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2014-11-19 PacketCHESTERFIELD COUNTY ttR~~ BOARD OF SUPERVISORS Page 1 of 1 ~ {\,`~ ~,~ ~.--/-/] AGENDA \1 I'~9 /r !I&GIr~\ Meeting Date: November 19, 2014 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: Yes Title: Assistant County Administrator County Administrator's Top 40's List II. I. Critical Projects/Activities 1. ARWA Water Capacity Project 2. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 3. Irrigation Policies/Demand Management for Water Use 4. Magnolia Green CDA 5. River City Sportsplex 6. Utilities Policies and Managed Growth Ongoing Projects/Activities 1. 2015 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program -Referendum Projects Implementation 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Chesterfield Arts Center 9. Citizen Budget Advisory Committee 10. Citizen Satisfaction Survey 2014 11. Countywide Comprehensive Plan Implementation 12. Enterprise Risk Management 13. Financial/Budget Issues 14. Five Story/Three Story Building Renovations 15. High Speed Rail/Ettrick Train Station 16. Jefferson Davis Streetscape Project 17. Joint Meetings of Board of Supervisors/School Board 18. Revitalization Work/Schools 2013 Referendum Projects 19. RRPDC -Large Jurisdiction Committee 20. Secondary Road Maintenance Funding 21. Smith/Wagner Building 22. Sports Tourism Plan Implementation 23. Storm Water Management III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 8/2008 3. Bow Hunting Restrictions - 2/24/2010 1 ~~~~~~ Updated 11/13/2014 County Administrator's Top 40's List 4. Business Climate Survey - 7/2008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 9/2010 7. CBLAB Discussions -12/2009 8. Census 2010/Redistricting - 6/2011 9. Checkbook On-Line -11/2014 10. Chesterfield Avenue Enhancements Phase 1 - 5/2011 11. Citizen GIS - S/2010 12. Citizen Satisfaction Survey - 2008/2010/2012 13. Community Risk Analysis/Emergency Service Coverage -1/2014 14. Comprehensive Plan Adoption -10/2012 15. Coliseum Project - 2/2014 16. COPS Grants 17. Crystal Lakes Townhomes - 6/2014 18. DCR Erosion & Sediment Control Program - 3/11/11 19. Eastern Midlothian Re-development - Stonebridge (Phase 1) -Groundbreaking 10/25/11 - Streetscaping (Phase 1) -12/2011 20. Efficiency Studies -Fire Department and Fleet Management - 6/2008 21. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 22. Electronic Message Centers - 9/2011 23. Electronic Signs -1/2010 24. Board's Emergency Notification Process 25. Employee Health Benefits -Contract Rebid - 8/2011 26. Federal Stimulus Package - 4/2013 - Energy Block Grant - Economic Development - Police Department 27. Financial/Budget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 28. 457 Deferred Comp Plan (Approved) 29. GRTC Service -Funded for FY14 30. Hydriila Issue 31. Hosting of Hopewell Website 32. Impact Fees for Roads - 9/2008 33. In Focus Implementation - Phase I - 8/2008 34. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 35. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 36. Jefferson Davis Streetscape Project - S/2010 37. Leadership Exchange Visits with City of Richmond 38. 2011 Legislative Program -adopted 11/30/2011 39. Low Impact Development Standards ~~,~~~~~ 40. Mass Grading Ordinance (canceled) 2 Updated 11/13/2014 County Administrator's Top 40's List 41. Meadowdale Library -11/2008 42. Meadowville Interchange -Ribbon Cutting 12/15/2011 43. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 44. Minor League Baseball (new team) - 2/2010 45. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 46. Planning Fee Structure (General Increases) - 6/2009 47. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 48. Planning Fees (Holiday for Commercial Projects) - 8/2009 49. Police Chase Policy (Regional) - 5/2010 50. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 51. Potential Legislation -Impact Fees/Cash Proffers -1/2009 52. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 53. Property Maintenance -Rental Inspection Program 54. Public Safety Pay Plans Implemented (Phase I) - 9/2008 55. Recycling Committee Recommendations 56. Redistricting 2011 Calendar/Process Report 57. Regional Workforce Investment Initiative 58. Results of Operations -11/19/2010 and 11/2011 59. RMA -Legislation - 2014 - 3/2014 60. Sign Ordinance 61. Southwest Corridor Water Line - Phase I - 7/2008 62. Sports Tourism Plan -1/2010 63. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 64. Streetlight Policy -12/1/10 65. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 66. Ukrops Kicker Complex -soccer fields -Opened 8/2009 67. Upper Swift Creek Plan (Adopted) - 6/2008 68. Upper Swift Creek Water Quality Ordinances 69. VDOT Subdivision Street Acceptance Requirements - 7/2009 70. VRS Benefits for New Employees - 7/2010 71. Walk Through Building Permit Process -10/2009 72. Water Issues/Restrictions 73. Website Redesign - 6/2009 74. Wind Energy Systems - 3/10/2010 75. Wireless Internet Access in County Facilities - 9/2008 76. Watkins Centre 77. Woolridge Road Reservoir Crossing Project - S/2010 78. Ukrops Kicker Comples/GRAP Swimming Pool -Stratton Property -Pool opening March, 2012 ~~~~ 3 Updated 11/13/2014 11 /20/2014 Talent Management in Chesterfield County Plan •- I ~ Assess On the basis of the current .Establish Annual Strategic .Administer Talent Take stock of incumbents business plan, market Succession Management Management Process and possible successors. conditions, and strategic Goals Identify high potentials. direction of the county, identify .Identify High Potentials Evaluate overall skill critical leadership positions .Articulate Leadership preparedness of Chesterfield and corresponding Competencies .Name Successors and County workforce. competencies. Anticipate Backups key staffing requirements .Identify Key Positions to ensure future success. .Formulate County Strategie Manage a tracking system that measures progress and constantly updates critical information on key staff, positions, and competencies. Provide a process for churning the county successor/high potential list. Measure .Report Activity & Progress Bi-annually rte Successor and Potential Lists Diversity Impact of >ion Management Develop .Create Individual Development Opportur .Integrate Learning thro Chesterfield University .Formulate County-wide Development Strategy Take aggressive action to ensure leadershipeontinues to grow and that sufficient bench strength exists in critical positions. Manage a series of career expanding strategies that guarantee that a new generation of top performers is attracted to and developed in Chesterfield County. ®Chesterfeld County, Virginia 2002 Chesterfield County 2014 Individual Talent Pro£h3 t Divlsbn/Oparbrierrt Complelbn Date Employee Name Current PosiHOn County Hire TIr1e M Date 6urent Peslllon marrtlu Eduratbn (Indudlnp nxaMCOMlnukq Fducelbn) Work History Current Salary 30130G-F91 360 Dupree Salary Orada SCOre Date Overall Porformence Rrtkq Fxceptlonal ndlrp Suoomsh! ONeeds Improvement ^UnsatMadory W101 eumTransfer TO another rtmwrt DIWbn N Cnmrrranb: Posltlon Chanpm In 3-5 ymn (DlrotSOn Only) Strengths- Indudin0 cornrrrenb Devebpmenbl Opporturotlr-mdudinp wrranerrts Future Poterrtlal 1 ^ Presently Aorrgbble 3 ^ 1w.neawe/P.omemhle 3 ^ smt,kh Piacd 4 ^ Qaetionahle 5 ^ 7NT0. Commenb: Wsk Aasemment(LOrnp ampbymk113-24 montlr) 1 ~ No Rhk 2 o Limited Risk 3 ^ Slpnllicant Wok Reason for lJrrrlted (3) or SgnNlont (3) Rbk 1 ^ Needs New OPPOrtunRy 3^ Parodvad lade of opportunky/advarroenrerrt 3 ^ Other 4^ Retlrerrrent Rbk Assearnent Action Plan: (SgnNlortt Risk OnN) Devdopmdrt/A tlon Plan 1 11 /20/2014 Talent Management in Chesterfield County Plan '- ~ Assess On the basis of the current business plan market •Establish Annual Strategic •Administer Talent Take stock of incumbents , conditions and strategic Succession Management Management Process and possible successors. , direction of the wunty, identify Goals •Identify High Potentials Identify high potentials. Evaluate overall skill critical leadership positions and corresponding •ArticulateLeadershi p preparedness of Chesterfield competencies. Anticipate Competencies •Name Successors and County workforce. key staffing requirements •Identify Key Positions Backups to ensure future success. ~, •Formulate County Strategie Manage a tracking system •Reporf Activity & Progress •Create Individual Take aggressive action to that measures progress and Bi-annually Development Opportunities ensure leadership continues constantly updates critical to grow and that sufficient information on key staff, •Update Successor and •Integrate Learning through bench strength exists in positions, and competencies. High Potential Lists Chesterfield University critical positions. Manage a Provide a process for churning Annually series of career expanding the county successor/high •Formulate County-wide strategies that guarantee that potential list. •Assess Diversity Impact of Development Strategy anew generation of top Succession Management performers is attracted to and developed in Chesterfield County. ® Cftesler(ield County, Virginia 2002 Number of Retirements by Fiscal Year 140 123 120 107 110 100 90 80 70 69 71 60 58 60 51 40 i 20 i 0 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 2 11/20/2014 ~: November 19, 2014 '~ ~~1~~~s~r~~~r~~:J a Drought of record -2002 ^ Statewide emergency restrictions a Mandated local/regional water supply plan o ARWA completed Water Supply Plan 2007 ^ Revised/updated 2011 2 1 11/20/2014 j ~~~ ~ o Drought of 2010 ^ Lake Chesdin water level dropped 12' ,_ :; :~~~- ^ Flawed release rate _ _- ^ Physical improvements New gauging station New flow release system (meter, valves, telemetry) Inflow incremental methodology study Bathymetric survey ^ New Virginia Water Protection (VWP) Permit 3 2 11/20/2014 a Most practical alternatives identified in Water Supply Plan ^ Develop off-stream supplemental reservoir ^ Raise surface elevation of Lake Chesdin 2013 General Assembly- $5 Million Matching Grant 5 3 ~~ Reservoir Volume and Operational Annual Average Increases Present Reservoir Volume: 9.3 BG (2011) Present Reservoir Reliable Service Level: 71 MGD (2014) Model estimated Reliable Service Level: 67 MGD (2030) Raise Height: 18" Reservoir Volume Increase: Reliable Service Level Increase 2030 Conditions: ~ 5 ~1GD v Reliable Service Level is a planningfigure and representsthe annual average demand above which a water providerwill need additional capacity to avoid violatingthespecified reserve (60 days) or the acceptable frequency of invoking its drought management plan. w Reliable Service Level has been impacted favorably by the 2013 DEQ Water Protection Permit. 11/20/2014 P Current Conditions (34.5 2030 Conditions (48 MGD) MGD) Dam Raised Drought Under Existing DEQ VWP Under Existing DEQ 5/1- 8/31 Trigger Plan permit VWP Permit (Corps &DEQ concerns) Stage 1(Voluntary) Frequency Stage 2 (Mandatory! Stage 3 (Emergency Stage 1(Voluntaryl _ - 62 days (12-186) Median -- -- 302 days Duration i ) Stage 2 (Mandatory) 68 days (68-68) 118 days (67-165) 102-102 n-max (m Stage 3 (Emergency) n/a n/a n/a Drowdown DEQ Enhanced DEQ Enhanced Dam Raised 5/ 1 - 8/31 Rec > 2 ft 1 in 6 yrs Frequency Rec > 4 ft 1 in 21 yrs Mig>3.6 ft, 45+da.. 1in 42 yrs di Rec> 2 ft 17 days (1-89) 27 days (2-98) 11 days (2-69) Me an Duration Rec > 4 ft 16 days (1-63) 26 days (6-80) 49 days (49-49) (min-max) Mig> 3.5 ft 42 days (3-86) 35 days (6-91) 24 days (3-66) Preserves 60-day supply? Reliable Service Level 71 MGD 67 MGD 82 MGO 8 4 11/20/2014 r~ ~r~~~~r~~Jrl Dam Raise Summary of Probable Costs 18" Raise Estimated Costs August 2014 Item Construction Costs $ 4,169,600 Bridge (2 @ $3.OM each) replacement $ 6,000,000 Legal & Permitting (J PA, FERC, NEPA) $ 500,000 Environmental Mitigation $10.7-14.4M (use $12.5M) Additional Perimeter Infrastructure Impacts none expected (Land Acquisition/Flood Easement: ARWA owns up to elevation 164 [18" raise 157.2 ft. to 158.7 ft. leaving 5.3 ft. buffer) Subtotal $ 23,169,600 Contingency (10%) $ 2,316,960 Total Opinion of Probable Project Cost $ 25,486,560 Minus Commonwealth Grant ($5M) $ 20,486,560 Phased Project Planning Phase 1 • Determine stream and wetland impacts and mitigation costs • Perform model runs to determine water supply impacts of dam raise and off-site reservoir • Phase 1 completed Sept. 25, 2014 Phase 2 • Determine funding • Complete project engineering • Submit ARWA Virginia Water Protection Permit to DEQ/Corps. • Phase 2 completion period 12 months to 2.5 years Phase 3 • Final design, regulatory review and approval, and complete construction • Phase 3 completion period 22-28 months Total Project Time: 43-67 months (3.6-5.6) years 5 11/20/2014 ~ ~ 1/U~ D ~ rr~ ~ ~~ ~J ~~ s~ ~ ~,1 ~~ ~,~ ; ~ ~~ I / ~ ~,~ ;~; ~~ 100 Raise Dam18" & 7 BG offline storage 90 \ Raise Dam18" & 5 BG offline storage ~ v so ..._ m E Raise Dam 18" A With 7 BG offline d 70 / c storage c" Current storage a' 60 & operations With 5 BG offline storage a so ao 30 2010 2020 2030 2040 2050 2060 2070 2080 2090 2100 r aR~~ ~r~~~~ r~rC~~..~1~/~J~/~rj`~~~r~~'~'r Based on the lack of any significant long-term differences in the frequency of entering into and the duration of remaining in water restrictions with the addition of the 18" dam raise to a long-term off-site storage facility and the upcoming (2015-2022: $44.2 million) capital project funding needs, staff recommends proceeding forward only on a long-term off-site storage project predicated upon this site being formalized within the next five years. Staff recommends that every five years an evaluation of ARWA supply and demand be conducted. 6 11/20/2014 a However, since the dam raise project presented the lowest cost per MGD of reliable service level increase, staff suggests that the Board determines if this is an overarching priority to continue proceeding with this project despite the expected difficulty of receiving regulatory approvals. Cr~~~~~~rfieJ~J'~ ~~~~°~.~rr~rr~~r~~,I.i~~J~~r~~~~~ ~„ a Hold meetings to receive citizen input ^ Address comments and suggested actions a Continue to investigate wetland impacts and associated costs o Encourage ARWA Board to continue to consider the merits of this project ~4 11/20/2014 8 CHESTERFIELD COUNTY ~. ~,~ ~~~"~° BOARD OF SUPERVISORS Page 1 of 1 ~J _ ~~ AGENDA ~~~ 11GP1~ Meeting Date: November 19, 2014 Item Number: S.A. Subject: Resolution Recognizing Ms. Crystal Dunmire for Her Outstanding Service to Chesterfield County County Administrator's Comments: County Administrator: Mr. Holland and Ms. Jaeckle request the Board adopt the attached resolution recognizing Ms. Crystal Dunmire, President, Dunmire Property Management, Inc., of Colorado Springs, Colorado, for her outstanding service to Chesterfield County. Summary of Information: The attached resolution recognizes Ms. Crystal Dunmire for her outstanding service to Chesterfield County in and around Crystal Lakes Townhomes, the county's largest apartment complex. Preparers Robert Eanes Attachments: ®Yes ~ No Title: Assistant to the County Administrator ~~~~~~ RECOGNIZING MS. CRYSTAL DtTNMIRE FOR HER OUTSTANDING SERVICE TO CHESTERFIELD COUNTY WHEREAS, Meadowdale Townhomes were built in the late 1960s and early 1970s and is the largest apartment complex in Chesterfield County; and WHEREAS, this apartment complex had declined over the ensuing 40 years and had taken on other names and is currently known as Crystal Lakes Townhomes; and WHEREAS, the owner's agent, Ms. Crystal Dunmire, President of Dunmire Property Management, Inc., of Colorado Springs, Colorado, worked with a team of county employees to revitalize and enhance the living conditions of Crystal Lakes Townhomes; and WHEREAS, Ms. Dunmire started working on the enhancement of these apartments in March 2012, and her overriding concern was the health, safety and welfare of the tenants and turning the complex into a more desirable place to live and raise a family; and WHEREAS, working with the Chesterfield County Department of Building Inspection, Ms. Dunmire determined that a significant upgrade in gas-fired appliances needed to take place and new gas venting installed throughout the complex where necessary; and WHEREAS, working with the Chesterfield County Fire Marshal's Office, Ms. Dunmire authorized immediate repairs to several apartments that had been damaged by fire prior to her arrival to Chesterfield County; and WHEREAS, Ms. Dunmire hired the necessary outside contractors to complete many delinquent maintenance issues and also provided the necessary training in conjunction with the Department of Building Inspection for on-site maintenance employees to identify and carry out necessary enhancements and repairs to comply with current code standards; and WHEREAS, concurrently, Ms. Dunmire worked with the Chesterfield County Police Department to provide extra-duty officers throughout the complex at the owner's expense and implemented all of the Police Department's crime prevention recommendations which subsequently reduced crime within the apartment complex and the surrounding area; and WHEREAS, Ms. Dunmire recognized that the two lakes within the property could be enhanced to their original grandeur, and had the existing fountains, boardwalk, landscaping and pier repaired, which gave tenants more opportunity to utilize the lakes for fishing and recreation; and '"'~"~~AR~~ WHEREAS, Ms. Dunmire saw fit to upgrade the play and recreational areas within the apartment complex and to engage First Touch Sports in connecting children to the community soccer program and offered to pay registration fees for children living in the complex; and WHEREAS, Ms. Dunmire partnered with Chesterfield United to renovate a former tennis court in the complex into the first ever outdoor futsal court in Chesterfield County, to provide a positive outlet for the children in the community; and WHEREAS, the quality of life has been enhanced for the Crystal Lakes Townhomes residents, and the community has returned to an economically viable neighborhood. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 19th day of November 2014, publicly recognizes the achievements and cooperative working relationship of Ms. Crystal Dunmire and expresses appreciation on behalf of all Chesterfield County residents. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Dunmire and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~Fd ~F~~~~o `_~ ,. °';-~ ~=- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 5.8. Subject: Resolution Recognizing Sergeant Ronald L. Coombs, Jr., Police Department, Upon His Retirement County Administrator's Comments: ti County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Sergeant Ronald L. Coombs, Jr., will retire from the Police Department on December 1, 2014, after providing more than 27 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Attachments: Yes Title: Chief of Police No # ~~~< RECOGNIZING SERGEANT RONALD L. COOMBS, JR., UPON HIS RETIREMENT WHEREAS, Sergeant Ronald L. Coombs, Jr., will retire from the Chesterfield County Police Department on December 1, 2014, after providing more than 27 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Sergeant Coombs has faithfully served the county in the capacity of Patrol Officer, Senior Officer, Master Officer, Career Officer and Sergeant; and WHEREAS, during his tenure, Sergeant Coombs has served in various assignments to include Field Training Officer, General Instructor, Desk Officer, Motorcycle Officer, Probation Resource Officer, Juvenile Drug Court Officer, Hostage Negotiations Team member, Patrol Sergeant, Office of Professional Standards Sergeant and Administrative Sergeant; and WHEREAS, Sergeant Coombs was the first officer to serve as a Juvenile Supervision Accountability Project Officer and was awarded an Achievement Certificate for his commitment to the program designed to work directly with court services and delinquent juvenile issues; and WHEREAS, Sergeant Coombs was the recipient of a Unit Citation Award while serving as a member of the Police Emergency Response Team, as the team was recognized for the consistently successful conclusion to a significant number of incidents and the national recognition gained for their achievements; and WHEREAS, Sergeant Coombs received a Certificate of Appreciation from the 20th Engineer Brigade of the United States Army for his timely and exemplary efforts during a critical crisis intervention; and WHEREAS, Sergeant Coombs is recognized for his excellent communications and human relations skills, his professionalism and his teamwork, all of which he has utilized within the Police Department and in assisting citizens of Chesterfield County; and WHEREAS, Sergeant Coombs has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Sergeant Coombs has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sergeant Coombs' diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 19th day of November 2014, publicly recognizes Sergeant Ronald L. Coombs, Jr., and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Sergeant Coombs, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. h~µµFlElp CO Cf.~ k `' ~" ~ ,, _-./ =.k~,,,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 5.c. Subject: Resolution Recognizing Mrs. Donna M. Winfree, Department of Cooperative Extension, Upon Her Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Mrs. Donna M. Winfree is retiring January 1, 2015, after providing 40 years of service to the citizens of Chesterfield County. Preparers T. Michael ~ikins Title: Director of Cooperative Extension Attachments: ®Yes ~ No # ~r~~=;~.~ RECOGNIZING MRS. DONNA M. WINFREE UPON HER RETIREMENT WHEREAS, Mrs. Donna M. Winfree was hired by Chesterfield County Circuit Court Clerk's Office in 1974, as a Deputy Clerk in the Record Room; and WHEREAS, in 1977, Mrs. Winfree was hired by Chesterfield County Mental Health/Mental Retardation and Substance Abuse Services; and WHEREAS, in 1985, Mrs. Winfree was hired by Chesterfield County Cooperative Extension; and WHEREAS, Mrs. Winfree provided administrative support for Chesterfield Cooperative Extension in general, and specifically supported the 4-H Youth Development and the Family and Consumer Science agents with programs such as Summer Camp and Financial Management respectively; and WHEREAS, Mrs. Winfree has been actively involved in assisting the Agriculture and Forestry Committee with administrative support; and WHEREAS, in 1996 and 2012, Mrs. Winfree was recognized as Cooperative Extension Employee of the Year; and WHEREAS, in 1997 and 1998, the Virginia Extension 4-H Association awarded Mrs. Winfree the Communicator Award for Periodical Publications; and WHEREAS, Mrs. Winfree was recognized by Virginia Polytechnic and State University for her willingness to assist the members of the organization by sharing her knowledge and skills; and WHEREAS, Mrs. Winfree has participated in the Chesterfield Employee Association since 1983, was secretary for many years and is the current vice-president; and WHEREAS, Mrs. Winfree demonstrated her commitment to the county and contributed to a positive work environment, organized and prioritized tasks to ensure assignments were completed in a timely manner; and WHEREAS, Mrs. Winfree contributed towards the goals of Total Quality Improvement by always looking for ways to improve services and work efficiently for the citizens of Chesterfield County and provided quality service while adhering to ethical standards of behavior; and WHEREAS, Mrs. Winfree supported the county goals, values and objectives through teamwork and professionalism. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 19th day of November 2014, publicly recognizes the outstanding contributions of Mrs. Donna M. Winfree, expresses the appreciation of all residents for her service to Chesterfield County, and extends appreciation for her dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. .AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Winfree, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~ ~~y „~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 6.A. Subject: Work Session - Community Services Board Presentation County Administrator's Comments: County Administrator: Board Action Rea Summary of Information: On behalf of the Community Services Board, Chesterfield Community Services Board will numbers served, funding streams, revenue highlights and challenges. The impacts behavioral health services will also be Supervisors' information. the Executive Director of the review information concerning and expenditures, and agency of the Healthcare Reform on reviewed for the Board of Preparers Debbie Burcham Title: Executive Director Attachments: Yes ~ No # ~~G~~', 11/12/2014 ~h ~~ 1 .. ~G I 4,. .,f„~ ., 7 ~ _, r r ~ r 7 r ~ ,~~ ~ ~~ Tk. F~ ~' ,•~d Y ~, v: ~. ;, `~r'~h .~Y. rte;... E7 r, "'' g~ „~ ,, ti '- ~ ~ ~ ~l ~ ~~ 5. ~ ~ '_~, ~ ~a~i f 3 ~~~~ '~ik ,~ . ~ ,- ~„~ ~~~q ~ ~~ ; ~, ~ s 4 : ~^ S+~'~, :~ ~c ,~~~ ~ ~~ 1 11/12/2014 2 11/12/2014 3 11/12/2014 ,~~ - ~'~,ti ii ., ~~ ?'~ ,, ' ',' ~~4 ~ 4 11/12/2014 r ~r~; . ' , }. ~~ ,,;~~ I . ,, ---• ` . ~ ~.`- ~T if , rf(i j^ ~~. ' ~ ~ /' "~2 r • I ,aY~ ' ~ ~4N ~ ~ j~ v :i.' r'YY~t'~'TG"~ r~ - J~ f~:' n ?A1SIS'e~~X ~~ LL@ 5 11/12/2014 6 11/12/2014 ~~'~` 7 11/12/2014 8 11/12/2014 a~, 9 11/12/2014 ;.:~ ~: i~ ,~``~ ~~ 10 11/12/2014 r i ~. ~l1, .: -~--,,....v, l ~~ ~. ~ ~m L .~u , ~ r~~ 0. '. ~~' try ,~ ~, .. - - , i lti.~ ,r= . ~-x-' s., :. ,,. ~ . = ~' S '} r' 11 11 /12/2014 ,~°, ~ ~ ~, ^~a ,~ : ,r, 12 11/12/2014 n:~ r. r >;y 13 11/12/2014 ~~~r ~~~ 14 11/12/2014 %}'~w ,y...t,,;,. ~1' P`~i ~ s ~ '~~~ ~! ~ ~. . 2~ f ~ ~ q ~~) ,, ~~ ~ f i ~ f1 1 ~ ~ .( ~~ ti ~ ~,~ > ~~ ., -, ~; ; ,. i. ~ ~i~~ Ly s `.'. ~''L9 '•~.~n1 15 N~~µF1'ECp C'G 8 ~s~ ~:~~: ~%RCIti~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 7.A. Subject: Adoption of the 2015 Legislative Program County Administrator's Comments: County Administrator: Board Action Regueste Adopt the 2015 Legislative Program. Summary of Information: Attached is the proposed Legislative Program for the 2015 General Assembly, including changes suggested by members of the Board. Preparers Mary Ann Curtin Title: Director, Intergovernmental Relations Attachments: ®Yes ~ No # _ °~ `' 2015 Legislative Initiatives Original Guiding Principles: 1. Continually Strengthen AAA bond rating, financial independence and fiscal integrity of Chesterfield County. 2. Keep land use decisions local. 3. Continually strengthen local economic development competitiveness. Proposed Guiding Principles: ^ Provide quality of life consistent with citizen expectations. ^ Be a regional partner with respect to core governmental functions. ^ Maintain local autonomy. ^ Maintain quality public education and public safety. Strategic Goals: ^ Model for Excellence in Government ^ Safety and Security ^ Economic Prosperity and Educational Excellence ^ Healthy Living and Well-Being ^ Thriving Communities and Environmental Stewardship Original Issues and Concerns (proposed title change to Major Issues): Ethics Reform State Budget - Potential for further reductions - K - 12 funding Revenue Authorities - BPOL, M&T '~ 2015 Legislative Initiatives Page 2 Transportation Funding Economic Development Line of Duty Study Chesapeake Bay/Stormwater Proposed Major Issues: ^ Reductions in state aid to Localities ^ Revenue Authorities, including BPOL and M & T ^ Equal Taxing Authority ^ Transportation Funding ^ Line of Duty Study Proposed Legislative Requests: Support Items: ^ Maintain state funding for public education and public safety ^ Maintain state aid to localities ^ Additional Secondary Road Maintenance Funding ^ Additional Intellectual Disabilities Waivers ^ State Salary Increase for JDR and GDC Staff ^ Efforts to Contain Costs for Worker's Compensation Cases ^ Funding of fourth quarter jail per diems left out of FY16 state appropriations ~~~~' fig. 2015 Legislative Initiatives Page 3 ^ Removal of state responsible inmates from local and regional jails or increasing per diem payments to house state responsible inmates ^ Chesapeake Bay/Stormwater -Maintain state funding for required stormwater initiatives Oppose Items: ^ Oppose Elimination or Reduction of Local Revenue Sources, Including BPOL and M&T ^ Oppose Additional Mandates/Cost Shifts ^ Oppose Shifts of State Share of Unfunded Teacher Pension Liabilities to Localities ^ Oppose Limitations/Caps on Existing Cash Proffer, Land Use, or Zoning Authorities EµF~Gp~oGl U ~ f. \ , vim..-/ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 8.A.1.a.1. Subject: Resolution Recognizing Mrs. Carolyn A. Williams, Social Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Carolyn Williams retired from the Chesterfield-Colonial Heights Department of Social Services on September 1, 2014, after 24 years of dedicated service. Preparers Marsha Sharpe Title: Director of Social Services Attachments: ®Yes ~ No # '~~~'~ RECOGNIZING MRS. CAROLYN A. WILLIAMS UPON HER RETIREMENT WHEREAS, Mrs. Carolyn A. Williams began her career in the Virginia Social Services system in Sussex County in March 1986 as an Eligibility Worker; and WHEREAS, Mrs. Williams was employed with the Prince William Department of Social Services as Benefit Programs Specialist I from March 1989 through September 1989, and Benefit Programs Specialist II from October 1989 through April 1990; and WHEREAS, Mrs. Williams was hired as an Eligibility Worker by the Chesterfield-Colonial Heights Department of Social Services on May 7, 1990; and WHEREAS, Mrs. Williams was promoted to Senior Eligibility Worker in July 2001; and WHEREAS, in November 2005, Mrs. Williams was promoted to Eligibility Supervisor; and WHEREAS, Mrs. Williams had considerable knowledge of public assistance programs, including Supplemental Nutrition Assistance Program, Temporary Assistance for Needed Families, Medicaid, and General Relief; and WHEREAS, Mrs. Williams served on several department committees, including Cultural Diversity and Quality Council; and WHEREAS, Mrs. Williams received her certification in Total Quality Improvement from Chesterfield University on February 8, 2005, and applied her knowledge to make process improvements; and WHEREAS, Mrs. Williams represented the department in the Central Regional Supervisors meetings; and WHEREAS, Mrs. Williams assisted in providing disaster Food Stamps to over 5,000 residents following Hurricane Isabelle; and WHEREAS, Mrs. Williams consistently demonstrated flexibility and willingness to meet the needs of her team throughout her tenure in the department; and WHEREAS, Mrs. Williams has demonstrated dedication and commitment to serving the citizens of Chesterfield County and the City of Colonial Heights. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Carolyn A. Williams, expresses the appreciation of all residents for her service to the county and the City of Colonial Heights and extends congratulations upon her retirement, as well as best wishes for a long and happy retirement. ~ ~~ ~~ Ild9 ~k CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 8.A.1.a.2. Subject: Resolution Recognizing Mrs. Nancy W the Revenue, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Regues Harvey, Office of the Commissioner of Adoption of the attached resolution. Summary of Information: Mrs. Nancy W. Harvey will retire from the Office of the Commissioner of the Revenue on January 1, 2015, after more than 15 years of dedicated service to Chesterfield County. Preparers Joseph A. Horbal Title: Commissioner of the Revenue Attachments: ®Yes ~ No 'boo~a~ RECOGNIZING MRS. NANCY W. HARVEY UPON HER RETIREMENT WHEREAS, Mrs. Nancy W. Harvey will retire from the Office of the Commissioner of the Revenue on January 1, 2015; and WHEREAS, Mrs. Harvey began her public service with the county as a senior auditor-assessor in the Office of the Commissioner of the Revenue on July 26, 1999, bringing with her extensive private-sector work experience; and has faithfully served Chesterfield County for more than 15 years; and WHEREAS, through hard work and dedication, Mrs. Harvey progressed within her career, demonstrating her commitment to improvement in part by taking all relevant courses made available to her, and being promoted to business tax assessment specialist; and WHEREAS, Mrs. Harvey demonstrated versatility and the highest level of customer service and integrity in her work, proving herself a faithful, ethical public servant with an impeccable sense of duty toward her job, her co-workers, and the citizens of Chesterfield County; and WHEREAS, Mrs. Harvey consistently arrived very early each day, maintaining a professionalism and dedication to her work throughout the day, even staying late as needed and voluntarily attending a few off-hours meetings for licensing vendors at the county fair each year; and WHEREAS, Mrs. Harvey was always willing to share her knowledge of departmental processes or tax rules, patiently explaining complicated steps to less experienced co-workers or calmly explaining the law to irate taxpayers; and WHEREAS, Mrs. Harvey's professionalism, experience, and tireless dedication to support and achieve the goals and objectives of the Office of the Commissioner of the Revenue have enabled her to make a significant contribution to the success of this office; and WHEREAS, more than anything else, Mrs. Harvey has been a loyal friend to many, with a generous spirit, strong and loving family values, and the ability and willingness to relate to others on a personal level, with a friendly attitude that will be sorely missed at the county. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognize the contributions of Nancy Harvey to the citizens of Chesterfield County and extends appreciation for her commitment to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. ~~~~ FS~RFIEI.D CQ „~ li <-.. ,.,~ = tlHf,[R~T' . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 8.A.1.a.3. Subject: Resolution Recognizing Ms. Julianne S. McAllister, Environmental Engineering Department, Upon Her Retirement County Administrator's Comments: County Administrator: 'd Action Rec Adoption of the attached resolution. Summary of Information: Ms. Julianne McAllister will retire effective December 1, 2014, after providing more than 25 years of service to the citizens of Chesterfield County. Preparers Scott B. Smedley Title: Director of Environmental Engineering Attachments: ®Yes ~ No # ~~~''~ RECOGNIZING MS. uTULIANNE S. MCALLISTER UPON HER RETIREMENT WHEREAS, Ms. Julianne S. McAllister joined Chesterfield County Mental Health Department on August 14, 1989, as a data entry operator; and WHEREAS, in August 1994, Ms. McAllister was promoted to administrative secretary in Construction Management, where she assisted in the successful construction and operational start up of the Riverside Regional Jail; and WHEREAS, in July 1995, Ms. McAllister was promoted to administrative assistant in the Environmental Engineering Department; and WHEREAS, in October 2001, Ms. McAllister was recognized for her exemplary work as the Environmental Engineering Department Employee of the Year; and WHEREAS, in June 2002, Ms. McAllister was promoted to administrative supervisor in the Environmental Engineering Department; and WHEREAS, in October 2011, Ms. McAllister was again recognized for her excellent work by being selected as the Environmental Engineering Department Employee of the Year; and WHEREAS, Ms. McAllister formed the first Quality Council in the Environmental Engineering Department and led that council for many years; and WHEREAS, Ms. McAllister drafted nearly all of the department's internal personnel policies, and she also documented, tested and published the department's administrative workflow procedures, providing staff with detailed, yet easily followed, instructions; and WHEREAS, realizing the value of the Laserfiche technology to the organization, Ms. McAllister researched and completed the template fields for all Environmental Engineering project plan documents to make the information contained in the files readily searchable and retrievable by all staff; and WHEREAS, Ms. McAllister earned the Total Quality Improvement certificate in 2004 from the School of Quality and Continuous Improvement and the Supervisor Leadership Certificate in 2013 from the School of Leadership and Personal Effectiveness; and WHEREAS, Ms. McAllister completed the Environmental and Sustainability Management System Institute (ESMS) at Virginia Tech; and WHEREAS, Ms. McAllister took the knowledge gained during the ESMS Institute and created an inventory of all the department's records that is more complete than suggested by the Institute, which is a testament to her attention to detail; and ~~~~~~ WHEREAS, Ms. McAllister is considered a Laserfiche Certified Professional, having earned the Laserfiche Specialist designation; and WHEREAS, Ms. McAllister has earned certificates from the Library of Virginia for Basic Records Management, Managing Paper and Electronic Records, and Intermediate Records Management; and WHEREAS, Ms. McAllister took the knowledge gained from the Laserfiche and Library of Virginia certifications, and implemented the first records retention policy in the Department of Environmental Engineering; and WHEREAS, Ms. McAllister's humble character, selfless dedication to Chesterfield County, and commitment to the Environmental Engineering Department's customer service are a model for all county employees; and WHEREAS, Ms. McAllister has consistently performed her duties and responsibilities in an exemplary professional manner and she will be missed by her customers and fellow co-workers. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Julianne S. McAllister, expresses the appreciation of all residents for her service to Chesterfield County, and extends appreciation for her dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. ~~~~~ H- ~h ~G ~~" ~_ _ hRLT`u' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 19, 2014 Item Number: 8.A.1.a.4. Subiect: Resolution Recognizing Mr. James W. Edmiston, II, Department of General Services, Airport Division, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Reauest'ed: Adoption of the attached resolution. Summary of Information: Mr. Edmiston will retire from the Department of General Services' Airport Division on December 1, 2014, after 18 years of dedicated service to Chesterfield County. Preparers Robert C. Key Title: Director of General Services Attachments: Yes ~ No # ~~~®~~ RECOGNIZING MR. JAMES W. EDMISTON, II, UPON HIS RETIREMENT WHEREAS, Mr. James W. Edmiston, II, joined Chesterfield County in November 1996, as a full-time employee in the Parks and Recreation Department as a county maintenance worker; and WHEREAS, in 1997, Mr. Edmiston was recognized for taking the initiative to obtain a registered technician pesticide license, which he has continued to maintain throughout his tenure with Chesterfield County; and WHEREAS, in 1998, Mr. Edmiston transferred to the Department of General Services' Airport Division, with a promotion to principal maintenance worker and in 2000, Mr. Edmiston was promoted to labor crew chief; and WHEREAS, Mr. Edmiston always performed his duties and responsibilities in a professional manner, placing the welfare and safety of co-workers, other county employees, and the public above his own; and WHEREAS, Mr. Edmiston was recognized for ensuring the Airport's security, which included the clearing and maintaining of five and a half miles of fence line, along with clearing and maintaining many other areas around the 17 airport structures; and WHEREAS, Mr. Edmiston is known for his ability to provide effective on- the-job training and mentoring to new employees; and WHEREAS, Mr. Edmiston is known for making countless in-house repairs to airport facilities and airport equipment, which are beyond their service life; and WHEREAS, Mr. Edmiston has served on many committees and taken many hours of training and self-enrichment classes in order to become a better Chesterfield County employee; and WHEREAS, Mr. Edmiston will retire on December 1, 2014, after providing 18 years of dedicated and faithful service to Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. James W. Edmiston, II, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. ~'~~~~~. w~~c.~tEl.n ~o ^' tel. v ' ~ i. ~~ `~ W=,~v--"= ~~RGi:y~~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 8.A.1.a.5. Subject: Resolution Recognizing Ms. Rebecca A. Pennington, Utilities Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Rebecca A. Pennington retired from the Utilities Department on October 31, 2014, after more than 37 years of service to Chesterfield County. Preparers Roy E. Covington Title: Director of Utilities Attachments: ®Yes ~ No # ~St3~042 RECOGNIZING MS. REBECCA A. PENNINGTON UPON HER RETIREMENT WHEREAS, Ms. Pennington retired from the Chesterfield County Utilities Department on October 31, 2014; and WHEREAS, Ms. Pennington began her public-service career with Chesterfield County on July 7, 1977, when she was hired by the Chesterfield County School Board as a Film Clerk, where she cleaned and repaired film reels to ensure these items were available for students at area schools; and WHEREAS, Ms. Pennington faithfully served in that position until she was promoted to Clerk Typist II at the Chesterfield County Department of Utilities on May 21, 1979; and WHEREAS, Ms. Pennington served as Clerk Typist II until she was promoted to Senior Office Assistant II on June 29, 1989, in the Development Section of the Utilities Department; and WHEREAS, Ms. Pennington diligently worked with developers, planners, and contractors to ensure adequate information was available for the proper installation of utility system essential for Chesterfield County's growth; and WHEREAS, Ms. Pennington was promoted to Clerk II in the Technical Support Section of the Utilities Department on May 8, 1995; and WHEREAS, Ms. Pennington performed essential clerical work to ensure capital projects were completed efficiently and timely, thus supporting the county's distribution systems and treatment plants, assuring these facilities were adequately maintained and preserved for future growth; and WHEREAS, on July 8, 2000, Ms. Pennington took on the clerical responsibilities of both the department's wastewater treatment plants and was further promoted to Administrative Secretary on June 19, 2004, and she has served faithfully in that position until her retirement; and WHEREAS, from 2000 to 2014, Ms. Pennington was part of the wastewater plant staff when the Utilities Department entered the new millennium, and she continued to assist plant management in all aspects of plant administration ensuring plant process controls were not interrupted and thereby ensuring the treated wastewater was safe and environmentally sound; and WHEREAS, Ms. Pennington assisted in training of current staff regarding the purchasing policies and procedures; and WHEREAS, Ms. Pennington was highly respected for her knowledge of administrative policies, procedures, and dedicated work ethic by her peers and co-workers; and WHEREAS, until her retirement, Ms. Pennington willingly and faithfully assisted with any clerical task plant operations needed to ensure plant operations maintained continuous compliance; and WHEREAS, throughout her career with Chesterfield County, Ms. Pennington displayed outstanding dependability, aptitude, and good character and values. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Rebecca A. Pennington and extends on behalf of its members and citizens of Chesterfield County, appreciation for more than 37 years of exceptional service to the county. ~~~~~~ ~~gFIPJ.p ~,~ `~ 4j, c? ~ s. -~ ~; L' _ t>RCIti~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 8.A.1.b. Subiect: Resolution of Appreciation for Mr. Thomas A. Hawthorne for His Service as the Virginia Department of Transportation's Richmond District Administrator County Administrator's Comments: County Administrator: 1 .~ Board Action Requested: The Board is requested to adopt the attached resolution expressing appreciation and recognition for Mr. Hawthorne's service to Chesterfield County. Summary of Information: Mr. Thomas A. Hawthorne, Richmond District Administrator for the Virginia Department of Transportation, is retiring and should be recognized for his service to the county. Preparers Jesse W. Smith Title: Director of Transportation Attachments: ®Yes ^ No # ~~~,,~~~ RECOGNIZING MR. THOMAS A. HAWTHORNE FOR HIS SERVICE AS THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S DISTRICT ADMINISTRATOR FOR CHESTERFIELD COUNTY WHEREAS, Mr. Thomas A. Hawthorne has faithfully served the public for 38 years with the Virginia Department of Transportation; and WHEREAS, upon securing his Bachelor of Science degree in Civil Engineer from Virginia Military Institute, Mr. Hawthorne began his engineering career in 1976 as an Engineer Trainee with the Virginia Department of Transportation (VDOT); and WHEREAS, Mr. Hawthorne progressed through VDOT's leadership ranks by serving as Assistant Resident Engineer at the Rocky Mount Residency from 1980 until 1987 when he was promoted to Resident Engineer at the Sandston Residency; and WHEREAS, Mr. Hawthorne was promoted to the position of District Maintenance Engineer of the Richmond District in 1992 and served in this position until his promotion to District Administrator of the Richmond District in 1999; and WHEREAS, Mr. Hawthorne, as the Richmond District Administrator was responsible for the planning, construction, maintenance and operations programs in Chesterfield County along with 13 other counties and eight urban localities; and WHEREAS, Mr. Hawthorne has provided the oversight to maintain the roads and bridges in Chesterfield County during difficult financial times; and WHEREAS, under Mr. Hawthorne's leadership, major improvements to Chesterfield's transportation network have been accomplished, including the construction of Route 288 from the Powhite Parkway to the Powhatan County Line, construction of the I-295/Meadowville Interchange, the widening of Route 360 from Swift Creek to Winterpock Road, numerous secondary road improvements including the widening of Bailey Bridge Road, reconstruction of Nash Road and the expedited replacement of the weight-restricted bridge on Genito Road; and WHEREAS, Mr. Hawthorne effectively and fairly mediated solutions when conflicts arose between the county and VDOT staff; and WHEREAS, Mr. Hawthorne has conducted the business of the Virginia Department of Transportation in an efficient and effective manner; and WHEREAS, Mr. Hawthorne has always responded to citizens, county administration and appointed/elected officials diplomatically and professionally; and WHEREAS, the Board of Supervisors, county administration and staff have enjoyed an excellent working relationship with Mr. Hawthorne. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors expresses deep appreciation to Mr. Thomas A. Hawthorne for his outstanding service to the citizens of Chesterfield County and extends best wishes for a happy retirement. ~~~,~ar~ ~~FRt~'l.n cOo zi. t'_ ~~RGIr~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014. Item Number: s.A.1.c. Subject: Resolution Requesting that the Woolridge Road Bridge Over Swift Creek Reservoir Be Named in Honor of Specialist Kyle Pascal Stoeckli ~ Administrator's Comments: County Administrator: Board Action Requested.' The Board is requested to adopt the attached resolution requesting the Commissioner of the Virginia Department of Transportation (VDOT) to name the Woolridge Road bridge over Swift Creek Reservoir the "Specialist Kyle Pascal Stoeckli Memorial Bridge". Summary of Information: Mr. Elswick received a request to name the Woolridge Road bridge over Swift Creek Reservoir the "Specialist Kyle Pascal Stoeckli Memorial Bridge." SPC Stoeckli was a resident of Chesterfield County and a graduate of Cosby High School. He was killed in action in Afghanistan in June 2013. If the bridge is named in SPC Stoeckli's honor, Chesterfield County will assume the cost for the fabrication and installation of the signage. Recommendation: Staff recommends the Board adopt the attached resolution requesting the Commissioner of the Virginia Department of Transportation (VDOT) to name the Woolridge Road bridge over Swift Creek reservoir the "Specialist Kyle Pascal Stoeckli Memorial Bridge." District: Matoaca Preparers Jesse W. Smith Title: Director of Trans portation Attachments: ^ Yes ^ No ~~ ~~~~~~ RESOLUTION REQUESTING THAT THE WOOLRIDGE ROAD BRIDGE OVER SWIFT CREEK RESERVOIR BE NAMED IN HONOR OF SPECIALIST KYLE PASCAL STOECKLI, UNITED STATES ARMY WHEREAS, Specialist Kyle Pascal Stoeckli of Moseley, Virginia was born on March 18, 1992, and enlisted in the United States Army in July 2010; and WHEREAS, in June 2013, Specialist Stoeckli was serving as an assistant gunner and vehicle commander with 3rd Platoon, "Centurion" Company, 1St Battalion, 36th Infantry Regiment, 1St Armored Division, in Maiwand, Afghanistan; and WHEREAS, Specialist Stoeckli was killed in action on June 1, 2013; and WHEREAS, Specialist Stoeckli gave his life in defense of a grateful nation; and WHEREAS, the Chesterfield County Board of Supervisors wishes to memorialize the life and the sacrifice of Specialist Stoeckli. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors does hereby request that the Commonwealth Transportation Board name the Woolridge Road Bridge over Swift Creek Reservoir the "Specialist Kyle Pascal Stoeckli Memorial Bridge." AND, BE IT FURTHER RESOLVED that Chesterfield County will assume the costs for the fabrication and installation of the signs for this naming. Adopted this 19th day of November, 2014 ~Q~~'~~~ CHESTERFIELD COUNTY .~~~~°`°~t BOARD OF SUPERVISORS Page 1 of 2 ~~ ~ AGENDA Meeting Date: November 19, 2014 Item Number: 8.A.2.a. Subiect: Set a Public Hearing Date to Consider the Restriction of Through Truck Traffic on Woods Edge Road County Administrator's Comments: County Administrator: Board Action Reg sted: The Board is requested to set December 10, 2014, as a public hearing date to consider the restriction of through truck traffic on Woods Edge Road from Ruffin Mill Road to Lawing Drive. Summary of Information: The county has received a request from residents to restrict any through truck, truck and trailer, or semi-trailer combination, except pickup or panel trucks, from using Woods Edge Road (Route 620) from Ruffin Mill Road (Route 746) to Lawing Drive (Route 818). The recommended alternate route is Ruffin Mill Road (Route 746), Jefferson Davis Highway (Route 1/301), Bermuda Hundred Road (Route 618), and Lawing Drive (Route 818). The Virginia Department of Transportation (VDOT) has four criteria it considers when a restriction is requested. A requested restriction must meet the first two criteria, in that: 1) a reasonable alternate route is provided; and 2) the character or frequency of truck traffic on the route proposed for restriction is not compatible with the affected area. Evaluation of the second criterion will include VDOT's evaluation of safety issues, accident history, engineering of the roadway, vehicle composition, and other traffic engineering related issues. (Continued next page) Preparers Jesse W. Smith Title: Director of Transportation Attachments: YeS ~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) In addition, a requested restriction must meet either of the last two criteria, in that: 1) the roadway is residential in nature, with at least 12 dwellings on both sides within 150 feet of the roadway centerline per 1,000 feet of roadway; or 2) the roadway must be functionally classified as either a local or collector road. Staff recommends approval of the request for the restriction. Recommendation: Staff recommends that the Board set December 10, 2014, as a public hearing date to consider a through truck traffic restriction on Moods Edge Road from Ruffin Mill Road to Lawing Drive, and authorize the advertisement for that hearing. District: Bermuda '~~~~~ ~~~'~ ~!' F~:~~~r~ r~d~~,~f't~rr~r~at~ F~~~,i ~4~~ ~ ~~~~ y~` ~~~ ~1 7 TG ~- ~' ~r° ~~ ~gF1ELp c~0 a~ p Ji7a9 -- yfR~fK~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 19, 2014 Item Number: 8.A.2.b.1. Subject: Set a Public Hearing to Consider the Personal Property Tax Exemption Request of the Friends of the Chesterfield County Public Library County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for December 10, 2014, to consider the tax exemption request of the Friends of the Chesterfield County Public Library. Summary of Information: Under Virginia law, personal property used for cultural purposes may be classified as exempt from taxation by the Board of Supervisors. This year the Friends of the Chesterfield County Public Library (the "Friends of the Library"), a non-profit organization with an office in Chesterfield County, has requested a tax exemption for personal property located at 9501 Lori Road, Chesterfield, Virginia 23832. The Friends of the Library is a cultural, non-profit Virginia corporation, incorporated in 1970 which consists of individual County citizens who help the Library to achieve its objectives and who generate community support for Library resources and activities. It assists the Chesterfield County Public Library system by raising funds, through donations, gifts, and bequests to assist the Library's acquisition of materials and development of programs; by Preparers Jeffrey L. Mincks Title: County Attorney 0505:93248.1 Attachments: Yes ~ No # ~~~~~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA serving as a link between the Library and the community; by providing knowledgeable volunteers to assist the Library in providing services; and by educating the community about the needs of the Library system. The Friends of the Library does not own real estate in the County. It is seeking tax exemption by designation for its personal property located in the County, which consists of business personal property such as copying machines, Nooks, and Kindles for each library. In 2014, the Friends owned personal property assessed at $1,330, leading to a tax of $47.88. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with the Friends' status as a cultural, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 10, 2014. ~~~'©~~ CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. The Friends of the Library is exempt from taxation pursuant to ~501(c) of the Internal Revenue Code; 2. The Friends of the Library does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of the Friends of the Library is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of the Friends of the Library inures to the benefit of any individual; 5. The Friends of the Library provide services for the common good of the public; and 6. The Friends of the Library does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. ~g~LD coG v ~.c -- ~„ 1149 ~$ jCI~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 19, 2014 Item Number: 8.A.2.b.2. Subject: Set a Public Hearing to Consider the Personal Property Tax Exemption Request of The Community Foundation, Incorporated County Administrator's Comments: County Administrator: / Board Action Requested: The Board of Supervisors is requested to set a public hearing for December 10, 2014 to consider the tax exemption request of The Community Foundation, Inc. Summary of Information: Under Virginia law, personal property used for charitable and benevolent purposes may be classified as exempt from taxation by the Board of Supervisors. This year The Community Foundation, Inc. d/b/a the Community Foundation Serving Richmond and Central Virginia ("The Community Foundation"), a non-profit organization with an office in Chesterfield County, has requested a tax exemption for personal property located at the 7501 Boulders View Drive, Suite 110, Richmond, VA 23225. The Community Foundation is a benevolent, non-profit Virginia corporation. It was first established as a non-corporate entity in 1968 and was incorporated in 1993. The Community Foundation receives and administers Preparers Jeffrey L. Mincks Attachments: ® Yes No #~~~~~~ Title: County Attorney 0505:93245.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA philanthropic grants and gifts which are distributed to charitable, educational, health care, and other benevolent organizations. Examples of gifts received and administered by The Community Foundation since 2010 include $90,000 in grant money used to support the dental clinic at Lucy Corr Nursing Home; some $200,000 in educational scholarships awarded to Chesterfield County students; grants of approximately $63,000 to support the transition of Chesterfield Community High School to a College and Career Academy; approximately $350,000 in grants to Gateway homes to assist Gateway's program of providing transitional residential treatment services for adults with mental illness; over $40,000 in grants for Chesterfield CASA to support training and supervision of volunteers to assist CASA in providing support services for abused and neglected children; and over $700,000 in grant support for First Tee of Richmond & Chesterfield for its youth development program. The Community Foundation does not own real estate in the County. It is seeking tax exemption by designation for its personal property located in the County, which consists of business personal property such as office furniture, computers, and software. In 2014, it owned personal property assessed at $61,237, leading to a tax of $2,204.53. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with The Community Foundation's status as a benevolent, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 10, 2014. ~~~~~~ CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. The Community Foundation is exempt from taxation pursuant to ~501(c) of the Internal Revenue Code; 2. The Community Foundation possesses a current annual alcoholic beverage license for limited use at specific events, such as for its Amazing Raise 5K Race Celebration at the Boulders; 3. No director of Community Foundation is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of Community Foundation inures to the benefit of any individual; 5. The Community Foundation provides services for the common good of the public; and 6. The Community Foundation does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. `- y ~~~~ cOG ~~ i7as i'1RGIPI~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 19, 2014 Item Number: 8.A.2.b.3. Subiect: Set a Public Hearing to Consider the Personal Property Tax Exemption Request of Mountain Movers Ministry d/b/a M3 Thrift County Administrator's Comments: County Administrator: ~ ~; Board Action Requested: The Board of Supervisors is requested to set a public hearing for December 10, 2014, to consider the tax exemption request of Mountain Movers Ministry d/b/a M3 Thrift. Summary of Information: Under Virginia law, personal property used for religious, charitable and benevolent purposes may be classified as exempt from taxation by the Board of Supervisors. This year the Mountain Movers Ministry (the "Mountain Movers Ministry") d/b/a M3 Thrift (the "thrift store"), a non-profit organization with an office in Chesterfield County, has requested a tax exemption for personal property for the church that is located at 885 Research Road, North Chesterfield, VA 23236 and the thrift store located at the 13118 Midlothian Turnpike, Midlothian, VA 23113. The Mountain Movers Ministry is a religious, charitable, and benevolent, non- profit Virginia corporation. It was incorporated in 2011. The Mountain Mover Ministry operates a church with day care, youth activities and Preparers Jeffrey ~. Mincks Title: County Attorney 0505:93384.1 Attachments: ® Yes ~ No #~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA community outreach to the homeless and underprivileged from the facility which they rent at 885 Research Road. The thrift store receives donated items which it resells at low cost to the needy, and all employees are volunteers. The thrift store has helped J.B. Watkins Elementary School by purchasing playground equipment; they have provided food and clothing to homeless and paralyzed veterans; and they have helped supply the Chesterfield Food Pantry. The Mountain Movers Ministry does not seeking tax exemption by designation f~ County, which consists of business furniture, computers, and software. assessed at $39,600, leading to a tax own real estate in the county. It is ~r its personal property located in the personal property such as office In 2014, it owned personal property of $1,161.24. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with the Mountain Movers Ministry status as a benevolent, non- profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 10, 2014. ~~~.~~~ CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. The Mountain Movers Ministry is exempt from taxation pursuant to ~501(c) of the Internal Revenue Code; 2. The Mountain Movers Ministry does not possess a current annual alcoholic beverage license for use on such property; 3. No director of the Mountain Movers Ministry is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of Mountain Movers Ministry inures to the benefit of any individual; 5. The Mountain Movers Ministry provides services for the common good of the public; and 6. The Mountain Movers Ministry does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 8.A.2.c. Subject: Set a Public Hearing to Consider a One-Year Extension of the Lease Between the County and the Chesterfield County Fair Association County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing on January 14, 2015, to consider a one-year extension of the existing lease of the County Fairgrounds to the Chesterfield County Fair Association for the operation of the Chesterfield County Fair. Summary of Information: The county currently leases the fairgrounds to the Chesterfield County Fair Association, Inc., who produces the annual Chesterfield County Fair. The lease will expire on December 31, 2014. Parks and Recreation staff recommends that a public hearing be set for purposes of considering aone-year extension of the existing lease. Preparers Michael S. Golden Attachments: ~ Yes Title: Director Parks and Recreation ^ No #~ ~h~~~t~`°~=~ CHESTERFIELD COUNTY ~' ~~~ BOARD OF SUPERVISORS Page 1 of 2 ~~~_ ~~ecm~r ~~~'°'' AGENDA Meeting Date: November 19, 2014 Item Number: 8.A.3. Subject: Appropriation of Additional Anticipated Virginia Department of Transportation Reimbursements and Award of a Construction Contract for the Route 10, Village of Chester, Pedestrian Improvements Project County Administrator's Comments: County Administrator: The Board is requested to appropriate $52,475 in additional anticipated VDOT reimbursements and authorize the award of a construction contract to Fastbreak General Contractors, LLC for the Route 10, Village of Chester, Pedestrian Improvements Project. Summary of Information: This project was re-advertised for construction and bids were opened on October 17, 2014. Four bids were received. Fastbreak General Contractors, LLC submitted the lowest responsive and responsible bid of $472,675.50. The bid was approximately 4.5 percent more than the engineer's estimate of $452,158.25. Staff believes re-advertising the project will not result in a reduced construction bid. An additional $52,475 in Congestion Mitigation Air Quality funds have been identified to cover the shortfall needed for construction of the project and contingencies. Preparer: Jesse W. Smith Preparer: Allan M. Carmody Attachments: Yes Title: Director of Transportation Title: Director, Budget and Mana_ ement No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The project involves upgrading the pedestrian signals and crosswalks at Chestertowne Road, Harrowgate Road/Centre Street, Chester Road, Old Centralia Road, Osborne Road/Curtis Street; replacing ADA accessible ramps along Route 10 between Chestertowne Road and Osborne Road/Curtis Street; and constructing sidewalk on Chester Village Drive from Route 10 to Festival Drive. Recommendation: Staff recommends the Board: 1) Appropriate $52,475 in additional anticipated VDOT reimbursements; and 2) Approve the award of a $472,675.50 construction contract, upon VDOT concurrence, to Fastbreak General Contractors, LLC. District: Bermuda ~~~~~ Route 10, Village of Chester, Pedestrian Improvements Project REVENUE Date Source Amount 7/1/12 Revenue Sharing (VDOT: $100,000; $200 000 Count : $100,000) , 5/22/13 Anticipated VDOT Reimbursements $200,000 5/28/14 Anticipated VDOT Reimbursements $327,000 Proposed 7/23/74 Anticipated VDOT Reimbursements $52,475 TOTAL $779,475 ESTIMATE Previous Current Prelimina En ineerin $142,000 $142,000 Ri ht-of-wa & Utilities $0 $0 Construction $463,000 $472,676 Construction Contin enc $46,300 $71,351 Construction Administration & Ins ection $75,700 $93,448 Total $727,000 $779,475 BID RESULTS October 17, 2014 Contractor Bid Fastbreak General Contractors, LLC $472,675.50 Shoosmith Construction, Inc. $549,000.00 Vir inia Concrete Construction Com an $592,224.00 Blakemore Construction, Corp. $596,500.00 ~~~t~~~3 .~.-+ r Q} C~ .~ a-+ Q3 v .,~ U 0 c~ 0 .~ 0 c 0 .~ v O J ~5 ~_ (11 c Ri .~ ~~~~~~~ `~tµflFlD Cori CHESTERFIELD COUNTY ~,,.; ''~'~ ' BOARD OF SUPERVISORS Page 1 of 2 ~~H~~~~ AGENDA Meeting Date: November 19, 2014 Item Number: 8.A.4. Subiect: Appropriation of Anticipated Virginia Department of Transportation Reimbursements and Developer Contributions, and Authorization to Award a Design-Build Contract for the Route 60 (Alverser Drive to Old Buckingham Road) Widening Project County Administrator's Comments: County Administrator: For the Route 60 (Alverser Drive to Old Buckingham Road) Widening Project, the Board is requested to 1) appropriate $1,666,993 in VDOT reimbursements; 2) appropriate $300,000 in anticipated developer contributions; 3) authorize the Country Administrator to award a design- build contract up to $11,000,000.00 to the highest scored Offeror; and 4) execute all necessary change orders, up to the full amount budgeted for the project. Summary of Information: In October 2011, as part of the project designation for the 2013 Revenue Sharing program, the Board authorized staff to proceed with the design, right-of-way acquisition, utility relocation and advertisement for construction of the Route 60 (Alverser Drive and Old Buckingham Road) Widening Project. Through previous action by the Board, $15,134,908 has been appropriated to the project. The Board is requested to appropriate additional VDOT reimbursements totaling $1,666,993 from the former Old Bon Air Road project and $300,000 in anticipated developer contributions. Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: ® Yes ^ No # ~' u u~~p~'~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) A design-build Request for Qualifications was advertised for the project on August 12, 2014, and proposals are due in December 2014. In order to avoid delaying the project, the Board is requested to authorize the County Administrator to award a design-build contract, up to $11,000,000, to the highest scored Offeror. The Board is also requested to authorize the County Administrator to execute all necessary change orders, up to the full amount budgeted for the project. Recommendation: Staff recommends the Board: 1. Appropriate $1,666,993 in VDOT reimbursements for the project; 2. Appropriate $300,000 in anticipated developer contributions; 3. Authorize award of a design-build contract, up to $11,000,000, to the highest scored Offeror; and 4. Authorize the County Administrator to execute all necessary change orders for the work, up to the full amount budgeted, for the project. District: Midlothian ~~'~'~~ ROUTE 60 WIDENING (ALVERSER TO OLD BUCKINGHAM) PROJECT REVENUE Date Source Amount 7/1/12 Revenue Sharing $11 234 908 (VDOT: $5,617,454; Count : $5,617,454) , , 5/22/13 Anticipated VDOT Reimbursements 100 000 $4 RSTP , , 1/8/14 Transfer to 60 Mall Access ($200,000) Proposed VDOT Reimbursement (transfer from $1 666 993 11/19/14 former Old Bon Air Road) , , Proposed 11/19/14 Anticipated Developer Contributions $300, 000 TOTAL $17,101,901 PROJECT ESTIMATE Prelimina En ineerin $ 1,551,901 Ri ht-of-Wa $ 500,000 Utilit Relocation $ 0 Construction En ineerin $ 850,000 Desi n-Build Contract $11,000,000 Desi n-Build Contin enc $ 3,200,000 Total $17,101,901 ~'~~4~}r~'~e ROUTE 60 WIDENING (ALVERSER TO OLD ~UCKINGHAIVI) hl~g~~ra~t ~~~ ~ ~7~d B~a~k~rlg~aam ~~~ Al~r~rs ~~ ~~~~ ROUTE 60 (I'~1DLI~-THIAN TURN I'I KE ~ ~No~rlridgr~ F~ma d P'r'~pm~sed t~ ra~t~ ~r~ ~~ 1~I~a~e L~~~r~~c-prrti~rr't Sigr~a~ Impravem~er~ts ara~ ~igFat 1'~~r~ Lars es at Cw~~~~l~~p~~~-'~ ~~a~ ~~urk~a~us~ R~ra+d "? .3 ~^} G~, ~~~ co v ''.e 1 1744 ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 19, 2014 Item Number: 8.A.5. Subject: Appropriation and Transfer of Funds and Authorization to Proceed with the LeGordon Drive (Charter Colony Parkway to Midlothian Wood Boulevard) Sidewalk Project County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate $300,000 in anticipated VDOT reimbursements; transfer $75,000 from the General Road Improvement Account; authorize the County Administrator to proceed with the LeGordon Drive (Charter Colony Parkway to Midlothian Wood Boulevard) Sidewalk Project; enter into all appropriate agreements, contracts, and award a construction contract to the lowest responsive and responsible bidder in an amount not to exceed $250,000. Summary of Information: In January 2014, the Board designated and guaranteed to VDOT the local match for the LeGordon Drive (Charter Colony Parkway to Midlothian Wood Boulevard} Sidewalk Project. VDOT has allocated $300,000 in Transportation Alternatives funding for the project in FY15. A 20 percent local match ($75,000) of the total budget ($375,000) is required and can be transferred from the General Road Improvement Account. Preparer: Jesse Smith Preparer: Allan M. Carmody Attachments: Yes Title: Director of Transportation Title: Director, Budget and Management N0 # ~~~k~~y~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) The project involves constructing a sidewalk along the east side of LeGordon Drive from Charter Colony Parkway to the southern end of an asphalt trail recently constructed on the new Martin's grocery store site; and on the west side of LeGordon Drive from Midlothian Wood Boulevard to the Ivymont Square Shopping Center. A VDOT/County agreement, similar to those the county has executed in the past, will be necessary. Under the terms of the agreement, the county will administer the design, right-of-way and construction of the project and be reimbursed by VDOT for the $300,000. It is requested that the County Administrator be authorized to proceed with the customary project activities including the award of a construction contract up to $250,000 to the lowest responsive and responsible bidder. Recommendation: Staff recommends the Board take the following actions for the LeGordon Drive (Charter Colony Parkway to Midlothian Mood Boulevard) Sidewalk Project: 1. Appropriate $300,000 in anticipated VDOT reimbursements; 2. Transfer $75,000 from the General Road Improvement Account for the local match; 3. Authorize the County Administrator to enter into the customary VDOT/County agreements/contracts, permits/mitigation agreements and surety agreements, acceptable to the County Attorney; 4. Authorize the County Administrator to proceed with the design and right- of-way acquisition, including advertisement of an eminent domain public hearing if necessary and to accept the conveyance of right-of-way and easements that are acquired; 5. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; 6. Authorize the County Administrator to proceed with the advertisement of a construction contract for the project; 7. Authorize award of a construction contract, up to $250,000, to the lowest responsive and responsible bidder; and 8. Authorize the County Administrator to execute all necessary change orders for the work, up to the full amount budgeted for the project. District: Midlothian Lear~.ar~ Dr~-e (~F3art~:r ~.alan~F ~''k~v-MaT to ic~la-ai~'6^wFaac~ ~I~ ~'.~ ~~de~.l~'~'r~nspa~t~t~a~ ,~1te~r~~~~T~ raj~~t ~ Q ^ 4 r3 i~ 11f~'1".JL~7'T{-1~~1h1 1 FWPF"5~ -.-7'~; C ~ ~ ~+~ ~ "--.i ~IYi'~C~~BT ~~L9PtiRE SFi~7~P1tV~ CENTER ~ ~~ ~~U91C1LCTHI,~,N'~''~Jt~C'~ LVL~Tt~ ~4RCCEF~~ ~=' x, " ~~ ~ - ^.. SIDE'+ALI~ RECENTLY ~' ~ ~ ~ CC~N~TR~CTE~ ELY P~I.I~RTIN'S ~ ~ ~ ~ ~ ~ n da ~ ~ ii ~~ ~ ~ ~ ~ ~ ~~ ~ J ~ ~ ~ O 4 ° ~ ° } `~ ~ ~ ~ ~ ~ __ _ ~` ~'F~~'1F'~7EC~ IC~E'k~JALk~ (P+~A RTI N'S TC PU~I C!L(~THI ~N H~ t~ ~ , 0 ~ o ~ ~~ ~ ~ ~ ~ o ~ c , ~ ~ ~ ~ ° ~ ~t ~ ~ ,~f ~ ~ "` ~i a to ~ ~ ~ ~ o ~ ~ ~ ~ ~ ~ r~ ~ ~' c [~ ~{~~ `~ oS7 ~y E,1 ~ ~ P l ^ o ~ ~ ti.. ,. _ , ~ o y'a +' ~EGORDON DRIVE (CHARTER COLONY PKWY TO MIDLOTHIAN WOOD BLVD) SIDEWALK PROJECT ESTIMATE Prelimina En ineerin $85,000 Ri ht-of-Wa $5,000 Utilit Relocation $10,000 Construction $218,500 Construction Contin enc $31,500 Construction En ineerin $25,000 Total $375,000 REVENUE Local Match (20%) $75,000 General Road Im rovement Account FY15 Transportation Alternatives Funding (80%) $300,000 Antici ated VDOT Reimbursements Total $375,000 ~~~' ~tEFtFIELD x,02 G ,-~. v ~ ~ -~- .:~ 119 =... ~>RG[N~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 8.A.6. Subject: Amendment to 2014 and 2015 Holiday Schedules County Administrator's Comments: County Administrator: Board Action Requested: The Board Chairman requested an amendment to the 2014 and 2015 holiday schedules and other Board members concur. Summary of Information: The Board Chairman requested an amendment to the 2014 holiday schedule to recognize employees for their hard work and dedication. The current holiday schedule, which was adopted by the Board of Supervisors in 2000, includes Christmas Eve and Christmas Day. This year, Christmas Eve will be observed on Wednesday, December 24, and Christmas Day will be observed on Thursday, December 25. The Chairman requested that the 2014 holiday schedule be amended to include Friday, December 26, as an additional holiday for county employees. In addition, the Commonwealth of Virginia has announced that state offices will be closed on January 1, 2015, as well as January 2, 2015, in observance of the New Year's Holiday. The Board Chairman also recommends that Chesterfield County also amend its 2015 Holiday Schedule to include Friday, January 2, 2015, as an additional holiday. Preparers Mary Martin Selby /Scott Zaremba Title: Director, HR Services / Director, HR Programs Attachments: ^ yes ® No # ~T 47`~0.~~c°G CHESTERFIELD COUNTY ~~ .~ BOARD OF SUPERVISORS Page 1 of 2 ~~'~`y "~ AGENDA ~ ~RCI~~~ Meeting Date: November 19, 2014 Item Number: 8.A.7. Subject: Appropriation and Transfer Contract for the Newbys Reconstruction Project County Administrator's Com County Administrator: of Additional Funds and Award of a Construction Bridge Road (Celestial Lane to Hagood Lane) ents: The Board is requested to appropriate road cash proffers from Traffic Sheds 5 and 7, transfer cash proffers from the completed Newbys Bridge Road at Jacobs Road Project, authorize the award of a construction contract to Shoosmith Construction; and authorize the County Administrator to execute all necessary change orders, up to the full amount budgeted for the project. Summary of Information: In February 2012, the Board authorized staff to proceed with the project and award a construction contract, up to $930,000. As plans were developed, it was determined that this amount would not be sufficient to construct the entire project as originally envisioned. As such, the project was advertised with a base project that was anticipated to fit within the original estimate, and two alternates that could be provided to extend the project if sufficient funds were available. Bids were received on October 14, 2014. Shoosmith Construction submitted the lowest responsive and responsible bid of $1,173,000 for a combination of the base bid and a bid alternate. This bid is approximately 4 percent under the engineer's estimate; however, an additional $410,000 is needed to allow award of the construction contract. Preparer: Jesse W. Smith Preparer: Allan M. Carmody Attachments: Yes Title: Director of Transaortation Title: Director of Budget and Management No $~ ~~ „~ ~~ti.~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Staff recommends the Board appropriate additional road cash proffers from Traffic Sheds 5 and 7 and transfer funds from the completed Newbys Bridge Road at Jacobs Road Project to fully fund the base bid and alternate, approve the award of a $1,173,000 construction contract to Shoosmith Construction, and authorize the County Administrator to execute all necessary change orders, up to the full amount budgeted for the project. Staff believes re-advertising the project will not result in a reduced construction bid. There are sufficient funds to appropriate and transfer. Recommendation: Staff recommends the Board take the following actions for the Newbys Bridge Road (Celestial Lane to Hagood Lane) Reconstruction Project: 1) Appropriate $181,649 in cash proffers from Traffic Shed 7; 2) Appropriate $89,793.58 in cash proffers from Traffic Shed 5; 3) Transfer $138,557.42 from the completed Newbys Bridge Road at Jacobs Road Project; 4) Approve the award of a $1,173,000 construction contract to Shoosmith Construction; and 5) Authorize the County Administrator to execute all necessary change orders, up to the full amount budgeted for the project. Districts: Dale and Clover Hill -~'~~"~' Newbys Bridge Road (Celestial - Hagood) Reconstruction Project PROJECT REVENUE SOURCE AMOUNT Ori final Ap ropriation, Road Cash Proffers, Shed 7 (2/22/12 $1,740,000.00 Pro osed A ro riation, Road Cash Proffers, Shed 7 $181, 649.00 Pro osed A ro riation, Road Cash Proffers, Shed 5 $89, 793.58 Pro osed Transfer from Com /eted Newb s/Jacobs Pro'ect $138,557.42 Total $2,150,000.00 PROJECT ESTIMATE ORIGINAL UPDATED Prelimina En ineerin $67,000 $160,000 Ri ht-of-Wa $220,000 $201,000 Utilit Relocation $315,000 $255,000 Environmental Wetlands, Nutrient Credits) $0 $27,000 Construction (Base and Bid Alternate) $930,000 $1,173,000 Construction Contin enc $140,000 $240,000 Construction En ineerin /Ins ection $68,000 $94,000 Total $1,740,000 $2,150,000 BID RESULTS OCTOBER 14, 2014 Contractors Base Bid Alternate #1 TOTAL Henry S. Branscome $1,322,545.00 $381,775.00 $1,704,320.00 Perkinson Construction $1,238,969.00 $291,033.00 $1,530,002.00 Fielder's Choice Enterprises $1,066,377.50 $325,988.00 $1,392,365.50 Blakemore Construction $1,075,398.00 $287,115.00 $1,362,513.00 Colony Construction, Inc. $1,067,700.00 $247,000.00 $1,314,700.00 Shoosmith Construction $887,000.00 $286,000.00 $1,173,000.00 Engineer's Estimate $963,530.00 $253,605.00 $1,217,135.00 ~~°}'~ ~~ B DGE I~.~ ~~LE'I' LI'~ '~'~l GC1I~D Ll' C~1VS'~'1~LT~'~'I€}1'~ FRt)~E+~`~' -~~--~~ i 0 ,s ~ ,, V °~ Q ~ ~ + ~7 ^ t__( ; . ~ ~ ~ 8'i~t,~. E ~ ~~I~s~ia~l ~n a ELI ~ ~ p ~ ~ ~~~ ~ 0 ~,~~~' r _ off' ~.~~ r ~~ ~ ~`~~t)~j,~`` ti. xJ - ._ --. a a "_ y,,, ~_~" ?'~,;'r o taa zoa ~aa ~~ '~~~~~~~~ ~~~~ Feet ~~~~ ~ ~FEC~ ~; SHED 7 ~. r ', 1' i~~~..yy~~..y~.. ~~~q~ryl p®~ p f_ ~Y~ i'K.r~ 111rM ~~1 ..,,'""'~6 ~~" ~S~ytF1£1.D"CO `_~ r .. Lam.. ~ __ ,: Y: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 8.A.8. Subiect: Consideration of an Agreement with the Chesterfield County School Board for the Use of School Buses for Programs Conducted by the Department of Parks and Recreation County Administrator's Comments: County Administrator: The Board of Supervisors is requested to authorize the County Administrator to execute the agreement in a form approved by the County Attorney. Summary of Information: Under state law, local school boards may agree to provide for the use of school buses by the County for public purposes. Historically, the Department of Parks and Recreation has utilized school buses to transport participants in various summer programs and camps. In addition, school buses are used by Parks and Recreation for various historical programs held periodically at Henricus and Dutch Gap. In 1998, this arrangement was formalized in an agreement approved by the Board of Supervisors and the School Board. A new agreement must now be executed to comply with state law. Under the terms of the agreement, the Department of Parks and Recreation reimburses the School Board for mileage and driver expense. The cost is approximately $5,000 annually. Representatives of the School Board and the Department of Parks and Recreation have been involved in the drafting process and support the agreement. It is requested that the Board authorize the County Administrator to execute the agreement on behalf of the county. Preparer: Michael S. Golden Preparer: Allan M. Carmody Attachments: ®Yes Title: Director of Parks & Recreation Title: Director of Budget and Mana_, eg ment N° ®®4 $ AGREEMENT This Agreement is effective October 2, 2Q14, by and between the CHESTERFIELD COUNTY SCHOOL BOARD ("School Board"y, and CHESTERFIELD COUNTY, VIRGINIA ("County"). 1. Pursuant to Virginia Code 22.1-182, the School Board agrees to provide for the use of school buses for public purposes by the County's Department of Parks and Recreation, including, but not necessarily limited to, the activities set forth on Attachment 1 to this Agreement. 2. When using school buses for public purposes, the County agrees to reimburse the School Board for the use of school buses at the current hourly rate and mileage rate established for the County's non-school use. By May 15L of each calendar year, the School Board staff will notify the County's Department of Parks and Recreation Director in writing of changes in the costs associated with school bus use. New rates will take effect as of September 1st. 3. To the extent permitted by the Constitution of the Commonwealth of Virginia, the County shall indemnify and hold harmless the School Board from any and all liability by virtue of the use of school buses under this Agreement by the provision of coverage under the County's Risk Management Plan. 4. The County acknowledges that under Vireinia Code 22.1-183, a school bus licensed in the Commonwealth of Virginia cannot be operated an the public highways of the Commonwealth for the purpose of transporting persans other than school personnel, school children, or elderly or mentally or physically handicapped persans, unless the letters of identification and the school bus traffic warning lights on the front and rear of the school bus are covered with same opaque detachable material. The County agrees that it shall comply with Vireinia Code & Z2.1-183 when utilizing school buses for public purposes as ,~ authorized by this agreement. ~~'t~~®~~ Page 1 of 3 5. The initial term of this Agreement shah be from October 1, 2014 through June 30, 2019. The Agreement sha11 automatically renew for successive one year terms through June 30, 2022, unless either party notifies the other, in writing, of its intent to terminate the Agreement no later than May 31n of each term. 6. The obligations under this Agreement shall be subject to the appropriation of sufficient funds therefor by the Board of Supervisors of the County of Chesterfield. Notwithstanding any contrary provisions herein this Agreement shall terminate immediately without notice and without any liability therefor, in the event of non-appropriation of funds for the subsequent fiscal year. .,CHESTERFIELD COUNTY SCHOOL BOARD Dr. Marcus J. Newsome Superintendent TITLE: 5~~-i r~~en ~Q n ~" CHESTERFIELD COUNTY, VIRGINIA 8Y: James J. L. Stegmaier County Administrator Page 2 of 3 ~~~~~ Attachment 1 Summer Day Camps Summer Camp fieldtrips depart and return from various locations within the County including county parks and schools. Example of Summer Camp locations: 1. Rockwood Park 2. Falling Creek Middle School 3. Swift Creek Middle School 4. Manchester Middle School 5. Crenshaw Elementary School 6. Bens(ey Park/Community Building 7. Ettrick Park/Community Building Henricusj0utch Gap 1. A variety of historical programs throughout the year; approximately 4- 7 programs annually. Special Events and Field Trips Buses used for "Special Events" and Fieldtrips may depart and return from various locations within the County including county parks and schools. Examples of °Special Events"/Fieldtrips that may require CCPS bus usage: 1. Publick Days 2. Parade of Lights at Henricus Park 3. Tacky lights Run at Mid_Lothian Mines 4. Festival of the Vine S. Historic Event/Civil War re-enactments at Chesterfield battlefield locations 6. Sports tournaments 7. Tours of historic facilities/locations Page 3 of 3 ~~'~{~V~ <~Rf ~Fi_o coo ~~ ~ 2i. `r ~: L'r' ~'IRGL"1~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 8.A.9. Subject: State Roads Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Matoaca District: Magnolia Green Section Kl Midlothian District: Queensgate Section 1 Preparers Scott B. Smedley Title: Director, Environmental Engineering- Attachments: ®Yes ~ No "~~~o~z TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Magnolia Green, Section K1 DISTRICT: MATOACA MEETING DATE: November 19 2014 ROADS FOR CONSIDERATION: GASPER LN NICKLAUS CIR TREVINO PKWY Vicinity Map: Magnolia Green, Section K1 r ~~G o rp ~~`~ ~ ~ ~~ 4 ~- z GA~e ~ SILVER MAPLE TER G~ ~~ ~' ~ pK y Q\o~ G g s~~~ ~~~- ~ CT C.,) J E- <C A~ ~~~ Q O ~~~LiLq ~~Q- ~ O G~ Oft ~ J M,gcNQ</ NPM~N.~ pF~ d~VyNSTQ~~ ~n ~~~~F ~G~\P~~O~R C,KtN ~ A~~ ~ a ~- s? ~~ FZp N Produced By Chesterfield County GIS ~~ :Y+~ a TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Queensgate, Section 1 DISTRICT: MIDLOTHIAN MEETING DATE: November 19 2014 ROADS FOR CONSIDERATION: MINERS TRAIL RD ASTLEY TER ASTLEY CT Vicinity Map: Queensgate, Section 1 ~~ ~~G ~~~ ~~9 Y ~~ \r'~ w /~` ~\" ~~ NCH v N ~GGG T~~y i,~ TAR FTC ~9ti S~ F~ 0~~~< ti~ ~~s rRa~~ D D ~~ ~~~ w <~ Q.~ ~4 ' VSG ~r~~, ~r ~~ ~~ Q UEENSGP Sy~~'~ ro Nor Q G~~ G~ 2N O ~ ~ ~~ ~ °" ~~ ~~ '9~~~ Q~~ O Produced By Chesterfield County GIS ~'' i `7s~"f'~°~~~,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 vS~t S ~~ ""~ AGENDA Meeting Date: November 19, 2014 Item Number: 8.A.10.a. Subject: Request Permission for a Proposed Private Variable Width Pedestrian Access to Encroach within a Variable Width Drainage Easement, Sixteen-Foot Sewer Easement, Eight-Foot Easement, Ten-Foot Easement and Storm Water Management Best Management Practice Access Easements on Proposed Lots 11, 12, 28 and 29, Summer Lake, Section 9 County Administrator's Comments: County Administrator: Board Action Requested Grant Base Camp Development Co. permission for a proposed private variable width pedestrian access to encroach within a variable width drainage easement, 16' sewer easement, 8' easement, 10' easement and SWM/BMP access easements on proposed Lots 11, 12, 28 and 29, Summer Lake, Section 9, subject to the execution of a license agreement. Summary of Information: Base Camp Development Co. has requested permission for a proposed private variable width pedestrian access to encroach within a variable width drainage easement, 16' sewer easement, 8' easement 10' easement and SWM/BMP access easements on proposed Lots 11, 12, 28 and 29, Summer Lake, Section 9. This request has been reviewed by Environmental Engineering, Utilities, Planning, Comcast Cablevision and Verizon. The existing SWM/BMP access will not be affected. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: Yes ~ No # ~3~ ill I ITS" , IET H Request Permission fora Proposedd Private Variable ~n7idth Pedestrian Access to Encroach within a Variable ~7idth i7rainage Easement, Sixteen-Foot Sewer Easement, Eight-Foot Easement, 'den-Foot Easement and Storm eater Management Best Management Practice Access Easements on Proposed.. Lots ll, l~, 28 and 29, Summer Lake, Section 9 ~ Cha_sterfield County Department of Utilities 1 VET ~_ 1 IICi - 54Q y?p t i~; '~" e~ ~~ 1 ~ ~ye~ ~ {~ ~2} JENKIP CO URA 0 °' ec `t'om ~ \ o ~ OA 2`C p~ 6• ~~\ ~ ~,~r~~~~~'QA D' Easement 0 \\ o ~~'~ ®~ ~~'~ ti~ ~~ti GPIN,~ 707-684-9235-00000 3 a~` ~}`y~~0`° `r ~`~5~~~~ 1 BASE CAhfP DEVELOPMENT CO. o• J ~ ~ ~ 4618 Foster Rood ~~`~ ~- ~~~e~~ D.B. 10643, Pg. 183 Variable Width ~~ y~Q~VF, Exist. 61dP Eosem 52 SWf't~1p653, Pg• 16' Sanitary Sewer Easement D.g• ' Eosemenf ~/` --_.. /' LICENSE AREA Exis[, Ya~ab/e 1 Sid/BAdP Eosei 0.8. _---, Pg. GPIN.~ 707-684-9235-00000 BASE CAr11P DEVELOPMENT CO. 4618 Foster Road D.B. 10643, Pg, 183 ~9~ ~~r i ~ /e,ozj L~„ ~~9 / ASS ~~ l ~-j~ `~ ~ ~1~~ ~ ~ ~j~'I> SPACE ,A, QpEN EASEJAENT AfS / SoniiarY Sewef No. D/RECTIDN DISTANC 1EQ5ement 114 565'3524 E 119.69 L24 N5576'26W ?599' i ~~~ ~~ \\~ \~\ GRAPHIC SCALE P~~ r P 60' 0 30' 60' 120' SCALE: 1 " = 60' PLAT SHOWING PRIVATE VARIABLE WIDTH PEDESTRIAN ACCESS EASEMENT ENCROACHING ON PROPOSED VARIABLE WIDTH DRAINAGE, 16' SANITARY SEWER, 8' & 10' EASEMENTS AND EXISTING SWM/BMP EASEMENT & SWM/BMP ACCESS EASEMENTS ON PROPOSED LOTS 11, 12, 28 & 29, SUh1MERLAXE, SECTION-9, MATOACA ~ 1j DISTRICT, CHESTERTIELD COUNTY, VIRGINIA ~ ` - ~1j1~ OCTOBER 1, 2014 SCALE.' 1 "=60' L~Lt111 L1~ DENOTES AREA CF Dd E ~. Consulting Engineers • Land Surveyors & Planners p~ ENCROACXMENT ON Q~ EIS ~C ASSOCIATE COUNTY EASEMENTS ~_ll 2118 Spenev F.nad • Richmoad, YA 23230 w JN 21376-9 21376-9/21376-9 Plats/21376-9 SubPlot.dwg .~~~ ~~"~~°~~- CHESTERFIELD COUNTY ,, ~'~ BOARD OF SUPERVISORS Pa e 1 of 1 >~~,, "'9 ~ AGENDA Meeting Date: November 19, 2014 Item Number: 8.A.10.b. Subject: Request Permission for an Existing and Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: Grant Robert L. Behage and Leslie B. Behage permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir, subject to the execution of a license agreement. Summary of Information: Robert L. Behage and Leslie B. Behage have requested permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Long Cove. The owner has received permission for the construction of the dock from the underlying land owner and Woodlake Community Association. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager ~- Attachments: Yes ~ No # ~~ ~ 'IIIT IETH ~c~que~t ~e~~ni~si~s~ ~~r a~ ~is~ir~g aid ~'ra~~sed ~c~a~ Deck ~~ ~~cr~acl~ ire ~~a~ Im~a~r~dm~~.~ ~a~e~ne~.~ ~t~r Swift Cr~~k Ft~~ervf~ir ~ Chesterfield Countyr pepartment of Utilities k ~Y~:' ~~~~~~ li'1l" ~~-,` ~ ,`~. I IIOY - lin.u~ teCt '~~ O 9 a: W H W ~ ~ "~~~`~ +~ V EXISTING ~~~N W AND PROPOSED ° 9 ~`~, ~ OAT DOCK 7 .. ~ ~ .-• a, . ~ ~' Cj o ~ ~ M a~ ' . ~ ,~„'" Qp•s9 ~ ~ o 4 as SZ~ ~ ~: ~ ~ ~ `\~, ~ •, ~ a~'-~~i6`-~ x J O 00 ~ `#~ sq ,~ k a ~ N M n V {~ ~ ~ ~ ~ c., o ~ ~ °...' ~ Q a """ r ~ n~ ~~ ~ ~ ~ ~ r \ ~1++~ CI . ~+ `S W 4> ~!~ w ~ q Cp 9~ ~ ~ ~ ~ x dti •a~ ='~.0~ ~ ~ ~ 'q ~ ~ d 1s~~ ~j. ~9 tt~~ v~ '! CJ ~ zz G `~ W ~~ ~` ~ ~~ ~ ~ acs $ ~ ` ~ •~ W z ~, ao ~ as tom} ~, ~ ~ ft~;' ~ ~ J e Y tS1, mss` 4 ~ Q} '~;. 2 .,..~ ~ ~ ~ N~, $ _ i1Z' Z8 ~ °~ ~ ~ ~ Va ~' ~'' Z ~ j r, N ~~ ~~"F'E`°~~ CHESTERFIELD COUNTY /~' '';. ~{,.~.~-~ BOARD OF SUPERVISORS Page 1 of 1 '~" ~ AGENDA t~R Gl'~~ Meeting Date: November 19, 2014 Item Number: 8.A.10.c. Subiect: Request Permission for a Temporary Monitoring Well to be Installed on County Property at 10031 Midlothian Turnpike County Administrator's Comments: County Administrator: Grant Cary Oil Company permission to install a temporary monitoring well on county property at 10031 Midlothian Turnpike, subject to the execution of a license agreement. Summary of Information: In March 2014, Cary Oil Company removed its underground fuel storage tanks from 10035 Midlothian Turnpike. Upon removal there was evidence of leakage from the tanks. Under the direction of the Virginia Department of Environmental Quality, Cary Oil Company is installing nine temporary groundwater monitoring wells to define any potential petroleum plumes so that effective remediation can be taken to protect the groundwater quality. One of the nine temporary monitoring wells is proposed to be installed on the adjacent county property located at 10031 Midlothian Turnpike. It is estimated that the well will be monitored for two years. This request has been reviewed by Risk Management, General Services Environmental Division and Utilities. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Reai Property Manager Attachments: ® Yes ~ No # ~~~~~~ ~~~~ iiiT ~T ~q~~~ (~'e~rr~i~~i~r~ fir a T~r~~ac~a~yr 1~ni~c~~in "'~"~II ~~ k~~ Ins~~ll~d ~r~ ~~r~ ~ra~~~ ~ +~~'~ lidl~~f~i~r~ Tu~rn~l~~ ~ Che$t~fiel~d County Rift c~f'~aVay t7ffiae ~~y. ~. ~~ , .~"` S 1 orwrrr -s~5.s~~d !: ~~"~°~~~ CHESTERFIELD COUNTY ~._~ ;~~_.,~ ~_,, BOARD OF SUPERVISORS Page 1 of 1 ~-"" 1a AGENDA '?aci~4` Meeting Date: November 19, 2014 Item Number: 8.A.10.d. Subject: Request Permission for a Proposed Patio and Deck to Encroach Within a Sixteen-Foot Sewer Easement Across Lot 51, Summer Lake, Section 5 County Administrator's Comments: County Administrator: Grant William Chilian and Kristina Chilian permission for a proposed patio and deck to encroach within a 15' sewer easement across Lot 51, Summer Lake, Section 5, subject to the execution of a license agreement. Summary of Information: William Chilian and Krishna Chilian have requested permission for a proposed patio and deck to encroach within a 15' sewer easement across Lot 51, Summer Lake, Section 5. This request has been reviewed by the Utilities Department. The existing sewer line will not be affected. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: Yes ~ No # ~~ 'I I H ITS' ~ ET H F~~que~f ~er~nisi~Yn fc~r a ~'ra~p~~~d ~aficY and I~~~l~ f~ ~ncr~Yac~i ~ai~thin a Si~f.~en-E"~~~ Sewer ~a~e~nenf A~re~s Lf~~ 51, Su~rner Lade, Se~fi~rn 5 ~ Chesterfield Count}r Department of Utilities 1 ,-; , -.; ,: ; •, t~.~,. ~. I IwY - A15Si7 fez This is to certify that on ] 0/22/14 NOTE: THIS LOT APPEARS NOTE: I made an accurate field survey of the known premises TO 8E IN FEMA FLOOD ZONE This survey has been prepared without shown hereon; that all improvements known or visible X. A A$ SHOWN ON HUO the benefit of a title report and does are shown hereon; that there are no encroachments by COMMUNITY PANEL NUMBERS not therefore necessarily indicate all improvements either from adjoining premises, or from S I041C OlOSD encumberances on the property. subject premises upon adjoining premises, other than shown hereon. N~83 --~ ~I Su~~. eke ~~ 16' San. Sewer Esmnt 20' San. Sewer Ped. Access Esmnt 2p ~, LOT 50 Lot 48 8' Esmnt "' _-- •• ;___~_ 1.65' Prop. t` Patio * Established by E,D. Lewis and Associates, PC Utilities Underground LICENSE .AREA 'Approx. Limits of 100 Yr. Flood Plain t~, 16' San. ~ ~ Sewer Esmnt I.Zb' _ ----i H J : *' 25' Building 2,79' °~% ~ Setback rep. --_ ~ ~-' R/F ,Dec `~\ ..~\~ 26' Drain. & San. Sewer Esmnt Lot 52 ~ \~ ~ 2 Sty Brick & Frame 3y ~~, ~~'~, ~~~ #4307 4~' ,~ ~ ~ S ` ~1 ~~~ `''ate ~'` Conc. 3~ ~ ~--------- o/ ~~\ ,t~ BL '_'_ 2 --- ~hh Lot 50 ~ ~ ~ ~6 0, ~~ ~; ,,..~-'_' ~"' Tel Tel ~ t~ ~ ~ ]0' Esmnt ~~ ~ i v` R!F ~~ ~~ 192.23' to NIL of Nevil Bind Ct. Exfd NEVIL BEND TUR1~T COMPILED PLAT OF LOT 51 SECTION 5 SL:~vIlVIER LA~~E CHESTERFIELD COUNTY, VIRGINIA JN 38804 -_-~~ I NOTE: PtA7 PREPARED FOR 7NE EXCLUSIVE USC OF: WILLIAM J. AND KRISTlNA CH-L-AN tF~~~~ CHESTERFIELD COUNTY ~_~ `~ c~ BOARD OF SUPERVISORS Page 1 of 1 ~,a~,~. '~`~ ' ~ AGENDA Meeting Date: November 19, 2014 Item Number: 8.A.10.e. Subject: Request Permission for a Private Variable Width Pedestrian Access and Landscaping to Encroach Within a Variable Width Drainage Easement, Variable Width Water Easement, Ten-Foot Easement, Eight-Foot Water Easement, Sixteen- Foot Easement, Variable Width Drainage Easement for Virginia Department of Transportation Maintenance, and a Variable Width Water Easement Across Lots 1, 2, and 23, Hallsley, Section 7 County Administrator's Comments: County Administrator: Grant East West-Hallsley LLC permission for a private variable width pedestrian access and landscaping to encroach within a variable width drainage easement, variable width water easement, 10' easement, 8' water easement, 16' easement, variable width drainage easement for VDOT maintenance, and a variable width water easement across Lots 1, 2, and 23, Hallsley, Section 7, subject to the execution of a license agreement. Summary of Information: East West-Hallsley LLC has requested permission for a private variable width pedestrian access and landscaping to encroach within a variable width drainage easement, variable width water easement, 10' easement, 8' water easement, 16' easement, variable width drainage easement for VDOT maintenance, and a variable width water easement across Lots 1, 2, and 23, Hallsley, Section 7. This request has been reviewed by Utilities, Environmental Engineering, Planning, Comcast Cablevision and Verizon. The pedestrian access and landscaping will not affect any existing or proposed public facilities. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ®Yes Title: Real Property Manager No # ~QyQ3€!97 "IIf~IT`~ IETH Request Permission for a Private Variable ~7idth Pedestrian Access and Landscaping to Encroach within. a Variable ~Tidth Drainage Easement, Variable S~Tidth dater Easement, Ten-Fact Easement, Eight-Foot 6~Sater Easement, sixteen-Fo©t Easement, Variable 6nlidth Drainage Easement for Virginia Department of Transportation Maintenance, and a Variable ~Tidth ~7ater Easement across Lots 1, 2, and 23, Hallsley, Section 7 ~ Chesterfield County Crepartment of Utilities ~l Yu' , tf` T' ,.: ~,.' i h~.Y' li+i.57 "Gkt ~~~~~ yolfsley Section ~ o X7.5. PGs. 1-¢u~ ~ \~ Grasse-~s~s-ooono ~ fast rv~sr: twus~r c.c.c. ~~~ \~,~`~' ~~ ~ \\\ `sc~ /' ,- 2 ~a~rornage Eaxment ~ -' ` ~-' - GRAPHIC SCALE BR/GHTWAL TON ROAD ROUTE 7446 so' 0 30' so' i zo' D.9 row, Pg. pro SCALE: 1 " = 60' DENOTES AREA OF ENCROACHMENT ON COUNTY EASEMENTS. PLAT SHOVING PRIVATE VARIABLE WIDTH PEDESTRIAN ACCESS & LANDSCAPE EASEMENT ENCROACHING ON EXIST. VARIABLE VIDTH DRAINAGE EASEMENT, EXIST. VARIABLE fl'IDTH WATERLINE EASEMENT, PROP. 10' EASEMENT, PROP. 8 g8' WATERLINE EASEMENT AND PROP. 16' EASEMENT ON PROPOSED LOTS 1,2 AND 23, SECTION 7, HALLSLE~', MIDLOTHIAN DISTRICT, CHESTERFIELD CO~INTY, VIRGINIA Consaltint E~ineeze • Lena S~usepore & Planners OCTOBER 29, 2014 SCALE.' t "'=60~ E.D E1~IS & ASSOCIATE PC zlia steer • ei<nmoea, va zszso ~~pF`E`°~~~, CHESTERFIELD COUNTY r ;~~ k_ ~~ BOARD OF SUPERVISORS Page 1 of 1 t:~RCIVLA "'~~ AGENDA Meeting Date: November 19, 2014 Item Number: 8.A.10.f. Subject: Request Permission for an Existing Deck to Encroach Within a Ten-Foot Easement Across Lot 46, Cobb's Point County Administrator's Comments: County Administrator: Grant Jason R. Holc and Maria Danica Gina Holc permission for an existing deck to encroach within a 10' easement across Lot 46, Cobb's Point, subject to the execution of a license agreement. Summary of Information: Jason R. Holc and Maria Danica Gina Holc have requested permission for an existing deck to encroach within a 10' easement across Lot 46, Cobb's Point. This request has been reviewed by Environmental Engineering, Utilities, Planning, Comcast Cablevision and Verizon. There are no facilities in the easement. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Propert~ger Attachments: ®Yes ~ No # ~~~~. 'IIIIT~r'' ETH ~.eq~a~s~ F'erani~~icn fc~r an Existing L7eck ~c Encrf~ach within a `~~n-Fc~~at Easeanen-t Acress Lc~t 4~, Ccbb' ~ ~r~in~t ~ Chesterfield County Department of Utilities / ; `': ~;1~', t / T C I hcl - di n.6' Ret !~ i4~Tr 33 ~mr 3ilr A H,fAA. +~ETClD 1t+i2',t~S A+9Ei. ~'.' trJ ~ r .~ ,~' °a`' ~~,,,,. d ~' Jason R. Hoic _. Maria Danica Gina Holc 739 Cobbs Point In DB.10,118 PG. 414 PIN: 819643486400000 ~~~ ~`w»~.,,, ~ ~ ,~ ~! A5 w~ Z f• ~r ~ Jrv~~~ ~ coy.. + of ' ~t~E11V7Yt 'y~,.i'N~'k. PUR.; f~AYlK~' Il "4'4 ,.•.-.''~"~'"'•,-,.,..,,~ (vr DECK ~6` '^~ ICENSE #~` sa ' ~~Y Nl~. 7~9 n: ~"It~YL f'A~tK3~ ~ ~aH:1~~ ~ ~'~"sa ~ ' ,' " ~~~~~ ~~at~ ~,A CHESTERFIELD COUNTY ~° ~ ;. ~- BOARD OF SUPERVISORS Page 1 of 1 "" ~ AGENDA G~RCfri~~ Meeting Date: November 19, 2014 Item Number: 8.A.10.g. Subiect: Request Permission for a Deck to Encroach Within a Sixteen-Foot Sewer Easement Across Lot 41, Westerleigh, Section 2 County Administrator's Comments: County Administrator: Grant Main Street Homes permission for a deck to encroach within a 16' sewer easement across Lot 41, Westerleigh, Section 2, subject to the execution of a license agreement. Summary of Information: Main Street Homes has requested permission for a deck to encroach within a 16' sewer easement across Lot 41, Westerleigh, Section 2. This request has been reviewed by the Utilities Department and the existing sewer line will not be affected. Approval is recommended. DlstrlCt: Matoaca Preparers Jahn W. Harmon Title: Real Property Manager Attachments: Yes ~ No # ~~ 'IIIT"~ ETH ~ec~uest Permission fc~r a L7ec}~ to Encroach within a Sixteen-Foot Sewer Easement across Lot 41, ~esterleigh, Section 2 ~ Chesterfield County Department of Utilities 1 ~YY. T.. ~ I IIC~Y - 11 G.57 me t ~~ N a, Stone ;+ Construction rn Entrance w O N W~ U~ W O O h U USACOE /urisdictionol Lot 42 Wet/ands 16' Sewer Easement t ~~ S75'34 02 "E 2,5' SetbQc% ~, Lot 41 ~- 0.3&8 Acre MFF(F)=242.5 "' ' 1 ' ~ '~ _ ----~~h '` y ' Drive `t `l~ ~~ = x} 3 e' j'S306 e' 4.2 Proposed ' °D- Dwelling ~ R-12 Zoning F-35' S= f0' CS=30' R=25' ,A ~~V, •~~ s o'~'a~. o. trDOT Variable Width Slope d Oroinage Easement Main Street Homes 4907 Crosswyche Dr DB. 9908 PG. 741 , PIN: 707681334800000 ~, Silt ' .,,.-• Fence f N76. 9'S3"f4~ 76.38' Backwater ~ E/ev.=237.68 I Lot 37 Limits of Undisturbed ~ 240 t ~' :h ~ LICENSE AREA •Dec~k Encroachment 38.9 S . Ft. ( ` ee a o~ 1 t Limits of Clearing CABRETTA DR/t/E (50' R/W) Topography taken from County 6/S. Silt Fence, Limi of Clearing and Stone Construction Entrance os shown are aaoraximate and shoo/d be odusted per tre/d conditions or os directed by the County /nspector. NDOT Variab/ Width S/ape do Drainage Easement Deck Encroachment Detail Not To Scale ~ 4. 79 *4.2' I6' cam, o I o p ) 6' Sewer Easement i I 16' 3.6' 13.59' Rev.- 10/07 2014 Change Deck ~ Rev.• 09 9 014 Variance Proposed Rev o ~z'~or4 Add Deck Improvements on /efferson LOT41, SECT/ON2 DATE: 02/20/2014 SCALE: 1 =30' WESTERLE/GH ^"° "'_° `^ '"°• ~oB rvo: cl4fooel Chesterfield County, Virginia RE.• Main Street Homes CHK.• JAB C~+•' • PLANNERS • ARCHITECTS • ENGINEERS • SURVEYORS- Rcsucanra roMOnicow 15871 City Ylew Drive Sutto 200 • Midlothian, Virginia 23113 • Phone (804) 784-0571 • Fax (804) 794-2635 vwrw•balzer.cc ~~:~.~ ~~"°-'£`°~~< CHESTERFIELD COUNTY 4 1~ ~~ ,, BOARD OF SUPERVISORS Pa e 1 of 1 ~~f 9 ~~ ~~ "" AGENDA Meeting Date: November 19, 2014 Item Number: 8.A.10.h. Subject: Request Permission for a Proposed Blue Star Memorial Marker to Encroach Within a Fifteen-Foot Water Easement on County Property at 13501 Midlothian Turnpike County Administrator's Comments: County Administrator: Grant Midlothian Garden Club permission for a proposed Blue Star Memorial Marker to encroach within a 15' water easement on county property at 13501 Midlothian Turnpike, subject to the execution of a license agreement. Summary of Information: Midlothian Garden Club has requested permission for a proposed Blue Star Memorial Marker to encroach within a 15' water easement on county property at 13501 Midlothian Turnpike. The Blue Star Memorial Marker is to honor the men and women who have served and are now serving in our military. This request has been reviewed by county staff, school staff, Comcast Cablevision and Verizon. The existing water line will not be affected. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: Yes ~ No # `IIhJIT`~ ~ETN ~.eque~~ ~er~nf~sic~~. fir ~. Pr~~os~~l flue S~~r t~e~nori~l. Ni~.rk~r ~1C~rl ~C~ ~' ~cr0~~ ~rTl~~1b1 cY ~1f~E'.E'.~7.-F' ~~~ Wa~G~r E~~~~e~~ ~~ C~u~ty Pr~ger~~ ~~ 135Q~ 1'~~dl~~~.ia~ ~ur~pke ~+ ~ ~„ ,~~ REQUEST PERhr11SSION ,~ FOR A. PP.OPOSEd SIGN J -~ -, ~ ~,.. ' ~ . S1~ ~,A~1~9 E VI LLACE aR ~. SYCAM RE VI LLA~E TES RIDGE DF L +~ VIE D L,~G E GATE a R 7. ~! C LA A,G GATE PL ,, ROVE HILL Ra r ~ ~` ,~ ~. '~~ ~ ~ ~,,~ Chesterfield Couniy Department of Utilities /1 Yt .. Vv ".. i~ilr~ ~ T tua~-u~~a~~4t ~~ i`1 I' 1 l ~ l ~ ---~ ~ l ~~ is •- L _~ ~' L ca N a~ ..J i 1 to ~.~- ~---X ~. _ ----' ~ __ _rX~ F --- 1"'- rn U v~ w tY J .1^ M ~, ~ ~,.- , I __ ___--- ...- r ~ ~~ ~ ~ Q Ijl~~~1 C7 ~ `III, •~ ~ H W Ipl,{~l ~ v ~ 1-1 l.i X ~ h ,II1_s- '~a~l~ W ~rMll ~o ~r ~, N n v., O W °jOfv~,~ ~ M u u u n m b rE-UU rf,! _ ' ~ ^- T_ ~~~ + i~ '~'f r`..+ ' :~ _~ _ _,_ /~. 1 -~- _ ~I - . -- ~ ~ -r = `_i- ~ -owa _ X ~ ~ ..~ -t' o ~ r. ~ ..J ~Q~o / --- ~fcm.~ i 1 II ~ ~~~ll ~ d ~I II ~ ~ IIII ~ ' ~1 I~ ~ ~~ I ~ II II Q 1111 ~~ ~(I I~ I ~ III ! ~ ~ I I~ I ~ IIII I IM ~ ~ ° I11 II ~> Q ~ ~ 111' I~ ~°"'°' ~'~ w ? M IIi~ r\N ~I;; ~~ 0 Q ~ IjII ~\~ a~r t~ D ¢ c1 I~I I 1~ `\ ~ ~ ~ 'g a w 111 ~~\` ~„ . z~llll ~ ~ ~~~ ( ~~„ s IIII \~ ~ II I~ ~ ~ ti.. I li .\ I• O ? a z II1 I~ I ~I I~ l ie I~ ~ ~; II III III ~ , I _ I I `~.. _-, ~litr~~-~_ - . I -- ~l ~~ 1 1 I 1 .~ -'~ 1~ '~ ,i ~ ; ----- ; - -~ ~ ~ _..-1 '_ ___ ~ __~ ___.~-.r~__~_ _.....~ ;- , ~ ~ I ~~ I ` _ ____-- -____---- ~ M I -~''~--` --~-"~` ~~5='i~ I ~i--r ~ o ~ '~' o ~: v -° o o ~ ~ ~~~ 0 z ¢_ ~o 0 o~ ~~ ~~ _~ _ ~ 1 ~ ` ~i ^ III IiiI ~~. '' (I \ I' `- = --, ?r' -~ ~~.~.~ ~) f ~ ~' ___, -t'- r-~r -- ., a .~ ~ ~ ~ ~,. ,~a~~° CHESTERFIELD COUNTY ~:. ~~~~.~'a BOARD OF SUPERVISORS `~R~,~' AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 8.A.11.a. Subiect: Acceptance of a Parcel of Land Along the East Right of Way Line of North Otterdale Road from Brookcreek C Investment, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.027 acres along the east right of way line of N. Otterdale Road, from Brookcreek C Investment, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Midlothian Preparers John W. 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Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of North Otterdale Road from Brookcreek Crossing Homeowners Association, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.001 acres along the west right of way line of N. Otterdale Road, from Brookcreek Crossing Homeowners Association, Inc., and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: Yes ~ No # ~~:~~. ~ii~ ~T ~cc~~~~nc~ of ~ far ~.i~r~~ ~f w~.~ zing ~ ~rc~c~creek Crc~~~in.g ~~~ ~f z~nd ~~on~ ~n~ f T~'. Ott~rci~.le F2c~ad, fr I~cm.ec~~aner~ A~sc~cia~i~in, ~~~ crn Inc. 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LL L ° A yr m42 r / ~W O ~~v°ti / L ~ 0 N - ---... ., ~ / ~ ° W O / ~~ ~~ @@ L/ v 1 pa~ / ~/ 2~ g /'~ / rpR¢IC¢u / ~S~A ° °Q~r°o //'°~ Lvj bpw~ ~ R W 2 2 2 1yQ ~e~e \ ~~~~ o,~ °`1~'• \~p yn042 ^ O n ~b ~AS ~~4V ~ry \ WHgh~~ ~ ,~~~~ s'N ~° 8 0 0 0 0 °°• ° / $a ~~ W`W'~`a' mh ~2W2~~dm$ n ^r^ O "~ °pmy "~^m^ W0° N / / / / ~ m ~ ~ w ~ / / W 8~ ~ / / Z h ~ ~ h ~ 67 `C' / 1~ ~ _h m h ~ O Za ~ .9LLbl! / j ~ m Y \ ~ aa~ W z1.roas.9os/ '~ '~ V ° ~" ~~°+ ~ya ~ °^00 k~e o~ ~ W `~' W ~ ~ Q~ \ ah°° m o`g `a~ho Q ~ d ~ ~ ~ 00 \ \ h ._ ~„~- ~ V ~~ SF0.~t CG ~~y~~e `'- CHESTERFIELD COUNTY ~~;~~.. „R~,,,, BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: November 19, 2014 Item Number: 8.A.11.c. Subiect: Acceptance of a Parcel of Land Along the West Right of Way Line of North Pinetta Drive, State Route 755, from Sinal4, LLC County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.046 acres along the west right of way line of North Pinetta Drive, State Route 755, from Sinal4, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.046 acres along the west right of way line of North Pinetta Drive, State Route 755, from Sinal4, LLC. This dedication is for the development of Fairfield Inn & Suites. Approval is recommended District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: Yes ~ No # ~~~:~:~. `IIIT I~TI Aocepf~.nce of a 1'aroel of Land :Tong ~~ie T~}es~t R.ig~t of 'flay Line of North Pine~~ Drive, Mate ~o~te 755, from.~ina14, LLB ,~N Chest~fi~ki County C?epaatrn~rot of lJtiliti~ / ~~:"`', arr ~ E -~'' s 2 1 Ong~gbhl~p .A = ~ iZy ~a~ r ~~~O~~N~hhe ~ ~ Q ~ ~ = Gi ~`~ ~ ~ n a! 'h"~x~~m ~ Q ~o h$W ~ ~~ ~~~ ~ ~ ~a2222222,xr~xh ~~ V ~~O"`~VVV 3 ~ c~ e x 2i ~ a) ~Y ~ a a ~ 8 ~ `V ~ ~ ~ 4~,~~ ~ \~ .r o c• V V V V V V C^i 4 ~i V C, C~ (~^ ~ `~' ~' ~ F~~.~{~. (~\~~~p(~, 2 .Y \~ ` ~~°nq ~'n tU ~ O~ ` ` '~YO~ V K J ' I a ~b N2~ ^ ~ o. `~. ~~~~ r"i D ~~.~~~ ~~~~~§ o~~~ `^~~22 ~~~V I ~ I ~~55 b \ , ~OO~~/ b ~V~V~YV WbK4 r ` ~b4C hTC }yT>ZS 4\g O \\ ~ ti~ h ~ ~ ~ I ~~~~~4 \~ / h~l ZY ~ ` I CS~~~~ b ~v,~2Y `' r ! ' ~ 2 ---""rzwz9s '~ ,' " h. _.. . ,rzaYr g 4 a 2 .99 ,\ H_ ! I A V . c Np ry ~ ~ N ~ i 8 2 0 ~~i~~ ~ 4~~W0 _~.... M.r7.lQZ9M .... ~ ~iJ .ZCnYY ._ \P ¢ _ t `-~ .~/ /`" ~SI ~~~ ~~~ ~S f i I: ~~~'2 ~ A I I Q~~a e o ~~ I I ~~^^`,I W~b4 o~ ~ ~~~ i j ~~I ~ Z~~N ~ d69~~~ ~~m~ ~~~ I~ ~uo~l °~ b~ ~ ~ I 1 I I fb ~I r ~~ i I I I! I I I ' ~a~ I I ~ ~~ h b I I y~~~ '! ~ ~ I I I p~ 2 I i I ~~ I I ~ ~ I I i' W Ir~l r r -~ r ~~ _ _ _ i _ ti ~~ .e `WHK ~ ~o a °~ ~ o b ~ tO~ ~S~O`^ ~ 4~ "a ~ I+ J ° h ~~ o~ , 3l E 3 1~ a X 8 313 ~ h A ~ hl A.A Ash I w ~ A ~ ~ ~ cD A ~ 41'~ ~ h "bi h^t F ~ ,,, e , '1 ~ b h.2 ' 2 2 •~ 22 ~'+ V 2 0~ O Ni2 bj 2 ' + b h ~ " ~ ~M ~ ~ ~ n e e`:; S~ ~ ~ ~~h+ r h bl ^0 0 0f ~~~~ ~~ ~ n ~~ji iii, v '+~is~llrjg.~~``' ~ti ``\~~y~/~I) I~RCI'~~'+. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 8.A.11.d. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of North Otterdale Road from Saint Ives, L. C. County Administrator's Comments: ~` County Administrator: '~ Board Action Requested: Accept the conveyance of a parcel of land containing 0.014 acres along the west right of way line of N. Otterdale Road, from St. Ives, L. C., and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ~~ Yes ~ No # iii ~~~ t~f ~~ Lime ~f hT. C7~~~rd~l~ ~t~~.~, fri~a~ ~, Z~~~, L~.~. 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Subject: Approval of Water and Sewer Contract for The Landing C Swift Creek, Section 3, Contract Number 14-0055 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes 10" oversized wastewater lines. The developer is required to have an 8" wastewater line to serve the development. Staff has requested that the wastewater lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the offsite and oversized improvements. Developer: Landing Development Corporation Contractor: K.P. Glass Construction Location: 4800 Woolridge Road Contract Amount: Estimated County Cost for Oversizing (Wastewater) ......$2,313.00 Estimated Developer Cost (Wastewater) .................$53,574.37 Estimated Developer Cost (Water) ......................$13,530.62 Estimated Total Cost ..................................$69,417.99 District: Matoaca Preparer: Roy E. Covington, P.E. Title: Director of Utilities Preparer: Allan M. Carmody Attachments: ®Yes Title: Director of Budget and Management No # ~ ~ VIIruITY KET~GH The Landing ~ S~wifik ~ireek - Secti+~n 3 4unfi,~ F~roje~t # 140055 ~, w hesterfi~ld bounty ~-~ ~~, ~--w, ;,~ ~ C~epartrr~~nt of Utilities i ', =~". ~ '~ 's .,~Gy CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 3 ~- AGENDA 1749 &G Meeting Date: November 19, 2014 Item Number: 8.A.13. Subject: Award of a Construction Contract to Godsey and Sons for the Sherbourne Road Sewer Line Installation Project, Approval to Waive/Eliminate the Sewer Connection Fees for the Affected Property Owners, and Transfer of Available Community Development Block Grant Funding Coun Administrato County Administrator: Board Action Requested: Award a construction contract to Godsey & Sons for installation of a sewer line along the 2400 block of Sherbourne Road in the amount of $389,788; approval of elimination of the sewer connection fees for the existing homes; transfer of $270,000 in available CDBG funding, and authorize the County Administrator to execute all contract documents. Summary of Information: The FY2013 and FY2014 CDBG budgets allocated $200,000 in funding for the Sherbourne Road Sewer Project which is located in the Jeff Davis Corridor. The project involves approximately 1,262 linear feet of an 8 inch sanitary sewer main and accommodates 18 new connections. It is anticipated that construction would begin in December and be completed by spring 2015. Preparer: Roy Covington, Preparer: Allan M. Carmody, Title: Director, Utilities Department Title: Director, Budget & Management Attachments: ®Yes ^ No ~~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information (continued) Of the three bids received, Godsey & Sons was the lowest responsive, responsible bidder and staff recommends that the Board award the construction contract to Godsey & Sons in the amount of $389,788. Additional funding of $270,000 is required and available to transfer within the CDBG appropriations to complete this project which will bring the total project cost to $470,000. Funds are available to transfer due to the following: $135,131.28 in completed projects/program funding and $134,868.72 in previous fiscal year unallocated funding. Upon completion of construction, property owners will be notified via a letter from the Utilities Department that they may apply to connect to the sewer line. The current fee for a residential connection is $4,700. The Board of Supervisors has the authority per County Code Section 18-22 (g) to waive or eliminate the connection fee for a CDBG funded project if the property owner complies with the 30 day connection application deadline. Staff is recommending that the Board waive the fee for property owners so long as they apply in writing within the 30 day window (after being notified by the County that construction is complete). Once application is made, the property owner will be required to pay the minimum monthly sewer charge (capacity and customer charge). Please note that making application does not obligate the property owner to connect. These improvements meet the CDBG Consolidated Plan priority for enhancing/sustaining property values and benefits low and moderate income persons. Additionally the County's revitalization strategy to improve and maintain older neighborhoods as indicated in the County's Comprehensive Plan is being followed. The regulations for community development block grants stipulate that program changes to an existing project greater than 25% be advertised for public input for 30 days as well as be approved by the governing body. The advertising for public input requirement began October 15th and ran until November 19, 2014. As a result of that advertisement, no public comments have been received to date. E~ ~tis'~~ VICINITY SKETCH Sherbourne Road Sewer County Project #04-0467 _ I `~ ~`----~ ~ 'i ,r t ~ ~______`~~I ~ ~- ~ARIM~---___----`_--`_ ; ~ ~ ~I~~ 1~ ~ ~~-~~ __---~.-_~ 1 ~ ~ ' ~~ ----( I ~~ ~ CN J~ .~' ,I~--~f ~~_ ESTFR HILL CIRCLE _ ~ ( 1 S ROAD 1~ ~ 1 , I 1 1 '~ \I z ~ ~~~, 11 1 Q I ~~~ 11 ~~ ~ 1 I~~ ~ `-r ABERDEEN ROAR ~~'~~ ~~ ~ w ~ ~ ~--------t ~ -~ ~~I ~ ~------ ~, , ~ r a , SHERBOURNE RO 1 ai r qp ~" ~ _ ~ i U j--- ----.~ 1' ~ ~ ~ 1 PROJECT AREA j i i `~ ' 1 ~ I PROPOSED 8-INCH l ~ ~~` SEWER LINE EXTENSION ` ~I --~ r [~ ~ ,~ l 1 ~~ ~~ ~ ~ ~ ~t ~- t r-''~= ' ` '1 f ~ t, ~ ~ '~~ 1~ ~4,Pl1fJ-0 CU ;~ rj Chesterfield County ~ ,~~ w ~ 1 inch = 300 feet ~~~`~~"' `~;,; .S. ~~~,U U `t~y~4 174 ~- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 8.A.14. Subject: Transfer of $6,644 in Matoaca District Improvement Funds to the Chesterfield County School Board to Purchase Promethean ActivBoards and Guided Reading Materials for Matoaca Elementary School County Administrator's Comme County Administrator: Transfer $6,644 in Matoaca District Improvement Funds to the Chesterfield County School Board to purchase Promethean ActivBoards and Guided Reading materials for Matoaca Elementary School. Summary of Information: Vice-Chairman Elswick has requested that the Board transfer $6,644 in Matoaca District Improvement Funds to the Chesterfield County School Board to purchase Promethean ActivBoards and Guided Reading materials for Matoaca Elementary School. The Promethean ActivBoards are electronic devices that allow computer-based lessons to be created and shared with the class. Students are able to engage in interactive lessons at the board using a stylus to create visual educational aids such as geometric shapes, math formulas, artistic effects, and music scales. The Guided Reading materials are a key component to the program and to foster literacy growth. The Board can legally transfer public funds to the School Board to purchase capital computer equipment and reading materials which will be owned by the School Board and used for public educational purposes. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director of Budget & Management 0425:93214.1 Attachments: Yes ~ No ~~` CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION Phis application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the Count}rs Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Matoaca Elementary arganizationj making this funding request? >rr~f '~r~ : n r r_~,' ~ r ..~1~~ ~,.~.., ~ ~l ~; '~fJ ~:~ ,~ 2. !fan organization is the applicant, what is the nature and purpose of the organization? Educate students in the Matoaca District (Attach organization's mast recent articles of pp~ication.) incorporation and/or bylaws to a r ~~ t i j r5, ~ I ~~3 , ~ 7y ~x1%I~ii>~ J ! J ~ ~y~~F ~ ~! ,,:-f-~ ~ Jj ' ~ ~ ~r;+/~,~J ~~~yyF ~r /r i~'C r~„i. : ' t ` ' " , . _, i,c,,.,,~( ' ~, La t o-~ fi. !.~ tn .4r ; l<i, r ..,-L~... ? ! ; , ~ii ?.:;:~ rl}lu rl l. J ,+~lti/v i 3. What is the amount of funding you are seeking? $6644,00 f 'r Y ~f r 7`Y r~-T ~r~~ ftr:.r{j a / ! rr 'J 1 (I (~'-v,sl. '.41 +~~~_t~~FJ_..;. ,~/L..,~r;-1~ ~Ff(~~6f~ ~ Er:~;..,r~~J.J,a (~ t .~ Y ,, ~ afrF -r ..1 ..~?r ~~ .'~~1 f"• 4 Promethean ActivBoard 378PR0 (ITEM #1) $1497.44 X 4 = $4388.04 4 Installation of Promethean ActivBoard 378PR0 (ITEM #2) $425.40 X 4 = $1744.04 4 Overboard Mount Kit to allow Jtems 1, 2 or 3 to be mounted over a whiteboard or chalkboard without drilling into the board. (1TEM #5) $.239.40 4. Describe in detail the funding request and how X 4 = $556.44 the money, if approved, will be spent. Total: $6644.00 The funds requested will be used to purchase 5 Promethean/ActivBoards. These boards facilitate computer based interactive lessons in all subject areas. Students are able to manipulate information using a stylus.Five classrooms wit! benefit from this request. ~_ ~. ~t :' f ~F:-j'T. ~ QI~> h° ~ t[r.~ ~ 1 ,:; ~lr r ~~~~~ J J J 1. f Ar) ~ t~-t~ f ,~4 1 ~ ~ ~~J YS ~~ dk,~, ~Fp r~~s .. ... qfi ~r~ ~ ~.~ Jif1 •.i ~ t ~r c7 ~i:-a~ {f ~ ~/~ ~ ~, r~'r~ ~ T ~ s i.-! ~s~~f r fir, .. ~' ,~':~! ~~ h ?r 4r?c.~,~fi~~~~~rl' :i i~. o.,F?f~;:'~I art it u~. 5 .S f=;tF. f~.::rt t.) S. Is any Chesterfield County Department involved in the project, event or program for which you ~° are seeking funds? ~~:~~`~1 Provide name of other department I ~}}'~'yy''~~~~ffSS yd. / ~~~ ;ry2~ ~ ~/L.r r~1~~t~J7)'F. ~Ft r~~J '~31'~ rr jgy ~ l ~~~ ~ ~ ~f d r ~ ~ S 3 ~ t~J~(l~{f f j r ~ Y r ,.{0' F f ~ ~~~~~~~ J~~ ~ '~~~ ~r. , . ~~LI/] ,~' r t .-' Si't: C E i~@ . 1 u f . .i~ 7: .. I& 1.. X F l.ii r,. 1 ~ f~v . i2 6. if this request for funding will not fully fund We currently need 9 boards to have this technology your activity or program, what other individual t in every K 5 classroom. The ATA is fundraising to or organization will provide the remainder of purchase the additions! boards needed the funding? ~~ ~f ~ ~"~~l ~~ _ / a., .~ ~~ ~~~ ~- 7. If the applicant is an organization, answer the following No -corporation Is the organization a corporation Yes -non-profit Is the organization non-profit? is the organization tax-exempt? Yes -tax-exempt ~'7X'~I "~?t~nc ~_~~~'vI-TM'rir4"7__ r tf? r<1f i.` i I ., .u F J ~~f . l ~ ~ I '11 r ,L,:.~1 rtl~ ~.,i~F ,t, ~ ~i~. ,a.'.. :~'l ..~Y. r-.~ d3, F1 t: ~ ~fr~ ,. ; .i r ~ s% t~~;i j r I. J~i 1. ~f ~.y~ liL cn~...~1: ~.F`r'lS.~~i' i lr $~ "Jt Ft :~~1 ~ r.~Y,~:{1 8. Applicant information: 6627 River Road, South Chesterfield, VA 23112 - Mailing Address address Telephone Number 804-590-3100 -phone Fax Number 804-590-3323 -fax E-Mail Address .......... Mary_Thrift@ccpsnet.net -email . ~~~ f rrl-~~^r r~ 'M1 ~~ln i yi ~ F 7 , .% rf '. } l1` r ~q; / r,~ t~.lj'f i~ ~~ :. . ~ r~;~i_ ,4 , t,;~ ~ ti ny . Y , .~,.cr,f ~_ ,'tkL1 , a rdru {1~.~, tc.~, Signature of the applicant - If you are signing on behalf of an organization you must be the Mary Thrift president, vice-president, chairman/director ar Name of Applicant vice-chairman. ~~ Princ a l -7itle if signing on behalf of organization Mary Thrift -printed name 10/1/14 -date ~`~~`~~. U~ I~ I ~~~r ~J~ 1 ~ `~, ;~;~~ . ,~ 17d ~-~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 8.A.15. Subject: Initiate an Application for Conditional Use Planned Development Approval Relative to Construction of One (1) Single-Family Dwelling Unit on Property Located at 3641, 3643, and 3645 Gill Street County Administrator's Comments: County Administrator: Board Action Requested: Initiate an application for conditional use planned development to permit the construction of one (1) single dwelling unit and to allow exceptions to Ordinance requirements relative to road frontage requirements on property located at 3641, 3643, and 3645 Gill Street (Tax ID 792-655-3953; 792-655- 2841; 792-655-1850), in a Residential (R-7) zoning district, appoint Kirkland Turner, Director of Planning, as agent for the Board of Supervisors for the purpose of this application and waive disclosure. Summary of Information: Staff is requesting that the Board initiate an application for conditional use planned development approval to permit one (1) new dwelling unit to be constructed on the property and to allow exceptions to Ordinance requirements relative to minimum road frontage for the dwelling unit. The current owner purchased this lot based upon incorrect guidance from Planning Staff. Staff incorrectly assumed that, given the age of development in Chester, this lot would be eligible for a variance. It was only after the owner purchased the lot and filed a variance application to the minimum public road frontage requirement that staff discovered the lot was created after 2001, when the Ordinance was amended to eliminate the opportunity to obtain a variance. This conditional use planned development application will reduce the road frontage requirements such that the lot will be buildable for a single-family residence. Preparers Kirkland A. Turner Attachments: ..Yes ~ No ~~Q':~ ~ Title: Director of Planning Legend ZONING Agricultural -~ ~ t _.."... - _...._ ~~.. ~ Commercial ~..... S' _~ ~ .. _.... " Industrial ~~ - ~ ~ t ~ _, 9 1 ""~ ~. Office ~~ ~~ ~ ~_ ~ ~ ~ i ` __..._ ...... _, ~ _ ,.._.__ ~ ..~... 1 ~ Residential 1 - _.. ~ ~ ~ .a _ _. ° . +a .~ + .... ~~C .~ ~ ...._~ ~ ~~~ ~ ~ ~ .~..... ~ Streams ... >~ ~ ~.._." ~ ~ , 1 ZC e ~ 1 I I 1 d °~ a Q _ ... ~m ". - ~ Q V ~~ ~ ~, S ,.. ~'~ ~`~.. ~, ,. ,~ ~; :,~~ / i"r /r, y ~.~" ~ 1 1 C~ .,> ® ~ ._. ',, ~ ~' I ~- ~ •,~~ ~ ~ .d .. .~ F ~~'~ ~'~~ r ,~`, , Map 1: ~ Subject Property Address: 3641 GILL STREET; 3643 GILL STREET ; 3645 GILL STREET Tax IDs: 792-655-3953; 792-655-2841; 792-655-1850; Acreage: 0.93ac N 0 100 200 400 WE Feet aSFFF~~GD cp _ ~ L i. ' i~c CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 8.A.16. Subject: Approval of a Memorandum of Understanding for the Development of the Chester Arts Center County Administrator's Comments: County Administrator: Board Action Request d: Approve a Memorandum of Understanding between Chesterfield County, the Economic Development Authority of Chesterfield County, and the Chesterfield Arts Foundation for the Development of the Chester Arts Center Summary of Information: The Chester Arts Center was approved as a project as part of the 2004 referendum, funded by a mix of public and private sources. The sustained economic downturn contributed to the Arts Center being delayed, though the Foundation has refocused their fundraising efforts and the project - which is included the County's current capital plan - stands ready to begin. The first step in doing so is the approval of an MOU that aims to lay out the basic terms of financing and constructing the facility. In general, the MOU calls for a collaborative approach where the project would be financed and constructed through the EDA, similar to the model that has been employed with other notable public-private endeavors such as the redevelopment of Cloverleaf Mall. That said the MOU is only an outline of the deal, not a binding agreement. The exact details of the transaction will be finalized in subsequent, formal agreements that will govern the development and operation of the facility, all of which will be guided by the overarching principles set forth in the MOU. Staff recommends approval. Preparers Allan Carmody Title: Director of Budget and Management Attachments: Yes ~ No MEMORANDUM OF UNDERSTANDING Representatives of the County of Chesterfield (the "County"), the Economic Development Authority of the County of Chesterfield (the "Authority") and the Chesterfield Center for the Arts Foundation (the "Foundation") have been discussing the development of a community arts center to be located adjacent to the Chester library (the "Arts Center"). The Arts Center, also known as the Chester Library Community Arts Center, has been in the planning stages for a number of years. The County included the Arts Center among the projects authorized to be funded by general obligation bonds approved at referendum in November 2004. The bond referendum, however, assumed that the County's contribution would be matching funds with those derived from private fundraising efforts. The private fundraising efforts have been successful but such efforts have taken longer than originally projected. The bond referendum approval from 2004 expired on November 2, 2014. With this funding source no longer available, the County desires to develop a mechanism for developing and funding the Arts Center through apublic/private development arrangement that utilizes the powers of the Authority. The Foundation desires to assist the County in this effort by contributing funds raised by it to the cost of the Arts Center and by agreeing to operate and maintain the Arts Center and, ultimately, to assume ownership of the Arts Center. This memorandum of understanding ("MOU") outlines the principal terms of a possible public/private development arrangement (the "Transaction") for the Arts Center. Please note that this MOU is merely an outline of terms. Moreover, this MOU is not, nor is it intended to be, an offer, an acceptance, or a binding agreement of any kind. To the contrary, this MOU is only a summary of the basic terms of a possible Transaction to which we may agree in principle only. Although we believe this MOU identifies many of the material issues, any possible Transaction is complex and issues may arise during the preparation and negotiation of definitive documentation that have not been discussed in this MOU. Accordingly, our legal obligation to each other as to a possible Transaction will only be as specified in any definitive agreements that ultimately may be approved by the Board of Supervisors and the Authority's board of directors, and executed by all of the parties. Nonetheless, by signing this MOU, we each indicate our belief that this MOU can form the basis for the Transaction and our willingness to commence negotiation and preparation of definitive documentation toward that end. 1. Arts Center Facility. (a) The Arts Center will be a building consisting of approximately 18,500 square feet. The building will be a two-story structure consisting of, among other spaces, a theater, multipurpose rooms and display areas. The proposed programs that are expected to use the Arts Center include lectures, symposiums, community meetings and theatrical presentations and performances. (b) The Arts Center will be located on approximately 4.2 acres at 11800 Centre Street, Chester, Virginia. Approximately 3.9 acres are owned by the County (the "County Property") and approximately 0.3 acres are owned by the Foundation or individuals/entities associated with the Foundation (the "Foundation Property.") 2. The Development Transaction Principles. (a) At closing, the County will convey its interest in the County Property to the Authority, and the Foundation will convey, or caused to be conveyed, its interest in Foundation Property to the Authority. (b) At closing, the Authority, the County and the Foundation will enter into a Development and Financing Agreement (or substantial equivalent thereof) (the "Development Agreement") under which the parties will have the following responsibilities, among others: (i) The Authority will have the responsibility of acquiring, designing and constructing the Arts Center at a cost the parties agree will be approximately $8,500,000. The Authority, in consultation with the County and the Arts Center project advisory team described in (vii) below, will be responsible for selecting all third party contractors and consultants, including the architectural/engineering team ("A/E firm") for the design of the Arts Center and the general contractor for the construction of the Arts Center. The parties acknowledge that it may be advantageous to proceed with adesign-build procurement and agree the Authority may pursue the procurement of the Arts Center on that basis in its discretion following consultation with the County and the project advisory team. (ii) The Foundation will contribute not less than $1,100,00 to the costs of the Arts Center (the "Foundation's Funds"). The Foundation will deliver, or demonstrate to the satisfaction of the County its ability to deliver, the Foundation's Funds not later than commencement of construction of the Arts Center. The Foundation's Funds will be payable when and as necessary and pro rata in amount to the funds the Authority will contribute to the construction of the Arts Center. The Foundation's Funds will be applied to the costs of the construction of the Arts Center and not to the payment of architectural and engineering costs for the Arts Center ("A&E Costs"). However, if the Foundation's Funds are insufficient in time or amount to pay the Foundation's share of such construction costs and construction of the Arts Center does not occur, the Foundation will reimburse the Authority (or the County if the County advances funds for such purpose prior to the Authority's financing) in an amount equal to one-eighth of the A&E Costs incurred by the Authority. (iii) The Authority will have the responsibility of financing the balance of costs of the Arts Center through the incurrence of special revenue indebtedness (in the form of revenue bonds or notes (the "Bonds")). The Bonds will be payable from revenues derived from the County. The Bonds will be issued for a term estimated not to exceed 20 years and will be in a principal amount estimated not to exceed $6,899,800. The Bonds are anticipated to be sold or placed with a single financial institution on terms acceptable to the County. It is anticipated that the Bonds will be in the form of a "draw- down" loan, with principal advances made as necessary to pay the development and construction costs of the Arts Center. 2 (iv) The Authority will lease the Arts Center to the Foundation for a term anticipated to be 20 years, with such lease term commencing at completion of construction of the Arts Facility. (v) At the end of the lease term, the Authority will convey its interest in the Arts Facility to the Foundation for $100.00. (vi) The County will agree to enter into a support agreement (or substantial equivalent thereof) with the Authority (the "Support Agreement") under which the County will agree to provide funds sufficient in amount, and at times and dates necessary, to pay principal, interest and premium, if any, on the Bonds. The Support Agreement will have a term not less than the term of the Bonds. The obligations of the Authority will, in all respects, be conditioned on the County executing and delivering the Support Agreement. The obligations of the County to make payments under the Support Agreement will be subject to annual appropriation by the Board of Supervisors. (vii) The County will have the responsibility of forming an Arts Center project advisory team to assist the Authority in carrying out the development and construction of the Arts Center. The project advisory team will consist of County staff and representatives of the Foundation, as designated by the County Administrator. (viii) The Foundation will agree to enter into a lease agreement with the Authority for the lease of the Arts Center. In addition to the lease term described in (iv) above, the principal terms of the lease are expected to be as follows: (1) The Foundation will agree to a customary indemnity of the Authority and County and their respective members, directors, employees and representatives for all losses, liabilities, damages, penalties and judgments arising from the Foundation's lease, use and operation of the Arts Center. $10.00. (2) The Foundation will agree to pay annual rent in the amount of (3) The Foundation will have the right from time to time, at its own expense, to install furnishings and equipment at the Arts Center, and all such furnishings and equipment shall remain the property of the Foundation. 3. Timin . (a) The County expects to form the Arts Center project advisory team by December 31, 2014. (b) The parties expect to close the land conveyance and execute the Development Agreement by March 31, 2015. (c) Design and construction of the Arts Center is estimated to take approximately 24 months, with completion of construction estimated to occur on or about March 31, 2017. 4. Operation of the Arts Center. (a) Operation of the Arts Center is to be the financial responsibility of the Foundation. (b) The County and the Foundation agree to negotiate in good faith the terms of such operation and to cause to be executed and delivered an operations agreement (or substantial equivalent thereof) (the "Operations Agreement") no later than the date of the execution of the Development Agreement, such agreement in a form and substance acceptable to the Authority. 5. Other Terms and Conditions. (a) All Transaction documents shall be acceptable as to form and substance to the County Attorney. (b) No Transaction documents or other agreements of any kind will be binding upon the County or the Authority without appropriate approval by the Board of Supervisors or the Authority's board of directors, respectively, as to the applicable Transaction document or other agreement. (c) Allocation of the responsibility for drafting the Transaction documents will be made by the County Administrator. (d) The Transaction documents and the MOU will be governed by the laws of the Commonwealth of Virginia, and all legal actions must be initiated in the Circuit Court of the County of Chesterfield or, if appropriate, in the United States District Court for the Eastern District of Virginia. (e) The rights and obligations of the Foundation may not be assigned without the prior written consent of the Authority. (f) To facilitate execution, this MOU may be executed in as many counterparts as may be required. All counterparts hereof shall collectively constitute a single agreement. [Signatures on next page] 4 COUNTY OF CHESTERFIELD By: Its: ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD By: Its: CHESTERFIELD CENTER FOR THE ARTS FOUNDATION By: Its: [Signature Page to Memorandum of Understanding] 24190.000001 EMF_US 53036975v4 R~ ~~E ~o `'T ~ .. -~;. L~ _ f {iRG{`1~w CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 19, 2014 Item Number: 8.A.17. Subject: Approval of Change Order for Design Modification and Increase Appropriations for the Smith-Wagner Building Renovation and Addition Project County Administrator's Comments: County Administrator: Authorize the County Administrator to execute a change order to Moseley Architects to provide design modifications for the Smith-Wagner Building Renovation and Addition Project, and increase the project appropriation in the amount of $3 million. Summary of Information: The existing 57,000 gross square foot Smith-Wagner Building was built in 1987 and houses the Health Department and Social Services Department. Increases in staffing levels and numbers of customers served since that time, in conjunction with the need to replace nearly 30 year old systems are the principal drivers for undertaking this project. The project is designed to expand the building and replace the aging building systems including the boilers, cooling towers, pumps, electrical infrastructure and portions of the air distribution systems. These systems have deteriorated and are causing increasing maintenance costs and hampering the effective use of the facility. Preparer: Rob Key Title: Director of General Services Preparer: Allan Carmody Title: Director, Budget and Management Attachments: ~ Yes No # ,~~~,.,~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA This item would allow the architects to modify the design based on the latest assumptions and delivery methods to meet existing service demands and building code requirements. The amount of the change order for the design firm is $462,227. Key elements and objectives in the current design assumptions are as follows: 1. Facility expansion sized at approximately 40,000 square feet (reduced from previous program of 70,000 square feet) to accommodate today's staffing levels including the return to the building of 44 Social Services and Comprehensive Services staff members that are either in leased space (a savings of $95,000 annually) or an on-site trailer, and the allowance for less than 8 staff to come from either further consolidations from leased space or new growth. 2. Replace existing building systems and infrastructure with more efficient equipment. 3. Design and build a facility targeting LEED silver certification for the project. 4. Design the facility to provide the most flexible floor layout possible by minimizing the number of private offices. 5. Revised available budget upon adoption of this item: $18,555,800. In order to carry out this project as described, staff requests a $3,000,000 increase in the project appropriation. The recommended funding source would be an increase in the amount financed. The corresponding estimated first year increase in debt service, not expected to impact the operating budget prior to FY2017, would be $300,000. This increase can be partially offset by vacating existing leases (noted above) and if successful, by negotiating higher rental rates from state agencies that currently pay the county to lease space in the building as these leases are currently up for renewal. The possibility of refinancing existing debt could also further offset the increased debt service cost. Staff estimates that if successful in these efforts, the increase in debt service due to financing the additional $3,000,000 can be notably reduced, but not entirely mitigated. The ultimate new increased debt service expense would be incorporated with the adoption of the budget in the year in which the new debt service expense would begin (likely FY2017). U~ _ .A. ~ ,~ cry _~~- ~ 17d9~" C~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 8.B.1. Subject: Nominations/Appointments to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Nominate/appoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Bermuda District. Supervisor Jaeckle recommends that the Board nominate and appoint Ms. Candice Ann Dodd and Mr. Jordan Alexander Smith, students from Thomas Dale High School, for a term of December 1, 2014, through June 30, 2015. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparers Jana D. Carter Attachments: ^ Yes Title: Director Juvenile Services ® No # ~li _~ "`+o ^~,~ oG ~J,,,1749 ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 8.B.2. Subject: Nomination/Reappointment to the Board of Building Code Appeals Coun Administrator's Co ents: r. County Administrator: ~' Board Action Requested.:. Nomination/reappointment of three members to the Board of Building Code Appeals. Summary of Information: The terms of four members of the Board of Building Code Appeals will expire on October 31, 2014. These members are Stephen P. Conner, Roland F. Jordan, James G. Kester, and C. Brown Pearson, III. Mr. Jordan no longer wishes to serve on the board. Reappointment of the three members seeking re-appointment would help to maintain the composition of membership previously established by the Board of Supervisors for the Board of Building Code Appeals. Board members concur with the reappointment of Mr. Conner, Mr. Kester and Mr. Pearson, effective December 1, 2014, and expiring October 31, 2017. Two additional applications were received. However, neither of the applicants fulfill the ordinance requirements for the tradesman position being vacated by Mr. Jordon; therefore, staff will continue to recruit for this position. Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers Richard C. Witt Title: Building Official Attachments: ~ Yes ® No ~ ~ ~ +~~ V ~',~ i cSfµF1FJ,p CO ~~ ll% \~`~~ % ~ ~RGI~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 5 Meeting Date: November 19, 2014 Item Number: 9.A. Subiect: Developer Water and Sewer Contracts County Administrator's Cor.~r~nts: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and Developers where there are no County funds involved. This report is submitted to the Board as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 06-0008 Project Name: Collington Section 12 Location: 10001 Collington Drive Developer: Douglas R. Sowers Contractor: RDS Utilities, LC Contract Amount: Water Improvements - $ 306,673.00 Wastewater Improvements - $ 250,649.00 District: Matoaca Preparers John W. Harmon Title: Real Property Manager/Acting Assistant Director for Engineering and Development Attachments: ~ Yes No # `~ ~ ~, .~ ~ ~«i CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 5 AGENDA Summary of Information: (Continued) 2. Contract Number: 07-0352 Project Name: Silver Mews Section 1 B Location: 7701 Conifer Road Developer: Terraforge Ventures LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $ 65,401.96 Wastewater Improvements - $ 60,453.89 District: Dale 3. Contract Number: Project Name Location: Developer: Contractor: Contract Amount: District: 4. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 08-0199 Silverleaf Section 2 A 7701 Connifer Road Terraforge Ventures, LLC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Dale 08-0211 Silverleaf Section 2 B 7701 Connifer Road Terraforge Ventures, LLC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Dale $ 73,364.00 $ 100,202.42 82,897.80 $ 42,078.32 ~..~_ ,~ ~~ti ~,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 5 AGENDA Summary of Information: (Continued) 5. Contract Number: 10-0074 Project Name: 5825 Obisque Drive Water Meter and Sewer Lateral and Lot 2 Land-O-Pines (Resub. Lots 3 & 4, Block 1, Section A) Location: 5825 Obisque Drive Developer: DW Evans Investments, LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $ 2,939.00 Wastewater Improvements - $ 5,339.50 District: Dale 6. Contract Number: 13-0079 Project Name: Perkinson Route 1 Location: 13100 Jefferson Davis Highway Developer: Chester Dental Property LLC Contractor: BTS Construction Company Contract Amount: Water Improvements - $ 26,340.00 Wastewater Improvements - (private) District: Bermuda 7. Contract Number: 13-0098 Project Name: Stonebridge Multifamily Location: 301 Michael Gray Way Developer: Element at Stonebridge, LLC Contractor: M. Wilton Construction Company Contract Amount: Water Improvements - $ 226,180.00 Wastewater Improvement - $ 83,920.00 District: Midlothian CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 5 Summary of Information: (Continued) 8. Contract Number: 14-0036 Project Name: Hallsley Section 8 Location: 1300 Old Hundred Road Developer: East West - Hallsley, LLC Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - Wastewater Improvements - District: Midlothian 9. Contract Number: Project Name Location: Developer: Contractor: Contract Amount: District: 10. Contract Number: Project Name Location: Developer: Contractor: Contract Amount: District: 14-0037 Kroger R-524 10800 Iron Bridge Road Kroger LP-1 RMM Enterprises, Incorporated Water Improvements - wastewater Improvements - Dale 14-0045 Project Twister - Keck Site 2701 Bermuda Hundred Road USE RELP Chesterfield LLC Plateau Excavation Incorporated Water Improvements - Wastewater Improvement - Bermuda $ 121,675.00 $ 88,750.00 $ 198,700.00 $ 87,200.00 $ 35,388.80 $ 29,695.50 ., +. 4 .. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 11. Contract Number: 14-0227 Project Name: Norcliff Road (2537) Sewer Lateral Location: 2537 Norcliff Road Developer: Norcliff Property, LLC Contractor: Stamie E. Lyttle Company Contract Amount: wastewater Improvements - District: Bermuda Page 5 of 5 $ 2,550.00 `~~J CHESTERFIELD COUNTY ~f"~'~`°~~~ BOARD OF SUPERVISORS Page 1 of 1 s` k i~ `~~ -~` AGENDA LIRG}~~~ Meeting Date: November 19, 2014 Item Number: 9.6. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. ~. Stegmaier Title: County Administrator Attachments: Yes ^ No # ,.. _., .,, .~ CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances November 19, 2014 of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1% 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014** $55,000,000 8.1% 'Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent XXPending outcome of audit results. t1~;~.~. CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS November 19, 2014 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 4/10/2013 FY2014 Capital Projects 10/23/2013 Additional funding for Bon Air Library renovation project FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 4/23/2015 FY2015 Capital Projects Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area ~` Pending audit results. 15,590,000 20,676,397 (14,695,500) 5,980,897 (43,000) 5,937,897 23,885,400 29,823,297 (21,529,100) 8,294,197 (1,000,000) 7,294,197 :s.. CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS November 19, 2014 Maximum Balance Carry Over Pending from FY2015 Funds Used Items on Board District Prior YearsX Appropriation Year to Date 11/19 Agenda Approval Bermuda $30,222 $33,500 $9,735 $0 $53,987 Clover Hiil 37,500 33,500 4,500 0 66,500 Dale 37,500 33,500 0 0 71,000 Matoaca 37,500 33,500 10,628 6,644 53,728 Midlothian 37,500 33,500 0 0 71,000 County Wide 0 0 0 0 0 *Pending audit results. '~~.~._= Prepared by Accounting Department October 31, 2014 Date Began 04/99 03/03 03/04 10/04 12/04 OS/OS 05/06 08/07 06/12 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $ 16,100,000 (Refinanced 10/10) Certificates of Participation* -Building Construction, Expansion and Renovation Certificates of Participation* -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition Certificates of Participation Refunding - Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220,000 19,755,000 130,715,766 Outstanding Date Balance Ends 10/31/2014 01/20 $ 4,985,000 11/23 630,000 11 / 15 1,490,000 10/14 13,142,494 12/17 573,493 11/24 2,985,000 11/24 5,110,000 11/27 15,215,000 11/24 19,080,000 63,210,987 Approved Amount «~ _ - ._ ~~`~ l~ ~~ ~~~ ~~ ~at ~ 511-09 ~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 19, 2014 Item Number: 11. Subiect: Closed Session County Administrator's Comments: County Administrator: Summary of Information: Closed session (1) pursuant to ~ 2.2-3711(-0)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific County employee, and (2) pursuant to § 2.2-3711(-0)(5), Code of Virginia, 1950, as amended, to discuss the expansion of an existing business in the County where no previous announcement has been made of the business' interest in expanding its facilities in the County. Preparers Jeffrey L. Mincks Attachments: ~ Yes ^ No Title: County Attorney 0425:93404.1 ~:~~~ CHESTERFIELD COUNTY ; ~ `~ BOARD OF SUPERVISORS Page 1 of 2 ~~~-~- - AGENDA ~1RGI 1~* Meeting Date: November 19, 2014 Item Number: 15.A. Subiect: Resolution Recognizing the 2014 Senior Volunteer Hall of Fame Inductees County Administrator: Board Action Requested: The Chesterfield Senior Volunteer Hall of that the Board of Supervisors recognize Jeannette Dufilho, Mr. Weldon Hazlewood and Summary of Information: Fame Committee has requested the 2014 induction of Ms. Mr. Henry Mack. Ms. Jeannette Dufilho was nominated by Maria Gilmore at Johnston-Willis Hospital. At 92 years young, Ms. Dufilho volunteers two days a week at Johnston-Willis Hospital, helping people her age with their daily activities and working at the information desk where she greets visitors and gives direction. In addition, Ms. Dufilho volunteers two days a week at Church of the Epiphany, working on clerical projects. She is also a bingo caller at Ginter Hall Nursing Home. Ms. Dufilho has been a resident of Chesterfield for 13 years. She has three children, five grandchildren and two great-grandchildren. She was a homemaker and self-employed before retiring. Jeannette has put in over 4,000 volunteer hours at Johnston-Willis Hospital. Mr. Weldon Hazlewood was nominated by Shana Beverly at Senior Connections. During the last five years, Mr. Hazelwood has been a volunteer with the Virginia Counseling and Assistance Program (VICAP) at Senior Connections, counseling older adults and caregivers about health insurance by providing information, assistance and referral services. After attending the Preparers Debbie Leidheiser Title: ChesterField County Senior Advocate Attachments: Yes ~ No # ''~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Chesterfield Senior Citizens Police Academy, Mr. Hazelwood helps with the police department mail delivery, engages in role playing for the police officers and educates the community about the department. Mr. Hazelwood volunteers in Honduras with three different groups, trying to make sure he helps people by helping them to provide for their daily needs like water, food and adequate facilities. Mr. Hazlewood has been a resident of Chesterfield for 51 years. He has three children, four grandchildren, and was formerly a Principal Market Examiner with the Bureau of Insurance. Mr. Hazlewood has volunteered 5,604 hours since age 65. Mr. Henry Mack was nominated by Darlene Chinn. He volunteers his time assisting Veterans and non-Veterans with VA benefit claims and Social Security benefit claims, provides counseling, and refers individuals to different resources. Mr. Mack often speaks in the community and to officials about some of the problems that felons, Veterans and non- Veterans face once they are released from incarceration, employment, the needs for housing for the homeless and the hardship on family members. Mr. Mack is a past member of Chesterfield County's Youth Advisory Board, serves on the Career and Technical Education Advisory committee and is a lunch buddy and mentor at Clark Spring Elementary School. Mr. Mack has been a resident of Chesterfield for 40 years. He has two children, a granddaughter that he is raising, and he is retired from the U.S. Navy. He has volunteered over 507 hours since the age of 65. This year, the Chesterfield Senior Volunteer Hall of Fame received 13 nominations. The 13 individuals volunteered more than 41,164 hours of community service since attaining the age of 65. ''~ ~:~.~ RECOGNIZING SENIOR VOLUNTEER HALL OF FAME INDUCTEES WHEREAS, volunteering is a powerful force for the solution of human problems, and the creative use of human resources is essential to a healthy, productive and humane society; and WHEREAS, our nation's heritage is based on citizen involvement and citizen participation, and volunteerism is of enormous benefit in building a better community and a better sense of one's own wellbeing; and WHEREAS, the active involvement of citizens is needed today more than ever to combat growing human and social problems, to renew our belief that these problems can be solved and to strengthen our sense of community; and WHEREAS, volunteering offers all, young and old, the opportunity to participate in the life of their community and to link their talents and resources to address some of the major issues facing our counties, such as education, hunger, the needs of youths, and the needs of our elderly; and WHEREAS, agencies that benefit from volunteers should show their appreciation and recognition to the many volunteers who possess numerous skills and talents, which they generously and enthusiastically apply to a variety of community tasks, and encourage others to participate in programs as volunteers; and WHEREAS, thirteen adults in Chesterfield County, aged 65-plus, have donated 41,164 hours of volunteer service since they have attained the age of 65 and were nominated for the Chesterfield Senior Volunteer Hall of Fame. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 19th day of November 2014, publicly recognizes Ms. Jeannette Dufilho, Mr. Weldon Hazlewood and Mr. Henry Mack, who were selected among the thirteen and were inducted into the Chesterfield Senior Volunteer Hall of Fame on October 30, 2014, and expresses appreciation to these dedicated volunteers who contribute immeasurably to various programs throughout the area to strengthen our county and build bridges to the future . AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Dufilho, Mr. Hazlewood and Mr. Mack, and that a copy of this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~ CHESTERFIELD COUNTY ~;~~~` BOARD OF SUPERVISORS Page 1 of 1 °~ , ~?~ AGENDA 17A9~.+~ RGII. Meeting Date: November 19, 2014 Item Number: 15.6. Subiect: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for recognizing Mr. Anthony E. Marant III, Mr. Joshua Pierce Moody, both of Troop Methodist Church, upon attaining the present at the meeting, accompanied accept their resolutions. Preparers Janice Blakley Attachments: ® Yes the Board to adopt a resolution Mr. Carrington Shapard Confroy and 876, sponsored by Mt. Pisgah United rank of Eagle Scout. They will be by members of their families, to Title: Clerk to the Board ^ No # { ~' :~,~ WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Anthony E. Marant III, Mr. Carrington Shapard Confroy and Mr. Joshua Pierce Moody, all of Troop 876, sponsored by Mt. Pisgah United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Tony, Carrington and Josh have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 19th day of November 2014, publicly recognizes Mr. Anthony E. Marant III, Mr. Carrington Shapard Confroy and Mr. Joshua Pierce Moody, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. CHESTERFIELD COUNTY `°~ BOARD OF SUPERVISORS Page 1 of 1 ~` ~"~~ AGENDA ~~:~~. ~'r(lCII+ Meeting Date: November 19, 2014 Item Number: 15.C. Subiect: Resolution Recognizing Travis and Karie Whittle for their Outstanding Service to Chesterfield County County Administrator's Comments: County Administrator: Board Action Reguest~,d: Mr. Holland requests that the Board adopt the attached resolution. Summary of Information: The attached resolution recognizes Travis and Karie Whittle for their outstanding service to Chesterfield County. Preparers Marsha Sharpe Title: Director, Chesterfield-Colonial Heights Social Services Attachments: Yes ~ No # ~, ,~ RECOGNIZING TRAVIS AND KARIE WHITTLE FOR THEIR OUTSTANDING SERVICE TO CHESTERFIELD COUNTY WHEREAS, Travis and Karie Whittle started a food distribution program, now named the Chesterfield Food Bank, five years ago in an old building on Ironbridge Road, serving about 25 families per week at that time; and WHEREAS, Mr. and Mrs. Whittle partnered with the Chesterfield- Colonial Heights Department of Social Services to provide a food resource on Friday evenings at the Ironbridge location to help families who may not qualify for other assistance; and WHEREAS, the Friday evening food distribution currently serves approximately 1200 people every week, starting with senior citizens at 4 p.m. and the general public at 6 p.m.; and WHEREAS, with the assistance of volunteers from local businesses, churches and schools, Mr. and Mrs. Whittle have a vision to have a mobile food distribution, Food on the Move, within easy access no matter where residents live within Chesterfield County; and WHEREAS, the Ettrick/Matoaca food distribution began six months ago, currently located at Ettrick Elementary School, open on the third Saturday of the month, and the Hopkins food distribution began recently at Hopkins Road Elementary on the first Saturday of the month; and WHEREAS, the Chesterfield Food Bank serves as a hub for the Central Virginia Food Bank, also known as Feed More, warehousing and delivering food to surrounding counties that are unable to go to Richmond to secure enough food to serve the residents in their counties; and WHEREAS, Mr. and Mrs. Whittle are committed to provide free food every month to senior citizens on a fixed income, to individuals who are disabled, and to families struggling financially; and WHEREAS, along with temporary food assistance, Mr. and Mrs. Whittle are also committed to providing free programs in education, job placement, finance classes, counseling and meeting spiritual needs through many church partnerships; and WHEREAS, the vision of Mr. and Mrs . Whittle is to provide a hand up, not a hand out, to families in the community so that each man and woman has the opportunity to provide a better life for themselves and their families; and WHEREAS, Mr. and Mrs. Whittle, owners of a successful business located in Chesterfield County, have dedicated their lives to providing tools and resources for people to get through difficult times. `t~.~3 NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 19th day of November 2014, publicly recognizes the service to the community of Travis and Karie Whittle and expresses appreciation on behalf of all Chesterfield County residents. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. and Mrs. Whittle and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~„ November 19, 2014 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. L Lewis 2. Dou Scheibe 3. Rodne Martin 4. 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. CHESTERFIELD COUNTY ~~"~`~`°~~ BOARD OF SUPERVISORS Page 1 of 1 ~~~ `' ~k ` AGENDA '~ = ~;,9 L~RGI~La Meeting Date: November 19, 2014 Item Number: 21. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: of the Board of County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on December 10, 2014, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board No #.~ ;~ .,.~ ~'~~~=..