2014-10-08 MinutesBOARD OF SUPERVISORS
MINUTES
October 8, 2014
Supervisors in Attendance:
Mr. James M. Holland, Chairman
Mr. Stephen A. Elswick, Vice Chrm.
Ms. Dorothy A. Jaeckle
Mr. Daniel A. Gecker
Mr. James J. L. Stegmaier
County Administrator
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Staff in Attendance:
Mr. Greg Akers, Dir.,
Internal Audit
Dr. Sheryl Bailey, Dep.
County Administrator,
Management Services
Ms. Janice Blakley,
Clerk to the Board
Mr. Kevin Bruny, Chief
Learning Officer
Ms. Debbie Burcham,
Exec. Dir., Community
Services Board
Ms. Jana Carter, Dir.,
Juvenile Services
Mr. Roy Covington, Dir.,
Utilities
Ms. Mary Ann Curtin, Dir.,
Intergovtl. Relations
Ms. Jonathan Davis, Dir.,
Real Estate Assessor
Mr. Will Davis, Dir.,
Economic Development
Mr. Patrick Driscoll,
Airport Administrator
Mr. William Dupler, Dep.
County Administrator,
Community Development
Mr. Michael Golden, Dir.,
Parks and Recreation
Mr. John W. Harmon,'
Real Property Manager
Mr. Matt Harris, Asst. Dir.,
Budget Management
Mr. Rob Key, Director,
General Services
Mr. Louis Lassiter, Asst.
County Administrator
Mr. Jeffrey L. Mincks,
County Attorney
Ms. Susan Pollard, Dir.,
Public Affairs
Chief Loy Senter,
Fire and EMS
Ms. Marsha Sharpe, Dir.,
Social Services
Mr. Scott Smedley, Dir.,
Environmental Engineering
Mr. Jesse Smith, Dir.,
Transportation
Ms. Sarah Snead, Dep.
County Administrator,
Human Services
Mr. Kirk Turner, Dir.,
Planning
Mr. Rick Witt,
Building Official,
Building Inspection
Mr. Scott Zaremba, Dir.,
Human Resource Programs
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Mr. Holland called the regularly scheduled meeting to order
at 3:00 p.m.
1. APPROVAL OF MINUTES FOR SEPTEMBER 17, 2014
In regards to the cost allocation for the healthcare premium
increase that was approved at the September 17 Board of
Supervisors meeting, Ms. Jaeckle stated it was her
understanding that Mr. Holland went with the recommendation
of the Benefits Committee; however, it was noted by Mr.
Decker that the Committee had a split decision.
Mr. Gecker inquired about Ms. Jaeckle's suggested change to
the minutes.
Ms. Jaeckle stated the recommendation of the Benefits
Committee should be reflected in the minutes.
Ms. Blakley read the following portion of the minutes: "Mr.
Holland stated he agrees with the recommendation of the
Benefits Committee, especially Mr. Decker's motion."
In response to Mr. Decker's question, Ms. Jaeckle stated she
would like to see the addition to the minutes.
Mr. Holland recommended that the Board defer consideration of
the minutes to clear up ambiguity.
On motion of Mr. Decker, seconded by Ms. Jaeckle, the Board
deferred approval of the minutes of September 17, 2014, until
October 22, 2014.
Ayes: Holland, Elswick, Jaeckle, and Decker.
Nays: None.
Absent: Warren.
2. COUNTY ADMINISTRATOR'S COMMENTS
2.A. COUNTY ADMINISTRATOR'S REPORT
• Mr. Stegmaier was pleased to report that the Association
of Local Government Auditors (ALGA) recently completed a
peer review of the county's Internal Audit Department
for compliance with Government Auditing Standards for
the period July 1, 2011 through June 30, 2014. He stated
the Audit Department's quality control system was tested
and found to be operating effectively to provide
reasonable assurance of compliance with Government
Auditing Standards. He further stated this is the 6th
review done and represents 18 consecutive years of full
compliance with Government Auditing Standards. He
congratulated the Internal Audit Team and asked Mr. Greg
Akers and the Audit Department to stand and be
recognized.
• Mr. Stegmaier announced that Chesterfield County has
received the Distinguished Budget Presentation Award
from the Government Finance Officers Association (GFOA)
for the period beginning July 1, 2013. He stated this
award reflects the commitment of the governing body and
staff to meet the highest principles of governmental
budgeting. He further stated in order to receive the
budget award, the county had to satisfy nationally
recognized guidelines for an effective budget
presentation. He thanked Mr. Allan Carmody and members
of the Budget team.
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• Mr. Stegmaier was pleased to report that this week, the
#1 Hummus maker in the world, Sabra Dipping Company
opened its expanded facility in the Walthall area;
doubling its production capacity and creating 70 jobs in
2015. He further stated since 2010, the company has
invested more than $155 million in Chesterfield County
and employs more than 500 people.
Ms. Jaeckle commended Sabra for its tenacity to move forward
during the economic downturn and maintain a quality operation
and product.
• Mr. Stegmaier reported this week Chesterfield County was
selected to receive a $125,000 award from the National
Park Service (NPS) for the Dutch Gap Conservation Area
and Henricus Historical Park. He stated this funding
will provide residents additional access via a new
parking area close to the water, floating boardwalks to
a small craft launching area, an observation platform,
and a portage path. He further stated this is one of
only eight financial assistance awards the National Park
Service made to help implement projects that provide
citizens with recreational access to the Chesapeake and
tributary rivers.
Mr. Holland stated he was recently interviewed as Board of
Supervisors chairman by Mr. Jay Poole, City Auditor for
Chesapeake, as part of the Internal Audit peer review
process. He further stated he is very impressed with the
county's Internal Audit Department. He also announced he
attended the Virginia Board of Accountancy meeting on
Tuesday.
3. BOARD MEMBER REPORTS
Mr. Elswick expressed appreciation to constituents who
attended the Matoaca District's joint community meeting with
the Clover Hill District on October 2nd, regarding regional
transportation issues and tour of the refurbished
Chesterfield Career and Technical Center. He also thanked
those citizens who attended the joint meeting with Ms.
Jaeckle regarding explosive targets in the Matoaca and
Bermuda Districts. He noted both meetings had an impressive
turnout.
Mr. Holland announced he attended the National Day/Armed
Forces Day Reception for the Ambassador of the Republic of
Korea on Thursday, October 2nd in Washington, DC. He also
announced he attended the Chesterfield Fire and EMS Annual
Awards Ceremony yesterday at Victory Tabernacle. He highly
praised the accolades of the Department.
4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
There were no requests to postpone agenda items and
additions, deletions or changes in the order of presentation.
5. RESOLUTIONS
5.A. RECOGNIZING MR. WILLIAM O. WRIGHT, ASSISTANT DIRECTOR
OF UTILITIES, UPON HIS RETIREMENT
Mr. Covington introduced Mr. William O. Wright, who was
present to receive the resolution.
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On motion of Mr. Holland, seconded by Mr. Decker, the Board
adopted the following resolution:
WHEREAS, Mr. William O. Wright retired from Chesterfield
County Department of Utilities on October 1, 2014; and
WHEREAS, Mr. Wright earned his Bachelor of Science
degree in Civil/Environmental Engineering from Virginia
Polytechnic Institute in 1974, and soon thereafter began his
long and successful career with the Chesterfield County
Department of Utilities as an Assistant Engineer; and
WHEREAS, Mr. Wright, by applying his technical knowledge
and skills with his diligent work ethic, was recognized and
promoted to Engineer I in July 1975, Engineer II in April
1976, Principle Utilities Engineer in January 1984, and
Engineering Supervisor in January 1990; and
WHEREAS, Mr. Wright, while serving in key engineering
and supervisory positions, led the department's efforts in
developing effective internal processes and standards,
including the Water and Wastewater Specifications and
Procedures Manual; and
WHEREAS, Mr. Wright's engineering, supervisory, and
management skills enabled him to guide the utility system
through inconceivable periods of fast-paced growth and
expansion during the 1980's and 1990's and to achieve the
effective utility infrastructure system that serves the
citizens of Chesterfield County today; and
WHEREAS, in recognition of Mr. Wright's value and
contributions to the Department of Utilities, he was selected
as the department's Employee of the Year in 1983 and again in
1991; and
WHEREAS, Mr. Wright, while continually striving to
enhance his management skills and knowledge received his
Master's Degree in Public Administration in July 1993 from
Virginia Commonwealth University; and
WHEREAS, Mr. Wright was promoted to Assistant Director
of Utilities in August 2007, with wide-ranging oversight
responsibilities including utilities planning and
development, utilities engineering, utilities construction
and engineering data management; and
WHEREAS, Mr. Wright freely shared his time and talents
by working on committees and various other activities for the
department's benefit such as Chairman and member of the
Product and Design Review Committee, Co-Chairman of the
Department's Policies and Procedures Committee, liaison to
the Richmond Area Municipal Contractor's Association,
Chairman and member of the Utilities Quality Council,
department representative for the Virginia State University
campus re-development initiative as well as numerous other
projects and activities; and
WHEREAS, Mr. Wright was instrumental in transforming
outdated processes for engineering data management into the
modern technology-driven system the department currently
uses, including his leadership in developing the department's
state-of-the-art document managing system, the Geographical
Informational System (GIS) and the Global Positioning System
(GPS); and
WHEREAS, Mr. Wright served as the Utilities Department's
primary representative in the successful development of the
County's Comprehensive Plan and also led efforts to establish
strategies and initiatives for its implementation; and
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WHEREAS, Mr. Wright, as a member of the Utilities
Management Team has played a vital role in critical decision
making processes, in developing department policies and in
setting the mission and vision for the department, all of
which has enabled the department to excel and become a
recognized leader in the water and wastewater industry; and
WHEREAS, Mr. Wright has accomplished countless
engineering and technical milestones over his distinguished
career, and he will be most remembered for the positive and
productive working relationships he has built over the years
both internally and externally as well; and
WHEREAS, Mr. Wright is a highly respected and personable
manager who is well liked and appreciated by his staff and
his peers alike, who has always been liberal in sharing his
experiences and knowledge with younger staff, and who has
always taken personal interest in their development and
success as young professionals; and
WHEREAS, Mr. Wright has established close working
relationships with virtually all engineers, contractors and
developers who have ever designed, built or developed
projects in Chesterfield County; an immeasurable attribute
that the Utilities Department has enjoyed, benefited from and
will surely miss; and
WHEREAS, Chesterfield County Utilities Department is
indeed fortunate that Mr. William O. Wright has chosen this
place to develop his career and to make the significant
contributions to the county he has over the past forty
years; and
WHEREAS, Mr. William 0. Wright, as he transitions into
his well-earned retirement, will do so fully knowing how much
he has been appreciated and how much he will be missed by
all.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 8th day of October 2014,
publicly recognizes the outstanding contributions of Mr.
William 0. Wright, and expresses appreciation on behalf of
all residents for his dedicated and faithful service for 40
years to the county, congratulates him upon his retirement,
and wishes him the best for a long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Absent: Warren.
Mr. Holland presented the executed
commended him on his dedication a~
and wished him a long and enjoyable
Ms. Jaeckle, Mr. Gecker and Mr.
gratitude for Mr. Wright's faithful
wished him well in his retirement.
resolution to Mr. Wright,
zd service to the county,
retirement.
Elswick expressed their
service to the county and
Mr. Stegmaier presented Mr. Wright with an acrylic statue and
county watch, congratulated him on his retirement and
expressed appreciation for his outstanding service to the
county.
Mr. Wright, accompanied by members of his family, expressed
his appreciation to the Board for the special recognition and
their kind words.
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6. WORK SESSIONS
6.A.
PROPOSED 2015 LEGISLATIVE PROGRAM
Ms. Mary Ann Curtin provided details of the proposed 2015
Legislative Program. She reviewed the legislative landscape,
which includes state budget reductions; constrained federal
spending impacts to Virginia; and the November 2015 election
for all 140 members. She then reviewed the guiding principles
to continually strengthen the AAA bond rating, financial
independence and fiscal integrity of Chesterfield County;
keep land use decisions local; and continually strengthen
local economic development competiveness. She reviewed some
issues and concerns, which include ethics reform; the state
budget; revenue authorities; transportation funding; economic
development; line of duty study; and Chesapeake Bay/storm-
water. She identified some legislative requests to consider
in support, which includes additional secondary road
maintenance funding; additional intellectual disabilities
waivers; state salary increase for JDR and GDC staff; and
efforts to contain costs for worker's compensation cases. She
then identified items of opposition to consider, which
include the elimination or reduction of local revenue
sources, including BPOL and machinery and tools; additional
mandates/cost shifts; shifts of state share of unfunded
teacher pension liabilities to localities; and limitations/.
caps on existing cash proffer, land use, or zoning
authorities. In closing, she provided the proposed calendar
associated with the 2015 Legislative Program.
In response to Mr. Elswick's question regarding a component
to the transportation funding program, Ms. Curtin stated the
sales tax on gas will increase to compensate for what had
been anticipated from the Marketplace Fairness Act, which
Congress has not yet passed. She noted she would provide
Board members with details of the implementation date
associated with the increase in the sales tax on gas.
In response to Mr. Gecker's questions, Ms. Curtin stated the
timetable for approval of the legislative agenda is entirely
up to the Board. She noted the Board would be meeting with
the Legislative Delegation in two weeks to discuss various
topics. In regards to secondary road funding, she. stated
transportation trust fund dollars are separate from general
fund dollars, so there would not necessarily be a crossover.
Mr. Holland stated when there are budget constraints and
short funds, those are excellent opportunities to look at
areas where cuts can be made, in terms of mandates. He also
stressed the importance of secondary roads and paving
quality.
In response to Mr. Holland's comments, Ms. Curtin stated Dr.
Marcus Newsome's appointment to the Mandates Taskforce will
be a tremendous asset to the county. She further stated any
mandates that will be reduced or eliminated are going to have
to go through the Mandates Taskforce process, be vetted and
then be proposed as being part of legislation.
Mr. Holland noted he has repeatedly asked for reduced
mandates for county educators in order to cut out any
unnecessary paperwork that does not add value.
Ms. Jaeckle expressed concerns relative to the usage of
county school buses versus vans. She stressed the importance
of being more effective relative to transportation and
looking at the purpose of certain mandates and their
relevancy.
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In response to Ms. Jaeckle's comments, Ms. Curtin stated the
Mandates Taskforce has tried to identify all federal and
state mandates for all localities. She further stated there
is a source document that is updated every year.
Ms. Jaeckle stated it is important to focus on particular
mandates that affect the county's budget. She noted if states
work together there is a possibility to make a change.
In response to Mr. Elswick's question, Ms. Curtin stated a
limited menu of options for the county to choose from in
order to meet the required state budget reductions.
Mr. Holland stated there needs to be a common-sense approach
to the elimination of mandates.
6.B. SOCIAL SERVICES BOARD PRESENTATION
Mr. Chris Kollman, chairman of the Chesterfield/Colonial
Heights Social Services Board, introduced members of the
Social Services Board, who were present at the meeting.
Ms. Marsha Sharpe, Director of Social Services, gave a brief
overview of the framework of the Social Services system in
Virginia and the department's revenue sources and
expenditures, as well as a highlight on the department's
focus on brokering community partnerships over the past year,
department priorities and challenges at the local level of
government. She stated local departments of Social Services
provide amenities for citizens that are defined mainly at the
federal and state levels. She further stated while funding
for benefits received by citizens over the past few years has
not been reduced for the most part, administrative funding
for staff to administer the services has failed to keep up
with demand, and automation has also failed to keep pace with
demand in many programs' areas. She noted the department's
FY2015 adopted budget is a little over $17 million. She
stated with the guidance of the Social Services Board, the
department has had much success over the past year in
defining a model for community partnerships. She then briefly
highlighted a few organizations that have partnered with the
department. She reviewed department priorities to recruit,
develop and retain a high performing workforce and reduce the
turnover rate, as well as maintain federal and state program
specific requirements. She stated the department cannot serve
people in need in our communities without a highly trained
and professional workforce. She outlined challenges ahead,
which include continuing stress on resources/record high
caseloads; continuing changes to the Medicaid Program;
uncertainty regarding impact of state budget cuts;
uncertainty about impacts related to federal/state health
care; changing technology; and space limitations. In closing,
she expressed her appreciation, on behalf of the Social
Services Board, to the Board of Supervisors for their
continued support and the opportunity to share pertinent
information.
Ms. Jaeckle commended the tremendous job and efforts of the
department to help people become self-sustainable. She
stressed the importance of maintaining a retail-type of
employee who can provide the level of service needed in the
community and reduce the turnover rate.
In response to Mr. Elswick's question, Ms. Sharpe stated
there is one mandated employment services program for able-
bodied TANF recipients which allows individuals to obtain
training skills needed for employment. She further stated
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there are other resources available for individuals,
including the Workforce Development Center. She stated she
could provide Board members with statistics relative to the
successfulness of the program offered by the department.
Mr. Holland expressed concerns relative to the significant
increase of caseloads and the morale of employees.
In response to Mr. Holland's questions, Ms. Sharpe stated she
would provide Board members with data regarding the outcome
of the VIEW Program and down time for the computer system.
She noted the down time happens on a daily basis. In regards
to Medicaid expansion, she stated the department anticipants
10,000 more applicants. In regards to financial penalties
that may incur relative to the processing of applications and
renewals within required timeframes, she stated there is a
possibility; however, it is unlikely because many local
departments are in the same situation.
Mr. Holland suggested staff look at financial incentives for
the Social Services Department in order to maintain a high-
performing workforce. In regards to partnerships, he
commended the efforts and efficiency of the Chesterfield Food
Bank and noted he attended the Chesterfield Food Bank's first
Hopkins food distribution on Saturday.
Ms. Jaeckle noted the unbelievable efforts of volunteers at
the Chesterfield Food Bank.
7. DEFERRED ITEMS
There were no Deferred Items at this time.
8. NEW BUSINESS
8.A. CONSENT ITEMS
8.A.1. ADOPTION OF RESOLUTIONS
8.A.l.a. RECOGNIZING OCTOBER 2014, AS "CRIME PREVENTION
MONTH" IN CHESTERFIELD COUNTY
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, the vitality of our county depends on how safe
we keep our homes, neighborhoods, schools, workplaces, and
communities; and
WHEREAS, crime and fear of crime destroy our trust in
others and in civic institutions, threatening the community's
health, prosperity, and quality of life; and
WHEREAS, people of all ages must be made aware of what
they can do to prevent themselves and their families,
neighbors, and co-workers from being harmed by crime; and
WHEREAS, the personal injury, financial loss, and
community deterioration resulting from crime are intolerable
and require investment from the whole community; and
WHEREAS, crime prevention initiatives must include self-
protection and security, but they must go beyond these to
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promote collaborative efforts to make neighborhoods safer for
all ages and to develop positive opportunities for younger
people; and
WHEREAS, adults must invest time, resources, and policy
support in effective prevention and intervention strategies
for youths, and teens must be engaged in driving crime from
their communities; and
WHEREAS, effective crime prevention programs excel
because of partnerships among law enforcement, other
government agencies, civic groups, schools, faith
communities, businesses, and individuals as they help to
nurture communal responsibility and instill pride.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes October 2014 as "Crime
Prevention Month" in Chesterfield County and urges all
citizens, government agencies, public and private
institutions, and businesses to invest in the power of
prevention and work together to make Chesterfield County a
safer, stronger, and more caring community.
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Absent: Warren.
8.A.l.b. RECOGNIZING MR. JOHN E. DANIELS, JR., ENVIRONMENTAL
ENGINEERING DEPARTMENT, UPON HIS RETIREMENT
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Mr. John E. "Junior" Daniels will retire on
November 1, 2014, after providing sixteen years and nine
months of dedicated and faithful service to Chesterfield
County; and
WHEREAS, Mr. Daniels began his service with Chesterfield
County in the Department of Environmental Engineering,
Drainage Division, as a maintenance worker on February 9,
1998; and
WHEREAS, Mr. Daniels was a member of the team
responsible for keeping county roads and facilities open and
operational during Hurricane Isabel in 2003, working long
hours until the infrastructure was functional again; and
WHEREAS, Mr. Daniels played a significant role in the
county's efforts to restore infrastructure damaged or
destroyed by Tropical Storm Gaston in 2004; and
WHEREAS, Mr. Daniels was a member of the county's snow-
removal team, reporting to work under the worst possible
conditions to ensure county roads and facilities remained
accessible and functional during and after snow events; and
WHEREAS, Mr. Daniels was a member of the emergency road-
clearing crew, ensuring that county roads remained passable
during tornado and ice storm events; and
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WHEREAS, Mr. Daniels has exhibited pride and quality in
the work he has performed in the Drainage Division of the
Environmental Engineering Department; and
WHERAS, Mr. Daniels performed all of his duties with due
diligence and dedication and has provided excellent customer
service to the citizens of Chesterfield County, having
received several certificates and recognitions for that
service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mr. John E. "Junior"
Daniels and extends appreciation for his dedicated service to
the county, congratulations upon his retirement and best
wishes for a long, healthy and happy retirement.
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Absent: Warren.
8.A.2. ACCEPTANCE OF GRANT AWARD FROM THE 2014 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
accepted and appropriated the award from the 2014 Edward
Byrne Memorial Justice Assistance Grant Program, in the
amount of $59,595, for the purpose of acquiring new TASER
units.
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Absent: Warren.
8.A.3. ACCEPTANCE AND APPROPRIATION OF GRANT FUNDS AWARDED
BY THE UNITED STATES DEPARTMENT OF JUSTICE, OFFICE OF
JUSTICE PROGRAMS
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
accepted and appropriated the grant award from the United
States Department of Justice, Office of Justice Programs, in
the amount of $139,955, distributed over two years, and
authorized the County Administrator to execute all documents.
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Absent: Warren.
8.A.4. STATE ROAD ACCEPTANCES
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
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NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Westerleigh - Broadmoor Road and Easter
Road
Type Change to the Secondary System of State Highways•
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: X33.2-705
Street Name and/or Route Number
• Easter Road, (Route 7651), State Route Number 7651
From: Glensford Drive, (Route 7764)
To: End of Maintenance, a distance of: 0.04 miles.
Recordation Reference: Deed Book 9985, Page 336
Right of Way width (feet) = 59
• Glensford Drive, State Route Number 7764
From: Easter Road, (Route 7651)
To: End of Maintenance, a distance of: 0.01 miles.
Recordation Reference: Deed Book 9985, Page 336
Right of Way width (feet) = 50
• Broadmoor Road, State Route Number 771
From: Broadmoor Road, (Route 771) EOM
To: Easter Road, (Route 7651), a distance of: 0.11 miles.
Recordation Reference: Deed Book 9985, Page 336
Right of Way width (feet) = 50
• Easter Road, (Route 7651), State Route Number 7651
From: Broadmoor Road, (Route 771)
To: End of Maintenance, a distance of: 0.01 miles.
Recordation Reference: Deed Book 9985, Page 336
Right of Way width (feet) = 50
• Easter Road, (Route 7651), State Route Number 7651
From: Broadmoor Road, (Route 771)
To: Glensford Drive, (Route 7764), a distance of: 0.08 miles.
Recordation Reference: Deed Book 9985, Page 336
Right of Way width (feet) = 50
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a
plat recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
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AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Westerleigh Section 3
Type Change to the Secondary System of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Glensford Drive, State Route Number 7764
From: 0.01 miles west of Easter Road, (Route 7651)
To: Ellerby Drive, (Route 7765), a distance of: 0.14 miles.
Recordation Reference: Plat Book 215, Page 89
Right of Way width (feet) = 50
• Ellerby Drive, State Route Number 7765
From: Glensford Drive, (Route 7764)
To: End of Maintenance, a distance of: 0.03 miles.
Recordation Reference: Plat Book 215, Page 89
Right of Way width (feet) = 50
• Glensford Drive, State Route Number 7764
From: Ellerby Drive, (Route 7765)
To: Cul-de-Sac, a distance of: 0.05 miles.
Recordation Reference: Plat Book 215, Page 89
Right of Way width (feet) = 40
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Absent: Warren.
8.A.5. APPROVAL OF WATER CONTRACT FOR NEWMARKET OFFSITE
WATERLINE AND NORTH HUNDRED SUBDIVISION WATER
IMPROVEMENTS
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
approved a water contract for Newmarket Offsite Waterline and
North Hundred Subdivision water improvements, Contract Number
06-0086, and authorized the County Administrator to execute
any necessary documents. (It is noted a copy of the vicinity
sketch is filed with the papers of this Board.)
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Absent: Warren.
8.A.6. CONVEYANCE OF AN OPEN-SPACE EASEMENT TO THE VIRGINIA
DEPARTMENT OF HISTORIC RESOURCES
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
authorized the Chairman of the Board of Supervisors and
County Administrator to execute an open-space easement for
the preservation of Battery Dantzler. (It is noted a copy of
the plat is filed with the papers of this Board.)
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Absent: Warren.
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8.A.7. REQUEST FOR PERMISSION FROM DANIEL LEE GAMMON FOR AN
EXISTING FENCE AND GATE TO ENCROACH WITHIN A FIFTY-
FOOT UNIMPROVED COUNTY RIGHT OF WAY KNOWN AS ELOKOMIN
AVENUE
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
granted Daniel Lee Gammon permission for an existing fence
and gate to encroach within a 50' unimproved county right of
way known as Elokomin Avenue, subject to the execution of a
license agreement. (It is noted a copy of the plat is filed
with the papers of this Board.)
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Absent: Warren.
8.A.8. DESIGNATION OF VIRGINIA DEPARTMENT OF TRANSPORTATION
GUARDRAIL AND SIDEWALK EASEMENTS FOR THE DEER RUN
DRIVE SIDEWALK PROJECT
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
designated VDOT guardrail and sidewalk easements for the Deer
Run Drive Sidewalk Project and authorized the County
Administrator to execute the declaration. (It is noted a copy
of the plat is filed with the papers of this Board.)
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Absent: warren.
8.A.9. REQUEST TO QUITCLAIM PORTIONS OF A SIXTEEN-FOOT SEWER
EASEMENT AND EIGHT-FOOT TEMPORARY CONSTRUCTION
EASEMENTS ACROSS THE PROPERTY OF TROPICAL TREEHOUSE
CORPORATION
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate
portions of a 16' sewer easement and 8' temporary
construction easements across the property of Tropical
Treehouse Corporation. (It is noted a copy of the plat is
filed with the papers of this Board.)
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Absent: Warren.
8.A.10. APPROPRIATE ADDITIONAL ROAD CASH PROFFER FUNDS FOR
THE GENITO ROAD OTTERDALE ROAD INTERSECTION
IMPROVEMENT PROJECT
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
appropriated an additional $350,000 in road cash proffers
from Traffic Shed 6 for the Genito Road/Otterdale Road
Intersection Improvement Project. and authorized the County
Administrator to proceed with the design of the project.
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Absent: Warren.
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8.A.11. SET DATE FOR PUBLIC HEARING TO CONSIDER THE FY2016
TRANSPORTATION ALTERNATIVES PROJECTS
On motion of Mr. Decker, seconded by Ms. Jaeckle, the Board
set October 22, 2014, as the date for a public hearing to
consider the FY2016 Transportation Alternatives Projects.
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Absent: Warren.
8.A.12. APPROVAL OF A PERFORMANCE AGREEMENT WITH TRANLIN
INCORPORATED ASSOCIATED WITH Tg,p,NLIN'S CONSTRUCTION
OF A PAPER MANUFACTURING FACILITY IN CHESTERFIELD
COUNTY
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
approved a performance agreement with Tranlin Inc. associated
with Tranlin's construction of a paper manufacturing facility
in Chesterfield County.
Ayes: Holland, Elswick, Jaeckle, and Decker.
Nays: None.
Absent: Warren.
8.A.13. APPROVAL OF FY2016 PRIORITY LIST OF PRIMARY AND
INTERSTATE TRANSPORTATION NEEDS
On motion of Mr. Decker, seconded by Ms. Jaeckle, the Board
adopted the recommended FY2016 priority list of primary,
interstate, and other transportation needs; and approved the
letter regarding Chesterfield County's transportation
priority needs, and submission of the letter to the Virginia
Department of Transportation, Commonwealth Transportation
Board, and the county's congressional and state legislative
delegations.
Ayes: Holland, Elswick, Jaeckle, and Decker.
Nays: None.
Absent: Warren.
In response to Mr. Holland's question regarding the Smith-
Wagner Building renovation/expansion, Ms. Snead stated an
internal team met last week and there is a meeting scheduled
to make a recommendation and proceed to the Board.
Mr. Holland noted renovations for the space are long over
due.
9. REPORTS
9.A. REPORT ON DEVELOPER WATER AND SEWER CONTRACTS
9.B. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR
FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND
LEASE PURCHASES
9.C. REPORT ON ROADS ACCEPTED INTO THE STATE SECONDARY
SYSTEM
On motion of Mr. Decker, seconded by Ms. Jaeckle, the Board
accepted the following reports: a Report on Developer Water
and Sewer Contracts; and a Report on Status of General Fund
Balance, Reserve for Future Capital Projects, District
Improvement Funds and Lease Purchases.
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And, further, the following roads were accepted into the
State Secondary System:
DTITITTT/lTT
Foxcreek Crossing Phase III
(Effective 8/29/2014)
Foxcreek Crossing (Route 7297) - From 0.10 miles
northeast of Midnight Crossing (Route 7584) to
Prescott Level (Route 7583)
Midnight Crossing (Route 7584) - From Foxcreek
Crossing (Route 7297) to 0.01 miles north of
Foxcreek Crossing (Route 7297)
LENGTH
0.03 miles
0.01 miles
Foxcreek Crossing (Route 7297) - From 0.03 miles
northeast of Prescott Level (Route 7583) to Burnt
Mills Lane (Route 7327) 0.11 miles
Foxcreek Crossing (Route 7297) - From Burnt
Mills Lane (Route 7327) to 0.02 miles northeast
of Burnt Mills Lane (Route 7327) 0.02 miles
Prescott Level (Route 7583) - From Foxcreek
Crossing (Route 7297) to 0.02 miles south of
Foxcreek Crossing (Route 7297) 0.02 miles
Foxcreek Crossing (Route 7297) - From Otterdale
Road (Route 667) to 0.02 miles northeast of
Otterdale Road (Route 667) 0.02 miles
Heartquake Trace (Route 7582) - From Foxcreek
Crossing (Route 7297) to 0.02 miles north of
Foxcreek Crossing (Route 7297) 0.02 miles
Foxcreek Crossing (Route 7297) - From Prescott
Level (Route 7583) to 0.03 miles northeast of
Prescott Level (Route 7583) 0.03 miles
Foxcreek Crossing (Route 7297) - From 0.02
miles northeast of Otterdale Road (Route 667)
to Midnight Crossing (Route 7584) 0.14 miles
Foxcreek Crossing (Route 7297) - From Midnight
Crossing (Route 7584) to 0.10 miles northeast
of Midnight Crossing (Route 7584) 0.10 miles
Heart Quake at Foxcreek Section 3
(Effective 8/29/2014)
Heathwood Court (Route 7644) - From Winters Prey
Trail (Route 7642) to 0.03 miles east to
Cul-de-sac 0.03 miles
Falconers Terrace (Route 7643) - From Winters
Prey Trail (Route 7642) to 0.07 east to
Cul-de-sac 0.07 miles
Winters Prey Trail (Route 7642) - From
Heathwood Court (Route 7644) to 0.04 miles south
to Cul-de-sac 0.04 miles
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Winters Prey Trail (Route 7642) - From Midnight
Crossing (Route 7584) to 0.09 miles south to
Heathwood Court (Route 7644) 0.09 miles
Winters Prey Trail (Route 7642) - From Falconers
Terrace (Route 7643) to 0.10 miles south to
Midnight Crossing (Route 7584) 0.10 miles
Winters Prey Trail (Route 7642) - From Heartquake
Trace (Route 7582) to 0.06 miles south to
Falconers Terrace (Route 7643) 0.06 miles
Midnight Crossing (Route 7584) - From 0.03 miles
west Foxcreek Crossing (Route 7297) to 0.01 miles
west Foxcreek Crossing (Route 7297) 0.02 miles
Midnight Crossing (Route 7584) - From Winters
Prey Trail (Route 7642) to 0.03 miles west
Foxcreek Crossing (Route 7297) 0.06 miles
Maginoak
(Effective 8/29/2014)
Maginoak Court (Route 7572) - From Providence
Road (Route 678) to Cul-de-sac 0.25 miles
Ayes: Holland, Elswick, Jaeckle, and Decker.
Nays: None.
Absent: Warren.
10. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
11. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(3),
CODE OF VIRGINIA, 1950, AS AMENDED, TO DISCUSS THE
DISPOSITION BY THE COUNTY OF AN INTEREST IN PUBLICLY
HELD REAL PROPERTY WHERE DISCUSSION IN AN OPEN
MEETING WOULD ADVERSELY AFFECT THE BARGAINING
POSITION AND NEGOTIATING STRATEGY OF THE COUNTY
On motion of Mr. Decker, seconded by Mr. Elswick, the Board
went into closed session pursuant to Section 2 .2-3711 (A) (3) ,
Code of Virginia, 1950, as amended, to discuss the
disposition by the county of an interest in publicly held
real property where discussion in an open meeting would
adversely affect the bargaining position and negotiating
strategy of the county.
Ayes: Holland, Elswick, Jaeckle, and Decker.
Nays: None.
Absent: Warren.
Reconvening:
On motion of Mr. Decker, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
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Board and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act
effective July 1, 1989 provides for certification that such
Closed Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of
Information Act were discussed in Closed Session to which
this certification applies, and ii) only such business
matters were identified in the Motion by which the Closed
Session was convened were heard, discussed or considered by
the Board. No member dissents from this certification.
Mr. Gecker: Aye.
Ms. Jaeckle: Aye.
Mr. Elswick: Aye.
Mr. Holland: Aye.
12. DINNER
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
recessed to dinner in Room 502 with members of the Social
Services Board.
Ayes: Holland,
Nays: None.
Absent: Warren.
Reconvening:
13. INVOCATION
Elswick, Jaeckle, and Gecker.
Bishop Gerald Glenn, New Deliverance Evangelistic Church,
gave the invocation.
14. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF
AMERICA
Eagle Scout Conner Mulloy led the Pledge of Allegiance to the
Flag of the United States of America.
15. RESOLUTIONS
15.A. RECOGNIZING MR. STEVEN MEADOWS FOR HIS OUTSTANDING
SERVICE TO CHESTERFIELD COUNTY
Ms. Karen Aylward introduced Mr. Steven Meadows, who was
present to receive the resolution.
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Mr. Steven Meadows is a product of Chesterfield
County Public Schools, having graduated from Meadowbrook High
School in 1976; and
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WHEREAS, in 1980, Mr. Meadows received his Bachelor's
Degree in Political Science and Government from Virginia
Polytechnic Institute and State University; and
WHEREAS, Mr. Meadows worked for the Boy Scouts of
America prior to starting his own insurance business, Meadows
Insurance Agency, Inc., in 1987; and
WHEREAS, Mr. Meadows has been an active member of the
Gateway Association, serving as an officer and member of the
board; and
WHEREAS, during his tenure, the Gateway Association
worked successfully with the Virginia Department of
Transportation to remove restrictive U-turn signs along
Midlothian Turnpike and replace street signs with block
numbering to allow easier customer access to local
businesses; and
WHEREAS, Mr. Meadows and the Gateway Association worked
with the Virginia Department of Transportation, Chesterfield
County and the local business community to develop and
implement a streetscape plan to improve the overall
appearance of the Eastern Midlothian Turnpike business
corridor; and
WHEREAS, Mr. Meadows was an active partner in the
development of Chesterfield County's Comprehensive Plan,
representing the Gateway Association's business membership by
providing citizen input; and
WHEREAS, Mr. Meadows has worked to provide businesses
and citizens in the Eastern Midlothian Turnpike corridor with
information affecting their community by hosting numerous
meetings on the redevelopment of Cloverleaf Mall, the
development of Stonebridge, the Eastern Midlothian
Streetscape Plan and others; and
WHEREAS, Mr. Meadows was an active partner, serving on
the steering committee for the Chesterfield County and City
of Richmond Hull Street Road Revitalization Plan.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 8th day of October 2014,
publicly recognizes the exemplary achievements and civic
service of Mr. Steven Meadows and expresses appreciation on
behalf of all Chesterfield County residents.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mr. Meadows and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Absent: Warren.
Mr. Gecker presented the executed resolution to Mr. Meadows
and expressed appreciation for his exemplary achievements and
civic service to the Midlothian District.
Mr. Meadows, accompanied by his wife, expressed his
appreciation to the Board for the special recognition.
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15.B. RECOGNIZING MR. CONNER STEVEN MULLOY UPON ATTAINING
THE RANK OF EAGLE SCOUT
Ms. Susan Pollard introduced Mr. Connor Steven Mulloy, who
was present to receive the resolution.
On motion of Mr. Holland, seconded by Mr. Gecker, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered
by Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least twenty-one merit badges
in a wide variety of skills including leadership, service and
outdoor life, serving in a leadership position in a troop,
carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and
living up to the Scout Oath and Law, Mr. Conner Steven
Mulloy, Troop 2860, sponsored by Woodlake United Methodist
Church, has accomplished those high standards of commitment
and has reached the long-sought goal of Eagle Scout, which is
received by only four percent of those individuals entering
the Scouting movement; and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare himself for a role as a leader in
society, Conner has distinguished himself as a member of a
new generation of prepared young citizens of whom we can all
be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 8th day of October 2014,
publicly recognizes Mr. Conner Steven Mulloy, extends
congratulations on his attainment of Eagle Scout, and
acknowledges the good fortune of the county to have such an
outstanding young man as its citizen.
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Absent: Warren.
Mr. Elswick presented the executed resolution and county
patch to Mr. Mulloy, accompanied by members of his family,
congratulated him on this outstanding achievements, and
wished him well in future endeavors.
Mr. Mulloy provided details of his Eagle Scout project and
expressed appreciation to his family and others for their
support.
Mr. Elswick invited Boy Scouts, who were in attendance, to
introduce themselves and join Mr. Mulloy on stage.
16. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Freddy Boisseau expressed concerns relative to the
subsidizing of projects to fund pedestrian walkways.
Ms. Jaeckle clarified that the cost of the Dundas Road
Pedestrian Bridge was significant less than $30 million.
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Mr. Rodney Martin expressed concerns relative to Chesterfield
County Public Schools' funding for the old Clover Hill High
School renovations and the response he received from his FOIA
request relative to the issue.
In response to Mr. Martin's remarks, Mr. Holland stated he
does remember voting for the old Clover Hill. High School
renovation project and noted it was approved by the Board of
Supervisors.
Mr. Martin stated the project did not run through the CIP and
was not allocated for.
Mr. Gecker stated once funds are appropriated the Board does
not have the authority to determine which project the funds
end up on. He further stated he does not remember approving
the full amount for the rehabilitation of the old Clover Hill
High School.
In response to Mr. Gecker's question, Mr. Stegmaier stated
the Board approved the $9 million for the HVAC system.
Mr. Gecker stated allocated funds were designated for the
HVAC system and the use suggested by the consultant report;
however, he does not recall allocating additional funding to
bring it up to a $30 million price tag.
In response to Mr. Gecker's remarks, Mr. Stegmaier stated
there were a number of changes that were presented, which
brought the price tag up to $25 million.
Discussion ensued relative to the designation and allocation
of funds for the old Clover Hill High School renovations.
Mr. Gecker stated it was his recollection that the Board that
preceded the current Board did a reallocation of funds in the
CIP and took money out of the main maintenance line and moved
it over to the completion of the new Clover Hill High School.
Mr. Stegmaier stated staff would verify the Board's action(s)
relative to funding for the Clover Hill High School Career
and Technical Center and report back to the Board members.
17. PUBLIC HEARINGS
17.A. TO CONSIDER THE LEASING OF SPACE ON THE COUNTY'S
MIDLOTHIAN WATER TANK
Mr. Harmon stated this date and time has been advertised for
the Board to consider the leasing of space on the county's
Midlothian Water Tank to T-Mobile.
Mr. Holland called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Mr. Gecker, seconded by Mr. Elswick, the Board
approved the leasing of space on the county's Midlothian
Water Tank to T-Mobile.
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Absent: Warren.
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18. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
19. ADJOURNMENT
On motion of Ms. Jaeckle, seconded by Mr. Elswick, the Board
adjourned at 7:15 p.m. until October 22, 2014, at 1:30 p.m.
for a Closed Session followed by the regularly scheduled
meeting at 3:00 p.m.
Ayes: Holland, Elswick, Jaeckle, and Gecker.
Nays: None.
Absent: Warren.
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