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2014-12-10 PacketCHESTERFIELD COUNTY `j~""~°~G,~ BOARD OF SUPERVISORS Page 1 of 1 l ~ (~b r ~ (-~ ~t~_~~ AGENDA ~~k~,,~ Meeting Date: December 10, 2014 Item Number: 2.A. Subiiect: County Administrator's Report County Administrator's Comments: County Administrator: i Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors, 1 Preparers Louis G. Lassiter Title: Assistant County Administrator Attachments: Yes ^ No # ~~:~+~~ County Administrator's Top 40's List II. I. Critical Projects/Activities 1. ARWA Water Capacity Project 2. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 3. Irrigation Policies/Demand Management for Water Use 4. Magnolia Green CDA 5. River City Sportsplex 6. Utilities Policies and Managed Growth Ongoing Projects/Activities 1. 2015 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program -Referendum Projects Implementation 5. Capital Regional Collaborative Focus Groups} 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Chesterfield Arts Center 9. Citizen Budget Advisory Committee 10. Citizen Satisfaction Survey 2014 11. Countywide Comprehensive Plan Implementation 12. Enterprise Risk Management 13. Financial/Budget Issues 14. Five Story/Three Story Building Renovations 15. High Speed Rail/Ettrick Train Station 16. Jefferson Davis Streetscape Project -Phase II 17. Joint Meetings of Board of Supervisors/School Board 18. Revitalization Work/Schools 2013 Referendum Projects 19. RRPDC -Large Jurisdiction Committee 20. Secondary Road Maintenance Funding 21. Smith/Wagner Building 22. Sports Tourism Plan Implementation 23. Storm Water Management III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 8/2008 3. Bow I~unting Restrictions - 2/24/2010 1 ~~~,L~~2 Updated 12/4/2014 County Administrator's Top 40's List 4. Business Climate Survey - 7/2008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 9/2010 7. CBLAB Discussions -12/2009 8. Census 2010/Redistricting - 6/2011 9. Checkbook On-Line -11/2014 10. Chesterfield Avenue Enhancements Phase 1 - 5/2011 11. Citizen GIS - 5/2010 12. Citizen Satisfaction Survey - 2008/2010/2012 13. Community Risk Analysis/Emergency Service Coverage -1/2014 14. Comprehensive Plan Adoption -10/2012 15. Coliseum Project - 2/2014 16. COPS Grants 17. Crystal Lakes Townhomes - 6/2014 18. DCR Erosion & Sediment Control Program - 3/11/11 19. Eastern Midlothian Re-development - Stonebridge (Phase 1) -Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 20. Efficiency Studies -Fire Department and Fleet Management - 6/2008 21. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 22. Electronic Message Centers - 9/2011 23. Electronic Signs -1/2010 24. Board's Emergency Notification Process 25. Employee Health Benefits -Contract Rebid - 8/2011 26. Federal Stimulus Package - 4/2013 - Energy Block Grant - Economic Development - Police Department 27. Financial/Budget Issues - Adoption of 2014 Budget - 4/2014 - Adoption of County CIP - 4/2014 - Adoption of School CIP - 4/2014 - Bond Issue/Refinancing - AAA Ratings Retained 28. 457 Deferred Comp Plan (Approved) 29. GRTC Service -Funded for FY14 30. Hydrilla Issue 31. Hosting of Hopewell Website 32. Impact Fees for Roads - 9/2008 33. In Focus Implementation - Phase I - 8/2008 34. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 35. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 36. Jefferson Davis Streetscape Project - Phase I - x/2010 37. Leadership Exchange Visits with City of Richmond 38. 2011 Legislative Program -adopted 11/30/2011 39. Low Impact Development Standards 40. Mass Grading Ordinance (canceled) ~~~~£~3 2 Updated 12/4/2014 County Administrator's Top 4O's List 41. Meadowdale Library -11/2008 42. Meadowvilie Interchange -Ribbon Cutting 12/15/2011 43. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 44. Minor League Baseball (new team) - 2/2010 45. Multi-Cultural Commission (QuaNtef°ly Repot°ts due to Board) -11/2008 46. Planning Fee Structure (General Increases) - 6/2009 47. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 48. Planning Fees (Holiday for Commercial Projects) - 8/2009 49. Police Chase Policy (Regional) - x/2010 50. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 51. Potential Legislation -Impact Fees/Cash Proffers -1/2009 52. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 53. Property Maintenance -Rental Inspection Program 54. Public Safety Pay Plans Implemented (Phase I) - 9/2008 55. Recycling Committee Recommendations 56. Redistricting 2011 Calendar/Process Report 57. Regional Workforce Investment Initiative 58. Results of Operations -11/19/2010 and 11/2011 59. RMA -Legislation - 2014 - 3/2014 60. Sign Ordinance 61. Southwest Corridor Water Line - Phase I - 7/2008 62. Sports Tourism Plan-1/2010 63. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 64. Streetlight Policy -12/1/10 65. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 66. Ukrops Kicker Complex -soccer fields -Opened 8/2009 67. Upper Swift Creek Plan (Adopted) - 6/2008 68. Upper Swift Creek Water Quality Ordinances 69. VDOT Subdivision Street Acceptance Requirements - 7/2009 70. VRS Benefits for New Employees - 7/2010 71. Walk Through Building Permit Process -10/2009 72. Water Issues/Restrictions 73. Website Redesign - 6/2009 74. Wind Energy Systems - 3/10/2010 75. Wireless Internet Access in County Facilities - 9/2008 76. Watkins Centre 77. Wooiridge Road Reservoir Crossing Project - 5/2010 78. Ukrops Kicker Comples/GRAP Swimming Pool -Stratton Property -Pool opening March, 2012 ~~~~~~ Updated 12/4/2014 FItF1Flp ~ Off. i , J~ (°~_~ I ,~ L1RC1`~~/ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 2.8. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Patrick McStay, Executive Director, Chesterfield United Soccer Club and Mr. David Glass, President, First Touch Sports, will update the Board on the Los Ninos After-School Soccer Program run out of Bensley Park that has been implemented in some of the county schools. Preparers Michael S. Golden Title: Director Parks and Recreation Attachments: Yes ~ No # ~ ~~~~~ 11/25/2014 ~~~ 11/25/2014 ~` r~ 11/25/2014 ~~ 11/25/2014 ~~ 11/25/2014 x PROMO COOS _o ~.~ 5 ,~ t'µFif'tp C'p ,_ r, ~~`~,,~; 17kGi''!~.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 2.C. Subject: County Administrator's Comments - Brasfield Dam Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to provide the County Administrator with guidance in preparation for the Appomattox River Water Authority (ARWA) Board meeting on January 15, 2015. At that meeting, the ARWA board will be reviewing the costs, wetland impacts and benefits of the proposed project to raise the Brasfield Dam on Lake Chesdin by 18 inches. Summary of Information: The Appomattox River Water Authority is considering a project to raise the level of Brasfield Dam by 18 inches to increase storage capacity in Lake Chesdin Reservoir by 1.9 billion gallons. The net cost of this project is estimated at $20,486,000 which includes a $5 million grant from the State. Wetland impacts are a significant cost component of this project. The ARWA Board will discuss this project and consider its future actions during their January 15, 2015 meeting. District: Matoaca Preparers Roy E. Covington, P.E. Title: Director of Utilities Attachments: Yes ~ No # ~~~~~ 12/2/2014 December 10, 2014 Dam Raise Summary of Probable Costs 18" Raise Estimated Costs August 2014 Item Construction Costs $ 4,169,600 Bridge (2 @ $3.OM each) replacement $ 6,000,000 legal & Permitting (J PA, FERC, NEPA) ~ 500,000 Environmental Mitigation (wetland impact) $10.7-14.4M (use ~12.5M) Additional Perimeter Infrastructure Impacts none expected (Land Acquisition/Flood Easement: ARWA owns up to elevation 164[1$" raise 157.2 ft. to 158.7 ft. leaving 5.3 ft. buffer) Subtotal ~ 23,169,600 Contingency (10%) ~ 2,316,960 Total Opinion of Probable Project Cost $ 25,486,560 Minus Commonwealth Grant ($5M) $ 20,486,560 ~'~ 12/2/2014 o Hold meetings to receive citizen input ^ Address comments and suggested actions o Continue to investigate wetland impacts and associated costs o Encourage ARWA Board to continue to consider the merits of this project QUESTIONS? '~~ ~ 2 ~~t,~iF1£LD CO r ~ ~ ~- ~?Rcri~`' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 2.D. Subject: County Administrator's Comments - Chesapeake Bay Total Maximum Daily Load (TMDL) and MS4 Permit Update County Administrator's Comments: County Administrator: Board Action Request Summary of Information: The Board will receive an update on the Chesapeake Bay TMDL and MS4 Permit status. Preparers Scott Smedley Title: Director of Environmental Engineering Attachments: Yes ~ No # ~~~~1.4 12/4/2014 .~{ AX+4~ ~ Lt;4QsS~17-SK}~rk~rl u.kato-"` _ .~i'~^ 1..~~~~ ~.. ."/ ~ .t .. __ ..: , - ~ ' rr h^a rf~:,~ r ~ t ,_ , { , _ ~ ~~ j ~ ~~~.~ ~i T, . ~ ~~ ,,,, ,. __ .,~ .~.._. _ -~. . '^`w~ ..~Q '~ .~ ~ ~ ~ ~ .. . ~ - ~.. ~ ~asS yl . / ~ ~~L f1 tom: ~..-.~ ; '^' ~~. t' { '~ ~ ~. s ,t~t St...; •1Li~~.~d i i • ~ f 4 7 t ~ 1 i, . 5~ ~ 1~ ~+ - -- I • Public comment 10/4/14-11/4/14 • Comments received • DEQ evaluating request for public hearing • December permit issuance ~~. l 12/4/2014 -~ 3 Qty~~~~ ~ ~~ ~~ III ! N.. 111 ' ~ ~' eat` "t"' ?fir. ~, ~~ 4 ~' ~ ~ ~ :`< ,... a ~,, .... ,,.. ;; ~' ~ ; < b„~/ i ~...._. A~.. ~ _ +M.. ~~., `~~ ' fl ~ %9 9 ~ ~_ as ~" R, ~Y 9 a,. 1 ~. ~ CAA k .,,,,, ~ ~ W ~athymetric Survey ~ ~~ ,.~. Original Volume - 302 IVIG ~~~, ~- ~ ~; j „Current Volume -_ 218 IIflG 1 - x ~ ---- '~ ~, y , ~. U Loss of ~ 84 MG ~~~ 2 12/4/2014 ,, Preliminary Engineering Report completed DEQ approved credit calculations (11/5/14) 40% of compliance plan Estimated cost - $23 million ~x ' n. .~~ * ~J-- . ~ ~` ,r3r ~ ~~ ~A M l:~`~c~ 3 12/4/2014 ",M Q. ~ .. ~u II V' N If w... V N B a,,,~ ~ ~. ~e ~~ P"~ W w~~ ,,., ~ . . To replace the Falling Creek project, it would take: • Approximately 70 additional projects ® $60 million 6 i '' J ;i~.:. ~ F~ .. ~ ;: _ 3' ' ; ~ _. _ _ _ . gam, i, .,, ....,. 9 e .... ..: k~ k W ... ~ :uwx' ..9 w~A 6 ~ F., ~ ~ d S mw,.b 4 .~..~ ~ & 'p ..,..~ ~ ~ A~ !.;:9 6~,•~"g' BlYI~ ~let/~~flt c ost comparison Cosa Effectiveness {inn Ren,oved> ~illlF Type Phosphorus Nitrogen Total Suspended soiias Falling Creek Reservoir $12 725 51 159 $22 Restoration , , Stream Restoration 510,063 $9,124 515 Outfall Retrofits $45,890 $6,109 $137 Constructed Wetlands $62,368 $10,197 $168 Bioswale/Bioretention $81,241 $8,895 $262 Wet Ponds $90,297 $19,993 $337 ~.~. 4 12/4/2014 ~ ~v.~1 .''a"a ~..,u uu"I~u~~~" • No grant funding in state FY16 budget • Program cost and sequencing requires dedicated funding source • Service District still the best option • Rates range from $0.015 - $0.025, depending on implementation date • Average per household cost - $33-55/year • Falling Creek project credits approved • 40% of the County's compliance plan • Staff continues to evaluate creative options for compliance • Environmental Revitalization • Dedicated funding source needed u ~~ut~. ~ 5 12/4/2014 d , ~ f ~~L"4,x i~~1 { ~. ~ 1} ' - Z.r ~ t ;r. a~ 3t' ~~ i ~ 1 ! i .i- : ~ l~`T ! l '. . . ~ ~ ' i ti J ~ ~Y ~ ~ ._. ...~ +~ Jt 4 '? *r.h rl~ t ~ .,, 4 ,i: xu ,,.,,,~ qr _ ~~,-~-'.~..,f, ''I~ ~~ ~ t R s~. »'~ ~ ,?~' ~: !t r -, ~~ ~ t ~ Mkt r ~ n~ jr~t, syurs sr., c.', ~, ~.1 ~ ! } r ~ ~ ~. ft~ ~ f~Ic~.4nE , J ,~ `' w ~~ 6 :liF7ELA'-, ~t. _. CG. I_ r/U L JI. 11 ~~f ~-: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 5.A. Subject: Resolution Recognizing Mrs. Ruth McDaniel Garst Showalter on her 100th Birthday County Administrator's Comments: County Administrator: Board Action Requested: Ms. Jaeckle requests the Board of Supervisors adopt this resolution recognizing Mrs. Ruth McDaniel Garst Showalter on her 100th Birthday. Summary of Information: Mrs. Showalter has lived in Chesterfield County for more than a decade of her 100 years with her daughter and son-in-law, Patricia and James Thompson, long-time county residents. Mrs. Showalter has lived an active life committed to her family, friends, church and community. Preparers Susan S. Pollard Title: Director. Public Affairs Attachments: Yes ~ No RESOLUTION RECOGNIZING MS. RUTH MCDANIEL GARST SHOWALTER ON HER 100TH BIRTHDAY WHEREAS, Ruth Kathleen McDaniel was born to Luke and Ora McDaniel on December 9, 1914, in Salem, Virginia; and WHEREAS, she was one of seven children, including a twin sister, Ruby McDaniel (who lived to be 95-years-old); and WHEREAS, she graduated from Salem High School in 1931; and WHEREAS, she married Mr. Bernice John Garst in April 1935, and was a stay-at-home mom to Patricia Ann Garst and Paul Douglas Garst; and WHEREAS, in 1956, she was predeceased by her 45-year-old husband, and thereafter enrolled in business school and learned to drive; and WHEREAS, she worked for Family Practice Physicians, and subsequently as a medical assistant for a cardiologist in Roanoke; and WHEREAS, in 1967, she married Galen Showalter, and was again widowed in 2000, after 33 years of marriage; and WHEREAS, Mrs. Showalter was active in Williamson Road Church of the Brethren, where she served as a deaconess; and WHEREAS, she enjoyed square dancing, bowling and playing canasta with friends, and drove until she was 92-years-old; and WHEREAS, she skillfully cross stitched and quilted, making bedspreads for each of her grandchildren's college graduations, and quilts for her son and daughter; and WHEREAS, she lived in Roanoke until she was 89; and WHEREAS, in 2003, she moved to Chester, Virginia, to live with her daughter and son-in-law, Patricia and James Thompson, for nearly a decade; and WHEREAS, in 2013, she moved to the Crossings at Ironbridge, in Chesterfield County; and WHEREAS, she has four grandchildren, seven great-grandchildren, and anticipates her first great-great grandchild in May; and WHEREAS, Mrs. Showalter's 100th birthday on December 9, 2014, is a suitable time to recognize a lifetime of commitment, compassion and accomplishments. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 10th day of December 2014, publicly recognizes the inspirational accomplishments and example set by Mrs. Ruth McDaniel Garst Showalter, and on the occasion of her 100th birthday, extends to her on behalf of all Chesterfield County residents hearty congratulations and best wishes. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Showalter and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~ S~pklFlp'~,~ ~ r ~j. l°~~'~ :~ << \~~' ~" ~,k~',, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 5.6. Subject: Resolution Recognizing Mr. Pat McStay and Mr. David Glass for Their Outstanding Contributions to the Youths of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Ms. Jaeckle has requested the Board adopt the attached resolution recognizing Mr. Pat McStay, Executive Director of Chesterfield United Soccer Club, and Mr. David Glass, President of First Touch Sports for the youth soccer programs they have implemented in the county. Summary of Information: Mr. Pat McStay and Mr. David Glass, in cooperation with numerous organizations, have combined talents to implement after-school soccer programs at six county elementary schools. The programs serve a very diverse group of kids from all backgrounds, many of whom have limited access to sports programs. The Los Ninos After-School Soccer Program offers an outlet for all children to be able to develop positive energy in soccer activities. Preparers Michael S. Golden Attachments: Yes ~ No #~~®~~~ Title: Director Parks and Recreation RECOGNIZING MR. PAT McSTAY AND MR. DAVID GLASS FOR THEIR CONTRIBUTIONS TO ENGAGING CHESTERFIELD COUNTY YOUTHS THROUGH THE LOS NINOS AFTER-SCHOOL SOCCER PROGRAM WHEREAS, participation in youth athletics have been an integral part in the physical and emotional development of our youth in Chesterfield County; and WHEREAS, the Los Ninos After-School Soccer Program is a collaborative effort which brings together a number of non-profit organizations, businesses, churches and county agencies that are focused on youth development and building communities; and WHEREAS, First Touch Sports and Chesterfield United Soccer Club have provided exemplary leadership, guidance and direction and in a few short years have accomplished a lifetime of community contribution by their exemplary volunteerism; and WHEREAS, Chester Presbyterian Church, Beulah United Methodist, U. S. Soldiers from Charlie Company at Fort Lee, La Milpa Mexican Restaurant and Market, Chesterfield County Public Schools and Chesterfield County Parks and Recreation have helped provide the necessary components for accomplishing the objectives of teaching soccer skills and positive character strengths; and WHEREAS, the Los Ninos After-School Soccer Program started in the spring of 2012 with 35 participants and has grown to almost 200 youth soccer players from six elementary school districts; and WHEREAS, the Los Ninos After-School Soccer Program has provided recreational opportunities that will enrich the lives of the individuals as well as their families for years to come. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 10th day of December 2014, publicly recognizes the dedicated commitment and untiring efforts of the Los Ninos After-School Soccer Program volunteers to the youths of Chesterfield County, and expresses best wishes for the program's continued success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Pat McStay, Executive Director, Chesterfield United Soccer Club, and Mr. David Glass, President, First Touch Sports, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~ti~ MSfRFIFLL lU ~~ ~_11~. r~krcx~w / CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: S.C. Subject: Recognition of Department Employees of the Year for 2014 County Administrator's Comments: County Administrator: Summary of Information: Annually, the Board of Supervisors recognizes the county's Employees of the Year who are selected to represent the various county departments. The annual Employee of the Year Program, begun in 1976, reflects the county's commitment to quality and excellence in the areas of customer service, teamwork, innovation, and continuous improvement. Employees of the Year may also excel by solving an extraordinary problem or achieving a significantly difficult goal. This year, we are pleased to recognize 29 Employees of the Year who were selected to represent their departments. The attached listing identifies the 2014 Employees of the Year, who will be in attendance to be recognized by the Board of Supervisors. Preparers Lou Lassiter Title: Assistant County Administrator Attachments: Yes ~ No 2014 Employees of the Year NAME DEPARTMENT Carlos Belfield Juvenile Detention Dallas A. Bradbury, Jr. Environmental Engineering Kima Cepeda Jirinec Treasurer Meghan Coates Budget and Management Barbara B. Cooke Commonwealth Attorney Cynthia A. Creasey Emergency Communications Eileen M. Cruz Utilities Department Jessica Daniel County Attorney Sherri Dosher Learnnlg & Performance Center Janna Dougherty Public Affairs Traci Dyer County Administration Annette Richardson Eades Planning Lora S. Holland Internal Audit Carla Hughey Risk Management Latisha Jenkins Economic Development George A. "Chip" Johnson, Jr. Fire Department Marlon Lewis Parks and Recreation Rebecca R. Longnaker Accounting Rick Meili IST Sherry Minnicino Extension Service Kimberly H. Mitchell Purchasing Joseph W. Partin, Jr. Chesterfield Police Department Chris Rapp Mental Health Support Services Jessica Rubio Health Department Aljawana N. Smith HRM/CEMC Summer Elizabeth Smith General Services Ben Strohm Library Donald Williamson Community Corrections David Wingo Sheriffs Office .NSA tlEty ~~,. ~~, ~t~, ~ ~ ~. A 1 _. t~$GtS~.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 8.A.1. Subject: Nomination/Reappointment to the Agricultural and Forestry Committee County Administrator: Request the Board to nominate/reappoint members to serve on the Agricultural and Forestry Committee. Summary of Information: The Agricultural and Forestry Committee advises the Board of Supervisors on all issues related to the operation and preservation of agricultural, horticultural and forestry businesses. The terms of the current membership of the Agricultural and Forestry Committee expired 12/31/14. The following members have indicated their willingness to continue to serve as members of the Agricultural and Forestry Committee: Mark Landa, representing the Bermuda District; Howard Nester, representing the Dale District; Claire Durham, representing the Midlothian District; Stephen P. Lindberg, at-large member representing the forestry business; Stuart Jones, at-large member representing the agriculture business; Wayne Campbell, representing the Matoaca District; and George A. Beadles, representing the Clover Hill District. Their terms will be effective January 1, 2015, and will expire December 31, 2016. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. The Board of Supervisors concurs with these appointments. Preparers T. Michael Likins Title: Director of Cooperative Extension Attachments: ~ Yes No # ~~~~ --_.. ~~F~~co ~~ " Gti~ `jj~v ~~ ~~$GIN~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 10, 2014 Item Number: 8.A.2. Subject: Nomination/Appointment/Reappointment to the Comprehensive Services Act (CSA) for At Risk Youth and Families, Community Policy and Management Team (CPMT) County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint/reappoint members to serve on the CSA, Community Policy and Management Team, terms to begin 1/1/2015 and ending 12/31/2018. Summary of Information: The purpose of the Community Policy and Management Team (Code of Virginia §2.2-5204 and §2.2-5205), is to implement the requirements of the Comprehensive Services Act, including the expenditure of funds appropriated by the localities and allocated by the State. Per the Virginia State Comprehensive Services Manual, "the governing body of each single jurisdiction district and the governing bodies of each multi- jurisdictional district must appoint a CPMT. "The minimum mandatory membership (Code of Virginia) § 2.2-5205 of each team includes local agency heads or their designees from the Community Services Board; Department of Social Services; Juvenile Court Services Unit; and school division. Additional membership includes a parent representative and private provider representative, if a private organization or an association of providers is located within the locality. Preparers Sarah C. Snead Title: Deputy County Administrator, Human Services Attachments: ~ Yes No # ,,~ ~ ~, Mr. Doug Bilski, Community Service Board, Child and Adolescent services; Ms. Joanna Enoch, Public Health Department; Ms. Jana Carter, Youth Planning and Development; Ms. Kiva Rogers, Department of Social Services; Mr. Michael Asip, Public Schools; and Mr. James Nankervis, 12th District Court Services Unit. CPMT members and CSA staff recommend that the Board nominate and appoint Adalay Wilson, Provider Representative from United Methodist Family Services, to serve on the Community Policy and Management Team. Ms. Wilson will replace Ms. Molly Cheek, Dominion Youth Services, whose term recently ended in this position. Ms. Wilson meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. She will serve as a representative from a private provider of services that has a long history of serving the County's children and families through the CSA program with foster care, adoption, mental health, and educational services. The parent representative position is currently vacant and will need appointment at a later date. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ~~~~~~ v l~ ~ -;,t-~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 8.A.3. Subject: Nomination/Appointment to the SAFE Board of Directors County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint representative to the SAFE Board of Directors. Summary of Information: SAFE is the county, school and community coalition working to prevent substance abuse in Chesterfield County. The SAFE bylaws allow for two SAFE board members to be appointed by the Board of Supervisors. Board members concur with the reappointment of Mr. Imad Damaj to the SAFE Board of Directors for a term effective October 1, 2014, through September 30, 2017. Mr. Damaj meets all eligibility requirements and has indicated his willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers Jana D. Carter Attachments: ~ Yes Title: Director Juvenile Services No ~~~~~1 gFtElp ~ ~ t% iV'~ coC ~'~~ ~_ ~~RGIN~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 8.A.4. Subject: Appointment to the Personnel Appeals Board County Administrator's Comments: County Administrator: Board Action Requested' The Board of Supervisors is requested to appoint a new member to serve on the Personnel Appeals Board. Summary of Information: The purpose of the Personnel Appeals Board is to hear employee grievances relating to disciplinary actions or discriminatory application of county personnel policies. The Personnel Appeals Board has the ability to modify or reverse disciplinary decisions of department directors. The appointments are for a three-year term and are not related to residing in a particular magisterial district. Mr. Keith Chisolm's second term on the Personnel Appeals Board will expire on December 31, 2014; and he is not eligible to serve another term. The Board of Supervisors is requested to nominate and appoint Dr. Robert L. Turner, Jr. to serve the next full term, which would begin immediately upon appointment and end on December 31, 2017. Dr. Turner, who resides in Chesterfield County and retired from Virginia State University, has indicated his willingness to serve. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. y Preparers Mary Martin Selby Title: Director Human Resource Services Attachments: ~ yes No #~ ~~~~~~ ~~~~F~e~o ~~ s` Gj~ ; (~~, ., v ~ ~Y ti 11 c / ~" ~ ,; ~•u~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 10, 2014 Item Number: 8.B. Subject: Streetlight Cost Approvals County Administrator's Comments: County Administrator: This item requests Board approval of a streetlight installation and a project for streetlight replacements in the Clover Hill District and authorize the transfer of District Improvement Funds to Streetlights to fund this project. Summary of Information: Requests for streetlights from individual citizens or civic groups are received by the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections and 2. A petition is required which must be signed by 75 percent of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparers Scott B Smedley Title: Director, Environmental En inq Bering Attachments: Yes ~ No # ~ ~~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project would result in its cancellation and the District Improvement Fund would be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. CLOVER HILL DISTRICT: • In the St James Woods subdivision In the vicinity of 1949 Bantry Drive Cost to install streetlight: $1,133.65 (Design Cost: $350) • In the Smoketree subdivision In the vicinity of the entrance to the subdivision at Courthouse Road and Smoketree Drive Remove the eight existing premium Acorn style streetlights and replace each with a Colonial style streetlight. Cost to remove and install eight streetlights: $11,500 For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ~~d3'~ STREETLIGHT REQUEST Clover Hill District Request Received: September 25, 2014 Estimate Received: November 20, 2014 NAME OF REQUESTOR ADDRESS: REQUESTED LOCATION: Ms. Ellen White 1961 Bantry Drive Midlothian, VA 23113 Estimate Requested: September 25, 2014 Days Estimate Outstanding: 56 In the St. James Woods subdivision In the vicinity of 1949 Bantry Drive Cost to install streetlight: $1,133.65 POLICY CRITERIA: Intersection: Location is not an intersection Petition: Qualified Requestor Comments: "All the nearby residents agree a light is needed" .-. This map is a copyrighted product of the Chesterfield COULlty CrIS Of7iee. Streetlight Legend ~ existing light requested light `r"- ,lr_ N This map shows citizen requestec~l streetlight lnstalh~tions in relation to existing streetlights. f:xisting streetlight information was obtained from the Chesterfield County L;nviromnental Engineering Depai~rinenS. 0 310 620 1,240 . , Feet ~(~' ,,~y, .. ~v„~r~ Streetlight egest ap eceer 10, 2014 STREETLIGHT REQUEST Bermuda District Request Received: October 31, 2014 Estimate Requested: October 31, 2014 Estimate Received: November 19, 2014 Days Estimate Outstanding: 19 NAME OF REQUESTOR: Mr. John McConville ADDRESS: President, Smoketree Association P O Box 416 Midlothian, VA 23113 REQUESTED LOCATION: In the Smoketree subdivision In the vicinity of the entrance to the subdivision at Courthouse Road and Smoketree Drive Remove the eight existing premium Acorn style streetlights and replace each with a basic Colonial style streetlight. Cost to remove and install eight streetlights: $11,500.00 Requestor Comments: "With regards to replacing the existing streetlights as part of the Smoketree Drive sidewalk project, on behalf of the Smoketree Association board, I would like to express our full support. If funding allows, the installation of the 14-foot street lights would be preferable, as the association board anticipates many of our residents will take advantage of the opportunity to walk to the new library being built across from our community's entrance. Any improvements that will increase pedestrian safety would be much appreciated." Staff notes that Dominion Power has provided a cost estimate for this project of $11,085.03, with a proviso for contingency of additional charges resulting from conditions in the field. Staff recommends adding $414.97 to this estimate as an allowance for such contingencies, bringing the total to $11,500.00; unused funds will be returned to the Clover Hill District Improvement Fund. Staff further notes that this project would result in a reduction in the county's costs for streetlight operations of $1,405 per year, based upon the cost to operate eight Acorn style lights versus eight Colonial style lights. With that savings rate this project, at the Dominion estimated cost, effectively pays for itself in less than eight years. This project also serves to bring the existing lights in the subdivision in line with styles currently allowed by the streetlight policy. ~~~~~~ Streetlight equest ap December 1.4, 2014 _ __- BERRAND RD _ ___--------- I _____ _------_ -_-r----__-___ ___._.....-- n O C ! r" / _~ ~ C ~ ~ / ~ ~ / m -- ----- ~- ------------~,~ sTQR ~ © ~ ~~~ R _,__ --- -- -~ ~ -------- --- / ~% ~.~~EE DR SM'~K r~- ~ ~- _ _ __ ---~ = %' I I ~' I / i r / ~ ~ °T'hrs map is a copyrighted product of ~ This map shows citizen requested the Chesterfield County GIS Office. streetlight installations in relation to existing streetlights. Streetlight Legend E~~st~r,~~treetl~ght;nfi>r~nationwas @XIS'~II1C,~ ~Ight obtained from the C;hesCerfield. C'onnty I?nviroiuncntal ]=;ngincering Dcp~u-hnent. ~.~ ~~ 0 315 630 1,260 ,; ~ . r ~^ _ ~ Feet &t IFLD ~; ~~_ `~ .~ `~, ,~'} ~sz~«,~ _' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 8.C.1.a.1. Subiect: Resolution Recognizing Lieutenant Richard A. Labbate, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Lieutenant Richard A. Labbate is retiring from the Fire and Emergency Medical Services Department on December 1, 2014, after providing 32 years of service to the residents of Chesterfield County. Preparers Edward L. Senter Jr. Title: Fire Chief Attachments: Yes ~ No # ~~~~ RECOGNIZING LIEUTENANT RICHARD A. LABBATE UPON HIS RETIREMENT WHEREAS, Lieutenant Richard A. Labbate is retiring from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on December 1, 2014; and WHEREAS, Lieutenant Labbate attended Recruit School #13 in 1982, and has faithfully served the county for 32 years in various assignments, including as a firefighter at the Wagstaff, Ettrick, Midlothian, Manchester, and Airport Fire and EMS Stations, as well as in the Technical Services Unit, and at the Forest View Volunteer Rescue Squad #3; and WHEREAS, Lieutenant Labbate served as an officer in the Fire Marshal's Office at the Ettrick, Clover Hill, and Winterpock Fire and EMS Stations; and WHEREAS, Lieutenant Labbate was a charter member of the department's CISM/Peer Support Team, as well as the Hazardous Materials Team; and WHEREAS, Lieutenant Labbate was recognized in 1995 with a Unit Citation for his team's dedication and exemplary emergency actions involving one of the largest fire, rescue and suppression efforts in the history of Chesterfield County, at the Old Buckingham Station apartment complex; and WHEREAS, Lieutenant Labbate was recognized with EMS Unit Citations in 2011 for his exemplary actions involving a vehicle accident with the driver trapped, and a patient in cardiac arrest. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Lieutenant Richard A. Labbate, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and congratulations upon his retirement. ~'~~~~t~ /~St ILElF1,(1 CO f, / v t~ ,,:.~ ~lRC["1~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 8.C.1.a.2. Subject: Resolution Recognizing Mr. John W. Miles, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. John W. Miles retired from the Utilities Department on October 31, 2014, after more than 23 years of service to Chesterfield County. Preparers Roy E. Covington Attachments: Yes ~ No ~~D~~~1 Title: Director of Utilities RECOGNIZING MR. JOHN W. MILES UPON HIS RETIREMENT WHEREAS, Mr. John W. Miles retired from the Chesterfield County Utilities Department on October 31, 2014; and WHEREAS, Mr. Miles has served the County of Chesterfield as a faithful employee of the Utilities Department since his original hiring on September 16, 1991; and WHEREAS, the expertise developed by Mr. Miles during his tenure as a heavy equipment operator has enabled him to make significant contributions to the operation of the Wastewater Collections section; and WHERAS, Mr. Miles has been instrumental in helping to maintain the county's wastewater collection system; and WHEREAS, Mr. Miles has willingly shared his knowledge and expertise with his developing colleagues to aid them in their growth and development; and WHEREAS, Mr. Miles has always presented the citizens of Chesterfield County with the highest level of customer service; and WHEREAS, Mr. Miles worked to protect the environment throughout his career and played a significant role in providing safe, reliable and environmentally-sound wastewater service to utility customers; and WHEREAS, his positive attitude and willingness to provide the highest level of customer satisfaction reflects positively on Chesterfield County's workforce; and WHEREAS, Mr. Miles' likeable personality and willingness to share his knowledge has earned him the respect and admiration of his colleagues; and WHEREAS, Mr. Miles willingly and dutifully assisted other sections within the Department of Utilities as needed to ensure continuous operations; and WHEREAS, throughout his career with Chesterfield County, Mr. Miles displayed character, aptitude, a positive attitude and the ability to effectively respond to emergency situations. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. John W. Miles and extends on behalf of its members and citizens of Chesterfield County, appreciation for more than 23 years of exceptional service to the county. ~~~~~ CHESTERFIELD COUNTY ~tRf'~°'° BOARD OF SUPERVISORS Page 1 of 1 ~~~ ~.' AGENDA ti.~~8G1N~?' Meeting Date: December 10, 2014 Item Number: 8.C.1.b. Subiect: Resolution Recognizing Pastor James Derek Futrell of Parkway Baptist Church for His Service and Support to the Community County Administrator's Comments: Count Administrator: t Y Board Action Requested: Mr. Elswick requests the Board adopt the attached resolution. Summary of Information: The attached resolution recognizes Pastor James Derek Futrell of Parkway Baptist Church for his dedicated and faithful service to Parkway Baptist Church, the residents of Chesterfield County and Central Virginia. Preparers Louis Lassiter Title: Assistant County Administrator Attachments: Yes RECOGNIZING PASTOR JAMES DEREK FUTRELL OF PARKWAY BAPTIST CHURCH FOR HIS SERVICE AND SUPPORT OF THE COMMUNITY WHEREAS, plans for the formation of a new Southern Baptist congregation took shape in March 2002 when a group of faithful people were commissioned by Swift Creek Baptist Church to begin church services at Grange Hall Elementary School and ministries throughout the community; and WHEREAS, on March 3, 2002, the first worship service was held for Parkway Baptist Church and regular activities began; and WHEREAS, Pastor James Derek Futrell was one of the founding pastors of this congregation serving initially as the Pastor of Worship and Youth; and WHEREAS, Pastor Futrell helped the church in 2006 transition the ministry to a new campus on a 37.5-acre tract of land on Beaver Bridge Road; and WHEREAS, under Pastor Futrell's and others' leadership and guidance, the church membership has grown from 35 members to over 900 members; and WHEREAS, the church continues to grow, and has ministries and activities impacting children, students, adults, and families; and WHEREAS, Pastor Futrell took on new responsibilities serving as Pastor of Missions and Worship, leading Parkway Mission Teams to the nations of Argentina, Bangladesh, Ecuador, Mexico, Peru, the Philippines, and Romania; and WHEREAS, Pastor Futrell and the people of Parkway have been faithfully involved in helping people in need in various communities, states and nations; and WHEREAS, Pastor Futrell and the people of Parkway have served and supported the work of Grange Hall Elementary School and provided activities for the community; and WHEREAS, during the last 12-1/2 years, Pastor Futrell and the church have had a significant, positive impact on the surrounding communities, and on Chesterfield County; and WHEREAS, Pastor Futrell has been called to serve the community in and around Martinsville, Virginia, starting in 2015 as the Senior Pastor of Hillcrest Baptist Church. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, on behalf of the citizens of Chesterfield County, extends its best wishes to Pastor James Derek Futrell and his family and wishes them continued success and joy in all of their endeavors. ~~~® 1~ ~t~µF[ELD C'O u ~ !%~1. ~,-:~~ ~- ~k~t~;.* CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 8.C.2. Subject: State Roads Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Clover Hill District: Oak Lake court Matoaca District: Harpers Mill Section 4A Midlothian District: Brookcreek Crossing Section C Preparers Scott B. Smedley Title: Director, Environmental Engineering Attachments: Yes ~ No # ~~~t~. TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -OAK LAKE CT DISTRICT: CLOVER HILL MEETING DATE: December10, 2014 ROADS FOR CONSIDERATION: OAK LAKE CT Vicinity Map: Oak Lake Ct \, ;~{~ R G l .GRAY ~i li i I ~~<FO NG C~. MAR L ~~~ ~, ,~ i4 "~ OAK <,q ' `` h~ 6~ L 'I I Q' O O 2 h ~ OAK LAKE GT O, 1 IN J_> ~ 7 1 ~ SPEG~R~M LN ,- i< m y OAKLAK~TR~ BEAV~RpOIN7DR z ` i~ ~ 09< ~GR~g'C`I'iP~ MCMANAWAY v ~ 1 ° m P~~ U 'i 1 D w ~ o ~1{ i !4i ~ GENITO RD I f,' o i ~ ~ / i 1 `'~ ~, r z Produced By Chesterfield County GIS t~, +~ ~.J ®~ ~ ~: 4.Y TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Harpers Mill, Section 4A DISTRICT: MATOACA MEETING DATE: December 10 2014 ROADS FOR CONSIDERATION; HERTON CROSS RD SHELDONDR Vicinity Map: HARPERS MILL, SECTION 4A z o/ o~ '~o o~R ~ ~o~ rr ~ ss/~C ~F N~~e ~y~~ G~ Q ~~ Gj,S, ~ P~~ PL -o ~ O¢O~ '~' v ,~ V ti~<o ~~oN oR ~ a ~© ~ o~ oo ~v 0 0~ ~~40 ~ o ~'o s S~,p ~ ~~ HARPERS M1t_L PKWY Z -.~ D Z7 b r O O 'b Produced By Chesterfield County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Brookcreek Crossing, Section C DISTRICT: MIDLOTHIAN MEETING DATE: December 10 2014 ROADS FOR CONSIDERATION: CREEKBROOK DR CREEKBROOK PL CREEKBROOK TER Vicinity Map: BROOKCREEK CROSSING, SECTION C 1. ERIN BROOK CT 2. COLTON CREEK RD 3. BENNETT WOODS WAY ~~ r'~ ~~'li ~~ ~~ O,p ~'T G~~ A~ d ~ w R/bGF OrT~'A rx S.o O o ~ ~O~ O ~O ~O p ~ a Q P~~~~b- ~~` O ~~ ~ ~~ ~O ~~. ~~ cy~ G~ o,S, ~ G ~~ c Os~ 1 2 O 3 ~ I 9G~ ~ C ~- ~ST<F ~ T FORD DR o~~ ~~Q- V ~ ER `~ -~ O - ~ PLO Gq LSO V~ ~ mJ ~ v o q ~ ~ ~. P ~~ ~ ~ ~ FONT CT ~ GIL ~1 D F U ENSO~OUGH ~ ..._~, R Mi0 Nq ~X p z ~ o KER ~/~~ B/ ~, W ~ C> O -p O ~/ UOL~ ~ ~~ m Z C D ~ Q } ~ y X ~x ~ r w ~ P' v ~T ~ Y .G .~ ~, _U L!! Z ~ ~'A ~`O ~ ~ ~ o~ O~ ff. ~a ~ MICHAUX ~ OO D WA y tG~ ~ ~iCS ~ O Q - ~ ~ R v ~ ~ ~ ~ ~ ~- 2~~~ -c oMI CHAUX c~ y ~' 9 ~' cn gyp, 2 ~' ~' ~ O f o ~ ~ ~ t'Z ~ U Q Q p ~ ~ p JUSTICS RD ~ J Q Q siO~ MFRV/~C~ MID~OT Or lgNTa,,_ 2' i Produced By Chesterfield County GIS r c~~- ~~~~~ ~tylE~~'Ch"~~i ~~ > ~ `_~ :. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 8.C.3. Subject: Transfer of County Assets Including a Surplus Fire Engine and Ambulance from the Fire and EMS Department to Chesterfield County Schools for Use in the Fire and EMS Program at the New Technical Center County Administrator's Comments: County Administrator: Board Action The Board is requested to approve the transfer of county assets including a 1997 Pierce Quantum fire engine and a 2007 International/PL Custom ambulance, both in their current operating condition, to Chesterfield County Schools for use in the Fire & EMS Program at the new Technical Center. Summary of Information: The fire engine and ambulance are at the end of service-life with Chesterfield Fire and Emergency Medical Services (CFEMS) These units will be removed from service and declared surplus upon acceptance of the replacement apparatus that was funded in the department's FY-2014 budget. While these units are at the end of service-life as emergency vehicles, they are still road worthy and can serve as excellent training platforms for students in the Fire & EMS program at the new Technical Center. Upon transfer of these assets, the Technical Center will assume responsibility for the operation and maintenance of these vehicles. In consultation with the County's Purchasing Department and Fleet Maintenance, the re-sale value is estimated at approximately $18,000 for the fire engine and $15,000 for the ambulance. However, experience has shown that public auction of such specialized equipment has produced revenues far below estimated re-sale values. After considering the limited revenue that is likely through public auction and the needs of the Fire & EMS program at the new Technical Center, it is requested that the Board of Supervisors approve the transfer of these assets to the Chesterfield County School System. Preparers Edward L. Senter Jr. Title: Fire Chief Attachments: ~ Yes No # ~~~~~: ,tF,IiFIFLO C'G ~i~Gji. a; ~ .. ;,,4 ~~~ ~•~~,4~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 8.C.4. Subject: Approval of a Memorandum of Understanding Between Chesterfield County and the Central Virginia All Hazards Incident Management Team County Administrator's Comments: County Administrator: Lj Board Action Requested: The Board is requested to authorize the County Administrator to execute a Memorandum of Understanding with the Central Virginia All Hazards Incident Management Team. Summary of Information: The Central Virginia All Hazards Incident Management Team (CVAHIMT) was formed in 2009 under the leadership of Chesterfield Fire & EMS (CFEMS) and has grown to include 15 localities in the region. CFEMS requests that Chesterfield County enter into the attached Memorandum of Understanding (MOU) with the CVAHIMT, formalizing CFEMS involvement in this successful regional partnership. The MOU calls for CFEMS to provide assistance, when available, at the request of local jurisdictions, the Commonwealth of Virginia, or the Federal government for planned and unplanned incidents and emergencies. CFEMS will continue to serve as the hosting agency, and fiduciary agent for grants received or other funds recovered by the CVAHIMT. This Agreement will remain in effect until cancelled by mutual agreement of the parties or upon thirty days written notice of cancellation by one party to the other. Preparers Edward L. Senter Jr. Attachments: Yes o No `~;ur.~ Title: Fire Chief Memorandum of Understanding Between Central Virginia All Hazards Incident Management Team And Participating Jurisdiction/Agency Chesterfield County A Memorandum of Understanding (MOU) entered into this _ day of , 20_ by and between the Central Virginia All Hazards Incident Management Team (CVAHIMT) and Participating Jurisdiction/Agency Chesterfield County. I. PURPOSE To delineate responsibilities of the Central Virginia All Hazards Incident Management Team and any Participating Jurisdiction/Agency that provides resources to the CVAHIMT under the authority of the Commonwealth of Virginia Emergency Management Plan and the Robert T. Stafford Disaster Relief and Emergency Act, Public law 93-288, as amended 42 U.S.C. § 5121, et seq. II. SCOPE The provisions of this MOU apply to each Participating Jurisdiction/Agency of the Central Virginia All Hazards Incident Management Team for activities performed at the request of local jurisdictions, the Commonwealth of Virginia, or the Federal government provided at the option of the Participating Jurisdiction/Agency. These activities may be in conjunction with, or in preparation for a local, state, or federal declaration of disaster. The scope of this MOU also includes training activities mandated by the Department of Homeland Security (DHS), the Federal Emergency Management Agency (FEMA), the Commonwealth of Virginia, or the Central Virginia All Hazards Incident Management Team to maintain operational readiness. Nothing in this MOU shall be construed to limit or otherwise affect the independent powers, operations, or liabilities of any Participating Jurisdiction/Agency that provides resources to the CVAHIMT. Each Participating Jurisdiction/Agency reserves the right to refuse to respond to a request if its resources are already committed to other activities, emergencies, or impending weather or disaster related events. III. DEFINITIONS A. Activation, Planned Event: The process of mobilizing the CVAHIMT members to deploy for a designated disaster/event site with a predicted time frame of greater than six (6) hours. B. Activation, Unplanned Event/Incident: The process of mobilizing the CVAHIMT members to deploy to a designated disaster site when the event requires an immediate response for an unknown duration. C. Alert: The process of informing CVAHIMT members that an event has occurred and the CVAHIMT may be activated at some point within the next 24-48 hours. ~' `~:~~- • D. De-Activation: The process of de-mobilizing the CVAHIMT members upon notification from the local, state, or DHS/FEMA to stand down. E. Program Manager: The Director, or program manager, of the Central Virginia All Hazards Incident Management Team. F. DHS FEMA: The Department of Homeland Security/Federal Emergency Management Agency. G. Member: An individual who has been formally accepted into the Central Virginia All Hazards Incident Management Team and meets all requirements for skills and knowledge, and is in good standing with regard to compliance of necessary training and fitness. H. Participating Jurisdiction/A~ency: The team member's jurisdiction/agency, which by execution of the MOU, has officially sanctioned the Central Virginia All Hazards Incident Management Team and supports the member's involvement within the CVAHIMT. I. State: Commonwealth of Virginia. J. Team: An integrated collection of personnel and equipment meeting standardized capability criteria for addressing. incident management needs during disasters and planned events. K. Team Sponsored Training: Training or exercises performed at the direction, control and funding of DHS/FEMA, Commonwealth of Virginia Department of Fire Programs/Department of Emergency Management, Virginia Division of Forestry, or the CVAHIMT. L. Team Sanctioned Trainine: Training or exercises performed at the direction, control and funding of a Participating Jurisdiction/Agency or Team Member in order to develop and maintain the capabilities of the Member and the Team. Team sanctioned training shall be coordinated with the CVAHIMT staff. Authorization to conduct such training shall be obtained prior to the start of the training. IV. RESPONSIBILITIES A. Chesterfield County Fire and EMS is the hosting agency and fiduciary agent for the Central Virginia All Hazards Incident Management Team. As the hosting agency and fiduciary agent for the CVAHIMT, Chesterfield County Fire and EMS, on behalf of CVAHIMT, shall be responsible for and have the authority to do the following: 1. Seek grant funding, follow grant purchasing guidelines, provide advance funds for purchases, and maintain inventory control of CVAHIMT assets. 2. Enter into agreements on behalf of the CVAHIMT with local, state, or federal jurisdictions. 3. Recruit and organize amulti-jurisdictional, multi-disciplined Incident Management Team (IMT), in accordance with the FEMA Type III IMT guidelines. 4. Enroll and qualify position specific personnel on the CVAHIMT. ~~~ Page 2 of 5 5. Ensure administrative, financial, and personnel management procedures are utilized and followed as they relate to the CVAHIMT. Fulfill all financial agreements asset forth herein including, but not limited to State activations, Statewide Mutual Aid responses, and EMAC requests. 6. Sponsor or sanction training for Team Members. Training shall be consistent with the objectives of developing, upgrading, and maintaining individual skills, as identified in the position description requirements, necessary to maintain operational readiness. 7. Ensure all equipment in the IMT cache is maintained in a ready state. 8. Maintain accountability of all equipment purchased using grant funding. 9. Coordinate between the DHS/FEMA, the State, Participating Jurisdictions/ Agencies, and other relevant governmental and private entities. 10. Maintain a primary contact list for all the CVAHIMT Members. 11. Maintain personnel files on all members of the CVAHIMT for the purpose of documenting training records, emergency notification, and other documentation as required by DHS/FEMA, the Commonwealth of Virginia, and localities. B. Each Participating Jurisdiction/Agency shall be responsible for the following: Maintain a roster of all its personnel authorized to participate in the CVAHIMT. Provide a primary point of contact to the CVAHIMT for the purpose of notification of Team activities. Provide administrative support to employee members of the CVAHIMT, i.e. "time out of station", when fiscally reasonable to do so for Team activities such as training, meetings, and actual activations. 4. If and when a financial arrangement has been established between CVAHIMT and the Virginia Department of Emergency Management, the submission of personnel reimbursement claims must be submitted to Chesterfield County Fire and EMS within five (5) business days (excluding weekends and holidays) of official De-Activation of the Team Member. In cases of State activation, Statewide Mutual Aid responses, and EMAC responses, Chesterfield County Fire and EMS, will act as the fiscal agent for the CVAHIMT. As such, each Participating Jurisdiction/Agency shall provide and constantly update in a timely manner all related costs to allow for accurate cost projections. Responsibility for reporting all costs to the CVAHIMT associated with a Team Member or with a Participating Jurisdiction/A~ency's equipment rests solely with that Participating Jurisdiction/A~ency. Qy~Q:a Page 3 of 5 • V. DEPLOYMENT The CVAHIMT may be activated for planned events or unplanned events and incidents. See Addendum for mobilization parameters and deployment procedures. VI. TRAINING AND EXERCISES Periodically, Team Members may be requested or required to attend the following types of training opportunities to develop the technical skills and proficiency expected of team members. 1. DHS/FEMA Sponsored Training and Exercises -See Addendum 2. CVAHIMT Sponsored Training and Exercises -See Addendum 3. CVAHIMT Sanctioned Training and Exercises -See Addendum 4. Non-CVAHIMT Sanctioned Training and Exercises -See Addendum 5. Minimum Training Requirements -See CVAHIMT Guidelines VII. CONDITIONS, AMENDMENTS, AND TERMINATION A. This Memorandum of Understanding may be modified or amended only with the written agreement of all parties, and all amendments shall be attached to this MOU. Any party, upon 30 day written notice, may terminate this Memorandum of Understanding. VIII. LIABILITY, DISABILITY, DEATH BENEFITS, AND WORKERS' COMPENSATION A. In the event of injury to or death of a Team Member sustained during CVAHIMT training or response activities, liability for and payment of any of these benefits shall be the responsibility of the Member's Participating Jurisdiction/Agency. In the case of certain state activated deployments, insurance coverage may be provided by the State. C. The CVAHIMT does not provide any liability, disability, death benefits or workers' compensation coverage to Team Members. Chesterfield County Fire and~EMS only provides coverage to Team Members that are also employees of Chesterfield County. IX. ACKNOWLEDGMENT Participating Jurisdiction/Agency hereby acknowledges that it has read and understands this entire Memorandum of Understanding and agrees to be bound by it until such time as the Memorandum of Understanding is terminated. All oral or written agreements, including letters of intent, between the parties relating to the subject matter of this Memorandum of Understanding that were made prior to the execution of this Memorandum of Understanding have been reduced to~writing and are set forth herein. The Participating Jurisdiction/Agency agrees to abide by all terms and conditions specified herein and certifies that the information it provides to CVAHMIT is true and correct in all respects to the best of Participating Jurisdiction/Agency's knowledge and belief. This Memorandum of Understanding is entered into by and between the following parties: -~, Page 4 of 5 Central Virginia All Hazards Incident Management Team: Signature of Authorized Representative Date Printed Name of Authorized Representative Address City, State, ZIP Telephone Number Fax Number Participating Jurisdiction/Agency: Name of Participating Jurisdiction/Agency Signature of Authorized Representative Date Printed Name of Authorized Representative Address City, State, ZIP Telephone Number Fax Number Page S of 5 ®49~a~ RFC°~ CHESTERFIELD COUNTY i ~ r~ ~r:, '1~ ~.1 ~ V~_~~,- I BOARD OF SUPERVISORS Page 1 of 1 /,kGj~~~ ~~ AGENDA Meeting Date: December 10, 2014 Item Number: 8.C.5.a. Subject: Request Permission for an Existing and Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: Grant Danny L. Blankenship and existing and proposed boat dock to Swift Creek Reservoir, subject to Summary of Information: Susan T. Blankenship permission for an encroach in the impoundment easement for the execution of a license agreement. Danny L. Blankenship and Susan T. Blankenship have requested permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 18, Sunrise Bluff. The owner has received permission for the construction of the dock from the underlying land owner and Woodlake Community Association. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: Yes Title: Real Property Manager ^ No # ~~ 'IIHIT' NTH ..~ ~- ~~ - ~ _l~ tiE~ 454 ' ~ ~ ~~ ~~ h ( ~I ~ _ 5 ,%,1 r= f __ _ __ ~~~ Y ~ ""` '~ ~ ;~. `,` ' ,` f~- ~ ,'' --,~',r err `,.-- ~ r ter"' -~.''~ .~ !~.~\ '~• f `~/•/` ~ -1,.---,. ~7 `'. _"t'ii ~,~ F t~ -"----~ t r -~ ~ + r ~, ~ ~` --~~_ ~{ R E d U E ~T P ER I~~,~11,~:_,10 C~d F C~ R r-~, -~, i~`'~,/ --~„~ ~ ~~~ ..~-..~ ~` j ~ r' ~`' ~ --~~ , r'41r1 E ~C I ST I CU G AhJ C1 PR Ci P (i S ED ``w A -.'~~ ~. / j f ( `~, f? 4 j -~, ~ Chesterfield Cuun{y aepartmer~t of Utilities i rti. L 7 y~ T _. 1 hul - 116J57 ~Nt ~~~~~ BUILDING PERMIT # 20141028.020 Danny L. Blankenship Susan T. Blankenship 13702 Sunrise Bluff Rd PIN: 726678235800000 LOT 1$ ......; WATER'S EDGE ~~ IMPbUNDMENT EASEMENT DB. 3732 PG. 736 SWIFT CREEK RESERVC+IR /~"~`°~~- CHESTERFIELD COUNTY ~ ~_,-; I BOARD OF SUPERVISORS Page 1 of 1 ~f~ AGENDA ~~RCI~~ Meeting Date: December 10, 2014 Item Number: 8.C.5.b. Subject: Request Permission for an Existing and Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: Board Action Requested: Grant Allan D. Grecco and Ellen Grecco permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir, subject to the execution of a license agreement. Summary of Information: Allan D. Grecco and Ellen Grecco have requested permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 33, Moss Creek. The owner has received permission for the construction of the dock from the underlying land owner and Woodlake Community Association. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: Yes ~ No #~~~~ i `I~IHIT` ,ETH ~.~q~t~~~ ~~r~ni~sic~~ ~c~r ~r~pc~~~d: ~e~~~ D~c~ ~~ I~~>ar~dr~~~~ ~~~~e~~ ~ ~r~ Exi~~ti~.g ~.n~t E~c~c~a~~~ ~~ ~~~ ter ~~ai~t Cr~~~ Ft~~~rv~ir .- .-, i ~ ~, y !~4- r t ~`5~~- ~ y'~~ ~! ~ u.r`{ -~" ~~ /~rf rl.r X555 555 ttll [/~[ma\y-~ 1 ` -r '~,"`-.. H,... ---__~~ / y '~,5 T5~1" +! / ~ 5~'S, 55 1 -~..`-..~ I f ., -.'-..., f" .............______..... ._.C_ 1f4, k ~~ ~E~]l1E"T F'ERP,IIE,E,IC~PJ 1 ~`'~ ~~~5 FC~R,AhJ ~ISTIhJ~ AI'JC~ 'a ~, y y~~,~-~""` ~ ~,.r-= ' ~j PR G P ~ ~ ED B u~,T C70 G' ~ 'S5 .- --- ' r the i ~' ~I~ ~S.f"~ ~ -'^ r," ,5~ ~f {~ / ~ ~ ~~ ~ '', / ~ ~4 ~ , ~ Ch?st?rfi?Id County Gepartm?nt of Utiliti?s 1 f: ' ~ L 1 T. 1 IYr~i - Lii;.~ii Rat Allan D. Grecco E!!en Grecco 6010 Moss Creek Rd DB. 9385 PG. 696 PiN: 723676630900000 LOT 33 -MOSS CREEK ~? sr ac- i`:.r• :~tia~ ~i ~~ IMPOUND"~V1ENT EASEMENT 48' FROM REAR CORNER OF LOT TO DOCK SWIfT CREEK RESERVOIR ~3~~~~~ ~AcE Tf•G u LP.T ~ at~t 0.2 2 t~ AG ' /~~"`°~~~ CHESTERFIELD COUNTY ~:= - t~ ~~ ~~ Iv~,~< BOARD OF SUPERVISORS Page 1 of 1 ~,x~,~,, \~ `"` ~ AGENDA Meeting Date: December 10, 2014 Item Number: 8.C.5.c. Subject: Request Permission for an Existing and Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: Board Action Requested: Grant Feng Jiang and Yuedong Fang permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir, subject to the execution of a license agreement. Summary of Information: Feng Jiang and Yuedong Fang have requested permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Long Cove. The owner has received permission for the construction of the dock from the underlying land owner and Woodlake Community Association. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: Yes ~ No # .~~ 'I I [ ITS' ~ T 5 ~ ,,~ t ; ~' f ,~ ~~ f '~, -~ j/ 5 --~~~_ w _ /`~ ~ ~ '~y by !^ ~'~ `~f; '~,_ y`~ ,I REQUEST F'ERP,~1I~'~IC?h~ FC~F: ~'~ti 'r~~ /~`~ '`~..,~,, ~-~~i' ,~'1~J E:~~ I }TI h~l G r~,PJD PF' C~PC~ 5EL7 '~~.~ ,. `~'~ + `~,.~~--~,~_ ~, 8 ~ ITT D ~ C' ~: `~.5 . f ~ ~ , ~, t, '~ ~ ( ~" ~ ,~~ 5'S ~~, rr ,/`/ ~ 5 5, 555 ~ ~~~ f ~~f ~5~ ~ ~ 4 ~~ f i5 ' //7 !!! ~~ 5 5 5' J - v f /// E~ ~5 ~ 1i \- tl yr`/// ~5 5555 }~4 5~ ~f l ~~ 5555 551 ~1y' S5~ ''.~ 5~~ 155 5t4 ~~~~'' J{/ f'`FFf ~ ~ 555'J•- .x}55' r``~ ~l _~ x~ ,~ f '--~j+' ~ 1 ~~ /'J~y^~ F ~~5",/!'~r 555 ~-~~+/~+~}Z~ .F~ 5 555 ~` Y~ ~~~ # i~ 5 i5 5 t 55,~r ~ ~: ~ Ch?>terfield County Department of Utilities 5 5 1 /lw~~ ~~Y:~~ T `~ 1 ObY - LU3.57 'ka t ~~~~~~. ~~ r'' ,,.r-'p a pOp ~voYU~AZ` - -- - - WATER'S EDGE SWIf'T CREEK RESERVOIR IMPOUNDMENT EASEMENT 44 I85,oa 1 ~ + $ 39 ~ $~ ~ 4 fl D1 E ~ ~ ~+7'~ ~~ f~0~ ~~ m o~.a• ~:o~ad ~ c ~ ~ ~?4t OS•00 • ~, °5•°4y~•ib ~ ,~ - tb t t r- J ' L, ,,,,1 ~, ` ~~ +, ~ ~ `,,,,.~ ~ sue." 5 •'""~ ~ •p ~ ~ B. _% ~ _....; ~ . ~8; ~~~:~ t~~~~`°~G~ CHESTERFIELD COUNTY t ~ I`~'~~~°~ BOARD OF SUPERVISORS Page 1 of 1 ~~ AGENDA t/RGI~~~ Meeting Date: December 10, 2014 Item Number: 8.C.5.d. Subiect: Request Permission for an Existing and Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: Grant Kevin A. O'Leary and Debbie proposed boat dock to encroach in Reservoir, subject to the executio Summary of Information: O'Leary permission for an existing and the impoundment easement for Swift Creek n of a license agreement. Kevin A. O'Leary and Debbie O'Leary have requested permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 18, Moss Creek. The owner has received permission for the construction of the dock from the underlying land owner and Woodlake Community Association. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: Yes ~ No Title: Real Property Manager #~~ 'IIHIT`~ SETH fi.~~~a~~~ ~'er>r~~s~~ ~~~ are E~~~~.~c~ ~~d ~~np~~~d~~~ ~~~~~i~~ ~c~r ~~~ ~r~~l~ ~.~s~rvf~~r ~I 4 4,~ ``~ , ,~f F~ ~-~ }~-`'~.f~,+ ,rte y r.- ~" '+, ~Y~ I i^/"~ ~ ~'`~ 1,~^...,d , l 1 .?`fir// ~~[ {\/`~\~. 7+-\t/ f f~•/ 1/~~ ~~,.r` f1 ~ ( .(4~~~f r-.. r. ~.ff~~'`~"~`~./, ~~ y ~ ~~~ ~ ~ ~~~~ 4 - fF l ~ i~ '~ ii ff() jf~~i'y'~ 4 `5 ,~ i 5~55~k ~-".. X51 ,y ! ~'~ JJJJ ' ~ .. ' ~ ~_..._....._......_..__.__....._..__. / ~ F~ti r ~ J....__..~.._.._.r__...__5.__.....-......._..... ~.` ~ ~,--'.~ '~"ti ` ` ~`~`'---/~ ~~, ~y ` ff - R E ~ i.J E ST P EFL 191 S ~ I u f'SJ F C~ R '`~,~ ~ ~- ~- ,, , ,~1~d E:~15TIf'~G ~,hdD PPt~P~SED 'yam-'` ~` - __ ,~ ., _.. ~ ______ _..__.._ ~. _...____..._.._.___.__... ~ _~ ~ ~ k~ ~~'t ~^J~ ry ~' ~ ly r,, /{ ~,{ ski ~.r ~~= 41 - ff~ t5 {{ ~~ t1F ~~5 / !r ! 5', r.: ~ Chesterfield County Department of Utilities 1 r.- t Irv' ~, t~~- ` ~ l / T. ~ i I~oY - tir,.ea s~.et `f ~~i<..i"s ~~ ~ V /~ ~yQ -/' cY • ~ ~ `~ { ~ ~ ~ tai "' ~~_~ u -'y vL rip y~ ~ 'C1 ~C . ; c~ •~ 'C~'~ ~-~3C ..,r'a -... p ~~. ~ l~ tb ~ .~g~ ~ ~ ~ Kevin A. O'Leary "~„ ~ ~ ~ M~~~ Qebbie O'Leary _ ~„ ~ ~ ~ . v ~ 6103 Moss Creek Ct ~~ ~ A ~ -~ • q ~ ' DB. 8574 PG. 874 ~ ~• ~~ _ ` • ~ i y~- + ~ PIN: 724676242800000 ~_ ~ Y .j,)~~ ,,v ~ ~ ~,. ~t4 ~ f ~ ~ vQ ~~y~: ~_ ~~ ~ ~ ~ ~ ~- n a. » • „~ f i f~' ~' .` >> .fir ~°~'! ft~lM ~ ,,~::.r~~.. ,~~ _ ;L6~ ~«"~" ~ IMPOUNDMENT ;.4~~:.. :~: !`,~.~ ~.* • ` ~"'-• ~ EASEMENT _ ;' tt0i ~ ~~'-~'" °S EXISTING (16' X 3B") i if ~ ~ PROPOSED (24' X 36") LICENSE AREA ~ SWIFT CREEK RESERVOIR O'~eat~ ~ Lto3 Mo55 Cf~cck ~i M.id 10~iRn~ t1q ~3t-~-. t 5'vg. a~o•7a5L Lo i ~ 8 ~~ ~µk~~a.. CHESTERFIELD COUNTY ~~ ~' -~Q~~, BOARD OF SUPERVISORS Page 1 of 1 ~~`,~~~ ~~ _~; `ti ~` AGENDA -~~Rcl ~?T Meeting Date: December 10, 2014 Item Number: 8.C.6.a. Subject: Acceptance of Two Parcels of Land Along the West Right of Way Line of Brandermill Parkway, State Route 1921, from Commonwealth Foundation for Cancer Research County Administrator's Comments: County Administrator: Board Action Regueste Accept the conveyance of two parcels of land one containing 0.12 acres and one containing 0.02 acres along the west right of way line of Brandermill Parkway, State Route 1921 from Commonwealth Foundation for Cancer Research, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land one containing 0.12 acres and one containing 0.02 acres along the west right of way line of Brandermill Parkway, State Route 1921 from Commonwealth Foundation for Cancer Research. This dedication is for the development of Abberly at Centerpointe Apartment Homes. Approval is recommended District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: Yes ~ No # ~~~~~. viii fry ~~~.+~~ea~~~ F~~~~la~~c~ fir ~~a~~~r ~.~~~a~~~ ti•, r ~_ ~ y~, \. ;~ { {_ ~ J~" y1 I /~ .,~~ ~'1 a k1~1 t~~ y- ~ fir( ~,'4J0'~'t -~~__ ~ ~ 1. ~ ~ ~ = 4 ~~ ( ~, ,,,~''''~'~~,~ ~~ ~ f~-~ --- ,ti's 4 ~ ~;,,'- _ fir, ~~ ~ ~ + ~'` ~ ,~~~~~~ ,rte ~ ~ ~~ ''- ~~----'~ ( ti ~`,~^w.;,y J//f{jar ~ ~',l', ~ ~-y +jt, ,, 4y 1~", `~, ~'t 1,ti4 tK`ti ~~`ti~`t ~ ~ } ~i 4 `4r, t --.~y_ ._.;' {...--- I~ 11 ~ '+, ~} _~_ L.__....~_...._.._...__~____..__._.._._.._~.._...~ ja J 'r `~--,- ~~'~ [ACM I~k.~ I~ CrF~ RCS Gh~st~fi~IwS t`.'murvty De~artnment ~f lVtiliti~s ,.~ ... _. "'~.Z - Y ~~®~~`~J W ~ i ~ L . / gin'-` ' _ y`6 £., 4, m ~ o < Ne .. ~ ~wau a wo`~ > W ? e~; a' ~~..o¢ ---T-'t~ p Q`~.v. C~iG q~..~V LZci Vii: Rs _-.^.._-_.-___. _.---- _. 1i 5a ~ WCti JW~q 2 .-_-~-- :I.STW I ~ W Q y .^---.•----- 38888• 377:36, ~ ywe1~ --_.- .rNS~ r t z r 1 - '" i ~ ~zWa~ 8~- ^< I s4a'ca'aD'P _ _._ > .. ~p'z 2a C ~ ~ u va`oroGao`'w~ s7 t~e~ I - er ~ . - iro I __....,_ _... -- -__ W -. I ~ --~_.-..-- ti ~..---_.--_. ~,~ y Nl ='' PARKSYAY m d .`,a BRANDERD2TLL oh a ~ _,S ~ `-'i~o sra re Pa.~re yrsu „~ Q o ~ ~ ~ o"n h > ~ (o.e. 2wz Pc. zz6) °c ,L3 ,~' D.B. 206D PG 481) Z~ ~(. tiP ~`` ~~~~¢pi h~ ~~ e~' (D.8. 7780 PG 776) _•-.-..-_- 'Y Y00^ _ 21.i o~ -~', - ~ ~~r--- saarooDaE --. ~~~ .J I IT _ _ -7- e~ -^ -- -7-- ---_ ~' i~-` 1 i , ` bq Ji d ?~ ~( Q ~ ~ jh7~ ~j z h "' ti 4„o- w '~m~ o~) ~4 ry~ ~ ~~h' a ~s roS ~ : i~ ~j ~ ,~4, ~~ ;~~j~ ~I~~ ~ , , ,,, ~I~~ ~ z~ ,; _ _ °~a° ~: k.:d ~i I v~ °~o ~, i _ -- ~ ~ - ~ j - ~~ ~ - r" ~ i ~ ~~ ,7 9 o` Oti ~, .. g~q hey l } ~ j ~~4 v,~ ~[[ ~ ~- 9 6 `~ a i by Yl .~PSf. ~SQ Q~' .~e r l+ ytr p1 0• c m .~~, ~- vq lose ^ ~ Q z4 w ~ ~b . g, ,. 0 ~a~a?' ~ ~ 3 a 4 p ~: a y ,: ~ _ - q ~ ;,,`"~ ~ ~=W= o~ ~~ y~~~ rW ?~' ~~w~+ ` tµtiiFlG,Q' C' ~`~; ,~~ ~ ~~ ~~k G15~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 8.C.6.b. Subject: Acceptance of a Parcel of Land Along Iron Bridge Road from J & B Realty, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.25 acres along Iron Bridge Road, from J & B Realty, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. It is a requirement of zoning case 14SN0569 for the development of 6440 Iron Bridge Road. Approval is recommended. District: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: Yes ~ No # ~~~ Ir~~ ~rd~e ~o~ci fret ~ & ~ ~~.l~~rf L~~ t I -~ '~ '.-r s y 4 ,,,~ 5 4 t LL k 1 4 , Y i i~ 1 ~~ ~ ~ ti _ ~ ~ ~ f ~~ ~ ~, ~~~ ~~ ~~ ~, 1 ~ x.25 ~~~~ ~~di c~~ian ~ ;~-```' ti' ~,r' `---~- ~ ;' ,~` ""~~ __ '~ X55 ~1 ll.,l -`i ~~f ~ ~l` ~. ~-.4 F ,~y,~ ~ +,r/,r ) / J f' 5 ,. \Wr ~,. r ~.,,~ j {r ~~ ~~ J~~~~"' 1 J ~.~-r. -.~ !'~F~ j~I '47Y~,T~ ~-~'*-.riff / y"- f . fr I 'yr ~~-^^Y~YY ~~ '/~l~ / ~ ~'"~~f~~"y~.~~` I' ~ 'ti"J..:~'h~~! ~ ~ ,~`,~~ s~~ t ti ch~st~fibeud ~'~uaty C}epaetrru-enY oaf LY+tirai~s ,.~-i- j,,'_~. ~-_ya r, _, 1 p~e~"v -~E'.~'7 4~eC ~'i RRISSETT B H do SONS !NC GPIN 774681063700000 O.B. 2142, PC 1048 5517 OMO ROAD F, EGGLE5TON FLOYD R J`'p GP/N 77468121400000 Q' ~~~6 \550140M0 ROAD 6 ~0 ~~ QGQ-pP0 P MORRISSETT 8 H cL' SONS lNC GPIN 77468031900000 O.B. 1069, PG. 450 6500 IRON BRIDGE ROAD UNE TABLE UNE LENGTH BEARING L f 46.96' N51 ~'8'15'W L2 46.Sf' S2458'33 E REFERENCED PLATS AUSTIN BROCKENBROUGH AND ASSOCIATES P.B. 73, PG. 37 DATED APRIL 30, 1989 VIRGINIA POWER D.B. 2083, PG 81 DATED FEBRUARY 13, 1489 JENNINGS STEPHENSON P.C. P.B. 204, PG. 32 DATED AUGUST 27, 2010 VA POWER EASEMENT D.B. 2083, PG. 78 ~a^~ 9ryti~0 0F,~pOOpO v ~ 5 1 'S '~ ~~'~~~~\°~~~ o~e°~Q oho ~ OPT 6ry~i` O~ ,~(~O Pv~'~~ 0•p~9 0ry~1 `~ ~ °' g 6~`QG Q0 ~ris'~, °P^1~0,~~0~0 .t. ~Pv~~°0y~"o J ~ 8 REALTY LLC GPIN 774681621200000 D.B. 618 PC 451 6440 IRAN BR/DC~' RD -J & B REALTY LLC GPIN 77468187200000 D.B. 6182, PG 45T 6420 IRON BRIDGE RD ' CVS 1525 YA LLC GPIN 775681071700000 D.B. 9184, PG. 54S 64000 IRON BRIDGE ROAD ~ BE 3680974.98 N51'S3 47'E 251.84' 16~ WATER UNE EASEMENT P.B. 7, PG. 37 - D.B. 2118, PG. 1818 IRON BRIDGE ROAD GRAPHIC SCALE STATE ROUTE f0 (VARIABLE K1DTH R~IY) ioo o so ioo zoo B 101 PG. aau ~ a 8 91~ P ~54~2 ~ P.B. 204; PG 32 0 { IN FEET } 1 inch = loo ft THIS DOES NOT REPRESENT A CURRENT FIELD SURVEY NOTEr THIS PROPERTY IS NUT WITHIN A FEMA DEFINED FLOOD PLAIN CFLOOD ZONE X) PANEL NO. 51041C0326D EFFECTIVE DATES DECEMBER 18, 201P THIS SURVEY IS SUBJECT TO ANY .EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE. THIS SURVEY WAS MADE FOR THE PURPOSE OF IDENTIFYING LEGAL BOUNDARIES. THIS SURVEY DOES NOT PURPORT TO IDENTIFY ENVIRONMENTAL FEATURES SUCH AS WETLANDS OR PULLUTANTS WHICH AN ENVIRONMENTAL ASSESSMENT WOULD IDENTIFY. 'p,LT k O 4 DRAFT KARL T. LIPSCOMB LIC. NO 3218 11-13-2014 PLAT ~~ of D.25 ACRES [JF LAND TD BE DEDICATED, ACROSS THE PRL7PERTY J & B REAL TY LLC DALE DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE ~ 1' = 100` NOVEMBER 14, 2014 Townes SITE ENGINEERING 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PNONE1C804) 748-9011 FAX+ C804) 748-2590 ~t'RflFIG,~. ~~',~~ `' ~;:~;-/ ,,:. t ~RCI~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 8.C.6.c. Subject: Acceptance of Two Parcels of Land Along Justice Road, State Route 973, from Railey Hill Associates, L.L.C. County Administrator's Comments: County Administrator: n Accept the conveyance of two parcels of land, one containing 0.056 acres and one containing 0.052 acres along Justice Road, State Route 973 from Railey Hill Associates, L.L.C., and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land, one containing 0.056 acres and one containing 0.052 acres along Justice Road, State Route 973, as shown on the attached plat from Railey Hill Associates, L.L.C. This dedication is for the development of Sommerville East. Approval is recommended District: Midlothian Preparers John W. 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Subject: Request to Quitclaim a Portion of a Sixteen-Foot Sewer Easement Across the Property of EDCO, LLC County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' sewer easement across the property of EDCO, LLC. Summary of Information: EDCO, LLC has requested the vacation of a portion of a 16' sewer easement across its property as shown on the attached plat for the development of Hancock Village Freestanding Emergency Department. This request has been reviewed by the Utilities Department. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: Yes ~ No Title: Real Property Manager iii~~.T~ f ~ ~" ~' t y~ 5 ~ ~ '~rrrF ,f ~ I ~ I~ y5 f -1-__ ~ ~.I_~ ~___.__.- ~ r^ ~ P'arl~ic~c~ e~~a ~~° ~ev+rer ~ -~~ ~~ i:~s~rnen~ ~c~ b~ c~uitcl~im~~ . ~ ~ ' - -~ f" x~ f `' - ~~ ~ r ` ''-~` ~ I . ~"~~. f ~ k ~.~ \ Jr Ch~st~fi~ld Cr~~ontt+ [}~~*oetrrnent ref tYtilitirs ,: ~ti_i_ . ,~ c1~' S 1 dtic^r -~6.6'~ ~?t ~~ dBolouwal ( a~"3~"~7*aiA+I I IeAuaPlraa ~ 3vawdognaa gJfS ~~u . xuaromane ~rrnvao mu 'craw -xiaw"urworn+waA ~~~~• t0 ~ ri Q z ~ e D V w w d 6 0~• ^~ LL c w O~ a$ ~ 2 N~ Mmj ~ !"1 W O G Q ~~ N wo z~~U ~. ~Y Q ~ OQ~j '"wzw w 33ww3 ~~ ~ ~O f-LCI~w u~„~ Z w° v P~° k °~ d w II. 0 v ~m~~Z~~ <~ ~ ~ 4~w~ G~ p wz o~ ti~ z~rn J loom N M d N , T ~ JJJ JJ ~ w {n a Z.-iZ ~ZO o~,~3 =¢~O Eovsio w ~ ~ ~ Q w O F ~~ ° ~ i d w tt O yQj a J i' z r ~~ o¢o °~gw > No \ ao ~m°¢ ~ I °w ^~ ~ ~ ~°OY f'O ~ ~U _ \ ~ I~ONYj ZWOr I I 6. dW I' \ \ \ i°a=~ wa°~O1' I ~~ (Y J `` ~ _.~ n i .n~o ~ I o0 w I Y OC ~ I I V Op Y O'-Ow \ o i =~~5 ~ I oc. a L X05 ' ~ ~ / ~ ~j N I wai^z ~ ,J o° ..~YZ C~'~-"w W,n I I o00 ~ !-c5 I w°zi ~ a,m°ow oZN sm F,J I I ~°o ca Q ar ( v o$ ~ JMa J ~y„c,^mci I I <^,'IiO>S ~ °s ~' n ~ c3 v% c a °~ a ~ °- ro Q (~~ 1 ~ ~ aan a w°Do b1 / Mo^y ~Q ~ O / pmNN°U N .J J I °m NO {L V we~rZ Tit I ymra {},~-J O ' t md22 Off'/~ ~ pZ2 I ~y„1 N I ~ ° ~°N / R' ~~ ~ ~~ W ~ N I w ~Y ,~~61 ~^ ~~ ~ ` ~ / LLW y ~ I w„ /`t~6 i~ 2w i aw 6 ~ I w~ ' Sao ° t ~ ww~ ~ o Y' > ! i s`rnn z°~' / ! ~ ~~° acrn me Y-"m ~ off' ~ a~ tO¢d a ~ \ ! ~ Y ~ ~ ~ ~ m \ / ____ ~ Z ¢w~a ~ \ \ Qum / / \~~ / \°wo / / \ /\ \ / ~ ¢ina I \ zV \ \ / J cwm I \ =a°a ~~dM ~ps~9d \ \\ / ~ inWp I ~ \~ o ~ ~ ~ ~ X25 ~~ y~/b ~ ~ \ /~~ ~ ~~ ~wm /~ w ~ _~ ° Spa ~N~a m waa °~N 41>m w~a a~am mNm ¢_~. ¢wd ~¢ m -C' K ° Q p ~~®~r~ i' CHESTERFIELD COUNTY '_~ BOARD OF SUPERVISORS Page 1 of 1 ~V'~~t ~~' AGENDA ~~~~ ~:~s ~3aci,> ,;:; Meeting Date: December 10, 2014 Item Number: 8.C.7.b. Subiect: Request to Quitclaim Portions of a Variable Width Water Easement, Twenty-Foot and Twenty-Four Foot Storm Water Management/Best Management Practice Access Easements, Variable Width Storm Water Management/Best Management Practice Easement and Twenty-Foot Drainage Easements (Private) Across Properties of Stonehenge Village, LLC County Administrator's Comments: County Administrator: Board Action Requested" Authorize the Chairman of the Board of Supervisors and the county administrator to execute a quitclaim deed to vacate portions of a variable width water easement, 20' and 24' foot SWM/BMP access easements, variable width SWM/BMP easement and 20' drainage easements (private) across Properties of Stonehenge Village, LLC. Summary of Information: Stonehenge Village, LLC has requested the vacation of portions of a variable width water easement, 20' and 24' foot SWM/BMP access easements, variable width SWM/BMP easement and 20' drainage easements (private) across its properties as shown on the attached plats for the development of Stonehenge Village. This request has been reviewed by Environmental Engineering and Utilities. New easements will be dedicated. Approval is recommended. District: Midlothian Preparers John W. 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'~ ! ~' I ;. r a !t~ I',! i ;.~IT}a ,I 1~` ~ ' (t j ~'. 1 W ',I ~ U i' Y i z a i ~ l W ., E~~~~ . rsppl~ ~°~ ~~I 3~ i I I ~r i, 3 I 'I 1 `~ V j \ ~a ~s " ~s ~~ ts. ,=~ oe ~~ ~ A~ 8~~i ,^ aR zr8 ~ 1 n i 1 ~ i~l t i~l _ 1 4 ~ '------------------- -` --'--------------~-tea L - --- Z d0 L 133HS 3NIl H~1VW ~ ( ~ 6 ~ .o !. ~6 ~ ~ ~~~~~~ `~ EraF~Lll~ ~ O! 1T U ~ ~. \'~Y` ~7Rf,IV~A CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 10, 2014 Item Number: 8.C.8. Subject: Transfer Funds for the Juvenile Detention HVAC Maintenance Program Board Action Requested: The Board of Supervisors is requested to transfer $110,000 from completed CIP projects to a new Juvenile Detention HVAC Maintenance Program project. County Administrator's Comments: County Administrator: of Information: Chesterfield County's Juvenile Detention Home (CJDH) has two chillers as part of its HVAC system. Both were installed in 2001 and are now thirteen years old. Over the past few years, CJDH has spent significant time and money on maintenance for these chillers in response to partial system failures. CJDH is governed by strict regulations established by the Department of Juvenile Justice, one of which requires juvenile detention facilities to maintain a temperature between 68 and 80 degrees at all times. If heating or cooling systems fail entirely, causing temperatures to fall outside of that range, CJDH would have to either bring in a temporary system or remove the children from the facility. The Juvenile Detention HVAC system is currently scheduled for replacement in fiscal year 2021 at an estimated cost of $1 million. In order to mitigate the exposure to system failure over the next five years, staff proposes the County participates in a private maintenance program for the facility at a cost of approximately $110,000. This maintenance program would replace all four compressors in both chillers and provide a five-year parts and labor warranty. Preparer: Marilyn Brown Title: Director Juvenile Detention Preparer: Allan Carmody Title: Director, Budget and Management Attachments: ~ Yes No # ~~~~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Staff recommends approval of the transfer of $21,964.80 from the completed Chesterfield Juvenile Detention Home gym roof project and $88.035.20 from a completed Courts HVAC/roof project. ~~®®~ t~D CHESTERFIELD COUNTY ~c~E0. c~~j `!~~ BOARD OF SUPERVISORS Page 1 of 2 ~ ~~.~; ~' ± f AGENDA Meeting Date: December 10, 2014 Item Number: 8.C.9. Subject: Approval of the Support Agreement for the Redevelopment of Cloverleaf Mall County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve a support agreement with the Economic Development Authority that was established for the purchase and redevelopment of Cloverleaf Mall. Summary of Information The financings associated with the Cloverleaf Mall property, now known are proposed to be restructured to financing that was put in place in based financing that recognizes and the development at Stonebridge. ongoing effort to redevelop the former as Stonebridge, are due for renewal, and replace the temporary, line of credit late 2011 with more permanent, project- is made possible by the sale of land and There exists today two short-term notes executed by the Economic Development Authority and held by Wachovia Bank. The first note was initially executed for the purchase price of the land, which cumulatively totaled approximately $17.3 million. The second note (a line of credit up to $8 million) financed the remainder of the initial infrastructure development and is supported by tax revenues generated from the property that pass through the Chippenham Place Community Development Authority. Now that Stonebridge is a more mature project, the proposed restructuring is designed to shift responsibility for payment of the full amount of the initial infrastructure costs to the CDA note. The CDA note would increase to approximately $12.5 million, be extended until 2020, carry an interest rate of less than three percent, and still be supported by property and sales tax revenues generated from the increasing development and sales activities on the site. Preparers Allan M. Carmody Title: Director, Budget and Management (2723:93514.1) Attachments: Yes [_~ No # ~jQ~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The increase in the CDA note would be used to reduce the balance of the land purchase note by approximately $5.1 million. The land purchase note would be reduced to a balance of approximately $7.5 million, carry the same interest rate as it does today (LIBOR plus 60 basis points), and be renewed through December 2015. As has been the case since October 2008, the county's development partner, Crosland, remains contractually committed to paying the carrying cost of the land purchase note as well as to purchasing the remaining two parcels of the project (Parcels 3 and 4) It is anticipated that the eventual sale of parcels 3 and 4 will generate sufficient funds to pay the remaining principal balance on the land purchase note. The restructured financings would still be supported, as they are today, by the county's moral obligation through a support agreement, the terms of which are the same as the currently existing support agreement. The Economic Development Authority is scheduled to approve its obligations under the restructured financings at its meeting on December 11tH ~~®®~~ Draft.• 12/3/2014 SUPPORT AGREEMENT THIS SUPPORT AGREEMENT made as of [December ,] 2014, between the COUNTY OF CHESTERFIELD, VIRGINIA (the "County"), and the ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD (the "Authority"),apolitical subdivision of the Commonwealth of Virginia; WITNESSETH: WHEREAS, the Authority is organized and operating under the Virginia Industrial Development and Revenue Bond Act (the "Act"), Chapter 49, Title 15.2 of the Code of Virginia of 1950, as amended (the "Virginia Code"); and WHEREAS, the Act authorizes the Authority to acquire, improve, maintain, equip, lease and dispose of "Authority facilities," as defined in the Act, to finance or refinance and lease facilities for use by, among others, a county, to issue its revenue bonds, notes and other obligations from time to time for such purposes and to pledge all or any part of its assets, whether then owned or thereafter acquired, as security for the payment of the principal of and interest on any such obligations; WHEREAS, the Authority and the County are presently undertaking the redevelopment of all or a portion of a retail shopping mall into a mixed use facility which may include residential, office, retail and other commercial space (the "Project"), which is in the public interest of the County and its environs and benefits the Commonwealth of Virginia and its citizens by facilitating the public purpose of economic development in the County; WHEREAS, in furtherance of the purposes of the Act, the Authority and Wells Fargo Bank, National Association (acting through its predecessor in interest, the ``Bank") entered into a Note Purchase and Financing Agreement dated as of October 1, 2004 (the "Original 2004 Agreement"), pursuant to which the Bank agreed to make revolving credit loans to the Authority, with the Authority's obligations in respect of such revolving loans being evidenced by that certain "Taxable Redevelopment Facility Note (Cloverleaf Mall Redevelopment Project), Series 2004," issued in the aggregate principal amount of all draws outstanding thereunder but not to exceed $10,000,000 (the "2004 Note") and with an initial maturity date of October 1, 2006, subsequently extended to October 1, 2008; WHEREAS, the Authority and the County entered into a Support Agreement dated as of October 1, 2004 (the "2004 Support Agreement"), to provide for the County's consideration of appropriations to the Authority for payments on the 2004 Note; WHEREAS, the Authority and the Bank, as holder of the 2004 Note, entered into an Amendment to Note Purchase and Financing Agreement dated August 21, 2008, in order to increase the amount of outstanding revolving credit loans under the Original 2004 Agreement and the 2004 Note to the aggregate principal amount of up to $17,370,000, extend the maturity of the 2004 Note to October 1, 2009, and adjust the 2004 Note Rate (as defined in the Original 2004 Agreement), and in connection therewith, the Authority amended and the restated the 2004 Note; WHEREAS, the Authority and the Bank, as holder of the 2004 Note, entered into a Second Amendment to Note Purchase and Financing Agreement dated as of October 1, 2009, and related ailonge in respect of the 2004 Note, in order to amend certain provisions of the Original 2004 Agreement (as amended by the amendment thereto referred to in the preceding recital paragraph, the "2004 Agreement") to extend the maturity date of the amended and restated 2004 Note and adjust the 2004 Note Rate, as to which the County evidenced its acknowledgement to the terms thereof; WHEREAS, by subsequent allonges dated October 1, 2010, October 1, 2011, October 1, 2012 and October 1, 2013, together with extension letters of the Bank countersigned by the Authority, the parties extended the maturity date of the original 2004 Note (as amended and restated and subsequently extended) to December 31, 2014; WHEREAS, the outstanding amount of the 2004 Note, as amended, restated, modified and extended through the date hereof, is currently $13,142,493.77; WHEREAS, the Authority and the Bank also entered into a Note Purchase Agreement dated as of October 1, 2011 (the "2011 Agreement''), pursuant to which the Bank agreed to make advances to the Authority, with the Authority's obligations in respect of such advances being evidenced by that certain Tax-Exempt Revenue Note (Stonebridge Project), Series 2011, in the maximum outstanding amount not to exceed $8,000,000 (the "2011 Note"), which 2011 Note currently has a maturity date of December 31, 2014; WHEREAS, the Authority and the County entered into a Support Agreement dated as of October 1, 2011 (the "2011 Support Agreement"), to provide for the County's consideration of appropriations to the Authority for payments on the 2011 Note, and the Authority also pledged to the payment of the 2011 Note such payments it received from time to time from the Chippenham Place Community Development Authority (the "CDA") on the CDA's Special Assessment Revenue Note, Series 2011 (the "CDA 2011 Note"), and the related Financing Agreement dated as of October 1, 2011, between the CDA and the Authority (as such instruments have been amended and restated in connection with this financing, the "CDA 2014 Financing Agreement"); WHEREAS, the outstanding amount of the 2011 Note is currently $6,670,000; WHEREAS, the Authority and the Bank have agreed to amend and restate the respective terms of the 2004 Agreement, the 2004 Note, the 2011 Note and the 2011 Agreement and to consolidate the provisions thereof, in connection with which the Authority will issue and sell its $ Taxable Revenue Note (Chesterfield Mall Redevelopment -Stonebridge Project Restatement), Series 2014A (the "Series 2014A Note'') and $ Tax-Exempt Revenue Note (Chesterfield Mall Redevelopment -Stonebridge Project Restatement), Series 2014B (the "Series 2014B Note" and together with the Series 2014A Note, the "2014 -2- ~®®~~ Obligations") to the Bank in accordance with the terms of a Note Purchase and Financing Agreement dated as of [December l,] 2014 (the "Note Purchase Agreement"); WHEREAS, the Board of Supervisors of the County (the "Board of Supervisors") on December 10, 2014, authorized the execution of an agreement providing for the County to consider certain appropriations in connection with, among others, payments due on the 2014 Obligations ("Annual Payments"); and WHEREAS, all acts, conditions and things required by law to happen, exist and be performed precedent to and in connection with the execution of and entering into this Support Agreement have happened, exist and have been performed in regular and due time and in form and manner as required by law, and the parties hereto are now duly empowered to execute and enter into this Support Agreement; NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter contained and other valuable consideration, the parties hereto covenant and agree as follows: 1. The Authority has caused and will continue to cause the financing of certain portions of the Project, including land acquisition and public infrastructure (the "Improvements"), as evidenced by the issuance of the 2014 Obligations, in accordance with the provisions of the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended, and as provided in the Note Purchase Agreement [and the CDA 2014 Financing Agreement] described therein. 2. Subject to the provisions of Section 3, the County will assist the Authority and the CDA in the financing of the Improvements. 3. While recognizing that it is not empowered to make any binding commitment to make Annual Payments beyond the current Fiscal Year, the Board of Supervisors in authorizing the execution of this Support Agreement has stated its intent to make annual appropriations sufficient to make the Annual Payments. Notwithstanding anything in this Agreement to the contrary, the County's obligations to pay the cost of performing its obligations under this Agreement, including its obligations to pay all Annual Payments, shall be subject to and dependent upon appropriations being made from time to time by the Board of Supervisors for such purpose; provided, however, that the County Administrator or other officer charged with the responsibility for preparing the County's Annual Budget shall include in the budget for each Fiscal Year as a single appropriation the amount of all Annual Payments coming due during such Fiscal Year. If such budget as it is adopted does not include (i) the appropriation described above, and (ii) the appropriation of special assessments and incremental tax revenues in respect of the CDA, as provided under the related Memorandum of Understanding dated as of October 1, 2011 among the County, the CDA and the developer for the Project, the County shall promptly send written notice to the Bank of the adoption of such budget without such appropriation. Throughout the term of this Support Agreement, the County Administrator or other officer charged with the responsibility for preparing the County's Annual Budget shall deliver to the Authority and the -3- ~®~~~ 7 Bank promptly after the adoption of the Annual Budget for each Fiscal Year, a certificate stating whether an amount equal to the estimated Annual Payments that will come due during such Fiscal Year has been appropriated by the Board of Supervisors in such budget. If at any time during any Fiscal Year of the County, the amount appropriated in the Annual Budget for the Fiscal Year is insufficient to pay when due the Annual Payments and other amounts due under the Financing Agreement, the Board of Supervisors directs the County Administrator (or other officer charged with responsibility for preparing the Annual Budget) to submit to the Board of Supervisors, at the next scheduled meeting of the Board of Supervisors, or as promptly as practicable, but in any event within 60 days, a request for a supplemental appropriation sufficient to cover the deficit. For purposes hereof, the following words shall have the following meanings unless a different meaning clearly appears from the context: "Annual Budget" shall mean the budget of the County for a Fiscal Year. "Annual Payments" means the aggregate amount of semi-annual payments due under the Note in the applicable Fiscal Year and, if required, the restoration of amounts in the debt service reserve fund for the 2014 Obligations due to a draw on such fund for the purpose of paying debt service on the 2014 Obligations. "Fiscal Year" shall mean the twelve-month period beginning July 1 of one year and ending June 30 of the following year, or such other fiscal year of twelve months as may be selected by the County. 4. (a) Neither the County nor the Authority shall have the right to assign or transfer their respective rights, liabilities and obligations under this Support Agreement, to any person without the prior written consent of the other party. This Support Agreement shall be binding upon, inure to the benefit of and be enforceable by the County and the Authority and their respective successors and permitted assigns. The County consents to any such assignment by the Authority for the benefit of the holder of the 2014 Obligations. (b) The Authority's rights, title and interest in this Support Agreement (but not its obligations) are hereby assigned to the holder of the 2014 Obligations as their interests may appear as collateral security for the payment in full of the 2014 Obligations. By its execution and delivery of this Support Agreement, the County has evidenced its consent to such assignment. 5. The County and the Authority, as appropriate, shall furnish to the Bank the following financial information in each instance prepared in accordance with generally accepted accounting principles consistently applied and otherwise in form and substance satisfactory to the Bank: (a) As soon as available and in any event within 180 days after the end of each Fiscal Year, a copy of the audited financial statements of the Authority and the County as of the -4- +~®®~ end of such Fiscal Year and the notes thereto, in each case certified in a manner reasonably satisfactory to the Bank by independent certified public accountants; (b) No less often than annually, reports of the status of land sales in respect of the Project and the amounts of Available 2014[A/B] Revenues (as defined in the Note Purchase Agreement), broken down by category, that have been collected or are anticipated to be collected during the then-current Fiscal Year; and (c) Such other information respecting the condition or operations, financial or otherwise, of the Authority as the Bank may from time to time reasonably request. 6. The County shall provide the Bank a copy of each annual budget promptly upon adoption thereof, with specific references to the appropriation, if any, by the County to the Authority of amounts under this Support Agreement and of the appropriation, if any, to the CDA of special assessments and tax increments under the Memorandum of Understanding for the Project. 7. Any notices or requests required to be given hereunder shall be deemed given if sent by registered or certified mail, postage prepaid, addressed (a) if to the County, at Chesterfield County, P.O. Box 40, Chesterfield, Virginia 23832 (Attention: Budget Director), (b) if to the Authority, at 9401 Courthouse Road, Chesterfield, Virginia 23832 (Attention: Chairman), and (c) if to the Bank, at Government and Institutional Banking; Wells Fargo Bank, National Association, 1021 East Cary Street, Richmond, Virginia 23219 (Attention: David N. Ryder, Senior Vice President). Any party may designate any other address for notices or requests by giving notice under this paragraph. 8. This Agreement shall be governed by the laws of the Commonwealth of Virginia. 9. If any clause, provision or section of this Agreement shall be held illegal or invalid by any court, the illegality or invalidity of such clause, provision or section shall not affect the remainder of this Agreement which shall be construed and enforced as if such illegal or invalid clause, provision or section had not been contained in this Agreement. 10. This Agreement shall remain in full force and effect until the 2014 Obligations has been paid in full. 11. All capitalized terms used herein and not otherwise defined shall have the meanings ascribed thereto in the Note Purchase Agreement. 12. This Agreement may be executed in several counterparts each of which shall be an original and all of which together shall constitute but one and the same instrument. 13. Any dispute relating in any way to this Agreement that cannot be resolved between the parties shall be resolved in the Circuit Court of Chesterfield County and in no other forum. IN WITNESS WHEREOF, the parties hereto have each caused this Agreement to be executed in their respective names as of the date first above written. -5- ~~®~~ COUNTY OF CHESTERFIELD, VIRGINIA By ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD By -6- `~~®~~~ Wit'°c ,.~,._ ~,k~~~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 8.C.10. Subject: Award of Construction Contract for County Project #10-0089, South Chester Road Waterline Improvements County Administrator's C County Administrator:_ Board Action Requested: The Board of Supervisors is requested to award th Perkinson Construction, LLC, in the amount of transfer of $675,000 from the water fund balance Waterline Improvements Project and authorize the execute the necessary documents. Summary of Information: e construction contract to $1,421,213, authorize a to the South Chester Road County Administrator to This project consists of the construction of approximately 472 linear feet of 6-inch, 267 linear feet of 8-inch, 120 linear feet of 12-inch and 6,425 linear feet of 16-inch ductile iron water mains, all to replace existing water infrastructure which is at the end of its useful life. Staff received a total of four bids, the lowest bid being from Perkinson Construction, LLC, in the amount of $1,421,213. The bids ranged from $1,421,213 to $3,201,212.30. The County's engineering consultant, Austin Brockenbrough & Associates, has evaluated the bids and recommends award of the contract to Perkinson Construction, LLC, the lowest responsive bidder. Funds for this project are available in the current CIP. District: Bermuda Preparer: Roy E. Covington, P.E. Preparer: Allan M. Carmody Title: Director of Utilities Title: Director of Budget and Management Attachments: ~ Yes No # ~f~~094 y t'BFiF-CU CO ; _~ 1~ ." . ~,-,,; ~>RGI ~I~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 10, 2014 Item Number: 8.C.11. Subject: Authorization of Service Reductions and Appropriation of Funding for FY2015 GRTC Express Routes County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize service reductions and appropriate $80,000 in funds necessary to continue the GRTC Express Routes in FY2015. Summary of Information: With the FY2015 budget, the fares for the GRTC Express routes were increased to $6.00 (one way) and $163,000 was approved for the county subsidy. Based on first-quarter ridership data, the county's subsidy for the two express routes will be exhausted by the end of the calendar year. Based on ridership figures, a reasonable alternative to reduce costs, while still maintaining service for the remainder of FY2015, is to reduce both express routes by one trip in the morning and one trip in the afternoon. Based on current projections, this service reduction, effective February 9, 2015, would require up to an additional $80,000 for the county subsidy. Funding will be provided through excess revenue in non- departmental accounts such as the local sales tax. (Continued next page) Preparer: Jesse W. Smith Preparer: Allan M. Carmody Yes Attachments: Title: Director of Transportation Title: Director of Budget and Management D N° ~~~~9~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) The proposed service reductions with this option are as follows: • Route 82x: combine the 6:05am and 6:35am into one 6:20am bus; discontinue the 4:35pm backup bus • Route 81x: discontinue the 6:40am and 5:20pm buses Recommendation: Authorize staff to notify GRTC to begin the public notification process to reduce service for both express routes and appropriate an additional $80,000 for FY2015 GRTC Express Route bus service. District: Countywide ~~~~~ ~F~~ CHESTERFIELD COUNTY '~~~~~~~~~~ BOARD OF SUPERVISORS Page 1 of 1 _'~~~'~ ~~~=~~;;,, ~ AGENDA a~~;s,. Meeting Date: December 10, 2014 Item Number: 8.C.12. Subiect: Approval of Purchase of Right of Way and an Easement for the Jefferson Davis Highway - Falling Creek Streetscape Improvements Project County Administrator's Comments: County Administrator: Approve the purchase of right of way and an easement for the Jefferson Davis Highway - Falling Creek Improvements Project and authorize the County Administrator to execute the deed. Summary of Information: County staff has negotiated to acquire right of way and an easement for the Jefferson Davis Highway - Falling Creek Improvements Project from Tanya Holdings LLC for $13,500, the appraised value. The purchase includes a parcel of land totaling .037 acres together with a five-foot landscape easement. The property will be used to construct sidewalks and install landscaping as part of the county's revitalization efforts to beautify and improve the Jefferson Davis Highway Corridor and is funded with federal Community Development Block Grant dollars. Funds are available within the grant to cover this right of way purchase. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: Yes ~ No # ~~~~~~ . ~~~~JT ~~? THE ~E~~~ ~ ~'hesterfie6c3 Caurcty~ CYep~artrrmg*t e~f Lttilitiws 1 `'.:t } ~~.~~_~ <:_~ s i N^ -.^.3/J 'R5e¢ ®®~ ' x 9IOCp9^^>'ppggYi C099'6JL'v'ua131 sizcz vn'~N~nf ooc auns'ne~.Wed stoc~ nv~m alvnodno~ sarA x7rcu i cv..n,. :n~mnxroA ~~ • • • d n o~~ s N o w w~ l iNe lr canra.nd mnznrea scial ~ • • I ,£8'9 ,00'9 n M 4i .~. Q '"~ Zw~ O o°W 4 y ~ Q w Q ~. +~ "~ O 2v ~W~~ WUQo_ ~QV~: Qgwo Q 4 ~°/ i ~ o ~o O ~ ~ N r O n..~ a Q ~.~..M~N N ii ~~~^vUU 1/vP°•~ L l6 Jd L9S8 80 00000695[£8906L'N!dJ Z .(HMHcJIH S/h b'O NOSt13jj3!'9099 ' {jj 3 a X77 ONOYIH81U12i3810 ~ ~ ~ ~ W y ~ a (1011 •00'8£l M~6h99ot8N ~ ~ ¢ o ti m J U.z ¢ z w Q W LL~ N C ... .. 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Summary of Information: The Comprehensive Plan Goals include preserving open space and provide for reduced lot sizes in return for preservation of open space. The developer of Glebe Point Estates subdivision (zoned R-88) has agreed to dedicate an open space easement containing 12.98 acres to the county as shown on the attached map. In accordance with the rural cluster standards of the Zoning Ordinance, an additional 12.25 lots can be created in exchange for dedicating the easement. The easement provides for the preservation of scenic open space along a proposed arterial road and natural resource based outdoor recreation or education, meets the purpose of County Policy 15-3, Acceptance of Open Space Land and Easements, conforms to the comprehension plan, serves a clear public benefit and meets the definition of "Open Space Land" in the Virginia Open Space Lands Act. The request has been reviewed by Planning, Parks and Recreation, Transportation, Utilities and the Site Selection Team. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: Yes ~ No # ~~~~~~ ii i~ ~~T ~c.ce~t~nce of ~~~en S~~.ce Ea~ernent for C~lo~~ Point Etit~t~~ ~~ ~ ~~ ` .~~- ~ ~'y5 `--~ { ' ~ ..~ `~ ~~ fc~r c~i~b~ ~~i~fi Es~t~s ,. ., ~~ .y~,,~. ,~ ,~1.~_.____...._.___-_-._.__--____.______~ ______.____ ~. '~~ _, ~ `~~~~ 'f '' , 1 '~` r,''` ti~ ~ rte- 1~ 1 ~ +rl 15 ^} 1 ~ ~}. '~ ~~ ~ .~ /` j ',, / ~ f ,, '/ - Y -'-' ~ -~ - ~ Ch~stafield County C^~p~atrr~ent a~f U'tiliti~s ..~: . ~!; -~--'vLA r~F-~ r~~~., 1 t ~-665.a-'~ 7ge0 tl.~ ~ ~ --- ---- _ k tl / . 1 dlT~33i~f~~J~ ~2i~U~~i~~N (o~~i~ I `,.. f -~ ~-- ~1~ ..._, ~ ~ ~, p ,:1 ~, ~ ......... cu °' ~, ~~ - *~ ~~,. .. ;-. ..i ~ p .n '.J ..w..~..-_ ri ~. ~... ~ ~ ~ 1 WY ~„~,.. ~~ I. ~~ ~4~,. i~~~ r ~ -..,, ~ p[^ P (L 1 ~. b: 4 ,..„.,,... Pt ~` ~~' ~ ~ -F ~~ ~ ~ _ l ~` -r- . __. Ali "1 .r. "' L .~ f~JC-A1.'d1f"1~~'1'd~.LC7'i Sd"`1M~1C7~ ~~~---~ i VfAAPa2tAA )0; @7YLitiG~~FI~~ ~~~~ ~. ~d 1,; YI61 .~ ,~nn¢in _.. ~, .. J Yr. '~ y _ ~, II 'J ;~ ~_, /' r, k ~ ` .~ ~,~ ~. ~~® ~~Fo. ,~., ~'~ n. ~ `,-~ . ~~~ a ..14.RGIti~. ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 8.C.14.a. Subject: Transfer $2,590 from the Dale District Improvement Fund to the Parks and Recreation Department to Upgrade and Improve the Irrigation System on the Football Field at Meadowbrook High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $2,590 from the Dale District Improvement Fund to the Parks and Recreation Department to Upgrade and Improve the Irrigation System on the Football Field at Meadowbrook High School. Summary of Information: Mr. Holland has requested $2,590 from the Dale District Improvement Fund be transferred to the Parks and Recreation Department to upgrade and improve the irrigation system on the football field at Meadowbrook High School. The Board is authorized to transfer funds to the Department of Parks and Recreation to make improvements to the football field at Meadowbrook High School since these are capital improvements to County property which will be used by the public. The purchase of materials and installation services must be accomplished in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget and Management 0425:93484.1 Attachments: Yes ~ No # ~~~~ CHESTERFiEt.D COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant {person ar Joey Richeson, Activities Director, Meadowbrook organization} making this funding request? High School. .~ , ~ ~> ` _ ~ ; , ~ ~ ~ ~~ ~ of ~a ~ ~ n ~- ~ ~ ir, " ~ ~ ~~ .'t ~` ~ 1 .j ,i li. ( . y ` i1r .. 1 ~`-~ ~ ~- 1~l.~u%+:CLL.r~.1 ~~~ i' 4 Il ' ~ F~ .il f „ - - what is the 2. If an organization is the applicant , To provide and enhance opportunities for the youth nature and purpose of the organization? in our community to participate in high school sports that"wl(t~h'elp developMlife skills and promote (Attach organization's most recent articles of healthy activity incorporation and/or bylaws to application } tit t '~~ fl t~~ ~ 'l ( ,<. r~ t s r ~` ~ r :.1 ~ If ~ 1~ l a ,.a~. I :~ ~ L ~ _ ~.~ _. ~ ..r ,.. ..u. .. „~ ... r .. ~''~ ''r~ ~~ ~r ~ _ 3. What is the amount of funding you are seeking? $2590.00 (~jr fa f 7 15 i !~~f ~ ~. ~ t < ~ ~ r i~ , ~ "F ~~ + ' ~ ff' ~ d J ~~d~1 ~;.1 ~4`~~ S '1~( '4 *~ ~t t~' _ ict~,. _~ ; `i L C ~; `~ i r . , a ,, ~ r_ r,~ n o a a. ~ le,~ ~ per ~,~ ~ T n. ,{. :, ~ ~tr ~~ ~ ,~F~ ,,t, _ .~,~ The project is to upgrade and improve the football stadium field irrigation system at Meadowbroak Nigh School and to. accommodate high school sports in our community; estimated to cost $5,181.00. The Parks and Recreation Department has agreed to 4. Describe in detail the funding request and haw partner in the project and will provide funding in the if approved, will be spent. the money , amount of $2,591.00. The project wil! replace, repack and adjust all existing rotors with Toro 640 athletic field irrigation sprinkler head; approximately 28 heads. Quote from Creative Rain is attached. : I ~z 4 - : _ ~ , ~, ~ ~ _... _ , _ . ~ ... _ _ _ _ _ 4, y Cheste~eld County Department involved 5. Is an in the project, event or program for which you yes are seeking funds? Provide name of other department Cheste~eld County Parks and Recreation 6. If this request for funding will not fully fund your activity or program, what other individual . or organization will provide the remainder of This request for funding, plus funding from Parks and Recreation in the amount of $2,591.00, will fully fund this project. the funding? ~~~~~~ .~ 7. If the applicant is an organization, answer the following Is the organization a corporation No -corporation Yes -non-profit Is the organization non-profit? Is the organization tax-exempt? Yes -tax-exempt ,~+`r r~ `_,.~ ~ L ~,_ ~ ~ ~ 1 -.~1 ;''' I i .,~i iF7~ ~ f 4 Y l._(> > 4 L r Yt 4i.:~ t r . G ~ h L t`` ~;~ - . ~ , . S. Applicant information: 4301 Coghill Road Mailing Address North Chesterfield, VA 23234 -address Telephone Number ~ 804-743-3675 -phone _.~ ~~~~~ ~ ~+ Fax Number 804-743-3686 -fax E=Mail Address joey_richeson@ccpsnet.net -email ~ 'Si ,~r..i,t r ~ .; t ~~yr ( ~ ~ 1 ~ r J ~ r7 r ~ ' , 4 n h t < < ' ~ ti c~ Signature of the applicant - If you are signing on behalf of an organization you must be the Ioey Richeson ~ president, vice-president, chairman/director or Name of Applican vice-chairman: ' Activities Director, Meadowbrook Nigh School- rrtle if signing on behalf of organization Ioey Richeson -printed name November 19, 2014 -date For Internal Use Date Received: n ~~~.~~ CHESTERFIELD COUNTY ~~ ~~''J BOARD OF SUPERVISORS Page 1 of 1 ~~ AGENDA ~,' ~. ~ i ~'!~ -`1749 , ~~ ~* v~ad _~FGIN~ Meeting Date: December 10, 2014 Item Number: 8.C.14.b. Subject: Transfer of District Improvement Funds from the Matoaca District Improvement Fund and the Clover Hill District Improvement Fund to the School Board to Begin a Lacrosse Program at Manchester High School and Operate It for Three Years County Administrator's Comments: County Administrator: Board Action Requested: Transfer a total of $10,000 ($5,000 each from the Matoaca District Improvement Fund and Clover Hill District Improvement Fund) to the School Board to begin a lacrosse program at Manchester High School and operate it for three years. Summary of Information: Mr. Elswick and Mr. Warren have requested the Board transfer $10,000 ($5,000 each from the Matoaca District Improvement Fund and Clover Hill District Improvement Fund) to the School Board to purchase field equipment, maintain fields, and pay coaches and referees to start a new lacrosse program at Manchester High School and operate it for three years. The County can give money to the School Board to purchase capital equipment for school programs and to operate such programs. Equipment purchased for the program will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must make all purchases in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Attachments: Yes - Title: Director, Budget and Management 0425:93504.1 No # ~~®~.~,~, CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or '~ Manchester High School Lacrosse organization) making this funding request? 2. If an organization is the applicant, what is the The Chesterfield County School Board approved nature and purpose of the organization? VHSL sanctioned Lacrosse for area high schools (Attach organization's most recent articles of however; no funding was made available forstartup incorporation and/or bylaws to application.) and for the first 3-year period. 3. What is the amount of funding you are seeking? $10000.00 The funds will be spent on field equipment, field 4. Describe in detail the funding request and how maintenance, coaches and referees. Due to Title 9, ' the money, if approved, will be spent. this includes programs for both a boys and girls' team. A detailed itemized financial sheet for startup and 3-years forward is attached for review. 5. Is any Chesterfield County Department involved in the project, event or program for which you No are seeking funds? Provide name of other department 6. If this request for funding will not fully fund Community involvement, fundraising by students your activity or program, what other individual and parents are planned to ensure the program is or organization will provide the remainder of financially stable for a minimum 3-year period. the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation No -corporation ~~~®~.~~ Is the organization non-profit? No -non-profit Is the organization tax-exempt? Yes -tax-exempt 8. Applicant information: 12601 Bailey Bridge Road Mailing Address Midlothian, Virginia 23112 - address Telephone Number 804/739-6275 -phone Fax Number 804/739-6340 -fax E-Mail Address roger cassem[a~ccpsnet.net -email L _ ---- Signature of the applicant - If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or Name of Applicant ~ vice-chairman. ~ ~~ # ~ ~ ~ ~,,~fy P~ k ~ eN ^'M in ~~ J„ u ~ RR Student Activities Director Manchester High School -Title If signing on behalf of organization Roger Cassem -printed name December 1, 2014 -date For Internal Use Date Received: ., ~ ~ ~.w 1 ~.~k.C~~~ ,~ District: °~..,;"'~C ~'`~ ~~~~..._ C~~~~~.. ~.~ ~~~®~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ~~ ~~ ,. ~~~~ > a~ E N DA ~s= ~~~ \~~-~-% ,,,~ 1IRC7~~~ . Meeting Date: December 10, 2014 Item Number: 8.C.15. Subject: Selection of FY2015 State Aid to Localities Funding Reduction Method County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to Select the Method of Aid to Locality Reductions for Fiscal Year 2015. Summary of Information: In their attempt to close an estimated $2.4B budget shortfall, the Commonwealth of Virginia has chosen to cut (overall) funding to localities by $30M in FY2015 and in FY2016 - similar to what was done during multiple budgets during the recent recession. Chesterfield County's share of the latest cut is approximately $792k in each year. In anticipation of further financial strife at the state, the Board of Supervisors adopted a FY2015 budget that continues to take a very conservative stance towards state funding, and because of that the County is positioned to absorb the latest Aid to Locality reductions without any programmatic impacts as the current financial plan never counted on those funds materializing. Even though there will not be an impact because the dollars were never programmed into the budget, the additional funding could have helped the county reduce local subsidies to an array of state functions or offset some of the rising costs associated with state funding for inmates in local jails. Preparers Allan Carmody Title: Director, Budget and Management Attachments: Yes No # ~~~.~® CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Nonetheless, the state requires localities to select how the funding reduction will be satisfied. Staff recommends that the County pursue a similar path to early rounds of cuts and choose to have funding withheld from anticipated payments versus directly paying the state. Secondly, staff recommends that payments be withheld from the programmatic areas as detailed in the attachment - an approach that preserves funding levels for state aid to local police agencies (599) and Comprehensive Services (the state selects the program areas, but allows localities to alter the level of reduction in each) . ~~~~~~ ~ O h~ CO M Ln 00 Cfl ~ 00 M N M~ N d' M ~ I~ ~ O M f~ ~ M M ~ 00 N CO M o0 ~ M M M CO M O Cp O N O O O M 1~ O CO A N N ~ ~ ~- N ~_ V W _~ V N~~/ li V J .FJ Q Lt's r O N U ^~ W A~ W ^N W U N U f6 O N u- - C . ~n a ~ ~ O J o- U c o v c U ~ ~ o ~ m a~ c N ~ w L ~ ~ U N ~ ~ W - ~ c UJ~ 0 0 0 U U U C C C (6 f0 (6 N N N .N .N .~ N N N Q Q Q N (6 (~ U U U C C C f6 f6 t6 C C C ~~~ c 0 .~ N Q. O .~ U O `o w a~ U C (0 N .N N Q N Y N U 7 O U .~ i U 0 N C O .~ Q 0 0 a~ U C (6 N .N Q (6 U C (0 C CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ~,;,~ ~t~~° `° AGENDA ~~_ ~~~-/ ,~,~ 1~kCI~\~ Meeting Date: December 10, 2014 Item Number: 8.C.16. Subject: Schools First Quarter Budget Amendments and FY2014 Year-End Results of Operations County Administrator's Comments: County Administrator: Appropriate $1,797,970 ($1,003,000 in operating funds, $723,200 in grant funds, and $71,770 for the Appomattox Regional Governor's School (ARGS)) in additional FY2015 revenue, and re-appropriate $1,755,628 from FY2014 schools' results of operations in order to fund a number of one-time division needs, pending final approval of the state's FY2016 budget. Summary of Information: This paper requests two regular actions regarding the school division's budget. First, the Board is requested to adjust a number of appropriations now that enrollment figures and a couple of grant awards have been finalized as is customary at this time each year. More specifically, the school division is receiving an additional $784,000 (net) from the state, stemming from an enrollment increase of 272 students. Those funds would be used in large measure to offset the cost of the division's decision to support the full cost of the 2015 healthcare renewal for employees enrolled in a health savings account. Additionally, there is a request to appropriate $219,000 in one-time funds that was generated by changing flex Preparers Allan Carmody Title: Director, Budget and Management Attachments : Yes __________ No # ~~®~.~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA spending vendors - funds that would be used to fund existing wellness activities in the school division. There are similar requests in the schools' grant fund where an appropriation of $723,200 in additional outside, grant dollars is requested in order to provide additional after school tutoring (at Bellwood and Marguerite Christian elementary schools) and enhanced support for special education students. Finally, there is a $71,770 appropriation for ARGS in order to reconcile with the final budget that was approved by the ARGS Board. Secondly, this paper requests that the Board re-appropriate $1,755,628 in FY2014 schools' results of operations to address a number of one-time capital/equipment needs in the division. Schools' five-year plan calls for $5.0 million from FY2014 to be used to help balance their FY2016 operating budget. Ultimately, the division was able to produce approximately $6.7 million in FY2014 results and is requesting that the $1.7 million (i.e. the delta between their planned use and actual results) be re-appropriated in order to purchase a mix of one-time items such as replacement buses ($l.OM), replacement playground equipment and instruments ($300k), replacement school furniture ($200k), and elementary school technology equipment ($200k). County staff recommends approval of that request, but would recommend that it be contingent on adoption of the FY2016 state budget in the spring, in case the Commonwealth decides to address a portion of its looming shortfall with further cuts to education. Once the final funding levels are known for the upcoming budget year, the year-end funds could be released if they are not needed to fill an unanticipated gap due to state cuts to K-12 education. The School Board approved both items at their November 12th meeting, and the accompanying papers are attached to this item. Q ~'~. ~. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #85 (2014) November 12, 2014 TO: SCHOOL BOARD FROM: MARCUS J. NEWSOME SUPERINTENDENT SUBJECT: FIRST QUARTER REVIEW OF THE FY2015 ANNUAL FINANCIAL PLAN PERTINENT INFORMATION The School Board approved its FY2015 financial plan on August 12, 2014. This review will provide a status of the current year budget as of the end of October, 2014, and includes recommendations associated with unanticipated revenue and expenditure changes since the budget was approved. This review will address the CCPS operating fund, the grants fund, and The Appomattox Regional Governor's School. EVALUATION/ANALYSIS The analysis of the FY2015 financial position is divided into two areas: 1) revenue changes occurring since the beginning of the school year; and, 2) expenditure changes occurring since the beginning of the school year, some requiring appropriation changes. School Operating Fund Revenue Changes State Funding $ 784,000 Due to an increase in enrollment of 272 students, CCPS will receive $1,164,700 in additional state funding. State Sales Tax will increase by $205,800 for a total change in state funding of $1,370,500. However, the approved FY2015 budget included an unfunded line item of $586,500; consequently, the net change in revenue is $784,000. Flex Spending Funds $ 219,000 As of January, 2014, the school division changed vendors for the administration of the flex spending program. The amount of funds forfeited by employees in calendar year 2013 totaling $219,000 was remitted to the school division. Total Operating Fund Revenue Change School Operating Fund Expenditure Changes $1,003,000 Fund Balance -Instruction $ 784,000 Because the FY2017 budget will continue to depend in part on prior year fund balance, it is recommended that the net increase in state funding be directed to the fund balance account for future use. Wellness -Administration $ 219,000 With the loss of gain sharing funds following the change to a self insured healthcare program, the wellness budget was negatively impacted. In order to continue the many and varied programs benefitting Memo #85 Page 2 our overall employee population, it is recommended that the flex spending funds be directed to the wellness program. Total Operating Fund Expenditure Change Grants Fund Changes $1,003,000 There is a need to increase appropriations in the grants fund due to changes in two grants as indicated below: IDEA Special Education -The actual award notification is greater than the budgeted estimate by $432,800. 21St Century Learning -This grant has been expanded to two additional elementary schools increasing funding by $290,400. Total increase for the Grants fund $ 723,200 Appomattox Regional Governor's School ARGS Appropriation -Instruction $71,770 Chesterfield County is the fiscal agent for the Appomattox Regional Governor's School. There is a need to adjust the ARGS appropriation upward to match that which was approved by the ARCS Regional Board. RECOMMENDED ACTION The Superintendent recommends that the School Board: 1) Approve the FY2015 revenue and expenditure revisions for all funds as outlined above; 2) Approve the attached resolution requesting the Board of Supervisors to (a) increase the Instruction appropriation category in the operating fund by $784,000 and in the grants fund by $723,200, for a total of $1,507,200 (b) increase the Administration/Attendance&Health appropriation category by $219,000, and (c) increase the appropriation to the Appomattox Regional Governor's School by $71,770; and 3) Authorize the Superintendent to make adjustments, as needed, for revenue and expenditures as noted in this memorandum. MJN/PAH/sn ~~®~.:~~ Memo #85 Attachment VIRGINIA: At a regular meeting of the Cheste~eld County School Soard held Tuesday evening, November 12, 2014, at six-thirty o'clock in the Public Meeting Room of the Chesterfield County Courthouse Complex PRESENT: Dianne H. Smith, Chair Carrie E. Coyner, Vice-Chair David S. Wyman Thomas J. Doland Debra E. Girvin RESOLUTION WHEREAS, Chesterfield County Public Schools will receive additional state revenue due to enrollment increase, as well as an increase in revenue resulting from flex spending forfeitures; and WHEREAS, there are increases to two grants; and WHEREAS, these changes have necessitated the increases in the Instruction and Administration/Attendance&Health appropriations; and WHEREAS, there is a need to increase the appropriation for the Appomattox Regional Governor's School for additional students; NOW, THEREFORE, BE IT RESOLVED, that on motion of Tom Doland, seconded by David Wyman the School Board hereby requests the Board of Supervisors to {1) increase the ins#rcac6on appropria#ion category by $1,507,200; 2) increase the Administration appropriation category by $219,000; and {3} increase the appropriation to the Appomattox Regional Governor's School by $71,770. ~G~d~Q • /--tiy Carol Timpano, Clerk M~rcus J.~ws~me, Superintendent CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM # TO: SCHOOL BOARD FROM: DR. MARCUS J. NEWSOME SUPERINTENDENT SUBJECT: Fiscal 2014 Year End Fund Balance November 12, 2014 PERTINENT INFORMATION: As pan` of the FY16 budget plan, the School Board was required to end FY14 with a balance of $5.0 million to be used in the reconciliation of the FY16 Budget. Through our diligent monitoring and efforts to hold down costs, the School Board ended FY14 with a year-end balance of $6,755,628. I am requesting that the excess funds of $1,755,628 be reappropriated to the School Board by the Board of Supervisors for the purchase of the following needed items: 1. School Buses - $1,055,628 This will provide funding for an additional 12 buses to assist us in replacing our aging fleet. This funding along with the $2.0 million already allocated within our FY2015 Budget will move the total new buses purchased to approximately 36 buses. 2. School Replacement Furniture - $200,000 The school division does not have any funds allocated for replacement furniture in its FY15 budget. With approximately 3,600 classrooms in the district with an average cost of replacement of $3,000 per classroom, these funds will allow us to begin the process of replacing school furniture in approximately 67 classrooms. 3. Playground Equipment Replacement - $200,000 CCPS is in dire need to replace old/outdated playground equipment at each of our schools. With the allocation of these funds, CCPS will be able to replace the equipment at approximately 8 schools. 4. Elementary School Technology Equipment = $200,000 With the increased conversion of many of the instructional and assessment programs to digital, it has left the elementary schools in need for additional hardware i.e. Chromebooks. With the allocation of these funds, the school division will be able to purchase 30 additional Chromebooks per school to support 18 of our highest need schools. 5. Musical Instrument Replacement- 100,000 CCPS is in dire need to replace old/outdated musical instruments throughout the district. This funding would be used primarily to replace pianos at each school or for large band instruments at the middle and high school. RECOMMENDED ACTION: It is recommended that the School Board authorize the Superintendent to request the reappropriation of these funds for the purchase of the items listed. ~~~~~.~~ /CtKt~L ~~O '~ _/ ~~,,,., I~R C1~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: December 10, 2014 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and Developers where there are no County funds involved. This report is submitted to the Board as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 07-0347 Project Name: Hallsley, Section 3 A Location: 15350 Hunting Hill Road Developer: East West - Hallsley, LLC Contractor: Piedmont Construction Company, Inc. Contract Amount: water Improvements - wastewater Improvements - District: Midlothian Preparers John W. Harmon $ 36,750.00 $ 69,250.00 Title: Real Property Manager/Acting Assistant Director for Engineering and Development Attachments: ~ Yes No '~: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) 2. Contract Number: 12-0038 Project Name: Diversity Location: 8451 Lockhart Road Developer: 8524 Hull Street Road LLC Contractor: Maple Leaf Construction, Inc. Contract Amount: Water Improvements - District: Clover Hill 3. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 13-0263 Holiday Barn Pet Resort 614 Johnston Willis Drive Hughes Pets LLC Godsey and Son Incorporated Water Improvements - Wastewater Improvements - Clover Hill $ 50,250.00 $ 33,261.26 (private) 4. Contract Number: 13-0283 Project Name: Charleston Village at Magnolia Green Location: 17308 Hull Street Road Developer: 6801 Woolridge Road - Moseley LP Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $ 59,690.00 Wastewater Improvements - $ 239,567.99 District: Matoaca ~~®~.~® CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary of Information: (Continued) 5. Contract Number: 14-0092 Project Name: Salisbury Village, Phase 2 A Location: 14000 Steeplestone Drive Developer: Salisbury Corporation Contractor: Stamie E. Lyttle Company Contract Amount: Water Improvements - $ 22,597.00 Wastewater Improvements - $ 2,145.00 District: Midlothian 6. Contract Number: 14-0103 Project Name: Hallsley, Section 13 Location: 15350 Hunting Hill Road Developer: East West - Hallsley, LLC Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - Wastewater Improvement - District: Midlothian $ 76,000.00 $ 163,750.00 ~~''~.~~ CHESTERFIELD COUNTY !~~"~~°~~ BOARD OF SUPERVISORS Page 1 of 1 ~~~ °`:.~ f ~~`~ ,, ~~< ~ ~ AGENDA ~_ ~\ - ~:,., ~ ~R Ghl' Meeting Date: December 10, 2014 Item Number: 9.B. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: Yes ^ No # ~~ ~~ CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances December 10, 2014 of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1% 2011 $53,495,000 g.3% 2012 $53,495,000 g.2% 2013 $53,495,000 $ 0% 2014' * $55,000,000 8.1 ''Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent YYPending outcome of audit results. ~~~~~~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS December 10, 2014 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171.,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 4/10/2013 FY2014 Capital Projects 10/23/2013 Additional funding for Bon Air Library renovation project FOR FISCAL YEAR 2015 BEGINNING JULY i, 2014 4/23/2014 FY2015 Budget Addition 4/23/2015 FY2015 Capital Projects Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area * Pending audit results. 15,590,000 20,676,397 (14,695,500) 5,980,897 (43,000) 5,937,897 23,885,400 29,823,297 (21.,529,100) 8,294,197 (1,000,000) 7,294,197 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS December 10, 2014 Maximum Balance Carry Over Pending from FY2015 Funds Used Items on Board District Prior Years' Appropriation Year to Date 12/10 Agenda Approval Bermuda $30,222 $33,500 $9,735 $0 $53,987 Clover Hill 37,500 33,500 4,500 17,634 48,866 Dale 37,500 33,500 0 2,590 68,410 Matoaca 37,500 33,500 17,272 5,000 48,728 Midlothian 37,500 33,500 0 0 71,000 County Wide 0 0 0 0 0 *Pending audit results. ~~~.~ Prepared by Accounting Department November 30, 2014 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Outstanding Date Original Date Balance Bed Description Amount Ends 11/3012014 04/99 Public Facility Lease -Juvenile Courts Project $ 16,100,000 01/20 $ 4,985,000 (Refinanced 10/10) 03/03 Certificates of Participation* -Building Construction, Expansion and Renovation 6,100,000 11123 310,000 03/04 Certificates of Participation* -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 I 1/15 350,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 10/14 13,142,494 12/04 Energy Improvements at County Facilities 1,519,567 12/17 573,493 OS/OS Certificates of Participations -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11!24 1,960,000 05/06 Certificates of Participations -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 4,315,000 08/07 Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition 22,220,000 I 1 /27 14,050,000 06/12 Certificates of Participation Refunding - Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; AcquisitionlInstallation of Systems; Equipment Acquisition 19,755,000 l 1124 18,535,000 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED 1.30,715,766 58,220,987 PENDING EXECUTION Approved Description Amount None ®~.~~ CHESTERFIELD COUNTY !t"~~°~` BOARD OF SUPERVISORS Page 1 of 1 '~~ `~~ C ,~y~- :1 AGENDA \\ - ,,,. L~kGT~~ Meeting Date: December 10, 2014. Item Number: 9.C. Subiect: Report on Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers Janice Blakley Title: Clerk to the Board Attachments: Yes ^ No # ~~~.~`7. Repot of changes to the highway system of County of Chesterfield County Report Period: 10/01/2014 throrrglr 10/31/2014 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage (ft) Local Gov. Resolution VDOT Effective Date Project: Belfair Townhouses Sec 3 & 4 Type Change: Addition 2290 Belrun Road 50 0.22 8/22/2012 10/31/2014 Termini: From: 0.01 m N of Belcourse Road, (Rt. 837) To: 0.23m NE of Belcourse Road, (Rt. 837) 2290 Belrun Road 50 0.11 8/22/2012 10/31/2014 Termini: From: 0.23m NE of Belcourse Road, (Rt. 837) To: 0.11m NE to Woodfield Road, (Rt. 2280) Project: Collin ton -Sec. 9 Type Change: Addition 7680 Lavenham Lane 44 ft. 0.02 4/10/2013 10/31/2014 Termini: From: Rt. 7681 Lavenham Turn To: End of Section 7680 Lavenham Lane 44 ft. 0.06 4/10/2013 10/31/2014 Termini: From: Rt. 5991 Grading Lane To: Rt. 7681 Lavenham Turn 7139 Hockliffe Lane 40 ft. 0.11 4/10/2013 10/31/2014 Termini: From: Existing Rt. 7139 - 0.01 Mi. NW Shipborne Rd., Rt. 7141 To: Rt. 7683 Hockliffe Circle (Loop) 5991 Brading Lane 44 ft. 0.01 4/10/2013 10/31/2014 Termini: From: Ext. Rt. 5991 - .02 Mi. N Rt. 7141 To: Rt. 7680 Lavenham Lane 7681 Lavenham Turn 40 ft. 0.02 4/10/2013 10/31/2014 Termini: From: Rt. 7680 Lavenham Lane To: Cul-de-sac 7683 Hockliffe Circle 152 ft. 0.06 4/10/2013 10/31/2014 Termini: From: Rt. 7139 Hockliffe Lane To: Loop to Rt. 7139 Hockliffe Lane 7139 Hockliffe Lane 40 ft. 0.06 4/10/2013 10/31/2014 Termini: From: Rt. 7683 Hockliffe Circle (Loop) To: Rt. 5991 Brading Lane Total Net Change in County's Mileage 1.99 For information regrading this report, contact VDOT's Residency Adnzireistrator or Central Office (Martin Larv(804) 786-0795) Page 2 of 98 ~~-~ Repot of changes to the highway system of County of Chesterfield County Report Period: 10/01/2014 through 10/31/2014 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Nazne RW Width Mileage Local Gov. VDOT Effective (ft) Resolzztion Date Project: Colliragton -Sec. 9 Type Change: Addition 7139 Hockliffe Lane 40 ft. 0.02 4/10/2013 10/31/2014 Termini: From: Rt. 7683 Hockliffe Circle (Loop) To: Rt. 7683 Hockliffe Circle (Loop) 7682 Needham Market Road 40 ft. 0.13 4/10/2013 10/31/2014 Termini: From: Rt. 5991 Grading Lane To: Cul-de-sac 5991 Brading Lane 44 ft. 0.04 4/10/2013 10/31/2014 Termini: From: Rt. 7139 Hockliffe Lane To: Existing Rt. 5991 (0.03 Mi. S Rt. 5998) 5991 Brading Lane 44 ft. 0.07 4/10/2013 10/31/2014 Termini: From: Rt. 7680 Lavenham Lane To: Rt. 7139 Hockliffe Lane Proiect: Foxceek - Heartduake Secl Rernainder Type Change: Addition 7656 Old Moon Trace 44 0.12 1/9/2013 10/31/2014 Termini: From: Foxcreek Forest Dr., (Rt. 7320) To: Copper Still Ter., (Rt. 7657) 7656 Old Moon Trace 44 0.05 1/9/2013 10/31/2014 Termini: From: Copper Still Ter., (Rt. 7657) To: E. O. M. 7657 Copper Still Terrace 44 0.20 1/9!2013 10/31/2014 Termini: From: Old Moon Trace, (Rt. 7656) To: Cul-de-sac Proiect: Fuqua Farms F Type Change: Addition 2424 Durrette Drive 50 0.12 10/12/2011 10/31/2014 Termini: From: Deanwood Dr., (Rt 2421) To:.12m SE of Deanwood Dr., (Rt 2421) Total Net Change in County's Mileage 1.99 For inafornnationa regrading tizis report, contact VDOT's Residency Adnrainaistrator or Central Office (Martina Law(804) 786-0795) ~~~~~~~ Page 3 of 98 RepoD't of changes to the highway system of County of Chesterfield County Report Period: 10/OI/2014 through 10/31/2014 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Loeal Gov. VDOT Effective (ft) Resolution Date Project: Fuqua Farnns F Type Change: Addition Project: RacDaeDs WaX Type Change: Addition 7673 Reymet Court 50 ft. 0.42 2/27/2013 10/31/2014 Termini: From: Rt. 608 Reymet Road To: Cul-de-sac Project: Sahra Type Change: Addition 7701 Sabra Way 60 0.15 6/26/2013 10/31/2014 Termini: From: Port Walthall Drive, (Rt 931) To: 0.15m S to Cul-De-Sac Total Net Change in County's Mileage 1.99 For inzfornnation regrading this report, contact UDOT's Residency Adrninzist~•ator or Central Office (Martin: Law(804) 786-0795) `~~~ Page 4 of 98 ~~~;ae . CHESTERFIELD COUNTY ~~`' BOARD OF SUPERVISORS ~~ ~~~ . ~ ~,~< • ~~ ~~ ~ ;,`~ -~ AGENDA ~f~~~~~ Page 1 of 1 Meeting Date: December 10, 2014 Item Number: 11. Subiect: Closed Session County Administrator's Comments: County Administrator: Board Action Summary of Information: Closed session (1) pursuant to ~ 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss the acquisition by the County of real estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the County; and (2) pursuant to ~ 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss the disposition by the County of an interest in publicly held real property where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the County. Preparers Jeffrey L. Mincks Attachments: ~ Yes Title: County Attorney 0425:93497.1 i~ # ~ ~> CHESTERFIELD COUNTY ~~~E-~' °~~~~ BOARD OF SUPERVISORS Page 1 of 1 -~~ ~ ~~~'~ AGENDA ~~-~ ,, 1119 i.~R%C7'~~.~ Meeting Date: December 10, 2014. Item Number: 1.~.A. Subiect: Resolution Recognizing Mr. Christopher Andre Russotti Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Christopher Andre Russotti, Troop 800, sponsored by Bethel Baptist Church, upon attaining the rank of Eagle Scout. Mr. Russotti is a resident of the Midlothian District. He will be present at the meeting, accompanied by members of his family, to accept their resolution. Preparers Janice Bla Attachments: Title: Clerk to the Board Yes ^ No # ~~~~.32 RECOGNIZING MR. CHRISTOPHER ANDRE RUSSOTTI UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Christopher Andre Russotti, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Christopher has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 10th day of December 2014, publicly recognizes Mr. Christopher Andre Russotti, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. ~~~ CHESTERFIELD COUNTY ~`ta~D~°~ BOARD OF SUPERVISORS Page 1 of 2 ~~ 1,. ~' ~,~`` AGENDA °~;,, ~>RLI~~~ Meeting Date: December 10, 2014 Item Number: 18.A. Subject: Public Hearing to Consider the Restriction of Through Truck Traffic on Woods Edge Road County Administrator's Comments: County Administrator: The Board is requested to consider the restriction of through truck traffic on Woods Edge Road from Ruffin Mill Road to Lawing Drive. Summary of Information: The county has received a request from residents to restrict any through truck, truck and trailer, or semi-trailer combination, except pickup or panel trucks, from using Woods Edge Road (Route 620) from Ruffin Mill Road (Route 746) to Lawing Drive (Route 818). The recommended alternate route is Ruffin Mill Road (Route 746), Jefferson Davis Highway (Route 1/301), Bermuda Hundred Road (Route 618), and Lawing Drive (Route 818). The Virginia Department of Transportation (VDOT) has four criteria it considers when a restriction is requested. A requested restriction must meet the first two criteria, in that: 1) a reasonable alternate route is provided; and 2) the character or frequency of truck traffic on the route proposed for restriction is not compatible with the affected area. Evaluation of the second criterion will include VDOT's evaluation of safety issues, accident history, engineering of the roadway, vehicle composition, and other traffic engineering related issues. (Continued next page) Preparers Jesse W. Smith Title: Director of Transportation Attachments: Yes ~ No # ~,~~~ ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) In addition, a requested restriction must meet either of the last two criteria, in that: 1) the roadway is residential in nature, with at least 12 dwellings on both sides within 150 feet of the roadway centerline per 1,000 feet of roadway; or 2) the roadway must be functionally classified as either a local or collector road. The Virginia Department of Transportation will evaluate this request and determine whether these criteria are met. Recommendation: If the Board wishes to pursue this request, the attached resolution requesting the Virginia Department of Transportation to restrict through truck traffic on Woods Edge Road from Ruffin Mill Road to Lawing Drive should be adopted. District: Bermuda ~~~ ~,~- c~ ~p WHEREAS, the Chesterfield County Board of Supervisors received a request to restrict any through truck or truck and trailer or semi-trailer combination except pickup or panel trucks from using Woods Edge Road from Ruffin Mill Road to Lawing Drive; and WHEREAS, the recommended alternate route is Ruffin Mill Road (Route 746}, Jefferson Davis Highway (Route 1/301), Bermuda Hundred Road (Route 618) and Lawing Drive (Route 818); and WHEREAS, Chesterfield County will use its good offices for enforcement of the proposed restriction; and WHEREAS, the Board has conducted a public hearing on the restriction. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to restrict through truck traffic on Woods Edge Road from Ruffin Mill Road to Lawing Drive. ~`~ FEr~rr~en~i~~ ~al~ern~~~ ~~-~-t~ ',.~„,, s~~}~~~~ F-~u~~~~~~~'~ ~*tt'-i~ ~ ~ '~~~ ~' ~ ~ ~ p~~, ~ ;~ ~y f ,ti. ~ ~ ~rti --~ '~ I- ~~~ ~~"~ ~cl~manb ~ime~~~i~c~a~cl~ Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date December 03, 2014 Date Category Description Ad Size Total Cost 12/09/2014 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 27 L 136.50 TAKE NOTICE Take entice that the Board of Supervisors of d~erfield County, Yr• ggnia, at an adjourned meeting on Wednesday, December 10, 2014, at 630 pm intlieCaunty Public Ig Raom attheChesterfa?IdAdmin• istration Bmkling, Acute ]0and lAri AaadChesterf~ld,>firginia,will hdd a public hemir~ where person may apps and present thew ~~ r~ Theresfidim afthragh tNrk, tnKltand trails, orsemi•trailer mmbi• nation, eft piduQ or panel trucks, Iran using Woods Edge Road (Route 620) irom Ruffin loll Noad (AOUte T40 to towing Orive (Acute 618),and lane B. Ramseyy Admimstratian (iuildng, 9901 Lai RoaQ Clcesterfieb Yrgida, (orpublic examinafion betwzenthehaus of 830a.m.and 5.'00 pm. of eaLfi regguular business day. If further infam~atron k desired, pleasecadattlk.SteveSmonson,Transportation atT4& 1031, between the hours of 630 a.m to 5'00 pm., M through fri• day. ThelNaar'mg is hdd at apublicfaality~signedto be acoessibletoper• 5015 witli disabikties. Am perwns wdh questions on Oie aceessiDility oftlre i~iCdy atherreedfareasanable acaomnodatror~ should coo- tadlaniceBlakkley,derktpthefbardatl4&120D. f~rsonsneedirgin• terpreterservicesfa tl~ deaf mustndifytlre Berk tothe (bard no lat- er tl~n Friday, December 5, 2014. Publisher of the Richmond Times-Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/03/2014 The First insertion being given ... 12/03/2014 Newspaper reference: 0000103073 Sworn to and subscribed before me this ~(.~ ~.¢. ~ 2 4s l otary Public Supervisor State of Virginia City of Richmond My Commission expires ?anet Johnson Williams NOTARY PUBLIC P'ommonwealth of Virgfnia 7566416 ~~iy r:.ommission Expires June 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU ~~ Gy~,e. ~..`.•-~ 1749 .>-~ ~ttGiN~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 10, 2014 Item Number: 18.B.1. Subject: Public Hearing to Consider the Personal Property Tax Exemption Request of the Friends of the Chesterfield County Public Library County Administrator's Comments: County Administrator: The Board of Supervisors is requested to hold a public hearing to consider the tax exemption request of the Friends of the Chesterfield County Public Library. Summary of Information: Under Virginia law, personal property used for cultural purposes may be designated as exempt from taxation by the Board of Supervisors. This year the Friends of the Chesterfield County Public Library (the "Friends of the Library"), a non-profit organization with an office in Chesterfield County, has requested a tax exemption for personal property located at 9501 Lori Road, Chesterfield, Virginia 23832. The Friends of the Library is a cultural, non-profit Virginia corporation, incorporated in 1970 which consists of individual County citizens who help the Library to achieve its objectives and who generate community support for Library resources and activities. It assists the Chesterfield County Public Library system by raising funds, through donations, gifts, and bequests to assist the Library's acquisition of materials and development of programs; by Preparers Jeffrey L. Mincks Title: County Attorney 0505:93248.2(93476.1) Attachments: Yes ~ No # ~'~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA serving as a link between the Library and the community; by providing knowledgeable volunteers to assist the Library in providing services; and by educating the community about the needs of the Library system. The Friends of the Library does not own real estate in the County. It is seeking tax exemption by designation for its personal property located in the County, which consists of business personal property such as copying machines, Nooks, and Kindles for each library. In 2014, the Friends owned personal property assessed at $1,330, leading to a tax of $47.88. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with the Friends' status as a cultural, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. ~Q° CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. The Friends of the Library is exempt from taxation pursuant to ~501(c) of the Internal Revenue Code; 2. The Friends of the Library does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of the Friends of the Library is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of the Friends of the Library inures to the benefit of any individual; 5. The Friends of the Library provide services for the common good of the public; and 6. The Friends of the Library does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:93248.1 '~%~~. ~~ AN ORDINANCE TO DESIGNATE REAL PROPERTY OWNED BY FRIENDS OF THE CHESTERFIELD COUNTY PUBLIC LIBRARY TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A}(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by a non-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from the Friends of the Chesterfield County Public Library to consider granting it a tax exemption for personal property owned by it in Chesterfield County; and WHEREAS, in accordance with Va. Code, X58.1-3651 the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that the Friends of the Chesterfield County Public Library meets the requirement for the personal property tax exemption that it has requested by reason of its being a non-profit organization which uses the real property for which it is requesting the exemption for cultural purposes; and WHEREAS, it is the policy of the Board to limit tax exemptions for real estate to a maximum amount of $5,000. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. The Friends of the Chesterfield County Public Library is hereby designated a cultural organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. The personal property is used by the Friends of the Chesterfield County Public Library exclusively for cultural purposes on a non-profit basis as set forth in Section 1 of this ordinance and is hereby determined to be exempt from local taxation up to a maximum amount of $5,000. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1. 3. This personal property tax exemption shall be effective as of January 1, 2015. :: 4. This ordinance shall not be set out in the County Code but shall be kept on file in the offices of the real estate assessor and commissioner of revenue. 5. This ordinance shall be in effect immediately upon its adoption. ~icl~ntonb ~ime~-~i~i~a~cl~ Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 849-8208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date December 03, 2014 Date Category Description Ad Size Total Cost 12/09/2014 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 20 L 105.00 TAKE NOTICE Take ratice that the Board d Supervisors of Chesterfi~d Cary, Yx ggill a, ~ an adpumed meeting on Deoemtier 10, 201 at ~ pm in the CNaedy Public lleehng Boom at the Cllestetfi~d Admi~sUation Buld i Bt.lOandiori~,Chasterfidd4igin~willholdapintheanrg >~erepelsansmaayyapparandpresenttl~iruiewsconcemm~ . Adopttialofanor~nanre~~~I6b1gapersonal perty~exemphon forFdendsdtlleChesterfi~dCourtyP~llcl~ary ihsorgafluaion is seeking fhe exemption fa personal property bated at its office at 9501 lAri ~~. The persalal ropaty forwhth the exemption a sou~lt a assessed at 51,330, lung to a taz of s41~8• N further illfomlation t5 dsired Please a~ncl the Canty Attorney's 0 ffice at Id8.1~1, between the hoUS d &30 a.m• to ~~0 pm, Ir~lday thral~lkiday. Thellar'uuggisl~datapl~licfaal'dy,de~gnedtobeacc~si~eto sa~w~ld'~abikties. Arypersonswdhquestia~••ontl~accessilblity of the faaGry or need for reawnaae acammodatials should antad Jania~aldey,gerktotheBo~d,ati~•120t Persa~neeQmgirbr• tiday, fD¢aamb~er~ioiustnobfytllegerktolheBoardrwiater Publisher of the Richmond Times-Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/03/2014 The First insertion being given ... 12/03/2014 Newspaper reference: 0000102748 Sworn to and subscribed before me this ~lJ-,~. e~G~,-1~..~ .'~ Z a i~! ry Public ~ Supervisor State of Virginia City of Richmond My Commission expires ~arY~t Johnsor- Williams NOTARY PUBLIC commonwealth of Virginia 7566416 w Commission Expires tune 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU F,EtF1ELL ~,O f~~ mac ~c) ~~ X1749 ~'112G11'1~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 10, 2014 Item Number: 18.8.2. Subject: Public Hearing to Consider the Personal Property Tax Exemption Request of The Community Foundation, Inc. County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to hold a public hearing to consider the tax exemption request of The Community Foundation, Inc. Summary of Information: Under Virginia law, personal property used for charitable and benevolent purposes may be designated as exempt from taxation by the Board of Supervisors. This year The Community Foundation, Inc. d/b/a the Community Foundation Serving Richmond and Central Virginia ("The Community Foundation"), a non-profit organization with an office in Chesterfield County, has requested a tax exemption for personal property located at 7501 Boulders View Drive, Suite 110, Richmond, VA 23225. The Community Foundation is a benevolent, non-profit Virginia corporation. It was first established as a non-corporate entity in 1968 and was incorporated in 1993. The Community Foundation receives and administers philanthropic grants and gifts which are distributed to charitable, educational, health care, and other benevolent organizations. Examples of gifts received and administered by The Community Foundation since 2010 Preparers Jeffrey L. Mincks Title: County Attorney 0505:93245.2(93478.1) Attachments: Yes ~ No # ~4~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA include $90,000 in grant money used to support the dental clinic at Lucy Corr Nursing Home; some $200,000 in educational scholarships awarded to Chesterfield County students; grants of approximately $63,000 to support the transition of Chesterfield Community High School to a College and Career Academy; approximately $350,000 in grants to Gateway homes to assist Gateway's program of providing transitional residential treatment services for adults with mental illness; over $40,000 in grants for Chesterfield CASA to support training and supervision of volunteers to assist CASA in providing support services for abused and neglected children; and over $700,000 in grant support for First Tee of Richmond & Chesterfield for its youth development program. The Community Foundation does not own real estate in the County. It is seeking tax exemption by designation for its personal property located in the County, which consists of business personal property such as office furniture, computers, and software. In 2014, it owned personal property assessed at $61,237, leading to a tax of $2,204.53. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with The Community Foundation's status as a benevolent, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. The Community Foundation is exempt from taxation pursuant to ~501(c) of the Internal Revenue Code; 2. The Community Foundation possesses a current annual alcoholic beverage license for limited use at specific events, such as for its Amazing Raise 5K Race Celebration at the Boulders; 3. No director of Community Foundation is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of Community Foundation inures to the benefit of any individual; 5. The Community Foundation provides services for the common good of the public; and 6. The Community Foundation does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:93245.1 AN ORDINANCE TO DESIGNATE REAL PROPERTY OWNED BY THE COMMUNITY FOUNDATION, INC. TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by a non-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from The Community Foundation, Inc. to consider granting it a tax exemption for personal property owned by it in Chesterfield County; and WHEREAS, in accordance with Va. Code, X58.1-3651 the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that the Friends of the Chesterfield County Public Library meets the requirement for the personal property tax exemption that it has requested by reason of its being a non-profit organization which uses the real property for which it is requesting the exemption for benevolent purposes; and WHEREAS, it is the policy of the Board to limit tax exemptions for real estate to a maximum amount of $5,000. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. The Community Foundation, Inc. is hereby designated a benevolent, non-profit organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. The personal property is used by The Community Foundation, Inc. exclusively for benevolent purposes on a non- profit basis as set forth in Section 1 of this ordinance and is hereby determined to be exempt from local taxation up to a maximum amount of $5,000. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1. 3. This personal property tax exemption shall be effective as of January 1, 2015. 4. This ordinance shall not be set out in the County Code but shall be kept on file in the offices of the real estate assessor and commissioner of revenue. 5. This ordinance shall be in effect immediately upon its adoption. ~ ' c~marib ~ime~-~i~~a~c~ Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date December 03, 2014 Date Category Description Ad Size Total Cost ~ 12/09/2014 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 20 L 105.00 Take rgtice that the Bond of Super-~sorss of Chesterfield Cou~y, Ya• g'da, at an adjalmed meebrg on Deoerldler 10, 2014, at ~ pm in the County Pl~lc Ifeehl~ tom at the Chesterfield ~rdn~hon Blild• I Rt,10 and lpl ~ (~esterfid411'a ~'n~~ will hold a pubic hearing were persons may app~r and, present tlldr hews conceming ildoptionolallo nanncegran6ngapersoralprapertytaxexemptim thtThefAnMnlnityFoundatio4lnG thisorgaldrationrsseelti theex• !forp ~,smalpropeliylocatedatitsotTiceat>~Oleod YewDnwnS~te110. Thepersonalproperrytowhidltheezemptpn~ a assessed at 61,231, ~adlg to a is of 320453. 8 f urther xdalnatial is desired, ~ ease ce~ad the County Attorney's 0(fi ce ~ 148.1491, between the hobs of &30 iLm, to ~~0 pan, hlorday throu~lk'day Thehear' ishebatap~lctaality,,designedtobeaocessibletoper• 5015 witll d'iSaaGt~ Aly p2rsolK weth Ip~SGorls on the aCcessi~l'ty of the faa~y a need for reasol~e auomnlodatior~ slald d COrtad lanice~aldey,derktotheBoard,atl~•120a Persauneedngirker• ~anFd~day~(Dea!mber~, 014~~~derktotlreBo~dralater Publisher of the Richmond Times-Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/03/2014 The First insertion being given ... 12/03/2014 Newspaper reference: 0000102711 Sworn to and subscribed before me this ~.~- Gtn,,~~2~~ 3 2 ~~ `~ ~ ~-. otary Public Supervisor State of Virginia City of Richmond My Commission expires Janet Johnson Williams NOTARY PUBLIC Commonwealth of Virginia 7566416 iMy Cammission Expires June 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YUU Uy ~~ c `~'`.e ~:~ ,~ ti _~:: - 1749, ~RGIN~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 10, 2014 Item Number: 18.B.3. Subject: Public Hearing to. Consider the Personal Property Tax Exemption Request of Mountain Movers Ministry d/b/a M3 Thrift County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to hold a public hearing to consider the tax exemption request of Mountain Movers Ministry d/b/a M3 Thrift. Summary of Information: Under Virginia law, personal property used for religious, charitable and benevolent purposes may be designated as exempt from taxation by the Board of Supervisors. This year the Mountain Movers Ministry (the "Mountain Movers Ministry") d/b/a M3 Thrift (the "thrift store"), a non-profit organization with an office in Chesterfield County, has requested a tax exemption for personal property for the church that is located at 885 Research Road, North Chesterfield, VA 23236 and the thrift store located at the 13118 Midlothian Turnpike, Midlothian, VA 23113. The Mountain Movers Ministry is a religious, charitable, and benevolent, non- profit Virginia corporation. It was incorporated in 2011. The Mountain Mover Ministry operates a church with day care, youth activities and community outreach to the homeless and underprivileged from the facility which they rent at 885 Research Road. The thrift store receives donated items Preparers Jeffrey L. Mincks Attachments: Yes No ~~~.~= Title: County Attorney 0505:93384.2(93477.1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA which it re-sells at low cost to the needy, and all employees are volunteers. The thrift store has helped J.B. Watkins Elementary School by purchasing playground equipment; they have provided food and clothing to homeless and paralyzed veterans; and they have helped supply the Chesterfield Food Pantry. The Mountain Movers Ministry does not own real estate in the County. It is seeking tax exemption by designation for its personal property located in.the County, which consists of business personal property such as office furniture, computers, and software. In 2014, it owned personal property assessed at $39,600, leading to a tax of $1,161.24. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with the Mountain Movers Ministry status as a benevolent, non- profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. ~,~~,~` CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. The Mountain Movers Ministry is exempt from taxation pursuant to ~501(c) of the Internal Revenue Code; 2. The Mountain Movers Ministry does not possess a current annual alcoholic beverage license for use on such property; 3. No director of the Mountain Movers Ministry is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of Mountain Movers Ministry inures to the benefit of any individual; 5. The Mountain Movers Ministry provides services for the common good of the public; and 6. The Mountain Movers Ministry does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:93384.1 ~~ AN ORDINANCE TO DESIGNATE THE PERSONAL PROPERTY OWNED BY MOUNTAIN MOVERS MINISTRY d/b/a M3 THRIFT TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by a non-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from Mountain Movers Ministry d/b/a M3 Thrift to consider granting it a tax exemption for personal property owned by it in Chesterfield County and located at 885 Research Road (the "Personal Property); and WHEREAS, in accordance with Va. Code, §58.1-3651 the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that Mountain Movers Ministry d/b/a M3 Thrift meets the requirement for the personal property tax exemption that it has requested by reason of its being a non-profit organization which uses the personal property for which it is requesting the exemption for religious, charitable, and benevolent purposes. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. Mountain Movers Ministry d/b/a M3 Thrift is hereby designated a religious, charitable, and benevolent, non-profit organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. The personal property is used by Mountain Movers Ministry d/b/a M3 Thrift for religious, charitable, and benevolent purposes on a non-profit basis as set forth in Section 1 o Mountain Movers Ministry d/b/a M3 Thrift of this ordinance and is hereby determined to be exempt from local taxation. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1. 3. This personal property tax exemption shall be effective as of January 1, 2015. 4. This ordinance shall not be set out in the County Code but shall be kept on file in the office of the commissioner of revenue. 5. This ordinance shall be in effect immediately upon its adoption. ~~, ~.icl~mottb ~ime~-~Y~~~i~cl~ Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date December 03, 2014 Date Category Description Ad Size Total Cost 12/09/2014 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 20 L 105.00 TAKE NOTICE Take ratice that th Bond of Supervisors of fi~ d Courtly, Yr• gilds, at an adjourned meeblg on Decetll6er 10, 2014, at 6:30 pm in the Coady Plblic Meeting Boom at the Chestefield Adnuoafratian BuIG I~~gg,, RI.10 and tori ~, Chestafield, Pr~nra will hold a pu~c hearing wherepersonsmayappearandpresaltth~rviewsconceminq . Adoptbnofano rencegranGngapersor~alprapertytaxe,rell~hon forNout~ainMouerslAinstrydllbla~3Thift misaganira6a~is seddng the exemption to pasalal prop~ty Ior,~ed in Ch6tefield Cou ~~ propertyfarfiidltlleexemptianissoughtaas• at le~rgtoatsof;la61J4, 6 further klfamation is desired, lease Cozad the Canty Attorney's Dflict at ]48.1491, hetweerl the hours of &30 a,m, to ~~00 pm, IAaIdaY throu~lkiday. Thellea'nxggishddatapthlicfalilitydesigredtobeaCCessibleto er• sor~withd~isabi~s, Alypelsauwdhquestia~ontl~aca5si~l'dy of the facilry a need fa reasona~e acCOmrrradatiolls should Cadad JaniceMaldey,gerktotheBoard,atl4&120Q Persabnee6ngirbr• ~n~riday,DecemberS, 014ustlafi<ythegerktotheBoardr~later Publisher of the Richmond Times-Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/03/2014 The First insertion being given ... 12/03/2014 Newspaper reference: 0000102723 Sworn to and subscribed before me this /.~. Ci~MA.~ d _ ZCf / 7' San otary Public Supervisor +a~se~ Johnson Williams N7TARY PUBLIC State of Virginia Comrnonwealth of Virginia City of Richmond 7566416 My Commission expires ~Ib commission Expires June 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU _ CHESTERFIELD COUNTY htwr~o~~ BOARD OF SUPERVISORS Page 1 of 1 '_~ ~~ ~~~~ ~~~_? AGENDA x,49 /'. ! /RG7ti~ Meeting Date: December 10, 2014 Item Number: 18.C. Subject: PUBLIC HEARING: Request to Vacate a Portion of a Seventy-Foot Right of Way Known as Justice Road and Temporary Turnaround Easements County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 70' right of way known as Justice Road and temporary turnaround easements. Summary of Information: Railey Hill Associates, L.L.C. has requested the vacation of a portion of a 70' county right of way known as Justice Road and temporary turnaround easements across its property as shown on the attached plat for the development of Sommerville East. Right of way for a permanent cul de sac will be dedicated. This request has been reviewed by county staff. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: Yes ~ No Title: Real Property Manager # ~'~' ~`I f f~ ITS' ` ~~ f~ ~,~ ~ ~ I}I ms'''s t ~' r-~-,._ ~, y y1y1~' - -----~, -- ~ ~ ti ~ + ~ ,,,~ ~ ~ rF ~ -v' ~~ . ( ~ ~ ~ ter. ~`„~,, ~ ,~, ''~+'` ~ `~~~,, ~ t ~~ _ 5 _~ l t1 r- y o ~ ~ ~ ~-_-- ,, `~-''"~~ --~._~=~'--~ 1CNL~ °HI,~ l~ KE ~y ti ~ tip, r f !~-C~ +Gb~'~F~ LIE F~[~ tr` ~hest~ti~IcC ~e~urty Cbepaetrvwent cf Utilities /-- .. ~^..'~~~ ~4-. W~! -y7 -~r-s^~ ~'~-~ '. ,~. S ~~ 6 b1Nl'JHI/'Q131~k331S3HG 30 A1Nflp'J O °d~ ~ Y ~ ~~ 1G&llSiG N'dIH10lGit1 Nl100 Gl31dki31S3H0 01 O31V01030 38 01 S130t3Vd OMl OMY tJ o ~ (O ~ ~ ~ ~ '~ ~~ 7 . . 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U ~ g - 3 1 y ~ ^5 ry p n n " o ~ h ry ^ ~ N h "a 'rj q wa h ry ~1 q ~ i0 l 1~ I~ a ~ ~ h~1 A O A ~ .f q •. iw ~ ~ q g ~l n h w n h r ~ p, `~,Gi ^ ~ ~ ~ ~ ' of q o rte ~ O $ n o .. n ", a .. ~ n q g H N .. M oi ~- .. O n p yNj qq .f m q Y1 o h ~qq 6 ~ 0 ehe~~ 6 ~~jnl~ ¢ ~ ~ w ! .~i M •u g l h h m ~ o h ~ ~ ~ w ~v O w N ~ ~ U ~ ~' y Q H A ~n h ~ 2 ~ ! ~i ~ ~ O 2 b ~ r ~ A ~ '7 ~ 2 q ^ 2 ~ h "qi '(Ni h b w 6 r ^5 'S b ^ NO ~ V w ~ ^ Yf h ~ N n + h n N rn~ ^3 ~pp ~ y .. N N ee~~ ~.j N ty ^ .. F n N .. Oi .es n q N .. ~' .. ~ ~ty b 8 8 8 ~ 8 8 8 8 8 8 8 8 ~ 8 8 8 0 ~ $ H H g ~ g ~ ~ ~ ~ N ~ ~ g g ~ ~ V ~ V ttyy CS h U w U ~n U b U n U 0 U q V ~ U ~ U w U ti. V ~ U w U w V w U "s N 0 ~0 C ~ \\ iJ ~~~`` .C( \~.y. ~, ~~ Z ~' o ~~ > ~ ~ J ~~ ~~ ~~ ~~ 2 "'`i..~ Vii: / ~. ~ia~jmona ~me~-~~i~~rl~ Advertising Affidavit CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9640 GOVERNMENT CENTER PKWY. P.O. BOX 606 CHESTERFIELD, VA 23832 ~` , ~ ~.t: /' '~_~- ` 300 E. Franklin Street Richmond, Viryinia 23219 (804) 849-6208 rAccount Number 6025752 Date December 03, 2014 Date Category Description Ad Size Total Cost 12/09/2014 Meetings and Events TAKE NOTICE That On December 10, 2014, at 6:30 p.m. or as 2 x 15 L 82.50 IfLM 1~910[~Q~,~~(t~ affiSCplltdllllaybe li~tlll891ddSdp~ri~is~~ldC(~~gqit~itgu~r i1MIr~iC~dge~ddlbunh,Yf• ~' iaii~t~rrafio~da~orioa~111~i1o~ iili>~ i~lam~ee~edice ' ~~~1 ~q,~Aiy~Efi ~ ~ I IJII Ia11S Cf ~ tilt ~ ~ ~+ ildF d~gledbbe ~i~(ai6ki~a~oll~shaidcaibd~ MPS ,dellb~t8o>fd~atl~~i~r9ous Ii*~r• p~9~lS~QkPd~1101~~1dCk~~ IOlo~f ~~~~ Publisher of the Richmond Times-Dispatch Thia is to certify that the attached TAKE NOTICE That on Decem was published by the Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/03!2014 The First insertion being given ... 12i03t2014 Newspaper reference: 0000107333 Sworn to and subscribed before me this tary Public Supervisor State of Virginia City of Richmond My Commission expires Janet Johnson 1/Yiiliarns NOTARY PUBU~ Commonwealth of Virginia 7566416 My Commission Expires tune 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU ~tiµ~~n,o~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~: "\.~;~-~_=/ AGENDA ~~RG{ti~~ Meeting Date: December 10, 2014 Item Number: 18.D. Subiect: PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of Permanent Water and Temporary Construction Easements for the South Chester Road Waterline Improvements Project and Permanent Sewer Easements County Administrator's Comments: County Administrator: Board Authorize the County Attorney to proceed with eminent domain for the acquisition of permanent water and temporary construction easements for the South Chester Road Waterline Improvements Project and permanent sewer easements and authorization to enter and take such easements prior to eminent domain proceedings. Summary of Information: Permanent water and temporary construction easements for the South Chester Road Waterline Improvements Project are needed across the property of the Heirs of Mary E. T. Snead, et als located at 12625 South Chester Road. County staff was not able, after diligent effort, to identify or locate the heirs. Permanent sewer easements are needed across this parcel for existing sewer lines installed in easements dedicated by the adjoining owners. The value of the easements is $12.16. Staff will continue to attempt to identify and locate the heirs in an effort to acquire the easements. It is necessary to proceed with condemnation for the health and safety of the public. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: Yes ~ No Title: Real Property Manager ~~~T ~,~ PUBLIC HEARII~TC; Consider the E~;ercise of Eminent Dornain for the .~cquieition of Permanent 4~~3ater and Tempora.r~~ Construction Easements for the South Chester Road Waterline Im~~rovements Project a.nd Permanent Sewer Easements k i (' f rrr ~r~ ~ / ~~ ~ !~ __ ~___ '~~ ~'~~ ,,,J '~,,~ ~~ ,,~' ~ I, 4 , f J J 1 f `C -~-- `.~ ~ ~ --~~, ~ by r~ 1.~_ ~ _ ~ ~~~ ~ ~~ ~~ ~, 1 5 ~4 ~,. 11 [~-- `'--.1 i y'ti~ 1~ { }~t Its ~, yy ~, r ti ~ ~ i is ~, YY,, ti y_ ~11I~~~,"~~f,~' ~ ~`1;-~'ti~~,,~. x-11 i~ IE~S `~ ~ Chc-~t~fi~l~ ^~.'csuruty C:~Faaatmm~t.~F l~tiliti~s ~F l 1" ~' S ~~.. i ~ o I ~~~ ~~~ ~~o W~~ a~ z "' SOUTH CHESTER ROAD VARIABLE WID~ STATE RTE 616 PERMANENT VARIABLE WIDTH RIGHT-OF-WAY WATER EASEMENT PB 3, PG 110, 11 t 1397 SQ FT, 0.03 AC N: 3651028.31 E:1 1794247.09 ~~ New Nyde Pork Associafes ` \ 4223 Hyde Pork Court GP1N 790651991600000 DB 2936, Pg 344 25.80 Acres 15' TEMPORARY \ coNSrRUCTION EASEMENT 933 SQ Ff, 0.02 AC. LINE TABLE LINE ~ DIRECTION LENGTH L1 S40' 44' 45"W 27.33' L2 N11' 37' 05"W 64.89' L3 N44' 36' 53"E 26.72' f L4 S11' 04' 58"E 63.03' 365t091.87 11790194.42 958' to S/L Curtis St. Benjamin F Benton 12621 S. Chester Rd \ GPIN 790651758000000 "C\"\ D8 7008, Pg 118 4.75 Acres Heirs of Mary E.T. Snead \ DB 51, Pg 205 ~ \ Trusf \ \ DB 420, Pg 108 12625 S. Chester Road GP1N 7916510197000000 \ \ \ \ ~ 0' 25' 54' 75' 1 "=25' PLAT SHOWING A VARIABLE WIDTH WATER EASEMENT AND A 15' TEMPORARY CONSTRUCTION EASEMENT ACROSS THE PROPERTY OF HEIRS OF MARY E.T. SNEAD AND TRUST 12625 SOUTH CHESTER ROAD BERMUDA MAGISTERIAL DISTRICT ~~,~,~T~ °F y~ CHESTERFIELD COUNTY, VIRGINIA , ~ ,~ P,rockenbrough `' ~ d• ~ Lic. No.Q21989 ENpiNCF%INp CONSU:T~N s » s 10 ~ ~ 9rnacu• SFxincs Oovu, Suite 2g0 ! RicnmonA. V~rg:nia 23225 /~/y ~~ y~ NTY PROD. N0. 10-0089 www.brockenbrough.com _ Y M 4 PI_A-T SHOWING A 16' SEWER EASEMENT z ACROSS THE PROPERTY LOCATED AT 12625 SOUTH CHESTER ROAD N BERMUDA MAGISTERIAL DISTRICT q CHESTERFIELD COUNTY, VIRGINCA F y EASEMENT AREA PERMANENT SEWER - 788.18 SQ. ST. = 0.018 AC / Benjamin F. Benfon 12621 S. Chester Rd TAX ID No. 790651758-00000 D.6.7008 Pg.118 4.75 Acres N 3651 ~~~ v~'.~''f / / ./ / ./ / / /. / /. /. /~ / /. /' ROPOSED 16' PERMANENT / SEWER /' EASEMENT . ~2 / • / ~S 4~ / h~~% . i ~~; /' /. oD~ / ~p / / . ~/ Heirs of ' Mary E. T. Snead • / D.B.51 Pg, 205 /~~,'~ Trust D.8.420 Pg. 108 / 12625 S. Chester Road ' TAX !D No. 7916510197-00000 . / / ~~ Y . ,~~ / ~~ /~~o / / / / / NOTE: / DATA FOR THIS PLAT TAKEN FROM A PLAT BY E.D.LEWIS & ASSOCIATES P.C. DATED 09-03-96, A PLAT BY AUSTIN BROCKENBROUGH DATED 07-17-14 AND A SUBDIVISION PLAT BY POTTS MINTER AND ASSOCIATES DATED 08-04-04. ~ N 3651501.63 E 11790613.9 New Hyde Park Associates 4223 Hyde Park Court TAX (D No. 7906519916-00000 D.B.2936 Pg.344 25.80 Acres LINE DIRECTION LENGTH L1 N40°42'16" 8' L2 S 49°19'18.3" E 49.26' L3 S40°40'45"W 8' L4 S40°40'45"W 8' L5 N 49°19'18.3" W 49.26' L6 N40°42'16" 8' L7 N44°36'53"E 26.72' 0 25' S0' 75'~ a PLAT SHOWING A 16' SEWER EASEMENT ACROSS THE PROPERTY LOCATED AT . / 12625 SOUTH CHESTER ROAD / N BERMUDA MAGISTERIAL DISTRICT /' CHESTERFIELD COUNTY, VIRGINIA . F F / y / / EASEMENT AREA /' PERMANENT SEWER - 869.78 SQ. ST. = 0.019 AC / / Benjamin F. Benton / / 12621 S. Chester Rd / / • TAX iD No. 79065? 758-00000 D.8.7008 Pg.118 , / / 4.75 Acres / / ' / PROPOSED 16' / N 3652097.02 ~ PERMANENT E 11791061.13 ~' SEWER / ~~ EASEMENT / /. ~ /. / / 1 ~ New Nyde Park Associates p`b . / ~~+~ ~ . / 4223 Nyde Park Court '~~ / ~ ~ / TAX iD No. 7906519916-00000 / ' X17' D.B.2936 Pg.344 ~~~~ ~~ 25.80 Acres o~`ti / ~ N 3652047.17 ~~O / ~ E 11791082.81 / / Neirs of / 'Mary E. T. Snead ,` D.B.51 Pg. 205 / Trust D.8.420 Pg. 108 / 12625 S. Chester Road TAX !D No. 7916510197-00000, /„~DQ` / 1. `/ / ~. y LENGTH E 8' L2 S 23°30'0. 8" E""_" " 54.35' l3 S40°40'45"W 8' L4 S40°40'45"W 8' L5 N 23°30'0.88" W 54.36' L6 N40°42'16" 8' L7 N44°36'53"E 26.72' / ~~h / ' poDp 0 25' S0' 75' ~~ / •/ CHESTERFIELD COUNTY, VIRGINIA ./NOTE: UTILITIES DEPARTMENT / DATA FOR THIS PLAT TAKEN FROM A PLAT BY DATE:OCTOBER 14, 2014 SCALE: 1"=25' E.D.LEWIS & ASSOCIATES P.C. DATED 09-03-96, DRAWN BY: EDM A PLAT BY AUSTIN BROCKENBROUGH DATED 07-17-14 CHECKED 8Y: AND A SUBDIVISION PLAT BY POTTS MINTER COUNTY PROJECT: 47-7025 AND ASSOCIATES DATED OS-04-04. ~3~''~~~ ~~tC~jlt[OtiD ~IittCB-~~~C~j Advertising Affidavit •.~'\ ,J~ • ~ \ ~/~ ,fir, ', `~ } i -~ 300 E. Franklin Street Richmond, Viryinia 23219 (804)648.8208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9810 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 602S7S2 ate December 03, 2014 Date Category Description Ad Size Total Cost 12I09J2014 Meetings and Events TAKE NOTICE That on December 10, 2014, at 6:30 p.m. or as 2 x 18 L 96.00 i~N011CE Publisher of the Richmond Times-Dispatch The First insertion being given ... 12/03/2014 Iq~ ~ Newspaper reference: 0000107582 Swom to and subscribed before me this -.~~~.b,~ 3. 2O / ~ ry Public Supervisor State of Virginia City of Richmond MY Commission expires Janet Johnson Williams NOTARY PUBLIC Commonwealth of Virginia 7566416 My Commission Expires June 30, 201? ~I~ This is to certify that the attached TAKE NOTICE That on Decem was published by the Richmond Times-0ispatch, Inc. in the City of i0tikiltlltp~~ d Richmond, State of Virginia, on the following dates: la)bt~altilt~jd ~~~ 12/03/201a THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU t~L~ CHESTERFIELD COUNTY /`~tw °~, ~'~~.-` BOARD OF SUPERVISORS Pa e 1 of 1 ~ -~~-_~ g -~~ ~ AGENDA t«~,,.~ Meeting Date: December 10, 2014 Item Number: 18.E. Subject: PUBLIC HEARING: Exchange of Parcels of Land and Relocation of Ingress and Egress Easements in Magnolia Green County Administrator's Comments: County Administrator: Staff recommends that the Board approve this exchange of parcels of land and relocation of easements in Magnolia Green, pending the approval of a Magnolia Green Community Development Authority (CDA) development agreement, and a subsequent bond sale and closing that yields no less than $25 million in construction proceeds by, no later than, March 31, 2015. Summary of Information: The County will be exchanging an existing park parcel containing 15.801 acres, and school parcel containing 21.951 acres (a total of 37.752 acres) for a park parcel containing 26.781 acres, and a school parcel containing 25.526 acres (a total of 52.307 acres). These larger sites are centrally located within the development, adjacent to community amenities and will be connected by pedestrian trails. The revised Lower Magnolia Green Conceptual Plan, Case 80TS4133, with the proposed relocated parcels has been approved by the Planning Department. Staff recommends approval of this exchange as long as certain conditions are met regarding the Magnolia Green Community Development Authority. More specifically, the exchange of parcels and relocation of easements should only occur if the development agreement related to the CDA is approved, and there has been a bond sale and closing that provides no less than $25 million in construction proceeds, including $3 million in developer cash contributions, by no later than, March 31, 2015. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: Yes ~ No # ~~~~.~. iiiT SETH DEFERRED ITEM: Exchange t-f F"arcel~ of Land and Relcrcaticrn t~f' Ingreaa and Egress Easements in Magnolia Green ~ Chesterfield Countyr Ljepartment of IJtilities YV ~i J ~ ~ G r~-:, ; T. 1 IYCY - 1,G16.0Gtert y~i~ «~ `; g \ w o~ o 0 o T~ F a n ~ S ~~~~~ Q 2 tai Z T M ~ iaJ. 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BOX 608 CHESTERFIELD, VA 23832 Account Number 6023752 Date December 03, 2014 Date Category Description Ad Size Totat Cost 12/09/2014 Meetings and Events TAKE NOTICE Thal on December 10, 2014, at 8:30 p.m. or as 2 x 18 L 87.00 T~IlDiN~f Publisher of the Richmond Times-Dispatch This is to certify that the attached TAKE NOTICE That on Decem was published by the Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/03/201 a The First insertion being given ... 12!03/2014 Newspaper reference: 0000107590 Swom to and subscribed before me this 1~1.J ~...w.l~,tic. 3 _ ~ e ~ ~ ~.1e~c~ior~ 9-a-~C ~.- tary Public Supervisor State of Virginia City of Richmond My Commission expires Janet Johnson Williams NOTARY PUBLIC Commonwealth of Virginia 756ti416 My Commission Expires June 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY °`~'E``- BOARD OF SUPERVISORS Page 1 of 1 ~~~ ~~~I AGENDA ~;~:. :~ ;;;~, ~,.t~~s Meeting Date: December 10, 2014 Item Number: 21. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: of the Board of County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors' organizational meeting to be held on January 14, 2015, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board No # ~ ~ ::~ ~ ~