2014-08-27 MinutesBOARD OF SUPERVISORS
MINUTES
August 27, 2014
Supervisors in Attendance: Staff in Attendance:
Mr. James M. Holland, Chairman Mr. Greg Akers, Dir.,
Mr. Stephen A. Elswick, Vice Chrm. Internal Audit
Ms. Dorothy A. Jaeckle Mr. Mike Bacile, Dir.,
Mr. Arthur S. Warren Purchasing
Mr. Daniel A. Gecker Dr. Sheryl Bailey, Dep.
County Administrator,
Mr. James J. L. Stegmaier Management Services
County Administrator Ms. Janice Blakley,
Clerk to the Board
Mr. Kevin Bruny, Chief
Learning Officer
Ms. Debbie Burcham,
Exec. Dir., Community
Services Board
Mr. Allan Carmody, Dir.,
Budget and Management
Ms. Jana Carter, Dir.,
Juvenile Services
Mr. Barry Condrey,
Chief Information Officer
IST
Ms. Mary Ann Curtin, Dir.,
Intergovtl. Relations
Mr. Jonathan Davis, Dir.,
Real Estate Assessment
Mr. Will Davis, Dir.,
Economic Development
Mr. William Dupler, Dep.
County Administrator,
Community Development
Colonel Thierry Dupuis,
Police Department
Mr. Michael Golden, Dir.,
Parks and Recreation
Mr. John W. Harmon,
Real Property Manager
Mr. George Hayes, Asst. Dir
Utilities
Mr. Louis Lassiter, Asst.
County Administrator
Mr. Rich Leonard,
Chief of Admin Services,
Environmental Engineering
Ms. Susan Pollard, Dir.,
Public Affairs
Ms. Mary Martin Selby,
Dir., Human Resource
Services
Mr. Jeffrey L. Mincks,
County Attorney
Chief Loy Senter,
Fire and EMS
Ms. Marsha Sharpe, Dir.,
Social Services
Ms. Sarah Snead, Dep.
County Administrator,
Human Services
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Mr. Richard Troshak, Dir.,
Emergency Communications
Mr. Kirk Turner, Dir.,
Planning
Mr. Scott Zaremba, Dir.,
Human Resource Programs
Mr. Holland called the regularly scheduled meeting to order
at 3:00 p.m.
1. APPROVAL OF MINUTES FOR JULY 23, 2014
On motion of Mr. Gecker, seconded by Mr. Elswick, the Board
approved the minutes of July 23, 2014, as submitted.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
2. COUNTY ADMINISTRATOR'S COMMENTS
2.A. COUNTY ADMINISTRATOR'S REPORT
• Mr. Stegmaier introduced Colonel Jeffrey Carter, from
the 59th Ordnance Brigade and Lieutenant Colonel Susan E.
Manion, from the 16th Ordnance Battalion who have taken
over for Lieutenant Colonel Carozza and Colonel Rivard
as top leaders at Fort Lee.
Mr. Holland welcomed Colonel
and expressed his appreciation
community contributions.
Carter and Lt. Colonel Manion
for their military service and
Mr. Elswick and Mr. Warren also welcomed Colonel Carter and
Lt. Colonel Manion, expressed appreciation for their service
to county citizens and stated the Board looks forward to
working with them in future endeavors.
• Mr. Stegmaier reported National Night Out occurred on
Tuesday August 5, 2014, and was a resounding success
with 100 block parties being conducted across the
county. He stated the Chesterfield County Police
Department along with its public safety partners, the
Chesterfield County Fire Department and Sheriff's
Office, as well as county leaders joined citizens and
businesses in a "night out" against crime.
• Mr. Stegmaier announced that earlier this month the new
Intermediate Care Facility - Galloway Place was opened
to provide care and housing to 12 residents who need a
level of care not available in group homes. He
recognized the Board of Supervisors, Community Services
Board and staff who have worked tirelessly on the
project with the state and others to see this dream
become a reality.
Ms. Jaeckle noted parents of adult children who were moved
outside of the area due to the closing of Southside Training
Center, are now able to have their family members closer to
home because of the opening of the new Intermediate Care
Facility.
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• Mr. Stegmaier was pleased to report that Mr. Hugh Cline
and his team with the Chesterfield Center for the Arts
Foundation have raised a substantial amount of funding
and pledges towards the Chesterfield Arts Center. He
stated this is a very positive sign of the broader
community's support for this venue. He further stated
the county will be planning to move forward with plans
for the design of the facility.
Mr. Holland and Ms. Jaeckle commended and recognized members
of the Chesterfield Center for the Arts Foundation, who were
in attendance.
2.B. SPORTS TOURISM UPDATE
Mr. Jon Lugbill, Executive Director with Sportsbackers,
updated the Board on sports tourism in Chesterfield County
and the surrounding region. He stated economic impact has
increased and is up $3.5 million from the year before. He
further stated the growth rate is very substantial and
results in direct revenue for the county. He reviewed some of
the events held in Chesterfield in FY2013-2014 and presented
information regarding a number of new facilities that have
been developed and are being developed and improved within
the county. He noted high quality facilities and venues
attract and retain premiere sports tourism events. In
closing, he stated promoting sports tourism and encouraging
active lifestyles can result in tremendous benefits to the
well-being of the community.
Mr. Holland expressed appreciation to Mr. Lugbill for his
outstanding presentation. He recognized members of Richmond
Region Tourism, who were in attendance.
Ms. Jaeckle stressed the importance of upgrades to county
facilities and the benefits sporting attractions bring to the
citizenry. She commended the organization's initiative to
encourage young persons to engage in healthy lifestyles.
In response to Mr. Elswick's question, Mr. Lugbill stated our
area is a great geographical location for lacrosse. He
stressed the importance of maintaining quality facilities in
order to keep a competitive advantage among other states. He
noted the Clover Hill Athletic Complex facility is heavily
used and under a lot of stress and River City Sportsplex is
still under construction.
Mr. Elswick stated he is looking forward to utilizing the
five-mile bike trails at Pocahontas State Park.
Mr. Warren commended Mr. Lugbill on his achievements and the
economic impact success of sporting events in the county. He
stressed the importance of the maintenance and upkeep of
current facilities.
Mr. Stegmaier stated the benefits of sporting events go far
beyond additional sales tax revenue and include improved
health of the community; interest in the community on the
part of all the citizens; the ability of businesses to
recruit the kinds of employees they want because the county
is providing this type of lifestyle and culture; and reduced
healthcare costs. He further stated the benefits from this
effort are huge and cross many different functions of the
community and county government.
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3. BOARD MEMBER REPORTS
Mr. Holland announced he attended National Night Out on
August 5, 2014. He stated he made fifteen visits to various
Dale District neighborhoods.
4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
Ms. Jaeckle expressed concerns relative to the absence of an
agenda item for appointment to the Social Services Board. She
stated there was an application submitted by a School Board
member, who she feels is highly qualified for the position.
She noted this is the second month that Chesterfield County
does not have full representation on the Social Services
Board.
Mr. Warren made a motion to approve the addition of Item
8.C.16., Authorize the Receipt and Appropriation of 2011
State Homeland Security Grant Funds from the Department of
Homeland Security to Manage a Regional Project for the
Central Virginia All-Hazards Incident Management Team, and
adopt the agenda, as amended.
Mr. Gecker indicated he felt Ms. Jaeckle's item relative to
an appointment to the Social Services Board should be added
to today's agenda. He inquired about the delay of action.
Mr. Holland noted there was some unreadiness on the Board
regarding the decision to appoint. He stated the decision
needs more reflection.
Ms. Jaeckle stated she believes the delay of action to
appoint is a disservice to the Social Services Board.
In response to Mr. Gecker's question, Ms. Jaeckle stated she
would be inclined to make a motion to incorporate the item
into the agenda.
Mr. Holland expressed appreciation for Ms. Jaeckle's
recommendation; however, he urged the Board to delay
consideration of an appointment in order to contemplate the
decision. He stressed the importance of a unanimous
conclusion made by the Board.
Mr. Gecker pointed out an addition of the item could be
approved by a majority vote. He noted Ms. Jaeckle's desire to
reach an agreement today.
Mr. Warren stated he has not heard from any of the candidates
or had a chance to interview for the position. He further
stated he was not inclined to appoint any members at this
time.
Ms. Jaeckle emphasized that information relative to vacancies
on the Social Services Board was distributed over a month
ago. She noted the activeness of the board, which meets
monthly.
Discussion ensued relative to Board members' decisions to
appoint to the Social Services Board.
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Mr. Holland noted he directed the County Administrator and
the County Attorney in January to look at the functionality
of all county Boards and Commissions.
Ms. Jaeckle indicated that the Social Services Board operates
through a state statute.
Mr. Holland reiterated his decision to delay consideration of
an appointment to the Social Services Board.
Mr. Elswick seconded Mr. Warren's motion.
Mr. Holland called for the vote on the motion made by Mr.
Warren, seconded by Mr. Elswick, for the Board to add Item
8.C.16., Authorize the Receipt and Appropriation of 2011
State Homeland Security Grant Funds from the Department of
Homeland Security to Manage a Regional Project for the
Central Virginia All-Hazards Incident Management Team, and
adopt the agenda, as amended.
Ayes: Holland, Elswick and Warren.
Nays: Jaeckle, Gecker.
5. RESOLUTIONS AND SPECIAL RECOGNITIONS
5.A. RECOGNIZING THE 2014 NATIONAL ASSOCIATION OF COUNTIES
(NACO) AND VIRGINIA ASSOCIATION OF COUNTIES (VACO)
ACHIEVEMENT AWARD WINNERS
Mr. Lassiter stated Chesterfield County is the recipient of
15 Achievement Awards from the National Association of
Counties (NACo) this year for innovative programs and
services. The following recipients were recognized by Mr.
Holland and Mr. Stegmaier, and department representatives
were presented with the 2014 NACo Achievement Awards:
DEPARTMENT PROJECT
Center for Organizational Excellence
County Attorney
Economic Development
General Services
Human Resource Management
Information Systems Technology
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Taking the Leadership
Challenge
Streamlining Collections
Annual Empowering
Neighborhoods Forum
Managing Fleet
Environmental Wastes to
Mitigate Our Impacts
Sustainable Fleet
Vehicle Replacement
Program
Conflict Competence and
Coaching: Building a
Problem Solving Workplace
CountyGIS
SWIFT (Storm Water
Information Tracker)
08/27/14
Libraries
Mental Health Support Services
Planning Department
Real Estate Assessor's Office
Social Services
Utilities Department
Real Estate Assessor's Office
CCPL Job Skills
Technology Program
Teen Ambassador Program
Community Development
Information System (CD I;
Zoning Application
County-Wide Inspection
Project
Ettrick Community
Medication Assistance
Methane Optimization
Program
Building Trust with
Customers
County-Wide Inspection
Project
Mr. Dean Lynch, Deputy Executive Director for VACo, presented
the two VACo Achievement Awards for the Whack-A-Watt and
County-Wide Inspection Projects.
Mr. Holland and Mr. Stegmaier congratulated and commended
each department on their prestigious recognitions.
5.B. RECOGNIZING MEMBERS OF THE SOCIAL SERVICES BOARD FOR
THEIR OUTSTANDING SERVICE
Ms. Sharpe introduced Mr. Dean Lynch and Ms. Susie Brown, who
were present to receive the resolutions.
On motion of Mr. Holland, seconded by Mr. Warren, the Board
adopted the following resolution:
WHEREAS, the Chesterfield-Colonial Heights Social
Services Board is a citizen board established by the Code of
Virginia, responsible for oversight and policy guidance to
the department in its pursuit of excellence in providing
services to individuals, families and the community; and
WHEREAS, Mr. Dean A. Lynch was appointed by the
Chesterfield County Board of Supervisors to serve on the
Chesterfield-Colonial Heights Board of Social Services in
July 2006 and continued in this role until June 2014, having
served a total of eight years; and
WHEREAS, Mr. Lynch served capably as Chair of the
Chesterfield-Colonial Heights Department of Social Services
Board from July 2011 through June 2014, 1St Vice-Chair from
July 2009 through June 2011, and 2nd Vice-Chair from July 2007
through June 2009; and
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WHEREAS, Mr. Lynch is a tireless and strong advocate for
departmental needs and continuously demonstrates support of
and a commitment to all employees of the Chesterfield-
Colonial Heights Department of Social Services, consistently
taking time to recognize and express interest in employees;
and
WHEREAS, during the tenure of Mr. Lynch, the department
has continued to strive for excellence and engage in a
process of continuous improvement, such as the department's
leadership in the statewide Children's Service System
Transformation, success in recruiting foster and adoptive
families, ensuring permanency for children through foster
care prevention, reunification or adoption; and
WHEREAS, while Mr. Lynch served on the Board the
department experienced unprecedented growth in the number of
residents requesting services and at the same time the
department has continued to provide excellent services to
residents and has adopted the goal of developing community
partnerships as a priority; and
WHEREAS, Mr. Lynch is genuinely interested in the
protection and well-being of all citizens in Chesterfield and
Colonial Heights with a particular commitment to children,
the elderly and disabled; and
WHEREAS, Mr. Lynch has brought considerable knowledge of
the delivery of human services in the Commonwealth of
Virginia and at the local government level to his service on
the Board; and
WHEREAS, Mr. Lynch is a pleasure to know and to work
with, and as a Board member has been dedicated throughout his
tenure and will be missed.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 27th day of August 2014,
publicly recognizes and commends Mr. Dean A. Lynch for his
commitment and outstanding service to the Social Services
Board and to the citizens of Chesterfield and Colonial
Heights.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mr. Lynch, and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, the Chesterfield-Colonial Heights Social
Services Board is a citizen Board established by the Code of
Virginia, responsible for oversight and policy guidance to
the department in its pursuit of excellence in providing
services to individuals, families and the community; and
WHEREAS, Mrs. Susie W. Brown was appointed by the
Chesterfield County Board of Supervisors to serve on the
Chesterfield-Colonial Heights Board of Social Services in
July 2006 and continued in this role until June 2014, having
served a total of eight years; and
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WHEREAS, Mrs. Brown served capably as 2nd Vice-Chair of
the Chesterfield-Colonial Heights Department of Social
Services Board from July 2011 through June 2014; and
WHEREAS, Mrs. Brown is a steadfast advocate for
employees of the department, welcoming new employees and
assisting in hosting employee recognition events, as well as
advocating for departmental needs; and
WHEREAS, during the tenure of Mrs. Brown, the department
has continued to strive for excellence in service to the
residents during a period of unprecedented growth in the
number of residents requesting services and during a period
of changing social work practices in the child welfare field;
and
WHEREAS, Mrs. Brown supported foster parents, children
in foster care, and department volunteers by her presence at
several recognition events; and
WHEREAS, Mrs. Brown is committed to serving her
community in a variety of ways and tirelessly advocates for
the protection and well-being of vulnerable individuals; and
WHEREAS, Mrs. Brown brought considerable knowledge of
the community to her service on the Board; and
WHEREAS, Mrs. Brown is a pleasure to know and to work
with, and as a Board member has been dedicated throughout her
tenure and will be missed.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 27th day of August 2014,
publicly recognizes and commends Mrs. Susie W. Brown for her
commitment and outstanding service to the Social Services
Board and to the citizens of Chesterfield and Colonial
Heights.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mrs. Brown, and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
Mr. Holland presented Mrs. Brown and Mr. Lynch with their
executed resolutions and highly praised them for their
dedication, commitment and outstanding service to the Social
Services Board and the citizens of the county.
Ms. Jaeckle stressed the importance of filling Social Service
Department positions and commended the leadership of Mr.
Lynch and Mrs. Brown.
Mr. Elswick and Mr. Gecker also commended Mr. Lynch and Mrs.
Brown for their leadership and dedication to the Social
Services Board and Chesterfield County.
Mrs. Brown and Mr. Lynch expressed their appreciation to the
Board for the special recognition.
6. WORK SESSIONS
There were no Work Sessions at this time.
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7. DEFERRED ITEMS
7.A. EXCHANGE OF PARCELS OF LAND AND RELOCATION OF INGRESS
AND EGRESS EASEMENTS IN MAGNOLIA GREEN
Mr. Dupler stated staff recommends that the Board defer the
item to the November 19, 2014 meeting or until the Magnolia
Green Community Development Authority memorandum of
understanding is complete. He further stated if the Board
chose to take no action today, the item would come back
before the Board in the future.
Mr. Elswick recommended that no action be taken.
There was no action taken.
8. NEW BUSINESS
8.A. APPOINTMENTS
On motion of Mr. Gecker, seconded by Mr. Elswick, the Board
suspended its rules to allow simultaneous nomination
/appointment/reappointment of members to the Towing Advisory
Board, Youth Services Citizen Board and the Citizen's Budget
Advisory Committee.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.A.1. TOWING ADVISORY BOARD
On motion of Mr. Warren, seconded by Mr. Gecker, the Board
simultaneously nominated/appointed Sergeant Jennifer Layne
Hellerstedt to serve on the Towing Advisory Board, who serves
at the pleasure of the Board.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.A.2. YOUTH SERVICES CITIZEN BOARD
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
simultaneously nominated/appointed/reappointed the following
students to the Youth Services Citizen Board, whose terms are
effective September 1, 2014 through June 30, 2015:
Mr. Bryce Badura
Ms. Blake Mogel
Ms. Cameron Lee Lewis
Ms. Blair Nicol
Ms. Rikki Walters
Ms. Lyndsey "Morgyn" Hill
Ms. Neonna Ferebee
Ms. Khudai Tanveer
Ms. Anna Catherine Hilton
Mr. Drew Birchmeier
Ms. Aaron Davis
Ms. Aaliyah McLean
Ms. Tallyn Clark
Ms. Kasi Farmer
Clover Hill District
Clover Hill District
Clover Hill District
Clover Hill District
Dale District
Dale District
Dale District
Dale District
Matoaca District
Matoaca District
Matoaca District
Matoaca District
Matoaca District
Matoaca District
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Ms. Haley Randall
Mr. Josh Lee
Midlothian District
At-Large Representative
And, further, the Board appointed Ms. Portia Allman and Ms.
Virginia Melton (Dale District), Mr. James Albertson (Matoaca
District) and Mr. Joel McCormick (Midlothian District) to the
Youth Services Board, whose terms are effective September 1,
2014 through June 30, 2017.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.A.3. CITIZEN'S BUDGET ADVISORY COMMITTEE
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
simultaneously nominated/appointed Mr. Steven C. Mulroy, as
an at-large member of the Citizen's Budget Advisory
Committee, whose term is effective immediately and will
expire on September 30, 2016.
And, further, the Board nominated/reappointed Mr. John V.
Hilliard Jr., Mr. Richard M. Jacobs and Mr. Brian S. Harding,
as at-large members of the Citizen's Budget Advisory
Committee, whose terms are effective immediately and will
expire on September 30, 2015.
And, further, the Board nominated/reappointed Mr. William J.
Coronado and Mr. Jack R. Bettin, as at-large members of the
Budget Advisory Committee, whose terms are effective
immediately and will expire on September 30, 2016.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.B. STREETLIGHT COST APPROVAL
On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board
approved the following streetlight installation:
Bermuda District
• In the Duxton at Longmeadow subdivision
In the vicinity of 13712 Duxton Drive
Cost to install streetlight: $611.60
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C. CONSENT ITEMS
8.C.1. ADOPTION OF RESOLUTIONS
8.C.l.a. RECOGNIZING BRYANT AND STRATTON COLLEGE ON ITS
160TH ANNIVERSARY
On motion of Mr. warren, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, in 1854, Bryant & Stratton College was founded
by H.D. Stratton and J.C. Bryant with the purpose of
providing practical workplace education; and
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WHEREAS, for more than a century and a half, Bryant &
Stratton College's fundamental mission has been to develop
employable graduate professionals by providing them with
essential skills that are immediately transferable to the
workplace and to help them advance in their careers; and
WHEREAS, Bryant & Stratton has evolved into a
regionally-accredited educational institution poised for the
21st century, offering associate's, bachelor's and online
degree programs; and
WHEREAS, Bryant & Stratton is a private career college
that offers a wide range of in-demand degree programs and
fully supports its students every step of the way from their
enrollment to graduation.
WHEREAS, Bryant & Stratton College is dedicated to
career education that enables today's students to be
prepared, not only for a career upon graduation, but also for
a continuum of career-focused learning; and
WHEREAS, among its 19 campuses located across the
nation, Bryant & Stratton College has a successful location
in Chesterfield County on Hull Street Road; and
WHEREAS, for years, the college has had a significant,
positive impact on its students, the Richmond region and in
Chesterfield County; and
WHEREAS, the college also has been involved in helping
people and the community, in Chesterfield County and in other
states.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, on behalf of the citizens of
Chesterfield County, congratulates Bryant & Stratton College
on the occasion of its 160th anniversary, and wishes the
college and its students continued success in all their
endeavors.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.l.b. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT
8.C.1.b.1. MRS. JOYCE V. AYSCUE, DEPARTMENT OF GENERAL
SERVICES, ADMINISTRATIVE DIVISION
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Mrs. Joyce V. Ayscue was hired by Chesterfield
County, Department of General Services in June 1981, as a
landfill attendant in the Solid Waste Division; and
WHEREAS, in November 1997, Mrs. Ayscue was promoted to a
senior landfill attendant; and
WHEREAS, in November 1999, Mrs. Ayscue became a customer
service representative; and
WHEREAS, Mrs. Ayscue demonstrated her commitment to the
county and contributed to a positive work environment; and
WHEREAS, Mrs. Ayscue was always willing to assist the
members of the team by sharing her knowledge and skills; and
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WHEREAS, Mrs. Ayscue always displayed a positive
attitude when responding to the concerns of customers; and
WHEREAS, Mrs. Ayscue was polite and courteous to
customers and presented herself in a professional manner; and
WHEREAS, Mrs. Ayscue organized and prioritized tasks to
ensure assignments were completed in a timely manner; and
WHEREAS, Mrs. Ayscue contributed towards the goals of
Total Quality Improvement by always looking for ways to
improve services and work efficiently for the citizens of
Chesterfield County; and
WHEREAS, Mrs. Ayscue received several awards for her
team spirit and cooperation from her co-workers; and
WHEREAS, Mrs. Ayscue provided quality service while
adhering to ethical standards of behavior; and
WHEREAS, Mrs. Ayscue supported the county goals, values
and objectives through teamwork and professionalism.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
contributions of Mrs. Joyce V. Ayscue, expresses the
appreciation of all residents for her service to Chesterfield
County, and extends appreciation for her dedicated service to
the county and congratulations upon her retirement, as well
as best wishes for a long and happy retirement.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.1.b.2. MS. ROSA A. JOHNSON, DEPARTMENT OF GENERAL
SERVICES, BUILDINGS AND GROUNDS DIVISION
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
adopted the following resolution:.
WHEREAS, Ms. Rosa A. Johnson was hired by Chesterfield
County, Department of General Services on February 10, 1997,
as a custodian in the Buildings and Grounds Division; and
WHEREAS, Ms. Johnson's commitment to a high standard of
personal and professional behavior contributed to the
strategic goals of the division; and
WHEREAS, Ms. Johnson was a team player, role model and
an example for others and an asset to the department and the
county; and
WHEREAS, Ms. Johnson was committed to her work and
produced high quality service while maintaining a "can-do"
attitude; and
WHEREAS, Ms. Johnson applied her skills, knowledge and
experience to perform tasks effectively and improve customer
satisfaction; and
WHEREAS, Ms. Johnson was able to analyze situations to
determine the best course of action for the good of the
organization; and
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WHEREAS, Ms. Johnson received many compliments from
internal customers for outstanding job performance, which
reflected a positive image of the department; and
WHEREAS, Ms. Johnson continuously looked for ways to
improve job tasks and initiated changes to improve
efficiency; and
WHEREAS, Ms. Johnson contributed to a safe and healthy
working environment and- practiced green-clean housekeeping
procedures; and
WHEREAS, Ms. Johnson responded to concerns and
emergencies in a timely manner to ensure areas were safe for
customers; and
WHEREAS, Ms. Johnson loved working with people and
maintained effective working relationships with co-workers;
and
WHEREAS, Ms. Johnson's calm demeanor was a positive
influence on others.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
contributions of Ms. Rosa A. Johnson, expresses the
appreciation of all residents for her service to Chesterfield
County, and extends appreciation for her dedicated service to
the county and congratulations upon her retirement, as well
as best wishes for a long and happy retirement.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.1.b.3. MR. GARY F. SOUTHARD, DEPARTMENT OF MENTAL HEALTH
SUPPORT SERVICES
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Mr. Gary F. Southard provided 26 years of
dedicated and faithful service to Chesterfield County and
devoted himself to supporting the mission of the Chesterfield
Community Services Board and the Department of Mental Health
Support Services; and
WHEREAS, Mr. Southard - began his career with the
Chesterfield County Community Services Board and the
Department of Mental Health Support Services on August 1,
1988; and
WHEREAS, Mr. Southard assisted with the design, planning
and construction oversight of the Carrie B. Rogers Building;
and
WHEREAS, Mr. Southard participated in the Chesterfield
Community Services Board's strategic decision to embrace the
Virginia Medicaid Intellectual Disability Waiver resulting in
individuals with intellectual disabilities being served in
Chesterfield communities; and
WHEREAS, Mr. Southard served as Acting Executive
Director for seven months in 1997; and
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WHEREAS, as Acting Executive Director, Mr. Southard
project managed and led the Chesterfield Community Services
Board's preparation for and award of national accreditation;
and
WHEREAS, Mr. Southard began the agency partnership with
Chesterfield Alternatives, Inc., resulting in a psychosocial
clubhouse; and
WHEREAS, Mr. Southard was assigned Senior Manager in the
successful design, planning and contract management of
Winchester Greens Day Support; and
WHEREAS, Mr. Southard was appointed Project Manager in
2007 to plan and design the acquisition and implementation of
a new information and billing system that went live in 2010;
and
WHEREAS, Mr. Southard was the Senior Management
representative on the Chesterfield County Feasibility Study
team to review the need for intermediate care services for
individuals with intellectual disabilities; and
WHEREAS, Mr. Southard began a series of planning
meetings with Chesterfield County Technical High School and
Chesterfield Alternatives, Inc. culminating in the Build-A-
House Project partnership; and
WHEREAS, Mr. Southard assumed management responsibility
for the operation of the Patient Assistance Program, the
agency's program to obtain free or heavily discounted
medication for individuals; and
WHEREAS, Mr. Southard devised the financing plan for the
12-bed Intermediate Care Facility, providing for the
recapture of construction and start-up funds; and
WHEREAS, Mr. Southard developed annual budgets, managed
the areas of General Accounting, Accounts Receivable and
Accounts Payable, and provided the overall financial
management for the Chesterfield County Community Services
Board and Department of Mental Health Support Services.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Mr. Gary F. Southard, and extends appreciation for his 26
years of dedicated service to the county, congratulations
upon his retirement, and best wishes for a long and happy
retirement.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.1.b.4. MR. ULYSSES M. MCDANIEL, JR., JWENILE DETENTION
HOME
On motion of Mr..Warren, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Mr. Ulysses M. "Rick" McDaniel, Jr. will retire
from the Chesterfield County Juvenile Detention Home on
September 1, 2014, after providing more than 28 years of
quality service to the citizens of Chesterfield County; and
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WHEREAS, Mr. McDaniel has faithfully served the county's
Juvenile Detention Home in progressively increasing roles of
responsibility as a youth supervisor, shift coordinator and
home incarceration officer; and
WHEREAS, Mr. McDaniel has provided the residents of the
Chesterfield Juvenile Detention Home with quality care and
supervision; and
WHEREAS, Mr. McDaniel was certified and served as a
statewide instructor in Handle With Care, the Department of
Juvenile Justice's mandated physical restraint program; and
WHEREAS, Mr. McDaniel has dedicated years of service to
working with troubled youth; and
WHEREAS, Mr. McDaniel was a TQI graduate and Quality
Council member; and
WHEREAS, Mr. McDaniel served on the Chesterfield
Juvenile Detention Home Behavior Management Program
Committee; and
WHEREAS, Mr. McDaniel served as vice president on his
church's board; and
WHEREAS, Mr. McDaniel served the community as a
basketball coach for two years, teaching the youth to never
give up.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mr. Ulysses M.
McDaniel, Jr., and extends on behalf of its members and the
citizens of Chesterfield County, appreciation for his many
years of loyal service to the county, congratulations upon
his retirement, and best wishes for a long and happy
retirement.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.2. ADOPTION OF POLICY FOR PARTICIPATION BY BOARD MEMBERS
IN BOARD MEETINGS BY ELECTRONIC COMMUNICATION FROM A
REMOTE LOCATION
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
adopted the following policy:
PARTICIPATION BY A BOARD MEMBER IN
BOARD MEETINGS BY ELECTRONIC COMMUNICATION
FROM A REMOTE LOCATION
The Virginia Freedom of Information Act, Va. Code §2.2-
3708.1, provides that in .order for members of a board of
supervisors to participate in meetings through electronic
communication means from remote locations, the board must
adopt a written policy which allows for and governs such
participation. It is the purpose of this policy to allow
for such remote participation by members of the
Chesterfield County Board of Supervisors under the
following procedures and circumstances.
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1. On or before the day of a Board meeting, any
Board member who wishes to participate in the meeting from
a remote location through electronic communication means
shall request permission to do so by notifying the
Chairman of the Board that the member is unable to
physically attend the meeting. If the Chairman is the
member who is unable to attend the meeting, then the
Chairman shall give the notice to the Vice Chairman.
Additionally, if the Chairman is not attending the meeting
in question, the notice shall be given to the Chairman who
shall immediately forward it the Vice Chairman.
a. The notice must state that the member is unable to
attend due to (i) an emergency, (ii) a personal matter or
(iii) a temporary or permanent disability or other medical
condition that prevents the member from physically
attending the meeting.
b. The member must identify with specificity the nature
of the emergency, personal matter, or temporary or
permanent disability or other medical condition.
2. The Board shall consider a member's request to
participate by electronic means as the first item of
business at the Board's meeting; provided, however, that a
quorum of the Board must be physically assembled at the
physical location of the meeting of the Board. If a
quorum is not physically assembled, then the Board members
so assembled are not authorized to vote on the request,
the request shall be deemed denied, and no meeting shall
be held even if the "presence" of the member by electronic
means would result in there being a quorum.
3. If a quorum of the Board is physically present,
the quorum may approve the request by a majority vote of
the members physically assembled. The member requesting
participation by electronic means shall not vote on his or
her request. The Board's decision shall be based solely
on the criteria in this policy, without regard to the
identity of the requesting member or the matters that will
be considered or voted on during the meeting.
4. Irrespective of whether the physically-assembled
members of the Board approve the request, the Clerk shall
record in the Board's minutes the specific nature of the
member's emergency, personal matter or disability and the
remote location from which the absent member participated
or was denied the request to participate.
5. No member shall participate in any more than two
(2) meetings in any calendar year by electronic means from
a remote location.
6. The Board shall make arrangements for the voice
of the member participating electronically to be heard by
all persons in attendance at the meeting location, and by
all persons viewing the meeting via .television or other
means.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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8.C.3. REQUESTS FOR ENTERTAINMENT FESTIVAL PERMITS
8.C.3.a. FOR THE CENTRAL VIRGINIA FOOD TRUCK RODEO
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
approved the request of Laurin C. Willis and SLAP
Productions, LLC for an entertainment festival permit to
conduct the Central Virginia Food Truck Rodeo at Chesterfield
Towne Center on Sunday, September 14, 2014, subject to the
conditions filed with the papers of this Board.
Ayes: Holland, Elswick, Jaeckle, Warren and Decker.
Nays: None.
8.C.3.b. FOR SAINT AUGUSTINE CATHOLIC CHURCH'S FESTIVAL
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
approved the request of a music and entertainment festival
permit for St. Augustine Catholic Church's Festival to be
held September 11, 12, 13 and 14, 2014, subject to the church
obtaining, at least 24 hours before the beginning of the
festival, all necessary permits for the Building Official for
amusement rides and from the Health Department for food sold.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.3.c. FOR CHESTERFEST
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
approved the request for an entertainment festival permit for
ChesterFest to be held on Saturday, September 27, 2014.
Ayes: Holland, Elswick, Jaeckle, Warren and Decker.
Nays: None.
8.C.3.d. FOR TAYLOR AND SONS AMUSEMENTSINCORPORATED TO
CONDUCT A CARNIVAL AT THE JEFFERSON DAVIS FLEA
MARKET
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
approved the request for an entertainment festival permit for
Taylor and Sons Amusements, Incorporated to conduct a
carnival at the Jefferson Davis Flea Market on September 18
through September 28, 2014, subject to the conditions filed
with the papers of this Board.
Ayes: Holland, Elswick, Jaeckle, Warren and Decker.
Nays: None.
8.C.4. REQUESTS FOR PERMITS TO STAGE FIREWORKS DISPLAYS
8.C.4.a. FOR THE CHESDIN LANDING END OF SUMMER CELEBRATION
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
approved a permit to stage a fireworks display for the
Chesdin Landing End of Summer Celebration on Saturday,
September 6, 2014, with a rain date of September 13, 2014.
Ayes: Holland, Elswick, Jaeckle, Warren and Decker.
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Nays: None.
8.C.4.b. AT THE WOODLAKE PAVILION/AMPHITHEATER
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
approved a permit for Woodlake Community Association to stage
a fireworks Display at the Woodlake Pavilion/Amphitheater on
August 30, 2014, with a rain date of August 31, 2014.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.5. AUTHORIZATION FOR COUNTY ADMINISTRATOR TO EXECUTE
BENEFIT CONSULTING CONTRACTS WITH MERCER,
INCORPORATED, HAY GROUP AND WELLS FARGO INSURANCE
SERVICES USA, INCORPORATED
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
authorized the County Administrator to enter into benefit
consulting contracts with Mercer, Inc., Hay Group and Wells
Fargo Insurance Services USA, Inc.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.6. APPROVAL OF FY2015/FY2016 CHESTERFIELD COMMUNITY
SERVICES BOARD PERFORMANCE CONTRACT
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
approved the FY2015/FY2016 performance contract between the
Chesterfield Community Services Board and the Virginia
Department of Behavioral Health and Developmental Services.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.8. ACCEPTANCE AND APPROPRIATION OF GRANT FUNDS FROM THE
COMMONWEALTH OF VIRGINIA, DEPARTMENT OF MINES,
MINERALS AND ENERGY, DIVISION OF MINED LAND
RECLAMATION FOR IMPROVEMENTS TO MIDLOTHIAN MINES PARK
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
accepted and appropriated grant funds in the amount of
$805,450 received from the Commonwealth of Virginia,
Department of Mines, Minerals and Energy, Division of Mined
Land Reclamation (DMME) for improvements to Midlothian Mines
Park.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.9. STATE ROAD ACCEPTANCES
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
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WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Walkers Chase at Foxcreek Section 3
Type Change to the Secondary System of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.1-229
Street Name and/or Route Number
• Shotwell Terrace, State Route Number 7761
From: Walkers Chase, (Route 7317)
To: Cul-de-Sac, a distance of: 0.10 miles.
Recordation Reference: Plat Book 214, Page 85
Right of Way width (feet) = 44
• Red Setter Lane, State Route Number 7323
From: Walkers Chase, (Route 7317)
To: End of Maintenance, a distance of: 0.01 miles.
Recordation Reference: Plat Book 214, Page 85
Right of Way width (feet) = 44
• Walkers Chase, State Route Number 7317
From: 0.04 miles east of Lilting Branch Way, (Route 7321)
To: Fox Cantor Court, (Route 7760), a distance of: 0.03
miles.
Recordation Reference: Plat Book 214, Page 85
Right of Way width (feet) = 44
• Fox Cantor Court, State Route Number 7760
From: Walkers Chase, (Route 7317)
To: Cul-de-Sac, a distance of: 0.05 miles.
Recordation Reference: Plat Book 214, Page 85
Right of Way width (feet) = 44
• Walkers Chase, State Route Number 7317
From: Fox Cantor Court, (Route 7760)
To: Shotwell Terrace, (Route 7761), a distance of: 0.03
miles.
Recordation Reference: Plat Book 214, Page 85
Right of Way width (feet) = 44
From: Red Setter Lane, (Route 7323)
To: End of Maintenance, a distance of: 0.01 miles.
Recordation Reference: Plat Book 214, Page 85
Right of Way width (feet) = 44
• Lismar Mews, State Route Number 7763
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• Spaniel Run, State Route Number 7762
From: Red Setter Lane, (Route 7323)
To: Cul-de-Sac, a distance of: 0.06 miles.
Recordation Reference: Plat Book 214, Page 85
Right of Way width (feet) = 44
• Red Setter Lane, State Route Number 7323
From: Spaniel Run, (Route 7762)
To: Walkers Chase, (Route 7317), a distance of: 0.07 miles
Recordation Reference: Plat Book 214, Page 85
Right of Way width (feet) = 44
• Red Setter Lane, State Route Number 7323
From: 0.03 miles east of Lilting Branch Way, (Route 7321)
To: Spaniel Run, (Route 7762), a distance of: 0.05 miles.
Recordation Reference: Plat Book 214, Page 85
Right of Way width (feet) = 44
• Walkers Chase, State Route Number 7317
From: Shotwell Terrace, (Route 7761)
To: Red Setter Lane, (Route 7323), a distance of: 0.07 miles.
Recordation Reference: Plat Book 214, Page 85
Right of Way width (feet) = 44
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: The Villas at Dogwood Section A
Type Change to the Secondary System of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.1-229
Street Name and/or Route Number
• Dogwood Park Drive, State Route Number 7757
From: Hull Street Road, (Route 360)
To: Dogwood Villas Drive, (Route 7758), a distance of: 0.04
miles.
Recordation Reference: Plat Book 166, Page 89
Right of Way width (feet) = 60
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• Cornus Avenue, State Route Number 7759
From: Dogwood Villas Drive, (Route 7758)
To: Cul-de-Sac, a distance of: 0.18 miles.
Recordation Reference: Plat Book 166, Page 89
Right of Way width (feet) = 46
• Dogwood Villas Drive, State Route Number 7758
From: Dogwood Park Drive, (Route 7757)
To: End of Maintenance, a distance of: 0.04 miles.
Recordation Reference: Plat Book 166, Page 89
Right of Way width (feet) = 54
• Dogwood Villas Drive, State Route Number 7758
From: Cornus Avenue, (Route 7759)
To: End of Maintenance, a distance of: 0.01 miles.
Recordation Reference: Plat Book 166, Page 89
Right of Way width (feet) = 46
• Dogwood Villas Drive, State Route Number 7758
From: Dogwood Park Drive, (Route 7757)
To: Cornus Avenue, (Route 7759), a distance of: 0.05 miles.
Recordation Reference: Plat Book 166, Page 89
Right of Way width (feet) = 54
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Bayhill Pointe Section 19
Type Change to the Secondary System of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: X33.1-229
Street Name and/or Route Number
• Erika Marie Court, State Route Number 7756
From: Point Landing Court, (Route 5470)
To: Cul-de-Sac, a distance of: 0.09 miles.
Recordation Reference: Plat Book 180, Page 29
Right of Way width (feet) = 40
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• Point Landing Court, State Route Number 5470
From: Erika Marie Court, (Route 7756)
To: Cul-de-Sac, a distance of: 0.06 miles.
Recordation Reference: Plat Book 180, Page29
Right of Way width (feet) = 40
• Point Landing Court, State Route Number 5470
From: 0.03 miles northeast of Hillcreek Drive, (Route 5016)
To: Erika Marie Court, (Route 7756), a distance of: 0.02
miles.
Recordation Reference: Plat Book 180, Page 29
Right of Way width (feet) = 40
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Harvest Glen - Remainder
Tyne Change to the Secondary System of State Hiahwavs:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: X33.1-229
Street Name and/or Route Number
• Lantern Way, State Route Number 7704
From: Pumpkin Place, (Route 7703)
To: Kernal Court, (Route 7705), a distance of: 0.11
miles.Recordation Reference: Deed Book 6994, Page 313
Right of Way width (feet) = 45
• Lantern Way, State Route Number 7704
From: Kernal Court, (Route 7705)
To: Cul-de-Sac, a distance of: 0.03 miles.
Recordation Reference: Deed Book 6994, Page 313
Right of Way width (feet) = 45
• Kernal Court, State Route Number 7705
From: Lantern Way, (Route 7704)
To: Existing Kernal Court, (Route 7705), a distance of: 0.10
miles.
Recordation Reference: Deed Book 6994, Page 313
Right of Way width (feet) = 45
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And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
AND, BE IT FURTHER RESOLVED, this Board hereby warrants
the subject street to be free of faulty workmanship and
materials and agrees to reimburse the Virginia Department of
Transportation for any cost it incurs in the repair of faults
corrected during the period of one year from this date,
provided such faults are due to faulty workmanship or a
failure of materials, paying such sum within 45 days of
receiving an invoice for the same from said Department.
Project/Subdivision: Meadowville Technology Parkway and
Digital Drive
Tvne Change to the Secondary System of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: X33.1-229
Street Name and/or Route Number
• Meadowville Technology Parkway, State Route Number 618
From: 1.0 miles south of Meadowville Road, (Route 618)
To: Digital Drive, (Route 7744), a distance of: 0.02 miles.
Recordation Reference: Deed Book 9569, Page 411
Right of Way width (feet) = 130
• Meadowville Technology Parkway, State Route Number 618
From: Digital Drive, (Route 7744)
To: 0.68 miles south of Digital Drive, (Route 7744), a
distance of: 0.68 miles.
Recordation Reference: Deed Book 9569, Page 411
Right of Way width (feet) = 130
• Meadowville Technology Parkway, State Route Number 618
From: 0.14 miles south of Meadowville Road, (Route 618)
To: 1.0 miles south of Meadowville Road, (Route 618), a
distance of: 0.86 miles.
Recordation Reference: Deed Book 9569, Page 411
Right of Way width (feet) = 110
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• Meadowville Technology Parkway, State Route Number 618
From: Meadowville Road, (Route 618)
To: 0.14 miles south of Meadowville Road, (Route 618), a
distance of: 0.14 miles.
Recordation Reference: Deed Book 9569, Page 411
Right of Way width (feet) = 122
• Digital Drive, State Route Number 7744
From: Meadowville Technology Parkway, (Route 618)
To: 0.09 miles southwest of Meadowville Technology Parkway,
(Route 618), a distance of: 0.09 miles.
Recordation Reference: Deed Book 10286, Page 587
Right of Way width (feet) = 100
• Digital Drive, State Route Number 7744
From: 0.09 miles southwest of Meadowville Technology Parkway,
(Route 618)
To: 0.19 miles southwest of Meadowville Technology Parkway,
(Route 618), a distance of: 0.10 miles.
Recordation Reference: Deed Book 10286, Page 587
Right of Way width (feet) = 100
• Digital Drive, State Route Number 7744
From: 0.19 miles southwest of Meadowville Technology Parkway,
(Route 618)
To: 0.22 miles southwest of Meadowville Technology Parkway,
(Route 618), a distance of: 0.03 miles.
Recordation Reference: Deed Book 10286, Page 587
Right of Way width (feet) = 100
• Meadowville Technology Parkway, State Route Number 618
From: 0.68 miles south of Digital Drive, (Route 7744)
To: Bermuda Hundred Road, (Route 697), a distance of: 0.12
miles.
Recordation Reference: Deed Book 11302, Page 856
Right of Way width (feet) = 130
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.10. APPROVAL OF LEASE OF HUGUENOT ROAD BAPTIST CHURCH
FOR SENIOR CITIZEN PROGRAMS
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
authorized the County Administrator to execute a lease
agreement with Huguenot Road Baptist Church to provide senior
citizen programs.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.11. APPROVAL OF A PERFORMANCE AGREEMENT WITH USE RELP
CHESTERFIELD, LLC AND TRANSFER OF FUNDS TO THE
ECONOMIC DEVELOPMENT AUTHORITY FOR A PERFORMANCE
AGREEMENT ASSOCIATED WITH THE CONSTRUCTION OF A
TOBACCO LEAF STORAGE FACILITY
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
approved a performance agreement with USE KELP Chesterfield,
LLC and appropriated and transferred of $1,000,000 to the
Economic Development Authority to fund the agreement
associated with the company's construction of a one million
square foot tobacco leaf storage facility for Altria.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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8.C.12. AWARD OF REQUIREMENTS CONTRACT FOR BUILDING
COMMISSIONING AND RETRO-COMMISSIONING TO MCDONOUGH
BOLYARD PECK, INCORPORATED
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
authorized the County Administrator to execute a requirements
contract with McDonough Bolyard Peck, Inc., for building
commissioning and retro-commissioning activities as required
for renovations, new construction, and as needed to improve
building system performance.
Ayes: Holland, Elswick, Jaeckle, Warren and Decker.
Nays: None.
8.C.13. AWARD OF CONSTRUCTION CONTRACT TO VIRTEXCO
CORPORATION FOR RENOVATIONS TO THE POLICE
HEADQUARTERS COMPLEX AND ADJOINING LOBBY
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
authorized the County Administrator to execute a contract
with the Virtexco Corporation in the amount of $5,724,200 to
renovate the Police Headquarters and adjoining lobby and
transfer and appropriate additional RFCIP funds for the
renovation.
Ayes: Holland, Elswick, Jaeckle, Warren and Decker.
Nays: None.
8.C.14. TRANSFER OF FUNDS FOR THE CENTRAL LIBRARY HEATING
AND COOLING SYSTEM REPLACEMENT PROJECT
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
authorized the transfer of $200,000 for the Central Library
heating and cooling system replacement project.
Ayes: Holland, Elswick, Jaeckle, Warren and Decker.
Nays: None.
8.C.15. TRANSFER OF DISTRICT IMPROVEMENT FUNDS FROM THE
BERMUDA DISTRICT IMPROVEMENT FUND TO THE PARKS AND
RECREATION DEPARTMENT FOR SOCCER GOALS AT BENSLEY
PARK
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
transferred $3,300 in Bermuda District Improvement Funds to
the Chesterfield County Parks and Recreation Department for
soccer goals at Bensley Park.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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8.C.16. AUTHORIZATION OF THE RECEIPT AND APPROPRIATION OF
2011 STATE HOMELAND SECURITY GRANT FUNDS FROM THE
DEPARTMENT OF HOMELAND SECURITY FROM THE DEPARTMENT
OF HOMELAND SECURITY TO MANAGE A REGIONAL PROJECT
FOR CENTRAL VIRGINIA ALL-HAZARDS INCIDENT MANAGEMENT
TEAM
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
authorized the Fire and EMS Department to receive and
appropriate up to $300,000 in grant funds from the Department
of Homeland Security for equipment expenses associated with
the management of the Central Virginia All-Hazards Incident
Management Team, (IMT).
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
The following item was removed from the Consent Agenda for
Board discussion:
8.C.7. AUTHORIZATION FOR COUNTY ADMINISTRATOR TO RENEW A
HEALTH CARE CONTRACT WITH ANTHEM BLUE CROSS AND BLUE
SHIELD AND A DENTAL CARE CONTRACT WITH DELTA DENTAL
PLAN OF VIRGINIA FOR 2015
In response to Mr. Gecker's questions, Mr. Stegmaier stated
the item authorizes award of the healthcare contract. He
further stated the decision can be handled administratively;
however, if there is Board disagreement regarding the item,
meetings can be set up to discuss the matter. He stated the
School Board made the decision to award the contract and to
move forward with the allocation.
Mr. Gecker indicated he has not seen data relative to the
value of the 5.6 percent increase to the employee base. He
stated last year the Board effectively kept the county's cost
of insurance at the same level as the prior year; however, it
was done by passing more cost on to the employees or reducing
the value of benefits of the policies. He further stated he
thought given the discussion at the Benefits Committee
regarding the decision of the allocation of the cost, that it
was not an administration decision, but a Board decision.
In response to Mr. Gecker's question, Mr. Stegmaier stated
staff had recommended that the proportionate shares of the
cost between the county and the employee stay the same.
Mr. Gecker stated he does not believe the matter is in the
County Administrator's purview exclusively.
Mr. Stegmaier indicated he can make the decision, if the
Board prefers; however, the Board certainly has the authority
the make the final decision.
Mr. Gecker stated the matter should have been handled through
the Benefits Committee process with a recommendation brought
before the Board. He further stated he assumed approving the
item was tantamount to approving the County Administrator's
recommendation that the cost be borne proportionally; a 5.6
percent increase to the general fund; and a 5.6 percent
increase to the employee contribution.
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Mr. Stegmaier stated the Board has the ability to direct
staff to implement allocation of the cost. He noted normally
the item would not have come back before the Board if
approved today, other than staff communicating to the Board
relative to how to proceed. He stated staff will discuss the
matter further with the Board to come to a consensus moving
forward.
Mr. Gecker stated he is disturbed by the language in the
staff report that suggests the Benefits Committee made the
recommendation.
In response to Mr. Gecker's question, Mr. Zaremba stated he
has not seen the numbers from the school side relative to
what employees would bear in aggregate for the 5.6 percent
increase.
Mr. Gecker expressed concerns relative to the lack of data
and stated it is difficult to make decisions without
understanding what is happening.
In response to Ms. Jaeckle's question, Mr. Gecker stated the
School Board had wanted to cheapen the policy substantially
as a way to zero out the increase. He further stated in order
to remain competitive in the region, Schools needs to keep
their benefits in place. He noted he has not seen the cost of
absorbing the employee portion of the increase.
Mr. Zaremba stated the number for the county to pick up the
full cost and not pass any of it on the employees would be an
additional $527,000.
Mr. Gecker stated the increase in cost last year, absent of
any other changes, was in the $6 million range. He further
stated zero impact was caused to the general fund, through a
combination of increases in the employee share and a change
in the benefits package. He stated as the county tries to
remain competitive in the community, this is the year where
it should be seriously considered picking up the increase
fully on the general fund side and not passing it down to the
employee base.
Mr. Elswick stated it was also his understanding that the
matter would be decided by the Board. He further stated he
intends to address the matter by looking at the salary
increase in conjunction to benefit costs.
Ms. Jaeckle indicated it would be her preference to see what
an employee raise was going to be reduced by increasing
benefits. She stated one of the challenges that healthcare
presents is when the entire cost is picked up as an employer
and employees are not aware of how healthcare costs are
rising. She further stated employees should recognize the
increases in healthcare costs and try to pick that up through
salary increases. She noted she certainly does not want to
take away from county employees.
Mr. Gecker stated he would normally agree that people are
aware of healthcare costs; however, the Board effectively
reduced healthcare benefits in the community through county
employees by about $5 million of value in one form or
another, through increased cost or a reduction in benefits.
He noted he does not think it is appropriate to do that
again. He stated in terms of order of magnitude, the cost is
not a large item to the overall budget.
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Ms. Jaeckle indicated the amount is not the point; it is the
principle that the. cost of healthcare is rising and is
reflected by the employers who pay.
Mr. Holland noted he expects committees to have information
well in advance of Board meetings. He stated he does not
believe the cost should be passed on to county employees.
Mr. Jaeckle stated it is her understanding that the School
Board met last night and voted to have school employees pick
up the share of healthcare costs.
Mr. Elswick stated he does not believe the School Board
should dictate how the Board of Supervisors handles benefits
on the county side. He noted he is comfortable approving the
contract; however, he is undecided relative to the allocation
of costs. He stated he would prefer to have a dialogue with
Board members and the County Administrator on how to proceed
going forward.
Mr. Mincks clarified the item before the Board was to execute
the contract.
On motion of Mr. Gecker, seconded by Mr. Elswick, the Board
authorized the County Administrator to renew contracts with
Anthem Blue Cross and Blue Shield (Anthem) and Delta Dental
Plan of Virginia (Delta) for 2015, without the inclusion of
benefit allocations.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
9. REPORTS
9.A. REPORT ON DEVELOPER WATER AND SEWER CONTRACTS
9.B. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR
FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND
LEASE PURCHASES
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
accepted the following reports: a Report on Developer Water
and Sewer Contracts; and a Report on Status of General Fund
Balance, Reserve for Future Capital Projects, District
Improvement Funds and Lease Purchases.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
10. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
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11. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(1),
CODE OF VIRGINIA, 1950, AS AMENDED, RELATING TO THE
PERFORMANCE OF A SPECIFIC COUNTY EMPLOYEE
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
went into closed session pursuant to Section 2.2-3711(A)(1),
Code of Virginia, 1950, as amended, relating to the
performance of a specific county employee.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
On motion of Mr. Holland, seconded by Mr. Warren, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act
effective July 1, 1989 provides for certification that such
Closed Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of
Information Act were discussed in Closed Session to which
this certification applies, and ii) only such business
matters were identified in the Motion by which the Closed
Session was convened were heard, discussed or considered by
the Board. No member dissents from this certification.
Mr. Gecker: Aye.
Mr. Warren: Aye.
Ms. Jaeckle: Aye.
Mr. Elswick: Aye.
Mr. Holland: Aye.
12. DINNER
On motion of Mr. Holland, seconded by Mr. Warren, the Board
recessed to Room 502 for dinner.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
Reconvening:
13. INVOCATION
Reverend Richard Finck, Grace Lutheran Church, gave the
invocation.
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14. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF
AMERICA
Mr. Lou Lassiter, Assistant County Administrator, led the
Pledge of Allegiance to the Flag of the United States of
America.
15. RESOLUTIONS
15.A. RECOGNIZING THE OUTSTANDING ACCOMPLISHMENTS OF MISS
OLIVIA CARSON KIRK, MISS VIRGINIA HIGH SCHOOL 2014
Ms. Chris Ruth introduced Miss Olivia Carson Kirk, who was
present to receive the resolution.
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Miss Olivia Carson Kirk served as Miss Virginia
High School 2014 where she traveled across the state for 11
months, and provided more than 100 hours of volunteer service
to help spread the message of the Crown CARES - Creating a
Respectful Environment in Schools, and her own anti-bullying
platform, the PINKY SWEAR; and
WHEREAS, Miss Kirk represented the Commonwealth of
Virginia at the Miss High School America Scholarship Pageant
where she was chosen as a top-five community-service award
winner and a top-fifteen national finalist; and
WHEREAS, as a rising senior at Cosby High School, Miss
Kirk is enrolled in all Honors and AP classes, and she is a
member of the National Honor Society and Beta Club.
WHEREAS, Miss Kirk has received recognition as a
Distinguished Honor Roll Recipient at Chesterfield County
Public Schools 34 times; and
WHEREAS, in 2013, Miss Kirk served as a Medical Center
Junior Volunteer in VCU's Surgical Center; and
WHEREAS, in May 2014, Miss Kirk led a multi-state
charitable donation campaign for the VCU Pediatric Oncology
Prom, which received formal wear donations valued at $17,000;
and
WHEREAS, Miss Kirk developed a partnership with the
Richmond Raiders that enabled her to give anti-bullying
presentations to children during the 2014 Professional Indoor
Football League season; and
WHEREAS, she also served as one of the on-field hosts
and an announcer for the Richmond Raiders home games; and
WHEREAS, Miss Kirk collaborated with Virginia Delegate
and Chesterfield Representative Delores McQuinn to promote
anti-bullying legislation, and also worked with the Virginia
Department of Health's bullying prevention coordinator on
anti-bullying prevention practices; and
WHEREAS, Miss Kirk conducted anti-bullying presentations
in Chesterfield County Public Schools classrooms and donated
books about the subject to the schools' libraries; and
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08/27/14
WHEREAS, Miss Kirk was able to solicit $3,000 in
corporate sponsorship funds that enabled 20 of her fellow
titleholders to attend an anti-bullying youth violence
program in Washington, D.C.; and
WHEREAS, Miss Kirk created an original piece of artwork
of Arlington National Cemetery to present to World War II
veterans visiting Washington, D.C. and the World War II
memorial; and
WHEREAS, Miss Kirk served as a volunteer for Virginia
Special Olympics, Virginia Salvation Army, Wreaths Across
America, Virginia State Fair and Operation Home Front.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 27th day of August 2014,
congratulates Miss Olivia Carson Kirk on her outstanding
accomplishments, expresses appreciation for her outstanding
representation of Chesterfield County, and wishes her
continued success in all of her future endeavors.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Miss Kirk and that this resolution
be permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
Mr. Holland presented the executed resolution to Miss Kirk,
congratulated her on her distinguished accomplishments and
wished her continued success in all her future endeavors.
Mr. Elswick also commended Miss Kirk on her outstanding
accomplishments and expressed appreciation for her stellar
representation of the county.
Miss Kirk, accompanied by members of her family, sincerely
thanked the Board for the special recognition and explained
details regarding her anti-bullying program.
Mr. Gecker introduced Boy Scout Justin Hawkins from Troop
829, sponsored by St. Matthias Episcopal Church, who was in
attendance to earn his Communications Merit Badge.
Mr. Holland indicated he is a big promoter of iCivics and
educating young persons on the importance of local
government.
16. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Freddy Boisseau expressed concerns relative to the lack
of Comcast broadband service in rural areas of the county.
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08/27/14
17. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE
THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO
OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT
THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION
WILL BE HEARD AT SECTION 19
ia~Nn~nR
(AMENDED) In Bermuda Magisterial District, Centralia Station
LLC requests amendment of zoning (Case 93SN0147) relative to
density and access and amendment of zoning district map in
Agricultural (A) and Residential (R-7, R-9 and R-12)
Districts on 73.3 acres fronting 20 feet on the south line of
Centralia Road, 510 feet on the east line of Centralia
Station, 600 feet west of Chester Road. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Residential use (1 and 1.5 dwellings per acre or less). Tax
ID 786-660-5178.
Mr. Turner stated staff is requesting a deferral to the May
2015 regularly scheduled meeting.
The applicant was not present. Mr. Turner noted the applicant
did consent to the deferral.
Mr. Holland called for public comment.
No one came forward to speak to the deferral.
On motion of Ms. Jaeckle, seconded by Mr. Elswick, the Board
deferred Case 14SN0508 until the May 2015 regularly scheduled
meeting.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
14SN0574
In Clover Hill Magisterial District, Verizon Wireless
requests conditional use to permit a communications tower and
amendment of zoning district map in an Agricultural (A)
District on .8 acre known as 8710 Hull Street Road. Density
will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Mixed Use Corridor use. Tax IDs 756-690-Parts
of 3839-00001 and 3839-00002.
Mr. Turner stated the applicant is requesting a 30-day
deferral to the September 17, 2014 regularly scheduled
meeting.
Mr. Jeff Geiger, representing the applicant, accepted the
deferral.
Mr. Holland called for public comment.
No one came forward to speak to the deferral.
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
deferred Case 14SN0574 until the September 17, 2014 regularly
scheduled meeting.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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14SN0554
In Bermuda Magisterial District, Greg W. Meredith requests
conditional use to permit a business (commercial kennel)
incidental to a dwelling and amendment of zoning district map
in an Agricultural (A) District on 24.6 acres known as 2100
Coxendale Road. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Residential use
(2.514 units/acre). Tax ID 799-661-7476.
Mr. Turner presented a summary of Case 14SN0554 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. Greg W. Meredith accepted the recommendation.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Jaeckle, seconded by Mr. warren, the Board
approved Case 14SN0554 and accepted the following proffered
conditions:
1. The Conditional Use shall be granted to and for Greg W.
Meredith, exclusively, and shall not be transferable or
run with the land. (P)
2. The Conditional Use shall be limited to the operation of
a boarding kennel for a maximum of thirty-two (32) dogs.
(P)
3. Areas associated with the keeping of animals shall be
cleaned and made free of waste on a regular basis so as
to eliminate odors and the proliferation of insects. (P)
4. One (1) sign shall be permitted to identify this use.
Such sign shall not exceed one (1) square foot in area
and shall not be illuminated. (P)
5. Sufficient on-site parking shall be provided so as to
preclude on-street parking to accommodate this use. (P)
6. No additional run areas, structures or fenced areas
shall be constructed to accommodate this use other than
those existing areas and structures as shown on the plan
prepared by Harvey L. Parks, Inc. dated November 14,
2008. In addition, the commercial kennel use shall be
limited to the 1.46 acre area shown on the plan. (P)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
14-599
08/27/14
~ de*Tn~Qn
In Bermuda Magisterial District, Chesterfield County Board of
Supervisors proposes a conditional use planned development to
permit a manufactured home and amendment of zoning district
map in a Residential (R-7) District on .9 acre known as 2651
Velda Road. Density will be controlled by zoning conditions
or ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Community Commercial use. Tax ID
794-666-2833.
Mr. Turner presented a summary of Case 14SN0580 and stated
both the Planning Commission and staff recommended approval,
subject to the conditions.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Ms. Jaeckle described the applicant as a very caring
individual.
Ms. Jaeckle then made a motion, seconded by Mr. Warren, the
Board approved Case 14SN0580, subject to the following
conditions:
1. Non-Transferable Ownership: This conditional use planned
development approval shall be granted exclusively to
Vicki Snead and Richard Miller, and shall not be
transferable with the land. (P)
2. Occupancy: The property owner (Vicki Snead) and/or
Richard Miller shall be the owner of the manufactured
home. The property owner's nephew, Richard Miller, shall
be the occupant of the manufactured home. (P)
3. Landscaping: A row of evergreen trees shall be planted
and maintained along the rear property line, as shown on
Exhibit A (dated June 12, 2014). These plantings shall
be.
a. A minimum of thirty-six (36) inches tall at time of
planting;
b. Planted ten (10) feet on center;
c. Installed within six (6) months from the approval
date of this request. (P)
4. Building Additions and Foundation Skirting: No
additional permanent-type living space may be added onto
this manufactured home. This manufactured home shall be
skirted, but shall not be placed on a permanent
foundation. (P)
5. Removal of Manufactured Home: At such time that the
manufactured
manufactured
within twelve
home is vacated by Richard Miller, the
home shall be removed from the property
(12) months. (P)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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14SN0582
In Bermuda Magisterial District, CMA Properties, Inc.
requests amendment of zoning (Case 99SN0280) relative to
access and amendment of zoning district map in a General
Business (C-5) District on 4.2 acres fronting 545 feet on the
east line of Ruffin Mill Road, 960 feet south of I-95.
Density will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Industrial use. Tax ID 805-638-4331.
Mr. Turner presented a summary of Case 14SN0582 and stated
both the Planning Commission and staff recommended approval
and acceptance of the one proffered condition.
Mr. Pete Borches, president of CMA Properties, Inc., accepted
the recommendation.
Mr. Holland called for public comment.
Mr. Freddy Boisseau expressed concerns relative to increased
truck traffic on Ruffin Mill Road.
There being no one else to speak to the issue, the public
hearing was closed.
Ms. Jaeckle indicated the business would not create any
additional truck traffic on Ruffin Mill Road.
Ms. Jaeckle then made a motion, seconded by Mr. Elswick, for
the Board to approve Case 14SN0582 and accept the following
proffered conditions:
With the approval of this request, Proffered Condition 1 of
Case 99SN0280 shall be amended as follows. All other
conditions of Case 99SN0280 shall remain in force and effect.
Direct access to Ruffin Mill Road shall be limited to
two (2) entrances/exits. The exact locations of these
accesses shall be approved by the Transportation
Department. (T)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
14SN0587
In Matoaca Magisterial District, Cindy C. and Richard D.
Chandler request amendment of zoning (Case 05SN0147) relative
to cash proffer, tree and dam preservation, landscaping,
access and restrictive covenants and amendment of zoning
district map in a Residential (R-88) District on 99.9 acres
fronting 420 feet on the east line of River Road, 1575 feet
south of Nash Road. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Residential
Agricultural use (maximum of 0.5 dwellings per Residential
Agricultural use (maximum of 0.5 dwellings per acre). Tax ID
756-626-5439.
Mr. Turner presented a summary of Case 14SN0587 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
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08/27/14
Mr. Taylor Goodman, representing the applicant, accepted the
recommendation.
Mr. Turner noted since a revision to the proffered condition
was submitted after public advertisement of the case, the
Board must unanimously agree to suspend its rules in order to
consider the revised proffered condition.
Mr. Holland made a motion, seconded by Mr. Warren, for the
Board to suspend its rules to allow for consideration of the
revised proffered condition.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Mr. Elswick directed Planning staff to study the issue of fee
reductions for zoning downsizing.
On motion of Mr. Elswick, seconded by Mr. Warren, the Board
approved Case 14SN0587 and accepted the following proffered
conditions:
The Applicant amends Proffered Condition 1 of Case 05SN0147
to read as follows:
1. Cash Proffer. The applicant, subdivider, or assignee(s)
shall pay the following to the County of Chesterfield,
for infrastructure improvements within the service
district for the property:
A. For each dwelling unit beyond the first, the
applicant, sub-divider, or assignee(s) shall pay
the following to the County of Chesterfield, prior
to the issuance of a certificate of occupancy for
infrastructure improvements within the service
district for the property; provided however that
for the period through June 30, 2018, the
applicant, sub-divider, or assignee(s) shall pay
the following to the County of Chesterfield,
immediately after completion of the final
inspection:
i. $18,966 per dwelling unit, if paid prior to
July 1, 2018. Or, if paid after June 30, 2018,
and before July 1, 2019, $18,966 per dwelling
unit, adjusted for the four year cumulative
change in the Marshall and Swift Building Cost
Index between July 1 of the fiscal year in
which the case was approved and July 1 four
years later. Thereafter, the per dwelling unit
cash proffer amount shall be automatically
adjusted annually, by the annual change in the
Marshall and Swift Building Cost Index on July
1 of each year.
B. Cash proffer payments shall be spent for the
purposes proffered or as otherwise .permitted by
law.
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C. In the event the cash payment is not used for which
proffered within 15 years of receipt the cash shall
be returned in full to the payer.
D. Should any impact fees be imposed by the County of
Chesterfield at any time during the life of the
development that are applicable to the property,
the amount paid in cash proffers shall be in lieu
of or credited toward, but not be in addition to,
any impact fees, in a manner determined by the
County. (B & M)
The Applicant amends Proffered Condition 5 of Case 05SN0147
to read as follows:
2. Street trees shall be installed along public roads other
than River Road in the shaded areas generally as shown
on Exhibit A approved with case 05SN0147 and shall be
subject to the requirements of the Zoning Ordinance
Section 19-518 (h). In addition, an evergreen tree shall
be planted within these areas generally every fifteen
(15) feet and shall be a minimum of five (5) feet in
height at time of planting. (P)
The Applicant amends Proffered Condition 11 of Case 05SN0147
to read as follows:
3. Direct vehicular access from the property to River Road
shall be limited to one (1) public road and one (1)
private driveway. The exact location of the public road
intersection onto River Road shall be approved by the
Transportation Department. (T)
The Applicant amends Proffered Condition 15 of Case 05SN0147
to read as follows:
4. At a minimum the following restrictive covenants shall
be recorded in conjunction of any subdivision plat
exclusive of one lot:
a. No lots shall be used
residential purposes. No
altered, placed or perm:
other than one detached
to exceed three stories
garage.
except for single-family
building shall be erected,
~tted to remain on any lot
single-family dwelling not
in height and one private
b. Only one residence shall be erected or placed on a
single lot, and no lot shall, after its original
conveyance, be subdivided into smaller lots or
parcels. No structure of a temporary character,
trailer, basement, tent, shack, garage, barn, or
other outbuilding shall be used on any lot at any
time as a residence either temporarily or
permanently.
c. No noxious or offensive activity shall be carried
on upon any lot, nor shall anything be done thereof
which may become an annoyance or nuisance to the
neighborhood.
d. No lot shall be used or maintained as a dumping
ground for rubbish, trash, garbage or other waste.
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08/27/14
Nor shall any of the above be kept on any lot
except in sanitary containers.
e. No animals, livestock, or poultry of any kind,
shall be raised, bred, or kept on any lot except
that dogs, cats, or other household pets may be
kept therein if they are not kept, bred, or
maintained for any commercial purpose, and in
accordance with the applicable ordinances.
f. No sign of any kind shall be displayed to the
public view on any lot except one sign of not more
than six square feet advertising the property for
sale or rent, unless approved by the Architectural
Control Committee in writing.
g. All property shall be maintained free of tall
grass, undergrowth, dead trees, weeds and trash,
and generally free of any condition that would
decrease the attractiveness of the property.
h. No trailer having a height of five feet or more
shall be parked over 12 hours in any one week on
any property or driveway so as to be visible from
the street. No motor vehicle shall be parked over
12 hours in any one week on any property without
having a current Virginia State license tag, unless
such vehicle is parked in an enclosed garage.
i. The exterior of all houses and other structures
must be completed within one year after the
construction of same shall have commenced, except
where such completion is impossible or would result
in great hardship to the owner or builder due to
strikes, fires, national emergency or natural
calamities. Houses may not be temporarily or
permanently occupied until the exteriors thereof
have been completed. During the continuance of
construction, the owner of the parcel shall require
the contractor to maintain the lot in a reasonably
clean and uncluttered condition.
j. An Architectural Control Committee (herein called
"Committee") originally composed of Richard
Chandler and Cindy Chandler is hereby established.
Any two members of the Committee may act on behalf
of the Committee without holding a meeting of the
full Committee or giving notice to the other
members. The Committee together with the written
consent of the property owners may amend, modify,
or waive, in writing any of the restrictions. The
members of the Committee shall receive no
compensation. At any time, the then recorded owners
of eighty percent of the property shall have the
power through a duly recorded written instrument to
change membership of the Committee or to withdraw
from the membership of the Committee or to restore
any of its powers and duties.
k. No improvement shall be erected, placed or altered
on any lot until the construction plan thereof, and
a plan showing the location of the said
improvements shall be submitted to and approved by
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the Architectural Control Committee. No
construction on said improvements shall commence
until the said plans and location of said
improvements shall have been approved by the
Committee in writing. The Committee reserves the
right to request such information and data; such
as, quality of workmanship and materials, type of
construction, harmony, of exterior design with
existing structures and location with respect to
topography and finished grade elevation, as may be
necessary to make said determination. Prior to the
commencement of any improvements, written approval
may be withdrawn at any time by the Committee by
giving written notice to said party of its
withdrawal of said approval. The Committee approval
as required above shall be in writing and, in the
absence of such written approval, construction
plans and location plans shall be considered as
disapproved. The building location on all lots
shall be within the applicable county zoning
ordinance, and at the discretion of the Committee.
1. Approval by the Committee shall not constitute a
basis for liability of the member or members of the
Committee, the Committee or the owner for any
reason including without limitation; (i) failure of
the plans to conform to any applicable building
code; or (ii) inadequacy or deficiency in the
plans resulting in defects in the improvements.
m. The ground floor area of any single-family
residence erected on any of the lots shall not be
less than 1,800 square feet for a single-story
residence, not less than 2,000 square feet for any
one and one-half story or two story residence.
Attached covered porches, covered stoops,
breezeways, and garages shall not be included in
computing said square footage.
n. The foundation of all single-family residences on
any lot shall be faced with brick or stone veneer.
Exposed piers supporting front porches shall be
faced with brick or stone veneer.
o. All single-family residences shall conform to a
Colonial or Traditional Architectural style. No
prefabricated single-family residences shall be
erected on any lot.
p. No fences shall be permitted between the single-
family residences and the street line. Split-rail
fences or other wooden fences may be built between
the rear of the house and the rear lot line. The
split-rail fence may be backed with wire to provide
animal retention.
q. Easements for installation and maintenance of
utilities and drainage are reserved as shown on the
said subdivision plat.
r. Except as otherwise provided by applicable law and
unless approved by the Committee, no antenna,
aerial, or device shall be erected or placed on any
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08/27/14
property, house, or garage, or other outbuilding
other than the normal antennas, aerial or device
necessary to facilitate the reception of television
signals, and/or radio signals, normally incident to
the radio and television receivers normally used in
the home. Satellite dish type television antennas
are specifically prohibited unless specifically
approved in writing by the Committee and as
otherwise provided by applicable law.
s. Each and every covenant, condition, and easement
herein imposed may be enforced by the undersigned
or by the owner of any lot by appropriate
proceedings at law or in equity against any party
violating or attempting or threatening to violate
the same.
t. Manufactured Homes shall not be permitted. (P)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
iacun~on
In Bermuda Magisterial District, Virginia Electric and Power
Company, Attn: Real Estate and Philip Morris USA Inc., c/o
Altria Client Services, Attn: Charles E. Nunnally, Jr., Real
Estate Mrg. request rezoning from Agricultural (A) to Heavy
Industrial (I-3) on 26.8 acres plus conditional use to permit
a solar electric power generation plant on 10.8 acres of this
tract and 14 acres of an adjacent tract zoned Heavy
Industrial (I-3) and amendment of zoning district map. This
request is on a total of 40.8 acres known as 4100 Bermuda
Hundred Road. Density will be controlled by zoning conditions
or ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Industrial use. Tax ID 836-652-
Part of 9209.
Mr. Turner presented a summary of Case 14SN0590 and stated
both the Planning Commission and staff recommended approval,
subject to the conditions.
Mr. Warren declared a conflict of interest and excused
himself from the meeting.
Mr. Brennen Keene, representing the applicant, accepted the
conditions.
Mr. Holland called for public comment.
Mr. Freddy Boisseau expressed concerns relative to potential
increased truck traffic on Bermuda Hundred Road.
There being no one else to speak to the issue, the public
hearing was closed.
Ms. Jaeckle indicated there would be no additional truck
traffic created by the development.
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Ms. Jaeckle then made a motion, seconded by Mr. Holland, for
the Board to approve Case 14SN0590, subject to the following
conditions:
1. The Applicant shall install a security fence around the
solar facility (the "Solar Facility") that is a minimum
height of nine (9) feet. (P)
2. Except for security lighting, the Solar Facility shall
not be lit. (P)
3. An anti-reflective surface treatment shall be
incorporated or applied to the glass of each solar panel
[photovoltaic (PV) module] (the "PV Modules") to diffuse
reflection and minimize glare. (P)
4. The maximum height of the PV Modules, including the
ground-mounted racking structures, shall not exceed a
height of twelve (12) feet. (P)
5. The Solar Facility shall be completely decommissioned
and the land reclaimed within twelve (12) months after
the Solar Facility is no longer in use. Details of the
decommissioning and reclamation plans shall be included
for review and approval in conjunction with site plan
review. (P)
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Abstain: Warren.
Mr. Warren returned to the meeting.
18. PUBLIC HEARINGS
18.A. TO CONSIDER AMENDMENTS TO THE COUNTY CODE RELATIVE TO
UNLAWFUL CONDITIONS OF WEEDS, GRASS, SHRUBBERY, TREES
AND OTHER VEGETATION
Mr. Mincks stated this date and time has been advertised for
the Board to consider amendments to the County Code relative
to unlawful conditions of weeds, grass, shrubbery, trees and
other vegetation.
In response to Mr. Holland's question, Mr. Mincks indicated
the whereabouts of the word "brush" within the ordinance.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Warren, seconded by Mr. Holland, the Board
approved the removal of the word "brush" from the ordinance.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
14-607
08/27/14
18.B. TO CONSIDER AMENDMENTS TO THE COUNTY CODE RELATIVE TO
PLANNING FEE ADJUSTMENTS
Mr. Turner stated this date and time has been advertised for
the Board to consider amendments to the County Code relative
to Planning fee adjustments. He further stated the Planning
Commission, at their July 22, 2014 meeting, recommended the
Board not make any adjustments to Planning Department fees.
He stated the adjustments were projected to generate $300,000
in FY2015 Planning Department revenue. He further stated fee
rates as developed by staff projected to realize the Planning
Department's $701,000 FY2015 revenue goal for zoning, site
plan and subdivision fees starting July 1, 2014. He asked
the Board to consider establishing a fee for subdivision
construction plan review, should the Board follow the
Planning Commission's recommendation. He stated today, the
Planning Department does not collect a fee for subdivision
construction plan review. He further stated the Board adopted
substantial changes to the subdivision ordinance, which moved
some of the items from a preliminary plat stage to the
construction plan stage, and subsequent to that there has
been a change in state legislation, which allows developers
to bypass the preliminary plan process for subdivisions of
fifty acres or less. He stated this change has generated a
fair amount of time to review commercial plans and it would
be helpful to collect revenue to defer some expense.
Mr. Holland called for public comment.
Mr. Doug Horton, representing the Chesterfield County Chamber
of Commerce, expressed concerns relative to proposed Planning
fee adjustments projected to generate an additional $300,000.
He stated the additional fees will burden small businesses
within the county.
Mr. Craig Toalson, representing the Home Building Association
of Richmond, expressed concerns relative to proposed Planning
fee adjustments. He urged the Board to maintain the current
fee structure.
Mr. Kevin McNulty, president of Lifestyle Builders and
Developers, urged the Board to maintain the current fee
structure. He expressed concerns relative to the
unaffordability of new homes in the county due to the
increase in fees.
There being no one else to speak to the issue, the public
hearing was closed.
In response to Mr. Gecker's question, Mr. Turner stated there
is no reduced fee for down zoning. He further stated the
Board has adopted a Comprehensive Plan which includes a land
use plan map, and what that plan map contemplates is that a
majority of the county would be zoned for uses other than
agricultural uses. He stated agricultural uses are primarily
located in areas of the county where there is no
infrastructure to support development. He further stated the
Planning Department typically reviews land use proposals for
consistency with the land use map.
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Mr. Gecker stated the concept of a significantly reduced fee
to down zone property should be analyzed. He noted cases
approved in the past could have been zoned differently. He
expressed concerns relative to the negative cause of land
banking in certain areas of the county.
Mr. Turner stated there are zoning cases that as time has
passed, and they have not developed, there could be other
uses for those properties. He further stated previous Boards
have taken action and zoned large tracts of land residential
that today may not be deemed the best zoning classification
for the property.
In response to Mr. Holland's
building permit activity this
compared to last year.
question, Mr. Dupler stated
year is down by eight percent
In response to Mr. Warren's question regarding apartment
development, Mr. Dupler stated the figure he was referring to
was relative to single-family home building permit activity.
Mr. Warren indicated his interest relative to analyzing fee
reductions for down zoning.
In response to Mr. Warren's question, Mr. Turner stated there
are properties located within the state that have been
encumbered with a conservation easement or another type of
easement that restricts density in development rather than a
down zoning. He noted those property owners are taking
advantage of the tax credits. He stated that is not to say
that down zoning might be a good tool and is something that
can be analyzed with the Board's direction.
Mr. Holland concurred with Mr. Warren.
In response to Mr. Elswick's question, Mr. Turner stated
Planning fees are still not at the point where they were at
their highest. He further stated in FY2011, before fees were
reduced to their lowest amount in FY2012, a 28-acre
residential rezoning would cost an applicant around $7,100.
He stated under Scenario A of the current proposal, that fee
would be substantially less at $2,730, than where fees were
in FY2011.
Mr. Holland expressed appreciation for the speakers' input
and points of view relative to the issue. He stated he has
always been a major proponent for the reductions of fees and
the initiation of the fee holiday. He indicated Planning fees
are not being restored back to the level they were in the
past and the line item was clearly articulated during the
budget process to generate additional revenue in FY2015. He
further stated he has always favored low taxes and limited
spending. He commended Board members for stepping up to cut
county spending in order to gradually continue the recovery
process relative to job growth.
Mr. Elswick directed Planning staff to provide a comparison
of all Chesterfield County development application example
fees in the future.
In response to Mr. Elswick's question, Mr. Turner stated
staff was trying to take a balanced approach to increase fees
equally across the board. He noted some categories of fees
have different activity levels than others that need to be
factored into consideration. He stated because of concerns
relative to the impact of fees on small businesses, those
fees have remained the same.
14-609
08/27/14
In regards to Mr. Warren's previous question regarding
apartment figures, Mr. Dupler stated in FY2013, 84 building
permits were issued for apartment complexes and 416 issued in
FY2014 to date.
Mr. Holland made a motion to approve the proposed Planning
Department fee adjustments.
Mr. Warren seconded the motion.
Mr. Warren stated the 1990's was a time when things were
booming so rapidly, that Chesterfield could not keep up with
the infrastructure. He further stated in a very conservative
way, fees were cut in order to stimulate development and
bring new families into the community, which has worked very
effectively. He stated when a locality attracts industrial
development, it also brings along people who are in a need
for various types of housing. He further stated the younger
generation is having a harder time finding jobs and typically
migrates to places where jobs are available. He noted
apartment complexes are growing at a much faster pace than
single family homes. He indicated he does not feel the fee
adjustments are a burden that will dampen the upturn in
Chesterfield County and stated he will support the motion.
Mr. Gecker noted in the past home builders were not fighting
the fee increase. He stated what adds to the cost, and
looking at studies nationwide would answer the cost of
housing and the scarcity of housing at the middle-and-low
income levels, are regulatory uncertainty; that is, how a
person is going to be treated once their property is entitled
going through the process and entitlement uncertainty; what
it is going to cost to rezone; and how long the process
takes. He indicated he does not think the Board has done a
clear enough job at explaining to the public about what will
be and will not be acceptable coming through the process and
stated if he were in the real estate business he would push
for more certainty regarding the entitlement process than the
county currently has. He further stated it would have been in
the philosophy, years ago, that fees ought to cover a
specific portion of operating expenses of the Planning
Department that was directly responsible. He stated in full
context the current Board, in the past year, has embraced and
embarked upon a $305 million school rehabilitation program
that needs to get paid for in some fashion, public safety has
been enhanced tremendously and teacher positions have been
restored back to pre-recession levels. He further stated home
values in the community are directly correlated with public
safety and the perceived quality of education. He stated
schools that are perceived to be newer and better are magnets
for new development, which is a benefit to the homebuilding
community that is provided by the county government. He
noted, in his opinion, cash proffers impact land value and
are absorbed by the land owner, not the developer. In regards
to Planning fees, he stated the percentage of recovery is a
little high but he will support the proposed adjustments.
In response to Mr. Elswick's question, Mr. Carmody stated the
adjustments projected to generate $300,000 Planning revenue
is less than one percentage of the county's overall budget.
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08/27/14
Mr. Holland highly praised Board members for their vision and
leadership. He stated cash proffers provide certainty and the
county's process is efficient and streamlined. He noted the
recent investments in regards to industrial and commercial
development.
Ms. Jaeckle stated it is disappointing to her that in
increasing Planning fees there is no interaction relative to
improving the process overall for the customer.
In response to Ms. Jaeckle's concerns, Mr. Gecker stated fees
were cut without cutting service levels from the department,
and done in theory to stimulate the economy.
Ms. Jaeckle stated there are other ways to provide service
levels without more funding. She indicated there needs to be
a way to lessen the frustrating process for the customer,
aside from costs to the county.
Mr. Gecker stated the Board has not yet come up with ways to
run departments more efficiently. He further stated the fees
should be adjusted to continue the level of service being
currently provided.
Mr. Holland called for a vote on his motion, seconded by Mr.
Warren, for the Board to adopt the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS
17-9 OF THE SUBDIVISION ORDINANCE AND 19-25 OF
THE ZONING ORDINANCE RELATING TO FEES
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Sections 17-9 and 19-25 of the
County of Chesterfield, 1997, as amended,
and re-enacted to read as follows:
Chapter 17
SUBDIVISION OF LAND
0 0 0
Code of the
are amended
Sec. 17-9. Fees. In .addition to any other required fees,
including those f ees imposed by state agenci es, the fees
provided in this section shall. be submitted to the planning
department in conjunction with the specified application or
request.
Applicatioa Type Fee tin dollars}
Initial Submittal plus 2 1000 plus 50 per
Revision Submittals lot
Preliminary
Subdivision Plat- Fourth and Subsequent
900
Submittals
Overall Conceptual Initial Submittal plus 2 1100
Plan (submitted for Revision Submittals
review separate
from Preliminary Fourth and Subsequent 900
Subdivision Plat) Submittals
14 - 611
08/27/14
Initial Submittal plus 2 1400 plus 70 per lot
Construction Plan Revision Submittals or parcel
Review Fourth and Subsequent
Submittals 1000
Construction Plan Adjustment 500 per submittal
Lot Subdivision Final Plat 1600 plus 30 per lot
Minor Subdivision Final Plat 1600 plus 30 per lot
Amended or Line Modification Final Plat 85 per lot or parcel
Residential Parcel and Family Subdivision Final
Plat 100 per lot or parcel
Onsite Sewage Disposal System Soils Analysis
Review 155 per lot or parcel
Major Change to Approved Plat 1000 per submittal
Technical Correction Letter per Requested Change 100
Exceptions to Subdivision Requirements Sec. 17-8 1000 per ordinance
section~l~
1000 for first
Deferral Request from Planning Commission Public deferral
Hearing/Meeting plus 2000 for each
deferral thereafter
tz]
Written Verification of Subdivision or Subdivision
Interpretation
150
[1] This fee is in addition to fees applicable to a subdivision plat
review.
[2] Fee to be paid by applicant requesting or consenting to deferral.
O O o
Chapter 19
ZONING
0 0 0
Sec. 19-25. Fees.
(a) Fees shall be waived for any County department or agency
excluding the Chesterfield County Airport, Utilities
Department and Public Schools.
(b) Except where otherwise stated, each application shall be
limited to either a single lot; a combination of lots
provided the lots are contiguous to each other; or any
combination of lots which were the subject of the same
condition of a zoning approval.
(c) The fees shown in Table 19-25 A., B. and C. shall be
submitted in conjunction with the specified application
or request, provided, however, fees for a single
application shall not exceed $75,000.
(d) Acreage fees shall be prorated on any portion in excess
of each whole acre.
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1400 plus 70 per acre in excess of
Rezoning 1 acre ~1~ [z~
Communication Tower 7500 plus 100 per acre in excess
~s~
of 1 acre
Electronic Message 2100 plus 100 per acre in excess
Center Sign of 1 acre
Landfill, Quarry, Mine 7500 plus 100 per acre in excess
or Borrow Pit of 1 acre~2~
Conditional 7500 plus 100 per acre in excess
Use Adult Business of 1 acre~Z~
or Use Incidental to
Conditional Principal Dwelling to 300 [z~
Use Planned include Family Day Care
Development Home
Recreational Facility
and Grounds Primarily 300 X27
Serving Surrounding
Residential Community
in excess of
re
1400 plus 70 per a
All Others [
~
1 acre
7500 plus 100 per acre in excess
Substantial Communication Tower of 1 acre~2~
Accord 1400 plus 70 per acre in excess of
All Others 1 acre~2~
Manufactured Home Permit 200
Single Family Dwelling
Resource or Accessory Use to 300
Protection Single Family Dwelling
Area Exception All Others 2300
Use Incidental to
Principal Dwelling to
include Family Day Care 300~Z~
Home or Resource
Protection Area Single
Family Dwelling
Amend Recreational Facility
Conditions of and Grounds Primarily ~2~
Previously Serving Surrounding 300
Approved Residential Community
Application
Manufactured Home Permit 200
2000 for first 2 conditions
plus 1000 for each condition
All Others thereafter (includes condition of
textual statement) ~i~ [z]
Deferral of Case from Planning Commission 1000 for first deferral
or Board of Supervisors' Public plus 2000 for each deferral
Hearing/Meeting thereafter~l~~j~
Notes for Table 19-25.A.
[1] For any office, commercial or industrial use within an enterprise zone,
enterprise subzone or technology zone as designated by the county code, an
application fee shall not be required provided the director of planning
determines that the request is in compliance with the comprehensive plan.
[2] One application may be made for any combination of the requests
footnoted as [2). The fee for any combination of these requests shall not
be cumulative; rather the fee shall be based upon the category having the
highest fee.
[3] Fee to be paid by applicant requesting or consenting to deferral.
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08/27/14
Special Manufactured Home 200 z
Exception All Others 300
Amend Conditions of Previously Approved Application 300~1~[z~
Appeal Planning Director's Decision oa Zoning Matters 700
Deferral request by applicant of Board of Zoning Appeals
Public Hearing 200
Temporary Family Health
Planning Permit or Written
Care Unit 100
Determinations
'Written Determinations 150
Notes for Table 19-25.B.
[1] One application may be made on a single lot for any combination of th
requests footnoted as [1] The fee for any combination of these request
shall not be cumulative; rather the fee shall be based upon the categor
having the highest fee.
[2] One application may be made on a single lot for any combination of t
requests footnoted as [2] The fee for any combination of these request
shall not be cumulative; rather the fee shall be based upon the catego
having the highest fee.
Applicatioa Typ® Fee (ia dollars)
Building Permit for New Single, Two Family or
Townhouse Dwelling 40 per unit
Sign Permit (Excluding Temporary 150
Banners) All others 200
1400
Schematic or Overall Development Plan plus 70 per acre
in excess of 1 acre
Adjustment/Amendment to Approved Schematic,
Overall Development Plaa or Site Plan 700 per submittal
Initial Submittal plus 2 Revision 1400
Submittals plus 70 per acre
in excess of 1 acre~'~
Submittals Subsequent to First 3 350 per submittal~l~
Site Plan Submittals
Appeal Planning Director's Decision
on Site Plan 700
Plan Transfer to Electronic Format
per Sec. 19-264 (f) 130
Deferral Request from Planning Commission 1000 for first deferral
Hearing/ Meetiag plus 2000 for each deferra
thereafter ~1~ [z~
Notes for Table 19-25.C.
[1] For any office, commercial or industrial use within an enterprise zon
enterprise subzone or technology zone as designated by the county code,
application fee shall not be required.
[2] Fee to be paid by applicant requesting or consenting to deferral.
0 0 0
(2) That this ordinance shall become effective immediately
upon adoption
Ayes: Holland, Elswick, Warren and Gecker.
Nays: Jaeckle.
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18.A. TO CONSIDER AMENDMENTS TO THE COUNTY CODE RELATIVE TO
UNLAWFUL CONDITIONS OF WEEDS, GRASS, SHRUBBERY, TREES
AND OTHER VEGETATION
Mr. Mincks indicated the previous motion was only to
eliminate the word "brush" from the ordinance; however, the
remainder of the ordinance had not yet been adopted.
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
adopted the following ordinance, as proposed:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 11-32 RELATING TO UNLAWFUL CONDITIONS
OF WEEDS, GRASS, SHRUBBERY, TREES AND OTHER VEGETATION
GENERALLY
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 11-32 of the Code of the County of
Chesterfield, 1997, as amended, is amended and re-enacted to
read as follows:
Sec. 11-32. Unlawful conditions of weeds, grass, shrubbery,
trees and other vegetation generally.
(a) Occupied property. This paragraph shall not apply
to land zoned for or in an active farming operation.
(1) No owner of occupied residential real property
shall permit to remain on such property or any part
thereof a grass or lawn area of less than one-half
acre when growth on such grass or lawn area exceeds
12 inches in height.
(2) No owner of any occupied developed or undeveloped
property, including property upon which buildings
or other improvements are located, within the
boundaries of platted subdivisions or any other
areas zoned for residential, office, commercial, or
industrial use shall permit to remain thereon, any
grass, weeds, or other uncontrolled vegetation in
excess of 18 inches in height unless located in
areas within the property that are used for
pastures, under cultivation, forested, subject to
utility transmission easements, or where the
vegetative growth is regulated under state or
federal laws or programs.
(b) Vacant property. This paragraph does not apply to
land zoned for or in an active farming operation. No owner of
any vacant developed or undeveloped property, including
property upon which buildings or other improvements are
located, within the boundaries of platted subdivisions or any
other areas zoned for residential, office, commercial, or
industrial use shall permit to remain thereon, any grass,
weeds, or other uncontrolled vegetation in excess of 18
inches in height unless located in areas within the property
that are used for pastures, under cultivation, forested,
subject to utility transmission easements, or where the
vegetative growth is regulated under state or federal laws or
programs.
14-615
08/27/14
(c) Occupied and Vacant Property. No owner of any lot
or parcel of land shall permit to grow or remain thereon any
hedge, shrub, tree or other vegetation, the limbs, branches
or other parts of which overhang, extend or protrude into any
street, sidewalk or public alley in a manner which obstructs
or impedes the safe and orderly movement of persons or
vehicles thereon, or, in the case of trees, when the dead
limbs or branches thereof are likely to fall into or across
such street or sidewalk, thereby endangering such persons and
vehicles.
(d) Upon remedying any unlawful condition hereunder,
the owner shall dispose of such vegetation in a manner that
eliminates any potential fire hazard.
(e) County's Authority to Act. Whenever the county
administrator, or an official designated by him, has
determined by reports, inspections or otherwise, that any
unlawful condition exists hereunder, he shall notify the
owner of the land upon which the violation exists to cut or
cause to be cut the grass, weeds, or other uncontrolled
vegetation within such reasonable time as is specified in the
notice. Such notice shall be in writing, shall be delivered
by hand or mailed to the last known address of the owner and
shall be complied with by the owner.
If such grass, weeds, or other uncontrolled vegetation
are not cut within the required time, a county official
designated by the county administrator shall cause them to be
cut, and the costs and expenses thereof, including an
administrative handling charge of $35.00, shall be billed to
the property owner and, if not paid, shall be added to and
collected in the same manner as the real estate tax on such
property. The county administrator or his designee shall
certify the costs and expenses to the treasurer of the
county, who shall collect such amount; if such amount shall
remain unpaid for a period of 60 days, then the treasurer
shall certify such charges as being unpaid to the clerk of
the circuit court of the county, who shall maintain a record
book of such delinquent costs and expenses in the records of
the clerk's office.
(f ) Lien on Property. In addition to any authority the
treasurer has to place a lien through the tax collection
process, costs and expenses incurred by the county to correct
violations of paragraphs (a)(2) or (b) shall be assessed
against the owner and any lien holder of the property and, if
they remain unpaid, shall constitute a lien against such
property ranking on a parity with liens for unpaid local
taxes, and shall be enforceable in the same manner as
provided in Code of Virginia, tit. 58.1, ch. 39, arts. 3 and
4 (§§ 58.1-3940--58.1-3974), as amended. A locality may waive
such liens in order to facilitate the sale of the property.
Such liens may be waived only as to a purchaser who is
unrelated by blood or marriage to the owner and who has no
business association with the owner. All such liens shall.
remain a personal obligation of the person who was owner of
the property at the time the liens were imposed.
(g) Penalties.
(1) Violations of (a) (2) or (b) . Violations of (a) (2)
or (b) shall be subject to a civil penalty of
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Ayes:
Nays:
State law reference - Authorized by Code of Virginia §§ 15.2-
901, 15.2-1215, and 15.2-2009.
(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Holland, Elswick, Jaeckle, Warren and Decker.
Nays: None.
19. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining requests for manufactured home
permits or rezoning at this time.
20. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
21. ADJOURNMENT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adjourned at 7:53 p.m., until September 17, 2014.
$50.00 for the first violation, or violations
arising from the same set of operative facts. The
civil penalty for subsequent violations not arising
from the same set of operative facts within 12
months of the first violation shall be $200.00.
Each business day during which the same violation
is found to have existed shall constitute a
separate offense. In no event shall a series of
specified violations arising from the same set of
operative facts result in civil penalties that
exceed a total of $3,000.00 in a 12-month period.
In addition, these violations shall be a Class 3
misdemeanor in the event three civil penalties have
previously been imposed on the same defendant for
the same or similar violation, not arising from the
same set of operative facts, within a 24-month
period. Classifying such subsequent violations as
criminal offenses shall preclude the imposition of
civil penalties for the same violation.
(2) Violations of (a) (1), (c) and (d) . Any violation of
(a)(1), (c), and (d) of this section shall be
punishable by a civil penalty not to exceed
$loo.oo.
Holland, Elswick, Jaeckle, Warren and Decker.
None.
ames Ste aier
Count Administrator
14-617
08/27/14
J
J