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05-28-2003 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 2.A. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Virginia Law Enforcement Professional Standards Commission (VLEPSC) will award a "Certificate of Accreditation" to the Chesterfield Sheriff's Office. Preparer: Clarence G. Williams, Jr. Title: Sheriff Attachments: ---]Yes No ~)0000~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 2.B. Subject: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Ms. Debbie Leidheiser, Development Manager of Brandermill Woods will make a presentation to the Board of Supervisors regarding the Learning in Retirement Institute (LRI). Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes ~ No 000002 Learning In Retirement Institute (LRI) Learning in Retirement Institutes (LRI's) are community organizations dedicated to meeting the life-time learning interests of retirees. Each is unique and independently organized, offering learning opportunities determined by its members. Almost all are sponsored by or affiliated with a university or college and provide non-credit college level courses. These are led by retired or current faculty members, LRI members, or others with expertise in the subjects offered. LRI's are volunteer organizations with governing boards, teachers or course leaders, and committee members are volunteers. Larger ones have a small paid staff to administer activities of the institutes. Membership is open to all retirees regardless of previous education. In determining programs, most include social and other extracurricular activities, including trips to historic sites, art shows, concerts and purely social events. Over 220 LRI's collaborate with Elderhostel, which also believes education is a life long pursuit that enhances the lives of all people regardless of age. The Elderhostel Institute Network fosters growth of additional LRI's, shares resources in curriculum development, membership recruitment, organizational governances, and communication. Newsletters, conferences and workshops are used to exchange ideas and experience among the LRI's joining Elderhostel. There are seven LRI's in Virginia at the following colleges and universities: Christopher Newport University (Newport News) George Mason University (Fairfax) James Madison University (Harrisonburg) Mary Washington College (Fredericksburg) Old Dominion University (Virginia Beach) Shenancoah University Cgqinchester) Northern Virginia Community College (Annandale) Virginia Commonwealth University has shown an interest in sponsoring and assisting in developing a LRI in Chesterfield County. The Virginia Center on Aging at the University is the Elderhostel coordinator for Virginia and conducts a number of short courses or lectures, workshops and conferences. It has extensive experience in developing educational programs and would assist not only in the educational development of the LRI, but also in recruiting course leaders and instructors willing to volunteer their services. Chesterfield County with a population of about 275,000, has more upscale residents than any locality in the Richmond area: 32.2% hold professional or managerial jobs, nearly 9% have graduate degrees, nearly 21% have college degrees, and 26% are high school graduates. Chesterfield County's Committee on the Future recently made 13 recommendations in its recent report to the county board - "Establish a leadership position to promote senior services; lifelong learning; driver improvement; job and volunteer activities; intergenerational 000003 contact; caregiver assistance; transportation alternatives; safe pedestrian access; community centers; independent living; wellness and training in health professions." * Richmond, with a population of over 1,000,000 in the metropolitan area, surprisingly does not have a LRI. There are, of course, academically sponsored continuing education courses, such as those sponsored by the University of Richmond School of Continuing Studies. It provides professional development and personal enrichment courses at greater cost than LRI's. There is also the Shephard's Center of Richmond's Open University which conducts classes in churches at three locations - the X,Vdest End, the North Side and the South Side. The educational programs offered cover a wide range from pinocle playing to language, travel and religious instruction. A fee is charged of ~25 per class for members and ~;45 for non-members. The steps involved in organizing a LRI include: Establishment of a steering committee to guide the development of the project until a formal organization is established and running. The committee should be comprised of representatives of the county: the School Board, Chesterfield County Adult Education, community organizations, VCU, churches and synagogues, retiree's organizations and other groups and individuals willing to volunteer their services. About 20- 25 people would be members. Review of the organizational experience of several LRI's in the state, including their by-laws, committee structures, financial plans and operations, recruitment of members and course leaders, curriculum development and administration. Appointment of sub-committees to recommend to the Steering Committee plans for the LRI's operations, involving: · Membership recruitment which would prepare a profile of retirement age people living in the area and recommend strategies for recruiting them for membership. · Necessary legal steps to make the LRI a 501 (c)(3) tax exempt organization and a 501 (c) organization under Virginia Non-Stock Corporation Act. (Note: The Virginia General Assembly has encouraged the Commonwealth's institutions of higher education to support "Learning in Retirement" institutes.) · Sponsorship and affiliation agreement with Virginia Commonwealth University setting forth the responsibilities of both the University and the LRI in establishing and operating the LRI. · Organization structure and by-laws defining the role and functions of the membership at large, the Board of Directors, the officers, and the staff. Only the staff would be paid. O00004 Recommendations for standing committees who would report to the membership through the Board of Directors, to provide direction and oversight of LRI programs and activities including: A. Program Development: annual courses, lectures, site visits and special activities, plus long range program planning and evaluation activities. B. Membership Services including welcoming and orienting new members, social interaction activities, open houses and other special events. C. Administration and Financial Management including procedures for review of budget proposals and member dues, and development of recommendations to the Board of Directors and the membership at large of annual budgets for all LRI activities. D. Space and Facilities to locate and maintain classroom, administrative and office space, parking and other facilities. E. Such other standing committees as the Board of Directors deems advisable. F. Determination of required number of members for successful operations of classes, events, etc., dues requirements, financial systems, and all other essentials for the inauguration of the annual operation. ~(/hile not all inclusive, the above should provide an initial road map for launching the LRI. Member's wishes may add additional steps to be undertaken to ensure the growth and improvement of the Learning in Retirement Institute. * Source: Claritas, a market research company, which conducted a demographic survey in 2002. ooooo5 Learning in Retirement Institute Steering Committee March 10, 2003 Lou Seminar Brandermill Retired Men's Club 744-4517 Shannon Beasley Chesterfield County Adult Education 768-6165 Jane Norman Brandermill Woods Resident 744-1672 Ed Moldof Brandermill Retired Men's Club 763-3285 Frances Wadkins BrandermillWoods Resident 744-6318 Jim Stubbins Brandermill Woods Resident 744-8566 Jack Davis Brandermill Neighborhood 744-1621 Billy Allen Salisbury Presbyterian Church 794-5236 Dr. Nancy Fornash Salisbury Presbyterian Church 794-5311 Muriel Labbate Brandermill Neighborhood, Salisbury Presbyterian Church 744-7357 Rev. Gordon Mapes Brandermill Church 744-3661, ext. 105 Debra Marlow Director, Community Relations Chesterfield County Public Schools 748-1433 Ed Witthoefft Chesterfield County Adult Education 768-6165 John Hughes Chairman, BrandermillWoods Found~ion, Brandermill Community Associ~ion 744-6113 Jane Stephan Assistant Director of Education Elderhostel & Lifelong Learning Virginia Center on Aging 828-1525 Ed Ansello Director, Virginia Center on Aging 828-1525 Mira Pallotta Executive Director Brandermill Woods Retirement Community 744-1173 Don Simpson Chairman, Resident Council Brandermill Woods Retirement Community 763-0550 Debbie Leidheiser Development Manager Brandermill Woods Retirement Community, Brandermill Woods Foundation 744-1173, ext. 50 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: May 28, 2003 Subject: County Administrator's Comments County Administrator's Comments: Item Number: 2.C. County Administrator: Board Action Requested: Summary of Information: Mr. Gregory Wingfield, President of the Greater Richmond Partnership, will be present to report on activities of the Partnership. The Partnership was created in July 1994 as a public/private organization to promote economic development in the region. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: -] Yes No 000007 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 5.A. Subject: Resolution Recognizing The Community Weekly for Their Contribution to Chesterfield County by Naming them the Chesterfield County Small Business of the Year for 2003 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Based upon the Board's establishment of a Business Appreciation and Recognition Award Program, the Board gives three awards annually, one each to Large, Medium, and Small Business of the year. The Award Selection Committee submits The Community Weekly for approval as the recipient of Chesterfield County's 2003 Small Business of the Year Award. The Community Weekly has demonstrated its dedication and commitment as small business of the year to the community of Chesterfield County. Preparer: James G. Dunn Title: Director, Economic Development Attachments: Yes ~'~No I~OOGO0~ I RECOGNIZING THE COMPUJNITY WEEKLY AS THE 2003 SMALL BUSINESS OF THE YEAR WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the county that contribute to the county's economy and its citizens; and WHEREAS, The Community Weekly, located at 8132 Forest Hill Avenue, is a private publication distributed to 166,000 homes every week, and provides over $500,000 a year of media space at no cost to organizations which serve the community; and WHEREAS, The Community Weekly has sustained double-digit growth and financial success, growing from a traditional start-up business 15 years ago to currently employing 23 full-time employees; and WHEREAS, Chesterfield Choice, published by The Community Weekly at no cost to the county or its taxpayers, is utilized by more than 80 percent of county residents to obtain information about county government; and WHEREAS, The Community Weekly partners with Chesterfield County to keep citizens informed about programs, services, and legislation that affect county taxpayers and, as a result of this partnership, Chesterfield County received numerous communication awards at the 2002 Awards of Excellence from the National Association of County Information Officers. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of May 2003, publicly recognizes The Community Weekly and expresses its appreciation, on behalf of the county, for its many contributions by recognizing it as the 2003 Small Business recipient of the Chesterfield County Business Appreciation and Recognition Award. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to The Community Weekly and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 5.B. Subject: Resolution Recognizing Shoosmith Brothers, Incorporated for Their Contribution to Chesterfield County by Naming them the Chesterfield County Medium Business of the Year for 2003 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Based upon the Board's establishment of a Business Appreciation and Recognition Award Program, the Board gives three awards annually, one each to Large, Medium, and Small Business of the year. The Award Selection Committee submits Shoosmith Brothers, Inc. for approval as the recipient of Chesterfield County's 2003 Medium Business of the Year Award. Shoosmith Brothers, Incorporated has demonstrated its dedication and commitment as medium business of the year to the community of Chesterfield County. Preparer: James G. Dunn Attachments: Yes ~ No Title: Director, Economic Development [ #oooo o, I RECOGNIZING SHOOSMITH BROTHERS, INCORPORATED AS THE 2003 MEDIUM BUSINESS OF THE YEAR WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the County that contribute to the county's economy and its citizens; and WHEREAS, Shoosmith Brothers, Incorporated, located at 11800 Lewis Road in Chester, began as a road construction and paving company in 1952; and WHEREAS, Shoosmith constructed a landfill on the property in 1975 and began hauling non-hazardous waste from area businesses; and WHEREAS, celebrating its fifty-first year, the company still resides in the same location where it began; and WHEREAS, Shoosmith Brothers, Incorporated has taken aggressive steps to transform the company into a major competitor in both the construction and waste disposal industries, including separating the two divisions and forming Virginia Waste Services, Incorporated, currently employing 225 individuals, most of whom are residents of Chesterfield County; and WHEREAS, the company continues to give both time and financial support to organizations such as the YMCA, Bensley-Bermuda Volunteer Rescue Squad, Chesterfield County Fire and Police, and actively participates on the Chesterfield County Solid Waste Advisory Committee. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of May 2003, publicly recognizes Shoosmith Brothers, Incorporated and expresses appreciation, on behalf of the county, for its many contributions by recognizing it as the 2003 Medium Business recipient of the Chesterfield County Business Appreciation and Recognition Award. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Shoosmith Brothers, Incorporated and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0000 .:1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 5.C. Subject: Resolution Recognizing CJW Medical Center for Their Contribution to Chesterfield County by Naming Them the Chesterfield County Large Business of the Year for 2003 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Based upon the Board's establishment of a Business Appreciation and Recognition Award Program, the Board gives three awards annually, one each to Large, Medium, and Small Business of the year. The Award Selection Committee submits CJW Medical Center for approval as the recipient of Chesterfield County's 2003 Large Business of the Year Award. CJW Medical Center has demonstrated its dedication and commitment as large business of the year to the community of Chesterfield County. Preparer: James G. Dunn Attachments: Yes ~] No Title: Director, Economic Development l#O00O~.g RECOGNIZING CJW MEDICAL CENTER AS THE 2003 LARGE BUSINESS OF THE YEAR WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the county that contribute to the county's economy and its citizens; and WHEREAS, CJW Medical Center operates Johnston-Willis Hospital at 1401 Johnston-Willis Drive in Chesterfield County, a 282-bed hospital located on 70 acres alongside Midlothian Turnpike, providing services and advanced clinical expertise in oncology, neurosciences, rehabilitation, and women's services; and WHEREAS, in 2002 CJW Medical Center's Johnston-Willis Hospital, and its two HCA Chesterfield County facilities employed 1,500 people, had millions in fixed assets in Chesterfield County and spent $5 million in capital improvements; and WHEREAS, CJW Medical Center was rated in the top 100 hospitals in the nation for cardiovascular services due to its superior performance in treating patients with heart attacks and heart failure and those needing angioplasty and coronary artery bypass grafts; and WHEREAS, CJW donated over $790,000 in 2002 to several hundred nonprofit organizations devoted to improving the health and welfare of Chesterfield County and area residents. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28tn day of May 2003, publicly recognizes CJW Medical Center and expresses appreciation, on behalf of the county, for its many contributions by recognizing it as the 2003 Large Business recipient of the Chesterfield County Business Appreciation and Recognition Award. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to CJW Medical Center and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000018 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 28, 2003 Item Number: 8.A. Subiect: Planning Staff's Report on Changing Special Exceptions to Conditional Uses County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: On April 9, 2003, the Board of Supervisors directed staff to review the current uses permitted by special exception and determine which special exceptions are of such scale and land use impact that they would more appropriately be reviewed by the Board of Supervisors through the conditional use process. From FY00 through FY03, the Board of Zoning Appeals will have considered ninety-six (96) special exceptions on property zoned residential or agricultural. These special exceptions cover a wide range of uses as noted in the attached table titled ~Special Exceptions - R and A Zoning Districts" In staff's opinion, approximately two-thirds (2/3) of those requests were for uses that have the potential of significantly impacting surrounding neighborhoods. Preparer: Thomas E. Jacobson Attachments: Yes ~ No Title: Director of Planning C: DATA/AG EN DA/2003/MAY/G OK 000:1.4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The largest volume of special exceptions was for businesses operated from the home. These businesses can be operated out of the home or accessory building or outdoors on the property. The current zoning ordinance does not restrict the type of business permitted by special exception but only requires the owner or operator of the business to live on the property. Therefore, these businesses ranged from one (1) chair beauty shops to accountants, dentists, various construction trades, wrecker services, exterminators, bed and breakfasts, public meeting places, various vehicle repair services, cabinet shops, etc. In staff's opinion, the business with the least impact on surrounding neighborhoods is one (1) chair beauty shops. If the Board wishes to consider these changes, staff is prepared to draft a zoning ordinance amendment that would reclassify nine(9) categories of special exceptions to conditional uses as shown on the attached table titled ~Special Exception Conversion Chart". Had that change been in force from FY00 through FY03, sixty-one (61) cases would have been removed from the Board of Zoning Appeals workload and added to the Planning Commission and Board of Supervisors caseload. Since these requests are frequently in residential areas and can generate considerable neighborhood interest, they will noticeably increase the workload for zoning staff, the Planning Commission and Board of Supervisors. If this amendment is adopted, individuals who wish to renew a special exception that has expired or who want to amend conditions of a special exception would make an application for a conditional use. If the Board desires to proceed with this project, they should direct staff to prepare a zoning ordinance amendment to convert special exceptions with greater neighborhood impacts to conditional uses as noted in the attached table titled "Special Exceptions - R and A Zoning Districts" and direct the Planning Commission to hold a public hearing and submit their recommendation on the zoning ordinance amendment to the Board of Supervisors. 0000 .$ Special Exceptions - R and A zoning districts - FY00-03 Category of Special Exception Cases Nonprofit legal service facilities 0 Nonprofit civic, social and fraternal clubs and lodges 3 Cemeteries and graveyards 0 Rescue squads and fire stations. 4 Government buildings 0 Greenhouses, hothouses and plant nurseries 4 Business from the home*...one chair beauty shop 6 Business from the home*...all other 49 Mobile home...residence uninhabitable by fire or act of God 0 Yard sales which exceed two days in duration 0 Kennel, private 14 Temporary manufactured or mobile homes 15 Stock or dairy farms on less than three acres 1 Total requests 96 * Business may be inside any building or outside on the lot or parcel Special Exception Conversion Chart Current - all special exceptions Nonprofit legal service facilities Nonprofit civic, social and fraternal clubs and lodges Cemeteries and graveyards Rescue squads and fire stations. Government buildings Greenhouses, hothouses and plant nurseries Business from the home*...one chair beauty shop Business from the home*...all other Mobile home...residence uninhabitable by fire or act of God Yard sales which exceed two days in duration Kennel, private Temporary manufactured or mobile homes Stock or dairy farms on less than three acres * Business may be inside any building or outside on the Proposed Conditional Use Conditional Use Conditional Use Conditional Use Conditional Use Conditional Use Special Exception Conditional Use Special Exception Conditional Use Special Exception Special Exception Conditional Use lot or parcel 0000 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8.~o1. Subiect: Nomination of Appointment to the Towing Advisory Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint members to serve on the Towing Advisory Board Summary of Information: The members of the Towing Advisory Board serve at the pleasure of the Board and have no set term limits. This is in accordance with the Code of Virginia §46.2-1217 adopted as County Ordinance, 1997, "the (towing) advisory board shall include representatives of local law enforcement, towing and recovery operators, ad the general public. The previous Police Department representatives, Lt. E. S. Guice and Sgt. R. D. Dalton, have been transferred to other positions and will no longer serve on the board. Colonel Baker has recommended that the Board nominate and appoint Sqt. David Derinqer as the primary and Lt. James Herrinq as the alternate to fill the vacancy on the Towinq Advisory Board. They meet all eligibility requirements to fill the vacancy and have indicated their willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Carl R. Baker Title: Chief of Police Attachments: Yes ~ No 0O0017 BOARD OF SUPERVISORS ARTHUR $. WARREN CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, VICE CHAIRMAN BERMUDA DISTRICT KELLY E. MILLER DALE DISTRICT RENNY BUSH HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MiDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: FROM: The Honorable Members of the Board of Supervisors Lane B. Ramsey ~ DATE: April 22, 2003 SUBJECT: Nomination/Appointments to the Towing Advisory Board Staff requests that the following persons be nominated/appointed by the Board of Supervisors to serve on the Towing Advisory Board. The previous representatives from the Police Department have been transferred to other positions. Sgt. David Deringer - Police (primary) Lt. James Herring - Police (alternate) The appointees are authorized to assign their board tasks to their designee in the event of the appointee's absence from a regular Towing Advisory Board meeting. If you would like additional information, please contact Colonel Carl Baker at (804) 748-1266. 000015 Providing a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8,~,2. Subiect: Creation of a Swift Creek Reservoir Hunting Committee and Appointment of Members County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to create a Swift Creek Reservoir Hunting Committee and appoint members. Summary of Information: Because of concerns about the impact of duck and geese hunting on Swift Creek Reservoir, Mrs. Humphrey has asked the Board to create a committee to review and determine appropriate signage to be posted before the start of the fall hunting season by the owners of the recreational rights on the Reservoir, to review the effectiveness of such a signage program during the fall hunting season and to report its findings back to the Board after the fall hunting season concludes. Mrs. Humphrey has requested that representatives of the County Attorney's office and Police Department, along with the County Extension Agent, work with the Committee. Mrs. Humphrey recommends the following individuals be appointed to the Committee: Mike DeVita, Brandermill Civic Association; Terry Sheets, Woodlake Community Association; Kathy Donahue, Lake Point Civic Association; Clem Carlisle, East West Partners; Denny Quaiff, Hunters for Virginia; and Lieutenant Joe Pajic, State Department of Game and Inland Fisheries. Preparer: Steven L. Micas Title: County Attorney 0505:6141/.1 Attachments: Yes ~-~ No ~0001~9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: May 28, 2003 Item Number: 8.1~.1.a. Resolution Recognizing Frances B. Curry Upon Her Retirement May 30, 2003 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Frances B. Curry for 15 years of service to Chesterfield/Colonial Heights Department of Social Services. Preparer: Sarah C. Snead Title: Director-Social Services Attachments: Yes ~ No RECOGNIZING MRS. FRANCES B. CURRY UPON HER RETIREMENT WHEREAS, Mrs. Frances B. Curry began her public service with the county as a Benefit Programs Supervisor in the Department of Social Services in January 1988, having come to the county with 14 years of experience in social services; and WHEREAS, in 1988, Mrs. Curry participated on the planning group for "one stop shopping" for social service customers; and WHEREAS, in 1988, Mrs. Curry also participated on the planning group for conversion to the then new Social Services Information System (SSIS); and WHEREAS, in 1990, Mrs. Curry began service as an Assistant Emergency Shelter Manager and served in that capacity until 2003, including the winter ice storm of 1998; and WHEREAS, in the early to mid-1990's, Mrs. Curry participated on the planning group for conversion to a new automated system for benefit programs, the Application Benefit Delivery Automation Project (ADAPT); and WHEREAS, in 1999, Mrs. Curry graduated from the Total Quality University; and WHEREAS, in 2000, Mrs. Curry developed a training packet and trained staff on Medicaid waiver services; and WHEREAS, throughout her career at the Department of Social Services Mrs. Curry has served the most vulnerable citizens of Chesterfield County and the City of Colonial Heights; and WHEREAS, Mrs. Curry has been a dedicated and loyal advocate for her staff and the citizens of Chesterfield County and the City of Colonial Heights. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Frances B. Curry, expresses the appreciation of all residents for her service to Chesterfield County, and extends its appreciation for her dedicated service to the county and its congratulations upon her retirement, as well as best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8.¢~,1 .b. Subiect: Resolution Recognizing the Week of May 11-17, 2003, as ~Business Appreciation Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board of Supervisors establish the week of May 11-17, 2003, as ~Business Appreciation Week" in Chesterfield County and adopt the attached resolution. Summary of Information: The Commonwealth of Virginia is adopting May 11-17 as Business Appreciation Week and is encouraging all localities to do the same. Chesterfield continues to experience significant growth from existing businesses; therefore, in adopting ~Business Appreciation Week" in combination with the State's efforts, the Board of Supervisors will be recognizing the valuable economic and employment benefits the business community has on Chesterfield County. Preparer: Jim Dunn Title: Director, Economic Development Attachments: RECOGNIZING MAY 11-17, 2003, AS ~BUSINESS APPRECIATION WEEK" WHEREAS, Chesterfield County has a thriving base of business and industry to support the local economy; and WHEREAS, these businesses are both domestically and internationally based and range in size from very small entrepreneurial companies to large companies employing more than 2,800 people; and WHEREAS, these businesses provide essential employment opportunities for the citizens of Chesterfield County; and WHEREAS, more than $83 million has been invested and 211 new jobs created by industry thus far in Fiscal Year 2003, with the total impact of county businesses being an integral part of the local economy and vital to supporting the high quality of life enjoyed by Chesterfield residents; and WHEREAS, business tax revenues are critical in offsetting the cost of county-provided services required by our rapidly growing residential sector, in addition to industry taking an active role in making the community a better place through their commitment to charitable organizations, schools, recreation and other worthwhile endeavors. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its gratitude on behalf of county residents to all businesses and industry located in Chesterfield for their contributions over many years by recognizing May 11-17, 2003, as ~Business Appreciation Week." AND, BE IT FURTHER RESOLVED, that a copy of this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0OO02.3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8iC.1.c. Subiect: Resolution Recognizing Mr. John V. Cogbill as a Recipient of the Bernard L. Savage Community Service Award County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the attached resolution be adopted. Summary of Information: This resolution is in recognition of Mr. John V. Cogbill as a worthy recipient of the Bernard L. Savage Community Service Award. This award is in recognition of a business person who has selflessly and voluntarily made significant contributions of time and talent to the community. Preparer: Lisa H. Elko Attachments: Yes ~-~ No Title: Clerk to the Board RECOGNIZING MR. JOHN V. COGBILL FOR SUPERIOR PUBLIC SERVICE WHEREAS, the Bernard L. Savage Community Service Award was established in 1996 by the Chesterfield Business Council; and WHEREAS, this award recognizes a business person who has selflessly and voluntarily made significant contributions of time and talent to the Chesterfield County community; and WHEREAS, this year's recipient of the Bernard L. Savage Award is Mr. John V. Cogbill; and WHEREAS, Mr. Cogbill is an attorney and partner with the law firm of McGuire Woods; and WHEREAS, Mr. Cogbill is a graduate of the U.S. Military Academy at West Point, and a graduate of the T.C. Williams School of Law at the University of Richmond; and WHEREAS, Mr. Cogbill is one of the Richmond region's most respected real estate and land use lawyers; and WHEREAS, Mr. Cogbill also has a strong record of active public service at the local, regional and national levels; and WHEREAS, in June 2001, President George W. Bush appointed Mr. Cogbill to a six-year term on the National Capital Planning Commission, on which he currently serves as chairman; and WHEREAS, prior to that appointment, Mr. Cogbill served as a member of the Virginia Commonwealth Transportation Board, representing the 14 counties and cities that comprised the Richmond District; and WHEREAS, Mr. Cogbill is a former member of the Richmond Metropolitan Authority; past president of the Chesterfield-Colonial Heights Bar Association and past chairman of the Chesterfield Business Council; and WHEREAS, Mr. Cogbill served on the Greater Richmond Chamber of Commerce, both as a member and as a member of the board of directors; and WHEREAS, Mr. Cogbill is a member of the Urban Land Institute and past chair of the Richmond District Council of that organization; and WHEREAS, Mr. Cogbill has served Chesterfield County as a member of the county's 250th Anniversary Committee; as chairman of the county's Personnel Appeals Board and as a member of the county's Preservation Committee; and WHEREAS, his years of service to others at the local, regional and national levels have distinguished Mr. John V. Cogbill as a worthy recipient of the Bernard L. Savage Community Service Award. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes the superior public service of Mr. John V. Cogbill and extends, on behalf of the citizens of Chesterfield County, its appreciation for his sustained and selfless service to others, and wishes him continued success in all his endeavors. O000Z5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Ma~/28, 2003 Item Number: Subiect: Adoption of a Resolution of Consent for Village of Ettrick Main Street Affiliation Application County Administrator's Comments: County Administrator: Board Action Requested: Adopt a resolution of consent for the Village of Ettrick to obtain Affiliation Status with the Virginia Department of Housing and Community Development's Main Street Program. Summary of Information: In 1980 the National Main Street Center under the National Trust for Historic Preservation developed the Main Street Approach" to preserve historic commercial architecture in smaller downtowns throughout the country. This approach, uses a Four Point formula to help economically distressed communities revitalize their business districts. The Four Points are Design, Promotion, Economic Restructuring, and Organization. With this formula, communities are empowered to implement their local revitalization plans in a comprehensive and incremental manner, building on existing assets. This program is administered at the state level through the Virginia Department of Housing and Community Development (DHCD). The Village of Ettrick, through the Ettrick Neighborhood and Business Foundation, is seeking an Affiliation status membership with the Virginia DHCD. It is expected that by obtaining Affiliate status, the Village of Ettrick will be better able to mobilize and facilitate the implementation of the Ettrick Village Plan adopted in 1991, also consistent with the recommended Village Design Plan (pub. 1993) to preserve the Village's historical ambience. Preparer: Thomas A. Taylor Title: Director, Community Development Block Grant Office Attachments: Yes ~-~ No CHESTERFIELD COUNTY BOARD OFSUPERVlSORS AGENDA Page 2 of 2 A Main Street Affiliation will provide the Ettrick community with the knowledge, resources, and expertise of a proven and comprehensive historical/commercial revitalization program. It will also help to facilitate and empower the community to organize and implement its revitalization plan. The Affiliation will allow Ettrick, a relatively small community, to scale and pace the project to suit the needs and capacity of its business district, its residents, and as uncertain funding sources permit. There is no cost to become an Affiliate. Demonstrated participation in the program is the only requirement to maintain this status. 0000;~7 A RESOLUTION AUTHORIZING PARTICIPATION IN THE VIRGINIA MAIN STREET AFFILIATE PROGRAM WHEREAS, the Virginia Main Street Program has been established in the Virginia Department of Housing and Community Development to assist localities in developing public/private efforts to revitalize their downtown commercial areas; and WHEREAS, interested Virginia cities, towns, and counties that are exploring downtown revitalization, those that may not be eligible for designation, those that do not wish to meet Main Street requirements or those that wish to apply the Main Street Approac~M in a non-traditional commercial setting may participate as an Affiliate; and WHEREAS, Affiliate communities will have access to all Virginia Main Street training and limited on-site assistance, as resources permit; and WHEREAS, the Ettrick Village desires to participate in the Virginia Main Street Affiliate Program. NOW, THEREFORE, BE IT RESOLVED, Supervisors of Chesterfield County: by the Board of SECTION 1. That Ettrick Village applies for selection to participate in the Virginia Main Street Affiliate Program with the specific goal of economically revitalizing the designated Main Street district within the context of historic preservation using the Main Street Approach. SECTION 2. It is recognized that downtown revitalization requires an on-going commitment, continuous attention and a full public-private partnership. The Main Street program is considered one of many economic and community development tools used by a locality. SECTION 3. The Ettrick Village understands that participation as an Affiliate Community does not guarantee selection as a Start-Up or Designated Main Street Community, and we will be eligible to receive Affiliate Community services from Virginia Main Street as long as the requirements stated in the Program Guidelines are met. OOO02S SECTION 4. That the Ettrick Business Foundation is designated submission of the application. Neighborhood to assist in and the Adopted this day of May, 2003 Chairman Chesterfield Board of Supervisors ATTEST: Clerk to Board of Supervmsors 0000.29 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: Ma~, 28, 2003 Item Number: 8.C.1 .e. Subject: Resolution Recognizing the Lloyd C. Bird Skyhawk Band County Administrator's Comments: County Administrator: Board Action Requested: Mr. McHale requested that the following resolution be adopted. Summary of Information: This resolution is in recognition of the outstanding talent and achievements of the Lloyd C. Bird Skyhawk Band. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes ~ No RECOGNIZING THE LLOYD C. BIRD SKYHAWK BAND FOR TWENTY-FIVE YEARS OF EXCELLENCE IN MUSIC WHEREAS, Lloyd C. Bird High School's musical organization is named the Lloyd C. Bird Skyhawk Band; and WHEREAS, this band performs at a wide array of school, patriotic and other functions throughout the year; and WHEREAS, the Lloyd C. Bird Skyhawk Band is a source of pride for the Bird High School community, Chesterfield County, the Richmond Metropolitan Area and the Commonwealth of Virginia; and WHEREAS, this group of talented musicians is one of the largest in Virginia; and WHEREAS, the Skyhawk Band has earned the distinct honor of being selected as a Commonwealth of Virginia Honor Band on nine occasions; and WHEREAS, the Lloyd C. Bird High Skyhawk Band is one of a select number of Virginia high school bands to have received a "Superior" rating at both the Virginia Band and Orchestra Directors' Association Marching Band and Concert Band Festivals during the same school year; and WHEREAS, the Skyhawk Band has been rated "Superior" for the past 13 consecutive years at the V.B.O.D.A. Concert Festival; and WHEREAS, the Skyhawk Band has traveled to Atlanta, Georgia; Myrtle Beach, South Carolina; Gatlinburg, Tennessee; Orlando, Florida and Toronto, Canada to perform during the past 13 years; and WHEREAS, the band is the only high school band in the area that releases its own full-length cassette tape and compact disc music, in the style of major university bands; and WHEREAS, the young men and women who comprise the Lloyd C. Bird Skyhawk Band bring credit to Lloyd C. Bird High School and to Chesterfield County; and WHEREAS, the Lloyd C. Bird Skyhawk Band will perform its Silver Anniversary Concert, marking 25 years of excellence in music, at the Landmark Theater in Richmond, Virginia on Friday, May 23, 2003 at 8 p.m. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the Lloyd C. Bird Skyhawk Band for its excellence in developing young musicians of outstanding talent and showmanship, congratulates the Skyhawk Band for its impressive and proud history, and extends to its current and past members the respect and appreciation of the citizens of Chesterfield County, Virginia, and best wishes for continued success. 00003 . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8.C.1.f. Subiect: Resolution Recognizing Ms. Jessamyn Liu for Her Outstanding Accomplishments County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the attached resolution be adopted. Summary of Information: This resolution is in recognition of Ms. Jessamyn Liu's outstanding accomplishments in the community and at the United States Military Academy at West Point. Preparer: Lisa H. Elko Attachments: Yes [----] No Title: Clerk to the Board 000032 RECOGNIZING MS. JESSAMYN LIU FOR HER OUTSTANDING ACCOMPLISHMENTS WHEREAS, Ms. Jessamyn Liu is a 2002 graduate of the Maggie L. Walker Governor's School for Government and International Studies with a GPA of 4.705; and WHEREAS, Ms. Liu was chosen as one of 20 students from Virginia high schools as a Blanton Scholar; and WHEREAS, Ms. Liu was one of 66 students nationwide to participate in a Japanese exchange program in conjunction with Princeton University; and WHEREAS, Ms. Liu was a member of a math team that received national recognition and an outstanding rating in the 2002 Interdisciplinary Contest in Math Modeling; and WHEREAS, Ms. Liu participated in a "We the People" debate team competition on a team that placed fourth in the nation; and WHEREAS, Ms. Liu was also a member of her school's Fed Challenge team that won the national championship, resulting in a total scholarship award of $40,000 for the Governor's School and the team members; and WHEREAS, Ms. Liu is a long-time soccer player and was a member of the track and field team at the Governor's School; and WHEREAS, Ms. Liu is an accomplished pianist who received superior ratings at the Richmond Spring Festival and the National Piano Guild auditions; and WHEREAS, Ms. Liu has been active in her community as a bible study leader for a middle school youth group and as a group leader for an inner-city vacation bible school summer program; and WHEREAS, Ms. Liu was nominated by Virginia Senator John Warner and Congressman Eric Cantor to attend the United States Military Academy at West Point; and WHEREAS, Ms. Liu earned admission to that institution's rigorous military training program and will soon complete her first year; and WHEREAS, Ms. Liu's many accomplishments to date speak highly of her and reflect favorably on Chesterfield County and its schools, and her attendance at West Point adds further luster to her already glowing resume. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Ms. Jessamyn Liu, extends congratulations on her many accomplishments, and wishes her continued success at the United States Military Academy at West Point and in all her endeavors. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8.{~.1 .g. Subject: Recognizing Ernestine Mayfield, Buildings and Grounds Custodian, Upon Her Retirement, for Over 22 Years of Dedicated Service to the County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution Summary of Information: Staff requests the Board adopt the attached resolution recognizing Custodian Ernestine Mayfield for 22 years of service to Chesterfield County. Preparer: Francis M. Pitaro Title: Director Attachments: Yes ~ No ~0034 RECOGNIZING MS. ERNESTINE J. MAYFIELD UPON HER RETIREMENT WHEREAS, Ms. Ernestine J. Mayfield will retire May 1, 2003 after providing almost twenty-two years of dedicated and faithful service to Chesterfield County; and WHEREAS, Ms. Mayfield began her service July 20, 1981 as a custodian, in the Department of General Services, Building and Grounds Division; and WHEREAS, Ms. Mayfield has seen the county facilities grow from 500,000 square feet to 1,000,000 square feet of building space; and WHEREAS, Ms. Mayfield always performed her duties and responsibilities in an excellent manner and placed the welfare and safety of citizens and fellow county employees above her own personal comfort and feelings and will be missed by her fellow co-workers. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Ms. Ernestine J. Mayfield and extends appreciation for her twenty-two years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. 000035 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8.C.l.h., Subiect: Resolution Opposing the Location of the Sexually Violent Predators Program at the Southside Virginia Training Center County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Dinwiddie County and the City of Petersburg have requested that the County Board support opposing the location of the sexually violent predators program at Southside Virginia Training Center. The Dinwiddie Board of Supervisors and the Petersburg City Council have adopted resolutions to this effect; they are specifically asking the Board to consider the adoption of a similar resolution in opposition. The proposed location is near densely-settled residential areas; near commercial centers that are frequented by many customers from Petersburg, Dinwiddie, and Chesterfield; and near two elementary schools and across the street from a day care center. Additionally, the persons committed to the program pose a safety hazard to vulnerable patients housed at Central State Hospital. In addition to the safety concerns, the location of this program at SVTC will affect adversely the perception of Petersburg, Dinwiddie County, and the region, making it more difficult for us to attract quality businesses and residential developments. Quite simply, the SVP rehabilitation program should be located in a more remote, less densely-settled area in a facility that is specifically designed to securely house and appropriately treat the intended occupants. Preparer: Bradford S. Hammer Title: Deputy County Administrator Attachments: Ycs -~No RESOLUTION OPPOSING THE TEMPORARY LOCATION OF THE VIRGINIA SEXUALLY VIOLENT PREDATOR PROGRAM AT THE SOUTHSIDE VIRGINIA TRAINING CENTER WHEREAS, On April 2, 2003, the Honorable Mark R. Warner, Governor of the Commonwealth of Virginia, signed into law HB2445/SBl149, this law amending Sections 37.1-70.1, et seq., of the 1950 Code of Virginia, as amended, such law which, among other things, places responsibility for the control, care, and treatment of certain persons with mental abnormalities or personality disorders upon the Department of Mental Health, Mental Retardation and Substance Abuse Services (the Department); and WHEREAS, this law also redefines sexually violent offenses to include forcible sexual offenses committed prior to July 1, 1981, involving sodomy, object sexual penetration and aggravated sexual battery; and WHEREAS, sexually violent predators are further defined as persons with qualifying offenses who, because of mental abnormalities or personality disorders, have difficulty controlling their predatory behavior which makes them likely to engage in sexually violent acts; and WHEREAS, the Department has confirmed that the Southside Virginia Training Center, located in Dinwiddie County, Virginia, has been identified as the temporary location for the Sexually Violent Predator Program (the Proposed Facility); and WHEREAS, the location of the Proposed Facility is immediately adjacent to the western corporate boundary of the City of Petersburg; and WHEREAS, the Proposed Facility's location is within close proximity to densely populated residential neighborhoods in both Dinwiddie County and the City of Petersburg; and WHEREAS, the buildings at the location of the Proposed Facilities were not constructed for the purpose of housing, in a secure manner, those individuals who will be placed in the custody of the Department under the Sexually Violent Predator Program; and WHEREAS, those individuals who are presently residents of the Southside Virginia Training Center and the neighboring Central State Hospital, because of their particular disabilities, will be especially vulnerable to attacks from sexually violent predators housed at the Proposed Facility; and WHEREAS, while the decision by the Department to locate the Proposed Facility at the Southside Virginia Training Center may have been an expedient response to the new legislation, it has failed to recognize the inappropriateness of such a location, especially considering the substantial negative impact the location will have on an area of the Commonwealth already overburdened with the presence of similar governmental facilities and the resulting requirements to provide related services by the jurisdictions proximate to such facilities; NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Chesterfield County, that, for the reasons stated above, it hereby documents its strong objection to the location by the Department of Mental Health, Mental Retardation and Substance Abuse Services of the Sexually Violent Predator Program at the Southside Virginia Training Center, Dinwiddie County, Virginia. BE IT FURTHER RESOLVED that the Clerk to the Board of Supervisors is hereby directed to forward a true and certain copy of this Resolution to the Governor of the Commonwealth, to the County's delegation to the General Assembly of Virginia, and to the Commissioner of the Department of Mental Health, Mental Retardation and Substance Abuse Services. BE IT FURTHER RESOLVED that the County Administrator, the County Attorney and other appropriate administrative staff are hereby directed to take such additional action as will support the Board's position on this matter. 000038 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 4 Meeting Date: May28, 2003 Item Number: 8.C.l.i. Subiect: Resolution, Appropriation and Transfer of Funds for Ashton Park Business Center Phase 3 Industrial Access Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached resolution asking the Virginia Department of Transportation (VDOT) to approve industrial access funds, appropriate $445,160 in anticipated V-DOT reimbursements, and transfer $97,580 from the Industrial Access Account, and authorize staff to award a bid for road construction to lowest responsible bidder up to $450,000 for the extension of Ashton Park Drive to serve the Ashton Park Business Center Phase 3. Summaryofinformation: Goodrich River Tract Trust and Devon USA LLC (the ~developers") have advised the County of its intention to construct a new industrial park off of Ashton Park Drive (see attachraent). The developers have asked the County to seek VDOT industrial access funds so that an access road can be constructed to the park. Under the VDOT Industrial Access program, the County can receive up to $300,000 in unmatched VDOT funds (10% of the qualifying capital investment up to $3,000,000) for the construction of industrial access roads. The County may request up to $150,000 in supplemental funds (5% of the (Continued on next page) Preparer: R.J. McCracken Title: Agen555 Attachments: Yes No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Summary of Information: (Continued) capital investment above $3,000,000) provided the funds are matched on a dollar-for-dollar basis from other than VDOT funds. Before VDOT will authorize the industrial access funds, the qualifying capital investment must be under firm contract or the County must provide VDOT a surety bond guaranteeing that the investment will occur within five years of the Commonwealth Transportation Board's allocation of the industrial access funds. VDOT funds can only be used for engineering and access road construction. Right-of-way acquisition and utility adjustments must be financed from other than industrial access funds. The County usually requests industrial park developers to prepare construction plans and environmental studies, donate right-of-way, and provide surety bonds for new industrial access roads. The County or developer pays the cost for utility adjustments and provides the matching funds. Either VDOT or the County will construct the road depending on the specifics of each request. The preliminary cost estimate for constructing the Ashton Park Business Center Phase 3 access road is $590,320. The developers have indicated they expect to develop sufficient qualifying capital investment within five years to justify the maximum V DOT industrial access fund allocation. The developers have agreed to share, equally with the County, the required $145,160 local match. The developers have also agreed to provide a $518,000 surety guaranteeing the capital investment will be made within VDOT's five year time limit. The developers have agreed to prepare the road construction plans, dedicate the right-of-way necessary for the access road, and be responsible for all utility adjustments and the wetland mitigation for the project. RECOMM~NDA?ION: Staff recommends the Board take the following actions: Adopt the attached resolution requesting VDOT to approve industrial access funds for the Ashton Park Business Center Phase 3 Industrial Access Project. The resolution guarantees VDOT that the County will provide the necessary right-of-way, utility adjustments, and surety for the project. o Appropriate $445,160 in anticipated VDOT reimbursements for the construction of the access road. Transfer $72,580 from the Industrial Access Account to the project for matching funds. (The $72,580 developer match contribution will be appropriated in the FY03 year end agenda item.) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 Summary of Information: (Continued) o o Transfer $25,000 from the Industrial Access Account to the project for the Capital Investment Surety cost. Authorize the County Administrator to enter into the necessary County/VDOT/Developer construction agreements/contracts, permits, and surety agreements, acceptable to the County Attorney, in order to have the access road constructed. Authorize staff to advertise a road construction contract for the access road and award a contract for Ashton Park Business Center Phase 3 Industrial Access Road to the lowest responsible bidder up to $45O,0OO. Accept the right-of-way for the access road and authorize the County Administrator to sign the deed. District: Bermuda CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Meeting Date: May 28, 2003 Budqet and Management Comments: This item requests the Board to appropriate $445,160 in anticipated Virginia Department of Transportation (VDOT) reimbursement and transfer $97,580 from the Industrial Access Account to enable a bid award for road construction for the extension of Ashton Park Drive in the Ashton Park Business Center. Sufficient funds are available in the Industrial Access Account to cover this transfer for the extension of Ashton Park Drive. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement WHEREAS, Goodrich River Tract Trust and Devon USA LLC developers") plan to construct a new industrial park off of Ashton Park Drive; and ( "the WHEREAS, the property on which the park will be located requires the extension of Ashton Park Drive in order to have adequate access; and WHEREAS, the developers expect to have qualifying industries, satisfying VDOT's capital investment requirement, constructed in the park within five (5) years of the Commonwealth Transportation Board's allocation of funds for the construction of an access road to the property; and WHEREAS, Chesterfield County hereby guarantees that the necessary right-of-way and utility adjustments for the new access road will be provided at no cost to the Virginia Department of Transportation (VDOT); WHEREAS, Chesterfield County acknowledges that the State Environmental Review Process (SERP) must be completed prior to any construction activity on this project as a condition of the use of the Industrial, Airport and Rail Access Fund. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby requests the Commonwealth Transportation Board to provide industrial access funding to construct an adequate road to the industrial park. BE IT FURTHER RESOLVED, that the Chesterfield Board of Supervisors hereby agrees to provide a surety acceptable to VDOT, to guarantee sufficient qualifying capital investment will occur within five (5) years of the Commonwealth Transportation Board's allocation of industrial access funds for the access road. BE IT FURTHER RESOLVED, that the Chesterfield County Board of Supervisors hereby agrees that the new roadway so constructed will be added to and become a part of the Secondary System of Highways. ASHTON PARK BUSINESS CENTER PHASE 3 INDUSTRIAL ACCESS PROJECT BUDGET ACCESS ROAD ESTIMATED COST Preliminary Engineering Environmental / Cultural Resource Studies Right-of-Way Utility Adjustments Access Road Construction Construction Contingency Construction Administration and Inspection Mitigation Capital Investment Surety Cost TOTAL: * Developer Responsibility $ O* O* O* O* $450,268 $90,052 $50,000 O* $25,000 $615,320 CAPITAL INVESTMENT SURETY Developer REVENUE ACCESS ROAD VDOT Unmatched VDOT Match County Match (IAF) County Capital Investment Surety Cost (IAF) ** Developer Match Total $518,000 $300,000 $145,160 $72,580 $25,ooo $72,580 $615,320 ** Developer Match, $72,580 contribution, will be appropriated on the FY03 year-end agenda item. LOCATION MAP ASHTON PARK FILTRONA P'I~OPOSED ACCESS ROAD ,i CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: May 28, 2003 Item Number: 8.C,2.a. Subject: Set a Public Hearing to Consider the Tax Exemption Request of First Tee Chesterfield County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for June 18, 2003 to consider the tax exemption request of First Tee Chesterfield. Summary of Information: Under Virginia law, property used by its owner for religious, charitable, patriotic, historical, benevolent, cultural or park and playground purposes may be classified as exempt from taxation. Prior to 2003, only the Virginia General Assembly could classify such property as exempt, and before doing so, the governing body of the locality in which the property is located was given the opportunity to adopt a resolution supporting or refusing to support the tax exemption request. In December 2002, the Board considered such a tax exemption request of First Tee Chesterfield and voted unanimously to support the request before the General Assembly. At the time that the Board considered the request of First Tee, the voters of the State of Virginia had approved a constitutional amendment transferring the authority for classifying properties as exempt to Preparer: Steven L. Micas Attachments: Yes ~-~ No Title: County Attorney 0505:61499.1 0000 9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 localities, and the Board was advised that if the General Assembly adopted a statute implementing the constitutional amendment, then First Tee's tax exemption request would come back to the Board for consideration. The General Assembly did pass such a statute, and that statute was signed into law by the Governor in April, 2003. Accordingly, the Board should now schedule a public hearing to consider the request of First Tee Chesterfield for tax exemption for its personal property effective for the 2003 tax year. Under the new authority granted by the General Assembly, the Board is required to consider the following information as part of its determination as to whether to grant the requested exemption: 1. First Tee is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. First Tee does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of First Tee is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of Richmond First Tee inures to the benefit of any individual; 5. First Tee provides services for the common good of the public; 6. First Tee does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office; and 7. First Tee's tangible personal property has been assessed for tax year 2003 at $172,362 and would generate $6,806.90 of County personal property tax. This information is consistent with First Tee's status as a charitable, benevolent organization that is eligible for the tax exemption which it is requesting. In addition, the Board has established its own policy for tax exemption requests which provides as follows: 1. The Board will not consider a real estate tax exemption that exceeds $5,000 annually. The $5,000 limit does not apply to personal property tax exemption requests such as First Tee's, since personal property values depreciate; 2. The Board will only consider tax exemptions for property actually used for charitable or beneficial purpose; 3. The Board will only consider tax exemption requests from organizations that are in compliance with all County laws and regulations, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 including but not limited to building, tax and zoning codes; and 4. Organizations must submit complete applications to the County by August 1 and tax exemption requests will be considered at a single public hearing. Staff has reviewed First Tee's application and it meets all of the criteria set forth in the Board's policy. 0505:61499.1 00004 F rSt' Tee Richmond Board of Directors Fred Tattersall President Darcy ©man Treasurer Scott Bernard Ralph Bolling Cliff Cutchins Lester George Vinny Giles Bill Goodwin Mike Hott Calvin Jamison Boodie MeGurn Lane Ramsey Bobby [ 7krop Robert Wrenn April 30, 2003 Stylian P. Parthemos, Esquire Senior Assistant County Attorney County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 Dear Mr. Parthemos: Thank you for your letter dated April 21, 2003. On behalf of Richmond First Tee, I am hereby requesting the assistance of your office and support of the Board of Supervisors to designate our organization's business tangible personal property as exempt from taxation by the Virginia General Assembly. Richmond First Tee is a publicly supported, non-stock, non-profit corporation. The charitable mission of Richmond First Tee is five-fold: · To teach children of all races and economic backgrounds in the Richmond area the joy of golf and its lessons in integrity and other behavior skills by the opportunity to participate in golf programs; · To offer access to a golf club where children can be taught the game of golf and be provided equipment, when needed; · To link junior golf programs with other children's organizations such as scouting, boys and girls clubs and the YMCA; · To encourage family togetherness and opportunities for young people to interact with adult mentors through golf outings; and, · To establish partnerships with local governments to provide publicly accessible, recreational golfing facilities for area citizens. Richmond First Tee leased and developed public park property in the County of Chesterfield's Ironbridge Park to offer the services and programs described above. The golfing operations and youth programs at the Ironbridge Park site are known as First Tee Chesterfield. In 2002, over 1200 children were exposed to the First Tee curriculum at the Chesterfield course and 263 of them were certified through the Life Skills Program. This public facility also served 22,000 adult and 6,500 youth rounds. 6802 Paragon Place, Suite 200, Richmond, VA 2323o-1655 8o4-aa9-2663 Fax 8o4-673-2943 Stylian P. Parthemos, Esquire April 30, 2003 Page Two The following information concerning Richmond First Tee is provided for your consideration. 1. Richmond First Tee has received an exemption from federal income taxation pursuant to Section 501(c)(3) of the Internal Revenue Code of 1986. The organization' s tax identification number is 54-1886298. 2. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to Richmond First Tee for use on the organization's property. In fact, the organization's lease with the County of Chesterfield explicitly restricts the use of alcohol at the site because of its location within the public park. 3. No director of Richmond First Tee is paid any compensation for service in such position with the corporation. 4. No part of the net earnings of Richmond First Tee inures to the benefit of any individual. 5. Richmond First Tee provides services for the common good of the public. 6. No part of the activities of Richmond First Tee involves carrying on propaganda or otherwise attempting to influence legislation. The corporation does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. We appreciate your attention to this request. We understand that a public hearing for the Board of Supervisors to consider this will be scheduled. We are glad to provide the County with additional information to help evaluate this exemption request, including an updated and itemized description of property owned by Richmond First Tee, which is used primarily in the operations and maintenance of the golfing facility. Thank you for your assistance with this matter. Should any additional information be required, I can be reached at my office 289-2663. Sincerely, . President cc: Lane Ramsey 000043 Internal Revenue Service Director, EO Rulings & Agreements P.O. Box 2508 Cincinnati, OH 45201 Date: March 7, 2003 RICHMOND FIRST TEE 6802 PARAGON PL STE 200 RICHMOND, VA 23230 Department of the Treasury Employer Identification Number: 54-1886298 Document Locator Number: 17053-060-77506-3 Toll Free Number: 877-829-5500 FAX Number: 513-263-3756 Acknowledgement of Your Request We received your Form 8734, Support Schedule for Your Advance Ruling, or other information regarding your public support status. When communicating with us, please refer to the employer identification number and document locator number shown above. Your tax exempt status under section 501(c)(3) of the Internal Revenue Code remains in effect. What Happens Next? The information you submitted was entered into our computer system at our processing center in Covington, Kentucky, and has been sent to our Cincinnati office for initial review. We approve some cases based on this review. If this is the case, you will receive a letter stating that you are a publicly supported organization. If the review indicates that additional information or changes are necessary, your case will be assigned to an Exempt Organization Specialist in Cincinnati who will call or write you. We assign cases in the order we receive them. If the additional information indicates that you meet one of the public support tests, you will receive a letter stating that you are a publicly supported organization. If the public support tests are not met, we will send you a letter re-classifying you as a private foundation. That letter will tell you why we believe you do not meet the public support tests, and will include a complete explanation of your appeal rights. How long will this process take? Normally, you may expect to hear from us within 120 days. If you do not, you may call our toll free number between the hours of 8 a.m. and 6:30 p.m. Eastern Time. Please have your identification numbers available so that we can identify your case. If you would rather write than call, please include a copy of this notice with your correspondence. Notice 3369 (cg) - (Rev. 12/2000) INTERNAL REVENUE SERVICE DISTRICT DIRECTOR P. O. BOX 2508 CINCINNATI, OH 45201 Date: ~P~ 2 2 1999 RICHMOND FIRST TEE C/O FRED T TATTERSALL 6802 PAR3tGON PLACE SUITE 200 RICHMOND, VA 23230-1655 DEPARTMENT OF THE TREASURY Employer Identification Number: 54-1886298 DLN: 17053331029028 Contact Person: KEVIN KAHMANN Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Foundation Status Classification: 509 (a) (1) Advance Ruling Period' Begins: February 26, 1998 Advance Ruling Period Ends: December 31, 2002 Addendum Applies: No ID~ 31081 Dear Applicant: Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3). Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be.a publicly supported organization described in sections 509(a) (1) and 170(b) (1) (A) (vl) . Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a) (1) or 509(a) (2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make a final determination of your foundation status. If we publish a notice in the Internal Revenue Bulletin stating that we Letter 1045 (DO/CG) 00 J045 -2- RICHMOND FIRST TEE will no longer treat you as a publicly supported organization, grantors and contributors may not rely on this determination after the date we publish the notice. In addition, if you l°se your status as a publicly supported organi- zation, and a grantor or contributor was responsible for, or was aware of, the act or failure to act, that resulted in your loss of such status, that person may not rely on this determination from the date' of the act or failure to act. Also, if a grantor or contributor learned that we had given notice that you would be removed from classification as a publ~.cly supported organization, then that person may not rely on this determination as of the date he or she acquired such knowledge. If you change your sources of support, your purposes, character, or method of operation, please let us know so we can consider the effect of the change on your exempt status and foundation status. If you amend your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, let us know all changes in your name or address. As of January 1, 1984, you are liable for social security taxes under the Federal Insurance Contributions Act on amounts of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the pri- vate foundation excise taxes under Chapter 42 of the Internal Revenue Code. However, you are not automatically exempt from other federal excise taxes. If you have any questions about excise, employment, or other federal taxes, please let us know. Donors may deduct contributions to you as provided in section 170 of the Internal Revenue Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Donors may deduct contributions to. you only to the extent that their contributions are gifts, with no consideration received. Ticket purchases and similar pal~ments in conjunction with fundraising events may not necessarily qualify as deductible contributions, depending on the circumstances. Revenue Ruling 67-246, published in Cumulative Bulletin 1967-2, on page 104, gives guidelines regarding when taxpayers may deduct payments for admission to, or other participation in, fundraising activities for charity. You are not required to file Form 990, Return of Organization Exempt From Income Tax, if your gross receipts each year are normally $25,000 or less. If you receive a Form 990'package in the mail, simply attach the label provided, check the box in the heading to indicate that your annual gross receipts are normally $25,000 or less, and sign the return. Because you will be treated as a public charity for return filing purposes during your entire advance ruling period, you should file Form 990 for each year in your advance ruling period that you exceed the $25,000 filing threshold even if your sources of support do not satisfy the public support test specified in the heading of this letter. Letter 1045 (DO/CG) RICHMOND FIRST TEE -3- If a return is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. A penalty of $20 a day is charged when a return is filed late, unless there is reasonable cause for the delay. However, the maximum penalty charged cannot exceed $10,000 or 5 percent of your gross receipts for the year, whichever is less. For organizations with gross receipts exceeding $1,000,000 in any year, the penalty is $100 per day per return, unless there is ~easonable cause for the delay. The maximum penalty for an organization with gross receipts exceeding $1,000,000 shall not exceed $50,000. This penalty may also be charged if a return is not complete. So, please be sure your return is complete before you file it. You are not required to file federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T, Exempt Organization Business Income Tax Return. In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. You are required to make your annual return available for public inspection for three years after the return is due. You are also required to make available a copy of your exemption application, any supporting documents, and this exemption letter. Failure to make these documents available for public inspection may subject you to a penalty of $20 per day for each day there is a failure to comply (up to a maximum of $10,000 in the case of an annual return). You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, we will assign a number to you and advise you of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. If we said in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help us resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. Letter 1045 (DO/CG) 000047 RICHMOND FIRST TEE -4- If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. Sincerely yours, Enclosure (s : Form 872-C Letter 1045 (DO/CG) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8.C.2.b. Subject: Set Date for~ Public Hearing to Consider a Lease Agreement with A.T. Massey Coal Company, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Set date of June 18, 2003 for Public Hearing. Summary of Information: The County currently has a lease agreement with A.T. Massey Coal Company Inc. for a hangar with office space located at 7431 Airfield Drive at the Chesterfield County Airport. This lease will expire at midnight May 31, 2003. A new building lease needs to be executed. Staff recommends that a new lease be executed for a five-year period. The County Attorney has approved this lease agreement. For this lease agreement the County will receive $1,650.00 monthly from A.T. Massey Coal Company. Under Virginia law, the Board must hold a public hearing to lease County property. Staff recommends that the Board set the public hearing to consider this lease at its June 18, 2003, regular meeting. Preparer~ Steven J. Calabro Title:Director of Aviation Services At t achment s: Y¢$ No 0~J0049 "DRAFT" PIN No.: Easement No: AIRPORT SPACE LEASE AGREEMENT This Agreement, dated JUNE 18, 2003, by and between the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia, ("GRANTOR"), hereinafter referred to as Lessor and A. T. MASSEY COAL COMPANY~ INC., a Virginia Corporation, ("GRANTEE"), hereinafter referred to as Lessee. WHEREAS: Lessor is the owner of the Chesterfield County Airport situated in Chesterfield County, Virginia, hereinafter referred to as the airport: and WHEREAS: Lessor desires to lease to Lessee a portion of the Airport premises together with such fights and privileges as are set forth in this agreement. NOW THEREFORE, in consideration contained, Lessor and Lessee agree as follows: 1. LEASED PREMISES: Lessor of the mutual covenants and promises herein herby grants to Lessee the following, which collectively shall be referred to as the Leased Premises. a. USE OF AIRPORT: Lessee is herby granted the use, in common with others, space on based aircraft ramp area and land area in common with others as now designated and as hereafter may be designated from time to time by Lessor, for servicing of aircraft owned, or in the care and custody of Lessee for maintenance or repair. Lessee is granted the fight to use in common with others the public portions of the Airport including the ramp and temporary parking or stopping areas, subject to the general rules and regulations of the Lessor and the FAA or any successor agency now in force or as hereinafter may be made applicable. b. HANGAR, GROUNDS AND OFFICE SPACE: Lessor herby grants Lessee the exclusive use of the portion of the Airport premises described as follows: 0000,%0 "DRAFT" Airport hangar space (including office area) with a total of 11,000 square feet of space, more or less, and designated as 7431 Airfield Drive, Richmond, Virginia 23237. 2. RISK OF LOSS: Lessee agrees to indemnify and hold Lessor harmless from any and all claims of loss, injury or damage in connection with the occupancy of the hangar, offices and the parking, storing and moving of its aircraft upon Airport property except where such loss or damage is a result of the negligence of Lessor. 3. RIGHT OF INGRESS AND EGRESS: Lessee shall have at all times the full and free right of ingress to and egress from the premises and facilities referred to herein for Lessee, its employees, customers, passengers, guests and other invitees, except in the event of a fire, other casualty, or loss at the Airport or act of civil authority or natural disaster. Such right shall also extend to persons or organizations supplying materials or furnishing services to Lessee, to include vehicles, machinery and equipment reasonably required by such persons or organizations. 4. TERM: Subject to earlier termination as hereinafter provided, the term of this agreement shall begin on June 1, 2003, and end on May 31, 2008. Lessee may terminate this agreement without cause at any time during the term upon 90 days advance written notice and upon paying a full year's rent. 5. RENT: Lessee agrees to pay Lessor, during the term of this Lease the amount of One Thousand Six Hundred and Fifty Dollars ($1,650.00) each month, due and payable on the first day of each month, the first such payment to be due on June 1, 2003. The rent shall change annually by the amount of increase in the CPI -U (All items 1982-84= 100 ) from the previous year. In the event that this Lease does not commence on the first day of a calendar month, Lessee shall at the time of execution of this Lease pay that amount which represents the per diem rent for the remaining days of the first calendar month of the term. 6. RULES AND REGULATIONS: Lessee shall at all times during the term of this Lease observe and obey all laws, ordinances, rules and regulations now in force or as hereinafter may be promulgated pertaining to the operation of the Airport and its facilities, and the operation of aircraft -2- 00005 . "DRAFT" at the Airport and its facilities by the County, State and Federal governments and the agencies of each having jurisdiction thereover. The premises covered by this Lease may only be used for the storage of airplanes, the storage of tools and equipment relating to the use of said airplanes, and for office purposes. Lessee shall not use, or permit the demised premises, or any part of the demised premises to be used for any purpose other than the purpose for which the demised premises are leased under this lease agreement. No knowing use shall be made or permitted to be made of the demised premises or acts done which will violate any Airport rules, regulations, or minimum standards, or any other applicable federal, state, or local laws, rules or regulations. Lessee shall not store fuel, block a taxiway, or park any aircraft upon or in such a location as to interfere with Airport operations. Aircraft ramp and service equipment may be stored on the premises, but only in a manner and in such locations as approved by the Lessor, which approval will not be unreasonably withheld. Equipment repairs, except minor repairs, shall be performed inside a structure and not on the aircraft apron. 7. MAINTENANCE: Lessee agrees to keep the premises covered by this Lease and under its control in a clean and orderly condition at all times: Lessee shall keep such premises in as good repair as at the commencement of the term. At the end of the term, Lessee shall deliver up the premises in as good order and condition as they were at the commencement of this Lease, or may afterwards have been put in during the term of this Lease, reasonable use, wear and tear alone excepted. Lessee shall not discharge or permit to be discharged into the sewage system or storm system or upon the grounds, ramps or property of the Airport any oil, grease, detergents or other insoluble substance or substances that will or may tend to cause damage to such systems or property, nor shall Lessee discharge or permit to be discharged into the atmosphere any objectionable or harmful substance or substances that will or may tend to cause damage to the Airport environment; the Lessee shall not permit or suffer upon the Airport premises any act or thing deemed to be hazardous on account of fire, explosion, or other peril. 8. REPAIRS: Lessor shall make necessary repairs to the premises, at Lessor's sole expense, including but not limited to, repairs to the heating, cooling, plumbing or electrical -3- 00005, "DRAFT" systems, or repairs to the structure or roof. Lessee shall be responsible for maintaining, repairing and replacing all furniture, carpets, and wall surfaces located in or on leased property. 9. UTILITIES: Lessee shall provide, at Lessee's expense, all heating and air conditioning as conditions require, electricity, water, sewage and trash disposal, and janitorial services to and for the demised premises during the term of this Lease. 10. DAMAGE TO PREMISES: If the Lessee shall be prevented from using the premises covered by this Lease (except common areas) by reason of any action on the part of any County, State or Federal government, rendering same totally or partially untenantable, or any fire or other casualty not due to Lessee's negligence or negligence of Lessee's employees, agents or visitors, either the Lessor or Lessee shall have the right, upon written notice to the other, to terminate this Lease or the rent reserved or adjusted, according to the nature and extent of the injury sustained. In such case, the rent due under the terms of this Lease shall be abated until the premises shall have been put in proper condition for use by Lessee, or until the Lessee is permitted the use thereof by such agency. On request, Lessee agrees to immediately remove temporarily parked aircraft to a safe location. 11. INSURANCE: Lessee shall procure and maintain in force any and all insurance required by the State of Virginia and the Federal government and with a limit not less than the minimum specified by such State and Federal governments. Lessee's insurance company is to furnish Lessor a certificate of insurance additionally setting forth all pilot warranties, waiver of subrogation and direct sixty (60) day notice to Lessor of cancellation or non-renewal. Lessor shall be furnished with copies of all insurance policies obtained by Lessee in compliance with this requirement upon execution of this Lease. Lessee shall name Lessor as an additional insured on all policies. 12. RIGHT OF INSPECTION: Lessor and its agents shall have the right to park, move or store Lessee's aircraft, when in the discretion of the Lessor, or its agents, such parking, moving or storing is necessary for the efficient operation of the Airport. Lessee shall permit Lessor, and the agents and employees of Lessor, to enter into and upon the demised premises at all reasonable times and upon 24 hours notice, for the purpose of inspecting the premises, or for the purpose of posting -4- "DRAFT" notices of non-responsibility for alternations, additions or repairs, without any rebate of rent, and without any liability to Lessee for any loss of occupation or quiet enjoyment of the premises occasioned by the entry. 13. ALTERATIONS AND IMPROVEMENTS: Lessee shall not make any alteration or addition to the premises without the consent of Lessor or its agent being first obtained in writing. All alterations, changes and improvements built, constructed or placed on the demised premises by Lessee, with the exception of fixtures removable without damage to the premises and movable personal property, shall unless otherwise provided by written agreement between Lessor and Lessee, become the property of the Lessor and remain on the demised premises at the expiration or sooner termination of this Lease. 14. ASSIGNMENT AND SUBLETTING: Lessee shall not assign, transfer or set over this Lease, or sublet, or grant any concession or license to use the demised premises or any part thereof. 15. SURRENDER OF POSSESSION: On the expiration or other termination of this Lease, Lessee's right to use of the premises described herein shall cease, and Lessee shall immediately vacate the premises. Except as otherwise provided in this Lease, all property placed on the premises by Lessee shall remain the property of Lessee. Any and all property not removed by Lessee prior to twenty-one (21) days after expiration or termination of this Lease shall thereupon become a part of the land on which it is located and title shall thereupon vest in Lessor. 16. HOLDOVER BY LESSEE: Should Lessee remain in possession of the demised premises with the written consent of Lessor after the expiration of this Lease, a new tenancy from month to month shall be created between Lessor and Lessee which shall be subject to all the terms and conditions hereof but which shall be terminable by five (5) days written notice served by either Lessor or Lessee on the other party. 17. DEFAULT: If any default is made in the payment of rent, or any part thereof, or if any default is made in the performance of or compliance with any other term or condition hereof, this Lease, at the option of Lessor, shall terminate and be forfeited and Lessee shall have no further rights -5- "DRAFT" hereunder, and Lessor or its agent may re-enter the demised premises and remove all property therefrom. Lessee shall be given written notice of any default or breach, and termination and forfeiture of the Lease shall not result if within fourteen (14) days of such notice being given, Lessee has given its assurance in writing that such default or breach will be cured and Lessee has in fact corrected the default or breach within ninety (90) days of such notice being given. 18. INTEREST: Lessee agrees to pay interest at the rate of twelve percent (12%) per annum (1% per month) on the outstanding principal balance of any amount of rent which is in default. 19. UTILITIES: Lessee shall fully and promptly pay for all water, gas, trash removal, heat, light, power, telephone service and other public utilities of every kind furnished to the premises throughout the term of this agreement and Lessor shall have no responsibility of any kind for any such utilities, except for damage or disruption to such utilities services caused by Lessor. 20. EFFECTIVE AGREEMENT: All the covenants, conditions and provisions in this agreement shall extend to and bind the legal representatives, successors and assigns of the respective parties thereto. As used herein, the singular includes the plural or vice versa as the case may be, and the use of any pronoun shall include the use of any other pronoun as may be necessary. 21. SEVERABILITY: This agreement shall be construed under the laws of the State of Virginia. Any action to enforce the provision of this Lease shall be brought in the circuit court of Chesterfield County. Any covenant, condition or prevision herein contained that is held to be invalid by any court of competent jurisdiction shall be considered deleted from this agreement, but such deletion shall in no way affect any other covenant, condition or provision herein contained so long as such deletion does not materially prejudice Lessor or Lessee in their respective rights and obligations contained in the valid covenants, conditions or provisions of this agreement. -6- 006055 "DRAFT" LESSOR: COUNTY OF CHESTERFIELD, VIRGINIA BY: COUNTY ADMINISTRATOR LESSEE: A. T. MASSEY COAL COMPANY, INC., a Virginia Corporation BY: (PRESIDENT/VICE-PRESIDENT) APPROVED AS TO FORM ASSISTANT COUNTY ATTORNEY EXEMPT FROM TAXATION PER VA CODE SECTION 58.1-811 A(3) COMMONWEALTH OF VIRGINIA CITY/COUNTY OF , to-wit: I, , a Notary Public in and for the City/County and State aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesaid BY: , (PRESIDENT/VICE-PRESIDENT) of A. T. MASSEY COAL COMPANY, INC., a Virginia Corporation, whose name is signed to the foregoing writing dated JUNE 18, 2003, and acknowledged the same before me. Given under my hand 19 My commission expires: NOTARY PUBLIC -v- t)00056 COMMONWEALTH OF VIRGINIA CITY/COUNTY OF I, "DRAFT" , to-wit: , a Notary Public in and for the City/County and State aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesaid LANE B. RAMSEY, COUNTY ADMINISTRATOR, whose name is signed to the foregoing writing dated JUNE 18, 2003, and acknowledged the same before me. Given under my hand 19 My commission expires: NOTARY PUBLIC -8- OOO057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 28, 2003 Item Number: 8.C.2.c. Subiect: Set Public Hearing for June 18, 2003 to Consider Amendments to Section 2-79 of the County Code to Expand Background Checks to Ail New Employees and Employees Who ~re Promoted or Transferred County Administrator's Comments: County Administrator: ~'~'~~~'~ ~ I Board Action Requested: The Board is requested to set a public hearing for June 18, 2003 to consider amendments to Section 2-79 of the County Code relating to background checks for County employees. Summary of Information: The County has a relatively new Security Office, which is administered by Robert Eanes. This office has initiated a number of security improvements. The Security Office and HRM initiated the expansion of the county's criminal background check policy. This was done in order to preserve the integrity of county government and the safety and well-being of citizens and all county employees. The County does not intend to employ individuals if they have demonstrated past conduct incompatible with service to the public. The attached ordinance will expand the existing ordinance, which applies only to employees and volunteers in juvenile services positions. Under the new ordinance, all applicants for employment with the County and those current Preparer: Karla J. Gerner Attachments: Ycs Title: Director, Human Resource Manaqement 0623: 61620.1 (61619. 1) No 000058 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 employees who are promoted or transferred to another department will be subject to a criminal background check. The administrative policy will be implemented detailing the procedure for the checks. The estimated annual cost of doing these additional background checks will be approximately $5,5OO. Under the ordinance and policy, no person shall be employed or retained for employment if the results of a background check show information which would adversely affect the applicant's ability to perform successfully the specific responsibilities of the position. In determining whether or not an individual's criminal background disqualifies the individual from employment with the County, the following factors will be considered: Ao E. F. G. The number of convictions in the applicant's/employee's past; The nature and seriousness of the offending conduct; How the past conduct relates to the particular functions of the job; The degree of public contact in the job; The length of time since the conviction; The circumstances of any conviction; The applicant/employee's employment history since the offending conduct; Rehabilitation of the individual; and How such conduct could affect the integrity of the workplace. OO0059 0623: 61620.1 (61619.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 2-79 RELATING TO BACKGROUND CHECKS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 2-79 of the Code of the County o[' Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 2-79. Personnel background searches. (a) In addition to other background searches authorized by local, state, or federal law, the county administrator and his designees are authorized to conduct (1) criminal history record searches and (2) sex offender and crimes against minors registry searches for all applicants for full and benefits eligible part time positions with the county and all employees who are being promoted to a position in their own or another department or applying for a transfer to a position in another department. (-a-) (b) In addition to other background searches authorized by local, state or federal law, the county administrator and his designees are authorized to conduct (1) criminal history record searches (2) sex offender and crimes against minors registry searches and (3) child protective services central registry searches on full-time and part-time county employees who provide services to juveniles or who provide maintenance services at county schools, and applicants for county employment, both full-time and part-time, who will hold such positions and who have received a conditional offer of employment. wJ~'~ (c) In addition to other background searches authorized by local, state or federal law, the county administrator and his designees are authorized to conduct (1) criminal history record searches (2) sex offender and crimes against minors registry searches on volunteers for county departments who will provide services to juveniles, and volunteer rescue squads. (c~--)(d) The county administrator is authorized to identify employee and volunteer positions which meet the criteria of subsection (a) Lb_) and (-b-) (c) and to incorporate such list into an administrative policy which implements the provisions of this section. Such administrative policy shall indicate whether such searches shall be universal or random and shall identify consequences for past behavior. (-4) (e) All employees, volunteers and applicants identified in subsections (a), (b), o~ (c)~ or (d) shall execute, as a condition of employment or service, the necessary documents to permit the searches described in this section and shall cooperate with all agencies providing information. (-e-).(__Q Any employee disciplined as a result of a background search may grieve such discipline in accordance with the county grievance procedure. 0623:61619.1 1 000060 (4) Lg) In the interest of public welfare and safety it is necessary to determine whether the past criminal or protective services conduct of each person described in subsections (a). an~ (b), and (c) is compatible with the nature of each person's employment. (2) That this ordinance shall become effective July 1, 2003. 0623:61619.1 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subject: May 28, 2002 Item Number: 8.C.2.d. Set Public Hearing to Consider Revisions to the Zoning Ordinance Relative to Landscaping County Administrator's Comments: County Administrator: Board Action Requested: The Planning Commission and staff recommend the Board of Supervisors set a public hearing for June 18, 2003, to amend the Zoning Ordinance relating to landscaping requirements. Summary of Information: In June of 2002, staff began working with a broad based committee of citizens, developers, landscape consultants and industry representatives to perform a thorough review of our current landscape standards that have been in place since 1989. Subsequent discussions occurred with the development community and the Chesterfield Chamber of Commerce. Support for the changes has occurred through all of these meetings. The Planning Commission has held a public hearing and recommends approval of amendments to the Zoning Ordinance. Highlights of the amendments are: · Initial planting sizes of large maturing trees and shrubs are reduced with further reductions allowed for using native plants. · Increased tree save requirements in setbacks along roads. Preparer: Thomas E. Jacobson Attachments: Title: Director of Planninq Yes [-~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 · New landscaping is required to be re-inspected after one year to assure proper maintenance and success of landscaping. · Changed perimeter landscaping requirements to improve visibility needs and be consistent with urban development. · Require visible stormwater basins to be treated aesthetically. · Allow split zoned property to have buffers on residential zoned portion of parcel. 000063 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY REPEALING SECTION 19-225 AND AMENDING AND RE-ENACTING SECTIONS 19-105, 19-111, 19-264, 19-505, 19-516, 19-517, 19-518, 19-519, 19-520, 19-521, 19-522, 19-523, 19-582, 19-583, 19-584, 19-593, 19-601 AND 19-602 RELATING TO LANDSCAPING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-225 of the Code o£ the County 0£ Chesterfield, 1997, as amended, is repealed andSections 19-105, 19-111, 19-264, 19-505, 19-516, 19-517, 19-518, 19-519, 19-520, 19-521, 19-522, 19-523, 19-582, 19-583, 19-584, 19-593, 19-601 and 19-602 are amended and re-enacted to read as follows: Sec. 19-105. Required conditions. The purpose and goal of the following conditions is to create developments that protect against overcrowding, undue density of population, obstruction of light and air and that are attractive, convenient and harmonious. To this end, buildings should be designed to impart harmonious proportions and to avoid monotonous facades or large bulky masses. Townhouse buildings should possess architectural variety but enhance an overall cohesive residential character. Character should be achieved through the creative use of design elements such as balconies and/or terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied rooflines or other appurtenances such as lighting fixtures and/or planting. Townhouse rows of more than six units shall be clustered and employ sufficient variety of setbacks between units to avoid monotonous facades and bulky masses. The conditions specified in this section shall be met in the R-TH District, except as noted in section 19-106: OOO (1) Frontage on public street. All lots shall have frontage on a public street, or access thereto by common right-of-way within 500 feet. Townhouse lots not fronting on a public street shall front on paved accessways designed and constructed in accordance with VDOT paving specifications for subdivisions and secondary roads. All public and private streets within an R-TH proiect shall install street trees in conformance with Sec. 19-518(h) Street trees. 000 Sec. 19-111. Required conditions. The purpose and goal of the following conditions is to create a development which protects against overcrowding, undue density of population, obstruction of light and air, and which is attractive, convenient and harmonious. To this end, buildings should be designed to impart harmonious proportions and to avoid monotonous facades or large bulky masses. Buildings should possess architectural variety but enhance an overall cohesive residential character. 1923:60721.2 1 05/21/03 2:05 p.m. OOOO~4 Character shall be achieved through the creative use of design elements such as balconies and/or terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied roof lines or other appurtenances such as lighting fixtures and/or planting. The conditions specified in this section shall be met in the R-MF District except as specified in section 19-112. (d) (g) 000 Setbacks from roads and property lines. All structures shall be set back a minimum of 25 feet from interior private driveways. If the structure is 48 feet or more in height, the setback may be reduced to 20 feet where adjacent to a fire lane. Structures shall be set back at least 15 feet from any parking space and at least 50 feet from any proposed fight-of-way. All structures shall be set back a minimum of 50 feet from all property lines, unless adjacent to another multifamily residential district, in which case a minimum setback of 30 feet shall be maintained. All perimeter yards shall be planted per the requirements of Perimeter landscaping C. Apartment buildings constructed along an adjacent or internal public road shall front that road. 000 Driveways and parking areas. All roads, driveways and parking areas shall have concrete curbs and gutters, and the requirements for surface parking area landscaping per Section 19-519 shall be met. All private driveways and parking areas shall be at least 15 feet from the right-of-way of any existing or proposed public road except for those roads indicated on the comprehensive plan as major arterials, where the setback shall be increased to 50 feet. In all cases, these setbacks are subject to the provisions of section 19-555 of the Development Standards Manual. 000 DIVISION 2. BLT~r~ ^ ,,rr~ ec~or:r:~T ~ar~r~rcTc, ^ '-PTa~Te RESERVED 1923:60721.2 05/21/03 2:05 p.m. 000065 (2) (7) \v} (2) 000 Sec. 19-264. Preparation and submission of site plans. (a) Site plans, or any portion thereof except landscape plans,; .... 1~A ........ ~;f6of ....... ~;fB'f ...... I~A ......... ;fl~ shall be ~enified by a state registered engineer, landscape ~chitect, architect or land surveyor as allowed by state 1923:60721.2 3 05/21/03 2:05 p.m. 000066 code. Landscape plans shall be prepared by a state registered landscape architect, nurseryman, or landscape designer. 000 Sec. 19-505. Measurement of yards. ooo (e) For purposes of determining yard setbacks, the setback shall be measured from a 160-foot right-of-way in those instances where 200-foot right-of-way has been dedicated to the county in the following locations: (1) Route 360, from Route 288 to the Amelia County line; (2) Route 10: a. From Irongate Drive to Courthouse Road; b. From Krause Road to Buckingham Street; c. From 1-95 to Hopewell corporate limits. Buildings, drives and parking within office, commercial and industrial districts: The minimum setback area for buildings, drives and parking areas along Route 360 and Route 10 as listed in this Section, located outside of buffers, floodplains, wetlands and RPAs shall be increased 1 square foot for each 1.1 square feet of minimum required side and rear yard area located outside of buffers, floodplains, wetlands and RPAs, so as to increase the minimum setback along these roads an additional 20 feet. Provided, however, the setback along these roads need not be increased by more than 90 percent of the amount of reducible side and rear yard area outside of buffers, floodplains, wetlands and RPAs. Side and rear yard setback area outside of buffers, floodplains, wetlands and RPAs may be reduced at a ratio of 1.1 square feet for each. OOO Subdivision III. Landscaping Secs. 19-516. Purpose and intent--Landscaping. A comprehensive landscaping program for each individual lot or parcel is essential for the visual enhancement of the county and to protect and promote the appearance, character and economic values of land. Whenever possible, maintenance of the existing topography is encouraged. The purpose and intent of such landscaping requirements is also to: (i) reduce the v;~;~,u;,,, visual impact of paved areas from adjacent properties and streets, (ii) moderate climatic effects, (iii) minimize noise and glare, (iv) enhance public safety by defining spaces to influence traffic movement, (v) reduce the amount of stormwater runoff~ an~ (vi) provide transition between neighboring properties, and (vii) promote environmental stewardship. 1923:60721.2 4 05/21/03 2:05 p.m. 00006? Secs. 19-517. Landscaping plan and planting requirements. (a) A At a minimum, a conceptual landscaping plan shall be submitted in conjunction with final site plan r-ea6~,~v approval. A detailed landscape plan must be submitted and approved prior to the release of a temporary certificate of occupancy. conceptual landscape plan is submitted for site plan approval, the plan shall show all site improvements including easements and rights of way, fire hydrant locations, and a conceptual site lighting layout if site is to be lit, and be drawn to scale. The plan shall include dimensions and distances of perimeter yards and buffers and related landscape requirements for each yard or buffer, interior parking lot areas, BMP areas, and other landscape requirements, and show general layout of existing and proposed trees and shrubs, designating them as large or small deciduous trees, evergreen trees, medium shrubs, and small shrubs/groundcovers. When a detailed landscape plan is submitted, all information required on the conceptual plan shall be shown, but specific plant species shall be shown for each of the general plant types, plant sizes shall be specified, and any details, notes, and any plan specific requirements shall be included. Plans submitted prior to land disturbance may be re-evaluated after completion of grading to determine quality of remaining trees, changes to slopes and/or drainage, or other issues that may affect the landscape design. If such a re-evaluation requires revisions to the approved landscape plan, a review fee shall not be applied. Secs. 19-518. Plant material specifications. (a) Quality: All plant materials shall be alive and in a healthy condition. Plant materials shall conform to the standards of the most recent edition of the "American Standard for Nursery Stock," published by the American Association of Nurserymen. (b) Minimum size standards: (1) Small deciduous trees: Small deciduous trees shall be of a species ~"; m .....crown spread of greater than 12 feet within a-vemge that reach a minimum o* 10 years. At the time of planting, a minimum caliper of at least two and one-half inches shall be required. If a native species is selected from the Chesterfield County Plant Materials List, the minimum caliper shall be reduced to two inches. Multi-stem plants shall be a minimum of 8 feet tall. (2) Large deciduous trees: Large deciduous trees shall be of a species u~,,; .... a-vem~ that reach a minimum mamr-e crown spread of greater than 30 feet within 20 years. At the time of planting, a minimum caliper of at least thr-~ two and one- half inches shall be required. If a native species is selected from the Chesterfield County Plant Materials List, the minimum caliper shall be reduced to two inches. Multi-stem plants shall be a minimum of 10 feet tall. (3) Evergreen trees: Evergreen trees shall be of a species that will reach a minimum height of 18 feet within 20 years. At the time of planting, A a minimum height of 1923:60721.2 05/21/03 2:05 p.m. 5 00606S five seven feet at the time ^e ~--*:-- v, v ........ ~, shall be required. If a native species is selected from the Chesterfield County Plant Materials List, the minimum height shall be reduced to six feet. (4) Medium shrubs: Medium shrubs shall be of a species that reach a minimum height of 3 feet in 5 years. A minimum height of ~ eighteen inches shall be required at the time of planting. (c) Landscaping design: Generally, planting required by this subdivision should be in an irregular line and spaced at random, except where otherwise indicated in any applicable, officially adopted plans and guidelines for landscaping. Clustering of plants and tree species shall be required to provide a professionally acceptable composition and mix of vegetation. Decorative walls and fences may be integrated into any landscaping program. The use of such walls or fences, having a minimum height of three feet, may reduce the amount of required plant materials as determined at the time of site or schematic plan approval. (d) Tree preservation: Whether parcels are developed or undeveloped, tat/reservation of existing trees and shrubs within required setbacks along public roads and required buffers shall be maximized to provide continuity and improved buffering and to minimize new landscaping that needs watering, r~ ....~ ,,,~ ............ · ...... :a ........... ,,,~,~,~o, ,,,,j All ~'~ ..... v ................. J ,'~ v ...... trees ~;,h, ;,~,~, ........ ~ :- ~'~:-~ located within the setback from a public right-of-way, shall be retained unless removal is necessary to accommodate vehicular access and/or utilities that run generally perpendicular through the setback, and which is approved through site, subdivision or schematic plan review with exact locations of access and utilities determined by the director of planning. Existing trees may have lower branches removed up to one third of the current height of each tree to provide visibility into the site. Any healthy existing tree or shrub may be included for credit towards this subdivision's requirements as long as credited existing vegetation is reasonably distributed throughout the length of the setback area. If any preserved tree or shrub that has been credited dies ,.,:th:, ,~,~ J ....~'~ .... , .... ~:^, pl ............... , ..... ,~ ................ one tree or shrub shall be anted for each tree or shrub lost. The removal of existing trees in required setbacks from public roads and buffers without written approval from the Planning Department shall result in two trees or shrubs being planted for each tree or shrub removed. All existing vegetation which is to be preserved on the site shall be shown on the required landscaping plan and grading and erosion control plans, or when there are groups of trees or shrubs, such groups may be outlined. Any existing trees to be removed shall be clearly delineated on the landscaping plan and grading and erosion control plan. Existing tree groups that are too dense to support healthy forest growth or setbacks that include diseased or dying trees shall be evaluated by the planning department at the request of the owner for trees that can be approved for removal. Land disturbance other than for access or utilities is allowed in setbacks along public rights-of-way, as long as the land disturbance is no closer to existing trees than is established by one foot of radius for a root protection zone for each inch of trunk diameter measured at four and one half feet above grade (dbh-diameter at breast height). However, under no circumstances shall the root protection zone be required to extend beyond the setback limits. All limits of land disturbance and tree protection around and in the setback shall be clearly documented on the landscape, grading and erosion control plans. 1923:60721.2 6 05/21/03 2:05 p.m. 000069 (e) Maintenance: The owner or his agent shall be responsible for the maintenance, repair and replacement of all required landscaping materials. All plant material shall be tended and maintained in a healthy growing condition and free from refuse and debris at all times. All landscaped areas shall be provided with a readily available water supply; except that in 1-2 or I-3 districts, a readily available water supply shall only be required in the setback along any public right-of-way, which accommodates or is intended to accommodate through traffic. Any of the following options may be used to eliminate part or all of the requirement for water availability to plant materials: (1) using plants specified as having a low water need in the Chesterfield County Plant Materials List, (2) plants located in stormwater management or BMP facilities, and/or (3) provide a continuous maintenance, watering, and replacement program for plant materials with a reputable landscape maintenance company for a minimum of three years. Prior to the end of a year after completion of landscaping, each site shall be inspected by the planning department to verify that existing and/or new landscaping is in a healthy growing condition. All unhealthy, dying or dead plant materials or pollarded trees shall be replaced during the next planting season. (f) Installation and bonding requirements: (1) All landscaping shall be installed in accordance with professionally accepted landscaping practices and procedures. Landscaped areas shall require protection from vehicular encroachment by such means as, but not limited to, wheel stops, concrete or bituminous curbs. (2) When landscaping is required, no certificate of occupancy shall be issued until the required landscaping is completed in accordance with the approved landscaping plan. When the occupancy of a structure is desired prior to the completion of the required landscaping, a temporary certificate of occupancy may be issued only if the owner or developer provides a form of surety satisfactory to the director of planning in an amount equal to the costs of completing the required landscaping. (3) All required landscaping shall be installed and approved by the first planting season following issuance of a temporary certificate of occupancy or the surety described above may be forfeited to the county. This requirement shall not preclude the phasing of landscaping programs for larger development projects, the timing of which shall be approved by the director of planning. (4) A form of surety shall also be provided in an amount equal to fifty percent of the installation cost to cover replacement of landscaping identified by the one year inspection by the planning department of all unhealthy, dying or dead plant materials or pollarded trees, and which shall be replaced during the next planting season. If a form of surety is provided for landscaping prior to the initial site landscaping, the surety may also state replacement landscaping is covered as noted above. Any project that requires a landscape materials cost of one thousand dollars ($1,000.00) or less shall not be required to post a landscape replacement bond. 1923:60721.2 05/21/03 2:05 p.m. 7 (5) The County may, at its discretion, establish a program in lieu of a replacement bond to ensure that all plants identified for replacement by the County's one-year inspection have been replaced. (g) Perimeter landscaping: Landscaping shall be required at the outer boundaries of projects and in the required yards of a lot, parcel or development, except when driveways or other openings may be required. There shall be different landscaping requirements in yards and parking areas, as identified herein and in the particular districts, which shall be provided as follows: (1) Perimeter landscaping A: ao At least one small deciduous tree for each 50 lineal feet and at least one evergreen tree for each 50 lineal feet; b. At least one medium shrub for each 20 lineal feet; and Co Low shrubs and ground cover used appropriately in tree and/or shrub beds (2) Perimeter landscaping B (option I): At least one large deciduous tree for each 50 lineal feet and at least one evergreen tree for each 30 lineal feet; b. At least one small deciduous tree for each 50 lineal feet; c. At least one medium shrub for each 15 lineal feet; and do Low shrubs and ground cover used appropriately in tree and/or shrub beds (3) Perimeter landscaping B (option II): ao Adjacent to a public road: A minimum An average three-foot high undulating berm with 3:1 maximum side slopes designed to provide topographical interest yet maintain reasonable visibility into parking areas; and installation of Perimeter Landscape B minus small deciduous trees. If overhead utility lines conflict with large deciduous trees, planting areas or islands shall be installed adjacent to the setback with a minimum size of 300 square feet per required tree. In this case, each tree may also be credited towards the surface parking lot tree requirements.; and bo Perimeter landscaping A. In side and rear yards between parcels zoned O, C or I: Large maturing deciduous trees generally spaced thirty-five feet on center with evergreen shrub hedgerows planted the length of adjacent parking areas that grow to or are maintained at a 3-4 foot height maximum. 1923:60721.2 05/21/03 2:05 p.m. OO00T:l. (4) Perimeter landscaping C (option I): (5) (6) (7) ao At least one large deciduous tree for each 50 lineal feet and at least one evergreen tree for each 30 lineal feet; b. At least one small deciduous tree for each 30 lineal feet; c. At least one medium shrub for each ten lineal feet; and do Low shrubs and ground cover used appropriately in tree and/or shrub beds Perimeter landscaping C (option II): ........................... ~, ............. ~ ...... , .... acent to a u c road: An average three-foot high undulating berm with maximum side slopes of 3:1 designed to provide topographical interest yet maintain reasonable visibility into parking areas; and installation of Perimeter Landscape B. If overhead utility lines conflict with large maturing deciduous trees, planting areas or islands shall be installed adjacent to the setback with a minimum size of 300 square feet per required tree. In this case, each tree may also be credited towards the surface parking lot tree requirements. bo ~.4~=~=.. ~.a .... ;-~ E In buffers: A minimum four-foot-high berm with 3:1 maximum side slopes and Perimeter Landscape B. Multiply Perimeter Landscape B as required for buffers fifty feet or wider. Perimeter landscaping D: a° At least one large deciduous tree for each 50 lineal feet and at least one evergreen tree for each 30 lineal feet; b. At least one small deciduous tree for every 50 lineal feet; At least one medium shrub for every five lineal feet; or continuous hedge forms for the entire lot width or a continuous picket fence for the entire lot width, no shorter than three feet and no taller than four feet, painted white or whitewashed; and do Low ground cover interspersed into tree and/or shrub beds ....... ,--~---~.~" Perimeter landscaping E: ao At least one large deciduous tree for each 50 lineal feet and at least one evergreen tree for each 30 lineal feet; 1923:60721.2 05/21/03 2:05 p.m. 9 (8) (9) (10) (11) (12) At least one small deciduous tree for every 30 lineal feet; At least one medium shrub for every five lineal feet; or continuous hedge forms for the entire lot width, no shorter than three feet at planting; or a continuous decorative wood or pvc fence, wrought-iron fence or brick wall for the entire lot width, no shorter than three feet and no taller than four feet; and d. Low shrubs and ground cover interspersed into tree and/or shrub beds Perimeter landscaping F: a. At least one large deciduous tree for each 50 lineal feet and at least one evergreen tree for each 30 lineal feet; b. At least one small deciduous tree for every 30 lineal feet; c. Continuous hedge forms for the entire lot width, no shorter than three feet at planting; or a continuous wood screening fence or masonry screening wall constructed of ~',.,.. ....... o.._..~ .......~.....o~'4~ ..... ..o.~..,4 ;,,,,, the buildings for the entire lot width, no shorter than five feet and no taller than six feet; and d. Low shrubs and ground cover interspersed into tree and/or shrub beds reasonably ,4; Perimeter landscaping G: a. At least one large deciduous tree for each 50 lineal feet; b. Continuous evergreen hedge forms that grow to or are maintained at a 3-4 foot height maximum planted along the entire length of parking lot areas; c. Low shrubs and ground cover interspersed into tree and/or shrub beds Perimeter landscaping I-1: a. At least one large deciduous tree for each 50 lineal feet. Perimeter landscaping I: a. At least one and one-half (1.5) times perimeter landscaping C (option I). Perimeter landscaping J: a. One large deciduous tree generally spaced at 35 feet on center, and 1923:60721.2 05/21/03 2:05 p.m. 10 000073 A double staggered hedgerow of evergreen medium shrubs for the full length of all parking areas, and c. Low shrubs and/or groundcovers in planting beds at entrances. During plan review, the director of planning may consider, at his option, other planting alternatives to Perimeter landscaping J based upon reduced averaged setbacks, utility conflicts, and/or signage visibility. (h) Street trees: During the subdivision process, required street trees shall be shown on a plan showing the proposed tree locations, species and caliper, and submitted to and approved by the director of planning and VDOT. The street tree plan shall be submitted as a part of the construction plans. (1) Unless otherwise required, trees at a maximum spacing of 40 feet on center shall be located no greater than five feet outside of the right-of-way in an easement granted to the homeowners association or within the right-of-way if approved by VDOT. For single trunk trees the minimum allowable caliper measured four feet above grade shall be two and one half inches. Multistem trees shall have a minimum of three canes and be a minimum of ten feet in height. Species selected for planting shall be suitable for growing in this vegetative zone and shall be drought tolerant. (2) The subdivider or developer shall at their expense install all required street trees identified on the approved plans prior to recordation or surety shall be provided in the amount approved by the director of planning and in a form accepted by the county attorney's office, sufficient to guarantee installation. Any surety shall be held by the director of planning. Installation within a subdivision shall be completed prior to state acceptance of the subdivision's streets. (3) Required street trees shall be guaranteed by the installer for a period of not less than one year. Replacement of dead trees is required in accordance with section 19-518(d). Maintenance responsibilities of the required street trees within a subdivision shall be specified on the final check plan and record plat to be the responsibility of the homeowners association. Street trees shall not be removed during or after residences are constructed. Trees removed shall be replaced with a like species and in a size comparable to the original planting. (i) Landscapin~4 of Best Management Practices (BMP): Any BMP required for water quantity or quality control and that is located in public view shall be landscaped and otherwise improved so that the facilities are visually enhanced. These improvements shall include landscaping of sloped edges above full water elevation, and shall include any of the following as required by the director of planning: fountains (wet ponds), curvilinear pond forms, varied contouring of land forms (dry ponds), or other enhancement method as deemed appropriate. Any fencing used shall be of an ornamental design. At the time of site plan review, a plan depicting these requirements shall be submitted for review and approval. Under no circumstances shall requirements for landscaping interfere with any County requirements for the basin design, 1923:60721.2 1 1 05/21/03 2:05 p.m. 000074 access, or maintenance. Sec. 19-519. Landscaping standards for surface parking areas. (a) Quantity: Any paved parking area shall have at least gO 3._9_0 square feet of interior landscaping for each space. Each required landscaped area for large deciduous trees shall contain a minimum of !00 250 square feet and have a minimum dimension of at least mae 15 feet at the location of a tree. Each required landscaped area for small deciduous trees shall contain a minimum of 150 square feet and have a minimum dimension of at least nine feet at the location of a tree. Continuous planting islands for large or small deciduous trees of at least 600 square feet in size shall have a minimum dimension of nine feet. A maximum of ten percent of the required area may be in smaller areas if approved through site or schematic plan review. (b) Materials: The primary landscaping material used in parking areas shall be trees that provide shade or are capable of providing shade at maturity. Except as required by section 19-608(b), at least fifty percent of required trees in the parking areas shall be large maturing su ........... The total number of trees shall not be less than one for each 200 square feet, or fraction thereof, of required interior landscaped area. The remaining area shall be landscaped with shrubs and other vegetative material as may be approved at the time of site plan approval compatible with the tree landscaping. Under no circumstances shall plantings block the sight line of motorists at driveway intersections. (c) Design: Landscaped areas shall be reasonably dispersed, located so as to divide the expanse of paving. The County encourages the use of continuous planting islands wherever possible to minimize individual planting islands. Continuous planting islands shall be used to Lan~cape~ areas shall al~ define entrance driveways~ and within parking areas, walkways. No areas within the required setbacks shall be included as part of the required parking area or landscaping area. Landscaping in Best Management Practice bio-retention islands located within parking areas shall count towards required parking lot landscaping. Subdivision IV. Buffers and Screening Secs. 19-520. Purpose and intent. (a) Buffers shall be designed to provide a horizontal distance and open space between certain uses; preserve vegetation; provide transition and separation; reduce noise and glare; and/or maintain privacy. Buffers shall provide intermittent visual separation between uses. (b) Screening shall provide a vertical barrier and shall be designed to block visual or noise impact. When unrelated activities are located adjacent to one another, buffers and screening as required herein shall be used to ensure compatibility between adjacent uses. 1923:60721.2 12 05/21/03 2:05 p.m. 000075 Secs. 19-521. General provisions for buffers and screening. (a) In addition to the buffers required herein, the board of supervisors; planning commission by modifications to development standards and requirements only; or board of zoning appeals may require buffers at the time of their final decision on applications before them. Buffers shall be of such length, width and type as will effectively and appropriately buffer one use from another use where such uses are deemed to be incompatible, whether such uses are within the same districts or in different districts. Such buffers shall not be used for any purpose other than as permitted herein, or as permitted by the action of the board of supervisors, planning commission or board of zoning appeals. (b) Existing mature vegetation located within required buffers shall be maintained unless removal is approved during schematic, subdivision or site plan review. Further, preserved vegetation may be substituted for required landscaping materials if approved during schematic, subdivision or site plan review. (c) Buffers shall be provided on the lot or parcel being developed with all buffers complying withv-'.o'-'-..,~ ~,,, the matrix contained in section 19-523. On zoning lots with split zoning, any A, R, R-TH, or R-MF zoned portion of the land within the zoning lot may be used for the purpose of part or all of the required buffer when designated as a buffer in a perpetual easement as measured from the Zoning District line. The perpetual buffer easement shall only be allowed if approved during schematic, subdivision, or site plan review, and shall be recorded as such with the County Clerk and included with the electronic submission of plans to the County prior to issuance of the land disturbance permit. If a split zoned lot is created through the resubdivision of residentially platted property, final plats shall be re-recorded that reflect the changes to the residential lots. (-e-)(d) Except as allowed by Sec. 19-521(c), t~buffers shall be required at the outer boundaries of a lot along the rear and/or side property lines and shall be provided except where dr;,veways er .other openings may be required, as approved at the time of site plan approval. (-,9(e) Unless otherwise specified, buffers shall be inclusive of required yards. (-g-)LQ When required, screening shall provide complete visual separation of outside storage, loading docks, overhead doors, service areas, trash collection storage areas, vehicle storage yards and similar uses. (h-)(g) The only uses permitted by right in buffers shall be landscaping and screening as permitted herein; however, signs; security fencing; utilities which run generally perpendicular through the buffer; pedestrian walkways; or similar uses may be permitted through subdivision, site or schematic plan review, provided that the uses are consistent with the purposes stated in § 19-520 are maintained. (-i-)(h) Except for buffers required by the board of supervisors as a condition of zoning or by the board of zoning appeals, the requirements for buffers and screening may be waived and/or 1923:60721.2 13 05/21/03 2:05 p.m. 000076 modified by the planning commission during schematic or site plan review and approval under any of the following conditions: 000 Secs. 19-522. Buffer and screening requirements. (a) Buffers: Buffers shall be provided as shown on the buffer width matrix in section 19-523. Landscaping shall be accomplished within required buffers as follows: (1) A buffer less than 50 feet shall consist of an unbroken strip of open space and shall be planted in accordance with perimeter landscaping C. (2) A 50-foot buffer shall consist of an unbroken strip of open space and shall be planted at one and five-tenths times the density of perimeter landscaping C: (3) A 75-foot buffer shall consist of an unbroken strip of open space and shall be planted at two times the density of perimeter landscaping C. (4) A 100-foot buffer shall consist of an unbroken strip of open space and shall be planted at two and five-tenths times the density of perimeter landscaping C. For all buffers, up to fifty percent of the required small maturing deciduous trees may be changed to evergreen trees. 000 Secs. 19-523. Buffer width matrix. The required width of buffers shall be determined from the following matrix. The left column of the matrix represents the zoning uso of the z-ovfv, g lot on which the buffer must be provided and the top column of the matrix represents the zoning district '.:se of property contiguous to the zoning lot. The interior numbers in the matrix represent the width in feet of the required buffer on the zoning lot.'-. However, whenever the primary use on a parcel zoned O, C or I is a single family residential subdivision, adjacent parcels shall be required to apply the buffer matrix below as though the property is residentially zoned. 1923:60721.2 14 05/21/03 2:05 p.m. 000077 BUFFER WIDTH MATRIX R-7/88 R-TH/R-MF A* MH Districts A* + + R-7/88 + + R-TH/R-MF + 50** MH Districts + 50** O-1 + 40 0-2 + 50 C-1 + 40 C-2 + 50 C-3 + 75 C-4 + 75 C-5 + 100 I-1 + 50 1-2 + 75 1-3 + 100 *Note: Buffers are only required adjacent to ...... f property zoned "A" based when the property:s is vacant and its designation on the comprehensive plan is for residential uses. **Note: Where property zoned R-7 through R-88 is adjacent to property zoned R-TH, R-MF, or MH, a buffer shall be required on the R-TH, R-MF, or MH property. No buffers are necessary between any single-family residential districts unless required by the board of supervisors, planning commission (modification to development standards and requirements only) or board of zoning appeals. Sec. 19-582. Exceptional development standards in the Jefferson Davis Highway Corridor. 000 (b) Landscaping: No interior parking lot or perimeter landscaping shall be required except along public roads, as required by Sec. 19-583 and 19-584. D~.4~,~ ~..~ .... ;~. ~J o~.~. ................ ~ ..... way line. Tree preservation, in accordance with sections 19-518(d) and 19- 521(b) shall be required, except where paring or driveways are located within 10 feet of m the ultimate right-of-way line. 000 1923:60721.2 05/21/03 2:05 p.m. 15 000078 Sec. 19-583. Setback requirements for O, C and I-1 Districts within the Jefferson Davis Highway Corridor. (a) The minimum setback for all buildings, drives and parking areas in O, C and I-1 districts shall be as follows: (1) Setbacks along public roads, excluding limited access roads: ao Buildings: The minimum setback shall be 25 feet. Perimeter landscaping H shall be installed in all front and comer side setbacks except when parking or driveways are located less than 10 feet from the ultimate right- of-way line. D i dp rki g ~r~. .... ~..n ,. ....~.: ...... ~'-~'~ fFo p ki g rvesan a n : ....................................... r ar n areas for automobiles, light trucks, vans, pickup trucks and motorcycles and for boats, trailers and RV's less than 25 feet in length, a minimum 10 feet setback shall be maintained and planted with Perimeter Landscape H. Alternatively, a setback of 5 feet may be used with small maturing trees planted generally at 35 feet on center. This setback may be eliminated entirely if the site is designed to provide for tree islands spaced every 4 parking spaces adjacent to the public right of way with a minimum width of 7 feet and planted with small maturing trees. The minimum setback for parking and storage of other vehicles shall be 50 feet with driveways accessing these parking and storage areas having a minimum setback of 10 feet with Perimeter Landscape H. 000 Sec. 19-584. Setback requirements for 1-2 and I-3 Districts within the Jefferson Davis Highway Corridor. (a) Jefferson Davis Highway Corridor: The minimum setbacks for all buildings, drives and parking areas in 1-2 and 1-3 districts shall be as follows: (1) Setbacks along public roads, excluding limited access roads: a. Buildings: The minimum setback shall be 60 feet. Drives and parking: ~r~. .... [.~n ~. .... ~..~ ...... ~.~. c.~ parking ..... fl~_or parking areas for automobiles, light trucks, vans, pickup trucks and motorcycles and for boats, trailers and RV's less than 25 feet in length, a 10 feet setback shall be maintained and planted with Perimeter Landscape H. Alternatively, a setback of 5 feet may be used with small maturing trees planted generally at 35 feet on center. This setback may be eliminated entirely if the site is designed to provide for tree islands spaced every 4 parking spaces adiacent to the public right of way with a minimum width of 7 feet and planted with small maturing trees. The minimum setback for 1923:60721.2 05/21/03 2:05 p.m. 16 00007 parking and storage of other vehicles shall be 50 feet with driveways accessing these parking and storage areas having a minimum setback of 10 feet with Perimeter Landscape H. OOO Sec. 19-593. Yard requirements for office, business and industrial districts within emerging growth areas. OOO (d) Setbacks along limited access roads and rear yards: The minimum rear yard setback for buildings, drives and parking areas and any yard adjacent to a limited access road shall be 40 feet with the installation of perimeter landscaping A C. However, within 1-2 and 1-3 districts, when adjacent to 1-2 or I-3 districts, perimeter landscaping within rear yards shall not be required. One foot shall be added to each rear yard for each one foot that the building height adjacent thereto exceeds 45 feet. OOO Sec. 19-601. Yard requirements for office, business and industrial districts within post- development areas. Except when lesser setbacks are permitted by section 19-582 or 19-584, the yard requirements specified in this section shall apply to any zoning lot or parcel. OOO (3) Front and comer side yards: The front and comer side yard setback for buildings shall be a minimum of 30 feet from the proposed rights-of-way other than major arterials and limited access roads; except that in an I-2 District, building setbacks shall be increased to 60 feet and in an I-3 District to 90 feet. The setback for drives and parking areas shall be a minimum of 15 feet from existing or proposed rights-of-way. Within these setbacks, landscaping shall be provided in accordance with perimeter landscaping AJ_. OOO Sec. 19-602. Permitted variations in yard requirements. The required minimum yards for any zoning lot or parcel, except those located in an 1-2 or I-3 District or adjacent to limited access roads, may be reduced with the provision of a change in additional landscaping and/or if adjacent property is zoned for a similar use, as follows: 1923:60721.2 17 05/21/03 2:05 p.m. 000080 (1) (2) Setbacks along major arterials: The required setback for buildings, drives and parking areas along major arterials may be reduced to 25 feet with the installation of perimeter landscaping G J. Front and corner side yards: The required front and comer side yard setback for buildings along public rights-of-way other than major arterials may be reduced to 25 feet with the installation of perimeter landscaping 1~ J. (2) That this ordinance shall become effective immediately upon adoption. 1923:60721.2 05/21/03 2:05 p.m. 18 OOoo/51 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 28, 2003 Item Number: 8.C.2.e. Subiect: Set Public Hearing to Amend the Subdivision Ordinance Relative to Lots and Parcels Created in Violation of the Subdivision Ordinance County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board of Supervisors set June 18, 2003, for their public hearing to consider amendments to Sections 17-2, 17 - 6 and 17-12 of the Subdivision Ordinance. Summary of Information: The Planning Commission held a public hearing on these amendments on May 20, 2003, and recommends approval. The amendments as shown in Attachment A will bring lots and parcels created in violation of the Subdivision Ordinance into compliance with the current subdivision ordinance. On March 12, 2003 the Board of Supervisors directed staff to prepare ordinance amendments to the subdivision ordinance to legalize lots that were created in violation of the subdivision ordinance and instructed the Planning Commission to hold a public hearing on such amendments and make their recommendation to the Board no later than June 17, 2003. Numerous properties have been created in violation of the Subdivision Ordinance. Judy Worthington, Clerk of the Circuit Preparer Thomas E. Jacobson Attachments: Ycs '~No Title: Director of Planning C:DATA/AG EN DA/2003/MAY28,4/GOK O0008Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Court, worked with the Planning Department to eliminate this problem in 2001. Upon adoption of this ordinance amendment, these lots will comply with the subdivision ordinance without any action on the part of the property owner. When the owner of one (1) of these lots desires to obtain a building permit, a simple process has been developed to update and correct records in the Circuit Court Record Room and in the county's GIS mapping system. The only expense to the property owner with a mortgage survey will be the recordation fee which is currently $18.00. The small percentage of property owners that do not have a mortgage survey will have to obtain one prior to obtaining a building permit. This ordinance amendment does not correct illegal building setbacks, or lot widths which would require the approval of variances or rezonings to correct, lot coverage and lot area. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 17-2 RELATING TO SUBDIVISION DEFINITIONS, SECTION 17-6 RELATING TO BUILDING PERMIT RESTRICTIONS AND SECTION 17-12 RELATING TO RELIEF FROM LEGAL REMEDIES FOR VIOLATIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-2, 17-6 and 17-12 of the Code Of the County of Chester£ield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 17-2. Definitions. The definitions contained in this section shall be observed and applied, except when the context clearly indicates otherwise: OOO Plat, validation: A plat used to correct improper recordation or subdivision as set forth in section 17-12(c) through 17-12(f). OOO Sec. 17-6. Building permit restrictions. OOO (f) Parcels and/or lots recorded prior to January 1, 1980 shall be considered buildable if they meet all standards relative to the appropriate zoning district. If frontage and width standards cannot be met, the parcel or lot is eligible to apply for a variance. Lots or parcels created or modified from April 13, 1948 to January 1, 1980 shall be considered buildable if they are validated per provisions of sections 17-12 (c) through 17-12(f). (g) Parcels recorded between January 1, 1980 and August 24, 1988, shall be considered buildable if: 1) The parent parcel was only split once into two parcels, each meeting all zoning standards, or (2) The parent parcel was split for immediate family members. If all zoning standards cannot be met, the parcel or lot is eligible to apply for a variance, or (3) The parent parcel was split several times into "exemption lots" whereby each lot has a minimum of 30,000 square feet and a minimum of 125 feet of frontage, provided that 75 feet from the center line of the street the parcel width measures a 1923:61212.1 Revised 04/07/03 1:33 p.m. 3 000084 minimum of 150 feet. The last parcel remaining may meet the minimum standards relative to that zoning district:, or (4) Lots or parcels are validated per provisions of sections 17-12 (c) through 17-12(f). (h) Parcels recorded between August 25, 1988 and June 22, 1993, shall be considered buildable if the utilities and health departments confirm that the parcel complies with the utility connection requirements or the increased bulk standards related to the usage of well and septic, and: (1) The parent parcel was only split into parcels containing a minimum of five acres and a minimum of 200 feet of frontage and a minimum of 150 feet of width at the required minimum building setback or building location, or (2) The parent parcel was split for immediate family members. If all zoning standards cannot be met, the parcel is eligible to apply for a variance:, or (3) ....... ~ .... ,1 ,...4 o~,;~ d p ~,o,*~, .............. t-, .... Lots or parcels are validate er provisions of sections 17-12 (c) through 17-12(0. (i) Parcels recorded between June 23, 1993 and June 30, 1999, shall be considered buildable if the utilities and health departments confirm that the parcel complies with the utility connection requirements or the increased bulk standards related to the usage of well and septic, and: (1) The parent parcel was only split into parcels containing a minimum of five acres and a minimum of 300 feet of frontage or 250 feet of frontage if there is a shared common access and a minimum of 150 feet of width at the required minimum building setback or building location, or (2) The parent parcel was split for immediate family members. If all zoning standards cannot be met, the parcel or lot is eligible to apply for a variance:, or (3) Lots or parcels are validated per provisions of sections 17-12 (c) through 17-12(f). (j) Parcels recorded between July 1, 1999 and February 28, 2001, shall be considered buildable if the utilities and health departments confirm that the parcel complies with the utility connection requirements or the increased bulk standards related to the usage of well and septic, and: (1) The parent parcel was only split into parcels containing a minimum of five acres and a minimum of 300 feet of frontage or 250 feet of frontage if an access shared by no more than two lots or parcels is used, for a depth of 1,000 feet or that necessary to create a five acre parcel. Access to the lots or parcels shall be from the location of the frontage, or 1923:61212.1 4 Revised 04/07/03 1:33 p.m. ooooss (2) (3) The parent parcel was split for immediate family members. If all zoning standards cannot be met, the parcel or lot is eligible to apply for a variance,, or Lots or parcels are validated per provisions of sections 17-12 (c) and 17-12(f). Sec. 17-12. Legal remedies for violations. 000 000 (c) Plats recorded prior to February 28, 2001 that created or modified parcels or lots in violation of the Subdivision Ordinance in effect at the time of recordation are hereby deemed to be in compliance with the requirements of the subdivision ordinance. _(_0_1 Prior to the issuance of a building permit on a lot or parcel identified in section 17-12 (c), the owner must comply with the following: (1) The property owner shall submit an application for preparation of a validation plat, provide the county with a copy of the previously recorded plat of the subject property and participate in the recordation of a validation plat. If there is no existing plat, the owner shall have a plat prepared to present to the county depicting the overall boundary of the parcel or lot and any improvements thereon. The property owner shall be responsible for applicable recordation fees. (2) The lot or parcel must contain no new property divisions done after February 28, 2001, and must meet all area and dimensional and requirements such as, but not limited to lot area, lot width, lot coverage, setbacks, building height and frontage for the applicable zoning district at the time it was created, or (ii) the property owner secures relief through the variance or the zoning process as applicable. (e) The planning department shall prepare a validation plat that includes the following matters: (1) The plat sheet(s) shall be 16 inches by 24 inches or in another form accepted by the clerk of the circuit court. (2) Complete names of all owners of the property. (3) Property county tax identification number(s). (4) A scanned image of any available signed and sealed plat previously prepared by a certified professional engineer as applicable or land surveyor. 1923:61212.1 Revised 04/07/03 1:33 p.m. 000086 (5) A notarized subdivision certificate stating: "The recordation of this plat depicting property hereto described below is with the free consent and in accordance with the desire of the undersigned owner(s). This plat may have been prepared without a full title search and may not depict all existing easements and encumbrances." (Insert deed or plat book and page reference) (6) The following information shall be noted on the plat: i.(kl zoning classification(s), and applicable variance and or zoning case number(s) (ii) type of wastewater and water service (iii) total subdivision acreage (iv) depiction of the lot or parcel from current county maps One of the following notes as applicable indicating the purpose and action taken by the recordation of the plat: This plat depicts a (lot/parcel) that was created in violation of the provisions of the subdivision ordinance in place at the time of recordation, or (ii) This plat depicts a lot that was modified in violation of the provisions of the subdivision ordinance in place at the time of recordation. (8) The following note shall be shown on the plat: Advisory certificate "The mapping information is not intended to represent all topographic and environmental features on the lot or parcel which could limit or preclude buildability. Additional engineering research on such items as, but not limited to: soil type, wetlands, floodplains, adequate culverts for driveways crossings of streams or floodplains, etc. may be required based upon individual parcel requirements at time of building permit review." (f) The following procedure shall be followed for preparation and recordation of the validation plats: The property owner shall submit a copy of the mortgage or survey plat for the property depicting the limits of the property and any improvements thereon to the director of planning. 1923:61212.1 Revised 04/07/03 1:33 p.m. (2) (3) (2) Within five working days after submittal, an authorized staff member of the planning department shall scan the plat and prepare the validation plat as noted in section 17-12(e) and advise the property owner that the plat is ready for their signature which shall serve as authorization to record the plat. If the clerk of the circuit court authorizes the use of electronic signatures, the applicant may submit the signature when the plat is provided to the planning department. After the property owner signs the plat, the director of planning shall sign the plat and have it recorded in the clerk's office of the circuit court of the county. One copy of the plat will be forwarded to GIS and one copy will be returned to the property owner. After recordation, any building permit approvals being withheld by the planning department solely based upon platting issues shall be released and GIS shall remove any intervening prior property lines from county maps and assign a single property identification number. That this ordinance shall become effective immediately upon adoption. 1923:61212.1 Revised 04/07/03 1:33 p.m. 00088 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Ma}/28, 2003 Subiect: Item Number: 8. C.3. Request for a Permit to Stage a Fireworks Display at the Chesterfield County Fairgrounds on July 4, 2003 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a permit to stage fireworks display at the Chesterfield County Fairgrounds on July 4, 2003. a Summary of Information: The Chesterfield County Parks and Recreation Department has requested permission from the Board of Supervisors to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2003, with no rain date. The Parks and Recreation Department has conducted similar displays on the same property each year for the last thirteen years without incident. The fireworks supplier, Dominion Fireworks, Inc., has obtained a liability insurance policy naming the County of Chesterfield as an additional insured party in the amount of $2,000,000, which has been approved by Risk Management. William Van Gils, Assistant Fire Marshal of the Fire and Life Safety Division reviewed this fireworks request and indicated that it meets the criteria under the Fire Prevention Code. The cost of the fireworks event for this year's program will be paid by donations from Comcast Cablevision, AIM-USA, Ukrop's/First Market Bank, Timmons, Garden South, Bon Secours St. Francis, Chesterfield Federal Credit Union & Suntrust. Preparer: Steven L. Micas Attachments: Ycs Title: County Attorney 0505:61517.1 -~No OO0O$9 FqpR-21-,~003 17:4~ Che¢'ter'Field Fir'e Pr'eu. 1 ~kJ4 '?bk2 kJYbb Application for Fireworks Display (Print or Type All Information) Date of Application: Event Name:, zl T~e ofFir~orks: q' ZO (A?P~o.,.3 Rm Date: Event Location: Shooting site/Display area: Sponsoring Organization: Date: ,..J-"~C-y q, 'ZOO3 (include map) Mailing Address: '-'~- O · ~O ~;- 14 O City: ~F~-P_~'r~-t_.~ State: VA Zip:. WorkPhone: ' '~,q fil - Home Phone: Person Coordinating Fh-eworks: (for the sponsor) Mailing Address: city: ~{~-%7~a-af'./ Work Phone: '7/0 gO State: LtA Zip: Home Phone: Company Responsible for Shooting: Mailing Address: City: Work Phone: ~:tate: V'A Zip: After Hottrs: Boq-"T7 '3 - 07E5 Z..... 000090 RPR-21-2003 17:18 i 804 768 8?66 99X P.03 RPR-21-2883 Note: i. Date: 17:44 Chesterqield Fire Preu. 1 8[d4 r?SW W'/WW Attach a list of fireworks to be used in the display. Attach a copy of the certificate of insurance. Include a site drawing noting disch .arge site, spectator viewing area, parking, and any nearby structures. Should you have any questions, call the Fire and Life Safety Division at 748-1426. Return application to: Chesterfield Fire Department Fire and Life Safety ?. O. Box 40 Chesterfield, VA 23832 (office use only) Fire Official: Event Representative: Site suitable for display pending County Attorney and Board of Supervisors approval. Site unsuitable. Date: Date: RPR-21-20OZ l?:i~ 1 SB4 ?ge 876g ¢9X TOTtqL P. ~4 P. 84 PROPOSAL FOR PROVIDING AND DISPLAYING FIREWORKS #00-5209-8424 CHESTERFIELD COUNTY, VIRGINIA SIZE 3 INCH 4 INCH 5 INCH 6 INCH INVENTORY AMOUNT DESCRIPTION 300 ASSORTED 125 · ASSORTED 60 ASSORTED 60 ASSORTED THE GRAND FINALE WILL CONSIST oF AN ADDITIONAL 300 3 INCH COLOR & REPORT SHELLS, 10 4 INCH SHELLS, 10 5 INCH SHELLS, AND 9 6 iNCH SHELLS CHAINED TOGETHER. SHELLS WILL BE ALL COLORS, TYPES, AND VERY HIGH 'QUALITY: TYPES / DESCRIPTIONS CHRYSANTHEMUM CHRYSANTHEMUM WITH HEARTS CHRYSANTHE~ WITH CHANGING COLORS PEONY SHELLS.. pALM TREE .SHELLS CROSSETTE SHELLS SALUTE SHELLS HEART PATTERN SHELLS FIVE POINT STAR DIADEM SHELLS SPIDER SHELLS. WILLOW SHELLS RING SHELLS DURATION OF DISPLAY: 20 TO 25 MINUTES TOTAL COST: $10,000.00 INSURANCE: FIVE MILLION DOLLARS with a 3% increase each additional year: 00009 _A C ORD. Britzon-Gallagher & Assoc. 6240 SOM Center Rd. 4~.0..2a-8-4-711 PRODUCER INSURED DATE {MMfDO!YYI 03i10103 THIS CERTIFICATE I$ ISSUED AS A MATTER OF INFORMATIOI ONLY AND CONFERS NO RIGHTS UPON THE CERTIFiCAT HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND BI ALTER THE COVERAGE AFFORDED BY THE POLiCiES COMPANIES AFFORDI.N...~G C._._OVERAGE Cleveland, OH 44139-2985 Dominion Fireworks, Inc. P. O. Box 3015 Petersburg VA 23805 COMPANY A LexingTon Insurance Company COMPANY B Granite State InsurBr~ce Co. COMPANY C D THiS iS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ~$SUED TO THE iNSURED NAMED ABOVE FOR THE POLICY PERI0C iNDICATED NOTWITHSTANDING ANY REQUIREMENT., TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE cERTIFICATE MAY BE iSSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAiD CLAIMS, TYPE OF INBURANCE POLICY NUMBER BIND0442197 GENERAL LIA~IUTY COMMERCIAL GENERAL LIABILITY __ CLAIMS MADE L~ OCCUR OWNER'S & CONTRACTOR'S RROT AUTOMOBILE U~kI~ILtl'Y ANY AU~TO ALL OWNED AUT05 SCPIEOULED AUTOS HIRE0 AUTOS NON.OWNED AUTOS GARAGE LIABILITY ANY AUTO EXCE~S LIABILITY UMBRELLA ;ORM OTHER THAN UMBRELLA ~:ORM WDRKER8 COMPENSATION AND EMPLOYER~ ' LIABIMTY THE PROPRIETOR/ Cq INCL ?ARTNERS/EXECU'TfVE OFFICERS ARE: EXCL i OTHER CA93839561 BIND5642254 POLICY EFFECTIVE DATE IMM/OD!YY! l POLICY ExPIRATiON DATE iMM/DOIY Y) 6~23~03 6!23/04 6/23/03 6~23~03 DF.,SCRIPTION OF OPERATIONSILOCATIONSJ%'EHICLES!J;PECIAL ITEM8 DISPLAY DATE: 7/,1/03 LOCATION: CHESTERFIELD COUNTY. VA AODITIONAL INSURED: CHESTERFIELD COUNTY, VA ALL EMPLOYEES,VOLUNTEERS #2 CHESTERFIELD COUNTY FAIR ASSOCIATION LIMIT& 6/23/04 6/23/04 .1:?_0.~ U C T. _5..: C.0.~.M P f ? p.~A G. G__[. ~ 200000 pERSONAL & AOV INJURY $ 100000 ;IRE DAMAGE iAnv o,~e flt~ $ ¢J000 COMBINED SINGLE LIMIT e 10000C BODILY INJURY (per person) BODIt. Y INJURY (Per ecclaent) PROPERTY DAMAOE AU~TO ONLY - ~A ACCIOENT OTHER THAN AUTO ONLY: AGOREOATE EACH OCCURRENCE 3 20000( ................ I, ....... 0000i AGGREGATE =__~_T(;~.y.WC STATU. J lOTH .kLm1 ['~ ~, J ....... EL EACH ACCIDENT EL DISEASE · P?..~ICY LIMI'~ !, ~ .. ;EL OISEASE ' ~A EMPLOYEE J CHESERFIELD COUNTY, VA P.O. BOX 40 CHESTERFIELD COUNTY, VA 23832 SHOULD THE ABOVE OEBCRti]EO BE CANCELLED BEFORE DATE THEREOF:, THE ENDEAVOR TO WRITTEN CERTIFICATE DER NAMED TO THE TO MAIL SUCH SHALL OBLIGATION OR LIABIL UPON THE 000094 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: Ma}/28, 2003 Item Number: Subiect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Bermuda: Club Crest at Rivers Bend, Section 3 Dale: Jessup Farms, Section F Matoaca: Brandy Oaks, Section 6 Wedgewood, Section 4 Midlothian: Coalbrook at the Grove, Section 2 Preparer: Richard M. McElfish Title: Director, Environmental Engineering Attachments: Yes -~No 00009~ CLU~ R~E !)! CI ~ RIDOE TF~ Map: CLO"B CRE~'T AT RIVERS BEND, SEC. 3 TO: Bo~l of S~m4acm i~OM: ~ o(F. av~.m~..I ~n~ccr~ SUILFF, CT: ~ Ro~ Acc~q~mcc - JE~UP FARMS, SF-~C F D~ST~ICT: DAL~ ~G DATi~: 28 May 2003 ROADS FOR ~F~RATION: 060097 MEETING DATE: 2~ May 2003 ROADS FOR CONSIDERATION: RRANDY OAK~ RD MOUN'n:ASTI .F. REACH V'mlnRy Map:. BRANDY OAKS, S~F.C. 6 I~STRICT: ~TOACA I~.J~'ING DAT~: 28 May 2003 ROAi'JS FOR ~I~ERATION: AlflN0i'JON KD JIM~Y RiI~. FJK LADY SARAH CT D]]~RICT: M{D{,.OTHIAN MPJ~Fi]NO I)AT}.~.: 2{ Mey ~ ROAI~ ~ C~NSII)I~AT~ON: 000:2,00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 28, 2003 Item Number: 8,{~.5.a. Subiect: Change Order to the Design Contract with Moseley Architect Incorporated for the Jail Replacement Project in the Amount of $151,418 County Administrator's Comments: jr~_~_.~rx, a-xa~d /¢~~ County Administrator: ~ Board Action Requested: Authorize the County Administrator to execute a change order to the design contract with Moseley Architects in the amount of $151,418 for the addition of commissioning of all of the major systems in the new replacement jail. Summary of Information: After a thorough and detailed investigation and RFP process, the construction management team on the jail replacement project recommends a firm known as EMR from Arlington, Virginia be engaged as a sub-consultant to the design firm of Moseley Architects to perform the building commissioning services for this project as indicated in their approved scope of work. This firm was chosen from a field of five and was the unanimous choice of the team. Commissioning is an emerging best practice now being used throughout the construction industry to assure building owners that the installation of all building systems are working properly and in accordance with the intent of the designer. The process starts with a thorough review of the contract documents and continues throughout the construction with detailed weekly review of the installation and full demonstration of all systems by the installing contractor and certification from the commissioning agent that the contract intent has been met. Ail systems will be addressed including HVAC, building automation, all detention and locking equipment, fire alarm system, elevators and security equipment. The commissioning agent will also be responsible to transfer all Operating and Maintenance manuals to an electronic format for future reference by PC access. In addition, the agent is responsible to prepare a detailed specification outlining the full responsibilities of the construction contractor to this process. Preparer: Francis M. Pitaro Attachments: Yes Title: Director of General Services CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 28, 2003 Budget and Manaqement Comments: This item requests the Board to authorize a change order to the design contract with Moseley Architects for the addition of commissioning services related to the Jail Replacement Project. The cost of commissioning services ($151,418) is budgeted within the total project budget for architectural/engineering services. Commissioning services does qualify for 25% reimbursement from the Virginia Department of Corrections, which will reimburse the County upon completion of the project. Currently, construction of the replacement jail is on schedule, with final completion scheduled for late 2005. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000~02, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 28, 2003 Item Number: 8.~,..5.b. Subiect: Approval of Change Order Numbers 7 and 8 in the Amount of $58,214 to the Construction Contract with Haley Builders Construction Company for the Airport Terminal Addition/Renovation Project County Administrator's Comments: County Administrator: Board Action Requested: Authorize the county administrator to execute change order numbers 7 and 8 with Haley Builders Construction Company in the amount of $58,214, appropriate $36,505 in anticipated state grant reimbursement and transfer $40,741 from county capital projects to the Airport Terminal Capital Project. Summary of Information: These change orders includes miscellaneous items related to the construction and renovation of the Airport Terminal building. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: -~ Yes No #OOOlO3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 28, 2003 Budget and Mana.qement Comments: This item requests the Board of Supervisors to approve construction change orders number 7 and 8 totaling $58,214 for the Chesterfield County Airport terminal renovation and expansion. The majority of the costs for these two change orders ($44,103) is additional wiring required for security enhancements. The balance of $14,111 is for changes for items such as installation of stairwell heaters, modification of mechanical screening, etc. The Board is also being asked to appropriate $36,505 in anticipated state grant reimbursement. In addition the Board is being asked to transfer $40,741 from a completed County capital project to the airport terminal capital project. This general fund transfer will cover the local match for these two change orders ($21,709) as well as provide additional local funding for changes in this project. Occupation of the building occurred during April and a grand opening will be scheduled in the near future. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8.C.6.a. Subiect: Approval of Utility Contract for Chester Village Green Sections 1 and 2, Contract Number 98-0312 County Administrator's Comments= /'~cz,-~ x.e,x, c( County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 2,197 L.F.± of 16" oversized water lines which includes 560± LF of additional work. The Developer is required to have an 8" water line to serve his development. Staff has requested that the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements and additional work. Developer: Contractor: Chester Village, LLC Castle Equipment Corporation Contract Amount: Code: Code: Estimated County Cost for Additional Work ...$48,766.00 Estimated County Cost for Oversizing ........ $49,727.00 Estimated Developer Cost ................... $227,795.33 Estimated Total ............................ $326,288.33 (Refunds thru Connections - Oversizing) 5B-572VO-E4C (Cash Refunds - Additional Work) 5B-572WO-E4C District: Bermuda Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Ycs ---]No 000105 VICINITY SKETCH Chester Village Green Sec's. 1 & 2 County Project #98-0312 Proposed Chester Village Green Subdivision Sec's. 1 & 2 Co. Proj. #98-0312 Proposed 1 6" Waterline Co. Proj. #98-0312 Proposed Extra Work Co. Proj. #98-0312 Chesterfield County Department of Utilities Development Section 0005.06 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8.~.6.b. Subiect: Approval of Utility Contract for Meadowbrook Farms Sec. I, Contract Number 02-0251 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 1,200 L.F.± of 12" oversized water lines. The Developer is required to have an 8" water line to serve his development. Staff has requested that the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Contractor: Rowe Associates Ltd. Excalibur Construction Corporation Contract Amount: Estimated County Cost for Oversizing ........ $10,775.00 Estimated Developer Cost ................... $158,801.00 Estimated Total ............................ $169,576.00 Code: (Refunds thru Connections - Oversizing) 5B-572VO-E4C District: Dale Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Yes ~-~ No VICINITY SKETCH Meadowbrook Farms - Sec. I County Project #02-0251 Prop. Meadowbrook Farms Subdivision Co. Proj. #02-0251 Proposed 12" Wa[er Line Co. proj. #02-0251 Chesterfield County Department of Utilities Development Section 000'108 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 9-, Meetin~l Date: May 28, 2003 Item Number: 8 .C; .7. Subject: Renewal of Lease of Property for Community Corrections Services County Administrator's Comments: ~~~ .,~/~ County Administrator: BoardAction Requested: Approve a lease with Krause Road Properties, L.L.C. for 3101 square feet of office space at 10111 Krause Road, Suites 101 and 102 for Community Corrections Services and authorize the County Administrator to execute the lease agreement; subject to approval by the County Attorney. Summary of Information' Community Corrections Services staff has negotiated a three year renewal of its lease for office space beginning July 1 2003, with the following monthly rents: July 1, 2003 - June 30, 2004 July 1, 2004 - June 30, 2005 July 1, 2005 - June 30, 2006 $3 490.06 $3 594.77 $3 702.62 Rent payments are subject to annual appropriation by the Board. District: Dale Preparer: John W. Harmon Title: Riqht of Way Manaqer Attachments: Ycs [--~ No #000109 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 28, 2003 Bud.qet and ManaRement Comments: This item requests Board approval of a three-year lease renewal and authorization for the County Administrator to execute the lease agreement for Community Corrections Services. The office space is located at 10111 Krause Road, Suites 101 and 102. The first year's rent expenses will total approximately $41,900; the second year will be approximately $43,100; and, the third year will be approximately $44,400. These expenses will be funded within the department's annual general fund allocations, as appropriated by the Board. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement oooa. a.o VICINITY SKETCH LEASE OF PROPERTY FOR COMMUNITY CORRECTION SERVICES C Chesterfield County Department of Utilities Right Of Way Office 4~& Uti, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8. C8.a. Subiect: Transfer of $704 from the Midlothian District Improvement Fund to the Police Department for Police/Traffic Coverage for the Victorian Day Parade County Administrator's Comments: County Administrator: Board Action Requested: Transfer of $704 from the Midlothian District Improvement fund to the Police Department for police/traffic coverage for the Victorian Day Parade. Summary of Information: Supervisor Barber is requesting the Board to transfer $704 in Midlothian District Improvement Funds to the Police Department to cover costs associated with off-duty police officers used for traffic control during the Bon Air Historical Society's Victorian Day Parade on May 10, 2003. Since this is a transfer of funds to a county department for the provision of a public service, it is a permissible use of District Improvement Funds. In addition, it is legally appropriate to use public funds for this purpose under Va. Code § 15.2-953B, since the Bon Air Historical Society is a non- profit organization that was formed to commemorate the historic settlement of the Bon Air community in the 19th century. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Title: Director, Bud.qet & Manaqement 61298.1 BiLL DISTRICT' IMPROVEI~ENT FUNDS APPLLCATION This application must be completed and signed before the County can consider a request for funding with Dlstrlc~ Improvement Funds. Completing and signing this form does no1 mean that you will receive funding or that the County can legally consider your reauest. ........... ~ .. .... d .... , ....... I .......... persons or organizations and these restrictions may preclude the CounW's Board ~upervi~ors from e~en c~nn~deri~ your request, What is the name of the applicant (person or organization} making this funding request? If an organization is the appi;cant, what is the nature and purpose of the organization? ' (Also at, ach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funQing you are Describe in detail the funding reques~ an~ how the money, if approveO, will be spent, Is any County Department involved in the project, event or program for which you are seeking 'funds? If this request for funding wi!l not 'fuily fund your activity or prograrn, what other individuals or or.~aniza~ions wil[ provide the remainder of the funding? 0407:233g0. i APR-08-20~5 19:51 804 2?2 ?536 967. O0O114 P. 02 BILL HOERTER INS 03 11:39a Man~;emer~t~ E¢04- 7:19--G590 p. 3 Pa§e 2 tf applicant is an organization, ansuver the following; ts the organization a corporation? Is 'the organization non-profit? Is the organization tax-exempt? What is the address of ;he applicant making this funding request? Yes ¢/'" No Yes~¢¢lc~ No Yes . No ~/ What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant, Il you are signing on behalf of an orgenizatio~ you must be tha president, vlce-pr..esident, chairman or vice- chairm~ of the organ~ation. Signature Title (if signing on behalf of an organization) Printed Name 0 'GIIS RPR-08-2003 19:52 804 272 7536 95X P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Ma}/28, 2003 Item Number: 8. (~.8.b. Subiect: Transfer $4,000 from the Matoaca District Improvement Fund to the Parks and Recreation Department to Make Field Improvements to the Existing Baseball Field at Clover Hill Elementary School County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $4,000 from the Matoaca District Improvement Fund to the Parks and Recreation Department to make field improvements (batting cage, storage shed and additional components) to the existing baseball field at Clover Hill Elementary School. Summary of Information: Supervisor Humphrey has requested the Board to transfer $4,000 from the Matoaca District Improvement Fund to the Parks and Recreation Department to make field improvements to the existing baseball field at Clover Hill Elementary School. These include the installation of a batting cage, chain link fencing and a storage shed. The Woodlake Athletic Association originally requested funds from the county for these improvements. The county is not legally authorized to give money to private organizations like the association but the county can give money to the Parks and Recreation Department to make capital improvements on county property for a public purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement 0425:61335.1 Attachments: Yes [~ No O00ii6 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:233~0. l Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes ~/- No Yes ~,/~ No Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. "~;ignature ~ ',r. (. Title (if signing on behalf of an organization) Printed Name 0407:23380. l O0O11.8 WOODLAKE ATHLETIC ASSOCIATION BATTING CAGE PROPOSAL EXPENSES BUDGET~.~ ITEM Kwikgoal B-52 Batting Tunnel $ Shipping $ Tax $ Concrete Materials / Delivery $ Concrete Labor (donated Tony Gardner) $ Chain Link Fence - 90' x 6' $ Lawn Carpet (donated John Buchanan) $ Storage Shed - (donated by Outback Creations) $ Jugs Pitching Machine $ Route Electricity (not quoted) PRICE 2,765.00 270.00 133.00 1,065.00 640.O0 1,145.00 Total Cost $ 6,018.00 REVENUE Woodlake Athletic Association Funds Richmond Braves Night - Fund Raiser Donations from Parents County Supervisor's Office - Matoaca District $ $ $ $ 1,000.00 500.00 500.00 4,018.00 Total Revenue 6,018.00 Donation Totals $500 $1,145 $1,650 $2,795 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: May 28, 2003 Item Number: 8.C.8.c. Subiect: Transfer a Total of $200 from the Clover Hill District Improvement Fund to the Chesterfield County School Board to Purchase a DVD Player For The Music Education Program at Clover Hill High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer a total of $200 from the Clover Hill District Improvement Fund to the Chesterfield County School Board to Purchase a DVD Player for the music education program at Clover Hill High School. Summary of Information: Mr. Warren has requested that the Board transfer $200 from the Clover Hill District Improvement Fund to the School Board to purchase a DVD player for the music education program at Clover Hill High School. The DVD player will be used to play DVDs of the choral and show choir performances so that the students can review and critique them as a part of the learning process. The Board can legally transfer these funds to the School Board since the DVD player will be owned by the School Board and used for a public purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Yes Title: Director, Budget and Manaqement 0413:61570.1 ]No OOO~L20 05/06/2003 TUg 11:35 FAX ~uuz/uuJ DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Aisc attach organization's most recent articles of incorporation and/or bylaws to application.) (,~ 8,hlc~.~,~'~ What is the amount of funding you are seeking? Describe in detail the funding request and , how the money, if approved, will be spent. ~ c~¥~, v-¢c~,,C~.~,% ~zOO ~-~ Is any County Department. involved in the project, event or program for which you are seeking funds? ~ If this request for funding will not fully fund your activity or program, what other individuals or organizatfons wilt provide the remainder of the funding? 040723350,1 000121 MRY-06-2003 12:58 95~ dTO:SO ~0 TO Raja P. 02 05/06/2003 TUg 11:35 FAX Page 2 if applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes No Yes ,,-' No Yes No What is the address of the applicant making this funding request? What is the telephone humber, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Title {if signing on behalf of an organizat[on) Printed Name 0407:233s0.1 £-al OB c;9- &, '[/.,.- i~ 0 B MAY-OG-2003 12: 51~ sao.z^,~S o, uase3~uei4 cJIO-'~O E:O ~0 RaN 957. P. 03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8.C.8.d. Subject: Transfer $4,000 in Matoaca District Improvement Funds to the School Board to Assist in the Building of a Weight Room and the Purchase Weight Room Supplies for Manchester High School County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $4,000 in Matoaca District Improvement Funds to the School Board to assist in the building of a weight room and the purchase weight room supplies for Manchester High School. Summary of Information: Supervisor Humphrey has requested that the Board transfer $4,000 Matoaca District Improvement Funds to the School Board to assist in the building of a weight room and the purchase of weight room supplies for Manchester High School. The weight room and supplies will be used as part of Manchester High School's athletic program. This request was originally made by the Manchester Athletic Association. Although the County is not legally authorized to give money to private organizations like the Manchester Athletic Association, the County can give money to the School Board for capital improvements and equipment used in conjunction with the public education program. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Yes Title: Director of Budqet and Manaqement 61632.1 [No# Feb 07 03 DB: llp Smith o? DISTRICT IMPROVEMENT FUNDS This application must be completed ~nd signed before the County can consider a request for funding with District improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private pemons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? o If an organization is the applicant, what is the nature end purpose of the organization? (Aisc attach organization's most recent articles of incorporation and/or bylaws to application.} ' What is the amount of funding you are seeking? Describe in detail the funding request and how the rnonev, if approved, will be 'spent. 'To .oOJ?£OC? Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding wilt not fully fund your activity or program, what other individuals or organizatlons wilt provide the remainder of the funding? OO0124 £0/~0' d MAY-~.2-200~ 15:03 A3~tH~NnH Ol 'N%tFIS -~O'PE {IqBI-~JB_LSBH3 804 739 602:3 96X ~-~O~-SO-A~gl P. 02 F~b 07 03 08: l:;'lc, Smith 804J'/3~-IduE~ Page 2 If applicant is an organization, answer the following: Is the organization a corporation? is the organization non-profit? ts the organization tax-exempt? What is the address of the applicant making this funding request? .Yes No Yes J No Yes ~/ No What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an orgenizal~on you must be Be pres?dent, vice-president, c~irman.~or vice- chairman _of the organization. J Signature: 'T~itle (if s~glng o~ behal~ of an er~la~liza~on} Prin~! N~mW/ 0407'3_33S0.1. MAY-12-2083 15:83 AB~HdWnH O± 'bl~dFIS :lO'P8 884 739 6825 WO~ 6~:BI EOS~-SS-A~W P. 85 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8. C.9.a. Subject: Request Permission to Construct Masonry Columns, Fencing and a Sign Within a Sixteen-Foot Drainage Easement Across Lot 36, Ivyridge, Section A County Administrator's Comments: County Administrator: Board Action Requested: Grant Hallmark Home Builders, Inc., permission to construct two masonry columns, fencing and a sign within a 16' drainage easement across Lot 36, Ivyridge, Section A; subject to the execution of a license agreement. Summary of Information: Hallmark Home Builders, Inc. has requested permission to construct two masonry columns, fencing and a sign within a 16' drainage easement across Lot 36, Ivyridge, Section A as shown on the attached sketches. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs ---]No # 000~.26 VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT TWO MASONRY COLUMNS, FENCING AND A SIGN WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT W LILKING DANIELS ST N Chesterlield County Department of Utilities Right Of Way Office 000127 , ~: C,',',t, ,0' ,/,, .,. ~. ~,~~,~ n .... .. ,,,. ~~%~:::-,~.. . "~1 / ._. !~ '. I! I ' =~'~., ", ~J J ~. 4474 ~G. 559 ~ '~~,,:..:~ .......... O0 Oz m CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8.~.9.b. Subiect: Request Permission for an Existing Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 3, Pleasant Dale, Section B County Administrator's Comments= /~~,;,~,~.~ ~' /~/~~_,~ County Administrator: Board Action Requested: Grant Alonzo Edwards and Renell L. Edwards, permission for an existing fence to encroach within a 16' drainage easement across Lot 3, Pleasant Dale, Section B, subject to the execution of a license agreement. Summary of Information: Alonzo Edwards and Renell L. Edwards have requested permission for an existing fence to encroach within a 16' drainage easement across Lot 3, Pleasant Dale, Section B. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs ---]No OOO130 VICINITY SKETCH REQUEST PERMISSION FOR AN EXISTING FENCE TO ENCROACH WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOT 3 PLEASANT DALE, SECTION B W BLITHE DR Chesterfield County Department of Utilities Right Of Way Office , --,,-,---;,----~-----'r----" ---~ '~.~ I ~,.~ ,oo~' | z,o,' ~ il I r~,~?~~",:,,:,'£~. ~'/7.'~'4'z'x/--,;_.. / z~o. oo_... ,=.,:,o,.~. /1 " i~ "' ' -~," ~ ".8' // /! '~1 !.r::::::.~rn .,-. . ~ ,.. · . ,, /I I-'.,.o. ,,,,,,,, I I,, · ~7 - , ' b I I .~" /'z. ,~ : ./o ~ · u ~,/z o2',,~~ "i '! _-¢'.'.'_.,L '_ .._ ':" ·--q, , --- '~ I ! 3~t9 Poinsetta Drive . . ~ -~'iZ: Zt Il II_.. ..... ... ,c,~.,~.~,oo~zo,,v~ ,, .l~Ii~ .' , "" ,z.z '3zz /'/'7/0 ~.~.~.~-~...:~ ..... :. ' - i~~ '1~ : ~IOi'lz;O...t.7,~IZ'I~...,~I~t'O~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 28,2003 Item Number: 8, ~,10.a. Subiect: Award of the Construction Contract for County Project #02-0090R Colonial Pine Estates Waterline Rehabilitation County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors award a construction contract to Gerald K. Moody T/A Southern Construction Company in the amount of $549,209.22 and authorize the County Administrator to execute the necessary documents. Summary of Information' The project consists of replacement of approximately 2900 L.F. of 6-inch, 7400 L.F. of 8-inch, and 26 L.F. of 12-inch water main and all associated appurtenances in Colonial Pine Estates as shown on the attached map. The new system will provide improved fire protection and reliability. Staff received nine (9) bids ranging from $549,209.22 to $963,428.00. The lowest bid was in the amount of $549,209.22 by Gerald K. Moody T/A Southern Construction Company. The County's engineering consultant URS Corporation evaluated the bids and recommends award of the contract to Gerald K. Moody T/A Southern Construction Company. Funds for this project are available in the current CIP. District: Preparer: Matoaca Roy E. Covinqton Title: Assistant Director of Utilities Attachments: Yes ~-~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetinq Date: May 287 2003 Budget and Manaqement Comments: This item requests the Board of Supervisors to award a construction contract to Gerald K. Moody T/A Southern Construction Company in the amount of $549,209.22 to replace approximately 10,326 linear feet of water main and all associated appurtenances in Colonial Pines Estates. Sufficient funds are available in the current CIP, project number 02-0090R for the contract. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement Colonial Pine Estates Waterline Rehabilitation County Project #02-0090 IITS---- VICINITY ,MAP CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 28, 2003 Item Number: 8.~10.b. Subiect: Award of the Construction Contract for Project #00-0126R FCWWTP - Digestion Equipment Rehabilitation County Administrator's Comments: /~¢_ o.z~,),~l,,O( //~~ County Administrator: Board Action Requested: The Board of Supervisors is requested to award the construction contract to English Construction in the amount of $1,220,000, approve the transfer of funds and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the renovation of two sludge digestors, digestor control building and all associated appurtenances at the Falling Creek Wastewater Treatment Plant. Staff received eight (8) bids ranging from $1,220,000 to $1,520,000. The lowest bid was in the amount of $1,220,000 by English Construction. The county's engineering consultant, R. Stuart Royer & Associates, evaluated the bids and recommends award of the contract to the low bidder, English Construction. The original appropriation was generated prior to an engineering evaluation and design. During the evaluation and design it was determined that additional work was necessary to complete the required renovation. The low bid exceeds the appropriation for construction. Therefore, the Board is also requested to transfer $675,000 from 5P-960177E Meadowville WWPS to this project. District: Preparer: Attachments: Bermuda Roy E. Covinqton Yes No Title: Assistant Director of Utilities #000136 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 28, 2003 Bud.qet and Mana.qement Comments: This item requests the Board of Supervisors award a construction contract to English Construction in the amount of $1,220,000 to renovate two sludge digesters, the digester control building, and all associated appurtenances at the Falling Creek Wastewater Treatment Plant (FCWWTP). The Board is also requested to authorize the transfer of $675,000 from the Meadowville Wastewater Pump Station Project to the Falling Creek Digestion Equipment project. The $675,000 is available to transfer from Meadowville as money was returned in liquidated damages and not all of the current appropriation will be necessary to complete the Meadowville project. Once the transfer is complete funds will be sufficient to cover the construction contract for FCWWTP. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8.C.10.c. Subject: County Administrator's Comments: Award of the Construction Contract for Project 99-0123R Northern Area Pressure Reducing Valves County Administrator: Board Action Requested: The Board of Supervisors is requested to award a construction contract to GMW General Contractors, Inc. in the amount of $188,890 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the installation of three pressure reducing valves in the Midlothian Village area. Staff received six (6) bids ranging from $188,890 to $363,700. The lowest bid was in the amount of $188,890 by GMW General Contractors, Inc. Staff has evaluated the bids and recommends award of the contract to the low bidder, GMW General Contractors, Inc. Funds are available in the current CIP. District: Midlothian Preparer: Roy E. Covinqton Title: Assistant Director of Utilities Attachments: -~ Yes No OO03.38 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 28, 2003 Bud.qet and Management Comments: This item requests the Board of Supervisors to award a construction contract to GMW General Contractors, Inc. for $188,890 to install three pressure reducing valves in the Midlothian Village area. The project will fall under the Huguenot Springs Elevated Water Tank Project. Sufficient funds are available in the CIP. Preparer: Rebecca T. Dickson Title: Director, Bud,qet and Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: May 28, 2003 Item Number: 8.C.10.d. Subiect: Award of Construction Contract for County Project #97-0119E Ruffin Mill Waterline, Phase II County Administrator: Board Action Requested: Staff requests that the Board of Supervisors award a construction contract to Enviroscape, Inc. in the amount of $1,381,036 and authorize the County Administrator to execute the necessary documents. Summary of Information: The contract consists of the construction of approximately 9,265 linear feet of waterline, extending east along Woods Edge Road and terminating east of 1-95 at Continental Blvd. This project serves the Enon area and the Meadowville Technology Park. Staff received two (2) bids ranging from $1,381,036 to $1,471,032. The lowest bid was in the amount of $1,381,036 by Enviroscape, Inc. The County's engineering consultant, Austin Brockenbrough & Associates, has evaluated the bids and recommends award of the contract to Enviroscape, Inc. Funds for this project are available in the current C.I.P. District: Bermuda Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Ycs --]No ~)00~.40 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 28, 2003 Bud.qet and Mana.qement Comments: This item requests the Board of Supervisors to award a construction contract to Enviroscapes, Inc. in the amount of $1,381,036 for the Ruffin Mill Water Line Phase II project. Sufficient funds are available in the current CIP, project number 97-0119E for the contract. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000~.4~. SITE NO SCALE 000~42 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 28, 2003 Item Number: 8.C. 10.e. Subiect: Award of the Construction Contract for 880161R, Water Supervisory Control and Data Acquisition (SCADA) System County Administrator's Comments= ,~~J county Administrator: Board Action Requested: The Board of Supervisors is requested to award a construction contract to Transdyn Controls, Inc. in the amount of $1,772,000 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the upgrade of the existing water SCADA system and the required mechanical, electrical, and instrumentation work to add the Addison-Evans Water Quality Facility to the SCADA system. The procurement for this project was the result of a sole source determination made on April 21, 2003. The cost of the project is $1,772,000. Funds are available in the current CIP. District: Midlothian Preparer: Craig S. Bryant Attachments: ~'] Yes No Title: Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 28, 2003 Budget and Management Comments: This item requests the Board of Supervisors to award a construction contract to Transdyn Controls, Inc. in the amount of $1,772,000 to upgrade the existing Water Supervisory Control and Data Acquisition (SCADA) system. The contract covers all mechanical, electrical, and instrumental work required to add the Addison-Evans Water Quality Facility to the SCADA system. Sufficient funds are available in the current CIP in project number 880161R, sub-project number 02-0239. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000'144 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 28, 2003 Item Number: 8.C.10.f. Subiect: Authorize the County Administrator to Execute a Construction Contract for Mid-Lothian Mines Park, Phase I, New Entrance and Parking Lot County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute a construction contract with Richard L. Crowder Construction, Inc. in the amount of $149,945 for work at Mid-Lothian Mines Park, for Phase I New Entrance and Parking Lot and to transfer available funds in the amount of $68,000 from Parks Improvement Capital Projects to the Mid- Lothian Mines Park Capital Improvements Account. Summary of Information: This project is Phase I of a multi-phase development plan for the park property, providing for construction of the new entrance and parking lot. Subsequent projects scheduled for future CIP phases will include expanded parking, interpretive venues for the mining and railroad operations, restrooms and interpretive center for the cultural and historic elements of the property as well as an expanded trail system. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: ---]Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 28, 2003 Bud.qet and Management Comments: This item requests the Board award a construction contract in the amount of $149,945 to Richard L. Crowder Construction, Inc. for phase one improvements to the Mid-Lothian Mines Park. These improvements will include a new entrance and parking lot. The Board is also being asked to transfer $68,000 from Park Improvement capital accounts to this project in order to sufficiently cover the cost of these improvements. Transfer of these funds will not impact the completion of already scheduled park projects. The Adopted FY2004-FY2010 Capital Improvement Program recommends funding in FY2008 for phase two which will provide public access and interpretation of existing coal mines, expanded parking, trails, signage, restroom and picnic facilities. The funding identified in FY2010 is designated for an education center and expanded exhibits and trail system. Staff will be pursuing grants to assist in funding these phases. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8.~..11.a. Subject: Request to Quitclaim Sixteen-Foot Drainage Easements (Public), a Twenty-Foot Storm Water Management/Best Management Practice Access Easement and a Variable Width Storm Water Management/Best Management Practice Easement Across the Property of Crowne at Swift Creek Associates, Limited Partnership County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate 16' drainage easements (public), a 20' SWM/BMP access easement and a variable width SWM/BMP easement across property of Crowne at Swift Creek Associates. Summary of Information: Crowne at Swift Creek Associates, Limited Partnership has requested the quitclaim of 16' drainage easements (public) a 20' SWM/BMP access easement and a variable width SWM/BMP easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca Preparer: John W. Harmon Attachments: ¥CS Title: Right of Way Manager 000145 VICINITY SKETCH REQUEST TO QUITCLAIM SIXTEEN FOOT DRAINAGE EASEMENTS (PUBLIC), A TWENTY FOOT STORM WATER MANAGEMENT/BEST MANAGEMENT PRACTICE ACCESS EASEMENT AND A VARIABLE WIDTH STORM WATER MANAGEMENT/BEST MANAGEMENT PRACTICE EASEMENT ACROSS TI-]~ PROPERTY OF CROWNE AT SWIFT CREEK ASSOCIATES, LIMITED PARTNERSHIP N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: May28, 2003 Item Number: 8.c,11.b. Subiect: Request to Quitclaim a Portion of a Sixteen Foot Drainage Easement Across the Property of Cooke's 60 Land, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' drainage easement across the property of Cooke's 60 Land, LLC. Summary of Information: Cooke's 60 Land, LLC has requested the quitclaim of a portion of a 16' drainage easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs -~No #000~[48 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS THE PROPERTY OF . COOKE'S 60 LAND, LLC N Che~erllekl Counl;~, ~nt of L~ilIti~ ~ht ofw~ omce CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: May 28, 2002 Item Number: 8.C,11.c. Request to Quitclaim a Portion of a Sixteen-Foot Temporary Drainage Easement and a Portion of a Sixteen-Foot Sewer Easement Across Property of ASC Land Corporation County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' temporary drainage easement and a portion of a 16' sewer easement across property of ASC Land Corporation. Summary of Information: ASC Land Corporation has requested the quitclaim of a portion of a 16' temporary drainage easement and a portion of a 16' sewer easement across its property as shown on the attached plat. New easements will be dedicated to replace these easements. Staff has reviewed the request and recommends approval. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs ----]No # O00:l. Sa. VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT TEMPORARY DRAINAGE EASEMENT AND A PORTION OF A SIXTEEN FOOT SEWER EASEMENT ACROSS THE PROPERTY OF ASC LAND CORPORATION PORTERS MILL ROAD Chesterfield County Department of Utilities Right Of Way Office 000~5~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8.C.12.a. Subiect: Acceptance of Parcels of Land Along the North Right of Way Line of Hensley Road from Douglas R. Sowers County Administrator's Comments: ~)~¢.~~ ,4~~.~ County Administrator: Board Action Requested: Accept the conveyance of four parcels of land containing a total of 5.463 acres along the north right of way line of Hensley Road (State Route 659) from Douglas R. Sowers, and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for the development of Collington, Sections 1 and 2. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Riqht of Way Manaqer Attachments: Ycs -~No 000 _54 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF HENSLEY ROAD FROM DOUGLAS R. SOWERS NEST HENSLEY ROAD Chesterfield County Department of Utililies Right Of Way Office tlilll'l I~ATCH LINE I ! £9~'g '~ ~ .~¥~S ~ ~3V7d , 321 00(~159- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8.C.12.b. Subject: Acceptance of a Parcel of Land for North Hensley Road from Douglas R. Sowers and Susan S. Sowers County Administrator's Comments: //~.~,,,.~ ~/~,~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 1.358 acres for North Hensley Road from Douglas R. Sowers and Susan S. Sowers, and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for the development of Collington, Section 1. recommended. Approval is District: Matoaca Preparer: John W. Harmon Title: Ri,qht of Way, Manaqer Attachments: Ycs -~No I)0 3.6 0 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR NORTH HENSLEY ROAD FROM DOUGLAS R. SOWERS AND SUSAN S. SOWERS Chesterfield County Department of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8.C.12.c. Subiect: Acceptance of a Parcel of Land for the Piney Branch Wastewater Pump Station from River Oaks Development Company, LLC County Administrator's Comments: County Administrator: BoardAction Requested: Accept the conveyance of a parcel of land containing 0.52 acres from River Oaks Development Company, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.52 acres for the Piney Branch Wastewater Pump Station. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: --]No Title: Right of Way Manager # 00016;3 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR THE PINEY BRANCH WASTEWATER PUMP STATION FROM RIVER OAKS DEVELOPMENT N ~ C(~nty DeWm~nt of LWiWM Right Of Way OfllGe RIVER OAKS DEVELOPMENT CO., L.L.C. GPIN 778-651-6897-00000 DB. 4582 PG. 397 12300 S. CHALKLEY RD. ZONED I-I 3651744.03 11778196.47 · N86'~'O8'E · ~-141.17' _..__~ON 0.52 ACRES TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD 4-814' TO sOUTH CHAI. KLEY ROAD cARVER HEIGHTS DRIVE GRAPHIC SCAI~ PLAT of 0.52 ACRES TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD BERMUDA DISTRICT CHESTERFIELD COUNTY;, VIRGINIA REV. APRIL 16, 2003 SCALE: 1" - 30' APRIL 8, 200J Townes 81TE ENGINEERING 9850 LORI ROAD, SUITE 201 CHESTERFIELD, t4RGINIA 23832 PHON£:(804) 748-9011 FAX: [804) 748-2590 Emoll: townes~cctowne$.com DRAI~I BY:. ~R~_ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: May 28, 2003 Item Number: 8.C.12.d. Acceptance of Parcels of Land Along the South Right of Way Line of East Hundred Road and the East Right of Way Line of Kingston Avenue from Gray Properties, L.L.C. and William R. Shelton County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of parcels of land containing a total of 0.236 acres along the south right of way line of East Hundred Road (State Route 10) and the east right of way line of Kingston Avenue (State Route 2434) from Gray Properties, L.L.C. and William R. Shelton, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs [--~No #000166 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF EAST HUNDRED ROAD AND THE EAST RIGHT OF WAY LINE OF KINGSTON AVENUE FROM GRAY PROPERTIES, L.L.C. AND WILLIAM R. SHELTON AV ~"rA~ AV N ~OM Of Way ..... ,3651540.47 22.5' bJ N 3651208.12 E HUNDRED ROAD STATE ROUTE 10 (200' ULTIMATE R/W) ~ R/W S 77'28'4.7" E EX. 187' . N ~'~'2,-~4-~' W -- EXIST, 16' 193.91' bJ ~J WATER LINE EASEMENT DB 1883 PC 1784 E 11819164..76 LINE TABLE LINE DIRECTION DISTANCE L1 N32'28'47"W 31.82' L2 NSO'12'38"W 22,53' L3 N39'02'40"E 35.76' L4 S12'31'1Y'W 13.00' PT. OF GPIN:818651482100000 GRAY PROPERTIES LLC AND WILLIAM R. SHELTON 1,3500 KINGSTON AV Deed Book: ,361,3 Page: 918 Deed Book: 1044, Page: 225 0.167 ACRES 3651323.60 E 11819213.45 PT. OF GPIN:818651482100000 GRAY PROPERTIES LLC AND WILLIAM R. SHELTON 1,3`300 KINGSTON AV Deed Book: `361,3 Page: 918 Deed Book: 1044, Page: 225 0.069 ACRES KTNGSTON AVENUE S.R. 2434 EX. 60' R/W PLAT SHOWING 0.069 ACRES AND 0.167 ACRES OF LAND TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA ACROSS THE PROPERTIES OF GRAY PROPERTTES LLC AND WZLLTAbl R. SHELTON 0 60 120 SCALE IN FEET JCNTY SITE PLAN #:03PR0268 CNTY PRO.l, #:o3-oo6a PRZNCE GEORGE OFFZCE YOUR V~SION ACHIEVED THROUGH I DATE: MAY 7, 2003 SCALE: ~."-60' ou~sj REV: .1.N,: 2073:t-601 VA 23875 www. Ummon$.com Site Development I Residential I Znfrllstructure I Technology I DRAWN BY: A HANSON CHECK BY: M NAULTY TIM'MONS GROUP .-";;'-. )0168 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8. C, 12.e. Subiect: Acceptance of a Parcel of Land Along the South Right of Way Line of Walmsley Boulevard from Trustees of Emanuael Assembly of God Church County Administrator's Comments: //~~~/ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.075 acres from Trustees of Emanuael Assembly of God Church, and authorize the County Administrator to execute the deed. Summary of Information: Staff request that the Board of Supervisors accept the conveyance of a parcel of land containing 0.075 acres along the south right of way line of Walmsley Boulevard (Route 647). This dedication is for the development of Emanuael Assembly of God Church. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Yes --]No 000169 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG TH-E SOUTH RIGHT OF WAY LINE OF WALMSLEY BOULEVARD FROM TRUSTEES OF EMANUAEL ASSEMBLY OF GOD CHURCH N ._Cbe~_._rr~ Comb, D~parlmsnt of LIIIIIIies oooa.7o I N24 '09 °49 ~ 7RU$1'EE~ OF' EMANUAW A~SEMBLY OF' GOD CHURCH GPIN 78,2-891-1GGG-O0000 ~909 WALMEL_~'Y BOULEVARD PART OF LOT 5 L~mROY BRANCH DB: BE, PG. 174 4.446 ACRES 19,3,662.96 $O-FT 761,922.79 0.34 MILES TO R=84&51o WESTERN LINE OF D= 14'46'I NEWBYS BRIDGE RD. T= 109.97 CB=N71 '50 CH~218, ~2 C~ R/W 16, I0' RTE, 647 co. pRoJ] 02-o255 co..,q~'£ PI. AN NO. 03P~0~22 100 0 100 200 500 Scole 1" = 100' ~ ~:,i~P/.~T'SHOWING A 0.075 ACRE OF L4ND TO BE owe '~ I DEDICATED 7'0 THE COUNTY OF CHESTERF7EL. D, tC~K~ ~M~ ~.i!~,,,~ ;, CROSSING ?HE LANDS OF TRUSTEES OF' DATE: 10/28/02 EMANUAE/., ASSEMBLY OF GOD CHURCH SCALE: 1'-10(7 JOB NO: 00200076 CLOVER HILL D/STRICT, CHESTERFIELD COUNTY, VIRGINIA No. 1854 171 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: May 28, 2003 Item Number: 8.c,12.f. Subiect: Acceptance of a Parcel of Land along the West Right of Way Line of Granite Springs Road from Emad Alhusaini and Raja Hafaz County Administrator's Comments: ~)~~ ~ County Administrator: BoardAction Requested: Accept the conveyance of a parcel of land containing 0.07 acres from Emad Alhusaini and Raja Hafaz, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.07 acres along the west right of way line of Granite Springs Road (State Route 781). This dedication is for the development of Signature Auto Sales. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manager Attachments: VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE OF GRANITE SPRINGS ROAD FROM EMAD ALHUSAINI AND RAJA HAFAZ N I DR Chelitedleld County Dlpm~lnt of Utllltiell Rloht Of Way C:mioe 0 O~. 73 THE RESTAURANT COMPANY 763- 706-62 76-00000 PB: 1879, PG: 1~74 ~4 G~NITE SPRINGS t J4.00' i STORY ~'o/e TNE RESTAURANT COMPANY 7G J- 706-4 78J-00000 z~-7o~-5~8~-ooooo T ~OtO i ~ Ol'OqlVI I l' ,..~i'"I~IIV~,,,~ ITU. ~7401 ~/9~ t I STORY ~ole _BRICK 763- 706 E~D ALHU~INI R~A ~FAZ 76J- 706-5~89-00000 DB: 490~ PG: 79J 740 ~ ~ T N=J, 707.019.54 5 ~ FRONT PRO~ LINE _~~, ~ o ~, MIDL O ~N ~RNPIKE ' Scale 1 = 40 ~ P/ot ~how/n~~ ~ O. 07 ACRE DED/CA T/ON ON DAT[: 0~2~?0~ 740f MIDLOTH/AN TURNPIKE_ SCALE: I =40· M/d/othionD/strict jj JOB N0:C0~10~31 Chesterfield County, Virginio .... "C', ~,:P~HER~ · AROHI~ · ENGINEERS · ~URV~OR~, 102 H~ ~ · Bl~bu~, ~l~a 2~,, ~ (~) ~1 -~1 · ~ {~ ~1~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 8.C,12.g. Subiect: Acceptance of a Parcel of Land for Charter Club Drive from BB Hunt, L.L.C. County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.436 acres from BB Hunt, L.L.C., and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.436 acres for Charter Club Drive. This dedication is for the development of Charter House Swim & Racquet Club. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs -]No 000175 VICI.NITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR CHARTER CLUB DRIVE FROM BB HUNT, L.L.C. N Ctte~rllekl County ~nt of Utllllle~ Right Of Way Office 000176 I I I q 11111':~ 000~.77 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: May 28,2003 Item Number: 8.C.13. Memorandum of Understanding Between the Appomattox River Water Authority and Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve and authorize the Chairman to sign the Memorandum of Understanding between the Appomattox River Water Authority and the County. Summary oflnformation: The Vulnerability Assessment conducted by the Appomattox River Water Authority in accordance with federal legislation, recommended the closing of Chesdin Road from the treatment facility to the dam to enhance security. The County operates a park and boat ramp on Authority grounds at the end of Chesdin Road. In order to address security while at the same time continuing to allow access to the park and boat ramp, the County and the Authority have agreed to close the road from dusk to dawn daily as is currently being done at the park entrance. Preparer: Craig S. Bryant Title: Director of Utilities Attachments: Yes [---] No 000178 Metnomn_ dum of Utttlerstant~. . ~ Between Appomattox .River,Water Authority & Chesterfield County Concerning Chesdin Road - County RoUte 669 Whereas, The Appomattox River Water Authority. ha~ had a Vulnmability Analysis ofits Water Treatment Plant condUCted; WIm-eaz, The Vulnerability Analysis' .r~ommended the closing.of Chesdin' Road to pUl~lic tmf~.aS a way of redUcing the p0ssibflity.ofamiorist.lmack;- Whereas, The Authority and the County are concerned about the safety of'&e wa~er supply for Wl~eas, Th~ County opermes a park/boat ramp facility on Authority.lands at the 'Sb~em end' of Cbesdin Road and wlsh~s ~o keep~he :facility in,operation; Whereas, The Authority has contacted .the Virginia'13epattmem of Transportation about the possibility ofclosing Chesdin Road at night (dusk. to dawn); There~r~ Be It ReSOlved, that the Authority.and Chesterfield Coum~ agree that the A~hotity can Close Cheadin Road atmoh nigix. La~ B. Ramsey, Chairman of the Board Appomattox River Water Authority Chakman of the BOard of Supervisors Ches~erfield~ty WOrd/C: Chesdin Road MOU 000~!.79 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 4 Meetin~ Date: May 28, 2003 Item Number: Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: 10.A. Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0392 The Grove Townhomes of Ridgemoor & Scotter Hills The Grove LP Piedmont Construction Company Inc. Water Improvements - Wastewater Improvements - Midlothian $148,260.00 $196,145.50 Preparer: Craig S. Bryant Title: Director of Utilities Attachments: --] Yes No oooa.8o Agenda Item May 28, 2003 Page 2 o ° o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0131 Charter Colony - Hartley Village B. B. Hunt, LLC Rhyne Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca $144,895.50 $715,329.15 02-0192 Chester Village Green Apartments Chester Village, LLC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Bermuda $204,016.61 $223,555.43 02-0260 8225 Jahnke Road Sewer Extension Ron Wheeler M. W. Wood Incorporated Wastewater Improvements - Midlothian $10,495.00 02-0265 Charter Colony - Tanner Village, Section A B. B. Hunt, LLC Rhyne Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca $98,243.75 $113,031.30 O00181 Agenda Item May 28, 2003 Page 3 o o o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0287 Birkdale, Section 17 Milhause Corporation Bookman Construction Company Water Improvements - Wastewater Improvements - Matoaca 02-0292 Riverdowns - King's Farm, Section 2 Riverdowns, LC Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Midlothian 02-0341 Riverdowns - King's Farm, Section 3 Riverdowns, LC Excalibur Construction Corporation Wastewater Improvements - Midlothian 02-0361 St. James Woods, Section L ASC Land Corporation R.M.C. Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca $46,150.00 $54,425.00 $60,050.00 $81,615.00 $11,637.00 $38,865.00 $74,086.00 000'182 Agenda Item May 28, 2003 Page 4 10. 11. 12. 13. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0382 Bayhill Pointe, Section 14 Bayhill Development Corporation Coastal Utilities Incorporated Water Improvements - Wastewater Improvements - Matoaca 02-0410 Tarrington - Ashwell Drive S. & S. Properties, LC Piedmont Construction Company, Inc. Water Improvements - Midlothian 02-0485 Birkdale, Section 18 Milhaus Corporation Bookman Construction Company Water Improvements - Wastewater Improvements - Matoaca 03-0079 Birkdale, Section 19 Milhause Corporation Bookman Construction Company Water Improvements - Wastewater Improvements - Matoaca $62,225.90 $111,145.43 $54,940.20 $19,160.00 $24,081.00 $5,950.00 $7,802.00 000 .83 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 10.B. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: Yes ['~ No 000 84 BOARD MEETING DATE 07/01/02 11/13/02 11/13/02 11/13/02 11/13/02 11/13/02 11/13/02 11/13/02 CHESTERFIELD COUNTY GENERAL FUND BALANCE May 28, 2003 DESCRIPTION FY2003 Budgeted Beginning Fund Balance Designate excess revenue (County) for non-recurring items in FY2004 Designate excess expenditures (County) for non-recurring items in FY2004 Designate excess revenue (Schools) for non-recurring items in FY2004 FY02 Results of Operations - Schools unspent General Fund Transfer for non-recurring items in FY2004 FY02 Results of Operations - Parks FY02 Results of Operations - Libraries FY02 Results of Operations - CSA Shortfall AMOUNT (1,712,213) (819,183) (1,852,802) (1,145,159) (150,000) (150,000) (60,300) BALANCE $42,493,947 $40,781,734 $39,962,551 $38,109,749 $36,964,590 $36,814,590 $36,664,590 $36,604,29O 000 $5 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT May 28, 2003 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/2001 FY02 Budgeted Addition 4/4/2001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts 10/24/2001 360 West Corridor Plan 11/14/2001 Building Improvements (County Administration) 11/14/2001 Security Enhancements (MH/MR and County Administration) 2/27/2002 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/2002 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/2002 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment Amount 8,800,000 (7,579,700) (85,000) (90,000) (70,000) (17o,ooo) (1o7,ooo) (50,000) (250,000) (75,000) 8,600,000 (7,277,800) (140,000) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 000 .S6 000187 Prepared by Accounting Department April 30, 2003 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 O3/03 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation - Building Construction, Expansion and Renovation TOTAL APPROVED AND EXECUTED Original Amount SI6,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 6,100,000 $37,509,906 Date Ends 11/19 05/04 11/21 03/05 03/06 09/05 07/05 11/23 Outstanding Balance O4/3O/O3 $13,685,000 10,972 12,805,000 359,503 12,968 10,991 165,915 6,100,000 $33,150,349 PENDING EXECUTION Description None Approved Amount 000!88 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: May 28, 2003 Item Number: 10.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: Ycs No 000159 0 0 0 0 :.~oo~9O 000190A ®0191 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 14.A. Subject: Resolution Recognizing Tech Sergeant Govie Andrew Peebles, Staff Sergeant Wayne Cole, and Staff Sergeant John E. Zetak for Their Contributions to ~Operation Iraqi Freedom" County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolutions be adopted. Summary of Information: This resolution is in recognition of Tech Sergeant Govie Andrew Peebles, Staff Sergeant Wayne Cole, and Staff Sergeant John E. Zetak for Their courage and sacrifice in support of "Operation Iraqi Freedom." Preparer: Donald J. Kappel Attachments: Ycs -]No Title: Director, Public Affairs 000192 RECOGNIZING TECH SERGEANT GOVIE ANDREW PEEBLES FOR HIS CONTRIBUTIONS TO "OPERATION IRAQI FREEDOM" WHEREAS, America has just completed a war with the regime of Iraqi dictator Saddam Hussein; and WHEREAS, this military operation, named "Operation Iraqi Freedom," was conducted to free the people of Iraq from years of tyranny and to make the United States, and the world, safer; and WHEREAS, among the hundreds of thousands of military personnel mobilized for this war effort were scores of Chesterfield County residents who serve in the reserve components of the various military services; and WHEREAS, Tech Sergeant Govie Andrew Peebles, Virginia Air National Guard is one of the courageous Americans who answered the call to duty in "Operation Iraqi Freedom" unflinchingly and honorably; and WHEREAS, this Board of Supervisors supports the President and our troops, and commends the reserve military personnel who served in "Operation Iraqi Freedom" for their courageous service and sacrifice; and WHEREAS, the families of these military men and women also bear a great sacrifice and uncertainty in the absence of their loved ones serving in far-off lands; and WHEREAS, it is appropriate to recognize the courage and sacrifice of our reservists and their families during this difficult time. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of May 2003, publicly recognizes the sacrifice and courage of Tech Sergeant Govie Andrew Peebles, who served in "Operation Iraqi Freedom," and expresses its gratitude to him for making the world a safer place for freedom-loving people everywhere. 000193 RECOGNIZING STAFF SERGEANT WAYNE COLE FOR HIS CONTRIBUTIONS TO "OPERATION IRAQI FREEDOM" WHEREAS, America has just completed a war with the regime of Iraqi dictator Saddam Hussein; and WHEREAS, this military operation, named ~Operation Iraqi Freedom," was conducted to free the people of Iraq from years of tyranny and to make the United States, and the world, safer; and WHEREAS, among the hundreds of thousands of military personnel mobilized for this war effort were scores of Chesterfield County residents who serve in the reserve components of the various military services; and WHEREAS, Staff Sergeant Wayne Cole, Virginia Air National Guard is one of the courageous Americans who answered the call to duty in ~Operation Iraqi Freedom" unflinchingly and honorably; and WHEREAS, this Board of Supervisors supports the President and our troops, and commends the reserve military personnel who served in "Operation Iraqi Freedom" for their courageous service and sacrifice; and WHEREAS, the families of these military men and women also bear a great sacrifice and uncertainty in the absence of their loved ones serving in far-off lands; and WHEREAS, it is appropriate to recognize the courage and sacrifice of our reservists and their families during this difficult time. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of May 2003, publicly recognizes the sacrifice and courage of Staff Sergeant Wayne Cole, who served in "Operation Iraqi Freedom," and expresses its gratitude to him for making the world a safer place for freedom-loving people everywhere. 000 [94 RECOGNIZING STAFF SERGEANT JOHN E. ZETAK FOR HIS CONTRIBUTIONS TO "OPERATION IRAQI FREEDOM" WHEREAS, America has just completed a war with the regime of Iraqi dictator Saddam Hussein; and WHEREAS, this military operation, named "Operation Iraqi Freedom," was conducted to free the people of Iraq from years of tyranny and to make the United States, and the world, safer; and WHEREAS, among the hundreds of thousands of military personnel mobilized for this war effort were scores of Chesterfield County residents who serve in the reserve components of the various military services; and WHEREAS, Staff Sergeant John E. Zetak, Virginia Air National Guard is one of the courageous Americans who answered the call to duty in "Operation Iraqi Freedom" unflinchingly and honorably; and WHEREAS, this Board of Supervisors supports the President and our troops, and commends the reserve military personnel who served in "Operation Iraqi Freedom" for their courageous service and sacrifice; and WHEREAS, the families of these military men and women also bear a great sacrifice and uncertainty in the absence of their loved ones serving in far-off lands; and WHEREAS, it is appropriate to recognize the courage and sacrifice of our reservists and their families during this difficult time. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of May 2003, publicly recognizes the sacrifice and courage of Staff Sergeant John E. Zetak, who served in ~Operation Iraqi Freedom," and expresses its gratitude to him for making the world a safer place for freedom-loving people everywhere. 000195 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 14.~, Subiect: Recognizing May 18 - 24, 2003, as "Emergency Medical Services Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution Summary of Information: Representatives from Chesterfield Fire & EMS will be present at the meeting to accept the resolution Preparer: Paul W. Mauqer Title: Deputy Chief Attachments: Ycs --]No 000~96 RECOGNIZING MAY 18-24, 2003, AS ~EMERGENCY MEDICAL SERVICES WEEK" WHEREAS, emergency medical services is a vital public service; and WHEREAS, the members of emergency medical services teams are ready to provide lifesaving care to those in need twenty-four hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, emergency medical services providers have traditionally served as the safety net of America's health care system; and WHEREAS, emergency medical services teams consist of emergency physicians, emergency nurses, emergency medical technicians, paramedics, firefighters, educators, administrators, and others; and WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, Americans benefit daily from the knowledge and skills of these highly trained individuals; and WHEREAS, it is appropriate to recognize the value and accomplishments of the emergency medical services providers from Chesterfield Fire and EMS, and Bensley-Bermuda, Ettrick-Matoaca, Forest View, and Manchester Volunteer Rescue Squads by designating ~Emergency Medical Services Week"; and WHEREAS, injury prevention and the appropriate use of the EMS system will help reduce national health care costs. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of 'Supervisors publicly recognizes the week of May 18-24, 2003, as ~Emergency Medical Services Week." 000 .97 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 14.~. Subject: Recognizing Adam John Capuano, Michael Andrew Reed and Richard Sean Van Damme, all from Troop 815, Sponsored by Chester United Methodist Church, and Brian Foley Blake, Troop 819, Sponsored by Saint John's Episcopal Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Adam John Capuano, Michael Andrew Reed and Richard Sean Van Damme, all from Troop 815, and Brian Foley Blake, Troop 819, upon attaining rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Bermuda District Adam John Capuano Parents: Frank and Nancy Michael Andrew Reed Parents: Timothy and Lynn Richard Sean Van Damme Parents: Richard and Nita Dale District Brian Foley Blake Parents: Douglas and Linda Preparer: Lisa H. Elko Attachments: Yes Title: Clerk to the Board 000198 RECOGNIZING MR. ADAM JOHN CAPUANO UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Adam John Capuano, Troop 815, sponsored by Chester United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Adam has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of May 2003, publicly recognizes Mr. Adam John Capuano, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000199 RECOGNIZING MR. MICHAEL ANDREW REED UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Michael Andrew Reed, Troop 815, sponsored by Chester United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Michael has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of May 2003, publicly recognizes Mr. Michael Andrew Reed, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000200 RECOGNIZING MR. RICHARD SEAN VAN DAMME UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Richard Sean Van Damme, Troop 815, sponsored by Chester United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Richard has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of May 2003, publicly recognizes Mr. Richard Sean Van Damme, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. OOO O RECOGNIZING MR. BRIAN FOLEY BLAKE UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brian Foley Blake, Troop 819, sponsored by Saint John's Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Brian has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of May 2003, publicly recognizes Mr. Brian Foley Blake, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. O00ZOZ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: May 28, 2003 Item Number: 14.D. Subject: Resolution Recognizing Jane Warrick and "A Playground for Katie and Friends" Organization as Well as Other Organizations and Individuals for Work at Huguenot Park and Appropriation of an $80,000 Donation County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution recognizing members of "A Playground for Katie and Friends" organization, Wachovia Securities, Midlothian Junior Woman's Club, Loyal Order of The Moose-Manchester Lodge #699, Knights of Virginia Assisting the Retarded, Trinity United Methodist Church, Beach Community Grange, St. Edward Epiphany School, St. Mathias Episcopal Church, Kiwanis Club of Midlothian, with special recognition to Jane Warrick, Eileen Miller, Catherine Harris, Jim Ritchie and Ellen Wood for work at the Huguenot Park and appropriation of an $80,000 donation. Summary of Information: The "A Playground for Katie and Friends" organization has generously worked to plan and raise funds for construction of an adaptive playground at Huguenot Park. The Honorable Edward B. Barber has requested that the Board of Supervisors commend and recognize Jane Warrick and the Board Members of UA Playground for Katie and Friends" Organization including Eileen Miller, Catherine Harris, and Jim Ritchie, as well as Wachovia Securities, Midlothian Junior Woman's Club, Loyal Order of The Moose-Manchester Lodge #699, Knights of Virginia Assisting the Retarded, Trinity United Methodist Church, Beach Community Grange, St. Edward Epiphany School, St. Mathias Episcopal Church, Kiwanis Club of Midlothian, and Ms. Ellen Wood for their efforts toward purchase and construction of an adaptive playground for Huguenot Park. Preparer: Michael S. Golden Title: Director, Parks and Recreation Att&cb~ments: Yes No 000;~03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Parks and Recreation Capital Improvement Program funding of approximately $40,000 will be combined with the "Friends'" $80,000 donation to purchase the new playground equipment and related walkways, signage, benches, etc. for the playground area. The Board of Supervisors is also requested to appropriate the $80,000 donation from "A Playground for Katie and Friends" to the Parks and Recreation Department Park Improvements Project. O00Z04 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: May 28, 2003 Budget and Management Comments: This item requests the Board to appropriate $80,000 in donations for the construction of an adaptive playground at Huguenot Park. These funds have already been received and will be combined with approximately $40,000 of parks capital improvement funding to purchase new playground equipment, signage, benches, etc. It is anticipated that this project will be finished about the middle of September 2003. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement O00ZO5 RECOGNIZING MS. JANE WARRICK AND THE NON-PROFIT ORGANIZATION UA PLAYGROUND FOR KATIE AND FRIENDS" FOR THEIR CONTRIBUTIONS TO CHESTERFIELD COUNTY WHEREAS, "A Playground for Katie and Friends" is a non-profit organization that has worked tirelessly to plan and raise funds for a special playground where all children can come and play together regardless of abilities or disabilities; and WHEREAS, this new inclusive playground with adaptive equipment to be constructed at Huguenot Park will greatly benefit members of all the families who visit and enjoy the park; and WHEREAS, Ms. Jane Warrick has worked tirelessly over the course of two years to form the non-profit organization, UA Playground for Katie and Friends"; and WHEREAS, the Board members of the organization - Eileen Miller, Catherine Harris and Jim Ritchie - have brought together organizations and individuals in a concerted effort of community service; and WHEREAS, Wachovia Securities, Midlothian Junior Woman's Club, Loyal Order of The Moose-Manchester Lodge #699, Knights of Virginia Assisting the Retarded, Trinity United Methodist Church, Beach Community Grange, St. Edward Epiphany School, St. Mathias Episcopal Church, Kiwanis Club of Midlothian, and Ms. Ellen Wood have made major contributions to fundraising and manpower efforts without which construction of the special playground would not have been possible. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of May 2003, publicly recognizes Ms. Jane Warrick and the organization, "A Playground for Katie and Friends" for its devoted efforts to purchase and construct a new adaptive playground at Huguenot Park. O00Z06 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Subiect: Resolution Recognizing Miss Accomplishments County Administrator's Comments: Item Number: Kate Virginia Gibbs for 14.E. Her Outstanding County Administrator: Board Action Requested: Mrs. Humphrey requested that the attached resolution be adopted. Summary of Information: This resolution is in recognition accomplishments in swimming. of Miss Kate Gibbs' outstanding Preparer: Lisa H. Elko Attachments: Yes [-~ No Title: Clerk to the Board 000 07 RECOGNIZING MISS KATE VIRGINIA GIBBS FOR EXCELLENCE IN SWINIMING WHEREAS Miss Kate Virginia Gibbs is a 12-year-old Chesterfield County resident; and WHEREAS Miss Gibbs attends 7th grade at Manchester Middle School; and WHEREAS Miss Gibbs is enrolled in the Center-based Gifted Program; and WHEREAS Miss Gibbs swims locally on the Poseidon Swim Team and also competes nationally in the USA Adapted Swimming Competition; and WHEREAS Miss Gibbs won four bronze medals for her swimming achievements in 2002; and WHEREAS Miss Gibbs will be competing in the USA Adapted Swimming Competition mn Minneapolis in June 2003; and WHEREAS, Miss Gibbs recently set a USA Swimming national record for adapted swimmers in the 200-meter butterfly, breaking the previous record by more than three seconds; and WHEREAS, Miss Gibbs' continued excellence in swimming has brought distinction not only to herself, but also to Manchester Middle School, the Poseidon Swim Team and to Chesterfield County; and WHEREAS, Miss Gibbs has inspired many others with her determination, pursuit of excellence in athletics and commitment to achieving her personal best performance; and WHEREAS, such outstanding and exemplary behavior is deserving of appropriate recognition. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of May 2003, publicly recognizes the superior athletic ability and commitment to excellence of Miss Kate Virginia Gibbs, congratulates her on her many achievements in competitive swimming, and extends to her, on behalf of all Chesterfield County residents, best wishes for continued success. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 28, 2003 Item Number: 16.A. Subject: Public Hearing for Appropriation of up to $3,177,800 for Comprehensive Services County Administrator's Comments: ~C.~ /~-/~c~ County Administrator: Board Action Requested: Staff recommends the Board of Supervisors hold a Public Hearing on May 28, 2003 for the appropriation of up to $3,177,800 for Comprehensive Services, including $2,767,700 in state funds, $285,100 from general fund appropriations, $50,000 from the Department of Social Services, and $75,000 from schools. Summary of Information: This item requests the Board to hold a public hearing regarding the appropriation of up to $3,177,800 in additional funding for Comprehensive Services. Of the $3,177,800, the State will provide $2,767,700 and the locality will provide the local match totaling $410,100. The local match requirements for the additional state funds will be provided from general fund appropriations of $285,100, appropriations from the Department of Social Services in the amount of $50,000, and an additional school contribution of $75,000. The FY2003 budget was set based on state-provided figures assuming a three year average of expenditures. The funding requested is mandated and sum sufficient to provide for services for at-risk youth in Chesterfield County. This request for additional appropriation is a direct result of increases in the number of children served, the complexities of the children's needs, and the increased cost of providing those needed services. Preparer: Bradford S. Hammer Title: Deputy County Administrator for Human Services Attachments: Yes No OoO Og CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~ Date: May 28, 2003 Budget and Management Comments: This request is to hold a public hearing for the appropriation of up to $3,177,800 for Comprehensive Services. The additional appropriation requested is a direct result of increases in the number of children served, the complexities of the children's needs, and the increased cost of providing services. Of the additional funding, $2,767,700 will be provided by the State. The County's local match is $410,100, of which $285,100 will have to be identified at year end from general fund unspent appropriations, $50,000 will be appropriated from the Department of Social Services, and $75,000 will be appropriated from schools. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement O00Z:[O An Affiliate of Media General Advertisi ng Affidavit {This is not a bill, please pay from invoice) P.O. Box 85333 Richmond, Virginia 23293-0001 ¢04) 6494000 Account Num.] 220806 0512112003 iDate C°de Description Ad Size Total Cost THF, ROARD O ATTACH Media General Operations, inc. Publisher of THE RICHMOND TIMES&ISPATCH This is io certify that the attached TAKF. N©TICRTAKF, N'©TI'C[ was published by Richmond Newspapers, Inc. in the City state of Virginia, on the following dates: 05/21/2003 HERE Newspaper reference: 1407587 SwOrn to and subscribed before Notary Public Supervisor State of ¥irgi nia City of RiChmOnd My commission expires IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK Y~U CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: May 28, 2003 Item Number: 16.B. Subiect: Public Hearing to Appropriate Additional Funds for the Department of Social Services County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to hold a public hearing on May 28, 2003 to appropriate $523,501 in additional Federal and State funds received from the State Department of Social Services. Summary of Information: The Virginia Department of Social Services has awarded additional funding to Chesterfield-Colonial Heights Department of Social Services for the following programs for FY2003: Auxiliary Grants Adoption Subsidy Special Needs Adoptions VIEW Working and Transitional Day Care Adult Services Fuel Administration Child Day Care-Quality Initiative Total 30,000 120 000 221 000 125 000 2 000 3 001 22 500 $523,501 These funds will be used to purchase or provide services to customers of The Department. The allocations are necessary due to increased program demands. Preparer: Sarah C. Snead Title: Director, Social Services Attachments: [---~ Yes No # O00211 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~ Date: May 28, 2003 Budget and Management Comments: The Board is requested to hold a public hearing to appropriate $523,501 of additional federal and state funds received from the State Department of Social Services. The Transitional Day Care Program requires that the County provide matching funds equal to 10% of $125,000, or $12,500. The County's match will be absorbed within the Department's current budget. Preparer: Rebecca T. Dickson Title: Director, Budget and Management An Affiliate of I~edia General Advertising Affidavit (This is not a bill: Please pay from invoice) P. O, Box 85333 Richmond, Virginia 23293-0001 (804) Account Num. ] 220~06 05/2]/200S J Date COde Description Ad Size Total Cost 2 00 X ]800 ATTACH Media General OperationS, Inc. Publisher of THE RICHMOND TIIVIES,DISPATCH This is to certify that the a~aChed TAKE NOTfCRTAKR N©TICf was pUbliShed bY RiChmond Newspapers, Inc. in the City of Richmond State of Wrginia, on the foBowing dates: 05/14/2003 05/21/2003 HERE The first insertion being given Newspaper reference: Sworn to and subscribed before Notary Public 1402257 Supervisor State of Virginia City of RiChmond MY commission expires THIS I~ NOT A BIL~i ~ E PAY-FROIvl INVOICE. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 28, 2003 Item Number: 16.C. Subject: Public Hearing on Proposed Ordinance Amendment Relating to Board of Zoning Appeals Application Fees County Administrator's Comments: _ , _ County Administrator: Board Action Requested: Hold a public hearing on the proposed ordinance amendment relating to Board of Zoning Appeals (BZA) application fees. Summary of Information: On April 9, 2003, the Board directed the Planning Commission to hold a public hearing and make a recommendation on a proposed ordinance amendment relating to Board of Zoning Appeals application fees. In FY2002, Special Exception, Variance, and Appeal to BZA application fees recovered approximately 35% of the related processing costs. The advertised ordinance amendment (attached) allowed for the Board to raise fees to cover up to 100% of costs. The Planning Commission held its public hearing on this ordinance amendment on May 20, 2003 and recommends a BZA fee structure that would capture approximately 60% of the review costs and include the new Special Exception category, "Activity not confined to the living area of a dwelling." The Planning Commission recommends recovering 60% of costs, approximating the recovery rate for Planning Department development review fees that were adopted on April 9, 2003. As shown in the attached table, the 60% cost recovery proposal includes fee increases for some types of applications, but also lowers fees for applications used primarily by individual citizens. The Planning Commission also considered the views of the BZA before finalizing a recommendation. The BZA expressed several concerns with the proposal to cover 100% of costs. These concerns are noted in the attached copy of the memorandum from the BZA to the Planning Commission. Preparer: Thomas E. Jacobson Attachments: Yes No Title: Director of Planning 0002~.3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: May 28, 2003 Historically, fees for requests submitted to the BZA have been kept reasonably low. Individual citizens who are reinvesting in their property submit many of the applications. Higher fees could discourage this needed reinvestment, particularly by residents in older neighborhoods. When considering the fee changes in the 100% coverage proposal, staff balanced the need for individual reinvestment in neighborhoods with the need to recover the full cost of processing BZA cases. The fees for setback related variance applications, which are commonly submitted by individual citizens, remain unchanged, therefore preserving an affordable option allowing for reinvestment. Fees more commonly associated with commercial appeals have been adjusted upward. The new fee category, "Activity not confined to the living area of a dwelling," is proposed under Special Exceptions. This category was created mainly to distinguish between applications submitted for businesses confined to the living area of a dwelling and the more intense commercial-use related applications submitted for businesses in accessory structures or outside buildings. The commercial-use applications require additional staff analysis. If adopted, the amended ordinance would be effective July 1, 2003. A table comparing the existing and proposed fees is also attached. Estimated additional revenue generated by the 60% proposal is in line with the adopted FY04 budget. The Board could adopt the Planning Commission's recommendation or anything up to recovering 100% of costs. O00Z .4 BOARD OF SUPERVISORS ARTHUR S. WARREN CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III VICE CHAIRMAN BERMUDA DISTRICT KELLY E. MILLER DALE DISTRICT RENNY BUSH HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: The Members of the Chesterfield Planning Commission FROM: The Members of the Chesterfield Board of Zoning Appeals DATE: May 19, 2003 SUBJECT: Zoning ordinance amendment relative to Board of Zoning Appeals fees On Wednesday, May 7, 2003 the Board Zoning Appeals (BZA) met with Dan Gecker, Tom Jacobson, and Glenn Larson to discuss the recommended changes to the BZA fees as outlined in the May 5, memorandum to the Planning Commission. During our discussion the BZA had several concerns relative to the potential fee increases. The BZA feels that the size of the increases should be a gradual increase and should not be cost prohibitive for the average person. Also, if the fees need to be raised they should be raised across the board and not just on certain types of requests. Additionally, the BZA feels that the request for Appeals is part of due process and should not be raised so high that the average person cannot afford to make this type of application. Finally, under the Special Exception category the recommendation shows uses being split into two separate sections. This is dependent upon whether the activity takes place in the living area of the dwelling ($1250) or outside the living area ($2500). The typical example given for a use outside of the dwelling would be a business in an accessory structure or outside the buildings. The BZA feels that some businesses conducted outside of a dwelling may not have such an adverse impact that would necessitate a higher fee. Therefore, there may be a more appropriate way to split the uses. We appreciate the opportunity to consider this important matter and hope that our comments will assist in your decision making process. c: Thomas E. Jacobson, Director of Planning Glenn Larson, Assistant Director of Planning for Comprehensive ooore .$ Providing a FIRST CHOICE community through excellence in public service. Advertised Ordinance Amendment CoveringAapproximately 100% of the Costs AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-25 RELATING TO APPLICATION FEES FOR BOARD OF ZONING APPEALS REQUESTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-25 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-25. Fees. The following fees, which include the costs of hearings, advertisements and notices when required, shall be deposited simultaneously with the filing of the application: (d) (e) Special exceptions: (1) (f) (2) ooo Manufactured home, temporary: a. New... 550.00 b. Renewal ... 250.00 All others ~ ,~r~ at~. a_ Where all activity associated with the request, except for the parking of passenger vehicles, is confined to the living area of a dwelling... 1,250.00 b_ Where any activity associated with the request, except for the parking of passenger vehicles, is not confined to the living area of a dwelling...2,500.00 Amend condition of special exception: (1) Per first two conditions... 400~ 800.00 (2) Each condition thereafter.., i00.09 200.00 Variances, setback, request to BZA: (1) ~a~am~f~_irst ordinance section or subsection varied from... 250.00 1923:61460.1 Revised 05/05/03 3:25 p.m. 1 OOO~6 (g) (h) (i) (2) Advertised Ordinance Amendment CoveringAapproximately 100% of the Costs (2) Each additional ordinance section or subsection varied from... 150.00 Variances, administrative: (1) ~a:mmc+'~ ~: First ordinance section or subsection varied from... 250.00 (2) Each additional ordinance section or subsection varied from... 150.00 Variances, all other: (1) For any R, R-TH, R-MF, MH or A use: (1) a_. ~ f--First ordinance section or subsection varied from... 600.00 (2) b. Each additional ordinance section or subsection varied from... 150.00 (2) For any O, I, or C use: a_. First ordinance section or subsection varied from... 2,000.00 b. Each additional ordinance section or subsection varied from... 400.00 Appeal to board of zoning appeals pursuant to section 19-21... 509.09 2,000.00 ooo That this ordinance shall become effective on July 1, 2003. 1923:61460.1 Revised 05/05/03 3:25 p.m. 000217 O00~:tS An Affiliate of [~edia General Advertising Affidavit (This is not a bill. Please pay from invoice) P. O, Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 CHI~ ~TF, RFIFJ iD P.(3 A R D OF ~1JPF, RV[,q. QR ,q ATTN f.lgA 'R'[ ,KO ROM 40 ~HE.qT'R'RF'IRf.D VA Account Num, ] Date Code Descdpt ion Ad Size Total Cost TAKE NOTICETAKE NOTICE THAT THE P~OARD f) 2.00 x 24 Of) ATTACH HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DiSPATCH This is to certifythat the attached TAKF, NOTfCF, TAKF NOTfCf was published by Richmond Newspapers, inc. in the City of Richmond, State of Virginia, on the fo]iowing dates: 05/t4/2003 05/21/2003 The first insertion being given;; ~; Newspaper reference: 1408020 Sworn to and subscribed before N~ary Public Supervisor State of Vir¢ nia c~tY of Richmond My commiSsion expires TH~S iS NOT ~'l'~Li:~ E PAY FROIVi INVOICE, THANK¥OU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: May 28, 2003 Item Number: 16.D. Subiect: Public Hearing on Proposed Ordinance Amendments Relating to Real Estate Tax Relief for the Elderly and Disabled County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached amendments relating to Real Estate Tax Relief for the Elderly and Disabled. Summary of Information: During FY2004 budget deliberations, the Board indicated their desire to grant additional relief to citizens under the tax relief for the elderly and disabled program. As part of the FY2004 budget adoption, the Board included funding in order to grant additional relief under the program. Specifically, the proposed ordinance amendment would grant 100% relief to those applicants currently receiving 75% relief. The income range for 100% relief would change from $0 - $20,800 to $0 - $30,600 (adjusted for CPI after July). The 75% relief category would be eliminated and the 50% and 25% categories would remain the same. The proposed amendment provides greater relief to approximately 700 applicants per year with lower incomes. The additional cost is estimated at $200,000 per year. The additional aid has been allocated between schools and the county consistent with current methodology. This change would be effective January 1, 2004. The proposed ordinance is attached. Preparer: RebeccaT. Dickson Attachments: Ycs Title: Director of Budqet and Mana.qement ~-] No [ #0,),.)?..1~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 9-24, 9-25, 9-26 AND 9-27 RELATING TO TAX RELIEF FOR THE ELDERLY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 9-24, 9-25, 9-26 and 9 -27 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 9-24. Restrictions and conditions. Notwithstanding any other provision of this chapter, a dwelling or manufactured home, and up to one acre of land upon which either is situated may be temporarily exempted from taxation when any such property is owned by and occupied as the sole residence of a person at least 65 years old or a person who is determined to be permanently and totally disabled as defined by Code of Virginia, § 58.1-3217. The exemption shall be subject to the following restrictions and conditions: (a) During the preceding calendar year, the total combined income from all sources of the owners and owners' relatives living in the dwelling or manufactured home must not exceed ~ $44,800.00 subject to adjustments as provided in section 9-26; without including in the total the first $6,500.00 of each relative's income, other than the owner's spouse who is living in the dwelling or manufactured home. The exclusion amount of $6,500.00 in relative's income shall not be subject to adjustment pursuant to section 9-26. (b) Notwithstanding subsection (a), if a person qualifies for an exemption under this section, and can prove by clear and convincing evidence that the person's physical or mental health has deteriorated such that the only alternative to permanently residing in a hospital, nursing home, convalescent home or other facility for physical or mental care is to have a relative move in and provide care for the person, and if a relative does move in for that purpose, then none of the income of that relative or that relative's spouse shall be included in calculating the income limit; however, if the residence's owner has, within a three-year period prior to or after the relative moves into the residence, transferred to the caregiving relative assets in excess of $5,000.00 without adequate consideration then the income of the caregiver relative or that relative's spouse shall be included in calculating the income limit. The inclusion amount of $5,000.00 for relative transfers shall not be subject to adjustment pursuant to section 9-26. (c) As of December 31 of the immediately preceding calendar year, the net combined financial worth, including interest of the owners and of the spouse of any owner, excluding the value of the property for which the exemption is sought must not exceed~.~...,¢nt~ Ac~n,...,.....~n $103,600.00 subject to adjustments as provided in section 9-26. 0623:61493.1 1 000 0 Sec. 9-25. Schedule of exemptions permitted. (a) The amount of exemption from real estate taxation under this section shall be determined in accordance with the following schedule: Income Percentage of Exemption $0.00 through $!E,100.00 $30,600.00 100 $30,601.00 through $41,500.00 50 $41,501.00 through $44,800.00 25 (b) The tax exemption provided by section 9-24 shall not exceed $2,000.00. Sec. 9-26. Adjustments to income and value limitations. The income and net worth limitations set forth in sections 9-24 and 9-25 of this division shall be adjusted annually to the nearest $100.00 by the same percentage increase or decrease in the previous 12 months' average Consumer Price Index-U (All Items 1982-1984 = 100) published by the Bureau of Labor Statistics calculated on the basis of the county's fiscal year; however, in no event shall the income and net worth limitations exceed the maximums imposed by state law. The commissioner of revenue shall recalculate the income and net worth limitations in accordance with this section on an annual basis and provide such information to the public upon request. Sec. 9-27. Procedure for claiming exemption. (a) Anyone claiming an exemption shall file annually with the commissioner of the revenue, on forms to be supplied by the county, an affidavit or written statement setting forth all information required by Code of Virginia, § 58.1-3213, and all other information required by the commissioner of the revenue to determine qualification for the exemption. The commissioner of the revenue may also make further inquiry of persons seeking the exemption, as may be reasonably necessary, including requiring answers under oath, and production of certified tax returns to determine qualification for the exemption. The affidavit or written statement shall be filed not later than April 1 of each year, but the application may be filed as late as December 31 of each year by first-time applicants or in cases of hardship as determined by the commissioner. If a person claiming an exemption is under 65 years of age, the application must include either (i) a certification by the Social Security Administration, the Veterans' Administration or the Railroad Retirement Board, or (ii) if such person is not eligible for certification by any of these agencies, a sworn affidavit by two medical doctors licensed to practice medicine in the 0623:61493.1 2 O{d}O 2~1~1 commonwealth, stating that such person is permanently and totally disabled. The affidavit of at least one of the doctors must be based upon the doctor's physical examination of the person. The affidavit of one of the doctors may be based upon medical information that is relevant to the standards for determining permanent and total disability that is contained in the records of the civil service commissioner. (b) The exemption may be granted for any year following the date that the applicant reached the age of 65 years. A change in income, financial worth, ownership of property or other factors occurring during the tax year for which an affidavit or written statement is filed which causes the applicant to exceed or violate the limitations or conditions shall void any exemption for the following tax year. The exemption for the tax year during which the change occurred shall be prorated, with the prorated portion determined by multiplying the exemption amount by the product of the number of complete months of the year such property was properly eligible for such exemption divided by 12. (c) If a person who has been granted an exemption for a tax year, sells his sole residence and purchases another sole residence, that person will have the exemption applied to the purchased residence for the prorated portion of the tax year during which he owns the purchased residence, calculated in the same manner as provided in (b) above, but only if the person otherwise continues to qualify in all respects under the provisions of this division. (2) That this ordinance shall become effective January 1, 2004, and shall reflect adjustments to the income and net worth limitations then in effect pursuant to section 9-26 of the prior ordinance. 0623:61493.1 3 000222 An Affiliate of Media General Advertising Affidavit (This is not a bill, Please pay from invoice) P, O, Box 85333 Richmond, Virginia 23293-000i (804) [Account Num. ] Date 05/21/2003 I Date Code Description Ad Size Total Cost__] TAKE NO'lqCETAKF N©T'[CE THAT THF, BOARD O 2D0 x 180(} 179 R4 ATTACH HERE Media General Operations, inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF, NOTfC, F~TAK-E ~OT[C,[ was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 05/21/2003 Newspaper reference: Sworn to and subscribed before me this 5,3 Notary Public My commission expires 1407595 Supervisor CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: May 28, 2003 Item Number: 16.E. Subiect: Public Hearing for a Zoning Ordinance Amendment Relative To Motor Vehicle Sales, Services and Repair in C-3 Zoning Districts County Administrator's C~mments: County Administrator: Board Action Requested: The Planning Commission and staff recommend that the Board of Supervisors adopt the attached zoning ordinance amendment relative to motor vehicle sales, service and repair in C-3 zoning districts. Summary of Information: This amendment is designed to accomplish the following: Enqine and transmission repair - the amendment will allow major engine and transmission repair as accessory to motor vehicle sales, service and repair in C-3 and C-4 zoning districts. This repair work, including storage of parts, will take place within a building or screened from view unless a conditional use is granted. Members of the automobile sales community requested this portion of the amendment. Preparer: Thomas E. Jacobson Attachments: Yes [-'--] No Title: Director of Planninq C: DATAIAGENDA/2OO3/MAYIGOK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 2. Commercial vehicle sales - the amendment will preclude the sales, service and repair of heavy commercial vehicles such as buses, tractor-trailer trucks, dump trucks, stake bed trucks, vans where the cargo area cannot be accessed from the driver's seat without exiting the vehicle and/or cab and chassis vehicles; and construction equipment in C-3 and C-4 zoning districts. This portion of the amendment was prepared at the request of the Commission. Based on Staff's research, this amendment will not have a negative impact on any existing business selling heavy commercial vehicles and/or construction equipment in Chesterfield County. On October 15, 2002, the Planning Commission held a public hearing and recommended approval of a zoning ordinance amendment including items 1 and 2 above. On November 13, 2002, the Board of Supervisors held a public hearing on the ordinance amendment noted in the preceding paragraph. One person spoke in favor of the amendment. The Board closed the public hearing, postponed their decision until December 18, 2002 and remanded the modified amendment to the Planning Commission for their public hearing and recommendation. On January 21, 2003, the Planning Commission held their public hearing on the modified amendment. One person spoke in opposition and one person spoke in support of the amendment. On January 22, 2003, the Board of Supervisors held their public hearing with one person speaking in opposition to requiring a Conditional Use for motor vehicle sales in village districts. The Board of Supervisors continued their public hearing on this amendment to May 28, 2003. 000223A AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-159 RELATING TO MOTOR VEHICLE SALES, SERVICE AND REPAIR IN CERTAIN COMMERCIAL AND VILLAGE ZONING DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-159 of the Code of the County of Chesterfield, 1997, as amended, is amended and re- enacted to read as follows: Sec. 19-159. Uses permitted with certain restrictions The following uses shall be permitted in the C-3 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: 000 (f) Motor vehicle sales and rental, excluding commercial vehicles such as buses, tractor-trailer trucks, dump trucks, stake bed trucks, vans where the cargo area cannot be accessed from the driver's seat without exiting the vehicle and/or cab and chassis vehicles; construction equipment and motor vehicle consignment lots~ and as accessory to sales and rental, service and repair, to exclude body, majc, r engine and tran~mi~ic, n repair, provided that: (1) Motor vehicle service and repair is not located in the Chester Village Area as identified in Section 19-606. (2) All such uses shall be set back a minimum of 100 feet from adjacent R, R-TH, R-MF and O Districts or A Districts that are shown on the comprehensive plan for R, R-TH, R-MF or O use. This setback shall be landscaped according to section 19-522(a)(4) of the Development Standards Manual. (3) Storage yards for vehicles awaiting body repair, painting, auction or wholesale sales shall be screened from view of any adjacent properties on which such yards are not permitted or do not exist, and from external public roads or areas currently zoned agricultural and shown on the comprehensive plan for residential or office use. (4) All garage-type doors shall be oriented away from, or screened from view of, adjacent residential or office zoned properties, external roads or areas currently zoned agricultural and shown on the comprehensive plan for residential or office use. (5) There shall be no elevated display of motor vehicles. (6) All allowed repair activities and storage of new or replaced repair materials shall occur inside the buildings unless screened as required by Section 19-159(h). (7) Motor vehicle sales is not located in Village Districts as identified in Section 19-606. That this ordinance shall become effective immediately upon adoption. 000; ; 4 An Affiliate of Media Genera~ Advertising Affidavit (This is not a bill P~ease pay from invoice) P. O, Box 65333 Richmond, Virginia 23293-0001 (804) 649-6000 IAccount Num. ] Description Ad Size Tota~ Cost 05/~1/200'~ 121 TAKE NOT~CETAKE N©TlCCR THAT THE P~C)ARD © ? f)0 x 28X)i) A~ACH Media General Operations, Publisher of THE: RICH MeN D TI MES-DJSPATCH This is to certify that the attached TAKE N©TTCF, TAKE NOTTC[ was published by Richmond Newspapers, ~nc. in the Cityof Richmond, State of Virginia, on the fei]owing dates: 05/14/2003 05/21/2003 The first insertion being Newspaper reference: SwOrn to and subscribed before 1409323 Notary PUblic SuPervisor My commission expires CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 16.F. Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of a Sixteen-Foot Drainage Easement and a Portion of a Five-Foot Easement Across Lot 32, Krim Point at the Grove, Section 2 County Administrator: BoardActionRequested: Adopt an ordinance to vacate a portion of a 16' drainage easement and a portion of a 5' easement across Lot 32, Krim Point at the Grove, Section 2 Summary of Information' W. V. McClure, Inc., a Virginia corporation, t/a Main Street Homes has submitted an application requesting the vacation of a portion of a 16' drainage easement and a portion of a 5' easement across Lot 32, Krim Point at the Grove, Section 2. Staff has reviewed this request and approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Yc$ ']No ~000225 VICI'NITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF A SIXTEEN FOOT DRAINAGE EASEMENT AND A PORTION OF A FIVE FOOT EASEMENT ACROSS LOT 32, KRIM POINT AT THE GROVE, SECTION 2 N Chesterneid County Depm'trnent of UOlille~ Right Of Way Office 000236 KRIM POINT ct the GROVE LOT .76 SECT/ON ! Main Street Homea LOT 35 13933 Kdm Point , / N=3,, .702, 76 ! 88 DB. 4787 PG. 592 DNAINAGE ~ ~'~ i6' DRAINAGE EASEMENT ~ ~ t~fl~.~~~g;t ' KRIM PO/fiT T~IL 30 0 30 60 90 Zcole ~" = 30' R~' DATE: 2/.2.$/2003 SCALE: ! =30'i~":': : JOB NO: C0210814-A ·. PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS._' 1208 Corporate Circle. Roanoke, Virginia 24018 · Phone (540) 772-9580 · Fax {o~u)//z-ouou 501 BranchwaY Road · Suite 100 · Rk=hmond, Virginia 23236 * Phone (804) 794-0571 · Pax (804) 794-2635 880 Technology Park Ddve · Suite 200 · Glen Allen Virginia 23059. Phone (804) 5.5~c-0132 · Fax (8(~4_') 553-0133 102 Hubbard Street · P.~n~-ksburg, Virginia ~4060 · Phone (540) 961-0961 Fax (540) 961-0962 PLA T SHOWING A PORT/ON CFA 5' EASEMENT AND A 16'DRAINAGE EASEMENTACROSS L 0T32, SECTION2, KR/M PO/NTat the GROVE TO BE VACA TED ~v'~ J ,'/,~ iU M/dloth/on D/str/ct ~-' ~?A~.I~ A$$0= Chesterf/e/d County, Virginio I~lr {rL.~C'nNG TOMO~W An Affiliate of Media General Advertising Affidavit (This is not a bill. please pay from invoice) ~H~,,~'T-F, RF~T,D 0,,0 R'IC;HT ~vVAY RTGHT OF WAY F~RPT 6710 W KRAIIgE ROAD CHRgTRRFIRI,D VA 23832 P.O. Box 85333 Richmond, Virginia 232934)00'1 (804) 6494000 220686 Date: 05/21/2003 Date Code 05/21/2003 121 TAKE, NOTICF, TlqAT ON MAY 28 2003 AT 700 PM Ad Size 2.00 5~18.16 ATTACH HErE Media General Operations, lnc, Publisher of THE RICHMOND TIMES.DISPATCH This is to ce~ify that the attached TAKE NOTICF, T~-TAT ON M'A was published bY Richmond Newspapers, lnc, in the City °f RiChm°nd, State of Virginia, on the following dates: 05/14/2003 05/21/2003 The first insertion being given .... Newspaper reference: 1409956 Sworn to and subscribed before 05/t 4/20(33 Notary Public H~eFVISOr ~ State of Virginia City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 16.G. Subject: PUBLIC HEARING: Request to Quitclaim a 0.12 Acre Parcel of Land and a Portion of a Variable Width Water Easement to Sommerville Development Corporation County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed conveying a 0.12 acre parcel of land and vacating a portion of a variable width water easement to Sommerville Development Corporation. Summary of Information: Sommerville Development Corporation has requested that the county vacate a 0.12 acre parcel of land and a portion of a variable width water easement as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: ¥CS --]No OtiOSe8 VICINITY SKETCH PUBLIC HEARING: Request to Quitclaim a 0.12 Acre Parcel of Land and a Portion of a Variable Width Water Easement to Sommerville Development Corporation I~DLoTHIAN TI( WALLINGHAM ~ Chesterfield County Department of Utilities Right Of Way Office LINE I"A~L£ L/N£ BEAR/N¢ L II NTP$I'OO"E L2i NI~]I '17'1W 8.30 US N7,$'$8'44~"~ lb. O0 L4iSI6~0I°I7'*~ 8. I7 L5 slea~"~O"~ bo. oo Lb ?7p,~I"rf'l~ 48. b5 CUR~ TABLE ~uev~ ~ ~ ~mu$ fA~r~ C~OeO a~em~ c~oe~ ~CHAUX CREEK ~ SECDON ~ ~ LO~ Po: ~0, P~: ~-74 ~ ~ LOT 34 Q~ ~ ~ ~ ~SEMENr ~~ X ~ -- __ ~ ] PO: 90, PG: ~7Z- 74 ~-- .... ~74~ ~1~'__ _X BUFFER [ ~SEOENT (PRIVATe) ~ ~ -~ ~ 2287 P~' 956 ~ ~ ~'~ ~ ~ mm I ~zu uu~llc~ ~OAU ~ ~ ~ ..... ~' ~.~'~ ~a~a~ I .... ~, PG:29 ~ ............. j --~ ~ ~.~ ~ ~0 ~~SEMENTIG SEWER L 20' ~O~lO~ I O~RDALE ROAD ~7o. 4~' ro roe De: mos, Po: 4m ~~ ROlO (exrV) 50 0 50 1 O0 150 Scale 1"= 50' , . P~ TSHOWlNG A VARIABLE WIDTH WA TER ~. AND A O. 12ACRE RIGHT OF NAY TO BE V~OA TED L YIN~ ~$TOF ~T~ O~T[: 0 ~/23/2oo~ NOR TH 0 ~ERDALE ROAD $CAL[: ~ ~0" Midlo(hion Dis(ric~ JOB NO: C0310159 CouN~ P~Cr~98-o~9~ Chesterfield County, Yirginio ~ ~, v~l 2~ ~ (5~) ~1~1 · P~ (~) ~1-~ An Affiliate of Media General Advertising Affidavit (This is nota bill' PI%se pay from invoice) CHF,,qTF, RFfl ,D CO RJGHT WAY RfGHT OF WAY DF, PT 6710 W KRAIT~E RO. AI-) CHF. STF, f~ FIF, T ,D VA 23R32 P.O. Box 85333 Richmond, Virginia 232934)001 (804) 649-6000 Date Code 220686 Date 05121/2003 DeScr!Pt_ion__ Ad Size 05/21/2003 121 TAKF, NOTfCRTHAT ON MAY 28 20074 AT 7130 PM ' 0 2.06) x 1~.6) 136).44 ATTACH Media General Operations, Inc. Publisher of THE RICHMOND TIMES.DISPATCH This is to certify that the attached TAKF, NOTfCF, THAT ONMA' was PubliShed bY Richmond Newspapers, Inc. in the City of Richmond, state of Virginia, on the following dates: 05/21 '2003 HERE The first insertion being given .... o5/21 Newspaper reference: Sworn to and subscribed before 1417728 Notary Public Sup;rviso~--TT-- State of Virginia City of Richmond My Corn mission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 28, 2003 Item Number: 17. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on June 18, 2003 at 3:00 p.m. Preparer: Lisa H. Elko Attachments: [---] Yes Title: No Clerk to the Board # 000281