06-04-2003 PacketJUN-02-03 06:02 PM CHEST. CO. /A. WARREN
804 674 5388
P.02'
R~QU~ST FOR A SPECIAL M~ET~NG
OF T~ ]OARD OF SU~RRVISOR~ OF CHESTERFIELD COU!~TY
TO: LISA K. ELK0, CA~RK FO TME BOARD
Magisterial District, and /~',~
- - . ~' ,. ~agi~er~a~ Dis~r , ~rsuant to Sec~icr,
on We~es~y, C~e 4, 2D03 at 7~00 D.m. at ~h~ Chesterfield
School Boa-d A~in~strativa Office. The meeting is for the
~soli~ited bid s~it~od co the school ~oard
and construct two new public high schools and renovate one
exist!n; school,
JUN-02-2003 17:30 804 674 5388 P.02
FROM : KELLY E. MILLER, ATTY. PHONE NO. : 884 275 2629
TAKE N0'rICE
TAKE NOTIC~ tha~ pursuant to Section ~5.2-1~18 of the ~
o~ Vir~£nla, 19S0, a~ amended, two members of the Board of
Supervisors have requested that a special meetin~ of the Board of
Supervisors bo held and that such special meetin~ shall be held
on Wednesday, June 4~ 2003 a~ 7:00 p.m. at the Chesterfield
School Board Administrative Office, The me.ting i~ for the
pu~l~O~e of discussing and considering matters related to
an unsolicited bid submitted to the School Board to ~inance,
de~igm and construct two new public high schools and renovate on~
existing ~cho01.
Teste:
Lisa E!ko, Clerk to the Board
of Supervisors
that
I
have
received a copy of thiz notice ~his 3__~_~ day of June, 2003,
and waive any and =11 ~urther notice requirement~ o~ Section
15.2-1418 of
TOTAL P.~2
/UN-~3-2003 10:00 804 2?5 2629 95~ P.02
3un 132 133 134:521o Ed Barber and Pete Cleal {804} 51~0-4800 p.1
TAKE NOT/CE
TAKE NOTICE that pursuant to Section 15.2-1418 o£ the ~
DS~-~.~-g~, 1950, as amended, two members of the Board of
Supervisor~ have req%iested that a special meeting of the ~oard of
SuDervisors be held and that such special meeting shall be held
on Wednesday, June 4, 2003 at 7:00 p.m. at the Chester£ield
School Board Administrative Office. The meeting is for the
purpose of discussing and considering matters related to
an unsolicited bid submitted to the School Board to finance,
design and cons=ruct two new ~ublic high schools and renovate one
existing school.
Teste=
Lisa Elko, Clerk ~o the Board
of Supervisors
receive~ a copy of this notice this ~ day of June, 2003,
and waive any and all further no%ice requirements o~ Section
15.2-1418 of the Code oZ Virginia.
TOT~L ?. ~2
JUN-02-20~3 17:05 804 560 4800 P.01
03/2003 09:24 804-739-9158
RENNY BUSH HUHPHREY
P~GE 0~
P. E'2,'Z2
........................ ' n 15.2-1418 of the ~
9f_z~-~.{~i~.--1,9~0.; ..... ~-..-amended~ two members of the Board o~
sup6~i'~5?-~-l~a~.lteq~em%ed-that, a s_~ecial meeting of the Board of
.................. 0~-- r~sday'; ...... J~a~e-..~,-,,,.)~. at 7:00 p.m. at the Chesterfield
.................... S~,.oi....Boa~ .A~.s~Y_~ 0~fice, The meeting is for the
. ' 'n considering ~tters related ~o
.................. a~'" ~li=ited...bi~. ~.it~.ed ~o the School Board to f~nance,
..................... ~~...~d..con~t~ct .~Wo..~neW public ~gh schools ~d r~ovate one
.................. ~j sting. $~hool,
iUN-03-2003 89:44
804
JUH-02-O~ 06:01 PM CHEST. CO. /A.WARREN
804 6?4 5388
P.Oi
TAKE NOTICE
TAKE ~OTICE ~ha: Pursuan= to Sec=ion 15.2-1418 of ~he ~
~--2~ir~, 1950, aa ~ended, =wo me.era o~ ~he Board of
Superviaor~ have ~e~esued that a s~ecial meetin~ o~ ~hc Board of
~upervisors be held and =ha= such ~paclal meeting shmll be held
on We~m~day, j~ 4, 2003 at 7:00 D.m. at the Che. l',erfield
School ~oard A~iniatrative 0~i:e, The meeting is ~or the
purpose of discussing and considering ~tters related to
an unsoli~iz~d bid submitted to Lhe School ~oard to finance,
~eai~ an6 construc~ ~wo new public high nchools and r~novat, one
.XlsLinD school.
TGs~ e .'
Lis---~-~l~,' Clerk Co Ch. Boazu]
of Dupervisors
I, ~" oex:ify uha~ r have
received a copy Of this no,ice thi~ ~.~y of June, 2003,
and waiv$ any and all further notice req~lzeme3%~ of Sec~lon
15.2-1418 of ~km co~e of Virginia.
Supervisor, ~//~ District
IUN-02-20~3 17:29 804 674 5388 97Z P.0I
Tuesday, June 05, 2003 1;15 PM Jack McRale 804-748-3187
TAKE NOTICE
TAKE NOTICE that pursuant to Section 1S.2-1418 of the code of
vir.qinia, 1950, as amended, two members of the Board of Supervisors
have requested that a special meeting of the Board of Supervisors
be held and that such special meeting shall be held on wednesday,
3une 4, 2003 at 7:00 p.m. at the chesterfield School Board
Administrative Office. The meeting is for the purpose of
discussing and considering matters related to an unsolicited bid
submitted to the School Board to finance, design and construct two
new public high schools and renovate one existing school.
Teste:
Board
Supervisors
Lisa Elko, clerk to the
of
~-..~d,~~/~.i///~/7,,¢~..~. ~ certify 1:hal: I have received
a copy o~ this notice this ~ day of ~une, 2003, ~d ~ive any
and ~ll further notice requirements of SeCtion 15.2-1418 of the
code of Vlrgtnta. ~~
Supervisor, ~~ District
.TUN-03-2003 13:27 804 ?48 [31G? 95% P.01
TAKE NOTICE
TAKE NOTICE that pursuant to Section 15.2-1418 of the Code of
Virginia, 1950, as amended, two members of the Board of
Supervisors have requested that a special meeting of the
Board of Supervisors be held and that special meeting shall
be held on Wednesday, June 4, 2003 at 7:00 p.m. at the
Chesterfield School Board Administrative Office. The meeting
is for the purpose of discussing and considering matters
related to an unsolicited bid submitted to the School Board
to finance, design and construct two new public high schools
and renovate one existing school.
Teste:
Lisa ilko, Clerk to the Board
of Supervisors
I, ~J~{~ ~D ~ ~Cc~) , certify that I have
received a copy of this notice this ~a~day of June, 2003,
and waive any and all further notice requirements of Section
15.2-1418 of the Code of Virginia.
Steven L. Micas, County Attorney
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date: June 4, 2003
Item Number:
Subject:
Closed Meeting
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Closed meeting pursuant to § 2.2-3711(A) (29), Code of Virqinia, 1950, as
amended, to discuss and consider confidential proprietary records contained
in an unsolicited proposal submitted to the School Board pursuant to the
Public-Private Education Facilities and Infrastructure Act of 2002 for
financing, constructing and designing two new public schools and renovating
one existing school.
Preparer:
Steven L. Micas
Steven L. Micas
Attachments:
Yes
No
Title: County Attorney
0505: 6161754.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: June 4, 2003
Item Number:
Subject:
Consideration of a Resolution Supporting the Acceptance for Consideration of
an Unsolicited Proposal to Finance, Design and Construct Two New High Schools
and to Renovate and Convert an Existing High School and Soliciting Proposals
to Compete with the Unsolicited Proposal.
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to adopt the attached Resolution.
Summary of Information:
On May 23, 2003, the Chesterfield County School Board received an
unsolicited proposal, submitted pursuant to the Public-Private Education
Facilities and Infrastructure Act of 2002 ("PPEA"), to finance, design and
construct two new comprehensive high schools in the Route 360 Growth Corridor
with one in the Matoaca Magisterial District and one in the Clover Hill
Magisterial District. The proposal also includes the financing, design and
construction of the renovation and conversion of the existing Clover Hill
High School to a comprehensive middle school for 1200 students. The proposal
is consistent with the current needs of the Chesterfield County School
System, as determined by both the County and the School Board.
The proposal includes a management team to perform the tasks set forth
in the proposal and includes the following firms:
Preparer:
Steven L. Micas
Title: County Attorney
0505:61758.1 (61756.1)
Attachments:
Yes ~ No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
English Construction Company is the primary point of contact and leader
of the design build team.
Moseley Architects and DCWH Architects are
architectural/engineering and leaders of the design team.
the planning,
Morgan Keegan & Co., Inc. provides the financial plan, structure and
bond issuance.
Stosch, Dacey & George, P.C. offers financial and tax consultation.
Kaufman & Canoles provides legal bond counsel, tax credits and contract
services.
Timmons provides engineering, land planning and other design services.
Eperitus provides technology and educational planning.
The details of the unsolicited proposal are confidential at this time,
and therefore the Board will be briefed on them in Closed Session. However,
the cost of the proposal would fit within the current Capital Improvement
Program, and the proposal would significantly reduce the time required to
complete new schools and would allow the new high schools to open in the fall
of 2006. The proposal would also allow the County to take advantage of
historically low interest rates in a competitive construction environment.
Under the PPEA, private companies are allowed to make unsolicited
proposals such as the one currently under consideration without the submittal
of a bid or a request for proposals pursuant to the Public Procurement Act.
After the public body reviews an unsolicited proposal, the public body may
accept the proposal for further consideration. Acceptance of the proposal
begins a 45-day period in which other entities may submit proposals to
compete with the unsolicited proposal. At the conclusion of the 45-day
period, the public body may accept the proposal which it deems best, or
reject all proposals and solicit bids pursuant to the Public Procurement Act.
In this case, the School Board is the recipient of the unsolicited
proposal and is the body that will take formal action on the proposal.
However, under the PPEA the governing body of the locality in which the
facility is to be located has an opportunity to comment on the proposal
within 60 days of its receipt and must approve any comprehensive agreement
that the School Board enters into. Accordingly, adoption by the Board of
Supervisors of a Resolution supporting the School Board's action is therefore
appropriate.
0505:61758.1 (61756.1)
RESOLUTION
WHEREAS, rapid growth in the western part of Chesterfield County along the Route 360
corridor has caused current County high schools and middle schools to become overcrowded;
and
WHEREAS, the Board of Supervisors and the School Board have determined that in
order to meet the public school needs of County school children, the School Board needs to
construct two new public schools and to renovate the existing Clover Hill High School and
convert it to a middle school; and
WHEREAS, pursuant to the Public-Private Education Facilities and Infrastructure Act of
2002 (PPEA), private entities are allowed to submit to public entities unsolicited proposals for
the acquisition, construction, improvement, renovation, expansion, maintenance or operation of
public facilities such as public schools; and
WHEREAS, the School Board received on May 23, 2003 an unsolicited proposal
pursuant to the PPEA for the financing, design and construction of two new high schools in the
Ronte 360 corridor and for the renovation of the existing Clover Hill High School and its
conversion into a middle school (the Unsolicited Proposal); and
WHEREAS, upon receipt of the Unsolicited Proposal, the School Board transmitted a
copy of the Unsolicited Proposal to County staff for its review; and
WHEREAS, the Unsolicited Proposal is within the current County and School Board
Capital Improvement Program, would significantly reduce the time required to complete the new
schools and would allow them to open in the fall of 2006, and would allow the County to take
advantage of historically low interest rates and a competitive construction enviromnent; and
WHEREAS, in order to consider the Unsolicited Proposal under the PPEA, the School
Board needs to accept the proposal for further consideration, thereby triggering a 45-day period
for other companies to submit proposals to compete with the Unsolicited Proposal; and
WHEREAS, the PPEA provides for the Board of Supervisors to review the Unsolicited
Proposal and provide comments to the School Board with regard to the Unsolicited Proposal; and
WHEREAS, after reviewing the Unsolicited Proposal, the Board of Supervisors believes
that it is in the best interest of the County and its citizens for the School Board to accept the
proposal for further consideration.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors hereby supports
the acceptance of the Unsolicited Proposal for further consideration by the School Board under
terms that reserve the right to, in the future, consider only portions of the Unsolicited Proposal
rather than the full Proposal if it appears to be in the best interest of the County to do so.
0505(00):61756.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meetin~l Date:
June 4, 2003
Item Number: 2.
Subiect:
Adjournment and Notice of Next Scheduled Meeting of the Board
of Supervisors
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Motion of adjournment and notice of a regularly scheduled meeting to be
held on June 18, 2003 at 3:00 p.m.
Preparer: Lisa H. Elko
Attachments: ~-~ Yes
Title:
NO
Clerk to the Board