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06-18-2003 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 2.A. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Virginia Law Enforcement Professional Standards Commission (VLEPSC) will award a "Certificate of Accreditation" to the Chesterfield Sheriff's Office. Preparer: Clarence G. Williams, Jr. Title: Sheriff Attachments: [-~ Yes No ooo0o CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 2.B. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Reverend Donna Mort, Chairperson of the Chesterfield Disability Services Board and its members will be present to report on the findings of the 2002 Needs Assessment report. The Board was created in January 1993 as a Board that provides input to the state and local agencies on service needs and priorities of persons with physical and sensory disabilities. Preparer: Jane H. Lanham Title: Interaqenc¥ Services Administrator Attachments: Yes [-~No # 00000;~ THE CHESTERFIELD DISABILITY SERVICES BOA~ 2002 NEEDS ASSESSMENT FEBRUARY I, 2003 AWARENESS... ACTION...PROGRESS 000003 2 The Chesterfield Disability Services Board 2002 Needs Assessment Report - February 1, 2003 INTRODUCTION The Chesterfield Disability Services Board (CDSB) serves the County of Chesterfield, Virginia, population 271,000 (2002- Chesterfield County Census Department). Duties of the CDSB: As defined in Section 51.5-47 of the Code of F'irginia, it is the duty of the CDSB to assess the local service needs and advise the appropriate state and local agencies serving persons with physical and sensory disabilities of their development of public and private funding sources and is charged with developing funding requests for the improvement or creation of services for persons with physical and sensory disabilities. The CDSB is not a direct service provider. Membership: Our current membership includes: Rev. Donna Mott, Judy Rossi, Janice Johnson, Anne McKenney, Melanie Green, Rev. Clarence Martin, Alice Magee, Susan Watts, Joyce Sanders, Johnna Throckmorton, Chesterfield County Liaison Jane Himmelman, DRS representative Amy Miller, and Ngozi Ukeje, County Support. C. New Demographic Information: Since our last report, there have been some notable changes in the population of Chesterfield. In 2002, the population of Chesterfield was 271,000 (See attachment A). In 2000, the census showed five census tracts in Chesterfield County with over 15% of the population aged 65 years and older (See attachment B). The exact numbers of persons with physical and sensory disabilities in Chesterfield is difficult, if not impossible, to determine. However, as the general population increases, the numbers of persons with physical, sensory, and pervasive disabilities is reasonably expected to increase. 2 000004 3 II. PURPOSE OF NEEDS ASSESSMENT: As required by the Code of Virginia, Section 51.5-48, the purpose of this biennial Needs Assessment is to provide updated information and input to state and local governments on the service needs and priorities of persons with physical, sensory, and pervasive disabilities in Chesterfield County. Additionally, this Needs Assessment will help the CDSB to set goals for the next several years. III. DATA COLLECTION METHODS: The following methods were used to gather data. A. Consumer Survey: A survey was mailed to the homes of persons with physical, sensory and pervasive disabilities. With the cooperation of the Department of Rehabilitative Services, Virginia Department for the Blind and Visually Handicapped, Chesterfield County Schools and several other local agencies, we were able to mail to over 1677 individuals. Due to confidentiality laws, surveys and stamped envelopes were delivered to these agencies and were addressed and mailed by them, thereby protecting the anonymity of their clients (See Attachment C). Telephone Surveys: A number of people called us to respond to our request for participatiOn in the survey from a recent article in the Community Weekly and for assistance in completing the survey mailed to them. IV. ANALYSIS OF DATA: Of the 1677 surveys mailed, a total of 171 responses were received. The response rate was 10%. We calculated our results by totaling the number of responses for each survey questions. The most requested services were determined to be of the highest priority. The following graphs illustrate our survey results. A. Percentage of Survey Responses by District Bermuda 13.3% Clover Hill 15.8% Dale 20.9% Matoaca 13.9% Midlothian 36.1% 000005 4 B. Disabilities of Respondents Blind/Visually impaired Deaf/Hard of Hearing Speech Impaired Physically Disabled Pervasive Development 7.9% 11.0% 22.0% 18.9% 20.7% C. Age Groups of Respondents 0-5 7.9% 6-10 28.7% 11-15 15.9% 16-20 12.9% 21-30 4.9% 31-40 7.9% 41-50 11.0% 51-65 6.1% Over 65 1.2% D. Services Needed 1. Assistive Technology 2. Recreation Services 3. Employment Services 4. Transition Programs 5. Job Training 6. Education Services 7. Rehabilitation/Therapy 8. Housing Placement 9. Transportation Advocacy Services Independent Living 10. Family Support 11. Health Care 12. Personal Assistance 13. Accessible Housing 14. Case Management 15. Communication 16. Interpreter 15.3% 12.6% 12.1% 11.0% 10.9% 10.3% 9.3% 8.7% 8.0% 7.4% 6.5% 6. O% 4.8% 4.2% 1.5% .8% 4 000006 SUMMA_KY OF RESULTS: Assistive Technology: 15.3% of the respondents to this section of the survey need this technology. · 3.8% cannot use this technology because it is too expensive. · 8.4% are dissatisfied with the technology that is available. · There are a significant number of people with disabilities in Chesterfield that would benefit from available and more inexpensive forms of technology. Recreation Services: · 12.6% of the persons responding to this section of the survey need recreation services. · There are adequate public and private recreational services and facilities available in Chesterfield. However, some of the respondents are not able to get to and from these facilities. · 18.8% of the respondents feel that these services are not satisfactory for individuals with disabilities. · 8.4 % of the respondents feel that these services are costly. C. Employment Services: · 12.1% of the respondents need employment services. · 2.4% of the respondents find employment services to be too costly. · 11.3% of the people that responded feel that the available employment services are not satisfactory. D. Transition Programs: · 11.9% of the respondents are in need of transition programs. · 3.9% of the people feel that these programs are too costly. · 13.2% of the respondents are not satisfied with available services. E. Job Training: · 10.9% of the respondents are in need of job training. · 6.2% of the people with disabilities feel job training is too costly. · 10.1% of the respondents were dissatisfied with the job training that is available. 5 000007 Lack of awareness of existing services, lack. of awareness by employers of the availability of this segment of the workforce and lack of affordable transportation for job training make it difficult for persons with disabilities to access these opportunities. F. Additional Information: · In the 1999 Needs Assessment 67% of the respondents were over the age of 18 and 33% were under the age of 18. · In the 2002 Needs Assessment 69% of the respondents were under the age of 20 and 31% of the respondents were over the age of 20. · The younger population has responded to this new Needs Assessment of 2002 and in 1999 the respondents were older. · Areas of Disabilities by percentages of respondents: 2002 1999 o Speech Impaired 22.0% o Other 20.7% 20% (LD, TBI) o Pervasive Development 19.5% 0% (New Category) o Physically Disabled 18.9% 28% o Deaf/Hard of Hearing 11.0% 14% o Blind/Visually Impaired 7.9% 12% There was an increase in respondents with speech impairments, physical disabilities, and the blind/visually impaired. 86% of the respondents had not participated in a similar survey. Not satisfaction with services: o Recreational Services 23.9% o Family Support 18.5% o Transitional Services 16.7% o Health Care Services 16.7% o Personal Assistance Services 16.5% IMPLICATIONS FOR CDSB ACTION: A. Assistive Technology: · Will consider using RSIF grant funds to enhance assistive technology opportunities. · Will continue to fund the Chesterfield Long-Term Care Council free resource directory. · Will consider sponsoring an Assistive Technology Fair or Information Session. Bo Recreation: · Will continue to support the Link transportation program. · Will develop a Directory of Public and Private Transportation Resources. · Can consider using RSIF grant funds to enhance recreational opportunities. 6 000008 7 Eo Will work with the Department of Parks and Recreation to develop programs to meet the needs of the disabled. · Will provide educatiOn and awareness of available services. · Make available resources from the Council of Better Business Bureau. Employment: · Encourage education on ADA legislation to assist in reducing the incidences of discrimination against individuals with disabilities. · Will continue to fund the Chesterfield Long-Term Care Council free resource directory that includes information on job training and employment services. · Will make employers aware of the availability of this segment of the workforce through employers' ADA campaign. · Will support and educate the disabled to the services offered by the Department of Rehabilitative Services and the Department of the Blind and Visually Impaired. Transition Programs: · Will develop a directory of resources of available transitional programs. Job Training: · Will encourage the education on ADA legislation to assist in reducing the incidences of discrimination against individuals with disabilities. · Will continue to fund the Chesterfield Long-Term Care Council free resource directory that includes information on job training and employment services. · Will make employers aware of the availability of this segment of the workforce through an employers' ADA campaign. · Will make available resources from the Council of Better Business Bureau. IMPLICATIONS FOR STATE LEVEL ACTION: A. Assistive Technology: · Improve assess ability resources. · Improve funding for accessibility resources. Recreation: · Address a permanent solution to transportation needs would allow more recreational opportunities to persons with physical, sensory, and pervasive disabilities. · Make available recreational programs that are affordable. · Make available information by the Virginia Board for People with Disabilities. 7 OOOO09 Employment: · State funded job training and job placement programs need to be more accessible. · Improved transportation, public awareness and employer awareness. · Publicize the Disability Friendly Business Program. Do Transition Programs: · Improve awareness of these programs. · Enhance existing programs. Job Training: · State funded job training and job placement programs need to be more accessible. · Improved transportation, public awareness and employer awareness CONTACTING THE CDSB: For questions or comments, please contact one of the following people: Rev. Donna Mott (804) 590-2904 (804) 590,9118 (FAX) revmott~hotmail.com Alice Magee (804) 275-2850 Abhmagee~aol.com Ngozi Ukeje, County Support (804) 748-1307 (804) 748-3952(FAX) Izog. 5~aol.com s O00010 Attachment A The Chesterfield Count]/Demographic and Economic Profile C. Population Growth In Chesterfield County, 1990 To 2002 The latest estimate of Chesterfield County's total population is 271,000 as of January 1,2002. After a slow down at the end of the 1990's the rate of growth has picked up in the last two years to be more like the growth rate at the beginning of the decade. Year Total Natural Net Total Annual (AsofJan. 1) Population Increase Migration Increase GrowthRate 1990 208,100 1991 215,000 2,500 4,400 6,900 3.3% 1992 221,600 2,300 4,300 6,600 3.1% 1993 226,900 2,300 3,000 5,300 2.4% 1994 231,700 2,300 2,500 4,800 2.1% 1995 237,500 2,200 3,600 5,800 2.5% 1996 242,700 2,000 3,200 5,200 2.2% 1997 248,000 2,000 3,300 5,300 2.2% 1998 251,800 1,800 2,000 3,800 1.5% 1999 254,200 2,000 400 2,400 1.0% 2000 258,500 2,000 2,300 4,300 1.7% 2001 264,000 NA NA 5,500 2.1% 2002 271,000 NA NA 7,000 2.7% Note: NA means that Natural Increase is not yet available Chesterfield County Population, 1990 To 2002 50'001 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 300,000- 250,000- 200,000- 150,000 100,000' Data Source: Chesterfield COunty Planning Dept. Estimates 4/22/2002 00001 Attachment B The Chesterfield County Demographic and Economic Profile B. Age Distribution Trends In Chesterfield County Comparison of Chesterfield County age groupings for 1990 and 2000 shows the greatest growth in the 50-59 and 40-49 categories. The households making up this 30 to 39 year grouping, including the first wave of the "X" generation, show a decrease in numbers. This accounts for the small growth in the 0 to 9 age group. It is also important to note significant percen'tage growth in the number of Chesterfield residents over age 70. Age 1990 -2000 Percent Group 1990 2000 Growth Change 0-9 34,705 38,150 3,445 9.9% 10-19 32,498 42,465 9,967 30.7% 20-29 29,414 27,660 -1,754 -6.0% 30-39 42,260 41,830 -430 -1.0% 40-49 34,165 47,014 12,849 37.6% 50-59 16,981 33,109 16,128 95.0% 60-69 11,651 15,435 3,784 32.5% 70-79 5,625 10,008 4,383 77.9% 80+ 1,975 4,232 2,257 114.3% Total 209,274i 259,903 50,629 24.2% Percentage Growth Of Chesterfield County Age Groups, 1990 To 2000 140.0% 120.0% 100.0% 80.0% 60.0% 40.0% 20.0% 0.0% -20.0% 9.9% Average 95.0% 30.7% ~ 32.5% 77.9% 0-9 10-19 20-29 30-39 40-49 50-59 60-69 70-79 80+ Age Group 114.3% Data Source: 1980 and 1990 U.S. Census, Chesterfield County Planning Dept. Projections 4/25/2002 Attachment C July ,2002 Name Address Dear · The Chesterfield Disability Services Board (C-DSB) is conducting its biannual Needs Assessment of people with physical, sensory, and pervasive developmental disabilities. We are interested in learning service needs that are unmet in Chesterfield County. The Chesterfield Disability Services Board was created by State statute. Its purpose is to idemify and promote a comprehensive array of services for Chesterfield County residems with physical, sensory, and pervasive development disabilities. C-DSB accomplishes this with assessment of local service needs and participation from local public/private service providers and consumers. Please distribute these at your next meeting and ask those present to complete the enclosed questionnaire and return by August 1, 2002. Thank you for taking the time to assist us in planning. Sincerely, Mrs. Alice Magee and Rev. Donna Mott Co-Chairpersons for the Planning Committee O000 13 Attachment C The Chesterfield Disability Services Board 2002 Needs Assessment lYe, the Board members of the Chesterfield Disability Services Board (CDSB) of Chester teld Coun citizens who inform state and local a~enc[es and ~av~rnmt,nt~ nF i~ ...... . "fi tY, are a group of · . -. o ..............~ ,a'a'u~a' concerntngpersons withphysical and sensory disabilities. Plbase use the" - ' , 'Needs ~4sse. vsment Surve~ to help us identify services needed and the quality of the serviceg being ~sed We thank you in advance. · lyith the exception ofcomments, please record all responses on the enclosed response sheet with a NUMBER 2 ,OENC;£ so ~hat your responsqs .can be ~'scanned" into a database for analysis.. Please insure that your response numbers on *the survey correspond to the same numbers, on the response sheet. Thiz information will only. be used by CDSB to inform you of available resources in our county. Plebe rate )~our satisfaction With the followi~tg ser~aZes you use on a scale of I 5 where a "1" is Very Unsatisfied ands "$" ..... ' - · ts Very satisfied. If you need the service, but don't have it, blacken out the "6." Ifyou cannot use the service becduse it's'too costly, blacken out the' "Z " '~t~' ~i~"~ i~mi~i~ ~,'~?' a,'°~' ~'~?~e' Oa~'ber' ~'i; ~0-~ i~; ............. Ngozi UkeJe P.O. Box 40 Room· 500 Chesterfield, Va. 23832 Call-tn £ine: (804) ?68-7770...please leave your name and number and we will return your call~ Please use this number if you need assistance.filling out-the survey, we will be very willing to assist you. Evening contact: 271-og44 from ?p.m. -- 9p.m. mi 1. Assistive Technology .. 2. Independent Living 3. HealthCare 4. Housing Placement 5. Job Training. 6. Recreation Services nm 7. Advocacy Services 8. Transportation 9. Accessible H0usLug 000014 10. Family Support 11. Personal Assistance 12. Case Management 13. Rehabilitation/Therapy 14. Employment Services 15. Educati°n 5e~es 16. Transition Programs 17. Communications 18. Interpreter Please list other service used. What type of equipment do you use for your particular disability?. 19. Have you ever participated in a survey.similar to this before? '-'::-;' '5/:3 00001.5 I District 20. What district do you live in? Disability 21. What is your type of disability? Age 22. Please indicate your age Thank you for your parti¢ipation. P-3 0000:1.6 TYPE OF EQUIPMENT USED Power wheelchair, toilet chair, bath chair Laptop computer, palm pilot Voice activated computer Power wheelchair & communication device TTY Interpreter Wheelchair & walker Wheelchair & walker Wheelchair, speaker dictionary Wheelchair, chair lift, shower chair, Quad cane, hospital bed, oxygen Ablenet, wheelchair, hayar lift, bath chair Mother carries, stroller Hearing aid Leg brace, glasses Wheelchair, Van with ramp, Bathroom bars Light Box Walker Wheelchair, communication device, phone Wheelchair & Walker Hearing aid Toys Computers Wheelchair, shower wheelchair, van with ramp, typing stick, eating utensils, writing utensil, washing utensils 000017 Walking cane Walker, in need of a communication device and a kinsington mouse for my computer Hearing aids, Auto trainer Heating aids Wheelchair, MKII Hart walker Wheelchair Hearing aid Wheelchair, pony walker, I.V. feeding pole Crutches Hearing aid Head phones Heating aid Wheelchair, communication device needed Cane Nebulizer Stander walker, wheelchair, special chair with table, communication device Cane Eyeglasses Laptop & Home computer TDD, light to light for telephone, door bells, alarm buzzer Wheelchair Wheelchair C-PAP machine, cane & walker 000018 Wheelchair Medicine Wheelchair AFO Leg Wheelchair Stroller Hearing aids 0000~9 OTHER SERVICE USED Public education Public school OT Education, employment Day support School Speech therapy, Education Therapy Speech Therapy YMCA Virginia department for the blind & visually imPaired Learning disability classes Grade 3, special ed for reading Chester Mental Health center Petersburg Health department, Petersburg bus line, Central Virginia independent living center O.T. & speech Chesterfield Mental Health VDHH/nterpreters Meals on wheels Speech Therapy Education services, structure therapy Special education 0000; 0 OTHER COMMENTS Our children are 10 and 8, both with moderate to severe bi-leral sensorineural hearing loss. We do not use or or not aware of equipment for their needs other than through the school system. Due to the lack of coverage for most costs in hearing loss (hearing aids, diagnoses) we pay out of pocket for most services. If there are services we could utilize that are free or reasonable, we would be interested in learning of them. Hope to get low vision aids. We need more information on what is available Need job training Robert is in the 3rd grade at Salem Elementary and is in a class that helps with children who. struggle and need extra help sometimes. We are very satisfied with all things that have been offered to help Robert. Very dissatisfied at the "never ending list" for Medicaid waiver. At this rate, we will be dead before our daughter qualified of anything. It is very frustrating to know that we cannot get the smallest help with products or home improvements to help us keep our daughter out of an institution. We both work so we are penalized. A big problem is access to day care & after school care. It is NON-EXISTENT! Dissatisfaction with services led me to homeschool my child. Been very pleased with the level of education/training provided by Chesterfield County School System. Survey is poor. No room for comments when the disability needs are not in your categories. None of these services really apply. Satisfied with educational services, but could be better. My son is totally blind and is age 10. We need many services including recreation activities, respite services, and family support in addition to technology, etc. We have no knowledge of these services available to us. ooooza. Disability Services Board Full Report (Fav/Unfav) Survey Title: Chesterfield Disability Services Board Needs Surv Administered To: Disability Needs Dec 27, 2002 CorporatePulseTM © Praxis Jan 10, 2003 000022 Disability Services Board Full Report (Fav/Unfav) Administered To: Disability Needs Date Administered: Dec Main Report Section 1. Assistive Technology Favorable Unfavorable 0 10 20 30 40 50 60 70 80 90 100 50.9 Mean: 3.34/5 SD: 0.82 Mode: 3/7 Rank: 9/19 2. Independent Living Favorable Unfavorable 0 10 20 30 40 50 60 70 80 90 100 65.1 Mean: 3.18/5 SD: 0.77 Mode: 3/7 Rank: 11/19 3. Health Care Favorable Unfavorable 0 lO 20 30 40 50 60 70 80 90 100 Mean: 3.40/5 SD: 1.07 Mode: 4/7 Rank: 6/19 4. Housing Placement Favorable Unfavorable 0 10 20 30 40 50 60 70 80 90 100 71.6 Mean: 3.09/5 SD: 0.76 Mode: 3/7 Rank: 16/19 5. Job Training Favorable Unfavorable 0 10 20 30 40 50 60 70 80 90 1 O0 67.3 Mean: 3.13/5 SD: 0.79 Mode: 3/7 Rank: 13/19 6. Recreation Services Favorable Unfavorable 0 '10 20 30 40 50 60 70 80 90 1 O0 38.9 Mean: 3.11/5 SD: 0.98 Mode: 3/7 Rank: 14/19 ~l - Favorable ~ - Neutral ~ - Unfavorable Results reported in a percent scale (R) - Reversed Scoring 000023 Rank based on: Descriptive Mean CorporatePulseTM O Praxis .......... iS}-~'e 2 Disability Services Board Full Report (Fav/Unfav) Administered To: Disability Needs Date Administered: Dec 27, 2002 Main Report Section 7. Advocacy Services 8. Transportation Favorable 0 10 20 30 Mean: 3.34/5 SD: 0.98 Unfavorable 40 50 60 70 80 90 100 Mode: 3/7 Rank: 8/19 I Favorable Unfavorable 0 ~10 20 30 40 50 60 70 80 90 100 43.4 Mean: 3.41/5 SD: 1.08 Mode: 3/7 Rank: 5/19 9. Accessible Housing Favorable Unfavorable 0 10 20 30 40 50 60 70 80 90 100 66.4 Mean: 3.04/5 SD: 0.90 Mode: 3/7 Rank: 18/19 10. Family Support Favorable Unfavorable 0 10 20 30 40 50 60 70 80 90 100 18.5 Mean: 3.76/5 SD: 1.09 Mode: 4/7 Rank: 1/19 1 I. Personal Assistance Favorable Unfavorable 0 10 20 30 40 50 60 70 80 90 100 42.1 Mean: 3.36/5 SD: 1.02 Mode: 3/7 Rank: 7/19 12. Case Management Favorable Unfavorable 0 10 20 30 40 50 60 70 80 90 100 28.4 Mean: 3.61/5 SD: 1.05 Mode: 4/7 Rank: 3/19 i = Favorable ~- = Neutral ~ = Unfavorable Results reported in a percent scale (R) ~ Reversed Scoring 0000: 4 Rank based on: Descriptive Mean CorporatePulseTM © Praxis Paze 3 Disability Services Board Full Report (Fav/Unfav) Administered To: Disability Needs Date Administered: Dec 27, 2002 Main Report Section 13. Rehabilitation/Therapy Favorable Unfavorable 0 10 20 30 40 50 60 70 80 90 100 49.6 Mean: 3,30/5 SD: 0.93 Mode: 3/7 Rank: 10/19 14. Employment Services Favorable 0 10 Unfavorable 20 30 40 50 60 70 80 90 100 66.0 Mean: 3.08/5 SD: 0.79 Mode: 3/7 Rank: 17/19 15. Education Services Favorable 0 10 20 30 Unfavorable 40 50 60 70 80 90 100 21.3 Mean: 3.69/5 SD: 1.08 Mode: 4/7 Rank: 2/19 16. Transition Programs Favorable 0 Unfavorable 20 30 40 50 60 70 80 90 100 56.5 Mean: 3.10/5 SD: 0.91 Mode: 3/7 Rank: 15/19 17. Communications Favorable Unfavorable 0 10 20 30 40 50 60 70 80 90 1 O0 40.3 Mean: 3.43/5 SD: 0.99 Mode: 3/7 Rank: 4/19 18. Interpreter Favorable 0 Unfavorable 20 30 40 50 60 70 80 90 100 71.8 Mean: 3.17/5 SD: 0.66 Mode: 3/7 Rank: 12/19 1 = Favorable[ = Neutral ~ = Unfavorable Results reported in a percent scale CorporatePulseTM © Praxis (R) = Reversed Scoring 0000£5 Rank based on: Descriptive Mean Disability Services Board Full Report (Fav/Unfav) Administered To: Disability Needs Date Administered: Dec 27, 2002 Main Report Section 19. Have you ever participated in a survey similar to this before? Favorable Unfavorable 0 10 20 30 40 50 60 70 80 90 n= 151 Mean: 1.87/2 SD: 0.34 Mode: 2/2 Rank: 19/19 I = Favorable ~- = Neutral ~ = Unfavorable Results reported in a percent scale (R) = Reversed Scoring 000026 Rank based on: Descriptive Mean CorporatePulse © Praxis Page 5 Chesterfield Disability Services Board Full Report Survey Title: Chesterfield Disability Services Board Needs Surv Administered To: Disability Needs Dec 27, 2002 CorporatePulseTM © Praxis Jan 10, 2003 00002'7 Chesterfie d Disability Services Board Full Report Administered To: Disability Needs Date Administered: Dec 27, 2002 District ~ Bermuda ~ Clover Hill ~ Dale ~ Matoaca ~ Midlothian TOTALS Demographic Section Included Frequency Percentage 21 13.0% 25 15.5% 33 20.5% 22 13.7% 60 37.3% 161 100.0% Disability ~ Blind/Visually impaired ~~ Deaf/Hard of Hearing ~ Speech Impaired ~ __1 Physically Disabled ~IT~ Pervasive Development ~ Other Included Frequency Percentage 4 13 7.8% ~/ 18 10.8% x/ 38 22.8% ~ 31 18.6% 4 32 19.2% ~ 35 21.0% TOTALS 167 100.0% Age 7===~ 0-5 ~ 6-10 ~ 11-15 5-~ 16-2o TIT~ 21-30 ~ 31-40 41-50 I 51-65 ~ Over 65 TOTALS Included Frequency Percentage ~/ 20 12.0% ~/ 49 29.3% ~ 27 16.2% ~ 20 12.0% ~/ 8 4.8% x/ 13 7.8% ~ 18 10.8% { 10 6.0% x/ 2 1.2% 167 100.0% 000028 CorporatePulseTM © Praxis Page 2 ' ' ( hesterfield Disability Services Board Full Report Administered To: Disability Needs Date Administered: Dec 27, 2002 Main Report Section 1. Assistive Technology Very Need, but Too costty to Dissatisfied Dissatisfied Neither Satisfied Very Satisfied don't have use I I i 1.5 6.8 40.6 26.3 6.0 15.0 3.8 n= 133 Mean: 3.35/5 SD: 0.81 Mode: 3/7 Rank: 9/19 2. Independent Living Very Dissatisfied Dissatisfied Neither I I 2.4 6.3 55.9 Need, but Too costly to Satisfied Very Satisfied don't have use 17.3 5.5 7.9 4.7 Mean: 3.20/5 SD: 0.77 Mode: 3/7 Rank: 11/19 3. Health Care In 41 Very Dissatisfied Dissatisfied Neither I ~ 6.4 7.8 27.7 Need, but Too costly to Satisfied Very Satisfied don't have use I I I 33.3 11.3 6.4 7.1 Mean: 3.41/5 SD: 1.07 Mode: 4/7 Rank: 6/19 4. Housing Placement Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Very Satisfied don't have use I I I i 3.9 4.7 60.9 12.5 4.7 8.6 4.7 n= 128 Mean: 3.11/5 SD: 0.77 Mode: 3/7 Rank: 16/19 5. Job Training Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Very Satisfied don't have use I I i 2.3 7.6 55.0 12.2 6.1 10.7 I 6.1 n= 131 Mean: 3.15/5 SD: 0.79 Mode: 3/7 Rank: 13/19 6. Recreation Services Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Very Satisfied don't have use I I i i 5.5 13.1 30.3 26.9 3.4 12.4 8.3 n= 145 Mean: 3.12/5 SD: 0.97 Mode: 3/7 Rank: 14/t9 0000 9 Results reported in a percent scale (R) = Reversed Scoring Rank based on: Descriptive Mean CorporatePulseTM © Praxis Page 3 '' ( hesterfield Disability Services Board Full Report Administered To: Disability Needs Date Administered: Dec 27, 2002 Main Report Section 7. Advocacy Services Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Very Satisfied don't have use 5.0 6.4 39.3 27.9 10.0 7.9 3.6 It= 140 Mean: 3.35/5 SD: 0.97 Mode: 3/7 Rank: 8/19 8. Transportation Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Very Satisfied don't have use I I i 7.1 3.6 37.9 25.0 15.0 7.9 3.6 n= 140 Mean: 3.42/5 SD: 1.08 Mode: 3/7 Rank: 5/19 9. Accessible Housing - Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Very Satisfied don't have use 8.7 2.4 57.9 15.1 4.8 4.8 6.3 n= 126 Mean: 3.05/5 SD: 0.90 Mode: 3/7 Rank: 18/19 10. Family Support Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Very Satisfied don't have use 3.3 10.0 16.7 36.7 24.7 7.3,[ 1.3 n= 150 Mean: 3.76/5 SD: 1.08 Mode: 4/7 Rank: 1/19 11. Personal Assistance Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Very Satisfied don't have use I I i i 3.7 11.1 37.8 24.4 14.1 5.9 I 3.0 n= 135 Mean: 3.37/5 SD: 1.02 Mode: 3/7 Rank: 7/19 12. Case Management Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Very Satisfied don't have use I I 4.1 8.3 26.2 35.9 19.3 4.1 I 2.1 n= 145 Mean: 3.62/5 SD: 1.05 Mode: 4/7 Rank: 3/19 000039 Results reported in a percent scale (R) = Reversed Scoring Rank based on: Descriptive Mean TM CorporatePulse © Praxis Page 4 ' ' ( hesterfield Disability Services Board Full Report Administered To: Disability Needs Date Administered: Dec 27, 2002 Main Report Section 13. Rehabilitation/Therapy Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Very Satisfied don't have use 3.5 7.7 41.5 23.2 9.2 9.2 5.6 11= 142 Mean: 3.31/5 SD: 0.93 Mode: 3/7 Rank: 10/19 14. Employment Services Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Very Satisfied don't have use 4.0 7.1 55.6 15.1 4.0 11.9 2.4 126 Mean: 3.09/5 SD: 0.79 Mode: 3/7 Rank: 17/19 15. Education Services Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Very Satisfied don't have use 4.8 6.8 18.4 38.1 19.7 10.2 2.0 n= 147 Mean: 3.70/5 SD: 1.07 Mode: 4/7 Rank: 2/19 16. Transition Programs Very Dissatisfied Dissatisfied 5.4 8.5 Neither 47.3 Mean: 3.12/5 SD: 0.91 Mode: 3/7 Rank: 15/19 Need, but Too costly to Satisfied Very Satisfied don't have use I I I 18.6 5.4 10.9 3.9 17. Communications Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Very Satisfied don't have use I 4.5 8.2 38.8 32.8 13.4 1.5 0.7 n= 134 Mean: 3.44/5 SD: 0.99 Mode: 3/7 Rank: 4/19 18. Interpreter Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Very Satisfied don't have use 0.8 6.5 68.3 16.3 4.9 0.8 i 2.4 n= 123 Mean: 3.18/5 SD: 0.66 Mode: 3/7 Rank: 12/19 Results reported in a percent scale (R) = Reversed Scoring 00003 . Rank based on: Descriptive Mean CorporatePulseTM © Praxis Page 5 Chesterfield Disability Services Board Full Report Administered To: Disability Needs Date Administered: Dec 27, 2002 Main Report Section 19. Have you ever participated in a survey similar to this before? Yes No i 13.1 86.9 153 Mean: 1.87/2 SD: 0.34 Mode: 2/2 Rank: 19/19 000032 Results reported in a percent scale (R) = Reversed Scoring Rank based on: Descriptive Mean CorporatePulseTM © Praxis Page 6 Disability Needs TOP 10 Opportunities Survey Title: Chesterfield-Disability Services Board Needs Surv Administered To: Disability Needs Dec 27, 2002 000033 CorporatePulseTM© Praxis Jan 1 O, 2003 Disability Needs TOP 10 Opportunities Administered To: Disability Needs Date Administered: Dec 27:..2.0_~_2- Main Report Section - Lowest Scoring Items 19. Have you ever participated in a survey similar to this before? Yes No 13.2 86.8 1 Mean: 1.87/2 SD: 0.34 Mode:2/2 Rank: 19/19 9. Accessible Housing Very Need, but Dissatisfied don't have Too costly to Dissatisfied Neither Satisfied Very Satisfied use Mean: 3.04/5 SD: 0.90 Mode: 3/7 Rank: 18/19 14. Employment Services 4. Housing Placement 16. Transition Programs 6. Recreation Services Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Vet, Satisfied I { I ......... I ' ~.x ~o..=.,=u uu. t nave use n= 124 t Mean: 3.08/5 SD: 0.79 Mode: 3/7 Rank: 17/]9 Very Need. but Too costly to Dissatisfied Dissatisfied Neither Satisfied Vet ' Satisfied . t I I ......... I '~'Y ~.=,,o,.=u uun [ nave use r I 126 Mean: 3.09/5 SD: 0.76 Mode: 3/7 Rank: 16/19 Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Vet Satisfied ......... oa uun [ nave use ri= 127 Mean: 3.10/5 SD: 0.91 Mode: 3/7 Rank: 15/19 Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Ver Satisfied n= 143 Mean: 3.11/5 SD: 0.98 Mode: 3/7 Rank: 14/19 000034 Results reported in a percent scale (R) = Reversed Scoring Rank based on: Descriptive Mean CornnratePulseTM © Praxi~ .......... Disability Needs TOP 10 Opportunities Administered To: Disability Needs Date Adminb;tered: Dec._2_7_,. ~.0__0.2 Main Report Section - Lowest Scoring Items 5. Job Training 18. Interpreter 2. Independent Living 13. Rehabilitation/Therapy i Di~;~ti~fied ' *'DiSSatisfied Neither 129 Mean: 3.13/5 SD: 0.79 Mode: 3/7 Rank: 13719 Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Very Satisfied don't have use 1 1 Mean: 3.17/5 SD: 0.66 Mode: 3/7 Rank: 12/19 Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Very Satisfied don't have use 5 Mean: 3.18/5 SD: 0.77 Mode: 3/7 Rank: 11/19 Very Need, but Too costly to Dissatisfied Dissatisfied Neither Satisfied Ver n= 3.6 I 7.9 I 42.1 122.1 I 9.3 I 9.3 I 5.7 140 Mean: 3.30/5 SD: 0.93 Mode: 3/7 Rank: 10/19 0000.35 Results reported in a percent scale (R) - Reversed Scoring Rank based on: Descriptive Mean CorporatePulseTM ~ Praxis ...................... CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: June 18, 2003 Subject: County Administrator's Comments County Administrator's Comments: Item Number: 2.C. County Administrator: Board Action Requested: Summary of Information: Diversity Internship Program: · This year's program began May 12, 2003. · The twelve week program will be completed August 8, 2003. Six interns are participating this year. The program has been in existence for 14 years. · Over 100 students have completed the program. · Interns gain valuable work experience related to their academic majors. · Interns work as a group to complete a diversity project to be presented during the graduation ceremony. Preparer: Karla J. Gerner Attachments: [---] Yes Title: Director, Human Resource Manaqement No # OOoo3G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 2.D. Subiect: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Government Finance Officers' Association (GFOA) recently notified the Accounting Department that the County's Comprehensive Annual Financial Report for the fiscal year ended June 30, 2002 received a Certificate of Achievement for Excellence in Financial Reporting. This is the 22n~ consecutive year that the Accounting Department has achieved this highest form of recognition in governmental accounting and financial reporting. GFOA also recognizes the individuals that were instrumental in the County's receipt of the Certificate with an Award of Financial Reporting Achievement. Mike Dance, Assistant Director, will provide additional comments about the Certificate and introduce the staff receiving the awards. Preparer: Mary Lou Lyle Title: Director of Accountinq Attachments: Yes No # 000037 MTBE Levels in Lake Chesdin (at the Dam) and in ARWA Finished Water Date Finished Water (PPB) Raw Water (PPB) 5/28/03 <5.0 <5.0 2/12/03 <5.0 <5.0 11/13/02 <5.0 <5.0 7/31/02' not analyzed not analyzed 5/23/02* <5.0 <5.0 5/16/02' <5.0 <5.0 2/20/02* <0.5 <0.5 10/24/01 <0.5 <0.5 7/31/01 8.0 7.0 5/30/01 not analyzed 5.0 5/10/00'* 7.4 7.6 10/27/99 <0.5 <0.5 7/27/99 6.2 5.9 4/23/99 1.0 2.0 1/26/99 <0.5 <0.5 11/10/98 1.2 1.8 10/14/98 0.7 1.1 7/10/98 2.4 4.9 4/28/98 1.3 1.4 * During 2002 analysis detection limits increased from 0.5 PPB to 5.0 PPB. ** In the 5/10/00 sampling tertiary-amyl methyl ether (TAME, another gasoline additive) was detected in the raw water at 0.9 PPB and in the finished water at 0.7 PPB. Also yesterday: ~; Mrd)ICARE ?- The drive to ~d~' prescription-drug bene- ]~t~ tinder Medicare gained ~round 'as leadingmembers of /lie Senate Finance .Co, mm?tee UnveiXed a $40o bimon.bioartisa~_ plan to offer equal cove/~Lge t° aU of how they or~p~zat/ons vddespr~ in private industry, plans wOuld health coverage as 50'OAnyti~me Minutes / ~, Nationwide Long Distance. I, Unlimited Night &Weekend ~ Unlimited PCS"to PCS Callin ~ake'or receive calls between PCS Phones fl Sprint Nationwide PCS Network. Offer available with 8 two-year PCS Advantage hOW ~ey meet federal ~'air r~ments. It _wou!d ~ mea~, doub~ of ethanol use, to a~ The bipartisan measure would use of MTBE, a ~line ,a_d-:- ~ ~five~e from methan°l, a d? :,riVative ~ natural gas, ~d ~tis -fotmd tO :C°ntan~ate ~ www. Sprintpc=,com 1-800-480,4PCS I *Taxes~ su n~arges (i~:luding a USF cha~ of 2~%, · re ana are suo'ec~ · ava!!able, we e . . .J : , r~ Night ~ ~e~nd ho a~ Renewable Fuels and MTBE: Side-by-Side Comparison of House and Senate Energy Bills This report compares the provisions dealing with renewable fuel (e.g., ethanol) and with the gasoline additive methyl tertiary butyl ether (MTBE) in the House and Senate versions of comprehensive energy legislation. The report does not address other provisions of the energy bills; for an overview of these bills and the issues they ad&ess, see CRS Issue Brief IB 10116, Energy Policy: The Continuing Debate. Under the Clean Air Act Amendments of 1990, gasoline sold in numerous areas of the country with poor air quality must contain MTBE, ethanol, or other substances containing oxygen as a means of improving combustion and reducing emissions of ozone forming compounds and carbon monoxide. The Act has two programs that require the use of oxygenates, but the more significant of the two is the reformulated gasoline (RFG) program, which took effect January 1, 1995, Under the reformulated gasoline program, areas with "severe" or "extreme" ozone pollution (90 counties with a combined population of 64.8 million) must use r~formulated gasoline; areas with less severe ozone pollution may opt into the program as well, and many have. In all, portions of 17 states and the District of Columbia use reformulated gasoline; a little more than 30% of the gasoline sold in the United States is RFG. In recent years, the addition of MTBE to RFG and its use in conventional gasoline have become controversial. The additive has been implicated in numerous incidents of ground water contamination, and 17 states have taken steps to ban or regulate its use. The most significant of these bans (in California and New York) take effect at the end of 2003, leading many to suggest that Congress revisit the issue before then to modify the oxygenate requirement and set more uniform national requirements regarding MTBE and its potential replacements (principally ethanol). The bills compared in this report are H.R. 6, which passed the House April 11, 2003, and S. 791, as ordered reported April 9 by the Senate Environment and Public Works Committee. Unlike H.R. 6, S. 791 is not a comprehensive energy bill. It focuses exclusively on the use of renewable fuels and MTBE in motor fuels. It is expected to be considered as an amendment to S. 14, the comprehensive energy bill reported by the Energy and Natural Resources Committee on the Senate floor, and may itself be further amended in the process. According to press accounts, more than 100 amendments to S. 791 had been filed as of May 8. How many of these amendments will be considered is an open question. ~ The bills address Clean Air Act, renewable fuel, and ground water cleanup issues. Of the three authors of this report, Jim McCarthy handles the Clean Air Act; Brent Yacobucci, renewable fuels;and Mary Tiemann, ground water and underground storage tank issues. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: June 18, 2003 Item Number: 5. Resolution Recognizing the Retirement of Mrs. Vickie H. Adams, Administrative Assistant in the Mental Health, Mental Retardation and Substance Abuse Department County Administrator's Comments: County Administrator: Board Action Requested: Request approval of the attached resolution honoring Mrs. Adams. Summary of Information: Mrs. Vickie H. Adams provided over 26 years of service to Chesterfield County. She will be retiring July 1, 2003. Preparer: Georqe E. Braunstein Attachments: Ycs Title: Executive Director Chesterfield Community Services Board ["~ No # 000038 RECOGNIZING MRS. VICKIE H. ADAMS UPON HER RETIREMENT WHEREAS, Mrs. Vickie H. Adams will retire on July 1, 2003 after providing over twenty-six years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mrs. Adams accepted employment with the Chesterfield County Circuit Court Clerk's Office from 1977 to 1980 as a Deputy Clerk; and WHEREAS, Mrs. Adams accepted an Administrative Secretary position in the Chesterfield County Administrator's Office from 1980 to 1982; and WHEREAS, Mrs. Adams provided excellence in customer service in the Chesterfield County's Purchasing Department as Secretary from 1982 to 1987, bringing a high level of professionalism to the department; and WHEREAS, Mrs. Adams began her tenure with the Chesterfield County Department of Mental Health, Mental Retardation and Substance Abuse in January 1987 as an Administrative Secretary; and, provided administrative support to the Chesterfield Community Services Board; and WHEREAS, Mrs. Adams implemented the use of Robert's Rules of Order for protocol and parliamentary procedures; and, planned and organized special events, such as annual dinner meetings and award ceremonies; and WHEREAS, Mrs. Adams provided significant contributions to the design, furnishing and dedication of the Carrie M. Rogers Building; and, was instrumental in establishing and developing Chesterfield Alternatives, Incorporated; and WHEREAS, Mrs. Adams was selected as Employee of the Year in the Mental Health, Mental Retardation and Substance Abuse Department in 1989, and subsequently named Chesterfield County's 1989 Employee of the Year; and WHEREAS, Mrs. Adams will be missed for her professionalism and decorum brought to the Community Services Board, and for the quality and caliber of her commitment and performance for the Mental Health, Mental Retardation and Substance Abuse Department and to our citizens. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 18th day of June 2003, publicly recognizes the contributions of Mrs. Vickie H. Adams, and extends its appreciation for her twenty-six years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Adams, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000039 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 5.B. Subject: Resolution Recognizing Mr. Aubrey Murray Davis, Jr. for Exemplary Public Service County Administrator's Comments: County Administrator: Board Action Requested: Mr. Miller requested that the following resolution be adopted. Summary of Information: This resolution is in recognition of Mr. Aubrey Murray Davis, Jr., for his exemplary public service to the citizens of Chesterfield County as Senior Deputy Commonwealth's Attorney since January 1990. Preparer: Donald J. Kappel Attachments: Yc$ -~No Title: Director, Public Affairs RECOGNIZING MR. AUBREY MURRAY DAVIS, JR. FOR EXEMPLARY PUBLIC SERVICE WHEREAS, Mr. Aubrey Murray Davis, Jr. was born in Henrico County, Virginia on May 13, 1937; and WHEREAS, Mr. Davis served in the U.S. Air Force from 1955 to 1959 as a medical lab technician; and then served as a police officer in the City of Richmond from 1960 to 1968; and WHEREAS, following these periods of service to the federal government and the City of Richmond, Mr. Davis attended classes at Richmond Professional Institute, now known as Virginia Commonwealth University; and WHEREAS, in the fall of 1968, Mr. Davis attended the T.C. Williams School of Law, graduating in 1971 with a Juris Doctor degree; and WHEREAS, Mr. Davis was admitted to the Virginia State Bar, and worked for a brief time for the law firm of Bremner, Byrne and Baber; and WHEREAS, Mr. Davis accepted the position of Assistant Commonwealth's Attorney for the City of Richmond in 1972; and WHEREAS, one year later, Mr. Davis was elected as Richmond's Commonwealth's Attorney, and held that position until 1989; and WHEREAS, in January 1990, Mr. Davis accepted the position of Senior Deputy Commonwealth's Attorney in Chesterfield County, a position he has held since that time; and WHEREAS, throughout these years of exemplary public service, Mr. Davis found time to devote his energies and abilities to many organizations, including the Phi Alpha Delta legal fraternity; the Fraternal Order of Police; the Board of Directors for the John Marshall Youth Camp; the Virginia Association of Commonwealth's Attorneys, including service as president for a term; the Manchester Lion's Club, including service as president for a term; and achievement as a 32nd Degree Mason; and WHEREAS, Mr. Davis has had a long and illustrious career as an attorney and his work on behalf of the citizens of Virginia have made the Commonwealth of Virginia, and the County of Chesterfield, safer for all who live, work and visit here; and WHEREAS, Mr. Davis has decided to resign his position effective July 4, 2003. WHEREAS, Mr. Davis's years of dedicated public service deserve appropriate recognition. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 18th day of June 2003, publicly recognizes the superior public service of Mr. Aubrey Murray Davis, Jr., and extends, on behalf of the citizens of Chesterfield County, appreciation for his sustained and selfless service to others, and wishes him continued success in all his endeavors. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: Subiect: 2003 General Assembly Legislation Work Session County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to choose which new laws from the 2003 General Assembly should be advertised for public hearings to amend the County Code. Summary of Information: Each year staff explains changes in State law which (1) require ordinance changes; (2) permit ordinance changes or other Board Action; or (3) affect county operations but do not require ordinance changes or other action. The attachment, which will be delivered at a later date, identifies significant changes in state law. The ~score sheet" contains the staff recommendation on which new items should be scheduled for a public hearing or other action. Preparer: Steven L. Micas Title: County Attorney 61939.1 Attachments: Yes ~-] No #O000 zO I. Changes Requiring Board Action Item No. Bill No. Bill Title 2003 Virginia General Assembly Legislation Affecting the County June 18, 2003 Staff Recommendations Summary Sheet Staff Recommendation II. Item No. 1 HB 2406 Mandates inclusion of affordable housing implementation plan in county's Comprehensive Plan Optional Changes Permitting Board Action A. Recommend set public hearings for Items 1-6 Bill No. Bill Title Refer to Planning Commission Staff Recommendation SB 1345 Police and Sheriff training academy fee HB 1382 Courtroom security fee HB 2362 Civil penalties for unsafe structures SB 1066 HB 2505 6 HB2056 Item No. Civil and criminal penalties for trash disposal and weed control Recovering emergency response expenses or $100 flat fee for certain traffic accidents Special land use real estate assessment for aquaculture Recommend referral to Planning Commission Bill No. Bill Title Set Public Hearing Set Public Hearing Set Public Hearing Set Public Hearing Set Public Hearing Set Public Hearing Staff Recommendation HB 1888 Increased civil penalties for zoning violations C. Recommend do not set public hearings for Items 8-10 Item No. Bill No. Bill Title Refer to Planning Commission Staff Recommendation 8 HB2715 9 HB1525 10 HB694 Discount for early tax payment "Pass-through" zones on waterways Monetary limits on gifts to county employees/appointees Refer to Treasurer for study and report to Board No action at this time No action at this time / vt Agree Disagree 1 / vt vt Agree Disagree 1 2 3 4 5 6 Agree Disagree 7 Agree Disagree 8 9 10 0425:61925.1(61930.2) 2003 VIRGINIA GENERAL ASSEMBLY LEGISLATION AFFECTING THE COUNTY June 18, 2003 Public Hearing or Other Board Action ,/ Yes No Comments: CHANGES REQUIRING BOARD ACTION Amend county's Comprehensive Plan to provide for the construction, maintenance and rehabilitation of affordable housing. [HB 2406] Staff Recommendation: The General Assembly has mandated that all comprehensive land use plans must include an implementation plan for the construction, maintenance and rehabilitation of affordable housing in each locality. Staff recommends that the Board request the Planning Commission to review the county's Comprehensive Plan to determine whether there is any need to revise the current Comprehensive Plan to address affordable housing. !1. OPTIONAL CHANGES PERMITTING BOARD ACTION Yes No Comments: Amend the County Code to charge a fee of $1.00 for each criminal or traffic conviction in general district. The funds will be used to support the Police and Sheriff's Departments' criminal justice training academies. [SB 1345] Staff Recommendation: Set public hearing to consider an ordinance charging a fee of $1.00 for each conviction in general district court of a criminal or traffic offense to be used to defray costs of operating the Police and Sheriff's Departments' training academies. 61930.2 1 Yes No Comments: Yes No Comments: Amend Section 9-132 of the County Code to eliminate the current July 1, 2004 sunset deadline on the county's assessment of $5.00 in costs for each criminal and traffic conviction. The funds will be used to pay for courtroom/courthouse security. [HB 1382] Staff Recommendation: Set public hearing to amend Section 9-132 of the County Code to remove July 1, 2004 sunset provision. When the County first adopted an ordinance assessing a $5.00 courtroom/courthouse security fee for each criminal and traffic conviction, the state enabling law contained a sunset clause providing that local ordinances would only be effective until July 1, 2004. The county incorporated the same sunset provision into its ordinance. This bill eliminates the sunset provision in the state statute and staff recommends that the county's ordinance be amended to remove the sunset provision. Amend Section 5-6 of the County Code to provide civil penalties for violating the County's unsafe structures ordinance. [HB 2362] Staff Recommendation: Set a public hearing to consider whether to prescribe civil penalties for violation of the county's unsafe structures ordinance. Under the county's current ordinance, the county is permitted to remove, repair or secure a structure that poses a danger to public health or safety or has a defacement which is visible from public right of way. The county can then recover the actual cost to the county of the action taken. This bill authorizes the county to also establish a civil penalty of up to $1,000 for a violation of the ordinance. 2 Yes No Comments: Amend Sections 11-31 and 11-32 of the County Code to provide civil and criminal penalties for violations of the county's trash disposal and weed cutting ordinance. [SB 1066] Staff Recommendation: Set public hearing to consider civil and criminal penalties for violations of the county's trash disposal and weed cutting ordinances. These ordinances currently permit the county, after proper notice to the owner, to remove illegally dumped trash and to cut grass or weeds over 18 inches in height. The county can then recover the cost of trash removal and weed cutting. This bill allows the county to provide for civil and criminal penalties in addition to the recovery of the county's costs. The civil penalties are up to $50 for the first violation and $200 for subsequent violations up to $3,000 in a 12-month period. The criminal penalty is a class 3 misdemeanor for three or more civil penalties against the same person within a 24-month period. Note: SB 1066 also authorizes similar civil and criminal penalties for violations of the county's inoperable motor vehicle ordinance. The current inoperable motor vehicle ordinance already provides effective penalties and staff recommends no change to that ordinance. 3 Yes' No Comments: Yes No Comments: o Amend Section 13-71 of the County Code to allow the county to recover expenses, or a flat fee of $100, for an emergency response to any accident involving reckless driving, driving without a license or improperly leaving the scene of an accident [HB 2505] Staff Recommendation: Pursuant to state law, the county has adopted an ordinance allowing the county to recover actual expenses (up to $1,000), or a flat fee of $100, for an emergency response involving the operation of a motor vehicle while impaired (DUI). HB 2505 permits the county to recover the same expenses for accidents involving reckless driving, driving without a license or improperly leaving the scene of an accident. Staff recommends that the Board set a public hearing to include these additional offenses in the county's emergency response cost recovery ordinance. Authorizes a locality to include certain property used for aquaculture in the locality's special land use taxation program. [HB 2056] Staff Recommendation: Set public hearing to include aquaculture on property less than 5 acres in the special land use taxation program. The County has adopted a special land use taxation program which reduces the real estate tax assessment for qualifying agricultural, forestal and open space property. Under state law, agricultural property must be at least five acres in size to qualify. This bill permits a locality to qualify property used for aquaculture (growing plants or animals in water) for special land use taxation even if the property is less than 5 acres. There is currently one aquacultural farmer in the county who raises catfish in a 4-acre pond. This farmer also leases his adjacent property to another farmer. The combined acreage of the pond and the leased land qualifies for land use taxation because the total exceeds the five-acre minimum. The acquaculture operation alone would not qualify under the county's current ordinance. 4 Yes No Comments: Yes No Comments' Yes No Comments: Amend Section 19-6 of the County Code to increase civil penalties for zoning violations. [HB 1888] Staff Recommendation: Staff recommends that a proposed ordinance amendment be forwarded to the Planning Commission for its recommendation. The General Assembly has authorized localities 1) to increase the civil penalty for a second and subsequent summons for the same zoning violation from $150 to $250 (leaving penalty for the first summons at $100) and 2) to increase the cumulative fines for multiple summonses from $3,000 to $5,000. The current county ordinance contains the $150 and 93,000 limitations on civil penalties. Authorizes localities to establish a discount for the early payment of taxes. [HB 2715] Staff Recommendation: Staff recommends that the Treasurer study the feasibility and financial impact of an early payment discount program and report back to the Board. Authorizes localities to establish "pass-through" zones for safe passage of watercraft in congested waterways. Staff Recommendation: The Police Department does not believe that there are any waterways in the county that are so congested that is necessary to establish and enforce "pass-through" zones. Accordingly, staff recommends no action at this time. 5 Yes No Comments: 10. Amend Chapter 2 of the County Code to set a monetary limit on the acceptance of gifts by county employees and appointees and require disclosure of the receipt of such gifts. [HB 694] Staff Recommendation: The State and Local Conflict of Interest Act was amended to allow localities to adopt an ordinance setting a monetary limit on gifts received by employees and appointees of the locality, in the course of their duties, and requiring them to disclose the receipt of such gifts. The county currently has a personnel policy that regulates the acceptance of gifts by employees. This policy has placed effective limitations on the receipt of gifts by employees in the past. Staff is not aware of any situations involving county appointees receiving gifts that would warrant additional regulation. Accordingly, staff recommends that no action be taken at this time. IlL NO ACTION IS REQUIRED o Pursuant to state law, the county separately classifies certified pollution control equipment and facilities as property which is exempt from personal property taxation. HB 2726, part of the county's legislative program, provides that equipment used to grind, chip or mulch trees, brush and other vegetation for reuse as mulch, compost, or fuel qualifies for the tax exemption. The decisions of Boards of Zoning Appeals have traditionally enjoyed a presumption of correctness and could only be overturned by the courts if legally erroneous or plainly wrong. SB 967 significantly changes this presumption of correctness and will make it easier for BZA decisions to be overturned. HB 2215 would have deemed manufactured houses meeting certain criteria to be the same as site-built homes and would have required such houses to be permitted in at least two residential districts. The bill was defeated. HB 1821 amends the existing statute concerning replacement of a nonconforming manufactured house with a comparable manufactured house. The amendment provides that a single-section house can replace a single-section house and a multi-section house can be replaced by a multi-section house. Outside of a mobile or manufactured home park or subdivision, a nonconforming manufactured house can be replaced by any newer single- or multi- section house that meets the HUD manufactured housing code. HB 1932 requires the State Tax Commissioner, when considering an appeal of a local business license tax assessment, to decide within 30 days whether he has proper jurisdiction to decide the appeal and limits the time within which the appeal must be decided if the Commissioner has jurisdiction. This bill was part of the county's legislative program. HB 1664 provides that a locality may give public funds to volunteer fire companies and rescue squads to enroll volunteer members in an emergency ambulance subscription program which is part of the locality's revenue recovery program. This bill was part of the county's legislative program. Note: A recent federal advisory opinion questions the legality of a locality paying the cost of a subscription program for volunteers. Staff will be following this new development. SB 977, part of the county's legislative program, permits the Commonwealth Transportation Commissioner to enter into agreements with localities which allow the localities to let contracts, in an amount up to $2 million, for highway construction and maintenance. This legislation should help to streamline road construction and maintenance projects in the county. SB 1221 requires the State Water Control Board, in consultation with the State Health Commissioner, localities, and other interested parties, to establish a planning process for the development of local, regional and state water supply plans. Proposed draft criteria for the development of local and regional plans are to be prepared by the SWCB by December 1, 2003. S JR 347 creates the "Commission on the Revision of Virginia's State Tax Code" to study state and local taxation and the "allocation of state and local government services and responsibilities." 7 10. HB 2509 requires the planning commission to make a good faith effort to identify all deficiencies in a subdivision plat as well as all modifications or corrections that would permit that plat to be approved. An appeal of a plat disapproval must be given priority position on the circuit court's docket. 11. SB 1212 authorizes the Governor between July 1, 2003 and January 1, 2004 to suspend any local mandate imposed by a regulation promulgated by an executive branch agency, in order to relieve local fiscal stress, reduce "unnecessary burdens on local governments", eliminate unnecessary reporting requirements, or for other "good cause". This would only be in effect from July 1, 2003 to January 1, 2004. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.A. 1. Subiect: Nomination/Reappointments to the John Tyler Community College Local Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Reappoint members to serve on the John Tyler Community College Local Board Summary of Information: The John Tyler Community College Local Board acts in an advisory capacity to the State Board for community colleges and performs such duties with respect to the operations of the College as may be delegated to it by the State Board. The term of Mr. Tom Fulghum and Mr. John Grohusky, both Members At-Large for Chesterfield expires June 30, 2003. Ail five Board members concur with the reappointments of Mr. Fulghum and Mr. Grohusky. The term is effective July 1, 2003 and will expire on June 30, 2007. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: No ~04~t CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 18, 2003 Item Number: 8.A.2. Subiect: Nomination/Appointment to the Health Center Commission County Administrator's Comments: County Administrator: Board Action Requested: Nomination/Appointment of Carthan Floyd District) to the Health Center Commission. (Sonny) Currin, Jr. (Bermuda Summary of Information: The Health Center Commission (the HCC) governs operation of the Lucy Corr Nursing Home. It is the chief operating and governing board for Lucy Corr Village. Deputy County Administrator Bradford S. Hammer serves as an ex- officio member-advisor to the HCC. Mr. C.F. (Sonny) Currin, Jr. has expressed a willingness to serve. Mr. James Shepherd (Matoaca District), Dr. Betty Hunter Clapp (Clover Hill District), and Mr. Spenser Moffett (Bermuda District) terms will expire 6/30/03. Mrs. Patricia B. Revere will change from being Midlothian District member to becoming a Clover Hill District representative based on Mr. Warren's approval. A summary of the above changes follows: Name: Patricia B. Revere C.F. (Sonny) Currin, Jr. From: Midlothian (New) Clover Hill District Bermuda District Preparer: Bradford S. Hammer Title: Deputy County Administrator Attachments: Yes [---~ No # 000042 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. 000043 Cathan Floyd "Sonny" Currin, Jr. 5100 Ashton Creek Road Chester, VA 23831 804-748-4375 Experience Sonny Curdn is a local owner/businessman. · Has owned 4 pharmacies and is now part owner of Rx3 in Chester · Now part owner of American Home Medical of Chester · Owns Commonwealth Mini Storage in Chester · Real Estate Development and has had a Real Estate Company · Owner of Garden South/Southern States store in Chester · Owner of the Comfort Inn Motel in Rocky Mt., VA Education Graduated with a BS degree from the MCV School of Pharmacy in 1959 Community Service Presently: · Member of the Lucy Corr Foundation since 1/24/02 and Co-chairman of the first July 5K Run Event · Member of the Virginia State Board of Pharmacy Past participation: · Chesterfield County Board of Supervisors - Bermuda District · Chesterfield Planning Commission · Chester Jaycees · Chester Lions Club · Won Jaycee of the year for the Santa Clause project Sonny Curdn Rx3 1800 Coyote Drive Chester, VA 23831 804-717-5000 fax 717-8300 cell 382-3088 e-mail concfcjr@ yahoo.com 000044 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 18, 2003 Item Number: 8.A.3. Subiect: Nomination/Appointment to the Richmond Metropolitan Convention and Visitors Bureau (RMCVB) County Administrator's Comments: County Administrator: Board Action Requested: Nomination/Appointment of a member to serve on the RMCVB. Summary of Information: The purpose of the RMCVB is to serve as the lead regional agency and advocacy group for tourism and convention business in the Richmond area. RMCVB recently restructured the Board to create a business-like tourism focus in order to attract corporate and business financial support for RMCVB programs. The Richmond Metro Convention and Visitors Bureau has initiated a Board restructuring process that results in 3 appointments from Chesterfield: (1) a Board member (Mrs. Humphrey), (2) a hotelier located in the County, and (3) a certified public accountant. To facilitate this process, RMCVB requested the local bankers association and C.P.A. association to suggest potential candidates. The Board is not required to follow the RMCVB guidelines or suggestions for appointments. Preparer: Bradford S. Hammer Attachments: [---] Yes Title: Deputy County Administrator No # 000045 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Hotel Association recommended Mr. Heintz Mathis, General Manager of the Sheraton Park South. Mr. Mathis has agreed to be reappointed to a 2-year term. Mr. Mathis's term will expire June 30, 2005. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. 000046 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18,2003 Item Number: 8.A.4. Subiect: Nominations for Reappointment to the Board of Building Code Appeals County Administrator's Comments: County Administrator: Board Action Requested: Reappointment of two members to the Board of Building Code Appeals Summary of Information: The terms of two members of the Board of Building Code Appeals will expire on June 30, 2003. These members are E. Frank Dunton and Jack R. Wilson, III, both of which have expressed a willingness to be reappointed. The reappointment of each of these members has been discussed with their respective County Board members who have indicated support for their reappointment. Their reappointment would maintain the composition of membership previously established by the Board of Supervisors for this Board. Under existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appoint at the subsequent meeting unless the rules of procedure are suspended by unanimous vote of Board members present. Nominees are voted on in the order in which they are nominated. Preparer: William D. Dupler Title: Buildinq Official Attachments: Yes ~-~ No l# 000047 [ BOARD OF SUPERVISORS ARTHUR S. WARREN CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III VICE CHAIRMAN BERMUDA DISTRICT KELLY E. MILLER DALE DISTRICT RENNY BUSH HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 MEMORANDUM LANE B. RAMSEY COUNTY ADMINISTRATOR TO: The Honorable Members of the Board of Supervisors FROM: Lane B. Ramsey, County Administrator DATE: Jnne 5, 2003 SUBJECT: BOARD OF BUILDING CODE APPEALS The following members of the Board of Building Code Appeals have served on the Board and wish to continue to serve should you wish to reappoint them: E. Frank Dunton, Insurance/Fire Investigation, Midlothian District, Appointed 07/24/99 Jack R. Wilson, III, Attorney, Bermuda District, Appointed 07/01/96 The terms of the above expire June 30, 2003. jW-C Providing a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.A.5. Subiect: Nomination and Reappointment of Members of the Industrial Development Authority for the County of Chesterfield County Administrator's Comments: County Administrator: Board Action Requested: Request that the board suspend the rules and simultaneously nominate and reappoint Mr. James Briggs, representing the Bermuda district and Mr. Henry Moore, representing the Matoaca District to the Industrial Development Authority for the County of Chesterfield. The reappointments would become effective July 1, 2003. The four-year term for each would expire on June 30, 2007. Summary of Information: Mr. James Briggs serves as a member of the Industrial Development Authority from the Bermuda District with his term expiring June 30, 2003. Mr. Briggs has indicated that he would like to continue to serve. Mr. McHale concurs with the reappointment of Mr. Briggs. Mr. Henry Moore serves as a member of the Industrial Development Authority from the Matoaca District with his term expiring June 30, 2003. Mr. Moore has indicated that he would like to continue to serve. Mrs. Renny Humphrey concurs with the reappointment of Mr. Moore. Mr. William Seymour serves as a member of the Industrial Development Authority from the Midlothian District with his term expiring June 30, 2003. Mr. Seymour has indicated that he would like to continue to serve. Under the existing rules of procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: James G. Dunn Title: Director, Economic Development Attachments: [Yes No #000049 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.A.6. Subiect: Appointment of Members to Swift Creek Reservoir Hunting and Safety Committee County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board is requested to appoint two additional members to the Swift Creek Reservoir Hunting and Safety Committee. Summary of Information: On May 28, 2003, the Board created a Swift Creek Reservoir Hunting and Safety Committee to study the impact of duck and geese hunting on Swift Creek Reservoir and to determine appropriate signage to be posted before the start of the fall hunting season by owners of recreational rights on the reservoir. The committee will review the effectiveness of the signage program during the fall hunting season and report its findings back to the Board after the fall hunting season concludes. At the May Board meeting, the Board appointed Mike Divita of Brandermill Civil Association; Terry Sheets of Woodlake Community Association; Kathy Donahue of LakePoint Civic Association; Clem Carlisle of East West Partners; Denny Quaiff of Hunters for Virginia; and Lieutenant Joe Pajic of the State Department of Game and Inland Fisheries to work with representatives of the County Attorney's Office and Police Department on this committee. Mrs. Humphrey and Mr. Barber also indicated that they would each like to appoint one additional member at the June meeting. Mrs. Humphrey is requesting the appointment of Greg Russell, a hunter who is familiar with the Reservoir and the hunting issues now under consideration. Mr. Russell has indicated that he is willing to serve on the committee. Mr. Barber indicated that he may submit a name for consideration at the June 18tn meeting. Preparer: Steven L. Micas Title: County Attorney 0505:61862.1 Attachments: -~ Yes No 00O050 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.l.a. Subiect: Recognition of Firefighter Kenneth Tinsley Upon his Retirement, After Serving the County for 25 Years with Dedicated Service to the County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution. Summary of Information: Staff is requesting the Board of Supervisors recognize Firefighter Kenneth L. Tinsley for twenty-five years of service to the citizens of Chesterfield County. Preparer: Paul W. Mauqer Title: Deputy Fire Chief Attachments: Yes ~] No RECOGNIZING MR. KENNETH L. TINSLEY UPON HIS RETIREMENT WHEREAS, Firefighter Kenneth L. Tinsley will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on August 1, 2003; and WHEREAS, Firefighter Tinsley began his service to the citizens of Chesterfield County in 1969 as a Volunteer Firefighter with the Wagstaff Circle Volunteer Fire Department at the early age of sixteen years; and WHEREAS, Firefighter Tinsley in June of 1978 attended Career Recruit School #9 transitioning from "volunteer" status to become a full-time career firefighter; and WHEREAS, Firefighter Tinsley for the years 1978 through 1987 was assigned to the Emergency Operations Division, providing fire and EMS protection as a Firefighter, first in the Ettrick, and then the Manchester areas of Chesterfield; and WHEREAS, Firefighter Tinsley then served until June 1996 in the Fire Training Division, as a member of the specialized Technical Services Unit, providing essential and specialized command support functions during emergency incidents, not only for the Fire and EMS Department, but the County and State Police Departments, the County Sheriff's Office, as well as other neighboring jurisdictions, receiving numerous letters of commendation for his work; and WHEREAS, Firefighter Tinsley next served from June 1996 through 1997 in the Fire and Life Safety Division as a Fire Inspector ensuring the safety of the public through inspection, enforcement and education throughout the county's business community; and WHEREAS, Firefighter Tinsley in December 1997 returned to the Emergency Operations Division as a Firefighter assigned to the Bon Air Fire Station, continuing to deliver Fire and EMS protection to our citizens while sharing with those just entering the Fire and EMS profession his wealth of experience and knowledge gained throughout his career; and WHEREAS, Firefighter Tinsley has given thirty-four years of faithful and dedicated service as a volunteer and career Firefighter to the citizens of Chesterfield County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. Kenneth L. Tinsley, expresses the appreciation of all residents for his contributions to the county, and extends appreciation for his dedicated service, congratulations upon his retirement, and best wishes for a long and happy retirement. 000052 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.l.b. Subiect: Resolution Recognizing Richard L. Koren Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information' Detective 1st Class Richard L. Koren will retire from the Police Department after having provided 29 years of service to the citizens of Chesterfield County. Preparer: Colonel Carl R. Baker Title: Chief of Police Attachments: Yes ~-] No 000053 RECOGNIZING DETECTIVE FIRST CLASS RICHARD L. KOREN UPON HIS RETIREMENT WHEREAS, Detective First Class Richard L. Koren will retire from the Chesterfield County Police Department on July 1, 2003; and WHEREAS, Detective Koren has provided 29 years of quality service to the citizens of Chesterfield County; and WHEREAS, Detective Koren has faithfully served the county in the capacity of Patrol Officer, Investigator, Detective, and Detective First Class; and WHEREAS, Detective Koren has received numerous letters of thanks and appreciation for assistance rendered in all types of situations; and WHEREAS, Detective Koren has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Detective Koren's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Detective Richard L. Koren, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the County, congratulations upon his retirement, and best wishes for a long and happy retirement. 000054 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: June 18,2003 Item Number: 8.B.l.c. Subject: Approval of Resolution and Request of Recreation Access Grant Funds for Matoaca Park and Authorization for the County Administrator to Enter Into an Agreement with the Virginia Department of Transportation for the Construction of the Access Road County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve the attached resolution requesting grant funding up to $250,000 for the construction of an entrance road to Matoaca Park. The resolution also requests designation of the new roadway as a "Virginia Byway" The Board of Supervisors is also requested to authorize the County Administrator to enter into an agreement with VDOT for the construction of the access road. Summary of Information: Matoaca Park is designated in the Parks and Recreation Master Plan as a Community Park recreational facility, serving the Matoaca Village and surrounding communities. Grant funds from the VDOT Recreation Access Program are required to construct a new access road to serve the expansion of the Preparer: Michael S. Golden Attachments: Yes ~-~ No Title: Director, Parks and Recreation 000055 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 park. The FY04 Capital Improvement Program designated funds for the construction for several new baseball fields, walking trails and parking lot upgrades that will serve the increased use and for improvements to vehicular circulation and pedestrian safety. It was determined that a new entrance would greatly improve access to the park, providing a more direct route to the new athletic fields and allowing for removal of a highly congested area of car parking and pedestrian circulation. The grant funds will cover all costs of the roadway project. 000056 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: June 18, 2003 Budget and Management Comments: This item requests the Board to authorize the County Administrator to enter into an agreement with VDOT for construction of an access road at the Matoaca Park upon approval of State recreational access grant funding in the amount of $250,000. These funds would be used to construct an entrance road to the park. The FY2004 Adopted Capital Improvement Program includes appropriation of these funds as well as $422,800 in funding from the Reserve for Capital Projects (for a total of $672,800). However, should this grant request be denied or reduced, staff would need to determine other options such as an alternative funding source or a reduction in the scope of work that could be completed with the funding available in FY2004. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000057 RESOLUTION FOR RECREATION AREA ACCESS ROAD FUNDS WHEREAS, the Matoaca Park is owned and is to be developed by the County of Chesterfield as a recreational facility serving the residents of Chesterfield County and adjoining counties; and WHEREAS, the facility is in need of adequate access; and WHEREAS, the right-of-way of proposed access is provided by the County of Chesterfield at no cost to the state; and WHEREAS, the procedure governing the allocation of recreational access funds as set forth in Section 33.1-223, Code of Virginia, 1996, as amended, requires joint action by the Department of Conservation and Historic Resources and the Highway and Transportation Board; and WHEREAS, a statement of policy agreed upon between the said Director and Board approves the use of such funds for the construction of access roads to publicly-owned recreational areas; and WHEREAS, the Board of Supervisors of Chesterfield County has duly adopted a zoning ordinance pursuant to Article 8 (section 15.2-2280 et. seq.), Chapter 11, title 15.2; and WHEREAS, it appears to the Board that all requirements of the law have been met to permit the Director of Conservation and Historic Resources to designate Matoaca Park as a recreational facility and further permit the Virginia Highway and Transportation Board to provide funds for access to this public recreation area in accordance with Section 33.1-223, Code of Virginia, 1966, as amended; and WHEREAS, the Board acknowledges that pursuant to the provisions of Section 33.1-233, as amended, this road shall be designated a ~Virginia Byway" and recommends the State Highway and Transportation Board in cooperation with the Director of Conservation and Historic Resources, take the appropriate action to implement this designation. Further, 000058 the Board agrees, that in keeping with the intent of Section 33.1-63, to use its good office to reasonably protect the aesthetic or cultural value of this road. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Chesterfield County hereby requests the Director of Conservation and Historic Resources to designate the Matoaca Park as a public recreation area; and to recommend to the State Highway and Transportation Board that recreational access funds be allocated for an access road to service said Park. AND, BE IT FURTHER RESOLVED, that the Virginia Highway and Transportation Board is hereby requested to allocate the necessary recreational access funds to provide a suitable access road as hereinbefore described. 000059 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.l.d. Subject: Resolution Recognizing Mr. Rex Bowman County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution is in recognition of Rex Bowman, for his excellent journalistic coverage on the war with Iraq, and for his contributions to the public's understanding of the conflict. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Ycs [-~No 000060 RECOGNIZING MR. REX BOWMAN FOR SUPERIOR JOURNALISTIC COVERAGE OF "OPERATION IRAQI FREEDOM" WHEREAS, Mr. Rex Bowman is a reporter for the Richmond Times-Dispatch newspaper; and WHEREAS, during the war with Iraq, Mr. Bowman was one of 775 journalists embedded with American troops in Iraq, thus becoming the first war correspondent the Times-Dispatch has had since the Civil War; and WHEREAS, Mr. Bowman also was the only embedded reporter from the Media General newspapers; and WHEREAS, Mr. Bowman spent six weeks with a Marine company, and covered the war from the front lines; and WHEREAS, Mr. Bowman left his wife, Jenny, and two teen-aged sons in order to cover the war; and WHEREAS, Mr. Bowman endured sniper bullets that whizzed over his head, and survived a rocket-propelled grenade that struck the vehicle in which he was riding; and and WHEREAS, Mr. Bowman saw death and grievous wounds occurring on the battlefield; WHEREAS, traveling with the Marines, Mr. Bowman went a month without a shower, of necessity; ate military rations; wore a hot and uncomfortable chemical protection suit in the desert of Iraq; and otherwise gave up the comforts of home in order to bring vivid descriptions of American men and women at war back to readers of Media General newspapers; and WHEREAS, Mr. Bowman's descriptions of the valor, patriotism and selflessness of the Marines with whom he traveled during the war demonstrated to the American public that America's fighting forces were up to the challenge; and WHEREAS, Mr. Bowman's journalistic coverage was accurate, balanced, insightful and timely; and WHEREAS, Mr. Bowman's professional expertise and courageous attention to fulfilling his assignment provided a rare glimpse of war to the Metro Richmond region, including Chesterfield County; and WHEREAS, Mr. Bowman's contributions to the public's understanding of the Iraqi war deserve appropriate recognition. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 18tn day of June 2003, recognizes the superior journalistic contributions of Mr. Rex Bowman, and extends, on behalf of the citizens of Chesterfield County, appreciation for his coverage of the war with Iraq, and wishes him continued success in his distinguished career. 000061 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.l.e. Subject: Resolution Recognizing the Retirement of Ms. Joyce E. Honderich, Deputy Treasurer in the Treasurer's Office County Administrator's Comments: County Administrator: Board Action Requested: Request approval of the attached resolution honoring Ms. Honderich. Summary of Information: Ms. Joyce E. Honderich provided over 17 years of service to Chesterfield County. She will be retiring July 1, 2003. Preparer: Richard A. Cordle Title: Treasurer Attachments: Ycs ]No 00006; RECOGNIZING MS. JOYCE E. HONDERICH UPON HER RETIREMENT WHEREAS, Ms. Joyce E. Honderich will retire on July 1, providing over seventeen years of dedicated and faithful Chesterfield County; and 2003 after service to WHEREAS, Ms. Honderich began her tenure with the Chesterfield County Treasurer's Office on October 2, 1985 as a part-time accounting technician; and WHEREAS, Ms. Honderich was promoted to the position of Deputy Treasurer of Investments which she has held since December 16, 1985; and WHEREAS, Ms. Honderich has been instrumental in developing and implementing award-winning written investment policies which have been used as a model throughout the Commonwealth of Virginia; and WHEREAS, Ms. Honderich oversaw the implementation of an automated investment tracking system allowing the county's portfolio to be closely scrutinized to maximize interest earnings; and WHEREAS, Ms. Honderich has received numerous commendations from citizens, department directors and other localities for training offered to them in our investment processes and procedures; and WHEREAS, Ms. Honderich has developed long-lasting relationships with numerous financial institutions which have provided the county with tremendous financial advice and guidance; and WHEREAS, Ms. Honderich has capably managed the county's investment portfolio, maximizing interest returns and consistently exceeding national benchmarks; WHEREAS, Ms. Honderich has effectively managed the county's cash flow, ensuring that adequate funds are available to meet required expenditures; and WHEREAS, Ms. Honderich, through continuous education and training, has achieved the professional certification of Certified Governmental Deputy Treasurer through the University of Virginia and the Treasurers' Association of Virginia; and WHEREAS, Ms. Honderich has faithfully and effectively discharged her duties in each and every capacity with proficiency, passion and uncompromising commitment to world-class customer service; and WHEREAS, Ms. Honderich will be tremendously missed for the quality and caliber of her commitment and performance for the Treasurer's Office and to our citizens. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Ms. Joyce E. Honderich and extends its appreciation for her seventeen years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. 000063 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.2. Subiect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Bermuda: Ironbridge Boulevard, Extension Phase 1 Clover Hill: Spirea Road; remainder of Dale: Gills Gate, Section 1 Lammermoor at the Highlands, Section 1 Matoaca: Foxcroft, Section IX Preparer: Richard M. McElfish Title: Director, Environmental Engineering Attachments: Yes )00064 I~RJEL'T: $m~ Rtmt~ - IP,.OI~ IlL'VD, EXTENSION PtiASE ! l~TilICT:. RI~MUDA Ml~G DAT~: iS Jura: 200~ V'l~ini~y Maix IROiqBRII)C~ IlL'VD, EXT~SION PHASE ! 000065 SLtiIJECT: Sate Road ~ - SPIREA RD: remainder DISTRICt. CLOt/ER tmJ. Ml~rrlNO DATr~ Il Junr 2003 FOR CONS~ERATION: Map:. ~P]REA RD; remaimler ,)ir 000066 (m~L~ OA'm cl' On.L~ OAT~. mt On~_ OATP. lq~ 00006'7 h{BETIN'G I~ATB: I! ),Jr, c 200] ROADS PC)ii CCI{,4glDBRATTO~: Viclniiy MIp: ~O(0~ AT T{TE I~I(]{4LdlLN])S, S[~}~C 1 000065 ImO~: I:)cpmmm~ ~ F.,,vimm,,:z~ ~ ~ S~m~ Rcmd 4ccqXzz~: * FOXOtOFF. SF,.C. {X 000069 CHESTERFIELD COUNTY  BOARD OF SUPERVISORS Page I of 1 AGENDA Meetin~l Date: June 18, 2003 Item Number: 8.B.3.a. Subiect: Street-Name Change County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to approve renaming a portion of Otterdale Road north of Route 288 to Old Otterdale Road and a portion of Otterdale Road from Route 60, south across the railroad tracks to Otterdale Woods Road. Summary of Information: In conjunction with the ongoing construction of Route 288 extended, some of the area roads will no longer be through roads and will require new street names to allow for easy location of homes and businesses. A meeting was held May 12, 2003 with eight of the 28 affected residents in attendance. The consensus was that Old Otterdale Road and Otterdale Woods Drive would be the most appropriate street names. Staff Recommendations: Staff recommends that the Board of Supervisors approve renaming a portion of Otterdale Road north of Route 288 to Old Otterdale Road and a portion of Otterdale Road from Route 60, south across the railroad tracks to 0tterdale Woods Road. District: Midlothian Preparer: Richard M. McEIfish Title: Director, Environmental En.qineerin.q Attachments: I Yes ~-~ No # 000070 Parcel Map of Chesterfield County Chesterfield County assumes no legal responsibility for the information contained on this map. This map is not to be used for land conveyance. The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. The topographic information is based on 1989 photogrammetry and NAVD29. 500 0 500 Scale: ~ Feet N Proposed Otterdale Woods Dr Proposed Old Otterdale Rd NORFOLK SOUTHERN RAILROAD Proposed Old Otterdale Rd 00007 Printed by: Engineering Date: Mon Jun 02 14:42:18 2003 Copyright 2003. Chesterfield County Meetin~l Date: June 18, 2003 Item Number: 8.B.3.b. Subject: Street-Name Change County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to approve renaming a portion of De Lavial Street to Chester Village Drive and Village Creek Drive. Summary of Information: In conjunction with the ongoing development of Chester Village Green, the developer will be required to reroute and modify traffic patterns for improved traffic flow within that area. This change will affect two property owners who have been notified by the Environmental Engineering Department. Staff Recommendations: Staff recommends that the Board of Supervisors approve renaming a portion of De Lavial Street to Chester Village Drive and Village Creek Drive. District: Bermuda Preparer: Richard M. McEIfish Title: Director, Environmental En.qineerin.q Attachments: IYes --1No # 000072 Parcel Map of Chesterfield County f~r the /rdorm~tiozt c o~ta/~e cl o~t thi~ map. map/s ~otto be ~e~ for l~s~cl cor~zey%~ce. The hor/zosntal cla&a is ba~ed ~ the VA $&ate Coorc!.~te system, lqAD 1983. The topo~r&pt~ ~or~atio~ i~ b~ecl on 1989 1)l~oto~'~ err}' NAVD29. 400 0 400 Feet N Proposed Chester Village Dr Proposed Cul-d-sac Pro pos ed Village Creek Dr Existing De Lavial St Printed bF: ~I~ D~t~ Thu Me~29 15:44:52 2003 CopFriEht2003. (~herterfiel4 C~*untF CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 4 Meetin~l Date: June 18, 2003 Item Number: 8.B.4. Subiect: Approval of FY2003 School Capital Improvements Fund Year-End Review County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to approve the School Board's FY03 School Capital Improvements Fund Year-End Review and to increase the appropriation in the School Capital Improvements fund from the Non-Federal Food Service fund by $190,000. Summary of Information: This review provides information on the School CIP for the year ending June 30, 2003, recommendations for balancing the budget within projected available funding, and several related attachments. Attachment A-i, described below, is a report of the current financial status by project. Attachment A-2 reflects the recommendations for changes to the project budgets. Attachment A-3 reflects the status of the CIP if all recommended changes are approved. On April 23, 2002 the School Board approved the FY2003 School Capital Improvement Program totaling $36,697,699, including the use of Virginia Public School Authority bonds ($24,905,000), school construction management charges ($609,400), interest earnings ($2,257,800), state construction funds ($793,027), proffered funds ($1,247,372), and CIP reserve ($6,885,100). At the first quarter review on November 12, 2002, an additional $1,165,000 was approved for various projects funded by the Federal and Non-Federal Food Service Funds. Preparer: Billy K. Cannaday, Jr., Ed.D Attachments: Yes ~ No I Title: Superintendent )00074 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 I. CURRENT STATUS Attachment A-1 is a financial schedule delineating the current status (as of April 30, 2003) of the School CIP projects. This schedule includes the beginning budget by project including the appropriation for the November 2002 VPSA bond sale, the current budget including changes by project this year, and the revised needs budget resulting in a surplus or deficit. The schedule also provides the project status (open, complete, or delayed) for the current period. The current status reported reflects an overall projected deficit; therefore, recommended revisions at first quarter are discussed below and are included in Attachment A-2. II. RECOPIMENDED REVISIONS Chalkley Elementary requires new decor and lighting in the kitchen area at an estimated cost of $44,000. To complete the work at Bon Air Elementary, a new serving system in the kitchen is required at a cost of approximately $15,000. Chester Middle is currently undergoing renovations to the cafeteria and serving lines. The total cost of the project is estimated at $250,000 that was not included in the renovation project nearing completion at the school. Meadowbrook High School has now completed its technology plan and requires an additional $470,000 to complete the purchases necessary to support this effort. Available funds can be transferred from Curtis Elementary ($195,000) and Thomas Dale High School ($275,000) for this purpose. Swift Creek Middle is the last kitchen in the system to need air conditioning. This project was originally scheduled for FY2003, however, due to other priorities the project could not be completed this year. We will reprogram this work for a future fiscal year. Funding in the amount of $150,000 can be transferred to cover the needs described in this agenda item. Perrymont Road School Renovations - In order to prepare food for the students at the Perrymont Road location, renovations are needed for the kitchen and food serving areas in this building. The current budget for this renovation is $204,500. After further study and review, the project can be completed for $45,500; therefore, the balance of $159,000 can be transferred to cover the needs described in this agenda item. Manchester High needs new furnishings in the commons area ($75,000), Matoaca High needs new d~cor and lighting in the dining area and serving lines ($65,000) and Midlothi&n High needs new serving counters and equipment ($50,000). The improvements at Manchester and Matoaca were not included in the original CIP budget and will cost $75,000 and $65,000 respectively. The work at Midlothian is in progress and 000075 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 requires an additional $50,000 for completion. A portion of the funds required for these three projects ($90,000) will be transferred from the operating and capital accounts in the School Non-Federal Food Service Fund to the School CIP fund. The balance of $100,000 will need to be appropriated from the Non-Federal Food Service Reserve account. III. IMPACT OF THE RECOMMENDED REVISIONS Attachment A-3 reflects the revised status of the current CIP projects. Following approval of the recommendations above, all projects are balanced within their current funding levels. 000076 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Meeting Date: June 18, 2003 Budget and Management Comments: This agenda item summarizes the FY2003 year-end review for the school capital improvement fund as approved by the School Board on May 27, 2003. Numerous projects are either nearing completion or will be delayed (as summarized in the agenda item) that will allow $629,000 to be transferred to fund other capital improvement needs at various school sites, including Chalkley and Bon Air elementary schools, Chester Middle, and Meadowbrook, Manchester, Matoaca, and Midlothian high schools. Lastly, this item requests that the Board approve an increase in the School's capital improvement fund as part of year-end adjustments by $190,000. Additionally, $90,000 is requested to be transferred and $100,000 is requested to be appropriated in the non-federal food service fund to the capital improvement fund. These funds will cover costs associated with new commons area furnishings for Manchester High School, and new d~cor, lighting, serving counters, and equipment at Matoaca and Midlothian High Schools. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000077 PRESENT: VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, May 27, 2003, at seven-thirty o'clock in the Public Meeting Room at the Chesterfield County Courthouse Complex Elizabeth B. Davis, Chairman Lloyd A. Lenhart, Vice-Chairman Dianne E. Pettitt James R. Schroeder, D.D.S. Marshall W. Trammell, Jr. RESOLUTION WItEREAS School Food Services has identified the need to transfer $190,000 from the Non- Federal Food Service Fund to the School Capital Improvements Fund to cover renovation projects in various locations; and, WItEREAS $90,000 of these funds are available in the Non- Federal Food Service Fund for transfer; and, WHEREAS $100,000 needs to be appropriated from the Non-Federal Food Service Fund Reserve as a transfer to the School Capital Improvements Program; NOW THEREFORE BE IT RESOLVED that on motion of Mrs. Pettitt, seconded by Mr. Lenhart, the School Board requests the Board of Supervisors to appropriate an additional $190,000 to the School Capital Improvements Fund for revisions as described in this agenda item. ~perin(endent 000078 CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL CIP PROJECT REPORT CURRENT STATUS {as of March 31, 2003) New Facilities New Matoaca High School New 360 W High School Total New Facilities Beginning Current Revised Needs Surplus FY03 Budqet Budqet Budqet (Deficit) 49,088,801 48,874,201 48,874,201 0 0 11,109,941 11,109,941 0 49,088,801 59,984,141 59,984,141 0 Renovations J A Chalkley Renovations C. E. Curtis Elem Renov/Cafe & Gym Grange Hall Elem Renovations Greenfield Elem Renovations J G Hening Renovations Bailey Bridge Middle School Chester Middle Renovations Clover Hill High Renovations Manchester HS Renovations Meadowbrook HS Renovations Midlothian Field House Monacan HS Field House Thomas Dale High Renovations Technical Center Renovations Total Renovations 5,594,428 7,094,428 7,094,428 0 4,036,000 4,036,000 3,841,000 195,000 4,417,625 4,417,625 4,417,625 0 5,000,000 400,000 400,000 0 3,000,000 3,000,000 3,000,000 0 12,104,476 5,973,176 5,973,176 0 10,625,341 10,625,341 10,625,341 0 535,000 535,000 535,000 0 645,220 645,220 645,220 0 37,125,239 37,130,878 37,600,878 (470,000) 1,000,000 1,000,000 1,000,000 0 999,263 999,263 999,263 0 32,640,592 32,640,592 32,365,592 275,000 6,231,500 9,231,500 9,231,500 0 123,954,683 117,729,022 117,729,023 0 Food Service Projects: Bellwood FS Renovations Bon Air FS Renovations Chalkley FS Renovations Crestwood FS Renovations Curtis FS Renovations Davis FS Renvoations F C Elem FS Renovations Gordon Elem FS Renovations Grange Hall Elem FS Renovations Harrowgate FS Renovations Hening FS Renovations Watkins FS Renvoations Bailey Bridge MS FS Renovations Chester MS FS Renovations Falling Creek Middle FS Renovations Manchester Middle FS Renovations Midlothian Middle FS Renovations Robious Middle FS Renovations Salem Middle FS Renovations Swift Creek Middle FS Renovations Perrymont Road FS Renovations L C Bird HS FS Renovations Clover Hill HS FS Renovations James River HS FS Renovations Manchester HS FS Renovations Matoaca HS FS Renovations Midlothian HS FS Renovations Thomas Dale HS FS Renovations Total Food Service Projects 146,500 182,500 182,500 0 28,600 49,100 93,100 (44,000) 0 0 15,000 (15,000) 26,000 126,000 126,000 0 34,700 59,700 59,700 0 35,100 80,100 80,100 0 30,100 50,600 50,600 0 33,300 64,300 64,300 0 425,000 425,000 425,000 0 147,100 212,100 212,100 0 0 0 0 0 34,800 84,800 84,800 0 165,000 250,000 250,000 0 0 0 250,000 (250,000) 71,000 71,000 71,000 0 33,500 83,500 83,500 0 31,500 68,500 68,500 0 192,500 202,500 202,500 0 10,000 160,500 160,500 0 0 150,000 0 150,000 0 204,500 45,500 159,000 33,000 32,820 32,820 0 215,000 353,366 353,366 0 55,000 155,149 155,149 0 0 0 75,000 (75,000) 0 0 65,000 (65,000) 175,000 84,337 134,337 (50,000) 245,000 182,329 182,329 ~ 2,167,700 3,332,700 3,522,700 (190,000) Supervision/Debt/Other Supervision & Contingency Financial/Human Resources System School CIP Debt Transfer Parks & Recreation Maintenance School Maintenance Spring Run Elem/Hensley Road JRHS Gov Technology Midlothian HS Gov Technology Monacan HS Gov Technology Chesterfield Community HS Technology Technology infrastructure & Equipment Total Supervision/Debt/Other 8,425,623 8,425,623 8,425,623 120,000 0 0 14,065,345 7,997,650 7,997,650 574,800 574,800 574,800 7,967,881 8,963,390 8,963,390 215,000 215,000 215,000 688,786 678,817 678,817 500,000 500,000 500,000 500,000 475,000 475,000 250,000 275,000 275,000 4,414,457 7,664,457 7,664,457 37,721,892 35,769,737 35,769,737 TOTAL ALL SCHOOL CIP PROJECTS $212,933,076 $216,815,600 $217,005,600 ($190,000) Attachment A-1 Status In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress Delayed New Project In progress In progress in progress In progress In progress In progress In progress In progress Complete In progress In progress In progress In progress In progress New project New project New project In progress ooooTa New Facilities New Matoaca High School New 360 W High School Total New Facilities Renovations J A Chalkley Renovations C. E. Curtis Elem Renov/Cafe & Gym Grange Hall Elem Renovations Greenfield Elem Renovations J G Hening Renovations Bailey Bridge Middle School Chester Middle Renovations Clover Hill High Renovations Manchester HS Renovations Meadowbrook HS Renovations Midlothian Field House Monacan HS Field House Thomas Dale High Renovations Technical Center Renovations Total Renovations Food Service Proiects: Bellwood FS Renovations Bon Air FS Renovations Chalkley FS Renovations Crestwood FS Renovations Curtis FS Renovations Davis FS Renvoations F C Elem FS Renovations Gordon Elem FS Renovations Grange Hall Elem FS Renovations Harrowgate FS Renovations Hening FS Renovations Watkins FS Renvoations Bailey Bridge MS FS Renovations Chester MS FS Renovations Falling Creek Middle FS Renovations Manchester Middle FS Renovations Midlothian Middle FS Renovations Robious Middle FS Renovations Salem Middle FS Renovations Swift Creek Middle FS Renovations Perrymont Road FS Renovations L C Bird HS FS Renovations Clover Hill HS FS Renovations James River HS FS Renovations Manchester HS FS Renovations Matoaca HS FS Renovations Midlothian HS FS Renovations Thomas Dale HS FS Renovations Total Food Service Projects Supervision/Debt/Other Supervision & Contingency Financial/Human Resources System School ClP Debt Transfer Parks & Recreation Maintenance School Maintenance Spring Run Elem/Hensley Road JRHS Gov Technology Midlothian HS Gov Technology Monacan HS Gov Technology Chesterfield Community HS Technology Technology Infrastructure & Equipment Total Supervision/Debt/Other TOTAL ALL SCHOOL ClP PROJECTS CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL CIP PROJECT REPORT RECOMMENDED REVISIONS 1996 GO VPSA ClP State Gov County onds/Interest Bonds Reserve Tech & CIP Proffers Food Service Transfer 0 0 0 0 0 0 (195,000) 470,000 (275,000) 0 0 0 0 0 0 0 0 0 $0 $0 $0 $0 $0 0 44,000 15,000 0 0 0 0 0 0 0 0 0 0 250,000 0 0 0 0 0 (150,000) (159,000) 0 0 0 75,000 65,000 50,000 190,000 $190,000 Attachment A-2 Total Revisions 0 (195,000) 0 0 0 0 0 0 0 470,000 0 0 (275,000) 0 0 0 44,000 15,000 0 0 0 0 0 0 0 0 0 0 250,000 0 0 0 0 0 (150,000) (159,000) 0 0 0 75,000 65,000 50,000 190,000 $190,000 000080 New Facilities New Matoaca High School New 360 W High School Total New Facilities Renovations J A Chalkley Renovations C. E. Curtis Elem Renov/Cafe & Gym Grange Hall Elem Renovations Greenfield Elem Renovations J G Hening Renovations Bailey Bridge Middle School Chester Middle Renovations Clover Hill High Renovations Manchester HS Renovations Meadowbrook HS Renovations Midlothian Field House Monacan HS Field House Thomas Dale High Renovations Technical Center Renovations Total Renovations Food Service Proiects: Bellwood FS Renovations Bon Air FS Renovations Chalkley FS Renovations Crestwood FS Renovations Curtis FS Renovations Davis FS Renvoations F C Elem FS Renovations Gordon Elem FS Renovations Grange Hall Elem FS Renovations Harrowgate FS Renovations Hening FS Renovations Watkins FS Renvoations Bailey Bridge MS FS Renovations Chester MS FS Renovations Falling Creek Middle FS Renovations Manchester Middle FS Renovations Midlothian Middle FS Renovations Robious Middle FS Renovations Salem Middle FS Renovations Swift Creek Middle FS Renovations Perrymont Road FS Renovations L C Bird HS FS Renovations Clover Hill HS FS Renovations James River HS FS Renovations Manchester HS FS Renovations Matoaca HS FS Renovations Midlothian HS FS Renovations Thomas Dale HS FS Renovations Total Food Service Projects Supervision/Debt/Other Supervision & Contingency Financial/Human Resources System School CIP Debt Transfer Parks & Recreation Maintenance School Maintenance Spring Run Elem/Hensley Road JRHS Gov Technology Midlothian HS Gov Technology Monacan HS Gov Technology Chesterfield Community HS Technology Technology Infrastructure & Equipment Total Supervision/Debt/Other TOTAL ALL SCHOOL ClP PROJECTS Attachment A-3 CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL CIP PROJECT REPORT EFFECT OF RECOMMENDED REVISIONS Revised Budget Surplus w/Adiustments (Deficit) 48,874,201 0 11,109,941 0 59,984,141 0 7,094,428 0 3,841,000 0 4,417,625 0 400,000 0 3,000,000 0 5,973,176 0 10,625,341 0 535,000 0 645,220 0 37,600,878 (0) 1,000,000 0 999,263 0 32,365,592 0 9,231,500 0 117,729,022 0 182,500 93,100 15,000 126,000 59,700 80,100 50,600 64,300 425,000 212,100 0 84,800 250,000 250,000 71,000 83,500 68,500 202,500 160,500 0 45,500 32,820 353,366 155,149 75,000 65,000 134,337 182,329 3,522,700 8,425,623 0 7,997,650 574,800 8,963,390 215,000 678,817 500,000 475,000 275,000 7,664,457 35,769,737 $217,005,600 $0 O000$a. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 6 Meetin~l Date: June 18,2003 Item Number: 8.B.5. Subiect: Approval of FY2003 School Operating Funds Year-End Review County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to a) reserve the necessary funds (approximately $1,923,090) for re-appropriation in FY2004 in various accounts; b) increase appropriations in the School Operating Fund by $244,500 by decreasing Instruction $755,500, increasing Pupil Transportation $100,000 and increasing Operations and Maintenance $900,000; c) increase Instruction appropriation in the Grants fund by $118,863; and, d) increase Non-federal food service by $100,000 for a total operating change of $463,363. Summary of Information: This review provides a status of the current year budget as of the end of the year. There are several revenue and expenditure adjustments to be made in various appropriation categories for this fiscal year. In addition, this review requests action by the Board of Supervisors to reserve approximately $1,923,090 at June 30, 2003 for expenditures that will cross fiscal years. The analysis of the FY2003 year-end position is divided into three areas: 1) funding to be reserved for use in FY2004; 2) revenue changes occurring since the midyear review; and, 3) expenditure changes occurring since the midyear review, some requiring appropriation changes. Preparer: Billy K. Cannaday, Jr., Ed.D. Title: Superintendent Attachments: Ycs '---]No 000082 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 6 Reserve Fundin~ Each year, the School Board requests that a portion of current year funds be reserved for re-appropriation in the following year for specific purposes. For year-end FY2003, the funding recommended to be reserved is described below by specific item. The amount for each item is an estimate as of April 30, 2003 and is subject to change. 1) Staff Development Expenditures 34,432 Expenditures related to the staff development leadership institute to be held in June, as well as funds for tuition reimbursement 2) Transfer to Grants 921,429 The school operating fund supports various grants such as State Technology, Dropout Prevention, and Jobs for Virginia Graduates and these funds must be transferred to the School Grants Fund. Some of these funds will not be spent by June 30, 2003. 3) Replacement and Additional Textbooks 65,679 Funds are available in the central textbook account due to efficient use of these funds in FY03. The need for additional funding is anticipated for FY04 primarily due to the increase in projected student membership. 4) Bond Interest on January 2003 Refunding 39,805 Funds are available in the central textbook account due to efficient use of these funds in FY03. The need for additional funding is anticipated for FY04 primarily due to the increase in projected student membership. 5) Student Leadership Training 65,680 The student leadership institute will take place in the summer, crossing fiscal years. 6) Arbitrage Increase 221,565 The original estimate for arbitrage on the 1999 General Obligation (GO) bond sale was $315,000 and this amount was included in the FY04 Annual Financial Plan. Recently, the County received a revised estimate of $526,565. In order to have the funds available to pay this anticipated expense, a reserve of $211,565 is required to cover the difference. 7) Technology Savings achieved in FY2003 will be reserved available in FY2004 to purchase critically software for the school division. 183,000 and combined with funds needed virus protection 000083 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 6 Reserve Funding - continued 8) Alternative Education 70,000 The Alternative Education office plans to offer an additional GED night program in FY2004 to meet current demands for the program. It will be housed at Chesterfield Community High School and will combine academics and vocational requirements for preparation for GED testing. A portion of these funds will be used for non-contractual teaching staff, materials and supplies. In addition, Alternative Education will provide funding for elementary proposals to address the needs of students below grade level in reading and comprehension skills. 9) Instructional Programs 200,000 Funding is provided centrally each year to address individual school needs. A portion of this funding will be used to invite at-risk rising ninth graders at Bird, Thomas Dale, Manchester, Meadowbrook, Matoaca and Chesterfield Community High Schools to attend summer school. The purpose is to accelerate their academic and study skills and to prepare them for success in ninth grade. 10)Miscellaneous 131,500 Included in this amount is funding for playground equipment ($16,000), rescoring of tests ($28,500), wellness funding ($28,979), payroll system maintenance ($18,142), dual enrollment ($26,379), and algebra readiness ($i3,500). Total Reserve Requested $1,923,090 000084 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 6 School Operating Fund Revenue State Revenue 73,700 Each year at this time the Department of Education provides information related to routine changes in SOQ accounts. None of the changes this year is considered significant--i.e. Basic Aid (+$129,300), vocational categorical (-$26,300), ESL ($450), and a reduction of 10 students in March 31 ADM (-$29,750). Federal Revenue 86,300 This increase is almost entirely due to an increase in the estimate for E-rate funding. Local Revenues 84,500 This amount is for reimbursed services to Operations and Maintenance for work performed on the Clover Hill High School capital improvement project. Total Operating Fund Revenue Change $244,500 School ODerating Fund ExDenditures Comprehensive Services 75,000 Based on actual expenditures and placement of children to date, additional funding is required for the School Board share of costs associated with the Comprehensive Services Act. Pupil Transportation 100,000 Overtime and substitute costs are projected to be above budget due to increasing numbers of before and after school programs. In addition, central garage costs are projected to be greater than budgeted due to the increasing cost of fuel. Operations and Maintenance 900,000 Utility costs, due to less than favorable weather conditions this year, continue to be higher than budgeted. Additional funding is also required for trades and custodial overtime as we provide for increased building rentals and other projects required to maintain our schools at expected levels. Instruction (830,500) Projected balances in various instructional accounts will be transferred to the accounts identified above to balance this year-end review. Total Operating Fund Expenditure Change $244,500 000085 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 6 Grants Fund $118,863 Since the School Board approved FY2003 grant revisions on November 12, 2002, there have been several changes requiring additional appropriation. These changes are: 1) an increase of $38,063 in the SLIVER grant, 2) an increase of $22,800 in the Title III LEP grant, and 3) a new grant for Charter School start-up totaling $58,000. The total increase in the grants fund based on these changes is $118,863. Non-Federal Food Service Fund $100,000 Food Service capital improvement projects require an additional $190,000 in FY2003. Salaries and benefits in the Non-Federal Food Service fund can be reduced by $90,000 to fund a portion of the capital improvement needs. The remaining $100,000 will need to be appropriated from the Non-Federal Food Service undesignated reserve and transferred to the School CIP. 000086 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 6 of 6 Meeting Date: June 18, 2003 Budget and Management Comments: This item requests that the Board approve the School's operating funds year-end adjustments that total $463,363. This agenda item summarizes the FY2003 year-end review for school operating funds as approved by the School Board on May 27, 2003. The expenditure appropriation changes are broken down as follows: decrease Instruction by $755,500, increase pupil transportation by $100,000, increase operations and maintenance by $900,000, increase the grants fund by $118,863, and increase the non- federal food service fund by $100,000. The School Board is also requesting offsetting revenue increases as follows: $84,500 in federal, $73,700 in state, $118,863 in grants, and $100,000 in non-federal food services revenues. This item also requests approval of reserves based on results of operations in the amount of $1,923,090 (described in the summary of information) to be carried over and appropriated into FY2004. Preparer: Rebecca T. Dickson Title: Director, Budget and Management OOO087 VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, May 27, 2003, at seven-thirty o'clock in the Public Meeting Room of the Chesterfield County Courthouse Complex PRESENT: Elizabeth B. Davis, Chairman Lloyd A. Lenhart, Vice-Chairman Dianne E. Pettitt James R. Schroeder, DDS Marshall W. Trammell, Jr. RESOLUTION WHEREAS, the ending balance for FY2003 is currently projected at $1,724,300, net of reserve needs and the $1.0 million requirement for the FY2004 budget; and, WHEREAS, the School Board plans to request re-appropriation of any remaining FY2003 unused general fund transfer in the first quarter of FY2004; and, WHEREAS, there is a need to reserve approximately $1,923,090 in the School Operating Fund at June 30, 2003; and, WHEREAS, additional revenues of $363,363 have been identified as part of this year-end review (increased local revenue of $84,500, increased Federal revenue of $86,300, increased State revenue of $73,700, and an increase in Grants revenue of $118,863; and, WHEREAS, food service capital improvement needs require an appropriation of $100,000 f~om the non-federal food service undesignated reserve; and, WHEREAS, there is a need to revise appropriations as follows: Operating Fund: Instruction $ (755,500) Pupil Transportation 100,000 Operations & Maintenance 900,000 Total Operating $244,500 Grants Fund: Instruction 118,863 Non-Federal Food Service Fund: Food Services 100,000 Total All Funds $ 463,363 NOW, THEREFORE, BE IT RESOLVED, that on motion of Dr. Schroeder seconded by Mrs. Pettitt, the School Board hereby requests the Board of Supervisors to reserve approximately $1,923,090 of funds in the School Operating Fund for items contained in the School Board's year-end quarterly review, adjusted according to need based on f'mal June 30, 2003 documentation, as well as approve the appropriation changes as shown above. / Billy K. L~uJmaday, Jr., Superinten~t/ 000088 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 18, 2003 Item Number: 8.B.6. Subject: Appropriation of $42,714 Funds for the Domestic Violence Resource Center Victim Advocate County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to accept and appropriate $42,714 from Department of Criminal Justice Services (DCJS) Violence Against Women Act Funds for the domestic violence victim advocate services. Summary of Information: This is the third year of a four-year grant cycle for DCJS funding under the Federal Violence Against Women Act. The funding covers a portion of the victim advocate position salary. The balance is covered from existing Community Corrections budget. The county domestic violence victim advocate position provides direct crisis intervention, individual counseling, case management, legal advocacy and court accompaniment for civil protective order petitions and community referrals for victims of domestic and sexual violence. The advocate focuses primarily on site at the court services unit of Juvenile & Domestic Relations Court. These services also provide a positive bridge to link victims to additional county criminal justice remedies and human service agency services. During the past 2002 year the advocate directly served over 553 unduplicated victims. The position is housed in the Community Corrections Department and is supervised by the Domestic Violence Resource Center coordinator. Preparer: Bradford S. Hammer Title: Deputy County Administrator Attachments: -] Yes No 000089 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 18, 2003 Budget and Mana.qement Comments: This item requests Board permission to accept and appropriate a Department of Criminal Justice Services grant in the amount of $42,714. This grant provides renewed funding for a full-time victim advocate for the Domestic Violence Resource Center for calendar year 2003. The grant funds cover a portion of the victim advocate's salary. The balance will be covered with existing community corrections allocations. There is a 25% county match required. The county match has been identified by the department, and accepted by the granting agency, as the funding currently provided for the coordinator of the Domestic Violence Resource Center. Preparer: Rebecca T. Dickson Title: Director, Bud,qet and Manaqement 000090 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 18, 2003 Subiect: FY2003 Year End Adjustments County Administrator's Comments: County Administrator: Item Number: 8.B.7. Board Action Requested: Approve FY2003 year-end revenue and expenditure adjustments as follows. 1. Appropriate revenues and expenditures for specific programs as well as authorize reallocations among General Fund departments and related funds as outlined on Schedule A. 2. Appropriate revenues and expenditures and authorize other adjustments for specific programs and Non-General Fund departments as outlined on Schedule B. 3. Authorize the County Administrator to reserve and appropriate into FY2004 unspent FY2003 appropriations, contingent upon positive results of operations within individual departments and Countywide, as determined by the County's financial audit as outlined on Schedule C. Summary of Information: At the end of each fiscal year, staff requests revisions among appropriation categories consistent with year-end projections of revenues and expenditures. Because spending reduction plans amounting to approximately 5% of departments budgets were implemented early in the fiscal year, year-end revisions were relatively minimal overall. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement Attachments: Yes ~--[ No I# 0000~)~- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin l Date: June 18, 2003 Adjustments necessary at fiscal year-end are described below. Each year, most departments reduce their personnel budgets by an amount equal to 4% of their personnel costs. This budgeted reduction assumes attrition (or turnover) within the department. The 4% is based on an expected countywide average with some departments experiencing more and some departments experiencing less turnover. Several departments did not experience the budgeted 4% turnover, which has resulted in the need for changes in allocations. Additional revenue recovery program funds need to be appropriated in the Fire and Emergency Medical Services department. These funds are being appropriated to cover the cost of planned system enhancements. The Regional Jail is projected to overspend its FY2003 revised appropriation due to a higher than planned inmate population. The average daily population for Chesterfield County at the Regional Jail in FY2001 was 281, in FY2002 was 445, and for FY2003 the average daily population is projected to be about 500. Although the Board appropriated an additional $1,127,779 for the regional jail in March, it is projected that an additional $550,000 will be needed to ensure that the appropriation for the jail is not exceeded at the fiscal year end. The budget for the Sheriff and local jail will require an additional appropriation of $500,000 due primarily to unbudgeted medical health services expenses that have been incurred. In addition, adjustments are required for state sales tax and the corresponding transfer to schools. The revised state sales tax estimate for the year is $2.5 million below the FY2003 adopted budget. The School Board took action to reflect this most recent estimate in their budget at their February 25, 2003 meeting. During FY2003, the food stamp program was converted from coupons to an electronic process known as Electronic Benefit Transfer. As a result, the Department of Social Services no longer has the responsibility for food stamp inventory. An adjustment is required to reflect the reduction in federal revenue and expenditures in the FY2003 budget. In addition, the Social Services department has been successful in leveraging federal funds under the Title IV-E program. Funds associated with this program totaling $412,765 need to be appropriated in the current year. Transfers, unspent appropriations, and in some cases the use of departmental revenues over the budget are being utilized to increase appropriations for departments that would otherwise have exceeded budgeted expenditures. 00009 Schedule A County Departmental Revenue and Expenditure Budget Adjustments Revenue Expenditures Building Inspections Building Inspections-CDIS Clerk of the Circuit Court Clerk to the Board of Supervisors Commonwealth's Attorney Community Contracts - Henricus Convention Center Emergency Communications Center Environmental Engineering Fire & Emergency Medical Services General Services-Administration Health-West Nile Virus Program Historic Chesterfield Human Resource Management Information Systems Technology Law Library Library Planning Police Regional Jail Per Diems Registrar - June primary Sheriff and Jail Social Services-Food stamps Social Services-Title lYE Money Transfer to Schools-State Sales Tax Transfer to Schools - to cover Debt Collection System Transfer to Capital Projects $330,000 60,300 $260,000 (205,000) 60,300 30,000 104,500 62,353 60,000 60,000 62,731 73,272 (25,000) 856,223 936,223 - 21,700 56,082 56,082 25,000 50,200 50,200 80,000 (85,900) 41,500 41,500 30,850 - 30,000 135,300 500,000 (313,287) 550,000 35,200 500,000 (6,000,000) (6,000,000) 412,765 412,765 (2,513,200) (2,513,200) (55,100) 350,000 337,087 Total Change $ (5,519,277)$ (5,519,277) Notes: GASB 34 requires that revenues in the "Recovered Cost" appropriation category be reclassified to the "Service Charges" appropriation category. Staff will be making this adjustment. The reclassification equals $365,000. 000093 Schedule B Other Funds - Revenue and Expenditure Budget Adjustments Grants: VJCCCA - appropriate use of reserves to offset state cuts Drug Court - appropriate miscellaneous revenue Schools Operatin.q Fund: Reduction in the General Fund Transfer to cover Debt Collection Capital Project Vehicle & Communications Maintenance: Radio Shop County Capital Projects: Ashton Park Business Center, Ph. 3 - developer contributions Chesterfield Development Information System (CDIS) - Equipment Canteen/Automatic Booking System TIP Project Clover Hill Police Facility Global Traffic System Circuit/General District Finish Out Eppington Plantation Debt Collection System Colonial Heights Motorola Radio Project Environmental Management Emergency Generators Historic Properties Maintenance/Repairs Lowes Soccer Field - Reconcile donations E-911 Radio Projects Henricus Foundation Debt Service - Reduction of issuance costs Total County Capital Projects: Revenue Expenditures $50,000 $50,000 21,422 21,422 ($55,100) ($55,100) $55,701 $55,701 $72,580 $72,580 205,000 205,000 100,000 100,000 62,000 62,000 (12,787) (12,787) (28,926) (28,926) 25,000 25,000 100,000 100,000 (247,953) (247,953) 172,502 172,502 (415,000) (415,000) 268,800 268,800 (94,000) (94,000) (19,502) (19,502) (3o0,000) (300,000) (150,000) (150,000) Trust and Agency Funds: Jail Canteen Fund Utilities Operating & Capital Projects Clean Water Drinking Act Federal Grant Total Utilities Total Other Funds: $100.000 $114,200 $114,200 $23.937 $23.937 000094 Schedule C Reserves, Carried Forward and Appropriated into FY2004 Contingent on Individual Item Results of Operations Animal Control - Donations and recycle proceeds, license plate revenue Community Contracts Cope with Divorce County Wide Street Lights Debt Service Disability Services Board DUI Fees Environmental Engineering - BMP maintenance revenue received Environmental Engineering - GIS Map sales Fire & EMS - Donations Fire & EMS - Revenue recovery Fire & EMS - Burn Permit Fees Health - Bon Secours Donation Health - West Nile Virus Program Human Resource Management Human Resource Management - Chesterfield University James River Advisory Council-Locality Donations Juvenile Detention Home - Startup funding from State DJJ Med-Flight Program Donations Parks and Recreation - Donations Police - Donations Probation - Donations Social Services - Partner Group Revenue Maximization from State DSS (Title lYE Partner Social Services - Departmental Revenue Maximization from State DSS (Title IVE) Vulcan contract Wellness Program $11,576 10,758 14,624 11,026 300,000 2,467 40,000 160,000 35,700 20,700 359 223 2 000 42 701 42 838 21 181 40 000 66 800 195 000 2,000 500 2,250 1,000 850,170 343,902 150,000 2,161 $2,728,577 Reserves, Carried Forward and Appropriated into FY2004 Individual Reserves Contingent Upon Positive Results of Operations Building Inspection Salary Adjustment Prior Commitment for Buildings and Grounds CADS Project Prior Commitment - operating impact Anticipated General Fund cost of vendor increases for Comprehensive Services Act County Administration - Prior Commitments County wide technology issues Offset state funding reduction for Drug Court in FY2005 Economic Development Incentives Economic Development - consultant services Health Care Cost Increases Prior Commitment Fire & EMS - apparatus and minimum staffing for first response vehicle Fire & EMS - code booklets, junior camp, and safety house General Fund contribution to Risk Mgr. worker's compensation reserve Internal Audit - Salary Issues Prior Commitment Miscellaneous Parks & Recreation - Replacement technology and capital Local Match for Police COPS Grant for FY2005 Police - Joint Training Program Police - Drug Offender Restitution Source in FY2004 adopted budget Additional per diem costs for the Regional Jail in FY2005 Public Safety minimum staffing Prior Commitment Solid Waste - Bulky waste collection vehicle Technology improvements - Prior Commitment $50,00O 70 000 300 000 200 000 37 500 225 000 200 000 575 622 20 000 1,028,000 151,000 12,000 200,000 12,000 39,000 109,500 207,844 11,272 6,925 23,369 300,000 100,000 58,000 45,500 $3,982,532 000095 Other Funds to Be Reserved and Carried Forward and Appropriated into FY2004: Airport - Replenish Local Grant Matches used for terminal project (results of operations) Community Corrections Services Utilities Radio Shop - (Results of operations) Total Other Funds: $25,O0O 30,000 164,000 155,701 $374,701 000096 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: June 18, 2003 Item Number: 8.B.8. Subiect: Set Date for a Public Hearing to Consider an Ordinance to Establish the "Englewood Sewer Assessment District" County Administrator's Comments: County Administrator: Board Action Requested: It is requested that the Board of Supervisors set July 23, 2003 as the date for a public hearing to consider establishment of the ~Englewood Sewer Assessment District". Summary of Information: Property owners within a portion of the Englewood Subdivision have approached the County with a request to have the public wastewater system extended to serve them. They have requested that an assessment district be established to fund the necessary sewer line extensions. A map of the proposed assessment district is attached. If an assessment district is created, the County will initially pay all engineering, construction and other costs to extend public sewer lines along portions of Fillmore Road, Beckham Drive and Iredell Road and will then recoup the cost from the property owners. The sewer assessment on each lot may be repaid in a lump sum or over a 20-year period in semi-annual installments. The property owners will also pay interest at a rate, which will be the index of average yield on United States Treasury securities adjusted to a constant maturity of one year as made available by the Federal Reserve Bank at the time the assessment ordinance is adopted. A lien in the total amount of the assessment for each property will be recorded. Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Yes ~-~ No OO0097 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The total estimated cost for the proposed sewer line extensions is $255,415.00. The proposed ~Englewood Sewer Assessment District" would include twenty-four (24) lots, with the assessment per lot being $10,642.29. Of the 24 property owners, seventeen (17), or 71%, are in support, and seven (7), or 29%, are either opposed or did not respond. A list of the property owners and assessments is attached. 000095 Proposed ~Englewood Sewer Assessment District" Owner Name Property Address Assessment Support/Opposed Scott A. & Mary B. Ligon Jeffery S. & Jennifer C. Nelson Neal L. & Jill B. Sweeney James & Ann P. Kasemersky James Paul Couchman Eleanor V. Morin George C. & Catherine C. Tolton Edward Brantley & M. A. Burns Frank E. Jr. & Ann U. Ward Keith T. & Renee R. Boswell James A. Redmond Jr. W. M. Mason Jr. & M. P. Mason Paul A. & Leia Tracy Caracciolo Esther Nelson Charles D. & Catherine G. Hamm Oscar J. Sr. & Ann D. Honeycutt William D. & G. C. Morrison Charles R. & Pauline B. Kerwath Charles L. & Josephine T. Cuseo Joel R. & Valerie L. Reinford Beulah D. Proffitt Alfred P. & Judith W. Elko Michael E. & Arlyn P. Gleason Cheryl S. Gardner 9611 Iredell Road 2502 Fillmore Road 2430 Fillmore Road 2422 Fillmore Road 2414 Fillmore Road 2400 Fillmore Road 9535 Beckham Drive 9601 Iredell Road 2419 Fillmore Road 9544 Iredell Road 9530 Beckham Drive 9525 Beckham Drive 9536 Iredell Road 9522 Beckham Drive 2341 Fillmore Circle 9515 Beckham Drive 9528 Iredell Road 9514 Beckham Drive 9505 Backham Drive 9504 Beckham Drive 9447 Beckham Drzve 9429 Beckham Drzve 9446 Beckham Drzve 9436 Beckham Drzve $10 642 29 $10 642 29 $10 642 29 $10 642 29 $10 642 29 $10 642 29 $10 642.29 $10 642.29 $10 642.29 $10 642.29 $10 642.29 $10 642.29 $10 642.29 $10 642.29 $10 642.29 $10 642.29 $10 642.29 $10 642.29 $10 642.29 $10 642.29 $10,642.29 $10,642.29 $10,642.29 $10,642.29 Support Support Support Opposed No Response Support Support Opposed Support Support No Response Support Support Opposed Opposed Support Support Support Support Support Opposed Support Support Support June 4, 2003 000099 II RT. 1795 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.9.a. Subiect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable to serve a lighted sign on Powhite Parkway for the Virginia Department of Transportation. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable to serve a lighted sign on Powhite Parkway for the Virginia Department of Transportation. District: iVIat oaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: ¥CS -~No ~000~.03- VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY LN PL EVER, pOWH[TE PY '~//. LWY Cheste~eld County Department of Utilities Right Of Way Office OWNER: CHESTERFIELD COUNTY GPIN # 754-695-8743-00000 ROUT~ 2~ RIOHT OF' WAY Plat to Accompany Right-of-Way Agreement [ do~g b~s ~ .[Do~ion Virg~a Power uG [ Distric~ L MIDLDTHIAN Legend . ~ ~istrlct-Township-Borough County-City State - ~."~ I~/~DLDTHIAN CHESTERFIELD VA .... ~tlon 0f Bounda~ Une~ of Right~o~,,W~l'~flce[ ~ Plat Number 05-03-0043 15.' ':, ' 5-~"85 , L8046 , ~y Page of 000103 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.9.b. Subiect: Conveyance of an Easement to Columbia Gas of Virginia, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Gas of Virginia, Inc. for the Chesterfield County Jail renovation project. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Gas of Virginia, Inc. for the Chesterfield County Jail renovation project. District: Dale Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs --]No # OO0:l.04 VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO COLUMBIA GAS OF VIRGINIA INC COURTHOUSE RD 1 STON NGTON t;T 'o 2 SHELTON CT COURTE~ 3 HOTCHKISS C" CO-'"~EX RD~' ~ 4 PINE ORCHARI) DR ~ CT ^..^s o k-O/- 6 ST~LE ~TE ~D JURY DR~OQ 7 FOX GREEN W ~ 8 FOX GREEN E: ~ O~ 9 P~DOCK GRC~VE CT / ~ 10 TREE LINETR ~ >~RC~R~PARTRIDG E R JN 2 Chesterfield Count3/Department of Utilities Right Of Way Office 000~.05 COUNTY OF CHESTERFIELD GPIN: 771663073600000 D.B. 657, PG. 24 WIDEOA$ ,I LORI ROAD m ~'*"Y COLUMBIA GAS OF VIRGINIA, INC. ~,,R~ ENGIN~I~ING ~-~~ CI~L, ENGINEERING SECNON 20' ~DE GAS PIPELINE EASEMENT DALE ACROSS ~E PROPER~ OF COUN~ OF CHES~RRELD 6/9/2003 TO~ES~ v~ PCB~1' = 100' a-27s-1~-a ~ 2003209 V41-470-03 38039002 0002C CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 ,Meetin~l Date: June 18, 2003 Item Number: 8.B.10. Subiect: Award of the Construction Contract County Project #02-0087 Wood Dale Road Waterline Rehabilitation County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors award a construction contract to Godsey & Sons in the amount of $108,868 and authorize the County Administrator to execute the necessary documents. Summary of Information: The project consists of replacement of approximately 1545 L.F. of 6-inch water line and all associated appurtenances in Wood Dale Road as shown on the attached map. The new system will provide improved fire protection and reliability. Staff received six (6) bids ranging from $108,868 to $217,778. The County's engineering consultant R. Stuart Royer & Associates evaluated the bids and recommended award of the contract to Godsey & Sons. Funds for this project are available in the current CIP. District: Bermuda Preparer: Roy E. Covington, P.E. Attachments: Yes ~-~ No Title: Assistant Director of Utilities O0010? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 18, 2003 Budget and Management Comments: This item requests the Board of Supervisors award a construction contract to Godsey & Sons in the amount of $108,868 to replace approximately 1,545 linear feet of water line and all associated appurtenances. Funds are available in the CIP to cover the construction contract. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000105 WOOD DALE ROAD WATERLINE REHABILITATION COUNTY PROJECT #02-0087 LANE WOOD HUNDRED ROAD VICINITY MAP o0O~o9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.11.a. Subject: Acceptance of Parcels of Land Along the West Right of Way Line of Cranbeck Road and the North Right of Way Line of Robious Road from Belvedere Development Company, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of parcels of land containing a total of 0.031 acres along the west right of way line of Cranbeck Road (State Route 674) and the north right of way line of Robious Road (State Route 675) from Belvedere Development Company, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conform to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: ¥CS --]No #000 .10 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE WEST RIGHT OF WAY LINE OF CRANBECK ROAD AND THE NORTH RIGHT OF WAY LINE OF ROBIOUS ROAD FROM BELVEDERE DEVELOPMENT COMPANY, LLC pOLO lay GL~LFORD RD b'YDELLE DR DR BRIARMONT RD GREEN 8PRJNG RD C~eid County Depadment of Utilities Right Of Way omes SPED (NGII~.F:RS ' SURVEYORS * LAND$CAI~ ARCHITECTS * £NVIRONH~NTAL SCI£NllSTS · G£OGRAPHIC INFOP~ATIOfl SYSi'Eu$ CONSULTANTS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.11.b. Subiect: Acceptance of a Parcel of Land for the Relocation of a Portion of Center Pointe Parkway from GC Real Estate Corporation County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 1.869 acres from GC Real Estate Corporation, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 1.869 acres for the relocation and extension of Center Pointe Parkway. This dedication is for the development of St. Francis Medical Center. Approval is recommended. District: lV[at oaca Preparer: John W. Harmon Attachments: Ycs --]No Title: Riqht of Way Manager u 0113 VICINITY S.KETCH ACCEPTANCE OF A PARCEL OF LAND FOR THE RELOCATION OF A PORTION OF CENTER POINTE PARKWAY FROM GC REAL ESTATE CORPORATION N Chesterfield County Department of Utlllles Right Of Way Ofl~oe TIMMONS GROUP CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: June 18, 2003 Item Number: 8.B.11.c. Subiect: Acceptance of a Parcel of Land Along the North Right of Way Line of Hensley Road from Douglas R. Sowers and Susan S. Sowers County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.177 acres along the north right of way line of Hensley Road (State Route 659) from Douglas R. Sowers and Susan S. Sowers, and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for the development of Collington, Section 1 and 2. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Riqht of Way Manager Attachments: ¥CS --]No O00~ll6 VICINITY.SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF · HENSLEY ROAD FROM DOUGLAS R. SOWERS AND SUSAN S. SOWERS N Chestl.'fleid County Deparlment of Utililie~ Rlghl Of Way Office Cl 04°$1'~6' 697.46 &~.17 27.60 §$17 N6I',10'19~' C2 19,5'26'J6" 55,00 187.61 N/A I09.00 N42'$6'IS"E C3 80'55'I,~' 40,00 56.49 34.12 51.91 C4 05'52'10: ~9Z45 71.45 35.76 71.42 N65*52'22"E O.B. 4113, P~. 942 C, P1~:726-662-2430-00005 13700 HENSLY RO~ N=$661015.91 $/S HBVSI..EY RO~ ' LOT 3C RALPH S, CARIEN PAWEb4 I.. C.~ER 0.8. 3705, P~. 640 ~PIN: 729-680-6998-00000 /lfl~ngl HENSLY RO~ ROSENEAIH PROP£Rll£S, LL.C. 0.8. 2400, PC:. $59 GP1~i' 729-659-0552-00000 $501 HENSLY ROAD . 0 50 $c=~e~ 1'--~' 150 O. 177 ACRE PARCEL OF LAND TO BE DEDICATED TO THE COUN.IY OF CHESTERFIELD ',, Scold:. I ~60 NO~BER ~ 2002 ,213~ , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.11.d. Subiect: Acceptance of Parcels of Land on Beach Road from Douglas R. Sowers and Susan S. Sowers County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of parcels of land containing a total of 51.091 acres from Douglas R. Sowers and Susan S. Sowers, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of parcels of land containing a total of 51.091 acres on Beach Road (State Route 655). This dedication was proffered at zoning for the development of Collington Subdivision. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs -~No O00~L~.9 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ON BEACH ROAD FROM DOUGLAS R. SOWERS AND SUSAN S. SOWERS N Chei~rfleld COunty ~parlmmt of UtlllUes Rlghl Of Way Office 000~.20 ii¸ all LYING ON 'THE SOUTH LiNE OF BEACN TO BE DEDICATED TO THE COUN~ OF I C~ultin9 Engln~em ' ~ ' o~ CHESTE~IELO, VA. FOR PUBLIC PURPOSES I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.11.e. Subiect: Acceptance of a Parcel of Land for Chester Village Drive from Chester Village, L.L.C. County Administrator's Comments: County Administrator: BoardAction Requested: Accept the conveyance of a parcel of land containing 1.82 acres for Chester Village Drive from Chester Village, L.L.C., and authorize the County Administrator to execute the necessary deed. Summary of Information: This dedication is for the development of Chester Village Green. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs [--~No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR CHESTER VILLAGE DRIVE FROM CHESTER VILLAGE, L.L.C. Chesterfield County Department of Utilities Right Of Way Office GRAPHIC SCALE o $o ( ZN ~.~.T ) inch = 100 ft. LINf TABLE lINE L£NG;7'I 8~mARING L3 50.~ S32~7'23"f L4 160.00 532~7'23"~ L5 50.~ 532~7'2J"E L6 8. X5 N44~'37" LF 25.~ NS~2'37"E L8 t6.50 N58'40'5;"E L9 79.99 W32~7~3"W L;O 54.~ NJ2~7'23"W Lit 50.89 N47'42'23"W U2 44.08 LXJ; JJ.~ S78~'25"W R-J71.00 L=450.15 z~69'31 C1-10-423. 04 CHD 8RG=S66'52'59"E 2O0 CHESTER VILLAGE, L.L.C. (3PIN 788656273800000 11500 CHESTER VILLAGE DRIVE D.B. 4691, PG. 625 N J656205.29 R"J20. O0 L,,272. 08 Zl,,48'42'57" / CHD=263.96 CHD BRG=N77'17'O6"W CHfSTER WU. AGE, L.L.C. C, PIN 788666273800000 11500 CHESTER VILLAGE DRIVE D.B. 4691, PG. 625 CURVE TABLE CURV~ LENGTH RADIUS DEL TA CHORD Clio 8RG CI 54.98 35.00 90-00'00" 49.50 $77~7°23"E C2 54.98 35.00 90-00'00" 49.50 $12'52'37'~ CJ 54.98 35.00 90'00'00" 49.50 $XT~;F'23~E C4 54.98 35.00 90-00'00'. 49.50 5~252°J7"V( C5 54.98 J5.00 90-00'00"1 49.50 N77-07°2J"VV C6 54.98 35.00 90~;'OO'l 49.50 N~252'JT'E C7 58.37 35.00 95'33'27"! 5L841 N7952'05'1'i C8 65.14 35.00 ~06',.,~"r~;'i 56. g41 NOO"2J'J2"E C, PIN: 787657622500000 1180! DE L,kVIAL STREET D.8. 566, PG. 29 ST~Fff ROU'fE ZX;b'T~G ~0' PLA r 1.82 ACRES OF LAND SITUATED ON DE LA VIAL STREET STATE ROUTE t~1513 TO BE DEDIGA TED TO THE COUNTY OF CHESTERFIELD BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE: I"., I00' FEBRUARY 20, 2003 ToWnes SITE 9850 LORI ROAD, SUI~ 201 ~ESTERFIELD, WR~NIA ~32 PH~E:(804) 748-90ti FAX: (~4) EmoS: to~es~ctownes, c~ DRA~ BZ' R~ APPRO~D 8~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.12.a. Subiect: Request Permission for a Proposed Fence to Encroach Within a Five-Foot Easement Across Lot 1, Parrish Branch, Section 1 County Administrator's Comments: County Administrator: BoardAction Requested: Grant Dennis B. Cook and Cynthia M. Cook, permission for a proposed fence to encroach within a 5' easement across Lot 1, Parrish Branch, Section 1, subject to the execution of a license agreement. Summary of Information: Dennis B. Cook and Cynthia M. Cook have requested permission for a proposed fence to encroach within a 5' easement across Lot 1, Parrish Branch, Section 1. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: -~No # O001ZZ VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE TO ENCROACH WITHIN A FIVE FOOT EASEMENT ACROSS LOT 1, PARRISH BRANCH, SECTION 1 CR cAROL. ANNE o FAMILY LN Chesterfield County Department of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.12.b. Subiect: Request Permission for an Existing Fence to Encroach Within a Twenty-Foot Water and Drainage Easement Across Lot 9, Pleasant Dale, Section B County Administrator's Comments: County Administrator: Board Action Requested: Grant Larry W. Dickerson and Clara E. Dickerson, permission for an existing fence to encroach with in a 20' water and drainage easement across Lot 9, Pleasant Dale, Section B, subject to the execution of a license agreement. Summary of Information: Larry W. Dickerson and Clara E. Dickerson have requested permission for an existing fence to encroach within a 20' water and drainage easement across Lot 9, Pleasant Dale, Section B. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: [-~No # VICINITY SKETCH REQUEST PERMISSION FOR AN EXISTING FENCE TO ENCROACH WITHIN A 20' WATER AND DRAINAGE EASEMENT ACROSS LOT 9, PLEASANT DALE, SECTION B p,O m W Chesterfield County Department of Utilities Right Of Way Office 000:!.;~6 ThM II lo. ~. Ihlt .in i~r~te field lUlYey of the pmmJle~ ihovm hereon h~l Mn pel~orW undM my ~Aoe~OIl; thM ~1 Improvementl an(I vlll~ll evldsn(~e tlllf~enll Ifil .MIOWII.~.?(~ ~ ..ind.tMI ~ Im no encme~hmenll by if~)roven~n_.tl elthe~ from iKi~Mnln~ p~emlle~ M ~Om IUb~Cl prem~e,, othM thin ihown ~urvly wll Wmlo Mmout Ine Pencil! M · title ~eporl IM ii Subject to IntMmelion wNch r~y be dllclolwd by Iu~. ThM ~Mn~ ii in FEMA defined Ikmd zone \;'dy z_,or/,7 XX - Fence .0' ~Floward L Canoe;' No. 1854 Date: ~.1o-o'~' : Scale: /": ~0' Job No.: CoC~o~/oC ~.~-. /r/7/oroyo/77 /71 cour//Et, · PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 · (804) 794-0571 · Fax (804) 794-2635 11038 Lakerldge Parkway · Suite 1 · Ashland, Virginia 23005 · (804) 550-2888 · Fax (804) 550-2057 REFLECTING TOMORROW 000127 CHESTERFIELD COUNTY BOARD OFSUPERVlSORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.12.c. Subiect: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 24, Birkdale, Section 9 County Administrator's Comments: County Administrator: BoardAction Requested: Grant Steve F. Iddings and Heather A. Iddings, permission for a proposed fence to encroach within a 16' drainage easement across Lot 24, Birkdale, Section 9, subject to the execution of a license agreement. Summary of Information: Steve F. Iddings and Heather A. Iddings have requested permission for a proposed fence to encroach within a 16' drainage easement across Lot 24, Birkdale, Section 9. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: Yes --]No Title: Right of Way Manaqer O00 I.Z8 VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE TO ENCROACH WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOT 24, BIRKDALE, SECTION 9 u.I SALTEN CT o FALINE Chesterfield County Department of Utilities Right Of Way Office Steve F. Iddinp ' Heather A. Id .din~ DB, 3688 lq~. 700. £0T"~4 -,.. '5~C?IO N '..9' OC.T. a,~ t997 3~ALt~t f~= 30' Joseph, Cox & Associates, Inc. 1909 Huj~enot Ro~l, Suite 201, ~~V~ ~$ ~4) 1~7 f~.(~) 00~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.12.d. Subject: Request Permission for Underground Cable to Encroach Within a County Right of Way Known as Court Yard Road County Administrator's Comments: County Administrator: BoardAction Requested: Grant Verizon Virginia Inc., permission for underground cable to encroach within a county right of way known as Court Yard Road, subject to the execution of a license agreement. Summary of Information: Verizon Virginia Inc. has requested permission for underground cable to encroach within a county right of way known as Court Yard Road. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs -]No # 000:1.8:1. VICINITY SKETCH REQUEST PERMISSION FOR UNDERGROUND CABLE TO ENCROACH WITHIN A CUNTY RIGHT OF WAY KNOWN AS COURTYARD ROAD 1t F)N~'ntB~EP ' ~l 1. Eb~J~IR~ ARIBOR IR. ~. I~ITAJL tANDIJG FL 4. BEKr~ IR. N ~Md Coun~ Dep~ment c4 UUIltim O00i.~ ._.._ Approximate location of 60' Bore ' With Minimum 36' Cover ~. 4211 PIN: 77365741~00 '% % % !COUNTY OF CHESTE~E~ PROJECT # CQ030t5 PERMIT # VDOT-200596-W PREPARED BY: PDM ..., 000133 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.12.e. Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 2210 Kings Lynn Road County Administrator's Comments: County Administrator: Board Action Requested: Approve a request to install a private sewer service within a private easement to serve property at 2210 Kings Lynn Road and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Billy L. Caudle and Janet L. H. Caudle have requested approval to install a private sewer service within a private easement to serve property at 2210 Kings Lynn Road. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manager Attachments: No VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 2210 KINGS LYNN ROAD OLDE STONI CR DEPOT RD /11 Chesterfield County Department of Utilities Right Of Way Office 75 h ~1.' 1"0 rile KINC~MIL£ t?OAD .% \ ~, PG: 30 \ ~07 t~ IAKEFIffW SECTION',~ \ 0 50 100 150 Scale 1" = 50' PLA T SHOWtNG A f ~' PR/VA TE SEWER. EA$£MENT ACROSS ZOT 4, BLOCK L; IAKEVIEW SEC17ON 2, u~.. ~/ t z/o~~41.1SBUR Y Dat~: o¢r/o~/~05 Midtothion Di~tric~ SCALE: i"=~0' · Chesterfield County,' Virginia dOB NO: CO,~IO$6~T . . 8fleet ~, Bla~ . l~gl- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.13. Subiect: Authorization to Exercise Eminent Domain for the Acquisition of Easements for the Ruffin Mill-Phase 2 Waterline County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Attorney to proceed with eminent domain and exercise immediate right of entry pursuant to Sections 15.2-1904 and 1905 of the Code of Virqinia, and that the County Administrator be instructed to notify the owner by certified mail on June 20, 2003, of the County's intention to take possession of the easement. Summary of Information: On June 10, 2003, and offer of $5,505.00 was made by the Right of Way Office to Honeywell-International, Inc., a Delaware Corporation, PIN: 8036365960 for the purchase of 16' and variable width permanent water easements and 10' and variable width temporary construction easements for the Ruffin Mill-Phase 2 Waterline. Since the contract for the installation of the waterline has been awarded, it is necessary to proceed with eminent domain immediately for the health and safety of the public. Staff will continue to negotiate with the owner in an effort to reach a settlement. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Yes -]No 000134 VICINITY SKETCH AUTHORIZATION TO EXERCISE EMINENT DOMAIN FOR THE ACQUISITION OF EASEMENTS FOR THE RUFFIN MILL-PHASE 2 WATERLINE N Che~e~eld CoUnty Department of UUl!ti~ Right Of Way orate RAJESH R PATEL, ET ALS DB 3432, PG 863 PIN B03§37247600000 15701 WOODS EDCE ROAD S6729'38' E -"-_ P/L~ 6' PERMANENT EASEME~r CONSTRUCTION EASEMENT HONEYWELL-INTERNATIONAL INC. DB 754, PG 326 DB 2196, PO 485 PIN 803636596000000 16021 WALTHALL INDUSTRIAL PARKWAY AREA: PERM - 5754 SQ FT 0.13 ACRE TEMP - 3626 SQ Iq' 0.09 ACRE IRed = 1333.24' = 0'56'02' = 21.73' = N20'52'00" E LTen = 10.87' ~35'28" N2'1 ;~'" tT~a.n .6.88'.. GRAPHIC SCALE !"=§0' 0 50 tOO ~50 COUNTY PROdECT No. g7 - oleg PLAT SHOWING A 16' WATER LINE EASEMENT AND 10' TEMPORARY CONSTRUCTION EASEMENT ACROSS THE PROPERTY OF HONEYWELL-INTERNATIONAL INC. LOCATED IN THE BERMUDA DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA REV: DEC '~S. 2000 SCALE: ,1. = 50' AUSTIN BROCKENBROUSH OATE: NOV. ;8, ;OeO & ASSOCIATES, L,L.P. PO BOX 4800 CHESTER VA. ~ )136 INTERSTATE ROUTE 95 VARIABLE WIDTH R/W VN~IABLE WIDTH PERMANENT EASEMENT FOR-WATER LINE VARIABLE WIDTH. TEMPORARY CONSTRUCTION' EASEMENT FROM VDOT 7095-020-F08 WIDTH TEMPORARY CONSTRUCTION EASEM~ ARE~ PERM - 6286'SQ IrT · 0.14 ACRE TEMP - 5021 SQ' FT 0.12 ACRE HONEYWELL-INTERNATIONAL INC. DB 754, PG 326 DB 2196, PG 485 PIN' 803636596000000 16021. WALTHALL INDUSTRIAL PARKWAY 16.06' ..,,--.H6729,38~'W 734'~ TO THE' E/L O~ WOODS EDgE ROAD 6.0.6' GRAPHIC SCALE COUNTY PROJECT o 50 800 850 No. 97 - OJ~9 PLAT SHOWING A VARIABLE WIDTH WATER LINE EASEMENT AND TWO 5' TEMPORARY CONSTRUCTION EASEMENTS ACROSS THE PROPERTY OF HONEYWELL-INTERNATIONAL liNC'. LOCATED .IN THE BERMUDA DISTRICT OF CHESTERFIELD COUNTY,. VIRGINIA ,~v; ~R. 7.aooa REV: DEC ~8. 20O0 DATE: NOV, 28,. 2000 BOALE~ ,t" - ~0' AUSTIN BROQKENBROUSH $ ASSOCIATES. L.L.P. PO BOX 4800 CHF-~?ER VA. O0'137 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.14. Subject: Approval of a Lease of the Greenfield Community Association Community Building to Operate a Teen Center County Administrator's Comments: County Administrator: BoardActionRequested: Authorize the County Administrator to enter into a lease agreement, approved by the County Attorney, with the Greenfield Community Association for the use of the Greenfield Community Association Building from July 7, 2003 to August 8, 2003. Summary of Information: Since 1996 the County has operated a teen center at the Greenfield Community Association Building. The Greenfield Teen Advisory Committee, which includes parents and teenagers from the Greenfield area have requested that programs be held at this site. A $2,000 fee will be charged for use of the facility. Funds are available in the Parks and Recreation Department budget. These programs positively impact the teen population in the area. Approval is recommended District: Midlothian Preparer: John W. Harmon Title: Right of Way ManaQer Attachments: Ycs --]No 000138 VICINITY SKETCH APPROVAL OF A LEASE OF THE GREENFIELD COMMUNITY ASSOCIATION COMMUNITY BUILDING TO OPERATE A TEEN CENTER N C~ld County Department of UI]litle~ Right Of Way Office 0,,00:1.3= CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.15. Subiect: Request to Quitclaim a Portion of a Sixteen-Foot Temporary Drainage Easement Across the Property of JNB Company of Va., L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim Deed to vacate a portion of a 16' temporary drainage easement across the property of JNB Company of Va., L.L.C. Summary of Information: JNB Company of Va., L.L.C., has requested the quitclaim of a portion of a 16' temporary drainage easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Clover Hill Preparer: John W. Harmon Attachments: -]No Title: Right of Way Manaqer 000140 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT TEMPORARY DRAINAGE EASEMENT ACROSS THE PROPERTY OF JNB COMPANY OF VA., L.L.C. ~ N~o N Ch.sl~fl.kl Oour~y D.p.dl'n.rd: of I.JUlII),.~ Rloht Of Way Om~e I / I LAKE HARBOUR ROAD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: June 18, 2003 Item Number: 8.B.16. Subiect: Amendment to the Risk Management Internal Service Plan Regarding Workers' Compensation Liabilities County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to adopt an amendment to the Risk Management Internal Service Plan, which will permit reserves for workers compensation liabilities to be maintained within the risk management internal service fund. Summary of Information: The RM Internal Service Fund currently maintains reserves only for property and casualty liabilities. Workers' Compensation liabilities are paid out of current fiscal year operational funds. The cost of workers' compensation injuries with lifelong medical liabilities is increasing. In order to assure that future operations are not unduly impacted by past on-the-job employee injuries, this amendment allows money to be set aside within the RM Internal Service Fund for a portion of future Workers' Compensation liabilities. The Workers Compensation reserves of the County and Public Schools shall be kept segregated from each other within the Fund. The amount of the reserves to be funded annually will be determined for the County by the County Administrator and for the Schools by the Superintendent of Schools and subject to annual adoption by the Board of Supervisors. Payment of Workers Compensation obligations from the reserves shall be made to departments or the Public Schools as determined by Risk Management administrative procedure. Preparer: Karen Russell Title: Director, Risk Manaqement Attachments: Yes No 000 143 SECTION 3 ADMINISTRATION OF RISK MANAGEMENT INTERNAL SERVICE FUND 3.7 Workers' Co~ensation Reserves. The Fund shall maintain reserves for future Workers' Compensation liabilities. The Workers Compensation reserves of the County and Public Schools shall be kept segregated from each other within the Fund. The amount of the reserves to be funded annually will be determined for the County by the County Administrator and for the Schools by the Superintendent of Schools and subject to annual adoption by the Board of Supervisors. Payment of Workers Compensation obligations from the reserves shall be made to departments or the Public Schools as determined by Risk Management administrative procedure. 000 .44 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.17.a. Subiect: Transfer of $13,270 in Bermuda District Improvement Funds to Enon Volunteer Fire Department for Purchase Bay Doors and a Hydraulic Rescue Pump (Jaws of Life) County Administrator's Comments: County Administrator: Board Action Requested: Transfer of $13,270 in Bermuda District Improvement Funds to Enon Volunteer Fire Department for purchase bay doors and a hydraulic rescue pump (Jaws of Life). Summary of Information: Supervisor McHale has requested the Board to transfer $13,270 in Bermuda District Improvement Funds to the Enon Volunteer Fire Department for the purchase of bay doors and a hydraulic rescue pump for the fire station. The Board is authorized to transfer these funds under Section 15.2-953B of the Code of Virqinia since the Enon Volunteer Fire Department is a non- profit volunteer fire department operating in the County. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget & Management 0425:61767.1 Attachments: Yes [~ No 000145 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) /~ ,. _ _ / What is the amount of funding Vou are Describe in detail the funding request and Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 000'146 Page 2 o If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes 'V'"" No Yes ~ No Yes ~ No - What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization../ Si-na ..... "'"' g rare / Title (if signing °~ehalf of an organization) . Printed Name - -- 000:1.4'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: June 18,2003 Item Number: 8.B.17.a.2. Subiect: Transfer $5,000 from the Bermuda District Improvement Fund to the Parks & Recreation Department to Purchase Playground Equipment for the County-Owned "Lowes Soccer Complex" County Administrator's Comments: County Administrator: Board Action Requested: Transfer $5,000 from the Bermuda District Improvement Fund to the Parks & Recreation Department to purchase playground equipment for the County-Owned "Lowes Soccer Complex". Summary of Information: Supervisor McHale has requested the Board to transfer $5,000 from the Bermuda District Improvement Fund to the Parks & Recreation Department to purchase playground equipment at the County-owned "Lowes Soccer Complex." This request was originally made by the Craddock Point Civic Association. The County is legally prohibited from giving money to organizations like the Civic Association. The County can, however, transfer funds to the Parks & Recreation Department to make public capital improvements to County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement 0425:61917.1 Attachments: Yes ~] No 000148 0G/04/2003 11:30 80479G3287 DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form doe,'; not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons nr organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. ~'hat is the name of the applicant (person o~ orqaruzat~o ,. making this funding re :lueSl ? If an organization is the applicant, what is the nature and purpose of the organization? (Also atl:ach organization's most recent ar.,'icles of incorporation and/or bylaws to What is the amount of funding you are seeking? F)~;scribe in detail the funding request and h('w the money, if approved, will be spent. _~-~- Is anv County Department involved in the project, evenz or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other imtividuals or organizations will provide th,,,, remainder of the funding? 4 )7-2'O~0 ': JUN-04-2003 12:41 804?96328? 0O03.49 P. 02 g6/0472003 ~:30 g047~532~? TERR~ R~DGEN~Y ~ ~ Page 2 I1' applicant is an organization, answer the following: I,' the organization a corporation? I,~ the organization non-profit? I.,. the organization tax-exempt? Yes No V'"" Yes No Yes No What is the address of the applicant r~ aking this funding request? hal ~,.s tim telephone number, fax number, mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature c~ (,/ Title {if signing on behalf of an organization) Printed Name ' - 0/ f~'HI7 _1 .,XO. [ 000 50 ~UN-04-20D3 [2:4[ 80479632~? 96Z P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.17.b. Subiect: Transfer $6,250 from the Dale District Improvement Fund to the School Board to Purchase a Message Board for Jacobs Road Elementary School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $6,250 from the Dale District Improvement Fund to the School Board to Purchase a Message Board for Jacobs Road Elementary School. Summary of Information: Supervisor Miller has requested the Board to transfer $6,250 from the Dale District Improvement Fund to the School Board to purchase a message board for Jacobs Road Elementary School. The message board will be located on property owned by the County. Although this request was originally made by the Jacobs Road Elementary School PTA, the County is not legally authorized to give money to private organizations like the PTA. The County can give money to the School Board to make public capital improvements on County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget & Management 0425: Attachments: Yes ~ No 85/25/2003 i 1:32 5403386778 WODELL ;i ':::' i",,,,.ii'~''~'' ' ~ '~' ' ' ....... the County can consider This application must be completed and signed befo~(~mpleting and signing this a request for funding with District Improvement Funds. can legally form does not mean that you will receive funding or that the County consider your request. Virginia law places substantial restrictions on the authority of the CounW to give public funds, such as District improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. Whe~4e-t~e name of. the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to aPplicati°n')~)~-F :-'~/~C~. ~[:~_ ,~.%<~t~TI~N What is the amount of funding you are seeking? '"" Describe in detail the funding request and ~ ~- ~ \.\ tow the .money, if apprqved, will be spent. ~ 14F__ ~tt~, Y<~'/~.)~ ~NLLL Is any County Department involved in the project, event or program for which you are seeking funds? individuals or organizations will provide the remainder of the funding7 0407:23380,1 If this request for funding will not fully fund .-~ your activity or program, what other --~-~ 000'15; 05/25/2003 11:32 54033BB77B ~UU~LL Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No ~/ Yes w/ No Yes ~ No What is the address of the applicant making this funding request7 What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chaix,man of the organization. ~'~l~ture ' Title (If =lgr. ng on behalf of an organization) Printed Name 0407:23380. ! 000153 HAY-24-2003 23:59 5403386778 99~ P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.17.c. Subject: Transfer $5,500 from the Matoaca District Improvement Fund to the Chesterfield County Engineering Department to Purchase and Install an Aerator/Fountain for a County-Maintained BMP County Administrator's Comments: County Administrator: Board Action Requested: Transfer $5,500 from the Matoaca District Improvement Fund to the Chesterfield County Engineering Department to purchase and install an aerator/fountain for a County-maintained BMP. Summary of Information: Supervisor Humphrey has requested the Board to transfer $5,500 from the Matoaca District Improvement Fund to the Chesterfield County Engineering Department to purchase and install an aerator/fountain for a County- maintained BMP. The aerator is necessary to reduce algae growth, which is preventing the BMP from functioning as designed. The County can transfer funds to the Engineering Department to make public capital improvements within a County easement that is directly related to the public purpose of the easement. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement 0425:61918.1 Attachments: Yes ~-~ No # 0001s4 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 ooo ss Page 2 If applicant is an organization, answer the following' Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No V Yes No v Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. mitl~ (if s~g-ning on I~ehalf of ~o~ganization) Printed Name O003.56 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ~ Page I of 3 Meetin~l Date: June 18,2003 Item Number: 8.B.18. Subiect: Transfer of Funds, Authorization to Enter Into an Agreement with the Greater Richmond Transit Company (GRTC) for Extension of Reduced Link Service and Adoption of Resolution Requesting MPO Approval of Re-designation of CMAQ Funds for Link Service County Administrator's Comments: //~~ ~_/~~ County Administrator: Board Action Requested: The Board is requested to transfer $125,000 from the Reserve for Capital Projects, transfer $75,000 from the General Road Improvements Account, authorize the County Administrator to execute an agreement with GRTC for an extension of reduced Link service, and adopt a resolution requesting the Richmond MP0 to approve a re-designation of CMAQ funds for Link service in the county. Summaryoflnformation: The two-year pilot program for Link service in the county ended on June 4, 2003. GRTC has agreed to continue service, on a reduced basis, at no cost to the county through June 30, 2003. The reduced service includes continuation of the Chesterfield Plaza Lowes Express (81), the John Tyler Community College - Chester Express (80), and local service (75)along Jeff Davis Highway from the Chippenham K-Mart to John Tyler Community College. In order to continue the reduced service for another year, the county must enter into an agreement with GRTC wherein the county agrees to provide funding for the service. The basic cost of GRTC service is $5.29 per mile making the total cost of reduced service approximately $1.5 million. Fare box recovery and revenue credits are anticipated which could reduce the total (Continued on next page) Preparer: Attachments: R.J.McCracken agen 556 Yes -~No Title: Director of Transportation OO0 .5? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary (Continued): cost by approximately $275,000. The subsidy required for the service is expected to be approximately $1.3 million and could be financed from $500,000 of state funds provided for the continuation of Link, $125,000 from the General Fund Capital Projects Reserve, $75,000 from the General Road Improvement Account, and subject to MPO approval, re-designation of $300,000 in CMAQ funds previously earmarked for county highway projects. Recommendation: If the Board desires to continue the reduced Link service, staff recommends the Board take the following actions: 1) Authorize the County Administrator to enter into agreements with GRTC, acceptable to the County Attorney, for continuation of the reduced Link service; 2) Authorize the County Administrator to make service adjustments in the stop locations and frequencies as necessary to provide efficient service; 3) Transfer $125,000 from the Reserve for Capital Project for the service; 4) Transfer $75,000 from the General Road Improvement Account for the service; 5) Adopt the attached resolution requesting the MP0 to approve the re- designation of CMAQ funds for the service; and 6) Direct staff to present and support the CMAQ re-designation request at the Richmond MPO. District: Countywide CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: June 18, 2003 Budget and Manaqement Comments: This item requests the Board to approve a resolution and authorize the County Administrator to execute an agreement with GRTC for an extension of reduced LINK service for an additional year, and adopt a resolution requesting the Richmond MPO to approve a re-designation of CMAQ funds for the LINK service in the County. Also requested is approval to transfer $125,000 from the County's Reserve for Capital Projects and $75,000 from the General Road Improvements Account. Sufficient funds are available to accomplish both of these transfers. The balance in the County's Reserve for Capital Projects is $2,693,512; transfer of $125,000 will leave an available balance of $2,568,512. The balance in the General Road Improvements Account is $150,161; transfer of $75,000 will leave a balance of $75,161. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000'159 6/12/03 DRAFT VAN SERVICE TRANSIT ROUTE AGREEMENT THIS TRANSIT ROUTE AGREEMENT made this __ day of ,2003, between GREATER RICHMOND TRANSIT COMPANY (the "Transit Company"), a public service corporation organized and existing under the laws of the Commonwealth of Virginia with its principal office in the City of Richmond, and the COUNTY OF CHESTERFIELD (the "County"), a political subdivision of the Commonwealth of Virginia.. WITNESSETH' WHEREAS, the Transit Company is authorized to operate and maintain mass transit service for the regular transportation of passengers within the City of Richmond and the County of Chesterfield pursuant to Section 15.2-947 of the Code of Virginia, as amended, and the Umbrella Agreement (the "Umbrella Agreement") by and among the Transit Company and the County, and, accordingly, the transportation of passengers by the Transit Company pursuant to the foregoing is excluded from the operation of Subtitle V of Title 46.2 of the Code of Virginia entitled "Motor Vehicle Carriers Generally"; and WHEREAS, the General Assembly has made up to $900,000 funds available to the Transit Company to continue the operation in Chesterfield County of GRTC routes previously approved by e ar o u ervsors ............. ~ ............ r .................................. j, WHEREAS, to receive the funding, Chesterfield County must match the funds on a dollar- for-dollar basis; and WHEREAS, the Virginia Department of Rail and Public Transportation has agreed some Congestion Mitigation - Air (}uality (CMA(}) funds may be used by Chesterfield County for part of the matching funds. NOW, THEREFORE, for and in consideration of the mutual covenants and agreements herein contained, it is hereby mutually agreed between the parties hereto as follows: 000:1.60 1. The Transit Company shall provide and maintain passenger van service over the routes, with the frequencies and with vehicles acceptable to the County as set forth in Exhibits A hereto attached and incorporated by reference herein as a part of this Transit Route Agreement. 2. Subject to the Transit Company's other equipment and manpower commitments, upon the County giving thirty (30) days prior written notice to the Transit Company, the Transit Company shall make reasonable modifications requested by the County in the proposed schedules which are described in Exhibit B and which (a) vary the times of service and/or routes, and/or (b) increase or decrease the frequency of service, and/or (c) add or eliminate routes, and/or (d) adjust service stop locations. The Transit Company shall make no modifications to the service provided without written approval of the County. 3. In order to provide satisfactory services, the Transit Company shall provide, operate and maintain, or cause to be provided, operated and maintained, vans acceptable to the County and suitable for such operation. No advertising, other than the Transit Company logo shall be displayed on the vans unless approved by the County. The Transit Company shall also provide the personnel to operate and maintain the vans. The Transit Company shall have full control over and be fully responsible for the hiring and supervision of such personnel as well as for the payment of all salaries and wages, workers' compensation and all other employee benefits of such personnel. With respect to the operations hereunder the Transit Company shall, subject to the reasonable availability of insurance coverage, provide liability insurance coverage in the same amount as the Transit Company provides in connection with the routes operated by it for the other Participant under the Umbrella Agreement, with the County to be named an additional insured. If insurance coverage at a reasonable cost is not available, the Transit Company shall establish a program of self-insurance affording the same coverage provided for in the Umbrella Agreement. It is the intention of the parties that, in the undertaking herein described, the Transit Company shall be an independent contractor. The Transit Company shall indemnify and hold harmless the County against and from any and all claims, damages, costs and expenses (including reasonable counsel fees) because of bodily injury or death of persons or damage to or destruction of property, or for any other cause, resulting from or arising out of the Transit Company's negligence or willful acts in connection with its performance under this Transit Route Agreement. 4. The Transit Company, with the assistance and cooperation of the County, shall obtain leases from property owners for parking the vans covered by this Agreement in the general areas designated by the County. The rent for such leases and all other costs associated with the provision of parking shall be paid by the Transit Company from funds provided by the General Assembly for the 000161 provision of the service or from other Transit Company funds. The County shall not be responsible in any way for any of the cost of providing parking services. 5. The service described in Exhibit C shall continue for one year ............. ~'~ .... ....... r.~ ...... ~'~ after execution of this Transit Route Agreement and upon approval of the funds for the service by the appropriate authorities. 6. The Transit Company shall provide or cause the service to be provided as described herein. Passenger counts will be made on three weekdays and one Saturday during each quarter. These counts will be the basis for revenue credit to be applied in the following quarter. Calculations, in accordance with Exhibit __, of total system costs based on actual experience will be made quarterly and any adjustments reflecting an increase or decrease from the system costs of $5.29 per mile will be reported to the County within a reasonable time thereafter, resulting in a credit or additional charge. "Total system costs", as used in the previous sentence, shall include but not be limited to the cost, for the then current quarter, of operating the system; maintaining, acquiring and improving the system capital; acquiring adequate liability and property insurance and / or funding an adequate self-insurance retention; and funding a reasonable long term capital improvement and acquisition program as determined by the board of directors of the Transit Company. Should there be deficits, the Transit Company shall submit monthly invoices to the County which the County shall pay in full by the fifteenth day following presentation of the invoice. Should there be surpluses, the same will be credited against deficits on other service provided to the County by the Transit Company or if there are none, then the County shall be reimbursed accordingly. If the County fails to make the required payment after ten days written notice from the Transit Company, the Transit Company shall have the right to terminate its obligations under this agreement by giving written notice to the County of the Company's intention to terminate immediately. ~ ,,. ...... , ~e ,~_~:_~,:~- ~... ,,.~ r~ ....... :, ~,..~, ,.. .... ,,..~ -:~., ,~ -~.~ .... ,~ reliable source of non-County funds acceptable to the County is provided by the General Assembly or others at the end of one year ~ for the continuation of the service, the service shall be te~inated and neither p~y shall have any fu~her obligation under this Agreement. 7. If the Transit Company fails to comply with its unde~ngs herein and such failure shall continue for ten days after written notice from the County specifying such failure, then the County may terminate this Transit Route Agreement provided, however, that the Transit Company shall not be deemed to have failed to observe and perform its obligations hereunder if such failure is the result of fire, explosion, flood, work stoppage, riot, communications or power supply failure, failure or malfunction of equipment or other cause beyond its control. The Transit Company shall give prompt written notice of any such event to the County; but if such condition causing a failure to observe and perform has continued or clearly will continue for a period of at least 30 days, the County may, by written notice promptly given to the Transit Company, terminate this Transit Route Agreement as of the date specified herein. 8. In addition to the other rights of termination provided for in this Agreement, either party hereto shall have the right to terminate this Transit Route Agreement by giving at least 60 days written notice to the other party hereto of its intention to do so. 9. The Transit Company shall count, in a manner acceptable to the County, the passengers using the service The. .....,~ o~.~,, ~.A ..~.,.~,~ ~,,..- ~:-: ..... ~' ~- .... eekda;,'~ per.~..~A-~..~ .~.~....~.....cfA....~. The Transit Company shall provide *~'~... monthly counts to the County by the first Friday of the following tast-day-of--h~ month in which the counts were made an~ t 10. No waiver, alteration, or modification of any of the terms of this Agreement shall be binding unless in writing and signed by a duly authorized representative of each party hereto. Except as herein expressly provided to the contrary, the provisions of this Transit Route Agreement are for the benefit of the parties hereto and are not for the benefit of any other person. Any assignment of this Transit Route Agreement by either party without written consent of the other shah be void. 11. This Transit Route Agreement shah be governed by the laws of the Commonwealth of Virginia. The undersigned represent that they have authority to execute this Transit Route Agreement on behalf of the respective parties. 12. This Transit Route Agreement shall be effective on the date executed by the last party to execute the Agreement. 13. Nothing in this agreement shall obligate the County to expend any funds in excess of funds agreed upon in this agreement. In addition, the Board of Super,isors shall not be obligated to appropriate any additional funds for the purpose of this agreement. 14. Nothing herein shall be construed as creating any personal liability on the part of any officer, employee, or agent of the parties, nor shall it be construed as gi~ing any rights 000163 15. or benefits to anyone other than the parties hereto. Any actions brought by a party to enforce any provision in this agreement shall be brought in the Circuit Court for Chesterfield County. IN WITNESS WHEREOF, the Transit Company has caused its corporate name to be appended to this Agreement by its Chairman and its seal to be affixed and attested by its Secretary or Assistant Secretary, such officers being duly authorized therefore, and the County has caused its name to be appended to this Agreement by its County Administrator and its seal to be affixed and attested by its Clerk to the Board of Supervisors, such persons being duly authorized therefore, all as of the day and year first above written. GREATER RICHMOND TRANSIT COMPANY By: ATTEST: COUNTY OF CHESTERFIELD ATTEST: By: County Administrator Clerk to the Board of Supervisors Approved as to Form: Senior Assistant County Attorney 000 .64 CHESTERFIELD LINK SERVICE JUNE 4, 2003 TO JUNE 3, 2004 ESTIMATED SERVICE COSTS AND REVENUE PROJECTIONS (JOHN TYLER AND LOWES EXPRESSES, JEFF DAVIS LOCAL) TOTAL ESTIMATED COST OF SERVICE $1,545,658 REVENUE Estimated Fare Box Revenues $ 118,908 Remaining State Grant Funds $ 270,000 Allocation Of GRTC Operating Funds From State $ 156,750 State Matching Funds 500,000 Re-Designation Of CMAQ Funds (GRTC FY03 For Chesterfield FY05) 300,000 County - Reserve for County Capital Projects 125,000 County - General Road Improvement Account 75,000 TOTAL $1,545,658 000165 ROUTE 1 LOCAL SERVICE (ROUTE 75) EFFECTIVE: WEDNESDAY, JUNE 4, 2003 ~'~hr~ Saturday R~ 7~ Saturday ~5 000166 80 Chester Exp~ 000168 LINK DEVIATION AREA ROUTE I 3 0 3 6 Miles $ 6/9/o3 000~.69 LINK EXTENSION ROUTE 1 STOPS 3 0 3 6 Miles N S 6/6/03 U N K_EXTEN SI ON_RTl_STOPS oooa.?O PROPOSED FY 03/04 THROUGH FY 05~06 CMAQ PROJECTS RICHMOND AREA MPO ($000) 4/10/03 Proposed Allocation PPMS Est. Total Previous Balance to Jurisdiction/Proiect Description # Cost * Funding FY 03/04 FY04/05 FY05/06 Complete Chesterfield County -Rt 10 at Lewis Rd: Extend turn lane & modify 50017 Total 125 signal CM 100 50 50 -Rt 145 (Chester Rd) at 0.2 mile S & N of 5002( Total 2,249 692 Kingedale Rd (Rt 1495): Realign curve, CM 1,799 968 278 construct lanes, and install signal -Rt 653 (Courthouse Rd) at 0.5 MN of Rt 360: Total 1,500 1,209 Soundbound right turn relief CM 1,200 233 Sub-total 561 Hanover County -Rt 643 (Lee Davis)/Rt 156 (Cold Hafoor): 17866 Total 5,707 Turn lanes/signal 1,340 693 714 663 (RSTP: 611) RSTP:913) Henrlco County -I-64 at Glenside Dr: Extend NB turn lane 50020 Total 1,335 CM 1,068 CM: 525 543 -I-295 at Nuckols Rd: Extend EB ramp Total 188 New: CM 150 150 Emis.reduc.analy -Rt 1 at Ridge Rd: Signal modification 50021 l'otal 234 (PE & RW only) ~M 234 CM: 225 9 -Countywide: Computerized traffic signal 13553 ~'otal 1,175 system CM 1,175 500 163 256 256 -Countywide: Improve traffic operations at 58911 Total various locations on primal/system CM 1,837 53 635 582 567 induding signalization, turn lanes, and ITS advances Sub-total 865 891 838 City of Richmond -Main Street Station operating funds Total 2,048 CM 1,638 561 609 468 -Richmond signal system enhancement Total 1,367 Emis.reduc.analy CM 1,367 256 423 688 Sub-total 865 891 688 GRTC -Marketing campaign to attract choice riders: Total 1,558 RSTP: 200 92 Modal analysis and implementation program CM 926 553 264 -Global Positioning System/Automatic Vehicle Total 185(CM), New, Location/Automatic Passenger Counting project CM 2,000 429 714 672 Emis.reduc.analy Sub-total I 693 714 672 Ridefinders -Air pollution reduction program: Rideshare Total 5,387 3,637 251 258 163 activities & outreach (CM 3,442 RSTP: 432) (RSTP: 390) (RSTP: 256) RSTP 195) CRAC -Airport Terminal Access Rd (formerly South Total 10,700 299 308 290 7,684 AirpOrtof AirportC°nnect°r):Dr/ChadesClarks°ncity Rd Rd to intersec. RSTP: 412 (RSTP: 527} (RSTP:476) (RSTP: 480) TOTAL ALLOCATION REQUEST 3,666 3,776 3,875 Richmond Area CMAQ Allocation 3,666 3,776 3,875 Difference between Request and Allocation 0 0 0 NOTE: * Estimated Total Cost based on the FY 03-08 VDOT 6-Year Improvement Program or local jurisdictions/agencies submissions. OOO171 MPO RESOLUTION WHEREAS, the Chesterfield Link two year pilot program ended on June 4, 2003; and WHEREAS, Chesterfield County has received requests to continue some form of Link service; and WHEREAS, the Richmond Metropolitan Planning Organization (MPO) authorized, at its April 10, 2003 meeting, the submission of proposed Regional Surface Transportation Program and Congestion Mitigation / Air Quality (CMAQ) projects for consideration by the Commonwealth Transportation Board; and WHEREAS, the submission included, among other projects, $693,000 in proposed CMAQ allocations in FY03/04 for GRTC; and WHEREAS, the submission also included $561,000 in proposed CMAQ allocations in FY05/06 for Chesterfield County; and WHEREAS, GRTC and Chesterfield County are agreeable to re-designating these proposed CMAQ allocations so that $300,000 of GRTC's proposed FY03/04 allocation is designated for Chesterfield County in FY03/04 for continuation of Link service in Chesterfield County and $300,000 of Chesterfield County' s proposed FY05/06 allocation is designated for GRTC in FY05/06 for projects GRTC selects. NOW, THEREFORE, BE IT RESOLVED, the Chesterfield County Board of Supervisors, hereby requests the MPO to approve this re-designation of CMAQ funds. 000:1.?;~ ADA TRANSPORTATION SERVICE DESCRIPTION Service Type Chesterfield County transportation service provides curb-to-curb service to ADA eligible customers. This means the driver will assist the customer when boarding and exiting the vehicle only. Drivers will help with seat belts, securing wheelchairs, small parcels, and up to two bags of groceries. Drivers are not permitted to leave the side or back of the van, carry or "wheel" customers up and down ramps, stairs or steps, walk customers to homes or facilities, enter homes, or accept gifts or tips. ADA Eligibility A customer seeking ADA eligibility must complete an application to determine eligibility for curb-to-curb transportation service. Eligibility criteria is determined by the Americans with Disabilities Act (ADA). A customer can request an application by calling GRTC's Customer Service Center. The completed application must be returned and approved by GRTC before a trip can be scheduled. Please allow ten (10) working days for processing. GRTC will not accept faxed copies of applications. Once approved, the customer will receive a customer identification card and a package of information. The customer identification card must be presented when using the transportation service. Customers who are determined ineligible for curb-to-curb service will be notified in writing within 21 days of the receipt of their application. Curb-to-Curb Service If a you are ADA eligible and live within a aA mile radius of the FlexRoute. You must make a reservation to be picked up and dropped off at your origin and destination. Both, the origin and destination, must be within a aA mile radius of the FlexRoute. Operators cannot make unscheduled route changes to service destinations without a reservation. To request a reservation, simply call our FlexRoute Reservation Center between the hours of 8:00 a.m. - 4:30 pm. Monday through Friday. Reservations must be made at least 1 day prior to your trip and no more than 14 days in advance of your trip. You will be given an approximate time that the van will come by and you should be prepared for pick-up 10 minutes early. If you are not prepared when the van arrives, the operator will not wait. 000173 Standing Reservation If you plan to make the same trip regularly using curb-to-curb service, you can place a standing reservation with our FlexRoute Reservation Center. Once your standing reservation is confirmed, a FlexRoute van will pick you up or drop you off, as requested, until you cancel the standing reservation. In order to qualify for a standing reservation, you must make the same trip 3 or more times per week. Requests for standing reservations are on a first come, first served basis. Due to scheduling restraints, it may not be possible to honor all requests. Changing or Canceling a Reservation If you need to cancel or change your curb-to-curb service or standing reservation for a FlexRoute trip, please call our FlexRoute Reservation Center at least 3 hours before the trip is scheduled. Canceling less than 3 hours before your scheduled pickup or not ready to board the van upon its arrival will be considered a missed trip. Accessibility All FlexRoute vans are wheelchair-accessible and priority seating is available. Wheelchair passengers can board the vans at any regular stop or may call ahead for curb-to-curb service, if eligible. Even when boarding at a regular stop, customers should call in advance as each van can only accommodate two wheelchairs. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 18, 2003 Item Number: 8.B.19. Subject: Consideration of Request of William G. Lindsay and Helen Jo A. Lindsay for Modification of the Airport Industrial Park Restrictive Covenants Relating to Setback Requirements for Parking, Driveways and Buildings at 8021 Reycan Road County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a request of William G. Lindsay and Helen Jo A. Lindsay for modification of the Airport Industrial Park Restrictive Covenants relating to setback requirements for parking, driveways and buildings at 8021 Reycan Road with conditions as recommended by staff. Summary of Information: At the April 23, 2003 meeting, the Board approved a request of William G. Lindsay and Helen Jo A. Lindsay ("the Owners") to waive Airport Industrial Park restrictive covenants regarding the minimum setback of thirty (30) feet from the Route 288 right of way in order to bring their existing property located at 8021 Reycan Road into compliance with the covenants. The Owners are selling the property to Quantum Associates, LLC. The earlier modification request was in connection with existing parking improvements that did not conform to the restrictive covenants; the current request would allow expansion of building(s) and fire access drives within the setback area of the restrictive covenants. The Airport Industrial Park restrictive covenants provide that "[a] thirty (30) foot building, parking and driveway setback shall be maintained from the right of way for Route 288" The Owners have requested that the County waive Preparer: James G. Dunn Attachments: [Yes No Title: Director of Economic Development 1923:61801.1 000175 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 that portion of its restrictive covenants that requires (1) a minimum setback of thirty (30) feet from the Route 288 right of way; (2) a thirty (30) feet rear yard setback for buildings; and (3) a ten (10) feet rear yard setback for parking and drives. The request has been reviewed and approved by the County's Planning Staff and Department of Economic Development. The Board of Supervisors has the right under the restrictive covenants to waive, modify, alter or amend any of the covenants, conditions, and restrictions so long as such action does not reduce the overall quality of the property affected. Planning Staff recommends approval of the Owner's request with the following conditions: (1) any building expansion extending within the Route 288 thirty (30) foot setback shall be constructed with split face CMU in a color to match the smooth face block on the rest of the building; and (2) prior to constructing any improvements within forty (40) feet of the Route 288 right of way, the owner shall obtain a variance to the Zoning Ordinance requirement for a forty (40) feet setback from limited access highways if a variance proves to be required. Further, the County Attorney recommends that if the Board approves this request, that, by such approval, the Owners also be required to record an instrument in the land records of the County Circuit Court that reflects the Board's decision and minutes in approving this modification of the restrictive covenants for the subject parcel. 1923(00) :61801.1 000176 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 18, 2003 Item Number: 8.B.20. Subiect: Authorize the County Administrator or His Designee to Execute the Police Mutual Aid Joint Aviation Agreement Between Chesterfield County, Henrico County and the City of Richmond County Administrator's Comments: /~~,..~/ County Administrator: Board Action Requested: Staff recommends that the County Administrator or his designee be authorized to execute the Police Mutual Aid Joint Aviation Agreement on behalf of the County Summary of Information: Chesterfield County, Henrico County and the City of Richmond originally executed an agreement effective January 4, 1988, which created a joint Public Safety Aviation Unit. This agreement permitted all three jurisdictions to utilize two aircraft owned by Henrico for police surveillance purposes. On April 27, 1988, the Board approved an amendment to the agreement, which added a third aircraft, jointly owned by all three jurisdictions, to the Aviation Unit. In November 2000, Henrico County retired one of its two aircraft. It was replaced with an aircraft purchased by all three jurisdictions. Thus the Preparer: Colonel Carl R. Baker Title: Chief of Police 0505:61859.1 Attachments: Yes ~-~ No 000177 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Joint Public Safety Aviation Unit currently consists of two planes jointly owned by all three jurisdictions, and a third plane owned solely by Henrico County. The Joint Aviation Unit created by this agreement is staffed by police officers from all three localities. Salaries of the officers are paid by each locality. The operating and maintenance costs of the aircraft are divided equally between the localities. However, the maximum contribution of Chesterfield and Richmond is capped at $98,500 annually. If the Board of Supervisors desires that the agreement continue in effect for the 2003-2004 fiscal year, it is necessary that the Board authorize the County Administrator or his designee to execute on behalf of the County an agreement in a form agreeable to the County. 0505:61859.1 000:1.78 POLICE MUTUAL AID JOINT AVIATION AGREEMENT This Agreement made this 1st day of July, 2003, between the County of Henrico, a political subdivision of the Commonwealth of Virginia ("Henrico"), the County of Chesterfield, a political subdivision of the Commonwealth of Virginia ("Chesterfield"), and the City of Richmond, ("Richmond"). WHEREAS, The Henrico Division of Police owns and operates one fixed wing aircraft, a Cessna 172 Skyhawk #N2322E, which provides patrol, criminal investigation, special operations, extradition, and vice and narcotics investigation services to the Division; and WHEREAS, The Henrico Division of Police, the Richmond Police Department, and the Chesterfield Police Department jointly own and operate two fixed wing aircraft, a Cessna 182-RG Skylane #N737GD, and a Cessna Skyhawk #N321ME, which provide patrol, criminal investigation, special operations, extradition, and vice and narcotic investigation services to all three jurisdictions; and WHEREAS, Chesterfield and Richmond require the occasional assistance of the Henrico Police personnel and aircraft; and WHEREAS, sections 15.2-1724 et seq. of the Code of Virginia, as amended, authorizes the governing bodies of political subdivisions to enter into Police Mutual Aid Agreements for cooperation in the furnishing of police services; and 000179 WHEREAS, the chief law enforcement officials of the Henfico Division of Police, the Chesterfield Police Department, and the Richmond Police Department agree that it would be beneficial to create a joint aviation unit, the purpose of which would be to support certain aerial law enforcement activities of both counties and the city; and WHEREAS, by this Agreement, Henrico, Chesterfield, and Richmond are establishing the terms and conditions under which joint aviation services will be provided by the parties of this Agreement. NOW THEREFORE, WITNESSETH: For and in consideration of the monetary payments described herein together with the mutual benefits to be derived by Henrico, Chesterfield, and Richmond from this Police Mutual Aid Joint Aviation Agreement, Henrico, Chesterfield, and Richmond hereby covenant and agree as follows: 1. Upon execution of this Agreement, a joint aviation unit will be created by Henrico, Chesterfield, and Richmond. The unit will consist of police officers from each jurisdiction and a supervisor from Henrico, and will be governed by an advisory group. The advisory group will consist of one commander or his/her designee from Henrico, one commander or his/her designee from Chesterfield, and one commander or his/her designee from Richmond. The purpose of the advisory group is to ensure that the objectives of this Joint Agreement and of the Joint Aviation unit are met. 000180 3 A) Chesterfield will designate two full time police officer pilots for joint aviation unit assigmnent. All salaries, overtime, pensions, relief, disability, workers' compensation, and other benefits enjoyed by the Chesterfield officers shall extend to the services they perform under this Agreement. Each Chesterfield officer shall be paid his or her salary and benefits by Chesterfield, irrespective of when, where, or for what purpose the officer provides services pursuant to this Agreement. B) Richmond will designate two full time police officer pilots for joint aviation unit assignment. All salaries, overtime, pensions, relief, disability, workers' compensation, and other benefits enjoyed by the Richmond officers shall extend to the services they perform under this Agreement. Each Richmond officer shall be paid his or her salary and benefits by Richmond, irrespective of when, where, or for what purpose the officer provides services pursuant to this Agreement. C) Henrico will designate three full time police officer pilots and a supervisor for joint aviation unit assignment. This Henrico supervisor shall be the unit supervisor as referred to in this Agreement. All salaries, overtime, pensions, relief, disability, workers' compensation, and other benefits enjoyed by the Henrico officers shall extend to the services they perform under this Agreement. Each Henrico officer shall be paid his or her salary and benefits by Henrico, irrespective of when, where, or for what purpose the officer provides services pursuant to this Agreement. 000181 o A) The primary purpose of this Agreement is to provide Henrico, Chesterfield, and Richmond with the joint benefits of a police aerial unit, while providing for the sharing of the associated costs of the unit and equipment. B) The specific uses to which the joint aviation unit and aircraft may be put are: (1) Routine patrol of all geographical areas within Henrico, Chesterfield, and Richmond for the detection of actions or events requiting police service. (2) Response to calls for service of a type that may benefit from the presence of an aerial observation platform. These include, but are not limited to: (a) suspected or known criminal activities; (b) lost persons, boaters in distress, and other similar instances; (c) events wherein aerial support will restore normal traffic flow; and (d) accidents, fires, disasters, etc. (3) Assistance in surveillances and/or the following of criminal suspects. (4) Securing aerial photographs to be used for project planning, evidence, court preparation, training, and/or other similar uses. 000 82 o 5 (5) Training, orientation, and maintenance flights. (6) Transportation of prisoners from or to other jurisdictions when it is determined by the unit supervisor or the advisory group to be economically feasible and legally permissible. (7) Transportation of members of the Henrico County Division of Police, the Chesterfield Police Department, and the Richmond Police Department, or other person(s) from any jurisdiction to any other location for the purpose of conducting County or City business provided, however, that use of the aviation unit aircraft is determined by the unit supervisor or the advisory group to be the most economically feasible mode of travel. (8) Any other purpose(s) related to County or City business as determined to be proper by the unit supervisor or the advisory group. The joint aviation unit shall not be used for tasks for which insurance coverage is not provided or for which coverage is excluded in the insurance policy referred to in #14 of this Agreement. Officers assigned to the joint aviation unit shall be under the direct supervision and control of the unit supervisor and shall adhere to all joint aviation unit policies and procedures specifically governing unit operations. Failure to adhere to these policies and/or procedures may be grounds for dismissal from the unit. Conflicts concerning either the 000188 o 6 content or applicability of aviation unit policies and procedures will be resolved by the advisory group. In the event the advisory group cannot reach a unanimous resolution, the matter will be referred through the chain of command of the affected agency(s) for review and final resolution. In all other respects, officers assigned to the unit shall adhere to the policies and procedures established by their respective jurisdictions. Conduct which requires disciplinary action against a joint aviation unit member shall be reported through joint aviation unit channels and the advisory group to the appropriate official of the Henrico Division of Police, the Chesterfield Police Department, or the Richmond Police Department. The joint aviation unit will provide Federal Aviation Administration (F.A.A.) certified instruction at no charge to the police officers assigned. The assigned officers must complete, to the satisfaction of the F.A.A. certified flight instructor and the unit supervisor, all phases of required flight training. During the term of this Agreement, each jurisdiction shall, at their own expense, provide a compatible radio communications system for each aircraft assigned to the unit. Upon receipt of an invoice, Chesterfield and Richmond shall each promptly pay to Henrico one third of the joint aviation unit operating expenses beginning on the date of this Agreement and ending on June 30, 2004. The aggregate amount of Chesterfield's payment during this time 000'184 10. period shall not exceed $98,500.00. The aggregate amount of Richmond's payment during such time period shall not exceed $98,500.00. Irrespective of the percentage use of the aircraft by each jurisdiction, the operating expenses to be paid by Henrico, Chesterfield, and Richmond shall be determined by summing the cost of each of the following items and dividing the resultant total cost by three: A. Aircraft and related equipment maintenance and repair; B. Fuel; C. Oil; D. Charts, maps, and training materials; E. Insurance; F. Hangar rent based on most current lease; G. Utilities; H. Engine, propeller, & avionics replacement costs; and I. Federal Aviation Administration (F.A.A.) and Commonwealth of Virginia pilot certification fees. In the event of a partial termination as provided in paragraph #17, and notwithstanding the above, the remaining jurisdictions shall share equally the joint aviation unit operating expenses. The services performed and expenditures made under this Agreement shall be deemed for public and governmental purposes. All members of the joint aviation unit shall have the same powers, fights, benefits, privileges, and immunities in each jurisdiction. 000 .85 11. The parties hereto, to the extent practicable, will share equally in the use of the joint aviation unit; provided, however, that all non-regular patrol use of the aircraft will be permitted through specific request(s) to the unit supervisor for use on an as- needed and as-available basis. Henrico shall retain title to and ownership of one of the aircraft used by the joint aviation unit, the Cessna 172 Skyhawk #N2322E. Henrico, Chesterfield, and Richmond shall jointly own the other two aircraft, the Cessna 182 RG Skylane #N737GD, and the Cessna 172 Skyhawk #N321ME. If this Agreement should be terminated as provided in paragraph #17, ownership of aircraft #N737GD and #N321ME the parties not terminating this Agreement. If, shall rest absolutely in and when, there is no longer a Police Mutual Aid Joint Aviation Agreement in force between the parties or any combination of the parties, aircraft #N737GD and #N321ME shall: (1) be sold to a third party and the proceeds of the sale shall be disbursed in equal amounts to each party, or (2) be sold to one of the parties at the fair market value of the aircraft on the date when there is no longer a Police Mutual Aid Joint Aviation Agreement in place between the parties or any combination of the parties. If the aircraft is sold to one of the parties, the purchasing party shall pay each of the other parties one- third (1/3) of the fair market value. In any event, if aircraft #N737GD and 000186 12. 13. 14. #N321ME are ever sold, each of the parties shall receive one-third (1/3) of the net proceeds of the sale. There shall be no liability to any of the parties to this Agreement, or reimbursement from any of the other parties, for injuries to police personnel or damage to police equipment caused by or arising out of acts taken pursuant to this Agreement. The parties shall have no liability to either of the others for injuries to equipment or personnel incurred when members of the unit are going to, operating in, or returning from another jurisdiction. There shall further be no liability to any of the parties for any other cost associated with or arising out of the rendering of assistance pursuant to this Agreement and the operation of the joint aviation unit. No party to this Agreement shall be liable to any other party hereto for any loss, damage, personal injury, or death to police personnel or other persons or equipment resulting from the performance of this Agreement, whether such loss, damage, personal injury, or death occurs within or without the jurisdictional boundaries of Henrico, Chesterfield, or Richmond. Henrico, Chesterfield, and Richmond each understand that an aircraft liability and property damage insurance policy, a copy of which is attached hereto as Exhibit A, concerning joint aviation unit aircraft, is presently in effect. The parties agree that none of the aircraft shall be used for any purpose not authorized by or insured under Exhibit A or for any purpose excluded by such insurance policy. The parties further agree that, in the event of cancellation of the above-described insurance policy, 000'187 15. 16. 17. 10 this Agreement shall terminate upon the effective date of such cancellation. All persons serving under this Agreement, including members of the joint aviation unit, shall not become involved with police or law enforcement matters outside of their respective jurisdictions other than those matters clearly pertaining to joint aviation unit operations and permitted by this Agreement. This Agreement shall remain in effect through and including June 30, 2004. This Agreement may be terminated at any time by either the Henrico County Chief of Police, the Chesterfield County Chief of Police, or the Chief of the Richmond Police Department. Termination shall be effective sixty (60) days after delivery of a written notice by the Chief of Police of the terminating jurisdiction to each of the Chiefs of the remaining jurisdictions. If such action is taken by the Chief of the Henrico County Division of Police, there shall be a complete termination of this Agreement. If such action is taken by one of the other Chiefs, there shall be only a partial termination of the Agreement and the remaining two jurisdictions shall continue to constitute the unit. 000 .85 14 COUNTY OF HENRICO, VIRGINIA By Colone anley, Chief of Police Jr. COUNTY OF CHESTERFIELD, VIRGINIA Approved as to form: By Lane B. Ramsey County Administrator County Attorney CITY OF RICHMOND, VIRGINIA Colonel Andre' Parker Chief of Police A?J~roved as to formi/ ~("~¥~,/A~tsistant Cit~wJ~tt3mey CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 18, 2003 Item Number: 8.B.21. Subiect: Establishing Salaries for the 2004-2007 Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Adopt a Resolution Establishing Salaries for the Members of the Board of Supervisors for 2004-2007 Summary of Information: Section 15.2-1414.2 of the Code of Virqinia and § 3-2 of the County Charter requires the Board to establish by resolution the salary for the 2004-2007 Board of Supervisors prior to July 1, 2003. Once the salary is set, it may not be increased during the term of the next Board of Supervisors. The salary for the Board after July 1, 2003 will be $27,989.83. If the Board chooses to continue the current system, the salary schedule for the next Board's salary would increase annually at whatever percentage the County employees receive during the 2004-2007 period. Using either a 3.5% or 4.5% assumed annual increase, each year's maximum salary would be as follows: Preparer: Year 3.5% 4.5% 2004 $28,969 $29,249 2005 $29,983 $30,565 2006 $31,033 $31,941 2007 $32,119 $33,378 Steven L. Micas Title: County Attorney Attachments: [-~ Yes No 000190 0800:61858.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Current elected officials' salaries for comparable localities in Virginia range from $18,000 (Virginia Beach) to $59,000 (Fairfax County). Salary scales for the next term for other Virginia localities is not known at this time. The Board must approve a salary for the new Board and any supplement for Chairman and Vice-Chairman by resolution prior to July 1, 2003. The current supplement is $3,150 for Chairman and $1,575 for Vice-Chairman. If you desire to adjust salaries for other Boards and Commissions, you may do so at a later time prior to December 31, 2003. OO019 . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 8.B.22. Subiect: Approval of a Pipeline Crossing Agreement with CSX Transportation, Incorporated County Administrator's Comments: County Administrator: BoardAction Requested: Authorize the County Administrator to execute a Pipeline crossing with CSX Transportation, Inc. for the relocation of a sewer line along Kingsland Creek. Summary of Information: Staff recommends that the Board of Supervisors authorize the County Administrator to execute a pipeline crossing agreement with CSX Transportation, Inc. for the relocation of a sewer line along Kingsland Creek. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs -~No 000~.92 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: June 18, 2003 Item Number: 10.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0114 Kingsland Glen, Section 2 Rudolph Incorporated Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Dale $147,850.00 $137,638.00 Preparer: Craig S. Bryant Title: Director of Utilities Attachments: -~ Yes No # 000194 Agenda Item June 18, 2003 Page 2 o o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0140 Charter Colony - Leland Village B. B. Hunt, LLC Rhyne Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca 02-0182 Summer Lake, Sections 2 and 3 Base Camp Holding, LLC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Matoaca 02-0223 McKinley Office Building at Courtyard McKinley Properties, LC G. L. Pruett, Incorporated Water Improvements - Wastewater Improvements - Dale 02-0224 Oaklake - Ellis Mini Storage Ellis Warehouse Mini Storage Stanley Construction Company, Water Improvements - Clover Hill Inc. $75,660.15 $168,255.55 $185,121.00 $262,714.50 $38,331.00 $5,498.00 $17,916.00 OO019$ Agenda Item June 18, 2003 Page 3 o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0295 Charter Colony - Rutherford Village B. B. Hunt, LLC Rhyne Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca 02-0318 Providence, Section 1 Centex Homes Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Clover Hill 03-0018 Tarrington, Section 2 S. & S. Properties, LC Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Midlothian $87,373.55 $107,003.49 $158,510.50 $229,925.00 $102,650.00 $240,300.00 000 .96 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 10.B. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: [No BOARD MEETING DATE 07/01/02 11/13/02 11/13/02 11/13/02 11/13/02 11/13/02 11/13/02 11/13/02 CHESTERFIELD COUNTY GENERAL FUND BALANCE June 18, 2003 DESCRIPTION FY2003 Budgeted Beginning Fund Balance Designate excess revenue (County) for non-recurring items in FY2004 Designate excess expenditures (County) for non-recurring items in FY2004 Designate excess revenue (Schools) for non-recurring items in FY2004 FY02 Results of Operations ~ Schools unspent General Fund Transfer for non-recurring items in FY2004 FY02 Results of Operations - Parks FY02 Results of Operations - Libraries FY02 Results of Operations - CSA Shortfall AMOUNT (1,712,213) (819,183) (1,852,802) (1,145,159) (150,000) (15o,o0o) (60,300) BALANCE $42,493,947 $40,781,734 $39,962,551 $38,109,749 $36,964,590 $36,814,590 $36,664,59O $36,604,290 000 .98 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT June 18, 2003 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/2001 FY02 Budgeted Addition 4/4/2001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts 10/24/2001 360 West Corridor Plan 11/14/2001 Building Improvements (County Administration) 11/14/2001 Security Enhancements (MI-I/MR and County Administration) 2/27/2002 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/2002 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/2002 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment Amount 8,800,000 (7,579,700) (85,000) (90,000) (70,000) (170,000) (107,000) (50,000) (250,000) (75,000) 8,600,000 (7,277,800) (140,0oo) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 000199 000~00 Prepared by Accounting Department May 31, 2003 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 03/03 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation - Building Construction, Expansion and Renovation TOTAL APPROVED AND EXECUTED Original Amount SI6,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 6,100,000 $37,509,906 Date Ends 11/19 05/04 11/21 03/05 03/06 09/05 07/05 11/23 Outstanding Balance 05/31/03 $13,685,000 10,161 12,805,000 343,908 12,645 10,653 165,915 6,100,000 $33,133,282 PENDING EXECUTION Description None Approved Amount 00020 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 10.C. Subiect: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: -~No 0203 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 14.A. Subiect: Recognizing Chesterfield County Staff for Their Assistance with the Relocation of Kid's World Learning Center County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Bob Sarver and Mrs. Brenda Sarver would like to recognize county staff for their assistance in relocating Kid's World Learning Center due to a recent fire. Preparer: Lisa Elko Title: Clerk to the Board Attachments: [---~ Yes No 000; 04 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18,2003 Item Number: 14.B. Subiect: Recognition of Firefighter Robert Wissinger, Chesterfield Fire and Emergency Medical Services Department, Upon His Retirement, After Serving the County with Dedicated Service to the County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution. Summary of Information: Preparer: Paul W. Mauqer Title: Deputy Fire Chief Attachments: Ycs No #O00ZO$ RECOGNIZING MR. ROBERT J. WISSINGER UPON HIS RETIREMENT WHEREAS, Firefighter Robert J. Wissinger will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on June 1, 2003; and WHEREAS, Firefighter Wissinger attended Recruit School #9 in 1978 and has faithfully served the County for twenty-five years in various assignments at the Bon Air, Buford, Clover Hill, Matoaca, Midlothian, and Wagstaff Fire Stations; and WHEREAS, Firefighter Wissinger was recognized in June 1996 with an Emergency Medical Services Award for his role in saving the life of a citizen suffering from cardiac arrest; and WHEREAS, Firefighter Wissinger was recognized in April 2001 for his involvement in the Mentoring Program at Matoaca Middle School. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 18th day of June 2003, publicly recognizes Mr. Robert J. Wissinger, expresses the appreciation of all residents for his contributions to the county, and extends appreciation for his dedicated service, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Firefighter Wissinger and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000206 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 14.C.1. Subiect: Resolution Recognizing Mr. James M. Shepherd, Member of the Health Center Commission of Chesterfield County Representing the Matoaca District County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution Summary of Information: Recognizing Mr. James M. Shepherd as Chairman of the Chesterfield County Health Center Commission representing the Matoaca District for one four year term from July 1, 1999 to June 30, 2003. Preparer: Jacob W. Mast, Jr. Title: Director, Lucy Corr Villaqe Attachments: Yes ~ No 000207 RECOGNIZING MR. JAMES M. SHEPHERD FOR HIS SERVICE TO THE HEALTH CENTER COMMISSION OF CHESTERFIELD COUNTY WHEREAS, Mr. James M. Shepherd has represented the Matoaca District well for four years as an appointed volunteer of the Chesterfield County Health Center Commission, servin§ as Vice Chairman for one year and Chairman for two years; and WHEREAS, as a member of the Health Center Commission, Mr. Shepherd has actively participated in transforming the 198-bed Nursing Home into a 240-bed JCAHO accredited facility with a 48-bed Assisted Living Center and 20-participant Adult Day Center, all licensed by the State of Virginia; and WHEREAS, under his leadership as Chairman, Mr. Shepherd enhanced the Health Center Commission's organizational structure through the formation of sub-committees, which further expanded the Board's productivity based on regular committee feedback regarding progress towards the achievement of various goals and objectives; and WHEREAS, during his tenure, Mr. Shepherd provided financial expertise to help Lucy Corr Village by chairing the Financial Subcommittee meetings, reviewing budget proposals, and being constantly vigilant in his efforts towards the organization's financial viability; and WHEREAS, Mr. Shepherd has exhibited a vision of solvency and dedication towards financial independence for Lucy Corr Village, which has resulted in both a positive financial structure and a forward thinking, insightful strategic plan; and WHEREAS, Mr. Shepherd, through his excellent standards and high morale, has shown an unwavering desire to promote Lucy Corr Village as a place where everyone can be proud to work or live; and WHEREAS, Mr. Shepherd's devotion and dedication to community giving, through appointment and service to Lucy Corr Village, is admired by all and has been of such magnitude it has brought great credit not only upon himself and his family, but also to Chesterfield County, the Chesterfield County Health Center Commission and Lucy Corr Village. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors and the Chesterfield County Health Center Commission, this 18tn day of June 2003, publicly recognize the outstanding contributions of Mr. James M. Shepherd and extend, on behalf of their members, Lucy Corr Village, and the citizens of Chesterfield County, their sincere appreciation for his service and dedication to improving the quality of life to those we serve. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Shepherd and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000 05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: June 18, 2003 Item Number: 14.C.2. Subiect: Resolution Recognizing Mr. Spencer L. Moffett, Member of the Health Center Commission of Chesterfield County Representing the Bermuda District County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution Summary of Information: Recognizing Mr. Spencer L. Moffett of the Chesterfield County Health Center Commission representing the Bermuda District for one four year term from July 1, 1999 to June 30, 2003. Preparer: Jacob W. Mast, Jr. Title: Director, Lucy Corr Village Attachments: Yes [~ No # 000209 RECOGNIZING MR. SPENCER L. MOFFETT FOR HIS SERVICE TO THE HEALTH CENTER COMMISSION OF CHESTERFIELD COUNTY WHEREAS, Mr. Spencer L. Moffett has served as a devoted volunteer member of the Chesterfield County Health Center Commission for four years from July 1999 until June 2003; and WHEREAS, one month after Mr. Moffett began his service, the new nursing facility opened its doors for business; and Lucy Corr Village has continued to improve through his participation on the Board and dedication to the mission of the organization; and WHEREAS, Mr. Moffett has exhibited the desire to be flexible and willing to participate in any way needed by serving on the Community Services and Nominating Committees, as well as working with the Virginia General Assembly legislative process; and WHEREAS, having participated in the Lucy Corr Family Council Program prior to 1999, Mr. Moffett's special insights into the organizational relationship with residents and family members has been of great value; and WHEREAS, being dedicated to the Commission's outreach initiatives, Mr. Moffett spoke to members of the community through a variety of settings, including a radio spot with the Virginia Governor; a Better Business Bureau luncheon; and numerous one-to-one conversations with others explaining his personal experience with having a family member reside at Lucy Corr Village; and WHEREAS, Mr. Moffett will continue his direct support of Lucy Corr Village as Chairman and fundraiser of the Lucy Corr Foundation; and WHEREAS, Mr. Moffett's devotion and dedication to Lucy Corr Village is admired by all. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors and the Chesterfield County Health Center Commission, this 18th day of June 2003, publicly recognize the outstanding contributions of Mr. Spencer L. Moffett and extend, on behalf of their members, Lucy Corr Village, and the citizens of Chesterfield County, their sincere appreciation for his service and dedication to improving the quality of life to those we serve. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Moffett and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000 .0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 14.C.3. Subject: Resolution Recognizing Dr. Betty Hunter-Clapp, Member of the Health Center Commission of Chesterfield County Representing the Clover Hill District County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution Summary of Information: Recognizing Dr. Betty Hunter-Clapp of the Chesterfield County Health Center Commission representing the Clover Hill District for one four year term from July 1, 1999 to June 30, 2003. Preparer: Jacob W. Mast, Jr. Title: Director, Lucy Corr Village Attachments: Yes ~-~ No RECOGNIZING DR. BETTY HUNTER-CLAPP FOR HER SERVICE TO THE HEALTH CENTER COMMISSION OF CHESTERFIELD COUNTY WHEREAS, Dr. Betty Hunter-Clapp has served as a dedicated and diligent member of the Chesterfield County Health Center Commission for the past four years, from July 1999 to June 2003, while simultaneously participating in other community volunteer activities; and WHEREAS, during her tenure, Dr. Hunter-Clapp served in many capacities within the Commission and has been a kind-hearted goodwill ambassador to many, including Lucy Corr staff; various county employees; as well as our state legislative delegation; and WHEREAS, throughout her tenure, Dr. Hunter-Clapp has responded to the needs of the Commission in a conscientious, dependable and helpful manner; and has exhibited her intense desire to enhance the recognition and benefits of the Lucy Corr Village employees through serving as chairperson of the Human Resources Sub-Committee; and WHEREAS, Dr. Hunter-Clapp exhibited dedication to Lucy Corr Village, placing emphasis on the importance of team efforts by responding to fellow Commission members' needs and requests in a cooperative, helpful and encouraging fashion; and WHEREAS, Dr. Hunter-Clapp served faithfully and conscientiously to increase legislative awareness of the needs of long term care facilities, as well as the specific need for the conversion of sixteen Lucy Corr Village assisted living beds to skilled nursing home beds; and WHEREAS, Dr. Hunter-Clapp has provided a unique perspective that has been greatly valued and exhibited a devotion and steadfastness that will long be remembered. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors and the Chesterfield County Health Center Commission, this 18th day of June 2003, publicly recognize the outstanding contributions of Dr. Betty Hunter-Clapp and extend, on behalf of their members, Lucy Corr Village, and the citizens of Chesterfield County, their sincere appreciation for her service and dedication to improving the quality of life to those we serve. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Dr. Hunter-Clapp and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0002 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 14.D. Subiect: Recognizing Kyle Kenneth Baker, Mark William Pollak and Joseph Adam New, all from Troop 800, Sponsored by Bethel Baptist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Kyle Kenneth Baker, Mark William Pollak and Joseph Adam New, all from Troop 800, upon attaining rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Matoaca District Kyle Kenneth Baker Parents: Kenneth and Melissa Mark William Pollak Parents: Doug and Donna Clover Hill District Joseph Adam New Parents: Glenn and Mary Beth Preparer: Lisa H. Elko Attachments: Yes Title: Clerk to the Board O00ZX3 RECOGNIZING MR. KYLE KENNETH BAKER UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Kyle Kenneth Baker, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Kyle has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 18th day of June 2003, publicly recognizes Mr. Kyle Kenneth Baker, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 0002 L4 RECOGNIZING MR. MARK WILLIAM POLLAK UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Mark William Pollak, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Mark has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 18th day of June 2003, publicly recognizes Mr. Mark William Pollak, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. O00Zi5 RECOGNIZING MR. JOSEPH ADAM NEW UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Joseph Adam New, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Adam has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 18th day of June 2003, publicly recognizes Mr. Joseph Adam New, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000 16 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: Subiect: Public Hearing Chesterfield June 18, 2003 to Consider the Tax Item Number: 16.A. Exemption Request of First Tee County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to consider adoption of the attached ordinance granting the tax exemption request of First Tee Chesterfield. Summary of Information: Under Virginia law, property used by its owner for religious, charitable, patriotic, historical, benevolent, cultural or park and playground purposes may be classified as exempt from taxation. Prior to 2003, only the Virginia General Assembly could classify such property as exempt, and before doing so, the governing body of the locality in which the property is located was given the opportunity to adopt a resolution supporting or refusing to support the tax exemption request. In December 2002, the Board considered such a tax exemption request of First Tee Chesterfield and voted unanimously to support the request before the General Assembly. At the time that the Board considered the request of First Tee, the voters of the State of Virginia had approved a constitutional amendment transferring the authority for classifying properties as exempt to localities, and the Board was advised Preparer: Steven L. Micas Title: County Attorney 0505: 61499.2 (61737.1) Attachments: Yes ~-~ No #O00Z17 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 that if the General Assembly adopted a statute implementing the constitutional amendment, then First Tee's tax exemption request would come back to the Board for consideration. The General Assembly did pass such a statute, and that statute was signed into law by the Governor in April, 2003. Accordingly, the Board has scheduled a public hearing for this meeting to consider the request of First Tee Chesterfield for tax exemption for its personal property effective for the 2003 tax year. Under the new authority granted by the General Assembly, the Board is required to consider the following information as part of its determination as to whether to grant the requested exemption: 1. First Tee is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. First Tee does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of First Tee is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of Richmond First Tee inures to the benefit of any individual; 5. First Tee provide services for the common good of the public; 6. First Tee does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office; and 7. First Tee's tangible personal property has been assessed for tax year 2003 at $172,362 and would generate $6,806.90 of County personal property tax. This information is consistent with First Tee's status as a charitable, benevolent organization that is eligible for the tax exemption, which it is requesting. In addition, the Board has established its own policy for tax exemption requests which provides as follows: 1. The Board will not consider a real estate tax exemption that exceeds $5,000 annually. The $5,000 limit does not apply to personal property tax exemption requests such as First Tee's, since personal property values depreciate; o The Board will only consider tax exemptions for property actually used for charitable or beneficial purpose; 0002 8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 3. The Board will only consider tax exemption requests from organizations that are in compliance with all County laws and regulations, including but not limited to building, tax and zoning codes; and 4. Organizations must submit complete applications to the County by August 1 and tax exemption requests will be considered at a single public hearing. Staff has reviewed First Tee's application and it meets all of the criteria set forth in the Board's policy. 0505: 61499.2 (61737.1) AN ORDINANCE TO DESIGNATE THE PERSONAL PROPERTY OF FIRST TEE CHESTERFIELD TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by a non-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from First Tee Chesterfield to consider granting it a tax exemption for personal property owned by it in Chesterfield County; and WHEREAS, in accordance with Va. Code, {}58.1-3651 the Board has conducted a public heating and consider each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that First Tee Chesterfield meets the requirement for the personal property tax exemption that it has requested by reason of its being a non-profit organization which uses the personal property for which it is requesting the exemption for benevolent and public park and playground purposes. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. First Tee Chesterfield is hereby designated a benevolent and public park and playground organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. Personal property located in Chesterfield County owned by First Tee Chesterfield and used by such organization exclusively for either benevolent or public park and playground purposes, or both, on a non-profit basis as set forth in Section 1 of this ordinance is hereby determined to be exempt from local taxation. This exemption shall be contingent on the continued use of the property in accordance with one or more of the purposes for which the organization is designated as exempt in Section 1. 2003. This personal property tax exemption shall be effective as of January 1, 4. This ordinance shall not be set out in the County Code but shall be kept on file in the office of the commissioner of revenue. 5. This ordinance shall be in effect immediately upon its adoption. 0505:61737.1 1 0002~0 Ar~ Affii~ate of Media Genera~ Advert[sing Affidavit (This is not a bill, Ple;~e Pay P~ O. Box 85333 Richmond, Virginia 232934)001 (804) 649-6000 Account Num Date Code Ad Size 06/1 TAKE NOTICF, TAKF, NOTICE THAT THE F~C)ARD O 200 x 2R 00 ~JedJa General Operations, Inc, Publisher of THE R~CHMON D TIMES-DISPATCH This is to certify that the attached TA T(E NOTICF, TAT( F, NC)TIC~ was published by Richmond Newspapers, ~nc. in the City of Richmond, Stat~ of Virginia, on the following dates: 06/04/2003 06/11/2003 Sworn to and subscribed before otary PubJjc Su~ city HIS IS NOT A B~LL PLEASEPAY FROM INVOICE: HANK¥OU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: June 18, 2003 Item Number: 16.B. Subject: Public Hearing to Approve a Lease Agreement with A.T. Massey Coal Company, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board approve a Lease Agreement with A.T. Massey Coal Company, Incorporated Summary of Information: The County currently has a lease agreement with A.T. Massey Coal Company Inc. for a hangar with office space located at 7431 Airfield Drive at the Chesterfield County Airport. This lease expired at midnight May 31, 2003. A new building lease needs to be executed. Staff recommends that a new lease be executed for a five-year period. The County Attorney has approved this lease agreement. For this lease agreement the County will receive $1,650.00 monthly from A.T. Massey Coal Company. Under Virginia law, the Board must hold a public hearing to lease County property. Staff recommends approval. Preparer: Steven J. Calabro Title, Director of Aviation Services Attachment s: Ycs No 00022~ AIRPORT SPACE LEASE AGREEMENT This Lease Agreement, dated JUNE 18, 2003, by and between the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as "Lessor" and A. T. MASSEY COAL COMPANY~ INC., a Virginia Corporation, hereinafter referred to as "Lessee". WHEREAS: Lessor is the owner of the Chesterfield County Airport situated in Chesterfield County, Virginia, hereinafter referred to as the "Airport": and WHEREAS: Lessor desires to lease to Lessee a portion of the Airport premises together with such rights and privileges as are set forth in this Lease. NOW THEREFORE, in consideration of the mutual covenants and promises herein contained, Lessor and Lessee agree as follows: 1. I~EASED PREMISES: Lessor herby grants to Lessee the following, which collectively shall be referred to as the "Leased Premises". a. USE OF AIRPORT: Lessee is herby granted the use, in common with others similarly authorized, of space on based aircraft ramp area and land area in common with others as now designated and as hereafter may be designated from time to time by Lessor, for servicing of aircraft owned, or in the care and custody of Lessee for maintenance or repair. Lessee is granted the right to use in common with others the public portions of the Airport including the ramp and temporary parking or stopping areas, subject to the general rules and regulations of the Lessor and the FAA or any successor agency now in force or as hereinafter may be made applicable. b. HANGAR, GROUNDS AND OFFICE SPACE: Lessor herby grants Lessee the exclusive use of the portion of the Airport premises described as follows: Airport hangar space (including office area) with a total of 11,000 square feet of space, more or less, and designated as 7431 Airfield Drive, Richmond, Virginia 23237. 000222 2. RISK OF LOSS: Lessee agrees to indemnify and hold Lessor harmless from any and all claims of loss, injury or damage in connection with the occupancy of the hangar, offices and the parking, storing and moving of its aircraft upon Airport property except where such loss or damage is a result of the negligence of Lessor. 3. RIGHT OF INGRESS AND EGRESS: Lessee shall have at all times the full and free right of ingress to and egress from the Leased Premises and facilities referred to herein for Lessee, its employees, customers, passengers, guests and other invitees, except in the event of a fire, other casualty, or loss at the Airport or act of civil authority or natural disaster. Such right shall also extend to persons or organizations supplying materials or furnishing services to Lessee, to include vehicles, machinery and equipment reasonably required by such persons or organizations. 4. TERM: Subject to earlier termination as hereinafter provided, the term of this Lease shall begin on July 1, 2003, and end on June 30, 2008. Lessee may terminate this Lease without cause at any time during the term upon 90 days advance written notice and upon paying a full year's rent. 5. RENT: Lessee agrees to pay Lessor, during the term of this Lease the amount of One Thousand Six Hundred and Fifty Dollars ($1,650.00) each month, due and payable on the first day of each month, the first such payment to be due on July 1, 2003. The rent shall increase annually by the same percentage increase in the CPI -U (All items 1982-84= 100) from the previous year. In the event that this Lease does not commence on the first day of a calendar month, Lessee shall at the time of execution of this Lease pay that amount which represents the per diem rent for the remaining days of the first calendar month of the term. 6. RULES AND REGULATIONS: Lessee shall at all times during the term of this Lease observe and obey all laws, ordinances, rules and regulations now in force or as hereinafter may be promulgated pertaining to the operation of the Airport and its facilities, and the operation of aircraft at the Airport and its facilities by the County, State and Federal governments and the agencies of each having jurisdiction thereover. -2- 000223 The Leased Premises may only be used for the storage of airplanes, the storage of tools and equipment relating to the use of said airplanes, and for office purposes. Lessee shall not use, or permit the Leased Premises, or any part of the Leased Premises to be used for any purpose other than the purpose for which the Leased Premises are leased under this Lease. No knowing use shall be made or permitted to be made of the Leased Premises or acts done which will violate any Airport rules, regulations, or minimum standards, or any other applicable federal, state, or local laws, rules or regulations. Lessee shall not store fuel, block a taxiway, or park any aircraft upon or in such a location as to interfere with Airport operations. Aircraft ramp and service equipment may be stored on the Leased Premises, but only in a manner and in such locations as approved by the Lessor, which approval will not be unreasonably withheld. Equipment repairs, except minor repairs, shall be performed inside a structure and not on the aircraft apron. 7. MAINTENANCE: Lessee agrees to keep the Leased Premises covered by this Lease and under its control in a clean and orderly condition at all times: Lessee shall keep the Leased Premises in as good repair as at the commencement of the term. At the end of the term, Lessee shall deliver up the Leased Premises in as good order and condition as they were at the commencement of this Lease, or may afterwards have been put in during the term of this Lease, reasonable use, wear and tear alone excepted. Lessee shall not discharge or permit to be discharged into the sewage system or storm system or upon the grounds, ramps or property of the Airport any oil, grease, detergents or other insoluble substance or substances that will or may tend to cause damage to such systems or property, nor shall Lessee discharge or permit to be discharged into the atmosphere any objectionable or harmful substance or substances that will or may tend to cause damage to the Airport environment; the Lessee shall not permit or suffer upon the Airport premises any act or thing deemed to be hazardous on account of fire, explosion, or other peril. 8. REPAIRS: Lessor shall make necessary repairs to the Leased Premises, at Lessor's sole expense, including but not limited to, repairs to the heating, cooling, plumbing or electrical systems, or repairs to the structure or roof. Lessee shall be responsible for maintaining, repairing and replacing all furniture, carpets, and wall surfaces located in or on Leased Premises. -3- 000224 9. UTILITIES: Lessee shall provide, at Lessee's expense, all heating and air conditioning as conditions require, electricity, water, sewage and trash disposal, and janitorial services to and for the Leased Premises during the term of this Lease. 10. DAMAGE TO PREMISES: If the Lessee shall be prevented from using the Leased Premises (except common areas) by reason of any action on the part of any County, State or Federal government, rendering same totally or partially untenantable, or any fire or other casualty not due to Lessee's negligence or negligence of Lessee's employees, agents or visitors, either the Lessor or Lessee shall have the right, upon written notice to the other, to terminate this Lease or the rent reserved or adjusted, according to the nature and extent of the injury sustained. In such case, the rent due under the terms of this Lease shall be abated until the Leased Premises shall have been put in proper condition for use by Lessee, or until the Lessee is permitted the use thereof by such agency. On request, Lessee agrees to immediately remove temporarily parked aircraft to a safe location. 11. INSURANCE: Lessee shall procure and maintain in force any and all insurance required by the State of Virginia and the Federal government and with a limit not less than the minimum specified by such State and Federal governments. Lessee's insurance company is to furnish Lessor a certificate of insurance additionally setting forth all pilot warranties, waiver of subrogation and direct sixty (60) day notice to Lessor of cancellation or non-renewal. Lessor shall be furnished with copies of all insurance policies obtained by Lessee in compliance with this requirement upon execution of this Lease. Lessee shall name Lessor as an additional insured on all policies. 12. RIGHT OF INSPECTION: Lessor and its agents shall have the right to park, move or store Lessee's aircraft, when in the discretion of the Lessor, or its agents, such parking, moving or storing is necessary for the efficient operation of the Airport. Lessee shall permit Lessor, and the agents and employees of Lessor, to enter into and upon the Leased Premises at all reasonable times and upon 24 hours notice, for the purpose of inspecting the Leased Premises, or for the purpose of posting notices of non-responsibility for alternations, additions or repairs, without any rebate of rent, and without any liability to Lessee for any loss of occupation or quiet enjoyment of the Leased Premises occasioned by the entry. -4- 000: : 5 13. ALTERATIONS AND IMPROVEMENTS: Lessee shall not make any alteration or addition to the Leased Premises without the consent of Lessor or its agent being first obtained in writing which consent shall not be withheld unreasonably. All alterations, changes and improvements built, constructed or placed on the Leased Premises by Lessee, with the exception of fixtures removable without damage to the Leased Premises and movable personal property, shall unless otherwise provided by written agreement between Lessor and Lessee, become the property of the Lessor and remain on the Leased Premises at the expiration or sooner termination of this Lease. 14. ASSIGNMENT AND SUBLETTING: Lessee shall not assign, transfer or set over this Lease, or sublet, or grant any concession or license to use the Leased Premises or any part thereof. 15. SURRENDER OF POSSESSION: On the expiration or other termination of this Lease, Lessee's right to use of the Leased Premises described herein shall cease, and Lessee shall immediately vacate the Leased Premises. Except as otherwise provided in this Lease, all property placed on the Leased Premises by Lessee shall remain the property of Lessee. Any and all property not removed by Lessee prior to twenty-one (21) days after expiration or termination of this Lease shall thereupon become a part of the land on which it is located and title shall thereupon vest in Lessor. 16. HOLDOVER BY LESSEE: Should Lessee remain in possession of the Leased Premises with the written consent of Lessor after the expiration of this Lease, a new tenancy from month to month shall be created between Lessor and Lessee which shall be subject to all the terms and conditions hereof but which shall be terminable by five (5) days written notice served by either Lessor or Lessee on the other party. 17. DEFAULT: If any default is made in the payment of rent, or any part thereof, or if any default is made in the performance of or compliance with any other term or condition hereof, this Lease, at the option of Lessor and after the lapse of any applicable cure period, shall terminate and be forfeited and Lessee shall have no further rights hereunder, and Lessor or its agent may re-enter the Leased Premises and remove all property therefrom. Lessee shall be given written notice of any -5- 000226 default or breach, and termination and forfeiture of the Lease shall not result if within fourteen (14) days of such notice being given, Lessee has given its assurance in writing that such default or breach will be cured and Lessee has in fact corrected the default or breach within ninety (90) days of such notice being given. 18. INTEREST: Lessee agrees to pay interest at the rate of twelve percent (12%) per annum (1% per month) on the outstanding principal balance of any amount of rent which is in default. 19. UTILITIES: Lessee shall fully and promptly pay for all water, gas, trash removal, heat, light, power, telephone service and other public utilities of every kind furnished to the Leased Premises throughout the term of this Lease and Lessor shall have no responsibility of any kind for any such utilities, except for damage or disruption to such utilities services caused by Lessor. 20. EFFECTIVE AGREEMENT: All the covenants, conditions and provisions in this Lease shall extend to and bind the legal representatives, successors and assigns of the respective parties thereto. As used herein, the singular includes the plural or vice versa as the case may be, and the use of any pronoun shall include the use of any other pronoun as may be necessary. 21. SEVERABILITY: This Lease shall be construed under the laws of the Commonwealth of Virginia. Any action to enforce the provision of this Lease shall be brought in the circuit court of Chesterfield County. Any covenant, condition or prevision herein contained that is held to be invalid by any court of competent jurisdiction shall be considered deleted from this Lease, but such deletion shall in no way affect any other covenant, condition or provision herein contained so long as such deletion does not materially prejudice Lessor or Lessee in their respective rights and obligations contained in the valid covenants, conditions or provisions of this Lease. LESSOR: COUNTY OF CHESTERFIELD, VIRGINIA BY: COUNTY ADMINISTRATOR -6- ooog; ? APPROVED AS TO FORM I.ESSEE: A. T. MASSEY COAL COMPANY, INC., a Virginia Corporation BY: (PRESIDENT/VICE-PRESIDENT) ASSISTANT COUNTY ATTORNEY EXEMPT FROM TAXATION PER VA CODE SECTION 58.1-811 A(3) COMMONWEALTH OF VIRGINIA CITY/COUNTY OF , to-wit: I, , a Notary Public in and for the City/County and State aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesaid BY: , (PRESIDENT/VICE-PRESIDENT) of A. T. MASSEY COAL COMPANY, INC., a Virginia Corporation, whose name is signed to the foregoing writing dated JUNE 18, 2003, and acknowledged the same before me. Given under my hand 19 My commission expires: NOTARY PUBLIC COMMONWEALTH OF VIRGINIA CITY/COUNTY OF , to-wit: I, , a Notary Public in and for the City/County and State aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesaid LANE B. RAMSEY, COUNTY ADMINISTRATOR, whose name is signed to the foregoing writing dated JUNE 18, 2003, and acknowledged the same before me. Given under my hand 19 My commission expires: NOTARY PUBLIC -7- 000; 1 8 An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) P. O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Account N~ Code Descri~_tion Ad Size Tom_ _~. Cost ] fl6/11t200~, 1~1 PII'R[LIC NOTICI~TAKR NOTICR THAT TLIR I~C)ARI') ) Of} X 17 O0 Media General Operations, Publisher of THE RI CHMON D TIM ES-DiSPATCH This is to certify that the attached pi I'RI~ lc NC)TIrCRTAI~R N©TIt was published ~y Richmond Newspapers, inc. in the City of Richm~d, State of Virginia, on the foi]~ing dates: 06/11/2003 The Newspaper reference: Sworn to and subscribed before HERE [~_ NOtary Public tateof Virginia Ry of Richmond My COmmisSion e~ires H~S iS NOT A B~LL, PLEASE pay FRO~ INVO[CE. first insertion being give 1428953 Supervisor THAN K YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 4 Meetin~l Date: June 18, 2003 Item Number: 16.C. Subiect: Public Hearing to Consider Amendments to Section 2-79 of the County Code to Expand Background Checks to Ail New Employees and Employees Who are Promoted or Transferred County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a public hearing for June 18, 2003 to consider amendments to Section 2-79 of the County Code relating to background checks for County employees. Summary of Information: The County has a relatively new Security Office, which is administered by Robert Eanes. This office has initiated a number of security improvements. The Security Office and HRM initiated the expansion of the county's criminal background check policy. This was done in order to preserve the integrity of county government and the safety and well-being of citizens and all county employees. The County does not intend to employ individuals if they have demonstrated past conduct incompatible with service to the public. The attached ordinance will expand the existing ordinance, which applies only to employees and volunteers in juvenile services positions. Under the new ordinance, all applicants for employment with the County and those current Preparer: Karla J. Gerner Attachments: Ycs Title: Director, Human Resource Mana.qement 0623: 61620.1 (61619.1) No 000229 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 employees who are promoted or transferred to another department will be subject to a criminal background check. The administrative policy will be implemented detailing the procedure for the checks. The estimated annual cost of doing these additional background checks will be approximately $5,500. Under the ordinance and policy, no person shall be employed or retained for employment if the results of a background check show information, which would adversely affect the applicant's ability to perform successfully the specific responsibilities of the position. In determining whether or not an individual's criminal background disqualifies the individual from employment with the County, the following factors will be considered: ao Do E. F. G. Ho The number of convictions in the applicant's/employee's past; The nature and seriousness of the offending conduct; How the past conduct relates to the particular functions of the job; The degree of public contact in the job; The length of time since the conviction; The circumstances of any conviction; The applicant/employee's employment history since the offending conduct; Rehabilitation of the individual; and How such conduct could affect the integrity of the workplace. Effective July 1, 2003, State law will require that all criminal background checks conducted on employees pursuant to the county's ordinance include a national criminal check conducted through the FBI. Applicants who have been offered a conditional offer of employment will be required by State law to provide fingerprints and pay for the search. 000230 0623: 61620.1 (61619.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 2-79 RELATING TO BACKGROUND CHECKS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 2-79 of the Code o£ the County o£ Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 2-79. Personnel background searches. (a) In addition to other background searches authorized by local, state, or federal law, the county administrator and his designees are authorized to conduct (1) criminal history record searches and (2) sex offender and crimes against minors registry searches for all applicants for full and benefits eligible part time positions with the county and all employees who are being promoted to a position in their own or another department or applying for a transfer to a position in another department. (-a-) (b) In addition to other background searches authorized by local, state or federal law, the county administrator and his designees are authorized to conduct (1) criminal history record searches (2) sex offender and crimes against minors registry searches and (3) child protective services central registry searches on full-time and part-time county employees who provide services to juveniles or who provide maintenance services at county schools, and applicants for county employment, both full-time and part-time, who will hold such positions and who have received a conditional offer of employment. (Jo-) (c) In addition to other background searches authorized by local, state or federal law, the county administrator and his designees are authorized to conduct (1) criminal history record searches (2) sex offender and crimes against minors registry searches on volunteers for county departments who will provide services to juveniles, and volunteer rescue squads. (c~-)(d) The county administrator is authorized to identify employee and volunteer positions which meet the criteria of subsection (-it-) (b) and (b-) (c) and to incorporate such list into an administrative policy which implements the provisions of this section. Such administrative policy shall indicate whether such searches shall be universal or random and shall identify consequences for past behavior. (~) (e) All employees, volunteers and applicants identified in subsections (a), (b)~ ~ (c): or (d) shall execute, as a condition of employment or service, the necessary documents to permit the searches described in this section and shall cooperate with all agencies providing information. (-e) (f) Any employee disciplined as a result of a background search may grieve such discipline in accordance with the county grievance procedure. 0623:61619.1 1 00023~. Or) (g) In the interest of public welfare and safety it is necessary to determine whether the past criminal or protective services conduct of each person described in subsections (a), aha (b), and (c) is compatible with the nature of each person's employment. (2) That this ordinance shall become effective July 1, 2003. 0623:61619.1 2 000282 Art Affiliate of h~edia General Adve~is!ng Affidavit P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649~6000 Date Code Ad Size Total Cost Og/11/200~ 121 TAKF, 'NOTfCF, TAKF. NiDTICF, THAT THF~ 'R~ARF) O ~ 00 x 2~ 00 ~1~ 7~ ~edia General Operations, Jnc, Publisher of THE RICH~ON D TidES-DISPATCH This is to ce~i~ that the a~ached TAKF. was published by Richmond Newspapers, inc. in the C~y of Rjchm~d, Stat~ of Vlrg~nla, On the roll.lng dates: 06/04/2003 06/11/2003 ~e fi rst ~ nsertl on Newspaper reference: 1428954 sworn to and subscribed ~fore State of Virginia C~y of ~ichmond ~y Commission e~ires TH~S IS NOT A B~LL PLEASE PAY FRO~ INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subject: June 18,2003 Item Number: 16.D. Public Hearing to Consider Revisions to the Zoning Ordinance Relative to Landscaping County Administrator's Comments: County Administrator: Board Action Requested: The Planning Commission and staff recommend the Board of Supervisors adopt the amendments the Zoning Ordinance relating to landscaping requirements. Summary of Information: In June of 2002, staff began working with a broad based committee of citizens, developers, landscape consultants and industry representatives to perform a thorough review of our current landscape standards that have been in place since 1989. Subsequent discussions occurred with the development community and the Chesterfield Chamber of Commerce. Support for the changes has occurred through all of these meetings. The Planning Commission has held a public hearing and recommends approval of amendments to the Zoning Ordinance. Highlights of the amendments are: · Initial planting sizes of large maturing trees and shrubs are reduced with further reductions allowed for using native plants. · Increased tree save requirements in setbacks along roads. Preparer: Thomas E. Jacobson Attachments: Title: Director of Planninq C:DATNAGENDN2OO3/JUNE/GOK [ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 · New landscaping is required to be re-inspected after one year to assure proper maintenance and success of landscaping. · Changed perimeter landscaping requirements to improve visibility needs and be consistent with urban development. · Require visible stormwater basins to be treated aesthetically. · Allow split zoned property to have buffers on residential zoned portion of parcel. 000; 34 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY REPEALING SECTION 19-225 AND AMENDING AND RE-ENACTING SECTIONS 19-105, 19-111, 19-264, 19-505, 19-516, 19-517, 19-518, 19-519, 19-520, 19-521, 19-522, 19-523, 19-582, 19-583, 19-584, 19-593, 19-601 AND 19-602 RELATING TO LANDSCAPING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-225 of the Code o£ the County o£ Chesterfield, 1997, as amended, is repealed andSections 19-105, 19-111, 19-264, 19-505, 19-516, 19-517, 19-518, 19-519, 19-520, 19-521, 19-522, 19-523, 19-582, 19-583, 19-584, 19-593, 19-601 and 19-602 are amended and re-enacted to read as follows: Sec. 19-105. Required conditions. The purpose and goal of the following conditions is to create developments that protect against overcrowding, undue density of population, obstruction of light and air and that are attractive, convenient and harmonious. To this end, buildings should be designed to impart harmonious proportions and to avoid monotonous facades or large bulky masses. Townhouse buildings should possess architectural variety but enhance an overall cohesive residential character. Character should be achieved through the creative use of design elements such as balconies and/or terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied rooflines or other appurtenances such as lighting fixtures and/or planting. Townhouse rows of more than six units shall be clustered and employ sufficient variety of setbacks between units to avoid monotonous facades and bulky masses. The conditions specified in this section shall be met in the R-TH District, except as noted in section 19-106: (1) 000 Frontage on public street. All lots shall have frontage on a public street, or access thereto by common right-of-way within 500 feet. Townhouse lots not fronting on a public street shall front on paved accessways designed and constructed in accordance with VDOT paving specifications for subdivisions and secondary roads. All public and private streets within an R-TH project shall install street trees in conformance with Sec. 19-518(h) Street trees. 000 Sec. 19-111. Required conditions. The purpose and goal of the following conditions is to create a development which protects against overcrowding, undue density of population, obstruction of light and air, and which is attractive, convenient and harmonious. To this end, buildings should be designed to impart harmonious proportions and to avoid monotonous facades or large bulky masses. Buildings 1923:60721.2 05/21/03 2:05 p.m. should possess architectural variety but enhance an overall cohesive residential character. Character shall be achieved through the creative use of design elements such as balconies and/or 0o0 35 terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied roof lines or other appurtenances such as lighting fixtures and/or planting. The conditions specified in this section shall be met in the R-MF District except as specified in section 19-112. (d) (g) 000 Setbacks from roads and property lines. All structures shall be set back a minimum of 25 feet from interior private driveways. If the structure is 48 feet or more in height, the setback may be reduced to 20 feet where adjacent to a fire lane. Structures shall be set back at least 15 feet from any parking space and at least 50 feet from any proposed right-of-way. All structures shall be set back a minimum of 50 feet from all property lines, unless adjacent to another multifamily residential district, in which case a minimum setback of 30 feet shall be maintained. All perimeter yards shall be planted per the requirements of Perimeter landscaping C. Apartment buildings constructed along an adjacent or internal public road shall front that road. 000 Driveways and parking areas. All roads, driveways and parking areas shall have concrete curbs and gutters, and the requirements for surface parking area landscaping per Section 19-519 shall be met. All private driveways and parking areas shall be at least 15 feet from the right-of-way of any existing or proposed public road except for those roads indicated on the comprehensive plan as major arterials, where the setback shall be increased to 50 feet. In all cases, these setbacks are subject to the provisions of section 19-555 of the Development Standards Manual. OOO DIVISION 2. nT m~D ^ ~rr~ eOVC=~T ~a~r~mTr- ^ mT~Te RESERVED Sec 19-225 uT,; ........ a:e.~o:.., fir ~11~11 ..... a 'rig o,.-a,,,..ao.. Reserved 1923:60721.2 05/21/03 2:05 p.m. 000 ,36 linc has been (3) [ A '~ \,! \v! NJ-/ 000 Sec. 19-264. Preparation and submission of site plans. (a) Site plans, or any portion thereof except landscape plans, 1923:60721.2 05/21/03 2:05 p.m. 0002,37 ..................... ~,, s all e e e by a state registered engineer, landscape architect, architect or land surveyor as allowed by state code. Landscape plans shall be prepared by a state registered landscape architect, nurseryman, or landscape designer. 000 Sec. 19-505. Measurement of yards. OOO (e) For purposes of determining yard setbacks, the setback shall be measured from a 160-foot right-of-way in those instances where 200-foot right-of-way has been dedicated to the county in the following locations: (1) Route 360, from Route 288 to the Amelia County line; (2) Route 10: a. From Irongate Drive to Courthouse Road; b. From Krause Road to Buckingham Street; c. From 1-95 to Hopewell corporate limits. Buildings, drives and parking within office, commercial and industrial districts: The minimum setback area for buildings, drives and parking areas along Route 360 and Route 10 as listed in this Section, located outside of buffers, floodplains, wetlands and RPAs shall be increased 1 square foot for each 1.1 square feet of minimum required side and rear yard area located outside of buffers, floodplains, wetlands and RPAs, so as to increase the minimum setback along these roads an additional 20 feet. Provided, however, the setback along these roads need not be increased by more than 90 percent of the amount of reducible side and rear yard area outside of buffers, floodplains, wetlands and RPAs. Side and rear yard setback area outside of buffers, floodplains, wetlands and RPAs may be reduced at a ratio of 1.1 square feet for each. OOO Subdivision III. Landscaping Secs. 19-516. Purpose and intent--Landscaping. A comprehensive landscaping program for each individual lot or parcel is essential for the visual enhancement of the county and to protect and promote the appearance, character and economic values of land. Whenever possible, maintenance of the existing topography is encouraged. The purpose and intent of such landscaping requirements is also to: (i) reduce the visibility visual impact of paved areas from adjacent properties and streets, (ii) moderate climatic 1923:60721.2 05/21/03 2:05 p.m. 000 88 effects, (iii) minimize noise and glare, (iv) enhance public safety by defining spaces to influence traffic movement, (v) reduce the amount of stormwater mnoff~ and (vi) provide transition between neighboring properties, and (vii) promote environmental stewardship. Secs. 19-517. Landscaping plan and planting requirements. (a) A At a minimum, a conceptual landscaping plan shall be submitted in conjunction with final site plan r-e-view approval. A detailed landscape plan must be submitted and approved prior to the release of a temporary certificate of occupancy. conceptual landscape plan is submitted for site plan approval, the plan shall show all site improvements including easements and rights of way, fire hydrant locations, and a conceptual site lighting layout if site is to be lit, and be drawn to scale. The plan shall include dimensions and distances of perimeter yards and buffers and related landscape requirements for each yard or buffer, interior p~ng lot areas, B~ ~eas, and other landscape requirements, and show general layout of existing and proposed trees and shrubs, designating them as l~ge or small deciduous trees, evergreen trees, medium shrubs, and small shrubs/groundcovers. When a detailed landscape plan is submitted, all info~ation required on the conceptual plan shall be shown, but specific plant species shall be shown for each of the general plant types, plant sizes shall be specified, and any details, notes, and any plan specific requirements shall be included. Plans submitted prior to land disturbance may be re-evaluated after completion of grading to dete~ine quality of remaining trees, changes to slopes ancot drainage, or other issues that may affect the landscape design. If such a re-evaluation requires revisions to the approved landscape plan, a review fee shall not be applied. Secs. 19-518. Plant material specifications. (a) Quality: All plant materials shall be alive and in a healthy condition. Plant materials shall conform to the standards of the most recent edition of the "American Standard for Nursery Stock," published by the American Association of Nurserymen. (b) Minimum size standards: Small deciduous trees: Small deciduous trees shall be of a species ha;Sng an a-vemge that reach a minimum mat-ur-e crown spread of greater than 12 feet within 10 years. At the time of planting, a minimum caliper of at least two and one-half inches shall be required. If a native species is selected from the Chesterfield County Plant Materials List, the minimum caliper shall be reduced to two inches. Multi-stem plants shall be a minimum of 8 feet tall. (2) Large deciduous trees: Large deciduous trees shall be of a species having an average that reach a minimum mat-ur-e crown spread of greater than 30 feet within 20 years. At the time of planting, a minimum caliper of at least three two and one- 1923:60721.2 05/21/03 2:05 p.m. 000 39 half inches shall be required. If a native species is selected from the Chesterfield County Plant Materials List, the minimum caliper shall be reduced to two inches. Multi-stem plants shall be a minimum of 10 feet tall. (3) Evergreen trees: Evergreen trees shall be of a species that will reach a minimum height of 18 feet within 20 years. At the time of planting, A a minimum height of c:-'e seven feet "* *~'~ *;~ ^c ~*:~'~ shall be required If a native species is selected from the Chesterfield County Plant Materials List, the minimum height shall be reduced to six feet. (4) Medium shrubs: Medium shrubs shall be of a species that reach a minimum height of 3 feet in 5 years. A minimum height of ~ eighteen inches shall be required at the time of planting. (c) Landscaping design: Generally, planting required by this subdivision should be in an irregular line and spaced at random, except where otherwise indicated in any applicable, officially adopted plans and guidelines for landscaping. Clustering of plants and tree species shall be required to provide a professionally acceptable composition and mix of vegetation. Decorative walls and fences may be integrated into any landscaping program. The use of such walls or fences, having a minimum height of three feet, may reduce the amount of required plant materials as determined at the time of site or schematic plan approval. (d) Tree preservation: Whether parcels are developed or undeveloped, Pt/reservation of existing trees and shrubs within required setbacks along public roads and required buffers shall be maximized to provide continuity and improved buffering and to minimize new pi ~ ....~ ,.,~. ............ ~ ...... ;.~ ........... All trees g,,at-ar-e landsca ng that needs watering ..... v ................. ., .-- v ................ j ~: ~,, :~.h ........ *~ :-' --~:~ located within the setback from a public right-of-way, shall be retained unless removal is necessary to accommodate vehicular access and/or utilities that run generally perpendicular through the setback, and which is approved through site, subdivision or schematic plan review with exact locations of access and utilities determined by the director of planning. Existing trees may have lower branches removed up to one third of the current height of each tree to provide visibility into the site. Any healthy existing tree or shrub may be included for credit towards this subdivision's requirements as long as credited existing vegetation is reasonably distributed throughout the length of the setback area. If any preserved tree or shrub that has been credited dies "'~'~;~ ~h~ j,~,~o ~ .... ,~,.,.... pl ............... · ..... .. ................ one tree or shrub shall be anted for each tree or shrub lost. The removal of existing trees in required setbacks from public roads and buffers without written approval from the Planning Department shall result in two trees or shrubs being planted for each tree or shrub removed. All existing vegetation which is to be preserved on the site shall be shown on the required landscaping plan and grading and erosion control plans, or when there are groups of trees or shrubs, such groups may be outlined. Any existing trees to be removed shall be clearly delineated on the landscaping plan and grading and erosion control plan. Existing tree groups that are too dense to support healthy forest growth or setbacks that include diseased or dying trees shall be evaluated by the planning department at the request of the owner for trees that can be approved for removal. Land disturbance other than for access or utilities is allowed in setbacks along public rights-of-way, as long as the land disturbance is no closer to existing trees than is established by one foot of radius for a root 1923:60721.2 05/21/03 2:05 p.m. O00E40 protection zone for each inch of trunk diameter measured at four and one half feet above grade (dbh-diameter at breast height). However, under no circumstances shall the root protection zone be required to extend beyond the setback limits. All limits of land disturbance and tree protection around and in the setback shall be clearly documented on the landscape, grading and erosion control plans. (e) Maintenance: The owner or his agent shall be responsible for the maintenance, repair and replacement of all required landscaping materials. All plant material shall be tended and maintained in a healthy growing condition and free from refuse and debris at all times. Al! landscaped areas shall bc provided wi~h a readily available wa~cr supply; cxccp~ rha~ in I-2 or I-~ distichs, a readily available wa~er supply shall only bc required in thc setback along any public ~h~-of-way, which accommodates or is imcnded m accommodate through ~raffic. An~ of thc followin~ options ma~ bc used m eliminate p~ or all of ~he requiremcn~ for wa~er availability ro plan~ martials: (1) using plants specified as having a low water need in ~he Chcs~cffield County Plant Ma~c~als Lis~ (~) plan~s located in sro~wa~er mana~cmcn~ or BMP facilities, an~or (~) provide a continuous main~enancc~ wa~e~n~, and replacemen~ pro,ram for plato ma~e~als wi~h a reputable landscape maimenance compan~ for a minimum of ~hree ~c~s. P~or m ~hc end of a ~car after completion of landscaping, each si~c shall bc inspected b~ ~hc plannin~ depa~mcn~ ro re,fy ~har existing ancot new landscapin~ is in a healthy growin~ condition. All unheakh~, d~in~ or dead plan~ ma~c~als or poll~dcd ~rees shall bc replaced du~n~ ~he nex~ plamin~ season. (f) Installation and bonding requirements: (1) All landscaping shall be installed in accordance with professionally accepted landscaping practices and procedures. Landscaped areas shall require protection from vehicular encroachment by such means as, but not limited to, wheel stops, concrete or bituminous curbs. (2) When landscaping is required, no certificate of occupancy shall be issued until the required landscaping is completed in accordance with the approved landscaping plan. When the occupancy of a structure is desired prior to the completion of the required landscaping, a temporary certificate of occupancy may be issued only if the owner or developer provides a form of surety satisfactory to the director of planning in an amount equal to the costs of completing the required landscaping. (3) All required landscaping shall be installed and approved by the first planting season following issuance of a temporary certificate of occupancy or the surety described above may be forfeited to the county. This requirement shall not preclude the phasing of landscaping programs for larger development projects, the timing of which shall be approved by the director of planning. (4) A form of surety shall also be provided in an amount equal to fifty percent of the installation cost to cover replacement of landscaping identified by the one year inspection by the planning department of all unhealthy, dying or dead plant materials or pollarded trees, and which shall be replaced during the next planting 1923:60721.2 05/21/03 2:05 p.m. 00024 . season. If a form of surety is provided for landscaping prior to the initial site landscaping, the surety may also state replacement landscaping is covered as noted above. Any project that requires a landscape materials cost of one thousand dollars ($1,000.00) or less shall not be required to post a landscape replacement bond. The County may, at its discretion, establish a program in lieu of a replacement bond to ensure that all plants identified for replacement by the County's one-year inspection have been replaced. (g) Perimeter landscaping: Landscaping shall be required at the outer boundaries of projects and in the required yards of a lot, parcel or development, except when driveways or other openings may be required. There shall be different landscaping requirements in yards and parking areas, as identified herein and in the particular districts, which shall be provided as follows: (1) Perimeter landscaping A: At least one small deciduous tree for each 50 lineal feet and at least one evergreen tree for each 50 lineal feet; b. At least one medium shrub for each 20 lineal feet; and Co Low shrubs and ground cover used appropriately in tree and/or shrub beds (2) Perimeter landscaping B (option I): ao At least one large deciduous tree for each 50 lineal feet and at least one evergreen tree for each 30 lineal feet; b. At least one small deciduous tree for each 50 lineal feet; c. At least one medium shrub for each 15 lineal feet; and do Low shrubs and ground cover used appropriately in tree and/or shrub beds reasonably a; ...... a ,t, ..... (3) Perimeter landscaping B (option II): Adjacent to a public road: A minimum An average three-foot high undulating berm with 3:1 maximum side slopes designed to provide topographical interest yet maintain reasonable visibility into parking areas; and installation of Perimeter Landscape B minus small deciduous trees. If overhead utility lines conflict with large deciduous trees, planting areas or islands shall be installed adjacent to the setback with a minimum size of 300 square feet per required tree. In this case, each tree may also be 1923:60721.2 05/21/03 2:05 p.m. 000 4 credited towards the surface parking lot tree requirements.; and r~.4~,~ ~.~,~ .... ;-" A In side and rear yards between parcels zoned O, C or I: Large maturing deciduous trees generally spaced thirty-five feet on center with evergreen shrub hedgerows planted the length of adjacent parking areas that grow to or are maintained at a 3-4 foot height maximum. (4) Perimeter landscaping C (option I): At least one large deciduous tree for each 50 lineal feet and at least one evergreen tree for each 30 lineal feet; b. At least one small deciduous tree for each 30 lineal feet; c. At least one medium shrub for each ten lineal feet; and do Low shrubs and ground cover used appropriately in tree and/or shrub beds (5) Perimeter landscaping C (option II): ......................... ~, ............. ~, ........... acent to a public road: An average three-foot high undulating berm with maximum side slopes of 3:1 designed to provide topographical interest yet maintain reasonable visibility into parking areas; and installation of Perimeter Landscape B. If overhead utility lines conflict with large maturing deciduous trees, planting areas or islands shall be installed adjacent to the setback with a minimum size of 300 square feet per required tree. In this case, each tree may also be credited towards the surface parking lot tree requirements. r~=.4~,~. ,~.a .... :"~ ~ In buffers: A minimum four-foot-high berm with 3:1 maximum side slopes and Perimeter Landscape B. Multiply Perimeter Landscape B as required for buffers fifty feet or wider. (6) Perimeter landscaping D: ao At least one large deciduous tree for each 50 lineal feet and at least one evergreen tree for each 30 lineal feet; b. At least one small deciduous tree for every 50 lineal feet; At least one medium shrub for every five lineal feet; or continuous hedge forms for the entire lot width or a continuous picket fence for the entire lot width, no shorter than three feet and no taller than four feet, painted white or whitewashed; and 1923:60721.2 05/21/03 2:05 p.m. 000243 (7) (8) (9) (10) d. Low ground cover interspersed into tree and/or shrub beds reasonably Perimeter landscaping E: a. At least one large deciduous tree for each 50 lineal feet and at least one evergreen tree for each 30 lineal feet; b. At least one small deciduous tree for every 30 lineal feet; c. At least one medium shrub for every five lineal feet; or continuous hedge forms for the entire lot width, no shorter than three feet at planting; or a continuous decorative wood or pvc fence, wrought-iron fence or brick wall for the entire lot width, no shorter than three feet and no taller than four feet; and d. Low shrubs and ground cover interspersed into tree and/or shrub beds Perimeter landscaping F: a. At least one large deciduous tree for each 50 lineal feet and at least one evergreen tree for each 30 lineal feet; b. At least one small deciduous tree for every 30 lineal feet; c. Continuous hedge forms for the entire lot width, no shorter than three feet at planting; or a continuous wood screening fence or _masonry screening wall constructed of *~'.,., ....... ~,_.,, _.,.,,~*~'4..,~.~. ..... ,~o,,,~a ...;" the buildings for the entire lot width, no shorter than five feet and no taller than six feet; and d. Low shrubs and ground cover interspersed into tree and/or shrub beds Perimeter landscaping G: a. At least one large deciduous tree for each 50 lineal feet; b. Continuous evergreen hedge forms that grow to or are maintained at a 3-4 foot height maximum planted along the entire length of parking lot areas, nc, ~.... ................11 ~}"' ~ ........ ~' ............. ~ v ..... ~, .......... , an c. Low shrubs and ground cover interspersed into tree and/or shrub beds r ...... ~'~" diaperaed *'" ..... '"^"* Perimeter landscaping H: a. At least one large deciduous tree for each 50 lineal feet. 1923:60721.2 05/21/03 2:05 p.m. 000244 (11) Perimeter landscaping I: ao At least one and one-half (1.5) times perimeter landscaping C (option I). (12) Perimeter landscaping J: a. One large deciduous tree generally spaced at 35 feet on center, and bo A double staggered hedgerow of evergreen medium shrubs for the full length of all parking areas, and c. Low shrubs and/or groundcovers in planting beds at entrances. During plan review, the director of planning may consider, at his option, other planting alternatives to Perimeter landscaping J based upon reduced averaged setbacks, utility conflicts, and/or signage visibility. (h) Street trees: During the subdivision process, required street trees shall be shown on a plan showing the proposed tree locations, species and caliper, and submitted to and approved by the director of planning and VDOT. The street tree plan shall be submitted as a part of the construction plans. (1) Unless otherwise required, trees at a maximum spacing of 40 feet on center shall be located no greater than five feet outside of the right-of-way in an easement granted to the homeowners association or within the right-of-way if approved by VDOT. For single trunk trees the minimum allowable caliper measured four feet above grade shall be two and one half inches. Multistem trees shall have a minimum of three canes and be a minimum of ten feet in height. Species selected for planting shall be suitable for growing in this vegetative zone and shall be drought tolerant. (2) The subdivider or developer shall at their expense install all required street trees identified on the approved plans prior to recordation or surety shall be provided in the amount approved by the director of planning and in a form accepted by the county attorney's office, sufficient to guarantee installation. Any surety shall be held by the director of planning. Installation within a subdivision shall be completed prior to state acceptance of the subdivision's streets. (3) Required street trees shall be guaranteed by the installer for a period of not less than one year. Replacement of dead trees is required in accordance with section 19-518(d). Maintenance responsibilities of the required street trees within a subdivision shall be specified on the final check plan and record plat to be the responsibility of the homeowners association. Street trees shall not be removed during or after residences are constructed. Trees removed shall be replaced with a like species and in a size comparable to the original planting. (i) Landscaping o£Best Management Practices (BMP): Any BMP required for 1923:60721.2 05/21/03 2:05 p.m. water quantity or quality control and that is located in public view shall be landscaped and otherwise improved so that the facilities are visually enhanced. These improvements shall include landscaping of sloped edges above full water elevation, and shall include any of the following as required by the director of planning: fountains (wet ponds), curvilinear pond forms, varied contouring of land forms (dry ponds), or other enhancement method as deemed appropriate. Any fencing used shall be of an ornamental design. At the time of site plan review, a plan depicting these requirements shall be submitted for review and approval. Under no circumstances shall requirements for landscaping interfere with any County requirements for the basin design, access, or maintenance. Sec. 19-519. Landscaping standards for surface parking areas. (a) Quantity: Any paved parking area shall have at least -2-0 30 square feet of interior landscaping for each space. Each required landscaped area for large deciduous trees shall contain a minimum of 199 250 square feet and have a minimum dimension of at least ~ 15 feet at the location of a tree. Each required landscaped area for small deciduous trees shall contain a minimum of 150 square feet and have a minimum dimension of at least nine feet at the location of a tree. Continuous planting islands for large or small deciduous trees of at least 600 square feet in size shall have a minimum dimension of nine feet. A maximum of ten percent of the required area may be in smaller areas if approved through site or schematic plan review. (b) Materials: The primary landscaping material used in parking areas shall be trees that provide shade or are capable of providing shade at maturity. Except as required by section 19-608(b), at least fifty percent of required trees in the parking areas shall be large maturing subfiivislcn. The total number of trees shall not be less than one for each 200 squ~e feet, or fraction thereof, of required interior landscaped area. The remaining ~ea shall be landscaped with shrubs and other vegetative material as may be approved at the time of site plan approval compatible with the tree landscaping. Under no circumstances shall plantings block the sight line of motorists at driveway intersections. (c) Design: Landscaped areas shall be reasonably dispersed, located so as to divide the expanse of paving. The County encourages the use of continuous planting islands wherever possible to minimize individual planting islands. Continuous planting islands shall be used to T ,,,a ..... ,~ ...... h-' -~o~ define entrance driveways~ and within parking areas, walkways. No areas within the required setbacks shall be included as part of the required parking area or landscaping area. Landscaping in Best Management Practice bio-retention islands located within parking areas shall count towards required parking lot landscaping. Subdivision IV. Buffers and Screening Secs. 19-520. Purpose and intent. (a) Buffers shall be designed to provide a horizontal distance and open space between certain 1923:60721.2 05/21/03 2:05 p.m. 000 46 uses; preserve vegetation; provide transition and separation; reduce noise and glare; and/or maintain privacy. Buffers shall provide intermittent visual separation between uses. (b) Screening shall provide a vertical barrier and shall be designed to block visual or noise impact. When unrelated activities are located adjacent to one another, buffers and screening as required herein shall be used to ensure compatibility between adjacent uses. Secs. 19-521. General provisions for buffers and screening. (a) In addition to the buffers required herein, the board of supervisors; planning commission by modifications to development standards and requirements only; or board of zoning appeals may require buffers at the time of their final decision on applications before them. Buffers shall be of such length, width and type as will effectively and appropriately buffer one use from another use where such uses are deemed to be incompatible, whether such uses are within the same districts or in different districts. Such buffers shall not be used for any purpose other than as permitted herein, or as permitted by the action of the board of supervisors, planning commission or board of zoning appeals. (b) Existing mature vegetation located within required buffers shall be maintained unless removal is approved during schematic, subdivision or site plan review. Further, preserved vegetation may be substituted for required landscaping materials if approved during schematic, subdivision or site plan review. (c) Buffers shall be provided on the lot or parcel being developed with all buffers complying with .........v,~.,,,~,~.~* *~',,, the matrix contained in section 19-523. On zoning lots with split zoning, any A, R, R-TH, or R-MF zoned portion of the land within the zoning lot may be used for the purpose of part or all of the required buffer when designated as a buffer in a perpetual easement as measured from the Zoning District line. The perpetual buffer easement shall only be allowed if approved during schematic, subdivision, or site plan review, and shall be recorded as such with the County Clerk and included with the electronic submission of plans to the County prior to issuance of the land disturbance permit. If a split zoned lot is created through the resubdivision of residentially platted property, final plats shall be re-recorded that reflect the Changes to the residential lots. (-e-)(d) Except as allowed by Sec. 19-521(c), ~,buffers shall be required at the outer boundaries of a lot along the rear and/or side property lines and shall be provided except where dr;veway:, er other openings may be required, as approved at the time of site plan approval. (--g)(e) Unless otherwise specified, buffers shall be inclusive of required yards. (-g-)(f) When required, screening shall provide complete visual separation of outside storage, loading docks, overhead doors, service areas, trash collection storage areas, vehicle storage yards and similar uses. 1923:60721.2 05/21/03 2:05 p.m. 000247 00Lg) The only uses permitted by right in buffers shall be landscaping and screening as permitted herein; however, signs; security fencing; utilities which run generally perpendicular through the buffer; pedestrian walkways; or similar uses may be permitted through subdivision, site or schematic plan review, provided that the uses are consistent with the purposes stated in § 19-520 are maintained. (-i-)(h) Except for buffers required by the board of supervisors as a condition of zoning or by the board of zoning appeals, the requirements for buffers and screening may be waived and/or modified by the planning commission during schematic or site plan review and approval under any of the following conditions: OOO Secs. 19-522. Buffer and screening requirements. (a) Buffers: Buffers shall be provided as shown on the buffer width matrix in section 19-523. Landscaping shall be accomplished within required buffers as follows: (1) A buffer less than 50 feet shall consist of an unbroken strip of open space and shall be planted in accordance with perimeter landscaping C. (2) A 50-foot buffer shall consist of an unbroken strip of open space and shall be planted at one and five-tenths times the density of perimeter landscaping C: (3) A 75-foot buffer shall consist of an unbroken strip of open space and shall be planted at two times the density of perimeter landscaping C. (4) A 100-foot buffer shall consist of an unbroken strip of open space and shall be planted at two and five-tenths times the density of perimeter landscaping C. For all buffers, up to fifty percent of the required small maturing deciduous trees may be changed to evergreen trees. OOO Secs. 19-523. Buffer width matrix. The required width of buffers shall be determined from the following matrix. The left column of the matrix represents the zoning uso of the zovAv, g lot on which the buffer must be provided and the top column of the matrix represents the zoning district ',:se of property contiguous to the zoning lot. The interior numbers in the matrix represent the width in feet of the required buffer on the zoning lot+. However, whenever the primary use on a parcel zoned O, C or I is a single family residential subdivision, adjacent parcels shall be required to apply the buffer matrix below as though the property is residentially zoned. 1923:60721.2 05/21/03 2:05 p.m. 00024S BUFFER WIDTH MATRIX R-7/88 R-TH/R-MF A* MH Districts A* + + R-7/88 + + R-TH/R-MF + 50** MH Districts + 50** O-1 + 40 0-2 + 50 C-1 + 40 C-2 + 50 C-3 + 75 C-4 + 75 C-5 + 100 I-1 + 50 1-2 + 75 1-3 + 100 *Note: Buffers are only required adjacent to vacant property zoned "A" shall be dete-'-m/ned lmsed when the property's is vacant and its designation on the comprehensive plan is for residential uses. **Note: Where property zoned R-7 through R-88 is adjacent to property zoned R-TH, R-MF, or MH, a buffer shall be required on the R-TH, R-MF, or MH property. No buffers are necessary between any single-family residential districts unless required by the board of supervisors, planning commission (modification to development standards and requirements only) or board of zoning appeals. Sec. 19-582. Exceptional development standards in the Jefferson Davis Highway Corridor. OOO (b) Landscaping: No interior parking lot or perimeter landscaping shall be required except along public roads, as required by Sec. 19-583 and 19-584. r~.4~,~ ,..a .... ;.~ u ou~u ,~ ..~,;~.,. ~.u, ~c ...... ~;"~ Tree preservation, in accordance with sections 19-518(d) and 19- 521(b) shall be required, except where p~Mng or driveways are located within 10 feet of~ the ultimate right-of-way line. 000 Sec. 19-583. Setback requirements for O, C and I-1 Districts within the Jefferson Davis Highway Corridor. 1923:60721.2 05/21/03 2:05 p.m. 0o0 49 (a) The minimum setback for all buildings, drives and parking areas in O, C and I-1 districts shall be as follows: (1) Setbacks along public roads, excluding limited access roads: Buildings: The minimum setback shall be 25 feet. Perimeter landscaping H shall be installed in all front and comer side setbacks except when parking or driveways are located less than 10 feet from the ultimate right- of-way line. D i dp rki g: ~,h .... !-~.11 ~ .... ;.; ...... *"~ Wo parki g rves an a n ....................................... r n areas for automobiles, light tracks, vans, pickup trucks and motorcycles and for boats, trailers and RV's less than 25 feet in length, a minimum 10 feet setback shall be maintained and planted with Perimeter Landscape H. Alternatively, a setback of 5 feet may be used with small maturing trees planted generally at 35 feet on center. This setback may be eliminated entirely if the site is designed to provide for tree islands spaced every 4 parking spaces adjacent to the public right of way with a minimum width of 7 feet and planted with small maturing trees. The minimum setback for parking and storage of other vehicles shall be 50 feet with driveways accessing these parking and storage areas having a minimum setback of 10 feet with Perimeter Landscape H. OOO Sec. 19-584. Setback requirements for I-2 and I-3 Districts within the Jefferson Davis Highway Corridor. (a) Jefferson Davis Highway Corridor: The minimum setbacks for all buildings, drives and parking areas in I-2 and 1-3 districts shall be as follows: (1) Setbacks along public roads, excluding limited access roads: a. Buildings: The minimum setback shall be 60 feet. Drives and parking: T~.ere ~'~1 ]' .... ;"; ...... *~'~' ~' ..... ~'; ....... fl,_or parking areas for automobiles, light trucks, vans, pickup trucks and motorcycles and for boats, trailers and RV's less than 25 feet in length, a 10 feet setback shall be maintained and planted with Perimeter Landscape H. Alternatively, a setback of 5 feet may be used with small maturing trees planted generally at 35 feet on center. This setback may be eliminated entirely if the site is designed to provide for tree islands spaced every 4 parking spaces adjacent to the public right of way with a minimum width of 7 feet and planted with small maturing trees. The minimum setback for parking and storage of other vehicles shall be 50 feet with driveways 1923:60721.2 05/21/03 2:05 p.m. 000250 accessing these parking and storage areas having a minimum setback of 10 feet with Perimeter Landscape H. OOO Sec. 19-593. Yard requirements for office, business and industrial districts within emerging growth areas. 000 (d) Setbacks along limited access roads and rear yards: The minimum rear yard setback for buildings, drives and parking areas and any yard adjacent to a limited access road shall be 40 feet with the installation of perimeter landscaping A C. However, within 1-2 and 1-3 districts, when adjacent to 1-2 or 1-3 districts, perimeter landscaping within rear yards shall not be required. One foot shall be added to each rear yard for each one foot that the building height adjacent thereto exceeds 45 feet. OOO Sec. 19-601. Yard requirements for office, business and industrial districts within post- development areas. Except when lesser setbacks are permitted by section 19-582 or 19-584, the yard requirements specified in this section shall apply to any zoning lot or parcel. OOO (3) Front and comer side yards: The front and comer side yard setback for buildings shall be a minimum of 30 feet from the proposed rights-of-way other than major arterials and limited access roads; except that in an I-2 District, building setbacks shall be increased to 60 feet and in an 1-3 District to 90 feet. The setback for drives and parking areas shall be a minimum of 15 feet from existing or proposed rights-of-way. Within these setbacks, landscaping shall be provided in accordance with perimeter landscaping AJ. OOO Sec. 19-602. Permitted variations in yard requirements. The required minimum yards for any zoning lot or parcel, except those located in an 1-2 or 1-3 District or adjacent to limited access roads, may be reduced with the provision of a change in additicmal landscaping and/or if adjacent property is zoned for a similar use, as follows: (1) Setbacks along major arterials: The required setback for buildings, drives and parking areas along major arterials may be reduced to 25 feet with the installation 1923:60721.2 05/21/03 2:05 p.m. 000; $:1. (2) of perimeter landscaping G J. Front and comer side yards: The required front and comer side yard setback for buildings along public rights-of-way other than major arterials may be reduced to 25 feet with the installation of perimeter landscaping B J. (2) That this ordinance shall become effective immediately upon adoption. 1923:60721.2 05/21/03 2:05 p.m. 000;85; An Affiliate of Media Genera[ Advertising Affidavit (This is not a bill. Please pay from invoice) P.O. Box 85333 Richmond, Virginia 23293.0001 (804) 649*6000 Date Code 06/11/?00'I t ? 1 Description TAK'-R MOTICF, TAKE 'NrOTI'C~ THAT T~F ROARD O Ad Size ........... 200 x ?A00 4769A HERE Media General Operations, inc. Publisher of THE RlCHMOND TiMES*DISPATCH This is to certify that the a~tached TA~CF, N©T)CRTAK~, NOTIC~ Was published by Richmond Newspapers, inc. in the C~y of R)chm~d, State of Virginia, on the foll~ng dates: 06/04/2003 06/11/2003 ~e first inserti~ being give Sworn to and subscribed before State of V!rgi nia PLEASE PAY FRO~ INVOICE, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 18, 2003 Item Number: 16.E. Subiect: Public Hearing to Amend the Subdivision Ordinance Relative to Lots and Parcels Created in Violation of the Subdivision Ordinance County Administrator's Comments: ~~ County Administrator: Board Action Requested: The Planning Commission and staff recommend the Board of Supervisors adopt the amendments to Sections 17-2, 17-6 and 17-12 of the Subdivision Ordinance. Summary of Information: The Planning Commission held a public hearing on these amendments on May 20, 2003, and recommends approval. The amendments as shown in Attachment A will bring lots and parcels created in violation of the Subdivision Ordinance into compliance with the current subdivision ordinance. On March 12, 2003 the Board of Supervisors directed staff to prepare ordinance amendments to the subdivision ordinance to legalize lots that were created in violation of the subdivision ordinance and instructed the Planning Commission to hold a public hearing on such amendments and make their recommendation to the Board no later than June 17, 2003. Numerous properties have been created in violation of the Subdivision Ordinance. Judy Worthington, Clerk of the Circuit Preparer Thomas E. Jacobson Title: Director of Planning C:DATNAGENDN2003/J UN E 18/GOK Attachments: Ycs -~No #000Z$3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Court, worked with the Planning Department to eliminate this problem in 2001. Upon adoption of this ordinance amendment, these lots will comply with the subdivision ordinance without any action on the part of the property owner. When the owner of one (1) of these lots desires to obtain a building permit, a simple process has been developed to update and correct records in the Circuit Court Record Room and in the county's GIS mapping system. The only expense to the property owner with a mortgage survey will be the recordation fee which is currently $18.00. The small percentage of property owners that do not have a mortgage survey will have to obtain one prior to obtaining a building permit. This ordinance amendment does not correct illegal building setbacks, or lot widths which would require the approval of variances or rezonings to correct, lot coverage and lot area. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 17-2 RELATING TO SUBDIVISION DEFINITIONS, SECTION 17-6 RELATING TO BUILDING PERMIT RESTRICTIONS AND SECTION 17-12 RELATING TO RELIEF FROM LEGAL REMEDIES FOR VIOLATIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-2, 17-6 and 17-12 of the Code of the County o£ Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 17-2. Definitions. The definitions contained in this section shall be observed and applied, except when the context clearly indicates otherwise: OOO Plat, validation: A plat used to correct improper recordation or subdivision as set forth in section 17-12(c)through 17-12(f). OOO Sec. 17-6. Building permit restrictions. OOO (f) Parcels and/or lots recorded prior to January 1, 1980 shall be considered buildable if they meet all standards relative to the appropriate zoning district. If frontage and width standards cannot be met, the parcel or lot is eligible to apply for a variance. Lots or parcels created or modified from April 13, 1948 to January 1, 1980 shall be considered buildable if they are validated per provisions of sections 17-12 (c) through 17-12(f). (g) Parcels recorded between January 1, 1980 and August 24, 1988, shall be considered buildable if: 1) The parent parcel was only split once into two parcels, each meeting all zoning standards, or (2) The parent parcel was split for immediate family members. If all zoning standards cannot be met, the parcel or lot is eligible to apply for a variance, or (3) The parent parcel was split several times into "exemption lots" whereby each lot has a minimum of 30,000 square feet and a minimum of 125 feet of frontage, provided that 75 feet from the center line of the street the parcel width measures a 1923:61212.1 Revised 04/07/03 1:33 p.m. 000k155 minimum of 150 feet. The last parcel remaining may meet the minimum standards relative to that zoning district:, or (4) Lots or parcels are validated per provisions of sections 17-12 (c) through 17-12(f). (h) Parcels recorded between August 25, 1988 and June 22, 1993, shall be considered buildable if the utilities and health departments confirm that the parcel complies with the utility connection requirements or the increased bulk standards related to the usage of well and septic, and: (1) The parent parcel was only split into parcels containing a minimum of five acres and a minimum of 200 feet of frontage and a minimum of 150 feet of width at the required minimum building setback or building location, or (2) The parent parcel was split for immediate family members. If all zoning standards cannot be met, the parcel is eligible to apply for a variance:, or (3) usagevA^~' .... .,,~." ,,,~-'~ ~,~w.,~.~*;~ Lots or parcels are validated per provisions of sections 17-12 (c) through 17-12(0. (i) Parcels recorded between June 23, 1993 and June 30, 1999, shall be considered buildable if the utilities and health departments confirm that the parcel complies with the utility connection requirements or the increased bulk standards related to the usage of well and septic, and: (1) The parent parcel was only split into parcels containing a minimum of five acres and a minimum of 300 feet of frontage or 250 feet of frontage if there is a shared common access and a minimum of 150 feet of width at the required minimum building setback or building location, or (2) The parent parcel was split for immediate family members. If all zoning standards cannot be met, the parcel or lot is eligible to apply for a variance:, or (3) Lots or parcels are validated per provisions of sections 17-12 (c) through 17-12(f). (j) Parcels recorded between July 1, 1999 and February 28, 2001, shall be considered buildable if the utilities and health departments confirm that the parcel complies with the utility connection requirements or the increased bulk standards related to the usage of well and septic, and: (1) The parent parcel was only split into parcels containing a minimum of five acres and a minimum of 300 feet of frontage or 250 feet of frontage if an access shared by no more than two lots or parcels is used, for a depth of 1,000 feet or that necessary to create a five acre parcel. Access to the lots or parcels shall be from the location of the frontage, or 1923:61212.1 4 Revised 04/07/03 1:33 p.m. 000 56 (2) Sec. 17-12. The parent parcel was split for immediate family members. If all zoning standards cannot be met, the parcel or lot is eligible to apply for a variance:, or Lots or parcels are validated per provisions of sections 17-12 (c) and 17-12(f). Legal remedies for violations. 000 OOO (c) Plats recorded prior to February 28, 2001 that created or modified parcels or lots in violation of the Subdivision Ordinance in effect at the time of recordation are hereby deemed to be in compliance with the requirements of the subdivision ordinance. (d) Prior to the issuance of a building permit on a lot or parcel identified in section 17-12 (c), the owner must comply with the following: The property owner shall submit an application for preparation of a validation plat, provide the county with a copy of the previously recorded plat of the subject property and participate in the recordation of a validation plat. If there is no existing plat, the owner shall have a plat prepared to present to the county depicting the overall boundary of the parcel or lot and any improvements thereon. The property owner shall be responsible for applicable recordation fees. (2) The lot or parcel must contain no new property divisions done after February 28, 2001, and must meet all area and dimensional and requirements such as, but not limited to lot area, lot width, lot coverage, setbacks, building height and frontage for the applicable zoning district at the time it was created, or (ii) the property owner secures relief through the variance or the zoning process as applicable. (e) The planning department shall prepare a validation plat that includes the following matters: (1) The plat sheet(s) shall be 16 inches by 24 inches or in another form accepted by the clerk of the circuit court. (2) Complete names of all owners of the property. (3) Property county tax identification number(s). A scanned image of any available signed and sealed plat previously prepared by a certified professional engineer as applicable or land surveyor. 1923:61212.1 Revised 04/07/03 1:33 p.m. 0o0k 57 (5) A notarized subdivision certificate stating: "The recordation of this plat depicting property hereto described below is with the free consent and in accordance with the desire of the undersigned owner(s). This plat may have been prepared without a full title search and may not depict all existing easements and encumbrances." (Insert deed or plat book and page reference) (6) The following information shall be noted on the plat: (i) zoning classification(s), and applicable variance and or zoning case number(s) (ii) type of wastewater and water service (iii) total subdivision acreage (iv) depiction of the lot or parcel from current county maps (7) One of the following notes as applicable indicating the purpose and action taken by the recordation of the plat: (i) This plat depicts a (lot/parcel) that was created in violation of the provisions of the subdivision ordinance in place at the time of recordation, or (ii) This plat depicts a lot that was modified in violation of the provisions of the subdivision ordinance in place at the time of recordation. (8) The following note shall be shown on the plat: Advisory certificate "The mapping information is not intended to represent all topographic and environmental features on the lot or parcel which could limit or preclude buildability. Additional engineering research on such items as, but not limited to: soil type, wetlands, floodplains, adequate culverts for driveways crossings of streams or floodplains, etc. may be required based upon individual parcel requirements at time of building permit review." (f) The following procedure shall be followed for preparation and recordation of the validation plats: (1) The property owner shall submit a copy of the mortgage or survey plat for the property depicting the limits of the property and any improvements thereon to the director of planning. 1923:61212.1 6 00025~ Revised 04/07/031:33 p.m. Within five working days after submittal, an authorized staff member of the planning department shall scan the plat and prepare the validation plat as noted in section 17-12(e) and advise the property owner that the plat is ready for their signature which shall serve as authorization to record the plat. If the clerk of the circuit court authorizes the use of electronic signatures, the applicant may submit the signature when the plat is provided to the planning department. (3) After the property owner signs the plat, the director of planning shall sign the plat and have it recorded in the clerk's office of the circuit court of the county. (4) One copy of the plat will be forwarded to GIS and one copy will be returned to the property owner. (5) After recordation, any building permit approvals being withheld by the planning department solely based upon platting issues shall be released and GIS shall remove any intervening prior property lines from county maps and assign a single property identification number. (2) That this ordinance shall become effective immediately upon adoption. 1923:61212.1 7 Revised 04/07/03 1:33 p.m. 000259 An Affiliate of Media Genera~ Adverfisi ng Affidavit (This is not a bill Pie;se pay from invoice) P.O. Box 85333 Richmond, Virginia 23293-0001 (804) ATTN lJ,qA R1/KO CHR~TF, R VIF, I .D VA ?~R17-0040 D~tion Ad Size TAKP~4OTIC~TAKF, NOTICF THATTHF~ROARD O ? 00 x ~5 0t) 49~ 00 06/[ 117003 121 ~edia Genera~ Operations, inc, Publisher of THE RICHlVlON D TIiVlES-DISPATCH This is to certify that the at~ached TAKF, NC)TICF, TAKF, N'OT~C[ was published bY Richmond Newspapers, ~nc. in the C~ty of Richm~d, State of Virginia, on the fo~ing ~at~s: 06/04/2003 06/1 t/2003 HERE The f i fsi insert i on bei ng gl ve o6m4/¢oot Newspaper reference: 1428959 Sworn to and subscribed ~fore N~ary Public Supervisor State of Virginia C~y of R~chmond ~y Commission e~kes HIS IS NOT A BILL PLEASE PAY FRO~ INVOICE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 16.F. Subiect: PUBLIC HEARING: Vacation of a Portion of Unimproved County Right of Way Known as Morrisett Road County Administrator's Comments: County Administrator: Board Action Requested: Terminate a License Agreement approved April 25, 2001; authorize the Chairman of the Board and County Administrator to execute a quitclaim deed; and, adopt an ordinance to vacate a portion of unimproved county right of way known as Morrisett Road. Summary of Information: On April 25, 2001 the Board of Supervisors approved a request to construct an 18 foot gravel driveway within a 25 foot unimproved part of Morrisett Road to access a single residence subject to the execution of a license agreement. On May 28, 2003, the Board approved the rezoning of the property and the owner, John D. Hughes, has agreed that there would be no access from his residential development to Morrisett Road. Timothy L. and Teresa E. Rice have submitted an application requesting the vacation of a portion of Morrisett Road. Since Morrisett Road is not on the County's Thoroughfare Plan and since there will be no access to the Hughes property from Morrisset Road, staff recommends that the Board rescind the license agreement and vacate the portion of Morrisett Road as shown on the attached exhibit. District: Dale Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs --]No # O00Z60 Vl'Cl N ITY SKETCH Public Hearing: To Consider the Conveyance of and Ordinance to Vacate a Portion of Unimproved County Right of Way Known as Morrisett Road Extended Chesterfield County Department of Utili'~es Right Of Why' Office . , I 44O8 8300 PORTION OF UNIMPROVED RIGHT OF WAY TO BE VACATED 6198 8210 JOHN D. HUGHES PIN: 7.63~96809 8301 BEACH ROAD TIMOTHy & TERESA RICE PIN: 7846~94408 8300 MORRISETT ROAD (FORMERLY KIRSH) 25' UNIMPROVED COUNTY RIGHT OF WAY' i844 8311 HUGH & MARY CRITTENOEN · PIN: 754658'1544 8311 MORRISETT ROAD JACK & PATSY MILLER PIN: 76'46586198 8210 MORRISETT ROAD HUGH ~MARy CRITTENDEN N: ?648S82a:33 8301 MORRISErT ROAD HUGH & MARy CP-JI'rENDEN PIN: 764~,586'32..~ 8211 MORRISE'T-r ROAD JAMES & JANIE REYNOLDS PIN: 7~46588880 8200 MORRISETT ROAD 2833 8301 6325 8211 000; 6; / An Affiliate of Media Genera~ Advertising Affidavit (This is not a bill Please pay from invoice) CHF~TV, RFll .D CC) RIGHT WAY RIGHT C)F WAY DAPT 6710 W KR Al I,q-F. ROAD CHA,,qTV, R FlF, 1.19 P, O, Box 85333 Richmond, Virginia 23293-0001 (804)649-6000 Account Num, OQfl 11200cl iDate Code Description Ad Size TAKE NOTICF, TMAT ON .ll INF. 1R ?('Il)"} AT 700 P ? (}0 x 190f) ATTACH HERE Media General Operations, Inc. Publisher of THE RICHMOND TiiVIES-DISPATCH This is to certify' that the attached TAKA NOTICRTHAT CINT .H ~ was punished by Richmond Newspapers, Inc. in the City of Richm~d, State of Virginia, on the foll~ing dates: 06/04/2003 06/11/2003 The f i rst insert i on bet ng gi ve o~/n4/?nns Newspaper reference: Sworn to and subscribed before Notary PuNic 1433075 State of Virginia C~y of RiChmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 16.G. Subiect: PUBLIC HEARING: Request to Quitclaim a 0.837-Acre Parcel of Land to GC Real Estate Corporation and a 0.048-Acre Parcel of Land to Bon Secours-Richmond Health System for the Relocation of a Portion of Center Pointe Parkway County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute quitclaim deeds conveying a 0.837 acre parcel of land to GC Real Estate Corporation and a 0.048 acre parcel of land to Bon Secours-Richmond Health System. Summary of Information: Bon Secours-Richmond Health System has requested that the county vacate a 0.837 acre parcel of land and a 0.048 acre parcel of land for the relocation of Center Pointe Parkway, as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca Preparer: John W. Harmon Title: Riqht of Way Manager Attachments: Ycs -]No 000~63 VICINITY SKETCH PUBLIC HEARING: REQUEST TO QUITCLAIM A 0.837 ACRE PARCEL OF LAND TO GC REAL ESTATE CORPORATION AND A 0.048 ACRE PARCEL OF LAND TO BON SECOURS-RICHMOND HEALTH SYSTEM FOR THE RELOCATION OF A PORTION OF CENTER POINTE PARKWAY N Chestarlleld County Department of Utilities Right Of Way Ofllee NOl'11'5'~"E An Affi)iate of I~ledia General Advertising Affidavit (This is not a bill. Please pay from invoice) C'FtF,,qTRRFll .D CiD R IG1WI' WAX/ -WAY Dt2PT KR Al J,~R ROAD VA P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 IAccount Num. ??0696 06/11 Date Code Description Ad Size Total Cost 0fi/ll/?00g 171 TAKRNC)TICF, THATONFIIMF~lg?00g ATT00P ?00 x lq, 00 ATTACH AD HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TA~'A NiDTICF. THAT was punished by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 06/11/2003 The first insertion being give Newspaper reference: Sworn to and subscribed before 1437556 me this Notary Public State of Virginia CRy of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROi~ INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 18, 2003 Item Number: 17. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on July 23, 2003 at 3:00 p.m. Preparer: Lisa H. Elko Attachments: ~-] Yes Title: No Clerk to the Board 00Z66