2014-12-10 MinutesN
BOARD OF SUPERVISORS
MINUTES
December 10, 2014
Supervisors in Attendance:
Mr. James M. Holland, Chairman
Mr. Stephen A. Elswick, Vice Chrm.
Ms. Dorothy A. Jaeckle
Mr. Arthur S. Warren
Mr. Daniel A. Gecker
Mr. James J. L. Stegmaier
County Administrator
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Staff in Attendance:
Mr. Greg Akers, Dir.,
Internal Audit
Dr. Sheryl Bailey, Dep.
County Administrator,
Management Services
Ms. Janice Blakley,
Clerk to the Board
Ms. Patsy Brown, Dir.,
Accounting
Mr. Kevin Bruny, Chief
Learning Officer
Ms. Debbie Burcham,
Exec. Dir., Community
Services Board
Mr. Allan Carmody, Dir.,
Budget and Management
Ms. Jana Carter, Dir.,
Juvenile Services
Mr. Barry Condrey, Dir.,
IST
Mr. Richard Cordle,
Treasurer
Mr. Roy Covington, Dir.,
Utilities
Mr. William Davenport,
Commonwealth's Attorney
Mr. Will Davis, Dir.,
Economic Development
Mr. Patrick Driscoll,
Airport Administrator
Mr. William Dupler, Dep.
County Administrator,
Community Development
Colonel Thierry Dupuis,
Police Department
Mr. Robert Eanes, Asst. to
the County Administrator
Mr. Michael Golden, Dir.,
Parks and Recreation
Mr. John W. Harmon,
Real Property Manager
Mr. Joe Horbal,
Commissioner of the Revenue
Mr. Rob Key, Director,
General Services
Mr. Louis Lassiter, Asst.
County Administrator
Mr. Jeffrey L. Mincks,
County Attorney
Mr. Donald Newton, Chief
Deputy, Sheriff's Office
Ms. Susan Pollard, Dir.,
Public Affairs
Ms. Mary Martin Selby, Dir.,
Human Resource Services
Chief Loy Senter,
Fire and EMS
Mr. Scott Smedley, Dir.,
Environmental Engineering
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Mr. Jesse Smith, Dir.,
Transportation
Ms. Sarah Snead, Dep.
County Administrator,
Human Services
Mr. Kirk Turner, Dir.,
Planning
Mr. Rick Witt,
Building Official,
Building Inspection
Mr. Scott Zaremba, Dir.,
HR Programs
1. APPROVAL OF MINUTES FOR NOVEMBER 19, 2014
On motion of Mr. Warren, seconded by Mr. Gecker, the Board
approved the minutes of November 19, 2014, as submitted.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
2. COUNTY ADMINISTRATOR'S COMMENTS
2.A. COUNTY ADMINISTRATOR'S REPORT
• Mr. Stegmaier announced the Department of Public Affairs
is launching a brand new video series call "Snapshot."
He stated the Public Affairs Department began posting
these short -but -informative videos on the county's
social media feeds, including Facebook and Twitter. He
also recognized Mr. Gene Cox, veteran anchorman, who was
in the audience, who volunteered his time to interview
Board members for individual videos.
Ms. Jaeckle noted her mother-in-law's enthusiasm when told
that she would be interviewed by Mr. Cox.
• Mr. Stegmaier emphasized the efforts of the Fire and EMS
Department to attract highly qualified candidates who
reflect the diversity of the community. He stated a
recruitment committee was formed that includes
firefighters and officers who represent the department
at many events throughout the community. He noted the
firefighter -recruit application process is open through
December 31St for academies that will be conducted in
July 2015 and January 2016.
• Mr. Stegmaier was pleased to report this week Military
Times announced the Chesterfield County Police
Department made its Best for Vets: Law Enforcement 2015
list. He stated the organization comprising Army Times,
Navy Times, Air Force Times and Marine Corps Times
focused on culture and policies that cater to military
veterans when conducting and scoring the third annual
Best for Vets.
Ms. Jaeckle stressed the importance of expanding recruitment
opportunities to distinguished Fort Lee retirees.
In response to Ms. Jaeckle's remarks, Mr. Stegmaier stated in
the past the county has been a recipient of awards from the
Guard and Reserve, countywide, for the support the county
provides to veterans. He further stated the county is also
one of the initial members of the Virginia ValuesVeterans
(V3) Program.
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Ms. Jaeckle stated she went on a tour of the Fredericksburg
Battlefield with a group of military servicemen, who
mentioned a desire to retire in Chesterfield and their
interest in local government employment.
Mr. Stegmaier noted the county has been very successful
recruiting individuals with a military background in the
past.
2.B. CHESTERFIELD UNITED SOCCER CLUB/FIRST TOUCH SPORTS
PRESENTATION
Mr. Patrick McStay, Executive Director, Chesterfield United
Soccer Club, and Mr. David Glass, Director of Outreach for
Chesterfield United and Founder of First Touch Sports,
provided an update to the Board on the soccer program Los
Ninos After -School Recreational Program, run out of Bensley
Park that has been implemented in some county schools. They
stated the goal of the Los Ninos After -School Soccer Program
is to offer a high quality and affordable soccer program to
children living in the eastern section of Chesterfield County
and to use soccer as a tool to teach the important mental
skills that enable children to be successful in school,
sports and life.
Ms. Jaeckle expressed her appreciation and commended Mr.
McStay and Mr. Glass for their tremendous efforts to enrich
the lives of children, both academically and physically.
Mr. Holland concurred with Ms. Jaeckle's comments. He also
recognized Mr. Martin Gonzalez, owner of La Milpa Mexican
Restaurant and Market, who was in the audience, and thanked
him for his support of the program.
Ms. Jaeckle stated the soldiers from Charlie Company at Fort
Lee expressed their enjoyment of volunteering their time to
teach the children soccer skills.
2.C. APPOMATTOX RIVER WATER AUTHORITY DAM RAISING PROJECT
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Mr. Covington provided a brief follow-up to the Board on the
Appomattox River Water Authority (ARWA) dam raising project.
He stated the ARWA is considering a project to raise the
level of the Brasfield Dam by 18 inches to increase storage
capacity in Lake Chesdin Reservoir by 1.9 billion gallons. He
further stated the net cost of the project is estimated at
$20,486,000, which includes a $5 million grant from the
state. He highlighted staff's recommendations near term which
include holding meetings to receive citizen input and address
comments and suggested actions; continue to investigate
wetland impacts and associated costs; and encourage the
Appomattox River Water Authority Board to continue to
consider the merits of the project. He noted the Board is
requested to provide the County Administrator with guidance
in preparation for the Appomattox River Water Authority Board
meeting on January 15, 2015.
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In response to Mr. Elswick's questions, Mr. Covington stated
if the dam is not raised the full 18 inches then there is a
possibility that the two bridges will not need to be
replaced. He further stated within the Utilities Department
budget funds are available for the project and have been
accounted for in terms of the CIP and rates have been
adjusted accordingly to account for the $10 million in the
water supply project. He stated the estimated $10 million for
the county's share of the project has been incorporated and
approved in the budget and rates have been adjusted, causing
there to be no further rate increases to the citizens.
Mr. Warren stated the Board should move forward rapidly with
the project at the appropriate time. He further stated
Henrico is spending a considerable amount of money to plan
for their county's future regarding water supply.
Mr. Holland concurred with Mr. Warren's remarks.
Mr. Elswick made a motion for the Board to adopt the
recommendation of staff to pursue the most cost effective
option of raising the Brasfield Dam and continue to
investigate wetland impacts and associated costs.
Mr. Warren seconded Mr. Elswick's motion.
Mr. Gecker stated he fully supports the exploration of
raising of the dam. He further stated it is not the exclusive
path toward future water viability, which the motion
indicated. He stated raising the dam and assuming the cost is
an appropriate step for the Board to be following. He further
stated he does not want to derail the other avenues that are
being pursued that are brought past the increase in life that
the project would bring to a little bit further out on the
time horizon. He stated he wants the motion to be clear that
the Board is not directing ARWA to abandon the other avenues
that are being pursued in favor of the direction on the
table.
Mr. Holland concurred with Mr. Gecker's comments. He stated
for years the Board has pursued additional water supply for
Chesterfield County, given the county's growth potential and
what is expected in the future.
Mr. Gecker asked Ms. Blakley to reread the original motion
for clarification.
Ms. Blakley reread Mr. Elswick's motion.
Mr. Gecker recommended incorporating the idea of not
excluding other options into the original motion.
Mr. Elswick stated when Mr. Covington presented his
recommendation to the Board last month, he highlighted two
options, one to raise the dam and the other for long-term
off-site storage. He expressed concerns relative to the cost
of the long-term off-site storage option.
In response to Mr. Elswick's remarks, Mr. Gecker clarified
that also pursuing the off-site storage option now to put
certain things in place prior to potential regulatory changes
still makes sense for the county.
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Mr. Stegmaier stated the recommendation and the clarification
are all in line with where staff believes the direction of
the county should go. He further stated the dam raise project
gets the county about 10-11 additional years of capacity;
however, beyond that period off-site storage is still needed
to increase capacity beyond what the dam raise would add to
the period of 10-11 years. He stated both options should be
pursued simultaneously, keeping the off-site storage option
in the bank for that time in the future when it is needed.
Mr. Holland called for a vote on Mr. Elswick's motion,
seconded by Mr. Warren, for the Board to adopt the
recommendation of staff to pursue the most cost effective
option of raising the Brasfield Dam and continue to
investigate wetland impacts and associated costs, without
excluding the future option regarding long-term off-site
storage.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
2.D. CHESAPEAKE BAY TOTAL MAXIMUM DAILY LOAD (TMDL) AND MS4
PERMIT UPDATE
Mr. Smedley provided an update to the Board relative to the
Chesapeake Bay TMDL and MS4 Permit status. He stated not only
is the project a major component of the compliance plan and a
huge cost savings to the county, but it is a significant
asset and community amenity. He reviewed the Falling Creek
Reservoir Restoration Plan and stated the environmental
revitalization of the Falling Creek Reservoir will stabilize
this area of the county and is consistent with the Board's
goal of revitalization. He further stated to replace the
Falling Creek project, it would take approximately 70
additional projects and would cost $60 million. In regards to
TMDL program funding, he stated there is currently no grant
funding in the state FY2016 budget. He noted the program cost
and sequencing requires a dedicated funding source. He stated
the service district is still the best option and rates range
from $0.015-$0.025, depending on the implementation date,
with an average per household cost of $33-55 per year. He
further stated the Falling Creek project credits approved
make up 40 percent of the county's compliance plan. He noted
staff continues to evaluate creative options for the
compliance.
Mr. Gecker highly praised the current approach taken and
stated he is comfortable with the direction the plan is
headed. He further stated he hopes in addition to dredging
there will be further enhancements along the banks of Falling
Creek in order to optimize an area where people in the
community can use.
In response to Mr. Gecker's comments, Mr. Smedley stated
because the reservoir is so built out, land use is very
limited. He further stated the county does not own a
considerable amount of land, except around the dam. He noted
as part of the project there would be some land easement
acquisition, particularly in the upper regions of the
reservoir in order to do annual maintenance. He stated there
will be a lowering of the reservoir level, particularly
beneficial towards the upper reservoir, specifically north of
Route 10. He noted lowering the reservoir would pose a huge
cost savings for the county.
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Mr. Gecker expressed concerns that the service district may
not be the best way to finance the plan. He made a
recommendation for staff to take a look a combination of
operational and CIP funding overall, to see if there are
other sources before essentially raising the real estate rate
in order to make the plan happen.
In response to Ms. Jaeckle's questions, Mr. Smedley stated
there has been a little bit of involvement relative to
citizen participation in the upper reservoir district. He
further stated citizens in that area are enthusiastic about
the plan. He noted if the Board decides to move forward with
the project, there will be many more community meetings in
the future. He stated discussion with the City of Richmond
has not ensued; however, there is potential for them to take
advantage due to the amount of watershed that drains from
Richmond.
Ms. Jaeckle stressed the importance of reinvesting in the
upper reservoir area. She stated citizens from that area
value the accessibility of the location.
Mr. Elswick expressed concerns relative to future tropical
storms and their potential damaging effects to the dam.
In response to Mr. Elswick's concern, Mr. Smedley stated the
Utilities Department did provide repairs and reinforcements
around the dam.
Mr. Elswick concurred with Mr. Gecker's recommendation to
staff.
Mr. Holland commended Mr. Smedley relative to creative
options that were alluded to in his presentation. He stated
the plan will ultimately affect budgetary decisions in the
future.
In response to Mr. Holland's question relative to grant
funding, Mr. Smedley stated Chesterfield County did receive
another $1.6 million for this fiscal year that will help to
fund the three projects in the CIP. He further stated the
grant funding for FY2016 is currently nonexistent, based on
the state's financial situation.
Mr. Holland highly praised the efforts made to meet with
upper reservoir citizens who are very passionate about the
plan.
Mr. Stegmaier stated he wanted to bring to the Board's
attention the idea of very critical county/school projects
approved in the bond referendum by the voters last year. He
further stated the way those particular projects interfaced
with the Comprehensive Plan, which the Board adopted in
October 2012, there has been some discussion about the value
of the county and the Board of Supervisors working closely
with the School Board to ensure there is appropriate
community involvement in the critical projects and to ensure
a high level of openness and transparency around the projects
and the direction they are headed. He encouraged Board
discussion relative to clarification of the projects
mentioned. He also noted he has discussed this matter with
Dr. Newsome, who sees the advantages of the Board of
Supervisors and School Board working closely together in
order to move forward with the critical projects and stressed
their importance to the future of the county and education.
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Mr. Gecker stated he sent the County Administrator a proposal
last month for a new committee loosely titled the
Chesterfield Capital Construction Citizen Goals and
Accountability Committee. He further stated the Board is
embarking upon a fairly significant capital project campaign
through the schools. He stated in 2012 the Board adopted a
new Comprehensive Plan which placed a focus on maintaining
the viability of existing areas of the county and clearly the
investment in schools is a significant component. He further
stated in addition, in moving forward with the Comprehensive
Plan calls for investments in communities and it seems to
make sense to dovetail in specific communities as schools are
rehabilitated. He noted he attended a joint meeting with Mr.
Elswick at Providence Middle School to discuss the design of
the school and one of the things that became clear there was
the necessity to embrace not only the school's needs, but the
community's needs as the process continues. He stated the
Board is in a very good position to assist Schools in going
through the community portion of the process. In terms of the
community interaction with the school and other enhancements,
he stated the Board is in the best position to assist there.
He further stated the proposal was to form a committee to
ensure that the school capital projects are aligned with the
goals of the Comprehensive Plan, that they are coordinated
with other efforts aimed at revitalization of existing
neighborhoods and compatible with existing development. He
stated the proposal called for two Board members from each of
the two Boards, the finance director of Schools, the county's
budget and management director, a representative from the
Citizens Budget Advisory Committee, and amended the proposal
to add a Planning Commissioner.
Mr. Holland stated he met with Dr. Newsome, Mr. Hawkins and
Mr. Carmody regarding the issue of school capital projects.
He stressed the importance of both Boards demonstrating
transparency and accountability in order to ensure school
capital projects are aligned with goals and principles. He
stated there is a lot of work to be done relative to creating
the committee and how appointments are determined. He further
stated the proposal is a great step toward excellence.
Mr. Gecker requested that the Board continue discussion of
the matter at the January 14, 2015 meeting.
Mr. Holland stated the Board needs to discuss the life and
functionality of the committee being proposed.
In response to Ms. Jaeckle's question, Mr. Gecker stated the
contemplation is that the committee will expire when the
projects are finalized. He further stated the Board can
discuss oversight and accountability, but without a formal
structure in place, it is just on the table to be talked
about.
Mr. Holland expressed concerns relative to oversight without
operational work. He stated the Board has a responsibility to
be a Board and not do the work of staff. He further stated he
asked Dr. Newsome to analyze his staff members doing the work
that is expected of them relative to school construction
projects.
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Mr. Elswick noted he received several calls from individuals
that live near Providence Elementary School requesting
information relative to impacts on their neighborhoods as a
result of school capital projects. He stressed the importance
of the community having a link to schools.
Mr. Holland stated future community meetings will be held
regarding the expectation of Beulah Elementary School. He
asked that the appropriate information be assimilated to all
School Board members, as well as himself, in regards to the
committee's structure and functionality.
3. BOARD MEMBER REPORTS
Ms. Jaeckle stated she met earlier this week with Police
Department staff regarding the quarterly crime report and
noted she is continually impressed with the caliber and
innovativeness of members of the Police force.
Mr. Elswick extended his condolences to the family of Dr.
William C. Bosher, former superintendent of Chesterfield
County Public Schools, who passed away on December 1St
Mr. Holland stated he attended Dr. Bosher's funeral and was
impressed by the outpouring of love and support for him. He
noted Dr. Bosher's many accomplishments during his tenure as
superintendent of Chesterfield County Public Schools.
Ms. Jaeckle stated Dr. Bosher positively affected thousands
of lives. She further stated it was a privilege to know him
and expressed her condolences to his family.
Mr. Holland announced the Dale District held a joint
community meeting with Mr. Wyman on Thursday, December 4th at
Falling Creek Middle School, regarding an education outlook
in excellence. He noted he is an advocate for the
reimbursement of funds to teachers who desire to continue
their education. He also announced he attended the Richmond
Metropolitan Transportation Authority (RMTA) Board meeting
yesterday regarding transportation initiatives.
4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
deleted Item 5.A., Resolution Recognizing Mrs. Ruth McDaniel
Garst Showalter on Her 100th Birthday; and replaced the
attachment to Item 8.C.15., Authorization for County
Administrator to Select the Method of Aid to Locality
Reductions for Fiscal Year 2015.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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5. RESOLUTIONS AND SPECIAL RECOGNITIONS
S.B. RECOGNIZING MR. PAT MCSTAY AND MR. DAVID GLASS FOR
THEIR OUTSTANDING CONTRIBUTIONS TO THE YOUTHS OF
CHESTERFIELD COUNTY
Mr. Golden introduced Mr. Pat McStay and Mr. David Glass, who
were present to receive the resolution.
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, participation in youth athletics have been an
integral part in the physical and emotional development of
our youth in Chesterfield County; and
WHEREAS, the Los Ninos After -School Soccer Program is a
collaborative effort which brings together a number of non-
profit organizations, businesses, churches and county
agencies that are focused on youth development and building
communities; and
WHEREAS, First Touch Sports and Chesterfield United
Soccer Club have provided exemplary leadership, guidance and
direction and in a few short years have accomplished a
lifetime of community contribution by their exemplary
volunteerism; and
WHEREAS, Chester Presbyterian Church, Beulah United
Methodist, U. S. Soldiers from Charlie Company at Fort Lee,
La Milpa Mexican Restaurant and Market, Chesterfield County
Public Schools and Chesterfield County Parks and Recreation
have helped provide the necessary components for
accomplishing the objectives of teaching soccer skills and
positive character strengths; and
WHEREAS, the Los Ninos After -School Soccer Program
started in the spring of 2012 with 35 participants and has
grown to almost 200 youth soccer players from six elementary
school districts; and
WHEREAS, the Los Ninos After -School Soccer Program has
provided recreational opportunities that will enrich the
lives of the individuals as well as their families for years
to come.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 10th day of December 2014,
publicly recognizes the dedicated commitment and untiring
efforts of the Los Ninos After -School Soccer Program
volunteers to the youths of Chesterfield County, and
expresses best wishes for the program's continued success.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mr. Pat McStay, Executive
Director, Chesterfield United Soccer Club, and Mr. David
Glass, President, First Touch Sports, and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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Mr. Holland and Ms. Jaeckle presented the executed
resolutions to Mr. McStay and Mr. Glass and commended the
dedicated commitment and untiring efforts of the volunteers
associated with the Los Ninos After -School Soccer Program.
Mr. McStay and Mr. Glass expressed their appreciation to the
Board for the special recognition.
S.C. RECOGNIZING CHESTERFIELD COUNTY EMPLOYEES OF THE YEAR
Mr. Lou Lassiter introduced the 2014 Chesterfield County
employees of the year, who were as follows:
Name
Department
Carlos Belfield
Juvenile Detention
Dallas A. Bradbury, Jr.
Environmental Engineer]
Kima Cepeda Jirinec
Treasurer
Meghan Coates
Budget and Management
Barbara B. Cooke
Commonwealth Attorney
Cynthia A. Creasey
Emergency
Communications
Eileen M. Cruz
Utilities Department
Jessica Daniel
County Attorney
Sherri Dosher
Learning and Performanc
Center
Janna Dougherty
Public Affairs
Traci Dyer
County Administration
Annette Richardson Eades
Planning
Lora S. Holland
Internal Audit
Carla Hughey
Risk Management
Latisha Jenkins
Economic Development
George A. "Chip" Johnson, Jr.
Fire Department
Marlon Lewis
Parks and Recreation
Rebecca R. Longnaker
Accounting
Rick Meili
IST
Sherry Minnicino
Extension Service
Kimberly H. Mitchell
Purchasing
Joseph W. Partin, Jr.
Police Department
Chris Rapp
Mental Health Support
Services
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Jessica Rubio
Aljawana N. Smith
Summer Elizabeth Smith
Ben Strohm
Donald Williamson
David Wingo
Health Department
HRM/CEMC
General Services
Library
Community Corrections
Sheriff's Office
Mr. Holland congratulated each of the employees and expressed
appreciation, on behalf of the Board, for their commitment to
Chesterfield County.
Mr. Stegmaier presented the employees of the year with
plaques recognizing them as their department's employee of
the year, expressed appreciation for their dedicated service,
and commended them on their outstanding accomplishments. He
stated the employees of the year represent the best employees
in local government.
6. WORK SESSIONS
There were no Work Sessions at this time.
7. DEFERRED ITEMS
There were no Deferred Items at this time.
8. NEW BUSINESS
8.A. APPOINTMENTS
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
suspended its rules to allow simultaneous nomination
appointment/reappointment of members to the Agricultural and
Forestry Committee, Community Policy and Management Team,
SAFE Board of Directors and Personnel Appeals Board.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.A.1. AGRICULTURAL AND FORESTRY COMMITTEE
On motion of Mr. Gecker, seconded by Mr. Elswick, the Board
simultaneously nominated/reappointed Mr. Mark Landa, Mr.
Howard Nester, Ms. Claire Durham, Mr. Stephen P. Lindberg,
Mr. Stuart Jones, Mr. Wayne Campbell and Mr. George A.
Beadles to serve on the Agricultural and Forestry Committee,
whose terms are effective on January 1, 2015, and will expire
on December 31, 2016.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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8.A.2. COMMUNITY POLICY AND MANAGEMENT TEAM
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
simultaneously nominated/reappointed Mr. Doug Bilski, Ms.
Joanna Enoch, Ms. Jana Carter, Ms. Kiva Rogers, Mr. Michael
Asip, and Mr. James Nankervis to serve on the Community
Policy and Management Team, whose terms are effective January
1, 2015 and will expire on December 31, 2017.
And, further, the Board appointed Ms. Adalay Wilson to serve
on the Community Policy and Management Team, whose term is
effective January 1, 2015 and will expire on December 31,
2017.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.A.3. SAFE BOARD OF DIRECTORS
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
simultaneously nominated/ reappointed Mr. Imad Damaj to serve
on the SAFE Board of Directors, whose term is effective on
October 1, 2014, and will expire on September 30, 2017.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.A.4. PERSONNEL APPEALS BOARD
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
simultaneously nominated/ appointed Dr. Robert L. Turner, Jr.
to serve on the Personnel Appeals Board, whose term is
effective January 1, 2015 and will expire on December 31,
2017.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.B. STREETLIGHT INSTALLATION APPROVALS
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
approved the following streetlight installations and
authorized the transfer of District Improvement Funds to fund
these projects:
Clover Hill District
• In the St. James Woods subdivision, in the vicinity of
1949 Bantry Drive
Cost to install streetlight: $1,133.65
• In the Smoketree subdivision, in the vicinity of the
entrance to the subdivision at Courthouse Road and
Smoketree Drive
Cost to install streetlight: $11,500
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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8.C. CONSENT ITEMS
8.C.1. ADOPTION OF RESOLUTIONS
8.C.l.a. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT
8.C.1.a.1. LIEUTENANT RICHARD A. LABBATE, FIRE AND
EMERGENCY MEDICAL SERVICES DEPARTMENT
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Lieutenant Richard A. Labbate is retiring from
the Chesterfield Fire and Emergency Medical Services
Department, Chesterfield County, on December 1, 2014; and
WHEREAS, Lieutenant Labbate attended Recruit School #13
in 1982, and has faithfully served the county for 32 years in
various assignments, including as a firefighter at the
Wagstaff, Ettrick, Midlothian, Manchester, and Airport Fire
and EMS Stations, as well as in the Technical Services Unit,
and at the Forest View Volunteer Rescue Squad #3; and
WHEREAS, Lieutenant Labbate served as an officer in the
Fire Marshal's Office at the Ettrick, Clover Hill, and
Winterpock Fire and EMS Stations; and
WHEREAS, Lieutenant Labbate was a charter member of the
department's CISM/Peer Support Team, as well as the Hazardous
Materials Team; and
WHEREAS, Lieutenant Labbate was recognized in 1995 with
a Unit Citation for his team's dedication and exemplary
emergency actions involving one of the largest fire, rescue
and suppression efforts in the history of Chesterfield
County, at the Old Buckingham Station apartment complex; and
WHEREAS, Lieutenant Labbate was recognized with EMS Unit
Citations in 2011 for his exemplary actions involving a
vehicle accident with the driver trapped, and a patient in
cardiac arrest.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Lieutenant Richard A. Labbate, expresses the appreciation of
all residents for his service to the county, and extends
their appreciation for his dedicated service and
congratulations upon his retirement.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.i.a.2. MR. JOHN W. MILES, UTILITIES DEPARTMENT
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Mr. John W. Miles retired from the Chesterfield
County Utilities Department on October 31, 2014; and
WHEREAS, Mr. Miles has served the County of
Chesterfield as a faithful employee of the Utilities
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Department since his original hiring on September 16,
1991; and
WHEREAS, the expertise developed by Mr. Miles during his
tenure as a heavy equipment operator has enabled him to make
significant contributions to the operation of the Wastewater
Collections section; and
WHERAS, Mr. Miles has been instrumental in helping to
maintain the county's wastewater collection system; and
WHEREAS, Mr. Miles has willingly shared his knowledge
and expertise with his developing colleagues to aid them in
their growth and development; and
WHEREAS, Mr. Miles has always presented the citizens of
Chesterfield County with the highest level of customer
service; and
WHEREAS, Mr. Miles worked to protect the environment
throughout his career and played a significant role in
providing safe, reliable and environmentally -sound wastewater
service to utility customers; and
WHEREAS, his positive attitude and willingness to
provide the highest level of customer satisfaction reflects
positively on Chesterfield County's workforce; and
WHEREAS, Mr. Miles' likeable personality and willingness
to share his knowledge has earned him the respect and
admiration of his colleagues; and
WHEREAS, Mr. Miles willingly and dutifully assisted
other sections within the Department of Utilities as needed
to ensure continuous operations; and
WHEREAS, throughout his career with Chesterfield County,
Mr. Miles displayed character, aptitude, a positive attitude
and the ability to effectively respond to emergency
situations.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mr. John W. Miles and
extends on behalf of its members and citizens of Chesterfield
County, appreciation for more than 23 years of exceptional
service to the county.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.l.b. RECOGNIZING PASTOR JAMES DEREK FUTRELL OF PARKWAY
BAPTIST CHURCH FOR HIS SERVICE AND SUPPORT TO THE
COMMUNITY
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, plans for the formation of a new Southern
Baptist congregation took shape in March 2002 when a group of
faithful people were commissioned by Swift Creek Baptist
Church to begin church services at Grange Hall Elementary
School and ministries throughout the community; and
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WHEREAS, on March 3, 2002, the first worship service was
held for Parkway Baptist Church and regular activities began;
and
WHEREAS, Pastor James Derek Futrell was one of the
founding pastors of this congregation serving initially as
the Pastor of Worship and Youth; and
WHEREAS, Pastor Futrell helped the church in 2006
transition the ministry to a new campus on a 37.5 -acre tract
of land on Beaver Bridge Road; and
WHEREAS, under Pastor Futrell's and others' leadership
and guidance, the church membership has grown from 35 members
to over 900 members; and
WHEREAS, the church continues to grow, and has
ministries and activities impacting children, students,
adults, and families; and
WHEREAS, Pastor Futrell took on new responsibilities
serving as Pastor of Missions and Worship, leading Parkway
Mission Teams to the nations of Argentina, Bangladesh,
Ecuador, Mexico, Peru, the Philippines, and Romania; and
WHEREAS, Pastor Futrell and the people of Parkway have
been faithfully involved in helping people in need in various
communities, states and nations; and
WHEREAS, Pastor Futrell and the people of Parkway have
served and supported the work of Grange Hall Elementary
School and provided activities for the community; and
WHEREAS, during the last 12-1/2 years, Pastor Futrell
and the church have had a significant, positive impact on the
surrounding communities, and on Chesterfield County; and
WHEREAS, Pastor Futrell has been called to serve the
community in and around Martinsville, Virginia, starting in
2015 as the Senior Pastor of Hillcrest Baptist Church.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, on behalf of the citizens of
Chesterfield County, extends its best wishes to Pastor James
Derek Futrell and his family and wishes them continued
success and joy in all of their endeavors.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.2. STATE ROADS ACCEPTANCE
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
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NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Harpers Mill Section 4A
Type Change to the Secondary System of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Herton Cross Road, State Route Number 7771
From: Sheldon Drive, (Route 7772)
To: Cul -de -Sac, a distance of: 0.11 miles.
Recordation Reference: Plat Book 215, Page 69
Right of Way width (feet) = 50
• Sheldon Drive, State Route Number 7772
From: Herton Cross Road, (Route 7771)
To: A distance of: 0.02 miles.
Recordation Reference: Plat Book 215, Page 69
Right of Way width (feet) = 55
• Herton Cross Road, State Route Number 7771
From: Harpers Mill Parkway, (Route 7600)
To: Sheldon Drive, (Route 7772), a distance of: 0.04 miles.
Recordation Reference: Plat Book 215, Page 69
Right of Way width (feet) = 55
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
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Project/Subdivision: Brookcreek Crossing Section C
Type Change to the Secondary System of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Creekbrook Terrace, State Route Number 7780
From: Creekbrook Drive, (Route 7778)
To: Cul -de -Sac, a distance of: 0.11 miles.
Recordation Reference: Plat Book 216, Page 8
Right of Way width (feet) = 40
• Creekbrook Place, State Route Number 7779
From: Creekbrook Drive, (Route 7778)
To: Cul -de -Sac, a distance of: 0.14 miles.
Recordation Reference: Plat Book 216, Page 8
Right of Way width (feet) = 40
• Creekbrook Drive, State Route Number 7778
From: N. Otterdale Road, (Route 970)
To: Creekbrook Place, (Route 7779), a distance of: 0.10
miles.
Recordation Reference: Plat Book 216, Page 8
Right of Way width (feet) = 50
0 Creekbrook Terrace, State Route Number 7780
From: Creekbrook Drive, (Route 7778)
To: Cul -de -Sac, a distance of: 0.08 miles.
Recordation Reference: Plat Book 216, Page 8
Right of Way width (feet) = 40
• Creekbrook Drive, State Route Number 7778
From: Creekbrook Place, (Route 7779)
To: Creekbrook Terrace, (Route 7780), a distance of: 0.08
miles.
Recordation Reference: Plat Book 216, Page 8
Right of Way width (feet) = 40
And, further, the Board adopted the following resolution:
WHEREAS, the street described below is shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
street meets the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
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Project/Subdivision: Oak Lake Court
Type Change to the Secondary System of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Oak Lake Court, State Route Number 5904
From: 0.15 miles west of Oak Lake Boulevard (Route 5903)
To: Cul -de -Sac, a distance of: 0.03 miles.
Recordation Reference: Deed Book 9184, Page 577
Right of Way width (feet) = 60
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.3. TRANSFER OF COUNTY ASSETS INCLUDING A SURPLUS FIRE
ENGINE AND AMBULANCE FROM THE FIRE AND EMERGENCY
MEDICAL SERVICES DEPARTMENT TO CHESTERFIELD COUNTY
SCHOOLS FOR USE IN THE FIRE AND EMERGENCY MEDICAL
SERVICES PROGRAM AT THE NEW TECHNICAL CENTER
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
approved a transfer of county assets including a 1997 Pierce
Quantum fire engine and a 2007 International/PL Custom
ambulance, both in their current operating condition, to
Chesterfield County Schools for use in the Fire and EMS
Program at the new Technical Center.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.4. APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN
CHESTERFIELD COUNTY AND THE CENTRAL VIRGINIA ALL
HAZARDS INCIDENT MANAGEMENT TEAM
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
authorized the County Administrator to execute a Memorandum
of Understanding with the Central Virginia All Hazards
Incident Management Team. (A copy of the MOU is filed with
the papers of this Board.)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.5. REQUESTS FOR PERMISSION FOR AN EXISTING AND PROPOSED
BOAT DOCK TO ENCROACH IN THE IMPOUNDMENT EASEMENT FOR
SWIFT CREEK RESERVOIR
8.C.5.a. FROM DANNY L. BLANKENSHIP AND SUSAN T. BLANKENSHIP
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
granted Danny L. Blankenship and Susan T. Blankenship
permission for an existing and proposed boat dock to encroach
in the impoundment easement for Swift Creek Reservoir,
subject to the execution of a license agreement. (It is noted
a copy of the plat is filed with the papers of this Board.)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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8.C.5.b. FROM ALLAN D. GRECCO AND ELLEN GRECCO
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
granted Allan D. Grecco and Ellen Grecco permission for an
existing and proposed boat dock to encroach in the
impoundment easement for Swift Creek Reservoir, subject to
the execution of a license agreement. (It is noted a copy of
the plat is filed with the papers of this Board.)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.5.c. FROM FENG JIANG AND YUEDONG FANG
On motion of Mr. Warren, seconded by Mr. Elwsick, the Board
granted Feng Jiang and Yuedong Fang permission for an
existing and proposed boat dock to encroach in the
impoundment easement for Swift Creek Reservoir, subject to
the execution of a license agreement. (It is noted a copy of
the plat is filed with the papers of this Board.)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.5.d. FROM KEVIN A. O'LEARY AND DEBBIE O'LEARY
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
granted Kevin A. O'Leary and Debbie O'Leary permission for an
existing and proposed boat dock to encroach in the
impoundment easement for Swift Creek Reservoir, subject to
the execution of a license agreement. (It is noted a copy of
the plat is filed with the papers of this Board.)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.6. ACCEPTANCE OF PARCELS OF LAND
8.C.6.a. ALONG THE WEST RIGHT OF WAY LINE OF BRANDERMILL
PARKWAY FROM COMMONWEALTH FOUNDATION FOR CANCER
RESEARCH
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
accepted the conveyance of two parcels of land, one
containing 0.12 acres and one containing 0.02 acres along the
west right of way line of Brandermill Parkway, State Route
1921 from Commonwealth Foundation for Cancer Research, and
authorized the County Administrator to execute the deed. (It
is noted a copy of the plat is filed with the papers of this
Board.)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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8.C.6.b. ALONG IRON BRIDGE ROAD FROM J AND B REALTY, LLC
On motion of Mr. Warren, seconded by
accepted the conveyance of a parcel
acres along Iron Bridge Road, from
authorized the County Administrator t
is noted a copy of the plat is filed
Board.)
Mr. Elswick, the Board
Df land containing 0.25
T & B Realty, LLC, and
o execute the deed. (It
with the papers of this
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.6.c. ALONG JUSTICE ROAD FROM RAILEY HILL ASSOCIATES,
L.L.C.
On motion of Mr. Warren, sE
accepted the conveyance
containing 0.056 acres and
Justice Road, State Route
L.L.C., and authorized the
the deed. (It is noted a cc
papers of this Board.)
.conded by Mr. Elswick, the Board
of two parcels of land, one
one containing 0.052 acres along
973 from Railey Hill Associates,
County Administrator to execute
)py of the plat is filed with the
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.7. REQUESTS TO QUITCLAIM
8.C.7.a. A PORTION OF A SIXTEEN -FOOT SEWER EASEMENT ACROSS
THE PROPERTY OF EDCO, LLC
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of a 16' sewer easement across the property of EDCO,
LLC. (It is noted a copy of the plat is filed with the papers
of this Board.)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.7.b. PORTIONS OF A VARIABLE WIDTH WATER EASEMENT,
TWENTY -FOOT AND TWENTY-FOUR FOOT STORM WATER
MANAGEMENT/BEST MANAGEMENT PRACTICE ACCESS
EASEMENTS, VARIABLE WIDTH STORM WATER
MANAGEMENT/BEST MANAGEMENT PRACTICE EASEMENT AND
TWENTY -FOOT DRAINAGE EASEMENTS (PRIVATE) ACROSS
PROPERTIES OF STONEHENGE VILLAGE, LLC
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate
portions of a variable width water easement, 20' and 24' foot
SWM/BMP access easements, variable width SWM/BMP easement and
20' drainage easements (private) across properties of
Stonehenge Village, LLC. (It is noted copies of the plats are
filed with the papers of this Board.)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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8.C.8. TRANSFER OF FUNDS FOR THE JUVENILE DETENTION HOME HVAC
MAINTENANCE PROGRAM PROJECT
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
transferred $110,000 from completed CIP projects to a new
Juvenile Detention HVAC Maintenance Program project.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.9. APPROVAL OF SUPPORT AGREEMENT FOR THE REDEVELOPMENT
OF CLOVERLEAF MALL
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
approved a support agreement with the Economic Development
Authority that was established for the purchase and
redevelopment of Cloverleaf Mall. (It is noted a copy of the
support agreement is filed with the papers of this Board.)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.10. AWARD OF CONSTRUCTION CONTRACT FOR THE SOUTH CHESTER
ROAD WATERLINE IMPROVEMENTS PROJECT
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
awarded a construction contract to Perkinson Construction,
LLC, in the amount of $1,421,213, authorized a transfer of
$675,000 from the water fund balance to the South Chester
Road Waterline Improvements Project, and authorized the
County Administrator to execute the necessary documents.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.11. AUTHORIZATION OF SERVICE REDUCTIONS AND
APPROPRIATION OF FUNDING FOR FY2015 GRTC EXPRESS
ROUTES
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
authorized staff to notify GRTC to begin the public
notifications process to reduce service for both express
routes (82x and 81x) and appropriated an additional $80,000
for FY2015 GRTC Express Route bus service.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.12. APPROVAL OF PURCHASE OF RIGHT OF WAY AND AN EASEMENT
FOR THE JEFFERSON DAVIS HIGHWAY - FALLING CREEK
STREETSCAPE IMPROVEMENTS PROJECT
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
approved the purchase of right of way and an easement for the
Jefferson Davis Highway - Falling Creek Improvements Project
and authorized the County Administrator to execute the deed.
(It is noted copies of the plats are filed with the papers of
this Board.)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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8.C.13. ACCEPTANCE OF OPEN SPACE EASEMENT FOR GLEBE POINT
ESTATES
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
accepted an open space easement for Glebe Point Estates and
authorized the County Administrator to execute the easement
agreement. (It is noted a copy of the plat is filed with the
papers of this Board.)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.14. TRANSFER OF DISTRICT IMPROVEMENT FUNDS
8.C.14.a. FROM THE DALE DISTRICT IMPROVEMENT FUND TO THE
PARKS AND RECREATION DEPARTMENT TO UPGRADE AND
IMPROVE THE IRRIGATION SYSTEM ON THE FOOTBALL
FIELD AT MEADOWBROOK HIGH SCHOOL
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
transferred $2,590 from the Dale District Improvement Fund to
the Parks and Recreation Department to upgrade and improve
the irrigation system on the football field at Meadowbrook
High School.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.14.b. FROM THE MATOACA AND CLOVER HILL DISTRICT
IMPROVEMENT FUNDS TO THE SCHOOL BOARD TO BEGIN A
LACROSSE PROGRAM AT MANCHESTER HIGH SCHOOL AND
OPERATE IT FOR THREE YEARS
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
transferred a total of $10,000 ($5,000 each from the Matoaca
District Improvement Fund and Clover Hill Improvement Fund)
to the School Board to begin a lacrosse program at Manchester
High School and operate it for three years.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
8.C.15. AUTHORIZATION FOR COUNTY ADMINISTRATOR TO SELECT
THE METHOD OF AID TO LOCALITY REDUCTIONS FOR
FISCAL YEAR 2015
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
authorized the County Administrator to select the method of
Aid to Locality reductions for fiscal year 2015.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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8.C.16. APPROVAL OF SCHOOLS FIRST QUARTER BUDGET AMENDMENTS
AND FY2014 YEAR-END RESULTS OF OPERATIONS
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
appropriated $1,797,970 ($1,003,000 in operating funds,
$723,200 in grant funds, and $71,770 for the Appomattox
Regional Governor's School) in additional FY2015 revenue, and
re -appropriated $1,755,628 from FY2014 school's results of
operations in order to fund a number of one-time division
needs, pending final approval of the state's FY2016 budget.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
9. REPORTS
9.A. REPORT ON DEVELOPER WATER AND SEWER CONTRACTS
9.B. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR
FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND
LEASE PURCHASES
9.C. REPORT ON ROADS ACCEPTED INTO THE STATE SECONDARY
SYSTEM
On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board
accepted the following reports: a Report on Developer Water
and Sewer Contracts; and a Report on Status of General Fund
Balance, Reserve for Future Capital Projects, District
Improvement Funds and Lease Purchases.
And, further, the following roads were accepted into the
State Secondary System:
ADDITION
LENGTH
Belfair Townhouses Sec 3 and 4
(Effective 10/31/2014)
Belrun Road (Route 2290) - From 0.01 miles
north of Belcourse Road (Route 837) to 0.23
miles northeast of Belcourse Road (Route 837) 0.22 miles
Belrun Road (Route 2290) - From 0.23 miles
northeast of Belcourse Road (Route 837) to
0.11 miles northeast to Woodfield Road
(Route 2280) 0.11 miles
Collington - Sec. 9
(Effective 10/31/2014)
Lavenham Lane (Route 7680) - From Lavenham
Turn (Route 7681) to End of Section 0.02 miles
Lavenham Lane (Route 7680) - From Brading
Lane (Route 5991) to Lavenham Turn (Route
7681) 0.06 miles
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Hockliffe Lane (Route 7139) - From existing
Route 7139 - 0.01 miles northwest Shipborne
(Route 7141) to Hockliffe Circle (Loop) (Route
7683)
Brading Lane (Route 5991) - From existing
Route 5991 - 0.2 miles north Route 7141
to Lavenham Lane (Route 7680)
Lavenham Turn (Route 7681) - From Lavenham Lane
(Route 7680) to Cul-de-sac
Hickliffe Circle (Route 7683) - From Hockliffe
Lane (Route 7139) - to loop to Hockliffe Lane
(Route 7139)
Hockliffe Lane (Route 7139) - From Hockliffe
Circle (Loop) (Route 7683) to Brading Lane
(Route 5991)
Hockliffe Lane (Route 7139) - From Hockliffe
Circle (Loop) (Route 7683) to Hockliffe
Circle (Loop) (Route 7683)
Needham Market Road (Route 7682) - From Brading
Lane (Route 5991) to Cul-de-sac
Brading Lane (Route 5991) - From Hockliffe
Lane (Route 7139) to existing Route 5991
(0.03 miles south Route 5998)
Brading Lane (Route 5991) - From Lavenham
Lane (Route 7680) to Hockliffe Lane (Route 7139)
Foxcreek - Heartquake Sec. 1 Remainder
(Effective 10/31/2014)
Old Moon Trace (Route 7656) - From Foxcreek
Forest Drive (Route 7320) to Copper Still
Terrace (Route 7657)
Old Moon Trace (Route 7656) - From Copper
Still Terrace (Route 7657) to End of Maintenance
Copper Still Terrace (Route 7657) - From Old
Moon Trace (Route 7656) to Cul-de-sac
Fuqua Farms F
(Effective 10/31/2014)
Durrette Drive (Route 2424) - From Deanwood
Drive (Route 2421) to 0.12 miles southeast of
Deanwood Drive (Route 2421)
Rachels Way
(Effective 10/31/2014)
Reymet Court (Route 7673) - From Reymet Road
(Route 608) to Cul-de-sac
14-785
0.11
miles
0.01
miles
0.02
miles
0.06
miles
0.06
miles
0.02
miles
0.13
miles
0.04
miles
0.07
miles
0.12 miles
0.05 miles
0.20 miles
0.12 miles
0.42 miles
12/10/14
9
Sabra
(Effective 10/31/2014)
Sabra Way (Route 7701) - From Port Walthall
Drive (Route 931) to 0.15 miles south to
Cul-de-sac 0.15 miles
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
10. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
11. CLOSED SESSION (1) PURSUANT TO SECTION 2.2-3711(A)(3),
CODE OF VIRGINIA, 1950, AS AMENDED, TO DISCUSS THE
ACQUISITION BY THE COUNTY OF REAL ESTATE FOR A PUBLIC
PURPOSE WHERE DISCUSSION IN AN OPEN MEETING WOULD
ADVERSELY AFFECT THE BARGAINING POSITION AND NEGOTIATING
STRATEGY OF THE COUNTY; AND (2) PURSUANT TO SECTION 2.2-
3711(A)(3), CODE OF VIRGINIA, 1950, AS AMENDED, TO
DISCUSS THE DISPOSITION BY THE COUNTY OF AN INTEREST IN
PUBLICLY HELD REAL PROPERTY WHERE DISCUSSION IN AN OPEN
MEETING WOULD ADVERSELY AFFECT THE BARGAINING POSITION
AND NEGOTIATING STRATEGY OF THE COUNTY
On motion of Ms. Jaeckle, seconded by Mr. Warren, the
Board went into closed session (1) pursuant to Section
2.2-3711(A)(3), Code of Virginia, 1950, as amended, to
discuss the acquisition by the County of Real Estate for a
public purpose where discussion in an open meeting would
adversely affect the bargaining position and negotiating
strategy of the county; and (2) pursuant to Section 2.2-
3711(A) (3) , Code of Virginia, 1950, as amended, to discuss
the disposition by the county of an interest in publicly
held real property where discussion in an open meeting
would adversely affect the bargaining position and
negotiating strategy of the county.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
Reconvening:
On motion of Ms. Jaeckle, seconded by Mr. Warren, the
Board adopted the following resolution:
WHEREAS, the Board of Supervisors has this day
adjourned into Closed Session in accordance with a formal
vote of the Board and in accordance with the provisions of
the Virginia Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act
effective July 1, 1989 provides for certification that
such Closed Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of
Supervisors does hereby certify that to the best of each
member's knowledge, i) only public business matters
lawfully exempted from open meeting requirements under the
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Freedom of Information Act were discussed in Close Session
to which this certification applies, and ii) only such
business matters were identified in the motion by which
the Closed Session was convened were heard, discussed or
considered by the Board. No member dissents from this
certification.
Mr. Gecker: Aye.
Mr. Warren: Aye.
Ms. Jaeckle: Aye.
Mr. Elswick: Aye.
Mr. Holland: Aye.
12. DINNER
On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board
recessed to Room 502 for dinner.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
Reconvening:
13. INVOCATION
Senior Pastor Sam Luke, Victory Tabernacle Church, gave the
invocation.
14. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES
OF AMERICA
Eagle Scout Christopher Andre Russotti led the Pledge of
Allegiance to the flag of the United States of America.
15. RESOLUTIONS
15.A. RECOGNIZING MR. CHRISTOPHER ANDRE RUSSOTTI UPON
ATTAINING THE RANK OF EAGLE SCOUT
Ms. Pollard introduced Mr. Christopher Andre Russotti, who
was present to receive the resolution.
On motion of Mr. Holland, seconded by Mr. Warren, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered
by Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least twenty-one merit badges
in a wide variety of skills including leadership, service and
outdoor life, serving in a leadership position in a troop,
carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and
living up to the Scout Oath and Law, Mr. Christopher Andre
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Russotti, Troop 800, sponsored by Bethel Baptist Church, has
accomplished those high standards of commitment and has
reached the long -sought goal of Eagle Scout, which is
received by only four percent of those individuals entering
the Scouting movement; and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare himself for a role as a leader in
society, Christopher has distinguished himself as a member of
a new generation of prepared young citizens of whom we can
all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 10th day of December 2014,
publicly recognizes Mr. Christopher Andre Russotti, extends
congratulations on his attainment of Eagle Scout, and
acknowledges the good fortune of the county to have such an
outstanding young man as its citizen.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
Mr. Gecker presented the executed resolution and patch to Mr.
Russotti, congratulated him on his outstanding achievements,
and wished him well in future endeavors.
Mr. Russotti, accompanied by his mother, provided details of
his Eagle Scout project and expressed appreciation to his
family and others for their support.
Mr. Warren welcomed and recognized Boy Scouts of Troop 2890,
sponsored by Brandermill Church, who were in the audience. He
noted the Boy Scouts are working on their Citizenship in the
Community merit badge.
16. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Freddy Boisseau addressed the Board relative to the fair
implementation of cash proffers, taxes and fees.
17. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS DEFERRALS - CASES WHERE
THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO
OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT
THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION
WILL BE HEARD AT SECTION 19
ISSNO563
In Clover Hill Magisterial District, North State Acceptance
requests conditional use to permit a consumer finance company
and amendment of zoning district map in a General Business
(C-5) District on 6.9 acres fronting 965 feet on the south
line of Midlothian Turnpike, 45 feet west of Sturbridge
Drive. Density will be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Neighborhood Business use. Tax ID
747-709-3714.
Mr. Turner presented a summary of Case 15SN0563 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
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Mr. Kenneth Herr, representing the applicant, accepted the
recommendation.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Warren, seconded by Mr. Holland, the Board
approved Case 15SN0563 and accepted the following proffered
conditions:
1. Use Permitted: This conditional use approval shall
permit the operation of one (1) consumer finance
establishment on the subject property. (P)
2. Signage: Neon window signs shall not be permitted. (P)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
In Bermuda Magisterial District, Edward M. Farley, IV
requests rezoning from General Business (C-5) to Community
Business (C-3) plus conditional use planned development to
permit exceptions to ordinance requirements relative to
buffers and setbacks and amendment of zoning district map on
1.6 acres known as 11640 Jefferson Davis Highway. Density
will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Commercial use. Tax ID 797-659-2451.
Mr. Turner presented a summary of Case 15SN0597 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. Bryant Gammon, representing the applicant, accepted the
recommendation.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board
approved Case 15SN0597 and accepted the following proffered
conditions:
1. The Textual Statement dated October 23, 2014 shall be
considered the Master Plan. (P)
2. Unless otherwise approved by the Director of Planning,
the architectural treatment of the primary building, to
include materials, color and style, shall be
substantially compatible with the building shown on
Exhibit A dated October 30, 2014. (P)
3. A minimum of a six (6) foot tall solid fence shall be
installed generally along the western property boundary
of the property adjacent to Tax IDs 797-659-0359 and
797-659-0538. (P)
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4. The main entrance for the primary building on the
property shall be oriented toward Jefferson Davis
Highway. (P)
5. Any business operating on the property shall not be open
to the public between the hours of 11:00 p.m. and 6:00
a.m., with the exception of the Friday following
Thanksgiving Day, when retail business hours of
operation shall be limited between 3:00 a.m. and 11:00
P.M. (P)
6. Dumpsters shall not be serviced between the hours of
7:00 p.m. and 7:00 a.m. (P)
7. There shall be no truck deliveries between the hours of
11:00 p.m. and 6:00 a.m. (P)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
15SN0598
In Bermuda Magisterial District, Timoteo Amador requests
amendment of zoning (Case 05SN0129) relative to use and hours
of operation and amendment of zoning district map in a
Community Business (C-3) District on 2.3 acres fronting 30
feet on the south line of Dundas Road, 145 feet east of St.
George Street. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Community Commercial
use. Tax ID 790-683-5379.
Mr. Turner presented a summary of Case 15SN0598 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered condition.
Mr. Mark Baker, representing the applicant, accepted the
recommendation.
Ms. Renee Eldred, President of the Bensley Civic Association,
urged the Board to approve the request. She stated the use
will be beneficial to the corridor and the Bensley area.
Mr. Holland called for public comment.
There being no one else to speak to the issue, the public
hearing was closed.
Ms. Jaeckle noted the welcoming support of the request from
the community.
Ms. Jaeckle then made a motion, seconded by Mr. Warren, for
the Board to approve Case 15SN0598 and accepted the following
amended proffered conditions:
The Applicant hereby amends Proffered Condition 1 of Case
05SN0129 to read as follows:
1. The uses permitted shall be limited to the following:
a. Contractors' Offices and Display Rooms;
b. Offices;
C. Warehouses for permitted uses;
d. Churches. (P)
The Applicant hereby amends Proffered Condition 11 of Case
05SN0129 to read as follows:
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2. No use shall be open to the public between the hours of
8:00 p.m. and 6:00 a.m., except Churches, which shall
not be open to the public between the hours of 10 p.m.
and 6:00 a.m. (p)
(STAFF NOTE: Except as amended herein, all previous
conditions of zoning approved in Case 05SN0129 shall remain
in full force and effect.)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
15SN0594
In Bermuda Magisterial District, Racetrack Petroleum, Inc.
requests conditional use planned development to permit
exceptions to ordinance requirements and amendment of zoning
district map in a Community Business (C-3) District on 1.4
acres known as 1740 East Hundred Road. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Industrial use. Tax ID 824-647-1461.
Mr. Ryan Ramsey presented a summary of Case 15SN0594 and
stated the applicant proposes to redevelop the subject
property with a revised configuration of the convenience
store, gas fueling stations, drives and parking areas. He
noted the applicant is increasing the number of fueling
positions from 12 to 18. He stated the applicant has
proffered additional evergreen plantings and a double
staggered hedgerow of medium evergreen shrubs to supplement
the proffered landscaping in the reduced setback areas. He
further stated the Planning Commission recommended approval
because the request permits redevelopment of an existing gas
station while mitigating impacts from reduced setbacks. He
stated staff recommended denial because the conditional use
does not address traffic impacts.
Mr. Jim Theobald, representing the applicant, stated the
request is for conditional use planned development to permit
exceptions to ordinance requirements in a Community Business
(C-3) District. He further stated elevations and canopy are
proffered; there is a setback on Route 10 to have single
hedgerow of medium shrubs; nine evergreen planting and a
double staggered hedgerow of evergreen medium shrubs to be
provided; the developer plans to provide a dedicated left
turn lane into the site from North Enon Church Road; the
developer plans to dedicate right-of-way on Route 10 for
ultimate 100' right-of-way; and no parking shall be permitted
between the fueling stations and Route 10. He asked the Board
to approve the request.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Ms. Jaeckle stated although the Transportation Department
suggests a raised median and no left turn, the Police
Department actually recommends leaving it open for a left
turn. She further stated the use represents redevelopment and
the lengthy turn lane will discourage any traffic backup.
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Ms. Jaeckle then made a motion, seconded by Mr. Elswick, for
the Board to approve Case 15SN0594 and accept the following
proffered conditions:
The property owner and applicant in this rezoning case,
pursuant to Section 15.2-2298 of the Code of Virginia (1950
as amended) and the Zoning Ordinance of Chesterfield County,
for themselves and their successors or assigns, proffer that
the property under consideration (the "Property") will be
developed according to the following proffers if, and only
if, the rezoning request submitted herewith is granted with
only those conditions agreed to by the owner and applicant.
In the event this request is denied or approved with
conditions not agreed to by the owner and applicant, the
proffer shall immediately be null and void and of no further
force or effect.
1. Textual Statement. The Textual Statement dated November
18, 2014, shall be considered the Master Plan. (P)
2. Elevations. The building and gas canopy shall have an
architectural design generally as shown on the attached
elevations. Review and approval of the elevations shall
be in conjunction with any site plan review. (P)
3. Transportation.
a. Road Improvements. Prior to issuance of an
occupancy permit, the developer shall provide a
dedicated left turn lane into the site from North
Enon Church Road in a manner approved by VDOT and
in general conformance with the "Turn Lane Concept
Sketch" dated November 6, 2014, prepared by Bowman
Consulting attached hereto as Exhibit A.
b. Dedication. Prior to issuance of an occupancy
permit, the developer shall be required to
dedicate, free and unrestricted, to and for the
benefit of Chesterfield County, one hundred (100)
feet of right-of-way (the ultimate right-of-way)
from the centerline of that part of Route 10
immediately adjacent to the Property. (T)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
15SN0595
In Midlothian Magisterial District, Bickford Senior Living
c/o Richard Eby requests conditional use to permit a group
care facility and amendment of zoning district map in Ia
Residential (R-15) District on 4.5 acres known as 11201 Big
Oak Lane. Density will be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Low Density Residential use
(maximum of 1.0 dwelling per acre). Tax ID 743 -716 -Part of
3133.
Mr. Robert Clay presented a summary of Case 15SN0595 and
stated both the Planning Commission and staff recommended
approval because the conditional use is compatible with area
development. He further stated while the Comprehensive Plan
suggests the property is appropriate for Low Density
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Residential use, given the location, limited size and depth
of the property, the proposed use provides appropriate land
use transition to existing residential development; and the
conditions address development impacts.
In response to Mr. Gecker's questions, Mr. Clay stated
landscaping C permits at least one large deciduous tree for
each 50 lineal feet, at least one evergreen tree for each 30
lineal feet, at least one small deciduous tree for each 30
lineal feet, at least one medium shrub for each 10 lineal
feet and low shrubs and ground cover appropriately in tree
and shrub beds. He further stated landscaping C will be on
both sides of the property.
Mr. Jim Theobald, representing the applicant, stated the
request is for conditional use to permit a group care
facility in a Residential (R-15) District. He further stated
Bickford Senior Living is a family-owned business from
Kansas, which began its operations in 1991 and has provided
care for seniors for 23 years. He highlighted the proffered
conditions which include a Concept Plan including location of
service/dumpster areas; vehicular access points and building
orientation; architectural treatment relative to style,
materials, colors, details and other design features;
exterior materials of brick, stone, and/or cementitious
siding; main access to and from Huguenot Road; development
standards meeting Corporate Office (0-2) Districts in
Emerging Growth Areas except certain areas where enhanced
landscaping shall be provided; stormwater regulations; a
right -turn lane into the site from Huguenot Road; a right -
turn lane from Big Oak Lane onto Huguenot Road, and a
sidewalk along Big Oak Lane. He asked the Board to approve
the request.
In response to Mr. Gecker's question regarding lighting, Mr.
Theobald stated the applicant will meet and/or exceed the
ordinance standard. He noted the lighting around the property
line is not proffered.
Mr. Holland called for public comment.
Mr. Lenny Anderson, representing the St. Matthias Episcopal
Church, stated church officials have reviewed the Planning
Commission's report and evaluated the alternative uses of the
property. He further stated the church supports the
conditional use permit.
There being no one else to speak to the issue, the public
hearing was closed.
Mr. Gecker stated he had expected citizens from the
neighborhood to speak in opposition of the request. He
thanked his Planning Commissioner, Mr. Waller, for his
efforts relative to the case. He stated the proposed piece of
property is incredibly important to the corridor and to the
Midlothian District. He further stated the potential uses are
great and provide a buffer for the neighborhood.
Mr. Gecker then made a motion, seconded by Mr. Elswick, for
the Board to approve Case 15SN0595 and accept the following
proffered conditions:
The property owners and applicant in this rezoning case,
pursuant to Section 15.2-2298 of the Code of Virginia (1950
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as amended) and the Zoning Ordinance of Chesterfield County,
for themselves and their successors or assigns, proffer that
the property under consideration (the "Property") will be
developed according to the following proffers if, and only
if, the rezoning request submitted herewith is granted with
only those conditions agreed to by the owner and applicant.
In the event this request is denied or approved with
conditions not agreed to by the owner and applicant, the
proffer shall immediately be null and void and of no further
force or effect.
1. Conceptual Plan. The Property shall be developed in
general conformity with the conceptual plan attached
titled "Bickford Senior Living", prepared by Bowman
Consulting, dated October 10, 2014, (the "Conceptual
Plan"), relative to the location of service/dumpster
areas, vehicular access points and building orientation.
(P)
2. Access. Direct vehicular access from the property to
Huguenot Road shall be limited to one (1) entrance/exit
as generally shown on the Conceptual Plan. The exact
location of the access shall be approved by the
Transportation Department. (T)
3. Development Standards. Development of the Property
shall conform to the development standards of the Zoning
Ordinance for Corporate Office (0-2) Districts in
Emerging Growth Areas except as follows:
a. The building, parking and drive setback from Big
Oak Lane shall be twenty-five (25) feet with
perimeter landscaping C.
b. The building, parking and drive setback from
Huguenot Road shall be fifty (50) feet from the
ultimate right-of-way exclusive of the turn lane
provided in Proffer 5.a. below, with perimeter
landscaping C.
C. A buffer area forty (40) feet in width shall be
provided between the Property and the residual
parcel to the east planted to perimeter landscaping
C standards. (P)
4. Stormwater.
a. Stormwater runoff shall be retained based on the 10
year post development rate and released based on
the 2 year pre -development rate with the 100 year
post development runoff stored to release at a pre -
development 100 year storm runoff rate.
b. Onsite detention volume shall be provided which is
sufficient for the existing culvert capacities, as
determined at the time of site plan approval, not
to be exceeded. (EE)
S. Road Improvements. Prior to issuance of an occupancy
permit, the following road improvements shall be
provided subject to final approval by VDOT:
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a. Construction of additional pavement along the
westbound lanes of Huguenot Road at the approved
access to provide a right turn lane into the
Property.
b. Construction of additional pavement along Big Oak
Lane at the Huguenot Road intersection to provide a
separate right turn lane to south -bound Huguenot
Road. The approximate length of the right turn lane
shall extend from Huguenot Road to the southernmost
edge of the triple drainage culverts under Big Oak
Lane.
C. Construction of a sidewalk along the south side of
Big Oak Lane as shown on the Conceptual Plan.
d. Dedication to Chesterfield County, free and
unrestricted, of any additional right-of-way (or
easements) required for the improvements identified
above. (T)
6. Architectural Treatment. Any building shall be in
general conformance with the elevations attached hereto
entitled "Case No. 15SN0595, Elevations 1-5" dated
November 4, 2014, relative to architectural style,
materials, colors, details and other design features.
Exposed exterior walls (above finished grade and
exclusive of trim) shall consist of stone, stone veneer,
brick, cementitious siding, or a combination of the
foregoing. The exact building treatment shall be
approved at the time of site plan approval.
7. Density. The assisted living facility shall not have in
excess of sixty (60) beds.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
18. PUBLIC HEARINGS
18.A. TO CONSIDER THE RESTRICTION OF THROUGH TRUCK TRAFFIC
ON WOODS EDGE ROAD
Mr. Smith stated this date and time has been advertised for a
public hearing for the Board to consider the restriction of
through truck traffic on Woods Edge Road. He further stated
the county has received a request from residents to restrict
any through truck, truck and trailer, or semi -trailer
combination, except pickup or panel trucks, from using Woods
Edge Road from Ruffin Mill Road to Lawing Drive.
Mr. Holland called for public comment.
Mr. Freddy Boisseau, Bermuda District resident, expressed
concerns relative to truck traffic in residential areas and
urged the Board to restrict any through truck traffic on
Woods Edge Road.
Mr. John Roberts, representing Walthall Properties, LLC,
stated his company owns approximately 100 acres on Woods Edge
Road, just north of the Walthall interchange. He expressed
concerns with the limitations of truck traffic on the
potential purchase of industrial land for development off
Woods Edge Road.
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Mr. Sonny Currin, representing the property owner just north
of Mr. Roberts' industrial property, stated he has had
discussions with neighboring landowners about the possibility
of creating an industrial park. He further stated although he
agrees with Mr. Roberts' remarks, he also believes this may
be an opportunity for the county to work with property owners
to draft a plan for future industrial opportunities in the
Walthall area.
Mr. Jeff Cook, commercial -industrial real estate broker and
representative of Mr. Roberts, stated potential truck
restrictions and limitations would be detrimental to efforts
needed to recruit future businesses.
There being no one else to speak to the issue, the public
hearing was closed.
In response to Mr. Gecker's question, Mr. Smith stated the
recommended restricted route is deemed a Thoroughfare Plan
roadway. He further stated the road would extend from Ruffin
Mill Road to Lawing Drive. He noted the area where the
restricted route would be is currently vacant and zoned
industrial. He stated the truck traffic percentage is under 2
percent on Woods Edge Road, with average daily traffic around
6,000 vehicles per day.
Ms. Jaeckle stated there is an incredible amount of truck
traffic that cuts through Woods Edge Road. She further stated
trucks are getting off of I-95 onto Ruffin Mill Road to
access the truck stop. She noted there are neighborhoods
located off of Woods Edge Road. She stated if an industrial
park is formed in the vacant area, another roadway would need
to be accessible to the trucks, other than Woods Edge Road.
She further stated since Ruffin Mill Road has been extended
to Jefferson Davis Highway, another alternative would be for
trucks to take Ruffin Mill to Jefferson Davis Highway over to
Old Bermuda Hundred Road. She expressed concerns relative to
impacts on citizens and stressed the importance of road
networking before developing an industrial park.
In response to Mr. Elswick's questions, Mr. Smith stated
there is a perception of the citizens that there is an issue
relative to truck traffic, it may be appropriate to route the
restriction to VDOT, which ultimately will be based on an
evaluation of certain criteria. He noted staff does not play
a role in the final decision made by VDOT.
In response to Mr. Holland's questions, Mr. Smith stated the
request is the result of citizen concerns. He further stated
the future road would be anticipated to be built as
development occurs on industrial parcels. He stated staff has
met with VDOT to address existing truck issues and believes
the Thoroughfare Plan roadway would provide some relief to
citizens in the area. In terms of the percentage of truck
traffic, he stated 2 percent is to be expected on a secondary
road. He noted 5 percent is what VDOT uses as a rule of thumb
for when it may be appropriate to restrict truck traffic on a
secondary road.
Mr. Gecker stated he does not necessarily have an objection
to the restriction; however, he feels as part of the
Comprehensive Plan process the Board should not make kneejerk
decisions that might adversely affect people who have relied
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upon the Plan for some time. He further stated citizens'
perception of the situation might seem different than what
the data supports. He stated he would be more comfortable
with a discussion relative to real traffic counts, real
alternatives and ways to preserve the expectations of those
people who bought into the county relying upon the
Comprehensive Plan over many years. He further stated he does
not have a long-term objection to the restriction; however,
he would like to see the item come back before the Board with
a more complete exposition of the area and the real plans to
service the invested industrial properties that have been
desirable.
Ms. Jaeckle stated if an area is zoned as I-2, then the
county needs to move forward with plans to account for
traffic when that area is developed. She further stated she
does not believe the piece of land in question can be
developed I-2 unless there are plans for a future road to
offset truck traffic. She stated citizens' concerns regarding
excessive truck traffic should bring attention to balancing
the needs of the industry and the needs of the residents. She
noted the restriction would not be permanent and would only
be in place until the future roadway was built.
Mr. Gecker stated he hopes in conjunction with
Transportation, an alternative plan is laid out with data to
support it, to inform those involved that changes need to be
made due to the current situation and take into account the
investments people have made in the community on the business
side also. He further stated the issue with the industrial
properties is an unvoiced constituency. He stated issues are
addressed in a logical and orderly way in his district to
provide solutions that make sense.
Mr. Warren stated an industrial park would be very beneficial
to the tax base of Chesterfield County. He further stated
given what Mr. Gecker has said regarding the Plan, as well as
the data regarding the limited number of trucks that
currently use that area, he would be inclined to not restrict
truck traffic at this time.
Mr. Elswick stated he sees the restriction as a short-term
fix to a long-term problem; however, if there is an
opportunity to develop the industrial property, a plan should
be made to address the traffic.
Mr. Holland stressed the importance of economic development
in the county and the consistency of the Comprehensive Plan.
He stated he would like to see more extensive research and
citizen input relative to the affected area before making a
final decision.
Ms. Jaeckle expressed concerns relative to the impacts of
truck traffic on the residents who live off Woods Edge Road.
She noted she is very supportive of business; however, she
has to take into consideration the impacts to the citizens.
She stated the proper infrastructure is not being constructed
to mitigate traffic impacts. She recommended approval of the
restriction of through truck traffic, with the idea that it
will only be temporary until the future road is built to
accommodate the developed industrial properties.
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Mr. Gecker stated the character of the road should be changed
through the comprehensive planning process. He suggested
referring the issue to the Planning Commission in order to
review traffic in the area and present their recommendation
to the Board at a later time.
Ms. Jaeckle stated her approval of Mr. Gecker's
recommendation.
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
referred consideration of the restriction of through truck
traffic on Woods Edge Road to the Planning Commission to
review the specific section of the thoroughfare plan and make
a recommendation to the Board of Supervisors.
Ms. Jaeckle expressed concerns relative to other alternatives
that might be recommended by the Planning Commission that may
not support the industry in that area. She stated she
supports the motion in hopes it will create a long-term
solution to the problem. She further stated if the
recommendation lacks an alternative, there needs to be
further discussion by the Board in order to find another
solution.
Mr. Mincks stated the motion delays a decision on the public
hearing by referring the matter to the Planning Commission to
receive a conceivable Comprehensive Plan amendment.
Ms. Jaeckle inquired about the involvement of the landowners
and residents of the area.
In response to Mr. Holland's question, Mr. Turner stated
because the matter will require an amendment to the
Comprehensive Plan, which would necessitate a public hearing,
as well as future community meetings on the matter, adequate
time should be given to the Planning Commission. He requested
a six-month time frame.
Mr. Gecker directed to have the Planning Commission present
its recommendation to the Board within a four-month time
period.
Mr. Mincks stated the recommendation would be presented in
April 2015, with a public hearing scheduled for May 2015.
Mr. Holland called for a vote on the motion made by Mr.
Gecker, seconded by Mr. Warren, for the Board to refer
consideration of the restriction of through truck traffic on
Woods Edge Road to the Planning Commission to review the
specific section of the thoroughfare plan and made a
recommendation to the Board of Supervisors at the April 2015
regularly scheduled meeting, with a public hearing scheduled
for the May 2015 regularly scheduled meeting.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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18.B. TO CONSIDER PERSONAL PROPERTY TAX EXEMPTION REQUESTS
18.B.1. FROM THE FRIENDS OF THE CHESTERFIELD COUNTY PUBLIC
LIBRARY
Mr. Mincks stated this date and time has been advertised for
a public hearing for the Board to consider personal property
tax exemption request from The Friends of the Chesterfield
County Public Library.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Warren, seconded by Mr. Elswick, the Board
approved the real estate tax exemption request of The Friends
of the Chesterfield County Public Library and adopted the
following ordinance:
AN ORDINANCE TO DESIGNATE PERSONAL
PROPERTY OWNED BY FRIENDS OF THE
CHESTERFIELD COUNTY PUBLIC LIBRARY
TO BE EXEMPT FROM PROPERTY TAXATION
WHEREAS, subsection 6(A)(6) of Article X of the
Constitution of Virginia, on and after January 1, 2003,
authorizes localities to designate as exempt from local
taxation the real or personal property, or both, owned by a
non-profit organization that uses such property for
religious, charitable, patriotic, historical, benevolent,
cultural, or public park and playground purposes; and
WHEREAS, the County has received a request from the
Friends of the Chesterfield County Public Library to consider
granting it a tax exemption for personal property owned by it
in Chesterfield County; and
WHEREAS, in accordance with Va. Code, §58.1-3651 the
Board has conducted a public hearing and considered each of
the questions required to be considered before adopting an
ordinance granting any such exemption; and
WHEREAS, the Board has determined that the Friends of
the Chesterfield County Public Library meets the requirement
for the personal property tax exemption that it has requested
by reason of its being a non-profit organization which uses
the real property for which it is requesting the exemption
for cultural purposes.
NOW, THEREFORE, BE IT ORDAINED by the Board of
Supervisors of Chesterfield County:
1. The Friends of the Chesterfield County Public
Library is hereby designated a cultural organization within
the context of Section 6(A)(6) of Article X of the
Constitution of Virginia.
2. The personal property is used by the Friends of the
Chesterfield County Public Library exclusively for cultural
purposes on a non-profit basis as set forth in Section 1 of
this ordinance and is hereby determined to be exempt from
local taxation. This exemption shall be contingent on the
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continued use of the property in accordance with
for which the organization is designated as exempt
1.
3. This personal property tax exemption
effective as of January 1, 2015.
4. This ordinance shall
Code but shall be kept on
Commissioner of Revenue.
the purpose
in Section
shall be
not be set out in the County
file in the Office of the
S. This ordinance shall be in effect immediately upon
its adoption.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
18.B.2. FROM THE COMMUNITY FOUNDATION, INCORPORATED
Mr. Mincks stated this date and time has been advertised for
a public hearing for the Board to consider personal property
tax exemption request from The Community Foundation,
Incorporated.
Mr. Holland called for public comment.
Ms. Darcy Oman expressed her appreciation to the Board for
consideration of the tax exemption application for The
Community Foundation, Incorporated.
There being no one else to speak to the issue, the public
hearing was closed.
On motion of Mr. Warren, seconded by Mr. Holland, the Board
approve the real estate tax exemption request of The
Community Foundation, Incorporated and adopted the following
ordinance:
AN ORDINANCE TO DESIGNATE PERSONAL
PROPERTY OWNED BY THE COMMUNITY FOUNDATION, INC.
TO BE EXEMPT FROM PROPERTY TAXATION
WHEREAS, subsection 6(A)(6) of Article X of the
Constitution of Virginia, on and after January 1, 2003,
authorizes localities to designate as exempt from local
taxation the real or personal property, or both, owned by a
non-profit organization that uses such property for
religious, charitable, patriotic, historical, benevolent,
cultural, or public park and playground purposes; and
WHEREAS, the County has received a request from The
Community Foundation, Inc. to consider granting it a tax
exemption for personal property owned by it in Chesterfield
County; and
WHEREAS, in accordance with Va. Code, §58.1-3651 the
Board has conducted a public hearing and considered each of
the questions required to be considered before adopting an
ordinance granting any such exemption; and
WHEREAS, the Board has determined that The Community
Foundation, Inc. meets the requirement for the personal
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12/10/14
property tax exemption that it has requested by reason of its
being a non-profit organization which uses the real property
for which it is requesting the exemption for benevolent
purposes.
NOW, THEREFORE, BE IT ORDAINED by the Board of
Supervisors of Chesterfield County:
1. The Community Foundation, Inc. is hereby designated
a benevolent, non-profit organization within the context of
Section 6(A)(6) of Article X of the Constitution of Virginia.
2. The personal property is used by The Community
Foundation, Inc. exclusively for benevolent purposes on a
non-profit basis as set forth in Section 1 of this ordinance
and is hereby determined to be exempt from local taxation.
This exemption shall be contingent on the continued use of
the property in accordance with the purpose for which the
organization is designated as exempt in Section 1.
3. This personal property tax exemption shall be
effective as of January 1, 2015.
4. This ordinance shall
Code but shall be kept on
Commissioner of Revenue.
not be set out in the County
file in the Office of the
S. This ordinance shall be in effect immediately upon
its adoption.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
18.B.3. FROM MOUNTAIN MOVERS MINISTRY D/B/A M3 THRIFT
Mr. Mincks stated this date and time has been advertised for
a public hearing for the Board to consider personal property
tax exemption request from Mountain Movers Ministry d/b/a M3
Thrift.
Mr. Holland called for public comment.
Elder Wade S. Runge expressed his appreciation to the Board
for consideration of the tax exemption application for
Mountain Movers Ministry d/b/a M3 Thrift.
Mr. Holland expressed his appreciation for Elder Runge's
service and fellowship to the county.
There being no one else to speak to the issue, the public
hearing was closed.
On motion of Mr. Holland, seconded by Mr. Gecker, the Board
approved the real estate tax exemption request of Mountain
Movers Ministry d/b/a M3 Thrift and adopted the following
ordinance:
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AN ORDINANCE TO DESIGNATE THE PERSONAL
PROPERTY OWNED BY MOUNTAIN MOVERS MINISTRY d/b/a M3 THRIFT
TO BE EXEMPT FROM PROPERTY TAXATION
WHEREAS, subsection 6(A)(6) of Article X of the
Constitution of Virginia, on and after January 1, 2003,
authorizes localities to designate as exempt from local
taxation the real or personal property, or both, owned by a
non-profit organization that uses such property for
religious, charitable, patriotic, historical, benevolent,
cultural, or public park and playground purposes; and
WHEREAS, the County has received a request from Mountain
Movers Ministry d/b/a M3 Thrift to consider granting it a tax
exemption for personal property owned by it in Chesterfield
County and located at 885 Research Road and at 13118
Midlothian Turnpike (the "Personal Property"); and
WHEREAS, in accordance with Va. Code, §58.1-3651 the
Board has conducted a public hearing and considered each of
the questions required to be considered before adopting an
ordinance granting any such exemption; and
WHEREAS, the Board has determined that Mountain Movers
Ministry d/b/a M3 Thrift meets the requirement for the
personal property tax exemption that it has requested by
reason of its being a non-profit organization which uses the
personal property for which it is requesting the exemption
for religious, charitable, and benevolent purposes.
NOW THEREFORE BE IT ORDAINED by the Board of Supervisors
of Chesterfield County:
1. Mountain Movers Ministry d/b/a M3 Thrift is hereby
designated a religious, charitable, and benevolent, non-
profit organization within the context of Section 6(A) (6) of
Article X of the Constitution of Virginia.
2. The Personal Property is used by Mountain Movers
Ministry d/b/a M3 Thrift for religious, charitable, and
benevolent purposes on a non-profit basis as set forth in
Section 1 o Mountain Movers Ministry d/b/a M3 Thrift of this
ordinance and is hereby determined to be exempt from local
taxation. This exemption shall be contingent on the
continued use of the property in accordance with the purpose
for which the organization is designated as exempt in Section
1.
3. This personal property tax exemption shall be
effective as of January 1, 2015.
4. This ordinance shall not be set out in the County
Code but shall be kept on file in the office of the
Commissioner of Revenue.
5. This ordinance shall be in effect immediately upon
its adoption.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
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18.C. TO CONSIDER A REQUEST TO VACATE A PORTION OF A
SEVENTY-FOOT RIGHT OF WAY KNOWN AS JUSTICE ROAD AND
TEMPORARY TURNAROUND EASEMENTS
Mr. Harmon stated this date and time has been advertised for
a public hearing for the Board to consider a request to
vacate a portion of a seventy-foot right of way known as
Justice Road and temporary turnaround easements.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Warren, seconded by Mr. Gecker, the Board
approved the request to vacate a portion of a seventy-foot
right of way known as Justice Road and temporary turnaround
easements.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
18.D. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE
ACQUISITION OF PERMANENT WATER AND TEMPORARY
CONSTRUCTION EASEMENTS FOR THE SOUTH CHESTER ROAD
WATERLINE IMPROVEMENTS PROJECT AND PERMANENT SEWER
EASEMENTS
Mr. Harmon stated this date and times has been advertised for
a public hearing for the Board to consider the exercise of
eminent domain for the acquisition of permanent water and
temporary construction easements for the South Chester Road
Waterline Improvements Project and permanent water easements.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board
approved the exercise of eminent domain for the acquisition
of permanent water and temporary construction easements for
the South Chester Road Waterline Improvements Project and
permanent sewer easements across the property of the Heirs of
Mary E. T. Snead, et als, located at 12625 South Chester
Road.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
18.E. TO CONSIDER THE EXCHANGE OF PARCELS OF LAND AND
RELOCATION OF INGRESS AND EGRESS EASEMENTS IN MAGNOLIA
GREEN
Mr. Harmon stated this date and time has been advertised for
a public hearing for the Board to consider the exchange of
parcels of land and relocation of ingress and egress
easements in Magnolia Green.
Mr. Holland called for public comment.
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12/10/14
Mr. Will Shewmake, representing iStar and its affiliate
company developing Magnolia Green, stated the previous
developer of Magnolia Green became distressed and defaulted
on its loan in 2009. He further stated today Magnolia Green
is a thriving development with increased values that will be
desirable to live in. He stated as part of the process to
improve the development, iStar engaged engineering to
redesign the Conceptual Plan of the project. He further
stated if the school site is not swapped, so it is consistent
with the new and approved amended Conceptual Plan, everything
would come to a halt in the development. He then urged the
Board to approve the exchange of parcels of land and
relocation of easements in Magnolia Green.
There being no one else to speak to the issue, the public
hearing was closed.
Mr. Elswick stated Magnolia Green was rezoned in the late
1980s with no proffers. He further stated when the
development started to take place in 2007, the county
negotiated with the developer to create a Community
Development Authority to mitigate impacts the development
would have on the area. He noted the biggest concern was
transportation. He stated county staff has been working for
30 months with iStar to swap the land for the school site and
bring the CDA to fruition in order to work on the roadways.
Mr. Elswick then made a motion, seconded by Mr. Warren, for
the Board to approve the exchange of parcels of land and
relocation of easements in Magnolia Green, pending its
approval of a Magnolia Green Community Development Authority
development agreement, and a subsequent bond sale and closing
that yields no less than $25 million in construction proceeds
by, no later than, March 31, 2015.
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
19. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining requests for manufactured home
permits or rezoning at this time.
20. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
21. ADJOURNMENT
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
adjourned at 8:12 p.m. until Janup.Ky 14, 2015, at 3:00 p.m.,
10
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