulates him upon his retirement, and wishes him the best for a long and happy retirement. ~~~,,~~,~, -.,z.- AND, BE IT FURTHER RESOLVED that a copy of this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~ess~ ~ti - ,~ ~~,~ cI~~S~~~Fm~Lc Tx A F SIJPE 6S S AGE Page 1 ®f 1 eeting ate: ®ct®ber 8, 2014 Item Nu ber: 6.A. Subject: Work Session on the Proposed 2015 Legislative Program C®unty Adrninistrat®r°s C®rnrnents: C®unty ~4drninistrat®r: ~®ard Acti®n Requested: Summary ®f 9nf®rmati®n: Attached for the Board's consideration is the draft 2015 Legislative Program. Preparers Mary Ann Curtin Title: ®irector of Intergovernmental Relations Attachments: Yes ^ No # =* ~, ~ ~, 10/1/2014 ~tab~r , 2014 ,. ~M. ~ ~ ~~;F' w...~ 1 10/1/2014 ~.. ~~ f~:'?~:~d~l fir Ex~ilenc~ in ~~v~rr~rr~er~t Threvira ~ ~raiti~s an rs~er®r~ ~nt~9 Stvvarc~s~ip 2 g ,~, 10/1/2014 ~~ A~d~t~a~a~ Sa~~~a R~a~ a~~t~~a~c~ F~~dir~ ~~ .Add3tia~al 9r~t~ll~~t~al ~Isa~litw~s ai~~rs ~~ Stag Salary 9nar~as far J®R and G~~ Staff Et#arts to ~ar~tain ~~sts tczr ~V®rk~r's ~arxr~~r~sataara ', Cass 3 ~~~~~ .. 10/1/2014 ~~ ppose Eli ination or eduction of Local avenue Soaarces, Including BPOL and MST ~;~ O prase Additional andates/Oust Shifts ~°~ Oppose Shifts of State Share of Unfunded Teacher Pension Liabilifies to Locafties October 8, 2014 October 22, 2014 December 17, 2014 January 14, 2015 Work Session on Proposed Legislative Program Joint Meeting, BOS, School Board, Delegation Adoption of Legislative Program ', Governor's Budget Released !, Session Begins m,~ 4 ~~:... ~~~~ ~ `~~°~. ,~: ,~?, i~.n -~~ h~ ~Y~RGIN~~ C ETE FILL C Tl( ®~((~~ SUEFtISS d'°®Oi Page 1 of 1 eating ®ate: ®ctober 8, 2014 Item Number: 6.i3. Subject: Work Session - Social Services Board Presentation County Administrator's Comments: County Administrator: hoard Action Rey Summary of Information: On behalf of the Chesterfield - Colonial Heights Board of Social Services, the Director of the Chesterfield - Colonial Heights Department of Social Services will present information describing the current Social Services environment, revenue and expenditure totals, examples of community partnerships and challenges facing the agency moving forward. Preparers Marsha L. Sharpe Attachments: Yes Title: ®irector of Social Services N® #~ rf T e it - i is i • Administrative Board - 9 members • Two jurisdictions -Chesterfield County and the City of Colonial Heights .. , ~~ ,,,, ,. r, ~~° u ;,, „~~~~ ~~1 ~~'~ ~ ,, a,; x` 3 ~ ~~ ~ , ~~ ~ ~ ~a~r' .~... ~. ~ ,.:,-ram;,„ ..,.,.x~~z~~.~~:?~:°~ ~c ~' 1 ,,y i ,~; Chris Kollman Shawn Franco Tom Crowder Chair 1s' Vice-Chair 2ntl Vice-Chair Colonial Heights Cheste~eld Chesterfield ... v i i ~ g ';J a~~ f ,. ' ~(} IKft9~° ~~Ir~r~'. Gene brown Dorothy Ja~.,,.. F.I~~ ,:,\n Mos~~~~~".! Jane Ogletree Chesterfield ~~arrl of Snp~i viers ~!onial He ,_~h~-~ Colonial Heights Cl~~~..i„~~~eltl n,r +? r : ~ _. h li ~ ray I ! Wilbur "Rusty" Sirles Dianne Smith Colonial Heights Chesterfield DSS FY15 Budget by Funding Stream m¢ #372,300 z76 $5,Oi0,200 3076 ~ S7,ot5,5 4176 r .. ~,! ~' X4,678,200 2776 ~ SG3~ ral Fund cell Revenc~ FY15 Total Budget $1~,o4s,aoo 3 e ire ;1,ra2,9~ FY15 Total Budget 14% $17,046,200 i4A~ arx ,a ~i ~i~; ?''-~? Y10,783,380 n/ ,:. ° 8376 ' `r~~~, M SB~f~"S BPId FPIIIgL` ~ Direct t9erefits Otl~r tip costs VIII ^ ^ ^ Medicaid $226.5 Supplemental Nutrition Assistance Program (SNAP) $52 Temporary Assistance far Needy Families (TANF) $2.9m m. , .; 4 „~ ~, s ` ~ > ;: c ~ ~ { r ~- ,: ~ t uri ~~ ~ '' ~ ~ fr a ; . ~s~_ , : n t rt , . ~': ~ ~ ;~ ~ f 3 ~~ ~l ,~I~ ' n.~: ~^ ~ ta'U } ,. ,'' aifE ~uf, J ~~, ..,u w W,.r._ .~~.~ ~;;, Common~rrealth Packaging - school supplies for school age ~ ,~- children currently in foster. homes ! ~,~,~ 2' f ~`ti. _ . :~ 'ar . ,, ~w ,~~~. °" '~ International Association Of Administrative Professianals Tri-City Chapter Community Service Project -contributions to ChesterField-Colonial Heights Department of Social Services Foster Care Program ~~° ~~ ~ ~ . ~~~ t F'~ ,, ~cr, ~ 'a` K " -. "~: Y.. 6 . a I f-: ^3 ~ Y t; '~ :+ j :': ~ 'fi't 1 i' '' ~~ Ny ~~ i ~~ `I ~ h~ a`1 ~ }~ ~ T IS} t^ `~, r . ` ; ` t ~~~s ~~ ~, bR '~ kf z ~; 5 ~ '~ I ~~ ~. fit . u F ~ ,e, r ~~'v~' y ~ u f4v''~~~fM C'i 4 ~{i~ F ~' ~ ~~ ~~ + 1_ ~ ~? ..~ ~« ~ - a 5 .. ~ ~ ~ ~ ~~ r ,~Ig 5lkch7~.'.,' s n nw,E'~fP ~'~',~fW~ itri uio Ettrick Neighborhood & Business Foundation Chesterfield Food Bank Virginia State University 1 ~2 1 5~~~ ~ ~~ ~ Chesterfield Technical Center ~ ~ 4 ~ RPl~ahle transportation for a family ,S?' r, I ~... Child Su~rport Enforcement i ~ ~ a^' Involvement of non-custodial fathers ~ 1~,~° for family stability „; ~ ~; u ~;,, ; ; ~ ,,. r r ,, -~' r~ ~ .~~ ., , ~~ , , r• ,, /% ~ `^~ 8 Program FY 13 FY 14 Adult Protective Services ~ '~ ~ Investigations ~ 455 ~, 462 ~I Child Protective Services Investigations and Family 728 758 Assessments ~~~stcr Care Chiltlrer~ i ~~~ `~crved 102 12A Adoption Subsidy 201 213 9 Average Number of Active Cases Per Month 18000 _..__._.~..__..._~__...._~__.._._~......___..._._._____...._..__._._..._~.___~_._ 16000 - 14000 ' 15,'67 ~ 15,709 12000 13,009 10000 - 11,640 10,848 ~ 8000 6000 7.817 4000 2000 i--.. _-T- - - FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 P:~:t~r~su auraV Number of Medicaid Enrollees 1 2012 «~~mW1b2013 ~m^^2014 J 39,929 Aug 2014 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec W9uti'u'gNxmue ~ Number of Medicaid Enrollees 9,020,000 2012 ~•~»2013 ~~~~~~~~~~p~~~~~~~~,2014 ~~4W„~ „„,„„1~4 1,012,6SS 1,010,000 - ~~Iw"" Aug 2014 1,000,000 ~7r" 990,000 - -...,.,.. ~„re ~, ~~m~.. 980,000 - 4~ 970,000 -i ~~~„ 960,000 - „ ~~~ 950,000 1 ~m~ ^~ mm 940,000 930,000 ~I- ~----_ __,._---~-- Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1® "•1f A ~ .... r- ~, h a'.~ ~~~7y~ Fti~~ N! r l~ i' `~ ~ ~` ~' ~~, ~ „~,M. 12 ~... ~,~a ~~~;-<,~,~~ r~ ~ ~~` ' ~ _ ~` ~`~ CFIESTRFI Cl1 TY ® ®~/Fyq~ SIJP®EISS ~d di E DT\ Page 1 of 1 IVleetin Date: ®ctober 8, 2014 Item u bar: 8.A.1.a. Suoect: Resolution Recognizing October 2014 as °`Crime Prevention Month" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: October is National Crime Prevention Month. The Chesterfield County Police Department participates in crime prevention month activities and would like this month recognized locally to emphasize the importance of crime prevention to the residents of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attach ants: Yes No ~~ .~' RECOGNIZING OCTOBER 2014 AS "CRIME PREVENTION MONTH" IN CHESTERFIELD COUNTY WHEREAS, the vitality of our county depends on how safe we keep our homes, neighborhoods, schools, workplaces, and communities; and WHEREAS, crime and fear of crime destroy our trust in others and in civic institutions, threatening the community's health, prosperity, and quality of life; and WHEREAS, people of all ages must be made aware of what they can do to prevent themselves and their families, neighbors, and co-workers from being harmed by crime; and WHEREAS, the personal injury, financial loss, and community deterioration resulting from crime are intolerable and require investment from the whole community; and WHEREAS, crime prevention initiatives must include self-protection and security, but they must go beyond these to promote collaborative efforts to make neighborhoods safer for all ages and to develop positive opportunities for younger people; and WHEREAS, adults must invest time, resources, and policy support in effective prevention and intervention strategies for youths, and teens must be engaged in driving crime from their communities; and WHEREAS, effective crime prevention programs excel because of partnerships among law enforcement, other government agencies, civic groups, schools, faith communities, businesses, and individuals as they help to nurture communal responsibility and instill pride. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes October 2014 as "Crime Prevention Month" in Chesterfield County and urges all citizens, government agencies, public and private institutions, and businesses to invest in the power of prevention and work together to make Chesterfield County a safer, stronger, and more caring community. r,, ~,. ~;~ M1EµCIFf /~ ~ ~ ~K ~=''~ GiH f:l'1\~ ~~. C ESTE FIEL C TY AR F S E IS S E Page 1 of 1 IVleetan ate: ®ctober 8, 2014 Ite umber: E.A.1.b. Subject: Resolution Recognizing Mr. John E. Daniels, Jr., Environmental Engineering Department, Upon His Retirement County Administrator°s Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Inorrrsation: Mr. John E. Daniels, Jr. will retire on November 1, 2014, after more than 16 years of dedicated service to Chesterfield County. Preparers Mr. Scott B. Smedley Title: ®irector of Environmental Engineering i4ttacments: yes No # y= RECOGNIZING MR. JOHN E. DANIELS, JR., UPON HIS RETIREMENT WHEREAS, Mr. John E. "Junior" Daniels will retire on November 1, 2014, after providing sixteen years and nine months of dedicated and faithful service to Chesterfield County; and WHEREAS, Mr. Daniels began his service with Chesterfield County in the Department of Environmental Engineering, Drainage Division, as a maintenance worker on February 9, 1998; and WHEREAS, Mr. Daniels was a member of the team responsible for keeping county roads and facilities open and operational during Hurricane Isabel in 2003, working long hours until the infrastructure was functional again; and WHEREAS, Mr. Daniels played a significant role in the county's efforts to restore infrastructure damaged or destroyed by Tropical Storm Gaston in 2004; and WHEREAS, Mr. Daniels was a member of the county's snow-removal team, reporting to work under the worst possible conditions to ensure county roads and facilities remained accessible and functional during and after snow events; and WHEREAS, Mr. Daniels was a member of the emergency road- clearing crew, ensuring that county roads remained passable during tornado and ice storm events; and WHEREAS, Mr. Daniels has exhibited pride and quality in the work he has performed in the Drainage Division of the Environmental Engineering Department; and WHERAS, Mr. Daniels performed all of his duties with due diligence and dedication and has provided excellent customer service to the citizens of Chesterfield County, having received several certificates and recognitions for that service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. John E. "Junior" Daniels and extends appreciation for his dedicated service to the county, congratulations upon his retirement and best wishes for a long, healthy and happy retirement. ~~ , ~~ z~ . CHESTE FIELD C!J TY F Sl1E IS S Page 1 of 1 y1t~` °`°,' E D ~_ ,, ~_ ~" ;1 `~ ~ f;i eating Date: ®ctober 8, 2014 Item u bar: 8.A.2. SubJect: Acceptance and Appropriation of the Grant Award from the 2014 Edward Byrne Memorial Justice Assistance Grant Program County Administrator°s Comments: County Administrator: Board ,4cti~ Accept and appropriate the award from the 2014 Edward Byrne Memorial Justice Assistance Grant Program, in the amount of $59,595, for the purpose of acquiring new TASER units. Summary of Information: The Chesterfield County Police Department has received funds to support the purchase of TASER units for Uniformed Operations- Bureau officers through the 2014 Edward Byrne Memorial Justice Assistance Grant Program. The award amount is $59,595 to fund the equipment, and there is no matching fund requirement. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Preparer: Allan M. Carmody Title: Director, Budget and Management ~4ttachrnets: ^ Yes N® # ~~~w~~F~.n~, CHESTS FIEL C TY ~ ~~'~~ ~''~~ ®/~R F SUPER\/IS Page 1 of 1 ~, _~~ ~ i ~`~'"~ `; ~ AG E N ®~- `:~ kin eating stem ®ct®ber ~, 2014 Item u bare ~.Aa3e Subject: Acceptance and Appropriation of Grant Funds Awarded by the United States Department of Justice, Office of Justice Programs County Administrator°s Comments: County Administrator: Board Action Requested: Accept and appropriate the grant award from of Justice, Office of Justice Programs, distributed over two years, and authorize execute all documents. Summary of Inforraaation: the United States Department in the amount of $139,955, the County Administrator to The Chesterfield Mental Health Support Services, in partnership with Chesterfield Community Corrections and Chesterfield Courts have been awarded a two-year grant from the U.S. Department of Justice, Office of Justice Programs. The award ($139,955) will provide funding for two temporary positions, (1) FTE Court Clinician and (1) .5 FTE Peer Specialist to assist Court personnel, primarily Judges and Commonwealth Attorney's, in seeking and coordinating treatment alternatives to incarceration for those individuals who have serious mental illnesses or substance use disorders that manifest in criminal behaviors. The two positions will be eliminated at the end of the two-year grant term unless another funding source is identified. An in-kind match ($37,858) will be provided through the provision of space, utilities, administrative and clinical supervision. Office supplies and equipment will also be provided through funds from this grant. Preparer: Debbie Burcham Preparer: A91an M. Carmody Title: Executive Director of Chesterfield CSB/MHSS Title: Director, i3udget and Management ~4ttac antes ^ Yes l~To ~--- H~YFi IEd.L ~`... /~ t''). r ?`, ~ . ~, ,.~ ~~ t fxcr~l' FiESTE FIEL U 1°Y A ®F SUPS \fIS R A~ A Page 1 of 1 eetirtg ®ate: ®ctober ~, 2014 Ite umber: ~.A.4. Subject: State Road Acceptances County Administrator°s Comments: County Administrator: .~ hoard Action Requested: Adoption of resolutions for referenced state road acceptances. Summary o Infor anon: IVlatoaca ®istrict: Westerleigh - Easter and Broadinoor Westerleigh Section 3 Preparers Scott B. Smedley Title: ®irector, Environmental En_ ineering Attachments: ~'es ^ No # ., -~~ Vicinity Map: Westerleigh -Easter & Braadmaor ~ ~, q q ~ ~~.N~ P~j CT `'~4ti~ `~ ayk~i 4- ~UtijM ~- ?-~ 5 ~•J •C' ~ ~ SV~~~~J ~ S /NCti~ga ~ _~?, v o l LAKF`~, ~Rp ~ ~- O ~". ~ ~~~ ~ ~~ Q ~\PpE. ,~~ ` ~NMo ~1 ~ ~~'O a w! G~ ~ ~ ~ o U _ ~ T y r us ~ w ','~iCj 2 ~<v' T A dR = '~,~ ~, r,'q \ OR o ~ °T ~Sryv\ ~ Y~~F a.L ~~© w ~ Q©F' q ~~i ~ O p ~ D ~ m A S ~ ~ m / O Z a rR -~ ~N Produced By Chesterfield County GIS ~....:~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Westerleigh Section 3 DISTRICT: MATOACA MEETING DATE: C7ctober 13, 2014 ROADS FOR CONSIDERATION: GLEN3Ff~RD DR ELLERBY DR Vicinity Map: WESTERLEIGH SECTION 3 Produced By Chesterfield County GIS ~ ~ ~, "~,°~,~ C ESTERFIEL ll 1'Y / .' rlT fc x ,.i '~,,;~; = A F IS ~_ i >N~:,~,> A E ®A Page 1 of 1 eating ate: ®ctober 8, 2014 Item umber: Q.A.S. Subject: Approval of Water Contract for Newmarket Offsite Waterline and North Hundred Subdivision Water Improvements, Contract Number 06-0086 County Administrator's Comments: County Administrator: n Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Sum ary of Information: This project includes the installation of 6964 L.F. ± of oversized 16" water line which includes 3,000 L.F. of offsite water lines. The Developer is required to have a 121° water line to serve this development. Staff has requested that the water lines be oversized. to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the off-site and oversized improvements. Developer: Contractor: Location: Contract Amount: Estimated Estimated Estimated Estimated District: Rountrey Development Corporation Piedmont Construction Company Incorporated 2100 Otterdale Road County Cost for Off-Site ..................$ 186,097.00 County Cost for Oversizing ................$ 148,344.00 Developer Cost ............................$ 636,309.00 Total .....................................$ 970,750.00 Midlothian Preparers Roy E. Covington, P.E. l"itie: ®irector of Utilities Attach ants: Yes ~ No # rv ~~T, ~ ~~„ ~: vICINITY FCETCH Newmarket site Waterline and North Hundred Subdivisian Water Improvements Gount Pro'ect 06-0086 _, ~ ~~~ r s , ~ _, --~~ ~ , ~ ~ i I (~ ~,., ~ ~ r ~, ~ ~~`~, ~ ~ I „ ~ - ~ 1 ~;; ~-~~,C, m - ' - ~ j /% ~ ~~ 16-inch Waterline Subject to \ ~ ~ i ~, `~~~L~~ ~ / ~n~ ~' ti Offsite and Oversizing Refunds - / ° j ~ ~',DITrI.'~I~~ ~~ / r ~ (16-inch vs_ 12-inch) i ~ _ ~ k~ ~ o ~ / ~~ '~ ~ - e, 1 r - ,_f .~' ~ ~ / ~ ~ ~~ ~ - - t - l I ~ ~ ~~ ~~ ~ ~ ~ f r~- ~ / ., ~..~ _ _ ~ _ J f 1 ~ v / ( ~ ~, V ~ , ~ ~/ ~ ~ ~ ~i/ ..~ ., n ~p I' .m / .mm ~y~ ./ Y ~' ~~ / .e ~- .~ ~'~ ,. ~.~ ~ - ~ ~ ~ `~ ~ ~ i /~` ~ ~~g.. ~ ~L`f. ~~ T ~ f - ~ ~ ~ m. om, ~ A ~ ., '~ `x r e„ ,~7 ,~` mil' ~' / J _ \ ~ ~' .~, j r ~ r ~-~` ~_ ~ 1.,. { ~ i - .~ ,,', ,., ~ ~ ~ ~~~' ,`i ` ~` .e ~ „_ t ~ '~ ~~ `, ,. r' ~a ~^_ _ ~ ~---~- v , ..- '~ ~~ ~, ~" -- ~ 16-inch Waterline Subject to .N ~ ~' ~. '~~ '~, `.,..e. -, '. .. I -... .-.. Oversizing Refunds (16-inch vs. 12-inch) ,....... ~ _ _._ _. - ~_ ._.,... N Chesterfield County Department of Utilities :,,. W ~' E 1 inch = 800 feet ;~T~~1,~-~~ CFiESTEFIEL CU 1'Y ~~ `'~~, ~,~_-~ F Sl1 VIS S Page 1 of 1 `• ., ti_. ~ ._~_ _ _~ ~ ~~ E I~ ®~ eetong ate: ®ctober i3, 2014 Item urn er: ~.A.6. Subject: Conveyance of an Open-Space Easement to the Virginia Department of Historic Resources County Administrator°s Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and County Administrator to execute an open-space easement for the preservation of Battery Dantzler. Surrrnary ®f Inf®rrnati®n: A requirement for the grant for the purchase of Battery Dantzler is the conveyance of a perpetual easement for the protection of the historical values of the property. Staff recommends that the Board of Supervisors authorize the Chairman of the Board and County Administrator to execute an open-space easement with the Virginia Department of Historic Resources for the preservation of the property. Approval is recommended. IStrlC$: Bermuda !`~ ~Er~st~fi~l~ ~',r~urety G~~iaa~trrn~t cif D ttiliki~s Y ~, ~_~ _. 5 a~ ~ ~ ~y ~, ,oar=.~ . rrN.s m~viaa~ ~.~wnoo o~~a~s3NO ~ia~sio vanr~aaa iN7S 48~817T crrwlfinolqu®MOa~q•~xnvn ' ' . . die ~ ' 4t 6l Z ~Y! xa' t06£ Z55 >UB I ~cew noss'zesona ~ZZEZe,~,6~~ P~o~~,~ ~ oozal,~s an„o=E~„ ds.aP~~~ «o~ avoa a3~ur~ra Aa3~ra 1 ~ ~ r ~ a zoo-t~ ~N1110SNO° 0N1tl33~~~~3 No ®3,14301 NOa3H1 S1N3W3AOadW! 3Hl ~ ~ ~ ~ ~ O ~>~ a~eaoo ~ ~Yl _ i~~t~®JIC(LIa?tJO.d unsny HlfM ®NVl ~0 Sl33add 33aN1 ~0 14'14 ~ ~ ~ N r „~ ,,,~ _ ,i3nans AaaaNnoa W U N z ~ ~ ~~~~o ~ ~ ~~~~ ~ @ ~~ ~~. s ~~ ~~~q ~ ~~ 4~~~ ~~ _ z CD n ~ vp Wq W°~P 4$ mom ~. gg ~ 4 ` ~~ a- a ~ V / P ~ ~~ .~ 4 ~Y4 ^ ~ ~ ` \~ .y~ ,~ ,Q 4V~Mid O M ~ ~~ d ^-' ~~ \~~ fe ObN z \ \\ ~q &I ~ 4a ~4 o Z E W~n ~i g'nn ~n~~ "gym a° ~a~~ py a$°~ ~gm~ E °~ ~~oU w __ ~ ~o + Y 2 ' / /~ ~~ '~'~t&s~s ~ ~ / z ~S$ ~~ S$"~ a ~~ z ~'g~ ~mqz ~~ ~ g e b a ~~~~~ ~~ ~° ~~~~~ ~ a a ~~ - ~~~ ~~g~~ a a ~~~ n `~ c ~ °. k~ ~~ - ~~ ~ B 0 ~~~ ~~~~~ ~ ~ ~ ~ ~~a ~~ ~~ ~~ ~~~3~~~~~~~q n ~ ~~~ a~~~~ ~ ~ ~~~ $.:ti ~K~W •o n E w ~ ~ 3 //~~. / -° ~ //°8 .. ~ ,; P~ _ . ., '~ ~ Sao a~ u. a W4 _ //..d ~ o ~ / it v ~ ~ / ~ ~~ / o ~n O O) ~ ~ ~~~y 3~Q~M ~ - OQ ~ 4 4 ~ 0 `O F qg b V O q' a d ~~ _ eMo--'~-d/no-~= ~- ^- a ~ ~ ~~ r ~ ~ 1 -- - . __ _ 2W , ~ ~$ g ~~ ~e~~ n - -. _ ~ ~ -''48 a.aa_ - y~__ ~ _- _ - g ~~m~ ~ti Y ~o 2 Rio W ~ ca $ n. € ~ o y F 1 " n .. ~ n ¢" a og} U g "~2 w S ~ h V r ~ ~ ~ g S. nx 4 ~ ~+. R A i O ~~ ~~ ~~ O g~ ~e ~.~- ~ e~ S ~~ ~ 6 $`,g~g ~~a Goo I~ ~9, X99 .o ' a, ii;i ~, % ~ ' ~'°n ~'t"~'~ % iy~'E 312 ~ a ' S1~w~, Tie lice / ~ r -- "~ ~~ s 4~ •~ ~~ 'J ' p ~~~U~o C ST FI C 1' g ~a z;;~,~ ~~ , ,-; -~,v;~ A ®F SUPE ~/IS S Pa e 1 of 1 ~~ ~_~ , AGENDA 9 ~ `~~ziic~y eetirt Date: ®ctober ~, 2014 Item u er: ~.A.7. Subject: Request Permission for an Existing Fence and Gate to Encroach Within a Fifty- Foot Unimproved County Right of Way Known as Elokomin Avenue County Administrator's Comments: County Administrator: Board Action Requested: Grant Daniel Lee Gammon permission for an existing fence and gate to encroach within a 50' unimproved county right of way known as Elokomin Avenue, subject to the execution of a license agreement. Summary ®f Inf®rmate®n: Daniel Lee Gammon has requested permission for an existing fence and gate to encroach within a 50' unimproved county right of way known as Elokomin Avenue. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. DlstrlCt: Bermuda iii }.";, ~ ~ Chestee#ield Cuunb~ Department of Utilities } +e!' 4~i ~~ "~~'- ~ ~ . p~ r ~ , # hCY - df & K~ Y?e t CHESTERFIELD COUNTY DEPARTMENT OF UTILITIES . J,,,.,,,..-°'" f.,r-.---'" 0 02 023,.--°~°`r~ ~p 037 " ~ ~ 002 r'~" ~~ v 562 664~~ 7 r./'"` 2556..---~' -.'1-0437 34.00 -v~ 2310 ~,,. 71,57 r,-1°050 ,,, o ~~ -~" 104 y,~ PS~t ~-~"' - -"~° ~µ ~ = , ` .. ~'~ 1...,. 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Cheste~eld County Department of Utilities ~; -,. Right Of Way Office ~ g a'~ y`~ N \-~ 1 inch = 900 fee4 ~_~ 4~_ ~ ~ ~ ~ ;;: m~ ~ ~. ,~EUk~b<`, FBEST IEL TY ~.~~, I, ~~` ~,~ ®AR® ®F SIJPE i91S Page 1 of 1 ~_s:- IVleeting ®ate: ctober ~, 2014 Item umber: i3.A.~. Subject: Designation of Virginia Department of Transportation Guardrail and Sidewalk Easements for the Deer Run Drive Sidewalk Project County Administrator°s Comments: County Administrator: Hoard Action Reguested°:' Designate VDOT guardrail and sidewalk easements for the Deer Run Drive Sidewalk Project and authorize the County Administrator to execute the Declaration. Summary of Information: In order to construct the Deer Run Drive Sidewalk Project, it is necessary that a VDOT guardrail easement and a VDOT sidewalk easement be designated for the project. This request has been reviewed by county staff. 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S$°~~ g ` v ~ ~ w ~3 am :a LLu u ti ¢ ~ ~ ztao pr w K / ? ~ ........... M a8 A ~z~g§~ ~` ~~ A N N~~~~~ _ / p~ o Ny o E ,ld - o y ago aw ~ ~ oa~ w' - ~' Z z yw a ¢E p ho J~rc~o art z ~ m~o .o a" o5a ~~ w ' - ~ z ao3~ ~z° z¢ o / ~ °aa3o°oodq 3i~~ ~ hxm ~n ° <oc / rca~i / ~ ~ g ow a ~o '~ o °<s a ~ ° ,a5w o~ 8 Eb / j x LL~mayLL~ ~3~a z°~ az zg ~°z ao <~ ~aam~3° I /. p ~~°.Q / ~ ~ M a ~ a / / /~ ~ l =~LiC~o 9~L / %\ atLr~Unda 8~~ Q ~J ~ o \ z _ °_ ~ Wsao ~~ ~ o ~ ~~ m ~ ~ . \ k '~ '. `~. \ ~ ~ ~~~e - ..\,. o Nm .. ~ ` d d~ ~® - \ ~ .. \ ,~ ~~ \ t ~SS~ ~ . \ G~ ~ ¢.ii ..~"~,~PPNG~h ~~ ~~'J~~4~ ~ ., ) f. ~ F ^Op ~ \ \ O ~' a 3h~o p 1p , 5-~W 3~~ C a rG' N~ ~~ J ` ~~~~ . s~~ CFIESTE FIEL C® ~~ ~. -~. r~~~ ~ ' ~ ~~r B® R® ®F SIJPER\/IS IBS Page 1 of 1 (~'~ ~~ ~~ AG E N ®A ~•,'- S~rrc9 ~~~~, eating ate: ®ctober 8, 2014 Ite Number: 8.A.9. Subject: Request to Quitclaim Portions of a Sixteen-Foot Sewer Easement and Eight-Foot Temporary Construction Easements Across the Property of Tropical Treehouse Corporation County Administrator`s Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of a 16' sewer easement and 8' temporary construction easements across the property of Tropical Treehouse Corporation. Summary of Information: Tropical Treehouse Corporation has requested the vacation of portions of a 16' sewer easement and 8' temporary construction easements across its property as shown on the attached plat. This request has been reviewed by the Utilities Department. Anew easement will be dedicated. Approval is recommended. IStriCt: Clover Hill Preparers John V~/. Harmon Title: Real Property Manager Attachments: ~'es ^ Igo # ~ Ste` 1,,- Glx~st~rfr~4d ~~aa [' x . rsf ~'tiliti~s .rv - ~~_ ~'~~- ;_~ :. '~$~. 1 V - ~a ~ i~m_f; .. 4~~ B: ~~a _~.. ,Y :~f~~,~,,\ FIESTE FIEL TY ~~~. ~® R F SUPS \fIS Page 1 of 2 ~~ ~k ' :. ~, ~~ ~~ 7 ' !-ii7 ~ ~ ®~ `~~ ,~/ ~_,_ eating ate: ®ctober ~, 2014 Iterrt umber: 8.A.1O. Subject: Appropriate Additional Road Cash Proffer Funds for the Genito Road/ Otterdale Road Intersection Improvement Project County Administrator°s Comments: "~ , County Administrator: ~ ~~~` ~~w,1~~ Board Action Requested: The Board is requested to appropriate an additional $350,000 in road cash proffers from Traffic Shed 6 and authorize the County Administrator to proceed with the Genito Road/Otterdale Road Intersection Improvement Project. Summary ®f Inf®rrnati®n: On October 12, 2005, the Board appropriated $208,000 for engineering for the Genito Road Shoulder and Genito Road/Otterdale Road Intersection Improvement Project. At that time, it was anticipated that additional cash proffers would also be available for construction of the improvements. However, the anticipated development did not go forward, and the road improvements were put on hold. Additional cash proffers are now available in Traffic Shed 6 to move forward with completing the design of the intersection improvements. A recently completed study of the intersection has shown a roundabout is the recommended alternative. Receipt of construction funds are anticipated on July 1, 2015, through the Revenue Sharing Program. Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Allan Carmody Title: Director of Budget and IVlana~ement Attachments: Yes ~ No ## ~~~~ , ~,gi EST IEL TY ®R F SIJPERIS S Page 2 ®~ 2 As E DA Summary of Information: (c®ntinued) On September 17, 2014, the Board approved the Genito Road/Otterdale Road Intersection Improvement Project as part of the FY16 Revenue Sharing program. The FY16 Revenue Sharing funds are anticipated to be available on July 1, 2015. The estimated total cost for design, right-of-way acquisition, and construction of a roundabout at the Genito Road and Otterdale Road intersection is approximately $2,558,000. Prior appropriations of $208,000 were used for preliminary engineering. Approximately $350,000 of road cash proffers can be used to now complete the design. FY2016 Revenue Sharing funds ($1M in cash proffers and $1M in state funds) will be used to acquire right-of-way and construct the roundabout. Recommendation: Staff recommends the Board take the following actions: 1) Appropriate $350,000 in Traffic Shed 6 road cash proffers for the Genito Road/Otterdale Road Intersection Project; and 2) Authorize the County Administrator to proceed with the design of the project . ®IStrICt: Matoaca 1-+ GENITO ROAD / OTTERDALE ROAD INTERSECTION IMPROVEMENT PROJECT V ~ GEIT / OTTE GALE R ESECTIO I PROVE ENT RJ GNITO R ~~ `~, ~. ,~ ~\, \ ,'` `~. ~~. ui`,. ~\ ®\ m 9 F, ~p \~ ~ %/ U ~~ ~ ~~ ~~g'C ~.r "i REVEI3LTE DATE SOURCE AMOUNT 10/12/2005 Road Cash Proffers, Shed 6 $208,000 Proposed 10/8/2014 Road Cash Proffers, Shed 6 $350,000 Anticipated 7/1/2015 FY16 Revenue Sharing $2,000,000 ', Total $2,558,000 ~' PROJEC°Y' ES°TINlA'I°E Preliminary Engineering $558,000 Right-of-Way $155,000 Utility Relocation $60,000 Construction Engineering $80,000' Construction $1,550,000 Construction Contingency $155,000 Total $2,558,000 n~_ S ;~1S ~t~lLf.71 ~~ I~, \ .~` ,b 'T. ~T •• %kG(~ ~/~ HESTERFIEL lJ TY e4FZ F ERIS S ~! 6~ Page 1 of 2 eetjng ate: ®ctober 8, 2014 Item umber: 8.A.11. Subject: Set a Public Hearing Date to Consider the FY2016 Transportation Alternatives Projects County Administrator's Comments: County Administrator: The Board is requested to set October 22, 2014 as a public hearing date to consider the FY2015 Transportation Alternatives (formerly Enhancement) Projects. Surnrnary f Inf®rrr'ati®n: With the adoption of MAP-21, three programs - Safe Routes to School, Enhancements and Recreational Trails - have been restructured into one program called Transportation Alternatives. Projects eligible for Transportation Alternatives funding include: ® On-road and off-road pedestrian and bicycle facilities ® Safe routes for non-drivers (children, older adults and individuals with disabilities) to access daily needs • Conversion of abandoned railway corridors to bike and/or pedestrian trails ® Construction of turnouts, overlooks and viewing areas ® Historic preservation and rehabilitation of historic transportation facilities Preparers Jesse W. Smith Attachments: ^ Yes No ® Inventory/control/removal of outdoor advertising ® Vegetation management to improve safety, prevent against invasive species and provide erosion control ® Archaeological activities relating to impacts from implementation of a transportation project • Environmental mitigation to address stormwater management, water pollution prevention due to road construction or runoff ® Wildlife mortality mitigation Title: ®irector of Transportation FIESTERFIEL U Tl( R F SUPS VISORS Page 2 ®f 2 AGEfiI Summary of Information: (c®n#inued) In FY2015, VDOT allocated $20.2 million for Transportation Alternatives projects statewide. The county requested and received $375,000 in Transportation Alternatives funds for the LeGordon Drive (Charter Colony Parkway to Midlothian Wood Boulevard) Sidewalk Project, in the Midlothian district. The county is awaiting authorization from VDOT to begin design of the project. Based on recent award amounts to projects in the VDOT Richmond District, staff recommends increasing this year°s funding request. Transportation Alternatives Projects are financed with 80 percent VDOT funds and a minimum 20 percent local match. The local match is usually provided from county funds, other sources, and/or from in-kind contributions. VDOT staff will review project applications for eligibility and the Commonwealth Transportation Board and Metropolitan Planning Organization will select projects for funding. The deadline for applications is November 1, 2014. Staff recommends continuation of the magisterial district rotation as in the past for project selection (Bermuda, Matoaca, Dale, Clover Hill, Midlothian). Staff recommends the following two projects, located in the Bermuda District, be submitted for consideration: • Harrowgate Road (Curtis Street to estimated at $500,000 • Harrowgate Road (Harrow Drive to Dogwood Avenue) and Cougar Trail at $600,000 Hyde Park Drive) Sidewalk project; North Street and Cougar Trail to Pedestrian Improvements; estimated If selected and approved, these projects require a local match of $100,000 and $120,000, respectively. Recommendation: Staff recommends the Board set October to consider the FY2016 Transportation the advertisement for that hearing. 22, 2014, as a public hearing date Alternatives Projects and authorize ®IStrict: Countywide €~z ~, ~ ,~ ~g~~,rlEWj ~, lion ~ ~~?,A 1769 ~ \!RGIP1~`~ ESl°E IEL TY BAR F SUE I S ACEN®A Page 1 of 2 eating ®ate: October 8, 2014 Item Number: 8.A.12. Subject: Approval of a Performance Agreement with Tranlin Inc. Associated with Tranlin's Construction of a Paper Manufacturing Facility in Chesterfield County County Administrator's Comments: County Administrator: The Board is requested to approve a Performance Agreement with Tranlin, INC. Summary ®f Inf®rmati®n: Tranlin, Inc. has chosen to construct and operate a new paper manufacturing facility in Chesterfield County. The project will be located on approximately 850 acres in the James River Industrial Park in the Bermuda District on the east side of Coach Road. The project is expected to have a capital investment of at least $2 billion and create approximately 2000 new jobs. The Virginia Economic Development Partnership Authority ("VEDP") and the County's Economic Development staff have negotiated the terms of a Performance Agreement with the company that will (i) award Tranlin a $5 million Governor's Development Opportunity Fund ("GOF")grant from the Commonwealth of Virginia which will be paid to the Economic Development Authority for disbursement to the company; and (ii) a Chesterfield Opportunity Fund ("COF") grant through the Economic Development Authority in exchange for the Company's commitment to make a capital investment of at least $2 billion and create 2,000 new jobs by December 31, 2019. Preparer: E. Wilson Davis, Jr. Title: Director of Economic Development Preparer: Allan M. Carmody Title: Director, 13ud~et and Management Attachments: Yes N® # ' ~a~ . CHEST FIEL CU 1' A ®F SUPEF~~fIS FMS Page 2 ®f ACE® The amount of the COF grant, which must at least match the state's grant in value, will be a sum equal to the amount of real estate taxes generated from the improvements to the property during the first three years of each of the three planned phases of the project. Phase I will be the conversion plant; phase II will be the pulp processing facility; and phase III will be the paper mill. At the end of each full tax year and payment of the real estate taxes to the County by the company, the County will make a grant to the company through the EDA. Based on the current project scope and timetable, Tranlin will pay approximately $15 million in real estate taxes between FY2016 and FY2022, resulting in a COF grant with an estimated value of approximately $11 million (each phase is only refunded over a three-year period, yielding the positive $4 million difference between the grant total and the total tax payment to the county). The company will also be eligible for approximately $16.9 million in enterprise zone benefits, stemming from machinery and related personal property investments at the facility. The amount of each annual grant will be verified by the Real Estate Assessor and the Treasurer, and each payment is made after the investments have occurred such that the payments correspond to only what investment activity has actually occurred. Staff recommends approval. ~,~ ~. .~ . v GOVERNOR'S DEVELOPMENT OPPORTUNITY FiJND CHESTERFIELD OPPORTUNITY FUND PERFORMANCE AGREEMENT This PERFORMANCE AGREEMENT made and entered this Eleventh day of September, 2014, by and among the COUNTY OF CI-IESTERFIELD, VIRGINIA (the "Locality'},.apolitical subdivision of tl~e Commonwealth of Virgizxia (tlze "Commonwealth"), and TRANLIN, INC. (the "Company'), a Delaware cozyoration jauthorized to transact business in the Commonwealth], and the ECONOMIC DEVELOPMENT AUTIIORITY OF THE COUNTY OF CIFIESTERFIELD (the "Authority"), a political subdivision of the Commonwealth. WITNESSETH: WHEREAS, the Locality has been awarded a grant of and expects to receive $5,000,000 f`rozn the Governor's Development Opportunity Fund {a "GOF Grant") thz•ough the Viz°ginia Economic Development Partnership Authority ("VEDP") for the purpose of inducing the Company to acquire land and to construct and equip a paper conversion plant and paper mill facility in the Locality (together, the "Facility'), thereby making a significant Capital Investment, and creating and Maintaining a significant number of New Jobs, as such capitalized terms are hereinafter defined; WHEREAS, the Locality wishes to ,Hake a grant f.•rom the Chesterfield Opportunity Fluid (a "COF Grant") for the purpose of inducing the Company to acquire, construct and equip the Facility, thereby making a significant Capital Investment, and creating and Maintaining a significant number of New .lobs; WI-IEREAS, the Locality is willing to provide the funds from the GOF Grant and the COF Grant (together, the "Grants") to the Authority with the expectation that the Authority will provide the funds to or faz• the use of the Company, provided that the Company leas committed to meet certain critez•ia relating to Capital. Investment and New .lobs; WHEREAS, the Locality, the Authority and the Company desire to set forth their understanding azad agreement as to the payout of the Grants, the use of the proceeds of the Grants, the obligations of the Company regarding Capital lnvestment and New Jobs, and the repayment by the Company of all or part of the Grants under certain circumstances; WHEREAS, the acquisition, construction; equipping and operation of the Facility will entail a capital expenditure of approximately $2,OOO,U00,000, of which approximately $254,200,000 will be invested in tangible business property, approximately $1,341,400,000 will be invested in machinery and toots, approximately $17,900,000 will be invested in the purchase of land, and approximately $386,000,000 will be mvested in the construction of z°eal property improvements; Caralicr GOF and COI' G ~'am Yci~to~xnanec :A~~rccmenc D(17 ] 4 a~i+ $ ~, WHEREAS, the acquisition, construction, equipping and operation of the Facility will further entail the creation of 2,000 New .Tubs at the Facility; and WHEREAS. the stimulation of the additional tax revenue and economic activity to be generated by the Capital Investment and New Jobs constitutes a valid public purpose for the expenditure of public funds and is the animating ptzrpase for the Grants: NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises and undertakings of the parties to this Agreement, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the paz-ties covenant and agree as follows. Section 1. I)efiniti®ns. For the purposes of this Agreement, the following terms shalt have the following definitions: "Capital hlvestment" means a capital expenditure by or on behalf of the Company on or after ,tune 1, 2014 in taxable real property, taxable tangible personal property, or both, at the Facility. The purchase or lease of furniture, fixtures, machinery and equipment, including under an operating lease, will qualify as Capital Investment. "Maintain" means that the New Jobs created pursuant to the Grants will continue without interruption from the date of creation through the Performance Date. Positions for the New Jabs will be treated as Maintained duzizag periods in which such positions are not filled due to (i) temporary reductions in the Company's employment levels (so long as there is active recruitment for open positions}, (ii) strikes, and (iii) other temporary work. stoppages. "New Job" means new permanent full-time employment of an indefinite duration at the Facility for which the standard fringe bezrelits are paid by the Company for the employee, and for which the Company pays an average annual wage of at least $45,6&3. Each New Job must require a minimum of either (i) 35 hours of an employee's time per week for the entire normal year of the Company's operations, which "normal year" must consist of at least 4$ weeks; or (ii) 1,680 hours per year. Seasonal or temporary positions, positions created when a job function is shifted from an existing location in the Commonwealth, and positions with construction contractors, vendors, suppliers and similar multiplier or spin-off jobs shall nat qualify as New Jobs. For purposes of this Agreement, the term ``average annual wage" shall include all wages, salary, bonus, and other compensation and shelf include regular pay, overtime pay, vacation pay, and holiday pay. "Performance Date'' means Decembez• 31, 2019. If the Lveality, in consultation with the Authority and VEDP, deems that good faith and reasonable efforts have been made and are being made by the Company to achieve the Targets, the Locality may agree to extend the Performance Date by up to 1 ~ months. If the Performance Date is extended, the Locality shall send written notice of the extension to the Authority, the Company and VEDI? and the date to which the Cavalier GQPaitd COI Grxnc P~•eEormanec agn~c~nxn~ (I(,t71~1 ~ ~~~ ~ a..i' .. ~ Performance Date has been extended shall be the "Performance Date9' for the purposes of this Agreement. "Targets" aneans the Company's obligations to make Capital Investments at the Facility of at least $2,000,000,000 and to create and Maintain at least 2,000 New Jobs at the Facility, ail as of the Performance Date. "Virginia Code" means the Code of~ Virginia of 1950; as amended. Section. 2. 'Targets. The Compaary will acquire; canstruct, equip and operate the Facility in the Locality, make or cause to be made a Capital Investment of at least $2,000,000,000, and create and Maintain at least 2,000 New Jobs at the Facility, all as of the Performance Date. The Locality and the Authority hereby strongly encourage the Coanpany to ensure that at Ieast 30% of the New .Tabs are offered to "Residents" of the Commonwealth, as defaned in Virginia Code Section 58.1-302. In pertinent part, that definition includes natural persons domiciled in Via°ginia or natural persons who, for an aggregate of more than 183 days of~the yeaa•, maintained a place of abode withial the Commonwealth, whether domiciled in the Commonwealth or not. The average annual wage of the New .Yobs of at least $45,663 is anore than the prevailing average annual wage in the Locality of $43,907. The Locality is not ahigh-unemployment locality, with an unemployment rate for 2013 which is the last year foa• which such data is available, of 5.5% as compared to the 2013 statewide unemployment rate of 5.5%. The Locality is not ahigh-poverty locality, with a poverty rate for 2012, which is the last year for which such data is available, of 7.3% as compared to the 2012 statewide povea-ty rate of 11.8%. Section 3. Disbursement of Grants. (a) GC~F Grant: By no later than September 30, 2014, the Locality will request the disbursement to it of the GOF Grant. If not so requested by the Locality by September 30, 2014, the provisions in this Agreement related to the GOF Grant will terminate. The Locality and the Company will be entitled to reapply for a GOF Ga°ant thereafter, based upon the terms, conditions and availability of funds at that time. The GOF Grant in the amount of $5,000,000 will be paid to the Locality, upon its request. Witlxin 30 days of its receipt of the GOF Grant proceeds, the Locality will disb~use the GOF Grant proceeds to the Authority. Within 30 days of its receipt of the GOF Grant proceeds, the Authority will disburse the GOF Grant proceeds to the Company as an inducement to the Company to achieve the Targets at the Facility. The Coanpany will use the GOF Grant proceeds far site acquisition or for grading, drainage, paving, and any other activity required to prepare the Facility site for construction, as permitted by Section 2.2-115(D) of the Virginia Code. C,aealicr C=C)I~ and C:(~l~ Grnnc Pcrfc>rmm~cc At;n,~cma~c QG'1774 s~ ,~ ~:,> .;, Notwithstanding anything iTi this Agreement to the contrary, neither the Locality nor the Authority will have any obligations to disburse GOF Grant proceeds under this Agreement until and unless this Agreement is approved by the Locality's Board of Supervisors and the proceeds of the GOF Grant have been received from VEDP. (b} C'OF Grant: Subject to appropriation by the Locality's Board of Supervisors, the COF Grant will he a stun equivalent to the amount of real estate taxes generated by the structures (not the land) constructed during each Phase of development of the Facility and paid to the Locality during the first three consecutive years after each Phase of the Facility obtains a certificate of occupancy. Phase I of the Facility shall be the paper conversion plant, Phase II of the Facility shall be the pulp processing facility, and Phase. III of the Facility shall be the paper mill. The COF Grant will be made in three (3) separate payments per Phase, one per year for the first three ii>11 tax years after each Phase of the Facility receives its certif Cate of occupancy. Tax payments attributable to different Phases may be cambined. Tax payments shall be verified by the Treasurer and Real Estate Assessor of the Locality. Following the receipt of the real estate taxes from the Company in December, the Locality shall make the COF Grant to the Authority. Within 30 days of its receipt of the COF Grant proceeds, the Authority will disburse the COF Grant proceeds to the Company. The Company may ttse the proceeds of the C~OF Grant for any lawful purpose. Notwithstanding an}thing in this A„reement to the contrary, neither the Lacality nor the Authority will have any obligations to disburse COF Grant proceeds under this Agreement until and unless this Agreement is approved by the Locality's Board of Supervisors and the Authority has received such Rands from the l_,ocality. Section 4. Break-Even Point:~State and Local Incentives. VEDP has estimated that the Commonwealth will reach its "break-even paint" by the Performance Date. The break-even point campares new revenues realized as a result of the Capital Investment and New Jobs at the Facility with the Commonwealth's expenditures on incentives, including but not limited to the GOF Grant. With regard to the Facility, the Commonwealth expects to provide incentives in the following amounts: Category of Incentive: Total Amount GOF Grant $ 5,000,000 Virginia Jobs Investment Program ("V1IP") (Estimated) 4,000,000 Enterprise 7..one Job Creation Grant ("EZJCG") (Estimated) 1,400,000 Enterprise Zone Real Property Improvement Grant ("EZRPIG") 200,000 (Estimated) Custom Performance Grant (Subject to passage of legislation 20,000,000 authorizing the Custom Performance Grant) (Estimated) Port Economic and Infrastructure Development Grant ("Port 500,000 Grant") [a~~alicr GOf~ arnl COf~ `..;rant Pcr~ntmancc :\grccmcnt 0C771~} The Locality expects to provide the following incentives, as matching gz°ants or otherwise, for the Facility: Cate~ar„~of Incentive: Total Amount COF Grant (Estimated) $11,088,000 Local Enterprise Zone Incentives ("Local EZ 16,912,500 Incentives") (Estimated If, by the Perforn~anoe Date, the COF Grant and Local EZ incentives funds disbursed or committed to be disbursed by the Locality to the Company total less than the $5,000,000 GOF Tlrant local match requirement, the Locality, subject to appropriation, will make an additional grant through the Authority to the Company of the difference at the Performance Date, so long as the Company has met its Targets. The proceeds of the GOF Grant and the COF Grant shall be used for the purposes described in Section 3. The VJIP grant proceeds shall be used by the Company to pay or reimburse itself for recruitment and training costs. T`he proceeds of; or the savings from, the EZJCG, the EZRPIG and the Local EZ Incentives may be used by the Company for any lawful purpose. The proceeds of the Custom Performance Grant and the Port Grant may be used by the Company foz• any lawful purpose. Sectian 5. Repayixtent Obli~atian. (a) GOF Grant: If Statuttr~y Minimum Eligibility Requirements are Not Met: Section 2.2-11 S of the Virginia Code requires that the Company make a Capital Investment of at least $5,000,000 in the Facility and create and Maintain at least 50 New Jobs at the Facility in order to be eligible for the GOF Grant. Failure by the Company to meet either of these statutory minimum eligibility requirements by the Performance Date shall constitute a breach of this Agreement and the entire GOF Grant must be repaid by the Company to the Authority. (b) GOF Grafat: If Statutory Minimum Eligibility Requirenaenls ar°e Met: The provisions of this subsection (b) shall become applicable only if the Company has met the statutory minimum eligibility requirements for a GOF Grant set forth in subsection (a). For purposes of repayment, the GOF Grant is to be allocated as $2,500,000 (50%) for the Company's Capital Investment Target and $2,504,000 (50%) for its New Jobs 'Target. If the Company has met at least 90% of both of the Targets at the Performance Date, then and thereafter the Company is no longer obligated to repay any portion the GOI' Cirant. If the Company has not met at least 90% of either or both of its Targets at the Performance Date, the Company shall repay to tlae Authority that part of the GOF Grant that is proportional to the 'T'arget or Targets for which there is a shortfall. For example, if at the Performance Date, the Capital Investment is only $1,600,000,000 (reflecting 80% achievement of the Capital Investment Target) and only 1,000 New Jobs have been cz°eated and Maintained (reflecting achievement of 50% of the New Jobs Target), the Company shall repay to the Authority 20% of the moneys allocated to the Capital Investment Target ($500,000) and 50% of the moneys allocated to the New Jobs Target (~a~°alicc ~';OR and CC)1~ Grant Pcrti~anancc ~\~rccmcnt OG171d ttr~y, t (c) G~FGrcrnt: Deternainat~ion of7nczbility tQ Comply: If the Locality, the Authority or VEDP shall determine at any time prior to the Performance Date (a "Determination Date") that the Company is unable or unwilling to meet and Maintain its Targets by and through the Performance Date, and if the Locality, the Authority or VEDP shall Dave promptly notified the Company of such determination, the Company must repay the entire GflF Grant to the Authority. Such a determination will be based on such circumstances as a filing by or on behalf of the Company under Chapter 7 of the U.S. Bankruptcy Code, the liquidation of the Company, an abandonment of the Facility by the Company or other similar significant event that demonstrates the Company will be unable or is unwilling to satisfy the Taz•gets. (d) Repayment Dales: Any repaymeaat shall be clue from tlae C'onapany to the Autlaorlty within ninety clays of the Performance lDate or tfae d)ete~•rninrrtiot: IJate, its applicable. Any moneys repaid by the Compazry to the Authority hereunder shall be repaid by the Authority to the Locality. Any moneys repaid by the Authority to the Locality shall be repaid by the Locality promptly to VEDP for redeposit into the Governor's Development Opportunity Fund. The Locality and the Authority shall use their reasonable efforts Co recover such funds, including .legal action for breach of this Agreement. Neither the Locality nor the Authority shall have any responsibility for the repayment of any sums hereunder unless said sums have been received by the Locality or the Authority, respectively, $iom the Authority or the Company. In no event shall this Agreement require the Authority and the Locality to litigate against each other. Section +b. Company Reporting. The Company shall pi°ovide, at tht Company's expense, detailed veri#ication reasonably satisfactory to the Locality, the Authority and VEDP of the Company's progress on the Targets. Such progress reports will be provided annually, starting at 1Vlarch 31, 2015 and covering the period through the prior December 31. Further, the Company shall provide such progress reports at such other times as the Locality, the Authority or VF.,DP may reasonably require. With each such progress report, the Coznpazay shall report to VEDP the amount paid by the Company in the prior calendar year in Virginia corporate or business income tax. VEDP has represented to the Company that it considers such information to be confidential proprietary information that is exempt from public disclosure under the Virginia Freedom of Information Act and that such information will be used by VE.)~P solely in calculating aggregate return on invested capital analyses for purposes of gauging the overall effectiveness of economic development incentives. Section 7. Notices. Any notices required or permitted under this Agreement shall be given in writing, and shall be deemed to be received upon receipt or refusal aftez• mailing of the same in the United States Mail by certired mail, postage fully pre-paid or by overnight courier (refusal shall mean return of certified mail or overnight eotirier package not accepted by the addressee): <;a~-aLicr GOP and C01~ C~nuu PCrti~mtmcu agrecm@n[ OG7 714 ~ e if to the Company, to: Tranlin, Inc. Suite 119, One Boar's 1-lead Pointe Charlottesville, VA, 22903 Attention: Chairman and ECO if to the Locality; to: County of Chesterfield P.O. Box 40 Chesterfield, Virginia 23832 Attention: County Administrator if to the Authority, to: Economic Development Authority of the County of Chesterfield c/o Chesterfield County Department of Economic Development P. O. Box 760 Chesterfield, Virginia 23832 Attention: Chairman if to VEDP, to: Virginia Economio Development Partnership 901 East Byrd Street, 19"' Floor Past Office Box 798 (zip: 23218-0798] Richmond, Virginia 23219 Attention: President and CEO Sec#iota $. Dispa#e Resola#ion. with a copy to: Tranlin, Inc. Suite 119, One Boar's head Pointe Charlottesville, VA, 22903 Attention: Corporate Secretary with a copy to: County of Chesterfield P.O. Box 40 Chesterfield, Virginia 23832 Attention: County Attorney with a copy to: ChesterfZCld County Department of Economic Development P. O. Box 760 Chesterfield, Virginia 23832 Attention: Director of Economic Development and with a copy to: County of Chested eld P.O. Box 40 Chesterfield, Virginia 23832 Attention: County Attorney with a copy to: Virginia Economic Development Partnership 901 East Byrd Street; 19"' Floor Post Office Box 798 (zip.: 23218-0798) Richmond, Virginia 23219 Attention: General Counsel In the event of any dispute, controversy or claim of any kind. or nature arising under or in connection with this Agreement (including disputes as to the creation, validity, or interpretation of this Agreement) (a "Dispute"), then upon the u~°itten request of any party, each of the parties will appoint a designated senior executive whose task it will be to meet for the purpose of endeavoring to resolve the Dispute. `I`he designated executives will meet as ofteza as the parties ( ;n:ilicc G(aJ ;ae~d !:C)I~ Coi^~nc PcrFornkrtnec .\grecmcnt. CK~i7l4 reasonably deem necessary in order to gather and furnish to the other ail information tivith respect to the matter in issue which the parties believe to be appropriate and germane in connection with its resolution. Such executives will discuss the Dispute and will negotiate in good faith in an effort to resolve the Dispute witho€zt the necessity of any formal proceeding relating thereto. The specific format for such discussions will be left to the discretion of the executives but may include the preparation of agreed upon statements of fact or vti~ritten statements of position furnished to the other parties. ~ No formal proceedings for the resolution of the Dispute may be commenced until the earlier to occur of (a) a goad faith. mutual conclusion by the executives that amicable resolution through continued negotiation of the matter in issue does not appear likely ar (b) the 90t~' day after the initial request to negotiate the Dispute. if the resolution of the Dispute requires any party to take, or cause to be taken or to cease taking, some actioz3, such patty shall be provided a reasonable period of time, not to exceed ninety (90) days, to take, to cause, or to cease taking, such actioz3. Secti®n 9, Miscellaneous. (a) Entire Agreement; Amendments: This Agreenent constitutes the entire agreement among the parties hereto as to the GQF Grant azid the C®F Grant and may not be amended or modifzed, except in writing, signed by each of the parties hereto. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. (b) Assignment: This Agreement shall be binding upon and inure to the benc;fit of the parties hereto and their respective successors and assigns. The Company may not assign its rights a.nd obligations under this Agreement without the prior written consent of the Locality, the Authority and VEDP. Notwithstanding the preceding sentence, the Company shall have the right, without the consent of any party 13erety or VEDP, to assign its rights and responsibilities under this Agreement to any entity that awns 100% of its issued and outstanding capital stack or any ez3tity contzolled by it, provided that (i) the Company s13a11 remain liable for the performance by any such assignee of its obligations under this Agreement, {ii) the Company shall provide written notice of such assignment to the Locality, the Authority and VEDP, and (iii) s€zeh assignee shall assume all of the obligations of the Company under this Agreement. (c) Governing Latin; venue: This Agreement is made, and is intended to be performed, 113 the Commonwealth and. shall be construed and enforced by the laws of the Caznmonwealth without regard to is conflict of laws provisions. Jurisdiction and ven€ae for any litigation arising out of or involving this Agreement shall lie in the CirClllt Court of the County of Chestertleld, and such litigation shall be brought only in such couz•t. (d) Countc>fparts: This Agreement may be executed in one or z33oz•e counterparts, each of which shall be an original, at3d all of which together shall be one and the same instrument. (e) Severahility: If any provision of this Agreement is determined to be unenforceable, invalid or illegal, then the enforceability, validity and legality of the remaining provisions will not in any way be affected or impaired, and such provision will be deemed to be Ca~~alier GUf+ and (:(Jfr Gratat Perfonnancb tlt;reemnu: 11(1714 (~ : ~„ K restated to reflect the aziginai intentions of the parties as nearly as possible in accordance with applicable law. (f) Attt~rneys Fees: Attorney's fees shall be paid by the party inclzrring such fees. (g) IRC Section 118: The Company intends that the GQF Grant will qualify under Section 118 of the Internal Revenue Code of I986, as amended, and the applicable Treaszzry Regulations under that Section, and affirms that the GOP Gz°ant was granted as an inducement for the Company to acquiz•e, construct, equip and operate the Facility within the Coznmonwealfih and the Locality and not in exchange far any goods or services. The Locality and the Authority have offered the local incentives descz-ibed in this Agreement to induce the Company to acquize, construct, equip and operate the Facility in the I,acality, and in the Commonwealth. (h} Confidentiality; Each paz°t}' agrees to keep confidential the matters contained in this Agreement, except as may be required by applicable law, including tlae Virginia Freedom of Information Act, Virginia Code ~ 2.2-37UQ et secs, as the same may be amended from time to time, until a public announcement of the Company's decision to establish its Facility in the Locality and the Commonwealth is made by agreement of the patties at the agreed time, manner, az~d place. (i} Reps°esentat~ves Not Individually Liable: No member, trustee, officer, official, repz•esentative, employee, director, or partner or the respective successors or assigns of any party hez•eto shall be personally liable in the event of any default or breach of any obligation under the terms of this Agreement. (j) Non-WaiveY• No party hereto shall be deemed to have waived the exercise of any right hereunder unless such waiver is made expressly and in writing, and no such waiver of any such right in any one instance shall be deemed a waiver as to any other instance of any other right. (k} headings: The headings in t11is Agreement are for purposes of convenience only and shall not modify or enlarge the interpretation of the text of this Agreement. The words "herein," "hereof," and "hereunder" acid other words of similar import shall refer to this Agreement as a whole and zaot to a particular Section, Subsection, or Paz-agz°aph. Whenever the context hereof shall so requiz•e, the singular shall include tlae plural, the male gender shall include the female gendez• and the neuter, and vice vezsa. (I} No Ptaj°tnei-ship: This Agreement does not and shall not be construed to create a partnership, joint venture, or any other relationship between or among the parties hereto except the relationship specifically established hereby. (m} Days: If any action is required to be performed, oz° if any notice, consent or other connnunication is given, on a day that is a Saturday or Sunday or a legal holiday in the jua•isdiction in which the action is required to be performed or in which is located the intended recipient of such notice; consent or othez- communication, such performance shall be deemed to be required, and such notice, consent or other communication shall be deeaned to be given, on Ca<-alicr GOf~ and CQF Grant~J'crC«nnnncc ,Agrcetncnt Oir9?l~ q F asn , 'r the first business day following such Saturday, Sunday or legal holiday. Unless otherwise specified herein, ail refea•ences herein to a "day" or "days" shall refer to calendar days and not huusiness days. [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK.] C;aralicr CX.) I ~ anal C;O I~' C'; i anC 'Pcrtimnancc :1 yrrcmcn t UG 1714 ~~+ '°~' , IN WITNESS WI-IEI~E®F, the parties hep°eta have exectrted this Performance Agreement as of the date first written above. C®UNTY ®F C ESTE IELD, ~II2GINIA BY Name: Title: Date: ETON®1VIIC DEVELt)PMENT AUTI3Ci:1l~IT7' ®F TkIE C®iJNTY ®I; ~ESTEIgF'IEILI? Iiy Name: Title: Date: TRANLIN, INC. 13y Da Cacalicc GOF anct CQI~ Grant PetEornmcc :At;r~~cmcnc OG1774 ii .~ ~ r--,. `~~~~W ~ K}~e`° CFiESTE FIEL C U TY ~f l f \ 4 i *~," 1 I ,(~ ~®~46~® ®F Sl9PERVlS®RS Page 1 ®f 3 ~7~lR Gist ~~_:.~' eetjn ®ate: ®ct®ber 3, 2014 i$e u ber: x.,4.13. Subject: Priority List of Primary and Interstate Transportation Needs The Board is requested to approve the attached priority list and letter regarding Chesterfield County's transportation priority needs, and submit this information to the Virginia Department of Transportation, Commonwealth Transportation Board, and the county's congressional and state legislative delegations. Surnr~ary of 9nf®r ato®n: The Board of Supervisors is requested to adopt a priority list of primary, interstate and other transportation needs for consideration by the Virginia Department of Transportation (VDOT) when updating their Six-Year Improvement Program (SYIP). VDOT's SYIP identifies projected funding for primary and interstate roads, rail, transit and other federally-funded, specialty projects. The Commonwealth Transportation Board (CTB) held a public meeting for the proposed (FY2016-FY2021) SYIP, along with a draft mid-year revision to the existing (FY2015-FY2020) SYIP, on October 1, 2014. Written comments on both are being accepted until October 30, 2014. (Continued on neact page) CHESI'ERFIEL C®U TY R F SUPS \fIS RS Page 2 ® 3 AGE ®,A Summary of Information: (Continued) The purpose of the meeting and comment period is to obtain input on the proposed SYIP. However, this year's meeting also allowed the CTB to receive comments regarding the draft mid-year revision to the existing SYIP. The existing SYIP is being revised to address state funding shortfalls and to remove funds which are eligible for the statewide prioritization process being developed by the CTB in response to the adoption of House Bill 2. Funding will be reprogrammed when the prioritization process is implemented with the future FY2017-FY2022 SYIP. Draft Mid-Year Revision to the Existing (FY2015-FY2020) SYIP Staff has reviewed the draft mid-year revision to the existing SYIP. The following changes are proposed to the projects identified on the Board's priority list. The draft letter (Attachment A) addresses these revisions: ® Route 288/Route 360 Interchange: $0.5 million removed; $1.5 million remains for preliminary engineering ® Route 10 (Bermuda Triangle to Meadowville) Widening: $6.7 million removed; project now has a shortfall of $24 million ® Meadowville Road over I-295 Bridge: $1.5 million removed; project now has no funding Proposed (FY2016-FY2021) SYIP Staff recommends the following revisions to the Board's priority list transportation needs (Attachment B): ® Update project descriptions and estimates ® Delete projects under construction or completed: Route 360 (Winterpock Road to Woodlake Village Parkway) Widening and Route 288/Chester Road Interchange Improvements ® Delete Signalization (Various Locations, Countywide) ® Add I-95/Route 10 Interchange Improvements and I-95/Willis Road Interchange Area Improvements In addition, staff recommends reprioritizing the projects as shown on Attachment B: ® Identify fully-funded projects, with the request that funding be maintained until the projects are constructed ® Proposed Priorities 1-4 for projects that have been partially funded ® Proposed Priorities 5-16 for additional needs that have no current funding -~ ~` ~' CF9ESTERFIEL® NTY ®® ®F SllPE VIS RS Page 3 ®f 3 ~-GEfVD~4 Surrirraa~ ®f Inf®ra$i®n (C®ntinued): Staff recommends the attached letter and adopted priority list of projects (Attachments A & B) be sent to VDOT for inclusion in the public record expressing support for the priority projects. The letter should also be sent to the Richmond District CTB member and the county's legislative delegations. ReC®tl'liY6e~'l~a$i®fi: Staff recommends the Board: 1) Adopt the recommended priority list of primary, interstate, and other transportation needs; and 2) Approve the attached letter and send it, along with the adopted priority list of projects, to the Virginia Department of Transportation, Richmond District Commonwealth Transportation Board member and the county's legislative delegations. ®!S$t'iC$: Countywide ~; ;.. ~. ~ `.~ ~_. October 2014 Charles A. Kilpatrick, P. E. Commissioner Virginia Department of Transportation 1401 E. Broad Street Richmond, VA 23219 SUBJECT: Chesterfield County's Priority Projects Dear Commissioner Kilpatrick: On behalf of the Chesterfield County Board of Supervisors, I am submitting our list of priority projects for the county. The Board is requesting that the Commonwealth Transportation Board provide funding for these projects and that our priority list be entered into the Richmond District Public Meeting record for the draft Mid-Year Revision FY15-FY20 Six-Year Improvement Program and the proposed FY16- FY21 Six-Year Improvement Program. We recognize that the mid-year revision to the current Six-Year Improvement Program is being considered to address funding shortfalls and the upcoming statewide prioritization process resulting from adoption of House Bill 2. Several of our priority projects have been fully-funded and were not impacted by the mid-year revision. We want to insure the funding for these projects is maintained so that they can be constructed. Chesterfield's first and second priority projects are proposed to be impacted by the mid-year revision: Route 288/Route 360 Interchange Improvement Project and Route 10 (Bermuda Triangle Road to Meadowville Road) Widening Project. Progress has been made on both of these projects, but additional funding will be necessary to implement the plans being developed. The Route 288/Route 360 Interchange Improvement Project could be constructed in phases to begin addressing the high volume of regional traffic using Route 288 in the Route 360 interchange area. The high volume of traffic today exiting Route 288 onto Route 360 causes extreme backups onto Route 288 during peak periods, restricting through traffic on Route 288 to a single Bane. Interrelated traffic congestion occurs on Route 360, which currently carries over 80,000 vehicles per day. Improvements are needed not only for additional capacity, but also to improve safety. The VDOT Richmond district office is managing aplanning- level study to identify and prioritize improvements to assist in mitigating the traffic problems in this area. The study should be complete in the spring of 2015. The results of this study will document those much needed improvements. Funding should be provided to this major regional transportation problem now. The Route 10 (Bermuda Triangle Road to Meadowville Road) Widening Project will support the state's and county's economic development efforts occurring at the Meadowville Technology Park. The project will construct Virginia's first "Superstreet": an innovative transportation solution to facilitate high ttacnt Paige 1 of 2 ~~ „' > ,. volumes of traffic. Plans for the project have been completed and right-of-way can now be acquired. Initial funding of $15.9 million was provided for this project from the Governor's Transportation Initiative of 2011, but the draft revision indicates a reduction of $6.7 million for the project. Even with $14 million in RSTP funds from the MPO, an additional $24 million is needed for the project, based on the current estimate. The draft revision also indicates funding was removed from another county priority project: I- 295/Meadowville Interchange Improvement. This project is needed to complete the planned phase two improvements at the interchange which will assist in mitigating the traffic generated by development within the Meadowville Technology Park. No work has begun on the project. We are hopeful that this project will score well with the statewide prioritization process as it supports the economic vitality of the region. We would like to express our appreciation to the Commonwealth Transportation Board for the continued funding for the revenue sharing program. This program is an excellent way to partner with the state to deliver a variety of important projects. In addition, we are appreciative of the on-going support and cooperation we get from you, the VDOT Central Office, District, and Residency staff. If you need additional information or clarification, please let us know. If funding is provided for these projects, the county stands ready to manage them through construction. We look forward to working with you in the future. Sincerely, James "Jim" Holland Dale District Chairman, Board of Supervisors Attachment cc: The Honorable Members of the Chesterfield Congressional Legislative Delegation The Honorable Members of the Chesterfield State Legislative Delegation The Honorable Members of the Board of Supervisors Roger Cole, Commonwealth Transportation Board Member Thomas A. Hawthorne, District Administrator James J. L. Stegmaier, County Administrator William Dueler, Deputy County Administrator Jesse Smith, Director of Transportation Page 2 of 2 Recommended ._ _..._ Chesterfield County Board of Supervisors _ _ _..v. _ Priority List of Interstate, Primary, and ®ther Transportation Needs Proposed Priority Previous Priority Project Estimate Total Funding Shortfall 2 Route 60, Alverser Dr to Old Buckingham Rd $16.9M $16.9M none Maintain 4 Route 10, Route 1 to I-95 $8M $8M none Current 9 Huguenot Road, Route 60 to Alverser Dr $3.5M $3.5M none Funding 10 Route 1, Old Bermuda Hundred Rd Intersection $5M $5M none 1 1 Route 288/Route 360 Interchange $300M $1.5M $298.5M 2 3 Route 10, Bermuda Triangle Rd to Meadowville Rd $45.2M $21.2M $24M 3 7 Route 360 EB, Lonas Pkwy to Castle Rock Rd $6.6M $1.8M $4.8M 4 6 Route 10, Whitepine Rd to Frith Ln $15.2M $1.3M $13.9M 5 20 I-295/Meadowville Rd Interchange $20M none $20M 6 new I-95/Route 10 Interchange $10M none $10M 7 new I-95/Willis Rd Interchange $43M none $43M 8 8 Route 360, Woodlake Village Pkwy to Otterdale Rd $25M none $25M 9 11 Centralia Road, Memory Ln to Chester Rd $25M none $25M 10 14 Powhite Parkway, Watermill Pkwy to Woolridge Rd $19M none $19M 11 13 New Freeways (Engineering and Right-of-Way) $13M none $13M 12 17 Park and Ride Facilities $2M none $2M 13 21 Ettrick Multimodal Station $7.5M none $7.5M 14 16 Sight and Sound Barriers $50M none $50M 15 18 Powhite ParkwayToll Removal $49M none $49M 16 19 High Speed Rail NA NA NA 5 Route 360, Winterpock Rd to Woodlake Village Pkw Under Construction Removed from 12 Route 288/Chester Rd Interchange Complete the list 15 Signalization, Various Locations NA Attachment B ~;~:~ "~r~'3 - Y ~,y F t.Il fii ~. ~~~~ ~~ ~.. ~~k~`,> , ESTE IEL TY llE VIS S EN Page 1 of 4 eetin ate: ®ctober 8, 2014 Item umber: 9.A. Suoect: Developer Water and Sewer Contracts County Adrniinastrator°s Corairr,ents: County Adrt~iinistrator: Board Actiion Request The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and Developers where there are no County funds involved. This report is submitted to the Board as information. Summary ®f Inf®rmati®n: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 07-0013 Project Name: Kings Grove Section 5 Location: 6030 Regal Crest Drive Developer: OWHWHY, LLC Contractor: RDS Utilities LC Contract Amount: Water Improvements - Wastewater Improvements - District: Dale $ 68,035.00 $ 135,048.10 Preparers William ®. Wright Title: Assistant ®irector of Utilities ttac manta: ^ ~'es ~ No # ~.. " ~P4~~ CHEST IEL ClJ Tl( ~- F S IS S Page 2 ®~ ~ C7EIV® 3. Contract Number: 13-0221 Project Name: Oxygen at Centerpointe Location: 1201 Charter Colony Parkway Developer: Centerpointe Associates LC Contractor: Richard L. Crowder Construction Company Contract Amount: Water Improvements - $ 340,783.89 Wastewater Improvements - $ 7,032.46 District: Clover Hill 4. Contract Number: 13-0251 Project Name: Memory Center - Bon Secours Drive Location: 13800 Bon Secours Drive Developer: TMC Richmond, LLC Contractor: Richard L. Crowder Construction Company Contract Amount: Water Improvements - $ 29,421.69 District: Clover Hill '~' ~' p•1 ' 'p CHEST FIEL CU°T R F SIJ ifIS Page 3 ®f 4 EN® Sum ary of Information, (Continues 5. Contract Number: 14-0015 Project Name: Road Improvements on Charter Colony Parkway Location: 1301 Charter Colony Parkway Developer: Centerpointe Associates, LC Contractor: Richard L. Crowder Construction Company Contract Amount: Water Improvements - $ 98,201.73 District: Clover Hill 6. Contract Number: 14-0050 Project Name: Walmart Neighborhood Market # 7174 - Meadowbrook Plaza Location: 9801 Ironbridge Road Developer: Wal-Mart Stores East, LP Owner: Beechwood, Incorporated Contractor: William A. Randolph, Incorporated Sub-Contractor: C.D. Hall Construction, Incorporated Contract Amount: Water Improvements - $ 72,430.00 Wastewater Improvement - $ 15,000.00 District: Dale 7. Contract Number: 14-0058 Project Name: Panda Express Location: 7200 Tim Price Way Developer: CFT Development LLC Contractor: Lyttle Utilities Incorporated Contract Amount: Water Improvements - $ 4,707.60 Wastewater Improvements - $ 3,139.00 District: Midlothian . ~~ ~¢a CFI TE IEL C TY A F S E \61S RS Page 4 ®f 4 AGE A Summary of Information: (Continued) 8. Contract Number: Project Name: Location: Developer: Contractor Contract Amount: District: ~' ~~ 14-0138 Ferndale Avenue (21600) Water Meter and Sewer Lateral 21600 Ferndale Avenue Eugene R. Sturt and J. J. Sturt Jr. W. M. Harman Construction Company Inc. Water Improvements - Wastewater Improvements - $ 2,000.00 $ 4,200.00 Matoaca STERIEL TY /~~~`'~"\ B®AR® ®F SUPER\/IS® S Page 1 0#' 1 1~ , ~ ~ ~k_ ,.~ A~E~®~ ;.fik Glri~~ i IVleetin ate: ®ctober ~, 2014 Item Nu ber® 9.. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: i3oard Action Requested: Acceptance of attached report. Surnrnary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attach ants: Yes ^ N® # ~~ C~IES"I'E1tFIEI,1) C®IJI~'I'Y GEl~E I, FiJNl) BALANCE Budgeted Ending 1$alances September 17, 2014 ®/® of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1% 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014* * $55,000,000 8.1 *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level froYn 7.5 percent to 8.0 percent *xPending outcome of audit results. ~3~~~~, CIIESTERFIELI) C®UN'I'~' RESERVE F®R FU'T'URE CAPI'T'AL, PRO.IECTS September 17, 2014 Board 1Vleeting Date I)escraption F®R FISCA L, FEAR 2013 BEGINNING dIJL,~' 1, 2012 3/28/2012 FY2013 Budget Addition 3/28/2012 FY2013 Capital Projects 1/22/2013 Return funds from completed projects 3/15/2013 Return funds from completed projects 6/19/2013 Return funds from completed projects 6/30/2013 Return funds from completed projects F®R FISCAL PEAR 2014 BEGINNING .IIJL,I' 1, 2013 4/10/2013 FY2014 Budget Addition 4/10/2013 FY2014 Capital Projects 10/23/2013 Additional funding for 'Bon Air Library renovation project F®R FISCAL. FEAR 2015 BEGINNING .IIJLY 1, 2014 4/23/2014 FY2015 Budget Addition 4/23/2015 FY2015 Capital Projects Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area * Pending audit results. Amount Balance 13,905,000 17,394,080 (13,199,300) 4,194,780 368,699 4,563,479 171,301 4,734,780 8,358 4,743,137 343,260 5,086,397 15,590,000 20,676,397 (14,695,500) 5,980,897 (43,000) 5,937,897 23,885,400 29,823,297 (21,529,100) 8,294,197 (1,000,000) 7,294,197 ~` - ~„~~~ ~ % ~',.e~ CHESTE IEI,D C®IJNTY DISTItIC'I' IMP®VEIVIEIVT FITleTDS Septegnber 17, 2014 1Vlaxirnurn Balance Carry ®ver Pending frown FY2015 Funds iJsed Items on Board District Prior YearsX Appropriation Year to Date 9/17 Agenda Approval Berynuda $30,222 $33,500 $3,912 $0 $59,810 Clover Dill 37,500 33,500 0 0 71,000 Dale 37,500 33,500 0 0 71,000 1VIatoaca 37,500 33,500 6,128 0 64,872 1Vlidlotbian 37,500 33,500 0 0 71,000 County Wide 0 0 0 0 0 *Pending audit results. Y~ ' ~~: Prepared by Accounting Department September 30, 2014 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Outstanding Date Original Date Balance Began Description Amount Ends 9/30/2014 04/99 Public Facility Lease -Juvenile Courts Project $ 16,100,000 01/20 $ 4,985,000 (Refinanced 10/10) 03/03 Certificates of Participation* -Building Construction, Expansion and Renovation 6,100,000 11/23 630,000 03/04 Certificates of Participation* -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11/15 1,490,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 10/14 13,142,494 12/04 Energy Improvements at County Facilities 1,519,567 12/17 573,493 OS/OS Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 2,985,000 05/06 Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 5,110,000 08/07 Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 15,215,000 06/12 Certificates of Participation Refunding - Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 19,080,000 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED 130,715,766 63,210,987 PENDING EXECUTION Approved Description Amount None ~, ~ ~°~ •.~ Ua c:.~ a~ ,• ESTERFIEL °fY ,F ~~, ~~`~"'~' Ala® ®F SIJE i/IS R Page 1 of 1 ~~~ ,, AGE ~:,~ -, ~~ = } eating ate: ®ctober 8, 2014 Item umber: 9.C. Suiect: Report on Roads Accepted into the State Secondary System County Administrator°s Comments: County Administrator: hoard Action Rectuested: Acceptance of attached report. Summary ®f Inf®rmati®n: Preparers Janice Blakley Title: Clerk to the Board Attach ants: -Yes ^ N® # '~. _. ep~~t ®f'chczn~es t® the highway sy~te ~f: County of Chesterfield County Ideport Period: 08/01/2014 through 08/31/2014 This document reports changes in the locality's VDOT maintained secondary system ofstate highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route StreetNa>rte Rii'T~'idth .[Mileage Local Gov. VD®~'Effective (fit) Resolution Date Project: I'oxcreek Crossing Phase III Type Change: Addition 7297 Foxcreek Crossing var 0.03 9/21/2011 8/29/2014 Termini: Fram:.10m NE of Midnight Cs., (Rt 7584) To: Prescott Lv., (Rt 7583) 7584 Midnight Crossing 62 0.01 9/21/2011 8/29/2014 Termini: From: Foxcreek Cs., (Rt 7297) To:.01 m N of Foxcreek Cs., (Rt 7297) 7297 Foxcreek Crossing 60 0.11 9/21/2011 8/29/2014 Termini: From:.03m NE of Prescott Lv., (Rt 7583) To: Burnt Mills Ln., (Rt 7327) 7297 Foxcreek Crossing 60 0.02 9/21/2011 8/29/2014 Termini: From: Burnt Mills Ln., (Rt 7327) To:.02m NE of Burnt Mills Ln., (Rt 7327) 7583 Prescott Level 62 0.02 9/21/2011 8/29/2014 Termini: From: Foxcreek Cs., (Rt 7297) To:.02m S of Foxcreek Cs., (Rt 7297) 7297 Foxcreek Crossing var 0.02 9/21/2011 8/29/2014 Termini: From: Otterdale Rd., (Rt 667) To:.02m NE of Otterdale Rd., (Rt 667) 7582 Heartquake Trace 62 0.02 9/21/2011 8/29/2014 Termini: From: Foxcreek Cs., (Rt 7297) To:.02m N of Foxcreek Cs., (Rt 7297) 7297 Foxcreek Crossing var 0.03 9/21/2011 8/29/2014 Termini: From: Prescott Lv., (Rt 7583) To:.03m NE of Prescott Lv., (Rt 7583) 7297 Foxcreek Crossing 60 0.14 9/21/2011 8/29/2014 Termini: From:.02m NE of Otterdale Rd., (Rt 667) To: Midnight Cs., (Rt 7584) 7297 Foxcreek Crossing 60 0.10 9/21/2011 8/29/2014 'T'otal Net Change in County's Mileage 1.22 Par irzforrrzation regrading this report, contact flD®T's Residency Administrator or Central l7ffice (AYartin Law(804) 786-0795) Page 1 of 72 ,'~.~"~ ep~~t ®f'chcla~~es t~ the hi~hava~,y ~,ys~te ~f: County of ChesterfiePd County Report Period: 08/01/2014 through 08/31/2014 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street 1Varne R Width ll~ileage .Local Gov. VD®T Effective eft) Resolution Date Project: Foxcreek C'rossin,g Plaase III Type Change: Addition Termini: From: Midnight Cs., (Rt 7584) To:.10m NE of Midnight Cs., (Rt 7584) Project: Heart ¢uake at Faxcreek sec 3 Type Change: Addition 7644 Heathwood Court 44 0.03 11/14/2012 8/29/2014 Termini: From: Winters Prey Trail, (Rt. 7642) 70: 0.03m E to Cul-de-sac 7643 Falconers Terrace 44 0.07 11/14/2012 8/29/2014 Termini: From: Winters Prey Trail, (Rt. 7642) To: 0.07 E to Cul-de-sac 7642 Winters Prey Trail 44 0.04 11/14/2012 8/29/2014 Termini: From: Heathwood Gourt, (Rt. 7644) To: 0.04m S to Cul-de-sac 7642 Winters Prey Trail 44 0.09 11/14/2012 8/29/2014 Termini: From: Midnight Crossing, (Rt. 7584) To: 0.09m S to Heathwood Court, (Rt. 7644) 7642 Winters Prey Trail 44 0.10 11/14/2012 8/29/2014 Termini: From: Falconers Terrace, (Rt. 7643) To: 0.10m S to Midnight Crossing, (Rt. 7584) 7642 Winters Prey Trail 44 0.06 11/14/2012 8/29/2014 Termini: From: Heartquake Trace, (Rt. 7582) To: 0.06m S to Falconers Terrace, (Rt. 7643) 7584 Midnight Crossing 62 0.02 11/14/2012 8/29/2014 Termini: From: 0.03m W Foxcreek Crossing, (Rt. 7297) To: 0.01 m W Foxcreek Crossing, (Rt. 7297) 7584 Midnight Crossing Variable 0.06 11/14/2012 8/29/2014 Termini: From: Winters Prey Trail, (Rt. 7642) To: 0.03m W Foxcreek Crossing, (Rt. 7297) Total Net Change in County's 1~Fiieage 1.22 For information regrading this report, contact i`~DO7"s Residency Administrator or Central Office (lylartin Law(804) 786-0795) Page 2 of 72 ,;)'a~:~( ~pt~~t af'cl~an~-es t~ tlr~ lri~lrway syste ®f County of Chesterfield County Report Period: 08/01/2014 th.roxzgh 08/31/2014 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route .street Name It tii' T~idtla 19~Bleage Local Gov. VD~7' Ef'f'ective (ft) IZesolutiorz Date Proiect: a ig Hoak Type Change: Additian 7572 Maginoak Court 40 0.25 9/21/2011 8/29/2014 Termini: From: Providence Rd., (Rt 678) To: Cul-de-sac 'Total I~det Change in County's 1Vlileage 1.22 For infarmatiarz regrccding tDxis report' contact VDO'T's Residency Adrrzinistrator or G'entral office (tl7artin Lar~~(804) 786-0795) ~~; , c..~x'm~ Page 3 of 72 FIF_P_p crj ~ V ~ F ~ ~ ~I 6d "i ~` >', ®!~R F S E IS S Page 1 of 1 1749 ~ ~9 4~ E 6~! ~RC~~? , eating ate: October ~, 2014 item umber: 11. ~. Subject: Closed Session County Administrator's Comments: County Administrator: Board Action Request Surnrnary ®f Inf®rrnati®n: Closed session (1) pursuant to ~ 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific County employee; and (2) pursuant to ~ 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss the disposition by the County of an interest in publicly held real property where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the Countye Preparers Jeffrey L. Minck~ ttachrnents: Yes loo Title: County Attorney,. 0423:93231,1 # ~~._: FiESTE IEL TY ~~~~ `~`°~ A Sl1IS Page 1 ®f 1 N~~ ',t~ i,Ic:.~, ,,'l~F,Q ~ nl A R x ~ l~t~ ~~~~RGlt ~'' eating ®ate: ®ctober 0~, 2014 Itern u bar: 15.A. Subject: Resolution Recognizing Mr. Steven Meadows for His Outstanding Service to Chesterfield County County Administrator's Cornrnents: County Administrator: Board Action Regues Mr. Gecker requests that the Board adopt the attached resolution. Surnrnary ®f Inf®rmati®n: The attached resolution recognizes Mr. Steven Meadows for his outstanding service to Chesterfield County. Preparers Will Davis Attachments: Yes Title: Director, Economic Development .,v RECOGNIZING MR. STEVEN MEADOWS FOR HIS OUTSTANDING SERVICE TO CHESTERFIELD COUNTY WHEREAS, Mr. Steven Meadows is a product of Chesterfield County Public Schools, having graduated from Meadowbrook High School in 1976; and WHEREAS, in 1980, Mr. Meadows received his Bachelor's Degree in Political Science and Government from Virginia Polytechnic Institute and State University; and WHEREAS, Mr. Meadows worked for the Boy Scouts of America prior to starting his own insurance business, Meadows Insurance Agency, Inc., in 1987; and WHEREAS, Mr. Meadows has been an active member of the Gateway Association, serving as an officer and member of the board; and WHEREAS, during his tenure, the Gateway Association worked successfully with the Virginia Department of Transportation to remove restrictive U-turn signs along Midlothian Turnpike and replace street signs with block numbering to allow easier customer access to local businesses; and WHEREAS, Mr. Meadows and the Gateway Association worked with the Virginia Department of Transportation, Chesterfield County and the local business community to develop and implement a streetscape plan to improve the overall appearance of the Eastern Midlothian Turnpike business corridor; and WHEREAS, Mr. Meadows was an active partner in the development of Chesterfield County's Comprehensive Plan, representing the Gateway Association's business membership by providing citizen input; and WHEREAS, Mr. Meadows has worked to provide businesses and citizens in the Eastern Midlothian Turnpike corridor with information affecting their community by hosting numerous meetings on the redevelopment of Cloverleaf Mall, the development of Stonebridge, the Eastern Midlothian Streetscape Plan and others; and WHEREAS, Mr. Meadows was an active partner, serving on the steering committee for the Chesterfield County and City of Richmond Hull Street Road Revitalization Plan. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 8th day of October 2014, publicly recognizes the exemplary achievements and civic service of Mr. Steven Meadows and expresses appreciation on behalf of all Chesterfield County residents. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Meadows and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. C ES1'E FI L CU 1'Y y~~~'`~'-E`° ~y ~-D ®F SUPS VIS R Page 1 ®f 1 R``~ ~ -~ ~~~~ AGENDA ~, Y ~; 149 ~, eeting Date: ®ct®ber 8, 2014 (tern u er: 15.6. SubOect: Resolution Recognizing Mr. Conner Steven Mulloy Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Conner Steven Mulloy, Troop 2860, sponsored by Woodlake Methodist Church, upon attaining the rank of Eagle Scout. Mr. Mulloy, a Matoaca District resident, will be present at the meeting, accompanied by members of his family, to accept the resolution. Preparers Janice Blakley ttachrnents: Yes Title: Clerk to the Board ~~ ~® # WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership,. service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Conner Steven Mulloy, Troop 2860, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Conner has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 8th day of October 2014, publicly recognizes Mr. Conner Steven Mulloy, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. a~~~., ~, ~. ~~~~,~~;. ESTE FEELC TY ~~ ~' '~~ ~` ~` F PERVIS Page 1 of 1 ~'~ ~~_ ~'~ ACa E N ®A eating ®ae: ®ctober 8, 2014 umber: 17.A. Subject: PUBLIC HEARING: Consider the Leasing of Space on the County's Midlothian Water Tank County Administrator's Comments: County Administrator: i3oard Action Regues ed: Approve the leasing of space on the County's Midlothian Water Tank to T- Mobile. Sur~arnary ®f !nf®rrnati®n: Staff recommends that the Board approve the leasing of space on the county's Midlothian Water Tank. The lease term is for five years at $24,000 for the first year with 3 percent annual rent increases and includes three 5-year renewal terms. This is the same space previously occupied by Nextel. Approval is recommended. IStCICt: Midlothian Preparers John W. Harmon Title: Right of Way Manager ttachments: ~'es No # ~ ~ ,~,, ~ ~- ;. ~.~ ~UBLI~ HEI~F.IM~; Consider L~a.~ing ~a~~ on the Co~~zit;y ' ~ Midlothian 4~ater Tank it ~ -~'~-~ ~ ~ ~ -~~ ~~~ ~, ~ ~" ``-~.~''~ Carr ~ ~d --- --.__._. _.._~-- - .. -- .._..___.._. --___ __~_....__._._ _ y~_-_._ _ _... ~ ar~~i~d~r ~~~~ ~~ca cam ~r~ i ~,°. ~ ..w_.. ~ y ~ ,~i c~'t i~~ a~w2~ ~~~:~ ~,~~{~~ ~ .. ~.__ yen ,._..~_._._m___.___ ...__,~ ~~~II~ ~'. ~~' p' ~ ~ ~IILf~J ~~, i" 9i ~ ,, d. ~~ l =~~UF(~ Tit `°, ~~ ~ ~ ~rtr'. ~'~~~,TE~4~iT liy ~ : _7~ ~` ~ ~ ~ ~a ~. ~.~ ~ ~ ~ ~ ~' ~ ~ ~ ~ ~ ~tu~st~fb~ls~ ~~axrxt~ C~wtaa%~ce~~a2 •rf I~'tititr~~ ~..i-; ..-~ d' ,, ~}~~- „_ , a i ~^u~~ ~-$33..33 ~w.h C t ~~" NOT FOR CONSTRUCTION TOP OF E ELEV.= l6 PROPOSE! ELEV.=15' TOP OF E F/EV=)5 ELEVATI(~IV T®TALLY COMMITTED T-MOBILE ID: VA71512A CHESTERFIELD CO: "MIDLOTHIAN WATER TANK" 501 COALFIELD ROAD MIDLOTHIAN, VA 23114 CHESTERFIELD COUNTY S4JBMITTALS REV DATE PRELIMINARY 06!23!14 SITE INFORMATION SITE VISIT BY: TT5 DATE: 08!11/14 lAT {NAD 83): 37° 28' 42.5" LONG (NAD 83): -77° 38' 57.4" N®~C ENBINEERIN6 EERV16Ea, Llt. e SHEET 3 OF 3 4..~ o.~ EX1STlNG 7' EXT£NS10N PROPOSED T-MOBILE ANTENNAS ON ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Midlothian Water Tank 10-1 1/20P-.09 in. $224.27 Right of way The Observer, Inc. Publisher of CHESTERFIELD OBSERVER TAKE NOTICF. That on October 8, 2014, at 6:30 p.m. or as soon thereafter as may be heard, the Board of Supervisors of Chesterfield County at its regular meeting place in the Public Meeting Room of Chesterfield County, Virginia, will consider the leasing of space on the Midlothian Water Tank, 501 Coalfield Koad. Information regarding the proposed (ease is on file in the [tight of Way Office in Chesterfield County, Virginia, and may be obtained by all interested parties between the hours of 8:3U a.m. and 5:00 p.m., Monday through Friday. The hearing is held at a public Yacility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations shotild contact Janice B. Blakley, Clerk to the Boazd, at 748-1200. Persons needing iraterpreter services for the deaf must notify the Clerk to thr Board no later than October 3, 2014. This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 10/1/2014 /~ Sworn to and subscribed before me this ~f'~~ day of ~~~ ~ ~`~;~/ , 2014. Legal f rant s T, Grooms Jr., Notary Public My commission expires: February 29, 2016 Commission I.D. 7182093 ~~h R,~i~ 1 ~~~AL~ ~,.,. :+ ~ : ~. PUBLIC ~• : p RE:G # 7182093 n ; ~b1Y CCMMiSSiCN ; Q 2/2912018 ~^ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YvU. P.U. Ii ~ \ ~ •,m,;• ! ~ I I i • Phone: (k(14) 545-7511(1 • Fax: (k04) 714-3269 • F.mail: news(a~chcsterfieWohscrver.cam • Internet: ww~c.che~tertieldobscrver.com FIESTE FIEL lJ TY ,~F"F'~`L ~. A F SIJ !/IS S Page °9 of ~ -\~~E- ~~~ AGE .. ,.;~ f , ~~~ ~NCSNI~. ;: i eeting ®ate: ®ctober 8, 2014 Item Number: 19. Subiect: Adjournment and Notice of Next Supervisors County Adrt~inistrator°s Corr~rnents: County Administrator: Board Act6on Requested: Summary of Information: Scheduled Meeting of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on October 22, 2014, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakl Attachments: ^ Yes Title: Clerk to the Board ,~~~ No r~ :~ ,~,