2014-11-19 Agenda
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
CHESTERFIELD, VIRGINIA 23832-0040
JAMES M. HOLLAND
CHAIRMAN
DALE DISTRICT
STEPHEN A. ELSWICK
VICE CHAIRMAN
AGENDA
MATOACA DISTRICT
DOROTHY JAECKLE
BERMUDA DISTRICT
ARTHUR S. WARREN
CLOVER HILL DISTRICT
DANIEL A. GECKER
MIDLOTHIAN DISTRICT
JAMES J.L. STEGMAIER
COUNTY ADMINISTRATOR
3:00 p.m.
DATE: November 19, 2014 PUBLIC MEETING ROOM TIME:
PAGE
1.Approval of Minutes for October 22, 2014
2.County Administrator's Comments
A.County Administrator’s Report. . . . . . . . . 1
3. Board Member Reports
4. Requests to Postpone Agenda Items and Additions,
Deletions or Changes in the Order of Presentation
5.Resolutions
A.Recognizing Ms. Crystal Dunmire for
Her Outstanding Service to Chesterfield
County . . . . . . . . . . . . . . . . . . . . 5
B.Recognizing Sergeant Ronald L. Coombs, Jr.,
Police Department, Upon His Retirement . . . . 8
C.Recognizing Mrs. Donna M. Winfree,
Department of Cooperative Extension,
Upon Her Retirement. . . . . . . . . . . . . . 10
6.Work Sessions
A.Chesterfield Community Services Board
Presentation . . . . . . . . . . . . . . . . . 13
Board of Supervisors
Agenda
November 19, 2014
Page 2
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7.Deferred Items
A.Adoption of the 2015 Legislative Program . . . . . . . 29
8.New Business
A.Consent Items
1. Adoption of Resolutions
a. Recognizing County Employees Upon Their
Retirement
1.Mrs. Carolyn A. Williams, Social
Services Department . . . . . . . . . . . 33
2.Mrs. Nancy W. Harvey, Office of the
Commissioner of the Revenue . . . . . . . 35
3. Ms. Julianne S. McAllister,
Environmental Engineering Department. . . 37
4. Mr. James W. Edmiston, II, Department
of General Services, Airport Division . . 40
5. Ms. Rebecca A. Pennington, Utilities
Department. . . . . . . . . . . . . . . . 42
b. Recognizing Mr. Thomas A. Hawthorne for
His Service as the Virginia Department of
of Transportation’s Richmond District
Administrator . . . . . . . . . . . . . . . . 44
c. Requesting that the Woolridge Road Bridge
Over Swift Creek Reservoir Be Named in
Honor of Specialist Kyle Pascal Stoeckli. . . 46
2. Set Dates for Public Hearings
a. To Consider the Restriction of Through
Truck Traffic on Woods Edge Road. . . . . . . 48
b. To Consider Personal Property Tax
Exemption Requests
1.From the Friends of the Chesterfield
County Public Library . . . . . . . . . . 51
2.From The Community Foundation,
Incorporated. . . . . . . . . . . . . . . 54
3.From Mountain Movers Ministry d/b/a
M3 Thrift . . . . . . . . . . . . . . . . 57
c. To Consider a One-Year Extension of the
Lease Between the County and the
Chesterfield County Fair Association. . . . . 60
3. Appropriation of Additional Anticipated
Virginia Department of Transportation
Reimbursements and Award of a Construction
Contract for the Route 10, Village of Chester,
Pedestrian Improvements Project . . . . . . . . . 61
Board of Supervisors
Agenda
November 19, 2014
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8.A. Consent Items(Continued)
4. Appropriation of Anticipated Virginia Department
of Transportation Reimbursements and Developer
Contributions, and Authorization to Award a
Design-Build Contract for the Route 60 (Alverser
Drive to Old Buckingham Road) Widening Project. . . 65
5. Appropriation and Transfer of Funds and
Authorization to Proceed with the LeGordon
Drive (Charter Colony Parkway to Midlothian
Wood Boulevard) Sidewalk Project. . . . . . . . . . 69
6.Amendment to 2014 and 2015 Holiday Schedules. . . . 73
7.Appropriation and Transfer of Additional Funds
and Award of a Construction Contract for the
Newbys Bridge Road (Celestial Lane to Hagood
Lane) Reconstruction Project. . . . . . . . . . . . 74
8. Consideration of an Agreement with the
Chesterfield County School Board for the Use
of School Buses for Programs Conducted by the
Department of Parks and Recreation. . . . . . . . . 78
9. State Roads Acceptance. . . . . . . . . . . . . . . 82
10. Requests for Permission
a. From Base Camp Development Company for a
Proposed Private Variable Width Pedestrian
Access to Encroach Within a Various Easements
on Proposed Lots 11, 12, 28 and 29, Summer
Lake, Section 9 . . . . . . . . . . . . . . . . 85
b. From Robert L. Behage and Leslie B. Behage
for an Existing and Proposed Boat Dock to
Encroach in the Impoundment Easement for
Swift Creek Reservoir . . . . . . . . . . . . . 88
c. From Cary Oil Company for a Temporary
Monitoring Well to be Installed on County
Property on Midlothian Turnpike . . . . . . . . 91
d. From William Chilian and Kristina Chilian
for a Proposed Patio and Deck to Encroach
Within a Sixteen-Foot Sewer Easement
Across Lot 51, Summer Lake, Section 5 . . . . . 94
e. From East West-Hallsley LLC for a Private
Variable Width Pedestrian Access and
Landscaping to Encroach Within Various
Easements for Virginia Department of
Transportation Maintenance, and a Variable
Width Water Easement Across Lots 1, 2,
and 23, Hallsley, Section 7 . . . . . . . . . . 97
Board of Supervisors
Agenda
November 19, 2014
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8.A. Consent Items(Continued)
10. Requests for Permission (Continued)
f. From Jason R. Holc and Maria Danica Gina
Holc for an Existing Deck to Encroach Within
a Ten-Foot Easement Across Lot 46, Cobb’s
Point . . . . . . . . . . . . . . . . . . . . . 100
g. From Main Street Homes for a Deck to Encroach
Within a Sixteen-Foot Sewer Easement Across
Lot 41, Westerleigh, Section 2. . . . . . . . . 103
h. From Midlothian Garden Club for a Proposed
Blue Star Memorial Marker to Encroach Within
a Fifteen-Foot Water Easement on County
Property on Midlothian Turnpike . . . . . . . . 106
11. Acceptance of Parcels of Land
a. Along the East Right of Way Line of North
Otterdale Road from Brookcreek C Investment,
LLC . . . . . . . . . . . . . . . . . . . . . . 109
b. Along the West Right of Way Line of North
Otterdale Road from Brookcreek Crossing
Homeowners Association, Incorporated. . . . . . 112
c. Along the West Right of Way Line of North
Pinetta Drive, State Route 755, from Sina14,
LLC . . . . . . . . . . . . . . . . . . . . . . 115
d. Along the West Right of Way Line of North
Otterdale Road from Saint Ives, L.C.. . . . . . 118
12. Approval of Water and Sewer Contract for The
Landing At Swift Creek, Section 3 . . . . . . . . . 121
13. Award of a Construction Contract to Godsey and
Sons for the Sherbourne Road Sewer Line
Installation Project, Approval to Waive/
Eliminate the Sewer Connection Fees for the
Affected Property Owners, and Transfer of
Available Community Development Block Grant
Funding . . . . . . . . . . . . . . . . . . . . . . 123
14. Transfer of District Improvement Funds from
the Matoaca District Improvement Fund to the
School Board to Purchase Promethean ActivBoards
and Guided Reading Materials for Matoaca
Elementary School . . . . . . . . . . . . . . . . . 126
15. Initiate Application for Conditional Use
Planned Development Approval Relative to
Construction of One Single-Family Dwelling
Unit on Property Located on Gill Street . . . . . . 129
16. Approval of a Memorandum of Understanding for
the Development of the Chester Arts Center. . . . . 131
17. Approval of Change Order for Design Modification
and Increase Appropriations for the Smith-Wagner
Building Renovation and Addition Project. . . . . . 137
Board of Supervisors
Agenda
November 19, 2014
Page 5
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8.New Business (Continued)
B.Appointments
1.Youth Services Citizen Board . . . . . . . . . . . 139
2.Board of Building Code Appeals . . . . . . . . . . 140
9. Reports
A.Report on Developer Water and Sewer Contracts. . . . . 141
B.Report on Status of General Fund Balance, Reserve
for Future Capital Projects, District Improvement
Funds and Lease Purchases. . . . . . . . . . . . . . . 146
10. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
11. Closed Session (1) Pursuant to Section 2.2-3711(A)(1),
Code of Virginia, 1950, as Amended, Relating to the
Performance of a Specific County Employee, and
(2) Pursuant to Section 2.2-3711(A)(5), Code of
Virginia, 1950, as Amended, to Discuss the Expansion
of an Existing Business in the County Where No Previous
Announcement Has Been Made of the Business’ Interest
in Expanding Its Facilities in the County
. . . . . . . . 151
12. Dinner at 5 p.m. in Room 502 with Members of the Community
Services Board
Evening Session Begins at 6:30 p.m.
13. Invocation
Rabbi Ben Romer, Congregation Or Ami
14. Pledge of Allegiance to the Flag of the United States of America
Eagle Scout Anthony E. Marant III
15. Resolutions
A.Recognizing the 2014 Senior Volunteer Hall of Fame
Inductees. . . . . . . . . . . . . . . . . . . . . . . 152
1. Ms. Jeannette Dufilho
2. Mr. Weldon Hazlewood
3. Mr. Henry Mack
Board of Supervisors
Agenda
November 19, 2014
Page 6
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15. Resolutions (Continued)
B.Recognizing Boy Scouts Upon Attaining the Rank
of Eagle Scout. . . . . . . . . . . . . . . . . . . . 155
1.Mr. Anthony E. Marant III, Midlothian District
2.Mr. Carrington Shapard Confroy, Midlothian District
3.Mr. Joshua Pierce Moody, Midlothian District
C.Recognizing Travis and Karie Whittle for Their
Outstanding Service to Chesterfield County. . . . . . 157
16. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
17. Requests for Manufactured Home Permits and Rezoning Placed
on the Consent Agenda to be Heard in the Following Order:
- Withdrawals/Deferrals
- Cases Where the Applicant Accepts the Recommendation
and There is No Opposition
- Cases Where the Applicant Does Not Accept the
Recommendation and/or There is Public Opposition Will
Be Heard at Section 19
A. 12SN0227 Twin Rivers, LLC, Bermuda District
B. 09SN0141 Cascade Creek Homes, Inc., Dale District
C. 14SN0579 Trine Properties LLC, Bermuda District
D. 15SN0516 The Holladay Corporation, Clover Hill District
E. 15SN0534 Kim M. Johnson and Mark A. Johnson, Clover Hill
District
F. 15SN0545 Shelia H. Walters, Dale District
G. 15SN0551 Destiny Christian Center, Bermuda District
H. 15SN0596 Colony Village LLC, Bermuda District
I. 15SN0599 Chesterfield County Planning Commission, Dale
District
J. 15SN0603 Cellco Partnership d/b/a Verizon Wireless,
Matoaca District
18. Public Hearings
19. Remaining Manufactured Home Permits and Zoning Requests
20. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
21. Adjournment
. . . . . . . . . . . . . . . . . . . . . . . . 160