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2015-01-14 Packet
CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 o„�- -- .s AGENDA 4Ii4Y Meeting Date: January 14, 2015 Item Number: I.A. Subject: Election of Chairman and Vice Chairman County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Board's first order of business is the election of Chairman and Vice Chairman for 2015. The County Administrator presides over the meeting until the election of Chairman. Nominations do not require a second. Preparer: Janice Blakley Attachments: El Yes Title: Clerk to the Board --E 000001 CHESTERFIELD COUNTY -moo BOARD OF SUPERVISORS Page 1 of 1 AGENDA l ` 17,.....749,..,..,' . �RCIN�' Meeting Date: January 14, 2015 Item Number: 1.113. Subiect: Adoption of Procedures of the Board of Supervisors for 2015 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the Procedures of the Board of Supervisors for 2015. Summary of Information: Each year at the organizational meeting in January the Board of Supervisors adopts procedures governing the conduct of meetings. Staff has no recommended changes to the procedures and recommends that the Board adopt its existing procedures for 2015. Preparer: Jeffrey L. Mincks Title: County Attorney 0423:93628.1(85234.5) Attachments: 0 Yes F-1No 000002 2015 PROCEDURES OF THE BOARD OF SUPERVISORS BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in accordance with Section 3.4 of the County Charter that the following rules of procedures shall govern the conduct of meetings and work sessions of the Board of Supervisors during the 2015 calendar year. Presiding Officer Section la. The board's parliamentary procedures shall conform with law and the historical practices of the Board of Supervisors. The county attorney shall act as parliamentarian to the board. To the extent necessary to address any ambiguities in procedure, the County Attorney may consider the most recent edition of Robert's Rules of Order, a Manual of General Parliamentary for guidance. Any questions involving the application of rules of procedure or the interpretation of Robert's Rules shall be decided by the county attorney. Section lb. The chairman or the vice chairman, or in their absence the most senior member of the board alphabetically, shall preside at all meetings of the board, and on the appearance of a quorum shall call the meeting to order, and the board shall then proceed with its business. Section 1 c. The presiding officer shall preserve order and decorum. He may speak, make motions and vote on all questions, and he shall decide questions of order and procedure. The chairman may set reasonable time limits for speakers and public hearings; provided that by majority vote the board may reject such time limits. Regular Meetings Section 2. Each year at its organizational meeting the board shall set the regular meeting times and dates for the following year provided, however, that the board shall meet at least once each month. Whenever the regularly scheduled meeting date shall fall on a legal holiday, the regular meeting of the board shall be held on the following day in accordance with § 15.2-1416 of the Code of Virginia, 1950, as amended. The chairman may cancel any meeting because of inclement weather and should reschedule any canceled meeting at the earliest possible date by sending written notice to each member of the board. G0014i 0423:85234.5 (Adopted 01/14/2015) Special Meetings Section 3. Special meetings of the board may be called by two members of the board or the chairman in accordance with §§ 15.2-1417 and 15.2-1418 of the Code of Virginia, 1950, as amended. Upon making such request, the clerk shall specify the matters to be considered and shall notify in writing all members of the board and the county attorney immediately. The meeting may be held only if waivers are signed by every member of the board and the county attorney, or if every member and the county attorney attend the special meeting. The order of business at a special meeting shall follow that of a regular meeting to the greatest extent possible. Voting Section 4. A quorum shall consist of at least three members of the board. A majority of a quorum shall be sufficient to carry any question except tax issues, incurring of debt and appropriations in excess of $500, all of which shall require a majority of the full board for adoption. No board member is required to vote on any question, but an abstention, although not a vote in favor of carrying a question, shall be counted as a vote for the purpose of determining a quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that all zoning cases must be disposed of by a motion approved by a majority of those voting. An abstention is considered a vote for all purposes and defeats a motion requiring a unanimous vote. The board shall not designate a tiebreaker pursuant to § 15.2-1421 of the Code of Virginia. Debate and Reconsideration of Vote Section 5a. Each board member may participate in discussion of any issue only after being recognized by the chairman. The chairman shall not recognize a motion to "call the question" until every member desiring to speak has had a chance to speak. At the conclusion of debate, the question shall be called, and no further debate shall be in order. Section 5b. Any vote by a board member is final once cast. Planning Commission decisions are final once made. No ordinance, resolution or motion previously voted upon by the board shall be brought forward for reconsideration during the same meeting of the board and shall be final unless changed by the board at a subsequent meeting in accordance with law. 0423:85234.5 (Adopted 01/14/2015) 2 Motions Section 6. When a motion is under debate, no additional motions may be made except a motion to withdraw, defer, substitute or to amend. If the maker of a motion and the member seconding the motion agree, a motion may be amended or withdrawn. Such motions shall take precedence in the order listed above. Only one substitute motion shall be in order for a principal motion. All motions to defer shall be to a date certain. Prior to voting on a motion to defer or remand, the board shall hear public comments on the issue of deferral or remand if the scheduled item requires a public hearing. Agenda Section 7a. The county administrator shall prepare an agenda for each regular or special meeting of the board on which shall appear the title of each matter on which action is to be taken at that meeting. The agenda for each regular meeting shall (a) be prepared at least five days prior to the meeting, (b) be promptly mailed or delivered to each member of the board or placed in the repository assigned to such board member, and (c) be distributed to appropriate officers and employees of the county government and members of the public and media requesting copies. Section 7b. Upon a majority vote of the Board of Supervisors, any item may be added when the agenda is voted on, and the chairman may allow any agenda item to be called out of sequence. Section 7c. Any matter not on the scheduled agenda may be heard after the agenda has been approved by the board only upon the unanimous vote of the board members present. Any such matter must be of an emergency nature, vital to the continued proper and lawful operation of the county. Section 7d. No matter on the scheduled agenda shall be considered after I I p.m. without the unanimous consent of the board. Any matter not heard shall be automatically continued to the next appropriate scheduled meeting of the board. Section 7e. Requests for tax exemptions shall only be considered in December of each year, and real estate tax exemptions shall be limited to $5,000 per year. CG00 0423:85234.5 (Adopted 01/14/2015) 3 Order of Business Section 8. The order of business at a regular meeting of the board shall be as follows beginning at 3 p.m. or an alternate specified meeting time: a. Call to order. b. Approval of minutes of the previous meeting. Reading of the minutes shall be automatically dispensed with. C. County administrator's comments. d. Board committee reports. e. Requests to postpone action, additions, deletions or changes in the order of presentation with respect to any matter on the agenda. f. Special resolutions of recognition. g. Work sessions. h. Deferred agenda items not requiring a public hearing. i. New county business not requiring a public hearing, including deferred and new appointments and claims against the board or county. j . Reports. k. Fifteen -minute citizen comment period on unscheduled matters involving the services, policies and affairs of the county government. 1. Dinner at 5 p.m. in. Nonsectarian invocations in accordance with the clerk's scheduling policy followed by the pledge of allegiance at 6:30 p.m. n. Special resolutions of recognition not heard at the afternoon session. o. Fifteen -minute citizen comment period on unscheduled matters involving the services, policies and affairs of the county government. p. Deferred public hearings. q. Zoning and mobile home public hearings placed on the consent agenda by the Planning Department. 0423:85234.5y'' (Adopted 01/14/2015) 4 r. Remaining public hearings or zoning public hearings based on appropriate meeting date. S. Fifteen -minute citizen comment period on unscheduled matters involving the services, policies and affairs of the county government. Adjournment. The board shall confine their decisions to the matters presented on the agenda. Consent Agenda and Public Hearings Section 9a. Any board member may remove an item from the consent agenda for comment by the board. Any person may publicly speak to an item on that meeting's "Consent Agenda" for up to three minutes, so long as the board votes to remove a consent item from the Consent Agenda for public comment. The board may accept written comments in lieu of oral statements. Section 9b. Any person may speak at a public hearing for up to three minutes. An applicant in a zoning case may give an opening presentation of the zoning case for up to 15 minutes, regardless of the number of speakers the applicant chooses to give the presentation, and may give a rebuttal after all citizens have spoken for up to five minutes, regardless of the number of speakers the applicant chooses to give the rebuttal. Public Comment Period Section 10. Each citizen comment period shall be limited to 15 minutes and each speaker may not exceed three minutes. Citizens may only speak once per meeting during the citizen comment periods. Comments must be germane to the services or policies of the county. No citizen shall speak on any matter of business that is a subject on the board's agenda for that day. Citizens may not yield time to other speakers. Any person desiring to speak shall sign up at the meeting prior to the afternoon or evening session. At the beginning of the citizen comment period, the clerk will read the names and comments will be given in the order of the sign-up sheet. Each citizen comment period will end after 15 minutes, regardless of the number of people who have signed up to speak. Persons speaking before the board will not be allowed to: a. Campaign for public office; b. Promote private business ventures; C. Use profanity or vulgar language; or 11G u3 0423:85234.5 (Adopted 01/14/2015) 5 d. Address pending litigation or matters to be addressed at that meeting. Minutes of Meeting Section 11 a. The clerk of the board shall prepare and maintain adequate minutes of the proceedings of the board in accordance with the requirements of the Code of Virginia, 1950, as amended. Each recorded vote shall indicate how each member of the board voted. Preparation of minutes will not include every aspect of the board's meetings relating specifically to discussion and debate, but will include all significant events relating to official action. Minutes shall be included as part of the agenda package for the subsequent meeting of the board. Section 11 b. The board may correct its minutes after approval of the minutes only upon a clear showing that a clerical or administrative mistake was made. Zoning Section 12a. No zoning case shall be considered by the Board of Supervisors if amendments, changes, withdrawals or proffers have been submitted by the applicant after the case has appeared in the newspaper pursuant to the required publication. All such cases shall be deferred to the next appropriate board meeting for consideration or remanded to the Planning Commission after proper readvertising. Section 12b. If a majority of the board is not re-elected, no appropriation for any capital project or operational program for a magisterial district or zoning case shall be considered by the Board of Supervisors after November 3, 2015 until the organizational meeting in January 2016 unless such delay for the zoning case would exceed 12 months. Section 12c. Without further action by the board, rezoning applications (including conditional uses, conditional use planned developments and conditional zoning) are automatically referred to the Planning Commission for its recommendation upon completion of a zoning application with the Planning Department. Appointments Section 13. Appointments to committees of the board and to authorities, boards and commissions shall be made only by resolution adopted by a majority of the full board at a meeting subsequent to the meeting when the name has been offered to the board for consideration. Prior to consideration of the nomination, the nominee shall be notified to determine his willingness to serve and to determine if he meets the minimum qualifications for such appointment. 0423:85234.5 0 0G a 1'3 (Adopted 01/14/2015) 6 Committees Section 14. The chairman or the board may create committees and shall appoint members to such committees in the same fashion in which the committee was created. Committees may hold hearings and perform such other duties as may be prescribed. A committee may be instructed concerning the form of any report it shall be requested to make, and a time may be fixed for submission of any report. The chairman may create, and appoint members to, a Budget and Audit Committee, a School Board Liaison Committee and a County Employee Benefits Committee and other committees as necessary. Amendment of Rules Section 15a. The rules of procedure of the governing body may be amended at any time during the year by a unanimous vote of the full board. Section 15b. The Board of Supervisors may suspend the application of any section of these rules by a unanimous affirmative vote of all board members present at any time during the agenda. Section 15c. A deputy sheriff shall serve as sergeant at arms. Ol 0 011 31-17" 0' 0423:85234.5 (Adopted 01/14/2015) 7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 14, 2015 Item Number: I.C. Subiect: Setting of Regular Meeting Dates for 2015 County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Board should establish its schedule for regular meeting dates and times for 2015. Staff recommends approval of the attached schedule. Preparer: Janice Blakley Attachments: 0 Yes Title: Clerk to the Board F-1 No BOARD OF SUPERVISORS REGULAR MEETING DATES FOR 2015 Wednesday, January 14, 2015 at 3:00 p.m. Wednesday, January 28, 2015 at 3:00 p.m. Wednesday, February 11, 2015 at 3:00 p.m. Monday, March 9, 2015 at 6:00 p.m. Wednesday, March 11, 2015 at 3:00 p.m. Wednesday, March 25, 2015 at 3:00 p.m. Wednesday, April 8, 2015 at 3:00 p.m. Wednesday, April 22, 2015 at 3:00 p.m. Wednesday, May 27, 2015 at 3:00 p.m. Wednesday, June 24, 2015 at 3:00 p.m. Wednesday, July 22, 2015 at 3:00 p.m. Wednesday, August 26, 2015 at 3:00 p.m. Wednesday, September 16, 2015 at 3:00 p.m. Wednesday, October 28, 2015 at 3:00 p.m. Wednesday, November 18, 2015 at 3:00 p.m. Wednesday, December 16, 2015 at 3:00 p.m. Special Meeting Dates for 2015 Special Budget Work Session — Monday, March 9, 2015 at 6:00 p.m. Budget Public Hearing — March 25, 2015 at 6:30 p.m. NOTE: Meetings are held in the Chesterfield County Public Meeting Room, 10001 Iron Bridge Road. Sessions typically begin at 3 p.m., break at 5 p.m. for dinner, and then resume at 6:30 p.m. 0-f"2 BOARD • i. __ M, _ Page 1 of 1 Meeting Date: January 14, 2015 Item Number: 1.D. Subiect: Nomination/Appointments to Various Boards and Commissions County Administrator's Comments: County Administrator: 0) 61/ Board Action Requested: Summary of Information: Each year at the organizational meeting, the Board makes appointments to various Boards and Commissions. In addition, there are also appointments to committees appointed by the Chairman. See attached list. Preparer: Janice Blakley Title: Clerk to the Board Attachments: Yes F-1 No BOARD APPOINTMENTS C U R R E N T M E M B E R S RICHMOND REGION TOURISM BOARD Appointments are for terms that expired 12/31/14 Terms would be three years beginning January 1, 2015 and expiring December 31, 2017. Mr. James Holland Mr. Louis Lassiter (Alternate) TRI -CITIES AREA METROPOLITAN PLANNING ORGANIZATION (CRATER MPO) Appointments are for terms that expired 12/31/14 Terms would be one year beginning January 1, 2015 and expiring December 31, 2015. Ms. Dorothy Jaeckle Ms. Barbara Smith (Alternate) VIRGINIA'S GATEWAY REGION BOARD Appointments are for terms that expired 12/31/14 Term would be for 14 months beginning January 1, 2015 and expiring February 28, 2016 (Term expiration consistent with new term limits approved by Virginia's Gateway Region Board. Future appointments will have one-year terms beginning March 1 through February 28.) Ms. Dorothy Jaeckle Mr. Jim Daniels CHAIRMAN'S APPOINTMENTS CURRENT MEMBERS BOARD COMMITTEES: BUDGET AND AUDIT COMMITTEE Unspecified Term Mr. Daniel Gecker Mr. James Holland COUNTY EMPLOYEE BENEFITS COMMITTEE Unspecified Term Mr. Daniel Gecker Ms. Dorothy Jaeckle JOINT COUNTY/SCHOOL BOARD LIAISON COMMITTEE Unspecified Term Mr. Stephen Elswick Ms. Dorothy Jaeckle ADDITIONAL BOARD APPOINTMENTS WITH UNSPECIFIED TERMS THE FOLLOWING APPOINTMENTS SERVE AT THE PLEASURE OF THE BOARD. STAFF WILL PROVIDE THIS INFORMATION ANNUALLY FOR THE BOARD'S REVIEW. CAPITAL REGION TAXICAB ADVISORY BOARD Mr. James Holland CAPITAL REGION WORKFORCE PARTNERSHIP Mr. James Holland Ms. Sarah Snead (Alternate) COALITION OF HIGH GROWTH COMMUNITIES Mr. Art Warren METROPOLITAN RICHMOND AIR QUALITY COMMITTEE Mr. Stephen Elswick WORKFORCE DEVELOPMENT OVERSIGHT BOARD Mr. Daniel Gecker ^, , BOARD OF SUPERVISORS Page 1 of 1 AGENDA r T l --1749 Meeting Date: January 14, 2015 Item Number: 3.A. Subiect: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis G. Lassiter Attachments: 0 Yes Title: Assistant County Administrator D No 4 11 U1 County Administrator's Top 40's List Critical Projects/Activities 1. ARWA Water Capacity Project 2. Eastern Midlothian Re -development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 3. Irrigation Policies/Demand Management for Water Use 4. Magnolia Green CDA 5. River City Sportsplex 6. Utilities Policies and Managed Growth Ongoing Projects/Activities 1. 2015 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program - Referendum Projects Implementation 5. Capital Regional Collaborative Focus Group(s) 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Chesterfield Arts Center 9. Citizen Budget Advisory Committee 10. Citizen Satisfaction Survey 2014 11. Countywide Comprehensive Plan Implementation 12. Enterprise Risk Management 13. Financial/Budget Issues 14. Five Story/Three Story Building Renovations 15. High Speed Rail/Ettrick Train Station 16. Jefferson Davis Streetscape Project - Phase II 17. Joint Meetings of Board of Supervisors/School Board 18. Revitalization Work/Schools 2013 Referendum Projects 19. RRPDC - Large Jurisdiction Committee 20. Secondary Road Maintenance Funding 21. Smith/Wagner Building 22. Sports Tourism Plan Implementation 23. Storm Water Management III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 8/2008 3. Bow Hunting Restrictions - 2/24/2010 1 Updated 1-8-2015 County Administrator's Top 40's List 4. Business Climate Survey - 712008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 912010 7. CBLAB Discussions -1212009 8. Census 2010/Redistricting - 612011 9. Checkbook On -Line -1112014 10. Chesterfield Avenue Enhancements Phase 1 - 5/2011 11. Citizen GIS - 512010 12. Citizen Satisfaction Survey - 20081201012012 13. Community Risk Analysis/Emergency Service Coverage -112014 14. Comprehensive Plan Adoption -1012012 15. Coliseum Project - 212014 16. COPS Grants 17. Crystal Lakes Townhomes - 612014 18. DCR Erosion & Sediment Control Program - 3111111 19. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 20. Efficiency Studies - Fire Department and Fleet Management - 612008 21. Efficiency Study - Quality/Chesterfield University Consolidation - 712009 22. Electronic Message Centers - 912011 23. Electronic Signs -112010 24. Board's Emergency Notification Process 25. Employee Health Benefits - Contract Rebid - 812011 26. Federal Stimulus Package - 412013 - Energy Block Grant - Economic Development - Police Department 27. Financial/Budget Issues - Adoption of 2014 Budget - 412014 - Adoption of County CIP - 412014 - Adoption of School CIP - 412014 - Bond Issue/Refinancing - AAA Ratings Retained 28. 457 Deferred Comp Plan (Approved) 29. GRTC Service - Funded for FY14 30. Hydrilla Issue 31. Hosting of Hopewell Website 32. Impact Fees for Roads - 912008 33. In Focus Implementation - Phase I - 812008 34. In -Focus Implementation - Phase II (Payroll/HR) -1212009 35. Insurance Service Upgrade (ISO) for Fire Department - 912009 36. Jefferson Davis Streetscape Project - Phase I - 512010 37. Leadership Exchange Visits with City of Richmond 38. 2011 Legislative Program - adopted 1113012011 39. Low Impact Development Standards 40. Mass Grading Ordinance (canceled) 2 Updated 1-8-2015 County Administrator's Top 40's List 41. Meadowdale Library -11/2008 42. Meadowville Interchange -Ribbon Cutting 12/15/2011 43. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 44. Minor League Baseball (new team) - 2/2010 45. Multi -Cultural Commission (Quarterly Reports due to Board) -11/2008 46. Planning Fee Structure (General Increases) - 6/2009 47. Planning Fee Structure (Reductions for In -Home Businesses) -1/2009 48. Planning Fees (Holiday for Commercial Projects) - 8/2009 49. Police Chase Policy (Regional) - 5/2010 50. Postal Zip Codes - Changes approved 4/2011, USPS date of implementation 6/2011 51. Potential Legislation - Impact Fees/Cash Proffers -1/2009 52. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 2/2009 53. Property Maintenance - Rental Inspection Program 54. Public Safety Pay Plans Implemented (Phase 1) - 9/2008 55. Recycling Committee Recommendations 56. Redistricting 2011 Calendar/Process Report 57. Regional Workforce Investment Initiative 58. Results of Operations -11/19/2010 and 11/2011 59. RMA - Legislation - 2014 - 3/2014 60. Sign Ordinance 61. Southwest Corridor Water Line - Phase I - 7/2008 62. Sports Tourism Plan -1/2010 63. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 64. Streetlight Policy -12/1/10 65. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 66. Ukrops Kicker Complex - soccer fields - Opened 8/2009 67. Upper Swift Creek Plan (Adopted) - 6/2008 68. Upper Swift Creek Water Quality Ordinances 69. VDOT Subdivision Street Acceptance Requirements - 7/2009 70. VRS Benefits for New Employees - 7/2010 71. Walk Through Building Permit Process -10/2009 72. Water Issues/Restrictions 73. Website Redesign - 6/2009 74. Wind Energy Systems - 3/10/2010 75. Wireless Internet Access in County Facilities - 9/2008 76. Watkins Centre 77. Woolridge Road Reservoir Crossing Project -.512010 78. Ukrops Kicker Comples/GRAP Swimming Pool - Stratton Property - Pool opening March, 2012 000020 Updated 1-8-2015 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2015 Item Number: Subject: Resolution Recognizing Mr. Roy E. Covington, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. Roy E. Covington for 30 years of service to the Chesterfield County Utilities Department. Preparer: William D. Dupler Attachments: Yes El No Title: Deputy County Administrator RECOGNIZING MR. ROY E. COVINGTON UPON HIS RETIREMENT WHEREAS, Mr. Roy E. Covington retired from the Chesterfield County Department of Utilities on January 1, 2015; and WHEREAS, Mr. Covington earned his Bachelor of Science degree in Civil Engineering from Virginia Polytechnic Institute in 1976 and earned his Professional Engineer's license in 1983; and WHEREAS, Mr. Covington gained experience in his early career in positions with the State Water Control Board and a private consulting engineering firm and was hired as a Principal Utility Engineer with the Utilities Department in 1984; and WHEREAS, Mr. Covington was promoted to Utilities Operations Manager in 1987, Assistant Director of Utilities in 1993, and Director of Utilities in 2005; and WHEREAS, with Mr. Covington's engineering experience and technical expertise, he has personally designed numerous utility projects and throughout his career has continually improved design standards for both water and wastewater utility facilities; and WHEREAS, Mr. Covington served as the department's Emergency Operations Center representative during local emergency situations, most notably Hurricane Isabel and Tropical Storm Gaston, and developed the department's first Emergency Response Plan; and WHEREAS, Mr. Covington served on the American Water Works Association (AWWA) Virginia Section in numerous key leadership positions, including Board member and Chairman of the Board in 2002; and WHEREAS, Mr. Covington was awarded the AWWA George Warren Fuller Award in 2004 for his engineering skills and leadership in the drinking water field; and WHEREAS, Mr. Covington was awarded the AWWA Distinguished Service Award in 2010 for his distinguished and untiring service to the association; and WHEREAS, Mr. Covington has served as an Alternate Board Member on both the Appomattox River Water Authority and the South Central Wastewater Authority Boards of Directors since 2005; and WHEREAS, Mr. Covington directed the design and construction of the Southwest Corridor Water Transmission Project and the Wastewater Treatment Improvements for Biological Nutrient Reduction, two of the largest water and wastewater projects in the department's history; and WHEREAS, Mr. Covington developed the department's comprehensive Performance Plan that has evolved into an effective tool for the strategic management of the department; and WHEREAS, through Mr. Covington's leadership, the Utilities Department has maintained its prestigious triple -.AAA bond rating during bond issuances in 2007 and 2009, and significantly, throughout the economic recession of recent history; and WHEREAS, Mr. Covington led the department's response plan in 2010 on the evasive aquatic weed, hydrilla, for the protection of the Swift Creek Reservoir; and WHEREAS, through Mr. Covington's leadership and the quality of its staff, the Utilities Department enjoys a reputation as a recognized state and national leader in the drinking water and wastewater treatment industries, attested to by the numerous awards it has received, including the Association of Metropolitan Water Agencies Platinum Award for Utility Excellence in 2008, the American Waterworks Association Public Communications Achievement and Community Relations Award in 2012, the Environmental Protection Agency's 15 -year Director's Award for the Partnership for Safe Drinking Water in 2013, and the National Association of Clean Water Agency's Excellence in Management Platinum Recognition in 2014; and WHEREAS, although Mr. Covington has distinguished himself during his long career in the utilities industry through his significant accomplishments and countless contributions to the citizens of Chesterfield County, he will be most remembered by all for his caring relationships with his employees, his sincere concern for their professional and personal well-being and for his treating all employees, regardless of their position or station in life, with dignity and respect; and WHEREAS, Mr. Covington will be profoundly missed by this Board, the County Administration, and the Community Development Division and especially his Utilities Department staff, for his many years of exemplary leadership and outstanding professional service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of January 2015, publicly recognizes the outstanding contributions of Mr. Roy E. Covington, and expresses appreciation on behalf of all residents for his dedicated and faithful service for 30 years to the county, congratulates him upon his retirement, and wishes him the best for a long and happy retirement. AND, BE IT FURTHER RESOLVED presented to Mr. Covington, and recorded among the papers of this County, Virginia. that a copy of the that this resolution Board of Supervisors resolution be be permanently of Chesterfield CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA �RCIK4A Page 1 of 1 Meeting Date: January 14, 2015 Item Number: 8.A. Subiect: Deferred Item - Case 15SN0534 - Kim M. Johnson and Mark A. Johnson County Administrator's Comments: County Administrator: Consideration of Case 15SN0534. Summary of Information: At the November 19, 2014 Board of Supervisors meeting, the public hearing for Case 15SN0534 was closed and consideration of the request for conditional use to permit a residential stock farm (keeping a pig) in a Residential (R-7) District was deferred until the January 14, 2015 Board of Supervisors meeting. At the November 19 public hearing, Mr. Warren expressed the need for additional time to meet with the applicants, review neighboring jurisdictions regulations for the keeping of pigs in residential areas, and evaluate the definition of a farm animal. Preparer Kirkland A. Turner Attachments: 0 Yes F-1No Title: Director of Planni # 0,005324 O I I i.. 4 ., p � ,... u 4 - v. t ��L 'f n. tf• i • J S- a T i y 1 - : 3 � •t _ - Y t �'IY Y'' _ f � _ 1 k." `�' C � ¢ cr .s `Y ♦r. tr .� �. is ti��• _ . z - •_ i - •�` ._ T 1 .. `!1 1. .-t:. � . - a, -, r �y a..�,>��% < 4�� .�.,� <!a w'4 ,#a.,�,am, , ..>,,, �, ,., .t ®.,. ©�«.za6© ,°w �.,_� w « x, •y � ° ., �z . ! `s i- w �! ,.lw « a ¥,,. w r ._ :, «<2:2,t :.:®,.«,_� _�, �, w a , : •©,a ,�! �� ,,r;2 � °x »s,» , , ©• �� >% . :, + , � , . ;a.,, i�ƒ J ©� � # J�l �, u��_ :-; 041-M- .. 11 15SN0534-2015JAN14-BOS-RPT The public hearing was closed. Board Discussion Mr. Warren noted that: • Due to unforeseen circumstances, he had not had the ability to visit with applicants prior to the public hearing • Suggested a deferral of this case to the first Board of Supervisors meeting in January 2015 to allow sufficient time to: o Meet with the applicant; o Review neighboring jurisdictions' regulations related to the keeping of pigs in residential areas; o Evaluate the definition of a "farm animal" Recommendation — DEFERRAL Motion: Warren; Seconded: Gecker AYES: Holland, Elswick, Gecker, Jaeckle and Warren. The Board of Supervisors on Wednesday, January 14, 2015 beginning at 3:00 p.m., will take under consideration this request. 11 15SN0534-2015JAN14-BOS-RPT All b 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2015 Item Number: 9.A. Subiect: Discussion on a Chesterfield Capital Construction Goals and Accountability Committee Board Action Requested: Mr. Gecker has requested the Board of Supervisors discuss a Capital Construction Goals and Accountability Committee. County Administrator's Comments: County Administrator: Summary of Informa ' n: The proposal for discussion is attached to the item. The proposal recognizes and responds to goals stated in the County's comprehensive plan, Moving Forward (the Plan), and further identifies ways to facilitate those goals through the formation of a committee. Broadly stated, the proposal focuses on transparency and accountability to the citizens of the county. The proposal identifies specific roles of the committee to ensure furthering those goals, namely with respect to alignment with the Plan, coordination efforts and compatibility with surroundings; communications among the Board of Supervisors/ School Board, and with the community; and school project plan and financial documentation reviews. The makeup of the committee is also proposed. The Board is asked to discuss the proposal and direct the county administrator on its desires on how to proceed after the discussion. Preparer: James J.L. "Jay" Stegmaier Title: County Administrator Attachments: 0 Yes F-1No # ��� Chesterfield Capital Construction Goals and Accountability Committee In October, 2012, the Board of Supervisors adopted a new comprehensive plan, Moving Forward. Moving Forward coordinates transportation, utility, schools and other public infrastructure needs. The plan establishes revitalization as a principal focus. The plan specifically promotes school parity by rehabilitating or replacing older facilities in aging and maturing neighborhoods with an emphasis on smaller, community-based schools. In 2013, Chesterfield County voters approved a $304 million bond referendum to support various school facility improvements. The bonds allow the rehabilitation or replacement of 10 older school facilities throughout the county and the addition of one new elementary to provide capacity relief to Watkins Elementary. Revitalization of a school may include the replacement or renovation of: • Site improvements (parking, bus loops, student drop-off, playing fields, stormwater management and utility improvements) • Building envelope (roof, insulation, exterior wall repair, windows and doors) • Finishes (floors, ceilings, wall repairs, casework, specialties) • Mechanical systems, plumbing and electrical systems (including life safety systems) • Americans with Disabilities Act, or ADA, compliance • Furniture, fixtures and equipment (where appropriate) • Technology equipment (where appropriate) The adopted capital improvement program (CIP) includes funding for the rehabilitation or replacement of certain school facilities. The school projects contained in the CIP are the implementation of the comprehensive plan's goal of increasing property values by improving school parity. As stated in the comprehensive plan, the school initiative should be coupled with community organization and involvement, neighborhood enhancement initiatives, business attraction and retention strategies and proactive code enforcement. In addition to the above, both the Board of Supervisors and the School Board need to demonstrate transparency and accountability to the citizens of Chesterfield County whose funds are being expended in this effort. In order to facilitate the foregoing goals, a committee will be formed to ensure that the school capital projects • Are aligned with the goals and principles of the comprehensive plan; • Are coordinated with other efforts aimed at revitalization of existing neighborhoods; and • Are compatible with existing development. In addition, the Capital Construction Goals and Accountability Committee shall communicate key information related to the projects to the Board of Supervisors, the School Board, public groups, organizations and stakeholders. The committee shall consist of seven members. These will include two members each from the Board of Supervisors and the School Board, the director of the Chesterfield County Budget and Management Department, the assistant superintendent in charge of business and finance for Chesterfield County Schools and a member of the Citizens Budget Advisory Committee. The Committee will receive and review all plans related to the bond referendum projects and make recommendations to the School Board and the Board of Supervisors. The Committee will also review financial documentation related to the projects. Finally, the committee will seek to coordinate the construction projects with other neighborhood and community initiatives, seeking to maximize the positive impact of the school rehabilitation on existing neighborhoods. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 14, 2014 Item Number: 9.13.1. Subject: Nomination/Apppointment/Reappointment Board County Administrator's Comments: County Administrator: Board Action Requested: to Chesterfield Community Services Nominate and appoint Mr. Dean A. Lynch, Ms. Elizabeth Hedgepeth and Ms. Frances "Mandy" Willis as At -Large Representatives and nominate and reappoint Mr. Tyler Craddock, Ms. Nancy Ross and Ms. Michelle Jones as At -Large representatives and Ms. Paige Cecil as Matoaca District representative to the Chesterfield Community Services Board, with terms effective January 1, 2015 through December 31, 2017. Move Mr. Vincent Burgess, current At -Large member, to the Clover Hill District representative for the duration of his current term in order to fill the vacancy created by the expired term of Mr. Lawrence Olszewski. Summary of Information: The Chesterfield Community Services Board is designated as an Administrative/Policy Board responsible for the provision of public mental health, intellectual disabilities and substance abuse services. Mr. Dean Lynch resides in the Midlothian District, Ms. Hedgepeth and Ms. Frances "Mandy" Willis in the Dale District and would serve as At -Large representatives. Each of these candidates has specific expertise and experience that would be beneficial to the board should the Board of Supervisors so choose to appoint them. Mr. Tyler Craddock resides in the Bermuda District, Ms. Nancy Ross in the Matoaca District and Ms. Michelle Jones in the Clover Hill District and have expressed a willingness to continue for another term. Ms. Paige Cecil, Matoaca District representative, Preparer: Debbie Burcham Title: Executive Director of Chesterfield CSB/MH Attachments: El Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA has expressed a willingness to continue for another term. Mr. Vincent Burgess resides in the Clover Hill District and currently serves as an At -Large representative and has agreed to become the District representative. Board members concur with these reappointments. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order they are nominated. 010300 a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2015 Item Number: 9.B.2. Subiect: Reappointment to the Chesterfield County Airport Advisory Board County Administrator's Comments: County Administrator: Reappointment of one of the five members to the Chesterfield County Airport Advisory Board (AAB), representing the Midlothian District. Summary of Information: One of the five district representative members to the AAB's term will expire on January 10, 2015. Terms are for three years, staggered amongst the AAB membership. The member seeking reappointment is Mr. Alfred F. Mistr, Jr., Midlothian District. One additional application was received from a Midlothian District resident. The term would be effective January 11, 2015, and expire January 10, 2018. Mr. Gecker concurs with the reappointment of Mr. Mistr. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the board members present. Nominees are voted on in the order in which they are nominated. Preparer: Robert C. Key Title: Director of General Services Attachments: Yes No # 00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2015 Item Number: 9.113.3. Subject: Nomination/Appointment to the Parks and Recreation Advisory Commission County Administrator's Comments: County Administrator?ed: Board Action Regues Nominate/ appoint one member to serve on .the Parks and Recreation Advisory Commission. Summary of Information: The Parks and Recreation Advisory Commission is a panel of County citizens who will act as a liaison between the public, the Board 'of Supervisors, and the County Administration. The Commission will review public input concerning parks and recreation facility development and programs and will work closely with the Department of Parks and Recreation to advise on long-range planning policy directions and other critical issues. Mr. Robert J. Forman has resigned as a Bermuda District representative on the Parks and Recreation Advisory Commission. The Board received one application from Ms. Catherine Cheely, a Bermuda District resident, to serve on the Commission. Ms. Jaeckle has recommended that.the Board nominate and appoint Ms. Cheely to the Bermuda District vacancy. The term will be effective immediately and will expire on December 31, 2015. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Peparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: El Yes E No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2015 Item Number: 9.C.1.a. Subiect: Resolution Recognizing the Honorable James M. "Jim" Holland as 2014 Chair of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: This resolution will recognize Mr. Holland for his outstanding leadership as 2014 Chairman of the Chesterfield County Board of Supervisors. Preparer: Janice Blakley Attachments: 0 Yes Title: Clerk to the Board F-1 No 0 10';13+` 413 RECOGNIZING THE HONORABLE JAMES M. "JIM" HOLLAND AS 2014 CHAIRMAN OF THE BOARD OF SUPERVISORS WHEREAS, the Honorable James M. "Jim" Holland, Supervisor representing the Dale District, served as Chairman of the Board of Supervisors from January 2014 to December 2014 and during this period, demonstrated outstanding leadership and insight through many challenges and opportunities confronting the county, while responding to the needs of citizens and exhibiting an unwavering dedication to maintaining a high quality of life for Chesterfield County residents; and WHEREAS, under Mr. Holland's chairmanship, the county demonstrated leadership in managing its financial resources, as evidenced by adopting the FY2015 budget, which dedicated 95 percent of the growth in the plan to public safety, education and the provision of core infrastructure, provided resources to hire more than 100 new teachers to help lower the county's pupil -to -teacher ratio and restore elective course offerings, incorporated the opening of the Harrowgate Fire Station, added four additional police officers, made significant strides on replacement funding for police cruisers and school buses, began the restoration of school facility maintenance funding, and established a dedicated revenue source for local transportation needs; transitioning to a self-insured funding arrangement to avoid a $7 million increase in healthcare premiums for the county and schools; and realizing a cost savings in excess of $14 million through sealed bidding and negotiations conducted by the Purchasing Department on behalf of the county and schools; and WHEREAS, successes under Mr. Holland's chairmanship include receiving the Government Finance Officer Association's Certificate of Achievement for Financial Reporting for the 33rd consecutive year for the county's Comprehensive Annual Financial Report; the Utilities Department being selected by the National Association of Clean Water Agencies for its Excellence in Management Platinum Recognition; the county placing 8th in the nation for the police department's efforts for National Night Out for populations exceeding 300,000 residents; the Sheriff's Office receiving 100 percent compliance on its triennial Board of Corrections Standards Audit, demonstrating adherence to state -mandated treatment of all incarcerated individuals; earning the "Active RVA" certification from Sports Backers for the county's C -Fit program for the second consecutive year; receiving the Virginia Association of County's "GoGreen Award" for environmental excellence; the Internal Audit Department passing its triennial Peer Review from the Association of Local Government Auditors, marking 18 consecutive years of compliance with Government Auditing Standards; the county ranking #22 on Training Magazine's Top 125 listing of organizations providing outstanding employee development opportunities and also being named a Silver LearningElite organization by Chief Learning Officer magazine; Public Affairs receiving a National Association of County Information Officers (NACIO) Award; and the county receiving 15 NACo Achievement Awards and two VACo Achievement awards; and WHEREAS, other successes under Mr. Holland's chairmanship include completion and dedication of the replica 1611 Henricus Church and Meeting Hall building; construction and opening of the 8 -court Pickleball Complex at Rockwood Park; hosting the Bermuda Hundred 150th Anniversary Event at Clover Hill Athletic Complex, with approximately 400 living historians and 1500 -plus visitors experiencing what the Civil War would have looked like in May 1864; approval for the Smith -Wagner Building Renovation and Addition Project to provide much needed space for the Health and Social Services departments; Youth Planning and Development conducting the biennial community youth survey, which documented reductions in reported teen tobacco, inhalant and alcohol use between 2010 and 2014, and partnering with SAFE to sponsor a statewide conference to bring stakeholders together to learn about marijuana - related issues and the impact of legalization in other states; designation of First Baptist Church of Centralia as a Historic Landmark; celebration of the Police Department's 100 -year anniversary, accompanied with new police uniform patches, new vehicle graphics and new department mission and vision directives; celebration of the silver anniversary of the county's nationally acclaimed Black History Month Celebration; and opening of Galloway Place, a 12 -bed intermediate care facility for individuals with intellectual disabilities and significant medical concerns; and WHEREAS, during Mr. Holland's chairmanship, the Health Department served more than 40,000 clients with medical, environmental and WIC services in addition to public health education and community outreach services; Mental Health Support Services served 6,543 residents and provided 10,097 services, and also provided valuable training to staff and residents, including Crisis Intervention Training, in partnership with the Police Department, Trauma Informed Training, Suicide Intervention Skills and Mental Health First Aid training; WHEREAS, service enhancements to benefit county citizens include implementing a new Medicaid Managed Care Program to improve the coordination and delivery of all health services; providing major security upgrades at the county jail; opening the renovated Bon Air Branch Library; beginning construction of the Harrowgate Fire Station, which will reduce response times and address service demands in the Interstate 95/Route 1 corridor; updating fire apparatus at various stations; placing new, larger capacity water tankers at various fire stations, thereby improving firefighting capabilities in the rural areas of the county; supporting community partnerships initiated by Social Services, such as the Ettrick Medication Assistance Program and the Chesterfield Food Bank, to meet community needs; and completing a number of technology projects, including the evidence management system for the Police Department, the replacement computer-aided dispatch server for public safety departments; the Citizen Alerting System for Fire and EMS; and the phone system replacement for Emergency Communications; and WHEREAS, major economic and community development successes include the announcement of 19 economic development projects, more than $2.1 billion in investment and 3,275 new jobs; the biggest economic development announcement in the history of Chesterfield County by Shandong Tranlin Paper Company, Ltd., with a $2 billion investment and the creation of 2,000 new jobs; Evonik Industries announcing the relocation and expansion of its Business and Innovation Center in an existing building in the Chesterfield Airport Industrial Park; Wegmans Food Markets announcing it would be the anchor tenant for Stonehenge village; Philip Morris USA announcing the establishment of a tobacco leaf storage warehouse complex on 118 acres in eastern Chesterfield; completing numerous Phase 1 Comprehensive Plan implementation projects; adoption of a new fee structure for Planning Department development applications; revitalizing the Meadowbrook Shopping Center featuring the county's first new Wal-Mart prototype grocery store; starting the revitalization of a prime commercial site at the former Brandermill Inn; partnering with the Virginia Department of Transportation to match $8 million in state funds to fund $16 million in road improvement projects, including the Route 288/Chester Road interchange improvements; Route 60 at Chesterfield Towne Center left turn lane improvement; Route 3,60 (Genito Road to Warbro Road) widening; Woolridge Road, south of Crown Point, and Spring Run Road at Hensley Road safety improvements; sidewalk projects on Cogbill Road (Chestertowne Road to Meadowbrook High School) and Osborne Road; and the Genito/Old Hundred/Charter Colony sidewalk and streetlight project; and WHEREAS, the successful year culminated with a significant stride in openness of government through the launching of a web page with access to county and school accounts payable expenditures. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the county's many accomplishments and applauds its 2014 Chairman, the Honorable James M. "Jim" Holland. AND, BE IT FURTHER RESOLVED that the Board of Supervisors does hereby present Mr. Holland with a plaque recognizing his distinguished service as chair from January 2014 to December 2014. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2015 Item Number: 9.C.1.b.1. Subiect: Resolution Recognizing Robert W. Puryear, Firefighter I, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Robert W. Puryear, Firefighter I, retired from the Fire and Emergency Medical Services Department on November 1, 2014, after providing 25 years of service to the residents of Chesterfield County. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: 0 Yes F-1No # RECOGNIZING ROBERT W. PURYEAR, FIREFIGHTER I, UPON HIS RETIREMENT WHEREAS, Firefighter Robert W. Puryear retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on November 1, 2014; and WHEREAS, Firefighter Puryear attended Recruit School #22 in November 1989, and has faithfully served the county for 25 years in various assignments as a firefighter at Fire and EMS Station, including Clover Hill on Engine 7, Buford on Truck 9, and Phillips on Engine 13; and WHEREAS, Firefighter Puryear was recognized as "Rookie of the Year" in 1990; and WHEREAS, Firefighter Puryear was recognized as an effective team member in 1995 for assisting the Henrico Division of Fire, serving as a tower ladder operator; and WHEREAS, Firefighter Puryear was recognized with an EMS Unit Citation in 2005 for his teamwork actions providing critical emergency care to a teenage patient in full arrest; and WHEREAS, Firefighter Puryear was recognized in 2005 by the Retail Merchants Association with the Silver Award for Valor, for unusual bravery and sound judgment in the face of personal risk, for his efforts during Tropical Storm Gaston; and WHEREAS, Firefighter Puryear managed the Fire and EMS Department's nozzle repair shop for eight years, which saved the county thousands of dollars in repair costs to the county's firefighting nozzles; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Robert W. Puryear, Firefighter I, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. CHESTERFIELD COUNTY BOARD PERVISOR 4G E, . Page 1 of 1 Meeting Date: January 14, 2015 Item Number: 9.C.1.b.2. Subiect: Resolution Recognizing Deputy Mitchell L. Evans, Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Mitchell L. Evans will retire on February 1, 2015, after 25 years of service to Chesterfield County. Preparer: Karl S. Leonard Attachments: 0 Yes El No Title: Sheriff RECOGNIZING DEPUTY MITCHELL L. EVANS UPON HIS RETIREMENT WHEREAS, Mr. Mitchell L. Evans has faithfully served Chesterfield County for 25 years; and WHEREAS, Deputy Evans was hired on December 18, 1989, and was assigned to the Correctional Services Division; and WHEREAS, Deputy Evans served under Sheriff Walter Minton, Clarence G. Williams, Jr., Dennis S. Proffitt, and the current Sheriff Karl S. Leonard; and WHEREAS, Deputy Evans was selected as nominee for Employee of the Quarter in 1993; and WHEREAS, Deputy Evans was transferred to the Courts Services Unit in July 1994, where he demonstrated versatility, skill and strong work ethic providing quality customer service to both internal and external clientele, and continued serving faithfully until his retirement; and WHEREAS, Deputy Evans served on Sheriff's Office Process Action Team for the development of policies and standard operating procedures; and WHEREAS, in January of 2001, Deputy Evans served as a member of the new Juvenile Courts Building transition team; and WHEREAS, Deputy Evans has aided in ensuring that employees of the Sheriff's Office meet the highest standards by serving as a field training officer; and WHEREAS, in November of 2008 Deputy Evans met all requirements to qualify as a Deputy First Class; and WHEREAS, Deputy Evans received numerous letters of appreciation and commendation for his dedication and service to the employees and citizens of Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Deputy Mitchell L. Evans, expresses the appreciation of all residents for his service to Chesterfield County and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2015 Item Number: 9.C.1.c. Subject: Resolution Recognizing Community Services Board Members for Their Service to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolutions recognizing Mr. Lawrence D. Olszewski, Mr. Michael W. Giancaspro and Dr. Linda C. Baxter for completion of their appointed terms on the Community Services Board. Summary of Information: Preparer: Debbie Burcham Title: Executive Director of Chesterfield CSB/MHSS Attachments: 0 Yes F-1 No RECOGNIZING MR. LAWRENCE D. OLSZEWSKI FOR HIS SERVICE ON THE CHESTERFIELD COMMUNITY SERVICES BOARD WHEREAS, Mr. Lawrence D. Olszewski, serving as the Clover Hill District representative, has served as a dedicated and faithful member of the Chesterfield County Community Services Board since his appointment by the Board of Supervisors in December 2005; and WHEREAS, during his term as a member of the Chesterfield County Community Services Board, Mr. Olszewski served with distinction as member of the Executive Committee for four consecutive years; and WHEREAS, Mr. Olszewski served as Chair of the Human Resources Committee and was instrumental in the interviewing and hiring of executive positions including the Assistant Directors of Clinical Services and Community Services, as well as the Executive Director; and WHEREAS, Mr. Olzewski also served on the Housing, Public Relations, Preservation of Essential Services and Group Home Study Committees; and WHEREAS, Mr. Olszewski has tirelessly dedicated time and resources in the advocacy of persons with mental illness and intellectual disabilities; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby expresses its sincere appreciation to Mr. Lawrence D. Olszewski for his many years of commitment and significant contributions in the provision of quality Mental Health, Intellectual Disability, and Substance Abuse services to the citizens of Chesterfield County. RECOGNIZING MR. MICHAEL W. GIANCASPRO FOR HIS SERVICE ON THE CHESTERFIELD COMMUNITY SERVICES BOARD WHEREAS, Mr. Michael W. Giancaspro, serving as an At -Large representative, has served as a dedicated and faithful member of the Chesterfield County Community Services Board since his appointment by the Board of Supervisors in April 2006; and WHEREAS, during his term as a member of the Chesterfield County Community Services Board, Mr. Giancaspro served with distinction as Board Chair in 2009 and 2010; and WHEREAS, Mr. Giancaspro served on the Executive Committee for eight consecutive years; and WHEREAS, Mr. Giancaspro served as Chair of the Finance Committee for four years; and WHEREAS, Mr. Giancaspro also served as Chair of the Preservation and Essential Services Committee and Housing Committee; and WHEREAS, Mr. Giancaspro served as Chair of the Group Home Study Committee; and WHEREAS, Mr. Giancaspro has tirelessly dedicated time and resources in the advocacy of persons with mental illness and intellectual disabilities. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby expresses its sincere appreciation to Mr. Michael W. Giancaspro, for his many years of commitment and significant contributions in the provision of quality Mental Health, Intellectual Disability, and Substance Abuse services to the citizens of Chesterfield County. 1066 3 RECOGNIZING DR. LINDA C. BAXTER FOR HER SERVICE ON THE CHESTERFIELD COMMUNITY SERVICES BOARD WHEREAS, Dr. Linda C. Baxter, serving as an At -Large representative, has served as a dedicated and faithful member of the Chesterfield County Community Services Board since her appointment by the Board of Supervisors in September 2005; and WHEREAS, during her term as a member of the Chesterfield County Community Services Board, Dr. Baxter served with distinction as member of the Executive Committee for three consecutive years; and WHEREAS, Dr. Baxter served as Chair of the Consumer and Family Affairs Committee impacting the lives of countless citizens; and WHEREAS, Dr. Baxter also served on the ICF Committee for five consecutive years until the completion and opening of Galloway Place; and WHEREAS, Dr. Baxter served on the Primary Care Committee for two consecutive years; and WHEREAS, Dr. Baxter facilitated the development of the Parent Quality Council for the Chesterfield County Mental Health Support Services Day Support Program; and WHREAS, Dr. Baxter has tirelessly dedicated time and resources in the advocacy of persons with mental illness and intellectual disabilities. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby expresses its sincere appreciation to Dr. Linda C. Baxter, for her many years of commitment and significant contributions in the provision of quality Mental Health, Intellectual Disability, and Substance Abuse services to the citizens of Chesterfield County. AGO S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2015 Item Number: cj,C i. e Subject: Resolution Recognizing Mrs. Ruth McDaniel Garst Showalter on her 100th Birthday County Administrator's Comments: County Administrator: 7 Board Action Requested: Ms. Jaeckle requests the Board of Supervisors adopt the attached resolution recognizing Mrs. Ruth McDaniel Garst Showalter on her 100th birthday. Summary of Information: Mrs. Showalter has lived in Chesterfield County for more than a decade of her 100 years with her daughter and son-in-law, Patricia and James Thompson, long-time county residents. Mrs. Showalter has lived an active life committed to her family, friends, church and community. Preparer: Susan S. Pollard Title: Director Public Affairs Attachments: 0 Yes FINo # 00055 RESOLUTION RECOGNIZING MS. RUTH MCDANIEL GARST SHOWALTER ON HER 100TH BIRTHDAY WHEREAS, Ruth Kathleen McDaniel was born to Luke and Ora McDaniel on December 9, 1914, in Salem, Virginia; and WHEREAS, she was one of seven children, including a twin sister, Ruby McDaniel (who lived to be 95 -years -old); and WHEREAS, she graduated from Salem High School in 1931; and WHEREAS, she married Mr. Bernice John Garst in April 1935, and was a stay-at-home mom to Patricia Ann Garst and Paul Douglas Garst; and WHEREAS, in 1956, she was predeceased by her 45 -year-old husband, and thereafter enrolled in business school and learned to drive; and WHEREAS, she worked for Family Practice Physicians, and subsequently as a medical assistant for a cardiologist in Roanoke; and WHEREAS, in 1967, she married Galen Showalter, and was again widowed in 2000, after 33 years of marriage; and WHEREAS, Mrs. Showalter was active in Williamson Road Church of the Brethren, where she served as a deaconess; and WHEREAS, she enjoyed square dancing, bowling and playing canasta with friends, and drove until she was 92 -years -old; and WHEREAS, she skillfully cross stitched and quilted, making bedspreads for each of her grandchildren's college graduations, and quilts for her son and daughter; and WHEREAS, she lived in Roanoke until she was 89; and WHEREAS, in 2003, she moved to Chester, Virginia, to live with her daughter and son-in-law, Patricia and James Thompson, for nearly a decade; and WHEREAS, in 2013, she moved to the Crossings at Ironbridge, in Chesterfield County; and WHEREAS, she has four grandchildren, seven great-grandchildren, and anticipates her first great -great grandchild in May; and WHEREAS, Mrs. Showalter's 100th birthday on December 9, 2014, is a suitable time to recognize a lifetime of commitment, compassion and accomplishments. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of January 2015, publicly recognizes the inspirational accomplishments and example set by Mrs. Ruth McDaniel Garst Showalter, and on the occasion of her 100th birthday, extends to her on behalf of all Chesterfield County residents hearty congratulations and best wishes. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Showalter and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2015 Item Number: 9.C.2. Subject: Approval of Naming of the Rockwood Park Pickleball Complex After Linda and Dave Scott County Administrator's Comments: County Administrator: 4— Board Action Requested: The Board of Supervisors is requested to name the Rockwood Park Pickleball Complex after Linda and Dave Scott and to adopt the attached resolution. Summary of Information: The Parks and Recreation Advisory Commission has requested that the Board of Supervisors consider naming the Rockwood Park Pickleball Complex after Linda and Dave Scott. Mr. and Mrs. Scott were instrumental in the formation of a local group of 500 -plus active players and currently serve as the USA Pickleball Association Ambassadors for Chesterfield County and the Mid - Atlantic region. Mr. and Mrs. Scott are volunteers and valued contributors who are committed to keeping the county's senior population active through participation in Pickleball. Preparer: Michael S. Golden Title: Director Parks and Recreation Attachments: 0 Yes F-1No # ,�). RECOGNIZING LINDA AND DAVE SCOTT BY NAMING THE ROCKWOOD PARK PICKLEBALL COURTS IN THEIR HONOR WHEREAS, five years ago, Linda and Dave Scott championed the effort to bring Pickleball to Chesterfield County utilizing their time and personal resources; and WHEREAS, Mr. and Mrs. Scott are recognized by the USA Pickleball Association as the Ambassadors of Pickleball for Chesterfield County and the Mid -Atlantic Region; and WHEREAS, Mr. and Mrs. Scott are dedicated individuals, each volunteering more than 60 hours per week to ensure that the county's senior population remains active through sports; and WHEREAS, Mr. and Mrs. Scott have grown the original program to more than 500 participants, enabling an aging population to continue to be active and participate regardless of age or ability; and WHEREAS, Mr. and Mrs. Scott coordinated efforts to raise donations to contribute toward the renovation of the Rockwood Park courts, which became the first official pickleball complex in Chesterfield County on November 23, 2014; and WHEREAS, Mr. and Mrs. Scott have encouraged other groups to mobilize, initiate and expand pickleball programs into other areas of the county. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Linda and Dave Scott by naming the Rockwood Park Pickleball Complex the "Linda and Dave Scott Pickleball Center." QG.�.9 °moo CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 d AGENDA �RG[iilA Meeting Date: January 14, 2015 Item Number: 9.C.3. Subiect: Consideration of Request of Quantum Associates LLC for an Exception to the Airport Industrial Park Restrictive Covenants Relating to a Modular Building for Uses Other Than Construction County Administrator's Comments: County Administrator:_ Board Action Reaueste The Board is requested to approve a request by Quantum Associates LLC for an exception to the Airport Industrial Park Restrictive Covenants relating to a modular building for uses other than for construction at 8021 Reycan Road. Summary of Information: Quantum Associates LLC is the owner of property located at 8021 Reycan Road in the Airport Industrial Park (see attached map). Quantum Silicones (the tenant) has experienced steady growth over the past few years and needs additional manufacturing floor space; therefore, Quantum Associates is requesting that the Board approve an exception to the Airport Industrial Park Restrictive Covenants to add a modular building behind their facility to accommodate a locker room, a break room and additional bathrooms for their employees. The Board has the right under the restrictive covenants to waive, modify, alter or amend any of the covenants, conditions, and restrictions so long as such action does not reduce the overall quality of the property affected. The request has been reviewed by the County's Planning Staff and Department of Economic Development. Staff recommends approval of the request. The installation of the modular building is in direct relation to Quantum Silicones recent growth in the County as they now employ 46 people and have two facilities within the Airpark. The property line is wooded and will be Preparer: Will Davis Title: Director of Economic Development Attachments: 0 Yes F-1No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA screened by their current facility so as not be a detriment to any adjoining properties. Approval of this waiver request shall apply only to the use of the property by Quantum Silicones as described herein and, upon termination of that use, the waiver shall expire and will not run with the land. Any new owner may apply to the Chesterfield County Board of Supervisors for a continuation of the waiver. Staff recommends that if the Board approves this request, that, by such approval, the property owner shall be required to record an instrument in the land records of the County Circuit Court that reflects the Board's decision and minutes in approving this modification of the restrictive covenants for the subject parcel. GO -1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 14, 2015 Item Number: 9.C.4. Subject: Authorize the Receipt and Appropriation of 2013 State Homeland Security Grant Funds from the Department of Homeland Security to Manage a Regional Project for the Central Virginia All -Hazards Incident Management Team County Administrator's Comments: County Administrator: Authorize the Fire and EMS Department to accept and appropriate $91,000 in grant funds from the Department of Homeland Security through the Virginia Department of Emergency Management (VDEM), for expenses associated with the management of the Central Virginia All -Hazards Incident Management Team (CVAHIMT). Summary of Information: The purpose of the State Homeland Security Grant Program is to support the implementation of state -level homeland security strategies to address the identified planning, organization, equipment, training, and exercise needs to prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events. Chesterfield County Fire & EMS, serving as the program manager and fiduciary agent for the CVAHIMT, will administer the $91,000 in grant funds to help cover the costs of team certification and field training programs, staffing back-fills and other associated maintenance and logistics expenses, as approved by VDEM. No local match of funds is required. Preparer: Edward L. Senter, Jr. Title: Fire Chief Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: El Yes No #..4000.64 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Membership on the CVAHIMT is open to all localities within the Central Virginia Emergency Management Alliance including: • Amelia County • Caroline County • Charles City County • Chesterfield County • Cumberland County • Dinwiddie County • Goochland County • Hanover County • Henrico County • King and Queen County • King William County • Louisa County • New Kent County • Powhatan County • Prince George County • Sussex County • City of Colonial Heights • City of Hopewell • City of Petersburg • City of Richmond CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2015 Item Number: 9.C.5. Subject: State Roads Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Bermuda District: Mount Blanco on the James Section 2 Dale District: Meadowbrook Farm Section L Watermark Section B3 Matoaca District: xallsley Section 2 Brightwalton Road Extension North Otterdale Road Extension Preparer: Scott B. Smedley Attachments: 0 Yes F-1 No Title: Director, Environmental Engineering # 000066 •may - ..f - - �- - - i'. F 5 _ - r ry I' . • 'r' d MN �, tr 5 , •11 .R Y , y Y 1 11 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 :.w �AGENDA Meeting Date: January 14, 2015 Item Number: 9.C.6. Subiect: Award of Construction Contract for County Project #12-0083, Timsbury Gravity Sewer and Force Main Extension County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to award the construction contract to Godsey & Son, Inc., in the amount of $543,284 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the construction of approximately 815 linear feet of 16 -inch force main, 460 linear feet of 21 -inch gravity sewer, 412 linear feet of 18 -inch gravity sewer, and 25 linear feet of 8 -inch gravity sewer, replacing existing sewer lines. Staff received a total of six bids, the lowest bid being from Godsey & Son, Inc., in the amount of $543,284. The bids ranged from $543,284.00 to $986,745.45. The County's Engineering Consultant, Arcadis US, Inc., has evaluated the bids and recommends award of the contract to Godsey & Son, Inc., the lowest responsive bidder. Funds for this project are available in the current CIP. District: Bermuda Preparer: George B. Haves , P.E. Preparer: Allan M. Carm Attachments: El Yes Title: Director of Utilities Title: Director of Budget and Management No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA �G� Meeting Date: January 14, 2015 Item Number: 9.C.7.a. Subiect: Transfer $5,800 from the Bermuda District Improvement Fund to the Parks and Recreation Department to Purchase and Install Landscaping on Public Property at Thomas Dale High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $5,800 from the Bermuda District Improvement Fund to the Parks and Recreation Department to purchase and install landscaping at Thomas Dale High School. Summary of Information: Ms. Jaeckle has requested the Board transfer $5,800 from the Bermuda District Improvement Fund to the Parks and Recreation Department to install landscaping as part of a landscape restoration and improvement project at Thomas Dale High School. The Board can transfer funds to a County department to provide landscaping which improves public property. The $5,800 must be transferred to the Parks and Recreation Department and the Department must hire the landscaping contractor in accordance with the Public Procurement Act and must pay the contractor directly. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Title: Director of Budget and Management 0425:93646.1 Attachments: 0 Yes F-1No # CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Thomas Dale High School organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeki 4. Describe in detail the funding request and how the money, if approved, will be spent. S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department n Requesting funds for landscaping the fenceline at Gwaltney Baseball field. Yes Parks and Recreation 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of Thomas Dale's request will cover the costs the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation I No - corporation Is the organization non-profit? Yes - non-profit 11= Is the organization tax-exempt? Yes - tax-exempt S. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address 3626 W Hundred Rd - address (804) 768-6245 -phone (804) 768-6222 -fax sazdavies@ccpsnet.net - email Signature of the applicant — if you are signing on behalf of an organization you must be the Steve Davies president, vice-president, chairman/director or Name of Applicant vice-chairman. J Director of Student Activities — Title If signing on behalf of organization Steve Davies -printed name 12/2/14 - date For Internal Use Date Received: District: �,1tFiELA BOG 1749 �RGIN�' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2015 Item Number: 9.C.7.b. Subject: Transfer of $1,661 in Matoaca District Improvement Funds to the Chesterfield County School Board to Purchase Promethean ActivBoards for Clover Hill Elementary School County Administrator's Comments: County Administrator: i Transfer $1,661 in Matoaca District Improvement Funds to the Chesterfield County School Board to purchase Promethean ActivBoards for Clover Hill Elementary School. Summary of Information: Mr. Elswick has requested that the Board transfer $1,661 in Matoaca District Improvement Funds to the Chesterfield County School Board to purchase Promethean ActivBoards materials for Clover Hill Elementary School. The Promethean ActivBoards are electronic devices that allow computer-based lessons to be created and shared with the class. Students are able to engage in interactive lessons at the board using a stylus to create visual educational aids such as geometric shapes, math formulas, artistic effects, and music scales. The Board can legally transfer public funds to the School Board to purchase capital computer equipment and reading materials which will be owned by the School Board and used for public educational purposes. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Title: Director, Budget & Management 0425:93647.1 Attachments: 0 Yes FINo 00001,77 t J. CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or ( Clover Hill Elementary School organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are 4. Describe in detail the funding request and how the money, if approved, will be spent. S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation Is the organization non-profit? Public School $1661.00 Promethean Board purchase for a second grade classroom. No No - corporation Yes - non-profit 000178 - 4€3:: IL 10, _ Y. • Offiw -. ix �t £`."� S� �xy ri! -h�4v w�.�..�..��„ ?4a.•� :%.. --.3n} � KL ,s < `�3.! f,Z �. �' .k •Si ¢ '•��n'- - 2 . i fir '�� r w ; .x .r 1Y.fi�' •�:. t i. _ �.: ,�, r I v� ZV _ � ' li+ r �„p"+j�,. 4 •` f, � - r - LYe. i �^Y �� "*s' �• -fir' � t g � x '� i '• � � +�-'' !, . P h Sr l CHESTERFIELD COUNTY �gF7ELp,QG. BOARD OF SUPERVISORS Page 1 of 1 S AGENDA Meeting Date: January 14, 2015 Item Number: 9.C.8.a. Subiect: Request to Quitclaim a Portion of a Twenty -Foot Drainage Easement Across the Property of Miles and Wells County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 20' drainage easement across the property of Miles & Wells. Summary of Information: Miles & Wells has requested the vacation of a portion of a 20' drainage easement across its property as shown on the attached plat for the development of Wellington Farms, Section G. This request has been reviewed by Environmental Engineering. New easements will be dedicated. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: Yes FINo Title: Real Property Manager LNQ'j -149.53' A 15 X. 20' DRAINAGE fj UTILITY £SMT NIF --� EXISTING WELLINGTON MILES & WELLS FARMS SECTION C PARCEL ID: 782658418600000 /' P.B. 107, PG. 42 I 5200 WELLINGTON FARMS DRIVE tAfte 5291' D.B. 2026, PG. 1597 , I D 95'56'10' EX. 25' FUTURE WELLINGTON FARMS 1 SECTION G j I WETLANDS STBK HESTERFIELD CO. PROD #: 08-0182 /j 14 FARMS �fLUNCT r ON £X. USCOE � JURISDICTIONAL h I p8 WETLANDS li —N— N: 3659406.52 �— EX. 20' DRAT GE E: 11782539.43 ESMT TO REMAIN co '— 20' 13 D.B. 2128, PG. 1918 S21'09'10^N I f 5t.7t'� I FE: 117i'2687.52 LNQ'j -149.53' A R-27.33' D--3,09. fj S10'22'57'W L=41.66' tAfte 5291' R=25.00' �I D 95'56'10' fXJpj� L=5262' R=90.,..� 00' / FARMS �fLUNCT r ON 0=33'30'00" 1 \ u^> lav I p8 S23'07'03'E 50.00' 148.98' N: 3659194.24 PORTION OF EX. 20' DRAINAGE `` E: 11782720,61 ESMT TO BE QUITCLAIMED s�4 37 I v3� 1s1.2a' D.B. 2128, PG. 1918 7,640+ SF.``' 20' L=37.69' R=50.00' sss 18' 16'E 37.75' N: 3659076.35 / HORIZONTAL SCALE IN FEET E: 11782635.94 80 40 • 0 80 160 PLAT OF QUITCLAIM OF 20' DRAINAGE EASEMENT IN WELLINGTON FARMS, SECTIONS C & G BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA REV: 12/18/14 PER COUNTY CMNTS o'wySH Op I PROJECT No:51624EP2.dwg JONATHAN D. BEHR BURGESS & NIPLE DRAWN BY: BWH CHECKED: JDB Lic.No. 266 "�t2-tg 1 4 ENGINEERS a SURVEYORS In PLANNERS SCALE: 1 "=80' DATE; NOV. 21, 2014 uvD �7gVE� 5101 COX ROAD, SUITE 150, GLEN ALLEN, VA 23060 NO TITLE REPORT FURNISHED PHONE (804) 320-2667 FAX (804) 323-5131 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 41ig AGENDA Meeting Date: January 14, 2015 Item Number: 9.C.8.b. Subject: Request to Quitclaim Portions of a Sixteen -Foot Water Easement and Sixteen - Foot Sewer Easements Across the Property of DDR Bermuda Square LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the county administrator to execute a quitclaim deed to vacate portions of a 16' water easement and 16' sewer easements across the property of DDR Bermuda Square LLC. Summary of Information: DDR Bermuda Square LLC has requested the vacation of portions of a 16' water easement and 16' sewer easements across its property as shown on the attached plats for the development of Bermuda Square Phase 2. This request has been reviewed by the Utilities Department. New easements will be dedicated. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes E No Title: Real Property Manager � � nv ulnxv o1�.+ddls� o I.xXLttl t o v r v _ z ?n 3 dS tR7/1IYX�8 d 30 saNVl 3AU NO 0?Ii�/030 38 Ol (�l1&!!d% SIY3/Y3SY3 3NI7&V M ,91 mSOdOXd 0hu 6 a g o s 8a k a d t ?s p i O ONY M*YA 38 01 PaAysw 3NIN31YR $ cov ONIISIV NY 30 SNOl11lf)d OMI 1N/MOHS lYld a37/diJA7 o g a T o r` r r r ptd ,o°. ' BUY 198 00 f'i zt •7oyYyeoiJj E c� S I I I I I I ISI 1A1 a -------------------------- L18 1_ } —Ve ---f (27J9R7 I—� c4 w JEFFERSON LE4M HIGHWAY � — C N U.S. ROUTE I & JO' 120' PUBLIC R/W 4i h o DB•3171X,:78, P8.69 PG.J9 PRGV N0.66CRI to Me S/1 CH ht dmd Rood om o q o O cn �� o om 3 i 494 9 9€ a 3 y e 2 $ sill � a F x i i _ ? f ? J 4YLttl YWHlX�B 777 3YMS YOIYY699 bW 3O SONV7 2H.' NO b3jrwO0 39 Ol (,O Nfld% IN3AgSY3 aXN ,9l 02SOdMd V 6NV 'MPOVA 39 Ol SU17/Y3SV3 7J3A N MOWOltL 30 &M"6NLNOHS IVY637/d1Y07 o o e o a Q g 0 g g N r U �h ~W h Q K h WZ W Q'0 `° Yp 'X00 691 ooQe4 �i y,ll=szsora3� ezif a i h _N7___ - �---� 2W U I ixoo' I 2 --'-------- - i I —Nl5 d7B7Y 73006, lYas! bt,df,d Rwd ",moi vii' o O ✓07E%)QN a4 NS HIGHWAY US ROUTE f & sol ' ( I 2!" 120' Pum R/W VS. -J17 PG:76, P8.•69 PG..JM PROJ No.66GR1 2 W Y - o 0 Y O V (n GO(DOL96 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ��RCIN,IA ° Meeting Date: January 14, 2015 Item Number: 9.C.9.a. S u biect: Acceptance of a Parcel of Land for the Extension of Magnolia Green Parkway from 6801 Woodridge Road -Moseley, LP County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 2.473 acres for the extension of Magnolia Green Parkway from 6801 Woolridge Road -Moseley, LP, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 2.473 acres for the extension of Magnolia Green Parkway from 6801 Woolridge Road -Moseley, LP, as shown on the attached plat. This dedication is for the development of Magnolia Green Parkway Extension - Phase 1. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FINo # d i 0 m J S N O W W i l 3 Hl LV CRVdPM N.14XYs0 S.N: ;h gin-, 25-gy��y�� p Z W R p m� o ONISS p j ti ' K10Lf93791rybN H •�\ •,��\� � ObOd/HSNO/d!i/b'y0 \\\ ��.� • h 4m s�mS,n� m \. \�`-_ •�W �p"p Gam„ _ ul ci / h Cknm a'a4s 02q� { 1 V9� 0997 4 1 r a O W -+ J ti W J ti 2 a W 7' 3 ut, 2 P N � v5 � 1Ti N b Vl N h b W m W h 9 V :f1 t� Y iZ h i i W r W �+ A 3 3 1u ? 3 r W 3 w 3 3 zt Z S O U pp pp p 1 p W J � p i M 65:6 t LOZ/bZ./L L U0 13-110114 M L:. O Q�IIJ� LrfW�,O may© w�ou�io Q in DODO �U LU OV L:. / / A w� \ \\ WO aw U p W a F `hyo+ h GAS - amm w W g id \ \ N 8 3 v l MH L u141xa u --1q Bew-vsFsst�Matuae/nBew-tscstnat:: L:. f� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 d 5 ' IJ39 {j AGENDA x''•,l%IRG ,,[Tib'.''"; Meeting Date: January 14, 2015 Item Number: 9.C.9.b. Subject: Acceptance of a Parcel of Land for the Extension of Bennington Road from James M. M. Buchanan, William J. Rowe, Jr. and Philip S. Gardner County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.049 acres from James M. M. Buchanan, William J. Rowe, Jr. and Philip S. Gardner, and authorize the County Administrator to execute the deed. Summary of Information: This right of way dedication is a condition of zoning case 76SN0029, for a variance to use a parcel of land with no public road frontage. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1No # 00on s. o SOU HAVEN S E C I 1 0 N 3 8 L OIC K H LOT 2 LOT i / BENNINGTON ROAD RTE, 214950' RAW PB 11, PG. 21 334.67' TO E/L KIN/GSPORT LN., EXT'D. \ EXISTET. MPORARY / TURN -AROUND ESM'T. / SOIUTHAVEN SEIC T10N 3 (� BLOCK EI P 11, PG. 21 w W LOT 8 LOT 7 X I LU I �N �z E ZONED: R-7 i LOCATION OF U/G UTILITIES BASED ON FIELD OBSERVATION. ADDITIONAL U/G UTILITIES MAY EXIST OTHER THAN THOSE SHOWN. I WETLANDS (IF ANY) AND RESOURCE PROTECTION E 11 N 89.29'20" TO BE DEDICATED 85.00' 85.00' S89'2W20" n f) 0 7125.6' z 0 PROPOSED f.►�:1= HOUSE N L #7201 To' LO 042925 AC, I REMAINDER OF oN GPIN #765-703-2826 JAMES M. M. BUCHANAN, WILLIAM J. ROWE, JR. & I L___PHlL2 S.--GARBA l—_. -I DB 10016, PG. 792 SEE DB 1218, PG. 327 T-89'29'20" W \ n f) 0 z 0 N 3703352.21 f.►�:1= E 11765333.41 D a L4 GPIN #765-703-4434 JAMES M. BUCHANAN DB 10016, PG. 792 NOTE: PARCEL A IS A PORTION OF GPIN #765-703-2826 TO BE DEDICATED TO PUBLIC R/W. AREA: PARCEL A: 0.0490 AC. REMAINDER OF LIV: GPIN #765-703-2826: 0.2925 AC. TOTAL: 0.3415 AC. �)„'TH O,F l 4fO Gly, U BRUCE D. ROBERTSON a LIC. NO, 1971 SUR. AREA LIMITS ARE NOT SHOWN ON THIS SURVEY. SURVEY SHOWING 1"=40' A PROPOSED 0.049 ACRE DEDICATION IM I LOCATED AT THE END OF BENNINGTON ROAD 0 _ 40' 80' MIDLOTHIAN DISTRICT, CHESTERFIELD COUNTY, VIRGINIA Bruce Robertson Land Surveying, P.O. Box 35311 Richmond, Virginia Phone/Fax (804)330-2801 Date: 12 S 14 Scale: 1"=40' P. C. JN 14114 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 c - AGENDA Meeting Date: January 14, 2015 Item Number: 9.C.10. Subiect: Request Permission for a Proposed Fence to Encroach Within an Eight -Foot Easement Across Lot 7, The Pointe at Walton Lake County Administrator's Comments: County Administrator: Board Action Requeste Grant Daniel J. Anderson and Candice P. Anderson permission for a proposed fence to encroach within an 8' easement across Lot 7, The Pointe at Walton Lake, subject to the execution of a license agreement. Summary of Information: Daniel J. Anderson and Candice P. Anderson have requested permission for a proposed fence to encroach within an 8' easement across Lot 7, The Pointe at Walton Lake. This request has been reviewed by Utilities, Environmental Engineering, Comcast Cablevision and Verizon and there are no improvements in the easement. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes 1:1 No # GARYBROWN V -*00,06,4 mxe-r Fp4m rwo C -A -res ,sAsemarr freocE iocvu�j- 7z& kmep, mtss-vmtry -m4gk,-S XX - FENCE I -dT 50 Lar io LICENSED AREA LOT- 9 4" K4-4 wo= Urr 10" UIT 6a � tea ` `�.:, 7, �c ... • ��� 5 jMT AREA M794 $�- "am fwlrpRtur (fkmuws DEOM 7-964 14RIVEWAY XM :W. OVERvan AACA46% Daniel J. Anderson Candice F. Anderson LSE 12728 Lakestone Dr BRI VE. DB 10,531 PG. 622 PIN: 733697986100000 /Z eAL dt .71C POINTE Qt ',VALTbN.LAKF* === CHESTERFIELD COUNTY s� `AGF BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: January 14, 2015 Item Number: 9.C.11. Subiect: Change Order Number Eighteen and Final for Contract 06-0377, Proctors Creek Wastewater Treatment Plant - Phase II Modifications County Administrator's Comments: County Administrator: The Board of Supervisors is requested to Eighteen and Final for the Proctors Creek Phase II Modifications in the amount of County Administrator to execute the necessary Summary of Information: approve Change Order Number Wastewater Treatment Plant - $75,479.37 and authorize the documents. The project includes construction of a gravity belt thickener facility, modifications to the existing anaerobic digestion facilities, construction of a primary digester, construction of a secondary digester, and construction of an equalization basin. This Change Order represents the installation of a pump system for the equalization basin, instrumentation and additions to the Supervisory Control and Data Acquisition (SCADA) system. The project has incurred $1,751,093 in change orders, which represents 6.18% of the original contract amount. The original contract amount was $28,330,000 and the current contract amount is $30,005,614.15; with the approval of his change order, the new contract amount will be $30,081,093.52. No further change orders are anticipated, as this is the final change order to complete the project. District: Dale Preparer: George B. Haves , P.E. Title Preparer: Allan M. Carmody Title Attachments: F� Yes 0 No Director of Utilities Director of Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Funds for this project are available in the Wastewater Treatment Plant Upgrades project budget. The county administrative policy addressing change orders requires all change orders exceeding $50,000 to be approved by the Board of Supervisors. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 i AGENDA Meeting Date: January 14, 2015 Item Number: 9.C.12.a. Subiect: Conveyance of an Easement to Verizon Virginia Incorporated County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. for a new service to the Chesterfield County Health Department. Summary of Information: Staff recommends that the Board of Supervisors the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. for a new service to the Chesterfield County Health Department (Smith -Wagner Building, 9501 Lucy Corr Circle). This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Dale Preparer: John W. Harmon Attachments: 0 Yes 1:1 No Title: Real Property Manager too98 Exhibit "A" EXISTING PEDESTAL Y � ENTRANCE RO irl a 1 I �qj iI ICI. I j I I I' I I c I BURY CABLE APPROXIMATELY !' I 3' FIELD SIDE OF ROW ! - -- -- -- -- -- WITH 24' MINIMUM COVER j j- ---'- "-------------- 9601 6800 !,! I EASEMENT i !----- -- ---------------- I r i I W i U I I#I i i 1. I. M' ----------�----------------------=-fi� i ; LU Y CORR CIR z 6801 ,� o 9501 ------ - - _ - -- - --- - - - -- -` not to scale PARCEL/SITE PLAN DESCRIPTION/REFERENCE: PARALLEL & CROSS GOVERNMENT CENTER PKWY TO PROVIDE SERVICE TO 9501 LUCY CORR CIRCLE, CHESTER, VA 23832 VERIZON VIRGINIA INC. OWNER: CITY / COUNTY: EASEMENT EXHIBIT "A" County of Chesterf field Chesterfield . 6801 Government Center MAGISTERIAL DISTRICT:. ---� --- DENOTES AND/OR R/W Pkwy APPLICATION N0: Dale CBCC-14-270102-R TAX MAP NO.: _----PROPOSED 10' EASEMENT PERMIT NO.: PREPARED BY: P. McNair SHT E -W N -S X TAX ID: 7716640571 GRSM 345 H 6 Y PHONE NO.: 804-772-8010 WORK ORDER NO.: PLAT BOOK: CH CO CH ROUTE: 3A CENTRAL OFFICE: Chester 4AOK7CT ICGS MAP NO.: F5336 U CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 14, 2015 Item Number: 9.C.12.b. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Administrator to execute an agreement with Company for a 15' underground easement for intersection of Key Avenue and Telbury Street Summary of Information: Supervisors and the County Virginia Electric and Power a streetlight project at the in Rayon Park Subdivision. Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' underground easement for a streetlight project at the intersection of Key Avenue and Telbury Street in Rayon Park Subdivision. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: Yes Title: Real Property Manager F-1 No # 3 ri00161 .. - � w:.. �__- cr. a go to 0 Ln 6e� co O uo rvgg 6 44 Rd. NCO 6-756r,7:5 CONVEYANCE OF EASEMENT CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 1749 " 1' AGENDA �RCIN� Meeting Date: January 14, 2015 Item Number: 9.C.13. Subiect: Set Public Hearing to Consider Amending the County Code to Establish a Civil Enforcement Program for Violations of Law Regarding Passing of a Stopped School Bus County Administrator's Comments: County Administrator: Board Action Request Set public hearing for February 11, 2015, for consideration of attached ordinance. Summary of Information: State law provides that the Board of Supervisors may, by ordinance, authorize the School Board to establish a civil enforcement program to install video cameras on school buses that record violations of the state code prohibiting the passing of a stopped school bus. Violators would be subject to a $250 civil fine. The School Board has requested that the Board adopt such an ordinance. The attached ordinance would (1) authorize the School Board to conduct the civil enforcement program, (2) require video of each violation to be reviewed by a Chesterfield County police officer prior to issuance of a citation, (3) require revenue from the program to be applied first to program expenses, and (4) provide that any remaining revenue from the program be used for drivers' education or school safety and security programs. Preparer: Jeffrey L. Mincks Title: County Attorney 0428(05):93626.1(93627.1) Attachments: Yes � No # b AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 13-22 PROVIDING FOR CIVIL ENFORCEMENT THROUGH A VIDEO -MONITORING SYSTEM OF THE PROHIBITION AGAINST PASSING A STOPPED SCHOOL BUS AND INCLUDING A PENALTY FOR VIOLATION BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-22 of the Code of the County of Chesterfield, 1997, as amended, is amended by adding the following section: MOTOR VEHICLES AND TRAFFIC n•• Sec. 13-22. Civil enforcement of prohibition against passing a stopped school bus. a. Pursuant to § 46.2-844, Code of Virginia, 1950, as amended, the Chesterfield County School Board is authorized to install and operate a video -monitoring system in, or on, its school buses, or to contract with a private vendor to do so on its behalf, for the purpose of establishing a civil enforcement program of recording violations of § 46.2-859, Code of Virginia, 1950, as amended, prohibiting the passing of a stopped school bus. b. Any violation of § 46.2-859, Code of Virginia, 1950, as amended, identified through this video -monitoring system shall subject the operator of the vehicle to a $250.00 civil penalty. Prior to citing any person with a violation of this section, the video showing the vehicle shall be reviewed, and the violation established, by a certified Chesterfield County police officer. C. Any prosecution for a civil penalty under this section shall be instituted and conducted in the same manner as prosecutions for traffic infractions. All civil penalties collected shall be paid into the County's general fund. d. Prior to execution of any contract with a private vendor for the operation of such civil enforcement program, the contract shall be reviewed for form and approved by the School Board Attorney and the County Attorney. e. After the School Board has paid all expenses of this civil enforcement program (including, without limitation, the cost of purchasing necessary computers and/or software programs and the employment of police officers to review the video from the video -monitoring system and to testify in court if necessary), the remaining net civil penalties collected under this section shall be used by the School Board for the promotion of drivers' education or public school safety and security programs. (2) That this ordinance shall become effective immediately upon adoption. 0428.93627.1 03, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 14, 2015 Item Number: 9.C.1. Subiect: Approval of a Change Order to Contract Number 13-0722 with Gibson Industrial Incorporated for Unforeseen Site Conditions Encountered During the Construction of an Intermediate Care Facility at 6831 Lucy Corr Boulevard County Administrator's Comments: County Administrator: Authorize the County Administrator to execute a change order with Gibson Industrial Incorporated in the amount of $70,828.81 for unforeseen site conditions encountered during the construction of an Intermediate Care Facility located at 6831 Lucy Corr Boulevard. Summary of Information: During the construction of Galloway Place, an Intermediate Care Facility, poor soil conditions and site drainage issues were areas that required remediation above and beyond what original contract. The geo-technical and civil engin recommended immediate corrective actions. Corre performed within the parameters of the contracting pr specifications. Extensive review and negotiations ha has resulted in a substantial reduction in the contra order amount but required continued negotiations building construction. The architect, geo-technical and county staff recommend approval of the change ord are available within the project. uncovered in several was included in the eers for the project ctive actions were ocess and engineering ve taken place. This ctor requested change after completion of and civil engineers er. Sufficient funds Preparer: Robert C. Key Title: Director of General Services Preparer: Allan Carmody Title: Director of Budget and Management Attachments: Flyes 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The original contract was $2,515,584. The cumulative sum of all change orders, including this final one, is $306,589. For contracts over $500,000 the county's change order policy requires the Board of Supervisors to approve all change orders once the total amount of the change orders reaches 10 percent of the original contract amount; in addition, the Board must also approve any single change order that exceeds $50,000. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ,1749 AGENDA f IRGILT�' Meeting Date: January 14, 2015 Item Number: 9.C.15. Subiect: Adoption of Revised Employment Agreement for the County Administrator County Administrator's Comments: County Administrator:. Board Action Requested: Approve the attached Second Amendment to the County Administrator's Employment Agreement. Summary of Information: County employees received a one percent merit pay increase on June 21, 2014. This increase was not applicable to the County Administrator, whose salary is set by contract. The attached Second Amendment to the County Administrator's Employment Agreement would provide the County Administrator with the same one percent merit pay increase that other employees received on June 21, 2014, retroactive to June 21, 2014. The Amendment also provides that the County Administrator will receive any future merit salary increase that is provided to other County employees, unless the Board takes action not to grant the increase. Preparer: Jeffrey L. Mincks Attachments: 0 Yes ❑ No Title: County Attorney 0505:93485.1(93044.1) Second Amendment to Employment Agreement THIS AGREEMENT, made and entered into as of this 14th day of January, 2015, by and between the BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, the governing body of a political subdivision of the Commonwealth of Virginia ("Board"), and JAMES J. L. STEGMAIER ("Stegmaier"): WHEREAS Va. Code § 15.2-1540 and Chesterfield County Charter § 4.1 authorize the Board to appoint and supervise a chief administrative officer for the County of Chesterfield ("County"), to be designated as the County Administrator and to serve at the pleasure of the Board; and WHEREAS the Board determined that Stegmaier has the education, training and experience in local government management that is necessary for him to perform the tasks required of a County Administrator, as described in Va. Code § 15.2-1541 and Chesterfield County Charter § 4.2; and WHEREAS, pursuant to § 4.1 of the County Charter, the Board entered into an employment agreement with Stegmaier dated July 30, 2008 ("Employment Agreement") defining the terms of his employment as County Administrator; and WHEREAS, the parties amended the Employment Agreement in a First Amendment to Employment Agreement dated September 21, 2011; and WHEREAS, the parties desire to again amend the Employment Agreement to reflect the new agreement of the parties. Now, therefore, the Board and Stegmaier hereby agree as follows: 1. Stegmaier's salary shall be adjusted to provide for him the same one percent salary merit increase provided to other employees of the County on June 21, 2014. The increase shall be retroactive to June 21, 2014. 2. In the future, Stegmaier shall receive any future merit salary increase provided to employees, without the need for this contract to be further amended, unless the Board takes action not to grant the increase. 3. All other terms of the Employment Agreement (as amended by the First Amendment) not inconsistent with this Second Amendment shall remain in full force and effect. '0001101 9 0505:93044.1 1 Given under our hands as of this day of , 2015. BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD Chairman, Board of Supervisors Approved as to form: County Attorney JAMES J. L. STEGMAIER 0505:93044.1 CHESTERFIELD COUNTY BOARD SUPERVISORS _a ___ a..• a. Page 1 of 4 Meeting Date: January 14, 2015 Item Number: 10.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Action Reauested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and Developers where there are no County funds involved. This report is submitted to the Board as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 07-0027 Project Name: Stonehenge Village Location: Developer: Contractor: Contract Amount District: 12741 Stone Village Way Stonehenge Village LLC RMM Enterprises Inc. Water Improvements - Midlothian $ 299,050.00 Preparer: John W. Harmon Title: Real Propertyger/Acting Assistant Director for Engineering and Development Attachments: El Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA Summary of Information: (Continued) 2. Contract Number: 10-0037 Project Name: Newmarket Section 1 Location: 2100 Otterdale Road Developer: Rountrey Development Corporation Contractor: RDS Utilities, LC Contract Amount: Water Improvements - $ 162,368.00 Wastewater Improvements - $ 251,987.00 District: Midlothian 3. Contract Number: 12-0136 Project Name: Westerleigh Section 5 Location: 4900 Crosswycke Drive Developer: Westerleigh FC, LLC Contractor: Piedmont Construction Company Incorporated Contract Amount: Water Improvements - $ 102,700.00 Wastewater Improvements - $ 129,300.00 District: Matoaca 4. Contract Number: 12-0161 Project Name: O'Reilly Auto Parts Location: 3601 Hendricks Road Developer: O'Reilly Automotive Stores Incorporated Contractor: G. W. Weitz Water & Sewer LLC Contract Amount: Water Improvements - $ 3,265.00 Wastewater Improvements - $ 9,690.00 District: Dale CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA Summary of Information: (Continued 5. Contract Number: 13-0017 Project Name: Newmarket Section 2 Location: 2300 Otterdale Road Developer: Douglas R. Sowers Contractor: RDS Utilities LC Contract Amount: Water Improvements - $ 154,533.00 Wastewater Improvements - $ 286,743.00 District: Midlothian 6. Contract Number: 13-0223 Project Name: Wynstone Park at Magnolia Green Section 2 Location: 17500 Memorial Tournament Drive Developer: 6801 Woolridge Road - Moseley LP Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $ 177,207.00 Wastewater Improvement - $ 208,338.99 District: Matoaca 7. Contract Number: 13-0231 Project Name: Call Federal Mini Storage Location: 3620 Call Federal Drive Developer: 318 Call Fed LLC Contractor: Gibraltar Contracting LLC Contract Amount: Water Improvements - $ 37,496.00 Wastewater Improvements - $ 10,615.00 District: Dale CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 4 AGENDA Summary of Information: (Continued) 8. Contract Number: 14-0029 Project Name: Lee's Forest Section 2 Location: 6601 Temie Lee Parkway Developer: Windswept Development LLC Contractor: RDS Utiities LC Contract Amount: Water Improvements - $ 44,004.00 Wastewater Improvements - $ 39,369.00 District: Clover Hill 9. Contract Number: 14-0042 Project Name: Magnolia Green Parkway Extension - Phase 2 Location: 7400 Championship Crossing Developer: 6801 Woolridge Road - Moseley LP Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $ 524,492.00 District: Matoaca 10. Contract Number: 14-0065 Project Name: Fairfield Inns & Suites - Richmond West Location: 150 N. Pinetta Drive Developer: SINA 14 LLC Contractor: W. M. Harman Construction Company Incorporated Contract Amount: Water Improvements - $ 39,475.00 Wastewater Improvements - $ 5,946.00 District: Midlothian CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 �£ AGENDA ..�? 1749 Meeting Date: January 14, 2015 Item Number: 10.13. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Steqmaier Title: County Administrator Attachments: 0 Yes F-1 No CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances January 14, 2015 % of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1% 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $55,000,000 8.1 *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS January 14, 2015 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 FY2014 Capital Projects (14,695,500) 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 15,590,000 20,676,397 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 10/23/2013 Additional funding for Bon Air Library renovation project (43,000) 5,937,897 FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 23,885,400 29,823,297 4/23/2015 FY2015 Capital Projects (21,529,100) 8,294,197 Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area (1,000,000) 7,294,197 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS January 14, 2015 Maximum Balance Carry Over Pending from FY2015 Funds Used Items on Board District Prior Years* Appropriation Year to Date 1/14 Agenda Approval Bermuda $30,222 $33,500 $9,735 $5,800 $48,187 Clover Hill 37,500 33,500 22,134 0 48,866 Dale 37,500 33,500 2,590 0 68,410 Matoaca 37,500 33,500 22,272 1,661 47,067 Midlothian 37,500 33,500 0 0 71,000 County Wide 0 0 0 0 0 *Pending audit results. SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Prepared by Accounting Department December 31, 2014 Outstanding Date Original Date Balance Be an Description Amount Ends 12/31/2014 04/99 Public Facility Lease — Juvenile Courts Project $ 16,100,000 01/20 $ 4,985,000 (Refinanced 10/10) 03/03 Certificates of Participation* — Building Construction, Expansion and Renovation 6,100,000 11/23 310,000 03/04 Certificates of Participation* — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11/15 350,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 12/15 13,142,494 12/04 Energy Improvements at County Facilities 1,519,567 12/17 500,563 05/05 Certificates of Participation* —Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 1,960,000 05/06 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 4,315,000 08/07 Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 14,050,000 06/12 Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 18,535,000 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED 130,715,766 58,148,057 PENDING EXECUTION Approved Description Amount None CHESTERFIELD COUNTY -4- BOARD OF SUPERVISORS Page 1 of 1 °- AGENDA Meeting Date: January 14, 2015 Item Number: 10.C. Subiect: Report on Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: Janice Blakley Title: Clerk to the Board Attachments: 0 Yes F-1 No #�' 2 Psg&4 WOOL 9 ' $ v an Ik f Psg&4 WOOL RE RM ,Qkw FUMMM AMMhM� ;. y�+ .a u ,� ,. Q CAL a� � -�� � �' r'< .s � R � as >s '� �•�� � � a a, � � � ��a c_mm- Eff.j. +t gg a. . m. -.a '" m ➢ � t �.a "'m:a '" a -°°�` ,gym _;�' @" 51`�INFIRM i lj= I �171 ti uwi* mam- mmw awflousk4k wo�vx, IM -ftvw ftw.'T'AN T= I ids -n sm %them 'I VUBM4 mom TWWM FUM SMOOdWKW tM 74=�T* Q-tp*W"&- L#* I 11�11!1111111111 111111111,!111111111111!11111�l im�� MENURni FINSOMMEM1=70 I., IF o 000 mon, •' f .6,• �a .- .y.�. �' fir„ ..� .. �, �.,�. ,. Report of changes to the highway system of County of Chesterfield County Report Period: 11/01/2014 through 11/30/2014 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective (ft) Resolution Date Project: Rivers Bend South Extension Type Change: Addition 4840 Rivers Bend Boulevard var 0.04 11/9/2011 11/10/2014 Termini: From: .03m S of East Hundred Rd., (Rt 10) To: Johnson Creek Dr., (Rt 7592) 4840 Rivers Bend Boulevard var 0.03 11/9/2011 11/10/2014 Termini: From: East Hundred Rd., (Rt 10)/Existing Rt. 4840 (Rivers Bend Blvd) To: .03m S of East Hundred Rd., (Rt 10) Project: Second Branch Sec 6 Portion of Type Change: Addition 5820 Hulsey Drive 50 0.19 4/24/2013 11/6/2014 Termini: From: 0.14m N of Marek Dr., (Rt. 5819) To: End of Cul-de-sac Proiect: Southcreek Section 10 Type Change: Addition 7607 Fairen Lane 50 0.13 2/22/2012 11/7/2014 Termini: From: Irvin Way, Rt 7608 To: .13m S to Cul-de-sac 7609 Nevin Terrace 50 0.05 2/22/2012 11/7/2014 Termini: From: Irvin Way, Rt. 7608 To: .05m N to Cul-de-sac 7608 Irvine Way 50 0.06 2/22/2012 11/7/2014 Termini: From: Fairen Lane, Rt. 7607 To: Nevine Terrace, Rt. 7609 7609 Nevin Terrace 50 0.11 2/22/2012 11/7/2014 Termini: From: Irvin Way, Rt. 7608 To: .11m S to Cul-de-sac 7607 Fairen Lane 50 0.10 2/22/2012 11/7/2014 Termini: From: Southcreek Drive, Rt. 4016/ Rt. 4045 (Broadbill Dr) To: Irvin Way, Rt. 7608 Total Net Change in County's Mileage 8.35 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 786-0795) Page 10 of 110 . ` �fi r 1 77�= =77,7711111 1 111 Y j ffi` �Gi -� PG." .€8 'Gar 000 ov n , - 'Vo 09*MWXW ft" Al H ee»«»t«<.» vam vasa a!©: I'll aa-z-I-,,I.wr,I# 6ww w2l+»:z: Report of changes to the highway system of County of Chesterfield County Report Period: 11/01/2014 through 11/30/2014 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective 00 Resolution Date Project: Summer Lake Sec 7 Type Change: Addition 7748 Tree View Court 40 0.18 6/25/2014 11/19/2014 Termini: From: Lake Summer Loop, (Rt. 7747) To: Cul -de -Sac 5657 Lake Summer Drive 50 0.06 6/25/2014 11/19/2014 Termini: From: 0.12mi NW of Jenway Loop,(Rt. 7080) To: Lake Summer Loop,(Rt. 7747) 7747 Lake Summer Loop 44 0.07 6/25/2014 11/19/2014 Termini: From: End of Lake Summer Drive,(Rt. 5657) To: Cul -de -Sac Project: Tarrington 12: remainder of Type Change: Addition 7591 Kelham Road 44 0.05 11/30/2011 11/12/2014 Termini: From: Fulbrook Dr., (Rt 7590) To: Temp EOM 7590 Fulbrook Drive 44 0.15 11/30/2011 11/12/2014 Termini: From: Kelham Rd., (Rt 7591) To: Sodbury Dr., (Rt 7494) 7590 Fulbrook Drive 44 0.04 11/30/2011 11/12/2014 Termini: From: Ashwell Dr., (Rt 5843) To: Kelham Rd., (Rt 7591) Project: Tarrington 9 (Remainder oh Type Change: Addition 7635 Highbridge Drive 44 0.09 8/22/2012 11/12/2014 Termini: From: Ashwell Drive, (Rt. 5843) To: 0.09mi N to Cul-de-sac 7634 Edenfield Court 40 0.02 8/22/2012 11/12/2014 Termini: From: Edenfield Road, (Rt. 7633) To: 0.02mi E to Cul-de-sac Total Net Change in County's Mileage 8.35 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 786-0795) Page 13 of 111 �- �� Viz. y ��� �� �P •.�� ,� :r a� � �� � � � ,s� -r ..� , ,�. � �.� >� s � �r� ops IAWWM Aft" lox 8 ------------------------- Li.' .0-1 out smam"I Itnummam mw OAS WARMI INQUIRMN MES at ,a., C ............,A�,� F„ Ftqpg 114 a" 00 3 un* TO qp .. ,. ...... _ ._ 8 # •are '3 k a' � a. - bi 4 9'9 r' ::rs�•.. t..ias�; �.'. a� ...:,�� =x-z-a�e '.�b� � '..•�r<a'.--gni-e`B•' e� �.: ". 1 _ 4 IIIIIIIIIIIIaltillillill �� �-T Asa �a =n m111, Now, I ■ iiiiiiiiii, iiiiiii, IF iiiiiiiiiiiiiiiiiiiii iiiiiiiiiiiii,.f■ F=7-7 !«»!w� « ±z© by,iiiiiiiiiiiiiiiiiiiiiillillillill�ilillillj .a,am_as w »:. Report of changes to the highway system of.- County f County of Chesterfield County Report Period. 11/01/2014 through 11/30/2014 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective 00 Resolution Date Proiect: Willow Creek 2 Type Change: Addition 7150 Willow Hill Lane 44 0.02 10/12/2011 11/13/2014 Termini: From: Willow Hill Lp., (Rt 7587) To: Willow Hill Lp., (Rt 7587) 7153 Church Point Road 44 0.03 10/12/2011 11/13/2014 Termini: From: .05m S of Willow Hill Ln., (Rt 7150) To: Avening Rd., (Rt 7588) 7150 Willow Hill Lane 44 0.17 10/12/2011 11/13/2014 Termini: From: .01 m E of Willow Hill Dr., (Rt 7149) To: Willow Hill Lp., (Rt 7587) Total Net Change in County's Mileage 8.35 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 786-0795) r Page 18 of 110 CHESTERFIELD COUNTY BOARD OF SUPERVISORS S1i09 AGENDA yiFcN�' Page 1 of 1 Meeting Date: January 14, 2015 Item Number: 13. Subiect: Closed Session County Administrator's Comments: County Administrator: Board Action Regues Summary of Information: Closed session 1) pursuant to § 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss the acquisition by the county of real estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the County; and 2) pursuant to § 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the assignment, appointment, resignation, or performance of specific County employees. Preparer: Jeffrey L. Mincks Attachments: 1:1 Yes Title: County Attorney 0425:93672.1 ■ No ry 7748 �acmu' elrgirAwllrl - I - M1 AGENDA Page 1 of 1 Meeting Date: January 14, 2015 Item Number: 16.A. Subject: Resolution Recognizing the Thomas Family Upon Receiving the 2014 Clean Water Farm Award from the James River Soil and Water Conservation District County Administrator's Comments: County Administrator: Board Action Requested: Mr. Elswick requests the Board adopt the attached resolution. Summary of Information: The Thomas family is being recognized for receiving an award for implementing farming practices that preserve water quality. Preparer: T. Michael Likins Title: Director of Cooperative Extension Attachments: Yes No RECOGNIZING THE THOMAS FAMILY UPON RECEIVING THE 2014 CLEAN WATER FARM AWARD WHEREAS, the Virginia Department of Conservation and Recreation sponsors the Clean Water Farm Award to recognize and thank farmers who implement conservation practices that preserve water quality; and WHEREAS, recipients of the Clean Water Farm Award are progressive and have adapted innovative conservation tools, technologies and practices; and WHEREAS, the James River Soil and Water Conservation District is one of Virginia's 47 conservation districts and is composed of Chesterfield and Prince George counties; and WHEREAS, the James River Soil and Water Conservation District selected the Ben -Mar Farm as the 2014 Clean Water Farm; and WHEREAS, the Thomas family has owned and farmed the Ben -Mar Farm on Woodpecker Road for generations; and WHEREAS, Ben -Mar Farm consists of 35 acres of pasture, 180 acres of forestry, 13 acres of hayland, and has 26 head of cattle, 24 hogs, and 15 goats; and WHEREAS, all pasture planting and seeding is with a no -till seed drill to protect topsoil and prevent runoff; and WHEREAS, cover crops are used to prevent erosion while improving soil health; and WHEREAS, hayland and pasture management follow soil testing results and nutrient management recommendation; and WHEREAS, all livestock is excluded from surface waters by fencing which includes over three miles of stream, creek and pond shoreline; and WHEREAS, a large farm pond has a permanent grass buffer around it to prevent nutrient runoff from adjacent pasture and hayland; and WHEREAS, streams are protected from upstream nutrient and sediment runoff by hardwood buffers; and WHEREAS, livestock are grazed year-round in rotational paddocks in accordance with forage availability. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of January 2015, publicly recognizes the outstanding contributions of the Thomas family, expresses the appreciation of all residents for their efforts to improve the water quality of Chesterfield County, and extends appreciation for their dedicated service to the county and congratulations upon receiving the 2014 Clean Water Farm Award. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the Thomas family and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2015 Item Number: 16.B. Subiect: Resolution Recognizing Lieutenant Stuart M. Smith, Sr., Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Q� Board Action Requested: Adoption of the attached resolution. Summary of Information: Lieutenant Stuart M. Smith, Sr. retired from the Fire and Emergency Medical Services Department on December 1, 2014, after providing 35 years of dedicated service to the residents of Chesterfield County. Preparer: Edward L. Senter, Jr. Title Attachments: 0 Yes F-1No Fire Chief # Z RECOGNIZING LIEUTENANT STUART M. SMITH, SR. UPON HIS RETIREMENT WHEREAS, Lieutenant Stuart M. Smith, Sr. retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on December 1, 2014; and WHEREAS, Lieutenant Smith served as a volunteer firefighter at the Manchester Fire and EMS Station from 1979 through 1985; and WHEREAS, Lieutenant Smith began his career with Chesterfield County in May 1982 as a recruit firefighter in Recruit School #12; and WHEREAS, Lieutenant Smith served the county in various assignments as a firefighter at the Dutch Gap, Chester, Ettrick, Dale, Matoaca Fire and EMS Stations; and WHEREAS, Lieutenant Smith served as an Advanced Life Support provider for 28 years and attended the first EMS Med-Flight volunteer paramedic program in 1986 and served as a back-up flight medic until 1989; and WHEREAS, Lieutenant Smith was promoted to Sergeant in September 1989, and later reclassified as a Lieutenant and served as a company officer at the Bon Air, Dale, Swift Creek, and Manchester Fire and EMS Stations; and WHEREAS, Lieutenant Smith served as the B -shift Tactical Safety Officer from January 2009 until his retirement as he watched over the safety of his fellow firefighters on emergency incidents; and WHEREAS, Lieutenant Smith was recognized with multiple awards during his career including an EMS Life Save Award in 1992 for his lifesaving actions that saved the life of a patient who suffered from an overdose; an EMS Unit Citation in 1993 for his teamwork efforts in providing emergency care to a patient suffering from a gunshot wound; an EMS Life Save Award in 1994 for life saving efforts caring for two children injured in a motorcycle accident; EMS Unit Citations in 1995 and 1997 for his actions involved during motor vehicle accidents with patients trapped; an EMS Life Save Award and an EMS Unit Citation in 2008 for resuscitating a patient in cardiac arrest; a Unit Citation in 2009 for teamwork displayed at a trench collapse in the City of Richmond, and a Unit Citation in 2012 for his actions at a trench collapse on Kingsdale Road in Chesterfield County; and WHEREAS, Lieutenant Smith was on duty the evening of August 30, 2004, when Tropical Storm Gaston tracked through the county producing torrential rainfall and flooding and responded to multiple calls for service, and he received a Life Save Award for assisting in the rescue of three teenagers who were clinging for life in a tree surrounded by rising flood waters; and WHEREAS, Lieutenant Smith's extensive knowledge in auto mechanics and his technical competence was an asset to the Fire and EMS Department, as he served on multiple committees and groups including the tanker specification work group as well as the ambulance specification work group, which designed and recommended the first Chesterfield Fire and EMS ambulances; and WHEREAS, while serving at the Manchester Fire Station, Lieutenant Smith became a certified mask repair technician, and served on the Self - Contained Breathing Apparatus selection committee in 2001 and 2014, and in 2003 he received a certificate of appreciation for his development of a maintenance program that increased the service life of the air utility unit and the design of the future replacement unit; and WHEREAS, Lieutenant Smith was a charter member of the Hazardous Materials Team, serving for 30 years, and served the Chesterfield Fire and EMS Department and the State of Virginia as a certified adjunct fire and hazardous materials instructor. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of January 2015, publicly recognizes the contributions of Lieutenant Stuart M. Smith, Sr., expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Lieutenant Smith, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 2015 Item Number: 1a.A. Subject: Public Hearing to Consider a One -Year Lease Between the County and the Chesterfield County Fair Association County Administrator's Comments: County Administrator: Board Action Regueste . The Board is requested to hold a public hearing to consider a one-year lease of the County Fairgrounds to the Chesterfield County Fair Association for the operation of the Chesterfield County Fair. Summary of Information: The Board of Supervisors set the public hearing on this topic at its November 19, 2014 meeting. The county leases the fairgrounds to the Chesterfield County Fair Association, Inc., who produces the annual Chesterfield County Fair. The lease expired on December 31, 2014. Renewal of the lease could not be considered prior to its expiration due to turnover with the Fair Association board of directors. This extension of the agreement will allow the association to operate the fair in 2015. In the meantime, staff will negotiate with the association to determine under what terms and conditions the fair will be operated in the future. The proposed lease of the approximately 35 -acre fairgrounds is rent free and reserves the property for the annual set up, operations and cleanup of the County Fair. The lease requires the Fair Association to provide adequate security and trash pickup during that time. Parks and Recreation staff recommends that the Board grant a one-year lease to the Fair Association. Preparer: Michael S. Golden Attachments: 11 Yes Title: Director. Parks and Recreation _RicbWoub 07zmes-3zfivatcb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date January 07, 2015 Date Category Description Ad Size Total Cost 01/13/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 24 L 123.00 TAKE NOTICE Take notice that to Board of Supervisors of Chesterfield County, Yr• ginia, 9 an adjourned meeting on January 14,2015, at 6•.30 p.m, in the County Public Meeting Room at the Chesterfield Administration Build - Rt 10 and Lod Road, Chesterfield, Virginia will hold a public hearing where persons may appear and present their Dews concerning: A one-year eAension of the lease of the county fairgrounds between Chesterfield County and the Chesterfield County Fan Association for the operation of the Chesterfield County Fair. Information regarding the lease amendment is on fie in the county's Department of Parks and Recreation, 6801 Mimms Loop, Chesterfield, Virginia for public examination between the hours of X30 am and 5:00 pm of each regular businessdaFor further information, please con. tact Mr. Mike Golden, D'uectorof Parka and Recreation, at 761078, be- tween the e•twveenthe hours of NO am. to 5:00 pin, Monday through Friday. The hearinT is held atapubl'rfacility designed tobeaccessible toper• sora with disabilities. Any persons wit questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at748.1200. Persons needing inter- preter han Friday,Jsforthe deal must notify the Clerk to the Board no later Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 01/07/2015 The First insertion being given ... 01/07/2015 Newspaper reference: 0000107752 Sworn to and subscribed before me this Notary ublic Supervisor KINIBIffRV Q MA.RR1S NOTARY PU0UC State of Virginia C;omrnonwepith of Virginia 9 $50'/5:8 City of Richmond My Commission Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 14, 2015 Item Number: 26. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on January 28, 2015, at 3:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: 1:1 Yes Title: Clerk to the Board No