The URL can be used to link to this page

2015-02-11 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ' AGENDA '!9 " y�Rcsr� Meeting Date: February 11, 2015 Item Number: 2.A. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: If Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis G. Lassiter Title: Assistant County Administrator Attachments: Yes ❑ No # ()®()01 I. II. County Administrator's Top 40's List Critical Projects/Activities 1. ARWA Water Capacity Project 2. Eastern Midlothian Re -development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 3. Irrigation Policies/Demand Management for Water Use 4. Magnolia Green CDA 5. River City Sportsplex 6. Utilities Policies and Managed Growth Ongoing Projects/Activities 1. 2015 Legislative Program 2. Airport Master Plan 3. Animal Shelter Needs Assessment 4. Capital Improvement Program - Referendum Projects Implementation 5. Capital Regional Collaborative Focus Group(s) 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Chesterfield Arts Center 9. Citizen Budget Advisory Committee 10. Citizen Satisfaction Survey 2014 11. Countywide Comprehensive Plan Implementation 12. Enterprise Risk Management 13. Five Story/Three Story Building Renovations 14. High Speed Rail/Ettrick Train Station 15. Jefferson Davis Streetscape Project - Phase II 16. Joint Meetings of Board of Supervisors/School Board 17. Revitalization Work/Schools 2013 Referendum Projects 18. RRPDC - Large Jurisdiction Committee 19. Secondary Road Maintenance Funding 20. Smith/Wagner Building 21. Sports Tourism Plan Implementation 22. Storm Water Management III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Animal Welfare Team - 7/2012 3. Board's Appointments Process - 8/2008 4. Bow Hunting Restrictions - 2/24/2010 1 Updated 1-21-2015 County Administrator's Top 40's List 5. Business Climate Survey - 7/2008 6. Business Climate Survey - 4/2010 7. Business Fee Holiday (Extension) - 9/2010 8. CBLAB Discussions -12/2009 9. Census 2010/Redistricting - 6/2011 10. Checkbook On -Line -11/2014 11. Chesterfield Avenue Enhancements Phase 1 - 5/2011 12. Citizen GIS - 5/2010 13. Citizen Satisfaction Survey - 2008/2010/2012 14. Community Risk Analysis/Emergency Service Coverage -1/201.4 15. Comprehensive Plan Adoption -10/2012 16. Coliseum Project - 2/2014 17. COPS Grants 18. Crystal Lakes Townhomes - 6/2014 19. DCR Erosion & Sediment Control Program - 3/11/11 20. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) -12/2011 21. Efficiency Studies - Fire Department and Fleet Management - 6/2008 22. Efficiency Study - Quality/Chesterfield University Consolidation - 7/2009 23. Electronic Message Centers - 9/2011 24. Electronic Signs -1/2010 25. Board's Emergency Notification Process 26. Employee Health Benefits - Contract Rebid - 8/2011 27. Federal Stimulus Package - 4/2013 - Energy Block Grant - Economic Development - Police Department 28. Financial/Budget Issues - Adoption of 2014 Budget - 4/2014 - Adoption of County CIP - 4/2014 - Adoption of School CIP - 4/2014 - Bond Issue/Refinancing - AAA Ratings Retained 29. 457 Deferred Comp Plan (Approved) 30. GRTC Service - Funded for FY14 31. Hydrilla Issue 32. Hosting of Hopewell Website 33. Impact Fees for Roads - 9/2008 34. In Focus Implementation - Phase I - 8/2008 35. In -Focus Implementation - Phase II (Payroll/HR) -12/2009 36. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 37. Jefferson Davis Streetscape Project - Phase I - 5/2010 38. Leadership Exchange Visits with City of Richmond 39. 2011 Legislative Program -adopted 11/30/2011 000003 40. Low Impact Development Standards 41. Mass Grading Ordinance (canceled) 2 Updated 1-21-2015 County Administrator's Top 40's List 42. Meadowdale Library -11/2008 43. Meadowville Interchange - Ribbon Cutting 12/15/2011 44. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 45. Minor League Baseball (new team) - 2/2010 46. Multi -Cultural Commission (Quarterly Reports due to Board) -11/2008 47. Planning Fee Structure (General Increases) - 6/2009 48. Planning Fee Structure (Reductions for In -Home Businesses) -1/2009 49. Planning Fees (Holiday for Commercial Projects) - 8/2009 50. Police Chase Policy (Regional) - 5/2010 51. Postal Zip Codes - Changes approved 4/2011, USPS date of implementation 6/2011 52. Potential Legislation - Impact Fees/Cash Proffers -1/2009 53. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 2/2009 54. Property Maintenance - Rental Inspection Program 55. Public Safety Pay Plans Implemented (Phase I) - 9/2008 56. Recycling Committee Recommendations 57. Redistricting 2011 Calendar/Process Report 58. Regional Workforce Investment Initiative 59. Results of Operations -11/19/2010 and 11/2011 60. RMA - Legislation - 2014 - 3/2014 61. Sign Ordinance 62. Southwest Corridor Water Line - Phase I - 7/2008 63. Sports Tourism Plan -1/2010 64. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 65. Streetlight Policy -12/1/10 66. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 67. Ukrops Kicker Complex - soccer fields - Opened 8/2009 68. Upper Swift Creek Plan (Adopted) - 6/2008 69. Upper Swift Creek Water Quality Ordinances 70. VDOT Subdivision Street Acceptance Requirements - 7/2009 71. VRS Benefits for New Employees - 7/2010 72. Walk Through Building Permit Process -10/2009 73. Water Issues/Restrictions 74. Website Redesign - 6/2009 75. Wind Energy Systems - 3/10/2010 76. Wireless Internet Access in County Facilities - 9/2008 77. Watkins Centre 78. Woolridge Road Reservoir Crossing Project - 5/2010 79. Ukrops Kicker Comples/GRAP Swimming Pool - Stratton Property - Pool opening March, 2012 0004904 Updated 1-21-2015 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 11, 2015 Item Number: 2.8. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: 0 Board Action Request Summary of Information: Staff will present an overview of improvements made to speed the review and approval of site plan and subdivision plan submittals. In addition, they will highlight the exemplary work of local consulting engineering firms in preparing these plans and responding completely to issues identified. These improvements have resulted in quicker turnaround time and more efficient use of resources by both staff and the consulting community. Preparer: William D. Dupler Attachments: 1:1 Yes Title: Deputy County Administrator LN #0 000, 0 5 6-b IN O /-1 O 1JJ cn cn \V• 'CD V , V VizT f--I'CD 3 3 ' \V V/ ( :• CD cc w lJ• m \V O V O 0� CD 1JJ 'CD V , V C O O 3 CD w V O V O 0� CD V w M cn(:3 i - rV\ n V v 3 r+ r, u 0- 0 n O O C V) CD n u CD D 0 a o (A n N N O O O O �• O � � rD �v I rD M rD rD rD• rD W 0- cn Ln Ln D w rD rD cn Q. rD 0L rD —• n n r -r rD O � D Un CL rD N rD n 0 3 3 o' 3 m n O *1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: February 11, 2015 Item Number: 2.C. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Page 1 of 1 Summary of Information: Staff will review potential issues and a timeline for making improvements of the Willis Road I-95 interchange to support both existing and proposed new businesses utilizing the interchange. Preparer: Jesse W. Smith Attachments: 0 Yes Title: Director of Transportation E No #C, I G()10 G GO 0 "ID'u-i 7 -� t.. ,n _ p•. Charles A. Kilpatrick, P.E. COMMISSIONER February 11, 2015 COMMONWEALTH of VIRGINIA. DEPARTMENT OF TRANSPORTATION RICHMOND DISTRICT 2430 Pine Forest Drive COLONIAL HEIGHTS, VA 23834 www.VDOT,Mrginia.gov Ms. Barbara K. Smith, P.E. Chesterfield County Transportation Department Post Office Box 40 Chesterfield, Virginia 23832-0040 RE: I-95/Willis Road (Tranlin) Study Process Dear Barb, With the Governor's announcement of the Shandong Tranlin paper plant in the James River Industrial Center with an expected 2,000 jobs by 2020, VDOT offers our assistance to Chesterfield County in assessing the existing and future transportation needs which include this major economic development and in developing possible solutions. Attached for your review and approval is a draft table of the proposed study process with responsibilities and proposed schedule for each phase. As you can see, our approach is similar to the approach used in traffic impact analyses. We will also meet with you and provide our findings at each key step of these phases. Please note that since our regular count program for 2015 is underway in Chesterfield County, we will provide you our suggestions about the study area and count locations for your review and concurrence. We hope to get that to you later this week so that we can be sure the counts are done this spring. Also, please note that while the first two phases are underway (i,e.,.by the end of the summer), we ask that you work with your economic development staff and the paper plant officials to identify the shift times, staffing at each shift, and number of trucks by shift. This step is critical in being able to properly identify the needs and develop the short-term and long-term solutions. If you concur with this approach or have any questions, do not hesitate to contact Ron Svejkovsky of my office at 804-524-6002. We look forward to a good study and findings. Sincerely, f� Mark E. Riblett, P.E. ADA — Planning & Investment Management Attachment WE KEEP VIRGINIA MOVING 1-95/Willis Road (Tranlin) Study Process Study Phase County Responsibilities VDOT Responsibilities Consultant Tasks Expected Start/End Approve Study Area Determine Study Area Traffic Counts (locations as approved by TMPD and Concur with count locations County) by RTE Begin process obtaining shift time, staffing at each shift, number of trucks by shift Obtain signal timing plans (District) Phase 1: Assess Existing Obtain preliminary site plans including proposed accesses Obtain crash history (District) Not at this phase Start in early spring/ End in early summer eview geometncs at roads and intersections an identify deficiencies (District) Analyze LOS for roads, intersections, ramps using Synchro and CORSIM (Dist/CO) Deliverable - report on counts, LOS, crash and Review deliverable geometrics (Dist/CO) Provide shift time, staffing at each shift, number Determine background growth rates and apply of trucks by shift (District) Provide final site plans including proposed Analyze LOS for roads, intersections, ramps using Phase 2: Background accesses Synchro and CORSIM (Dist/CO) Not at this phase Start in early summer/ End in summer Provide preliminary list of needs with some possible Review deliverable short-term solutions (Dist/CO) Deliverable - report on LOS at background with needs Review deliverable and possible short-term solutions (Dist/CO) If on-call used review and concur with scope of work and formally part of IMR study team Add Tranlin information and apply (Dist/CO/cons.) Analyze LOS for roads, intersections, ramps using Phase 3: Future with Tranlin (build) Synchro and CORSIM (Dist/CO/cons.) Possible at this phase Start in summer/ End in later summer or early fall Provide list of needs with some possible short-term Review deliverable and long-term solutions (Dist/CO/cons.) Deliverable - report on LOS at build with needs an Review deliverable possible short-term and long-term solutions Phase 4: Possible IMR/Long-term solutions (if needed) Review deliverable Detailed analyses of possible long-term solutions (Cons.) 11MR Possible at this phase I Start in late summer or early fall / End depends on complexity I and scale of proposed solutions Review deliverable report (Cons.) r�RFLFZD 'o`,`yL'. of au 1 . 1 Page 1 of 1 Meeting Date: February 11, 2015 Item Number: 5.A. Subiect: Resolution Recognizing Ms. Tracey L. Adams for Her Service as Interim Clerk of the Chesterfield Juvenile and Domestic Relations District Court County Administrator's Comments: County Administrator: Board Action Requested: The Honorable J. David Rigler, Chief Judge, Chesterfield Juvenile and Domestic Relations District Court, has requested that the Board adopt the attached resolution recognizing Ms. Tracey L. Adams for her Service as Interim Clerk of the Juvenile and Domestic Relations District Court. Summary of Information: Ms. Tracey L. Adams provided exceptional service during her tenure as Interim Clerk of the Chesterfield Juvenile and Domestic Relations District Court Preparer: The Honorable J. David Rigler Title: Chief Judge, Juvenile & Domestic Relations Court Attachments: Yes No RECOGNIZING MS. TRACEY L. ADAMS FOR HER OUTSTANDING SERVICE AS INTERIM CLERK OF THE CHESTERFIELD JUVENILE AND DOMESTIC RELATIONS DISTRICT COURT WHEREAS, Ms. Tracey L. Adams was appointed Interim Clerk of the Chesterfield Juvenile and Domestic Relations District Court on November 15, 2014; and WHEREAS, within 60 days of her appointment the court saw dramatic change in its composition and size, adding an additional judge and having two new judges elected to replace those elected to the Circuit Court; and WHEREAS, the expansion of the court required that a new system of docketing cases be developed, and Ms. Adams was required to coordinate with as many as 20 county and state agencies in developing the new system to ensure that each agency's representatives were available at the times being set aside for the management of their cases, and each change to the docket necessitated a change be made elsewhere; and WHEREAS, the court's docketing system had not been reconfigured since 1997, when the project required many people and many months to be accomplished; and WHEREAS, in 2014 the new system was developed and implemented with the vast majority of the work being shouldered by Ms. Adams and completed in a two-week span; and WHEREAS, the rescheduling of cases had to be done when the computer system was not being used by others, and much of the work was done by Ms. Adams during the evenings and weekends, including Christmas Eve; and WHEREAS, the court began conducting business with six judges on January 5, 2015, without disruption or difficulty; and WHEREAS, along with the multitude of additional responsibilities, Ms. Adams continued to manage the day-to-day operation of the clerk's office. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of February 2015, publicly recognizes the outstanding contributions of Ms. Tracey L. Adams, and expresses appreciation on behalf of all residents for her dedication and exemplary service as Interim Clerk for the Chesterfield County Juvenile and Domestic Relations District Court. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to Ms. Adams and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. C1-43011 ' 4' _ #; aim-ijagglams Seallax -a v 6 e e - • - 1 , l Page 1 of 1 Meeting Date: February 11, 2015 Item Number: 5.B. Subject: Resolution Recognizing Robert P. Miller, Principal Maintenance Worker, Environmental Engineering Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Mr. Robert P. "Phil" Miller will retire effective March 1, 2015, after providing 30 years of service to the citizens of Chesterfield County. Preparer: Scott B. Smedley Title: Director of Environmental Engineering Attachments: 0 Yes F-1No #. RECOGNIZING MR. ROBERT P. "PHIL" MILLER UPON HIS RETIREMENT WHEREAS, Mr. Robert P. "Phil" Miller began his service with Chesterfield County in the Department of Environmental Engineering, Drainage Division, as a maintenance worker on November 5, 1984; and WHEREAS, Mr. Miller was a member of the team responsible for keeping county roads and facilities open and operational during Hurricane Isabel in 2003, working long hours until the infrastructure was functional again; and WHEREAS, Mr. Miller played a significant role in the county's efforts to restore infrastructure damaged or destroyed by Tropical Storm Gaston in 2004; and WHEREAS, Mr. Miller was a member of the county's snow removal team, reporting to work under the worst possible conditions to ensure county roads and facilities remained accessible and functional during and after snow events; and WHEREAS, Mr. Miller was a member of the emergency road -clearing crew, ensuring that county roads remained passable during tornado and ice storm events; and WHEREAS, Mr. Miller has exhibited pride and quality in the work he has performed in the Drainage Division of the Environmental Engineering Department; and WHEREAS, Mr. Miller performed all of his duties with due diligence and dedication and has provided excellent customer service to the citizens of Chesterfield County, having received several certificates and recognitions for that service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of February 2014, publicly recognizes the outstanding contributions of Mr. Robert P. "Phil" Miller, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Miller and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 11, 2015 Item Number: 6.A. Subiect: Work Session on Proposed FY2016 Projected Revenues County Administrator's Comments: County Administrator: J� Board Action Requested: The Board is requested to hold a work session to review projected revenues for the Proposed FY2016 Budget. Summary of Information: Staff will review revenues for the Proposed FY2016 Budget, presenting information on the economic conditions and the impact on revenues. The presentation will also provide insight on years beyond FY2016 and will be followed with an outlook on expenditure forecasts in a subsequent work session on the proposed budget. The County Administrator's overall proposed budget will be presented on March 9th along with presentations on the FY2016 School budget and by the public safety departments. Work sessions on the proposed budget will take place over the next several weeks. Preparer: Allan M. Carmody Attachments: ❑ Yes 0 No Title: Director. Budaet and Manaaement 9 C,, y' '' 1) Economic recovery generally unfolding as had been expected 2) 2014 headline: Labor market has turned the comer, should accelerate rebound in other areas s 3) Even so, growth expected to remain on steady, yet measured path 4) Same general story on local level 5) Some modest revisions to revenue forecast; well positioned relative to five-year plan ti 2/11/2015 1 't Pr Seurce: NACa Ammis of Moody s Analyt-. U.S. Beau of Lab, Swiyoo; U.S. 8— of E— k.;-MUS sommk k.; ano U.S. CensusBeau. n 'yq 2014 County Economic Tracker fle.—W on a lnfieal,a 1) 2014 best year for job 3,000 -- — --- growth in 15 years 2,000 LOW 2) As a result, payrolls have 0 finally surpassed pre- -1,000 - ---- recession levels (chart) _2,OW 3) Labor force participation still -3'000 historically low... -2,000 s,000 4) Though, that reality largely -6,000 Aggregate factored into market -7,000 Change in US Payroll Employment 5) Wages on the rise, 8000 (in thousands) articular) for skilled labor -9'000 particularly 2008 2009 2010 2011 2012 2013 2014 2/11/2015 2 1) Broad improvement in 2S consumer fundamentals 2) Consumer confidence at 20 - highest level since August 2007 3) U.S. holiday sales +4%, higher than forecast n 4) Outstanding level of (revolving) consumer credit growing steadily 5) Auto loan balance at all-time high 1) Housing still more of a L6W mixed bag; market L4W dynamics have shifted, deep equity losses 1,200 2) No further erosion in LM conditions in 2014; just a long, slow road back B00 3) Housing construction Wo +0.05% contribution to ,W 2014 GDP totals 4) Some promise for coming 200 C_ I year— orec osures have 0 retreated to normal level Cha o Car and Light Truck Sales (SAAR, in millions) , M � M. VIII x V C J 2/11/2015 3 r Unemployment 2.7% (07)/8.1% (10) 4.9% 4.4% Employment 161,163 (07) 168,662 171,863 Consumer Spending -5.4%/$18.4M (10) 1.1%/$21.OM +6.9%/$22.4M Vehicle Registrations -9.9%/54.6k (09) -1.0%/63.4k +4.7%/66.4k 1 -Family Permits 2,503 (04)/642 (10) 1,060 980 Home Sales 2,300 (11) 3,566 3,636 Foreclosures 1,354(10) 821 725 1) County experience very much in line national results, trends... 2) Recovery well underway on employment, consumer spending fronts 3) Signs of life in housing, though momentum not as widespread $226,375 $2,173 $1,986 2/11/2015 M Real Estate $298.7M $314.8M • _ Personal Property $59.5M $62.7M I Total Property $379.8M $399.2M Taxes Res Reval 3.0% 2.9% 3.5 Average $249,823 Assessment Com Reval 1.0% 1.8% 2.0% Average RE Bill $2,373 Res Cons 1.75% 1.6% 1.75% (nominal) Overall 4.1% 4.2% 4.8% Average RE Bill $2,373(real, 2008 base) $226,375 $2,173 $1,986 2/11/2015 M Imp Business License $18,376,500 $20,061,600 Sales Tax $44,217,400 $47,308,500 Vehicle Registration Fee $13,675,200 $14,548,900 Hotel Taxes $4,179,800 $4,487,600 Total Other Taxes Ua►a' �� CaCC —.000-+ $102,472,600 $108,258,700 Permits and 41* Fees $5.78M $6.02M Service $32.50M $32.34M Charges State Revenue $133.70M $134.87M Federal $8,17M $8.19M Revenue Reserves and $77.98M $70.72M Fund Balance \ t o\1 2/11/2015 k, 1) FY16 forecast approach $ 783,491,100 " $ unchanged; looking for more • " _ """ _ " steady, measured growth Real Property $313.9M $330.2M $16.31M 2) Overall, projected growth Personal Property $57.3M $60.SM $3.2M from FY15 Adopted fairly Other Property $8.6M $8.SM ($0.1M) modest at 2.4 percent Utility/Other Taxes $110.2M $116.4M $6.1M 3) Employs existing rate Permits, Service structure Charges $38.3M $38.4M $O.1M 4) Consistent with the revenue Fines, Use of Money $3.1M $3.1M --- outlook in approved five-year Transfers, $15.5M $14.7M ($0.8M) plan... Reimbursements State, Federal $141.9M $143.1M $1.2M 5) Accordingly preliminary Reserves, Fund forecast positions the County Balance $77.9M $70.7M ($7.ZM) wel I for delivery of the five- TOTAL GENERAL year plan FUND $766.7M $785.4M $18.6M Current FY2016 Revenue Outlook/Reconciliation Amount Current FY2016 General Fund Revenue Forecast $ 785,343,200 Approved FY2016 Expenditures per the 5 -Year Plan $ 783,491,100 Restricted Pass-through Revenue Increase $ (1,361,300) Vehicle Registration Fees (for Revenue Sharing) $ (265,000) CDAs $ (624,200) Convention Center $ (224,200) Reimbursements (ICF, Henricus) $ (247,900) Net Available Revenue Compared to 5 -Year Plan $ 490,800 2/11/2015 0 Current FY2016 Budget Summary Revenues Current FY2016 General Fund Revenue Forecast Expenditures Approved FY2016 Expenditures per the 5 -Year Plan p/us Increased Pass-through Expenditures p/us Additional County Merit Increase (1%) plus Public Safety Pay Adjustments plus Baseline Expenditure Increases plus Contract Increases/Other Adjustments Amount $ 785,343,200 $ 783,491,100 $ 1,361,300 $ 1,913,400 $ 900,000 $ 898,400 $ 750,000 plus Expenditure Reductions $ (17,971,000) Current FY2016 General Fund Expenditure Forecast $ 785,343,200 ROJECTED FY2016 BUDGET SURPLUS/(DEFICIT) $ - 1) Solid economic fundamentals in place, should provide for continued steady growth 2) Housing making a bigger turn, but still seeing meaningful progress 3) Forecast bodes well for accomplishing FY2016 installment of the five-year plan 4) Still a number of unknowns... 5) Overall operating budget work session (3/9), budget public hearings (3/25) n.] 2/11/2015 7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 5 L AGENDA Meeting Date: February 12, 2014 Item Number: 8.A. Subiect: Advertisement of Tax Rates for Tax Year 2015 and Advertisement of the Proposed FY2016 Budget, the Proposed FY2016-FY2020 Capital Improvement Program, the Community Development Block Grant and HOME Investment Partnership Grant Programs, and Other Ordinance Changes County Administrator's Comments: County Administrator: Board Action Requested. Authorize Advertisement of 2015 Calendar Year Tax Rates, the Proposed FY2016 Budget, the Proposed FY2016-FY2020 Capital Improvement Program, the Proposed FY2016 Community Development Block Grant and HOME Investment Partnership Grant Programs, and Other Ordinance Changes for public hearings on March 25, 2015 as outlined below. Summary of Information: The Board is requested to establish March 25, 2015 for public hearings on tax rates, the Proposed FY2016 Budget, the Proposed FY2016-FY2020 Capital Improvement Program, the Proposed FY2016 Community Development Block Grant and HOME Investment Partnership Grant Programs, and other ordinance changes. Advertising requirements differ depending on the item. This item requests authorization to advertise the necessary public hearings in accordance with the state code. Preparer: Allan M. Carmody Title: Director of Budget & Management Attachments:❑ Yes 0 No # r 0 a CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 5 AGENDA Summary of Information (continued) Staff recommends that the Board advertise the tax rates at the current rates, as those are in line with the assumptions in the Board approved five year operating plan. Staff also recommends that the Board authorize the advertisement of the ordinance amendments as presented. 1. Tax Rates: The real estate tax rate to offset the changes in assessed value as prescribed by the Code of Virginia (excluding new construction) is $0.94 per $100 in assessed value. The Board must advertise a rate for each tax classification for the 2015 tax year. Advertisement of a specific rate leaves the Board the flexibility to adopt any rate up to, but not higher than the advertised rate. The existing tax rates are shown below. Real Estate (January, 2015) $0.96 Tangible Personal Property (excluding automobiles and trucks) and Real Estate for Public Service Corporations same as real estate Personal Property $3.60 Personal Property (automobiles and trucks) of Public Service Corporations $3.60 Personal Property Tax for members of Volunteer $0.96 Rescue Squads, Volunteer Fire Departments, Volunteer Police Chaplains, and Auxiliary Police Personal Property Tax for Wild and exotic Animals $0.01 Personal Property Tax for Motor Vehicles that use $3.24 "Clean and Special Fuels" Machinery and Tools $1.00 Personal Property Tax for Motor Vehicles, Trailers, $0.96 And Semi -Trailers with a gross weight of 10,000 Pounds or more Airplanes $0.50 Personal Property Tax for Specially Equipped Motor Vehicles $0.01 01 10 () CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 5 AGENDA Summary of Information (continued) The Code of Virginia requires that public hearings on the budget and on tax rates be held at different times, but can be on the same day. Therefore, public hearings are planned to be advertised for March 25, 2015 as follows: Tax Rates: 6:40 p.m. Proposed FY2016 Community Development Block Grant Program: 6:45 p.m. Proposed FY2016-FY2020 Capital Improvement Program: 6:50 p.m. Proposed FY2016 Financial Plan: 6:55 p.m. The other ordinance changes that are being considered as part of the County Administrator's FY2016 Proposed Budget include fees charged for the Utilities Department operations and Planning Department subdivision review fees. 1. Utilities Department Fees. The Utilities Department's analysis of the FY2016 budget, capital replacement and maintenance projects, and projections over the next ten years indicate that current revenues, without fee increases, will not be sufficient to cover operating expenses. As an enterprise fund fully supported by payments from users, fee increases are necessary to offset costs of capital projects for rehabilitation of pump stations, new and replacement water tanks, new water lines, investments in older neighborhoods to replace water and wastewater lines, the county's contractual share of Richmond water plant projects, as well as maintaining the integrity of the county's water and wastewater facilities. The additional revenues are required to meet the projected longer term operating and capital costs. This rate setting approach supports a financial plan to manage current and projected capital expenses. The changes in utility rates are discussed below. Utility User Fees. The proposed charges for a typical 5/8" residential size meter having an 18 CCF combined water and wastewater bi-monthly bill will increase by approximately $5.38 ($2.69 monthly). The increase is comprised of changes in the commodity and capacity charges for both water and wastewater. Customer charges remain unchanged. The water commodity charge is proposed to increase by $0.09 per one hundred cubic feet (CCF) and total CCF sales are projected to increase 1 percent. The water bi- monthly capacity charge is proposed to increase by $0.64 per equivalent residential unit (ERU). The wastewater commodity charge is proposed to increase by $0.08 per CCF, and total CCF sales are projected to increase '� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 5 AGENDA Summary of Information (continued) less than 1 percent. The wastewater bi-monthly capacity charge is proposed to increase by $1.68 per equivalent residential unit (ERU). A net total increase of $4.1 million in revenues is anticipated from the change in the unit rate of the commodity and capacity charges ($2.4M in commodity charges and $1.7M in capacity charges). These increases are needed to cover the projected cost of providing water and wastewater utility services and funding capital replacement and revitalization projects. A typical bi-monthly bill will increase from $108.98 to $114.36. Even after the proposed rate increases (assuming a typical bill for combined services), the County's rates will still be significantly less than surrounding jurisdictions. Utility Water and Wastewater Connection Fees - The department's analysis of costs for expansion projects and projections over the next 15 years reflect the need to adjust the water and wastewater capital cost recovery charge portion of connection fees to cover capital costs. For a 5/8" residential size meter, the water capital cost recovery charge is proposed to increase from $5,100 to $5,200 (generating an additional $165,000) and the wastewater capital cost recovery charge is proposed to increase from $4,700 to $5,100 (generating an additional $540,000). The capital cost recovery charge fees for larger meters will increase proportionately based on meter size. Utility Service Line and Meter Installation Charges - The department's analysis of the materials, equipment, and operational costs associated with the installation of new service lines and meters indicates an increase is necessary to recover the costs. The charge for a %" service line installation will increase from $1,725 to $1,900 and the meter charge for a 5/8" meter will increase from $75 to $80. Charges for larger service lines and meters have also been increased accordingly based on associated material and equipment operational costs. In addition the residential companion meter charge for irrigation will increase from $460 to $500. 111117,11 0-]i CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 5 AGENDA Summary of Information (continued) 2. Planning Department Subdivision Review Fees. The Subdivision Ordinance requires submission of an initial fee of $1,400 plus $70 per lot to cover the review cost of construction plans. This fee allows the initial plan submittal plus two revision submittals. Subsequent submittals are subject to a fee of $1,000 for a revised plan review. Periodically, required revisions to construction plans do not involve major issues and can be handled without the necessity for staff to devote substantial time to the review. In practice, where all co -reviewing departments agree that the revisions are minor and the impacts are minimal, such reviews are handled at a joint meeting between county staff and the subdivider so as to allow the project to move forward in a timely manner. Staff and the development community have agreed that the fee for such reviews should be less than that required for other revision submittals. Currently, an applicant pays $1,000 for this type of review, when it occurs with a fourth or subsequent review. Staff is proposing a fee of $350 for review of minor changes in construction plans that fit the description of a table review as defined in the subdivision ordinance (when such review occurs as the fourth or subsequent submittal of a construction plan). It is estimated that this change will result in a net loss in revenue of approximately $5,200 annually. The Utilities ordinance changes will be advertised for 6:30 p.m. followed by the Planning Department subdivision review fee ordinance change at 6:35 p.m. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 11, 2015 Item Number: 8.B.1. Subiect: Authorize the County Administrator to Execute a Construction Contract for Mid -Lothian Mines Park Phase IIA Trail and Bridge Improvements County Administrator's Comments: County Administrator: The Board of Supervisors is requested to authorize the County Administrator to execute a construction contract with Dorin Landscaping, Inc. for Mid - Lothian Mines Park Phase IIA Trail and Bridge Improvements in the amount of $266,103. Summary of Information: In August 2014, the Board approved the execution of a grant agreement with the Commonwealth of Virginia, Department of Mines, Minerals and Energy, Division of Mined Land Reclamation (DMME) for improvements supporting public education on historical mining operations in the County. This construction contract is for the second phase of the project which will improve pedestrian circulation and protect the park's historical mining features. The project consists of the relocation of the pathway entrance, widening and paving of existing paths, removal and replacement of an existing bridge, construction of a trestle bridge near the mines ruins, and various other improvements. This project was approved with the adoption of the FY2015 budget. The DMME grant was accepted by the Board in the fall of 2014 and required about a 30 percent match. The County's match was also appropriated with the acceptance of the grant. No additional funds are required. Preparer: Michael S. Golden Title: Director, Parks and Recreation Preparer: Allan Carmody Title: Director, Budget and Management Attachments: Yes No # ; yQaAz, 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 11, 2015 Item Number: 8.13.2. Subiect: State Road Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for the referenced state road acceptances. Summary of Information: Matoaca District: Midlothian District: Hampton Farms Hallsley Section 4 Preparer: Scott B. Smedley Attachments: 0 Yes FINo Title: Director, Environmental Enaineeri TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Hampton Farms DISTRICT: MATOACA MEETING DATE: February 11, 2015 ROADS FOR CONSIDERATION: HAMPTON FARMS DR HAMPTON FARMS CT HAMPTON PARK DR JENNINGS RUN DR FOSTER RIDGE TER Vicinity Map: HAMPTON FARMS 'CpURN�M�N'C D� y� O \-0HAM r TER Z 2 G� MpT n cok ON O X° -a WAY Y HAMPTON —Z,�t� OZ �Q rn PARK DR X O� D Q�oN GRE NOQ' z R rn JENNINGS RUN DR � T(�FFi N A R< SON o w o sy z m Produced By Chesterfield County GIS r 001 &'22. TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Hallsley, Section 4 DISTRICT: MIDLOTHIAN MEETING DATE: February 11, 2016 ROADS FOR CONSIDERATION: BRIGHTWALTON CT COLWYN BAY DR DRUMONE CT DRUMONE RD SHEFFORD DR LAMBOURNE RD Vicinity Map: HALLSLEY, SECTION 4 0 A O z M p - O ? ROpOM �� RO E ¢ pON 3 Ng44 rFR OZ 0 OR �GROP z o OGrn (pR HOZ m ')I'LL RD ON RD TUR O� U C m�GZ p�i0N Gi BEOWYN Cr �o 5t,,� \ 2 SHEFFOROD Q 9 OOMG'C SW,/'D U� Lq R �oP ON �., ON M&O�NR RD i H4A �Cq�FDO INL RD O 0 m a DRU � p � MONE RV QO O� Q� O� FAWLE by�P� 0 y ZG Lu w r� �� / Ir uj U \O� O Produced By Chesterfield County GIS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 11, 2015 Item Number: 8.6.3. Subject: Authorization to Award a Construction Contract for the Harrowgate Road (Old Hundred Road to School Street) Sidewalk Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to award a construction contract to Blakemore Construction Corporation for the Harrowgate Road (Old Hundred Road to School Street) Sidewalk Project. Summary of Information: In October 2012, as part of the project designation for the 2014 Revenue Sharing program, the Board authorized staff to proceed with the design and right-of-way acquisition of the Harrowgate Road (Old Hundred Road to School Street) Sidewalk Project. Five bids for the project were received January 27, 2015. Blakemore Construction Corporation submitted the lowest responsive and responsible bid of $150,245. The bid was less than one percent above the engineer's estimate of $150,042. During the development of the project the scope of work was reduced. Citizens were concerned that sidewalk along the eastside of Harrowgate Road would negatively impact a historic tree. To address this concern, this section of sidewalk was eliminated from the project. As a result, there will be a surplus of revenue sharing funds. Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: 0 Yes ❑ No # y CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Recommendation: Staff recommends the Board authorize the award of a construction contract, to Blakemore Construction Corporation for $150,245 for the Harrowgate Road (Old Hundred Road to School Street) Sidewalk Project. District: Bermuda �C, -3� 41--35 .Nag •. • . � (OLD HUNDRED ROAD TO SCHOOL STREET) SIDEWALK PROJECT NATj21ilk 1II� Date Source Amount 7/1/13 Revenue Sharing (VDOT: $300,000; $600,000 Construction County: $300,000) Construction Contingency $30,000 TOTAL $600,000 ESTIMATE , 0113, ...,G Current Preliminary Engineering $70,000 Right-of-way & Utilities $300 Construction $150,245 Construction Contingency $30,000 Construction Administration & Inspection $50,000 Total $300,545 , 0113, ...,G HarrowgateRoad (OldHundred Rd o School S; S i '" Fm CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 11, 2015 Item Number: 8.113.4. Subiect: Set a Public Hearing to Consider a Lease Agreement Between the County and Spring Run Vineyards LLC to Manage the Vineyard at Eppington County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for March 11, 2015, to consider a lease agreement between the county and Spring Run Vineyards LLC to manage the vineyard at Eppington. Summary of Information: The county previously had leased the vineyard area at Eppington to the Agriculture Research Station of Virginia State University through a grant that had been awarded to explore the potential establishment of vineyards using organic methods. That grant period of three years expired October 31, 2014. Spring Run Vineyards has proposed in cooperation with Eppington Foundation and the county to manage and maintain the vineyard. The Parks and Recreation staff recommends that a Public Hearing be set for March 11, 2015, for the purposes of considering a lease of the vineyard area at Eppington. Preparer: Michael S. Golden Title: Director Parks and Recreation Attachments: � Yes No S. l 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 11, 2015 Item Number: 8.13.5. Subiect: Request Permission for Proposed Concrete Pads to Encroach Within a Sixteen - Foot Water Easement Across the Property of Beechwood, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Grant Beechwood, Inc. permission for proposed concrete pads to encroach within a 16' water easement across property at 7500 Hopkins Road, subject to the execution of a license agreement. Summary of Information: Beechwood, Inc. has requested permission for proposed concrete pads to encroach within a 16' water easement behind the Walmart Neighborhood Market at Meadowbrook Plaza Shopping Center. This request has been reviewed by Utilities. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes F1 No # "VICINITY SKETCH Request Permission for Proposed Concrete Pads to Encroach within a Sixteen -Foot Water Easement Across the property of Beechwood, Inc. Chesterfield County Department of Utilities ldszvab� I AdMrW4L M"h- 66 FL 67 lEe I CIC&3430 CHESTERFIELD COUNTY DEPARTMENT OF. UTILITIES 1806865569 BEECHWOOD INC, D: •i PG:301 - 146 4t" 70, 11 NW50 178077.6'.07. 368U10.59 6684 Aly C',yiAp� 4310 ESQ CHIPPtW'*44RP Chesterfield County Department of Utilities Right Of Way Office Cw Cinch =100 feet G 01 0:311 1170 1 0 LP1 a hy g! 1 . i,,;j 1. mph P 1 HIM Mimi 1 1 1 MIA Imps 1 1 11mg 1w H ymp hid B "WON jeMjvW p -q -c jqS!aN I lietullem o ONE an MM as VINJ�)111A'ADCAOD (T-KJL1,d2Jqa1D N URE, OWN' nmj HIM R-1 Ill RUN, 1 MON! RAW 1 'i 111"Vid A311111T.11 "N 0 IQ 11 i; 1 oil 1 H 1110 mill IN 11 11 NNIF I MIMI IR 0 LP1 a hy g! 1 . i,,;j 1. mph P 1 HIM Mimi 1 1 1 MIA Imps 1 1 11mg 1w H ymp B "WON fl! Wy. ONE an MM ON 1 1 M M 'ER I mum? N URE, OWN' nmj HIM R-1 Ill RUN, 1 MON! RAW 1 a RMUM11- "N 0 IQ 11 i; 1 oil 1 H 1110 mill IN 11 11 NNIF I MIMI IR kly I ! 1 0 �j —'L.-- L '!RV f. lai LIP r g g z _10 05 1, xi fl �;! TL; It 1 H 41 1 v 00 11 SIA Fz: 1 Will W Igo 0 I LP1 a hy g! 1 . i,,;j F 7 ONE ON 1 1 M M 'ER loop N URE, OWN' nmj am I r z (aT j Z -1,0z F 7 T kly I ! 1 �j —'L.-- L '!RV f. lai LIP r g g z _10 05 1, xi fl �;! TL; It 1 H _7 2 r z (aT j Z -1,0z o CHESTERFIELD COUNTY a y BOARD OF SUPERVISORS Page 1 of 1 IT49 AGENDA RGlSi1B' Meeting Date: February 11, 2015 Item Number: 8.B.6. Subiect: Authorization for Verizon to Apply for Conditional Use or Conditional Use Planned Development for Communications Antennas to be Installed at Clover Hill High School, Manchester High School, Midlothian High School and Monacan High School County Administrator's Comments: County Administrator: Authorize Verizon to apply for conditional use or conditional use planned development for communications antennae to be installed at Clover Hill High School, Manchester High School, Midlothian High School and Monacan High School. Summary of Information: Verizon has requested authorization to apply for conditional use or conditional use planned development for communications antennae to install data nodes at the high schools listed above. Data nodes are small antennas that provide additional coverage to high data usage areas and require Conditional Use to comply with the Zoning Ordinance. These installations are located at the athletic fields to improve user connectivity during sporting events. Since the proposed sites are located on county property, the Board must authorize the application submittal prior to filing. If the zoning is approved, leasing the property will require approval by the Board at a public hearing. Approval is recommended. District: Clover Hill, Matoaca, Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes F-1No # 01f 03-313 0 >- Q) z of z foo X LLJ z 0 < < X 0 z LU (D ,kol V,61 Z < x Lu Z 5F X iW T 0. CL ui m 0 LU U) 9 U, Z Z LU ui UJ 2 0. 0 0 2 0- ui < z — Lu = 0 � M D 00 g 0 o a z >- uj Lu w = x W z 0,4 tK z z z z P P- P 8. ui — to ol a 0 w trycr (D z ui >- < LU -J – x -w U) po < dj o 0 W_j 00 . W >< –J W LL 0 0 U) 0 >- Q) z of z foo X LLJ z 0 < < X 0 z LU (D ,kol V,61 Z < x Lu Z 5F X iW T 0. CL ui m 0 LU LLIIn i2l Z < 9 U, Z Z LU ui UJ 2 0. 0 0 2 0- ui < z — Lu = 0 � M D 00 g 0 o a z >- uj Lu w = x H 0 D- W CL M uwj (D x (,g o oCi tK z z z z P P- P 8. O S2 P/ S2 L/) — to w x w X X x 0- w to LU w uj wmLL > w LU M LDz 0 uj CL mo was IS z M u- i; ui 0 z 10-110— clrll'lllcl;:�1-4'3�4 w z 0 4y W< 01 I < 0 V), w z z U) zw� zm! < 2 < +4 L1J W41 b w J) LU W -1 co z LULU 0 CL 0 P: 0 z U) , uj 0 uj u 0uj Lu 0 LU In w C1. w h- U5 m w 0 U) 0 0, L 0 < 0 W wu w z z w 0 U) w M W X 0– w 1 CC w (D w M, _n uj z - CL < 0 Q� U co > and cn wm 00 z z u x ; u -ox w F w W � L,) r. z (n 0 w W 0, o W x a- < M z Z0 w V) F) w z o ou 1� w m w 0 V) , V) lu go,z –5Z 0 0x ,a— Cc) U5 Ln 0 W 0 0 z IL w g w I w U) WKO V) If) U) m g W x W < , LU w i.m w W U) 0 a. 0 CL' a, LU Z z a Oz Zo U) M < CN ui W LL z LU 0 z uJ LU U) U) w z 0 4y W< 01 I < 0 V), w z z U) zw� zm! < 2 < +4 L1J W41 b w J) LU W -1 co z LULU 0 CL 0 P: 0 z U) , uj 0 uj u 0uj Lu 0 LU In w C1. w h- U5 m w 0 U) 0 0, L 0 < 0 W wu w z z w 0 U) w M W X 0– w 1 CC w (D w M, _n uj z - CL < 0 Q� U co > and cn wm 00 z z u x ; u -ox w F w W � L,) r. z (n 0 w W 0, o W x a- < M z Z0 w V) F) w z o ou 1� w m w 0 V) , V) lu go,z –5Z 0 0x ,a— Cc) U5 Ln 0 W 0 0 z IL w g w I w U) WKO V) If) U) m g W x W < , LU w i.m w W U) 0 a. 0 CL' a, IF UJ z ri W 4b Z U) hp g1 o w 00 w R LLJ LL 0 2 Lli ca CO < w mz >- < U) < C,4 Uw. � O 9 E C) x 0 CC) z z x Lu 5< -J ;W, UJ LL IN Z 0 z < 0 ui z LLJ '54 O w Z> < ZO -2 < < < LU C3 F, LLJ >< LIJ Lra L o LUU y w ui LLJ Lli Offl 'At -HJ '54 H LLJ uj N •.r O N 3 g g;Q Z _ Z W N Ob Z �E $ QK ,S 1 1 1 F— U j Op z2 Y}y m�vn y o qgS Sw Q �j U Wp Q 00 m Q _ r+ m U) 0 Q r J LL�0 o �� oo0 Wa o � �� z � � � z z w u H F-- o o w F -a N c a w w w ui w = m Vi SMOKETREE DRIVE z �w /LLw w - w w J Q O rn /j L X 1 W � N I J / O L, w Z w Z N m U) Q w o O w11 w w co O= X o � o II Lu a w a W Z II JEl a Q w N Z II w0 „ Z II �_ �co N / U !1 CO LL U0 a . S v~i O w0 / J / l / / / O' 4 0 C) 4 S ° LiJ \§ / >z ® ] W / L. §� 09\\\ y §> / 3 ( 3 / N Lb\ - § \ ® ;#� UJ / / } d ,} § � w k a b 0uj Kui � # § )� ! C114 @ / n O' 4 0 . � LiJ � z 0 � � . ' � w ) / e C114 & L) f a 1 ) g C� )ƒ .. co ? . 'W7}§ &)§§ U. k §§y § § ub2 § � � �0w � . ( O' 4 0 Uj e p w W Q o� Q � {� 0o qQo cc �5 G o w U Y 0 Q oo m m m W X w LL O m= o m �_ Uv Yv�e. z � Z �tY W04 _1 z W y o o G w z v o o y m z = y W S m CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 �d9 AGENDA Meeting Date: February 11, 2015 Item Number: 83.7. Subject: Approval of an Agreement with The Thomas Company, LLC Regarding Dedication of Sites in Branner Station County Administrator's Comments: County Administrator: fj Board Action Requested: Approve an agreement with The Thomas Company, LLC substantially in the form attached hereto to extend the deadline for dedication of sites in Branner Station. Summary of Information: On September 26, 2007, the Board approved Zoning Case 06SNO244 for Branner Station subject to certain proffered conditions that included land dedications for an elementary school, high school, park and wastewater pump station. The conditions required that the dedications take place no later than January 1, 2015 unless such date was mutually extended. Since the development has not commenced, it is the developer's desire to extend the deadline for 5 years to January 1, 2020. The agreement provides that the deadline may be further extended upon mutual agreement between the county and developer. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1No # �, �- r , �,'� .� .^� -f' s'`I' —` �� AGREEMENT This Agreement dated December 18, 2014 is by and between The Thomas Company, LLC (Developer) and the County of Chesterfield, Virginia (County). WHEREAS, the Chesterfield County Board of Supervisors, by resolution duly adopted on September 26, 2007 approved Zoning Case 06SN0244, subject to proffered conditions as outlined in the minutes of said meeting; and WHEREAS, certain conditions of the case provided for land dedications by the Developer to the County, including dedications for an elementary school, high school, park and pump station and required that said dedications should take place no later than January 1, 2015 unless such date was mutually extended; and WHEREAS, it is the desire of the parties hereto to extend the January 1, 2015 deadline to dedicate the said parcels. NOW THEREFORE: For and in consideration of the mutual benefits accruing to the parties hereto and as provided for in the above -referenced zoning case, the Developer and County mutually agree that the date for the land dedications referenced herein shall be extended to January 1, 2020. Such date may be further extended upon mutual agreement of the parties hereto, or their successors and assigns. WITNESS THE FOLLOWING SIGNATURES: THE THOMAS COMPANY, LLC Manager/Member COUNTY OF CHESTERFIELD Approved as to form: Deputy County Administrator Assistant County Attorney ' f y 03, .,a .d. i 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 11, 2015 Item Number: 8.B.8. Subject: Transfer a Total of $2,964 ($1,482 each) from the Matoaca and Clover Hill District Improvement Funds to the School Board to Purchase Platform Risers for the Choral Department at Manchester High School County Administrator's Comments: County Administrator: Board Action Regueste : Transfer a total of $2,964 ($1,482 each) from the Matoaca and Clover Hill District Improvement Funds to the School Board to Purchase Platform Risers for the Choral Department at Manchester High School. Summary of Information: Chairman Elswick and Supervisor Warren have requested the Board transfer $2,964 ($1,482 each) from the Matoaca and Clover Hill District Improvement Funds to the School Board to purchase platform risers for the choral department at Manchester Bird High School. The County can give money to the School Board to purchase capital equipment to be used for school programs. The risers will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the risers in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Title: Director, Budget & Management 0425:93814.1 Attachments: 0 Yes F-1 No # APPLICATION This application must be completed and signed before the County can consider a request for funding with District improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and. these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? 2. if an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeking? 4. Describe in detail the funding request and how the money, If approved, will be spent. S. is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department Manchester High School Choral Boosters of Midlothian, Vo The purpose of our organization is to raise funds, support activities of the Manchester High School choirs, promote good fellowship, encourage sponsorship and to be a vehicle by which information can be imported to members and their immediate families. In addition we build and maintain an organization of parents who lend both moral and financiol support to the program $2,964 Four (4) Sets of Show Choir Stage Risers CCPS School Boatd is providing funding for 12 of the 16 risers needed • Andy Hawkins, Asst. Superintendent for Business and Finance ® Donna Dalton, Chief Academic Officer ® Stacey Austin, Director of Curriculum and Instruction o-.r'ti �. 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the following is the organization a corporation Is the organization non-profit? Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant— If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. our organization has been running various fundraising programs, with many more scheduled throughout the school year. Unfortunately most of our monies raised are used to fund our program with little left for major No - corporation Yes - we are a non-profit organization Yes - tax-exempt Robyn Kim, Choral Director 12601 Bailey Bridge Road Midlothian, Va 23112 - address 804-739-6275 ext. 5109 -phone (804) 739-6340 -fox robyn__kim@ccpsnet.net - email Choral Director- Title If signing on behalf of organization Robyn Kim Choral Director Manchester Nigh School 121212014 11' uti47 AGENDA . 1 Page 1 of 2 Meeting Date: February 11, 2015 Item Number: 9.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and Developers where there are no County funds involved. This report is submitted to the Board as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 13-0281 Project Name: Brandermill Parkway Extension Phase 2 Location: 14101 Center Pointe Parkway Developer: CP Acropolis LLC Contractor: Piedmont Construction Company Inc. Contract Amount: Water Improvements - $ 106,100.00 Wastewater Improvements - $ 23,899.40 District: Clover Hill Preparer: George B. Hayes, P. E. Title: Director of Utilities Attachments: El Yes 0 No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) 2. Contract Number: 13-0286 Project Name: Servpro Location: 12200 Deergrove Road Developer: ATB LLC Contractor: W.M. Harman Construction Company Incorporated Contract Amount: Water Improvements - $ 63,560.00 Wastewater Improvements - $ 24,025.25 District: Clover Hill 3. Contract Number: 14-0156 Project Name: Hallsley Section 14 Location: 15350 Hunting Hill Road Developer: East West - Hallsley, LLC Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - $ 61,600.00 Wastewater Improvements - $ 23,600.00 District: Midlothian 4. Contract Number: 14-0252 Project Name: Youfit - Spring Rock Green Location: 7100 Midlothian Turnpike Developer: BSF Richmond LP Contractor: Southern Construction Utilities, Inc. Contract Amount: Water Improvements - $ 13,500.00 District: Midlothian 0,0 ,00-49 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 11, 2015 Item Number: 9.B. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Steqmaier Title: County Administrator Attachments: 0 Yes ❑ No #0C 0 -15 CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances February 11, 2015 % of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1% 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $55,000,000 8.1% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent G .0 31 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS February 11, 2015 Board Meeting Date Description Amount Balance 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 Additional funding for Bon Air Library renovation project (43,000) 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 15,590,000 20,676,397 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 10/23/2013 Additional funding for Bon Air Library renovation project (43,000) 5,937,897 FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 23,885,400 29,823,297 4/23/2015 FY2015 Capital Projects (21,529,100) 8,294,197 Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area (1,000,000) 7,294,197 COG. �� CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS February 11, 2015 District Maximum Carry Over from Prior Years* FY2015 Appropriation Funds Used Year to Date Items on 1/28 Agenda Balance Pending Board Approval Bermuda $30,222 $33,500 $15,535 $0 $48,187 Clover Hill 37,500 33,500 22,134 1,482 47,384 Dale 37,500 33,500 2,590 0 68,410 Matoaca 37,500 33,500 23,933 1,482 45,585 Midlothian 37,500 33,500 0 0 71,000 County Wide 0 0 0 0 0 *Pending audit results. Date Began 04/99 03/03 03/04 10/04 12/04 05/05 05/06 08/07 06/12 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease — Juvenile Courts Project $ 16,100,000 (Refinanced 10/10) Certificates of Participation* — Building Construction, Expansion and Renovation Certificates of Participation* — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220,000 19,755,000 130,715,766 Prepared by Accounting Department January 31, 2015 Outstanding Date Balance Ends 1/31/2015 01/20 $ 4,110,000 11/23 310,000 11/15 350,000 12/15 13,142,494 12/17 500,563 11/24 1,960,000 11/24 4,315,000 11/27 14,050,000 11/24 18,535,000 57,273,057 Approved Amount eCHESTERFIELD COUNTY BOARD OF SUPERVISORS l� AGENDA Meeting Date: February 11, 2015 Item Number: 10.A. Subiect: Closed Session County Administrator's Comments: County Administrator: Board Action Reguesteiv, Summary of Information: Page 1 of 1 Closed session pursuant to § 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss the acquisition by the County of real estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the County. Preparer: Jeffrey L. Mincks Attachments: E Yes Title: County Attorney 0425:93859.1 0 No 0 Page 1 of 1 Meeting Date: February 11, 2015 Item Number: 14.A. Subject: Resolution Recognizing Mr. Robert Forman for Contributions to the Chesterfield County Parks and Recreation Advisory Commission (PRAC) County Administrator's Comments: County Administrator: (J Board Action Requested: Ms. Jaeckle has requested that the Board of Supervisors commend and recognize Mr. Robert Forman for his outstanding service to Chesterfield County through representation on the Parks and Recreation Advisory Commission. Summary of Information: Mr. Robert Forman served as a Bermuda District representative on the Parks and Recreation Advisory Commission from April 2010 until December 2014. As of December 2014, he has resigned from representation of the Bermuda District on the Commission. During the years that Mr. Forman served, the Commission achieved many outstanding accomplishments including the establishment of 2012 Moving Forward - Comprehensive Plan for Chesterfield and the Linear Parks and Trails section of the Public Facility Plan. Preparer: Michael S. Golden Attachments: 0 Yes F-1 No Title: Director. Parks and Recreation G5 5 RECOGNIZING MR. ROBERT FORMAN FOR HIS SERVICE TO THE PARKS AND RECREATION ADVISORY COMMISSION WHEREAS, the Chesterfield County Parks and Recreation Advisory Commission (PRAC) was established in 1993 by the Board of Supervisors for the purpose of assessing the recreation needs of the county, advising the Board of Supervisors and county staff, and making specific recommendations on the most equitable use of facilities; and WHEREAS, Mr. Robert Forman was appointed in 2010 as a member of the commission representing the Bermuda District Magisterial District, and since that time has served the citizens of Chesterfield County with distinction; and WHEREAS, Mr. Forman has contributed greatly as an advocate for historical parks and civil war sites and being very active in historical research and provided guidance for the Howlett Line Park Master Plan; and WHEREAS, Mr. Forman provided guidance for the Historic Point of Rocks Park Master Plan and was the principal author of the Bermuda Hundred Campaign Tour Guide published by the Historical Society; and WHEREAS, Mr. Forman was an advocate for the department in the 2012 Moving Forward - Comprehensive Plan for Chesterfield and the Linear Parks and Trails section of the Public Facilities Plan; and WHEREAS, Mr. Forman has served on the Capital Projects Committee and provided valuable insight and guidance to the department for capital improvements program project planning and improvements to the Parks and Recreation Advisory Commission review process. NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of February 2015, publicly recognizes Mr. Robert Forman, expresses appreciation for his dedicated and outstanding service to the Parks and Recreation Advisory Commission and to the citizens of Chesterfield County, and urges all residents to keep Mr. Forman's many accomplishments fondly in their mind as they visit the parks in Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Forman and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,..- �aca+ Meeting Date: February 11, 2015 Item Number: 143. Subiect: Resolution Recognizing Mr. Christopher Leon Berger Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Christopher Leon Berger, Troop 2894, sponsored by Saint David's Episcopal Church, upon attaining the rank of Eagle Scout. Mr. Berger is a resident of the Bermuda District. He will be present at the meeting, accompanied by members of his family, to accept the resolution. Preparer: Janice Blakley Attachments: 0 Yes Title: Clerk to the Board ❑ No RECOGNIZING MR. CHRISTOPHER LEON BERGER UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Christopher Leon Berger, Troop 2894, sponsored by Saint David's Episcopal Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Christopher has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this lith day of February 2015, publicly recognizes Mr. Christopher Leon Berger, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. BOARD •SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 11, 2015 Item Number: 14.C. Subiect: Resolution Recognizing February 2015 as "Children's Dental Health Month" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Ms. Jaeckle requested that the Board of Supervisors recognize February 2015 as "Children's Dental Health Month." Dr. Samuel W. Galstan, Dr. C. Sharone Ward, Dr. Frank Farrington, representatives from the Chesterfield Technical Center Dental Assisting Program, and Deborah L. Fenoy, RDH will be present to receive the resolution. Preparer: Janice Blakley Attachments: 0 Yes ❑ No Title: Clerk to the Board 43305 RECOGNIZING FEBRUARY 2015 AS "CHILDREN'S DENTAL HEALTH MONTH" IN CHESTERFIELD COUNTY WHEREAS, the eleventh annual "Give Kids a Smile! Access to Dental Care Day" was conducted in a number of Chesterfield County dental offices and schools on February 11, 2015; and WHEREAS, numerous children's dental health outreach activities and education will take place in Chesterfield County Schools throughout February 2015; and WHEREAS, through the joint efforts of the Southside Dental Society, the Virginia Dental Association, the Virginia Department of Health, Division of Dentistry, the Chesterfield County Technical Center Dental Assisting Program, local dentists and dental healthcare providers who volunteer their time, and the school district of Chesterfield County, this program was established to foster the improvement of children's dental health; and WHEREAS, since inception of the "Give Kids a Smile! Access to Dental Care" program in 2003, the Southside Dental Society, along with many dental partners, have delivered more than $1,056,044 in free dental care to more than 7,828 patients utilizing more than 8000 volunteers, a tremendous example of community partners and stakeholders working together to decrease barriers to accessing dental care for at - risk children in the community; and WHEREAS, these dental volunteers have provided educational materials and programs and stress the importance of regular dental examinations, daily brushing and flossing, proper nutrition, sealants and the use of mouth guards during athletic activities; and WHEREAS, several local dental offices volunteered their services on "Give Kids a Smile! Access to Dental Care Day," to provide treatment and education to local underprivileged children. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of February 2015, publicly recognizes February 11, 2015, as "Give Kids a Smile! Access to Dental Care Day" and February 2015 as "National Children's Dental Health Month" in Chesterfield County, expresses gratitude, on behalf of all Chesterfield County residents, and commends those organizations responsible for their proactive approach to dental health and also commends the Southside Dental Society, the Virginia Dental Association Foundation, Dr. Samuel W. Galstan, Dr. C. Sharone Ward, Dr. Frank Farrington, Dr. Richard Bates, the Chesterfield Technical Center Dental Assisting Program, Children's Dentistry of Virginia, Southside Oral and Facial Surgery, and Deborah L. Fenoy, RDH for helping to protect our children's dental health. CHESTERFIELD COUNTY All S BOARD OF SUPERVISORS Page 1 of 1 1749 AGENDA Meeting Date: February 11, 2015 Item Number: 17.A. Subiect: Public Hearing to Consider Amending the County Code to Establish a Civil Enforcement Program for Violations of Law Regarding Passing of a Stopped School Bus County Administrator's Comments: County Administrator: Hold a public hearing to consider the attached ordinance. Summary of Information: State law provides that the Board of Supervisors may, by ordinance, authorize the School Board to establish a civil enforcement program to install video cameras on school buses that record violations of the state code prohibiting the passing of a stopped school bus. Violators would be subject to a $250 civil fine. The School Board has requested that the Board adopt such an ordinance. The attached ordinance would (1) authorize the School Board to conduct the civil enforcement program, (2) require video of each violation to be reviewed by a Chesterfield County police officer prior to issuance of a citation, (3) require revenue from the program to be applied first to program expenses, and (4) provide that any remaining revenue from the program be used for drivers' education or school safety and security programs. Preparer: Jeffrey L. Mincks Title: County Attorney 0428(05):93626.1(93627.1) Attachments: Yes F-1No # G(3Q AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 13-22 PROVIDING FOR CIVIL ENFORCEMENT THROUGH A VIDEO -MONITORING SYSTEM OF THE PROHIBITION AGAINST PASSING A STOPPED SCHOOL BUS AND INCLUDING A PENALTY FOR VIOLATION BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-22 of the Code of the County of Chesterfield, 1997, as amended, is amended by adding the following section: CHAPTER 13 Sec. 13-22. Civil enforcement of prohibition against passing a stopped school bus. a. Pursuant to § 46.2-844, Code of Virginia, 1950, as amended, the Chesterfield County School Board is authorized to install and operate a video -monitoring system in, or on, its school buses, or to contract with a private vendor to do so on its behalf, for the purpose of establishing a civil enforcement program of recording violations of § 46.2-859, Code of Virginia, 1950, as amended, prohibiting the passing of a stopped school bus. b. Any violation of § 46.2-859, Code of Virginia, 1950, as amended, identified through this video -monitoring system shall subject the operator of the vehicle to a $250.00 civil penalty. Prior to citing any person with a violation of this section, the video showing the vehicle shall be reviewed, and the violation established, by a certified Chesterfield County police officer. C. Any prosecution for a civil penalty under this section shall be instituted and conducted in the same manner as prosecutions for traffic infractions. All civil penalties collected shall be paid into the County's general fund. d. Prior to execution of any contract with a private vendor for the operation of such civil enforcement program, the contract shall be reviewed for form and approved by the School Board Attorney and the County Attorney. e. After the School Board has paid all expenses of this civil enforcement program (including, without limitation, the cost of purchasing necessary computers and/or software programs and the employment of police officers to review the video from the video -monitoring system and to testify in court if necessary), the remaining net civil penalties collected under this section shall be used by the School Board for the promotion of drivers' education or public school safety and security programs. (2) That this ordinance shall become effective immediately upon adoption. 0428.93627.1:-','x: RicbWoub elmes-101fivatirb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date February 04, 2015 Date Category Description Ad Size Total Cost 02/04/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 25 L 242.40 TAKENOIICE Take raticethatthe Board of Supervisors of Chesterfield County, Yu- gmie, at an adjourned meeting on Wednesday, February 11, 2015, at 6:30 pm. in the County Public Meeting Roam at the Chesterfield Administra. ton Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views con- cerning: An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by adding Section 13.22 providing for civil enforcement through awdeo-monitoring system of the prdiibition against passing a stopped schod bus and inducting a penalty for violation A copy of the full text of Me ordinance is on file in the Office of the Clerk to the Board of Supervisors and the County Administrates Office, Room 501, 9901 Lori Road, Chesterfield County, Virginia and may be ex- amined by all interested persons betvim the hours of X30 am. to 510 pm., Monday through Friday. The hearing is held at apubliicfacility designed to be accessible toper- sors with disabilities. Any persons withquestions on the accessibility of the facility or the need for reasonable accommodations should can- tactlaniceBlakley,Clerk to the Board,at761200. Persons needing in. temreter services for the deaf must notify the Clerk tote Board no lat. erthari hn ary30, 2015. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 01/28, 02/04/2015 The First insertion being given ... 01/28/2015 Newspaper reference: 0000123893 Sworn to and subscribed before me this 2615 otary Public Supervisor State of Virginia City of Richmond My Commission expires Janet Johnson Williams NOTARY PUBLIC Commonwealth of Virginia 7566416 My Commission Expires June 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU _ CHESTERFIELD COUNTY Page 1 of 1 BOARD OF SUPERVISORS Pa 9 AGENDA Meeting Date: February 11, 2015 Item Number: 173. Subject: PUBLIC HEARING: Request to Vacate a Variable Width Right of Way Known as West Stonepath Garden Drive, a Twenty -Foot Sewer Easement, a Forty -One -Foot Sewer and Water Easement, a Variable Width Sewer and Water Easement, and a Variable Width Drainage Easement (Public) County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width right of way known as West Stonepath Garden Drive, a 20' sewer easement, a 41' sewer and water easement, a variable width sewer and water easement, and a variable width drainage easement (Public). Summary of Information: Centex Homes has requested the vacation of a variable width right of way known as West Stonepath Garden Drive, a 20' sewer easement, a 41' sewer and water easement, a variable width sewer and water easement, and a variable width drainage easement (Public) across its property as shown on the attached plats for the development of Stonebridge Gardens West. Right of way for a new road will be dedicated. This request has been reviewed by county staff. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes FINo Title: Real Property Manager M 1011CM163 *WM PUBLIC HEARING: Request to Vacate a Variable Width Right of Way Known as West Stonepath Garden Drive, a Twenty - Foot Sewer Easement, a Forty One -Foot Sewer and Water Easement, a Variable Width Sewer and Water Easement, and a Variable Width Drainage Easement (Public) IDG P 0 44 Ironbrdg Rd pol 0 > OR, e ptz G7)cvv Ul _j NN Ne a. co Sui Qu. 'to ep la- - __ NFpA'TB F_ S 20' Sewer Easement ST0 to be Quitclaimed R Variable Width and 41' Sewer and Water f w CA Easements to be QtiitclaimedK7Z 'A 11 71— z -------- 0.69 Acre Parcel m Variable Width Drain 1 to be Quitclaimed z Easement {Public) to > be Quitclaimed ---------- 0 m N Chest&field County Department of Utilities W _* P S a I Mo),i - M&F floret uty _� W �Cq�iiII yy�1 Yx iy�jyFwz �l NQ~�` N> W Q�eeutt 8` gygKVWIWW~WygWtK �Q" 2q rB-oYN p ¢tea g21YUWUa{-d �¢ too a$\R ZR ,�NJa'� �� t� r7 ~ y�3Wpyg OCV Wa6Yy~ /��r�2i'r tYt-Jd 9'9'd U \ y ¢ 2•IW-W Wal-3�p.¢F W((��¢¢C `id3�u 531K 2MOR 831a✓7 Q JaoN3¢.+r' Wy3��pUQU 14� �$8' g z a$� �A'[' � 3�• Le�aVly�Q�� i�°@g Wty--vi�f=2oa�a�p1AOQ��a�$ qnm� r�=Z yaW� W� 4Ny q^ (\•n�i3 Oj yt zidQ ¢ �4 h xxjj�4� .Qgg$S Q{.fj IJWaZJWNa¢¢_2 Na y` aFw >WQQ,oFa¢.. �h3 W> ;I 1 ec �ry ry `U G ga p�$-^\�,ratp/fp ja h pry gam` w —LS. S 61 r1 � rr p !CrvW \r 1� m O c _q as3j�y�117 yn� �rj •'-t by S?7— 3Zzcttay el z M °� rr 2W V W \ \ .SGL; L 2noil logo q n w~ O"TO 41 Rfl _ h L1� .bk L76 �J _ h0� N { — �. o a� ry ry po�� 2 W StJ Is- II k." r-4 J11jillille La IME .1111128 M \�/ rr Wtla Inn �i.W. • � / erg- m f �wh �Y `( �ta ., � U � e zq AA ry �4 i m >K nl nl a. t tt u use3' x b W 3'43'w 6 $koy . NNpp23 Nz2 tsr9s ti` =� ��SN tl�i3W�aG°� ds=a al'a%iq i p�Z�. 8 m m mm sav-a aw cz y m ar rastkacav�.4z= We `Jd Lr/Mv - on ritys�..z,y5,,ds�r�rs issz--ru>.2.5 o A' 01 -40 7. BWCNLi�c gNg= O� .m`rot�, �i�4 e(nq> 9 ONCi Sb� � XJOM_ q2�� SOtIT a0 � 2 e �U.i �]� 4i��WSq c Y ROAD � s O�,bj�6q A��LL6ps ,4�6h q��N rry�y Y gNg= O� .m`rot�, �i�4 e(nq> 9 ONCi Sb� q2�� SOtIT a0 gNg= O� zay' .m`rot�, q2�� SOtIT ynyans!F ns � 2 e �U.i �]� 4i��WSq c Y ROAD � zay' .m`rot�, q2�� SOtIT ynyans!F ns ^ _ J �U.i �]� 4i��WSq s Lyg,N-11 W � Inman f W ki cin 7 hb � "rt100try �✓W f 1 dx-Y Q3'.0Z 01 &s Zld L.rty loo On tG9�z yrT4 S �ObYd1�� L99Z-09-sa O�t�K?t batty 4 q2�� Pei J �U.i �]� 4i��WSq s Lyg,N-11 ROAD CHApW E � Z SU-iJTIISTA 739 Ra' 1,56 01, «i U ' WL20 123 �N A I . t N yi 17 ZE 4 = �� O�CNr�j 'Y 5W2w L19 ?� 7� Lia ..";tL�Z L9�lgi Wt2ry L8 yy n� c n u ¢g0 2L✓ D N XpryU� I !�� uqi z �� •`�i( wQho �n'Y.ogN d- WWQp I wa W X56: @huW rL4 J ©� t 14385' `•ila ^�� _ _I v'03't `_5 'v 97 • 7 q ___ •58 fJ _ m �S"> d Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date February 04, 2015 c T - Date Category Description Ad Size Total Cost 02/10/2015 Meetings and Events TAKE NOTICE That on February 11, 2015, at 6:30 p.m. or as s 2 x 15 L 87.50 THE koof uaryl��l�at6�Dpm orass000thereaftffasmayhe thar�the8aardo(Soper 6050 Or fOCou,ty Arglar m�tirg , eiothePuhl�M�iligRoomofChesi�e�Coua�,Ya gv7i a, Nnd coo�d� fhe u�ati a� of Wit Sto�pafh Gardeo aiu� V�`orm�ir� rr�r�g tl� proposed racafa� is on fJe io the offire Rigght ofwayOfficea( A!,dCoullfy,Vgg kart maybeelamAby all�terd dprt�heiweentheI rsofH3Dam.andS,00p.m„Mori d�ythroughfd�a IsOk sor�µfthklpeismswhques6orisoothem14of thefatili�oroeed(orreasoriah�acommo�tioasshouldroofadlara it>: fi. Cabey, CIBC to the �a�, at 1�•I� Pemoos a�d'ulg iaie<• preterseruvicesfathedeaimust�tifytheCl�ktotheBamd aolater fhallfebruary6, 5' Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on Febru was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 02/04/2015 The First insertion being given ... 02/04/2015 Newspaper reference: 0000129883 Sworn to and subscribed before me this yrs Notary Public `� Supervisor State of Virginia City of Richmond My Commission expires h: net Johnson Williams MOTARY PUBLIC Commonv/ealth of Virginia 7566416 My Commission Expires June 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY T BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 11, 2015 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on March 9, 2015, with dinner at 5:00 p.m. in Room 502 and budget presentations to follow at 6:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: 1:1 Yes Title: Clerk to the Board 0 No #