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2014-10-22 MinutesBOARD OF SUPERVISORS MINUTES October 22, 2014 Supervisors in Attendance: Mr. James M. Holland, Chairman Mr. Stephen A. Elswick, Vice Chrm. Ms. Dorothy A. Jaeckle Mr. Arthur S. Warren Mr. Daniel A. Gecker Mr. James J. L. Stegmaier County Administrator School Board Members in Attendance: Ms. Dianne H. Smith, Chairman Ms. Carrie E. Coyner, Vice Chrm. Mr. David S. Wyman Mr. Thomas J. Doland Ms. Debra M. Girvin Dr. Marcus Newsome, School Superintendent Legislators in Attendance: Senator John Watkins Delegate Betsy Carr Delegate Kirk Cox Delegate Roslyn R. Dance Delegate Riley Ingram Delegate G. Manoli Loupassi Delegate Roxann Robinson Delegate R. Lee Ware, Jr. Staff in Attendance: Mr. Greg Akers, Dir., Internal Audit Dr. Sheryl Bailey, Dep. County Administrator, Management Services Ms. Janice Blakley, Clerk to the Board Mr. Kevin Bruny, Chief Learning Officer Ms. Debbie Burcham, Exec. Dir., Community Services Board Mr. Allan Carmody, Dir., Budget and Management Mr. Roy Covington, Dir., Utilities Ms. Mary Ann Curtin, Dir., Intergovernmental Relations Mr. Will Davis, Dir., Economic Development Mr. William Dupler, Deputy County Administrator, Community Development Colonel Thierry Dupuis, Police Department Mr. Michael Golden, Dir., Parks and Recreation Mr. John W. Harmon, Real Property Manager Mr. Rob Key, Director, General Services Mr. Louis Lassiter, Asst. County Administrator Mr. Jeffrey L. Mincks, County Attorney Ms. Susan Pollard, Dir., Public Affairs Chief Loy Senter, Fire and EMS Ms. Marsha Sharpe, Dir., Social Services Mr. Scott Smedley, Dir., Environmental Engineering Mr. Jesse Smith, Dir., Transportation Ms. Sarah Snead, Dep. County Administrator, Human Services Mr. Kirk Turner, Dir., Planning Mr. Rick Witt, Building Official, Building Inspection 14-677 10/22/14 Mr. Holland called the meeting to order of 1:30 p.m. 1. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(1), CODE OF VIRGINIA, 1950, AS AMENDED, RELATING TO THE PERFORMANCE OF A SPECIFIC COUNTY EMPLOYEE On motion of Mr. Decker, seconded by Mr. Elswick, the Board went into closed session pursuant to Section 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific county employee. Ayes: Holland, Elswick, Jaeckle, Warren and Decker. Nays: None. Reconvening: On motion of Mr. Decker, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in Closed Session to which this certification applies, and ii) only such business matters were identified in the Motion by which the Closed Session was convened were heard, discussed or considered by the Board. No member dissents from this certification. Mr. Decker: Aye. Mr. Warren: Aye. Ms. Jaeckle: Aye. Mr. Elswick: Aye. Mr. Holland: Aye. (It is noted that the Board will continue the closed session to discuss a second topic at the end of the afternoon agenda, if time permits.) 2. APPROVAL OF MINUTES 2.A. SEPTEMBER 17, 2014 2.B. OCTOBER 8, 2014 On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board approved the minutes of September 17, 2014 and October 8, 2014, as submitted. Ayes: Holland, Elswick, Jaeckle, warren and Decker. Nays: None. J J J 14-678 10/22/14 3. COUNTY ADMINISTRATOR'S COMMENTS 3.A. COUNTY ADMINISTRATOR'S REPORT • Mr. Stegmaier introduced Mr. Mateus "Matthew" de Almeida and Mr. Safrinal Sofaniadi who are visiting the United States as part of the International City/County Management Association (ICMA) Fellows program to learn about governance and civic engagement. He stated they are spending most of their time in Emporia, but have been with us the past three days. • Mr. Stegmaier stated earlier this month the Collings Foundation recently flew three aircraft, and lots of World War Two memories to the Richmond Executive Chesterfield County Airport. He stated the aircraft; a Boeing B-17 Flying Fortress bomber, a B-24J Liberator heavy bomber and TP-51C Mustang fighter rumbled over Chesterfield providing flights and tours to county residents. He further stated despite the cloudy weather, the event was well attended by veterans and aviation enthusiasts. • Mr. Stegmaier was very pleased to report that the NBC12 Hall of Fame Award recently went to His and Her Catering Cafe located in the Chesterfield County Administration Building. He stated the cafe has aced four health inspections and has not had a critical violation in a year and a half. • Mr. Stegmaier stated the county's Utilities Director, Mr. Roy Covington recently informed him of his intention to retire in January 2015. He further stated staff will be working with Human Resources to get this key position filled to ensure a good transition for the department. He stated Mr. Covington will be missed greatly, but through his leadership he leaves the department in a strong position and well prepared for the future. • Mr. Stegmaier was pleased to report that three local Chesterfield companies have been selected as finalists for the Greater Richmond Chamber annual awards; Sweet Frog, a Chesterfield County-based frozen yogurt retailer that has more than 350 stores in the U.S. has been selected in the large business category for an Impact award; Unboxed Technology, a Chesterfield-based company that creates interactive software tools that help companies train employees, teach customers and increase productivity has been selected in the small business category for an Impact award; and Dixon Hughes Goodman, a full-service CPA and advisory firm which has offices in Henrico and Chesterfield has been selected in the large business category for a HYPE award, which honors workplaces that are helping to attract, retain and develop the region's young professionals. • Mr. Stegmaier was pleased to announce that the Greater Richmond Convention Center Authority (GRCCA) completed a successful bond refunding that will help address maintenance and capital replacement needs. He stated as part of this refunding, the Authority received two rating upgrades from Moody's and Standard Poor's and a reaffirmation from Fitch. He further stated the refunding of this debt will generate approximately $13.7 million in net present value savings over the life of the bonds, or 11 percent of refunded par, which will be used towards reserves for maintenance and capital needs. He also thanked Dr. Sheryl Bailey and Ms. Debbie Baicy for their efforts in the tremendous refunding. 14-679 10/22/14 Mr. Stegmaier and Mr. Holland highly praised members of public safety departments and volunteers for their efforts and involvement in recent events that have transpired locally. Mr. Warren commended the County Administrator and staff of various county departments for the success of significant economic development projects throughout the county. Ms. Jaeckle expressed appreciation to the Sheriff's Department for their recent participation in search efforts in Charlottesville. 4. BOARD MEMBER REPORTS Mr. Holland announced yesterday he attended the Fun at the Fairgrounds event at the Chesterfield Fairgrounds. Ms. Jaeckle stated Sports Backers, through their Kids Run RVA program, has been organizing running clubs that meet at area elementary and middle schools as a way to get children more physically active. She thanked the volunteer coaches who lead the running and walking clubs. She noted many children will be participating in the Call Federal Marathon Jr. on Saturday, October 25 at Byrd Park. 5. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mr. Warren, seconded by Mr. Elswick, the Board replaced Item 15.B., Resolution Recognizing the Virginia Cardinals Baseball Team for Its Outstanding Accomplishments; and added Item 15.C., Resolution Recognizing Mr. Robert W. Green for His Accomplishments and Contributions to Chesterfield County. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 6. RESOLUTIONS 6.A. RECOGNIZING OCTOBER 27-NOVEMBER 3, 2014, AS "CHESTERFIELD: COLLEGE AND CAREER READY WEEK" Ms. Ruth introduced Ms. Evelyn Boyd White, School Counseling Coordinator for Thomas Dale High School, and Ms. Dorothy Walker, elementary school counselor at Crenshaw Elementary School, Ms. Kelly DePew, school counseling coordinator at Providence Middle School and Ms. Dorcas Yeager, high school counselor at the Career and Technical Center at Courthouse, who were present to receive the resolution. On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, only 44 percent of ninth graders nationwide will go on to enter college immediately after graduating from high school; and WHEREAS, Virginia ranked eighth in the United States in educational attainment in 2011; and 14-680 J J J 10/22/14 WHEREAS, college is becoming an increasingly important step on the path to economic success, with 90 percent of the fastest growing jobs in America requiring a post-secondary credential or training; and WHEREAS, 65 percent of jobs created by 2018 will require workers to have at least some college education; and WHEREAS, many students lack crucial information regarding the admissions process and their options for post- secondary education; and WHEREAS, every student should be able to make an informed decision about college; and WHEREAS, access to quality counseling is a crucial component of students' post-secondary educational planning and enrollment; and WHEREAS, College Night programs have been scheduled for November 2 at Clover Hill High School and November 3 at John Tyler Community College, Chester Campus, with representatives from a wide variety of post-secondary institutions and Career Readiness Night is scheduled for October 30 at the Chesterfield Career and Technical Center. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of October 2014, publicly recognizes the week of October 27-November 3, 2014, as "Chesterfield: College and Career Ready!" and encourages high school students and their parents to attend the College Night Programs and Career Readiness Program to discover more about post-secondary education opportunities. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. Ms. Jaeckle presented the executed resolution to Mr. Carr and Ms. White and expressed appreciation for their efforts in encouraging students to attend college. She also stressed the importance of electives offered to students. Ms. White expressed appreciation to the Board for the recognition and for raising awareness of the importance of early preparation for college. Several school representatives also thanked the Board for the recognition and shared information relative to recent events highlighting various careers. 6.B. RECOGNIZING MS. JANET M. RECORDS, CHESTERFIELD COUNTY PUBLIC LIBRARY, UPON HER RETIREMENT Mr. Mabe introduced Ms. Janet M. Records, who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, Ms. Janet M. Records has faithfully served Chesterfield County for 38 years; and 14-681 10/22/14 WHEREAS, Ms. Records was hired on July 1, 1976, as a librarian at the LaPrade Branch Library; and WHEREAS, Ms. Records transferred to the Midlothian Branch Library in 1980 as a librarian; and WHEREAS, Ms. Records was promoted to library branch supervisor in 1984; and WHEREAS, Ms. Records became the first program coordinator for the library in 2000, where she coordinated library programs at all of the branches; and WHEREAS, Ms. Records became the assistant branch manager at the Central Library in June 2012, providing excellent customer service to citizens; and WHEREAS, Ms. Records received numerous letters of appreciation and commendation for her dedication and service to the employees and citizens of Chesterfield County; and WHEREAS, Ms. Records has been awarded by the National Association of Counties 11 times for promoting excellence in public service to produce a healthy, vibrant and safe resilient county; and WHEREAS, Ms. Records received recognition from County Administration for her efforts in preparing and coordinating Black History Month events; and WHEREAS, Ms. Records was instrumental in building a partnership with Chesterfield County Public Schools and the Chesterfield County Library, with successful programs and services for children and parents; and WHEREAS, Ms. Records participated on several committees, introducing new successful county programs that have enhanced and enriched so many lives. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of October 2014, publicly recognizes the outstanding contributions of Ms. Janet M. Records, expresses the appreciation of all residents for her service to the county, and extends congratulations upon her retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to Ms. Records, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. Mr. Holland presented the executed resolution to Ms. Records, commended her for her dedication and many years of service to the county, and wished her a long and enjoyable retirement. Ms. Jaeckle also commended Ms. Records for her outstanding contributions and service to residents of the county. Mr. Stegmaier presented Ms. Records with an acrylic statue and county watch, congratulated her on her retirement and expressed appreciation for her outstanding service to the county. Ms. Records expressed her appreciation to the Board for the special recognition. J J J 14-682 10/22/14 6.C. RECOGNIZING THE CHESTERFIELD COUNTY POLICE DEPARTMENT FOR 100 YEARS OF SERVICE Colonel Dupuis introduced past and current members of the Chesterfield County Police Department, who were present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Gecker, the Board adopted the following resolution: WHEREAS, the Chesterfield County Board of Supervisors adopted a resolution on November 9, 1914, formally organizing the Chesterfield County Police Department; and WHEREAS, Mr. A.T. Traylor was made "Chief of these police" and given the "authority to supervise and direct the operations of the policemen," and five police officers were assigned patrol territories; and WHEREAS, in March 1924, at the request of Chesterfield County representatives, the Virginia General Assembly adopted legislation further recognizing the Chesterfield County Police Department, and the county reorganized the department on April 7, 1924; and WHEREAS, in the 1930s, in an effort to combat moonshine, the "green" uniform was adopted by the department to help officers "covertly and stealthily" approach illegal moonshine stills, and the department also established 24-hour police coverage and began to send officers to a formal police academy; and WHEREAS, in the 1940s and 1950s, the department established a headquarters in the 1892 county jail, with the first floor as office space and dispatch and the upper floor as a lockup for prisoners, and the department started its own fleet management program by purchasing its first police vehicles and obtaining its first two-way radio system; and WHEREAS, in the 1960s, the department moved to the first floor of the three-story county government building, a K-9 Unit was formed, the department's first teletype machine was obtained, and a school crossing guard program and an auxiliary police program were formed; and WHEREAS, in the 1970s, the department experienced a significant growth period, during which many new units and programs were established, including the Vice and Narcotics Unit, Forensic Section, Tactical Investigations Unit, SWAT team, Neighborhood Watch Program, Law Enforcement Explorer Post 609, and Field Training Officer Program; and WHEREAS, in the 1980s, the department continued its rapid growth with the formation of the Marine Patrol, Hostage Negotiation Team, Crime Solvers Program, Metro Aviation Unit, and Police Chaplain Program, and the department also began formal recognition of officers' service with a Recognition and Awards Program; and WHEREAS, in the 1990s, with a continued focus on providing outstanding service to the community, the department established the Civilian Forensic Technician Program, Community Policing Unit, Success Through Education 14-683 10/22/14 and Proactive Policing (STEPP) Program, Career Development Program, Critical Incident Stress Debriefing and Peer Counseling Program, TRIAD, and the Citizens Academy Program; and WHEREAS, in the first 14 years of the 21st century, the department has continued its innovation and community outreach through collaboration with the Chesterfield County Police Foundation, a partnership with the LifeNet Health Foundation, and the Project Lifesaver and Crisis Intervention Team programs; the volunteer program was expanded, reaching all areas of the department; and in 2012, Chesterfield County was designated by the Virginia Department of Criminal Justice Services as a Certified Crime Prevention Community; and WHEREAS, by 2014, the department has grown from 5 sworn officers to a current authorized strength of 523 sworn officers, supported by 104 civilian personnel, 41 part-time positions, and more than 150 volunteers, serving four bureaus across 41 beats and averaging over 180,000 calls for service and over 470,000 police activities annually. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of October 2014, publicly recognizes the Centennial of the Chesterfield County Police Department, and extends on behalf of its members and the citizens of Chesterfield County, appreciation and congratulations upon 100 years of excellence in public service. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. Mr. Holland presented the executed resolution to Colonel Dupuis, congratulated members of the Police Department upon 100 years of excellence in public service and expressed appreciation for their dedication and commitment to the community. Mr. Gecker, Ms. Jaeckle, Mr. Elswick and Mr. Warren also commended the Police Department for their outstanding reputation, high standards and quality service to the citizens of Chesterfield County and surrounding jurisdictions. Mr. Stegmaier highly praised members of the Police Department for their level of professionalism and commitment to the job for the good of the community. Colonel Dupuis expressed appreciation to the Board for the special recognition and their continued support. 7. WORK SESSIONS There were no Work Sessions at this time. 8. DEFERRED ITEMS There were no Deferred Items at this time. 14-684 J J J 10/22/14 9. NEW BUSINESS 9.A. APPOINTMENTS On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board suspended its rules to allow simultaneous nomination/appointment of a member to the Youth Services Citizen Board. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 9.A.1. YOUTH SERVICES CITIZEN BOARD On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board simultaneously nominated/appointed Ms. Francesca Urcia, representing the Midlothian District, to serve on the Youth Services Citizen Board, whose term is effective on November 1, 2014, and will expire on June 30, 2015. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 9.B. CONSENT ITEMS 9.B.1. ADOPTION OF RESOLUTIONS 9.B.l.a. RECOGNIZING MR. MICHAEL BUGG FOR HIS EXEMPLARY ACHIEVEMENTS AND HIS SERVICE TO THE YOUTHS OF CHESTERFIELD COUNTY On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, Mr. Michael Bugg a very small home on a farm, out at an early age; and began his life, as a child, in where he was expected to help WHEREAS, long days of hard work both before and after school provided Mr. Bugg with a strong work .ethic, which he still practices today; and WHEREAS, Mr. Bugg's desire to help others led him to successfully graduate from a law-enforcement academy and work as a prison guard; and WHEREAS, while working as a prison guard, Mr. Bugg developed the physical and mental toughness for which he is known today, while improving his self-defense skills; and WHEREAS, in 1988, Mr. Bugg became a student of the Martial Arts World after meeting Master Keith Winkle; and WHEREAS, realizing Mr. Bugg's potential for success, Master Winkle asked if he would consider taking over the Martial Arts World school in Chester, and Mr. Bugg left his job as a prison guard to pursue a martial arts career; and WHEREAS, Mr. Bugg was determined to build a successful martial arts school, and in doing so, won the hearts of thousands of students who have had the privilege of training with him, by dedicating his life to discovering the hidden potential in others; and 14-685 10/22/14 WHEREAS, Mr. Bugg's students know that education is important to him, and all students from pre-K through college are required to record their educational successes and challenges daily; and WHEREAS, Mr. Bugg is generous with his time and money, and is committed to his family; and WHEREAS, Mr. Bugg's heart is never more evident than when he is working with children with special needs, and many spectators have been filled with emotion by the beauty in which he works with these children, helping them to overcome their self-doubts with compassion, patience and skill; and WHEREAS, Mr. Bugg has the rare ability to see the potential in others, and encourage them, help them, and push them beyond their own limitations, until they realize what they can become; and WHEREAS, Mr. Bugg's accomplishments have led him to win a number of awards in the field of martial arts, and his own success story is only surpassed by his ability to recognize and maximize the potential in others. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the exemplary achievements of Mr. Michael Bugg and expresses appreciation for his service to the youths of Chesterfield County. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 9.B.l.b. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT 9.B.1.b.1. CORPORAL JAMES M. "MARTY" NEWSOM, POLICE DEPARTMENT On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, Corporal James "Mart" Newsom will retire from the Chesterfield County Police Department on November 1, 2014, after providing more than 27 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Corporal Newsom has faithfully served the county in the capacity of Patrol Officer, Senior, Master, Career Officer, Corporal and Detective; and WHEREAS, during his tenure, Corporal Newsom has served in various assignments, including Identification Technician, Field Training Officer, Desk Officer, and Surveillance Technology Technician; and WHEREAS, Corporal Newsom was the recipient of a Life Saving Award and Retail Merchants Association Medal of Valor for his exceptional action which resulted in saving the life of an individual involved in an automobile accident where the subject had been trapped beneath the vehicle in a creek bed; and WHEREAS, Corporal Newsom received a Chief's Commendation Award for his excellent law enforcement skills that resulted in the clearance of a car- jacking case that occurred in the J J J 14-686 10/22/14 City of Petersburg, when his keen observation and interrogation techniques resulted in the arrest of several dangerous suspects; and WHEREAS, due to his strong observation, interview and interrogation skills, Corporal Newsome has been instrumental in the arrest of numerous suspects and the clearance of many cases; and WHEREAS, Corporal Newsom is recognized for his excellent communications and human relations skills, his professionalism and his teamwork, all of which he has utilized within the Police Department and in assisting citizens of Chesterfield County; and WHEREAS, Corporal Newsom has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Newsom has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Newsom's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal James M. "Marty" Newsom, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 9.B.1.b.2. MR. ROBERT L. THOMAS, JR., DEPARTMENT OF GENERAL SERVICES, ENVIRONMENTAL DIVISION On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, Mr. Robert L. Thomas, Jr. joined Chesterfield County on July 10, 1986, as a full-time employee in the Department of General Services' Waste and Resource Recovery Division; and WHEREAS, Mr. Thomas helped the county's Waste and Resource Recovery Division merge with Environmental Management, resulting in reduced costs and improved protection of the environment; and WHEREAS, Mr. Thomas is known for his friendly demeanor, a caring attitude for his fellow co-workers, and his ability to helpfully assist citizens in an effective way; and WHEREAS, Mr. Thomas always performed his duties and responsibilities in a professional manner, placing the welfare and safety of co-workers, other county employees, and the public above his own; and WHEREAS, Mr. Thomas contributed many hours supporting the county's health fairs and wellness programs; and 14-687 10/22/14 WHEREAS, Mr. Thomas is known for his ability to provide effective on-the-job training and mentoring to new employees; and WHEREAS, Mr. Thomas will retire on November 1, 2014, after providing 28 years of dedicated and faithful service to Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Robert L. Thomas, Jr., expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 9.B.1.b.3. MS. VALERIE STOLCIS, DEPARTMENT OF MENTAL HEALTH SUPPORT SERVICES On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, Ms. Valerie Stolcis has provided 27 years of dedicated and faithful service to Chesterfield County and has devoted herself to supporting the mission of the Chesterfield County Community Services Board and the Department of Mental Health Support Services; and WHEREAS, Ms. Stolcis began her service on August 17, 1987, in the School Based Substance Abuse Program through Mental Health Support Services Substance Abuse Services; and WHEREAS, Ms. Stolcis continued her service within the Substance Abuse Program as a Senior Clinician where she remained throughout her career; and WHEREAS, Ms. Stolcis helped plan and implement the first psycho-educational group, C-SAGE (Community Substance Abuse Group Education); and WHEREAS, Ms. Stolcis helped develop and implement the Living in Balance Group; and WHEREAS, Ms. Stolcis developed the Therapeutic Yoga program and taught sessions beginning with the Men's Group and eventually expanding into co-ed classes; and WHEREAS, Ms. Stolcis provided Grand Rounds Yoga presentations; and WHEREAS, Ms. Stolcis planned and implemented the Co-ed Aftercare Group; and WHEREAS, Ms. Stolcis was one of the first staff members to be trained in auricular acupuncture; and WHEREAS, Ms. Stolcis provided clinical supervision toward licensure of two clinicians; and J J J 14-688 10/22/14 WHEREAS, Ms. Stolcis served as field instructor to area students and mentored a James River High School student intern; and WHEREAS, Ms. Stolcis served on the department's Customer Service Committee; and WHEREAS, Ms. Stolcis brought a great deal of wisdom, perseverance and compassion to her work. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Ms. Valerie Stolcis, and extends appreciation for her 27 years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 9.B.l.c. RECOGNIZING SHILOH BAPTIST CHURCH ON ITS 125TH ANNIVERSARY On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, the Shiloh Baptist Church of Matoaca began in November 1889 with 24 members in the. home of Mr. Andrew Thomas; and WHEREAS, the congregation met for a number of years outdoors under a "bush arbor"; and WHEREAS, its well-loved pastor, the Reverend M. R. Newson, served twenty years and oversaw the construction in 1908 of the first substantial church building; and WHEREAS, the church has served its community in three different buildings to include additions and renovations, with 14 pastors, and has grown to 20 ministries; and WHEREAS, the church has drawn leadership over the years from Virginia State University, actively supported the Children's Home of Virginia Baptists in Matoaca, and been an active participant with other churches and organizations in the community in outreach efforts; and WHEREAS, the congregation, which consists of more than 200 members, will celebrate 125 years of ministry to the Matoaca community on November 9, 2014, under the leadership of the current Pastor, Rev. Marcus N. Leggett. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County recognizes the contributions of Shiloh Baptist Church to its community, congratulates the congregation on its quasquicentennial, and wishes it well as it continues its second century of service to Chesterfield County. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14-689 10/22/14 9.B.2. TRANSFER OF DISTRICT IMPROVEMENT FUNDS 9.B.2.a. FROM THE CLOVER HILL AND MATOACA DISTRICT IMPROVEMENT FUNDS TO THE PARKS AND RECREATION DEPARTMENT FOR FIELD IMPROVEMENTS TO THE EXISTING FOOTBALL/SOCCER FIELD AT TOMAHAWK CREEK MIDDLE SCHOOL On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board approved a transfer of $4,500 from the Clover Hill District Improvement Fund and $4,500 from the Matoaca District Improvement Fund (total $9,000) to the Parks and Recreation Department to make field improvements to the existing football/soccer field at Tomahawk Creek Middle School. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 9.B.2.b. FROM THE BERMUDA DISTRICT IMPROVEMENT FUND TO THE PARKS AND RECREATION DEPARTMENT FOR COSTS ASSOCIATED WITH THE ANNUAL VETERAN'S DAY CEREMONY AT BENSLEY PARK On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board approved a transfer of $623 from the Bermuda District Improvement Fund to the Parks and Recreation Department to pay the cost of renting a tent and chairs and providing labor for staffing and cleaning the Community Building as part of the annual Veteran's Day Ceremony at Bensley Park. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 9.B.2.c. FROM THE BERMUDA DISTRICT IMPROVEMENT FUND TO THE POLICE DEPARTMENT FOR TRAFFIC CONTROL DURING THE CHESTER KIWANIS CLUB'S ANNUAL CHRISTMAS PARADE On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board approved a transfer of $5,200 from the Bermuda District Improvement Fund to the Police Department for traffic control during the Chester Kiwanis Club's Annual Christmas Parade. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 9.B.3. REQUESTS FOR PERMISSION 9.B.3.a. FROM PHILIP V. DAFFRON, JR. AND NATASHA KAY WEAVER FOR A PROPOSED FENCE TO ENCROACH WITHIN A TWENTY- FOOT DRAINAGE EASEMENT AND AN EIGHT-FOOT EASEMENT ACROSS LOT 47, THE PARK, SECTION 3 On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board granted Philip V. Daffron, Jr. and Natasha Kay Weaver permission for a proposed fence to encroach within a twenty- foot drainage easement and an eight-foot easement across Lot 47, The Park, Section 3, subject to the execution of a license agreement. (A copy of the plat is filed with the papers of this Board.) Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. J J J 14-690 10/22/14 9.B.3.b. FROM DAVID G. KARP AND GINA M. KARP FOR A PORTABLE SHED TO ENCROACH WITHIN A VARIABLE WIDTH DRAINAGE EASEMENT ACROSS LOT 38, SUMMER LAKE, SECTION 7 On motion of Mr. Gecker, seconded by granted David G. Karp and Gina M. portable shed to encroach within a easement across Lot 38, Summer Lake, the execution of a license agreement. filed with the papers of this Board.) Ms. Jaeckle, the Board Karp permission for a variable width drainage Section 7, subject to (A copy of the plat is Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 9.B.4. REQUESTS TO QUITCLAIM 9.B.4.a. A VARIABLE WIDTH TEMPORARY REDUCED IMPERVIOUSNESS BEST MANAGEMENT PRACTICE EASEMENT ACROSS THE PROPERTIES OF JOHN P. KIRWAN, JR. AND BECKY H. KIRWAN AND DONNA V. TILLEY On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width temporary reduced imperviousness (BMP) easement across the properties of John P. Kirwan, Jr. and Becky H. Kirwan and Donna V. Tilley. (A copy of the plat is filed with the papers of this Board.) Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 9.B.4.b. PORTIONS OF A SIXTEEN-FOOT SEWER EASEMENT AND VARIABLE WIDTH SEWER AND WATER EASEMENTS ACROSS THE PROPERTY OF COLE MT CHESTERFIELD (HANCOCK) VA, LLC On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of a 16' sewer easement and variable width sewer and water easements across the property of Cole Mt Chesterfield (Hancock) Va, LLC. (A copy of the plat is filed with the papers of this Board.) Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 9.B.4.c. PORTIONS OF A VARIABLE WIDTH WATER EASEMENT AND A VARIABLE WIDTH SEWER AND WATER EASEMENT ACROSS THE PROPERTY OF EDCO, LLC On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of a variable width water easement and a variable width sewer and water easement across the property of EDCO, LLC. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14-691 10/22/14 9.B.5. STATE ROADS ACCEPTANCE On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation too add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Lees Forest - Temie Lee Parkway Type Change to the Secondary System of State Highways: Addition Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: X33.2-705 Street Name and/or Route Number • Temie Lee Parkway, State Route Number 7482 From: Southshore Pointe Drive, (Route 7121) To: St. Elizabeth Drive, (Route 5498), a distance of: 0.15 miles. Recordation Reference: Deedbook 8056, Page 117 Right of Way width (feet) = 60 • St. Elizabeth Drive, State Route Number 5498 From: Temie Lee Parkway, (Route 7482) To: St. Elizabeth Drive, (Route 5498), a distance of: 0.06 miles. Recordation Reference: Deedbook 8056, Page 117 • Temie Lee Parkway, State Route Number 7482 From: St. Elizabeth Drive, (Route 5498) To: End of Maintenance, a distance of: 0.01 miles. Recordation Reference: Deedbook 8056, Page 117 Right of Way width (feet) = 60 Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14-692 J J J 10/22/14 9.B.6. AUTHORIZE THE RECEIPT AND APPROPRIATION OF 2014 STATE HOMELAND SECURITY GRANT FUNDS FROM THE DEPARTMENT OF HOMELAND SECURITY 9.B.6.a. FOR EQUIPMENT EXPENSES ASSOCIATED WITH MANAGEMENT OF A DIVISION 1 VIRGINIA SEARCH AND TECHNICAL RESCUE/URBAN SEARCH AND RESCUE COMMUNICATIONS AND INTEROPERABILITY PROJECT On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board authorized the Fire and EMS Department to receive and appropriate $98,000 in grant funds from the Department of Homeland Security for equipment expenses associated with the management of the Division 1 Virginia Search and Technical Rescue/Urban Rescue Communications and Interoperability Project. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 9.B.6.b. FOR EQUIPMENT AND TRAINING EXPENSES ASSOCIATED WITH MANAGEMENT OF A DIVISION 1 VIRGINIA SEARCH AND TECHNICAL RESCUE/URBAN SEARCH AND RESCUE TRAINING PROJECT On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board authorized the Fire and EMS Department to receive and appropriate $147,000 in grant funds from the Department of Homeland Security for equipment and training expenses associated with the management of the Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue Program. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 9.B.6.c. FOR EQUIPMENT EXPENSES ASSOCIATED WITH MANAGEMENT OF A REGIONAL PROJECT FOR CENTRAL VIRGINIA FIRE CHIEF'S ASSOCIATION On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board authorized the Fire and EMS Department to receive and appropriate $100,000 in grant funds from the Department of Homeland Security for rail hazard and flammable liquid response equipment expenses. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 9.B.8. ACCEPTANCE OF GRANT AWARD FOR THE 2014 COPS HIRING GRANT PROGRAM On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board accepted and appropriated the award of the 2014 COPS Hiring Grant Program, in the amount of $625,000, for the purpose of hiring 5 additional police officers, and authorized the creation of 5 full-time officer positions in the grants fund. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14-693 10/22/14 The following item was removed from the Consent Agenda for Board discussion: 9.B.7. ADOPTION OF THE 2015 LEGISLATIVE PROGRAM On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board deferred adoption of the 2015 Legislative Program until November 19, 2014. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 10. REPORTS 10.A. REPORT ON DEVELOPER WATER AND SEWER CONTRACTS 10.B. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND LEASE PURCHASES On motion of Mr. Elswick, seconded by Mr. Gecker, the Board accepted the following reports: a Report on Developer water and Sewer Contracts; and a Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 11. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. CLOSED SESSION PURSUANT TO PURSUANT TO SECTION 2.2-3711 (A)(3), CODE OF VIRGINIA, 1950, AS AMENDED, TO DISCUSS THE ACQUISITION BY THE COUNTY OF REAL PROPERTY FOR A PUBLIC PURPOSE WHERE DISCUSSION IN AN OPEN MEETING WOULD ADVERSELY AFFECT THE BARGAINING POSITION AND NEGOTIATING STRATEGY OF THE COUNTY On motion of Mr. Gecker, seconded by Mr. Elswick, the Board went into closed session pursuant to Section 2.2- 3711 (A) (3) , Code of Virginia, 1950, as amended, to discuss the acquisition by the county of real property for a public purpose where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the county. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. Reconvening: On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and J J J 14-694 10/22/14 WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in Closed Session to which this certification applies, and ii) only such business matters were identified in the Motion by which the Closed Session was convened were heard, discussed or considered by the Board. No member dissents from this certification. Mr. Gecker: Aye. Mr. Warren: Aye. Ms. Jaeckle: Aye. Mr. Elswick: Aye. Mr. Holland: Aye. 12. DINNER On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board recessed to the Eanes-Pittman Public Safety Training Center for a dinner meeting with members of the county's Legislative Delegation and the School Board. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. Reconvening: Mr. Holland thanked members of the Legislative Delegation and the School Board members for meeting with the Board of Supervisors. Ms. Smith also thanked members of the Legislative Delegation for attending the meeting. Dr. Newsome addressed the legislative delegation regarding Chesterfield County Public Schools. He reviewed figures relative to the number of schools in the county, population and demographics. He stated Chesterfield County students perform well on SOL tests, achieving 3, 096 perfect scores in 2013-14. He noted the school system's vision extends beyond filling in the correct bubble on tests; however, problem solving, critical thinking and collaboration are among the skills students are developing. He reviewed the goals of the 2014-15 school year, which include strategically reducing classroom sizes and offering more elective opportunities; blended learning - anytime, anywhere learning; expansion of career and technical education. He concluded the presentation by reviewing education priorities, which include continuing to make education a top priority to improve on Virginia's #4 national ranking; supporting local flexibility; supporting continued SOL reform; and supporting no new unfunded mandates. 14-695 10/22/].4 Mr. Stegmaier then addressed the legislative delegation with a presentation highlighting the community update and FY2016 outlook, which included a quick update on the state of Chesterfield County; a focus on recent economic development success; and a roadmap for FY2016. He stated FY2015 marks the first year of a new five-year budget framework, with more than 95 percent of growth invested in public safety, education and core infrastructure. He further stated a balanced approach continues to be used to build FY2015 budget with new revenue and further expenditure cuts, which include increased dedicated revenue for schools; dedicated funds for revenue sharing via the vehicle registration fee; more than $2.5 million in expense cuts; and spending on par with FY1992/93 on a per capita, inflation basis. He stated there continues to be momentum with concentrated efforts in economic development that have yielded tremendous results. He noted over $3 billion in new investment since the onset of the recession, highlighted by the 2014 announcement of the Tranlin facility and major commitments from Philip Morris, Capital One, Amazon and Sabra Dipping Company. He stated there are efforts boosting local employment levels and noted employment in the county reached an all-time high in 2013; local payrolls were up 11,314, 10.2 percent, since the beginning of the recovery in early 2010. He stressed the importance of investing in and protecting K-12 funding; continuation of revenue sharing funds for transportation; funding commitment with the VRS restoration plan; and protecting local revenue sources. In conclusion, he reviewed the future outlook of the county and stated the overall picture is brighter than last year, but challenges continue. He further stated real estate conditions are improving, but remain quite uneven across the county. He noted the county's five-year plan is established, but work is needed to resolve projected funding gaps. Senator Watkins stated when the General Assembly meets in January the Governor will have a revised budget plan that will address cuts that will have to take place. In regards to school funding, he stated it was fortunate that cuts were avoided for K-12 in FY2015; however, it is unclear if cuts will affect FY2016. He then addressed concerns relative to constitutional officers and the inability to staff positions. He noted additional judgeships were accrued in Chesterfield County; however, supplementary staff positions are unable to be backfilled at this time. He noted revenue projections are undetermined until the Governor has drafted a plan. Delegate Cox stated the delegation is working very hard on certain priorities conveyed by both boards, especially fully funding the restoration of VRS and SOL restructuring. He reiterated Senator Watkins' comments relative to the uncertainty of the FY2016 budgetary forecast. He also urged both boards to be very specific with the delegation in terms of their wish to eliminate particular mandates. Delegate Dance commended the efforts and outstanding intergovernmental representation of Ms. Mary Ann Curtin and Mr. Shawn Smith. In regards to the 170 non-compliant prisoners in local and regional jails mentioned in Mr. Stegmaier's presentation, she stated per-diem costs should be analyzed in order to add value to certain localities. 14-696 J J J 10/22/14 In response to Delegate Ingram's question, Mr. Stegmaier stated there is a net cost of $40 per day in local dollars to maintain a prisoner, with a state reimbursement of $12. He noted it could be a detrimental cost to the county in the future . Delegate Robinson stated the Standards of Learning Innovation Committee has no set plan in place to present to the General Assembly. She further stated the committee is currently discussing education reorganization in order to make a difference and create change within the school system. Ms. Jaeckle stated SOL testing used to be effective at meeting goals, but once the No Child Left Behind Act was enacted there was an unrealistic requirement for the end result to be 100 percent across the board, not taking into consideration difference in students' performance levels. She also expressed concerns relative to remediation funding. In response to Ms. Jaeckle's comment, Delegate Robinson stated the Standards of Learning Innovation Committee is discussing other types of assessments that measure a child's performance and progress. Delegate Ware noted K-12 is a big part of discretionary funds and represents a bi-partisan commitment to that funding. He also reiterated Senator Watkins' comments relative to uncertainty of cuts made through the FY2016 budget. He stressed the importance of protecting local revenue sources such as BPOL and Machinery and Tools tax. Mr. Warren expressed his appreciation to members of the legislative delegation for their continued efforts and representation. He stated the end goal is to protect the citizenry in the final analysis. Mr. Holland thanked members of the legislative delegation for participating in the discussion and serving various constituencies. It was generally agreed to recess to the Public Meeting Room to continue the regularly scheduled meeting. Reconvening: 13. INVOCATION Reverend Jim Davis, Chester United Methodist Church, gave the invocation. 14. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Mr. Jesse Smith, Director of Transportation, led the Pledge of Allegiance to the Flag of the United States of America. 14-697 10/22/14 15. RESOLUTIONS 15.A. RECOGNIZING MR. DANIEL OSTERBIND FOR HIS OUTSTANDING VOLUNTEER SERVICE Mr. Golden introduced Mr. Daniel Osterbind, who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, participation in youth athletics has long been an integral part in the physical and emotional development of youths of Chesterfield County; and WHEREAS, Mr. Daniel Osterbind has served the citizens of Chesterfield County as a volunteer for over 20 years and has been recommended by the Parks and Recreation Advisory Commission for the Volunteer Hall of Fame Lifetime Volunteer Award; and r WHEREAS, Mr. Osterbind has served the community holding numerous coaching positions, directorships and president positions with Smith and Spring Run Athletic Associations, and he has also been an active board member and commissioner for the Chesterfield Boys Basketball League; and WHEREAS, the Chesterfield County Parks and Recreation Advisory Commission recommended that exemplary volunteerism in Parks and Recreation be recognized through display of volunteer names and accomplishments on five volunteer Hall of Fame Monuments located throughout the parks systems; and WHEREAS, the Lifetime Volunteer Award is a special award that recognizes an individual's significant contribution to the community; and WHEREAS, Mr. Osterbind has the respect of his peers due to exemplary leadership and character, and his achievements will be a source of historic pride for future leaders in the community; and WHEREAS, Mr. Osterbind has an exceptional degree of accomplishment, which includes mentoring, philanthropy and the ability to empower and instill passion in the citizens of this community. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of October 2014, on behalf of the citizens of Chesterfield County, publicly recognizes Mr. Daniel Osterbind for his dedicated and unselfish commitment to the youths and adults of Chesterfield County by displaying his name on the Chesterfield County Parks and Recreation Volunteer Hall of Fame Monument at Matoaca Park. AND, BE IT FURTHER RESOLVED that the Chesterfield County Board of Supervisors expresses appreciation to Mr. Osterbind for his untiring efforts; thanks his family for their support of his public service; and urges all Chesterfield County residents to keep Mr. Osterbind's many contributions fondly in mind when they visit Matoaca Park. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Osterbind, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14-698 J J J 10/22/14 Mr. Elswick presented the executed resolution to Mr. Osterbind and expressed his appreciation for his public service contributions and commitment to the youths and adults of Chesterfield County. Mr. Osterbind expressed his appreciation to the Board for the special recognition. 15.B. RECOGNIZING THE VIRGINIA CARDINALS BASEBALL TEAM FOR ITS OUTSTANDING ACCOMPLISHMENTS Mr. Golden introduced members of the Virginia Cardinals Baseball Team, who were present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Gecker, the Board adopted the following resolution: WHEREAS, members of the Virginia Cardinals baseball team competed in the 2014 WWBA Underclass World Championship, hosted by Perfect Game USA, in Fort Myers, Florida, at Major League Baseball spring-training facilities October 9-13, 2014; and WHEREAS, the team, which is based in Midlothian, includes players from throughout the region, seven of which attend Chesterfield County high schools, including Cosby, James River, Matoaca and Monacan high schools; and WHEREAS, the team is led by Head Coach Rich Graham; and WHEREAS, Virginia Cardinals tournament-rostered players and their high schools include: Jake Bartlett, Matoaca; Mitchell Carmody, James River; Steven Carpenter, New Kent; Robert Fultineer, Matoaca; John Gregory, Hanover; Christian Hague, Cosby; Khalil Lee, Flint Hill; Jacob Long, Cosby; Grey Lyttle, Hanover; Henry Moore, Atlee; Liam Moreno, Beaver Country Day; Noah Murdock, Colonial Heights; Vinnie Pasquantino, James River; Cayman Richardson, Hanover; Jackson Rivera, Prince George; Aaron Robinson, Monacan; and Justin Sorokowski, Lee Davis; and WHEREAS, Perfect Game USA established the World Wood Bat Association to govern the highest level of tournament baseball play; and WHEREAS, the WWBA Underclass World Championship, which included 216 teams, is considered the premier fall scouting event for underclassmen in all of baseball, and is Perfect Game USA's most prestigious fall national championship tournament for players in the high school junior class or younger; and WHEREAS, the Virginia Cardinals ended pool play as the No. 6 seed, then won four initial playoff games to advance to the championship game; and WHEREAS, the championship game opponent had pitched five shutouts and allowed only two runs total in seven games prior to facing the Virginia Cardinals; and WHEREAS, the Virginia Cardinals bested several powerhouse teams from Florida, Wisconsin, Ohio, New Jersey, North Carolina and Texas to reach the championship game; and 14-699 10/22/14 WHEREAS, the Virginia Cardinals scored in the game's first at bat to take the first lead its opponent had yielded, broke the game open with a six-run fifth inning, and completed a mercy rule victory in the sixth inning; and WHEREAS, the Virginia Cardinals allowed no stolen bases and committed only one error throughout the tournament and outscored opponents 59-10; and WHEREAS, the win secured the Virginia Cardinals their first Perfect Game USA national championship, and the only such championship ever for a Chesterfield-based team. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of October, 2014, publicly recognizes the outstanding teamwork, commitment and sportsmanship that led the Virginia Cardinals to be crowned the 2014 WWBA World Underclass Champions. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. Mr. Warren presented the executed resolution to members of the Virginia Cardinals and congratulated them on their recent victory. Each member introduced themselves and specified which position they played on the team. Mr. Gecker and Mr. Elswick also commended members of the baseball team for their outstanding teamwork and sportsmanship which led to the championship win. Head Coach Rich Graham expressed his appreciation to the Board for the special recognition. He also highly praised the young men of the team for their commitment and dedication. 15.C. RECOGNIZING ROBERT "BOBBY" GREEN FOR HIS ACCOMPLISHMENTS AND CONTRIBUTIONS TO CHESERFIELD COUNTY Mr. Golden introduced Mr. Robert "Bobby" Green, who was present to receive the resolution: On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, Chesterfield County operates more than 40 parks and athletic facilities, including 260 athletic fields; and WHEREAS, private recreational facilities also offer many outstanding recreational opportunities in the county; and WHEREAS, one of the notable recreational facilities in the county is the Providence Golf Club; and WHEREAS, the highly regarded publication, Golf Digest, has rated golf courses for value for the money, standard of service, condition of the course, normal pace of play for 18 holes, and overall golf experience, including courses located in Virginia; and WHEREAS, the Providence Golf Club course has been awarded 4;~Z stars, ranking it along with premiere Virginia golf courses, which has helped bring a positive awareness to golfers about Chesterfield County; and J J J 14-700 10/22/14 WHEREAS, such noteworthy achievements can only be attained through outstanding leadership and excellent staff, including Golf Pro Robert "Bobby" Green; and WHEREAS, Mr. Green became head PGA professional at Providence Golf Club based on the recommendation of the course's architect, Lester George, for his dynamic personality, positive attitude and superb organizational skills, and he served in this role for the last 10 years; and WHEREAS, Mr. Green has continued to share his talents by working with the Special Olympics Virginia Area 6 conducting an 11-week golf training program consisting of two-hour sessions for Special Athletes, thought to be the largest continuing training programs in the Commonwealth; and WHEREAS, he has given one-on-one lessons to the athletes who practice at Providence, and this personal approach significantly and unquestionably contributes to the program's popularity and success; and WHEREAS, his training has had significant effects on each athlete, who learn the rules of golf and of life, contributing to their self-esteem; and WHEREAS, Providence Golf Club hosted four Special Olympics Virginia state tournaments and provided a training and practice site for two Gold Medal recipients at the 2014 Special Olympics USA Games; and WHEREAS, through Mr. Green's leadership, Providence Golf Club has hosted two Special Olympics Virginia invitational tournaments as part of the Special Olympics Virginia golf series, and it has been the location for the Special Olympics Virginia Area 6 Fundraising Golf Outing for multiple years; and WHEREAS, Mr. Green recruits and trains many Providence Golf Club golfers as volunteers to help with the local Special Olympics golf-training program; and WHEREAS, the Special Olympics Virginia compliments Mr. Green on his big heart and his overwhelming passion for Special Olympics athletes; and WHEREAS, Chesterfield County strives to be a FIRST CHOICE community for all its residents and Mr. Green's activities contribute toward that end. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of October 2014, publicly recognizes Mr. Bobby Green for his contributions to Chesterfield County and offers best wishes on his retirement from Providence Golf Club. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Green and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. Mr. Warren presented the executed resolution to Mr. Green, commended him on his many accomplishments and contributions to Chesterfield County and wished him well in future endeavors. Mr. Green, accompanied by his wife, expressed his appreciation to the Board for the special recognition. 14-701 10/22/14 16. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Ms. Denisha Potts expressed concerns relative to the number of outstanding warrants on the Police Department website. Ms. Julie Ranson addressed the Board relative to developing community budget interaction forums in the fall months. Ms. Brenda Stewart addressed the Board relative to developing community meetings regarding the upcoming budget in the fall months. Mr. Rodney Martin expressed concerns relative to Chesterfield County Public Schools' funding for the old Clover Hill High School renovations. Mr. L.J. McCoy addressed the Board relative to the use of police video documentation of traffic stops. 17. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 19 ~a~Nn~sa (AMENDED) In Bermuda Magisterial District, Carrie E. Coyner, Trustee requests conditional use to permit mining operations on 50 acres plus conditional use planned development for an exception to bonding requirements and amendment of zoning district map on a 348.7 acre tract zoned General Industrial (I-2) located in the northeast corner of Ashton Park Drive and Ruffin Mill Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Industrial use. Tax ID 813-639-Part of 2566 and 815-639-1193. Mr. Turner stated the applicant is requesting a deferral to the February 2015 regularly scheduled meeting. Ms. Carrie Coyner accepted the deferral. Mr. Holland called for public comment. Ms. Diana Parker, Bermuda District resident, expressed concerns relative to types of dewatering, out watering and a number of other issues that need to be examined regarding the case. No one else came forward to speak to the deferral. On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board deferred Case 14SN0559 until the February 2015 regularly scheduled meeting. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. J J 14-702 10/22/14 12SN0227 (AMENDED) In Bermuda Magisterial District, Twin Rivers, LLC requests amendment of conditional use planned development (Case 08SN0111) relative to conceptual plan, uses, development standards, access and reduction of cash proffers and amendment of zoning district map in a Community Business (C-3) District on 67.7 acres located in the southwest corner of Meadowville and North Enon Church Roads. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Mixed use. Tax IDs 823-659-3856, 6573 and 9483; and 824-659-2386, 5689 and 8890. Mr. Turner stated Ms. Jaeckle is requesting a 30-day deferral to the November 19, 2014 regularly scheduled meeting. Mr. Brennen Keene, representing the applicant, accepted the deferral. He noted the applicant is very appreciative of staff's report regarding multi-family housing. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. In response to Mr. Keene's comments, Ms. Jaeckle stated staff was directed to publish a report relative to the long- standing value of multi-family housing. She further stated the deferral will allow more time to align criteria set forth in the report with the case. Ms. Jaeckle then made a motion, seconded by Mr. Holland, for the Board to defer Case 12SN0227 until November 19, 2014. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14SN0591 In Clover Hill Magisterial District, Tommie W. Snead and James Edward Snead request conditional use to permit a family day-care home and amendment of zoning district map in a Residential (R-9) District on .4 acre known as 4100 Fort Sumter Court. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre). Tax ID 738-680-7213. Mr. Turner presented a summary of Case 14SN0591 and stated both the Planning Commission and staff recommended approval, subject to the proffered conditions. Mr. and Mrs. Snead accepted the recommendation. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Warren, seconded by Mr. Holland, the Board approved Case 14SN0591, subject to the following conditions: 1. Non-Transferable Ownership: This conditional use approval shall be granted to and for James E. and Tommie 14-703 10/22/14 W. Snead, exclusively, and shall not be transferable nor run with the land. (P) 2. Expansion of Use: There shall be no exterior additions or alterations to the existing structure to accommodate this use. (P) 3. Signage: There shall be no signs permitted to identify this use. (P) 4. Number of Children: This conditional use approval shall be limited to providing care, protection and guidance to a maximum of twelve (12) children, other than the applicant's own children, at any one time. (P) 5. Hours of Operation: Hours and days of operation shall be 1 imi ted to Monday through Friday f rom 6 a . m . to 6 p . m . There shall be no Saturday or Sunday operation of this use. (P) 6. Time Limitation: This conditional use approval shall be granted for a period not to exceed ten (10) years from the date of approval. (P) 7. Fenced Outdoor Play Areas: Any outdoor play area and/or recreational equipment utilized by the family day-care home shall be located in the side or rear yard of the property. Outdoor play and/or recreational equipment areas shall have perimeter fencing of at least four feet in height, installed around the equipment or play area. Equipment for outdoor play areas shall be located no closer than fifteen (15) feet to the side or rear property lines. (P) 8. Employees: No employees shall be permitted to work on the premises other than family member employees that live on the premises. (P) Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 155N0509 In Clover Hill Magisterial District, Clover Hill High School & Math & Science High School at Clover Hill High School request conditional use planned development to permit a second freestanding sign with an electronic message center and amendment of zoning district map in an Agricultural (A) District on .l acre of a 64.2 acre tract located in the southeast corner of Kelly Green Drive and Genito Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Regional Mixed use. Tax ID 732-687-3969. Mr. Turner presented a summary of Case 15SN0509 and stated both the Planning Commission and staff recommended approval, subject to the condition and acceptance of the proffered condition. Ms. Chris Badura, representing the applicant, accepted the recommendation. Mr. Holland called for public comment. 14-704 J J J 10/22/14 There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Warren, seconded by Mr. Holland, the Board approved Case 15SN0509, subject to the following condition: With the approval of this request a identification sign shall be permitted to High School. Such sign shall comply with requirements for freestanding signs ider public uses. (P) And, further, the Board accepted the condition: second freestanding identify Clover Hill the Zoning Ordinance itifying public/semi- following proffered In addition to ordinance requirements, any computer- controlled, variable message, electronic sign shall conform to the following standards: a. Copy shall be limited to a maximum of three (3) lines and shall not move but may fade; b. The message or display shall be programmed to change no more than once every thirty (30) seconds; c. Sequential messaging shall be prohibited; d. Flashing and traveling messages shall be prohibited; e. Bijou lighting and animation effects shall be prohibited; f. The electronic message center shall be incorporated into an architecturally designed sign structure that is compatible and complimentary to the building it serves; and g. Brightness shall be limited so as not to exceed 0.3 foot candles above ambient light as measured using a foot candle meter at a distance of seventy-seven (77) feet. The sign shall have a photocell that automatically adjusts the brightness according to the ambient light conditions. (P) Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. i~cunsin In Bermuda Magisterial District, Steven Ashley Daniel and Jayna Dawn Daniel request rezoning from Community Business (C-3) to Residential (R-12) and amendment of zoning district map on 2.2 acres known as 8801 Dorsey Road. Residential use of up to 3.63 units per acre is permitted in the Residential (R-12) District. The Comprehensive Plan suggests the property is appropriate for Residential use (2.51-4 units/acre). Tax ID 789-671-7993. Mr. Turner presented a summary of Case 15SN0510 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered condition. 14-705 10/22/14 Mr. and Mrs. Daniel accepted the recommendation. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. Ms. Jaeckle stated this case was very peculiar due to odd zoning and expressed her sincere apologies to the applicant relative to the zoning process. Ms. Jaeckle then made a motion, seconded by Mr. Holland, for the Board to approve Case 15SN0510 and accept the following proffered condition: The property shall not be further subdivided. (P) Ayes: Holland, Elswick, Jaeckle, warren and Gecker. Nays: None. 155N0514 In Midlothian Magisterial District, Allen M. Twedt requests conditional use to permit an electronic message center sign and amendment of zoning district map in a Light Industrial (I-1) District on .8 acre known as 14431 Sommerville Court. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Corporate Office use. Tax ID 721-709-8682- 00001. Mr. Turner presented a summary of Case 15SN0514 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered condition. Mr. Allen Twedt accepted the recommendation. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Gecker, seconded by Mr. Holland, the Board approved Case 15SN0514 and accepted the following proffered condition: In addition to Ordinance requirements, any computer- controlled, variable message, electronic sign shall conform to the following standards: a. Copy shall be limited to a maximum of three (3) lines and shall not move but may fade; b. The message or display shall be programmed to change no more than once every thirty (30) seconds; c. Sequential messaging shall be prohibited; d. Flashing and traveling messages shall be prohibited; e. Bijou lighting and animation effects shall be prohibited; f. The electronic message center shall be incorporated into an architecturally designed sign structure that is compatible and complimentary to the building it serves; and g. Brightness shall be limited so as not to exceed 0.3 foot candles above ambient light as measured using a foot candle meter at a distance of forty five (45) feet. (P) Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14-706 J J J 10/22/14 15SN0548 In Dale Magisterial District, MK Property Holdings, LLC and Pre Con Inc. request amendment of zoning (Case 84SN0193) relative to signage and amendment of zoning district map in a Neighborhood Business (C-2) District on 4.5 acres located on the north line of Court Yard Road, east of Iron Bridge Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Neighborhood Business use. Tax IDs 772-658- $744 and 773-658-2545, 4348 and 5548. Mr. Turner presented a summary of Case 155N0548 and stated both the Planning Commission and staff recommended approval and acceptance of the one proffered condition. Mr. Chris Osenbird, representing the applicant, accepted the recommendation. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Warren, the Board approved Case 15SN0548 and accepted the following proffered condition: The Applicants hereby amend Condition 4 of Case 84SN0193 to read as follows: 1. Signage shall be regulated by the Zoning Ordinance. (P) (Staff Note: Except as amended herein, all previous conditions of zoning approved in Case 84SN0193 shall remain in full force and effect.) Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. ~4~Nns~s In Bermuda Magisterial District, Emerson-Roper Companies LLC requests rezoning from Agricultural (A) to Community Business (C-3) and amendment of zoning district map on 1.5 acres lying 210 feet off the north line of East Hundred Road, 645 feet east of Rivers Bend Boulevard. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Neighborhood Business use. Tax IDs 816-652-Parts of 0562, 1560 and 2559. Mr. Ryan Ramsey presented a summary of Case 14SN0565 and stated the Planning Commission recommended approval. He further stated staff recommended denial because the proposed land use does not conform to the Comprehensive Plan, which suggests the property is appropriate for Suburban Residential II uses; and the proposed land use is not representative of, nor compatible with, existing area residential development. He stated the proposed zoning and land uses would be more intense than uses currently permitted and does not conform to the Plan. He further stated additionally, the request does not provide an opportunity to bring adjacent zoning closer into compliance with the recommendations of the Plan; therefore, the proposed zoning and land uses are not representative of, or compatible with, existing and anticipated area development. 14-707 10/22/14 Ms. Carrie Coyner, representing the applicant, rezoning from Agricultural (A) to Community Business (C-3) is being requested. She further stated there are other commercially- zoned (C-3 and C-5) properties along the specific section of the East Hundred Road corridor. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. Ms. Jaeckle noted the applicant has revised proffers relative to uses and a buffer along the rear property line to address citizen concerns. She stated the area should not be referred to as Neighborhood Business. Ms. Jaeckle then made a motion, seconded by Mr. Warren, for the Board to approve Case 15SN0565 and accept the following proffered conditions: The Applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the property known as Chesterfield County Tax Identification Number 816-652-0562, 816-652-1560, and 816-652-2559 ("the Property") under consideration will be developed according to .the following amended proffers if, and only if, the request submitted herewith is granted with only those conditions agreed to by the Applicant. In the event this request is denied or approved with conditions not agreed to by the owner and Applicant, the proffer shall immediately be null and void and of no further force or effect. 1. Uses. Uses permitted on the property shall be limited to the following: a. Any permitted use in the C-2 District. b. Carpenter and cabinetmakers' offices and display rooms. c. Cocktail lounges and nightclubs. d. Contractors' offices and display rooms. e. Electrical, plumbing or heating supply sales, service and related display rooms. f. Feed, seed and ice sales. g. Greenhouses or nurseries. h. Home centers. i. Indoor flea markets. j. Liquor stores. k. Recreational establishments, commercial- indoor. 1. Repair services, excluding motor vehicle repair. m. Restaurants, to include carry-out and fast food. n. Schools-commercial, trade, vocational, and training. o. Secondhand and consignment stores, excluding motor vehicle consignment lots. p. Veterinary hospitals and/or commercial kennels. q. Outside storage, as accessory to a permitted use, including, but not limited to: retail building materials; construction equipment/materials; outside runs for commercial kennels or veterinary hospitals; feed/seed items; garden centers, J J 14-708 10/22/14 greenhouses, hot houses; miscellaneous materials for retail/wholesale sales; provided that: i. Such uses are screened from view of any adjacent properties on which such uses are not permitted or do not exist, and from areas currently zoned A and designated on the comprehensive plan for R, A, O, or I-1 uses and external public road rights-of-way. ii. No more than ten percent of the gross floor area of the principal use may be used for outdoor storage. r. Continuous Outside display of merchandise for sale, as accessory to a permitted use. provided that: i. Merchandise shall be located under a covered pedestrian way that does not exceed 16 feet in width; ii. No more than five percent of the gross floor area of the principal use shall be used for outside display purposes; and iii. Merchandise is displayed so that it does not obstruct pedestrian access. s. Prepared food and fruit and vegetable vendors, provided that: i. Only prepared food fruits and vegetables shall be sold; ii. They shall be permitted only on a lot or parcel occupied by a permanent use; iii. They shall be located where improved permanent parking facilities are available for their use, provided that the required minimum and most convenient parking spaces for the existing permanent use shall be used; iv. Any temporary structure, vehicle, sign or other material associated with or resulting from the use shall be removed from the lot or parcel no later than 24 hours following the end of the temporary sale cessation of the use; and v. All vendor areas shall be located a minimum of 1,000 feet from any property in an R, R-TH or R-MF District or any property currently zoned Agricultural and designated for residential use on the comprehensive plan unless the sales area is separate from the property by a permanent building, provided that, all such areas shall be located in accordance with the district's minimum yard setbacks. (P) 2. Post Development Runoff. The post development runoff rate for the 2, 10, and 100 year storms shall not exceed the corresponding pre-development runoff rate. (EE) 3. Service of Solid Waste Storage Area. The solid waste storage area permitted on the property shall not be serviced between the hours of 8:00 p.m. and 7:00 a.m. Such area shall be prominently posted with a sign not to exceed six (6) square feet designating the hours in which the solid waste storage area may be serviced. (P) 4. Buffer. A fifty (50) foot buffer shall be provided along the property line adjacent to Tax IDs 816-653- 1510, 2507 and 3605. Such buffer shall comply with ordinance requirements and shall be maintained until such time that these three. adjacent parcels are no longer zoned A, R, R-TH, or R-MF Districts. (P) Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14-709 10/22/14 14SN0581 In Bermuda Magisterial District, Brock McAllister requests conditional use to permit a business (contractor's storage yard) incidental to a dwelling and amendment of zoning district map in a Residential (R-7) District on 6.1 acres known as 13701 Vance Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre). Tax ID 808-648-1486. Mr. Ryan Ramsey presented a summary of Case 14SN0581 and stated the Planning Commission recommended approval, subject to the condition and acceptance of the proffered conditions. He further stated staff recommended denial because the proposed land use does not conform to the Comprehensive Plan, which suggests the property is appropriate for Suburban Residential II uses. He stated the proposed land use is not representative of, nor compatible with, existing area residential development. Mr. Brock McAllister stated his neighbors are very supportive and the use is located on a large parcel that is screened from the road. Mr. Holland called for public comment. Mr. Larry Bateman, an adjacent neighbor, urged the Board to approve the request. He stated he cannot see the applicant's storage equipment and the small business is not an annoyance to the neighborhood. Mr. Freddy Boisseau, Bermuda District resident, also urged the Board to approve the request. He stated the applicant is not creating a trespass or nuisance on his neighbors. There being no one else to speak to the issue, the public hearing was closed. Ms. Jaeckle noted the uniqueness of the property. She stated when she visited the location, the use was screened from the road. Ms. Jaeckle then made a motion, seconded by Mr. Warren, for the Board to approve Case 14SN0581, subject to the following condition: There will be no further drainage improvements, unless a plan, in full conformance with Virginia Stormwater Management Regulations, is submitted by a professional engineer and approved by the Environmental Engineering Department. (EE) And, further, the Board accepted the following proffered conditions: 1. Non-Transferable Ownership: This Conditional Use approval shall be granted exclusively to Brock McAllister, and shall not be transferable with the land. (P) 2. Use: This Conditional Use approval shall be for the operation of a contractor's storage yard, incidental to a dwelling. (P) J J J 14-710 10/22/14 3. Time Limitation: This Conditional Use approval shall be granted for a period not to exceed ten (10) years from the date of approval. (P) 4. Equipment Storage: The contractor's storage yard shall be limited to equipment storage only. Equipment storage shall be limited to: a . One (1) Backhoe b. One (1) Excavator c. One (1) Bulldozer d . One (1) Bobcat e. One (1) Dump truck f. Three (3) trailers g. One (1) Mini excavator. (P) 5. Expansion of Use: No new building or parking area construction shall be permitted to accommodate this use. The use shall be confined to the gravel parking area and accessory garage designated on Exhibit A, dated June 9, 2014. (P) 6. Buffer: A twenty (20) and fifty (50) foot buffer shall be maintained along a portion of the eastern and southern properties lines, as shown on Exhibit A. These buffers shall comply with the requirements of the Ordinance for fifty (50) foot buffers (P) 7. Employees and Clients: One (1) employee shall be permitted to work on the premises other than family member employees that live on the premises. No clients shall be permitted on the property (P) 8. Signage: There shall be no signs identifying this use. (P) Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 155N0515 In Bermuda Magisterial District, Allen M. Twedt requests conditional use to permit two (2) electronic message center signs and amendment of zoning district map in a General Business (C-5) District on 15 acres located in the southeast corner of West Hundred Road and Jefferson Davis Highway. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Regional Mixed use. Tax ID 799-654-3322. Mr. Robert Clay presented a summary of Case 15SN0515 and stated the Planning Commission recommended approval subject to the condition and acceptance of the proffered condition. He further stated staff recommends approval of the proposed sign to be located along Jefferson Davis Highway, because the proposed electronic message center sign conforms to the adopted Electronic Message Center (EMC) Policy; however, staff recommended denial of the second request for a sign along West Hundred Road because as currently located, the proposed electronic message center sign does not conform to the adopted Electronic Message Center (EMC) Policy relative to separation between such signs and the requested exception to the Policy could set a precedent for similar requests. In 14-711 10/22/14 regards to Request I, he stated the proposed electronic message center sign to be located along Jefferson Davis Highway conforms to the adopted Electronic Message Center (EMC) Policy; therefore, approved of this sign is recommended. In regards to Request II, he stated the proposed message center sign to be located along West Hundred Road does not conform to the adopted Electronic Message Center (EMC) Policy relative to separation between such signs. He further stated in addition, the requested exception to the Policy could set a precedent for similar requests and given these considerations, denial of this sign is recommended. He noted however, should the Board wish to approve this sign, as recommended by the Planning Commission, imposition of the condition is recommended. Mr. Allen Twedt accepted the recommendation. Mr. Holland called for public comment. Mr. Freddy Boisseau urged the Board to approve the request. He expressed concerns relative to the Electronic Message Center Policv limitations. There being no one else to speak to the issue, the public hearing was closed. Ms. Jaeckle stated the Planning Department should have flexibility relative to spacing requirements. She further stated it does not make sense to move the sign 17 feet to conform to the policy. Ms. Jaeckle then made a motion, seconded by Mr. Holland, for the Board to approve Case 15SN0515, subject to the following condition: The identification sign with a computer-controlled, variable message, electronic sign (EMC) located along West Hundred Road shall maintain a minimum spacing of 983 feet from the EMC located on property identified as Tax ID 799-654-9625. (P) And, further, the Board accepted the following proffered condition: In addition to Ordinance requirements, any computer- controlled, variable message, electronic sign shall conform to the following standards: a. Copy shall be limited to a maximum of three (3) lines and shall not move but may fade; b. The message or display shall be programmed to change no more than once every thirty (30) seconds; c. Sequential messaging shall be prohibited; d. Flashing and traveling messages shall be prohibited; e. Bijou lighting and animation effects shall be prohibited; f. The electronic message center shall be incorporated into an architecturally designed sign structure that is compatible and complimentary to the building it serves; and g. Brightness shall be limited so as not to exceed 0.3 foot candles above ambient light as measured using a foot candle meter at a distance of forty five (45) feet. (P) Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 14-712 J J J 10/22/14 18. PUBLIC HEARINGS 18.A. TO CONSIDER THE FY2016 TRANSPORTATION ALTERNATIVES PROGRAM PROJECTS Mr. Smith stated this date and time has been advertised for a public hearing for the Board to consider the FY2016 Transportation Alternatives Program Projects. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Warren, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, it is necessary that the local governing body request, by resolution, approval of a proposed transportation alternatives project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the Commonwealth Transportation Board provide funding for the Harrowgate Road (Curtis Street to Hyde Park Drive) Sidewalk project and the Harrowgate Road (Harrow Drive to North Street and Cougar Trail to Dogwood Avenue) and Cougar Trail Pedestrian Improvements project. AND, BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $500,000 for construction of the Harrowgate Road (Curtis Street to Hyde Park Drive) Sidewalk project, and 20 percent of the total estimated cost of $600,000 for construction of the Harrowgate Road (Harrow Drive to North Street and Cougar Trail to Dogwood Avenue) and Cougar Trail Pedestrian Improvements project . Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 18.B. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE ACQUISITION OF RIGHT OF WAY AND EASEMENTS FOR THE NEWBYS BRIDGE ROAD (CELESTIAL LANE TO HAGOOD LANE) RECONSTRUCTION PROJECT Mr. Smith stated this date and time has been advertised for a public hearing for the Board to consider the exercise of eminent domain for the acquisition of right of way and easements for the Newbys Bridge Road (Celestial Lane to Hagood Lane) Reconstruction Project. He noted the county has settled with the property owner; however it was determined the process was the cleanest way to obtain the title to the property. He stated the project has been advertised, with plans to move forward with construction and notice to proceed in the near future. Mr. Holland called for public comment. Mr. Ronnie Wayne Griffith, Jr., property owner, inquired about the executed deed and agreements. 14-713 10/22/14 In response to Mr. Griffith's question, Mr. Mincks stated there is a title issue, otherwise there would be agreement. He noted the condemnation process will allow for resolution. Mr. Smith stated the issue of compensation has been settled, it really comes down to filing of paperwork. There being no one else to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Warren, the Board approved the authorization of the exercise of eminent domain for the acquisition of right of way and easements from Mr. Wayne Griffith, 5800 Newsbys Bridge Road, GPIN 7566789657 for the Newbys Bridge Road (Celestial Lane to Hagood Lane) Reconstruction Project, including the filing of certificates of deposit, so that construction may begin prior to the commencement of eminent domain proceedings. Ayes: Holland, Elswick, Jaeckle, Warren and Gecker. Nays: None. 19. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining requests for manufactured home permits or rezoning at this time. 20. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Freddy Boisseau expressed concerns relative to Chesterfield County Public Schools' funding for the old Clover Hill High School renovations. 21. ADJOURNMENT On motion of Mr. Warren, seconded by Mr. Holland, the Board adjourned at 8:00 p.m. until November 19, 2014 at 3:00 p.m. Ayes: Nays: Holland, Elswick, Jaeckle, Warren and Gecker. None. ~~ ZQ.~GL J mes ma' r ountministrator 14-714 J J J 10/22/14