2014-09-17 MinutesBOARD OF SUPERVISORS
MINUTES
September 17, 2014
Supervisors in Attendance:
Mr. James M. Holland, Chairman
Mr. Stephen A. Elswick, Vice Chrm
Ms. Dorothy A. Jaeckle
Mr. Arthur S. Warren
Mr. Daniel A. Gecker
Mr. James J. L. Stegmaier
County Administrator
Others in Attendance:
Mr. Andy Hawkins, of Schools
Asst. Superintendent
Business and Finance
Staff in Attendance:
Mr. Greg Akers, Dir.,
Internal Audit
Ms. Janice Blakley,
Clerk to the Board
Mr. Kevin Bruny, Chief
Learning Officer
Ms. Debbie Burcham,
Exec. Dir., Community
Services Board
Mr. Allan Carmody, Dir.,
Budget and Management
Ms. Jana Carter, Dir.,
Juvenile Services
Mr. Barry Condrey,
Chief Information Officer
IST
Mr. Roy Covington, Dir.,
Utilities
Ms. Mary Ann Curtin, Dir.,
Intergovtl. Relations
Mr. Jonathan Davis, Dir.,
Real Estate Assessor
Mr. Will Davis, Dir.,
Economic Development
Ms. Emily Dillon,
Emer. Management Coordinator
Fire and EMS
Mr. William Dupler, Dep.
County Administrator,
Community Development
Colonel Thierry Dupuis,
Police Department
Mr. Michael Golden, Dir.,
Parks and Recreation
Mr. John W. Harmon,
Real Property Manager
Mr. Garrett Hart, Asst. Dir.,
Economic Development
Mr. Rob Key, Director,
General Services
Mr. Louis Lassiter, Asst.
County Administrator
Mr. Mike Mabe, Dir.,
Library
Ms. Mary Martin Selby,
Dir., Human Resource
Services
Mr. Jeffrey L. Mincks,
County Attorney
Ms. Susan Pollard, Dir.,
Public Affairs
Chief Loy Senter,
Fire and EMS
Ms. Marsha Sharpe, Dir.,
Social Services
Mr. Scott Smedley, Dir.,
Environmental Engineering
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Mr. Jesse Smith, Dir.,
Transportation
Ms. Sarah Snead, Dep.
County Administrator,
Human Services
Mr. Kirk Turner, Dir.,
Planning
Mr. Scott Zaremba, Dir.,
Human Resource Programs
Mr. Holland called the regularly scheduled meeting to order
at 3:00 p.m.
1. APPROVAL OF MINUTES FOR AUGUST 27, 2014
On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board
approved the Minutes of August 27, 2014, as submitted.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
2. COUNTY ADMINISTRATOR'S COMMENTS
2.A. COUNTY ADMINISTRATOR'S REPORT
• Mr. Stegmaier updated the Board on a few key public
improvement projects around the county, which include
the Harrowgate Fire Station, the Reams/Gordon Library
and the widening of Route 360/Hull Street from
Winterpock Road to Woodlake Village Parkway.
• Mr. Stegmaier was happy to report that the James River
Advisory Council had a successful regional river cleanup
last Saturday in the midst of threatening skies and
occasional showers. He stated more than 725 volunteers
among 14 sites picked up trash along the James River and
many feeder creeks or streams, working to make the river
and the community a cleaner place. He further stated
preliminary results showed that they collected more than
450 bags of trash and 280 bags of recyclable materials.
• Mr. Stegmaier announced that on Saturday, September 27,
2014, the Central Virginia Emergency Management Alliance
(CVEMA) will host its 5th Survivor Day, where residents
of Central Virginia can learn how to prepare for
disasters. He stated emergency and community response
professionals will instruct citizens on the best ways to
prepare for emergency situations.
Ms. Emily Dillon noted there are 189 residents currently
registered for Survivor Day. She stated the event is a
prelude to other programs related to disaster preparedness.
She further stated residents should have access to radios and
local news media in order to obtain information relative to
emergency situations.
Ms. Jaeckle and Mr. Elswick commended Ms. Dillon on her
presentation to the Richmond Regional Planning District
Commission.
Mr. Stegmaier stated he recently attended the International
City/Council County Management annual conference in
Charlotte, North Carolina. He further stated while he was
there he engaged in some positive discussion with
representatives from FEMA and other international and
national groups relative to Chesterfield County. He commended
the Emergency Management Team for their ongoing efforts to
advance best practices through the field of emergency
preparedness and public safety.
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• Mr. Stegmaier was pleased to report that the 2014 Best
of the Web award winners have been announced and
Chesterfield County has been selected as one of the 12
finalists. He stated this program showcases governments
whose websites demonstrate innovation, usability and
functionality for users. He further stated Best of the
Web honorees have sites that display effective
governmental efficiency and service delivery.
• Mr. Stegmaier reported that on September 11th the county
issued a Certificate of Occupancy to Medline Industries.
He stated Medline an existing industry in the county has
grown from a small manufacturer of aprons, surgical
gowns and uniforms to a thriving $5.8 billion global
enterprise. He further stated to date Medline has
increased its work force from 23 employees to 50
employees, while investing $20 million in its new
facility.
Ms. Jaeckle announced she and Mr. Holland attended the Police
Graduation Ceremony at Iron Bridge Baptist Church on
September 12th. She stated the class of recruits was very
impressive. She also announced she and Mr. Gecker recently
toured the newly renovated Chesterfield Career and Technical
Center (formerly the old Clover Hill High School). She
encouraged residents to visit the revamped location.
3. BOARD MEMBER REPORTS
Mr. Holland noted he was informed that Chesterfield was one
of the top 20 counties in the nation, out of 3,000 counties.
Mr. Elswick announced the Matoaca District will hold a joint
community meeting with the Clover Hill District on October 2na
at 7:00 p.m. at the Chesterfield Career and Technical Center
regarding regional transportation issues and also give
citizens a tour of the refurbished space. He also announced
plans to be determined for a joint meeting with Ms. Jaeckle
regarding explosive targets in the Matoaca and Bermuda
Districts.
Mr. Gecker announced the Midlothian District will hold a
community meeting on September 30th at 7:00 p.m. at the Bon
Air Library regarding an overview of GRTC and regional
transit.
Mr. Warren stated his joint meeting with Mr. Elswick will
provide an opportunity for citizens to see the newly
renovated tech center. He further stated he attended a VACo
Board meeting recently where the Governor specifically
mentioned the Shandong Tranlin Paper Company's investment in
Chesterfield County. He also announced that today was
Constitution Day.
Mr. Holland thanked Mr. David Wyman, Dr. Marcus Newsome and
staff for providing information to him relative to Dale
District schools. He announced that he provided greetings at
Back to School Night at Meadowbrook High School on September
15th. He reiterated his commitment to assist Schools
operationally.
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4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Mr. Elswick, seconded by Mr. Warren, the Board
deleted Item 8.B.4.b., Request for Permission from Daniel Lee
Gammon for an Existing Fence and Gate to Encroach Within a
Fifty-Foot Unimproved County Right of Way Known as Elokomin
Avenue; and added 8.B.9., Accept, Appropriate and Execute
Agreement for Grant Funds Received from the Department of the
Interior, National Park Services for Improvements to the
Dutch Gap Conservation Area.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
5. RESOLUTIONS
There were no Resolutions at this time.
6. WORK SESSIONS
There were no Work Sessions at this time.
7. DEFERRED ITEMS
There were no Deferred Items at this time.
8. NEW BUSINESS
8.A. APPOINTMENTS
On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board
suspended its rules to allow simultaneous nomination
/appointment/reappointment of members to the GRTC Transit
System Board of Directors, Youth Services Citizen Board and
Social Services Board.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.A.1. GRTC TRANSIT SYSTEM BOARD OF DIRECTORS
On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board
simultaneously nominated/reappointed Mr. Daniel K. Smith, Mr.
David Matthews and Mr. Gary Armstrong, to serve on the GRTC
Transit System Board of Directors, whose terms are effective
October 10, 2014, and expire October 9, 2015, and authorized
the County Administrator or his designee to appear at the
annual meeting and vote on behalf of the county for the GRTC
Directors appointed by the Chesterfield County Board of
Supervisors and by the Richmond City Council.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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8.A.2. YOUTH SERVICES CITIZEN BOARD
On motion of Mr. Warren, seconded by Mr. Decker, the Board
simultaneously nominated/appointed/reappointed the following
students to the Youth Services Board, whose terms are
effective October 1, 2014 through June 30, 2015:
Ms. Natacha Rangel-Ribeiro
Mr. Rob Simmons
Ms. Tess Monk
Mr. Andre Tolleris
Midlothian District
Midlothian District
At-Large Representative
At-Large Representative
And, further, the Board appointed Mr. Eric Foster (Clover
Hill District) as an adult representative, to the Youth
Services Citizen Board, whose term is effective September 1,
2014 through June 30, 2017.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.A.3. SOCIAL SERVICES BOARD
On motion of Ms. Jaeckle, seconded by Mr. Decker, the Board
simultaneously nominated/appointed Mr. Gene A. Brown and Ms.
Dianne H. Smith, as at-large members to the Social Services
Board, whose terms are effective immediately through June 30,
2018.
Ayes: Holland, Elswick, Jaeckle, Warren and Decker.
Nays: None.
8.A.1. ADOPTION OF RESOLUTIONS
8.A.l.b. RECOGNIZING OCTOBER 12-18, 2014, AS "PARALEGALS
WEEK IN CHESTERFIELD COUNTY
On motion of Mr. Elswick, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, legal assistants and paralegals provide skilled
and essential professional services to licensed attorneys
throughout Virginia; and
WHEREAS, legal assistants and paralegals receive formal
education and training and gain valuable experience working
under the supervision of licensed attorneys; and
WHEREAS, the Virginia Alliance of Paralegals
Associations (NAPA) issues educational standards and
professional guidelines to ensure that legal assistants are
competent and knowledgeable about their field; and
WHEREAS, the research and administrative work performed
by legal assistants and paralegals are essential to the
ability of attorneys to provide their clients with quality
legal services and representation; and
WHEREAS, NAPA member organizations sponsor educational
programs, seminars and forums designed to bring legal
assistants together to exchange ideas and methods used in
their occupation; and
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WHEREAS, the VAPA encourages legal assistants and
paralegals to adhere to a high degree of ethical and
professional conduct and proficiency by issuing a code of
ethics for legal assistants and paralegals to practice.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes October 12-18, 2014,
as "Paralegals' Week" in Chesterfield County and calls its
significance to the attention of all its citizens.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.A.l.c. RECOGNIZING OCTOBER 25, 2014, AS "MARTIAL ARTS
WORLD AND AUTISM SOCIETY OF CENTRAL VIRGINIA DAY"
IN CHESTERFIELD COUNTY
On motion of Mr. Elswick, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, hundreds of participants and more than 2,000
spectators from the Richmond region are expected to attend
the Martial Arts World U.S. Open Exhibition Championships on
October 25, 2014, at the Clover Hill High School Gymnasium;
and
WHEREAS, the goal is for this spectacular event is to
raise more than $30,000 for the Autism Society of Central
Virginia; and
WHEREAS, the study of Martial Arts has brought
discipline, confidence and health benefits from Korea to
Virginia; and
WHEREAS, Martial Arts World is a place of self-
improvement founded in 1978 by Grandmaster Y.K. Kim to
combine the traditions of Eastern and Western cultures; and
WHEREAS, Martial Arts World has inspired thousands of
Virginians to improve their physical fitness, mental fitness,
moral fitness, financial fitness, and life fitness, and to
bring harmony and balance to their lives; and
WHEREAS, the mission of the Autism Society of Central
Virginia is to improve the lives of all those affected by
autism by maximizing their self-sufficiency, independence and
quality of life; and
WHEREAS, the Autism Society supports autism education,
awareness, social opportunities, scholarships, and advocacy,
and most importantly, assists individuals with autism and
their families in Central Virginia; and
WHEREAS, Martial Arts World and the Autism Society of
Central Virginia have partnered to produce the U.S. Open
Exhibition Championship as a healthy, family-friendly
fundraiser that attracts national visitors to the beauty and
hospitality of Virginia.
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NOw, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes October 25, 2014, as
"Martial Arts World and Autism Society of Central Virginia
Day" in Chesterfield County.
AND, BE IT FURTHER RESOLVED that the Board recognizes
the Martial Arts world U.S. Open Exhibition Championships
fundraising event, Martial Arts world and its employees for
their contributions to the community and for supporting the
Autism Society of Central Virginia, and the individuals and
families suffering from autism, and encourages citizens to
follow their example by volunteering to help in their
community.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.A.l.d. RECOGNIZING OCTOBER 8, 2014, AS "EMERGENCY NURSES
DAY AND OCTOBER 5-11, 2014, AS "EMERGENCY NURSES
WEEK" IN CHESTERFIELD COUNTY
On motion of Mr. Elswick, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, the Emergency Nurses Association will celebrate
Emergency Nurses Day on Wednesday, October 8, 2014, and
Emergency Nurses Week, October 5-11, 2014; and
WHEREAS, the Emergency Nurses Association is the world's
largest professional nursing association with more than
32,000 international members, and its members are pledged to
excellence in emergency nursing care; and
WHEREAS, this organization works hard to improve nursing
care in our communities, and emergency nurses provide
dedicated services in our regional hospitals; and
WHEREAS, emergency nurses provide vital services to
their patients and their communities through their concern,
compassion, advocacy and commitment; and
WHEREAS, emergency nurses are highly-trained and
skilled, and able to address any situation, from delivering
babies, to providing life-sustaining measures, to assisting
with criminal investigations to giving care during medical
transportations on land or air; and
WHEREAS, these professionals are on the front-lines
during events of mass causality and catastrophy; and
WHEREAS, emergency nurses teach injury prevention to our
young people, and champion our most vulnerable populations,
including victims of domestic violence, child and elder
abuse.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Wednesday, October 8,
2014, as "Emergency Nurses Day" and the week of October 5-11,
2014, as "Emergency Nurses Week" in Chesterfield County,
applauds these worthy professionals for their valuable and
life-saving contributions, and calls on all citizens to
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recognize and support them, and their families, in every way
possible.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.B.2. ACCEPTANCE OF THE FY2015 HIGHWAY SAFETY PROJECT
GRANTS AWARDED BY THE DEPARTMENT OF MOTOR VEHICLES
On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board
accepted and appropriated FY2015 Highway Safety Project
Grants, in the amount of $205,747, from the Department of
Motor Vehicles for the purpose of speed and alcohol
enforcement activities.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.B.3. APPROVAL OF CHANGE ORDER NUMBER FOUR FOR THE HOPKINS
ROAD WATERLINE IMPROVEMENTS, LAKE HILLS ROAD TO
HOLLYWOOD ROAD PROJECT
On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board
approved Change Order Number Four for the Hopkins Road
waterline Improvements Project, Lake Hills Road to Hollywood
Road, in the amount of $118,117.66 and authorized the County
Administrator to execute the necessary documents.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.B.4. REQUESTS FOR PERMISSION
8.B.4.a. FROM ROADRUNNER ENTERPRISES, INCORPORATED TO
CONSTRUCT A GRAVEL DRIVEWAY WITHIN A FIFTY-FOOT
UNIMYKOVED COUNTY RIGHT OF WAY KNOWN AS TIMBERLINE
DRIVE
On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board
granted Roadrunner Enterprises, Inc. permission to construct
a gravel driveway within a 50' unimproved right of way known
as Timberline Drive to access property at 15518 Happy Hill
Road, subject to the execution of a license agreement. (It is
noted that a copy of the plat is filed with the papers of
this Board.)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.B.5. ACCEPTANCE OF TWO PARCELS OF LAND ALONG THE EAST
RIGHT OF WAY OF BAILEY BRIDGE ROAD FROM BAYHILL
DEVELOPMENT CORPORATION
On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board
accepted the conveyance of two parcels of land, one
containing 0.037 acres and one containing 0.001 acres along
the east right of way of Bailey Bridge Road, State Route 654
from Bayhill Development Corporation, and authorized the
County Administrator to execute the deed. (It is noted a copy
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of the plat is filed with the papers of this Board.)
Ayes: Holland, Elswick, Jaeckle, Warren and Decker.
Nays: None.
8.B.6. APPROVAL OF WATER CONTRACT FOR METRO RICHMOND ZOO
On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board
approved a water contract for Metro Richmond Zoo, Contract
Number 13-0119, and authorized the County Administrator to
execute any necessary documents. (A copy of the vicinity
sketch is filed with the papers of this Board.)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.B.7. AUTHORIZATION FOR THE COUNTY ADMINISTRATOR TO EXECUTE
THE SPECIAL PROJECT SERVICE AGREEMENT FOR WASTE TIRE
COLLECTION, STORAGE, HAULING AND PROCESSING SERVICES
THROUGH THE CENTRAL VIRGINIA WASTE MANAGEMENT
AUTHORITY
On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board
authorized the County Administrator to sign the special
project service agreement and the first addendum to the
special project service agreement with the Central Virginia
Waste Management Authority for waste tire collection,
storage, hauling and processing services.
Ayes: Holland, Elswick, Jaeckle, Warren and Decker.
Nays: None.
8.B.9. ACCEPT, APPROPRIATE AND EXECUTE AGREEMENT FOR GRANT
FUNDS RECEIVED FROM THE DEPARTMENT OF THE INTERIOR,
NATIONAL PARK SERVICES FOR IMPROVEMENTS TO THE DUTCH
GAP CONSERVATION AREA
On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board
accepted, appropriated and executed an agreement for grant
funds, in the amount of $125,000, received from the
Department of the Interior, National Park Services (NPS) for
improvements to Dutch Gap Conservation Area.
Ayes: Holland, Elswick, Jaeckle, Warren and Decker.
Nays: None.
The following items were removed from the Consent Agenda for
Board discussion:
8.B.1. ADOPTION OF RESOLUTIONS
8.B.l.a. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT
Mr. Elswick noted if you add up all 7 retirees' years of
service, it equals to 197 years. He specifically recognized
Captain Robert McLean and commended his contributions and
outstanding service to the county.
Ms. Jaeckle also highly praised Captain McLean for his
impressive accolades.
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8.B.l.a.l. FIREFIGHTER RUSSELL J. EASTER, FIRE AND
EMERGENCY MEDICAL SERVICES DEPARTMENT
On motion of Mr. Elswick, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Firefighter Russell J. Easter retired from t
Chesterfield Fire and Emergency Medical Services Departmen
Chesterfield County, on August 1, 2014; and
WHEREAS, Firefighter Easter began his career as
firefighter in Recruit School #22 in 1989, and has faithful
served the county for nearly 25 years in various assignments
a firefighter, including the Bon Air, Manchester, Buford, a
Winterpock Fire and EMS Stations; and
WHEREAS, Firefighter Easter was awarded an Emerger
Medical Services Award for his exemplary advanced skills a
professionalism in October 1991, resulting in the saving of
life of a patient in cardiac arrest; and
WHEREAS, Firefighter Easter was awarded EMS Unit Citati
for his teamwork, and advanced patient care of patients
cardiac arrest; one in November 2004 and the other in Aug
2006, and
WHEREAS, Firefighter Easter was awarded a Unit Citation a
an EMS Lifesave for his teamwork and lifesaving actions at
structure fire in September 2007, involving a fire attac
search and rescue efforts, as well as emergency patient car
and
WHEREAS, Firefighter Easter was awarded an EMS Un
Citation for the skilled actions and teamwork displayed on-sce
of a motor vehicle accident in May 2011, when the successf
extrication of the trapped driver resulted in a positi
outcome; and
WHEREAS, Firefighter Easter was known for his attention o
detail with his assigned apparatus, and was extremely proficie t
in conducting rural water supply operations.
NOW, THEREFORE,
Board of Supervisors
Easter, Firefighter
residents for his ser
for his dedicated
retirement.
BE IT RESOLVED that the Chesterfield Coun y
recognizes the contributions of Russell
I, expresses the appreciation of a 1
-vice to the county, and extends appreciati n
service and congratulations upon h's
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.B.i.a.2. CAPTAIN ROBERT B. MCLEAN, FIRE AND EMERGENCY
MEDICAL SERVICES DEPARTMENT
On motion of Mr. Elswick, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
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WHEREAS, Captain Robert B. McLean is retiring from the
Chesterfield Fire and Emergency Medical Services Department,
Chesterfield County, on October 1, 2014; and
WHEREAS, Captain McLean served as a volunteer
firefighter at the Midlothian and Bon Air Fire and EM5
Stations from 1978 through 1982; and
WHEREAS, Captain McLean served as a part-time hydrant
maintenance worker during the summer of 1978; and
WHEREAS, Captain McLean began full-time service to the
county as an emergency services dispatcher in 1981, and
transferred to the Chesterfield County Police Department in
January 1983, graduating from Recruit School #9 and was one
of the first two Chesterfield police officers to be assigned
to the aviation unit, serving in that capacity for seven
years; and
WHEREAS, Captain McLean transferred to the Fire and EMS
Department in February 1995, graduating from Recruit School
#25 where his knowledge and experience allowed him to serve
as a mentor to the other recruits, and serving as a
firefighter at the Chester, Bon Air, Enon, Ettrick,
Centralia, and Dutch Gap Fire and EMS Stations; and
WHEREAS, Captain McLean was promoted to lieutenant in
March 2003, and served at the Bon Air and Dutch Gap Fire and
EMS stations, as well as the lead instructor for Recruit
Schools #39 and #40; and
WHEREAS, Captain McLean was promoted to captain in June
2007, and served at the Matoaca, Buford, and Dutch Gap Fire
and EMS Stations, before accepting an assignment as the
executive officer to the fire chief in October 2013; and
WHEREAS, Captain McLean served as an Advanced Life
Support provider from 1998 through 2011, and served on the
department's Dive and Swift Water Rescue Team from 2003 until
his retirement; served as an alternate Tactical Safety
Officer from 2005 through 2007 watching over the safety of
his fellow firefighters at emergency incidents; and served on
the department's Standards of Cover Workgroup, helping to
define the future direction of the department; and
WHEREAS, Captain McLean was recognized as the Rookie
Police Officer of the Year in 1984, and as the Firefighter of
the Year in 1996, becoming the only person to achieve both
awards during a career in Chesterfield County; and
WHEREAS, Captain McLean was recognized with multiple
awards during his career including an EMS Unit Citation in
1998 for assisting in reviving an asthma patient; a Unit
Citation in 2003 for assisting in the care of a seriously
injured patient in a vehicle accident; an EMS Unit Citation
and EMS Life Save Award in 2002 for assisting in the
treatment of a child in respiratory arrest due to an asthma
attack; an award in 1998 for the rescue of a woman during a
house fire; and two Unit Citations in 2012 for participation
in rescue operations in two separate dive team incidents on
the James River; and
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WHEREAS, Captain McLean's technical competence and his
quiet, but assertive manner made him a natural leader and a
trusted coworker.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Captain Robert B. McLean, expresses the appreciation of all
residents for his service to the county, and extends
appreciation for his dedicated service and congratulations
upon his retirement.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.B.1.a.3. FIREFIGHTER RICHARD W. RIDDLE, FIRE AND
EMERGENCY MEDICAL SERVICES DEPARTMENT
On motion of Mr. Elswick, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Firefighter Richard W. Riddle retired from the
Chesterfield Fire and Emergency Medical Services Department,
Chesterfield County, on July 1, 2014; and
WHEREAS, Firefighter Riddle attended Recruit School #21
in 1989, and has faithfully served the county for 25 years in
various assignments including the Clover Hill, Dale, Matoaca,
Buford, Dutch Gap, Ettrick and Winterpock Fire and EMS
Stations; and
WHEREAS, Firefighter Riddle served the residents of the
county as an advanced life support provider, as a cardiac
technician and paramedic for six years; and
WHEREAS, Firefighter Riddle served as a member of the
Truck 3 Apparatus Committee in 2000; and
WHEREAS, Firefighter Riddle was awarded a Unit Citation
for his participation in a water rescue operation with Truck
Company 3, where two citizens were rescued from swift water
to safety in May 2003; and
WHEREAS, Firefighter Riddle was awarded a Unit Citation
for his assertive actions and significant role played as a
member of Truck 9, providing a full technical rescue of a
teenager after a large tree snapped off at the trunk,
crashing through the roof and ceiling, pinning the teenager
while sleeping in September 2006; and
WHEREAS, Firefighter Riddle's talents in woodworking and
cabinets were often utilized in the fire stations, resulting
in saving the county several thousand dollars for multiple
projects.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Richard W. Riddle, Firefighter I, expresses the appreciation
of all residents for his service to the county, and extends
appreciation for his dedicated service and congratulations
upon his retirement.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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8.B.i.a.4. FIREFIGHTER DOUGLAS E. NEVIUS, FIRE AND
EMERGENCY MEDICAL SERVICES DEPARTMENT
On motion of Mr. Elswick, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Firefighter Douglas E. Nevius will retire from
the Chesterfield Fire and Emergency Medical Services
Department, Chesterfield County, on November 1, 2014; and
WHEREAS, Firefighter Nevius attended Recruit School #15
in December 1984, and has faithfully served the county for 30
years in various assignments as a firefighter at the Bon Air,
Manchester, Buford, Bensley, Clover Hill and Ettrick Fire and
EMS Station; and
WHEREAS, Firefighter Nevius served on the Fire Station
Design Committee and assisted in the openings of the new
Bensley and Centralia Fire and EMS Stations; and
WHEREAS, Firefighter Nevius served as a technician in
the Mask Repair Shop at the Manchester Fire and EMS Station;
and
WHEREAS, Firefighter Nevius has served on the Virginia
Department of Fire Programs Truck Operators Course committee;
and
WHEREAS, Firefighter Nevius participated in writing
design specifications for Trucks 3, 9, 12 and Air Utility;
and
WHEREAS, Firefighter Nevius served as an Emergency
Vehicle Operators Course Instructor; and
WHEREAS, Firefighter Nevius served during the events of
Tropical Storm Gaston in 2004, responding to multiple calls
for service in the City of Richmond and Chesterfield County,
and was recognized for his team efforts during rescue
attempts in swift currents and rapidly rising waters; and
WHEREAS, Firefighter Nevius was awarded with a total of
four EMS Unit Citations for his efforts in successful
extrications, patient care and team work; and
WHEREAS, Firefighter Nevius was awarded with a total of
four Unit Citations recognizing him for his actions during
his responses to challenging incidents, including the
successful extrication of a Virginia State Trooper and
Chesterfield Patrol Officer who were trapped underneath a
commercial dumpster carrier as the result of a vehicle
accident.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Douglas E. Nevius, Firefighter I, expresses the appreciation
of all residents for his service to the county, and extends
appreciation for his dedicated service and congratulations
upon his retirement.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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8.B.1.a.5. MRS. PATRICIA F. COCKERHAM, SHERIFF'S OFFICE
On motion of Mr. Elswick, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Mrs. Patricia Cockerham has faithfully served
Chesterfield County for 30 years; and
WHEREAS, Mrs. Cockerham was hired on February 6, 1984,
as a tax auditor for the Commissioner of Revenue's Office;
and
WHEREAS, in September of 1985, Mrs. Cockerham
transferred to the Chesterfield County Sheriff's Office as a
Senior Clerk Typist under Sheriff Emmett L. Wingo, and
faithfully served Sheriffs John Mutispaugh, Walter Minton,
Clarence G. Williams, Jr., Dennis S. Proffitt, and the
current Sheriff Karl S. Leonard; and
WHEREAS, in 1992, Mrs. Cockerham was regraded to Senior
Account Clerk and given responsibility for the operation of
the inmate commissary functions at the jail; and
WHEREAS, Mrs. Cockerham has diligently overseen inmate
commissary operations for more than 20 years, ensuring that
inmate financial accounts are properly accounted for; and
WHEREAS, in 2008, Mrs. Cockerham was instrumental in the
successful outsourcing of inmate commissary functions to a
private vendor, resulting in tremendous manpower savings and
efficiencies for the Sheriff's Office; and
WHEREAS, Mrs. Cockerham has worked in close partnership
with Sheriff's Office commissary vendors to ensure contract
compliance, high levels of customer service and to implement
further process improvements; and
WHEREAS, Mrs. Cockerham has been recognized several
times during routine audits for her strong management of
inmate accounting functions; and
WHEREAS, Mrs. Cockerham was selected as Employee of the
Quarter in December 2013; and
WHEREAS, Mrs. Cockerham has received numerous letters
of appreciation and commendation for her dedication and
service to Chesterfield County.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
contributions of Mrs. Patricia F. Cockerham, expresses the
appreciation of all residents for her service to the county,
and extends appreciation for her dedicated service,
congratulations upon her retirement, and best wishes for a
long and happy retirement.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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8.B.1.a.6. MRS. BONNIE J. SPURLOCK, TREASURER'S OFFICE
On motion of Mr. Elswick, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Mrs. Bonnie J. Spurlock will retire on November
1, 2014, after providing more than 25 years of dedicated and
faithful service to Chesterfield County and its citizens as
an employee of the Treasurer's Office; and
WHEREAS, Mrs. Spurlock began her tenure with the
Treasurer's Office as a part-time Customer Service Clerk; and
WHEREAS, Mrs. Spurlock has been promoted several times
over the years from the positions of Customer Service Clerk,
to Customer Service Technician, to Customer Service
Representative, to Senior Customer Service Representative, to
her current position of Revenue Collection Agent; and
WHEREAS, Mrs. Spurlock has been responsible for
providing uncompromising customer service for phone inquiries
received from our citizens; and
WHEREAS, Mrs. Spurlock has been responsible for helping
educate our citizens regarding the county's delinquent
collection policies for tax and non-tax debt; and
WHEREAS, Mrs. Spurlock has received numerous
commendations from citizens and county staff members for the
excellent assistance she has provided them throughout the
years of her service; and
WHEREAS, Mrs. Spurlock was recognized for her
uncompromising performance within the Treasurer's Office by
being selected the Treasurer's Office Employee of the Year in
2007; and
WHEREAS, Mrs. Spurlock has faithfully and effectively
discharged her duties in each and every capacity with
proficiency, compassion, and uncompromising commitment to
world-class customer service; and
WHEREAS, Mrs. Spurlock will be tremendously missed for
the quality and caliber of her commitment, her compassionate
and cooperative performance, and her extraordinary loyalty
and dedication to the Treasurer's Office, County staff and
citizens.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mrs. Bonnie J.
Spurlock and extends its appreciation for her 25 years of
dedicated service to the county, congratulations upon her
retirement, and best wishes for a long and happy retirement.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.B.1.a.7. MRS. SHEILA A. WHITE, COMMISSIONER OF THE
REVENUE'S OFFICE
On motion of Mr. Elswick, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
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WHEREAS, Mrs. Sheila A. White retired from the Office of
the Commissioner of the Revenue on September 1, 2014; and
WHEREAS, Mrs. White came from a long line of local
public servants, beginning her own public service with the
county as a data entry operator in the Office of the
Commissioner of the Revenue on August 15, 1988, and has
faithfully served Chesterfield County for 26 years; and
WHEREAS, through hard work and dedication, Mrs. White
progressed from the position of data entry operator to a
respected customer service representative and tax assessment
specialist; and
WHEREAS, Mrs. White grew with the county and
demonstrated flexibility and the highest level of customer
service when working with customers both internal and
external; and
WHEREAS, Mrs. White displayed a profoundly giving
attitude toward all of her customers and co-workers, often
going out of her way to help those in need, and being
available to assist her co-workers despite a heavy workload;
and
WHEREAS, Mrs. White demonstrated her giving attitude
outside the office as well, inviting the whole office to a
picnic on her farmland property for two years in a row, which
itself demonstrated her love for animals and the countryside;
and
WHEREAS, Mrs. White, a lifelong resident of Chesterfield
County, loved horses and other animals, caring for the
county's animal population as well as human - one time even
nursing a sick goose back to health such that it returned to
her farm for two straight years later, and many other times
using her horses in riding therapy for disabled children; and
WHEREAS, more than anything else, Mrs. White has been a
loyal friend, with a caring attitude that will be sorely
missed at the county.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Mrs. Sheila A. White to the citizens and administration of
Chesterfield County, and extends appreciation for her
commitment to the county, congratulations upon her
retirement, and best wishes for a long and happy retirement.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.B.8. DESIGNATION OF FY2016 CHESTERFIELD REVENUE SHARING
PROJECTS
Ms. Jaeckle stressed the importance of pedestrian access on
Dundas Road and stated citizens are in desperate need of
improvements to enhance the quality of life in that area. She
further stated the widening of North Enon Church Road is
important; however, there is a better chance of obtaining
state funding for its widening.
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$3,000,000 Lucks Lane (E. Evergreen Parkway to
Route 288) widening
Preliminary Engineering, Right-of-way
and Construction
$1,500,000-VDOT and $1,500,000-County
$619,000 Dundas Road Pedestrian Improvements
Preliminary Engineering, Right-of-way
and Construction
$309,500-VDOT and $309,500-County
$619,000 Hicks Road (Mount Gilead Boulevard to
Cardiff Lane) Improvements
Preliminary Engineering, Right-of-way
and Construction
$309,500-VDOT and $309,500-County
$619,000 Beulah Road (Pineleaf Drive to Salem
Church Road) Improvement
Preliminary Engineering, Right-of-way
and Construction
$309,500-VDOT and $309,500-County
$1,320,000 Beach Road (Route 10 to Nash Road)
Capacity Improvement
Preliminary Engineering, Right-of-way
and Construction
$660,000-VDOT and $660,000-County
$550,000 Belmont Road (Belrun Road to
Lamplighter Drive) Sidewalk
Preliminary Engineering, Right-of-way
and Construction
$275,000-VDOT and $275,000-County
$619,000. Winterpock Road (Route 360 to Royal
Birkdale Parkway) widening
Preliminary Engineering, Right-of-way
and Construction
$309,500-VDOT and $309,500-County
$400,000 Horner Park Trails
Preliminary Engineering, Right-of-way
and Construction
$200,000-VDOT and $200,000-County
$120,000 Lake Chesdin Trails
Preliminary Engineering, Right-of-way
and Construction
$60,000-VDOT and $60,000-County
$2,000,000 Otterdale Road/Genito Road
Intersection Improvement
Preliminary Engineering, Right-of-way
and Construction
$1,000,000-VDOT and $1,000,000-County
$619,000 Robious Road (James River Road to
county line) Widening
Preliminary Engineering, Right-of-way
and Construction
$309,500-VDOT and $309,500-County
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$1,480,000 Otterdale Road/Old Hundred Road
Intersection Improvement
Preliminary Engineering, Right-of-way
and Construction
$740,000-VDOT and $740,000-County
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C. ESTABLISH COST ALLOCATION FOR CALENDAR YEAR 2015 HEALTH
CARE PREMIUMS
Mr. Zaremba stated on August 27, 2014, the Board of
Supervisors approved an agenda item to authorize the County
Administrator to renew contracts with Anthem and Delta Dental
Plan of Virginia for 2015. He further stated there was also
discussion regarding the Board's role in establishing the
employer/employee contribution levels for the calendar year
2015 plan. He further stated the action taken on August 27th
finalized the benefits that would be offered and established
an estimated cost of claims and administrative fees that
would be deposited in the self-insured healthcare fund, for
potential payment to Anthem for those benefits, but did not
address the allocation of the 5.6 percent health care
increase between the county and employees. He stated the
approved FY2015 budget anticipated that the cost increase
would be allocated between the employer share and the
employee share such that each share would increase by the
same percentage as has been done in prior years. He noted if
the Board takes no action on this item, the cost allocation
will be based on that assumption and both the county's
portion and the employees' share of projected costs will
increase by 5.6 percent.
In response to Mr. Gecker's questions, Mr. Zaremba stated
$500,000 is the estimated 12-month cost on the county side to
cover the full increase. He further stated a portion of the
increase was contemplated in the budget, in terms of the
dollars being allocated.
Mr. Gecker stated the Benefits Committee has discussed this
issue; however they disagreed on it. He further stated this
year, and every year prior to this, the county has shared the
cost going forward; however, what happened last year was the
county on the general fund side took no increase in
healthcare costs, and therefore the employees bore the entire
cost of the $5 million increase. He stated he was surprised
there was no increase budgeted on the general fund side for
insurance premiums, and therefore the only way to keep the
balance was to push that down to the employees. He further
stated going forward he is certainly open to the cost sharing
arrangement; however, this year because of what happened last
year, it seems unfair to the employee base for them to bear
the cost.
Mr. Gecker then made a motion for the budget to be amended to
absorb the 5.6 percent healthcare increase.
Mr. Warren seconded the motion.
Mr. Elswick noted it takes about $125,000 to train a police
officer recruit. He stated when you look at what Chesterfield
County pays in salary and benefits for police officers, those
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same recruits could have gone to work in Henrico County and
made $4,300 more starting out, which is $3,000 in salary and
$1,300 more that Henrico County pays in their healthcare than
Chesterfield County pays. He further stated Chesterfield
County has never been a leader in salary or healthcare;
however, the county needs to be competitive. He asked the
Benefits Committee to take a look at the breakdown and
comparison of healthcare benefits of different localities.
Ms. Jaeckle stated she certainly agrees with compensating
county employees. She further stated she believes the reason
healthcare costs so much right now is because of how
healthcare has been handled; employers pick up the brunt of
the cost, leaving the employee to pay for the remainder. She
stated she has been told it is cheaper for the county to pay
the benefits, rather than give an increase in salary. She
expressed concerns relative to nonconforming the coinciding
benefits with Schools.
Mr. Holland encouraged the idea of working with the School
Board to ensure that employees are fairly treated on both
sides.
In response to Mr. Holland's question, Mr. Andy Hawkins
stated the School Board is planning on sharing the cost of
the healthcare increase with the employees, as has been done
in the past. He noted, while the average employee received a
$42 per month pay raise this year, the healthcare insurance
increase would equal to very small amounts being shared by
the employees. He further stated the cost to the School Board
to cover both the employee and the employer's share would be
about $2 million, $1.3 million from the general fund
operating side and about $650,000 on the employee side. He
stated the School Board has decided to share the cost with
the employee since it will have a minimal effect on
healthcare rates.
Mr. Holland stated he agrees with the recommendation of the
Benefits Committee, especially Mr. Gecker's motion. He
further stated he is committed to valuing county employees
and remaining competitive with neighboring localities.
In response to Mr. Gecker's question, Mr. Holland stated
there are roughly 8,000 individuals employed by Chesterfield
County Public Schools.
Mr. Stegmaier noted Mr. Hawkins is specifically referencing
the total cost of the employer plus the employee share.
In response to Mr. Gecker's inquiry relative to healthcare
statistics, Mr. Hawkins stated the employee share is
approximately $650,000, in a six-month timeframe.
In response to Mr. Elswick's questions, Mr. Hawkins stated
the majority of the School Board made a conscious decision
not to budget for the maximum healthcare expenditures and
concentrate solely on employee salary increases. He further
stated the final analysis revealed that when the budget was
adopted, a 1 percent salary increase would be incorporated.
He noted the School Board could not afford to offer more than
the 1 percent salary increase last fiscal year, without
making more significant cuts to the budget.
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09/17/14
Mr. Holland noted there has been a significant decrease in
the rate of increase in healthcare costs, given what has been
seen in prior years.
Mr. Gecker stated the contemplation was that the Board would
go hand-in-hand with the School Board relative to benefit
percentage on increases going forward. He further stated the
percentage of increase the Board had budgeted for was 6-8
percent; however, the School Board did not budget any knowing
that if the Boards remained in lock-step, there was something
budgeted for that. He expressed concerns relative to the
School Board zeroing individuals out, in terms of increases.
Mr. Hawkins stated the School Board did not budget for the
increased healthcare rate.
Ms. Jaeckle stated it was generally agreed upon between
county/schools at the end of budget negotiations, to decrease
the PTR and add the one percent increase; however, there was
still a funding shortage. She further stated it was her
understanding that the School Board would obtain funding
later in the year to support the healthcare increase.
In response to Mr. Gecker's question, Mr. Hawkins stated the
figures he has provided are relevant for January-June. He
further stated the $1.3 million is to last through the
current fiscal year. He stated when the budget is adopted
this year, the School Board is going to have to incorporate
funds into the budget for the entire 12-month period of time.
He further stated $1.3 million is needed to make it through
June 30th of this year, and it has been decided to take those
funds out of the general fund balance to make it from January
1St-June 30th. He stated during this budget cycle when
preparing for FY2016, the School Board will have to increase
the healthcare insurance cost, not for what has already been
incurred, but if the Board so chooses to increase the budget
for the remaining part of the next year, to incorporate any
trends that follow the .healthcare increase going forward.
In response to Mr. Elswick's question regarding the increase
in the School Board's budget, Mr. Hawkins stated the county
appropriation was about $14.5 million more, with the
inclusion of state revenue, totaling around $30 million more.
Ms. Jaeckle stated no one was advocating for funding to cover
the employees' share of the healthcare increase during the
budget process. She stressed the importance of looking at
goals for county employees and focus on either competitive
salaries or benefits.
In response to Ms. Jaeckle's comments, Mr. Gecker stated last
year $6 million was budgeted for healthcare insurance
increases. He further stated the premium increase came in
less than anticipated.
Ms. Jaeckle stated during the last budget cycle a $6 million
increase was put on the backs of the employees. She further
stated no one was pushing to make a cut and put the $3
million back for the employees at that point.
Mr. Gecker stated the Budget and Audit Committee was not
informed that there was a zero increase for the healthcare
insurance line.
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Mr. Smith stated the easiest way to address the pedestrian
access on Dundas Road would be to shift the money being
proposed in FY2016 for the North Enon Church Road project for
those specific improvements.
In response to Mr. Gecker's question regarding funding for
road widening to Meadowville Technology Parkway, Mr. Smith
stated there were not many off-site road improvements
required for part of that zoning. He further stated moving
forward he would see revenue sharing being a good source to
provide for those off-site road improvements, including along
North Enon Church Road.
Mr. Gecker requested from staff a recommendation regarding
revenue sharing methodology to include county-wide projects
and district projects, and also address the criteria for the
impact of specific projects on the county as a whole or on
more than one district.
Ms. Jaeckle stressed the importance of the idea of renovating
schools within certain districts to accommodate improvements
made in that specific area of the county.
In regards to the water park complex being proposed on Brad
McNear Parkway, Mr. Warren stressed the importance of looking
at impacts relative to transportation needs in that area of
the county.
In response to Mr. Warren's comments, Mr. Elswick stated the
concept is too relatively new to determine the transportation
impacts of the project.
Mr. Elswick requested from
impacts of certain projects on
specific districts.
staff standards relative to
the county as a whole and on
In response to Ms. Jaeckle's question, Mr. Smith stated staff
would come back before the Board with a recommendation
regarding revenue sharing methodology.
Mr. Gecker stated in the past projects were geared more
towards economic development; however, he believes it is time
to focus on congestion mitigation projects, as well as
pedestrian access projects.
Mr. Holland stressed the importance of school revitalization
and pedestrian access projects throughout the county.
On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board
approved the FY2016-FY2020 Revenue Sharing Plan, as amended;
included the $20 million in sources and uses in the FY2016
Capital Improvement Program (inclusive of $475,000 in FY2015
sources that will not be a part of the FY2016 appropriation);
upon approval from VDOT and adoption of the FY2016 Capital
Improvement Program, authorized the County Administrator to
enter into the necessary county/VDOT agreements/contracts,
permits/mitigation agreements, and surety agreements,
acceptable to the County Attorney, for the FY2016 projects;
authorized the County Administrator, upon VDOT approval and
adoption of the FY2016 CIP, to proceed with the design and
right-of-way acquisition, including advertisement of an
eminent domain public hearing, if necessary, for FY2016
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projects; authorized the Chairman of the Board of Supervisors
and County Administrator to execute easement agreements for
relocation of utilities; and authorized the. County
Administrator, upon VDOT approval and adoption of the FY2016
CIP, to proceed with the advertisement for construction of
the FY2016 projects.
And, further, the Board adopted the proposed resolution
designating the projects as listed in the resolution as the
county's FY2016 Revenue Sharing projects, totaling $20
million:
WHEREAS, Section 33.1-23.05 of the Code of Virginia
permits the Commonwealth Transportation Board to make an
equivalent matching allocation to any County for designations
by the governing body of up to $10,000,000 in funds received
by it during the current fiscal year for use by the
Commonwealth Transportation Board to construct, maintain, or
improve primary and secondary highway systems within such
County;
WHEREAS, the Chesterfield County Board of Supervisors
will make available $10 million for the Chesterfield Revenue
Sharing Program with the adoption of the FY2016 Appropriation
Resolution and other Board action; and
WHEREAS, the Virginia Department of Transportation has
notified the county that $10 million is the maximum amount of
Chesterfield County funds that can be matched by the state
during FY2016.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors appropriates and/or transfers $10
million to be matched by the State for the FY2016
Chesterfield Revenue Sharing Program.
AND, BE IT FURTHER RESOLVED that the matched funds be
allocated to the following projects:
$4,000,000 Old Bermuda Hundred Road (Old Stage
Road to Route 10) Reconstruction
Preliminary Engineering, Right-of-way
and Construction
$2,000,000-VDOT and $2,000,000-County
$1,135,000 Arch Road (Route 60 to Arboretum
Parkway) Widening
Preliminary Engineering, Right-of-way
and Construction
$567,500-VDOT and $567,500-County
$1,900,000 Beulah Road (Kingsland Road to
Pineleaf Drive) Improvement
Preliminary Engineering, Right-of-way
and Construction $950,000-VDOT and
$950,000-County
$1,000,000 Deer Run Drive (Route 360 to Chital
Drive) Sidewalk, Phase I
Preliminary Engineering, Right-of-way
and Construction
$500,000-VDOT and $500,000-County
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Discussion ensued relative to the budget cycle and lack of
insurance information provided during that timeframe.
Mr. Warren stated there is value in Ms. Jaeckle's comments
relative to parity on both sides. He further stated there
should be no competition between the School Board and Board
of Supervisors. He suggested deferring the item for 30 days.
Mr. Elswick noted the item cannot be deferred due to the open
enrollment process, which begins next week.
Mr. Zaremba stated all departments will need to be briefed
next week and forms distributed, in order to start the open
enrollment process for county employees.
Mr. Holland stressed the importance of considering healthcare
rates in the future during the budget process. He stated it
is important to value employees and ensure that the county is
committed to competitive salaries and healthcare benefits.
Ms. Jaeckle stated the Board needs to look philosophically at
which direction to go in the future. She further stated if
there is money in the budget because the increases in
healthcare came in less than what was anticipated, then maybe
that would be the Board's philosophy.
Mr. Holland stressed the importance of providing more funding
and resources for education.
Mr. Holland then called for a vote on the motion made by Mr.
Gecker, seconded by Mr. Warren, for the Board to approve to
amending the budget for the county to absorb the 5.6 percent
healthcare increase in its entirety with no increase to
employees.
Ayes: Holland, Elswick and Gecker.
Nays: Jaeckle and Warren.
9. REPORTS
9.A. REPORT ON DEVELOPER WATER AND SEWER CONTRACTS
9.B. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR
FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND
LEASE PURCHASES
On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board
accepted the following reports: a Report on Developer Water
and Sewer Contracts; and a Report on Status of General Fund
Balance, Reserve for Future Capital Projects, District
Improvement Funds and Lease Purchases.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
10. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSC~3EDULED
MATTERS
Mr. George Beadles expressed concerns relative to outdated
information on the county's website.
Mr. Warren welcomed Mr. Beadles and wished him well in all
his future undertakings.
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11. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(1),
CODE OF VIRGINIA, 1950, AS AMENDED, RELATING TO THE
PERFORMANCE OF A SPECIFIC COUNTY EMPLOYEE
On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board
went into closed session pursuant to Section 2.2-3711(A)(1),
Code of Virginia, 1950, as amended, relating to the
performance of a specific county employee.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
Reconvening:
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act
effective July 1, 1989 provides for certification that such
Closed Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of
Information Act were discussed in Closed Session to which
this certification applies, and ii) only such business
matters were identified in the Motion by which the Closed
Session was convened were heard, discussed or considered by
the Board. No member dissents from this certification.
Mr. Gecker: Aye.
Mr. Warren: Aye.
Ms. Jaeckle: Aye.
Mr. Elswick: Aye.
Mr. Holland: Aye.
12. DINNER
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
recessed to Room 502 for dinner.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
Reconvening:
13. INVOCATION
Reverend Amory James, New Direction Evangelistic Church, gave
the invocation.
14. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF
AMERICA
Eagle Scout Bradley Saxman led the Pledge of Allegiance to
the Flag of the United States of America.
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15. RESOLUTIONS
15.A. RECOGNIZING OCTOBER 16, 2014, AS "CHRISTMAS MOTHER
DAY" IN CHESTERFIELD COUNTY
Ms. Sharpe introduced Ms. Diane Stark, who was present to
receive the resolution.
On motion of Mr. Holland, seconded by Mr. Warren, the Board
adopted the following resolution:
WHEREAS, most families in Chesterfield County enjoy
peace and happiness during the Christmas holidays; and
WHEREAS, there are many children and elderly who are
less fortunate and do not have the means to enjoy this
special time of year; and
WHEREAS, the Chesterfield-Colonial Heights Christmas
Mother Program has successfully provided food, gifts, books
and clothing to many of our citizens in the past; and
WHEREAS, Ms. Diane Stark has been elected Christmas
Mother for 2014 and requests the support of all the citizens
of Chesterfield County to ensure that those less fortunate
may enjoy this special season of the year.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 17th day of September 2014,
publicly recognizes October 16, 2014, as "Christmas Mother
Day" and urges all citizens of Chesterfield County to support
this worthy endeavor.
AND, BE IT FURTHER RESOLVED that the Board of
Supervisors publicly commends the Christmas Mother Program
for its successful efforts in past years and extends best
wishes for a successful 2014 season.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Ms. Stark and that this resolution
be permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
Ayes: Holland, Elswick, Jaeckle, Warren and Decker.
Nays: None.
Ms. Jaeckle presented the executed resolution and
contribution to Ms. Stark on behalf of the county and wished
her success as Christmas Mother.
Ms. Stark expressed her appreciation and provided information
to the Board regarding the Christmas Mother program.
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15.B. RECOGNIZING MS. JULIA WILLIAMS FOR HER OUTSTANDING
CONTRIBUTIONS TO THE CHESTERFIELD COUNTY FAIR
Ms. Snead introduced Ms. Julia Williams, who was present to
receive the resolution.
On motion of Mr. Holland, seconded by Mr. Warren, the Board
adopted the following resolution:
WHEREAS, the Chesterfield County fair has been a much-
anticipated annual event, for more than 100 years,
attracting visitors from throughout the Richmond Metropolitan
Region and beyond; and
WHEREAS, the fair is a showplace of arts, crafts,
entertainment and education that celebrates Chesterfield
County's rural heritage; and
WHEREAS, the Chesterfield County fair completed an
extremely successful 101st year in 2014; and
WHEREAS, Ms. Julia Williams has worked with the
Chesterfield County fair for 23 years and has served as the
General Manager for two years; and
WHEREAS, serving as General Manager requires a wide
range of personal and professional skills, and Ms. Williams'
creativity and ability to develop relationships are
exemplary; and
WHEREAS, Ms. Williams has been devoted to the fair for
many years, first through the raising and showing of goats
with her daughters, as well as volunteering with poultry,
rabbits and other livestock; and
WHEREAS, Ms. Williams was named the Fifty-Plus Person of
the Year in 2012; and
WHEREAS, Ms. Williams has not only been active with the
Chesterfield County fair, but also has engaged in many
community volunteer efforts, including helping to organize
the Enon Civic Association, serving as room mother at Ecoff
Elementary and serving as pit-crew partner for the L.C. Bird
High School Marching Band; and
WHEREAS, Ms. Williams sets a quiet example of service,
reminding each of us we can give a little more, and she truly
wants to help make the world a better place while not asking
for credit; and
WHEREAS, with Ms. Williams as General Manager, the fair
has continued to evolve with new attractions, talent and
experiences each year; and
WHEREAS, Ms. Williams coordinates with many Chesterfield
County departments and a wide range of individuals,
organizations and businesses to ensure a successful and
exciting fair each year; and
WHEREAS, serving as General Manager of the Chesterfield
County fair is a volunteer, year-round position, and Ms.
Williams is a passionate advocate for the fair, its mission
and is dedicated to ensuring that the fair is available for
all people for generations to come; and
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WHEREAS, Ms. Williams is a pleasure to work with, always
kind and caring toward everyone.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 17th day of September 2014,
publicly recognizes Chesterfield County Fair Manager Julia
Williams, and on behalf of all Chesterfield County residents,
thanks her for the generous donation of her time and
countless talents to this important annual event, and wishes
her much continued success.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Ms. Williams, and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
Mr. Holland presented the executed resolution to Ms. Williams
and highly praised her for her donation of time and efforts
to make the Chesterfield County Fair a great success.
Ms. Williams expressed her appreciation to the Board for the
special recognition and continued support.
Mr. Holland also recognized fair volunteers who were in
attendance.
15.C. RECOGNIZING MR. BRADLEY FOSTER SAXMAN UPON ATTAINING
THE RANK OF EAGLE SCOUT
Ms. Chris Ruth introduced Mr. Bradley Foster Saxman, who was
present to receive the resolution.
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered
by Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least twenty-one merit badges
in a wide variety of skills including leadership, service and
outdoor life, serving in a leadership position in a troop,
carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and
living up to the Scout Oath and Law, Mr. Bradley Foster
Saxman, Troop 1891, sponsored by Bon Air United Methodist
Church, has accomplished those high standards of commitment
and has reached the long-sought goal of Eagle Scout, which is
received by only four percent of those individuals entering
the Scouting movement; and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare himself for a role as a leader in
society, Bradley has distinguished himself as a member of a
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new generation of prepared young citizens of whom we can all
be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 17th day of September 2014,
publicly recognizes Mr. Bradley Foster Saxman, extends
congratulations on his attainment of Eagle Scout, and
acknowledges the good fortune of the county to have such an
outstanding young man as its citizen.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
Mr. Gecker presented the executed resolution and patch to Mr.
Saxman, congratulated him on his many achievements and wished
him future success in scouting and academic ventures.
Mr. Saxman, accompanied by members of his family, provided
details of his Eagle Scout project and thanked his family and
others for their support.
16. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Ms. Denisha Potts addressed the Board relative to the
investment of cameras for the Chesterfield County Police
Department.
Mr. Holland asked Ms. Potts to provide documentation relative
to the complaints she mentioned.
Mr. Elswick noted he received correspondence from the Police
Chief relative to the research and evaluation of police
cameras.
Mr. Rodney Martin expressed concerns relative to Chesterfield
County Public Schools' funding for the old Clover Hill High
School renovations.
17. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE
THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO
OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT
THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION
WILL BE HEARD AT SECTION 19
14SN0584
In Clover Hill Magisterial District, Richmond Animal League,
Inc. requests conditional use planned development to permit
exceptions to ordinance requirements to permit a temporary
modular office unit and amendment of zoning district map in a
Light Industrial (I-1) District on 1.5 acres known as 11401
International Drive. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is .appropriate for Light Industrial
use. Tax ID 742-707-0663.
Mr. Turner presented a summary of
both the Planning Commission and
subject to the conditions.
Case 14SN0584 and stated
staff recommended approval
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Ms. Amy McCracken accepted the conditions.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
approved Case 14SN0584, subject to the following conditions:
1. This Conditional Use Planned Development shall be
granted to and for the Richmond Animal League, Inc.
only, and shall not be transferable nor run with the
land. (P)
2. The painted exterior of the temporary modular unit shall
be maintained so as to be free of deterioration such as
peeling, graffiti, or a faded appearance. Any repainting
of the exterior shall be done in a neutral color as
approved by the Planning Department. (P)
3. No exterior signage may be placed on the temporary
modular unit. (P)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
14SN0586
In Dale Magisterial District, Ironbridge Heating and Air
requests conditional use to permit a contractor's office plus
conditional use planned development to permit exceptions to
ordinance requirements relative to solid waste storage areas
and amendment of zoning district map in an Agricultural (A)
District on 1.3 acres known as 5512 Iron Bridge Road. Density
will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Neighborhood Office use. Tax ID 776-685-1845.
Mr. Turner presented a summary of Case 14SN0586 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Ms. Kristen Keatley, representing the applicant, accepted the
recommendation.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Warren, the Board
approved Case 14SN0586 and accepted the following proffered
conditions:
1. This conditional use shall be granted for a period of no
more than ten (10) years from the date of approval and
shall be limited to Ironbridge Heating and Air or any
business entity for which Anthony DePhillip is a
controlling member for their use only and shall not be
transferable nor run with the land. (P)
2. There shall be no outside storage. (P)
3. There shall be no deliveries by any vehicle exceeding
4,000 pounds net weight and more than two (2) axles. (P)
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4. This use shall not be open to the public or employees
between the hours of 5:00 p.m. and 7:00 a.m. Monday
through Friday, nor between 5:00 p.m. on Friday and 7:00
a.m. on Monday. This condition would not preclude
individual employees from performing office work, such
as paper work and phone calls, during other hours. (P)
5. Except for security lighting, there shall be no exterior
lighting. (P)
6. With the exception of normal maintenance and
improvements necessary to meet the building code there
shall be no additions or exterior alterations to the
structure or detached garage to accommodate this use, as
shown on the Exhibit titled "Exhibit A" dated July 28,
2014. (P)
7. Driveways and parking areas shall have a minimum surface
of six (6) inches of Number 21 or 21A stone. The
perimeter of driveways and parking areas shall be
delineated by permanent means such as bumper blocks,
railroad ties, timbers or similar such treatment as
required by the Planning Department. Within sixty (60)
days of approval, all driveways and parking areas shall
be delineated by permanent means.. (P)
8. Within ninety (90) days of a written request by the
Transportation Department, sixty (60) feet of right -of-
way, measured from the centerline of Route 10 adjacent
to the property, shall be dedicated, free and
unrestricted, to and for the benefit of Chesterfield
County . ( T )
9. Direct access from the property to Route 10 shall be
limited to one (1) entrance/exit. The exact location of
this access shall be approved by the Transportation
Department. (T)
10. A solid waste storage area shall be permitted on the
property as follows:
a. The area shall be screened .from view by a solid
vinyl fence.
b. The area shall be located to the rear of the
existing detached garage/storage building located
along the southern property line (as shown on
Exhibit A) .
c. The area shall not be serviced between the hours of
8:00 p.m. and 7:00 a.m. Such area shall be
prominently posted with a sign not to exceed six
square feet designating the hours in which the
solid waste storage area may be serviced.
d. Within sixty (60) days of approval and prior to the
solid waste storage area installation, a detail of
the fence and gate shall be submitted to the
Planning Department for review and approval. (P)
11. One (1) freestanding sign
a maximum of twenty four
maximum of eight (8) feet
monument-styled sign. (P)
shall be permitted subject to
(24) square feet in area and a
in height. The sign shall be a
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Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
14SN0588
In Bermuda Magisterial District, Kimberly Dalton requests
rezoning from Residential (R-7) to Neighborhood Office (O-1)
plus conditional use planned development to permit exceptions
to ordinance requirements relative to buffers and amendment
of zoning district map on .4 acre known as 3720 West Hundred
Road. Density will be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Office/Residential Mixed Use. Tax
ID 791-656-8037.
Mr. Turner presented a summary of Case 14SN0588 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Ms. Kimberly Dalton accepted the recommendation.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Ms. Jaeckle commended Ms. Dalton on the appearance of the
office building and surrounding landscaping and wished her
much success for the business.
Ms. Jaeckle then made a motion, seconded by Mr. Warren, the
Board approved Case 14SN0588 and accepted the following
proffered conditions:
Buffers: Buffers shall not be required between the request
property and adjacent residentially zoned properties. (P)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
~acNn~Rq
In Bermuda Magisterial District, Sean's Properties, LLC
requests conditional use to permit motor vehicle sales,
service, repair, consignment sales and a motor vehicle
storage/towing lot and amendment of zoning district map in a
General Industrial (I-2) District on 2.9 acres known as 12510
Battery Dantzler Court. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for General Business
use. Tax ID 803-655-9612.
Mr. Turner presented a summary of Case 14SN0589 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered condition.
Mr. Dean Hawkins, representing the applicant, accepted the
recommendation.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
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09/17/14
Ms. Jaeckle stated it is very exciting to see the applicant
starting a business on the reputation of being a good
mechanic.
Ms. Jaeckle then made a motion, seconded by Mr. Warren, the
Board approved Case 14SN0589 and accepted the following
proffered condition:
In addition to uses permitted by right and with restrictions
in the General Industrial (I-2) District, the following uses
shall be permitted:
A. Motor Vehicle Sales;
B. Motor Vehicle Service;
C. Motor Vehicle Repair;
D. Motor Vehicle Consignment Sales, and;
E. Motor Vehicle Towing/Storage Lot, provided that:
(1) Such use shall be set back a minimum of fifty (50) feet
from Tax IDs 803-655-8949 and 804-655-0137. Within this
setback, an unbroken strip of open space shall be
planted and maintained in accordance with Ordinance
requirements for Perimeter Landscaping "C".
(2) At such time as one or both parcels identified in
Proffered Condition E.l are redeveloped for non-
residential use, the landscaping requirements identified
herein shall not be required adjacent to such parcel.
(3) Such use shall be enclosed by a solid board vinyl fence,
a minimum of six (6) feet in height, so as to screen the
contents of the storage area from view of adjacent
properties and external public roads. The color of this
fencing shall be approved by the Planning Department.
Along the exterior of any fence line visible from Old
Stage Road, landscaping shall be provided to break up
the fencing mass and add visual interest. Such
landscaping shall be planted and maintained in
accordance with Ordinance requirements. The exact
treatment of fencing and landscaping shall be approved
by the Planning Department.
(4) No more than two (2) towed/stored motor vehicles or
pieces of machinery shall exceed the height of the
screening. (P)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
14SN0574
In Clover Hill Magisterial District, Verizon Wireless
requests conditional use to permit a communications tower and
amendment of zoning district map in an Agricultural (A)
District on .8 acre known as 8710 Hull Street Road. Density
will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Mixed Use Corridor use. Tax IDs 756-690-Parts
of 3839-00001 and 3839-00002.
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Mr. Robert Clay presented a .summary of Case 14SN0574 and
stated the Planning Commission recommended approval and
acceptance of the proffered conditions. He further stated
staff recommended denial because the proposed tower location
does not comply with the Public Facilities Plan, a component
of the Comprehensive Plan, which suggests that communications
towers should not be located in areas suggesting residential
and/or office uses unless they are designed to conceal the
facilities to the greatest degree feasible and minimize their
visual impacts. He stated the tower is proposed in a high
visibility area, but is not architecturally incorporated into
existing buildings or of a stealth design, and is not located
so as to ensure sufficient vegetation is preserved to
minimize visual impacts.
Mr. Jeff Geiger, representing the applicant, stated the
proposed land use is for a 134-foot communications tower and
associated improvements. He further stated the proposal is
consistent with the Land Use Plan map and Corridor Plan; is
consistent with the Comprehensive Plan's locational
requirements; and is consistent with the Comprehensive Plan's
design goal. He stated the proposal addresses neighbors'
concerns with support from Bexley, Bexley West and the
Planning Commission; meets the Tower Siting Policy; meets
Comprehensive Plan goals; and brings 4G LTE service to
residents and businesses needed for work and home.
Mr. Holland called for public comment.
Mr. John Grohusky, representing the Bexley West Association
Board, urged the Board to approve the request. He stated
existing area cell service is not reliable and there is an
essential need for the tower.
Mr. Dennis Clise, representing the Bexley Board of Directors,
asked the Board to approve the request and stated the
community supports the application.
There being no one else to speak to the issue, the public
hearing was closed.
In response to Mr. Warren's question, Mr. Clay stated
citizens who attended the community meeting regarding the
case were in full support of the request.
Mr. Warren made a motion, seconded by Ms. Jaeckle, for the
Board to approve Case 14SN0574 and accept the following
proffered conditions:
The property owner and applicant in this rezoning case,
pursuant to Section 15.2-2298 of the Code of Virginia (1950
as amended) and the Zoning Ordinance of Chesterfield County,
for themselves and their successors or assigns, proffer that
the property under consideration (the "Property") will be
developed according to the following proffers if, and only
if, the rezoning request submitted herewith is. granted with
only those conditions agreed to by the owner and applicant.
In the event this request is denied or approved with
conditions not agreed to by the owner and applicant, the
proffer shall immediately be null and void and of no further
force or effect.
1. There shall be no signs permitted to identify this use.
(P)
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2. The base of the tower shall be enclosed by a minimum six
(6) foot high fence designed to preclude trespassing.
The fence shall be placed so as to provide sufficient
room between the fence and the property line to
accommodate evergreen plantings having an initial height
and spacing to provide screening of the base of the
tower and accessory ground-mounted equipment or
structures from adjacent properties. A detailed plan
depicting this requirement shall be submitted to the
Planning Department for approval in conjunction with
final site plan review. (P)
3. The color, design and lighting system for the tower
shall be as follows:
a. The tower shall be gray or another neutral color,
acceptable to the Planning Department.
b. The tower shall not be lighted.
c. The tower shall be a monopole structure with flush
mounted antennas.
d. Any satellite dish and microwave dish antennas
attached to the telecommunications tower shall not
exceed six (6) feet in diameter and shall be of a
neutral color with no logos. (P)
4. Any building or mechanical equipment shall comply with
the Zoning Ordinance relative to architectural treatment
of building exteriors and screening of mechanical
equipment in O, C and I Districts. (P)
(NOTE: The Zoning Ordinance requires the screening of
mechanical equipment located on the building or ground
from adjacent properties and public rights of way.
Screening would not be required for the tower or tower-
mounted equipment.)
5. Prior to use of this telecommunications tower, the owner
of the tower shall obtain approval of the structural
integrity by a registered professional engineer licensed
in Virginia and a copy of the report filed with the
Planning Department. (P)
6. The tower shall not exceed a height of 134 feet. (P)
7. At such time that the tower ceases to be used for
communications purposes for a period exceeding twelve
(12) consecutive months, the owner/developer shall
dismantle and remove the tower and all associated
equipment from the property. (P)
8. A thirty (30') foot tree preservation area shall be
provided along the rear property line of the Property
(the "Preservation Area"). Such area shall comply with
the requirements of the Zoning Ordinance for buffers
less than fifty (50) feet. (P)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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~ aerrnsa~
In Matoaca Magisterial District, George W. Winn requests
conditional use to permit a business (contractor's business
and storage yard) and amendment of zoning district map in an
Agricultural (A) District on 10 acres known as 7101 Hickory
Road. Density will be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Suburban Residential II use (2.0
to 4.0 dwellings per acre). Tax ID 776-620-0177.
Ms. Darla Orr presented a summary of Case 14SN0585 and stated
the Planning Commission recommended approval and acceptance
of the proffered conditions. She further stated staff
recommended denial because while the plumbing contractor's
business has existed on the property for over twenty years,
the land use does not conform to the recommendations of the
Comprehensive Plan which suggests the property is appropriate
for Suburban Residential II use. She stated the proposed land
use is not representative of, nor compatible with, existing
and anticipated area residential development.
Mr. George Winn accepted the Planning Commission's
recommendation.
Mr. Holland called for public comment.
Mr. Freddy Boisseau advised the Board to approve the request.
He noted the applicant is not creating a trespass or nuisance
to his neighbors.
There being no one else to speak to the issue, the public
hearing was closed.
Mr. Elswick stated he and Dr. Wallin rode down to the farm
and were pleased with the upkeep and appearance of the
property.
Mr. Elswick then made a motion, seconded by Ms. Jaeckle, for
the Board to approve Case 14SN0585 and accept the following
proffered conditions:
1. Non-Transferable Ownership: This Conditional Use
approval shall be granted exclusively to George W. Winn,
and shall not be transferable or run with the land. (P)
2. Use: This Conditional Use approval shall be for the
operation of a plumbing contractor's business and
storage yard in conjunction with the single family
residential and/or farming use of the property. (P)
3. Time Limitation: This Conditional Use approval shall be
granted f or a period not to exceed ten (10 ) years from
the date of approval. (P)
4. Equipment Storage: Outside storage of the equipment and
materials shall be limited as follows:
a. One (1) Mini excavator
b. One (1) Utility truck
c. One (1) Dump truck
d. Two (2) Vans
e. Two (2) Pick-up trucks
f. One (1) trailer
g. One (1) 20'X6' pipe rack. (P)
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5. Permitted Area For Use: The use shall be confined to the
equipment and material storage area and structures
designated on Exhibit A attached hereto. (P)
6. Screening: Two (2) staggered rows of evergreen trees
shall be planted along the northern boundary of the
permitted storage area to reduce visibility of this
storage area from Hickory Road. Within sixty (60) days
of the approval of this request, the applicant shall
submit a landscaping plan to the Planning Department for
review and approval. The approved landscaping shall be
installed within ninety (90) days of the approval of the
landscaping plan. (P)
7. Employees and Clients: A maximum of two (2) employees
shall be permitted to work on the premises other than
family member employees that live on the premises. No
clients shall be permitted on the property (P)
8. Signage: There shall be no signs identifying this use.
(P)
9. Hours of Operation: Except when necessary at other times
to accommodate emergency calls for plumbing services,
the business shall be permitted to operate Monday
through Friday from 6:30 a.m. to 7 p.m. (P)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
18. PUBLIC HEARINGS
There were no Public Hearings at this time.
19. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining requests for manufactured home
permits or rezoning at this time.
20. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
21. ADJOURNMENT
On motion of Ms. Jaeckle, seconded by Mr. Elswick, the Board
adjourned at 7:25 p.m., until October 8, 2014.
Ayes:
Nays:
Holland, Elswick, Jaeckle, Warren and Gecker.
None.
ame St gmaier
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